HomeMy Public PortalAboutBy-Law 2016-50 Adopt Arena User Guide - Policy & Procedure for Tweed Community CentreCORPORATION OF THE MUNICIPALITY OF TWEED
BY-LAW NO. 2016-50
Being a By -Law to adopt an Arena User Guide — Policy & Procedure for Tweed
Community Centre in the Municipality of Tweed.
WHEREAS the Municipal Act, 2001 provides the general authority for Councils to adopt
policies;
NOW THEREFORE the Council of the Corporation of the Municipality of Tweed enacts as
follows:
1. That the Arena User Guide — Policy & Procedure for Tweed Community Centre
attached hereto as Schedule "A" to this By -Law is hereby adopted as the Arena User
Guide — Policy & Procedure for the Municipality of Tweed.
2. That this By -Law shall come into force and take effect immediately upon the
passing thereof by the Council of the Corporation of the Municipality of Tweed.
Read a first and second time this 25th day of October, 2016.
Read a third and final time, passed, signed and sealed in open Council this 25th day of
October, 2016.
SCHEDULE "A"
TO
BY-LAW NO. 2016-50
Tweed Community Centre
Arena J rs e G U die
Po Jac Procedure
Arena User Guide
This document is to be issued to each group and/or organization accessing the Arena Facilities.
The purpose is to ensure that there is a clear understanding of what responsibilities groups and
individuals invited into the facility have with regards to ensuring that all those citizens and visitors
entering the Arena Facilities can do so in a safe and enjoyable atmosphere.
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We share the hope and goal that the facilities are a safe and enjoyable place for everyone to work and
play. It is anticipated that many of the expectations identified within this document will simply mirror
the expectation already established by some "teams" and provincial sport bodies, so it will be a matter
of simply carrying on as you have in the past. It reflects some concerns expressed by past and present
users and attempts to remove inconsistencies amongst groups. For those who do not have established
procedures, you will need to effectively communicate these expectations to all of your participants,
parents, volunteers, coaches, staff, etc. It is expected that each club executive and coach will sign a
contract that they will follow the Arena User Guide each season.
These Guidelines will be reviewed on a regular basis and changes will be circulated to user groups.
General Guidelines
The following guidelines have been prepared to ensure that all those citizens and visitors entering the
Arena Facilities can do so in a safe and enjoyable atmosphere. By doing this we hope that the facilities
are recognized as safe and enjoyable places for everyone to work and play.
These guidelines apply to each and every individual and group taking advantage of the ice facilities.
Failure to respect the goal of safe and enjoyable recreation by individuals and groups may result in
suspension of privilege of use of the facilities.
A "team" consisting of skaters, parents, volunteers, coaches, staff, management and spectators will all
be expected to contribute to the goals on a daily basis. It is our expectation that organized groups take
responsibility for behavior of their participants on and off the ice surface and that the "team" will take
responsibility for re -enforcement.
Staff will be approaching individuals whose actions/behavior is not contributing the safe and enjoyable
goal off the ice. Groups using dressing rooms must provide responsible supervision in the dressing
rooms. If the behavior is unsafe in that there is potential for injury to any person or damage to
property, or if language is obscene and/or gestures are rude or crude:
1) The behavior should be addressed by any of the "team" members.
2) Those involved may be expelled and/or;
3) They may be turned over to the direct "care" of a parent and/or coach who will take
responsibility for the behavior.
4) Any expense incurred as a result of unsafe or inappropriate behavior will be charged back to
organization and/or individual at cost,
5) Any activity fee will not be reimbursed to individuals and/or groups expelled.
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The Municipality of Tweed, under the Occupational Health and Safety Act, must take responsibility to
ensure that every reasonable measure is taken to ensure that employees are not subject to physical or
verbal threat or abuse.
By minimizing unnecessary wear, tear and damage on facilities, the Municipality of Tweed hopes to
minimize the amount of resources (both time and money) spent on repairs and maximize the amount of
resources spent on improving the building and services available to all those using the facilities. By
actively working to reduce inappropriate language it is hoped that the area will be places that no one
will hesitate to bring their families to watch or participate in activities.
The Concession provides a service to groups and individuals. It is our request that you support the
concession by not bringing in outside food or beverages.
Rules of Conduc
It is our goal to ensure that everyone has a safe and enjoyable recreation opportunity in this facility.
Any activity that interferes with that will be stopped; for example:
a. Inappropriate language
b. Running and/or other activity that could result injury
In case of a fire alarm everyone is to exit from the nearest exit. Coaches are to initiate a pre -determined
emergency exit plan including meeting location after evacuation and follow through to ensure that
everyone got out safely. Each group must ensure that their members have an emergency plan that
should be set at the beginning of the year.
Children must be under direct supervision of an adult at all times, throughout the arena. Everyone
entering the arena is expected to follow any instruction from Arena Staff and follow posted notice of
direction. Skates are restricted to dressing rooms and ice surface. Food and beverage are not permitted
on the ice surface. Pucks are restricted to the ice surface. Anyone causing any damage will be held
financially accountable. Anyone falsely activating emergency equipment will be held financially
accountable.
Alcohol Consumption is prohibited in any municipal facility unless a special occasion permit is obtained
from council.
Smoking is prohibited, in any municipal facility. (APPENDIX I)
Dressing rooms are to be under adult supervision. For the safety and security of our participants, cell
phone/camera use is not permitted in change rooms and activity areas.
Spectators are restricted to the bleachers, foyer, and public washrooms.
FIRE PLAN OUTLINE— See Page 13
Responsibilities in Emergencies
User groups are required to develop plans for emergencies that might reasonably occur, while in the
arena. There must be someone versed in those procedures whenever the group is in the facility.
Requirements are likely to include but not be limited to:
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a. Minor First Aid
b. Major First Aid
c. Power Outage
d. Missing Person
e. Fire
f. Major Disaster
g. Coach/Staff Injuries
h. Building Evacuation
i. Child Protection
Any incident that occurs with your organization must be reported to the Arena staff. Please review
incident report. Appendix 11
Building Evacuation
A variety of Emergencies could result in building evacuation; for example Ammonia Leak, Fire, and false
alarms. If the fire alarm sounds and/or direction is given by staff to evacuate the building. Coaches are
required to ensure that evacuation is carried out in an orderly manner and to account for their program
participants. Appendix 111
Evacuation is to start immediately upon sounding of alarm and is only to be halted by instruction of
staff.
All groups are to meet at the baseball diamond to determine if all participants are out of building.
Arena staff will ask for accounting of participants from coaches (this is for all user groups, children and
adult). Please note if an emergency team arrives at the facility, they may ask you to move your group to
another location that is safer.
False alarms are annoying and dangerous because they create complacency, however we have no way
of knowing when the alarms start to ring if the situation is real or not. Your responsibility is not to
second-guess, treat each alarm as the real thing and start evacuation.
Please review Fire Safety Plan, supplied by the Municipality of Tweed, page 13.
Reporting of Damage or Breakdowns
Damage and Breakdown must be reported to arena staff to reduce chance of injury and or further
damage. We ask that you help us out and report any damages or breakdowns immediately to the staff.
Staff may already be aware of the problem, however we prefer to get the information more than once,
rather than have it go unreported and/or unnoticed.
Minors Under Direct Supervision of Adults
Children must be kept under close adult supervision at all times while in the facility. Nothing replaces
good adult supervision of children. We are asking that all organizations inform their coaches, managers,
organization executives and parents that children under the age of 12 need to have direct supervision.
Teenagers that are in the facility and not following the rules will be asked to leave the facility. All minors
must have direct supervision in the dressing rooms.
There are many dangers to unsupervised children. The following are some examples but danger is not
limited to:
a. Stairs and bleachers are trip and fall hazards when children are not sitting down.
b. Doors can pinch fingers without adult assistance opening and closing doors.
c. Pucks can go over the glass.
d. Running and tripping on the concrete.
Ice Users
Ice Cleaning
It is the Municipality of Tweed's goal that ice cleaning occurs in a safe and predictable manner for the
machine operator and ice users. For that reason the following is our expectation:
• At the time of the scheduled ice clean, the arena staff will open the ice surface door indicating
to the coach/skater that they are to clear the ice surface immediately and make sure all gates
are shut prior to exiting the ice.
• Once the doors are open the arena staff will drive onto the ice and start cleaning only after all
skaters have left the i'ce. The exception to this is when designated skaters are required for
pushing nets into the corners.
• Should any skater enter onto the ice surface during an ice clean, the arena staff will immediately
leave the ice surface and not return until the ice surface has been cleared of skaters.
• 'All users and user groups are responsible for educating and supervising participants on this
matter to ensure that ice maintenance can be done.
■ Ice maintenance is scheduled for 10 minutes. This time commences when the last person leaves
the ice surface and ends when the doors to the ice machine room are closed after the flood.
Please do your part to ensure that your skaters are off the ice in time.
On Ice
It is the Municipality of Tweed's goal that while our patrons are on the ice that they are properly
supervised to ensure the safety of the users.
■ Each regular user is responsible to have a trained first aid representative at ALL ice rentals.
■ During practices, an organizational approved supervisor MUST be on the ice at all times.
• During any event within the facility, an organizational approved supervisor must be present at
all times.
• For any hockey games, the referees MUST be the first people to access the ice surface prior to
the coaches and players.
• For the duration of your ice time, the gates MUST remain closed. Once you exit the ice surface,
the gates MUST be closed prior to flooding.
uties of Arena Worker
Arena Staff are required to report any infractions to the rules, code of conduct, smoking and alcohol
infractions. Failure of user groups to control participants may result in the following.
a. Ice time revoked
b. Room privileges revoked
c. Zero tolerance letter
d. RCMP called
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Alcohol Restriction
A Special Occasion Permit is required for alcohol to be consumed or brought onto the Arena premises.
Please allow a minimum of six weeks for approval by municipal Council.
The use and/or possession of prohibited drugs or alcohol are not permitted on Arena premises by the
public or workers.
Failure of user groups to control participants may result in the following:
a. Ice time revoked
b. Room privileges revoked
This restriction has Zero Tolerance and this includes all leased spaces.
Dressing Room Use
Dressing room use is a privilege extended to skaters during specified times. Groups are required to
supervise dressing rooms to ensure that behavior is appropriate.
Any unsafe behavior and/or behavior that will cause damage must be stopped.
Upon being assigned a dressing room, damage evident from a previous user group should be discussed
with staff to ensure that your group will not be held accountable for damage.
Only Skaters, Parents, Coaching and other Staff are permitted into dressing rooms and corridors
leading to dressing rooms. This is for the protection of skaters, the public and for the purpose of
reducing vandalism.
Please ensure your group cleans up any garbage such as tape, pop cans, candy wrappers, etc. Failure to
do so may result in a $25 fee.
Time permitted in a dressing room are estimated to be 30 minutes prior to ice rental and 30 minutes
after ice rental. Failure to do so will result in a $40 fee.
Any damages will be charged to the user groups and for outside teams, damages will be charged to the
team club/renter.
Supervision of Players Ejected Before the End of the Game
Players ejected before the end of the game will be supervised by a designated official, coach, and or
parent to prevent damages to the arena. That official will stop and/or report any damage to arena staff.
Team will be billed for damage. If it is a tournament, tournament organizers will be billed for damage.
We are trying to work together to ensure a safe, clean facility for our users. Please ensure that your
organization helps out to ensure the policies are followed in the Arena User Guide.
Extra Billin
Vandalism/Building Damage
As noted in the General Guidelines, it is our goal to minimize unnecessary wear, tear and damage and
expense to the facilities. By minimizing the amount of resources (both time and money) spent on
repairs, we can maximize the amount of resources spent on improving the building and services
available to all those using the arena.
We encourage a commitment to that goal by holding user groups accountable for any expense incurred
outside safe and responsible use of the facility. When actions of teams or individual members of a team
damage the facility and/or require use of additional resources those expenses will be billed back to the
user group.
It is our hope that all user groups will be committed to reducing/minimizing facility damage to keep
costs as low as possible for everyone who pays for the arena, including taxpayers and user groups.
Overtime/extra staff time as a result of teams leaving dressing rooms late.
It is not our intent that everyone who pays for the facilities including taxpayers and user groups have to
cover the extra cost incurred when a user group is not cleared out of the dressing room on time.
Time permitted in a dressing room are estimated to be 30 minutes prior to ice rental and 30 minutes
after ice rental. Failure to do so will result in a $40 fee.
Arena Ice Allocation
The Municipality of Tweed is committed to meeting the recreational needs of the residents and user
groups through a comprehensive arena ice allocation policy for all users. Standards and priorities for
allocation of arena ice have been developed to meet the needs of residents, while ensuring the effective
and optimal use of the arena facilities, at the lowest possible cost to the taxpayer.
Ice Rental Rates
Ice rental rates are based on one hour of ice time which includes 10 minutes for ice maintenance.
PRIME TIME Mondays to Fridays 5:30 pm — 10:00 pm
Saturdays and Sundays
NON PRIME TIME Monday to Fridays 8:00 am — 5:30 pm
Evenings After 10:00 pm
Ice Rental Time/Group
Cost (Includes HST)
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Prime Time
$135
Non -Prime Time
$87
Youth Rate in Prime Time
$95.00
Seasonal Contracts
Organizations utilizing Fall/Winter/Spring ice rental will be required to commit to a seasonal contract
that runs from October 15t to March 315t. The ability to commence seasonal contracts during the month
of September and part of April will be dependent on available ice and billed appropriately.
Seasonal contracts will not include the following dates: December 24, 25, 26, 31, and January 1.
Public Skating Rules Of Conduct
All patrons who participate in ice skating programs must respect the following rules:
4. Skate in the same direction as the other skaters
Horseplay, skating backwards, figure skating skills, speed skating is not permitted
Balls, pucks, chairs, pylons or hockey sticks are not to be used while skating (Skating aids will
only be permitted during specially scheduled 'Family Skates') Headsets, cell phones, or hand
held electronic devices are not to be used while skating
4, Children should wear helmets and mittens/gloves
4, Carrying of children is not permitted (games, tag, etc)
4, Strollers, wagons, toboggans, etc. are not permitted on the ice
4, Sitting or climbing over the boards is not permitted
HELMETS ARE STRONGLY RECOMMENDED FOR EVERYONE ON THE ICE.
Appendix I
Smoke -Free Ontario Act
ONTARIO REGULATION 48/06
GENERAL
Sporting areas, etc.
13.2 (1) The following are prescribed areas for the purposes of paragraph 7 of subsection 9 (2) of the
Act:
1. Sporting areas.
2. Spectator areas adjacent to sporting areas.
3. Public areas within 20 metres of any point on the perimeter of a sporting area or a spectator area
adjacent to a sporting area. 0. Reg. 206/14, s. 2.
(2) For the purposes of this section, a sporting area is an area that is not an enclosed public place or an
enclosed workplace and that meets all the criteria set out in the following paragraphs:
1. The area is owned by the Province or a municipality, by an agent of the Province or a municipality,
or by a post -secondary institution as defined in subsection 8 (2).
2. The public is ordinarily invited or permitted access to the area, either expressly or by implication,
whether or not a fee is charged for entry.
3. The area is used primarily for the purposes of sports such as, but without being limited to the
following, but not including golf, whether or not a fee is paid for the use:
i. soccer,
ii. football,
iii. basketball,
iv. tennis,
v. baseball, softball or cricket,
vi. skating,
vii. beach volleyball,
viii. running,
ix. swimming, or
x. skateboarding. 0. Reg. 206/14, s. 2.
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Appendix 11
Tweed Community Centre
User Group Incident Report
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Date: 20 Time of incident: am / pm
Time of written report: am / pm
Coach/Representative: Date Incident Reported:
Person's name: Age: Male / Female
Parent(s) name: Phone #:
Parent(s): Present Phoned Mom _ Phoned Dad _ Were unable to contact
Witness name: Phone #:
Witness name: Phone #:
Arena staff name:
Notified at: am/pm
Incident (Clear description of what you saw/heard and description of what you were told by who,
specify behavior, any damage done to equipment or facility, etc.)
❑ Unsafe behavior (ie. Running, pushing, hitting, etc)
❑ Person behavior(ie. Fighting, swearing, etc)
❑ Other:
Injuries
❑ Yes
❑ No
If yes, please explain the injuries:
Severity of Incident (please check one):
❑ No first Aid Required
❑ First Aid Required
❑ Ambulance/Hospital Required
❑ Fatality
Additional Information Regarding Incident
Follow-up review by Manager of Community Development
Comments:
Date: Signature:
Appendix III
Dressing Room Etiquette
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4 Players AND Coaches (or designated adult) are responsible for all behavior in the change rooms.
Players are to be supervised at all times.
Hockey is to be played on the ice ONLY — not in the change rooms or hallways.
Please respect the arena and refrain from smashing objects with your stick, damages will be
billed accordingly.
4' Smoking is NOT PERMITTED in the arena.
Alcohol is NOT PERMITTED in the facility unless a Special Occasion Permit is approved by
Council.
Please vacate the change room as soon as possible after your ice time.
4. Ensure your change room's security by keeping the doors locked at all times.
4' Remember that this is a co-ed arena. Please respect the rights of all users. Keep the change
room doors closed while you are getting changed. Stay out of all rooms that are not assigned to
your team.
4 For the safety and security of our participants, cell phone/camera use is not permitted in change
rooms and activity areas.
There is not always time permitted for arena staff to get into each dressing room between uses.
Please look after your fellow users by putting your garbage into the container provided prior to
vacating the dressing room.
Rule of Thumb: Leave the room AS CLEAN OR CLEANER than you found it. Please pick up after
yourselves. All garbage is to be placed in the garbage cans.
Your cooperation is appreciated. Let's all work together to provide a positive operating facility.
Fire Safety Plan
MUNICIPALITY OF TWEED ARENA
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The Fire-fighter's Key Box (CHUBB) location is: N/A
The fire safety plan approved location is: FRONT OFFICE
Fire Safety Plan Prepared By: Sean Porter
Owner's Authorizing Signature
Approved By:
Derrick Little, Chief Fire Official
Date Approved:
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Table of Contents
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TOPIC
Part 1 Introduction
Part 2 Human Resources Audit .
Part 3 Building Resources Audit
Part 4 Building Schematics, including Site Plan
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Firefighter's Plan
Part 5 Emergency Procedures — Occupants
Part 6 Emergency Procedures — STAFF AND SUPERVISORS
Part 7 Responsibilities of the Owner/Occupant
Part 8 Fire Hazards — Commercial
Part 9 Fire Extinguishment/Control/Confinement
Part 10 Alternative Measures
Part 11 Fire Drills
Part 12 Maintenance Requirements of Building Fire And Life Safety Systems
Part 13 . Fire Safety Plan Review Sign -off Record
Part 1
Introduction
A Fire Safety Plan (FSP) shall be prepared, approved and implemented in buildings regulated by
Article 2.8.1.1. of the Ontario Fire Code (see submission procedures below).
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Section 2.8 of the Ontario Fire Code, requires the implementation of a FIRE SAFETY PLAN for
this building/occupancy. The FSP is required to be kept in the building in an approved location.
The implementation of the Fire Safety Plan helps to ensure effective utilization of life safety
features in a building to protect people from fire. The required Fire Safety Plan shall be
designed to suit the resources of each individual building or complex of buildings.
It is the responsibility of the owner to ensure that the information contained within the Fire
Safety Plan is accurate and complete. As required by the Fire Code, the Fire Safety Plan must be
reviewed as often as necessary, but at intervals not greater than 12 months to ensure that it
takes account of changes in the use and other characteristics of the building (Ontario Fire Code
2.8.2.1.(4) of Division 8). As defined in the Ontario Fire Code, "Owner" means any person, firm
or corporation having control over any portion of the building or property under consideration
and includes the persons in the building or property.
The Fire Protection and Prevention Act, 1997, Part VII, Section 28, states that in the case of an
offence for contravention of the fire code, a corporation is liable to a fine of not more than
$100,000 and an individual person a director or officer of a corporation is liable to a fine of not
more than $50,000 or imprisonment for a term of not more than one year or both.
This official document is to be kept readily available at all times for use by staff and fire officials
in the event of an emergency.
The Fire safety Plan is also used to provide training to the building's supervisory staff who must
have received instructions in the fire safety procedures as described in the plan before they are
given any responsibility for fire safety. Supervisory staff shall be available on notification of a
fire emergency to fulfil their obligation as described in the fire safety plan, although it is not
necessary that supervisory staff be in the building on a continual basis.
SUBMISSION PROCEDURES
At least two (2) copies of the Fire Safety Plan (8 1/2 X 11 format) must be submitted to the Chief
Fire Official. Upon approval, one copy will be returned to the author and one copy will be
retained by the Fire Department. A copy of the plan returned to the author must be placed on
site in the approved location as noted on the cover page.
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Note: Whenever you see the word "approved", it means "Approved by the Chief Fire Official"
and in this case, by the Fire Department official who approved and signed this plan.
The Chief Fire Official is to be notified regarding any subsequent changes in the approved Fire
Safety Plan.
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Part 2
Audit of Human Resources
Business/Building Name: TWEED ARENA
Municipal Address: 297 ST. JOSEPH STRET TWEED, ONTARIO
Business Phone Number: 1-613-478-2535 Business Fax Number: 1-613-478-6547
3 Building Owner: MUNICIPALITY OF TWEED
Mailing Address: 255 METCALF ST, POSTAL BAG 729
TWEED, ONTARIO KOK 3J0
Phone Number(s): Work: 1-613-478-2535
Contact Person: RACHELLE HARDESTY
Mailing Address: 255 METCALF ST, POSTAL BAG 729
TWEED, ONTARIO KOK 3J0
Phone Number(s): Work: 1-613-478-2535
Cell: 613-403-1644
Email: rhardesty@tweed.ca
Fax No: 1-613-478-6547
Fax No: 1-613-478-6547
After Hour Emergency Contacts (24 hour telephone numbers)
Name: Randy Lucas Cell #: 1-613-921-7923
Position: Parks and Rec
Name: Jay Baptie Cell #: 1-613-827-6300
Position: Parks and Rec
Other Key Contacts
Fire Alarm Company: TRINITY Phone: 1-877-371-3776
Fire Extinguisher Company: TRINITY Phone: 1-877-371-3776
Part 3
Audit of Building Resources Checklist
Occupancy Type: A Div 3 Occupant Load: Sports Event 960, 1908 max for other venues
Building Height in Storeys: 2 Storey(s) Below Grade: 0
Year Built: Additions/Renovations: 2010
Building Construction: (combustible, non-combustible, )
Fire Department Access
Brief Description of Fire Dept. Access to Building: Open on all sides with marked access route
Designated Fire Route: n No FlYes
Nearest Municipal Hydrant Location: Corner of St Joseph Street and Louisa Street
Private Hydrants: N No n Yes (Location(s)):
Fire Department Connection: F No ❑ Yes (Location(s)):
Fire Pump: ® No ❑ Yes (Location(s):
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Utilities and Shut -offs
Heating System: F1 Natural Gas ® Electric ❑ Fuel Oil ❑ Other:
Main Gas Shut-off: ❑ No ® Yes Location(s): EAST SIDE MIDDLE EXIT STAIR WELL
Main Electrical Shut-off Location: Front Office,
Main Domestic Water Shut-off Location: Dressing room 5 and outside front right corner
Other Shut-off: N/A Location: N/A
Fire Protection Systems
Fire Alarm System: ❑ No ® Yes
Type: (single) or Fl Interconnected Smoke Alarm System/Heat sensors
Alarm Signal Monitoring: ❑ No ® Yes, by
® Remote Monitoring Station n Direct to Fire Department ❑ Proprietary Signalling
System
Fire Alarm Manufacturer Name/Make: Microm
Model: FA -1000 SERIES
Main Panel Location: FRONT ENTRANCE
Annunciator Panel Location: FRONT ENTRANCE
Emergency Power Supply for Fire Alarm: FRONT STORAGE ROOM
Fire Alarm Description: Fire Alarm Devices and Locations: PULL STATIONS BY EXITS
Manual Pull Stations: YES BY EXITS
Smoke Detectors:
Heat Detectors: YES
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Alarm Activation: SENSOR OR PULL STATION
Acknowledging Trouble Alarm: MAIN PANEL
Acknowledging Alarm Signal: MAIN PANEL
Alarm Silencing Alarm Re -setting: MAIN PANEL
NOTE: Fire alarm system shall not be reset until permission given by on -scene fire
department personnel following an emergency response.
Voice Communication Equipment: N/A
Emergency Telephone Equipment:
Ancillary Devices:
Sprinkler flow switches ® No ❑ Yes
Air supply fan shutdown ® No ❑ Yes (1St stage)
Magnetic door hold -open devices ® No ❑ Yes (released on 1St stage)
Electromagnetic Locking Devices ® No ❑ Yes (released on 2nd stage)
Manual release switch location for mag-locks: N/A
Location(s) throughout building: N/A
Smoke Control Measures: ® No ❑ Yes
Automatically Shuts -Off With Activation of Fire Alarm
No Yes
Sprinkler System: ® No ❑ Yes Type: ❑ Wet ❑ Dry ❑ Other:
Coverage Area:
Connected to the Fire Alarm System: ® No n Yes
Location of Sprinkler Room/Shut Off Valves:
Fire Department Connection: n No ❑ Yes Location(s):
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Standpipe System: ® No ❑ Yes Locations:
Location of Shutoff/Isolation Valves: N/A
NOTE: (1) Each Hose Connection in a standpipe system shall have a legible sign reading;
"FIRE HOSE FOR USE BY TRAINED PERSONS ONLY"
(11) Standpipe Hose Stations shall be conspicuously identified and unobstructed, and shall be used for
fire protection only.
Fire Department Connection: ® No
Yes Location(s):
Portable Fire Extinguishers: Types: ABC 5LB
Locations: EXIT DOORS (Also refer to schematic drawings in Part 4)
Fixed Extinguishing System for Commercial Cooking Equipment ❑ No ® Yes
Type:
Connected to Fire Alarm System: n No n Yes
Fuel Source: n Natural Gas 1 1 Electric ❑ Other:
Fuel Shut Off for Appliance(s): Location(s):
❑ 40BC Extinguisher or ❑ Class K Type: Location:
Manual Operation of System:
System Operating Instructions:
Emergency Lighting: ❑ No ® Yes
Location(s): EXITS
Upon failure of regular power source, Emergency Lighting for this building is required to have
an alternative power supply that provides lighting for 1X1 30 minutes. n 1 hour. 2
hours.
Emergency Power: ® No ❑ Yes Type: ❑ Battery or ❑ Generator
(for emergency lights, etc.)
Generator: ❑ N/A
Fuel Type: ❑ Diesel n Natural Gas ❑ Gasoline ❑ Other:
Fuel Supply Location: N/A
Transfer Switch Location: N/A
Equipment Powered by Generator: N/A
Extra Hazardous Area:
Is there hazardous materials on site? ❑ No ® Yes
If YES, please list the material, quantity and location (also mark locations on schematics): PROPANE
AND AMONIA
Is there Flammable Liquids (i.e. gasoline) or Combustible Liquids stored on site? ® No ❑
Yes
If YES, please list the material, quantity and location (also mark locations on schematics):
Exits: Refer to schematics for location of exits.
Elevators: ' ® No ❑ Yes
❑ Firefighter (FF) Elevator ❑ Firefighter Service ® N/A
(RED HELMET designation) (YELLOW HELMET designation)
Automatic Recall by Fire Alarm: NI No U Yes Manual Recall: ® No ❑ Yes
Manual Recall Switch(es): IJ No n Yes Location:
Homing Floor(s) for FF Elevator Recall: n/a
Total Number of Elevators in building: 0 Total Number of FF Elevators: 0
FF Elevator Location: n/a
Floors Served by FF Elevator: 0
Location of recall/operating keys: n/a
Operating Instructions: n/a
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Part 4
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LEGEND FOR BUILDING / UNIT FIRE EMERGENCY SYSTEM
X Pull Pin For Kitchen Fire Suppression System
A Entrance / Exit
Hydrant
Siamese Fire Department Connection
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Sprinkler Riser, indicate whether Wet or Dry System
FAA
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III
SD
ABC
Fire Alarm Annunciator
Illuminated Exit Sign, Single Face
Pull Station
Smoke Detector
Fire Extinguisher - ABC Type
Part5
Emergency Procedures for Occupants
Emergency procedures signage will be affixed to the wall at all fire alarm pull stations and in
elevator lobbies. Where a fire alarm system has been installed with no provisions to transmit a
signal to the fire department, a legible notice, that is not easily removed, shall be affixed to the
wall near each manual pull station with wording that the fire department is to be notified in the
event of a fire emergency and including the emergency telephone number for the municipality
or the telephone number of the fire department. At least one copy of the fire emergency
procedures shall be prominently posted and maintained on each floor area. The following
emergency procedures are posted in the building.
In Case of Fire
Upon Discovery of Fire:
Leave fire area immediately and close doors
Sound Fire Alarm
CaII 9-1-1
Leave building via nearest Exit
Upon Hearing Fire Alarm:
Leave building via nearest Exit
Close doors behind you
CAUTION
IF YOU ENCOUNTER SMOKE - USE AN ALTERNATE EXIT
Remain Calm
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Part 6
Emergency Procedures
STAFF, SUPERVISORS
AND MUNICIPLE EMPLOYEE'S
In the Event of a Fire:
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• Turn off all equipment and ensure all hallways & stairwells are clear in your immediate
area
• Close all doors and windows
• Proceed to Emergency Response Area (Side parking lot by ball diamond)
• Assist in evacuation and other emergency duties as required or the Fire Department
• Be prepared to receive and complete further directions
Immediate Fire Response
If you discover Fire or Smoke
• REMAIN CALM.
• If you discover fire or smoke, activate the fire alarm by using the nearest pull station.
• Do not open a door until you have ensured that the door is not hot. If the door is hot,
keep closed.
• Evacuate all people away from immediate danger to safety behind the closest fire door,
or out of the building
• Evacuate away from the fire, never cross the fire path
• Close doors
• DO NOT USE THE ELEVATORS
• Report Location of the fire to the Fire Department when they arrive
• Fight fire if small with use of extinguisher or fire blanket.
• Do not risk your own safety
If you hear the fire alarm
• REMAIN CALM
• DO NOT USE THE ELEVATORS Stop and listen for instructions and location of alarm
• Remove yourself from the building and go to the Emergency Response Area
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Part 7
Responsibilities of the Owner / Occupant
The building owner/occupant has numerous responsibilities related to fire safety and must
ensure that the following measures are enacted:
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• Establishment of emergency procedures to be followed at the time of an emergency.
• Appointment and organization of designated supervisory staff to carry out safety duties.
• Instruction of supervisory staff and other occupants so that they are aware of their
responsibilities for fire safety.
• Ensure you, or your supervisory staff, are available upon notification of a fire emergency to
fulfil your obligation as described in the Fire Safety Plan.
• Holding of fire drills in accordance with the Fire Code, incorporating Emergency Procedures
appropriate to the building.
• Control of fire hazards in the building.
• Maintenance of building facilities provided for safety of the occupants. Provisions of
alternate measures for safety of occupants during shut down of fire protection equipment.
• Ensure that checks, tests and inspections as required by the Ontario Fire Code are
completed on schedule, and that the original or a copy of these records are retained at the
building premises for examination by the Chief Fire fora minimum period of two (2) years.
• Ensure the continuation of the monitoring of the fire alarm system when building required
to transmit a signal to the fire department and that the central station operator is Fire Code
compliant.
• Ensure the initial verification of test reports for fire protection systems installed after
November 21, 2007, are retained throughout the life of the systems.
• Post and maintain at least one (1) copy of the fire emergency procedures.
• Keep a copy of the approved Fire Safety Plan on the premises in an approved location.
• Notification of the Chief Fire Official regarding changes in the Fire Safety Plan.
• Review Fire Safety Plan as often as necessary, but at intervals not greater than 12 months to
ensure that it takes account of changes in the use and other characteristics of the building.
• Designate and train sufficient alternates to replace supervisory staff during any absence.
• Where testing is required for compliance with this Code, the tests shall be carried out by the
owner or the owner's agent within such reasonable time as the Chief Fire Official may
determine.
Preventative Maintenance Schedules
Part 8
Fire Hazards
Commercial, Retail and Industrial Properties:
A high standard of housekeeping and building maintenance is probably the most important
single factor in the prevention of fire. Listed below are some specific hazards.
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• Combustible material stored in non -approved areas.
• Fire and smoke barrier door not operating properly or wedged open.
• Improper storage of flammable liquids and gases.
• Defective electrical wiring and appliances, over -fusing, and the use of extension cords as
permanent wiring.
• Clothes dryer lint collector full or improperly vented.
• Careless use of smoking materials.
• Kitchen hoods and filters not cleaned properly/grease laden.
• Improper disposal of oily rags.
In general, occupants should:
• Know how to alarm occupants of building, knowwhere exits are located.
• Call Tweed Fire Department immediately or (9-1-1) whenever you need assistance.
• Know the correct address of the building.
• Notify the building/property management if special assistance is required in the event of an
emergency.
• Know the fire alarm signals and the procedures established to implement safe evacuation.
• Know the supervisory staff in your building.
• Report any fire hazard to supervisory staff.
• Know stairwell designation and the crossover floors (if any).
Part 9
Fire Extinguishment, Control or Confinement
Most fires start small. Except for explosions, fires can usually be brought under control if they
are attacked correctly with the right type and size of extinguisher within the first two minutes.
In the event a small fire cannot be extinguished with the use of a portable fire extinguisher, or
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smoke presents a hazard for the operator, the door to the area should be closed to confine and
contain the fire. If fighting the fire, ensure that the Fire Alarm System has been activated and
the Tweed Fire Department has been notified prior to any attempt to extinguish the fire. Only
those persons who are trained and familiar with extinguisher operation may attempt to fight
the fire.
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The decision to use a fire extinguisher is one that is made after considering the following:
• Type of fire (Class A, B, C)
• Size and intensity of fire
• Size and capacity of the fire extinguisher
• Exit location and clear route away from fire
When not to fight a fire...
• If the fire could block your only exit
• If the fire is spreading quickly
• If the fire is too large
• If you don't know how to use the fire extinguisher
Suggested Operation of Portable Fire Extinguishers
Remember the (PASS) acronym
P- Pull the safety pin
A - Aim the nozzle
S - Squeeze the trigger handle
S - Sweep from side to side (watch for fire restarting)
Never re -hang extinguishers after use. Ensure they are properly recharged by a person that is
qualified to service portable fire extinguishers and that a replacement extinguisher is provided.
Keep extinguishers in a visible area without obstructions around them.
Part 10
Alternative Measures for Occupant Fire Safety
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In the event of any shut -down of fire protection equipment systems or part thereof, in excess
of 24 hours, the fire department shall be notified in writing. Occupants will be notified and
instructions will be posted as to alternative provisions or actions to be taken in case of
emergency. These provisions and actions must be acceptable to the Chief Fire Official.
All attempts to minimize the impact of malfunctioning equipment will be initiated. Where
portions of a sprinkler or fire alarm system are placed out of service, service to remaining
portions must be maintained, and where necessary, the use of watchmen, bull -horns, walkie-
talkies, etc. will be employed to notify concerned parties of emergencies. Assistance and
direction for specific situations will be sought from the Tweed Fire Department.
Procedures to be followed in the event of shutdown of any part of a fire protection system are
as follows:
1. Notify the Tweed Fire Department, dial (613) 478-2535 (DO NOT USE 9-1-1). Give
your name, address and a description of the problem and when you expect it to be
corrected. The Tweed Fire Department is to be notified in writing of shutdowns
longer than 24 hours.
2. Post notices at all exits and the main entrance, stating the problem and when it is
expected to be corrected.
3. Have staff of other reliable person(s) patrol the affected area(s) at least once every
hour.
4. Notify the Tweed Fire Department and the building occupants when repairs have
been completed and systems are operational.
NOTE: All shutdowns will be confined to as limited an area and duration as possible. Cooking
operations shall be suspended until the commercial cooking fixed extinguishing system
is restored.
(See attached Fire Watch Duties and Report Log)
FIRE WATCH DUTIES
Definition: The term "fire watch" is used to describe a dedicated person or persons whose sole
responsibility is to look for fires within an established area. Fire watch is required in the event of
temporary failure of the fire alarm system or where activities require the interruption of any fire
detection, suppression or alarm system component.
NOTE: All building occupants are to be notified in writing that the fire protection systems in the building are
not functional and that a Fire Watch has been instituted until repairs have been made.
O (1) At least one (1) qualified staff person shall be employed to complete fire watch duties of the
unprotected building area whenever the building is occupied. Each person assigned to Fire
Watch duties must be provided with the following equipment;
Dept.
(1)
Suitable means of communication (cell phone, portable radio, etc.) for notifying Fire
(ii) A portable air horn or other approved means of sounding an alarm
(iii) Flashlight
(iv) Clipboard and pen
(v) Copy of fire watch duties
(vi) Copy of the Fire Watch Log Sheet
(vii) Keys and/or access codes to provide entry to all rooms/spaces
(viii) Floor plan(s) of the building under Fire Watch
(2) Fire Watch personnel are to be familiar with the building and procedures for alerting the fire
Department and all building occupants in the event of a fire.
(3) Rounds shall be diligently completed at least once each hour, and recorded immediately upon
the conclusion of each round on the Fire Watch Log Sheet. The person completing the rounds will
record the time each round was completed.
(4) Fire watch personnel are to have fire extinguishing equipment readily available and be trained in
its use.
(5) If fire or smoke conditions are discovered, alert all building occupants by sounding a portable air
horn or another device approved by the Chief Fire Official.
(6) A telephone must be readily available at all times to notify the Tweed Fire Department by calling
9-1-1. Always call from a safe area.
(7) Do not attempt to extinguish the fire unless it is safe to do so.
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(8) Once building evacuation is completed, await emergency response personnel at a safe location
and direct them to the scene. Do not re-enter the building without permission from the Fire
Department.
(9) "Hot Works" such as welding or cutting shall be prohibited in the area where the sprinkler
protection is impaired or be limited to areas where approved precautions have been put into place.
(10) While the sprinkler and/or fire alarm system(s) are shut down, assigned fire watch personnel
shall patrol the area until both the fire alarm system and the sprinkler system has been restored.
(11) Exit doors, access to exits and corridors are to be checked periodically for proper operation and
obstructions while performing Fire Watch duties.
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FIRE WATCH LOG REPORT
System out of service
Date:
Time:
System Out of Service -Notification to Fire Department
Date:
Time:
System Back in Service
Date:
Time:
System Back in Service -Notification to Fire Department
Date:
Time:
PERSONS ASSIGNED TO FIRE WATCH DUTIES SHALL FOLLOW THE REQUIRMENTS LISTED ON THE FIRE WATCH DUTIES SHEET AND SHALL PATROL
ALL UNPROTECTED AREAS OF THE BUILDING EVERY HOUR TO CHECK FOR SIGNS OF FIRE OR SMOKE CONDITIONS. ALL PATROLS ARE TO BE
RECORDED ON THIS LOG REPORT IMMEDIATELY FOLLOWING EACH ROUND. RECORDS OF FIRE WATCH SHALL BE KEPT FOR 2 YEARS AFTER
THEY ARE MADE, AND SHALL BE MADE AVAILABLE UPON REQUEST TO THE CHIEF FIRE OFFICIAL.
Fire Watch Duties Conducted By:
(PRINT NAME & POSITION)
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Rounds
Start Time
Finished
Signature
Comments
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Fire Watch Commenced: Date:
Time:
Start a new Fire Watch Log Report Sheet for each new day of fire watch.
Part 11
Fire Drills
Policy
Fire Drills shall be performed once a year and attendance shall be documented.
Procedure
1. The persons in charge will coordinate fire drills at least once a year. Audible or silent fire
drills will be acceptable to practice the procedure.
2. Notice will be given to Monitoring Company regarding the drill time and location to
prevent emergency response by the Fire Department. The local Fire Department will also
be notified of the fire drill.
3. Notification of staff for the drill will be at the discretion of the persons in charge.
4. Where there are external commercial tenants within the same building, notice of the drill
will be given prior to the activation of the alarm.
5. Maintenance staff will place a fire symbol or sign in a room. The designated fire location
zone or area will change for each drill.
6. Maintenance staff may activate a smoke detector.
7. Upon hearing the fire alarm, all staff must initiate their fire response procedures. Staff
response is then observed by the persons in charge of the drill.
8. The drill instructor will indicate an all -clear at the end of the drill.
9. At the end of the drill, all staff shall sign the fire drill attendance sheet and participate in a
review/debrief.
10. The Fire Panel and alarm system will be reset. The Fire Department and alarm
company will be notified that the system is restored after the drill is complete.
11. The persons in charge will complete a Fire Alert Report and forward to the municipal
office.
A copy shall be provided to the Occupational Health and Safety Committee if staffing
numbers dictate such a committee is needed.
Deficiencies are to be addressed immediately and report of remedy included on the
report.
Fire Alert Report
Drill ❑ or Alarm ❑
Date:
Time:
Location of Fire
Who Discovered the Fire
Fire Alarm Pulled
❑ Yes ❑ No
Was there a fire? ❑ Yes n No
Alarm Activated by: ❑ Detector ❑ Pull Station
Time taken to find the fire:
Was the fire extinguished? ❑ Yes ❑ No
Time the Fire Dept arrived:
Time of All -Clear announcement:
Test/Drill Preparation:
YES
NO
Comments
Fire Department notified before test/drill
❑
❑
Alarm monitoring firm notified before test/drill
❑
❑
Did Person(s) Discovering the Fire:
Remove occupants from immediate danger
❑
❑
Close door(s) and window(s)
❑
❑
Pull alarm
❑
❑
Initiate Evacuation
❑
❑
Attempt to control fire with an extinguisher
❑
❑
Did the Person in Charge:
Confirm location of fire
❑
❑
Direct staff in control of fire
❑
❑
Ensure occupants are out of immediate
danger
❑
❑
Ensure evacuation started if necessary
❑
❑
Greet Fire Department at main entrance
❑
❑
Response of Other Staff Members:
Designated staff assisted as directed
❑
❑
Extinguisher was taken to the fire scene
❑
❑
Adjacent rooms checked; doors closed
❑
❑
Equipment shut -down was appropriate
❑
❑
Elevator was shut down if applicable
❑
❑
Corridors were clear & exits unobstructed
❑
❑
All exterior doors secure
❑
❑
❑
❑
Other:
❑
❑
0
For drills & tests, form to be completed by the persons in charge.
Fire Safety Systems:
YES
NO
Comments
Fire alarm system activated correctly
❑
❑
2nd stage alarm activated correctly (if applicable)
❑
❑
Annunciator panel indicated correct fire zone
❑
❑
Self -closing doors activated correctly(if
applicable)
❑
❑
Follow-up Procedures
All -clear announced; staff signed attendance
❑
❑
A debrief was held
❑
❑
Fire alarm system reset
❑
❑
Door hold -open devices reset(if applicable)
❑
❑
Elevator service restored(if applicable)
❑
❑
HVAC system restored(if applicable)
❑
❑
Fire alarm system clear of any troubles
❑
❑
Confirmed monitoring firm received alarm
❑
❑
Fire Department notified after drill/test
❑
❑
Other:
❑
❑
Was the Fire
Department
Contacted? ❑ Yes ❑ No Time:
Other:
Time:
Describe the Fire Drill Scenario, Fire Incident, Fire Alarm Occurrence:
Describe Areas for Improvement:
Emerg. Response Leader:
Date:
Part 12
Requirements of the Ontario Fire Code
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Check/Test/Inspect requirements of the Ontario Fire Code:
To assist you in fulfilling your obligations, included is a list of the portions of the Fire Code that
requires checks, inspections and/or tests to be conducted of the facilities. It is suggested that
you read over this list and perform or have performed the necessary checks, inspections and/or
tests for the items which may apply to your property.
This list has been prepared for purposes of convenience only. For accurate reference, the Fire
Code shall be consulted. Where specific references to checking, inspection and testing of fire
safety devices are not made in this Code, such devices shall be maintained to ensure they
operate as per their design requirements.
Where a building or its contents must be tested for compliance with this Code, the tests shall
be carried out by the owner or the owner's agent within such reasonable time as the Chief Fire
Official may determine.
Any appliance, device or component of a device that does not operate or appear to operate as
intended when checked, inspected or tested as required by this Code shall be repaired or
replaced if the failure or malfunctioning of the appliance, device or component would adversely
affect fire or life safety.
Fire Prevention Officers may check to ensure that the necessary checks, inspections and/or
tests are being done, when conducting their inspections, and asked to see the required written
records.
Definitions for key words are as follows:
•
Check means visual observation to ensure the device or system is in place and is not
obviously damaged or obstructed
Test means the operation of a device or system to ensure that it will perform in
accordance with its intended operation or function
Inspect means physical examination to determine that the device or system will
apparently perform in accordance with its intended function
It is stated in the Fire Code that written records of all tests and corrective measures are
required to be retained for a period of two years after they are made, and shall be available
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upon request to the Chief Fire Official. Records shall be made and the original or a copy shall
be retained at the building premises for examination by the Chief Fire Official. Records of tests
and corrective measures or operational procedures shall be retained so that at least the
current and the immediately preceding reports are available, however; records shall be
retained for a period of at least two years after being prepared.
NOTE: The initial verification or test reports for fire protection systems installed after
November 21, 2007 shall be retained on the premises throughout the life of the systems. This
requirement applies to systems installed in accordance with this Code or the Building Code.
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General Fire Protection Systems/Equipment
General
Responsibility
(example: Owner, Superintendent, Contractor)
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Doors in fire separations shall be checked as frequently as necessary to ensure
that they remain closed.
MAINTENANCE
Exit signs shall be clearly visible and maintained in a clean and legible
condition.
MAINTENANCE
Internally illuminated exit signs shall be kept clearly illuminated at all times,
when the building is occupied.
MAINTENANCE
Weekly
When subject to accumulation of combustible deposits, hoods, filters and
ducts shall be checked weekly and be cleaned when such deposits create an
undue fire hazard.
MAINTENANCE
Monthly
Doors in fire separations shall be inspected monthly for proper operation.
MAINTENANCE
Yearly
Fire dampers and fire -stop flaps shall be inspected annually, or based on a
schedule via contractor acceptable to the Chief Fire Official.
OUTSIDE
CONTRACTOR
Every chimney, flue and flue pipe shall be inspected annually and cleaned as
often as necessary to keep them free from cumulations of combustible
deposits.
OUTSIDE
CONTRACTOR
Disconnect switches for mechanical air-conditioning and ventilating systems
shall be inspected annually to establish that the system can be shut down.
OUTSIDE
CONTRACTOR
Ventilation duct from dryers will be inspected and cleaned out annually to be
free of lint.
OUTSIDE
CONTRACTOR
Portable Fire Extinguishers
General
Responsibility
Each portable extinguisher shall have a tag securely attached to it showing the
maintenance or recharge date, the servicing agency and the signature of the
person who performed the service.
OUTSIDE
CONTRACTOR
A permanent record containing the maintenance date, the examiner's name
and a description of any work or hydrostatic testing carried out shall be
prepared and maintained for each portable extinguisher.
OUTSIDE
CONTRACTOR
All extinguishers shall be recharged after use or as indicated by an inspection or
when performing maintenance. When recharging is performed, the
recommendations of the manufacturer shall be followed.
OUTSIDE
CONTRACTOR
Monthly
Portable extinguishers shall be inspected monthly.
MAINTENANCE
Yearly
Extinguishers shall be subject to maintenance not more than one year apart or
when specifically indicated by an inspection.
OUTSIDE
CONTRACTOR
Maintenance procedures shall include a thorough examination of the three
basic elements of an extinguisher: a) mechanical parts b) extinguishing agent
c) expelling means
OUTSIDE
CONTRACTOR
Every twelve months, pump tank water, and pump tank calcium chloride base
antifreeze types of extinguishers shall be recharged with new chemicals or
water, as applicable
N/A
5 Years
Every five years, pressurized water and carbon dioxide fire extinguishers shall be
hydrostatically tested.
N/A
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6 Years
Every six years, stored pressure extinguishers that require a 12 year hydrostatic
test shall be emptied and subjected to the applicable maintenance procedures.
OUTSIDE
CONTRACTOR
Fire Alarm System
General
Responsibility
Fire alarm and voice communication system components shall be kept
unobstructed.
?????
Fire alarm shall be kept unobstructed.
MAINTENANCE
Fire alarm system power supply disconnect switches shall be locked on in an
approved manner.
MAINTENANCE
Yearly
Yearly tests conducted by a certified alarm contractor as required by Section
1.2.1.2. of Division C of the Ontario Fire Code, 2007. Tests shall be in
conformance with CAN/ULC 5536, "Inspection and Testing of Fire Alarm
Systems".
OUTSIDE
CONTRACTOR
Voice communications between floor areas and the central alarm control
facility shall be tested annually, as required for fire alarm initiating and signally
devices.
N/A
Inter -connected Smoke Alarms
(As Required By Code)
Yearly
Where installed, each manual pull station shall be tested to ensure activation
of the interconnected smoke alarms on an annual basis.
OUTSIDE
CONTRACTOR
Interconnected smoke alarms shall be tested and maintained in operating
condition in conformance with CAN/ULC-5552, Standard for the Maintenance
& Testing of Smoke Alarms & as required by the Fire Code.
OUTSIDE
CONTRACTOR
Smoke Alarms
General
Responsibility
Ensure smoke alarms are maintained in operating condition.
MAINTENANCE
Ensure a copy of the smoke alarm manufacturer's Maintenance instructions or
approved alternative has been provided.
MAINTENANCE
0
Monthly
Responsibility
Standpipe Systems
Hose cabinets shall be inspected monthly to ensure that the hose and
equipment are in the proper position and appear to be operable.
N/A
Yearly
Plugs or caps on Fire Department connections shall be removed annually and
the threads inspected for wear, rust or obstruction. Re -secure plugs or caps,
wrench tight.
N/A
If plugs or caps are missing, examine the Fire Department connections for
obstructions, back flush if necessary, and replace plugs or caps.
N/A
Hose valves shall be inspected annually to ensure that they are tight and that
there is no water leakage into the hose.
N/A
Standpipe hose shall be removed and re -racked annually and after use. Any
worn gaskets in the couplings, at the hose valve and at the nozzle shall be
replaced.
N/A
0
Sprinkler Systems (Wet)
General
Responsibility
Auxiliary drains shall be inspected as required to prevent freezing.
OUTSIDE
CO NTRACTO R
Fire Dept. connections shall be equipped with plugs or caps that are secured
wrench -tight
MAINTENANCE
Yearly
0
Exposed sprinkler piping hangers shall be checked yearly to ensure that they,
are kept in good repair.
MAINTENANCE
Sprinkler heads shall be checked at least once per year to ensure that they are
kept in good repair.
MAINTENANCE
Sprinkler heads shall be checked at least once per year to ensure that they are
free from damage, corrosion, grease, dust, paint, or whitewash. They shall be
replaced where necessary as a result of such conditions.
MAINTENANCE
On wet sprinkler systems, water -flow alarm test using the most hydraulically
remote test connection, shall be performed annually.
MAINTENANCE
Sprinkler system water pressure shall be tested annually or after any sprinkler
system control valve has been operated, with the main drain valve fully open,
to ensure that there are no obstructions or deterioration of the main water
supply.
OUTSIDE
CONTRACTOR
Plugs or caps on Fire Department connections shall be removed annually and
the threads inspected of wear, rust or obstruction. Re -secure plugs or caps,
wrench tight. If plugs or caps are missing, examine the Fire Department
connection for obstructions, back flush if necessary and replace plugs or caps.
MAINTENANCE
0
Sprinkler Systems (Dry)
General
Responsibility
Auxiliary drains shall be inspected as required to prevent freezing.
OUTSIDE
CONTRACTOR
Dry -pipe valve rooms or enclosures in unheated buildings shall be checked as
often as necessary when the outside temperature falls below 0° Celsius to
ensure that the system does not freeze.
N/A
O Yearly
Exposed sprinkler piping hangers shall be checked yearly to ensure that they
are kept in good repair.
MAINTENANCE
Sprinkler heads shall be checked at least once per year to ensure that they
are free from damage, corrosion, grease dust, paint, or whitewash. They shall
be replaced where necessary as a result of such conditions.
MAINTENANCE
Sprinkler system water pressure shall be tested annually or after any sprinkler
system control valve has been operated, with the main drain valve fully open,
to ensure that there are no obstructions or deterioration of the main water
supply.
OUTSIDE
CONTRACTOR
Plugs or caps on Fire Department connections shall be removed annually and
the threads inspected for wear, rust or obstruction. Re -secure plugs or caps
wrench tight. If plugs or caps are missing, examine the Fire Department
connection for obstructions, back flush if necessary and replace plugs or caps.
MAINTENANCE
Dry pipe valves shall be tripped annually by means of the system test pipe, to
ensure that they operate satisfactorily and that the sprinkler alarms are in
operating condition. A full flow trip test, with the control valve fully open,
shall be conducted at least every three years.
OUTSIDE
CONTRACTOR
15 Years
Responsibility
Every fifteen years, dry pipe systems shall be inspected for obstructions in the
sprinkler piping and if necessary, the entire system shall be flushed of foreign
material.
OUTSIDE
CONTRACTOR
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Private Fire Hydrants
General
Responsibility
Hydrants shall be readily available and unobstructed for use at all times.
N/A
Yearly
Hydrants shall be inspected annually after each use.
N/A
Ensure hydrants are equipped with port caps secured wrench tight. The port
caps shall be removed annually and inspected for wear, rust or obstructions.
N/A
The hydrant barrel shall be inspected annually to ensure that no water has
accumulated.
N/A
The drain valve shall be inspected for operation if water is found in the hydrant
barrel when main valve is closed.
N/A
Hydrant waterflow shall be inspected annually and a record shall be kept.
N/A
Commercial Cooking Equipment
General
Responsibility
Commercial cooking equipment exhaust and fire protection systems shall be
installed and maintained in conformance with NFPA 96, "Ventilation Control
and Fire
Protection of Commercial Cooking Operations".
OUTSIDE
CONTRACTOR
Ensure wet chemical or alkali based dry chemical portable fire extinguishers are
provided to protect commercial cooking equipment and are readily available
for use in an emergency.
OUTSIDE
CONTRACTOR
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Weekly
Hoods, grease removal devices, fans, ducts, and other equipment shall be
checked weekly and cleaned at frequent intervals, prior to surfaces becoming
heavily contaminated with grease or oily sludge.
KITCHEN STAFF
6 Months
Inspection and servicing of the fire extinguishing system shall be made at least
every six months by properly trained and qualified persons in conformance
with Ontario Fire Code, Section 6.8.1.1.
OUTSIDE
CONTRACTO R
Elevators (High Buildings)
General
Responsibility
Ensure keys required to recall elevators and to permit independent operations
are in their approved location.
MUNICIPALITY
Maintain correct signage for firefighters' elevator.
MUNICIPALITY
Yearly
The key operated switch located outside an elevator shaft shall be tested to
ensure that the actuation of the switch will render the emergency stop button
in each car inoperative and bring all cars to the street floor or transfer lobby by
cancelling all other calls after the car has stopped at the next floor at which it
can make a normal stop.
OUTSIDE
CONTRACTOR
Key operated switches in each elevator car shall be tested to ensure that the
actuation of the switch will:
a) enable the elevators to be operable independently of other elevators
OUTSIDE
b) allow operation of the elevator without interference from floor call
buttons
c) render door re -opening devices inoperative
CONTRACTOR
0
d) control the opening of power operated doors only by the continuous
pressure on the "door open" button to ensure that if the button is
released while the door is opening, the doors will automatically close
Emergency Power Systems
General
Responsibility
0
Emergency power systems shall be inspected, tested and maintained in
conformance with CSA C282, "Emergency Electrical Power Supply for
Buildings".
ADMINISTRATION
To ensure continued reliable operation, the emergency power supply
equipment shall be operated and maintained in accordance with
manufacturer's instructions.
ADMINISTRATION
At least two copies of the instruction manual shall be maintained.
ADMINISTRATION
Monthly
The emergency electrical power shall be completely tested monthly as follows:
a) Simulate a failure of the normal power supply.
b) Arrange so that:
i) an engine generator set operates under at least 30% of the rated load
for 60 minutes and;
ii) all automatic transfer switches are operated under load.
c) Include an inspection for correct function of all auxiliary equipment such
as radiator shutter control, coolant pumps, fuel transfer pumps, oil coolers
and engine room ventilation controls.
d) Record all instrument readings associated with the prime mover and
generator and a verification that they are normal.
e) Log and report as further prescribed in the manual of instruction for
operation and maintenance.
Check fuel supply for sufficient quantity.
MAINTENANCE
Annually
Test the generator, control panel, and transfer switch in conformance with CSA
C282, "Emergency Electrical Power Supply for Buildings".
OUTSIDE
CONTRACTOR
0
Part 13
Fire Safety Plan Review Record
The Fire Safety Plan must be reviewed as often as necessary, but at intervals not greater than
12 months to ensure that it takes account of changes in the use and other characteristics of the
building. It is the responsibility of the owner to ensure that the information contained within
the Fire Safety Plan is accurate and complete. (Ontario Fire Code 2.8.2.1.(4) of Division 8).
O
Date of Review: Reviewed By:
Owner/Position: Signature:
Date of Review: Reviewed By:
Owner/Position: Signature:
Date of Review: Reviewed By:
Owner/Position: Signature:
Date of Review: Reviewed By:
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Owner/Position: Signature:
Date of Review: Reviewed By:
Owner/Position: Signature:
O
Date of Review: Reviewed By:
Owner/Position: Signature:
Date of Review: Reviewed By:
Owner/Position: Signature:
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OCCUPANT LOAD
TWEED ARENA
297 JOSEPH ST TWEED
NOTE: Effective as of JULY 1, 2016. Any changes which affect occupant loads will render this matrix
null and void.
ARENA
Area/ Sq.M.
Area/
Person
Notes
Max Occ
Load
Determining
factor
Bench Seating North and South Side
586
450m
m
Stadia & grandstand
398
AREA
Standing — east & west, south(15t floor)
172.1
.40
Standing space
430
AREA
Staff/Team Change rooms
-
-
20 players & 2 staff per
132
EXIT
TOTAL OCCUPANT LOAD FOR ARENA SPORTING EVENTS IS 960 PERSONS BY EXIT
RINK SURFACE
Area/ Sq.M.
Area/
Person
Notes
Max Occ
Load
Determining
factor
Assembly— non -fixed seating
1367.5
0.75
1823 by area factor
749
Exit
Assembly —tables & chairs
1367.5
0.95
1389 by area factor
749
Exit
Assembly — standing only
1367.5
0.4
3300 by area factor
749
Exit
Assembly — dining & alcohol
1367.5
1.2
1139 by area factor
749
Exit
Assembly — exhibition
1367.5
2.8
488 by area factor
488
Area
Assembly —special events/concerts: Site plan submission and approval required by *CBO & **CFO prior to event
*Chief Building Official
** Chief Fire Official
0
UPPER CANTEEN
Area/
Sq M
Area/
Person
Notes
Max Occ
Load
Determining
factor
Assembly — non -fixed seating
138.6
0.75
184 by area factor
184
Area
,Assembly —tables & chairs
138.6
0.95
145 by area factor
145
Area
Assembly — standing only
138.6
0.4
346 by area factor
331
Area
assembly — dining & alcohol
138.6
1.2
115 by area factor
115
Area
Assembly — exhibition
138.6
2.8
49 by area factor
49
Area
If Canteen is used to support an arena function, no additional occupant load is permitted for the hall.
NOTE: The maximum occupant load for the Tweed Arena at any time is 1908 persons.
This is based on the total exiting capacity from the building.
J