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MUNICIPAL COUNCIL
AGENDA
Thursday, December 17, 2020 @ 8:45 a.m.
Via Facebook Live
Office Location: 151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.)
4. MINUTES OF PREVIOUS MEETING
4.1 Council – December 10, 2020.
5. COMMITTEE REPORTS
5.1 Nominating Committee – December 9, 2020 – Councillor Connors.
6. MATTERS ARISING:
6.1 Community Development and Recreation Quarterly Report – July, August, September
2020.
6.2 Corporate and Strategic Management Department Quarterly Report – July, August,
September 2020.
6.3 Information Memo prepared December 1, 2020 – Corporate and Strategic Priorities
Department – Water Distribution Program 2020.
6.4 Request for Decision prepared December 11, 2020 – Finance and Information Services
Department – Capital Budget Approval.
6.5 Request for Direction prepared December 11, 2020 – Corporate and Strategic
Management Department – Outdoor Fire By-Law No. 74.
7. CORRESPONDENCE
8. PUBLIC PRESENTATIONS
8.1 Sue LeBlanc, Chester Art Centre at 9:15 a.m.
8.2 Peter Cullen, Executive Director, Ross Farm Museum at 9:45 a.m.
Page 2 of 2
9. NEW BUSINESS
9.1 District Council Grants – Chester Art Centre - $500 each from Districts 1, 3, and 7.
9.2 Request for Decision prepared December 9, 2020 – Community Development and
Recreation Department – Designated Community Fund Request.
9.3 Request for Decision/Direction prepared December 2, 2020 – Community Development
and Recreation Department – Request from Wil-Dor Park Property Owners to Rezone
from General Basic to Settlement Residential One.
9.4 Information Report prepared December 1, 2020 – Corporate and Strategic Management
Department – Communities, Culture and Heritage: Healthy Communities Grant Update.
10. IN CAMERA
11. ADJOURNMENT
APPOINTMENT
9:15 a.m. Sue LeBlanc, Chester Art Centre (8.1).
9:45 a.m. Peter Cullen, Executive Director, Ross Farm Museum (8.2).
Due to COVID-19 measures, the Minister of Municipal Affairs and Housing is allowing
Municipalities to video or teleconference Council meetings. When meetings are conducted in
this manner during the pandemic, the draft minutes must be posted within 24 hours. Meetings
are livestreamed on the Municipality’s Facebook Page.
451
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COUNCIL MEETING
Via Facebook Live from 151 King Street, Chester, NS
On Thursday, December 10, 2020
MEETING CALLED TO ORDER
Warden Webber called the meeting to order at 8:49 a.m.
Present: District 1 – Councillor Veinotte District 2 – Deputy Warden Shatford
District 3 – Councillor Barkhouse District 4 – Warden Webber
District 5 – Councillor Assaff District 6 – Councillor Connors
District 7 – Councillor Church
Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk Jennifer Webber, Communications Officer
Chad Haughn, Director of Community Development and Recreation
Solicitor: Samuel Lamey, Municipal Solicitor
APPROVAL OF AGENDA/ORDER OF BUSINESS
Additions:
Councillor Veinotte – Region 6 Meeting Committee Report.
Councillor Church – Item for newsletter about roundabout.
Councillor Barkhouse – Village Planning Advisory Committee Report.
Councillor Assaff – South Shore Housing Action Coalition Committee report.
2020-522 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the agenda
and order of business be approved as amended. ALL IN FAVOUR. MOTION
CARRIED.
PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.)
There was no public input for Council.
Council (continued) December 10, 2020 452
MINUTES OF PREVIOUS MEETING
4.1 Council – November 26, 2020.
2020-523 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse the
minutes of the November 26, 2020 Council meeting be approved as circulated.
ALL IN FAVOUR. MOTION CARRIED.
4.2 Council – Variance Hearing – November 26, 2020.
2020-524 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the minutes
of the November 26, 2020 Council – Variance Hearing meeting be approved as
circulated. ALL IN FAVOUR. MOTION CARRIED.
4.3 Council – Special Meeting – December 3, 2020.
2020-525 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse the
minutes of the December 3, 2020 Special Council meeting be approved as
circulated. ALL IN FAVOUR. MOTION CARRIED.
COMMITTEE REPORTS
5.1 Committee of the Whole (motions requiring approval) – December 3, 2020 – Warden
Webber.
2020-526 MOVED by Councillor Church, SECONDED by Councillor Barkhouse the
recommendations from the December 3, 2020 meeting of the Committee of the
Whole be approved as follows:
2020-515 – “… direct staff to prepare a report on what our obligations are for
siting towers and if there should be consideration of a policy for tower siting.”
2020-516 – “… approve a Council District Grant for District 6 in the amount of
$1,000 to the New Ross Community Care Centre.”
2020-517 – “… approve and issue the proposed Wastewater Service Study Request
for Proposal that will fund a study resulting in a detailed, evidence-based
framework that will provide options for the capital projects for the Municipality’s
wastewater systems.“
ALL IN FAVOUR. MOTION CARRIED.
Council (continued) December 10, 2020 453
5.2 Committee of the Whole (receive minutes only) – November 19, 2020 – Warden Webber.
2020-527 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council
receive the minutes of the Committee of the Whole of November 19, 2020. ALL IN
FAVOUR. MOTION CARRIED.
5.3 Committee of the Whole (receive minutes only) – November 5, 2020 – Warden Webber.
2020-528 MOVED by Councillor Barkhouse, SECONDED by Deputy Warden Shatford that
Council receive the minutes of the Committee of the Whole meeting of November
5, 2020. ALL IN FAVOUR. MOTION CARRIED.
5.4 Lunenburg County Seniors’ Safety Program Report – November 2020 – Councillor
Connors.
Councillor Connors reviewed the recent meeting noting they are working on the budget and
sources of funding – the organization will be requesting an increase from the province and
municipal units.
5.5 Village Planning Advisory Committee – Councillor Barkhouse.
Councillor Barkhouse indicated the group is reviewing heights within the Village and may be
requesting Council to allow assistance from a specialist to assist.
5.6 South Shore Housing Coalition – Councillor Assaff.
Councillor Assaff briefed Council on the work of the committee, noting that Nancy Green has
been spending most of her time with Public Health and they are considering having someone
come in to cover for her during COVID-19. It was noted that there are funds available from the
federal government, but for shovel ready projects. Housing is difficult to find in general.
Councillor Assaff noted that the Town of Bridgewater will be including housing in their strategic
planning session and Councillor Barkhouse commented that although housing is a provincial
responsibility, municipalities may have to get more involved.
5.7 Region 6 Meeting – Councillor Veinotte.
Councillor Veinotte reported on the first meeting since the election where the Chair and Vice
Chair was elected. One item was that Valda Walsh is retiring. Of concern was the recruitment
process and, further to discussion, a committee was struck to review the candidate resumes.
Council (continued) December 10, 2020 454
MATTERS ARISING
6.1 Request for Decision prepared December 1, 2020 – Community Development and
Recreation Department – Animal Control RFP.
a. Request for Decision.
b. Draft Request for Proposals.
Chad Haughn, Director of Community Development and Recreation was present to review the
Request for Proposals Document and the evaluation criteria, noting that in this case it is not just
the lowest price that would be important. Also noted that they provided the opportunity to
provides separate rates for each Municipality (Chester and Lunenburg).
A discussion was held regarding turnaround and it was agreed to include response time within
48 hours as well as following up with Council or staff from complaints originating from Council
or staff on behalf of a resident so that person knows the matter has been dealt with.
2020-529 MOVED by Councillor Barkhouse, SECONDED by Deputy Warden Shatford that
Council approve the Animal Control Request for Proposal Document as amended to
include a response time of 48 hours as well as follow-up with Council/Staff when a
complaint has come from Council/Staff. ALL IN FAVOUR. MOTION CARRIED.
PUBLIC PRESENTATIONS
8.1 Chester Garden Club correspondence dated November 19, 2020 regarding property tax
of Cove Garden request.
Jayne Campbell and Sandy Dumaresq were present via Zoom.
Ms. Dumaresq and Ms. Campbell provided a brief history of the Chester Garden Club regarding
Cove Garden. The property was transferred from the Municipality to the Chester Garden Club
in 1948 and since that time there had never been an assessment with a tax bill for the property.
However, in 2020 PVSC applied an assessment of $210,000 which went to the wrong address
and a tax bill was generated in the amount of approximately $1,800. This is after having the
property for 81 years without a tax bill. They requested Council’s consideration to exempt the
property.
The CAO indicated that the Municipality has a By-Law No. 74 Tax Exemption for Charitable,
Non-Profit Organizations, Municipal Water Utilities, and licensed Day Cares By-law that this
organization would fall under.
2020-530 MOVED by Councillor Barkhouse, SECONDED by Deputy Warden Shatford that
Council direct staff to prepare to amend By-Law No. 74 Exemption for Charitable,
Council (continued) December 10, 2020 455
Non-Profit Organizations, Municipal Water Utilities, and licensed Day Cares By-Law
to include the Chester Garden Club. ALL IN FAVOUR. MOTION CARRIED.
MATTERS ARISING (continued)
6.2 Request for Decision prepared November 26, 2020 – Infrastructure and Operations
Department – Speed Display Trailer.
Greg Jonah, Engineering Technologist, reviewed the Request for Decision prepared November
26, 2020 – Infrastructure and Operations Department – Speed Display Trailer. It was agreed to
continue with locating the speed display trailer throughout the Municipality to encourage and
educate drivers regarding speeding.
2020-531 MOVED by Councillor Barkhouse, SECONDED by Councillor Church that Council
direct staff to continue using the speed display trailer unit and choose appropriate
locations throughout the Municipality in the same manner as done previously. ALL
IN FAVOUR. MOTION CARRIED.
A recess was held from 10:03 a.m. to 10:21 a.m.
CORRESPONDENCE
7.1 Correspondence dated December 1, 2020 from Royal Canadian Legion Branch 144
Western Shore requesting consideration of Council to apply for a Capital Grant for fiscal
year 2021/22.
It was noted that previously organizations not normally eligible for funding could receive
funding if they were providing a service that no one else was providing or were able to provide.
For example, the Western Shore Legion Branch 144 was approved for a Recreation Grant in this
fiscal year as they provide a ballfield and there are no other ballfields in the area.
The request was consideration for replacement of playground equipment and there is already a
playground built in the district at the former Gold River Western Shore School property.
Agreeing to entertain a Capital Grant Request from the Legion would open the door for other
organizations to apply but would normally not be eligible – and not follow the policy to fund
ONLY if there were no other organizations providing or able to provide the service.
Councillor Assaff indicated that this is a grey area – there had been a playground there
previously and it is near the trail. They want to promote outdoor activity as well.
It was noted that the policy is clear - we do not provide grants unless the organization is
providing a service that no one else is and no one else can.
Council (continued) December 10, 2020 456
2020-532 MOVED by Councillor Assaff, SECONDED by Councillor Barkhouse that Council
approve the request of the Harding Legion Branch 144 to submit a Capital Grant
Request for the fiscal year 2021/22. ONE IN FAVOUR. SIX OPPOSED. MOTION
DEFEATED.
It was requested that the group be advised that Council did not approve the request because,
based on policy, the Municipality does not provide grants to Legions, UNLESS they are
providing a service that no other organization is providing – there is already a playground at the
former Gold River Western Shore School property.
NEW BUSINESS
9.1 Request for Decision – Finance and Information Services – Reduction in Taxes due to
Fire.
Deputy Warden Shatford declared a Conflict of Interest and left the room.
2020-533 MOVED by Councillor Barkhouse, SECONDED by Councillor Assaff that Council
approve a reduction in the 2020/21 taxes payable for assessment account number
0189144099 in the amount of $326.73 due to destruction by fire and it be written
off to Allowance for Uncollectible Taxes 01-00-000-451100. ALL IN FAVOUR.
MOTION CARRIED.
Deputy Warden Shatford returned to the meeting room.
9.2 Roundabout at Marriotts Cove - Councillor Church.
Councillor Church recounted an issue that has been happening at the roundabout – drivers
coming from Chester who want to go down the Cove are making a left turn rather than going
around the circle and exiting at the correct exit. It has happened on more than one occasion
and the fear is that there will be an accident.
It was agreed to request the NS Department of Transportation & Infrastructure Renewal be
advised and request that a “no left turn” sign be installed. It was also agreed to have some
educational information included in the newsletter explaining how the roundabout works.
IN CAMERA
10.1 Section 22(2)(a) of the Municipal Government Act – Land Negotiations.
Council (continued) December 10, 2020 457
2020-534 MOVED by Councillor Church, SECONDED by Councillor Barkhouse that the meeting
convene “In Camera” as per Section 22(2)(a) of the Municipal government act – Land
Negotiations. ALL IN FAVOUR. MOTION CARRIED.
Following a brief meeting held “In Camera” the meeting reconvened with all members present.
ADJOURNMENT
2020-535 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff the meeting
adjourn. (11:10 a.m.)
___________________________ ___________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
MOTIONS FOR APPROVAL BY COUNCIL FROM
DECEMBER 8, 2020 NOMINATING COMMITTEE MEETING
2020-536 Approval of Agenda/Order of Business
2020-537 Approval of minutes from November 4 and November 26, 2020
2020-538 AMEND POLICY P-66
MOVED by Warden Webber, SECONDED by Councillor Barkhouse that the Nominating
Committee recommend to Council to repeal Policy P-66 Fire Advisory Committee Terms of
Reference. ALL IN FAVOUR. MOTION CARRIED.
2020-539 REVIEW THE FENCES AND ARIBITRATION COMMITTEE REQUIREMENTS
MOVED by Councillor Barkhouse, SECONDED by Warden Webber that the Nominating
Committee Recommend to Council to review the Fences and Arbitration Committee makeup to
consider additional members. ALL IN FAVOUR. MOTION CARRIED.
2020-540 AMEND POLICY P-85 WATER QUALITY MONITORING COMMITTEE
MOVED by Councillor Barkhouse, SECONDED by Councillor Assaff that the Nominating
Committee recommend to Council to amend Policy P-85 Water Quality Monitoring Committee
(Mill Cove) Terms of Reference to change the position terms from one year to two years. ALL IN
FAVOUR. MOTION CARRIED.
2020-541 RECOMMENDATION OF COMMITTEE LISTS (Highlighted portions only)
MOVED by Warden Webber, SECONDED by Councillor Barkhouse the following list of
Committees and appointments be referred to Council for review and approval:
COMMITTEE/
ORGANIZATION
PUBLIC
TERM
CURRENT
MEMBER
RECOMMENDATION
Audit Committee 2 Years All members of Council All members of Council
Sandra Dumaresq Sandra Dumaresq
Vacant Advertise
Building Code &
Unsightly Premises
Committee
N/A Councillor Connors Councillor Connors
Deputy Warden Shatford Deputy Warden Shatford
Chester Municipal
Planning Advisory
Committee
2 Years District 1 – Leslie Taylor District 1 – Leslie Taylor
District 2 – Vacant District 2 – ADVERTISE
District 3 – Hugh Harper District 3 – Hugh Harper
District 4 – Lee Harnish District 4 – Lee Harnish
COMMITTEE/
ORGANIZATION
PUBLIC
TERM
CURRENT
MEMBER
RECOMMENDATION
District 5 – Vacant District 5 – ADVERTISE
District 6 – Margeson
Reeves
District 6 – Margeson Reeves
District 7 – Hassen
Hammond
District 7 – Hassen
Hammond
Councillor Church Councillor Church
Councillor Assaff Councillor Barkhouse
Chester Village Planning
Advisory Committee
2 Years Carol Nauss Carol Nauss
Ray Cambria Ray Cambria
Sydney Dumaresq Sydney Dumaresq
John Carroll John Carroll
Village Commission –
Nancy Hatch
Village Commission – Nancy
Hatch
Councillor Barkhouse Councillor Barkhouse
Councillor Church REMOVE
Committee of the Whole N/A All members of Council All members of Council
Health and Wellbeing
Committee
Councillor Assaff Councillor Assaff
Landfill Citizens
Monitoring Committee
2 Years Robert Mitchell Robert Mitchell
Doug Sharpham Doug Sharpham
Herbert Fraser Herbert Fraser
Brad Armstrong Brad Armstrong
Councillor Church Councillor Church
Councillor Barkhouse Councillor Barkhouse
Joint Building/Fire
Inspection Services
Steering Committee
N/A Deputy Warden Shatford Deputy Warden Shatford
Warden Webber Warden Webber
Joint Fire Services
Committee
None Set Vacant Vacant
Angela Jessome Angela Jessome
Debra Bond Debra Bond
COMMITTEE/
ORGANIZATION
PUBLIC
TERM
CURRENT
MEMBER
RECOMMENDATION
Landfill Consultation
Committee
N/A Warden Webber Warden Webber
RCMP Advisory Board 2 Years Blair Armstrong Blair Armstrong
Terri DeMont Terri DeMont
Beverly Armstrong Beverly Armstrong
Warden Webber Warden Webber
Deputy Warden Shatford Deputy Warden Shatford
Councillor Connors Councillor Connors
Appointment by Minister
of Justice
Appointment by Minister of
Justice
Support Staff Support Staff
Recreation & Parks
Committee
3 Years District 1 – Leslie Taylor District 1 – Leslie Taylor
District 2 – Suzanne
Brown
District 2 – Suzanne Brown
District 3 – Brad
Armstrong
District 3 – Brad Armstrong
District 4 – Vacant District 4 – Vacant
District 5 – Adam Kaizer District 5 – Adam Kaizer
District 6 – Susan Larder District 6 – Susan Larder
District 7 – Sandy Kaizer District 7 – Sandy Kaizer
Councillor Veinotte Councillor Veinotte
Alternate - Councillor
Barkhouse
Alternate - Councillor
Barkhouse
Service Capacity Review
Steering Committee
N/A Councillor Barkhouse REMOVE COMMITTEE
Councillor Assaff
Sherbrooke Lake Park
Advisory Committee
(2017-529/540)
3 Years Hugh Harper Hugh Harper
Heather Dyment Heather Dyment
Councillor Connors Councillor Connors
Sherbrooke Lake
Stewardship Advisory
Committee
MODL Committee
(Water Quality)
2 Years Vacant
COMMITTEE/
ORGANIZATION
PUBLIC
TERM
CURRENT
MEMBER
RECOMMENDATION
Spectacle Lake
Watershed Advisory
Committee
2014 – Agreed to leave
membership vacant until
required.
Vacant Remove Committee as it has
been inactive for several
years.
Village Commission –
Nancy Hatch
District 1 Councillor
District 3 Councillor
District 7 Councillor
Warden Webber
Water Quality
Monitoring Committee
(Fox Point, Mill Cove)
1 Year
2 Years
Aspotogan Heritage Trust
– Kathy Gamache
Aspotogan Heritage Trust –
Kathy Gamache
Municipal AAC –
Chairperson
Municipal AAC – Chairperson
Fox Point Lake Owners
Association – John McNeil
Fox Point Lake Owners
Association – John McNeil
Aspotogan Developments
– Ged Stonehouse
Aspotogan Developments –
Ged Stonehouse
Technical Consultant –
Amina Stoddard
Technical Consultant –
Amina Stoddard
Deputy Warden Shatford Deputy Warden Shatford
REPRESENTATIVES TO OTHER BODIES
Church Memorial Park
Trustees
Councillor Church Councillor Church
Coastal Action Councillor Church REMOVE COMMITTEE
Community Use of
Schools – ACES
Councillor Connors Councillor Connors
Warden Webber Warden Webber
Deputy Warden Shatford Deputy Warden Shatford
Community Use of
Schools – FHCS
(Alternate membership
from 2 to 3 every other
year)
Councillor Connors Councillor Connors
Warden Webber Warden Webber
Councillor Assaff
Fences Arbitration
Committee
Gene Seaboyer Gene Seaboyer
Brian Truelove Brian Truelove
COMMITTEE/
ORGANIZATION
PUBLIC
TERM
CURRENT
MEMBER
RECOMMENDATION
Alternate: Director of
Community Development
& Recreation
Alternate: Director of
Community Development &
Recreation
Fire Advisory Committee Deputy Warden Shatford REMOVE COMMITTEE
Councillor Veinotte
Highway 103 Committee Councillor Assaff REMOVE COMMITTEE
Lunenburg County
Accessibility Advisory
Committee
Councillor Barkhouse Councillor Barkhouse
Alternate: Councillor
Assaff
Alternate: Councillor Assaff
Lunenburg County
Seniors’ Safety Program
Councillor Connors Councillor Connors
Maibec Community
Liaison Committee
Member (formerly
Louisiana Pacific)
Councillor Veinotte Councillor Veinotte
Region 6 Inter-Municipal
Committee
Councillor Veinotte Councillor Veinotte
Regional Emergency
Measures (REMO)
Warden Warden
Deputy Warden Deputy Warden
CAO CAO/Deputy CAO
Alternate: Councillor
Barkhouse
Alternate: Councillor
Barkhouse
South Shore Housing
Action Coalition
Councillor Assaff Councillor Assaff
South Shore Regional
Library Board
Councillor Connors Councillor Connors
South West Regional
Community Advisory
Councillor Assaff Councillor Assaff
COMMITTEE/
ORGANIZATION
PUBLIC
TERM
CURRENT
MEMBER
RECOMMENDATION
Board (formerly Flight
Engineering)
Victorian Order of
Nurses
Councillor Connors Councillor Connors
Western Regional Crown
Land Stakeholder
Interaction Committee
Councillor Barkhouse Councillor Barkhouse
Western Regional
Housing Authority
3 Years David Murdoch David Murdoch
Zoe Valle Library
Municipal Trustee
Councillor Barkhouse Councillor Barkhouse
ALL IN FAVOUR. MOTION CARRIED.
2020-542 ADJOURNMENT
Community Development & Recreation DepartmentQuarterly UpdateDecember 17, 2020
Planning & DevelopmentVillage Plan ReviewVPAC completed review of Secondary Planning Strategy policiesPublic Engagement continues: Popup sessions, Voices & ChoicesGN Plastics Development AgreementProcess completed and agreement signed and in effect
Planning & DevelopmentUniform Signage BylawTwo series of comments from province have been addressedMunicipal Solicitor comments have been receivedNew Private Road Name: “New Song Lane”Civic Addresses Rename: “Dauphinees Mill Lake Water Access”Private Street Improvement & Maintenance:Palmer Drive (Windsor Rd) & Spruce Point Rd (East River Point)
Development Stats2nd Quarter Development Stats 2020Issued Development Permits Quarterly Report(by Work Type) 20-Jul 20-Aug 20-Sep Quarterly TotalAddition 7 6 2 15 Construction 9 9 10 28 New Use - 2 - 2 Relocate - 4 4 8 Renovate - 1 1 2 Repair 1 - 1 2 TOTAL 17 22 18 57 *Mahone Bay 3 - 3 6 2019 Q2 Total – 262019 Mahone Bay - 15
Subdivision Stats2nd Quarter Subdivision Stats 2020Final Approved Subdivision Quarterly Report(by District) 20-Jul 20-Aug 20-Sep Quarterly Total District 1 1 - 1 2 District 2 - - 1 1 District 3 - 1 3 4 District 4 - 3 - 3 District 5 - - 1 1 District 6 - 1 - 1 District 7 1 - 2 3 TOTAL 2 5 8 15 *Mahone Bay 0 0 0 02019 Q2 Total – 82019 Mahone Bay - 1
SubdivisionJanuary 1, 2020 to December 8, 202041 Applications
Building Inspection: ChesterDate: December 10, 2020Permit Classifications 2019/20 - MODC 2020/21 - MODCIncrease/DecreaseBuilding Permits IssuedResidential66 8216Commercial9 112TOTAL 7593Total Inspections 26930536New StartsResidential28 313Commercial1 1 sameTOTAL 2932Demolition PermitsResidential11 11 sameCommercial0 0 sameTOTAL 1111Occupancy PermitsResidential33 4714Commercial0 02TOTAL 3347Renewal PermitsResidential4 421Commercial 0 01TOTAL 44Construction Value Quarter YTD - MODCResidential4,903,015$ 6,782,104$ 1,879,089$ Commercial276,000$ 1,097,000$ 821,000$ TOTAL 5,179,015$ 7,879,104$ Fire Inspections 2nd Qrt 2nd QrtIncrease/DecreaseInspections2721-6Reporting Quarter: 2 ndBuilding/ Fire Inspection MODC Quarterly Report 2020/21Note: As of December 11, 2020, there are over 300 building permits on file.
Building Inspection: Mahone BayDate: December 10, 2020Permit Classifications 2019/20- TOMB 2020-21 - TOMBIncrease/DecreaseBuilding Permits IssuedResidential11 165Commercial0 22TOTAL 1118Total Inspections 50 36-14New StartsResidential5 3-2Commercial0 0TOTAL 53Demolition PermitsResidential0 0Commercial0 0TOTAL 00Occupancy PermitsResidential6 148Commercial0 22TOTAL 6 16Renewal PermitsResidential0 0Commercial 0 0TOTAL 0 0Fire Inspections 2nd Qrt 2 QrtIncrease/DecreaseInspections12 131Building/ Fire Inspection TOMB Quarterly Report 2020/21Reporting Quarter: 2nd
Animal ControlReporting 2 QrtJuly 2020 - Sept 2020Type of ComplaintJune - Sept 2019/20June - Sept 2020/21Increase / DecreaseFound Dog 1 0-1Barking Dog 1 43Dog at large 9 6-3Minor Dog Incident 0 77Major Dog Incident 0 11Domestic Animal 2 0-2Other 6 0-6Action Taken By OfficerFound 0 0SameReturned to Owner 1 1same Kenneled 2 1-1Re-Homed 0 0sameEuthanized 0 0sameNone Required 13 163Ref to MODC 4-4Enforcement ActionLeft CardPhone Call 1 1sameVerbal Warning 1 43Signed Undertaking 1 0-1SOT/FINE00Site Visit 13 196None Requried 6 3-3Animals KenneledDog Tag Required 0 0sameNumber of Dogs 2 1-1ANIMAL CONTROL QUARTERLY REPORT
Continued Impact of Covid-19… - Focus Outdoors- Small Group Sizes- Online Options i.e. Photography, Felting- Encourage Unstructured ActivitiesRecreation & Parks Services
Fall 2020•Reduced programming / events•Return to Schools (Limited Access)- One group per evening- No cost to users or the Municipality: SSRCE covering costs using provincial Covid funds •Provide assistance to school staff (outdoor education)•CAMS/CDS PlanningAgreement, Staffing, Procedures, etc.Recreation & Parks Services
•RFP Issued•Proposals Received•Committee Review of Proposals•7 Projects Selected
Recreation Metrics: July 1 – Sept 30Bandstand Bookings7Community Group Photocopy Jobs 20Equipment Bookings20Programs Offered33Registered Program Participants 165Total Customers in ActiveNet 7222Picnic In The Park (Average Attendance for 11 Concerts) 140
A Plan For Our Open SpacesInitial Plan Implementation- Contacting adjacent landowners- Budget preparation
Chester Connection & Aspotogan Trail•Registration process to join The Great Trail completed•Surface upgrade work completed (Marriott’s Cove, Gold River, Western Shore)•Brush Cutting completed and ongoing at various locations•New Rum Runners Trail Websitehttps://destinationtrailsnovascotia.com/trails/rum-runners-trail/
ApplicationsQ2 July – Sept 2020 33 ApplicationsYTD April – Nov 2020 59 ApplicationsQ2 July – Sept 2019 73 ApplicationsYTD April – Nov 2019 170 ApplicationsFundraising: July to September$7,069 Face Masks$2,800 Chester Tennis Smashdown$1,670 Other donations (individuals, groups, memorial donations)
Corporate & Strategic ManagementQuarterly UpdateQ2 2020-21July 1- Sept 30
Special ProjectsWater StrategyVoices & Choices project page (September)Coordination of Resident Water Survey Report from Coastal Action; presentation to Council (September) Diversity & InclusionAnn Divine, Ashanti Leadership – Inclusion and Diversity presentation to CouncilCompleted Workplan for Diversity and InclusionCommittee Terms of Reference will be reviewed by council in January Flag PolicyRepealed Flag Policy Adopted a new Flag Raising & Protocol PolicyRural Internet Facilitation of TNC Wireless project / CRINS siting process (ongoing) Direct communications with residents (ongoing) Coordination with Develop Nova Scotia / Bell of Phase 2 project announcement (September)Creation of Voices & Choices Rural Internet project page for communications & engagement purposes (October)Expense Reimbursement PolicyDraft version completeSubmitted for legal review (October)Will be coming to council for review and decision in JanuaryWastewater StrategyProject coordination of all components; MAMP and PCAP funded projects; team meetings; data gathering/coordination (ongoing)
Election 2020Candidate Orientation session held33 secAverage amount of time a voter spent voting using the Internet48 secAverage amount of time a voter spent voting using the telephone6,145Number of eligible electors 3,715Number of electors who voted30.7%Voted by phone69.3%Voted Online151572403275116974711322562924591773223471492701002003004005006007008009001000110018-19 20s 30s 40s 50s 60s 70s 80s 90sInternetPhoneVoting Method By AgeParticipation rate for each age group18-1940s50s60s90s80s20s30s70s
Grant ManagementTwo Beautification & Streetscaping Grants (July)Enabling Accessibility Fund (July) Assisted with ICIP application (August/September)
Fire ServicesCompletion of registrations of MOC volunteer firefighterswithinsurance coverage under Workers Compensation Board (WCB).Distribution of information on coverage and administrativeprocedures to all Fire Departments /Commissions.Fire Department P33 registrations under revised Policy andassistanceto Commissions in organizing their Annual General Meetings.Continued work on Risk Assessment Phase 2Updated MOC long service awards data base and inventories.Presented awards to Martins River FD in recognition of 50 years ofservice.Provided support to Fire Departments in applications for ProvincialEmergency Provider Grants.Completed MOC Fire prevention campaign in support of MOC FDs.Continued work on FD accident and Disability market survey andprogram review.
REMOWork on Updating AEC job descriptionsDevelopment of operating guidelines and proceduresECC Authority limits and proceduresECC Activation Triggers & position descriptionsStaff attended Council Orientation Session Councillor manualHeld in person exerciseRegular communications with CAO groupDaily AEC and REMC communications to Fire Services and staff on COVID 19 as required. Administered Water Distribution program for MOC.Updating critical infrastructure listing for MOC.Discussions with MOC comfort centersContinuous monitoring of FD response capabilities (MFR, supplies etc.) This Photo by Unknown Author is licensed under CC BY
Health and Safety Completed implementation of Phase 2 of Return to Office. Completed installation of UV sanitization lights in ventilation systems at Chester offices.Completed annual Safety Program audit to obtain Letter of Good Standing for 2021.Completed first aid training to all requiring recertification. Offering same to all staff.Working on proposal for training in communications/conflict management.Updated Safety Committee Terms of Reference due to recent organizational changes.Continued work on safe work practices and training program per safety WorkplanInitiated review of Comprehensive Hazard Assessment for MOC sites
Council meetingsMunicipal ElectionCOVID-19 information/initiativesDry wells inventoryWater Distribution ProgramVillage Plan Review social mediaPride MonthChester Playhouse funding announcementWater Quality Testing programFHCS GraduationHurricane TeddyCommunicationsTop 10 pagesTancook FerryWaste-recyclingTax SalesContact informationEmploymentBuilding & Development PermitsCouncilElectionEventsProperty Taxes & Rates2257likes 169209posts1348 followers2574 posts2 Municipal newsletters 1 Election newsletter1 Tax Insert1Third Party Access AgreementMEDIA 17 Inquiries5 Media Releases/ Advisories2 Highlights/Position Statements
Sector Marketing Strategy Sector Marketing Strategy Phase 2 are completedPhase 3A RFP issued in September • Awarded as LVP • Targeted completion date March 2021Commercial/Industrial Property Inventory• Will be included in Phase 3A of Sector Marketing Strategy scope. Using ArcGIS as the platform
Business Engagement•6 new investment / navigation inquiries relating to housing, office space, used auto, film production and sea charter.•6 in-person BRE visits, 1 phone BRE discussion.•Completed 2020 Best of Chester Municipality Business Awards campaign.•Currently distributing awards to winners.•Oak Island Production interview coordination.
Covid-19 Business Supports •Sidewalk Cafes•In response to the restrictions put on dine-in seating for our restaurants, staff offered an opportunity for restaurants to apply for a sidewalk café to help them increase seating capacity while ensuring they have adequate space for physical distancing.•Social Media Training•Staff engaged Simple Local Social to provide social media training for free to businesses to assist with marketing their business on social media. The first phase of the training is for Facebook and began on September 21st.
Other ED Initiatives •Physician Recruitment And Retention Project •A new website is currently being developed, photography and video shoots are also underway.•Kaizer Meadow Industrial Park •Currently working through the Atlantic Canada Site Certification Program.•Capacity Building•Implemented Social Media 101 course for businesses•Meeting with BDC to discuss support for businesses in MOC•
Regional Economic Development •Meeting with MODL ED staff•Meeting with Province to discuss forestry initiatives•Regional ED Staff meeting with ED staff from ROQ, MODL, TOB•1 Events Lunenburg County board meeting•Meeting with East Hants ED staff•Meetings with Screen NS•14 South Shore Tourism Coop Board Meetings
Tourism Chester •Season debrief for 2020 presented to council in November. •Tourism Nova Scotia Digital Marketing Program: campaign ran from July-October. •Includes digital display ads, social traffic ads, social video ads, and YouTube ads in NS, NB and PEI markets. •Results were included in debrief.
INFORMATION MEMO
Prepared By: Bruce Blackwood Date December 1, 2020
Reviewed By: Tara Maguire, Deputy CAO Date December 1, 2020
Authorized By: Dan McDougall, CAO Date December 1, 2020
CURRENT SITUATION
MOC started its water voucher program on August 24, 2020 (Week 1). The program provided coupons for 4 liters
of drinking water per person per household up to a maximum of 4 jugs per day per household.
MOC used the retail distribution services kindly supplied by Chester Independent, Chester Foodland, Chester Basin
Petro Can, Hubbards Independent, and Clover Farm (New Ross)
MOC used Graves Island Provincial Park for supplemental water pick up and showers. Uptake of these services was
low (7 reports of shower use from September 2, 2020) and the Park closed to the public on October 12, 2020.
MOC also handled distribution of water coupons for Tancook residents (proximity to MODC offices and retail
outlets) on behalf of the Municipality of the District of Lunenburg. Uptake was minor as only two Tancook residents
requested coupons. MODL will be invoiced (approximately $97) for the redemption value of the coupons cashed
in.
Following partial recovery of the water levels due to precipitation in October and a drop off in public participation
the program ended in Week 11 on November 8, 2020. MOC has recorded 276 dry, or low level/poor quality wells
across the Municipality and issued 18,233 water coupons from August 24 through November 8, 2020. Coupons
redeemed at the end of the program were valued at $22,987.90
Low level/Dry Well Distribution per District as of November 8, 2020
MOC District Number of Reports Percentage by District
District 1 35 12.7 %
District 2 11 4.0 %
District 3 57 20.6 %
District 4 44 15.9 %
District 5 74 26.8 %
District 6 18 6.5 %
District 7 37 13.5 %
Total 276 -----------------------------
Note: Information on the community and civic numbers reporting low level/dry wells by District is not included
in this report but is available to Council upon request.
REPORT TO: Council
SUBMITTED BY: Bruce Blackwood, Corporate and
Strategic Services
DATE: December 1, 2020
SUBJECT: Water Distribution Program 2020
ORIGIN: Corporate and Strategic Services
2 Information Memo
Residential Participants as of November 8, 2020
Program Period Participants
Week 1 Expiry date August 30, 2020 127
Week 2 Expiry date September 6, 2020 41
Week 3 Expiry date September 13, 2020 118
Week 4 Expiry date September 20, 2020 37
Week 5 Expiry date September 27, 2020 90
Week 6 Expiry date October 4, 2020 23
Week 7 Expiry date October 11, 2020 58
Week 8 Expiry date October 18, 2020 17
Week 9 Expiry date October 25, 2020 29
Week 10 Expiry date November 1, 2020 12
Week 11 Expiry date November 8, 2020 27
Total to November 8, 2020 579
Coupon Redemption by retail distribution location as of November 8, 2020
Of the 18,233 water coupons, 16,076 were redeemed (88.2 %) at the various retail outlets.
Retail Location Coupons (4 liter jug)
Redeemed
% of total
redeemed
Redemption $
value
Chester Basin PetroCan 1,353 8.4 $1,528.89
Chester Foodland 10,653 66.3 $14,764.67
Chester Independent 3,713 23.1 $6,036.31
Hubbards Indpendent 167 1.0 $298.93
Clover Farm (New Ross) 190 1.2 $359.10
Total to November 8, 2020 16,076 -------------- $22,987.90
Note: Values for Chester Independent and Hubbards include the 58 coupons redeemed by Tancook residents. The
redemption value of $ 96. 82 is cross charged to MODL.
B ACKGROUND
MOC has administered water coupon programs to varying extent since the severe water shortage of 2016.
• In 2016, we had reports of over 235 dry wells. Costs were approximately $10 K.
• In 2017 there were only 2 reported and we did not run the program.
• In 2018 we had reports of 30 dry wells. Cost was approximately $1.5 K.
• In 2019 we had reports of over 50 dry wells. Costs were approximately $7 K.
3 Information Memo
Financial/Budgetary
Funding of $10,000 for the water distribution program was included in the 2020/2021 budget. This year’s program
had the highest number of dry well reports to date and the program was extended into the month of November.
Budget overrun was approximately $13,000.
Strategic Plan
Maintain a high level of fiscal responsibility;
Continually improve public satisfaction with municipal services.
Work Program Implications
Required ongoing resources from staff to implement program. Additional health and safety precautions required
for front line staff during Covid-19 over summer months.
REQUEST FOR DECISION
Prepared By: Malcolm Pitman, CPA, CA
Director of Financial and
Information Services
Date December 11, 2020
Reviewed By: Date
Authorized By: Dan McDougall, CAO Date December 11, 2020
CURRENT SITUATION
The 2020-21 capital budget was approved in March 2020. Not prepared at that time was a 5-
year capital investment plan (CIP) as required by the Municipality as part of the gas tax program.
This time of the fiscal year is also the time we start the 2021-22 business plan process by
preparing the 2021-22 capital budget. Therefore, all are being updated at the same time so that
Council can approved the 20-21 to 24-25 CIP, with a modified 20-21 budget, and the 2021-22
capital budget to be used in the 21-22 business plan.
RECOMMENDATION
That Municipal Council:
Approve the amended 2020-21 capital budget in the amount of $3,651,844 and the
related transfers from reserves as noted in the budget.
Approved the 2021-22 capital budget in the amount of $7,47,600 and the related
transfers from reserves as noted in the budget.
Approved the proposed multi-year capital budgets that will reported to the Province as
the Municipalities 5-year capital investment plan, 2020-21 to 2024-25, in accordance
with the Canada – Nova Scotia gas tax agreement.
BACKGROUND
On December 3, 2020, a workshop was held with Council and staff to review the proposed 5-year capital
investment plan for 2020-21 to 2025-26. Changes were proposed for the current year’s 2020-21 budget,
approved in March 2020, to match it to current knowledge gathered from recent approvals, tenders, and
scheduling changes. Each department director reviewed the details of projects proposed for 2021-22.
Amendments were made to the scheduled timing of certain RRFB (rapid rectangular flashing beacons)
projects.
DISCUSSION
A 5-year capital investment plan is a reporting requirement of the Federal gas tax funding program.
REPORT TO: Council
MEETING DATE: December 17, 2020
SUBMITTED BY: Financial and Information Services
SUBJECT: Capital budget approval
ORIGIN: December 3, 2020 workshop
2 Request for Decision
The capital investment plan includes projects and initiatives that are highly probable and are:
• Recurring in nature related to capital maintenance/improvement ex. annual trail upgrades, etc.
• Planned replacements for existing assets ex. pickup trucks, wastewater pumps, etc.
• Related to projects contained in Strategies and Action Plans approved by Council ex. Plan for Open
Spaces projects, etc.
• Typically related to municipal owned assets that have an estimated useful life equal to or greater
than 1 years
Notwithstanding Council approval of 5-year capital plan, further consideration and approval will be
required for some projects related to:
• Request for Decisions to review and confirm project scope, sustainability, etc.
• Approval to proceed with procurement.
• Approval to award projects.
A budget is a plan and can be amended annually or as required. It is a signal of intent but not intended
to confine Council in identifying other projects or initiatives that may arise.
IMPLICATIONS
Policy
Financial/Budgetary
The 2021-22 capital budget will be incorporated in the 2021-22 business plan.
Environmental
Strategic Plan
Work Program Implications
Has Legal review been completed? ___ Yes ___ No ___ N/A x
OPTIONS
1. Approve recommendations
2. Approve recommendations with amendments
ATTACHMENTS
December 3 Power point presentation on capital investment plan updated with changes.
COMMUNICATIONS (INTERNAL/EXTERNAL)
Submit CIP to Province for 2020-21 to 2024-25.
Municipality of Chester Capital Investment PlanFiscal Years 20/21 to 2025/26 December 17, 2020
CONTENTSCapital Investment Plan1) Introduction by CAO2) Update 20/213) Detailed review of 21/224) Summary for 22/23 to 25/265) Reserve Fund balances6) Future ConsiderationsFiscal Years 2020/21to 2025/262
INTRODUCTIONoA 5-year capital investment plan is a reporting requirement of the Federal gas tax funding program.oThe capital budget includes projects and initiatives that are highly probable and are:•Recurring in nature related to capital maintenance/improvement ex. annual trail upgrades, etc.•Planned replacements for existing assets ex. pickup trucks, wastewater pumps, etc.•Related to projects contained in Strategies and Action Plans approved by Council ex. Plan for Open Spaces projects, etc.•Typically related to municipal owned assets that have an estimated useful life equal to or greater than 1 yearsCapital Investment PlanFiscal Years2020/21to 2025/263
Capital Investment PlanoThe Strategic Priorities and Work Plan approved by Council contains initiatives and actions that may be resourced in the capital and/or operating budget.oNotwithstanding Council approval of 5-year capital plan, further consideration and approval will be required for some projects related to:•Request for Decisions to review and confirm project scope, sustainability, etc.•Approval to proceed with procurement.•Approval to award projects.oA budget is a plan and can be amended annually or as required. It is a signal of intent but not intended to confine Council in identifying other projects or initiatives that may arise.Fiscal Years2020/21to 2025/264
Fiscal Year 20/21 UpdateCosts and timing updated since March 2020 based on:•Additional Council approvals.•Tender costs received and/or approved.•Schedule changes –match to 21/22 budget carryovers5
Fiscal Year 20/21 Update6Municipality of the District of ChesterFederalMulti-year Capital budgetProject PlanningProvincial Engineering/DesignOtherTender Operating ReserveAT = active transportationConstructionGas Tax ReserveActivation Wind ReserveEvaluation Equipment ReserveApproved AmendSewer Reserve2020-21 CHANGEProject TitleMotion 2020-113Total costGrants Reserves Operating DebtTrails - Bridge Evaluation- Carried forward from 2019-20 25,000 (25,000)- - - East River trail foot bridge - Carried forward from 2019-20 - 25,000 0 25,000 25,000 16,000 9,000 East River Trail Parking Area30,000 0 30,000 30,000 30,000 Leachate treatment plant upgrade (phase 1 effluent dispersal)2,200,000 (1,768,000)432,000 432,000 432,000 Road Improvements (Valley)50,000 0 50,000 50,000 50,000 Dozer D6 350,000 (350,000)- - - Scalehouse Renovation75,000 0 75,000 75,000 75,000 Public Drop off Renovation100,000 (100,000)- - - Scale house software (carry over from 19-20) - 31,000 31,000 31,000 31,000 Coastal Floodplain mapping100,000 0 100,000 100,000 100,000 Joint building inspection software21,900 0 21,900 21,900 14,167 7,733 Kaizer Meadows - Industrial Park Development 75,000 0 75,000 75,000 75,000 VMWARE Infrastructure60,000 0 60,000 60,000 60,000 Hardware Replacement98,000 0 98,000 98,000 98,000 Mantenance hole Repairs & Infiltration Reduction 50,000 0 50,000 50,000 50,000 Lift Station Panel Upgrades and generators 480,000 (135,000)345,000 345,000 345,000 Pump Replacements - Allowance25,000 0 25,000 25,000 25,000 Pump Station - Permanent Generators (2) Combined with Lift stations160,000 (160,000)- - Wastewater needs assessment250,000 10,716 260,716 260,716 130,358 130,358 Wastewater collection extension52,000 (52,000)- - WWTP removal of chlorine and install UV system 320,000 127,934 447,934 447,934 149,311 298,623 WWTP Improvements - Clarifier #2 Rebuild - Chester 100,000 (100,000)- - - Overflow issue solution110,000 0 110,000 110,000 110,000 WWTP Upgrades - Clarifier rebuild 200,000 (200,000)- - - Municipal Office Renovations135,000 0 135,000 135,000 135,000 Truck Replacement - 3/4 tonne - PM 55,000 0 55,000 55,000 55,000 Fire Protection System - Option Selected-Const & Design 771,600 (761,600)10,000 10,000 10,000 Wharf Repairs- New wharf or new boat launch 150,000 (150,000)- - - Trail Surface Upgrades25,000 0 25,000 25,000 - 25,000 Roads Rehabilitation (J-Class)550,000 640,294 1,190,294 1,190,294 1,190,294 $6,643,500(2,991,656)$3,651,844 $3,651,844 $160,525 $2,056,963 $192,733 $1,241,623Municipal Property:2020-21Recreation & ParksFundingCommunity DevelopmentInformation ServicesUniversal Sewer Projects:Solid Waste
Project: Trail Bridge Evaluation: East River & Goat LakeBackground:Our Trail Letter of Authority from Lands & Forestry requires and engineer inspection of trail bridges. This project would complete inspection of two bridges - East River Bridge and Goat Lake Bridge. The inspections will indicate any immediate work required as well as recommendations for future repairs. Status: Project will not be completed this year. Planning to take place over the Winter to develop a more comprehensive plan for Bridge inspections and maintenance. Amendment: Move project from 2020-21 to 2021-22.Estimated Cost: $25,000Source of Funds: Gax TaxTiming:Completion Scheduled for 2021.Project: Leachate Treatment Plant Upgrade Project – carried forward from 2019/20Background:An assessment of the Kaizer Meadow Landfill leachate treatment system identified limiting factors for the system now and in future. Newer cells have higher strength and require additional capacity for treatment. In addition, there is leachate currently being stored in the landfill cells and volume reduction needed.Proposed upgrades were broken into phasing and Phase 1 was approved to be completed in 2020/21. Phase 2 will be presented to Council and proposed for construction in 2021/22.Objectives: Maintain compliance and due diligence as per NSE permits and regulations.oPhase 1: Infrastructure to be installed including piping, pumps, electrical etc. to provide the capacity to operate the second EVC to disperse leachate at a higher volume across the newly designated dispersal area at Kaizer Meadow.oPhase 2: The addition of a second equalization lagoon and aeration equipment to increase treatment capacity by ensuring adequate retention time of the leachate before dispersal.Amendment: Move $1,850,000 for phase 2 of project to 2021-22. Maintain $315,000 in 2020-21 for phase 1.Estimated Cost: @$ 2.2 million (Phase 1 estimated at $350,000)Source of Funds: BorrowingTiming:Phase 1 – 2020/21 EVC related, underway @432,000 for 2020/21 (include $47,670 provisional subject to site conditions).Phase 2 – Equalization Lagoon, to be approved and constructed $1.85 million in 20212020-21 Capital Budget Amendments7
Project: Heavy Equipment Replacement – Dozer D6Background: The Kaizer Meadow Landfill is operating aging heavy equipment that requires ongoing maintenance and repairs. Operational changes have been identified with the impending opening of Sustane has influenced decision making, in conjunction with our partnership with Valley Waste.The D6 Dozer would be more versatile for working the site and building roads around the landfill.Staff have drafted an equipment replacement plan with general rules to identify decisions as such based on the hours and/or usage (high/low).An RFD for award to Council coming December 2020.Objectives: oTo maintain dependable and adequate heavy equipment to maintain the landfill site.oTo trade in the smaller D5 Dozer (2005) and replace with a D6 that has the ability to work within the garbage as required (including a waste material handler package).Amendment: Move project from 2020-21 to 2021-22.Estimated Cost: @$350,000 Tendered and costing higher than anticipated. Any purchase (20-22 weeks delivery) ….Source of Funds: BorrowingTiming: ON HOLDProject: Scale house software – carried forward from 2019/20Background:Current software used at the scale house is very old and at risk of failureStatus: Project was started in 2019-20 but not finished. Remainder should have been included in the original capital budget.Amendment: Add project to 2020-21 capital budget.Estimated Cost: $31,000Source of Funds: BorrowingTiming:Project near completion and will soon be implemented2020-21 Capital Budget Amendments8Project: Public Drop off RenovationsEstimated Cost: $100,000Timing: Anticipated to come to Council for approval in January 2021 to proceed and carryover work for Spring 2021 (see slide 31).Amendment: Move project from 2020-21 to 2021-22.
Project: Lift Station Panel UpgradesBackground: The Municipality owns and operates six (6) Wastewater Treatment Plants of various sizes in the following communities: Chester Basin, Chester, Mill Cove, New Ross, Otter Point and Western Shore.The various collection systems are comprised of nineteen (19) pumping stations, approximately 38 km of pipe and 1250 service connections. All the pumping station are equipped with control panels (2 have been replaced new custom-built control panels), remaining are outdated and reached the end of useful life.Objectives: The new panels will provide automatic and immediate contact to staff upon failure. The panels can be accessed and monitored remotely to determine if dispatch of staff is required or not. As a result less after hour call outs.Amendment: Amend name to “Lift Station panel and generators” and decrease project costs from $480,00 to $345,000 as project now includes generators but was split over 2 years.Estimated Cost: @$ 480,000 (see two(2) new generatorsComplete 6 panels (plus 2 generators), $350,000; 20/21 and 11 panels 2021/22 $345,000)Awarded to L&B Electric Ltd.Source of Funds: BorrowingTiming:Project: Pump Station –Permanent GeneratorsBackground: During power outages, typically during sever weather conditions staff work with contractors to prevent overflow of two (2) critical pumping stations located at waterfront locations. The addition of two (2) permanent generators will eliminate possible overflows at these waterfront locations and lower the associated safety risk.Objectives: The installation of two (2) permanent generators;-Chester Pump station No. 3, 264 Pig Loop Road-Western Shore Pump station No. 2, 6355 Highway No.3 Wild Rose ParkAmendment: Remove project from 2020-21 and combine with the lift station panel upgrades projectEstimated Cost: @$160,000 (see panel upgrades)Awarded to L&B Electric Ltd.Source of Funds:BorrowingTiming: The two (2) generators will be commissioned by Spring 20212020-21 Capital Budget Amendments9
Project: Wastewater Strategy – Expansion, Environmental Protection, & Cost EffectivenessBackground:Systems in Chester Basin, New Ross, Otter Point, and Chester at/near capacity. NSE compliance to be achieved in Otter Point and Chester Basin.An RFD to be forthcoming to CouncilObjectives:•Identify collection & treatment infrastructure for Exit 7 to 9 Corridor (Otter Point, Chester, Chester Basin & Western Shore), that:•Supports new growth & development along the corridor.•Meets existing & anticipated environmental protection requirements including NSE permit requirements.•Expands system connections & system viability.•Identify collection & treatment infrastructure for New Ross system, that:•Supports new growth & development in the community.•Meets existing & anticipated environmental protection requirements including NSE permit requirements.•Expands system connections & system viability.Amendment: Add HST costs of 4.286% to the original 2020-21 budget of $250,000 bringing the total to $260,716.Estimated Cost: @$260,716Source of Funds: Provincial Capital Assistance 50% up to $130,358 & Gas Tax for balance.Timing:Development underway, to be completed in 2021.2020-21 Capital Budget AmendmentsProject: Wastewater Collection Extension – Mill CoveEstimated Cost: @$ 52,000 Carryover to 2021/22Source of Funds: TBDTiming: To be implemented upon confirmation of construction of the proposed development, within twelve (12) months of issuance of a development permit. Background:The MOC approved a development agreement between the MOC and Aspotogan Ridge Golf Village Inc. The Municipality agrees to extend the service lines of the Mill Cove Wastewater System from the current location to the edge of the Developers property on Parkwood Drive to service Phase q of the developmentThe design and engineering drawings for this wastewater sewer extension are complete.Objectives: To provide wastewater service to Aspotogan Ridge upon confirmation of construction of the proposed development., as noted above. RFD to CouncilAmendment: Move project from 2020-21 to 2021-2210
Project: Chester WWTP –Removal of Chlorine and Install UV SystemBackground:The Chester Wastewater Treatment Plant currently treats wastewater using chlorine injection. Effective January 1, 2021, NSE will not permit the discharge of treated effluent with chlorine levels generated by the treatment plant as it currently functions.To accommodate the UV treatment unit, a new building, an additional manhole, gravity sewers, by-pass valves and a flow meter are required. In addition, to ensure a secure compound, the fence will be extended so the new building will be within the perimeter fence.Objectives: The completion of the project will ensure the Chester WWTP meets the NSE effluent requirements by removing the Chlorine and installing the UV system.Amendment: Increase 2020-21 capital budget from $320,000 to $447,934Estimated Cost: @$320,000Awarded to Iron Maple.Approved at $448,000Source of Funds: 33% gas tax and remaining borrowingTiming: Complete January 2021Projects: WWTP Improvements - Clarifier #2 Rebuild – ChesterWWTP Improvements - Clarifier Rebuild - Western ShoreEstimated Cost: Chester $100,000Western Shore $200,000Amendments: pending results of wastewater needs assessment, move these projects from 2020-21 to 2022-232020-21 Capital Budget Amendments11
Project: Mill Cove Fire Protection System (carry-over)Background:The Mill Cove Fire Protection System (originally a potable water distribution system) was built in 1967 with an estimated life expectancy of 50 years. The Utility and Review Board have directed the MOC to maintain the existing FPS system if significant capital costs (at MOC discretion) is not required.To ensure the continued provision of fire protection to the ten (10) fire hydrants, three (3) sprinklered buildings, repairs and/or rehabilitation to some of the components of the FPS are necessary. RFD to CouncilObjectives: To determine the most cost-effective means to service the area.Amendment: Leave only $10,000 in 2020-21 and move remainder of project to 2021-22, 22-23, 24-25 and beyond.Estimated Cost: @$ 771,600 carried over from the 2019/20 capital budgetRepairs and remediation work over 6 years is approximately $1.178 millionSource of Funds: Borrowing, area rates, reserves (TBD)Timing: Potentially begin 2021/22Project: J-Class RoadsBackground:The rehabilitation of J-class roads in partnership with TIR. List has been submitted to TIR totally $1.1M to be cost shared by MOC. Location of approved roads and contract with TIR to be determined.Objectives: Road rehabilitation – Improved roads infrastructure.Status: List of approved roads totaled $1,190,294Amendment: Increase 2020-21 capital budget by $640,294 from $550,000 to $1,190,294Estimated Cost: $550,000 estimated; approved at $ 1,190,294Source of Funds: Gas tax reservesTiming:2020-212020-21 Capital Budget Amendments12Project: Aspotogan Wharf ReplacementEstimated Cost: @$150,000 Tendered price - $338,100Amendment: Move project from 2020-21 to 2021-22.
District of Chester – Capital PlanFiscal Year 21/22 UpdateCommunity Development and Recreation
14Municipality of the District of ChesterFederalMulti-year Capital budgetProject Planning ProvincialEngineering and Design OtherTenderOperating ReserveAT = active transportationConstructionGas Tax ReserveActivationWind ReserveEvaluationEquipment ReserveSewer ReserveProject TitleTotal costReserves Operating DebtRecreation & ParksTrails - Bridge Evaluation- Carried forward from 2019-2025,000 25,000 25,000 Wild Rose Park washroom renovation 54,000 54,000 54,000 Leachate treatment plant upgrade (phase 2) 1,850,000 1,850,000 1,850,000 Dozer D6 500,000 500,000 500,000 Public Drop off Renovation 100,000 100,000 100,000 Landfill cell 3B design & construction 75,000 75,000 75,000 Heavy equipment (320 excavator) 425,000 425,000 425,000 CFC removal10,000 10,000 10,000 Green carts 20015,000 15,000 15,000 Mantenance hole Repairs & Infiltration Reduction 50,000 50,000 50,000 Lift Station Panel Upgrades and generators 350,000 350,000 350,000 Pump Replacements - Allowance 30,000 30,000 30,000 Wastewater collection extension 52,000 52,000 26,000 26,000 Mill Cove – Addition of Biofilter Unit 310,000 310,000 310,000 Fire Protection System - Option Selected-Const & Design124,900 124,900 124,900 Wharf Repairs- New wharf or new boat launch 150,000 150,000 150,000 Boat launch upgrade30,000 30,000 30,000 Municipal Building Improvements & Repairs-Annex 60,000 60,000 60,000 Truck Replacement - 3/4 tonne (21/22 Prop Mtce, sewer(2), Prop mtce, Bldg insp)55,000 55,000 55,000 Trail Surface Upgrades25,000 25,000 25,000 Roads Rehabilitation (J-Class) 550,000 550,000 550,000 - Active Transportation1. Hwy 3 - Chester Basin to Western Shore (6km) 660,000 660,000 264,000 217,800 178,200 5,500,900 5,500,900 264,000 217,800 893,200 391,000 3,734,900 Universal Sewer Projects:Municipal Property:FundingGrantsSolid Waste2021-22
15Project TitleTotal costReserves Operating DebtLength in mSIDEWALKS and other AT SOLUTIONS2. Hwy 329 to trail (60m)6072,000 72,000 28,800 23,760 19,440 3. Hwy 3 to Croft Road (265m)265318,000 318,000 127,200 104,940 85,860 4. Our Health Centre to Pig Loop (160m)160192,000 192,000 76,800 63,360 51,840 5. Duke St. to Victoria St. (660m)660792,000 792,000 316,800 261,360 213,840 1,374,000 1,374,000 549,600 453,420 370,980 RAPID RECTANGULAR FLASHING BEACONS (RRFB’s)15. Hwy 3 at Walker Cut Rd trail cross20,000 20,000 8,000 6,600 5,400 16. Hwy 3 at East River trail cross20,000 20,000 8,000 6,600 5,400 21. Hwy 3 at Lawrence Hatt Rd.20,000 20,000 8,000 6,600 5,400 23. Hwy 3 at hwy 1220,000 20,000 8,000 6,600 5,400 80,000 80,000 32,000 26,400 21,600 Open Space/Parks (locations 25-29)Gold River16,000 16,000 3,200 2,640 10,160 Haughan5,000 5,000 8,800 7,260 11,060- Moland Point14,200 14,200 5,900 4,868 3,433 East River17,300 17,300 - - 17,300 Castle Rock40,200 40,200 4,500 3,713 31,988 92,700 92,700 22,400 18,480 51,820 Sept 3 2020 motion to submit ICIP funding applications $9,672,000 (incl paved shoulders)$1,546,700 $1,546,700 $604,000 $498,300 $444,400$7,047,600 $7,047,600 $868,000 $716,100 $1,337,600 $391,000 $3,734,900 Federal 868,000$ $868,000 Provincial 716,100 $716,100 Operating Reserve 682,600 $682,600 Gas Tax Reserve 655,000 655,000 Operating Fund 285,000 285,000 Sewer Area rate 106,000 106,000 Debt 3,734,900 $3,734,9007,047,600$ 868,000 716,100 1,337,600 391,000 3,734,900 2021-22FundingGrantsFundingOpen SpaceActive Transportation
Fiscal Year 21/22 UpdateRecreation & ParksCosts and timing updated since March 2020 based on:•Additional Council approvals.•Tender costs received and/or approved.•Schedule changes.16
Project: Trail Bridge Evaluation: East River & Goat LakeBackground:Our Trail Letter of Authority from Lands & Forestry requires and engineer inspection of trail bridges. This project would complete inspection of two bridges - East River Bridge and Goat Lake Bridge. The inspections will indicate any immediate work required as well as recommendations for future repairs. Status: Project will not be completed this year. Planning to take place over the Winter to develop a more comprehensive plan for Bridge inspections and maintenance. Estimated Cost: $25,000Source of Funds: Gax TaxTiming:Completion Scheduled for 2021.17
Project: Wild Rose Park Washroom RenovationBackground:The Municipality of Chester owns and operates Wild Rose Park in Western Shore. The property includes two buildings, a storage shed as well as a public washroom. The public washroom building is old, in poor condition and is in need of significant renovation.Objective: •Continue to provide a washroom facility for park users and the public at large.•Improve the overall condition of the washroom so that it is user friendly.•Construct so the washroom facility is fully accessible.Estimated Cost: $54,000Source of Funds: Gax TaxTiming:Fall 2021.18
Fiscal Year 21/22 UpdateActive TransportationCosts and timing updated since March 2020 based on:•Additional Council approvals.•Tender costs received and/or approved.•Schedule changes.19
Project: Sidewalk ConstructionBackground:Improve Active Transportation infrastructure through construction of sidewalks. Objectives:•Improve the walkability of neighborhoods.•Create a safe space for pedestrians and an AT friendly community.•Build a healthy, active community.1. Highway 329 to Trail: 60 meters•Budget: $72,000 ($1,200 / meter)•If ICIP application approved, MOC Contribution is $19,4402. Highway 3 to Croft Road: 265 meters•Budget: $318,000 ($1,200 / meter)•If ICIP application approved, MOC Contribution is $85,860Estimated Cost: 1,374,000Source of Funds: Capital from RevenueTiming:Completion Scheduled for January 2021.20
Project: Sidewalk Construction (continued)3. Our Health Centre to Pig Loop Road: 160 meters•Budget: $192,000 ($1,200 / meter)•If ICIP application approved, MOC Contribution is $51,8404. Duke St to Victoria St: 660 meters•Budget: $792,000 ($1,200 / meter)•If ICIP application approved, MOC Contribution is $213,840Estimated Cost: 1,374,000Source of Funds: Capital from RevenueTiming:Completion Scheduled for January 2021.21
Project: Rapid Rectangular Flashing Beacons (RRFB’s)Background:Background: Addition of new road crossing safety treatments to improve choke points. The addition of flashing lights at crossings will make drivers more aware of pedestrian activity.Objectives:•Improve road crossings for pedestrians.•Create an AT friendly community.•Support active, healthy lifestyles.2. Highway 3 at Walker Cut Road Trail Crossing•Budget: $20,000•If ICIP application approved, MOC Contribution is $5,400•Source of funds: Capital from RevenueEstimated Cost: $80,000Source of Funds: Capital from RevenueTiming:Completion Scheduled for January 2021.22
Project: Rapid Rectangular Flashing Beacons (RRFB’s)(continued)3. Highway 3 at East River Trail Crossing•Budget: $20,000•If ICIP application approved, MOC Contribution is $5,400•Source of funds: Capital from Revenue4. Highway 3 at Lawrence Hatt Rd.•Budget: $20,000•If ICIP application approved, MOC Contribution is $5,400•Source of funds: Capital from Revenue5. Highway 3 at highway 12•Budget: $20,000•If ICIP application approved, MOC Contribution is $5,400•Source of funds: Capital from RevenueEstimated Cost: $80,000Source of Funds: Capital from RevenueTiming:Completion Scheduled for January 2021.23
Fiscal Year 21/22 UpdateOpen Space/ParksCosts and timing updated since March 2020 based on:•Additional Council approvals.•Tender costs received and/or approved.•Schedule changes.24
Project: Open Space ImplementationBackground:Implement the recently developed and approved “Plan For Our Open Spaces”. In 2021-22 the focus will be on completing Castle Rock and East River. Initial trail routing and preliminary site work at the Moland Point, Gold River and the Haughn properties will also take place.Objectives:•Create exceptional open spaces that people will love and want to explore.•Protect and value the natural landscape while providing outdoor recreation opportunities.•Develop our campus of 5 gem properties over a two-year period.1. East River•Full Property Plan: ATV and bicycle parking, picnic area, wayfinding signage and footpath.•Budget: $17,3002. Castle Rock•Full Property Plan: Addition of new route to the summit, additional signage, trail enhancements and new amenities.•Budget: $40,200Estimated Cost: $287,750Source of Funds: Operating ReserveTiming:Completion Scheduled for 202225
Project: Open Space Implementation(continued)3. Gold River•Construct Parking Area, Professional Trail Route Planning and Removal of Bus•Budget: $16,0004. Haughn Property•Professional Trail Routing•Budget: $5,0005. Moland Point•Parking Lot Construction and Professional Trail Routing•Budget: $14,200Estimated Cost: 92,700Source of Funds: Operating ReserveTiming:Completion Scheduled for 202126
District of Chester – Capital PlanFiscal Year 21/22 UpdateInfrastructure and Operation
Fiscal Year 21/22 UpdateSolid WasteCosts and timing updated since March 2020 based on:•Additional Council approvals.•Tender costs received and/or approved.•Schedule changes.28
Project: Leachate Treatment Plant Upgrade Project –Phase 2Background:An assessment of the Kaizer Meadow Landfill leachate treatment systems identified limiting factors for the system now and in future. Newer cells have higher strength and require additional capacity for treatment. In addition, there is leachate currently being stored in the landfill cells and volume reduction needed.Proposed upgrades were broken into phasing and Phase 1 was approved to be completed in 2020/21. Phase 2 will be presented to Council and proposed for construction in 2021/22.Objectives:Maintain compliance and due diligence as per NSE permits and regulations.Phase 2: The addition of a second equalization lagoon and aeration equipment to increase treatment capacity by ensuring adequate retention time of the leachate before dispersal.RFD to CouncilEstimated Cost: @$ 1.85 millionSource of Funds: BorrowingTiming:Construction of Phase 2 –Equalization Lagoon, to be approved and constructed $1.85 million in Summer 202129
Project: Heavy Equipment Replacement – Dozer D6Background:The Kaizer Meadow Landfill is operating aging heavy equipment that requires ongoing maintenance and repairs. Operational changes have been identified with the impending opening of Sustane has influenced decision making, in conjunction with our partnership with Valley Waste.The D6 Dozer would be more versatile for working the site and building roads around the landfill.Staff have drafted an equipment replacement plan with general rules to identify decisions as such based on the hours and/or usage (high/low).An RFD for award to Council coming December 2020.Objectives:To maintain dependable and adequate heavy equipment to maintain the landfill site.To trade in the smaller D5 Dozer (2005) and replace with a D6 that has the ability to work within the garbage as required (including a waste material handler package).Estimated Cost: @$350,000 (carry over)Tendered and costing higher than anticipated ~$500k. Any purchase (20-22 weeks delivery) ….Source of Funds: BorrowingTiming: ON HOLD30
Project: Public Drop-off RenovationsBackground:The Public Drop off area consists of a steel structure that is painted and requires maintenance periodically. The sand-blasting and repainting of the structure will take approximately two weeks. Estimated cost range for this structure is $35,000. Further investigation of work to be completed within the Public drop off area including the HHW depot will also be investigated.Inquires as to the safety and convenience of disposal will also be further investigated and brought back to council. Potential to require budget.Objectives: To provide a safe, clean, aesthetically pleasing and practical as a drop-off location for public use is the primary objective for these renovations.RFD to CouncilEstimated Cost: @$ 100,000Source of Funds: BorrowingTiming: Anticipated to come to Council for approval in January 2021 to proceed and carryover work for Spring 2021.
Project: Landfill Cell 3B Design Background:The newest cell 4A had an estimated life of 20 plus years when Sustane was to be up and running two years ago. However, with Sustane not in operation the cell is filling up quickly and a new cell now anticipated for construction for 2022/23.To be prepared for this new construction a new landfill design project will need to begin 2021/22. Existing sedimentation ponds will need to be reconfigured and the additional leachate to be treated. This further justifies phase 2 of the leachate treatment upgrades to add a second equalization pond 2021/22.Objectives:To provide the Municipality of Chester and its clients landfill capacity and uninterrupted and environmentally responsible service.RFD to councilEstimated Cost: @$75,000Source of Funds: BorrowingTiming: 2021/2232
Project: Heavy Equipment Purchase –Replace 320 ExcavatorBackground:The Kaizer Meadow Landfill is operating aging heavy equipment that requires ongoing maintenance and repairs. The 320 Excavator was built in 2005 (over 12,400 hours) has reached the end of its useful life.Staff have drafted an equipment replacement plan with general rules to identify decisions as such based on the hours and/or usage (high/low).Objectives: To maintain dependable and adequate heavy equipment to maintain the landfill site.RFD to CouncilEstimated Cost: @$425,000 Source of Funds: BorrowingTiming: 2021/2233
Project: CFC Removal Equipment Background:The difficulty in bringing in trained CFC removal persons for the removal of freon from the Kaizer Meadow appliances stockpiled has continued. In the past staff from the Valley would remove on site at a per unit cost. This has been a few years ago and staff no longer available. The Valley would be open to our services should be become trained. Whynott’s settlement staff are also unable to provide the service but they complete at their own on site.Staff are willing to be trained to provide the CFC removal service. In addition Kaizer Meadow will need to purchase the necessary equipment. Further investigation required.Objectives: To provide a safe and convenient service for CFC removal in order to safely dispose of the appliances.Stockpiling is not ideal and upon completion of CFC removal the metals can be salvaged and bring income to Kaizer Meadow.Potential exists to provide service to our partners at Valley Waste.RFD to CouncilEstimated Cost: @$ 10-$15,000Source of Funds: OperatingTiming: TBD - determine more info may be operational34
Project: Green Carts for OrganicsBackground:The Municipality provides green carts for organics collection to all residents of MODC. The increase in budget is due to demand of repairs and replacements required.Objectives: To provide residents of the Municipality a means tosort organics and provide collection service at the curbEstimated Cost: @$ 15,000Source of Funds: Timing: 35
Fiscal Year 21/22 UpdateUniversal Sewer ProjectCosts and timing updated since March 2020 based on:•Additional Council approvals.•Tender costs received and/or approved.•Schedule changes.36
Project: Maintenance Hole Repairs and Infiltration ReductionBackground:The current wastewater collection infrastructure is over 40 years old and requires repairs. Annually various section on sewer lines are cleaned and videoed as preventative maintenance. In addition manholes have been inspected and repairs documented. Over the year’s manholes have been undergoing repairs at the surface to prevent infiltration (groundwater entering the system through defects in sewer) and to bring to grade to provide accessibility for cleaning and any issues that may occur.An asset management plan is underway in which we will identify potential failures, infiltration etc. this will assist with budgeting long-term to maintain the collection system.Objectives: - Prevent infiltration into the system which reduces capacity and increases costs.- Prevent the release of untreated wastewater into the environment.- Prevent and possibly reduce sources of inflow through improper connections.Estimated Cost: @$50,000Source of Funds: OperatingTiming: Annually37
Project: Lift Station Panel UpgradesBackground:The Municipality owns and operates six (6) Wastewater Treatment Plants of various sizes in the following communities: Chester Basin, Chester, Mill Cove, New Ross, Otter Point and Western Shore.The various collection systems are comprised of nineteen (19) pumping stations, approximately 38 km of pipe and 1250 service connections. All the pumping station are equipped with control panels (2 have been replaced new custom-built control panels), remaining are outdated and reached the end of useful life.Objectives: The new panels will provide automatic and immediate contact to staff upon failure. The panels can be accessed and monitored remotely to determine if dispatch of staff is required or not. As a result less after hour call outs.Estimated Cost: @$ 480,000 (see two(2) new generatorsComplete 6 panels (plus 2 generators), $350,000; 20/21 and 11 panels 2021/22 $345,000)Awarded to L&B Electric Ltd.Source of Funds: BorrowingTiming:38
Project: Pump Replacements –Allowance Background:The Various Wastewater locations can at any time run into issues with failing pumps and at minimum two pumps are budgeted through capital per year. Any pump repairs are covered through the operations budget.Objectives:To provide continued service.Estimated Cost: @$30,000Source of Funds: Operating reserveTiming: Annually two pumps are budgeted39
Project: Wastewater Collection Extension –Mill CoveBackground:The MOC approved a development agreement between the MOC and Aspotogan Ridge Golf Village Inc. The Municipality agrees to extend the service lines of the Mill Cove Wastewater System from the current location to the edge of the Developers property on Parkwood Drive to service Phase q of the developmentThe design and engineering drawings for this wastewater sewer extension are complete.Objectives: To provide wastewater service to Aspotogan Ridge upon confirmation of construction of the proposed development., as noted above.RFD to CouncilEstimated Cost: @$ 52,000 Carryover to 2021/22Source of Funds: TBDTiming: To be implemented upon confirmation of construction of the proposed development, within twelve (12) months of issuance of a development permit. 40
Project: Mill Cove –Addition of Biofilter Unit Background:The potential for the construction of an apartment building at Aspotogan Ridge Developments and/or the potential for renovated barracks to apartments identifies that the addition of an additional biofilter unit at the Mill Cove Wastewater treatment plant is required.In addition to the consultant’s recommendation to install a biofilter unit they proposed an inflow and infiltration study to address issues. Objectives:To provide adequate service to the area and meet potential growth requirements. Subject to proof of construction.RFD to CouncilEstimated Cost: $270,000 plus 15% contingency, $310,000Source of Funds: Timing: 2021/22 – 2022/2341
Fiscal Year 21/22 UpdateMunicipal PropertyCosts and timing updated since March 2020 based on:•Additional Council approvals.•Tender costs received and/or approved.•Schedule changes.42
Project: Mill Cove Fire Protection System (carry-over)Background:The Mill Cove Fire Protection System (originally a potable water distribution system) was built in 1967 with an estimated life expectancy of 50 years. The Utility and Review Board have directed the MOC to maintain the existing FPS system if significant capital costs (at MOC discretion) is not required.To ensure the continued provision of fire protection to the ten (10) fire hydrants, three (3) sprinklered buildings, repairs and/or rehabilitation to some of the components of the FPS are necessary.Objectives:To determine the most cost-effective means to service the area.It will be recommended that at minimum MODC repairs the piping within the yard to prevent the leakage and pressure related issues.RFD to CouncilEstimated Cost: $124,900@$ 771,600 carried over from the 2019/20 capital budgetRepairs and remediation work over 6 years is approximately $1.178 millionSource of Funds: Borrowing, area rates, reserves (TBD)Timing: Potentially begin 2021/2243
Project: AspotoganWharf ReplacementBackground:The Municipality of Chester routinely assesses the structural conditions of Municipally owned wharves. Aspotogan Wharf located at 3327 Hwy 329 Bachman’s Cove, constructed in the 1960’s (18 x 25 feet) was assessed late 2019. The consultant determined the wharf had reached the end of its useful life.A number of options and estimated costs were presented to council with Council approving demolition and removal of the existing structure, and construction of a new, similar wharf (estimated at $140,000).Objectives: To provide a safe, fiscal responsible and sufficient infrastructure to the public. -The current condition does not pose an immediate safety risk, however, repairs are necessary. The site will become a safety concern in the near future and not safe for vehicle use.RFD to CouncilEstimated Cost: @$150,000 Tendered price - $338,100Source of Funds: Operations Timing:Anticipate 2021/22
Project: Mill Cove Boat Launch UpgradeBackground:The boat launches and floats require repairs periodically to be maintained for public use and safety.Boat Launch reconstruction at Mill Cove (in-house contract)Objectives:To provide safe and flexibility for water activities to the public.RFD to CouncilEstimated Cost:$30,000quotes to be obtainedSource of Funds: OperatingTiming: 2021/2245
Project: Municipal Office – Annex Building MaintenanceBackground:The Annex Building is in need of painting and/or new siding.Objectives:To provide to maintain existing structures.Quotes required and return with RFD to CouncilEstimated Cost: @$ 60,000 to $150,000Source of Funds: Operating ReservesTiming: 2021/2246
Project: Truck Replacement – ¾ Tonne PW DeptBackground:Infrastructure and Operations maintains a fleet of trucks that are maintained by a vehicle maintenance service contract. A new vehicle is typically purchased between Public works and Solid Waste staff. The lift gate will be transferred to new truck unless determined unfit and require new (to be determined)Objectives: The truck will be used by the Public Works staff to perform ongoing maintenance and operations activities on various Municipal owned properties. RFD to councilEstimated Cost: @$55,000Source of Funds: OperatingTiming: Fall 2021/2247
Road Rehabilitation: J-Class RoadsBackground:The rehabilitation of J-class roads in partnership with TIR. List has been submitted to TIR totally $1.1M to be cost shared by MOC. Location of approved roads and contract with TIR to be determined.Objectives:A list of roads have been sent to NSTIR (November 2020) and will be considered for 2021/22.RFD to CouncilEstimated Cost: $550,000Source of Funds:Gas TaxTiming:2021/2248
Road Rehabilitation: Paved ShouldersBackground:In the Nova Scotia Department of Transportation & Infrastructure Renewal 5-Year capital plan, a 6-kilometer section of highway 3 (Chester Basin to Western Shore) has been scheduled for repaving in 2021-22. This project would see the Municipality partner with NSTIR and have paved shoulders added to the scope of the project. The Municipality has made similar investments in recent years as paved shoulders help to improve pedestrian safety on the road.Objectives:•Improvement the walkability of the neighborhood.•Build a safe active community.•Create a continuous AT Network through our community.RFD to CouncilEstimated Cost: $660,000$110,000/km based on 2020-21 paved shoulder project.If ICIP proposal approved, MOC contribution would be $178,200Source of Funds:Operating ReserveTiming:2021/2249
Chester Connection & Aspotogan Trail –Surface UpgradeBackground:Trail surface conditions are assessed annually to identify priorities & timing. This section is scheduled for resurfacing in 2022 is 3 km’s in the Goat Lake area.Objectives:•Smooth & consistent trail surface that accommodates all trail uses. Activities include grading, pothole repair, ditching, etc.•Support active, health lifestyles.•Attract visitors to the Municipality/Province to experience trail network.Estimated Cost:$125,000 or +/-$25,000 per year/5 years.Source of Funds: Gas TaxTiming:Annual upgrade program.50
Municipality of Chester Capital Investment PlanMulti-year summary for 2022/23 to 2025/26Reserve fund balancesDecember 3, 2020
52Municipality of the District of ChesterFederalMulti-year Capital budgetProject PlanningProvincialEngineering and DesignOtherTenderOperating ReserveAT = active transportationConstructionGas Tax ReserveActivationWind ReserveEvaluationEquipment ReserveApprovedSlide AmendSlideReviewSewer ReserveLocation2020-21Project TitleMotion 2020-113Total costReserves Operating DebtTrails - Bridge Evaluation- Carried forward from 2019-20 East River & Goat Lake 25,000 25,000 7 - 17 25,000 25,000 Wild Rose Park washroom renovation Western Shore 54,000 18 54,000 54,000 East River trail foot bridge - Carried forward from 2019-20 - East River 25,000 25,000 25,000 16,000 9,000 East River Trail Parking Area East River 30,000 30,000 30,000 30,000 Leachate treatment plant upgrade (phase 1 effluent dispersal) Kaizer Meadows 2,200,000 432,000 7 432,000 432,000 Leachate treatment plant upgrade (phase 2)- 1,850,000 291,850,000 1,850,000 Road Improvements (Valley)50,000 50,000 50,000 50,000 Dozer D6 350,000 500,000 8 - 30 500,000 500,000 Scalehouse RenovationKaizer Meadow 75,000 75,000 75,000 75,000 Public Drop off Renovation KM Public Drop off 100,000 100,000 8 - 31 100,000 100,000 Scale house software (carry over from 19-20)- 31,000 8 31,000 31,000 Landfill cell 3B design & construction- 3,475,000 32 75,000 3,400,000 3,475,000 Heavy equipment (320 excavator)- 425,000 33 425,000 425,000 CFC removal- 10,000 34 10,000 10,000 Heavy equipment compactor- 1,000,000 1,000,000 1,000,000 Heavy equipment skid steer- 100,000 100,000 100,000 Equipment - dump truck- 130,000 130,000 130,000 Equipment - 1 ton truck (Chester only)- 50,000 50,000 50,000 Heavy equipment 316 excavator/dozer 6- 775,000 775,000 775,000 Green carts 200- 55,000 35 15,000 10,000 10,000 10,000 10,000 55,000 Equipment - 1 ton truck (Valley 20%)- 65,000 65,000 65,000 Coastal Floodplain mapping100,000 100,000 100,000 100,000 Joint building inspection software21,900 21,900 21,900 14,167 7,733 Kaizer Meadows - Industrial Park Development Kaizer Meadows 75,000 75,000 75,000 75,000 VMWARE Infrastructure60,000 126,000 60,000 66,000 126,000 Hardware Replacement98,000 196,000 98,000 98,000 196,000 Ortho Photography- 105,000 105,000 105,000 Mantenance hole Repairs & Infiltration Reduction Various 50,000 310,000 50,000 37 50,000 50,000 50,000 55,000 55,000 310,000 Lift Station Panel Upgrades and generatorsVarious 480,000 695,000 9345,000 38 350,000 695,000 Pump Replacements - Allowance Various 25,000 185,000 25,000 39 30,000 30,000 30,000 35,000 35,000 185,000 Pump Station - Permanent Generators (2) Combined with Lift stationsChester (Pig Loop) & Western shore main stn160,000 - 9- - - - Wastewater needs assessmentNew Ross, Chester Basin, Mill Cove, Otter Point, Chester, Western Shore250,000 260,716 10260,716 130,358 130,358 Wastewater collection extension Mill Cove 52,000 52,000 10- 40 52,000 26,000 26,000 Mill Cove – Addition of Biofilter Unit310,000 41 310,000 Funding to be determined310,000 WWTP removal of chlorine and install UV system Chester 320,000 447,934 11447,934 149,311 298,623 WWTP Improvements - Clarifier #2 Rebuild - Chester Chester 100,000 100,000 11- 100,000 100,000 Overflow issue solutionWestern Shore 110,000 110,000 110,000 110,000 WWTP Upgrades - Clarifier rebuild Western Shore 200,000 200,000 11- 200,000 200,000 Forcemain Renewal (various)- 200,000 100,000 100,000 200,000 FundingGrants2020-212021-222022-232023-242024-252025-26Recreation & ParksSolid WasteCommunity DevelopmentInformation ServicesUniversal Sewer Projects:See PowerPoint slides
53ApprovedSlide AmendSlideReviewSewer ReserveLocation2020-21Project TitleMotion 2020-113Total costReserves Operating DebtMunicipal Office Renovations Chester 135,000 135,000 135,000 135,000 Truck Replacement - 3/4 tonne - PM Various 55,000 55,000 55,000 55,000 Fire Protection System - Option Selected-Const & Design Mill Cove 771,600 649,800 1210,000 43 124,900 209,500 305,400 Funding to be determined649,800 Wharf Repairs- New wharf or new boat launch Aspotogan 150,000 150,000 12- 44 150,000 150,000 Boat launch upgradeMill Cove30,000 45 30,000 30,000 Municipal Building Improvements & Repairs-Annex- 60,000 46 60,000 60,000 Truck Replacement - 3/4 tonne (21/22 Prop Mtce, sewer(2), Prop mtce, Bldg insp) - 243,500 47 55,000 48,500 55,000 55,000 30,000 243,500 Road Rehabilitation - Parkwood- 730,000 730,000 730,000 Zero-turn replacement- 15,000 15,000 15,000 ATV replacement- 20,000 20,000 20,000 Trail Surface UpgradesChester Basin & East Chester25,000 160,000 25,000 50 25,000 26,000 27,000 28,000 29,000 - 160,000 Roads Rehabilitation (J-Class) various 550,000 1,740,294 121,190,294 48 $550,0001,740,294 Active Transportation1. Hwy 3 - Chester Basin to Western Shore (6km)- $660,00049660,000 264,000 217,800 178,200 6,643,500 17,400,144 3,651,844 5,500,900 5,819,000 397,000 932,400 1,099,000 264,000 378,325 4,249,163 1,412,233 11,096,423 PAVED SHOULDERSSee municpal propertySIDEWALKS and other AT SOLUTIONS2. Hwy 329 to trail (60m)60 - 72,000 2072,000 28,800 23,760 19,440 3. Hwy 3 to Croft Road (265m)265 - 318,000 20318,000 127,200 104,940 85,860 4. Our Health Centre to Pig Loop (160m)160 - 192,000 21192,000 76,800 63,360 51,840 5. Duke St. to Victoria St. (660m)660 - 792,000 21792,000 316,800 261,360 213,840 6. Victoria St. to trail (35m)35 - 42,000 42,000 16,800 13,860 11,340 7. Trail to Shore Mall (580m)580- 696,000 696,000 278,400 229,680 187,920 8. Hwy 3 to Hubbards Sailing Club (1200m) 1200 - 1,440,000 1,440,000 576,000 475,200 388,800 9. Fox Point Front Rd. (1000m)1000 - 1,200,000 1,200,000 480,000 396,000 324,000 10. George Rd to Vaughn Rd. (240m)240 - 288,000 288,000 115,200 95,040 77,760 11. Pig Loop Rd (1300m)900 - 1,560,000 1,560,000 624,000 514,800 421,200 12. Forties Rd. to Fairgrounds (900m)1300 - 1,080,000 1,080,000 432,000 356,400 291,600 13. Multi-use trail bridge- 1,000,000 1,000,000 400,000 330,000 270,000 Municipal Property:Active TransportationFundingGrants2020-212021-222022-232023-242024-252025-268,680,000 - 1,374,000 2,640,000 738,000 2,848,000 1,080,000 3,472,000 2,864,400 2,343,600 TransportationRAPID RECTANGULAR FLASHING BEACONS (RRFB’s)14. Hwy 329 at Hubbards Sailing CLub- 20,000 22 20,000 8,000 6,600 5,400 15. Hwy 3 at Walker Cut Rd trail cross- 20,000 23 20,000 8,000 6,600 5,400 16. Hwy 3 at East River trail cross- 20,000 23 20,000 8,000 6,600 5,400 17. at Old Trunk 3 trail cross (east)- 20,000 20,000 8,000 6,600 5,400 18. at Old Trunk 3 trail cross (west)- 20,000 20,000 8,000 6,600 5,400 19. Hwy 3 at Pig Loop- 20,000 20,000 8,000 6,600 5,400 20. Hwy 3 at Martin’s River trail cross- 20,000 20,000 8,000 6,600 5,400 21. Hwy 3 at Lawrence Hatt Rd.- 20,000 20,000 8,000 6,600 5,400 22. Hwy 12 at Forties Rd.- 20,000 20,000 8,000 6,600 5,400 23. Hwy 3 at hwy 12- 20,000 20,000 8,000 6,600 5,400 24. Hwy 12 at school connector - 20,000 20,000 8,000 6,600 5,400 220,000 - 80,000 80,000 40,000 20,000 - 88,000 72,600 59,400
54ApprovedSlide AmendSlideReviewSewer ReserveLocation2020-21Project TitleMotion 2020-113Total costReserves Operating DebtFundingGrants2020-212021-222022-232023-242024-252025-26Open Space/Parks (locations 25-29)Gold River- 63,100 26 16,000 47,100 6,400 5,280 51,420 Haughan- 98,600 26 5,000 93,600 17,600 14,520 66,480 Moland Point- 68,550 26 14,200 54,350 11,800 9,735 47,015 East River- 17,300 25 17,300 - - - 17,300 Castle Rock- 40,200 25 40,200 - 4,500 3,713 31,988 287,750 - 92,700 195,050 - - - 40,300 33,248 214,203 Sept 3 2020 motion to submit ICIP funding applications $9,672,000 (incl paved shoulders)$0 $9,187,750 $0 $1,546,700 $2,915,050 $778,000 $2,868,000 $1,080,000 $3,600,300 $2,970,248 $2,617,203MULTI YEAR TOTALS$6,643,500 $26,587,894 $3,651,844 $7,047,600 $8,734,050$1,175,000 $3,800,400 $2,179,000 $3,864,300 $3,348,573 $6,866,366 $1,412,233 $11,096,423TrendFederal- 3,864,300$ - 868,000 1,097,900 311,200 1,147,200 432,000 $3,864,300Provincial105,000 3,318,406 130,358 716,100 905,768 256,740 946,440 356,400 $3,318,406Other30,167 30,167 30,167 - - - - - 30,167 Operating Reserve135,000 3,720,403 135,000 682,600 1,621,383 210,060 774,360 291,600 $3,720,403Gas Tax Reserve1,051,000 2,338,963 1,578,963 655,000 - 105,000 - - 2,338,963 Wind Reserve75,000 75,000 75,000 - - - - - 75,000 Equipment Reserve158,000 322,000 158,000 - - - 164,000 - 322,000 Sewer Reserve210,000 410,000 110,000 - 100,000 - 100,000 100,000 410,000 Operating Fund242,733 891,233 117,733 285,000 99,500 112,000 143,000 134,000 891,233 Sewer Area rate90,000 521,000 75,000 106,000 80,000 80,000 90,000 90,000 521,000 Debt4,546,600 11,096,423 1,241,623 3,734,900 4,809,500 100,000 435,400 775,000 $11,096,4236,643,500$ 26,587,894$ 3,651,844$ 7,047,600$ 8,714,050$ 1,175,000$ 3,800,400$ 2,179,000$ 3,864,300 3,348,573 6,866,366 1,412,233 11,096,423 FundingOpen Space
55Municipality of the District of ChesterMulti-year Capital budgetReserves2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 TrendGeneral Operating Reserve (incl waste collection area rate reserve)11,486,719.04 11,568,082.30 10,709,728.89 11,263,821.74 10,999,042.18 11,215,536.57Gas Tax Capital Reserve 1,862,303.30 1,866,513.02 2,538,622.64 3,121,695.32 3,761,924.71 4,408,586.47Wind Operating Reserve 4,836,588.19 5,527,567.15 6,235,095.86 6,959,483.53 7,636,069.10 8,318,525.19Equipment Capital Reserve 1,071.89 36,440.52 72,693.48109,847.64-17,416.65 18,866.41Sewer Operating Reserve 761,542.76 767,908.19 674,334.77 679,819.35 584,854.99 488,934.67Designated Community fund 5,287.58 5,287.58 5,287.58 5,287.58 5,287.58 5,287.58Fire Services Training fund 88,823.01 88,823.01 88,823.01 88,823.01 88,823.01 88,823.01General Capital Reserve 58,326.25 58,326.25 58,326.25 58,326.25 58,326.25 58,326.25Recreation 44,310.03 44,310.03 44,310.03 44,310.03 44,310.03 44,310.03FHCS Equipment fund 22,908.80 22,908.80 22,908.80 22,908.80 22,908.80 22,908.80Parkland fund 192,683.16 194,609.99 196,556.09 198,521.65 200,506.87 202,511.9419,360,564.01 20,180,776.84 20,646,687.40 22,552,844.91 23,384,636.87 24,872,616.92
Future ConsiderationsWastewater•Wastewater management districts (strategic priorities)•New wastewater infrastructure and asset managementSolid Waste•New heavy equipment•New landfill cell 3B•Future consideration for Mixed C&DMunicipal Properties•Improvements and maintenance equipment•Accessibility projects•Facilities Needs Assessment Water•Water strategy (strategic priorities)•Dry hydrant maintenanceOther•GPS on vehicles and other technology•Public washroomsLong range capital over next five (5) years56
REQUEST FOR DIRECTION
CURRENT SITUATION
The outdoor burning by-law came into effect in 1997. In May 2020 Council provided direction to
staff to review the restrictions in the by-law following a concern raised by a resident regarding
the inability for residents to have fires in acceptable fire pits due to the distance required
between the acceptable fire pit and surrounding buildings or property lines.
RECOMMENDATION
For discussion and direction
BACKGROUND
The by-law prohibits outdoor fires in the Chester Village Planning Area unless they meet a set of
criteria. Enforcement of the by-law is difficult and does not meet the purposes for which it was
implemented. Initially the by-law was intended to manage the nuisance caused by smoke from
larger scale industrial/commercial fires. The by-law is written in such a manner that one fire
which does not meet the criteria is permitted each day. This makes enforcement of the by-law
challenging and undermines the ability to control the burning that it was intended to prevent.
DISCUSSION
Burning in an Appliance
Currently the by-law only allows outdoor burning to happen under the following conditions:
4.1 Within the Applicable Area, persons shall be permitted to cook food using a portable
barbeque or other food preparation appliances designed for outdoor use;
4.2 Within the Application Area, persons shall be permitted to burn only clean, dry wood in
an acceptable fire pit provided that:
4.2.1 a spark arrestor or mesh screen is used to contain any sparks or blowing debris;
4.2.2 the acceptable fire pit is located in excess of 125 ft. from any building, structure,
flammable, combustible material or property line;
4.2.3 notwithstanding 4.2.2, the acceptable fire pit, may be operated on a wooden deck,
provided it is positioned on a fire-proof pad;
4.2.4 the fire does not create a nuisance, or a hazard as defined in the by-law;
REPORT TO: Council
MEETING DATE: November 5, 2020
SUBMITTED BY: Corporate & Strategic Management
SUBJECT: Burning By-law
ORIGIN: May 21, 2020 Council Meeting
Prepared By: Tara Maguire, Deputy CAO Date December 12, 2020
Reviewed By: Date
Authorized By: Dan McDougall, CAO Date December 12, 2020
2 Request for Decision
4.2.5 a responsible adult is present on the property while the fire is burning and until the
fire is extinguished;
4.2.6 a fire extinguisher, or other means of extinguishing a fire, acceptable to the Fire Chief/
or designate, is within reasonable distance from where the fire is located.
The following chart provides a comparison of the Chester by-law to burning by-laws in other
jurisdictions. One notable difference is the distance that approved appliances must be from
structures, property lines or combustible materials. Most by-laws have a distance of 15 ft. or less.
Chester’s by-law requires a distance of 125 ft. from structures or property lines. Given the small
size of the many of the lots in the Village, the ability to have a fire that meets conditions of the
by-law is limited.
In discussions with the Chief of the Chester Village Fire Department, he noted that 150 ft. is a large
setback for smaller, recreational fires. He felt that there would not be a safety issue if there was a
smaller setback for small campfires or those that are in CSA approved containers (i.e. propane
appliances). Currently campfires are defined as open fires and would not be permitted. He
suggested that any open campfire have a size limit (i.e. 2 ft. by 2 ft.) and that it not be near
overhanging structures or trees. A suggested setback from flammable/combustible structures in
the range of 15-20 ft., similar to other municipalities but also suggested that we could have
distance from neighbouring property boundaries that would be greater (e.g. 50 ft.). He also noted
that the province no longer issues residential burning permits and that the industrial permits are
superseded by our bylaw (i.e. our bylaw takes precedent even if a burning permit is in place except
during fire season).
Municipality Outdoor Fires
in burning
appliances
permitted
Distance from
structures,
property
lines,
combustible
material
Permitted on
Wooden
Decks
Permits for
Outdoor Burning
(i.e. brush)
MOC yes 125 ft. yes/fireproof
pad
no
Mahone Bay yes
15 ft. yes/CSA
approved
fireproof pad
and distance
requirements
no
Town of
Lunenburg
yes 15 ft. no yes
Truro yes 16.5 (5m) fireproofing
required
yes
Wolfville yes 15 ft. no no
3 Request for Decision
Bridgewater yes 6.5 ft. (2m) no yes,
ceremonial/religious
only
MODL no
restrictions/by-
law
no
restrictions/by-
law
no
restrictions/by-
law
no restrictions/by-
law
Kings County Yes 10 ft. (3m) if in
appliance, 40 ft.
(12m) if small
amount of
brush, 300 ft.
(100m) from
residential
commercial or
school
occupancies for
land large open-
air burns
no no
HRM yes 15 ft. no yes
Considerations: Is the 125 ft. still a reasonable distance or should consideration be given to
reducing the distance? Should we allow burning on wooden decks with fireproofing? Should
the program be designed to allow some fires (i.e. those in permits that meet criteria) and
have permits for others? Should there be tiered distances for different categories of burning
as done in Kings?
Exceptions
Despite the limitation, the by-law also permits one fire a day that is not in an approved container.
There are several ways to interpret this provision, however, generally it has been interpreted to
allow any fire that does not meet the criteria or is not in a container to happen once a day.
Generally, when a complaint is received, and an investigation occurs the fire is permitted because
of this provision. However, the perception is that the Municipality is not enforcing the by-law,
creating confusion and frustration when residents call to seek clarification.
Considerations: Should we continue to allow the exception of one fire per day. Should there
be restrictions i.e. should it only be allowed when a valid permit from Lands and Forests is
obtained. Should there be a municipal permit?
Acceptable Fire Pits
Currently the MOC by-law defines an “Acceptable Fire Pit” as an outdoor receptacle which is
constructed from bricks, heavy gauge metal, stone or other suitable non-combustible
components, and has a spark arrestor or metal mesh screen.
4 Request for Decision
Some of the by-laws require that the fire pit or burning appliance be ‘manufactured’ and some
go a step further to require that the appliance be CSA or ULC certified. In HRM, no permit is
required for:
(a) a campfire in a public or private campground;
(b) burning in an enclosed C.S.A. or U.L.C. approved appliance; or
(c) natural gas or propane heating devices.
In Wolfville appliance fueled by All-natural gas or liquefied propane must be certified by CSA, ULC
or another recognized certification agency.
Considerations: Should there be any criteria for fire pits or propane/natural gas appliance
to meet certification standards? Should there be any criteria for fire pits for solid fuels (i.e.
wood)? Should we allow small open fires with a size limit for recreational purposes?
Policy
None.
Financial/Budgetary
None.
Environmental
None.
Strategic Plan
Communication.
Work Program Implications
No impact.
Has Legal review been completed? ___ Yes ___ No _X__ N/A
OPTIONS
For discussion and decision
ATTACHMENTS
COMMUNICATIONS (INTERNAL/EXTERNAL)
Town of Wolfville
Bylaw Chapter 71
Outdoor Fire Bylaw
Page 1 of 5
1. Title
This bylaw shall be known as Chapter 71 and may be cited as the Outdoor Fire Bylaw.
2. References
2.1 Nova Scotia Municipal Government Act (NS MGA):
Whereas under Sections 172(1), (a), (b), and (d) of the Nova Scotia Municipal Government Act (NS
MGA), Council may make bylaws, respecting the health, wellbeing, safety and protection of persons,
the safety and protection of property, and activities that may cause nuisances including burning,
odours, and fumes.
3. Definitions
3.1 In this Bylaw:
(1) “Acceptable Outdoor Wood Burning Appliance” means an outdoor receptacle with an
opening which does not exceed one (1) meter across constructed from bricks, concrete
blocks, heavy gauge steel, or stone, to a maximum of 60 centimeters from surface grade and
has a one half inch (1/2”) or (12 mm) spark arrestor or metal mesh screen covering;
(2) “Building” means any structure, whether temporary or permanent, used or capable of use
for the shelter, accommodation or enclosure of persons, animals, materials or equipment.
(3) "Burn" means to light, ignite or set fire to any material;
(4) “Certified" means certified as meeting the standards of the Canadian Standards Association
(CSA approved) or another nationally recognized testing organization;
(5) “Council” means the Council of the Town of Wolfville;
(6) “Designate” means the person or persons designated by Council to enforce this Bylaw,
including the Police, Bylaw Enforcement Officers and Fire Inspectors of the Town of
Wolfville;
(7) “Emergency Measures Organization” means the Emergency Measures Organization as
approved and established for the Town of Wolfville;
(8) “Fire Chief” means the Fire Chief, or his Designate for the Town of Wolfville;
(9) “Garden and Yard Waste” means any shrubbery, tree pruning, leaves, brush, weeds, grass,
roots, tree stumps, turf, and similar vegetation;
(10) “General Waste” means any rubbish, garbage, treated wood with paint or preservative,
Town of Wolfville
Bylaw Chapter 71
Outdoor Fire Bylaw
Page 2 of 5
non-wooden material, packaging, containers, bottles, cans, rags, clothing, and petroleum
products;
(11) “Hazard” means a risk of fire or damage to property and/or person(s) which may be caused
by the burning of any waste and includes any nuisance;
(12) “Nuisance” means the causing of any smoke, smells or other emission from any fire
permitted under this bylaw, or otherwise, that adversely and unreasonably affects the
reasonable enjoyment by other persons of their property;
(13) “Outdoor Fire” means any combustion, whether or not fire is present or visible, located any
place on a property including inside any receptacle outside a building;
(14) “Outdoor Propane Fire Pit or Fireplace” means a manufactured fire pit or fireplace
commonly made of pre-cast concrete or metal and/or a combination of a metal table and
stone which are fueled by natural gas, propane (LP) or bio ethanol and used for
recreational fires.
(15) “Portable Barbecuing Appliance” means any appliance sold or constructed for the purpose
of cooking food outdoors, fueled by liquefied petroleum gas, natural gas, compressed
briquettes, or charcoal;
(16) “Recreational fire” means an outdoor fire using solid fuels or Liquefied Petroleum Gas or
natural gas for cooking or pleasure;
(17) “Solid fuel" means dry seasoned hard or soft wood, charcoal, mechanically processed fiber
wood, pelletized wood and wood chips;
(18) "Fire protection equipment" means tools or equipment useful in extinguishing fires and
preventing the spread of fires including but not limited to fire extinguishers, back tanks,
buckets of water and hoses connected to an adequate water supply;
(19) “Town” means the Town of Wolfville.
4. Outdoor Fires Prohibited:
4.1 No person shall be permitted to have an outdoor fire within the Town, unless in accordance to
Section 5 of this Bylaw;
4.2 No person shall be permitted to burn general waste, or garden and yard waste on any lands
owned or occupied by such person, or on any other lands within the Town;
4.3 No person shall ignite an outdoor fire when:
i. The Nova Scotia Department of Natural Resources has issued a fire ban for this area
of the province; and, or
ii. The weather conditions may jeopardize the ability to control the fire.
Town of Wolfville
Bylaw Chapter 71
Outdoor Fire Bylaw
Page 3 of 5
5. Outdoor Fires Permitted:
5.1 Persons shall be permitted to have a recreational fire to cook food using an Acceptable Outdoor
Wood Burning Appliance; Portable Barbecue Appliance, an Outdoor Propane Fire Pit, or an
Outdoor Fireplace;
5.2 Persons shall be permitted to have a recreational fire in an outdoor propane fire pit or fireplace,
which has been installed pursuant to the manufacturer’s specifications;
5.3 Persons shall be permitted to have a recreational fire in an acceptable outdoor wood burning
appliance, providing that:
i. only seasoned dry firewood or other solid fuel is burned;
ii. a ½ inch or 12 mm spark arrestor or mesh screen covering is used to contain any
sparks or blowing debris;
iii. the acceptable outdoor wood burning appliance is in excess of 15 feet or 4.57
meters from any building, flammable structure, combustible material or property
line and not positioned on a wooden or combustible material deck or platform;
iv. only one recreational fire used on the property at one time;
vi. the fire does not create a nuisance;
vii. a responsible adult is present on the property while the fire is burning and
until the fire is extinguished;
viii. fire protection equipment is available to extinguish the fire within reasonable
distance from where the fire is located.
5.4 Burning for the purpose of training members for the Emergency Management
Organization or the Wolfville Fire Department is permitted.
6. Fire Appliance Requirements:
6.1 An acceptable outdoor wood burning appliance must be properly constructed of a minimum of
1/8” (4mm) steel in thickness, natural stone, brick, block or concrete to a maximum of 60
centimeters from surface grade measured on the outside rim of no more than 39.36 inches or
one meter (1 m) across.
6.2 The actual size of the interior fire box in an outdoor wood burning appliance shall not be larger
than 30 inches (30”) or 762 millimeters (762 mm) in any dimension.
6.3 An acceptable outdoor wood burning appliance must be fitted with a spark arrestor mesh that
covers the complete top with openings no larger than one half inch (1/2”) or 12 milliliters
(12mm).
6.4 Outdoor Propane Fire Pit, Fireplace or Portable Barbecues Appliances shall be installed, used
and cared for in accordance with the manufacturer’s guidelines and shall be only used for the
purpose designed by the manufacturer.
Town of Wolfville
Bylaw Chapter 71
Outdoor Fire Bylaw
Page 4 of 5
6.5 All-natural gas or liquefied propane appliances must be certified by CSA, ULC or
any other recognized certification agency.
6.6 Outdoor Propane Fire Pit, Fireplace and Portable Barbecue Appliances must conform to the
requirements of the Fuel Safety Regulations as passed under the Technical Safety Act of Nova
Scotia.
7. Enforcement:
7.1 The Fire Chief or Designate have control over the prevention and suppression of Outdoor Fires
within the Town and shall have the authority to extinguish or ordered extinguished any Outdoor
Fire which poses a health or fire hazard to persons or property, or which does not meet the
provisions of this Bylaw.
7.2 The Fire Chief or Designate may enter upon any land, at any reasonably necessary time, for the
purpose of performing their duties and functions pursuant to this Bylaw.
7.3 The Fire Chief or Designate can order the property owner to dismantle or removal an illegal
outdoor burning appliance within a reasonable time and on failure to comply, shall have the
appliance removed; the cost recovered by the Town on first lien on the property.
7.4 No action in trespass or nuisance may be brought against a member of a Fire Department, Police
Officer, Bylaw Enforcement Officer or Designate for the doing of any act or the carrying out of
any operation necessarily incidental to the exercise of any duty or power pursuant to this Bylaw.
8. Penalties:
8.1 Every person who contravenes or fails to comply with any orders or provisions of this Bylaw shall
be liable to a penalty of not less than two hundred dollars ($200.00) for first offence, not less
than four hundred dollars ($400.00) for second offence, and not less than nine hundred dollars
($900.00) for third and subsequent offences.
9. Compliance with other legislation:
9.1 Nothing in this Bylaw shall exempt any person from obtaining any license, permission, permit,
authority or approval required under any other Bylaw or regulation of the Town or any statute
or regulation of the Province of Nova Scotia. If this Bylaw conflicts with any other statute or
regulation of the Province of Nova Scotia the more restrictive statute shall apply.
10. REPEALS:
10.1 The Open Air Fires Bylaw and amendments thereto are repealed upon the coming into force of
this Bylaw.
Town of Wolfville
Bylaw Chapter 71
Outdoor Fire Bylaw
Page 5 of 5
Clerk’s Annotation for Official Bylaw Book Date of first reading: December 17, 2019 Date of advertisement of Notice of Intent to Consider: December 24, 2019 Date of second reading: January 21, 2020 Date of advertisement of Passage of Bylaw: January 28, 2020 Date of mailing to Minister a certified copy of Bylaw: February 10, 2020 I certify that this Outdoor Fire Bylaw Chapter 71-was adopted by Council and published as indicated above.
February 10, 2020 Erin Beaudin, CAO & Town Clerk Date
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Outdoor Burning By-law
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Title
1. This Bylaw is entitled the “Outdoor Fires Bylaw”.
Definitions
2. In this Bylaw:
(1) “Acceptable Fire Pit” means an outdoor receptacle which is constructed from
bricks, concrete blocks, heavy gauge metal, stone or other suitable non-
combustible components, has a spark arrestor or metal mesh screen, is positioned
on a fire-proof surface, and does not exceed 1 metre in width or in diameter when
measured between the widest point or outside edges;
(2) “Camp Fire” means a fire not exceeding 60 centimetres in width at the largest
point, and not piled higher than 45 centimetres in height, located at least 5 metres
from other combustible materials, started and maintained with the permission of
the owner of the property where the fire is located;
(3) “Chiminea” means a chiminea or other small, commercially manufactured burning
appliance constructed from a suitable fire resistant material and intended to burn
small quantities of wood or charcoal;
(4) “Fire Chief” means the Fire Chief, Deputy Fire Chief, Fire Inspector, fire captain
or other officer of the Truro Fire Service or other person designated by such
person;
(5) “Fire Proof Pad” means a pad made of non-combustible material(s), such as
cement or concrete, that is resistant to heat;
(6) “Nuisance” means unreasonable interference with a neighbouring property
owner’s enjoyment of his or her property;
(7) “Open Air” means anywhere that is not fully enclosed by a building or structure;
(8) “Owner” has the same meaning as in the Municipal Government Act;
Town of Truro – Bylaws
Subject: Outdoor Fires
Bylaw Number: B140-001
Approval Date: July 9, 2012
Departments: Fire Service
(9) “Town” means the Town of Truro.
Prohibition on Open Air Fires
3. No person shall light, ignite, start, allow or cause to be lighted, ignited or started, or add
fuel to, or otherwise permit or encourage to burn, a fire of any kind whatsoever in the
open air except as permitted under section 4.
Permitted Open Air Fires
4. Except was may be otherwise prohibited by law, an open air fire is permitted:
(1) For cooking food with propane, natural gas, charcoal or wood within a portable or
fixed barbeque in which the fire is contained on its underside and on at least three
sides;
(2) In an acceptable fire pit or chiminea, provided that:
(a) A spark arrestor or mesh screen is used to contain any sparks or blowing
debris;
(b) Only clean, dry, untreated wood or charcoal is burned;
(c) In the case of an acceptable fire pit, the fire pit is located at least 5 metres
from any building, flammable structure, combustible material or property
line;
(d) In the case of a chiminea:
(i) The chiminea is positioned on a fire-proof pad that extends at least
50 centimetres outward from where the door of the chiminea is
located and 20 centimetres on all other sides;
(ii) The chiminea is at least 5 metres from all buildings and at least 1
metre from any wooden surface that is not appropriately screened
with a CSA approved fire-proof material;
(iii) If the operating instructions that come with the chiminea are stricter
than the standards in this Bylaw, the position and operation of the
chiminea must comply with those operating instructions;
(e) A responsible adult who is equipped with tools or equipment to contain an
outdoor fire (which may include brooms, rakes, back tanks, shovels, hoses
and an adequate water supply) is present on the property and supervising
while the fire is burning and until the fire is fully extinguished;
(f) A fire extinguisher is available on the property and within a reasonable
distance from where the fire is located; and
(g) The fire does not create a nuisance.
(3) For training purposes, or as a preventative measure intended to reduce the risk or
spreading of a more serious fire, if the burning is carried out or supervised by a
fire department, brigade or service or by a person responding reasonably to an
emergency;
(4) For organized competitions where lighting fires is a component, such as the water
boil in a woodsmen’s competition;
(5) By a person lost or in distress in a wooded area, if reasonable precautions are
taken against the spreading of the fire;
(6) Only between the hours of 6:00 a.m. and 12:00 midnight, unless:
(a) The fire is a fire permitted by subsections (2) or (5) hereof; or
(b) The fire is authorized by a permit under section 5 and the permit specifies
other hours during which the fire is permitted.
(7) For a fire authorized by a permit issued under section 5, provided that:
(a) The permit for the fire is available for inspection at the scene of the fire at
any time;
(b) The conditions of the permit are complied with;
(c) The fire is initiated by or authorized by the owner of the property where
the fire is situate;
(d) The fire is not within 100 metres of a dwelling located on other property,
except with the express consent of the owner and occupant of such other
property;
(e) The fire is not within 20 metres of any structure;
(f) The fire is not within 20 metres of another property, except with the
express consent of the owner and occupant of such other property;
(g) The fire is not started or permitted to continue when the wind is blowing of
sufficient velocity to jeopardize the permit holder’s ability to contract a
fire;
(h) The fire is not left unattended by the permit holder;
(i) The fire is not fueled by, or allowed to burn anything, except untreated
wood, brush and vegetation or byproducts thereof; and
(j) Any smoldering embers from the fire are completely extinguished after the
burning is completed.
Permits
5. The Fire Chief may issue a permit in the form attached as Schedule “A” to this Bylaw,
upon application, for a fire for the purpose of:
(1) Weed control or other agricultural or forestry purposes, including the elimination
of infestations of insects or disease;
(2) Brush removal;
(3) The burning of grass or other vegetation such as leaves, tree limbs or stumps.
Despite subsections (2) and (3), the Fire Chief must not issue a permit for a fire for the
purpose of clearing undeveloped land of trees or other vegetation.
6. The Fire Chief, in considering an application for a permit under section 5 may refuse to
issue a permit if the Fire Chief is not satisfied that the proposed burning complies with the
other provisions of this Bylaw or if the Fire Chief is not satisfied that the proposed
burning could be carried out safely having regard to:
(1) The number of permits issued on or for a particular day;
(2) The nature of the material intended to be burnt;
(3) The velocity of the wind or other weather conditions;
(4) Whether or not the applicant is suitably equipped with appropriate tools such as
rakes, shovels, and water tanks or other suitable water sources, or, for substantial
burning, mechanical equipment that may be used to suppress a fire, such as a
bulldozer, and any other equipment deemed necessary or prudent;
(5) The proposed manner and method of burning;
(6) Whether the applicant has signed a waiver of liability and indemnity agreement in
form satisfactory to the Town in respect of any death, injury or property damage
arising and an undertaking, in a form satisfactory to the Town, to pay all expenses
incurred in controlling or extinguishing any fire threatening to get, or getting,
beyond control or extending onto other lands; and
(7) Whether the applicant has paid an open air fire permit fee of $10.
7. The Fire Chief, in issuing a permit under section 5, may specify conditions upon which
the permit is granted, including but not limited to:
(1) The times and dates for which the permit shall be valid;
(2) Location on the premises where the burning shall occur;
(3) Special equipment required to be available during the burning;
(4) The proposed manner and method of burning;
(5) The number of piles which may be burnt at one time and the size of such piles; and
(6) Any other matter the Fire Chief determines relevant to the safety of persons and
protection of property, including forests.
8. The Fire Chief may revoke a permit issued under section 5 based upon the same
considerations upon which the Fire Chief may issue a permit.
Immediate Notification of Fire Department
9. (1) In the case of a fire for which a permit has been issued, the permit holder must
notify the fire department, brigade or service in and for the applicable fire
protection district if the fire is or appears to be getting out of control.
(2) In the case of any other fire, the person who lit or otherwise started the fire, or
allowed the fire to start, must notify the fire department, brigade or service in and
for the applicable fire protection district if the fire is or appears to be getting out of
control.
Authority of Fire Chief
10. (1) The Fire Chief shall have control over the prevention and suppression of fires
governed by this Bylaw, and shall have the authority to extinguish or order
extinguished any fire which:
(a) Poses a health or safety hazard to persons or property;
(b) In the opinion of the Fire Chief is causing a nuisance; or
(c) Does not comply with the provisions of this Bylaw.
(2) The Fire Chief may enter upon any land, at any reasonably necessary time, for the
purpose of performing their duties and functions pursuant to this Bylaw.
Penalty
11. Any person who contravenes any provision of this Bylaw is guilty of an offence
punishable on summary conviction by a fine of not less than $100 and not more than
$5,000 and to imprisonment of not more than 6 months in default of payment thereof.
12. The Open Air Burning Bylaw is repealed upon the coming info force of this Bylaw.
Schedule “A”
TOWN OF TRURO
PERMIT TO BURN
PART I – PERMIT APPLICATION – TO BE COMPLETED BY PERMIT APPLICANT
Applicant: Telephone:
Date:
Address:
Civic Address of Burn Site:
DESCRIPTION OF BURNING (purpose of burning, type of material to be burnt, expected duration of
burn)
As holder of this Permit, I assume all responsibility for complaints, damage to property, injury or death
resulting from the burning authorized by this Permit, and indemnify the Town of Truro and Truro Fire
Service for all claims against them related to such damage, injury or death. I am aware that an additional
Permit may be required to comply with the Forests Act. I understand and agree to comply with the terms
and conditions of the Bylaw and of this Permit. I agree and undertake to pay all expen ses incurred by the
Town of Truro and Truro Fire Service in controlling or extinguishing any fire threatening to get or getting
beyond control or extending onto other property.
Signature of Permit applicant/holder
PART II – TO BE COMPLETED BY FIRE OFFICIAL
A. Permit Approval
Permit valid from: Expires:
CONDITIONS OF BURNING:
Burning permitted between the hours of and .
Other conditions:
Pursuant to the Town of Truro Outdoor Fires Byl aw, permission is hereby granted to the above named to
burn material at the site and during the time period specified, subject to the conditions set forth in the
Bylaw and this Permit.
This Permit may be revoked at any time.
Date issued:
Signature of Fire Chief or
Designated Issuing Official
Fee collected: (initials of issuing officer)
B. Permit refusal
This application for a Burning Permit is refused.
Date refused:
Signature of Fire Chief or
Designated Official
NOTE: The Fire Chief or other fire official, in issuing a permit, may specify conditions upon which the
permit is granted, including but not limited to:
(1) The times and dates for which the permit shall be valid;
(2) Location on the premises where the burning shall occur;
(3) Special equipment required to be available during the burning;
(4) The proposed manner and method of burning;
(5) The number of piles which may be burnt at one time and the size of such piles; and
(6) Any other matter the Fire Chief or other fire official determines relevant to the safety of persons
and protection of property, including forests.
MUNICIPALITY OF THE COUNTY OF KINGS
For By-Law information contact the Municipal Clerk
Tel: (902)690-6133 Fax: (902)678-9279 E-mail: municipalclerk@county.kings.ns.ca
BY-LAW # 63
OPEN BURNING AND SMOKE CONTROL
A By-law for the Municipality of the County of Kings, in the Province of Nova Scotia, to
provide for the regulation of open air fires and nuisance caused by smoke.
WHEREAS the Municipal Government Act (Nova Scotia), provides that the Council of a
municipality may pass by-laws for the health, well being, safety and protection of persons,
safety and protection of property, and activities that may cause nuisances caused by
burning, odours, and fumes.
AND WHEREAS the Council of the Municipality of the County of Kings wishes to regulate
open air fires for the purpose of fire safety and to control the nuisance effect of such fires;
NOW THEREFORE, the Council of the Municipality of the County of Kings, duly
assembled, enacts as follows:
SECTION 1 NAME OF BY-LAW
1.1 This By-law may be cited as the “Open Burning and Smoke Control By-law”.
SECTION 2 APPLICATION
2.1 This By-law shall be applicable to domestic and open-air burning within the boundaries
of the Municipality of the County of Kings, including all Villages and Urban Centers,
but excluding the Towns’ of Wolfville, Kentville, and Berwick.
SECTION 3 DEFINITIONS
3.1 In this By-law:
(a) “acceptable fire pit” means an outdoor receptacle which is constructed from bricks,
concrete blocks, heavy gauge metal, stone or other suitable non-combustible
components;
(b) “Administrator” means the person authorized to administer this By-law pursuant to
Section 7;
(c) “debris” means brush, trees, stumps, and root mat, the result of land clearing for
land development or agricultural purposes or any disturbed or undisturbed
vegetative matter targets for management or disposal by open burning;
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(d) “decorative wood burning appliance” means a manufactured chiminea, or steel
appliance designed and fabricated for the purposes of burning clean wood for
pleasure and ambience in an outdoor area.
(e) “household hazardous waste” or “HHW” means hazardous waste materials
generated in households including, but not restricted to, solvents, glues, cleaners,
paints and finishes, asphalt sealers, gasoline, diesel, kerosene, pesticides, lawn
and garden chemicals, poisons, propane tanks, roofing tar, pool chemicals,
lubricating oil, batteries and automotive fluids.
(f) “leaf and yard waste” means grass clippings, leaves, brush, twigs, house and
garden plants, sawdust and wood shavings and other similar items.
(g) “Municipality” means the Municipality of the County of Kings.
(h) “nuisance” means the causing of any smoke or other emissions from any fire
permitted under this By-law or otherwise, that adversely affects the reasonable
enjoyment by other persons on their property as determined by the Administrator.
(i) “outdoor furnace” means an outdoor wood or solid fuel burning appliance used for
space heating buildings.
(j) “portable barbequing appliance” means any appliance used for the purpose of
cooking food outdoors, normally fuelled by liquefied petroleum gas, natural gas,
compressed briquettes or charcoal.
(k) “prohibited material” means domestic or commercial waste, construction and
demolition debris, plastics, paint, paper, cardboard, boxboard, treated lumber,
railway ties, manure, rubber, asphalt, asphalt products, fuel and lubricant
containers, biomedical waste or tires that are required to be recycled or disposed in
accordance with current waste management practices established by the Valley
Solid Waste Resource Management By-law.
(l) “property owner” or “owner” has the same meaning as “owner” in the Municipal
Government Act and, for greater certainty, includes a landlord, a lessor, an owner,
the person giving or permitting the occupation of premises, his, her and their heirs
and assigns and legal representatives and, in the case of a corporation, the officers
and directors of that corporation;
SECTION 4 PROHIBITED BURNING
4.1 No person anywhere within the Municipality, including within the boundaries of any
Village, shall be permitted to burn, in any manner, whether indoors or outdoors, any
prohibited material, hazardous household waste, leaf or yard waste, food waste, or
otherwise create a nuisance on any lands owned or occupied by any person, or on any
other lands within the boundary of the Municipality.
MUNICIPALITY OF THE COUNTY OF KINGS BY-LAW # 63 cont’d
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4.2 No person anywhere within the Municipality, including within the boundaries of any
Village, shall be permitted to burn grass.
4.3 No person or organization is permitted to burn any building or structure for the purpose
of demolition without the written consent of the Minister of Environment Nova Scotia
and in accordance with Air Quality guidelines.
SECTION 5 PERMITTED OUTDOOR FIRES
5.1 Persons shall be permitted to cook food using a permanent or portable barbequing
appliance, or other food preparation appliances designed for outdoor use within all
areas of the Municipality.
5.2 An Outdoor Furnace shall be permitted within the boundaries of the Municipality,
including Villages provided that:
(a) the Outdoor Furnace:
(i) meets the requirements of a Development Permit issued by the
Municipality, if required; and
(ii) is located to reasonably prevent smoke and products of combustion from
creating a nuisance on adjoining properties; or
(b) the Outdoor Furnace existed prior to approval of this By-law;
5.3 Within the Municipality, including all Villages and the Urban Centers, the burning of fire
wood, and/or milled wood free from coatings and preservatives within an acceptable
fire pit or decorative wood burning appliance or device for pleasure and ambience is
permitted provided that:
(a) The acceptable fire pit is located no closer than 10 feet (3m) from any building,
shed, garage, out building, needle bearing trees, or property line;
(b) The fire does not create a nuisance;
(c) An adult responsible for the fire, minimum 19 years old, is present on the
property while the fire is burning and until the fire is extinguished;
(d) A fire extinguisher or other means of extinguishing a fire is within reasonable
distance from where the fire pit or wood burning appliance is located;
(e) It is not operated on a wood deck, and
(f) If it is a decorative wood burning appliance, it is operated in compliance with the
manufacturer’s specifications for use and operation.
MUNICIPALITY OF THE COUNTY OF KINGS BY-LAW # 63 cont’d
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5.4 Within the Municipality, including all Villages and Urban Centers, outdoor fires for the
purpose of burning small amounts of brush or woody debris in a pile with dimensions
not exceeding 10 feet x 10 feet by 6 feet high (3 m square by 2 m high) and burns
within the Department of Natural Resources time of day burn restrictions is permitted
provided that:
(a) The pile is located no closer than 40 feet (12m) from any building, shed, garage,
outbuilding, or property line;
(b) The fire and the smoke it generates does not create a nuisance;
(c) A responsible adult is present on the property while the fire is burning and until
the fire is extinguished;
(d) A fire extinguisher or other means of extinguishing a fire is within reasonable
distance from where the outdoor fire is located;
SECTION 6 LARGE OPEN AIR BURNING RESTRICTIONS
6.1 The open air burning of debris resulting from land clearing and agricultural activities is
permitted at any time throughout the Municipality including within the boundaries of the
Villages and Urban Centers, with the following restrictions:
(a) The property owner complies with the Department of Natural Resources Forests
Act of Nova Scotia, as applicable;
(b) At least one person nineteen (19) years of age or older is present while burning
occurs;
(c) The debris is open burned on the parcel of land from which it originated;
(d) Substances which normally emit dense smoke or noxious odours, and those
prohibited in section 4.1 are not included with debris that is open burned;
(e) An open burning ban or restrictions to the time of day by the Department of
Natural Resources or any other fire protection agency having jurisdiction is not
in effect;
(f) The open burning complies with any applicable municipal by-law or provincial
law that has the effect of being more restrictive than this regulation;
(g) No open burning shall be permitted within 300 feet (100 m) of any residential,
commercial, or school occupancy; and;
(h) All debris to be burned is constructed into piles that are of a size that is within
the ability of the individual responsible for the fire to control or extinguish the fire
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with the means at their immediate disposal and prevents smoke from creating a
nuisance to adjoining properties.
SECTION 7 FIRE SAFETY
7.1 At all times, a person in charge of a fire shall:
(a) Have the means to call 911 for assistance from the site;
(b) Shall ensure that the fire is not left unattended and that all smouldering
embers are extinguished prior to leaving the site after burning is completed;
and
(c) No person shall ignite, allow or cause to be ignited, a fire of any kind in the
open air without being suitably equipped to contain or extinguish the fire, and
shall remain in attendance while the fire is burning or smouldering.
7.2 The Manager of Protective Services is appointed as the Administrator of this By-law.
Where the Administrator or his/her designate determines that a fire poses a fire
hazard or a nuisance to persons or property, or where there is a failure to meet the
requirements of this By-law, the Administrator or his/her designate shall require the
fire to be extinguished.
7.3 In any event, the local fire chief or his/her designate, within their fire district, has
authority under the Fire Safety Act to control fires they deem to be a fire risk or
unsafe practices.
SECTION 8 OFFENCE AND PENALTIES
8.1 Any person who contravenes or fails to comply with any of the provisions of this By-
law or fails to carry out an order made under this By-law is guilty of an offence and is
liable upon summary conviction to a fine of not less than One Hundred dollars ($100)
and not more than Five Thousand dollars ($5,000) or, in default of payment, to
imprisonment for a period not exceeding thirty (30) days.
8.2 A person alleged to have violated this By-law given notice of the alleged violation may
pay a penalty in the amount of $100.00 to the MUNICIPALITY OF THE COUNTY OF
KINGS; provided that, said payment is made within a period of fourteen (14) days
following the day on which the alleged violation was committed, and where the said
notice so provides, payment shall be in full satisfaction, releasing and discharging all
penalties and imprisonments incurred by the person for said violation.
8.3 In addition to any fine or imprisonment imposed pursuant to subsection 8.1(1), the
Court or judge may order the person convicted to pay all expenses incurred in
correcting the contravention of this By-law or any damages associated with such
convention.
MUNICIPALITY OF THE COUNTY OF KINGS BY-LAW # 63 cont’d
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By-law History
Enacted June 5, 1988
Amended July 2, 1991
June 6, 1995
October 3, 1995
January 2, 1996
May 1, 2007
May 27, 2014
February 4, 2015
Halifax Regional Municipality
BY-LAW NUMBER O-109
Respecting Open Air Burning
BE IT ENACTED by the Halifax Regional Council that By-Law O-109 Respecting Open
Air Burning is hereby enacted:
Title
1. This by-law shall be known as By-Law Number O-109 and may be cited as the
“Open Air Burning By-law.”
Definitions
2. In this By-Law:
(a) “brush” includes trees, wood, shrubs, bushes or branches;
(aa) “burn day” means a day during a fire season that is publicly announced
as a day on which an individual or group of individuals may carry out
domestic burning;
(ab) “campfire” means any open fire that burns no larger than 0.5 m in
diameter and is intended for recreation and not for survival;
(ac) “C.S.A.” means Canadian Standards Association or its successors;
(ad) “domestic burning” means burning, for no remuneration, tree limbs or
brush,
(i) no more than one pile which is no wider than 3 m in diameter and
no taller than 2 m,
(ii) as a campfire,
(iii) while burning for blueberries within an area smaller than or equal to
2 ha, and
(iv) includes all outdoor wood burning appliances;
(b) “domestic waste” includes:
(i) leaf and yard waste including grass and grass clippings, twigs, and
house and garden plants;
(ii) box board including cereal, shoe, tissue and detergent boxes; and
(ii) construction or demolition material, including saw dust, wood shavings,
planking, siding, wood beams, plastic and rubber.
(c) “dry seasoned fire wood” means wood that has not been chemically
treated, stained or painted, and has been stored in a manner to deter
dampness;
(d) “Fire Chief” means the Chief Director of Halifax Regional Fire and
Emergency or other person(s) designated by the Fire Chief;
(da) “Fire Season” means the period of March 15th to October 15th or as
determined from time to time by the Province of Nova Scotia as set out in
the Forest Fire Protection Regulations;
(db) “industrial burning” means burning that meets any of the following
criteria:
(i) it is carried out by a person for remuneration,
(ii) it is carried out for agricultural purposes, including burning for
blueberries within an area larger than 2 ha,
(iii) the material being burned is in more than one pile of any size,
(iv) the material being burned is wider than 3 m in diameter or taller
than 2 m,
(v) it is carried out for land clearing;
(dc) “industrial burning permit” means a permit to burn that authorizes the
holder to carry out industrial burning;
(e) “Municipality” means the Halifax Regional Municipality;
(ea) “non-burn day” means a day during a fire season that is publicly
announced as a day on which an individual or group of individuals may not
carry out domestic burning;
(f) Repealed
(g) “No Permit Required Zone” means the areas designated as such by
Administrative Order Number 33;
(h) “open air” means not within a structure and includes:
(i) domestic burning,
(ii) industrial burning; and
(iii) an outdoor wood burning appliance that is not C.S.A. or U.L.C.
approved;
(i) “outdoor wood burning appliance” means an appliance manufactured
to be used in the open air to burn wood, equipped with a spark arrester;
(j) “permit” means a permit for burning in the open air issued by the Fire
Chief under authority of this by-law;
(ja) “Permit Required Zone” means the areas designated as such by
Administrative Order Number 33;
(k) “person in charge of a fire” includes the owner of the property upon
which the burning is to take place, or the person who has the owner’s
consent to conduct the burning, and the person who is conducting or
directing the burning.
(ka) “restricted burn day” means a day during a fire season that is publicly
announced as a day which an individual or group of individuals may carry
out domestic burning after 1900hrs (7:00 p.m.);
(l) “spark arrester” means a device fitted to an outdoor wood burning
appliance to prevent the release of sparks into the atmosphere or
surrounding area; and
(m) “suitably equipped” means being in possession of tools or equipment
including, but not limited to, rakes, back tanks, shovels, hoses and an
adequate water supply, sufficient to contain or prevent the spread of a fire
ignited in the open air.
(n) “U.L.C.” means Underwriters’ Laboratories of Canada or its successors.
Application of By-Law
3. This by-law shall apply throughout the Municipality.
Permit Requirements
4. (1) No person shall light or be in charge of an open air burning fire, or be the
owner of a property on which an open air fire occurred, without first
obtaining a permit except as otherwise provided in this by-law.
(2) A HRM Burning permit is not required for burning in the “No Permit
Required Zone”, as prescribed by Administrative Order Number 33. A
Department of Natural Resources Domestic Burning Permit will be
required during March 15th to October 15th in accordance with Provincial
Regulations.
(3) No permit is required for:
(a) a campfire in a public or private campground;
(b) burning in an enclosed C.S.A. or U.L.C. approved appliance; or
(c) natural gas or propane heating devices.
(4) Fires for religious or ceremonial purposes are allowed in the Permit
Required Zone, between March 15th and October 15th and shall require a
burning permit, subject to any terms and conditions imposed by the Fire
Chief.
(5) The Fire Chief may issue a permit for the open air burning of brush to deal
with any natural disasters, agricultural reasons or similar conditions or to
deal with an infestation of insects or disease that pose a risk of damaging
the natural resources of Halifax Regional Municipality in accordance with
sections 5, 6, and 9 of this by-law and shall be subject to any terms and
conditions imposed by the Fire Chief.
(6) In cases of insect or disease infestations, documentation from the Federal
or Provincial authority confirming the infestation and action to be taken,
shall be provided to the Fire Chief, prior to the issuance of a permit.
(7) The Fire Chief may specify the hours of the day and the number of days
during which burning may be permitted.
(8) Unless otherwise permitted in this by-law an industrial burning permit shall
only be issued for industrial burning on a lot with a minimum area of 1 acre
(43,560 ft2 or 4,046 m2).
Permit Application
5. (1) Pursuant to section 4, where a permit is required under this by-law, an
application shall be made to the Fire Chief.
(2) Where the Fire Chief determines the proposed burning would pose a fire
hazard to persons or property, or where there is a failure to meet the
requirements of the by-law, the Fire Chief shall refuse to issue a permit.
(3) In making a determination under section 5(2), the Fire Chief may take into
consideration:
(i) whether the applicant owns or is the occupant of the land upon
which the burning is intended to occur or has written consent,
produced prior to the issuance of the permit, of the owner of the
land on which the burning will occur;
(ii) the prevalent weather conditions;
(iii) whether the applicant is suitably equipped to ensure the fire is
maintained under control;
(iv) whether the applicant is able to comply with the instructions set out
in section 6; and
(v) any other matter the Fire Chief determines relevant.
(4) A permit may be revoked by the Fire Chief at any time where it is
determined the proposed burning will pose a fire hazard to persons or
property or where the conditions of the permit have not been met.
Burning Restrictions
6. (1) Open air burning shall only occur during the period of October 16th until
March 14th in the “Permit Required Zone” in accordance with
Administrative Order Number 33.
(1a) Open air burning shall only occur during the period of March 15th to
October 15th in accordance with the Forest Fire Protection Regulations
categories: “Burn Day”, “Restricted Burn Day”, and “Non-Burn Day”.
(1b) The Department of Natural Resources 305m (1000ft) perimeter (distance
from woods) shall be expanded to include the entire Municipality for “Burn
Day”, “Restricted Burn Day”, and “Non-Burn Day”.
(2) At least two people nineteen (19) years of age or older must be present
while burning is being conducted and in possession of a Municipal Burning
Permit.
(3) Open air burning shall not take place within 23 metres (75 feet) of any
dwelling or accessory building.
(4) No person shall burn rubber tires, oil, plastic, petroleum products or
domestic waste.
(5) No fire shall be ignited when the wind velocity may jeopardize the ability to
control and contain the fire.
(5a) From March 15th to October 15th no person or person in charge of a fire
shall burn between 0001hrs (12:01 a.m.) and 1400hrs (2:00 p.m.).
(5b) From October 16th to March 14th no person or person in charge of a fire
shall burn between 0001hrs (12:01 a.m.) and 0800hrs (8:00 a.m.).
(6) Repealed.
(7) A person in charge of the burning shall have the means to call 911 from
the site.
(8) The person in charge of a fire shall ensure that the fire is not left
unattended and that all smouldering embers are completely extinguished
prior to leaving the site after burning is completed.
(9) No person shall ignite, allow or cause to be ignited, a fire of any kind in the
open air without being suitably equipped to contain or extinguish the fire,
and shall remain in attendance while the fire is burning or smoldering.
(10) Where the Fire Chief determines that a fire poses a fire hazard to persons
or property, or where there is a failure to meet the requirements of this by-
law, the Fire Chief shall require the fire to be extinguished.
(11) The person in charge of a fire may be required to pay all expenses
incurred in controlling or extinguishing any fire which may get beyond
control, is in danger of doing so, or extends to the lands of others.
Outdoor Wood Burning Appliances
7. Outdoor wood burning appliances whether CSA or ULC approved or not may be
used throughout the Municipality without permit, subject to the following:
(a) manufacturer’s instructions are followed;
(b) outdoor wood burning appliances are not placed on wooden decks or
combustible platforms;
(c) the appliance is equipped with a spark arrester with no opening larger
than 9.65 mm (3/8");
(d) only dry seasoned firewood is used;
(e) clearances of 4.75 metres (15 feet) are maintained from a dwelling or
accessory building and;
(f) only one outdoor wood burning appliance is used on a property at a time.
Campfires
8. Campfires are permitted in the “No Permit Required Zone” throughout the year,
but the following provisions shall apply:
(a) all campfires shall be contained, using non-combustible material, which
will prevent the accidental spreading of the fire;
(b) Repealed.
(c) only dry seasoned firewood shall be used;
(d) clearances of 4.75 metres (15 feet) shall be maintained from a dwelling or
accessory building; and
(e) only one campfire may be permitted on a property at a time.
8.1 Except within public or private campgrounds campfires are not permitted at any
time in the “Permit Required Zone.”
Authority
9. (1) The Fire Chief shall have the authority to extinguish or order extinguished
any fire which poses a fire hazard to persons or property, or does not
meet the provisions of this by-law.
(2) No person shall refuse to extinguish a fire pursuant to an order of the
responding officer.
Industrial Burning
10. (1) Contractors that conduct open air burning in the municipality on land being
cleared for development or for insect infestation or disease control must
obtain an industrial burning permit therefor, and in addition to any other
requirements of this by-law, shall post a bond, irrevocable letter of credit or
certified cheque in a form suitable to the Fire Chief from a bonding
company or financial institution acceptable to the Fire Chief in the amount
of ten thousand dollars ($10,000.00).
(2) A bond posted pursuant to this clause shall be used to pay expenses
arising under section 6 (11) of this by-law or any damages associated with
the fire getting beyond the control of the contractor; provided however, that
the bond shall not absolve the contractor from any liability from the fire.
Fees
11. The fees for burning permits shall be established by Administrative Order
Number 15.
Penalty
12. (1) Any person who fails to comply with a permit issued hereunder or any
other provision of this by-law shall be liable to a penalty of not less than
two hundred and fifty dollars ($250.00) and not more than ten thousand
dollars ($10,000).
(2) In addition to any fine or imprisonment imposed, the Court or Judge may
order the person convicted to pay all expenses incurred in correcting the
contravention of the by-law or any damages associated with such
contravention.
(3) Where any person is in contravention of any provision of this by-law, the
Fire Chief may direct in writing that the contravention be remedied in the
manner and within the time specified.
(4) Upon the failure of the person to comply with such notice, the Fire Chief
may order the remedy, and recover the cost of such work from the
property owner.
(5) The Municipality’s cost to remedy the contravention pursuant to any
provision of the by-law shall constitute a lien against the property owner
which shall be applied and enforced in the same manner as for rates and
taxes under the Assessment Act or the Halifax Regional Municipality
Charter.
Repeal
13. Halifax Regional Municipality By-Law O-103, respecting Open Air Burning, is
hereby repealed.
Done and passed in Council this 19th day of October, 2010.
___________________________
Mayor
___________________________
Municipal Clerk
I Cathy Mellett, Municipal Clerk of the Halifax Regional Municipality, hereby certify that
the above-noted By-law was passed at a meeting of the Halifax Regional Council held
on October 19, 2010.
___________________________
Cathy Mellett, Municipal Clerk
Notice of Motion: September 21, 2010
First Reading September 28, 2010
Notice of Second Reading – Publication: October 2, 2010
Second Reading: October 19, 2010
Approval of Service Nova Scotia and Municipal Relations: N/A
Effective Date: October 23, 2010
Amendment # 1 – (O-110)
Notice of Motion: July 22, 2014
First Reading: August 5, 2014
Notice of Second Reading Publication: August 23, 2014
Second Reading: September 9, 2014
Approval of Service Nova Scotia and Municipal Relations: N/A
Effective Date: September 13, 2014
Amendment # 2 – (O-111)
Notice of Motion: November 22, 2016
First Reading: December 6, 2016
Notice of Second Reading Publication: December 17, 2016
Second Reading: January 10, 2017
Approval of Service Nova Scotia and Municipal Relations: N/A
Effective Date: January 14, 2017
Chapter 18 - By-law Respecting “Fire Protection”
Approved September 24, 2012
Town of Bridgewater
Chapter 18
By-Law Respecting “Fire Protection”
Whereas under sections 172(a), (b) and (d) of the Municipal Government Act, Council may
make by-laws, respecting the health, well being, safety and protection of persons, the
safety and protection of property, and activities that may cause nuisances including
burning, odors and fumes;
1. Title
This By-law may be known as the Fire Protection By-Law.
2. Definitions
In this By-law:
a) "burn" means to light or set fire to any material;
b) "certified" means certified as meeting the standards of the Canadian
Standards Association (CSA approved) or another internationally recognized
testing organization;
c) "dry seasoned fire wood" means wood that has not been chemically treated,
stained or painted and has been stored in a manner that deters dampness
and permits the wood to dry;
d) "Fire Chief means the fire chief of the Town of Bridgewater Fire Department
or a person designated by the fire chief;
e) "Fire Inspector" means the fire inspector of the Town of Bridgewater;
f) "Fire place" means a masonry heater or similar structure for burning solid fuel
having the major portion of one or more essentially vertical sides open, or
capable of being opened, for visual observation of the flames while the fuel
is burning;
g) "Outdoor appliance" means a grill, outdoor fireplace or other appliance for
cooking food;
h) "Portable barbeque" means any portable appliance used for cooking food
outdoors;
i) "solid fuel" means dry seasoned hard or soft wood, charcoal, mechanically
processed fibre wood, pelletized wood and wood chips, suitable for the
cooking of food;
j) "Suitable fire protection equipment" means tools or equipment useful in
extinguishing fires and preventing the spread of fires including but not limited
to fire extinguishers, back tanks, buckets of water and hoses connected to
an adequate water supply;
k) "Town" means the Town of Bridgewater;
l) "yard waste" includes leaves, brush, branches, grass clippings and
construction debris.
Chapter 18 - By-law Respecting “Fire Protection”
Approved September 24, 2012
3. Outdoor Fires Prohibited
1) No one may burn anything in the Town, including without limiting the
generality of the foregoing domestic or general waste, yard waste, trees,
branches, leaves, garbage and construction debris.
2) Despite subsection (1), the cooking of food
a) on a certified portable barbeque, or
b) within a grill or fireplace with dry seasoned wood or charcoal, is
permitted subject to Section 4.
3) Despite subsection (1), this by-law does not apply to burning in fireplaces or
wood stoves within a building or in wood furnaces whether within a building
or attached to a building.
4) This by-law does not apply to the Bridgewater Fire Department while acting
under the direction of the Fire Chief.
5) Open fires for religious or ceremonial purposes may be granted a written
permit by the fire chief or fire inspector on written application not less than
forty-eight hours prior to the intended lighting of the fire.
4. Restrictions
1) Persons burning solid fuel within a grill or barbeque must:
a) have at least one responsible person nineteen years of age or older,
present
while an open air fire is burning;
b) not be operated prior to 11:00 am;
c) have suitable fire protection equipment available while open air fires
are burning, kept within a reasonable distance from where the fire is
located;
d) not be placed on wooden decks, pads or combustible platforms;
e) ensure that the fire is not left unattended and all smouldering embers
are completely extinguished by 1:00 am.
2) No person shall ignite a fire when the weather conditions may jeopardize the
ability to control or contain the fire; attention to low (0-10 KPH) or high (over
50 KPH) wind conditions, as well as low barometer readings which will all
lead to poor air quality and reduce smoke dissipation is required.
5. Construction Requirements (see appendix A)
1) An outdoor appliance must be properly constructed of 1/8 inch (4mm) steel
in thickness or larger, natural stone, brick, block, concrete or similar non-
combustible materials as approved by the fire inspector and be placed on a
non-combustible pad.
2) An outdoor appliance must be constructed in such a way that the products
of combustion are directed vertically with a chimney.
3) An outdoor appliance must be fitted with a spark arrester that has an opening
Chapter 18 - By-law Respecting “Fire Protection”
Approved September 24, 2012
no larger than ½ inch (12mm).
4) The actual size of the firebox in an outdoor appliance shall not be larger than
30 inches (762mm) in any dimension.
5) An outdoor appliance must not be located within 2 meters (6 feet 6 inches)
from any combustible structure, vegetation, brush, trees, etc.
6) Only one outdoor wood burning appliance shall be operated on a property at
one time.
7) Only dry seasoned fire wood is to be used in any outdoor appliance.
8) If the outdoor appliance is manufactured, the manufacturer's installation, care
and use instructions shall be followed; if there is a discrepancy between the
manufacturer's instructions and this by-law the approval of the fire inspector
for the installation is required.
9) All natural gas or liquefied propane units must have a certification from a
Canadian testing agency.
6. Enforcement
1) The fire chief, fire inspector and any police officer may extinguish or order
extinguished any fire that poses a fire hazard to persons or property, or does
not meet the provisions of this by-law.
2) It is an offence to refuse to extinguish a fire pursuant to an order under
subsection (1).
3) The person in charge of a fire maybe required to pay all expenses incurred
in controlling or extinguishing any fire which gets beyond control, is in danger
of doing so, or extends to the lands of others.
4) The Fire Chief may impose a ban on all outdoor fires within the Town if in the
opinion of the Fire Chief weather conditions have created an unacceptably
high risk of fire.
5) It is an offence to light or maintain an outdoor fire if the Fire Chief has
imposed a ban.
7.Offences and Penalties
Any person who contravenes or fails to comply with any provisions of this by-law is
liable to a penalty of not less than $250.00 and not exceeding $5,000.00 for each
offence.
8.Repeal
Previously adopted versions of Chapter 18, A By-Law Respecting "Fire Prevention",
are hereby repealed and replaced upon the effective date of the adoption of this Fire
Prevention By-law.
APPENDIX “A”
District Council Grants 2020 - 2021
Updated December 11, 2020
Requested Approved
Chester Art Centre: Open Studio Outreach Program 500.00$
FHCS: Grad Event Support 200.00$ 200.00$
Heritage Handwork: Facility Rental 500.00$ 500.00$
TOTAL FUNDS APPROVED 700.00$
TOTAL FUNDS REMAINING 4,300.00$
Hubbards Area Lions Club: Pumping of Oil Tank 600.00$ 600.00$
Hubbards Community Waterfront Association: Washrooms 500.00$ 500.00$
FHCS: Grad Event Support 200.00$ 200.00$
Through The Years Daycare: Operating Costs During Pandemic 500.00$ 500.00$
Hubbards Area Lions Club: Christmas with Santa 300.00$ 300.00$
TOTAL FUNDS APPROVED 2,100.00$
TOTAL FUNDS REMAINING 2,900.00$
Chester Art Centre: Open Studio Outreach Program 500.00$
Chester Castaways: 2020-21 Season 500.00$ 500.00$
Chester Merchants Association: Christmas in the Village Event 500.00$ 500.00$
Chester Playhouse: Christmas in the Village Event 500.00$ 500.00$
Church Memorial Park: Community Garden 750.00$ 750.00$
FHCS: Grad Event Support 200.00$ 200.00$
St. Stephens Parish (Musical Friends): Purchase Instruments 500.00$ 500.00$
TOTAL FUNDS APPROVED 2,950.00$
TOTAL FUNDS REMAINING 2,050.00$
Chester Basin Fire Department: Laptop & DNR Gear 1,000.00$ 1,000.00$
FHCS: Grad Event Support 200.00$ 200.00$
South Shore Pipes & Drums Association: Instructors 1,000.00$ 1,000.00$
Basin Rec Park: Facility Upgrades 1,500.00$ 1,500.00$
TOTAL FUNDS APPROVED 3,700.00$
TOTAL FUNDS REMAINING 1,300.00$
Together We Can: Halloween & Christmas Events 1,500.00$ 1,500.00$
Western Shore & District Fire Department: Halloween Event 1,000.00$ 1,000.00$
FHCS: Grad Event Support 200.00$ 200.00$
Western Shore & Area Improvement: Halloween Event 1,000.00$ 1,000.00$
Western Shore & Area Improvement: Christmas Wreaths 375.00$ 375.00$
TOTAL FUNDS APPROVED 4,075.00$
TOTAL FUNDS REMAINING 925.00$
FHCS: Grad Event Support 200.00$ 200.00$
Forties Community Centre: Oktoberfest Event 500.00$ 500.00$
New Ross Community Care Centre 1,000.00$ 1,000.00$
TOTAL FUNDS APPROVED 1,700.00$
TOTAL FUNDS REMAINING 3,300.00$
Chester Art Centre: Open Studio Outreach Program 500.00$
Chester Castaways: 2020-21 Season 1,000.00$ 1,000.00$
Church Memorial Park: Community Garden 750.00$ 750.00$
FHCS: Grad Event Support 200.00$ 200.00$
TOTAL FUNDS APPROVED 1,950.00$
TOTAL FUNDS REMAINING 3,050.00$
Total Funds Approved 17,175.00$
Total District Grant Budget 35,000.00$
Remaining Funds 17,825.00$
District 7
District 1
District 2
District 3
District 4
District 5
District 6
MUNICIPALITY OF THE DISTRICT OF CHESTER
GRANT APPLICATION FORM
District Council Grant Request
Name of Organization:
Contact Person:
Mailing Address:
Email: Phone:
Name Signature Date
_______________________________________ _______________________________________ ___________________________________
Amount Requested: $__________________________________ Municipal District # ___ ___________
Please provide a brief description of your project or event :
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
Please provide a brief description of how you plan to spend any Council Grant funding received:
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
If funding is approved, who should the cheque be made payable to: ________________________________________________
Please forward applications to the following: Director of Community Development and Recreation
“District Council Grant”
Municipality of the District of Chester
PO Box 369
Chester NS B0J 1J0
Email: chaughn@chester.ca
Chester Art Centre
Sue LeBlanc
PO Box 654, 60 Queen Street, Chester, NS B0J 1J0
info@chesterartcentre.ca 902-275-5789
Sue LeBlanc October 15, 2021
500 1
Chester Art Centre
at 5 locations across the MODC. This program will stimulate mental, emotional and social well-being through artistic connection and
creativity at no fixed cost to participants (by donation). It will be offered weekly in Chester at the CAC, OHC and Foodbank &
bi-weekly in Blandford and New Ross. This program will decrease isolation and increase connection through shared art activities.
Create.Connect.Community - Open Studio Outreach Program will run from mid January to December 2021. It will offer 178 all ages open studio sessions
The funding received will be spent on facility rental of these valuable local non-profits ensuring that they are able
to continue serving our community for many more years to come. The rental fee is $15/hr at the Blandford Community
Centre and the Ross Farm Museum is partnering to offer the low rental rate of $50 per 3hr session as well. We will
engage local volunteer artists to increase the connection with local residents of each community.
,3,7
REQUEST FOR DECISION
Prepared By: Chad Haughn Date December 9, 2020
Reviewed By: Malcolm Pitman Date December 9, 2020
Authorized By: Date
CURRENT SITUATION
Chester Minor Hockey has requested a Designated Community Fund Grant in the amount of
$7,500.
RECOMMENDATION
It is recommended that Council provide a Designated Community Fund Grant to Chester Minor
Hockey in the amount of $7,500.
BACKGROUND
The Municipality of Chester has a Designated Community Fund Policy (P-77) which provides an
opportunity for individuals or businesses to donate funds to the Municipality with direction that
it be deposited into a Designated Community Fund Account for a specific group. The donor
receives a charitable donation receipt for their contribution. After a period of time, the
community organization requests a Designated Community Fund Grant from the Municipality
equivalent to the funds collected.
DISCUSSION
Chester Minor Hockey has followed the policy by establishing a Designated Community Fund
Account and formally requesting the grant payment (see attached letter of request). Chester
Minor Hockey has been working toward the purchase of “Half Boards” which are used to separate
the rick ice surface into two sections. The half boards allow Minor Hockey to have two groups of
players on the ice at the same time.
The Department of Finance has confirmed that as of December 4, 2020 there is $7,500 in the
Chester Minor Hockey Designated Community Fund Account.
REPORT TO: Municipal Council
SUBMITTED BY: Chad Haughn, Community Development
& Recreation Department
MEETING DATE: December 17, 2020
SUBJECT: Designated Community Fund Request
ORIGIN: Designated Community Fund Account
2 Request For Decision/Direction
IMPLICATIONS
Policy
If Council approves the grant payment, they will have adhered to the process outlined in the
Designated Community Fund Policy (P-77).
Financial/Budgetary
Payment of the $7,500 grant is equivalent to the amount of funds collected. Approval of this
request will have no impact on the Council budget for 2020-21.
Environmental
NA
Strategic Plan
Strengthen and support environmental, cultural, and social resources
Work Program Implications
NA
ATTACHMENTS
1. Letter requesting DCF Account from Vanessa Stevens, President of Chester Minor
Hockey.
2. Letter requesting DCF Grant from Vanessa Stevens, President of Chester Minor Hockey.
To whom it may concern,
Chester Minor Hockey has purchased and received our half boards from our operating account and is
requesting to withdraw $7500.00 from our Designated Community Fund Half Board Project account.
If you have any questions please feel free to reach out at any time.
Thank you,
Vanessa Stevens
President,
Chester Minor Hockey
President@chesterminorhockey.com
(902) 279-0225
REQUEST FOR DECISION -DIRECTION
Prepared By: Emily Statton, Planner Date December 02 2020
Reviewed By: Garth Sturtevant, Senior Planner Date December 03 2020
Authorized By: Dan McDougall Date December 09 2020
CURRENT SITUATION
By letter dated September 11, 2020, Michael Morrison, on behalf of the Wil-Dor Park Property Owners
Association is requesting to change their zoning from General Basic (GB) to Settlement Residential One
(SR1). The area in question is shown on Map 1 attached to this report.
RECOMMENDATION
For consideration and discussion.
BACKGROUND
Background
Preliminary meetings and discussions with several members of the Wil-Dor Park Property Owner’s
Association began in 2018. These discussions were framed by the ongoing Municipal Plan Review which ,
at the time remained in a pre-liminary state with few final decisions outlined. Staff discussed potential
options and the process for undertaking an amendment to the planning documents.
Discussions continued intermittently as work on the new Municipal Planning Strategy and Land Use By-
law continued. In 2019 staff advised members of the Property Owners Association that the best option for
would be to select a zone from the new plan and request rezoning. This was due to the timing of the
discussion in addition to the recent history of requests to Council to rezone lakefront properties to new,
unique zones, which were unsuccessful. In 2020 the association voted on zone change to SR-1 and
approached Council with a letter dated September 11, 2020 requesting this change.
Council has received several similar requests from other communities within the past two years. The exact
circumstances and desired outcomes vary slightly, but there is a common call to limit commercial and
industrial development in the interest of preserving a low density, residential lakefront environment. In
some instances, the requests also seek additional environmental protections. The following communities
have requested changes to zoning around lakes:
• Harris & DeAdder Lakes – request to rezone all properties surrounding the lake to Single Unit
Residential (SU) Zone. Primary concern was to prevent commercial (RV Parks or campgrounds)
from being developed adjacent to the lake and existing, single unit dwellings;
REPORT TO: Municipal Council
MEETING DATE: December 17, 2020
SUBMITTED BY: Community Development and Recreation
Department
SUBJECT: Request from Wil-Dor Park Property
Owners to Rezone from General Basic to
Settlement Residential One
ORIGIN: Letter of Application dated Sept. 11, 2020
2 Request for Decision-Direction
• Clearwater Hills Subdivision (Long Lake & Clearwater Lake) – concerns with concrete RV pads
being developed in a shared Right-of-Way. Request to rezone to prevent campgrounds and
multiple RV’s, coupled with environmental concerns around runoff and lake health;
• Sherbrooke Lake – a group of residents, not specifically representing Wil-Dor Park, met with staff
and requested that the Citizen’s Planning Advisory Committee and Council increase zoning and
protections for water quality. This was ultimately incorporated as part of the Municipal Plan
Review, however several of the requested regulations were deemed too restrictive for rural areas
and were not implemented in the new planning documents. This includes maintenance and
replacement of vegetated buffers and further limits on development near the shoreline.
Wil-Dor Park Community is within the Rural Character Area that allows a range of development options
that are consistent with the types of development occurring in rural areas while still having strong
environmental regulations (especially for water quality). The current zone, General Basic, permits a broad
range of land uses and structures with regulation on larger more intensive uses that have potential to
impact the rural character.
The requested zone change is to Settlement Residential One (SR-1). This zone sits within the Settlement
Character Area, which applies to areas that have more concentrated and steadily growing settlement
patterns. This character area is intended for areas that are more densely populated (primarily south of
Highway 103) that have previously experienced development pressure. The Settlement Character Area is
also meant to regulate large developments and some uses that have the potential to negatively impact
neighborhoods. The SR-1 zone looks to preserve the character of rural residential areas while permitting
limited commercial and light industrial uses (and prohibit intensive uses). In contrast, the areas covered by
the Rural Character Area (what Wil-Dor Park is currently located in) are generally low-density residential
developments that occur around many of our inland lakes- commonly referred to as ‘cottage country’.
The Association considers their community to be described as ‘cottage/lakefront/recreational/home
community’ and is looking to limit possible impacts on roads, which the association provides money to
maintain, and prohibit uses like campgrounds, RV parks, kennels, manufactured homes, shipping
containers and heavy industry through the requested zone change.
DISCUSSION
Below is what staff will have to consider for the requested changes including policies that may be
affected. There are three (3) potential options for how staff could approach this request going forward.
1) Continue with request and proceed to explore the zone change and MPS implications
Staff will have to consider how the SR-1 zone will fit/adapt within the Rural Character Area. This zone
change will also require an MPS amendment in addition to the LUB amendment due to Character Area
change(s). Policy CC-19 states that the SR-1 zone shall only be applied in the Settlement [Character] Area.
This would currently not fit within the framework of the existing document. Staff will have to navigate how
to alter the character areas to realign the zones contained within each character area. Complete details on
this approach would be included in a staff report should Council select this option.
Should Council select this option, the following questions and issues will be considered by staff:
3 Request for Decision-Direction
• Will it be possible to amend MPS policy without significant implications on other zones or
policies?
• If the requested zone change is made, is there current policy that supports the request? Staff will
undertake the appropriate public consultation, which could involve notification to neighbouring
property owners regarding the change to the character area.
• Staff will have to evaluate how SR-1 policies could fit in the Rural [Character] Area (policy CC-
6/CC-19/CC-20). CC-19 states that the SR-1 zone shall only be applied in the Settlement
[Character] Area. This policy will have to be altered to allow the SR-1 zone in the Rural Area also-
whether this be a new policy, or an addition to CC-19.
• The request from the Property Owners Association includes ‘limit impacts on road which the
association provides money to maintain and prohibiting things like campgrounds, RV parks,
kennels, manufactures homes, shipping containers and heavy industry uses’. There is a Provincial
Interest statement on Housing, which requires Municipalities to provide for manufactured
housing. This amendment request does not contradict the statement as the request is specific to
lakefront cottage development. This type of development is typically seasonal or vacation
property and therefore prohibiting manufactured housing will not have a significant impact on
affordability. Also, most of the zones in the Municipal Land Planning Strategy and Land Use By-
law do permit manufactured dwellings.
• The related mapping will need to be altered to show the SR-1 zone shall be applied in the
Settlement [Character] Area & specific spot in the Rural [Character] Area.
• The Rural [Character] Area is low population density with mostly single unit homes which is what
the zone change request is looking to keep.
Comparison of the Rural area and Settlement Area (Policy CC-6 & CC-15)
Policy CC-6 intent of Rural Area designation: Policy CC-15 intent of Settlement Area
designation:
a) encourage the continuation of a moderately
changing and diverse rural landscape
b) permit a broad range of land uses and
structures;
c) provide land use regulations for larger and
more intensive uses;
d) allow for a range of development options that
are consistent with the types of development
occurring in rural areas;
e) safeguard the natural environment.
a) permit a mix of uses that can foster cohesive
development of moderate density;
b) provide a varying level of regulation which
recognizes the diversity of the different
development patterns within the Settlement Area;
c) prepare for development, especially near major
highways;
d) encourage development compatible with the
Area’s character;
e) ensure that commercial and light industrial
development is well-designed and
does not create highway strip development;
f) safeguard the natural environment, especially
water quality.
2) Reject the request and propose a new *floating* cottage/lakeside/seasonal zone
4 Request for Decision-Direction
Staff will draft provisions creating a new zone that could encompass the handful of communities that have
requested zone changes, with similar concerns. This zone would be a cottage/lakeside/seasonal residential
zone similar to the SR-1/SR-2 zones that we currently have but with policies & bylaws that are more
stringent in certain areas such as limiting commercial development. This zone would likely be applicable in
all character areas, similar to the Neighbourhood Comprehensive Development District (NCDD) Zone in
the MPS that allows flexibility for future development and can be applied to lands within the Municipality
where appropriate via development permit or development agreement.
Should Council select this option, the following questions and issues will be considered by staff:
• Council will have to reject the request from Wil-Dor Park Association and begin an amendment to
the LUB & MPS
• Staff will follow the standard public engagement process unless directed otherwise b y Council.
This includes notice to all adjacent Municipalities prior to the Public Hearing in compliance with
the Municipal Government Act.
• The request from the Property Owners Association includes ‘limit impacts on road which the
association provides money to maintain and prohibiting things like campgrounds, RV parks,
kennels, manufactures homes, shipping containers and heavy industry uses’. Staff can create a
zone that addresses these requests and that will fit within the Rural Character Area policies. The
zone would also be designed to be applicable to other communities that desire the same type of
regulations.
• The process of developing and implementing a new zone is likely to take 4-6 months including
public consultation. The timeline to rezone to SR-1 is essentially the same as both options
requiring MPS amendments.
• What would a new zone look like and what areas would/could it impact? There could be impacts
on remaining lots/development along the lake, other lake properties/developments in similar
zones and other lake properties/developments different zones.
• Staff could develop a floating zone that could ‘fit’ within any character area that could be
applicable to other communities that desire these types of regulations.
3) Reject the request and maintain existing zoning
Council may choose to reject the request and maintain the existing zoning. The request has many
implications that need to be further investigated and have the potential to affect many other
communities/zones. For example, if the SR-1 zone is introduced to the Rural [Character} Area, this ‘new’
zone area has the potential to affect any new development within the zone and alters the intentions of
the designated character area. If Council sees the above two options as unsuitable, the final option
presented by staff is to reject the request and take no further action.
Waiving fee policy
As stated in the fees policy below, the Municipality may waive fees for non -profit organizations or groups.
The Wil-Dor Park Association qualifies for this relief as an active and registered Society with the Nova
Scotia Registry of Joint Stock Companies. The standard fees as described in the Municipalities’ Fee Policy
5 Request for Decision-Direction
are a $500.00 application fee and a $500.00 advertising deposit for an MPS Amendment. The Wil-Dor Park
Association is requesting that these fees be waived.
Fees Policy P-20
Waiving fees
3.8 The Municipality may waive fees for non-profit organizations or groups that do not have the ability to
raise revenue via taxation, with the exception of Fire Commissions when applying for Letters of
Concurrence. Proof of non-profit status is required prior to the Municipal waiving fees.
If Council decides to undertake the development of a new zone on their own accord, then there will be no
fee for the association as the request will be denied to pursue this alternate direction. If Council chooses
to move forward with an option where a fee is required, the next decision to be made is if they would like
to waive the fee.
IMPLICATIONS
Policy
Implications to the MPS & LUB depending on which option is chosen. Changes to the Character Area
policies CC-5/CC-6. Changes to maps in MPS & LUB.
Financial/Budgetary
None
Environmental
None
Strategic Plan
None
Work Program Implications
Community Development & Recreation staff will carry out the work required to complete the chosen
option.
Has Legal review been completed? ___ Yes ___ No _X_ N/A
OPTIONS
1. Accept the request and give direction to staff to prepare a report to rezone Wil-Dor Park from
General Basic to Settlement Residential One;
2. Reject the request and direct staff to prepare a report including a new *floating*
cottage/lakefront/seasonal zone;
3. Reject the request and maintain existing zoning.
If Council chooses to proceed with the request of the Property Owners, staff requires a decision on
waiving the fees:
1. Waive the application and advertising fees;
2. Do not waive the application and advertising fees.
ATTACHMENTS
• Location map of Wil-Dor Park Property Owners Association
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Oak Dr
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MUN ICIPA LITY OFTHE DISTRICTOF CHESTER
MUNICIPALITYOF THE COUNTYOF KINGS
MUNICIPA LIT Y OFTHE DISTRICTOF LUNE NBURG
HALIFAXREGIONALMUNICIPALITY
MUNICIPA LIT Y OFTHE DISTRICT OFWEST HANTS
Representatio n of th e M unicip ality of C hester in N ova ScotiaScale:1:1,500,000
°150 0 15075
Metres
1:7,000
)
SherbrookeLake
Sources:Digital Base Map Data from Service Nova Scotia and Municipal Relations
Prepared by the Municipality of the District of Chester
Coordinate System/Datum: UTM NAD83 CSRS ZONE 20N
Map Disclaimer:Information shown on these drawings is compiled from numerous sources andmay not be complete or accurate. The Municipality of the District of Chester isnot responsible for any errors, omissions or deficiencies in these drawings. Dateprinted does not reflect the date of the map data.
Date Printed: 20/12/04
Digital Folders Entry ID:
Actual Map Size: w 11" x h 8.5"
KEY MAP
Municipality of Chester
Location Map
Wil-Dor Park PropertyOwners Associa tion
MapleCres
SpruceClose
BeechLane
Owners Assoc. Boundary
Property Boundary
Waterbody
Road
Civic Address
Wil-Dor Park Property
INFORMATION REPORT
Prepared By: Heather Hennigar, EDO Date December 1, 2020
Reviewed By: Tara Maguire, Deputy CAO, Erin
Lowe, EDO
Date December 1, 2020
Authorized By: Dan McDougall, CAO Date December 1, 2020
CURRENT SITUATION
Staff began working with consultant, Picnic Studios, on the development of a physician attraction website
in May of this year. The website is a key element of our proposed physician attraction and retention
program. The program will aim to become part of a wider people attraction strategy as an important facet
of our ED strategy. The attraction and retention of professional staff to a community is critical if it is to
remain vibrant and self-sufficient and to sustain itself into the future. Becoming a welcoming community
is perceived as a successful first step in a retention strategy. Activities such as greeting and networking
with health professionals, offering free tours around the community, and inviting these individuals to
social events are examples of what a community can do to make health professionals feel welcome.
Ensuring health professionals feel part of our community is vital to successful, long-term attraction and
retention. A welcoming community not only attracts new people, but evidence shows those people are
more likely to stay.
The overall look and feel of the website aim to create a feeling of belonging. The lifestyle and recreation
content of the website help inspire a feeling of what it would be like to live, work and play in MOC. The
site showcases assets in every District of MOC. The opportunity to be online now gives us a strong
competitive advantage. Working collaboratively with the Zone Recruiter for Nova Scotia Health (Patti
Smith), and the General Manager at Our Health Centre (Lorraine Burch), MOC will be cross promoted on
other professional websites, such as “Nova Scotia More Than Medicine” (an initiative of NS Health) and
professional social media sites, such as LinkedIn. Staff will begin working on a strategic marketing
campaign for the website, estimated to start early January 2021. The marketing activities will include social
media/digital advertising, and print advertising.
The remaining elements and activities of our Physician Attraction program have been suspended due to
COVID-19 as most potential recruits come from outside the Atlantic bubble, Canada, and North America.
Staff plan to purchase the take-away gift packages soon and are looking at options to purchase gift cards
from accommodation businesses and restaurants for the hospitality component of the program to be
used in the future.
REPORT TO: Municipal Council
SUBMITTED BY: Corporate & Strategic Management
DATE: December 17, 2020
SUBJECT: Communities, Culture and Heritage:
Healthy Communities Grant Update
ORIGIN: Economic Development
2 Information Report
BACKGROUND
In December 2019, Economic Development applied for a grant through Communities, Culture and
Heritage – Healthy Communities Stream, to develop a physician attraction and retention strategy to add
value to and complement our Economic Development people attraction initiatives. On February 12, 2020
we were informed that our request for a $25,000 grant request was approved. There was a press
conference and announcement made on Monday, February 24, 2020. The application submitted was for
the Tier 2 Funding of $25,000: The approved Municipal contributions are $5,000 in-kind (from Economic
Development reserves) and $5,000 in-kind for other staff resources, such a Communications. A request for
Decision-Direction, taken to a COW meeting on November 18th, 2019 was approved.
MOC is facing a doctor shortage. Our region has a significant number of seniors which mirrors the ageing
demographics of rural Nova Scotia. The aging demographic has placed additional demands on the
doctors and health care system. The need to attract new doctors is a necessity. There has been
considerable data gathered that outlines the challenges to recruit doctors to communities outside HRM.
Instead of viewing physician shortages through a deficit model – we decided to “map” our assets, build on
our current resources and leverage collaborative relationships with Our Health Centre and NS Health.
The budget that was approved is as follows:
PROJECT EXPENSES
ITEM AMOUNT % of TOTAL
Website design $8,000 20%
Professional photographer $2,500 6.25%
Video production (3-5 mins) $5,000 12.5%
Advertising Doctor Recruitment
– print media and social media
$5,000 12.5%
External recruiter for training
‘Community Champions”
$3,500 8.75%
Take-away packages
(information; hospitality) for
visiting doctors
$1,000 2.5%
Cost-effective travel,
accommodations, and
hospitality
$5,000 12.5%
Program coordination,
Economic Development Officer,
MOC
$5,000 (in-kind) 12.5%
Program coordination, OHC $5,000 (in-kind) 12.5%
Sub-Total cash expenses $30,000 75%
Sub-Total in-kind expenses $10,000 25%
TOTAL EXPENSES $40,000
PROJECT REVENUE
3 Information Report
ITEM AMOUNT % of TOTAL
Culture Innovation Fund,
Health Communities Stream
$25,000 62.50%
One-time program cost
contribution, MOC, ED reserves
$5,000 (confirmed) 12.5%
Program coordination,
Economic Development Officer,
MOC
$5,000 (in-kind) 12.5%
Program coordination, OHC $5,000 (in-kind) 12.5%
Sub-Total cash revenue $30,000 75%
Sub-Total in-kind revenue $10,000 25%
TOTAL REVENUES $40,000
PROJECT BUDGET BALANCE $0
DISCUSSION
N/A
IMPLICATIONS
N/A
Policy
N/A
Financial/Budgetary
N/A
Environmental
N/A
Strategic Plan
N/A
Work Program Implications
N/A
Has Legal review been completed? ___ Yes ___ No __x N/A
OPTIONS
N/A
ATTACHMENTS
N/A
4 Information Report
COMMUNICATIONS (INTERNAL/EXTERNAL)
Continually improve public satisfaction with municipal services.
Ensure sufficient infrastructure is available to best serve our residents and businesses.
Continually reinforce the positive image of the Municipality through leadership in public engagement and
communication.
Promote conditions conducive to fostering economic prosperity.