The URL can be used to link to this page

Home My Public Portal About2021-01-14_Council Website Agenda Package Page 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday, January 14, 2021 @ 8:45 a.m. Via Facebook Live Office Location: 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER 2. APPROVAL OF AGENDA/ORDER OF BUSINESS 3. PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.) 4. MINUTES OF PREVIOUS MEETING 4.1 Council – December 17, 2020. 5. COMMITTEE REPORTS 5.1 Lunenburg County Seniors’ Safety Program Update – December 2020 – Councillor Connors. 5.2 Village Planning Advisory Committee – December 8, 2020 – Motion Listing for approval – Councillor Barkhouse. 6. MATTERS ARISING: 6.1 First Notice – Repeal of Policy P-66 Fire Advisory Committee Terms of Reference (the Committee no longer meets). 6.2 First Notice – Amendment to Policy P-85 Water Quality Monitoring Committee (Mill Cove) Terms of Reference to change the position terms from one year to two years. 7. CORRESPONDENCE 7.1 Copy of correspondence dated December 29, 2020 from Minister of Environment in response to Councillor Veinotte’s request to investigate the odour and organic material at Bayswater Beach. Page 2 of 2 8. PUBLIC PRESENTATIONS 8.1 Angela Henhoeffer, Lunenburg County Emergency Management Coordinator regarding: a) Comfort Centres. b) Emergency Shelters. c) REMO Guide to Emergency Management for Elected Officials. 9. NEW BUSINESS 9.1 Request for Decision prepared January 5, 2020 – Economic Development – Development of Kaizer Meadow Industrial Park. 9.2 Request for Decision prepared January 8, 2020 – Corporate and Strategic Services – Year End 2020 Safety Report and 2021 Work Plan. 9.3 Emergency Grant Funding – Community Development & Recreation Department. 10. IN CAMERA 11. ADJOURNMENT APPOINTMENT(S) 469 MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of COUNCIL MEETING Via Facebook Live from 151 King Street, Chester, NS On Thursday, December 17, 2020 MEETING CALLED TO ORDER Warden Webber called the meeting to order at 8:49 a.m. Present: District 1 – Councillor Veinotte District 2 – Deputy Warden Shatford District 3 – Councillor Barkhouse District 4 – Warden Webber District 5 – Councillor Assaff District 6 – Councillor Connors District 7 – Councillor Church Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO Pamela Myra, Municipal Clerk Jennifer Webber, Communications Officer Chad Haughn, Director of Community Development and Recreation Solicitor: Samuel Lamey, Municipal Solicitor APPROVAL OF AGENDA/ORDER OF BUSINESS Additions:  Councillor Veinotte – Correspondence from Fire Chief Lyle Russell. Although Council would not be deciding today, he requested that the letter be acknowledged.  Councillor Veinotte – Item 6.4 – he requested that Council defer making a decision on the Capital Budget. It was agreed that this will be discussed when it comes up in the agenda.  Councillor Assaff – Santa Claus will be making an appearance in his District on Saturday. 2020-543 MOVED by Councillor Church, SECONDED by Councillor Assaff the agenda and order of business be approved as amended. ALL IN FAVOUR. MOTION CARRIED. PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.) There was no public input for Council. MINUTES OF PREVIOUS MEETING 4.1 Council – December 10, 2020. Council (continued) December 17, 2020 470 2020-544 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the minutes of the December 10, 2020 Council meeting be approved as circulated. ALL IN FAVOUR. MOTION CARRIED. COMMITTEE REPORTS 5.1 Nominating Committee – December 9, 2020 – Councillor Connors. Councillor Connors outlined the recommendations from the Nominating Committee. She noted that the Committees were scaled back as reflected in the revised list. It was understood that some of the committees on the list may not be in the scope of Council’s mandate and focus but the Committee did determine there is value in staying involved – awareness and opportunity. There was discussion regarding several organizations, and it had been determined that if the organization did not request or require an appointment of Council – unless there was a valid reason (awareness and opportunity) – those were removed from the list. If a member of Council felt it important to attend, they could do so in a personal sense. Councillor Veinotte recommended only being part of an organization/committee that directly impacts residents. He wants to ensure it is within the mandate of Council. He also asked about officers’ insurance when Councillors attend committee meetings if they are not within our mandate. That may put the Municipality at a level of risk we should understand. Councillor Connors commented on organizations that provided services that may not have taken place had there been no representation from this Council, i.e., VON breakaway program and projects done by the former Airflight Engineering organization. It was suggested to give the option to sit by the Councillor of the area and if that person is not interested someone else can be appointed. 2020-545 MOVED by Councillor Barkhouse, SECONDED by Councillor Assaff the recommendations from the December 9, 2020 meeting of the Nominating Committee be approved as follows: 2020-538 – “… repeal Policy P-66 Fire Advisory Committee Terms of Reference.” 2020-539 – “… review the Fences and Arbitration Committee makeup to consider additional members.” 2020-540 – “… Policy P-85 Water Quality Monitoring Committee (Mill Cove) Terms of Reference to change the position terms from one year to two years.” Council (continued) December 17, 2020 471 2020-541 – “… the following list of Committees and appointments be referred to Council for review and approval (new recommendations highlighted): COMMITTEE/ ORGANIZATION PUBLIC TERM CURRENT MEMBER RECOMMENDATION Audit Committee 2 Years All members of Council All members of Council Sandra Dumaresq Sandra Dumaresq Vacant Advertise Building Code & Unsightly Premises Committee N/A Councillor Connors Councillor Connors Deputy Warden Shatford Deputy Warden Shatford Chester Municipal Planning Advisory Committee 2 Years District 1 – Leslie Taylor District 1 – Leslie Taylor District 2 – Vacant District 2 – ADVERTISE District 3 – Hugh Harper District 3 – Hugh Harper District 4 – Lee Harnish District 4 – Lee Harnish District 5 – Vacant District 5 – ADVERTISE District 6 – Margeson Reeves District 6 – Margeson Reeves District 7 – Hassen Hammond District 7 – Hassen Hammond Councillor Church Councillor Church Councillor Assaff Councillor Barkhouse Chester Village Planning Advisory Committee 2 Years Carol Nauss Carol Nauss Ray Cambria Ray Cambria Sydney Dumaresq Sydney Dumaresq John Carroll John Carroll Village Commission – Nancy Hatch Village Commission – Nancy Hatch Councillor Barkhouse Councillor Barkhouse Councillor Church REMOVE Committee of the Whole N/A All members of Council All members of Council Health and Wellbeing Committee Councillor Assaff Councillor Assaff Council (continued) December 17, 2020 472 Landfill Citizens Monitoring Committee 2 Years Robert Mitchell Robert Mitchell Doug Sharpham Doug Sharpham Herbert Fraser Herbert Fraser Brad Armstrong Brad Armstrong Councillor Church Councillor Church Councillor Barkhouse Councillor Barkhouse Joint Building/Fire Inspection Services Steering Committee N/A Deputy Warden Shatford Deputy Warden Shatford Warden Webber Warden Webber Joint Fire Services Committee None Set Vacant Vacant Angela Jessome Angela Jessome Debra Bond Debra Bond Landfill Consultation Committee N/A Warden Webber Warden Webber RCMP Advisory Board 2 Years Blair Armstrong Blair Armstrong Terri DeMont Terri DeMont Beverly Armstrong Beverly Armstrong Warden Webber Warden Webber Deputy Warden Shatford Deputy Warden Shatford Councillor Connors Councillor Connors Appointment by Minister of Justice Appointment by Minister of Justice Support Staff Support Staff Recreation & Parks Committee 3 Years District 1 – Leslie Taylor District 1 – Leslie Taylor District 2 – Suzanne Brown District 2 – Suzanne Brown District 3 – Brad Armstrong District 3 – Brad Armstrong District 4 – Vacant District 4 – Vacant District 5 – Adam Kaizer District 5 – Adam Kaizer District 6 – Susan Larder District 6 – Susan Larder District 7 – Sandy Kaizer District 7 – Sandy Kaizer Councillor Veinotte Councillor Veinotte Council (continued) December 17, 2020 473 Alternate - Councillor Barkhouse Alternate - Councillor Barkhouse Service Capacity Review Steering Committee N/A Councillor Barkhouse REMOVE COMMITTEE Councillor Assaff Sherbrooke Lake Park Advisory Committee (2017-529/540) 3 Years Hugh Harper Hugh Harper Heather Dyment Heather Dyment Councillor Connors Councillor Connors Sherbrooke Lake Stewardship Advisory Committee MODL Committee (Water Quality) Spectacle Lake Watershed Advisory Committee 2014 – Agreed to leave membership vacant until required. 2 Years Vacant Remove Committee as it has been inactive for several years. Vacant Village Commission – Nancy Hatch District 1 Councillor District 3 Councillor District 7 Councillor Warden Webber Water Quality Monitoring Committee (Fox Point, Mill Cove) 1 Year 2 Years Aspotogan Heritage Trust – Kathy Gamache Aspotogan Heritage Trust – Kathy Gamache Municipal AAC – Chairperson Municipal AAC – Chairperson Fox Point Lake Owners Association – John McNeil Fox Point Lake Owners Association – John McNeil Aspotogan Developments – Ged Stonehouse Aspotogan Developments – Ged Stonehouse Technical Consultant – Amina Stoddard Technical Consultant – Amina Stoddard Deputy Warden Shatford Deputy Warden Shatford REPRESENTATIVES TO OTHER BODIES Church Memorial Park Trustees Councillor Church Councillor Church Coastal Action Councillor Church REMOVE COMMITTEE Council (continued) December 17, 2020 474 Community Use of Schools – ACES Councillor Connors Councillor Connors Warden Webber Warden Webber Deputy Warden Shatford Deputy Warden Shatford Community Use of Schools – FHCS (Alternate membership from 2 to 3 every other year) Councillor Connors Councillor Connors Warden Webber Warden Webber Councillor Assaff Fences Arbitration Committee Gene Seaboyer Gene Seaboyer Brian Truelove Brian Truelove Alternate: Director of Community Development & Recreation Alternate: Director of Community Development & Recreation Fire Advisory Committee Deputy Warden Shatford REMOVE COMMITTEE Councillor Veinotte Highway 103 Committee Councillor Assaff REMOVE COMMITTEE Lunenburg County Accessibility Advisory Committee Councillor Barkhouse Councillor Barkhouse Alternate: Councillor Assaff Alternate: Councillor Assaff Lunenburg County Seniors’ Safety Program Councillor Connors Councillor Connors Maibec Community Liaison Committee Member (formerly Louisiana Pacific) Councillor Veinotte Councillor Veinotte Region 6 Inter-Municipal Committee Councillor Veinotte Councillor Veinotte Regional Emergency Measures (REMO) Warden Warden Deputy Warden Deputy Warden CAO CAO/Deputy CAO Council (continued) December 17, 2020 475 Alternate: Councillor Barkhouse Alternate: Councillor Barkhouse South Shore Housing Action Coalition Councillor Assaff Councillor Assaff South Shore Regional Library Board Councillor Connors Councillor Connors South West Regional Community Advisory Board (formerly Flight Engineering) Councillor Assaff Councillor Assaff Victorian Order of Nurses Councillor Connors Councillor Connors Western Regional Crown Land Stakeholder Interaction Committee Councillor Barkhouse Councillor Barkhouse Western Regional Housing Authority 3 Years David Murdoch David Murdoch Zoe Valle Library Municipal Trustee Councillor Barkhouse Councillor Barkhouse SIX IN IN FAVOUR. ONE OPPOSED. MOTION CARRIED. 5.2 Western Regional Crown Land Stakeholders – Councillor Barkhouse. Councillor Barkhouse indicated that Councillors will receive a survey soon and encouraged them to complete it. 5.3 Accessibility Committee – Councillor Barkhouse. The document will come to Councillors for review. PUBLIC PRESENTATIONS 8.1 Sue LeBlanc, Chester Art Centre at 9:15 a.m. Council (continued) December 17, 2020 476 Sue LeBlanc of the Chester Art Centre joined the meeting via Zoom and provided an overview of the information included in the submission, outlining the events that have taken place during the COVID-19 Pandemic. They continued with their projects, however, many had to be scaled down or rescoped. Overall, the Chester Art Centre did thrive despite the restrictions of the Pandemic. She also outlined a fundraising event that will be taking place soon once all the kits are in places for residents to see and obtain them. She also outlined the Street Art Festival they are working on for next summer. Members of Council expressed thanks to Ms. LeBlanc as well as her great effort in working at the Chester Art Centre. MATTERS ARISING 6.1 Community Development and Recreation Quarterly Report – July, August, September 2020. Chad Haughn, Director of Community Development and Recreation reviewed the Quarterly report, highlighting some projects and statistics included in the information provided in the package. Also discussed was the signage program; it was noted that staff are still waiting for ministerial signoff before it can come back to Council. The intent is to have the program ready to implement in the spring. PUBLIC PRESENTATIONS (continued) 8.2 Peter Cullen, Executive Director, Ross Farm Museum at 9:45 a.m. Peter Cullen of Ross Farm Museum via Zoom who reviewed the information provided in the agenda package. He provided an overview of where museums are right now as it relates to COVID-19 measures. Ross Farm Museum is unique in that it is an educational museum; they provide services while educating visitors. He outlined how the New Ross District Museum is licensed to manage the institution – operating with government equipment. They are provided an Operating Grant of $800,000 from the province and they make up the rest. They bring an expertise that they are documenting to preserve the old ways; their mandate is to make traditional farming relevant. He outlined how they work with other museums and organizations to partner i.e., food sustainability, support of nature trails and woodland/wetland as well as the Mi’kmaq story. Council (continued) December 17, 2020 477 They will be asking the province for a $5,000,000 upgrade which will affect all locally managed sites. They would like a letter of support from council to present to the Minister on January 12 and to build a more formal relationship with the Municipality to work on things like the Gold River Project to tie the uplands and the coast together. Councillor Connors suggested that reporting from Ross Farm Museum take place on a regular basis; as a reminder of what Ross Farm does as our only provincial museum in the Municipality. 2020-546 MOVED by Councillor Veinotte, SECONDED by Councillor Barkhouse that Council provide a letter of support for Ross Farm Museum to include with their financial request of $5,000,000 from the Province. ALL IN FAVOUR. MOTION CARRIED. A break was held from 10:12 a.m. to 10:25 a.m. 6.2 Corporate and Strategic Management Department Quarterly Report – July, August, September 2020. Tara Maguire, Deputy CAO, reviewed the quarterly report, answering questions regarding the Expense Reimbursement Policy, grant applications, etc. Erin Lowe, Economic Development Officer joined the meeting via Zoom and reviewed the Economic Development Portion of the quarterly report. Councillor Veinotte suggested that staff reach out to East Hants; they have a model of an un- serviced business park in their district that is unique and successful. 6.3 Information Memo prepared December 1, 2020 – Corporate and Strategic Priorities Department – Water Distribution Program 2020. Bruce Blackwood, Fire Services Coordinator, joined the meeting via Zoom and reviewed the information provided in the December 1, 2020 memo regarding the number of dry wells reported and the cost of the water distribution program. Members of Council discussed potential options regarding community wells, adding funds to the budget, investigating community wells near community centres, determining what can be done, etc. Council (continued) December 17, 2020 478 It was noted that staff are preparing a report, but it is not completed yet. The intent is to come to Council with an RFD and during the planning phase Council will consider capital and operating. There are questions to be answered. The target date is for the last week in January of 2021. Councillor Barkhouse commented that she hoped there were more options than just providing a community well as it is a much broader issue. Council thanked local businesses that participated this year in distributing the water – Hubbards Independent, Clover Farm, Chester Independent, Foodland, and Chester Basin Petro Canada. It was noted that Graves Island also provided water and shower facilities. Councillor Veinotte requested a map showing raw data and locations. 6.4 Request for Decision prepared December 11, 2020 – Finance and Information Services Department – Capital Budget Approval. The CAO reviewed the Request for Decision prepared December 11, 2020 regarding the Capital Budget. He noted that the budged is amended annually and can be amended from time to time. Many of these projects will come back to Council in Requests for Decisions that will include information on financing methods and some will come back to Council after approval has been approved from other sources. He also indicated that the changes suggested by Council were made. Warden Webber asked if Council were to add money to the capital budget for community wells, would there be any issue and the CAO indicated there would be no issue, but staff would need to know if it were to be a $50,000 or $250,000 initiative. Once projects become certain they can be placed in the program. Councillor Connors and Councillor Veinotte both indicated that they were not ready to approve capital budget today. It was noted that the deadline for the Five Year Capital Plan to be submitted to the province was September but was delayed due to the election. The objective of Municipal Affairs is to review the plan and confirm gas tax eligible projects. If a project is not gas tax eligible, they will flag it. There was a detailed discussion on approval of the Capital and Operating Budgets and how they are presented to Council for review. Councillor Veinotte noted that he did feel that Council has spent enough time on the most important motion to be made this year. He also indicated that he felt the Capital and Operational Budgets should be reviewed in parallel and that Councillors did not have enough of an opportunity to address any projects they may have. Council (continued) December 17, 2020 479 The CAO noted that if changes are made the budget can be resubmitted. He also indicated that with each decision made by Council, the five year Capital Plan is updated – it is a plan and reflects plans of Council. The CAO noted that approving the Capital Budget before the start of a new year can be helpful; it allows staff to procure resources for those projects to be tendered – staff know where to spend time and resources. Councillor Connors noted that if there is a concern about time sensitivity Council can give pre- budget approval for items and the CAO agreed that was a practice Council used in prior years. This is pre-budget approval for the 2021/22 projects listed and most will come back to Council with a Request for Decision as they have operating implications and sources of funds to be considered by Council. 2020-547 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council approve:  Approve the amended 2020-21 capital budget in the amount of $3,651,844 and the related transfers from reserves as noted in the budget.  Approve the 2021-22 capital budget in the amount of $7,047,600 and the related transfers from reserves as noted in the budget.  Approve the proposed multi-year capital budgets that will be reported to the Province as the Municipality’s 5-Year Capital Investment Plan, 2020-21 to 2024- 25, in accordance with the Canada-Nova Scotia gas tax agreement. DISCUSSION:  Councillor Connors indicated that she will not be voting in favour today; but that was not to say she would not vote in favour later.  Councillor Barkhouse indicated that she understood both sides of the debate but does know that the budget is fluid and can be changed. She did agree that Council needs another workshop to ensure the budget is complete and everyone understands it. She will be voting in favour because she knows it can be changed.  Councillor Veinotte indicated that he would not be voting in favour today.  Deputy Warden Shatford indicated that he has seen nothing that is going to happen in the next few weeks. People had their voice and opportunity to discuss projects in the workshop.  Warden Webber indicated that anything added will be added moving forward over the next couple of years. FIVE IN FAVOUR. TWO OPPOSED. MOTION CARRIED. Council (continued) December 17, 2020 480 A break was held from 11:26 a.m. to 11:37 a.m. 6.5 Request for Direction prepared December 11, 2020 – Corporate and Strategic Management Department – Outdoor Fire By-Law No. 74. Tara Maguire, Deputy CAO provided background for the Request for Decision as outlined in the document. The issues stated were open fires must be in an acceptable container, 125’ from structures, etc. Given the nature of the size of lots in the Village makes it challenging to have any kind of fire at all. The by-law also permits one fire per day that does not meet the criteria. The by-law is difficult to enforce. Included in the information were by-laws from other units. She also spoke with the Fire chief and he provided some feedback as well. It was agreed that Councillors did not want to have piles of burning brush, small fires improve the quality of life for residents, consideration of the density within the village, reconsider having the larger area and islands included in the by-law, consideration of tiered distances, shrink to just District 3 where the density is, size of fire pits, consider ban or permits for industrial fires, permits for certain times of the year, and reasonable setbacks. The Deputy CAO indicated that she would provide a proposal based on Council’s direction. Tara can come back with a proposal based on that direction. CORRESPONDENCE There was no correspondence received. NEW BUSINESS 9.1 District Council Grants – Chester Art Centre - $500 each from Districts 1, 3, and 7. 2020-548 MOVED by Councillor Church, SECONDED by Councillor Barkhouse that Council approve a District Council Grant for the Chester Art Centre in the amount of $500 each from Districts 1, 3, and 7. ALL IN FAVOUR. MOTION CARRIED. 9.2 Request for Decision prepared December 9, 2020 – Community Development and Recreation Department – Designated Community Fund Request – Chester Minor Hockey 2020-549 MOVED by Councillor Barkhouse, SECONDED by Councillor Assaff that Council approve the release of funds from the Designated Community Fund to the Chester Minor Hockey in the amount of $7,500. ALL IN FAVOUR. MOTION CARRIED. Council (continued) December 17, 2020 481 9.3 Request for Decision/Direction prepared December 2, 2020 – Community Development and Recreation Department – Request from Wil-Dor Park Property Owners to Rezone from General Basic to Settlement Residential One. Garth Sturtevant, Senior Planner, and Emily Statton, Planner, joined the meeting present via zoom. Chad Haughn, Director of Community Development and Recreation reviewed the background to the request for decision which was a letter of request from Wil-Dor Park to change the zoning in their area. Councillor Connors reviewed the notes of September 24th when a motion that the request be referred for review and recommendation. There was a vote of 95% in favour. She asked if Councillors would be ok in moving forward. Councillor Veinotte expressed concern that similar requests have been received from other groups in the past for rezoning – why does this keep happening? Should Council review it? Addressing individual zones is bad policy. Councillor Connors provided some background information on other requests for Councillor Veinotte. The Planner reviewed the three options, and it was noted that the SR1 Zone would not fit in this area. Wil-Dor is looking to limit impacts on roads, shipping containers, and RVs. Options 1 and 2 would take four to six months to complete. They have also requested that the Municipality waive the fees required. Options 1 and 2 would also have implications across the municipality and would require changes to the Planning Strategy. Discussion was held regarding picking and choosing being a poor policy, new zones sometimes do not work, prohibition of commercial activity, not allowing RVs, other lake areas that would not like to see this put into effect, and the impact on the rest of the municipality. The Senior Planner indicated that they have received several other similar requests looking for more protections. A “floating zone” could be a consideration. It was agreed to defer a decision and plan a session with Council to review the potential impacts on where this would/would not apply. 9.4 Information Report prepared December 1, 2020 – Corporate and Strategic Management Department – Communities, Culture and Heritage: Healthy Communities Grant Update. Council (continued) December 17, 2020 482 Heather Hennigar, Community Economic Development Officer provided a demonstration of the physician recruitment website and information contained in the Information report dated December 1, 2020. The next phase is marketing and advertising. Staff is collaborating with the NS Health Authority. The page is now live - www.lovewhereyouwork.com . 9.5 Request for Decision prepared December 15, 2020 – Community Development and Recreation – Designated Community Fund Request from Chester Basin Volunteer Fire Department. 2020-550 MOVED by Councillor Veinotte, SECONDED by Councillor Barkhouse that council approve the request from the Chester Basin Volunteer Fire Department for funds from the Designated Community Fund raised for the Chester Basin Volunteer Fire Department in the amount of $500.00. ALL IN FAVOUR. MOTION CARRIED. 9.6 Email from Councillor Church regarding vandalism at the roundabout in Marriotts Cove. Councillor Church indicated that the community is upset with vandalism at the roundabout. She knows it is not the Municipality’s jurisdiction but hoped to send a message stating we will not tolerate this – in the newsletter or Facebook page. The Deputy CAO indicated that DOTIR has been informed and the Communications Officer is working on an article regarding roundabouts and can touch on the destruction of public property. 9.7 NSFM representative for the Rural Committee Appointment to the Joint Municipal- Provincial Housing Committee – Councillor Connors. Councillor Connors briefly outlined the makeup of the Committee. 2020-551 MOVED by Councillor Veinotte, SECONDED by Councillor Barkhouse that Council nominate Councillor Connors to the Joint Municipal-Provincial Housing Committee. ALL IN FAVOUR. MOTION CARRIED. 9.8 South West Island Property – Procurement and Management Agreement with American Friends. The CAO reviewed the motion drafted following the discussion held at the last meeting following review by the Solicitor and Recreation staff. Council (continued) December 17, 2020 483 2020-552 MOVED by Councillor Barkhouse, SECONDED by Councillor Assaff that the Warden and/or CAO/Clerk are hereby authorized on behalf of the Municipality to enter into the Procurement and Management Agreement with American Friends and to proceed to execute when finalized the Land Management Plan. Further, that staff be directed to finalize the necessary arrangements in order to proceed to the future transfer of South West Island to the Municipality. ALL IN FAVOUR. MOTION CARRIED. 9.9 Email from Lyle Russell, Fire Chief of New Ross Volunteer Fire Department regarding the Fire Risk Assessment. It was agreed to acknowledge the email from the Fire Chief. Staff is working on a slide deck which will identify recommendations the consultant has made as well as the response from the Fire Services. The slide deck will be provided to the Steering Committee for comment before it is provided to Council. The CAO indicated that the Municipality does not have a position. The intention is to come back to Council with some recommendations supported by the fire service – so that Council is aware of what the fire services view is. At that time, we can identify issues and projects, roles, and responsibilities, etc. IN CAMERA There were no “In Camera” items. ADJOURNMENT 2020-553 MOVED by Councillor Assaff, SECONDED by Councillor Church the meeting adjourn. (11:43 a.m.) ___________________________ ___________________________ Allen Webber Pamela Myra Warden Municipal Clerk Lunenburg County Seniors’ Safety Program (LCSSP) – December 2020 Submitted by: Chris Acomb, December 22nd, 2020 The LCSSP is a free community-based service that works collaboratively with BPS, RCMP, and many community partners to help address the safety concerns of older adults residing in Lunenburg County through one to one service, awareness campaigns, advocacy, educational programs and presentations. All LCSSP services are available with modifications to reflect current regulations. We continue to carry out as much service as we can via telephone and email with home visits occurring when necessary. MONTH IN REVIEW: • Nature of referrals include, health and wellbeing, cognitive impairment, adult protection concerns, homelessness/maintenance/repair issues, home takeover, financial hardship, transportation needs, food insecurity, elder abuse, financial scams, hoarding, social isolation, assistance with legal issues, and need of information and supports. • Special projects this month included, o 33 Seniors participated in Santa’s for South Shore Seniors and Santa’s for Seniors. Each gift was delivered to their recipient by the LCSSP. o Delivered to clients - 30 cards created and donated from the community, o Delivered to clients - 30 Art Kits for Seniors courtesy of the South Shore Multicultural Association, o Delivered to 1 client – a sleep apnea machine donated from the community through United Way, o Delivered to seniors – 100 Christmas cards from We Are Young organization. o HeartWood Centre for Community Youth Development (in collaboration with Community Services) have created mindful-activity kits called HeART in a Box as part of their Stepping Stones project. We have 20 kits that will be given out to clients in the New Year! LCSSP Service in Municipal Units % Data to Date December MoDL 32% Total # of clients 102 MoDC 25% # of clients receiving service 66 Bridgewater 34% # of new referrals 15 Lunenburg 4% # of home visits 35 Mahone Bay 5% # of door-step deliveries/pick-ups 160+ Unknown 0% # of closed files 2 MEETINGS, GRANTS & PRESENTATIONS: • Dec. 7th, 2020 – Coordinated Access to Housing Zoom meeting attended • Dec. 8th, 2020 – Medic Alert Foundation Canada – Connect to Protect Partners Focus Group Session #2 attended • Dec. 8th, 2020 – Presentation to NSCC CCA students, o Elder Abuse Awareness & Prevention Presentation and, o Common Legal Topics and Considerations • Dec. 18th, 2020 – 1st LCSSPS Fundraising Sub-Committee meeting held. • Weekly Flourish Coffee & Conversation Zoom meeting(s) – cancelled until further notice. • The free 3 session Seniors’ Legal Information Mini-Series with expert guest presenters was well-received in November with future presentations being explored. • LCSSPS is researching logo designs for the partnership society. • P2P Digital Literacy for Lunenburg County, New Horizons grant application submitted ($5000). LCSSP CLIENT EMERGENCY CONTINGENCY FUND (CECF) REPORT: • The CECF assisted seniors with the cost of, o 2 NS Power bills (at risk of disconnection), o Tax records needed to apply for housing, o 2 Secret Santa gifts, o Meal supplements for 2 individuals (needed for dietary requirement due to health conditions), o The month-end balance is $3,196.41. MOTIONS REQUIRING APPROVAL OF COUNCIL FROM DECEMBER 8, 2020 VILLAGE PLANNING ADVISORY COMMITTEE 2020-556 Approval of November 24, 2020 Minutes 2020-557 INFORMATION/IMPLICATION OF HEIGHT IN THE VILLAGE MOVED by Syd Dumaresq, SECONDED by Nancy Hatch to take it one step further and have the senior planner look into it and bring back to the committee what the implication would be in a favorable and unfavorable situation. All IN FAVOR. CARRIED. 2020-558 REQUEST FOR INFORMATION ON HERITAGE PRECINCT AND DESIGN CONTROLS MOVED by Syd Dumaresq, SECONDED by Nancy Hatch that the committee request the Senior Planner think about what kind of study would be most appropriate to guide the Committee in the formation of a Heritage precinct and design controls and bring back an outline to the committee for discussion. ALL IN FAVOR. CARRIED. 2020-559 Adjournment Municipality of the District of Chester Policy P -66 Fire Advisory Committee Terms of Reference Policy P -66 Fire Advisory Committee Terms of Reference (continued MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY P -66 FIRE ADVISORY COMMITTEE TERMS OF REFERENCE 1. General The Fire Advisory Committee (FAC) is a Committee of Council of the Municipality of the District of Chester, appointedby Council (1996), to reviewand recommend upon issues pertaining to the development and maintenance of cost effective fire andemergency response services meeting the needs of the citizens of the Municipality. As a Committee of Council, it is generally governed)y the Municipal Government Act and Municipal Policy on Committees of Council andtheir Duties andshall operate in accordance with Procedural By Law #79, Rules Governing Proceedings of Council October, 2008) unless otherwise specifiedin these Terms of Reference. The Fire Advisory Committee has establisheda Vision and Mission Statement as follows: Vision Statement To encourage the development and maintenance of a modern, efficient and effective fire and emergency response service that serves andmeets the needs of the Municipality of the District of Chester. Mission Statement To provide an open forum to develop a cooperative and cost effective approach utilizing a competent volunteer force of first responders to meet the needs of the Municipality for the ongoing protection from fire andother emergencies. 2. General Duties and Responsibilities: The General Duties and Responsibilities of the FAC shall consist of, but not be limitedto, the following: 1. To advise, report and make recommendations to Municipal Council on local, provincial or federal legislation that couldimpact on the fire andemergency response serviceswithin the Municipality. 2. To advise, report and make recommendations to Municipal Council on the chvelopment of Municipal wide fire services policy consistent with good risk management principles and meeting the current fire services standards as established by the NFPA and other associations. 3. To review funding issues and opportunities to support and maintain the fire and emergency response services. Notice of Intention to Amend -Committee of the Whole -September 22, 2011 (2011 -521) Page 2 of 6 First Notice - Council - September 29, 2011 (2011 -553) Second Notice - Council - October 13, 2011 (2011 -567) Effective Date - October 13, 2011 Policy P -66 Fire Advisory Committee Terms of Reference (continued 4. To recommend the appointment, by Council, of a Director to the Fire Services Association of Nova Scotia (FSANS) to represent the fire andemergency response services of the Municipality. Committee Membership The Membership shall be a total of 9 Members consisting of 1 member from each of the 6 Fire Commissions andl Village Commission for a total of 7 Members and2 Councilors as so appointed Note; The 6 Fire Commissions andthe 1 Village Commission are, hereafter, in this cbcument, referred to as Fire Commissions. 1. The Membership for the Fire Commissions shall be the respective Commission Chair or appointed alternate. The Membership for Council WII be appointed by Council. 2. The Membership nominations will be presented to Council for approval. If any Member wishes to resign from the FAC, this resignation shall be presentedto Council in writing and shall not take effect until it is acceptedby Council. 3. Support and advisory staff from the Municipality will be available to the Committee as required. The Fire Services Coordinator will serve as the primary liaison with Council on initiatives and programs developed by the Committee. 4. Chairperson and Vice- Chairperson 1. The Chairperson is to be nominatedand approved by a show of Voting Cards by the Voting Members at the first meeting of the Committee in February annually. The Chairperson is to be nominated from the Members of the Fire Commissions. In the event of more than one nomination, the selection will be made by secret ballot. If the position of Chairperson becomes vacant, the Committee shall nominate a Chairperson at the first meeting folloting such vacancy. The Chairperson is appointedby Council. 2. It shall be the general duty of the Chairperson to open, presicb over and adjourn the Committee meetings. 3. In a similar manner the Vice - Chairperson is to be nominatedby the Voting members. The Vice Chairperson is appointedby Council. In the absence of the Chairperson, it shal be the general duty of the Vice Chairperson to open, presicb over and adjourn the Committee meetings. 4. In the event of a tie vote for two nominees for the position being votedupon and where the Committee has votedup to three times to break the tie, theChairperson shall determine the nominees to be declared elected by "Lot ", one name being drawn by the Municipal Cleric or delegate. Notice of Intention to Amend -Committee of the Whole -September 22, 2011 (2011 -521) Page 3 of 6 First Notice - Council - September 29, 2011 (2011 -553) Second Notice - Council - October 13, 2011 (2011 -567) Effective Date - October 13, 2011 Policy P -66 Fire Advisory Committee Terms of Reference (continue S. Motions 1. Members are entitledto make motions to the Committee. 2. No motion shall be voted upon unless seconded. 3. All motions carried by the Committee must be approvedby Council before implementation. 6. Voting 1. Each Fire Commission will identify one (1) Voting Member andan Alternate for their district. 2. The appointed Alternate will vote only in the absence of the Voting Member. 3. The Chairperson will vote on all matters. The Chairpersons vote is counted as a replacement for the Fire Commission that is representedin this position. This vote is not an adlitional vote for the district. 4. The Vice - Chairperson will vote in the absence of the Chairperson. The Vice Chairperson's vote is counted as a replacement for the Fire Commission that is representedin this position. The Chairperson's vote, in this case, will revert to the Voting Member or Alternate of the Chairperson's commission. 5. Council members will vote on all matters. 6. Support and advisory staff are not entitledto vote. 7. When a decision on any motion is requires] the Chairperson shall ask for a showof Voting Cards and the Chairperson shall declare the result. 8. Every Voting Member of the Committee, who is in attendance, shall vote on that motion, 9. Any Voting Member (or Alternate) who does not vote shall be deemed as voting in the negative. 10. All motions shall be decided by a majority of votes. In the event of a tie, the motion votedon shall be deemed to be determined in the negative. 7: Meeting Schedule 1. The FAC shall meet on the thirdWednesday of February, April, June, August, October, and December. 2. When a meeting falls upon a holiday or a day deemed inappropriate, the Chairperson shall set a new date. 3. The Committee shall decide on, by accepted motion, and publish any changes in the above Notice of Intention to Amend - Committee of the Whole - September 22, 2011 (2011 -521) Page 4 of 6 First Notice - Council - September 29, 2011 (2011 -553) Second Notice - Council — October 13, 2011 (2011 -567) Effective Date - October 13, 2011 Policy P -66 Fire Advisory Committee Terms of Reference (continuecil schedules. 4. All meetings will be held in the Council Chambers at the Municipal Cffices in Chester. 5. Meetings shall commence at7:30 p.m. and adjourn at 9:30 p.m. 6. The Municipal Cleric shall publish notice of each meeting as requirecby the Municipal Government Act. 8. MeetingAgendas and General Proceedings 1. Every meeting shall be presided over by the Chairperson or, in his absence, bythe Vice - Chairperson. If both are absent, the Committee may temporarily appoint a Chairperson from the Members present. 2. The agenda for the meetings will follow a general format as follows: a. General call to order and approval of the Minutes of previous meeting b. Business arising from the Minutes c. Discussion of items of urgency d. Any necessary nominations e. Reports of subcommittees andbusiness arising from the reports f. New Business /Correspondence g. Adjournment 3. The FAC will be conducted as an open meeting except where may be permittedto be "In Camera ". Good order and conduct will be observedby all Members and other attendees in all meetings. 4. Members of the public or fire service who wish to attend and listen to proceedings are welcome however are able to address the Committee only upon unanimous approval of the Committee. S. The Chairperson may call special meetings at such a time andplace as he feels advisable. 6. Attendance at the Committee meetings will be recorded by a Members sign in record 7. A quorum will represent two thirds (2/3) of the Voting Members of Committee. 9. Meeting Minutes Support staff from the Municipality will compile and distribute the minutes of each meeting. Minutes will be distributed to the Membership at least one v eek prior to the next scheduled meeting. A copy of the approved minutes shall be printedand entered into the Minute Book andshall be deemedto be the original minutes of the meeting. Notice of Intention to Amend -Committee of the Whole -September 22, 2011 (2011 -521) Page 5 of 6 First Notice - Council - September 29, 2011 (2011 -553) Second Notice - Council - October 13, 2011 (2011 -567) Effective Date - October 13, 2011 Policy P -66 Fire Advisory Committee Terms of Reference (continue 10. Remuneration Members are remunerated by Council at the current rate ($ /km) forth e fuel expense incurredto and from scheduled meetings. 11. Reports The FAC will report in writing on all matters referredto them by Council as appropriate andprovide Council a general summary of activities annually. The reports will be signed by the Chairperson and a majorityof the Voting Members ofthe Committee. If the Committee is not unanimous, the minority may submit separate reports andwill be preserved as part ofthe records of the proceedings of Council. Notice of Intention to Amend -Committee of the Whole -September 22, 2011 (2011 -521) Page 6 of 6 First Notice - Council - September 29, 2011 (2011 -553) Second Notice - Council - October 13, 2011 (2011 -567) Effective Date - October 13, 2011 Municipality of the District of Chester Water Quality Monitoring Committee (Mill Cove) – Terms of Reference Policy P-85 Effective Date: September 25, 2014 Water Quality Monitoring Committee – P-85 (continued) Notice of Intention to Adopt – Municipal Planning Advisory Committee - July 29, 2014 (2014-404) First Notice –Council – September 11, 2014 (2014-422) Second Notice – Council – September 25, 2014 (2014-453) Effective Date – September 25, 2014 Page 2 MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY P-85 WATER QUALITY MONITORING COMMITTEE (MILL COVE) TERMS OF REFERENCE Purpose 1. The purpose of the Water Quality Monitoring Committee, hereinafter referred to as the Committee, shall be to monitor the quality of water in Fox Point Lake as new development is undertaken affecting local watercourses that flow into the Lake, and to provide information and technical advice to the Municipal Planning Advisory Committee (MPAC) of the Municipality of the District of Chester concerning appropriate water quality management. Duties The duties of the Committee shall be: 2. To identify of boundary of the area for monitoring, including lakes, streams, wetlands and other water bodies associated with Fox Point Lake, that shall be monitored; 3. To identify and assess risks to water quality associated with development in the affected area, including, but not limited to:  construction activity, including construction equipment and  storage/disposal of construction materials;  watercourse and wetland alteration;  silviculture operations;  vegetation removal;  soil erosion and siltation;  land level alteration;  pesticide use;  recreation activity, including use of all-terrain vehicles and make recommendations to the Municipal Planning Advisory Committee on such activities. 4. To compile information about water quality monitoring and protection programs for the MPAC, Council and local residents; Water Quality Monitoring Committee – P-85 (continued) Notice of Intention to Adopt – Municipal Planning Advisory Committee - July 29, 2014 (2014-404) First Notice –Council – September 11, 2014 (2014-422) Second Notice – Council – September 25, 2014 (2014-453) Effective Date – September 25, 2014 Page 3 5. To determine an appropriate protocol for water quality monitoring, including periodic monitoring and an annual review; 6. To participate in locally available workshops on the subject of water quality monitoring; 7. To train volunteers in the practice of water quality monitoring; 8. From time to time, to request that individuals or groups make representations to the Committee on matters affecting the area. Structure 9. The Monitoring Committee is a subcommittee of the Municipal Planning Advisory Committee, and shall be composed of the following:  One representative of the Aspotogan Heritage Trust board of directors;  One representative of Chester Municipal Council (District 2);  One representative of the Municipal Planning Advisory Committee;  One representative of the Fox Point Lake Property Owners Associations;  One representative of Aspotogan Developments Limited;  At least one person with professional knowledge of the techniques of water quality monitoring in the fields of source water protection, ground water protection, wastewater management, and storm drainage. 10. The Committee shall elect a Chair and a Vice-chair annually. The term of appointment shall be for one year two years, renewable. 11. The Committee shall meet as necessary, but no less than three times per year. Administration 12. The Monitoring Committee shall be supported by staff and consulting resources when required. 13. The Municipality of the District of Chester shall provide administrative services including scheduling of meetings, minutes, and map production and photocopying. December 29, 2020 Andre Veinotte Councillor - District 1 Municipality of the District of Chester aveinotte@chester.ca Dear Councillor Veinotte: Thank you for your email on November 23, 2020, regarding Bayswater Beach, Lunenburg County. The Premier has asked me to respond on his behalf. I have reviewed the concerns that you have brought forward on behalf of your constituents regarding the odour and organic material at Bayswater Beach. Like many of Nova Scotia’s coastal environments, Bayswater Beach is directly exposed to the Atlantic Ocean and it is influenced by tides, storms, and other natural processes. Storms that occur on our coast are increasing in intensity and therefore may cause more organic material from marine plants to wash ashore on our beaches. Decomposition of such material can cause odours to occur naturally in our coastal environments. After receiving complaints from your constituents, Nova Scotia Environment (NSE) staff have conducted several inspections at this site to investigate possible sources of land-based pollution. There was no evidence found to indicate the odour or conditions outlined are caused by any source of land-based pollution or an unnatural release of substance. To date, NSE does not have any evidence that would lead us to conclude that the conditions at Bayswater Beach are influenced by the nearby Saddle Island aquaculture site. In addition to conducting our own inspections, NSE has forwarded these complaints to Environment and Climate Change Canada who are responsible for investigating marine pollution incidents. Additionally, Nova Scotia Department of Fisheries and Aquaculture reviews data collected as part of the Environmental Monitoring Program for the Saddle Island Fish Farm to make sure that activity at that site is not causing harm to the local Environment. Should you have any further questions or concerns, please contact Adrian Fuller, Executive Director, NS Environment, Inspection, Compliance and Enforcement Division (ICE). Sincerely, Gordon Wilson, MLA Minister of Environment c: Premier Stephen McNeil Adrian Fuller, Executive Director, ICE Division Our File number: 10700-40-56905 PO Box 442, Halifax, Nova Scotia, Canada B3J 2P8 ● www.novascotia.ca/nse 1 Pam Myra From:Dan McDougall Sent:January 4, 2021 6:27 PM To:Pam Myra Cc:Tara Maguire; Chad Haughn Subject:Fwd: #External: Correspondence #56905: RE: Bayswater Beach Pollution/Government Inaction CRM:0404170 Attachments:56905 Andre Veinotte.pdf Pam: Can you please add to the agenda for Council on the 14th. Thanks Dan Sent from my iPhone Begin forwarded message: DAN MCDOUGALL Chief Administrative Officer Office: 902-275-4111 Consider the environment. Do you really need to print this email? From: Andre Veinotte <andrev@ableinc.ca> Date: January 4, 2021 at 5:51:04 PM AST To: Dan McDougall <dmcdougall@chester.ca> Subject: FW: #External: Correspondence #56905: RE: Bayswater Beach Pollution/Government Inaction CRM:0404170 Please add to agenda. From: aveinotte@chester.ca <aveinotte@chester.ca> Sent: January 4, 2021 5:50 PM To: Andre Veinotte <andrev@ableinc.ca> Subject: FW: #External: Correspondence #56905: RE: Bayswater Beach Pollution/Government Inaction CRM:0404170 From: Minister, Env <Minister.Environment@novascotia.ca> Sent: December 29, 2020 11:09 AM To: aveinotte@chester.ca Subject: #External: Correspondence #56905: RE: Bayswater Beach Pollution/Government Inaction CRM:0404170 2 Good Morning, Please find attached a response to your email to the Honourable Premier, Stephen McNeil. Thank you, Correspondence Coordinator Office of the Minister/Deputy Minister Nova Scotia Environment 1894 Barrington St. 18th Floor PO BOX 442 Halifax, NS B3J 2P8 Phone: (902) 424-3736 minister.environment@novascotia.ca CONFIDENTIALITY NOTICE: This message may contain privileged and/or confidential information. If you have received this e-mail in error or are not the intended recipient, you may not use, copy, disseminate, or distribute it. Please do not open any attachments and delete this message immediately from your system and notify the sender by e-mail or telephone that you have done so. Thank you! ------------------- Original Message ------------------- From: aveinotte@chester.ca; Received: Mon Nov 23 2020 09:17:39 GMT-0400 (Atlantic Standard Time) To: Ramona Harris-Zinck; Danielle St Louis; Bruce Hancock; Robert Ceschiutti; Jessica Feindel; Premier; John MacDonald; Gary Burrill; Derek Mombourquette; PNS Environment; PNS Lands & Forestry; Keith Colwell; Minister, Natural Resources; Health and Wellness Minister; PNS Environment; PNS Lands & Forestry; ECO/OP Premier; Terry.Spicer@novascotia.ca; minister.enviroment@novascotia.ca; tim.houston@pcpartyns.com; Paul.Steadman@novascotia.ca; Glen.Merkley@novascotia.ca; David.Clarke@novascotia.ca; Jesse.McLean@novascotia.ca; Nathaniel.Feindel@novascotia.ca; Matthew.Parker@novascotia.ca; Clinton.Pinks@novascotia.ca; greid@perennia.ca; robert.robichaud@canada.ca; William.Wolfe@dfo-mpo.gc.ca; Dave.Oickle@dfo-mpo.gc.ca; Todd.McLeod@dfo-mpo.gc.ca; Erika.Cross@dfo-mpo.gc.ca; suzanne.dobson@dfo-mpo.gc.ca; hugh@hughmackay.ca; bernadette.jordan@parl.gc.ca; Subject: RE: Bayswater Beach Pollution/Government Inaction ** EXTERNAL EMAIL / COURRIEL EXTERNE ** Exercise caution when opening attachments or clicking on links / Faites preuve de prudence si vous ouvrez une pièce jointe ou cliquez sur un lien Hello, My name is Andre Veinotte, and I am the District Councillor for the Municipality of the District of Chester. For some time now, I have received complaints from a number of residents of the Bayswater area regarding noise and especially smell. Earlier this fall, even before I was elected, I noticed a strong sulfur smell in the car as I drove by the beach area. Long time local residents who have since contacted me have told me that the smell is a recent phenomenon. John MacDonald invited me to the beach on October 23rd to have a look at the black material that can be found under the sand. It is definitely there… everywhere we looked. The smell of sulfur was very This email originated from outside of the organization. Do not click links or open attachments unless you recogize the sender and know the content is safe. 3 strong. As we stood on the beach talking, I was struck how we could plainly see gas bubbling up from below the surface of the sand. I think the lives of the residents of Bayswater are being detrimentally impacted by the conditions at the beach. There are many more people than just John MacDonald who feel this way. I think they deserve a good explanation about the cause of these changes to the beach that is backed by science, not conjecture. I live in East Chester, far from this site, so I am not directly impacted by the smell. However, I sympathise with these people and I implore you to take some action and get some answers regarding why this is happening. Andre Veinotte Councillor – District 1 Municipality of the District of Chester From: John MacDonald Sent: November 8, 2020 2:07 PM To: PREMIER@novascotia.ca; Colwell, Hon. Keith (DFA) <MINDFA@novascotia.ca>; bernadette.jordan@parl.gc.ca; hugh@hughmackay.ca; Andre Veinotte <andrev@ableinc.ca>; suzanne.dobson@dfo-mpo.gc.ca; Cross, Erika <Erika.Cross@dfo-mpo.gc.ca>; McLeod, Todd <Todd.McLeod@dfo-mpo.gc.ca>; Oickle, Dave J <Dave.Oickle@dfo-mpo.gc.ca>; Wolfe, William J <William.Wolfe@dfo-mpo.gc.ca>; robert.robichaud@canada.ca; jessica.feindel@novascotia.ca; St.Louis, Danielle <Danielle.StLouis@novascotia.ca>; Gregor Reid <greid@perennia.ca>; Pinks, Clinton W <Clinton.Pinks@novascotia.ca>; matthew.parker@novascotia.ca; Feindel, Nathaniel J <nathaniel.feindel@novascotia.ca>; robert.ceschiutti@novascotia.ca; McLean, Jesse <Jesse.McLean@novascotia.ca>; Harris-Zinck, Ramona <ramona.harris-zinck@novascotia.ca>; Clarke, David <david.clarke@novascotia.ca>; Merkley, Glen <glen.merkley@novascotia.ca>; Steadman, Paul <paul.steadman@novascotia.ca>; tim.houston@pcpartyns.com; info@mombourqurtte.ca; garyburrillmla@gmail.com; health.minister@novascotia.ca; mindnr@novascotia.ca; minister.enviroment@novascotia.ca; terry.spicer@novascotia.ca Subject: Bayswater Beach Pollution/Government Inaction Good Morning, I am following up on my emails from last winter warning everyone about the very concerning changes occurring on Bayswater Beach. I have included all relevant departments, many of whom I have been in contact with regarding this serious situation. The beach has now become so contaminated with black sediment that walking on some parts of it is nauseating due to the overwhelming sewer like smell. The evidence that this area was never a good location for open net pen fish farming is mounting, including the two current studies and the Baseline Assessment Report contained in the 2016 Cooke expansion application. I have attached a sketch that summarizes the current data included in the expansion application, and a recent study comparing how different bottom conditions affect waste dispersal to help everyone understand how operating ONP farms over sandy bottoms near beaches, can result in the "far-field" effects we are now seeing on our once beautiful beach and surrounding area. Please see the attached photos but it is the smell that is truly overwhelming. 4 It appears that a second set of EMP samples were collected here on October 26th which is very concerning but not surprising considering what has been happening on Bayswater Beach. Anyone who drove through our community in the weeks following Hurricane Teddy knows that something is very wrong in Bayswater. Unfortunately the environmental damage has already taken place following the 2018 Saddle Island expansion, but in reality, this site has been polluting our community for 25 years. Hopefully it is not too late for this Provincial Beach Park ; our governments cannot continue allowing this industry to pollute our public spaces. Citizens elect Governments to make decisions. We expect those decisions to be based on solid research and knowledge, especially in the case of the environment. Nothing that has been done in response to my concerns over the past nine months has shown that the open net-pen is NOT the cause of the devastating changes on our beach. The fact that Bayswater is a Provincial Beach Park is even more disturbing. Please explain why you are either incapable or unwilling to prove definitively that the Saddle Island aquaculture site is not the cause of the pollution on the beach. Thank you, John MacDonald Lunenburg County REMO Comfort Centres 1 REMO: (902) 930-1085 or info@emergencymeasures.ca Lunenburg County Regional Emergency Management Organization Comfort Centres Effective Date: 2020-01-06 Supersedes: All Previous Procedures Presented to REMO Advisory Council: 2020-01-20 Approved By REMO Advisory Council: ##-##-## 1.0 Definitions Comfort Centre is a facility that is used for residents who are Sheltering-In-Place and remaining in their homes during an emergency but do not have full services such as electricity, heat, and water. Comfort Centres are intended to provide: a place to go to get warm/cool; light refreshments; charge electronic devices; provide updates; community gathering point; and washroom facilities. To operate as a Comfort Centre, the facility must have a generator. Comfort Centres do not provide overnight accommodations and will not accept evacuees. Emergency Shelter is a facility opened at the request of the Lunenburg County Regional Emergency Management Organization in a large-scale emergency and is operated by the Canadian Red Cross, under the direction of Department of Community Services. An Emergency Shelter includes providing personal services, accommodation and can include psycho-social services. To operate as an emergency shelter, the facility must have: a generator; running water available during power outages; kitchen facility; showers; and a large space for cots to be set up. 2.0 Scope The Risk Analysis (2015) for Lunenburg County reveals the highest risks (probability and impact) are weather-related incidents. A secondary risk associated with such incidents is power outages. Historical evidence and predictive science suggest weather related events are likely to occur with increasing frequency. Risk tolerance within Lunenburg County to weather- related events is decreased significantly when the impacts include power outages. Efforts to increase individual and community preparedness by having a 72-hour personal preparedness kit for families and pets may increase risk tolerance. Municipalities within the REMO receive their power supply, delivery or restoration from a variety of sources. Supply is managed by Nova Scotia Power (NSP), a private corporation. Nova Scotia Power, the Town of Lunenburg, the Town of Mahone Bay, and Riverport Electric operate electrical utilities to deliver power to residents and businesses. Restoration is facilitated by Nova Scotia Power and the Town of Mahone Bay, and Riverport Electric. Lunenburg County REMO Comfort Centres 2 REMO: (902) 930-1085 or info@emergencymeasures.ca 3.0 Becoming and Opening a Comfort Centre A Comfort Centre will be at a community gather point such as community centre, fire hall, school, or church. During differing types and phases of an emergency incident, Lunenburg County may need both Comfort Centres and Emergency Shelters. Depending on the severity of the emergency and its impact on the telephone and cellular systems, it may be necessary to assign Amateur Radio operators to provide communications with the Lunenburg County Emergency Coordination Centre. Deployment of Amateur Radio operators can be requested through Lunenburg County REMO. Space requirements are to ensure that the Amateur Radio operators have a private room or area for their equipment, with electrical power and easy access to the outside for antenna cables (e.g.: a window that can be opened). To become a recognized Comfort Centre in Lunenburg County: □ A facility or group can express their interest to the Lunenburg County REMO. □ A designate will visit the facility to complete a Facility Profile of the facility as well as obtain three contacts for the facility. □ Staffing, resources, and liabilities will be the responsibility of the Comfort Centre. □ A Memorandum of Understanding will be completed for the group or facility operating a Comfort Centre. □ The Comfort Centre will be entered into a database and shared on the REMO website for residents to learn where their nearest facility is. Residents can then add the locations into their personal preparedness kit. Lunenburg County REMO Comfort Centres 3 REMO: (902) 930-1085 or info@emergencymeasures.ca 3.1 Procedure for Opening a Comfort Centre Comfort Centres may provide different services depending on resources available. However, comfort centres are intended to provide: • A place to get warm; • Electronic device charging capabilities; • Washroom facilities; • Light refreshments; • Check on each other, and share information; and • Updates on weather and power resumption. i. Comfort Centres are not overnight shelters. ii. Following the international standard for emergency preparedness, it is recommended residents prepare personal preparedness kits for their family and pets to Shelter in Place for up to 72 hours. It is further recommended Comfort Centres open after 72 hours have passed. In extenuating circumstances, there may be a need to open a Comfort Centre prior to 72 hours. iii. The decision to open a Comfort Centre can be made by the community group responsible for the centre. iv. In the event of a localized emergency, Lunenburg County REMO may ask a Comfort Centre to open for a period of time, to assist the local residents. v. Comfort Centres are to be staffed by volunteers from within the community as prearranged by the community group responsible for the Comfort Centre. vi. Once the decision has been made to open a Comfort Centre, the Comfort Centre contacts REMO by calling (902) 930-1085 or emailing info@emergencymeasures.ca with its opening and closing times, and information will be shared with residents, NS EMO, media, etc. vii. Comfort Centres are not intended for overnight shelter. If, during the daytime operations, the Comfort Centre volunteers identify a requirement for overnight shelter, requests shall be made to REMO, at which time arrangements will be made to provide overnight shelter. REMO can be contacted by calling (902) 930- 1085 or emailing info@emergencymeasures.ca. viii. The decision to deactivate a Comfort Centre can be made by the community group responsible for the Comfort Centre, in consultation with REMO. Once the decision is made to deactivate a comfort centre, the Comfort Centre contacts REMO by calling (902) 930-1085 or emailing info@emergencymeasures.ca and the information will be shared with residents, NS EMO, media, etc. Lunenburg County REMO Comfort Centres 4 REMO: (902) 930-1085 or info@emergencymeasures.ca 4.0 Communications Lunenburg County REMO may track community Comfort Centre facilities as part of situational awareness during emergency events in order to notify residents and Councillors of the situation. REMO will maintain lists of approved facilities for reporting purposes to NS EMO, media, 211, Nova Scotia Power or other Emergency Support Partners. Comfort Centres are required to report their opening and closing times and services to REMO by calling (902) 930-1085 or emailing info@emergencymeasures.ca. Dan McDougall, CAO Municipality of the District of Chester Date: Alex Dumaresq, Deputy CAO Municipality of the District of Lunenburg Date: Tammy Crowder, CAO Town of Bridgewater Date: Bea Renton, CAO Town of Lunenburg Date: Dylan Heide, CAO Town of Mahone Bay Date: Lunenburg County REMO Comfort Centres 5 REMO: (902) 930-1085 or info@emergencymeasures.ca Memorandum of Understanding Use of Facilities as a Comfort Centre during an Emergency Between [Name of Facility] Herein referred to as the “Facility Owner” And Lunenburg County Regional Emergency Management Organization Herein referred to as “Lunenburg County REMO” The Facility Owner desires to enter into an agreement with Lunenburg County REMO to provide its facility as a Comfort Centre during a loss of infrastructure caused by severe weather, an emergency event, or a declared State of Local Emergency. This Memorandum of Understanding (MOU) does not limit the xxxx {Fire Hall or Community Centre or Church Group} from activating their facility as a Comfort Centre on their own initiative. If such an activation takes place, the Facility Owner agrees to inform Lunenburg County REMO of the Comfort Centre activation. DEFINITIONS: Comfort Centre is a facility that is used for residents who are Sheltering-In-Place and remaining in their homes during an emergency but do not have full services such as electricity, heat, and water. Comfort Centres are intended to provide: a place to go to get warm/cool; light refreshments; charge electronic devices; provide updates; community gathering point; and washroom facilities. To operate as a Comfort Centre, the facility must have a generator. Comfort Centres do not provide overnight accommodations and will not accept evacuees. Emergency Shelter is a facility opened at the request of the Lunenburg County Regional Emergency Management Organization in a large-scale emergency and is operated by the Canadian Red Cross, under the direction of Department of Community Services. An Emergency Shelter includes providing personal services, accommodation and can include psycho-social services. To operate as an emergency shelter, the facility must have: a generator; running water available during power outages; kitchen facility; showers; and a large space for cots to be set up. AGREEMENT: 1. The parties agree when this facility is opened as a Comfort Centre, the facility’s volunteers are responsible for the care and upkeep of the facility. The attached Guidelines provide guidance as to the offerings of a Comfort Centre. Lunenburg County REMO Comfort Centres 6 REMO: (902) 930-1085 or info@emergencymeasures.ca 2. Following the international standard for emergency preparedness, it is recommended residents prepare personal preparedness kits for their family and pets to Shelter in Place for up to 72 hours. It is further recommended Comfort Centres open after 72 hours have passed. In extenuating circumstances, there may be a need to open a Comfort Centre prior to 72 hours. 3. The parties further agree this facility will not be used as an overnight Emergency Shelter. If an overnight Emergency Shelter is required, the request will be made to the Lunenburg County REMO for consultation with NS EMO, Department of Community Services, and the Canadian Red Cross. 4. Lunenburg County REMO shall advertise the location of Comfort Centres for use by any resident or persons in need without regard to their place of residence. Advertising can only be completed once opening time and closing time are provided to Lunenburg REMO. 5. Any facility on a well shall meet safe drinking water guidelines at the time of opening to the public. To ensure safe water quality, the Facility Owner shall submit test samples of its water supply annually to a health authority for clearance as a safe source of potable water. 6. Any facility offering food shall be made in a commercial kitchen using safe food handling practices, or only offer pre-packaged food. 7. Any facility dependent on a septic system shall ensure the system is fully operational, able to meet the capacity needs of the facility for extended periods. WITNESS WHEREOF: This Memorandum of Understanding executed by Lunenburg County REMO and Facility Owner, made this: ________ day of ___________________, 20___. Witness Lunenburg County REMO Representative: Witness Facility Owner: Representative: Lunenburg County REMO Comfort Centres 7 REMO: (902) 930-1085 or info@emergencymeasures.ca COMFORT CENTRE FACILITY GUIDELINES The priority is to ensure the safety and comfort of people using the Comfort Centre. Steps to become an approved Comfort Centre and be posted on the REMO website for residents: □ A facility expresses interest to the Lunenburg County REMO. □ A Facility Profile, including three contacts, is completed (reviewed annually). □ A Memorandum of Understanding is signed by the Facility Owner and REMO. □ The Comfort Centre determines its opening and closing times and relays the information to REMO by calling (902) 930-1085 or emailing info@emergencymeasures.ca for advertising to residents and sharing with media. The following criteria for comfort centres locations should be considered. □ Following the international standard for emergency preparedness, it is recommended residents prepare personal preparedness kits for their family and pets to Shelter in Place for up to 72 hours. It is further recommended Comfort Centres open after 72 hours have passed. In extenuating circumstances, there may be a need to open a Comfort Centre prior to 72 hours. □ There is a generator on site for alternate power. □ Physical location is safe and is in a central location, with adequate parking, away from potential hazards. □ The Centre is not opened when RCMP or Transportation Authority is requesting residents stay off the roads. □ Building and grounds are barrier-free and wheelchair accessible. □ Any facility on a well shall meet safe drinking water guidelines at the time of opening to the public. To ensure safe water quality, the Facility Owner shall submit test samples of its water supply annually to a health authority for clearance as a safe source of potable water. □ Food, if any is provided, is made in a commercial kitchen using safe food handling practices or offer only pre-packaged food. □ The building has heating and where possible, air conditioning. □ There are adequate power outlets to allow visitors to charge devices. □ A first aid kit and an Automated External Defibrillator (AED) are on site. □ There is enough available seating for the number of expected visitors, as well as facility personnel. □ There is adequate space outside the property in the event of telecommunication outages for a portable communications hub (provided by the Province, if available). Requests to be made to REMO if required. □ Adequate staff/volunteers are available for at least the first 24 hours. □ The Comfort Centre determines its opening and closing times and relays the information to REMO by calling (902) 930-1085 or emailing info@emergencymeasures.ca for advertising to residents and sharing with media. Lunenburg County REMO Comfort Centres 8 REMO: (902) 930-1085 or info@emergencymeasures.ca Comfort Centre Facility Profile General Information Name of Facility Civic Address of Facility Municipality Mailing Address of Facility Contact Person 1 Daytime Phone Email Contact Person 2 Phone Email Contact Person 3 Phone Email After Hours Procedure to Open Facility Type of Facility: Capacity of Facility Comfort Centre (no overnight accommodations) Emergency Shelter Comfort Centre Emergency Shelter Services that could be offered at a Comfort Centre: □ A place to get warm/cool □ Charge electronic devices □ Washroom facilities □ Share information/updates □ Other: □ Light refreshments □ Tea/coffee □ Potable or Bottled Water □ Pre-packaged food □ Prepared food Location of Emergency First Aid Kit? Location of Automated External Defibrillator (AED)? Physical Information Wheelchair Accessible Washrooms Accessible Elevators, chair lift, etc.? Yes No Yes No Yes No Number of Washrooms? Number of Showers? Male _____ Female _____ Unisex _____ Male _____ Female _____ Unisex _____ Physical Dimensions, Approx. Square Footage Is there a room for comfort of animals (pets)? Yes No Water Source If Well Date Well Last Tested Municipal Well (GPM) _____ Potable Non-Potable Wastewater Is the facility alarmed? Is there an Emergency Evacuation Plan? Municipal Sewer Septic Yes No Lunenburg County REMO Comfort Centres 9 REMO: (902) 930-1085 or info@emergencymeasures.ca Kitchen Facilities Number of Fridges? Number of Freezers? Number of Stoves? Number of BBQs? Gas Electric Gas Electric Gas Electric Gas Electric # of Tables # of Chairs Number of Sinks? Overall Kitchen Rating Date of Health Inspection? Less than Residential Residential More than Residential Other Information Regarding the Kitchen Electrical Type/size of electrical panel (amp) Number of 110V outlets Circuit Breakers or Fuses? 200 400 600 Yes No Generator Type Generator Testing Yes No Fixed Manual Transfer Switch Portable Automatic Transfer Switch Frequency: Last Tested: Capacity Make, Model, Size: Full Building Limited List the areas served including elevators, and lifts, rooms, etc. Miscellaneous Primary Heating Source Electric Propane Natural Gas Oil Other Times the Comfort Centre may be open if required during a long term power outage Any Hazardous Materials stored onsite (propane, glycol, etc.). If yes, explain. Are there any volunteers available and ready to assist should the Comfort Centre be required on short notice? How do the volunteers get mobilized for the Comfort Centre? Yes No Date Completed Completed by (please print) Notes and special features or anything else related to the facility. Lunenburg County REMO Comfort Centres 10 REMO: (902) 930-1085 or info@emergencymeasures.ca Comfort Centre Response Plan Activation Checklist Before opening: □ Advise REMO the Centre’s opening and closing times by calling (902) 930-1085 or emailing info@emergencymeasures.ca so info can be shared with media and residents. □ Volunteers to report to the location at least one hour before it is scheduled to open. □ Turn on the heat/air conditioning and other necessary equipment. □ Set up chairs and post signage, if required. □ Prepare any refreshments (tea, coffee, etc.) that will be offered. □ Check the washrooms to ensure they are clean and have an adequate supply of soap, toilet paper, and paper towels. After opening: □ Advise the Regional Emergency Management Organization that the centre is open by calling (902) 930-1085 or emailing info@emergencymeasures.ca. □ Re-stock supplies as required. □ Post closing times in a visible location for residents. □ Support the Comfort Centre Manager in providing reports to REMO. □ Advise Manager if you need to leave so your position can be filled. □ Advise the Manager of any security concerns. Daily closing: □ Advise visitors that the centre will be closing at least 15 minutes in advance. □ Once the doors are closed and locked, check the facilities, clean them and replenish supplies as required. □ Ensure all equipment has been turned off or unplugged and that the heat/air conditioning is set to the appropriate level for overnight. □ If possible, leave together and be mindful of personal safety when returning to your vehicle or home. Deactivation: □ The Manager will lead the deactivation process, supported by volunteers. □ Check the facilities, clean and replenish supplies as required. □ Clean up as required and place garbage, compost, and recycling in the appropriate places. □ Ensure all equipment has been turned off or unplugged and that the heat/air conditioning is re-set to the appropriate level. □ The Manager will host a debrief and all volunteers should participate in an after-action report. □ Tell your Manager if you need Critical Incident Stress Management. ACTIVATION TRIGGERS Following the international standard for emergency preparedness, it is recommended residents prepare personal preparedness kits for their family and pets to Shelter in Place for up to 72 hours. It is further recommended Comfort Centres open after 72 hours have passed. In extenuating circumstances, there may be a need to open a Comfort Centre prior to 72 hours. Lunenburg County REMO Emergency Shelters 1 REMO: (902) 930-1085 or info@emergencymeasures.ca Lunenburg County Regional Emergency Management Organization Emergency Shelters Effective Date: 2020-01-06 Supersedes: All Previous Procedures Presented to REMO Advisory Council: 2020-01-20 Approved By REMO Advisory Council: ##-##-## 1.0 Definitions Comfort Centre is a facility that is used for residents who are Sheltering-In-Place and remaining in their homes during an emergency but do not have full services such as electricity, heat, and water. Comfort Centres are intended to provide: a place to go to get warm/cool; light refreshments; charge electronic devices; provide updates; community gathering point; and washroom facilities. To operate as a Comfort Centre, the facility must have a generator. Comfort Centres do not provide overnight accommodations and will not accept evacuees. Emergency Shelter is a facility opened at the request of the Lunenburg County Regional Emergency Management Organization in a large-scale emergency and is operated by the Canadian Red Cross, under the direction of Department of Community Services. An Emergency Shelter includes providing personal services, accommodation and can include psycho-social services. To operate as an emergency shelter, the facility must have: a generator; running water available during power outages; kitchen facility; showers; and a large space for cots to be set up. 2.0 Scope The Risk Analysis (2015) for Lunenburg County reveals the highest risks (probability and impact) are weather-related incidents. A secondary risk associated with such incidents is power outages. Historical evidence and predictive science suggest weather related events are likely to occur with increasing frequency. Risk tolerance within Lunenburg County to weather- related events is decreased significantly when the impacts include power outages. Efforts to increase individual and community preparedness by having a 72-hour personal preparedness kit for families and pets may increase risk tolerance. Municipalities within the REMO receive their power supply, delivery or restoration from a variety of sources. Supply is managed by Nova Scotia Power (NSP), a private corporation. Nova Scotia Power, the Town of Lunenburg, the Town of Mahone Bay, and Riverport Electric operate electrical utilities to deliver power to residents and businesses. Restoration is facilitated by Nova Scotia Power and the Town of Mahone Bay, and Riverport Electric. Lunenburg County REMO Emergency Shelters 2 REMO: (902) 930-1085 or info@emergencymeasures.ca 3.0 Becoming and Opening an Emergency Shelter A Emergency Shelter will be at a community gather point such as community centre, fire hall, school, or church. During differing types and phases of an emergency incident, Lunenburg County may need both Comfort Centres and Emergency Shelters. Depending on the severity of the emergency and its impact on the telephone and cellular systems, it may be necessary to assign Amateur Radio operators to provide communications with the Lunenburg County Emergency Coordination Centre. Deployment of Amateur Radio operators can be requested through Lunenburg County REMO. Space requirements are to ensure that the Amateur Radio operators have a private room or area for their equipment, with electrical power and easy access to the outside for antenna cables (e.g.: a window that can be opened). To become a recognized Emergency Shelter in Lunenburg County: □ A facility or group can express their interest to the Lunenburg County REMO. □ A designate will visit the facility to complete a Facility Profile of the facility as well as obtain three contacts for the facility. □ Staffing, resources, and liabilities will be the responsibility of the Emergency Shelter. □ A Memorandum of Understanding will be completed for the group or facility operating an Emergency Shelter. □ The Emergency Shelter will be entered into a database and shared on the REMO website for residents to learn where their nearest facility is. Residents can then add the locations into their personal preparedness kit. 3.1 Procedure for Opening an Emergency Shelter i. The decision to open an Emergency Shelter is made by the Lunenburg County REMO through consultation with emergency service partners and first responders. In most cases, an Emergency Shelter is opened when evacuation of a large number of residents is required or anticipated. ii. Once the decision to open an Emergency Shelter has been made, REMO advises its need for an Emergency Shelter to NS EMO who in turns contacts the Department of Community Services. The Canadian Red Cross initiates their response protocols for the setup and operation of the Emergency Shelter. iii. Lunenburg County REMO will notify residents and media sources of the Emergency Shelter. Lunenburg County REMO Emergency Shelters 3 REMO: (902) 930-1085 or info@emergencymeasures.ca iv. The decision to deactivate the Emergency Shelter will be made by the Lunenburg County REMO in consultation with the Canadian Red Cross and other emergency service partners and first responders. v. Once the decision is made to deactivate an Emergency Shelter, REMO will share the information with residents, NS EMO, media, etc. 4.0 Communications Lunenburg County REMO may track community Emergency Shelter facilities as part of situational awareness during emergency events in order to notify residents and Councillors of the situation. REMO will maintain lists of approved facilities for reporting purposes to NS EMO, media, 211, Nova Scotia Power or other Emergency Support Partners. The Emergency Shelter is required to report their opening and closing times and services to REMO if it changes from the requested times, by calling (902) 930-1085 or emailing info@emergencymeasures.ca. Dan McDougall, CAO Municipality of the District of Chester Date: Alex Dumaresq, Deputy CAO Municipality of the District of Lunenburg Date: Tammy Crowder, CAO Town of Bridgewater Date: Bea Renton, CAO Town of Lunenburg Date: Dylan Heide, CAO Town of Mahone Bay Date: Lunenburg County REMO Emergency Shelters 4 REMO: (902) 930-1085 or info@emergencymeasures.ca Memorandum of Understanding Use of Facilities as an Emergency Shelter during an Emergency Between [Name of Facility] Herein referred to as the “Facility Owner” And Lunenburg County Regional Emergency Management Organization Herein referred to as “Lunenburg County REMO” The Facility Owner desires to enter into an agreement with Lunenburg County REMO to provide its facility as an Emergency Shelter during a loss of infrastructure caused by severe weather, an emergency event, or a declared State of Local Emergency. This Memorandum of Understanding (MOU) limits the xxxx {Fire Hall or Community Centre or Church Group} from activating their facility as an Emergency Shelter on their own initiative. If such an activation takes place, the Facility Owner agrees to inform Lunenburg County REMO of the Emergency Shelter activation. DEFINITIONS: Comfort Centre is a facility that is used for residents who are Sheltering-In-Place and remaining in their homes during an emergency but do not have full services such as electricity, heat, and water. Comfort Centres are intended to provide: a place to go to get warm/cool; light refreshments; charge electronic devices; provide updates; community gathering point; and washroom facilities. To operate as a Comfort Centre, the facility must have a generator. Comfort Centres do not provide overnight accommodations and will not accept evacuees. Emergency Shelter is a facility opened at the request of the Lunenburg County Regional Emergency Management Organization in a large-scale emergency and is operated by the Canadian Red Cross, under the direction of Department of Community Services. An Emergency Shelter includes providing personal services, accommodation and can include psycho-social services. To operate as an emergency shelter, the facility must have: a generator; running water available during power outages; kitchen facility; showers; and a large space for cots to be set up. Lunenburg County REMO Emergency Shelters 5 REMO: (902) 930-1085 or info@emergencymeasures.ca AGREEMENT: 1. The parties agree when this facility is opened as an Emergency Shelter, the facility’s volunteers are responsible for the care and upkeep of the facility. The attached Guidelines provide guidance as to the offerings of an Emergency Shelter. 2. Following the international standard for emergency preparedness, it is recommended residents prepare personal preparedness kits for their family and pets to Shelter in Place for up to 72 hours. It is further recommended Emergency Shelters open after 72 hours have passed. In extenuating circumstances, there may be a need to open a Comfort Centre prior to 72 hours. 3. The parties further agree this facility will be used as an overnight Emergency Shelter. If an overnight Emergency Shelter is required, the request will be made to the Lunenburg County REMO for consultation with NS EMO, Department of Community Services, and the Canadian Red Cross. As an Emergency Shelter, the above-mentioned agencies staff the shelter and provide for the needs of persons evacuated to the Shelter, including food, blankets, cots, personal care items, and registration. The facility shall operate without interruption until notified by Lunenburg County REMO to terminate activities. 4. Lunenburg County REMO shall advertise the location of Emergency Shelters for use by any resident or persons in need without regard to their place of residence. Advertising can only be completed once opening time and closing time are provided to Lunenburg REMO. 5. Any facility on a well shall meet safe drinking water guidelines at the time of opening to the public. To ensure safe water quality, the Facility Owner shall submit test samples of its water supply annually to a health authority for clearance as a safe source of potable water. 6. Any facility offering food shall be made in a commercial kitchen using safe food handling practices, or only offer pre-packaged food. 7. Any facility dependent on a septic system shall ensure the system is fully operational, able to meet the capacity needs of the facility for extended periods. WITNESS WHEREOF: This Memorandum of Understanding executed by Lunenburg County REMO and Facility Owner, made this: ________ day of ___________________, 20___. Witness Lunenburg County REMO Representative: Witness Facility Owner: Representative: Lunenburg County REMO Emergency Shelters 6 REMO: (902) 930-1085 or info@emergencymeasures.ca EMERGENCY SHELTER FACILITY GUIDELINES The priority is to ensure the safety and comfort of people using the Emergency Shelter. Steps to become an approved Emergency Shelter and be posted on the REMO website for residents: □ A facility expresses interest to the Lunenburg County REMO. □ A Facility Profile, including three contacts, is completed (reviewed annually). □ A Memorandum of Understanding is signed by the Facility Owner and REMO. □ The Emergency Shelter will be contacted by a representative of REMO to determine the opening and closing times for advertising to residents and sharing with media. The following criteria for Emergency Shelter locations should be considered. □ Following the international standard for emergency preparedness, it is recommended residents prepare personal preparedness kits for their family and pets to Shelter in Place for up to 72 hours. It is further recommended Emergency Shelters open after 72 hours have passed. In extenuating circumstances, there may be a need to open a Comfort Centre prior to 72 hours. □ There is a generator on site for alternate power. □ Physical location is safe and is in a central location, with adequate parking, away from potential hazards. □ The Centre is not opened when RCMP or Transportation Authority is requesting residents stay off the roads. □ Building and grounds are barrier-free and wheelchair accessible. □ Any facility on a well shall meet safe drinking water guidelines at the time of opening to the public. To ensure safe water quality, the Facility Owner shall submit test samples of its water supply annually to a health authority for clearance as a safe source of potable water. □ Food, if any is provided, is made in a commercial kitchen using safe food handling practices or offer only pre-packaged food. □ The building has heating and where possible, air conditioning. □ There are adequate power outlets to allow visitors to charge devices. □ A first aid kit and an Automated External Defibrillator (AED) are on site. □ There is enough available seating for the number of expected visitors, as well as facility personnel. □ There is adequate space outside the property in the event of telecommunication outages for a portable communications hub (provided by the Province, if available). Requests to be made to REMO if required. □ Adequate staff/volunteers are available for at least the first 24 hours. □ The Comfort Centre determines its opening and closing times and relays the information to REMO by calling (902) 930-1085 or emailing info@emergencymeasures.ca for advertising to residents and sharing with media. Lunenburg County REMO Emergency Shelters 7 REMO: (902) 930-1085 or info@emergencymeasures.ca Emergency Shelter Facility Profile General Information Name of Facility Civic Address of Facility Municipality Mailing Address of Facility Contact Person 1 Daytime Phone Email Contact Person 2 Phone Email Contact Person 3 Phone Email After Hours Procedure to Open Facility Type of Facility: Capacity of Facility Comfort Centre (no overnight accommodations) Emergency Shelter Comfort Centre Emergency Shelter Services that could be offered at a Comfort Centre: □ A place to get warm/cool □ Charge electronic devices □ Washroom facilities □ Share information/updates □ Other: □ Light refreshments □ Tea/coffee □ Potable or Bottled Water □ Pre-packaged food □ Prepared food Location of Emergency First Aid Kit? Location of Automated External Defibrillator (AED)? Physical Information Wheelchair Accessible Washrooms Accessible Elevators, chair lift, etc.? Yes No Yes No Yes No Number of Washrooms? Number of Showers? Male _____ Female _____ Unisex _____ Male _____ Female _____ Unisex _____ Physical Dimensions, Approx. Square Footage Is there a room for comfort of animals (pets)? Yes No Water Source If Well Date Well Last Tested Municipal Well (GPM) _____ Potable Non-Potable Wastewater Is the facility alarmed? Is there an Emergency Evacuation Plan? Municipal Sewer Septic Yes No Lunenburg County REMO Emergency Shelters 8 REMO: (902) 930-1085 or info@emergencymeasures.ca Kitchen Facilities Number of Fridges? Number of Freezers? Number of Stoves? Number of BBQs? Gas Electric Gas Electric Gas Electric Gas Electric # of Tables # of Chairs Number of Sinks? Overall Kitchen Rating Date of Health Inspection? Less than Residential Residential More than Residential Other Information Regarding the Kitchen Electrical Type/size of electrical panel (amp) Number of 110V outlets Circuit Breakers or Fuses? 200 400 600 Yes No Generator Type Generator Testing Yes No Fixed Manual Transfer Switch Portable Automatic Transfer Switch Frequency: Last Tested: Capacity Make, Model, Size: Full Building Limited List the areas served including elevators, and lifts, rooms, etc. Miscellaneous Primary Heating Source Electric Propane Natural Gas Oil Other Times the Comfort Centre may be open if required during a long-term power outage Any Hazardous Materials stored onsite (propane, glycol, etc.). If yes, explain. Are there any volunteers available and ready to assist should the Comfort Centre be required on short notice? How do the volunteers get mobilized for the Comfort Centre? Yes No Date Completed Completed by (please print) Notes and special features or anything else related to the facility. Lunenburg County REMO Emergency Shelters 9 REMO: (902) 930-1085 or info@emergencymeasures.ca Emergency Shelter Response Plan Activation Checklist Before opening: □ Discuss the need for an Emergency Shelter with REMO to determine if a shelter is required by calling (902) 930-1085 or emailing info@emergencymeasures.ca. □ REMO will contact Red Cross for availability to service the shelter. □ REMO and the Facility Owner will agree on opening and closing times so info can be shared with media and residents. □ Volunteers to report to the location at least one hour before it is scheduled to open. □ Turn on the heat/air conditioning and other necessary equipment. □ Prepare any refreshments (tea, coffee, etc.) that will be offered. □ Check the washrooms to ensure they are clean and have an adequate supply of soap, toilet paper, and paper towels. After opening: □ Department of Community Services and the Canadian Red Cross will come in to activate the Emergency Shelter. Generally, the Red Cross Shelter Manager will liaise with the Emergency Shelter for facility related issues and with a REMO representative for Emergency Management or community related issues. □ If you are unsure of a request made to the emergency shelter facility, please contact REMO by calling (902) 930-1085 or emailing info@emergencymeasures.ca. Deactivation: □ The Shelter Manager will lead the deactivation process, supported by volunteers. □ Check the facilities, clean and replenish supplies as required. □ Clean up as required and place garbage, compost, and recycling in the appropriate places. □ Ensure all equipment has been turned off or unplugged and that the heat/air conditioning is re-set to the appropriate level. □ The Manager will host a debrief and all volunteers should participate in an after-action report. □ Tell your Manager if you need Critical Incident Stress Management. ACTIVATION TRIGGERS Following the international standard for emergency preparedness, it is recommended residents prepare personal preparedness kits for their family and pets to Shelter in Place for up to 72 hours. It is further recommended Comfort Centres open after 72 hours have passed. In extenuating circumstances, there may be a need to open a Comfort Centre prior to 72 hours. Lunenburg County REMO Guide to Emergency Management for Elected Officials January 2021 2019-12 Page 1 Table of Contents Glossary of Terms ........................................................................................................................... 3 Executive Summary ......................................................................................................................... 4 Lunenburg County Regional Emergency Management Organization (REMO) ............................... 5 Quick Reference Checklist .............................................................................................................. 6 What you need to know ................................................................................................................. 7 Elected Officials ........................................................................................................................... 8 Getting Involved Before a Disaster ............................................................................................... 11 Reinforce Preparedness Message with the Public and Prepare Yourself ................................. 11 Become Familiar with Legislation ............................................................................................. 12 State of Local Emergency .......................................................................................................... 13 Support Businesses in Knowing their Risks ............................................................................... 14 Familiarization with Emergency Management Plans ................................................................ 15 Activation Levels and Staffing Complement ............................................................................. 16 Responding to the Disaster ........................................................................................................... 17 REMO Day to Day Operations ....................................................................................................... 18 REMO Structure When the ECC is Activated ................................................................................ 19 Communicating with Residents and Media .............................................................................. 20 Talking to the Media ................................................................................................................. 20 Refer Calls from the Public ........................................................................................................ 20 Stay Safe and Lead by Example ................................................................................................. 21 Increase Awareness of Response Capabilities .......................................................................... 22 Comfort Centres and Emergency Shelters ................................................................................ 23 After the Disaster .......................................................................................................................... 24 Support Recovery Efforts .......................................................................................................... 24 Key Phone Numbers and Contacts ............................................................................................... 25 Forms ............................................................................................................................................ 27 Mayors/Wardens/Elected Officials on Advisory Committee (or Designates) Checklist ........... 27 State of Local Emergency Flowchart ............................................................................................. 28 Form 4 Declaration of State of Local Emergency for Muncipal Councils .................................. 29 Form 5 Declaration of State of Local Emergency for Mayor or Warden .................................. 30 Form 6 Renew a State of Local Emergency ............................................................................... 31 2019-12 Page 2 Form 7 Termination of a State of Local Emergency for Council of Muncipality ....................... 32 2019-12 Page 3 Glossary of Terms AEC Assistant Emergency Management Coordinator ECC Emergency Coordination Centre EMC Emergency Management Coordinator IC Incident Commander NS EMO Nova Scotia Emergency Management Office REMAC Regional Emergency Management Advisory Committee REMO Regional Emergency Management Organization REMP Regional Emergency Management Plan SOE State of Emergency (declared by the province) SOLE State of Local Emergency (declared by a municipal unit or REMO) TMR Trunk Mobile Radio 2019-12 Page 4 Executive Summary Lunenburg County is vulnerable to many hazards, ranging from severe storms and flooding, to forest fires and power outages. Elected officials are responsible for ensuring public safety and welfare of their communities. The Nova Scotia Emergency Management Act states that responsibility for the health and welfare of the public rests with the elected officials of a municipal government. Every municipality must be prepared within its own capabilities to meet any threat that may arise from emergencies or disasters. Given the close geographical proximity and the ability to increase efficiency of resources a Regional Emergency Response Agreement was signed creating a Regional Emergency Management Organization. The Lunenburg County REMO supports the Municipality of the District of Lunenburg, the Municipality of the District of Chester, the Town of Bridgewater, the Town of Mahone Bay, and the Town of Lunenburg for emergency management response. Emergency Management operations before, during, and after an emergency, are an essential function of Elected Officials and local government agencies. Elected officials must have a clear understanding of how government responds to emergencies and disasters, what resources are available, what types of assistance can be provided to residents, and how much time it may take to deliver that assistance. They must be able to instill a sense of calm in disaster survivors and the public, and temper expectations of what government can do to aid in the recovery. A coordinated message to the public between elected officials and emergency management is necessary so people do not receive conflicting information. This guide is meant to be a general overview of the Lunenburg County Regional Emergency Management Organization process for Elected Officials and is not intended as a complete reference document. This document may differ from any of the municipal unit’s internal documents as it is from the lens of a regional approach to emergency management. Please consult with your Emergency Management Coordinator for further information or questions. 2019-12 Page 5 Lunenburg County Regional Emergency Management Organization (REMO) On January 18, 2017, the Lunenburg County Regional Emergency Management Organization (REMO) was established. An Inter-Municipal Agreement was signed and is comprised of the Municipality of the District of Chester, the Municipality of the District of Lunenburg, Town of Bridgewater, Town of Lunenburg, and Town of Mahone Bay, for any emergencies in Lunenburg County. REMO was established to provide a coordinated response to an emergency and the day-to-day duties of being prepared for a major emergency or incident was delegated to this organization. The Regional Emergency Management Plan (REMP) for Lunenburg County is based on an all- hazards approach to ensure that the County is prepared for any type of disaster or incident — whether natural or human caused. Hazard Analysis Summary 2015 Points calculated based on Probability and Severity High Risk Moderate Risk Low Risk Flood Inland Winter Storm Hurricane Coastal Flooding/Storm Surge Epidemic – Human Industrial Hazardous Chemical Release/Spill Forest Fire Hot Days/Heat Wave Transportation Accident Water Contamination Animal Disease Outbreak Thunderstorm Telecommunications Failure Drought (Lunenburg REMO Hazard Analysis 2015) 2019-12 Page 6 Quick Reference Checklist BEFORE THE DISASTER • Reinforce Preparedness Messages • Become Familiar with Legislation • Know your area • Support Businesses in Knowing their Risks • Become Familiar with Lunenburg County REMO Plans RESPONDING TO THE DISASTER • Refer Calls to the Appropriate Agencies • Be Consistent with media using Key Messages as provided by Information Officer • Stay Safe and Lead by Example in the Impacted Area(s) AFTER THE DISASTER • Support Recovery Efforts 2019-12 Page 7 What you need to know When there is a disaster the public will turn to Elected Officials as the leaders in Lunenburg County for answers and assistance. While residents will often turn to their Elected Officials for guidance and assurance during difficult times, Elected Officials have no direct operational role in Emergency Management. The following information is intended to guide Elected Officials through individual emergency preparedness steps. By gaining an understanding of Lunenburg County’s emergency management system and knowing how to best communicate with residents after disaster hits, Elected Officials can affect the outcome of an emergency in a positive manner. Nova Scotians are encouraged to be ready to cope on their own for at least the first 72 hours of an emergency. 72 HOURS 2019-12 Page 8 Elected Officials  Attend initial briefing for Situational Awareness.  The roles and responsibilities of Elected Officials do not include attendance at the Emergency Coordination Centre (ECC) unless specifically requested by the ECC Manager. Visits to the ECC by Municipal Mayors/Wardens will be coordinated by the ECC Manager.  Support the ECC Manager in the management of the emergency response by providing strategic direction as requested by the ECC Manager.  Report credible information that comes from your constituents to the CAO or as an alternative, the representative of the Regional Emergency Management Advisory Committee (REMAC).  Be available to meet and discuss a Declaration of a State of Local Emergency as recommended by the ECC Manager in accordance with the Nova Scotia Emergency Management Act.  Provide advice on the long-term impact of an incident on people, critical infrastructure, the environment, finances, operations, business, industry, and reputation.  Prepare your family and home so that you can be available if requested when the time comes. 2019-12 Page 9  Help spread the Public Safety Information developed by the ECC Information Officer and approved by the ECC Manager (CAO). A coordinated message to the public is necessary so people do not receive conflicting information. o REMO is a unified group of municipal units working together to the benefit of all of Lunenburg County, therefore a coordinated approach to messaging is important.  Let the professionals trained in emergency management do their jobs. Understand why it is important that any site visits to the impacted area are to be coordinated through the Incident Commander and the Information Officer.  Unless specifically asked to do so, please do not speak to the media.  Do not speculate on what is happening regarding the emergency incident.  Do not share privileged information that could jeopardize the operation. 2019-12 Page 10 In consultation with the Emergency Coordination Centre (ECC), through the ECC Manager:  Keep the community informed of the situation via Public Information messages developed by the Information Officer and approved by the ECC Manager (CAO).  Engage with other levels of government for financial and resource support as required.  Provide briefings to other levels of government, if requested.  Authorize major expenditures as required. 2019-12 Page 11 Getting Involved Before a Disaster Reinforce Preparedness Message with the Public and Prepare Yourself Elected Officials should reinforce messages on the importance of making family communication plans and maintaining emergency supplies such as food, water, batteries, medications, and first aid supplies for individuals, families, and pets. The 72-hour preparedness message should always be communicated when discussing emergency preparedness with the residents of Lunenburg County. If an emergency occurs in Lunenburg County, it may take emergency workers some time to reach all residents affected. All residents of Lunenburg County should be prepared to take care of themselves and their families for a minimum of 72 hours. Lunenburg County has personal emergency preparedness information available through the Emergency Management Coordinator emo@modl.ca. Elected Officials need to have an emergency plan in place for themselves, their families, and pets before being able to assist residents. Maintain a current list of contacts and phone numbers you might need in order to respond to a disaster. 2019-12 Page 12 Become Familiar with Legislation Generally knowing how local, provincial, and federal response resources are requested and mobilized gives officials credibility when talking with the public and responding to questions from the media. Provincial and federal resources can be requested through the Nova Scotia Emergency Management Office (NS EMO). The Lunenburg County REMO Emergency Management Bylaw provides for the direction and control of the County’s emergency operations under the provincial NS Emergency Management Act. 2019-12 Page 13 State of Local Emergency Through the NS Emergency Management Act, the Municipal Mayors/Wardens and Council have the power to declare, renew or terminate a State of Local Emergency (SOLE), and the power to put emergency plans into operation. The process is outlined in the Emergency Management Bylaw. The Municipal CAO as ECC Manager, or designate, will make the recommendation to declare a State of Local Emergency. Municipal Mayors/Wardens will call a Special Council meeting and whoever is present within an hour represents a quorum and can make the declaration (Form 4). If a quorum is not present, the Mayor of each Municipality has the power to declare a State of Local Emergency (Form 5). The Declaration will identify specific powers, identify to whom they are delegated and where the powers are in force. The extraordinary powers, outlined in Section 14 of the NS Emergency Management Act, include:  Seize real or personal property  Require qualified person to render aid  Control or prohibit travel  Restore essential services  Cause evacuation  Authorize entry without a warrant  Cause demolition  Procure or fix prices The County can declare a State of Local Emergency for seven (7) days. After each seven (7) day period, the declaration must be terminated or renewed. The Province does not have to approve the declaration but can veto it. Declaring a State of Local Emergency flowchart is outlined at the back of this guide. 2019-12 Page 14 Support Businesses in Knowing their Risks Businesses within Lunenburg County should have emergency plans to safeguard employees and property and to mitigate the impact of possible disruptions. Elected Officials should encourage businesses to take emergency preparedness steps consistent with existing standards and practices. Small businesses play critical roles in the economy of the County. Recovery planning for municipal government and industry will increase the chances of economic recovery after a disaster. Statistics show that approximately 40 per cent of businesses and industries involved in a catastrophic disaster do not reopen; 30 per cent of those that do reopen close within three (3) years. (This is an industry average based on surveys after major disasters such as Hurricanes and Wildfires). 2019-12 Page 15 Familiarization with Emergency Management Plans Lunenburg County REMO has developed a Regional Emergency Management Plan, dated 2009, was last updated June 2014. When there is an incident, the Emergency Coordination Centre (ECC) can be activated when the incident size requires support. Criteria for ECC activation include (but are not limited to):  Significant number of people at risk, e.g., requiring immediate or potential evacuation of the surrounding area;  Potential for prolonged disruption of essential services;  Immediate or potential threat to life, health, property or the environment beyond the ability of first responders to handle; and  Potential for the situation to escalate. 2019-12 Page 16 Activation Levels and Staffing Complement Depending on the type of size of incident, the ECC may open virtually or physically with any or all positions filled. The Incident Commander will be monitoring the incident and determine to increase or decrease the staffing and resource level. The Emergency Coordination Centre (ECC) is staffed with CAOs, EMC, AECs, and municipal staff from across Lunenburg County under the Incident Command System and the role of the ECC is to:  Coordinate activities and resources in support of the Incident Commander in the field.  Coordinate and reconfigure municipal services for the remainder of the municipality or agency.  Coordinate and disseminate information to the public, during and immediately following an incident.  Provide policy direction.  Establish priorities and strategies.  Collect, analyze and display information related to the incident.  Plan for recovery, short and long-term. Day to Day Operations EMC Monitoring Active Monitoring IC, Command Partial Activation IC, Command Full Activation IC, Command, General 2019-12 Page 17 Responding to the Disaster Regardless of the type of hazard, Elected Officials can play a productive role by relaying accurate communication and key messages. Emergency incident site visits for Elected Officials will be coordinated through the Emergency Coordination Centre (ECC). Communication with the public is critical in the days and hours leading up to an incident, as well as during and immediately after an event. Some hazards like flooding and severe winter weather offer some warning to officials and the public. Others, like chemical spills, may occur without notice. 2019-12 Page 18 Lunenburg County Regional Emergency Management Organization REMO Day to Day Operations Municipal Council Elected Officials Regional Emergency Management Advisory Committee (REMAC) Municipal CAOs Regional Emergency Management Coordinator Municipal Assistant Emergency Management Coordinator (AEC) Regional Emergency Management Planning Committee (REMPC) Represent their municipal unit, the AECs assist with preparing and coordinating the regional emergency plans and are active during a response.  Municipality of the District of Chester  Municipality of the District of Lunenburg  Town of Bridgewater  Town of Lunenburg  Town of Mahone Bay  Mayor/Warden + 1 councillor per municipality  Directs and oversees the development of the EM plans and briefing Council(s).  Provides oversight to EM workplan.  Established to plan and coordinate emergency service delivery during a real or imminent emergency as defined by the Emergency Management Act. Recommend policy and procedures to REMAC for maintaining a reasonable state of preparedness for emergencies and is comprised of CAOs, EMC, AECs, staff members, other agencies. 2019-12 Page 19 Lunenburg County Regional Emergency Management Organization (REMO) REMO Structure When the ECC is Activated z Partners/ Stakeholders Liaison Officer Information Officer Safety Officer Finance / Admin Operations Planning Logistics Collect, analyze, and display situation information Forecast plans for next operational period Prepare and distribute ECC Action Plan and facilitate Action Planning process Track resources Prepare restoration plan Get technical specialists Provide telecom and information technology Locate or acquire equipment, supplies, personnel, facilities, and transportation Arrange for food, lodging, and other support services as required for ECC as well as sites Coordinate with Operations to establish resource priorities Maintain all financial records throughout incident Record on-duty time for all personnel Ensure a continuum of the payroll process for all employees responding to the incident Process workers compensation claims Process travel and expense claims Incident specialists to support tactical actions Take all incoming calls Create Action Request forms and distribute to other sections Follow-up with originator Provide on-scene IC objectives to ECC staff Participate in ECC briefings Municipal Council Elected Officials “ECC Manager” (CAO)  Elected Officials do not sit in the Emergency Coordination Centre.  Share information/updates with your CAO. Municipal Unit CAO  In the ECC, the Incident Commander or IC, is referred to as the ECC Manager  The ECC Manager will be one of the five CAOs  The individual unit’s information is shared between Elected Official and their unit’s CAO. The unit CAO shares the information with the ECC Manager.  The ECC Manager prioritizes the five unit’s information for action.  The positions in the ECC are filled by any of the five municipal units CAO, EMC, AEC, Comms, and staff and will change based on length of shift.  When in the ECC, they represent the five municipal units that make up REMO, not their individual municipal unit. 2019-12 Page 20 Communicating with Residents and Media Elected officials are encouraged to share posts from the municipal social media channels or REMO on their personal accounts. It helps streamline information through accuracy and consistency between all five municipal units. Keep in mind, everything you say or share, is “on the record”. Talking to the Media Remain consistent with messages released by the Information Officer when speaking with the media. If calls from the media are expected, request and retain talking points and pre- released bulletins from Corporate Communications and/or the Emergency Coordination Centre (ECC), when activated, or refer them to the Information Officer. Refer Calls from the Public Emergency communications for Lunenburg County emergencies or disasters are typically released from Corporate Communications and/or the Emergency Coordination Centre (ECC), when activated. It is the responsibility of the Information Officer to release warnings, life safety messages and directions to the media and the public at large. Questions from the public should be directed to the Public Information Officer within the ECC. Questions should not be directed through the 911 service as they will likely be very busy with issues related to the first response to the incident. Elected officials can play two additional roles when responding to calls or questions from the public: 1. pass along accurate information to the public, and 2. compile issues and concerns. What you say to the media can have a great impact on the public’s perception of response and recovery efforts. 2019-12 Page 21 In sharing information with residents, it is important that Elected Officials stay within the parameters of previously created information and directives from Corporate Communications to help establish realistic expectations about the municipal response and services. During an emergency, the ECC will utilize a variety of communication methods to communicate with the municipal units, the province and first responders. These methods could include telephone, email, TMR (Trunk Mobile Radio), satellite phone, Amateur Radio, or showing up in person to the Coordination Centre should all forms of communication fail. Elected Officials can help by doing such things as encouraging residents to help their neighbours, e.g., shovelling the sidewalk during severe winter weather, or checking on neighbours to share duties or pooling resources. Stay Safe and Lead by Example Elected Officials could face the issue of evacuating their own neighbourhood during a disaster. Only by staying safe can officials help others. Elected Officials should follow directives to evacuate or shelter-in-place. If Elected Officials wish to re-enter or visit an impacted area, they should send a request through the Emergency Coordination Centre due to safety concerns for themselves and emergency responders in the area. Communication with the Public in an Emergency 2019-12 Page 22 Increase Awareness of Response Capabilities Due to population increases, more reliance on technological infrastructures and interdependencies of utilities, (e.g. power grid), the number of incidents which can occur is increasing. Elected Officials can positively affect the outcome of an emergency in the policy area through active participation on the quarterly Regional Emergency Management Advisory Committee (REMAC) meetings. As an Elected Official, you will probably receive calls from your constituents. Work with the Information Officer in the Emergency Coordination Centre (ECC) to coordinate public information. 2019-12 Page 23 Comfort Centres and Emergency Shelters A Comfort Centre is a facility that is used for residents who are Sheltering-In-Place and remaining in their homes during an emergency but do not have full services such as electricity, heat, and water. The determination to open a Comfort Centre lies with the facility and REMO asks that the opening and closing times are shared for advertising and advising residents. Comfort Centres are intended to provide any of the following services:  a place to go to get warm/cool  light refreshments  charge electronic devices  provide updates  community gathering point  washroom facilities. An Emergency Shelter is a facility opened at the request of the REMO in a large-scale emergency. The Shelter is operated by the Canadian Red Cross, under the direction of Department of Community Services. An Emergency Shelter includes providing personal services, accommodation and can include psycho-social services. The request to open an emergency shelter is solely made by REMO and the Incident Commanders and a request is initiated through NS EMO to assist. 2019-12 Page 24 After the Disaster Support Recovery Efforts Recovery involves all of the cleanup, repair and financial assistance needed to return an area back to pre-disaster conditions. As soon as it is safe to do so, the County will conduct preliminary damage assessments to determine the level of damage to private property and community infrastructure. Financial assistance may be available from the Province or Federal Government through Disaster Recovery Programs. During the recovery phase, regular briefings are held in the ECC regarding the extent of damage and status of the recovery process. These briefings will be shared to keep you informed and better able to answer questions from your constituents and the media. Implementation of mitigation measures to prevent, avoid or lessen the reoccurrence of identified hazards ensures a safer community, and often one that is more liveable and attractive to its residents. As an Elected Official, briefings will be shared on the extent of damage and status of the recovery process from the Emergency Coordination Centre via your CAO. These briefings will help you answer questions from your constituents and the media. 2019-12 Page 25 Key Phone Numbers and Contacts 911 This is for emergencies only. If someone’s health, safety or property is threatened and help is needed right away, call 911. Emergencies include: • Fire • Crime in progress • Emergency Medical Situation • Serious Accident • Poisoning 811 For health information and advice when you have a health concern or question 511 For information about Provincial roads in Nova Scotia 211 For Community and Social Services Non-Emergency Numbers: RCMP 1-800-803-7267 Bridgewater Police 902-543-2464 EHS – Ambulance 1-888-346-9999 FIRE Contact your local fire department (only if they have someone in the station) Other Important Numbers: Power Outages NS Power Outages Line 1-877-428-6004 NS Power Government Relations 902-428-6352 Mahone Bay Electric After Hours: 902-543-3251 During Office Hours: 902-624-8327 Town of Lunenburg Electric After Hours: 902-527-0150 During Office Hours: 902-634-4410, ext. 3 Riverport Electric 902-543-2502 Bell Aliant Outage 611 or 1-800-663-2600 Eastlink Outage 1-888-345-1111 Drinking Water Safety 1-877-936-8476 Food Safety 1-877-252-FOOD (3663) Forest Fires 1-800-565-2224 Poaching 1-800-565-2224 2019-12 Page 26 Wildlife – Emergency Situations 1-800-565-2224 Environmental Emergencies (Such as Oil Spills and Gas Leaks) 1-800-565-1633 NS Emergency Management Office 1-866-424-5620 2019-12 Page 27 Forms Mayors/Wardens/Elected Officials on Advisory Committee (or Designates) Checklist Mayors/Wardens and Elected Officials on the REMO Advisory Committee may be requested to respond to the Emergency Coordination Centre if established. Emergency duties specific to Elected Officials may include:  If requested, respond to the ECC or set-up telecommunications to receive and transmit as directed by CAO or Elected Officials Liaison  Upon recommendation of the ECC Manager, declare a State of Local Emergency (SOLE) (Form 4 or 5)  If required, renew the SOLE declaration(s) every seven days (Form 6)  Exercise all powers necessary as conferred by the Nova Scotia Emergency Management Act (section 10(1) page 6).  Authorize the expenditure of municipal funds in consultation with the CAO  Participate in situational awareness updates/meetings as appropriate  Advise and update Council of the current emergency situation. The decision to hold separate council updates or one joint council will be made in consultation with all Mayor(s)/Warden and the ECC Elected Officials Liaison  In consultation with the ECC Liaison Officer / Public Information Officer, brief the Media at a designated Media Information Centre using Key Messages as presented by the ECC  In consultation with the ECC Liaison Officer/ Public Information Officer, inform the public of significant developments  Upon recommendation of ECC, terminate the State of Local Emergency (Form 7)  Maintain a timed log of all requests and actions taken 2019-12 Page 28 State of Local Emergency Flowchart 2019-12 Page 29 Form 4 Declaration of State of Local Emergency for Muncipal Councils 2019-12 Page 30 Form 5 Declaration of State of Local Emergency for Mayor or Warden 2019-12 Page 31 Form 6 Renew a State of Local Emergency 2019-12 Page 32 Form 7 Termination of a State of Local Emergency for Council of Muncipality 2019-12 Page 35 LUNENBURG COUNTY REMO Emergency Management Coordinator 902-930-1085 EMO@MODL.CA INFO@EMERGENCYMEASURES.CA @RegionalEMO Elected Official Quick Reference Guide During an Emergency Before the Disaster  Reinforce preparedness messages  Become familiar with legislation  Know your area  Support businesses in knowing their risks  Become familiar with Lunenburg County REMO Plans Responding to the Disaster  Refer calls to the appropriate agencies  Be consistent with media using key Messages as provided by Information Officer  Stay safe and lead by example in the impacted area(s) After the Disaster  Support Recovery Efforts What You Need to Know When there is a disaster the public will turn to Elected Officials as the leaders in Lunenburg County for answers and assistance. While residents will often turn to their Elected Officials for guidance and assurance during difficult times, Elected Officials have no direct operational role in Emergency Management. Talking to The Media Remain consistent with messages released by the Information Officer when speaking with the media. If calls from the media are expected, request and retain talking points and pre-released bulletins from Corporate Communications and/or the Emergency Coordination Centre (ECC), when activated. Elected Officials  Prepare your family and home so that you can be available if requested when the time comes.  Attend initial briefing for Situational Awareness (if applicable) or obtain update from CAO.  Elected Officials do not attend the Emergency Coordination Centre (ECC) unless specifically requested.  Report credible information from your constituents to the CAO or the council representative of the REMO Advisory Committee.  Be available to meet and discuss a State of Local Emergency in accordance with the Nova Scotia Emergency Management Act.  Provide advice on the long-term impact of an incident on people, critical infrastructure, the environment, finances, operations, business, industry, and reputation.  Help spread the Public Safety Information developed Information Officer. Share posts from the municipal social media channels or REMO on your personal accounts. A coordinated message to the public is necessary so people do not receive conflicting information.  Let the professionals trained in emergency management do their jobs. Understand why it is important that any site visits to the impacted area are to be coordinated through the Incident Commander and the Information Officer.  Unless specifically asked to do so, please do not speak to the media. Everything you say or share, is “on the record”.  Do not speculate on what is happening regarding the incident.  Do not share privileged information that could jeopardize the operation. What you say to the media can have a great impact on the public’s perception of response and recovery efforts. Key Phone Numbers and Contacts 911 This is for emergencies only. If someone’s health, safety or property is threatened and help is needed right away, call 911. Emergencies include: • Fire • Emergency Medical Situation • Crime in progress • Serious Accident • Poisoning 811 For health information and advice when you have a health concern or question 511 For information about Provincial roads in Nova Scotia 211 For Community and Social Services Non-Emergency Numbers: RCMP 1-800-803-7267 Bridgewater Police 902-543-2464 EHS – Ambulance 1-888-346-9999 FIRE Contact the local department if they have someone in the station Other Important Numbers: Power Outages NS Power Outages Line 1-877-428-6004 NS Power Government Relations 902-428-6352 Mahone Bay Electric After Hours: 902-543-3251 During Office Hours: 902-624-8327 Town of Lunenburg Electric After Hours: 902-527-0150 During Office Hours: 902-634-4410, ext 3 Riverport Electric 902-543-2502 Bell Aliant Outage 611 or 1-800-663-2600 Eastlink Outage 1-888-345-1111 Drinking Water Safety 1-877-936-8476 Food Safety 1-877-252-FOOD (3663) Forest Fires 1-800-565-2224 Poaching 1-800-565-2224 Wildlife – Emergency Situations 1-800-565-2224 Environmental Emergencies (Such as Oil Spills and Gas Leaks) 1-800-565-1633 NS Emergency Management Office 1-866-424-5620 Municipal Specific Information REQUEST FOR DECISION Prepared By: Erin Lowe, Senior EDO Date January 5, 2020 Reviewed By: Tara Maguire, Deputy CAO Date January 5, 2020 Authorized By: Dan McDougall, CAO Date January 7, 2020 CURRENT SITUATION Economic Development has formed a plan of work for the development of the Kaizer Meadow Industrial Park and is looking for approval from council in order to move forward on the development. The marketing plan for Kaizer Meadow Industrial Park is covered in the scope of work for Sector 3A: Investment Attraction and Marketing Plan and Promotion Material which is currently underway and is scheduled for completion in March 2021. RECOMMENDATION Option 1: Council approve proposed plan of work for the development of the Kaizer Meadow Industrial Park and further, give pre-budget approval in the sum of $7,000 so that the ESA can be initiated. The remaining project costs for the 2021-22 fiscal year will be included in the regular budget approval process. BACKGROUND Industrial parks provide areas for growth across multiple employment sectors and increased economic benefits for the community, including: • Increased resiliency for the local economy through diversification of business and employment types. • Employment generation in key sectors that enable job creation spin-offs into other local sectors. • Businesses that provide higher-than-average wages in comparison to personal service and retail- oriented sectors. • Broadening the non-residential tax base, which supports services and infrastructure across the greater community With a finite supply of heavy industrial land within HRM boundaries and our strategic location bordering HRM, MOC is well positioned to attract investors to the Kaizer Meadow Industrial Park from a number of target sectors including: green industry, industrial and niche + value-added manufacturing. Work completed to date / currently underway: • Nova Scotia Power is currently conducting a preliminary assessment of the site to determine power capacity. REPORT TO: Council MEETING DATE: January 14, 2021 SUBMITTED BY: Economic Development SUBJECT: Development of Kaizer Meadow Industrial Park ORIGIN: Economic Development Strategy 2 Request for Decision • Pre-Application consultation completed with program coordinator for Atlantic Canada Site Certification Program • Completed online Self-Assessment for Atlantic Canada Site Certification Program • Preliminary concept plan (attached) • Survey and Wetland Delineation for Kaizer Meadow Industrial Park, 2019 The Atlantic Canada Certified Site Designation: Launched in September 2020, this pan-Atlantic initiative brings together the Government of Canada and the provinces of New Brunswick, Newfoundland and Labrador, Nova Scotia, and Prince Edward Island to provide exposure and attract investment to the Atlantic region through the promotion of pre-qualified development sites. The Atlantic Canada Certified Site Designation certifies sites across Atlantic Canada as development ready, creating a roster of quality properties for investors. The goal is to provide investors with immediate access to data and other property information to bring attention and focus to development-ready, high-quality sites across Atlantic Canada that are primed for investment opportunities. This is Atlantic Canada’s only site certification and network of pre-qualified, development-ready sites. Properties that receive a certified site designation are ones that have successfully met a set of pre-defined program requirements commonly used in the commercial and industrial real estate sectors. Staff have completed the online self-assessment form for the program for Kaizer Meadow Industrial Park and have had a pre-application consultation with the program administrator. The Kaizer Meadow Industrial Park site is currently in the “pending stage” due to not having a recent Environmental Site Assessment completed (ESA). Recent under this program is defined as within the last 5 years. DISCUSSION Becoming part of the Atlantic Canada Certified Site network will not only help Kaizer Meadow stand out, but also provide investors with the key data and property information they need, speeding up the site selection process. For investors, certified sites mean faster turnaround times, quicker approvals, and lower risk, so they can make decisions and break ground on new development projects efficiently. For us, once Kaizer Meadow becomes a Certified Site, it will stand out and be ready to meet the needs of investors. There is a one-time $500 fee to participate in the Atlantic Canada Certified Sites program. Proposed Plan of Work: 1. Complete a Phase 1 Environmental Site Assessment (ESA) • Estimated cost: $7,000 • Estimated time to complete: 2 months 2. If the results of a Phase 1 ESA require a Phase 2 ESA, that will need to be completed before certification is granted. The certification would be based on either a clean Phase 2 review or, if issues are revealed, a plan for remediation including anticipated costs. 3 Request for Decision • Estimated cost: depending on what is uncovered in Phase 1 this could range from $15,000 - $80,000 • Estimated time to complete: varies depending on what triggers Phase 2 ESA. 3. Issue an RFP for development of a concept plan to include the following elements: • Concept plan with proposed lot layouts, phasing options and estimated costs • Options for water/wastewater servicing • Landscaping and green space areas • Road layout and upgrades • Stormwater management • Fire protection systems • Identify any infrastructure improvements that should occur in advance of marketing to prospective tenants The site plan will show developable areas; potential parcelization, transportation patterns and will identify and quantify the accessibility of site services for prospective tenants. • Estimated cost: $100,000 • Estimated time to complete: 6 months 4. Valuation and appraisal: we would retain the services of a commercial real estate firm to conduct a valuation and appraisal exercise. This would provide us with a Valuation Report for Sale/Lease purposes. • Estimated cost: $6,000 • Estimated time to complete: 1 month 5. Develop standard lease agreement / terms of sale / covenants for the park • Estimated cost: $2,000 • Estimated time to complete: 1 month 6. Obtain letter from the telecommunications provider indicating the type of telecommunications service available. 7. Submit final application to the Atlantic Canada Certified Site team for review by a third-party certifier. 8. On-Site Selection & Assessment phase of the certification. The third-party certifier will perform an on-site inspection of the site for validation. • Estimated cost: $500 • Estimated time to complete: 1 month 9. If approved, Kaizer Meadow Industrial Park will be an official Atlantic Canada Certified Site. If it does not meet the certification standards, we will be informed of what will need to be addressed to meet standards and become certified. 4 Request for Decision 10. If certified, NSBI will promote the site to potential investors through their channels. The targets will be focused on investors located outside of the Atlantic region reaching site selectors and prospective investors around the globe. 11. Implement promotion campaign – under development as part of Phase 3A of Sector Marketing Strategy. Estimated Project Schedule This estimated project schedule does not include: • Phase II ESA • Any recommended infrastructure investment as a result of the concept plan development. IMPLICATIONS Policy None. *Financial/Budgetary 2020-21: $0 2021-22: $113,000 • Phase 1 ESA: $7,000 • Concept plan: $100,000 • Valuation: $6,000 2022-23: $2,500 • Standard lease agreement/terms of sale: $2,000 • Application fee: $500 *These cost estimates do not include: • Phase II ESA • Any recommended infrastructure investment as a result of the concept plan development. 5 Request for Decision • Promotion and marketing costs These costs (if required) will be brought forward as a Request for Decision for council’s approval. Environmental None. Strategic Plan Goal 6: The Municipality will promote conditions conducive to fostering economic prosperity. Work Program Implications None. Has Legal review been completed? ___ Yes ___ No X N/A OPTIONS 1. Council approve proposed plan of work for the development of the Kaizer Meadow Industrial Park and further, give pre-budget approval in the sum of $7,000 so that the ESA can be initiated. The remaining project costs for the 2021-22 fiscal year will be included in the regular budget approval process. 2. Council approve proposed plan of work for the development of the Kaizer Meadow Industrial Park with edits/additions. 3. Council not approve proposed plan of work for the development of the Kaizer Meadow Industrial Park and put the development of the park on hold until further notice. ATTACHMENTS Preliminary concept plan COMMUNICATIONS (INTERNAL/EXTERNAL) KM KM KM KM KM KI GB Highway 14Kaizer M eadowR dFrom Date: YY/MM/DDTo Date: YY/MM/DDDate Printed: 19/09/19 Municipalityof the Districtof Chester Digital Folders and File Name: Status: ExistsProject ID: N/AClassification #: N/A Representation of MODC within Lunenburg CountyScale: 1:1,400,000 Sources:Digital Base Map Data from Service Nova Scotia andMunicipal Relations Prepared by the Municipality of the District of Chester Coordinate System/Datum: UTM NAD83 CSRSZONE 20N Map Disclaimer:Information shown on these drawings is compiled fromnumerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any errors, omissions or deficienciesin these drawings. Actual Map Size: w 11" x h 8.5" ) Key Map Kaizer Meadow Industrial Park Preliminary Concept Municipality of Chester Sustane KaizerMeadow Facility ® 400 0 400200 Metres Scale: 1:20,000 Conceptual Plan Phase 1 Phase 2 Phase 3 Municipal Zoning Property Boundary NSTDB 10K* Wetland NSTDB 10K* Water Surveyed Wetland Road Zoning AbbreviationsKI: Kaizer Meadow IndustrialKM: Kaizer MeadowGB: General Basic Wetland, Water & Property Setback (20m) * Nova Scotia Topographic Database 1:10,000 Data (2018) REQUEST FOR DECISION Prepared By: Bruce Blackwood Date January 8, 2021 Reviewed By: Tara Maguire Date January 8, 2021 Authorized By: Dan McDougall Date January 8, 2021 CURRENT SITUATION This 2020 year-end report provides a summary of the status of the 2020 Work Plan and overall safety performance. RECOMMENDATION Develop and implement the 2021 Safety Work Plan and Safety Budget in support of continuous improvement to the MODC Health and Safety Program. BACKGROUND In accordance with its Safety Policy, MOC continues to hold health and safety a priority in the workplace. Working closely with its Joint Occupational Health and Safety Committee, MOC continues to implement an annual Safety Work Plan with a focus on continuous improvements to its Health and Safety Program. DISCUSSION Section 1: Incident Review 2020 In accordance with Section 10 of the OHS Program, staff continues to report health and safety hazards, near misses and incidents. Investigations are completed and corrective actions are implemented as required. Thirteen (13) employee related incidents and eleven (11) non-employee incidents were recorded in 2020, down slightly from 2019. Incidents Reported by Major Category Incidents 2014 2015 2016 2017 2018 2019 2020 Minor Incidents 11 17 13 8 7 10 8 Major Incidents 1 0 1 0 1 0 0 Lost time Incidents 1 2 0 1 1 0 4 Near Miss Incidents 2 1 3 4 1 4 0 Hazardous Conditions 1 2 3 0 1 1 1 Ergonomic 0 0 0 0 0 0 0 Total Employee Incidents 16 22 20 13 11 15 13 Non-employee Incidents 2 3 2 6 7 12 11 Total Incidents Reported 18 25 22 19 18 27 24 *data not consolidated prior to 2013 REPORT TO: Council SUBMITTED BY: Corporate and Strategic Services DATE: January 8, 2021 SUBJECT: Year End 2020 Safety Report and 2021 Work Plan ORIGIN: MODC OHS Program 2 Request For Decision Eight (8) minor incidents with no serious injuries were recorded, down from ten (10) in 2019. However, we recorded 4 lost time incidents in 2020, up significantly from prior years. All employees returned to work quickly with no long-term medical issues identified to date. Workplace hours since the last lost time incident in the December 2020 continue to rebuild towards our 50, 000 and 100,000 hrs. (12 months) milestones. Incidents Reported by Type There were 4 lost time injuries reported:  Three (3) employees suffered muscle strains resulting from slips/falls or lifting.  One (1) employee suffered a serious cut/bruise to the hand during the offloading of equipment. Further training on proper material storage and distribution, proper lifting techniques and prevention of slips trips and falls is recommended. There were 7 incidents involving members of the public who suffered minor injuries:  3 incidents from falls at the public drop off bins at the Kaizer Meadow site. These incidents with the public continue to recur at this location despite appropriate warning signage and other preventive measures. Due to the continuing risk of injury, it is recommended that the public drop area facility and procedures be reviewed under our risk management and hazard assessment programs.  3 incidents from slips and falls on sidewalks or due to municipal property. The fall by a member of the public at Parade Square in Chester is currently in the hands of our Insurance company.  1 incident of a minor cut at our public drop off site at Kaizer Meadow. There were 3 incidents involving a MOC contractors. No injuries were reported and all appeared to be isolated incidents. Incidents 2014 2015 2016 2017 2018 2019 2020 Major cuts, skeletal breakages, tissue damage 0 0 1 0 0 0 1 Back injuries and muscle sprains, strains 1 5 0 0 0 2 2 Slips trips and falls 2 6 7 4 2 0 1 Incidents involving equipment/machinery 1 1 1 1 1 2 1 Minor cuts, bruises, sprains, first aid 3 0 3 2 4 0 4 Incidents in MODC vehicles 5 7 1 `1 2 4 2 Hazardous conditions/concerns/near misses 2 1 4 4 1 4 2 Environmental/health conditions/concerns 1 1 3 0 0 1 0 Fire and fire related incidents 0 0 0 1 5 6 1 Incidents involving members of the public 0 2 1 2 3 5 7 Incidents involving contractors 3 2 1 4 0 2 3 Ergonomic conditions/work methods/PPE 0 0 0 0 0 1 0 Total Incidents Reported 18 25 22 19 18 27 24 *data not consolidated prior to 2013 3 Request For Decision Incidents involving MODC vehicles and equipment remained low due to continued improvements in operator awareness and training. There were no major traffic accidents reported with municipal vehicles. Vehicle/driving safety continues to be a subject of department toolbox talks. There was only 1 minor fire related incident which occurred at the landfill resulting from a live flare contained within the landfill waste delivered to the site. It was quickly extinguished by Kaizer Meadow staff. Causes of landfill fires are difficult to determine precisely however most can be attributed to improper materials, flares, fireworks and batteries being placed in the waste materials. Public education continues. Recommendations on further fire preventive measures and emergency response improvements are under review by the Kaizer Meadow management team. Section 2: Investigations and Recommendations Review 2019 Under Section 11, the Department Head is responsible for ensuring the investigations are completed, corrective action outlined and implemented as appropriate. The JOHSC continues to offer its support in completing the investigations and implementation of corrective actions. Twenty-four (24) incident investigations were initiated in 2020. Six (6) investigations have been completed, leaving eighteen (18) and the corresponding recommendations pending. From the 2019 investigations completed to date there were 40 recommendations made and of these 29 were completed. Some of the outstanding recommendations are ongoing and will take some time to implement. There are regular follow ups with management team on the outstanding items. Incidents/Investigations/Recommendations 2014 2015 2016 2017 2018 2019 2020 Incidents Reported 18 25 22 19 18 27 24 Investigations Completed 18 25 22 19 18 25 6 Investigations Outstanding 0 0 0 0 0 2 18 Recommendations Submitted * 31 31 34 27 34 40 6 Recommendations Completed 31 31 34 27 25 29 6 Recommendations under review * 0 0 0 0 4 11 0 *Does not include recommendations possible from outstanding investigations Although good progress is being made there is still need for improvement in the incident investigation programs. To ensure timely corrective action can be implemented, it is important that these outstanding investigations be completed as soon as possible. Efforts must continue to close out recommendations from prior years. Department Heads need to ensure that the investigations are completed within the designated 30 days. Work 4 Request For Decision continues making program improvements in this area with the implementation of a closed loop follow up system through the management team. Section 3: Workplace inspections Section 12 of the OHS Program established a systematic approach of scheduled workplace inspections to identify hazards, sub-standard conditions/practices and risks and to implement the appropriate and effective corrective action. Workplace inspection programs continued but fell behind schedule in 2020 due to the ongoing renovations at the two office buildings and continuing process upgrades at the plants. We expect to catch up to schedule in 2021. Progress is being made on the resolution of hazards identified in the inspections. Section 4: Worker’s Compensation Review 2020 Our current Safety Program is designed to prevent workplace injury and have a positive impact on MOC’s WCB experience rating. The cost experience ratio for the Province improved last year, however the same ratio for our Municipal category increased resulting in our Basic Industry Rate for our municipal category increasing significantly this year from of $ 2.12 per $100 assessable payroll to $ 2.43 per $100 assessable payroll. Fortunately, we currently have maintained an experience rating significantly below the Basic Rate for municipal units. This rate is 61.6 % lower than the industry average and we continue to enjoy a 18.5 % merit position. This merit position dropped our rate by $ 0.44 to $ 1.99 per $100 assessable payroll. Based on assessable payroll (2019) savings from this merit position are estimated at $ 13,000. There were several minor WCB claims in 2020. As rates are calculated using 3 years of claim experience it is important that we minimize any claim that may result from a workplace injury by facilitating a quick and safe return to work. WCB MODC Assessment Rate Historical Trend Year Industry Base Rate Min/Max Range MODC Rate Cost Ratio Merit/Demerit 2016 $ 1.99 $ 1.40 - $ 3.18 $ 2.66 244. 9 % Higher 33.6 % Demerit 2017 $ 2.01 $ 1.41 - $ 3.21 $ 2.12 37.6 % Higher 5.5 % Demerit 2018 $ 2.04 $ 1.43 - $ 3.26 $ 2.04 1.54 % Lower 0.5 % Merit 2019 $ 2.07 $ 1.45 - $ 3.31 $ 1.77 48.8 % Lower 14.7 % Merit (- $0.30) 2020 $ 2.12 $ 1.49 -$ 3.39 $ 1.65 74.3 % Lower 22.3 % Merit (- $0.47) 2021 $ 2.43 $ 1.71- $3.88 $ 1.99 61.59% Lower 18.49 % Merit) (- $0.44) 5 Request For Decision Section 5: Joint Occupational Health and Safety Committee The Safety Committee continues to meet each month to review overall safety performance and program development. All incidents, investigations and the status on corrective actions are reviewed. The Committee provides ongoing training and support to the departments specific to their safety requirements. Some significant highlights of the 2020 Workplan included: 1. Development and implementation of Covid-19 Return to Office plan. 2. Development and implementation of e-learning module for Covid-19 preventive best practices. 3. Installation of UV lights in office ventilation systems to improve air quality as a preventive measure. 4. Completion of the Construction Safety audit and receipt of 2021 Certification. 5. Update of JOHSC Terms of Reference and orientation and training of new members. 6. Continuation of Sun Safety Training. Follow up on PPE requirements. 7. Continuation of Tick Awareness and Education program. 8. Expansion of the Safety Resource Center (AMANS) for staff use including distribution of the Comfort Zone and Managing Safely monthly newsletters. 9. First Aid and Fire Extinguisher training for staff 10. Development and implementation of the winter safety campaign with a focus on prevention of slips, trips and falls and driving and holiday home safety. JOHSC members continue to contribute to overall safety program development with implementation of the 2021 Safety Workplan. Section 6: Nova Scotia Construction Safety Certificate of Recognition program The Municipality completed its 3rd year self-audit with a scoring of 94 % from Construction Safety Nova Scotia and received a Certificate of Recognition and Letter of Good Standing for 2021. Areas of continuous improvement are covered in the 2021 workplan. Section 7: Department of Labor and Advance Education We continue to enjoy a favorable and cooperative working relationship with DOLAE. Upon DOLAE request, we assisted the Municipality of Clare in the development of their OHS program. There were no compliance issues raised and comments on our overall OHS program continue to be positive. Section 8: Safety Program Work Plan Update The 2021 Work Plan is focused on continuous improvement of our existing program with an emphasis on the key areas of hazard assessment, safe work practices, employee training and communication to address opportunities for improvement outlined in recent audits. 6 Request For Decision The MOC Emergency response plan and Comprehensive Hazard Assessment are scheduled for update in 2021 and JOHSC is looking to develop an ergonomic program. IMPLICATIONS Policy Section 2 OHS Policy Financial/Budgetary Work Plan covered in current OHS Budget. Environmental N/A. Strategic Plan Maintain a high level of fiscal responsibility; Continually improve public satisfaction with municipal services; Work Program Implications Requires ongoing resources from Safety Coordinator, JOHSC, Directors and staff. OPTIONS 1. Approve the 2021 Safety Budget of $ 20,000 in support of the continuing development and implementation of the MOC Health and Safety Program. 2. Direct staff to revise the 2021 Safety Budget and MOC Safety Program. ATTACHMENTS None. COMMUNICATIONS (INTERNAL/EXTERNAL) Internal to staff on program implementation. External with regulatory agencies, suppliers and associations.