HomeMy Public PortalAbout2021-05-13_Council_Website Agenda Package_Updated May 12, 2021
Page 1 of 2 of Agenda Cover Page(s)
MUNICIPAL COUNCIL
AGENDA
Thursday, May 13, 2021
Via Facebook Live
Office Location: 151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (15 minutes)
4. MINUTES OF PREVIOUS MEETING
4.1 Council – April 29, 2021.
5. COMMITTEE REPORTS
5.1 Committee of the Whole (no recommendations for approval – receive minutes) budget
discussions – April 29, 2021 – Warden Webber.
5.2 Committee of the Whole (no recommendations for approval – receive minutes) budget
discussions – May 6, 2021.
5.3 Lunenburg County Seniors’ Safety Program (April) – Councillor Connors.
5.4 Any Other Committee Meetings.
6. PUBLIC PRESENTATIONS
6.1 Syd Dumaresq, Mahone Island Conservation Association (9:15 a.m.).
6.2 Melanie Kingsbury, Coastal Action regarding Fox Point Lake Water Quality Monitoring
Committee (9:30 a.m.)
7. MATTERS ARISING:
7.1 2021/22 Operating and Capital Budget.
8. CORRESPONDENCE
8.1 Copy of letter dated April 27, 2021 from Minister of Municipal Affairs to the NS
Federation of Municipalities regarding 12 months’ notice of provincial, legislation,
regulation, or administrative actions that could have the effect of decreasing/increasing
revenues/expenditures of Municipalities.
Page 2 of 2
8.2 Email dated May 2, 2021 from Elaine and Maurice LeBlanc regarding assistance to small
businesses in the Municipality.
8.3 Email dated May 3, 2021 from Carol Nauss regarding the Haughn property at Middle
River.
9. NEW BUSINESS
9.1 Quarterly Report – Infrastructure and Operations Department – 4th Quarter.
9.2 Emergency Assistance Fund Requests:
a) District 1 Community Centre.
b) Forties Community Centre.
c) Hubbards Area Lions Club.
d) Integrity Haven Equine Rescue Centre.
e) Ocean Swells Community Association.
f) Royal Canadian Legion Branch 70 New Ross.
g) Sherbrooke Lake Camp.
h) Through the Years Day Care & Community Centre.
i) Western Shore & Area Improvement Association.
9.3 Winners of Best of Chester Municipality Business Award.
10. IN CAMERA
10.1 Section 22(2)(e) of the Municipal Government Act – Contract Negotiations – Broadband.
11. ADJOURNMENT
APPOINTMENTS VIA ZOOM
9:15 a.m. Syd Dumaresq, Mahone Island Conservation Association.
9:30 a.m. Melanie Kingsbury, Coastal Action regarding Fox Point Lake Water Quality
Monitoring Committee.
151
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COUNCIL MEETING
Virtually via Facebook Live, NS
On Thursday, April 29, 2021
MEETING CALLED TO ORDER
Warden Webber called the meeting to order at 8:49 a.m.
Present: District 1 – Councillor Veinotte District 2 – Deputy Warden Shatford
District 3 – Councillor Barkhouse District 4 – Warden Webber
District 5 – Councillor Assaff District 6 – Councillor Connors
District 7 – Councillor Church
Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk Jennifer Webber, Communications Officer
Solicitor: Samuel Lamey, Municipal Solicitor
Due to current COVID-19 restrictions meetings are required to be held via Zoom.
APPROVAL OF AGENDA/ORDER OF BUSINESS
2021-180 MOVED by Councillor Barkhouse, SECONDED by Councillor Church the agenda
and order of business for the April 29, 2021 Council meeting be approved as
circulated. ALL IN FAVOUR. MOTION CARRIED.
INTRODUCTION OF VOLUNTEER NOMINEES FOR 2021
Warden Webber reviewed the final list of volunteers that Council would normally have been
presenting certificates to. Although Council is not able to have the nominees here in person he
wanted to recognize and thank them from Council and their Community at large. We would not
be the communities we are without them.
Paul Rowe – Nominated by Royal Canadian Legion Everett Branch #88.
Council (continued) April 29, 2021 152
John Chandler – Nominated by Clarke Lodge #61.
William Burns – Nominated by Hubbards Area Lions Club.
Dawn Curry – Nominated by Cynthis Myers (past Educational Director at Chester
Playhouse).
Kelly McCann – Nominated by Board of Directors, District #1 Community Centre,
Blandford.
Joanne Corbett & Greyson Corbett-Lumb – Nominated by Bonny Lea Farm.
Bios of each nominee can be found at the end of these minutes.
PUBLIC INPUT SESSION
The Communications Officer read an email submission from Ray Cambria regarding the 2021
road improvements (paving) plan noting that Council may want to consider postponing the
portion of Union Street closest to Brunswick street until the construction has reached a point
when there are no heavy vehicles to damage the new pavement.
Warden Webber noted that staff have discussed this, and they will be monitoring the situation.
MINUTES OF PREVIOUS MEETINGS
5.1 Council – April 15, 2021.
2021-181 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse the
minutes of the April 15, 2021 Council meeting be approved as circulated. ALL IN
FAVOUR. MOTION CARRIED.
COMMITTEE REPORTS
6.1 Committee of the Whole (recommendations for approval) – April 22, 2021 – Warden
Webber.
2021-182 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford the
recommendations of the April 22, 2021 Committee of the Whole be approved as
follows:
Council (continued) April 29, 2021 153
2021-172 – “… approve a Committee of the Whole meeting be held following
Council on April 29, 2021 and cancel the May 6, 2021 Committee of the Whole
meeting due to the NSFM Spring Conference.”
2021-173 – “… direct staff to determine options to consider changing the
commercial space at 122 Queen Street to residential.”
2021-174 In Camera
2021-175 – “… recommend the following to Council:
• Approve the draft Memorandum of Understanding with Maibec CanExel
S.E.C. to utilize property owned by Maibec for parking for visitors visiting the
Castle Rock trail and alleviate the challenges of parking along the roadside near
the entrance to the trail.
• Approve the draft easement agreement with Hasson Hammond on property
to provide improved parking for skatepark visitors and patrons of Mr.
Hammond’s business.
• Approve the sale of property at Whalen Lake (PID 60128915) previously
obtained through tax sale and having no value to the Municipality for Municipal
or public purposes to Chuck Jones and Krista Christensen at a cost of $4,800.”
ALL IN FAVOUR. MOTION CARRIED.
PUBLIC PRESENTATIONS
There were no public presentations.
MATTERS ARISING
8.1 Information Report prepared April 19, 2021 – Corporate and Strategic Management –
COVID 19 Business Support Program – Social Media Training Results.
Heather Hennigar, Community Economic Development Officer was present via Zoom and
outlined the Information Report prepared on April 19, 2021. It was noted that there is $10,000
in the 2021/22 budget for a continuation of this program.
8.2 Request for Decision prepared April 14, 2021 – Infrastructure and Operations –
Excavator replacement for Kaizer Meadow Environmental Management Centre.
Council (continued) April 29, 2021 154
Christa Rafuse, Director of Infrastructure and Operations was present via Zoom and reviewed the
Request for Decision prepared April 14, 2021 regarding the excavator replacement for Kaizer
Meadow Environmental Management Centre. The request is to approve the Request for
Quotation for the excavator.
Discussion was held on the possibility of a used machine, use of the equipment for various jobs,
different service lines, etc.
2021-183 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that
Council approve the Request for Quotation document for the excavator
replacement for Kaizer Meadow Environmental Management Centre and direct
staff to issue the Request for Quotation. ALL IN FAVOUR. MOTION CARRIED.
8.3 Request for Decision prepared April 22, 2021 – Corporate and Strategic Management –
Expansion of community garden.
Jennifer Webber, Communications Officer joined the meeting via Zoom and reviewed the
Request for Decision prepared April 22, 201 for an expansion of the Municipality’s community
garden program. She outlined the request for three more higher garden beds and five more
lower garden beds.
2021-184 MOVED by Councillor Barkhouse, SECONDED by Councillor Assaff that Council
approve the request to increase the size of the community garden by eight raised
beds: three accessible beds and five additional lower beds. ALL IN FAVOUR.
MOTION CARRIED.
CORRESPONDENCE
9.1 Proclamation request to proclaim May 2021 as Lyme Disease Awareness Month from
the NS Lyme Support Group.
2021-185 MOVED by Councillor Barkhouse, SECONDED by Councillor Assaff that Council
approve the request to proclaim May 2021 as Lyme Disease Awareness Month in
the Municipality of the District of Chester. ALL IN FAVOUR. MOTION CARRIED.
NEW BUSINESS
10.1 Emergency Grant Assistance Fund Request – FHCS Grade 12 Prom - $2,500.
Council (continued) April 29, 2021 155
Chad Haughn, Director of Community Development & Recreation joined the meeting via Zoom
and reviewed the Emergency Grant Assistance request from the parents of the Grade 12 Forest
Heights Community School for the prom. A discussion was held regarding potential COVID-19
restrictions.
2021-186 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse that an
Emergency Assistance Grant in the amount of $2,500 to the Forest Heights
Community School Prom Committee be approved on the condition that all Public
Health COVID-19 protocols are followed and confirmation that the event will
move ahead. ALL IN FAVOUR. MOTION CARRIED.
10.2 Request for Decision prepared April 22, 2021 – Corporate and Strategic Management –
Economic Development Sponsorships:
a. Swing for Shoreham Golf Tournament - $700.
b. Golf 4 Charity Event - $100.
Erin Lowe, Economic Development Officer joined the meeting via Zoom and reviewed the
Request for Decision prepared April 22, 2021 regarding Economic Development sponsorships,
noting that both have been funded in the past and meet the criteria.
2021-187 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse that
Council approve the following Economic Development Sponsorships:
Swing for Shoreham Golf Tournament - $700.
Golf 4 Charity Event - $100.
ALL IN FAVOUR. MOTION CARRIED.
10.3 Request for Decision prepared April 23, 2021 – Infrastructure & Operations – J-Class
Road Paving Program (2021).
Kavita Khanna, Assistant Director of Infrastructure and Operations joined the meeting via Zoom
and reviewed the request for decision prepared on April 23, 2021 regarding the province’s J-
Class Road Paving program for 2021.
Councillor Barkhouse asked if staff could forward an email and pictures of a sinkhole at the
bottom of Union Street.
Council (continued) April 29, 2021 156
Councillor Veinotte commented that it will take a very long time to have roads repaved if only
two are completed annually. He asked if a discussion could be held with the NS Department of
Transportation & Infrastructure Renewal to determine if they would be more inclined to do
more repair work of roads if the Municipality was prepared to put more money into the funding
agreement.
It was noted that last year the Municipality was willing to participate in paving more roads as the
Department had more funds available to do the work. As well, it was suggested that this is a
larger discussion – spending on major projects/strategic planning.
2021-188 MOVED by Councillor Veinotte, SECONDED by Councillor Barkhouse that Council
approve an expenditure not exceeding $86,500 plus HST, the Municipality’s
estimated portion for paving the following J-Class roads in the Municipality for
2021:
Pleasant Street, from Central Street to King Street; and
Union Street, from Brunswick Street to King Street.
ALL IN FAVOUR. MOTION CARRIED.
IN CAMERA
11.1 Section 22(2)(e) of the Municipal Government Act – Contract Negotiations.
11.2 Section 22(2)(c) of the Municipal Government Act – Personnel.
2021-189 MOVED by Councillor Church, SECONDED by Councillor Barkhouse that Council
convene “In Camera” for the following purposes:
11.1 Section 22(2)(e) of the Municipal Government Act – Contract Negotiations.
11.2 Section 22(2)(c) of the Municipal Government Act – Personnel.
ALL IN FAVOUR. MOTION CARRIED.
Following a brief meeting held “In Camera” the meeting reconvened in Regular Session.
ADJOURNMENT
2021-190 MOVED by Councillor Barkhouse, SECONDED by Deputy Warden Shatford the
meeting adjourn. (10:24 a.m.)
Council (continued) April 29, 2021 157
___________________________ ___________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
PAUL ROWE – Nominated by Everett Br. #88 Royal Canadian Legion Chester Basin
Paul joined our Legion 8 years ago and has been volunteering ever since.
Paul has been our in-house dishwasher. He was there to wash dishes for our Newfie breakfasts
every month.
When, the Ladies Auxiliary had dinners, weddings or banquets, Paul was there to do all the
dishes. When we held our Friday TGIF dinners, Paul would show up at the Legion just in time to
do dishes.
He has also helped in many other projects for the Legion as well – he is always willing when
called on.
Paul serves as Treasurer of the Western Shore Fire Department volunteering for them as well.
We are very lucky to have a hero as a volunteer.
JOHN CHANDLER – Nominated by Clarke Lodge #61
John has held many positions in his volunteer career and here are a few of them:
Board Member with Our Health Centre Foundation
Past Chair for Health Services Foundation of the South Shore
Board Member with the Canadian National institution for the Blind
Past President for Rotary International
Past Board Member for the Canadian Cancer Society
Past Board Chair for the South Shore Community Association (Bonny Lea Farm)
Past Chair of the Board of Deacons for the Chester United Baptist Church
Honorary Director for Chester Municipal Heritage Society
Current Board Member with Halifax Senior Citizens Foundation
Past Board Member for the Walter Callow Wheelchair Coaches
Council (continued) April 29, 2021 158
Past President for Big Brothers & Big Sisters
Our community benefits greatly by having someone like John, who dedicates so much of their
time to charities. He is a person with great character, unselfish nature, and a deep commitment
for the well-being of all. He does not seek recognition for all that he does but, he definitely
deserves it.
WILLIAM BURNS – Nominated by Hubbards & Area Lions Club
Lion William Burns has shown great initiative, leadership, and dedication since joining the
Hubbards & Area Lions Club in 2018. He has proven to be a great role-model to his peers by
being a “hands-on” volunteer.
Willie’s drive and determination are only two factors which led to him becoming King Lion in
2019. Since then, Willie has taken the club to “new heights” with increased revenue & functions,
as well as becoming a respected member of our community. He has sustained us thus far,
through Covid-19 with take-out dinners (something new for us), connecting with this
community and beyond, and increased membership by 24%.
Through additional revenue, Willie has enabled the Hubbards & Area Lions Club, to touch and
enrich the lives of more community members. Hubbards is a diverse community where some
families struggle financially, especially since Covid-19. Willie has ensured that families are taken
care of through club donations, functions and hard work of he and his peers. This year 70+
children had a brighter Christmas thanks to King Lion Willie and the Hubbards Lions (just one
aspect of the work our social services monies do to help the community). It is for these reasons
and many more that we nominate King Lion William Burns for the 2021 Volunteer Award.
DAWN CURRY – Nominated by Cynthis Myers (past Educational Director at Chester
Playhouse)
It was my joy and pleasure to be the Educational Director of the Chester Playhouse from 2010-
2018, my job was to develop curriculum and facilitate drama programs for the youth of Chester
and the South Shore. Often there would be several people per semester learning as we went
and then moving on as their children aged out. That is, until Dawn Curry arrived. Dawn’s son
Liam enrolled in the program and participated for several classes; however, it was Dawn who
stayed.
Community organizations bring together many personality types, talents and skill sets to our
good fortune, we hit the jack pot with Dawn. Already an active member of several
Council (continued) April 29, 2021 159
community groups, known to the families, students, and teachers through her work as a
teacher’s aide at CDS.
Dawn also volunteered at the theatre as an actress and backstage manager for several of the
adult performances. She was often called upon by the Managing director to build a
slideshow or help with technical issues.
When the opportunity presented itself, she took her volunteer position further, becoming a
board member. From that seat, she single-handedly opened the door to youth led activities
throughout the playhouse. I could not have done my job without her love and support,
could not begin to count the hours, (days, months, years) Dawn Curry put in, and she never
took a dime. It was all for the students, for the love of education and the arts in our
community. She gave every gift she had to give.
To me, Dawn Curry is a model volunteer, someone who lives it and loves it. I am so proud to
know her, to have worked side by side with her.
KELLY MCCANN nominated by Board of Directors, District #1 Community Centre,
Blandford
Kelly, a resident of Birchy head and a carpenter by trade, helped a neighbor with a small repair
to a deck as well as a few other repairs along the way. Closer scrutiny uncovered a whole host
of structural problems to the extent that the only real solution was to build a new house.
With the realization that we are so wrapped up in our own daily lives that we do not see the
need of others around us, he put his busy schedule aside. With a core group of volunteers in
the community he set about building a new house from the ground up.
As the word spread, donations came in whether in the form of time, financial contributions
and/or materials.
The house is now 65% complete with an anticipated move-in date of Spring 2021.
Kelly is quick to emphasize that he could not have done this alone, and credits all the volunteers
who came forward, but it is safe to say that without his championing this project, it would not
have been possible.
In pre-Covid times, Kelly also was part of a choir who sang and played piano for the residents of
Shoreham Village Continuing Care Facility.
Council (continued) April 29, 2021 160
Kelly has made a much-needed new home possible for a community resident and increased
awareness within the community of the importance of giving and what is possible when
collectively we all come together.
JOANNE CORBETT & GREYSON CORBETT-LUMB nominated by Bonny Lea Farm.
Joanne & Greyson began volunteering with Bonny Lea Farm in 2019 when we were in desperate
need to get some more musical opportunities available to participants living at Bonny Lea Farm.
Not only did Joanne & Greyson begin volunteering, they started a “drumming program” each
week where participants could learn drumming skills but also enjoy music, socialization and
making new friends. They also graciously donated a beautiful drum set, and with it, their love
and compassion. Since beginning, they have also helped with other events and activities
including Bingo, a play, and Christmas festivities. Since March 2020, when Covid-19 hit, they
have been unable to continue the drumming program. However, this has not stopped them.
Through videos and individual visits, they still remain in contact with several participants. We
are so lucky to have them be a part of our local community and the Bonny Lea Farm Family.
They bring so much love with them when they visit the participants at Bonny Lea Farm. They
consistently show kindness, patience, and understanding while allowing participants an
opportunity to learn musical skills with them. The participants have come to look forward to
their visits and they are greatly missed at this time. The community of Bonny Lea Farm
appreciates their love and kindness and hopes to learn to continue to give it back to others in
their community.
161
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COMMITTEE OF THE WHOLE
Via Facebook Live from 151 King Street, Chester, NS
On Thursday, April 29, 2021
CALLED TO ORDER
Warden Webber called the virtual meeting to order at 10:30 a.m.
Present: District 1 – Councillor Veinotte District 2 – Deputy Warden Shatford
District 3 – Councillor Barkhouse District 4 – Warden Webber
District 5 – Councillor Assaff District 6 – Councillor Connors
District 7 – Councillor Church
Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk Jennifer Webber, Communications Officer
Malcolm Pitman, Director of Financial and Information Services
Chad Haughn, Director of Community Development and Recreation
Christa Rafuse, Director of Infrastructure and Operations
Solicitor: Samuel Lamey, Municipal Solicitor
APPROVAL OF AGENDA AND ORDER OF BUSINESS
2021-191 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse the
Agenda and Order of Business for the April 29, 2021 Committee of the Whole
meeting be approved as circulated. ALL IN FAVOUR. MOTION CARRIED.
APPROVAL OF AGENDA AND ORDER OF BUSINESS
3.1 Committee of the Whole – April 22, 2021
2021-192 MOVED by Councillor Church, SECONDED by Councillor Barkhouse the minutes of
the April 22, 2021 meeting of the Committee of the Whole meeting be approved
as circulated. ALL IN FAVOUR. MOTION CARRIED.
Special Committee of the Whole – Budget (continued) April 29, 2021 162
MATTERS ARISING
4.1 2021/22 Operating and Capital Budget.
Malcolm Pitman, Director of Financial and Information Services joined the meeting via
Zoom and began review of the Budget document provided to members of Council:
1. Executive Summary:
There have been some changes since the information package was provided to
Council, i.e., the RCMP increase is approximately 5% rather than the 2.6% estimated.
These updates will be in the final document to Council for approval.
Approximately 43% of tax revenue is paid out to non-discretionary provincial services
(education, regional housing, and corrections).
Approximately 19.8% tax revenue is paid out to non-discretionary municipal services
(RCMP, public libraries, provincial roads, property valuation services)
Deed transfer tax – this is an unknown annually.
Landfill fees are down because of a drop in tipping fees.
Some tax revenues have their own rates.
Discussion regarding landfill revenue and what the actual cost to running a landfill is,
i.e., tracking revenue and expenses, allocating costs appropriately, allocating use of
equipment appropriately, funds to surplus, host fee, current undertaking to track
activities to ensure accurate costs are allocated, and determining if the landfill is
making a profit or not.
2. Strategic Priorities – including description, budget initiatives, and funding
sources.
Economic Development.
Environmental Stewardship.
Governance and Engagement.
o A question was asked if the financing program for home services would be
opened to more than just water – it was noted that does not affect expenses,
but the Municipality would just need funds to finance the loans.
Healthy and Vibrant Communities.
Infrastructure and Service Delivery.
3. General Changes
Assessment value change of $220,982.
Special Committee of the Whole – Budget (continued) April 29, 2021 163
Revenue changes.
Expenditure changes.
4. New Initiatives
Each Department Head will review the new initiatives. It was noted that one time projects
were funded from reserves.
5. Director Explanation of New Initiatives
Corporate and Strategic Management - Tara Maguire, Deputy CAO reviewed the
following projects:
Assistance to Non-Profit Organizations – pandemic relief and response (programming
assistance).
Accessibility Coordinator – shared with regional partners.
Asset Management - a lengthy discussion was held regarding this proposed project
regarding how the data will be collected, what data will be collected, the desired
outcome which is to develop an asset management plan. It was questioned whether
the funds allocated will be sufficient. Staff indicated that this is the start of the plan
and once the data is collected it will be used to develop the plan. The asset
management plan will include other assets such as roads, buildings, etc.
Broadband – concern was noted that there are many areas with gaps. It was also
noted that this does not seem proactive but more as if we are waiting for someone
else to take charge and tell us what to do. Staff is working with Develop Nova Scotia
and they respond to citizen inquiries. Until Council provides an alternate direction to
staff, they will continue to liaise with providers, communicate with Develop NS and
bring to Council any proposals received from internet service providers and address
gaps in the mapping that may not be accurate. It was suggested that reserves be set
aside to promote broadband initiatives (from the Economic Development Reserve). It
was suggested that staff could develop a report to identify some options for
development of a dedicated reserve/allocation from one of the reserves and provide
alternatives for Council as well as how to accelerate service to communities.
o It was agreed that the amount of $250,000 would be dedicated for use for the
purpose of broadband and the restriction would be in place until the
restriction was removed by Council. The CAO indicated that a staff would
develop a motion that will come forward with other motions to approve the
budget approval to identify that objective and source of funds and will use
250,000 as the placeholder.
Special Committee of the Whole – Budget (continued) April 29, 2021 164
Business Attraction/Hosting Expenses.
Haughn Property Facilitator.
o It was asked why the report has not yet been received by Council and it was
explained that the report was provided in a timely manner but was being
reviewed by staff and once the edits are sent back to the consultant, the final
report will come to Council. It has also been reviewed by other departments.
ICIP Grant Application.
Salary and Benefits Review – staff will come back with a scope of work. This will be a
jurisdictional review completed externally and will come back to Council for award.
Personnel Policy Review.
Litter Campaign.
Annual Report.
Summer Student.
Contingency – funds for consultants and/or, if needed, resources for different projects
(i.e., diversity and inclusion).
Fire Services Review – $22,00 for additional studies requested from the Fire Services
Review Committee.
Fire Services Equipment Purchases – for shared equipment such as dry hydrants.
o It was noted that it was earmarked for dry hydrant program. It was noted that
some departments were interested in a drone.
o The question was asked why the Municipality is purchasing equipment for fire
departments as they can produce budgets and taxes through the fire area rate.
It was suggested that the departments work together for shared equipment.
o The CAO indicated that staff would bring forward more detail on this budget
item as well as information on expenditures authorized in the past.
Ergonomic Assessment for staff.
Business Capacity Building (funds to support capacity building and navigation for
small businesses).
Business Park Site Assessment – Wake Up Hill Property.
Kaizer Meadow Land Valuation.
Kaizer Meadow Industrial Park Concept Plan.
o Staff indicated that the amount was determined based on some high level cost
estimates from industry; it was suggested that the amount is more than
required. It was also noted there is a concept plan from ten years ago that
could be used; staff indicated that this would be the next step from that
previous plan as a step to be investment ready. It was also noted that once the
first few businesses move in, the plan will change. It was suggested that it may
Special Committee of the Whole – Budget (continued) April 29, 2021 165
be better to leave the amount as is, rather than not enough. There can be
adjustments to the scope of work later.
It was agreed to meet on Thursday, May 6th at 8:00 a.m. to continue discussion before the
NSFM Spring conference begins.
2021-193 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff the
meeting adjourn. ALL IN FAVOUR. MOTION CARRIED. (12:17 p.m.)
____________________________ ________________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
171
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COMMITTEE OF THE WHOLE
Via Facebook Live from 151 King Street, Chester, NS
On Thursday, May 6, 2021
CALLED TO ORDER
Warden Webber called the virtual meeting to order at 8:02 a.m.
Present: District 1 – Councillor Veinotte District 2 – Deputy Warden Shatford
District 3 – Councillor Barkhouse District 4 – Warden Webber
District 5 – Councillor Assaff District 6 – Councillor Connors
District 7 – Councillor Church
Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk Jennifer Webber, Communications Officer
Malcolm Pitman, Director of Financial and Information Services
Chad Haughn, Director of Community Development and Recreation
Christa Rafuse, Director of Infrastructure and Operations
Warden Webber indicated that this was a one-item agenda – Capital and Operating Budget.
MATTERS ARISING
4.1 2021/22 Operating and Capital Budget.
Malcolm Pitman, Director of Financial and Information Services joined the meeting via
Zoom and continued the review of the Budget document provided to members of the
Committee on April 29, 2021. He also provided another document via email that outlined
the amendments made following the April 29th meeting.
Financial and Information Services – Malcolm Pitman, Director of Financial and
Information services reviewed the following:
IT Analyst Support Staff – Council previously approved a motion and staff is in the
process of developing of an agreement with the Town of Lunenburg to sharing
that staff person. The agreement will come back to Council for approval.
Special Committee of the Whole – Budget (continued) May 6, 2021 162
Cyber Insurance – to protect against risk of cyber-attacks at an estimated annual
cost of $12,000.
Budget Software / e-bids – staff are investigating the purchase of budgeting
software to replace use of spread sheets to create the budget. It may also be able
to be used for asset management. It will also allow the electronic submissions of
procurement documents. These will come back to Council and at that time staff
will review procurement with Council.
Overlap for Director Position – June 1st start.
Procurement Policy Review – staff are looking to engage a procurement policy
expert on changes and the content before it goes to Council for approval.
Added fees for financial modeling around landfill site – added $7,000. Total cost is
about $20,000 but he was able to find the remainder for financial modeling.
It was asked if there was a plan to get a better allocation of cost centres on solid waste
and the Director of Financial and Information Services indicated that it could be
something that can be done with staff. At this time, he is not aware of any additional
costs.
Infrastructure and Operations – Christa Rafuse, Director of Infrastructure and Operations
reviewed the following:
Assistant Director Position – this was filled on March 22, 2021.
COVID Cleaning – this is still taking place.
Trail Bridge Repairs – the RFQ is closing next week, and staff will come back to
Council with a recommendation.
Community Wells – this is being scoped and will come back to Council for further
review.
Road Items – traffic study and permanent speed bumps – the traffic study is
underway and speed bumps are being reviewed.
Community Development and Recreation – Chad Haughn, Director of Community
Development and Recreation reviewed the following:
Village Plan Review – the RFP for a consultant to assist with architectural controls
will come back to Council for review.
Grants Program – a lengthy discussion was held regarding the following:
o Church Memorial Park – increased request from $50,000 to $75,000 for four
years. They have identified capital projects from 2021 to 2024. Council
Special Committee of the Whole – Budget (continued) May 6, 2021 163
agreed to approve the increase of $25,000. The letter from the Board will
be circulated to Councillors.
o Our Health Centre Request for a $10,000 grant budgeted annually.
Municipalities are not in the health business. It was agreed that Council
would not consider an annual $10,000 budget but that Our Health Centre
could apply annually for funding for programming for residents of the
Municipality. They currently have a tax exemption as well.
o Council Grants.
o Tourism Grants.
o Council District Grants - $72,000 ($2,000 carried forward from 2020/21).
Some Councillors indicated they would not support the move of an
increase of Council District Grants to $10,000 per district because of
reasons such as geographical approval rather than merit approval, political
decisions, lack of groups in some districts and more groups in other
districts, scrutiny on a level playing field rather than rubber stamping
projects. Other Councillors were in favour to fund groups that may not
qualify for other grants, assisting with funding for programs in districts
other than their own, finding a better system to deal with projects and
requests, and suggested a trial period for this year. The funding for Card
Lake Park was also discussed.
o Water Quality Monitoring Programs – there was discussion regarding the
merits of the programs. Council agreed to fund the list of water quality
monitoring projects except for the Sherbrooke Lake Algae Program and
Probe (this will be removed). It was agreed that the increased testing of
waters at Sherbrooke Lake would not be necessary as there has been no
development by MODL of the park site to allow more users/boaters at the
lake – there has been no impact yet.
A break was held from 9:17 a.m. to 9:28 a.m.
o Community Schools – CAMS and CDS – this is underway and with
implementation over the past year. Staff will bring back a report on how
the year went. There has been a good response to date. It was noted that
the final amount may be less depending on COVID.
The Director of Finance confirmed with Council to remove the following items:
o $10,000 for Our Health Centre.
Special Committee of the Whole – Budget (continued) May 6, 2021 164
o $9,000 New Testing program for Sherbrooke Lake and Probe.
Area Rates Reviewed were:
Solid Waste – a slight decrease.
Sewer Rates – after discussion, it was agreed to increase the universal rate to $650.
This may change once the wastewater needs assessment is completed.
Streetlight Area Rates – there were no changes to the rates except for D104,
Chester Basin, which was changed back to its prior year amount of 2.2 cents. It
was also agreed to discuss the topic of global rates at a later date.
Mill Cove Hydrants Area Rate – it was suggested this rate be determined later
(before the final billing) until the Infrastructure & Operations Department has
provided options for Council to review.
Capital Budget 2021/22
The Director of Financial and Information Services indicated that Council has already
approved the capital budget; however, not in the capital budget were the enviro toilets
and Wild Rose Park washroom.
Required Motions
The Director of Financial and Information Services indicated that due to some changes,
the motions provided will change for final review next week.
Supplementary Information
He also outlined additional information provided in the report package:
Multiyear capital budget;
Reserve slide;
Debt;
General operating statement of operations; and
History of gas tax usage.
Reserves
Reserves are expected to be $21 Million at end of the year. He indicated that there is
likely to be much more gas tax available. As well, there is now a reserve to be used for
solid waste equipment replacement ($200,000).
Debt and Debt Charges Over Next Five Years
Special Committee of the Whole – Budget (continued) May 6, 2021 165
The Director of Financial and Information Services indicated that debt charges for this year
will be 7.3% and in the Green Zone (which is below the 10% threshold). It will grow to be
a bit more for landfill debt if there is a need to replace equipment or build a cell. He
noted that most of the debt is paid by non-general tax revenue, i.e., wind turbine and
tipping fees from the landfill.
Statement of Operations
The Director of Financial and Information Services reviewed the Statement of Operations.
Gas Tax Funding
The Director of Financial and Information Services outlined the gas tax funds spent since
2014/15.
He indicated that with the feedback received, the budget information will be updated for
discussion at Council on May 13, 2021.
Discussion was held regarding:
Gas tax funding over the years and to districts;
Multi-year capital budget reviewed in December and January; and
Open space budgeting.
Councillor Connors asked for consideration of funding trails not on municipally or
provincially owned property; in particular, a budget for maintenance in the vicinity of
$6,000 to $10,000. For instance, the trails in New Ross that are on private lands.
She also asked about funds for additional trail development on private land when there is
no public land available. The development of the New Ross trails has sparked interested
elsewhere.
Councillor Veinotte agreed noting that if we can find a willing organization to build
infrastructure with a small amount of money it is a way to create trail networks we have
not considered before. There need to be parameters, i.e., a memorandum of
understanding or easement with landowners. He indicated his support in trail
development.
Special Committee of the Whole – Budget (continued) May 6, 2021 166
There was a lengthy discussion regarding trail development and maintenance, funding,
use of grant money, initiation by community groups or trail associations, connection of
existing trails, etc.
Councillor Connors asked for a breakdown of the two components she was suggesting –
funds for maintenance of trails not on municipally or provincially owned lands and funds
for the development of new trails.
Councillor Veinotte raised the idea of investment in arts and culture. This municipality
could be famous for the artists it has and suggested there should be funding for that.
It was indicated that there have been no projects proposed. It was asked if Economic
Development has any type of proposals. The Deputy CAO indicated that the Economic
Development Officer could prepare something for Council’s review.
It was suggested that if something were proposed for arts and culture, Council could
consider using some of the $20 Million in reserves to budget for it. Warden Webber
suggested that a staff report could be requested and the Deputy CAO indicated that there
is funding in contingency and consulting to carry out that type of a project.
Deputy Warden Shatford suggested these items could have been identified as a priority to
work on.
Councillor Veinotte suggested that more time be allotted to work with draft budgets so
more can be discussed.
Warden Webber directed the Director of Financial & Information Services to prepare the
revised budget for review.
2021-197 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse
the meeting adjourn. ALL IN FAVOUR. MOTION CARRIED. (10:35 a.m.)
____________________________ ________________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
Lunenburg County Seniors’ Safety Program (LCSSP)
Monthly Report - April 2021
Submitted by: Chris Acomb, April 26th, 2021
LCSSP is a free community-based service that works collaboratively with Bridgewater Police Service, RCMP, and many community partners to help
address the safety concerns of older adults residing in Lunenburg County. Service is provided through awareness c ampaigns, advocacy, community
outreach projects, educational programs, community presentations and one to one service. We continue to carry out as much service as we can
via telephone and email with home visits occurring when necessary.
REFERRALS:
Please note, the nature of the initial
referral may not be the concern of the
senior and/or may not be the only
safety risk experienced.
Although it is not directly reflected
here, housing-related safety concerns
are an ongoing serious safety risk.
Please note, we are experimenting
with our record-keeping. For example,
in March we simply reported on the
main referral risk identified. In April,
we have attempted to give a broader
report on the top 3 risks identified.
Nature of Referral MARCH
(30)
APRIL
(31)
Reported Sexual Assault 1
Reported Elder Abuse 6 4
Reported Financial Abuse 4 2
Need of Supports/Wellbeing 9 10
Driving Related 2
Mental Health & Addictions 4 2
Fall Prevention 1
Covid-19 Specific - Vaccine 1 All
Need for Support - Hoarding 1 3
Financial Hardship 1 3
Fire Hazard 1
Food Insecurity 1
Precarious Housing 9
Adult Protection Related 1
Isolation and Loneliness 1
Scams and Fraud 1
Pet Related Needs 1
Caregiver Support 1
Dementia Care Needs 3
COMMUNITY OUTREACH PROJECTS:
• The ‘Art Happening’ Fairy Door Kit project has been a great spring pick-me-up for seniors, with 17 hobby kits being delivered around the
county. We will be sharing some with our community partner – Flourish Centre.
• The Housing and Energy Needs Survey is happening in our community and will help create strategies on increasing housing and housing
affordability, as well as energy affordability within our community.
• Indie Bears continue delivering hugs thanks to the Mama Bears Project, by local business owner Adria Giammaria!
• Personal Care Kits donated by Souls Harbour have all been delivered to seniors.
• The ECFS/United Way grant for personal protective equipment and the CECF has been extended to June.
• Souls Harbour Brown Bag Lunch program continues to provide delicious meals to many of our clients.
LCSSP Service in Municipal Units % Data to Date April
MoDL 37% Total # of clients 85
MoDC 17% # of clients receiving service 58
Bridgewater 36% # of new referrals 31
Lunenburg 2% # of home visits / door step deliveries 31
Mahone Bay 8% # of closed files 4
Data is subject to change and is approximate values only.
MEETINGS, GRANTS & PRESENTATIONS:
• LCSSP Presentations to BPS Commission this month. Thank you, for sharing your time and supporting our program!
• Elder Abuse and Legal Access presentations to NSCC students held.
• March 29/21 - Fraud Awareness booth at the Chester Bank of NS in response to increased reports of telephone scams and banking fraud.
• United Way of Lunenburg County grant ($5,000) has been approved and funds have been received.
• P2P Digital Literacy for Lun. Co., New Horizons grant has been approved ($4,100)
• LCSSP grant proposals to Vibrant Communities and Age-Friendly were well-received but denied for funding,
• Seniors’ Legal Navigator project funded by the Law Foundation of NS officially ended March 31st, 2021. We received approval to extend
to June 2021.
LCSSP CLIENT EMERGENCY CONTINGENCY FUND (CECF) REPORT:
LCSSP Client Emergency Contingency Fund continues to serve the community in partnership with other community organizations to mitigate risk
for seniors experiencing financial hardship. The CECF assisted seniors with personal safety needs, rent/mortgage payments, addressing hoarding
issues, food insecurity and cleaning supplies to secure home support.
• March 31, 2021 balance: $1672.57
• April 22, 2021 balance: $613.99
REQUEST FOR DECISION -DIRECTION
Prepared By: Garth Sturtevant, Senior Planner Date April 26, 2021
Reviewed By: Date
Authorized By: Date
CURRENT SITUATION
Since 2015, the Municipality has engaged Coastal Action to co-ordinate water quality monitoring at Fox
Point Lake. The purpose of the program is to establish baseline data to monitor changes in the lake and
attempt to determine the source of any new major sources of sediment or other poll utants entering the
lake.
Coastal Action has now completed and submitted the 2020 Monitoring Report for review and acceptance.
The Fox Point Lake Water Quality Monitoring Committee met on April 14, 2021 to review the report and
following a presentation and discussion with Coastal Action, the Committee passed a motion to
recommend that Council accept the report, make the report available on the Municipal Website and
provide a copy to Nova Scotia Environment.
The Committee also reviewed and discussed the proposed budget for the 2021 season, following
discussion, the Committee agreed to maintain the program as it was in 2020 with the addition of a 5 Year
Trend Report. The following motion was made and passed:
MOTION: It was MOVED by John McNeil, SECONDED by Kathy Gamache, that the Committee
accept the 2020 Monitoring Report and recommend that Council accept the Report and share
copies with Nova Scotia Environment and post it to the Municipal Website. In addition the
Committee recommends Municipal Council approve the 2021 program to continue the 2020
program with the addition of a 5 Year Trend Report for a total cost of $14,495.58. CARRIED.
RECOMMENDATION
1. Continue the monitoring program for the 2021 season, as recommended by the Fox Point Lake
Water Quality Monitoring Committee to engage Coastal Action for a total cost of $14,495.58 as
detailed in the attached Appendix A;
BACKGROUND
The Municipality appointed the Fox Point Lake Water Quality Monitoring Committee in response to
concerns expressed during public discussions about the adjacent golf course and proposed residential
development. The Committee is comprised of representatives from Municipal Council, the Municipal
Planning Advisory Committee, the Aspotogan Heritage Trust, Fox Point Lake Property Owners Association,
REPORT TO: Municipal Council
MEETING DATE: May 6, 2021
SUBMITTED BY: Garth Sturtevant
SUBJECT: Fox Point Lake 2020 Monitoring Report
and 2021 Program Budget
ORIGIN: Fox Point Lake Water Quality Monitoring
Committee
2 Request for Decision-Direction
a representative for the Developer of Aspotogan Ridge and a subject matter expert related to water
quality.
DISCUS SION
2020 Monitoring Report:
At the April 14th meeting Melanie Kingsbury from Coastal Action presented a summary of the findings
from the 2020 monitoring season. The following topics were covered:
• The program for 2020 saw the implementation of the previous year’s recommendations,
including installation of an Accurite Weather station at the lake. The program continued to
monitor rainfall and drought events, continued monitoring at the second South Inlet Site and
disseminated information in the community regarding water quality health and contact
information;
• Temperature – temperatures in the lake exceeded the 20oC limit for fish in July and August. A
Thermocline (point in the lake where cool water and warmer surface waters do not mix) forms in
June and turnover begins again in September and October. In August the thermal refuge (area
where temperatures are acceptable for fish habitat) was below 10m. this is concerning as
Dissolved Oxygen levels are low at this depth, and the combination of these factors can cause
stress to aquatic organisms.
• Dissolved Oxygen – lowest point during the season occurs in August. North Inlet in particular
sees low Oxygen levels, this is likely attributed to the presence of the wetland and slow-moving
water in this part of the lake. As mentioned above, stratification of Dissolved Oxyg en occurs
during the summer which results in low Oxygen levels at depth.
• PH – all monitoring sites fell below the CCME threshold at least once during the 2020 season.
• Nutrients – Total Phosphorus was above guidelines at South Inlet, North Inlet and South Culvert
sites. Nitrogen levels were consistently below the freshwater threshold but did increase following
the rainfall testing event, which is expected.
• South Inlet Sites (comparison between the sites) – the 2020 program included testing on the
South Inlet both upstream and downstream from a recent residential development where farm
animals are kept. This has previously been a suspected source of nutrient loading and runoff into
the South Inlet. The comparison between the two sites did not show a meaningfu l difference in
the quantity of nutrients in the Inlet, however, the results do show that year to year, the quantity
of nutrients entering the South Inlet are increasing. E. Coli levels measured at the two South Inlet
Sites similarly do not clearly show a meaningful difference. The report suggests that monthly
monitoring of the second South Inlet Site could provide better data and allow for a clearer
conclusion.
• E. Coli – concentrations did not exceed the primary thresholds. E. Coli levels following the rainfall
event were not noticeably different compared with the other sampling dates.
• Sediments (Metals) – samples taken at Southwest Cove and South Inlet. Both sites exceeded
metal concentration guidelines. Levels at the South Inlet are improving from previo us years while
the Southwest Cove is seeing increased (worsening) levels of metals in sediment.
• Sediments (Nurtients) – Both sites have marginally polluted sediment. Again, South Inlet sees a
decrease in Total Phosphorus while Southwest Cove saw increase in Total Phosphorus.
• Trophic State – The results from the 2020 monitoring season indicate that the lake has shifted
from Oligotrophic to Mesotrophic. This means that nutrient levels in the lake have increased,
resulting in an increased biological productivity. This often results in more algal growth and the
potential for lower oxygen levels.
• Algal Blooms – one bloom was sampled and observed during the 2020 season. Unfortunately,
the sample was lost in transit to the lab and therefore was not able to be veri fied as to whether it
3 Request for Decision-Direction
contained toxins or not. As a general trend, algal blooms are expected to increase. This may be
exacerbated by the increasing levels of chlorophyl detected in 2020.
Melanie concluded the presentation by reviewing the recommendations for the 2021 monitoring season
including:
• Begin monitoring the Southwest Cover and North Inlet for Chlorophyll and phycocyanin (the
pigment associated with blue green algae);
• Add the second South Inlet site to the monthly sampling program or retain the site for continued
rainfall-dependent sampling;
• Continue the one-time, rainfall-dependent sampling event;
• Continue observing weather station gauge;
• Prepare a 7-year trend report to summarize long term trends observed since the program began.
Recommended Budget for the 2021 Monitoring Program
The Committee reviewed and discussed options for the 2021 Budget as presented by Coastal Action.
Following considerable discussion around the ongoing cost of the program and concerns that as more
lakes and residents request monitoring, the cost to the Municipality may become unsustainable. The
Committee decided to recommend a hybrid option to Council which included aspects of both options
presented.
The Committee recommends maintaining the existing program and budget from 2020, with the addition
of a 7 Year Trend Report which would be prepared this year. The 7 Year Trend Report will look to identify
ongoing or emerging trends in the monitoring results. The Committee felt this report was crucial
information to have and could potentially be used to reevaluate the program in coming years if there is a
desire to reduce the budget.
Low Value Alternative Procurement for 2020 Monitoring Season
Pricing options presented above have been submitted solely by the Bluenose Coastal. Following Council’s
procurement policy, this expenditure qualifies for Alternative Procurement Approval as procurement of a
Low Value service described above. As Coastal Action is a non-profit organization, criteria 18 of appendix
1 to the Procurement Policy is satisfied.
IMPLICATIONS
Policy
N/A
Financial/Budgetary
This monitoring program has been cost-shared between the Municipality and the Aspotogan Heritage
Trust. The recommendation for the 2021 season is to maintain the program from 2020, with the addition
of $850 to cover the cost of producing a 7 Year Trend Report for a total program cost of $14,495.58.
Environmental
This activity addresses a specific environmental concern related to Fox Point Lake. The program has now
provided a baseline beginning in 2015 and can compare new results to this growing resource of historical
data.
4 Request for Decision-Direction
Strategic Plan
Strengthen and support environmental, cultural, and social resources;
Work Program Implications
Staff coordination of this activity is required. The Senior Planner provides support relating to organizing
meetings, keeping minutes, preparing Council Reports and other duties as required. The Committee is
prepared to oversee a monitoring program for 2020 subject to budget approval.
Has Legal review been completed? N/A
OPTIONS
2. Continue the monitoring program for the 2021 season, as recommended by the Fox Point Lake
Water Quality Monitoring Committee to engage Coastal Action for a total cost of $14,495.58 as
detailed in the attached Appendix A;
3. Direct staff to complete a Request for Proposals to obtain additional pricing options to be
brought back to Council for consideration;
4. Reject the recommendation for the 2021 monitoring program. No further pricing options will be
sought. A Water Quality Monitoring program will not occur for the 2021 season;
5. Defer making a decision, pending further information.
ATTACHMENTS
• FPL 2021 Budget– Coastal Action
45 School Street, Suite 403, Mahone Bay, NS, B0J 2E0
Tel: 902-634-9977 Email: info@coastalaction.org Web: www.coastalaction.org
Recommended changes to the 2021 Fox Point Lake Water Quality Monitoring Program
The following list of recommendations was included in the Fox Point Lake 2020 Water Quality Report for the
consideration of the Fox Point Lake (FPL) Water Quality Monitoring Committee in preparation for the 2021
monitoring season. Several recommendations would result in improvements to the overall program (Table 1).
The program should continue to collect monthly water samples from all four sites.
Due to the high nutrients and bacteria measured at the second South Inlet site, consideration
should be given to adding the secondary site to the monthly sampling program or retain the
site for continued rainfall-dependent sampling.
The program should continue to obtain one-time sediment samples from the SW Cove and
South Inlet, as arsenic and mercury may pose a risk to aquatic organisms’ health and should be
monitored.
One-time lake water samples from below the thermocline should continue to be monitored to
assess the risk associated with internal loading and potential late-season algal blooms.
The program should continue to supply FPL volunteers with certified bottles to sample and test
for the presence of microcystins-LR during future algal blooms.
Should MOC and the Municipality of the District of Lunenburg choose to purchase a ProDSS
Total Algae PC Sensor for the municipally-owned YSI unit, monitoring of the SW Cove and the
North Inlet for Chl α and phycocyanin (the pigment associated with blue green algae) should
be added to the monitoring of the lake.
Due to the expected increases in droughts and rainfall events associated with climate change,
the one-time, rainfall-dependent sampling event should continue to be included in the FPL
Water Quality Monitoring Program.
Continued observing of the weather station and staff gauge to monitor temperature,
precipitation, and lake water levels throughout the sampling program.
As the FPL Water Quality Monitoring Program has been ongoing since 2015, a trend report
should be added to the 2021 program to summarize any long-term trends observed on the
lake.
45 School Street, Suite 403, Mahone Bay, NS, B0J 2E0
Tel: 902-634-9977 Email: info@coastalaction.org Web: www.coastalaction.org
Table 1. Proposed cost of the 2021 FPL Monitoring Program with the same sampling program as 2020 and
production of a 7-year report.
Expenditure Cost Breakdown Total Cost
Monthly sampling (June - Oct)
Four Sites:
$218.70 per site X 4 sites x 5 days
QA/QC:
1 field replicate @ $218.70 and
1 blank sample @ $218.70
$4,374.00
$437.40
Sediment sampling (August) $269.60 per site X 2 sites x 1 time $539.20
* Cyanobacteria bloom sampling
(as needed)
$167.30/sample x 2 samples
(budgeting for 2 bloom events) $334.60
Nutrient sampling under
thermocline (August) $86.15 x 1 site x 1 time $86.15
Rainfall-dependent sampling (TBD) $218.70/site x 5 sites x 1 time $1,093.50
Staff services for monthly sampling
and rainfall events (June – Oct.) 1 person @ $350.00/day for 6 days $2,100.00
Staff travel expenses for monthly
sampling events and one rainfall
event (June – Oct.)
180 km @ $0.50/km for 6 days
(roundtrip travel from Coastal Action
office to Fox Point Lake and BV Labs)
$540.00
Staff participation at committee
meetings and council
presentations
$100/meeting x 3 meetings $300.00
Development of Water Quality
Monitoring Report and 7-year
summary
$400.00/day x 7 days $2,800.00
Sub-Total $12,604.85
15% HST (HST#: 14067 2106 RT
0001) $1,890.73
Total Cost $14,495.58
Fox Point Lake
2020 Field Season Summary
Coastal Action
FPL Committee Meeting April 14th 2021
2020 Sampling Updates
• An Accurite weather station was installed at the Lake to monitor rainfall,
temperature, pressure, humidity – issue with connection so monitoring only
occurred at the end of October.
• Continue monitoring rainfall and drought events.
• Continue monitoring second south site rainfall-only.
• Share water quality information and tips to community members to increase
awareness. Increase awareness in algal bloom reporting procedure – call NSE
and inform John and Coastal Action.
Water Quality - Temperature
•Temperatures
exceeded the 20oC
limit for fish during
July and August.
•The South Inlet was
cooler than the
North Inlet, Lake,
and Outlet sites.
0
5
10
15
20
25
30
1-Jun-20 1-Jul-20 1-Aug-20 31-Aug-20 1-Oct-20 31-Oct-20Water Temperature (°C)North Inlet South Inlet Lake Outlet South Culvert
Water Quality - Temperature
•A thermocline
begins to form by
June, with turnover
occurring between
September and
October.
•Depths below 3.5 m
offer thermal refuge
in July and below 10
m in August.
0
5
10
15
20
25
30
0 2 4 6 8 10 12 14 16 18 20 22Temperature (°C)Water Depth (m)
June July August Rainfall (Sep)September October
Water Quality – Dissolved Oxygen
0.0
2.0
4.0
6.0
8.0
10.0
12.0
1-Jun-20 1-Jul-20 1-Aug-20 31-Aug-20 1-Oct-20 31-Oct-20Dissolved Oxygen (mg/L)North Inlet South Inlet Lake Outlet South Culvert
•DO was lowest in
Aug at all sites
except the Lake site.
•North Inlet had the
lowest DO
concentrations:
possibly due to the
influence of the
wetland above and
slow-moving waters.
•Six samples fell
below the 6.5 mg/L
CCME threshold.
Water Quality – Dissolved Oxygen
•DO begins to stratify
by July.
•DO stays above 4
mg/L until the month
of August.
•Bottom waters have
decreased DO
compared to surface
waters; however, only
Oct and Sep observed
hypoxic conditions.
0.0
2.0
4.0
6.0
8.0
10.0
12.0
0 2 4 6 8 10 12 14 16 18 20 22Dissolved Oxygen (mg/L)Water Depth (m)
June July August Rainfaall (sep)September October
Water Quality – pH
•pH ranged from 4.64 to
6.93.
•All sites fell below the
6.5-pH CCME threshold
at least once during
sampling period.
3
4
5
6
7
8
9
10
1-Jun-20 1-Jul-20 1-Aug-20 31-Aug-20 1-Oct-20 31-Oct-20pH
North Inlet South Inlet Lake Outlet South Culvert
Water Quality – Total Phosphorus
•Total phosphorus
concentrations are above
0.03 mg/L for moving
freshwaters at both inlets
(North & South), and
South Culvert site.
•In the Lake and Outlet
sites, phosphorus
concentrations mostly fall
within the 0.02 mg/L
oligotrophic lake
standard.
0.00
0.01
0.02
0.03
0.04
0.05
0.06
0.07
0.08
0.09
0.10
1-Jun-20 1-Jul-20 1-Aug-20 31-Aug-20 1-Oct-20 31-Oct-20Total Phosphorous (mg/L)North Inlet South Inlet Lake Outlet South Culvert
Water Quality – Total Nitrogen
•All nitrogen concentrations
fell below the 0.9 mg/L
threshold for freshwaters.
•Nitrogen concentrations
increased at all sites
following the rainfall event
except for the Lake site.
•South Inlet and the Culvert
sites had very similar
concentrations. 0.0
0.1
0.2
0.3
0.4
0.5
0.6
0.7
0.8
0.9
1-Jun-20 1-Jul-20 1-Aug-20 31-Aug-20 1-Oct-20 31-Oct-20Total Nitrogen (mg/L)North Inlet South Inlet Lake Outlet South Culvert Lake Depth
Nutrient Enrichment
South Inlet
2019
South Inlet
Below
Development
2019
Difference South Inlet
2020
South Inlet
Below
Development
2020
Difference
Phosphorus
Concentration
(mg/L)
0.049 0.049 0.000 0.065 0.056 -0.009
Nitrogen
Concentration
(mg/L)
0.645 0.661 0.016 0.714 0.691 -0.023
•Not a meaningful difference between the two sites for nutrients.
•However, between years there is an increase in the nutrients entering
the lake from the South Inlet.
Water Quality – E. Coli
•E. coli concentrations do not exceed primary thresholds in 2020.
•E. coli contamination following the rainfall event was not noticeably
different from the rest of the sampling season.
0
50
100
150
200
250
300
350
400
450
500
1-Jun-20 1-Jul-20 1-Aug-20 31-Aug-20 1-Oct-20 31-Oct-20Fecal coliform (cfu/100ml)North Inlet South Inlet Lake Outlet South Culvert
Rainfall Event
Animal Waste Impact
South Inlet South Inlet Below
Development Difference
E. coli (cfu/100mL)
2019 150 250 100
E. coli (cfu/100mL)
2020 100 ND (RDL 100) -
•E. coli levels have improved since 2019 at both sites.
•Due to the detection limit it is difficult to say of there is a meaningful
difference between the two sites.
•Monitoring these sites together monthly would provide a better look at
how runoff is affecting water quality.
Sediment - Metals
•Sampled at SW Cove and South Inlet; both sites exceeded metal
concentration guidelines.
•South Inlet is improving in all metals while the Cove is increasing in
arsenic, lead and mercury.
Parameter
(mg/kg)
SW
Cove
2018
SW
Cove
2019
SW
Cove
2020
Change South
Inlet
2018
South
Inlet
2019
South
Inlet
2020
Change ISQG NSE
Arsenic 6.0 6.1 9.1 10 22 9.8 5.9 17
Cadmium ND 0.80 0.48 0.40 0.37 ND 0.6 3.5
Lead 2.6 50 61 33 31 21 35 91.3
Mercury ND 0.16 0.23 0.21 0.17 0.17 0.17 0.486
Selenium ND 2.7 2.1 1.1 1.0 0.71 - 2
Metal concentrations for SW Cove and South Inlet in 2018 and 2019, in addition to ISQG and NSE
guidelines. Exceedances of ISQG guidelines are in yellow, NSE exceedances are in red.
Sediment - Nutrients
•Both sites have marginally polluted sediment.
•Decrease in TP at South Inlet promising, however increases at
SW Cove indicates increased nutrients into the lake.
Fox Point Lake Trophic State
TSI 2015 2016 2017 2018 2019 2020
SD 49 45.7 45.5 47.6 47.2 44.7
Chl A 34 41.5 37.3 39.1 38.9 48.9
T. Phos 37 31.8 32.2 30.0 35.0 32.2
<40 = Oligotrophic 40-50 = Mesotrophic >50 = Eutrophic
2020 Trophic State: Mesotrophic
Algal Blooms
•One algal bloom was observed or sampled by the FPL committee.
•Algal blooms are expected to continue in future, with increased
frequency and size.
•With the increase of chlorophyl α in 2020 there is the potential for
algae blooms to increase in the future.
Recommendations
Begin monitoring SW Cove and the North Inlet for Chl α and phycocyanin (the
pigment associated with blue green algae) should be added to the monitoring
of the lake.
Adding the secondary site to the monthly sampling program or retain the site
for continued rainfall-dependent sampling.
The one-time, rainfall-dependent sampling event should continue to be
included.
Continued observing of the weather station and staff gauge.
A 5-year trend report should be added to the 2021 program to summarize any
long-term trends observed on the lake.
1
April 27, 2021
Mayor Amanda McDougall
Acting President, Nova Scotia Federation of Municipalities
Suite 1106, 1809 Barrington Street
Halifax, NS B3J 2K8
Dear Acting President McDougall:
Under the provisions of the Municipal Government Act, the Minister of Municipal Affairs must
provide to the Nova Scotia Federation of Municipalities (NSFM) 12-months’ notice of any provincial
legislation, regulation, or administrative actions that could have the effect of decreasing revenues
or increasing the required expenditures of municipalities. This letter is intended to provide notice of
such changes for fiscal year 2022-2023 and beyond.
The Department of Municipal Affairs (DMA) canvassed all other provincial departments to seek
information on plans for legislative, regulatory, and policy changes in the coming fiscal year. The
following is a summary of the results of that process.
DEPARTMENT OF ENVIRONMENT
It is possible that municipalities would incur incremental costs in implementing the Coastal
Protection Act in the coming fiscal year. Nova Scotia Environment (NSE) is providing notice of
changes which will be required in municipal building and development permit approval processes
now that the coastal protection legislation (Bill 106) has passed. This legislation will provide
consistent, province-wide legal protection for our coast by restricting development and related
activity in areas where structures will be at risk of damage due to coastal flooding and erosion, or
where it will damage sensitive coastal ecosystems.
Under this legislation, municipalities will be enabled to issue a building and/or development permit
for construction within a coastal protection zone to be defined by regulation if the proposed location
of the construction is above a minimum building elevation specified in regulations and is situated
upland of a horizontal setback certified by a designated professional. This will require minor
modifications to municipal administrative processes for these types of permits.
2
It is expected that responsibility for competent, accurate, and objective certification will rest with the
member of the designated profession, with forms and a standard for assessing risk of flooding and
erosion risks to be provided by NSE. It is further anticipated that municipalities will be responsible
for determining whether the proposed site is within the zone (and therefore whether the Act
applies), and whether the Act applies to the general type of structure or construction proposed.
Subject to the final form of the regulations, if the Act applies, the municipality may be required to
determine whether the proposed location is above the minimum building elevation specified in the
regulations, whether the proposed location is upland of the horizontal setback certified in a
designated professional report accompanying the permit application, and ensure the designated
professional was a member in good standing of the relevant professional body at the time the
report was signed.
Specifics of which professional groups will qualify to provide the certification, specific standards
and forms to be used, and other administrative details will be set out in regulations. The delineation
of the zone and the specifics of restrictions, various exceptions and standards that apply within it
will also be set out in regulation. NSE will be consulting with municipalities on the regulations.
DEPARTMENT OF INTERGOVERNMENTAL AFFAIRS
Procurement
Every two years Global Affairs Canada updates its thresholds for covered procurements under the
Canada Europe Trade Agreement (CETA) and the Canada Free Trade Agreement (CFTA).
Municipal procurements are covered under these obligations. All procurements above these
thresholds must be tendered unless subject to exemption. Thresholds were last updated on
January 1, 2020 and are as follows:
CETA Thresholds CFTA Thresholds
Goods $366,200 $105,700
Services $366,200 $105,700
Construction $9.1M $264,200
It is anticipated there will be new thresholds for CETA and CFTA for 2022-23. These thresholds
are calculated based on data that will not be available until the end of this year, so, at this time, the
scope for municipal involvement is not known. We will advise as soon as we receive updated
information.
DEPARTMENT OF JUSTICE
Biological Casework Analysis Agreement
The Biological Casework Analysis Agreement provides Nova Scotia’s Municipalities with DNA
analysis arising from criminal investigations. DNA is an important service that helps solve crime.
The financial cost of this program is expected to increase to $808,203 for 2021-22 for Nova Scotia
compared to $701,690.22 in 2020-21. This increase is primarily due to the rise in costs for
Employee Benefits Plan (EBP) effective in 2019-20.
3
The proration of the cost to municipalities will be reassessed annually upon the DMA’s release of
the “Total Uniform Assessment” for the current fiscal year.
RCMP Labor Relations Regime
On June 19, 2017, Bill C-7, An Act to amend the Public Service Labour Relations Act, the Public
Service Labour Relations and Employment Board Act and other Acts and to provide for certain
other measures received Royal Assent. Bill C-7 created a new labour relations regime applicable
to the RCMP Regular Members and Reservists. Although labour contract negotiations began in
June 2020 and are expected to be completed by December 21, 2021, there is a possibility that
they may extend into early 2022. As such, the payout date for the contract increase including retro
pay is not certain and could fall in either fiscal year 2021-22 or 2022-23. We will monitor the
situation closely and keep municipalities up to date as the process moves forward.
Given this is an ongoing negotiation, the cost implications cannot be identified at this time.
However, DOJ is committed to keep municipalities informed as the negotiations unfold.
The Accessibility Act
The Accessibility Act requires public sector bodies (which include all municipalities and villages in
NS) to meet certain obligations including the establishment of an accessibility committee and plans
for each body. Municipalities should all be aware of this; the Directorate indicates several
municipalities have begun recruiting committee leads and members. All municipalities and villages
have until April 1, 2022 to develop an accessibility plan and establish an accessibility committee.
Work is underway on the development of the accessibility standards for the built environment. This
work is a significant milestone in our efforts to become an accessible province by 2030. An internal
working group is now working to develop a proposed standard based on the recommendations
submitted by the Accessibility Board. There will be an opportunity for municipalities, villages, and
Nova Scotians to provide input once recommendations are complete. The goal is to have the first
phase of the standard enacted by May 2022. At a minimum, one-year notice will be given to
municipalities and villages of any policy and regulation change that will impact their revenue or
expenditures.
COMMUNITIES, CULTURE, AND HERITAGE
Library Funding
In 2020-21 Communities, Culture and Heritage launched a new funding model to the Nova Scotia
library community providing a $2.081 million increase in annual investment from the province in our
regional libraries, from $14,400,000 to $16,400,000 annually. Libraries also receive funding from
municipalities, and the new formula identifies new funding amounts for municipalities. These new
mandated amounts will come into effect in 2022-23.
Municipal funding contributions remained at current levels for 2021-22; however, municipalities can
elect to implement their new funding contributions to libraries this year, as outlined in the new
funding model, should they wish to do so.
This additional time is to allow for data to be collected to capture the additional operational
contributions being made to library boards from municipalities.
4
If any of the above content is unclear or should you have any questions regarding the provided
information, please do not hesitate to contact the department for clarification.
Sincerely,
Brendan Maguire
Minister of Municipal Affairs
-------- Original message --------
From: Elaine LeBlanc
Date: 2021-05-02 3:57 p.m. (GMT-04:00)
To: Andre Veinotte <aveinotte@chester.ca>
Subject: #External: Small Business
Hi Andre – I sent this note to all councillors last week but since I had no response I am sending it
again to you. Perhaps it was not received.
With the end of the pandemic no where in sight, is there any movement to assist small
businesses in the Municipalities of Chester area? Small businesses are the backbone of Nova
Scotia economy and have lost greatly during this pandemic. Some will not be able to reopen or
survive. At this time there is little to no income,but the normal bills of Taxation,Power and
normal maintenance remain. Some form of tax relief should be offered to those effected . It
should also be noted that the province has given a small business property tax relief but the
distribution has been, in my opinion unfairly distributed with most retail left out.
Elaine,Maurice LeBlanc 224 Otter Pt.Rd.East Chester Nova Scotia.
This email originated from outside of the organization. Do not click links or open attachments unless
you recogize the sender and know the content is safe.
From: Carol Nauss
Sent: May 3, 2021 12:07 PM
To: Communications <communications@chester.ca>
Subject: #External: letter re Haughn property for council
May 3, 2021
Chester, N. S. B0J 1J0
Municipal Councilors
Municipality of Chester
King Street, Chester, N.S.
Dear Councilors,
I am aware that you are currently discussing and gathering information about
the Haughn property at Middle River. I am sure you will have many ideas about
what might be developed on the site. I would like to suggest the following as
something that is needed within our municipality for those people who have
difficulty walking on uneven ground or on steep inclines.
The land surrounding the house could incorporate paved pathways
accessible for people in wheelchairs, who cannot handle steep grades or
who use a cane, and elderly people who cannot handle uneven ground
underfoot. Comfortable spots to sit and rest overlooking the land
surrounding them and the wildlife and plants. Other places could provide
tables to sit and have a picnic, but not long benches along the sides as
usual, but individual seats so people can easily sit down and stand again,
with spaces for wheelchairs to get closer to the table.
At the present time a place to hold travelling informational displays
from many different sources would be of benefit for citizens. At the
present time we miss out on these displays because they require a site
where the display can be viewed over a period of days or weeks and no
area is willing to provide this space for such a display for the required
amount of time. It could also be used to hold large group council
meetings which are often held at other sites. We currently don’t have
such an area. It could also be offered to groups wishing to hold
displays, art shows, photography exhibits, sculpture , music etc. at an
affordable price.
This area could also act as a showcase for businesses and
activities within the municipality, a place to blow our own horn, so to
speak. It would provide more in depth information to people considering
moving to this area or who are new to the area. A computer program
listing activities and businesses could be available for use. A person
familiar with the municipality could be on site during specified hours to
provide further information.
Danny Haughn was a collector, of historic artifacts, music, art etc. and
his collections exhibited his wide-ranging interests. What better way to
recognize his passion for his community and province and our history, then
to provide an area where many local citizens can benefit and learn.
Yours truly,
Carol Nauss
Infrastructure & OperationsQuarterly UpdateQ4- 2020/21
Table of Contents• Safety & Administrative • Strategic Priorities• Wastewater System• Capital Projects• Maintenance/Operations• Solid Waste• Maintenance/Operations• Collection Update• Physical Properties• Capital Projects• Maintenance/OperationsMay 6, 2021NOVA SCOTIA’S TREASURE
Safety & AdministrativeSafety • Currently NS is in lockdown to mitigate the spread of COVID-19. Staff at the Infrastructure and Operations is working diligently to practice restrictions implemented by Public Health. • Site inspections to be completed for all the wastewater plants, to be scheduled for Summer 2021. Administrative Update• New Assistant Director started in Mar 2021• CET position still vacant• Training requirements for the staff being reviewedMay 6, 2021NOVA SCOTIA’S TREASURE • Robin has been coordinating communication with theright authorities for issues regarding Streetlights orTAT. Please continue to bring your concerns forwardto her and she’d be happy to help.
Strategic PrioritiesJ-Class Roads10 candidates submitted to the Province under the J-Class Program in Nov 2020. 2 streets, Pleasant St and Union street, were selected by the province to be completed under this program. Traffic Impact Study Public Tender closed on Apr 27, 2021. Anticipated to award in May 2021May 6, 2021NOVA SCOTIA’S TREASURE
Strategic PrioritiesMay 6, 2021NOVA SCOTIA’S TREASURE • Developing roadmap for asset management implementation.• Utilizing the wastewater systems to complete the pilot for asset management implementation.Asset Management Strategy• Evaluating options for this Gem Property. Proposal to the council to be submitted in May 2021. Haughn Property • Phase 1 upgrade, EVC tower infrastructure to the Landfill completed• Proposal to proceed with phase 2, Equalization Lagoon , to be submitted for approval in May 2021Leachate plant upgrade
Strategic PrioritiesMay 6, 2021NOVA SCOTIA’S TREASURE • Contingent on the new development in the area, the impact on the infrastructure needs to be evaluatedMill Cove Development• Additional info from Sustane requiredTransition to Sustane• Contingent on the development of the Kaizer Meadow Business Park initiativeKaizer Meadow Road Improvements
May 6, 2021•Project started in 2019/20 fiscal year and two panels were completed. 2019/ 20•For fiscal year 2020/21, installation of the panels were approved for 17 additional lift stations. It also included installation of backup generators for three location.2020/21•Complete the panel upgrade project.2021/22Wastewater Panel Upgrade ProjectNOVA SCOTIA’S TREASURE Chester Panels10 Mallard Lane – Station #73947 Hwy 3– Station #1 3747 Hwy 3 – Station # 457 Millennium Drive – station #957 Victoria Street - Station #2Western Shore Panels6451 Hwy 3– Station #1 6355 Hwy 3 Wild Rose Park – Station #2 List of Completed Panels Installation
Wastewater System: Capital ProjectsWastewater StudyEXP completing the wastewater study for the wastewater system. Good progress being made with the support of various individuals in the different departments at the MOC !Huge Thanksto all who have been supporting this project! Final deliverables expected at the end of June! May 6, 2021NOVA SCOTIA’S TREASURE
Wastewater OperationsReporting• All the Wastewater treatment plants are continuing tooperate and maintain in accordance with NSEapprovals, including monthly testing. Reportssubmission current to the authorities as per therequired schedule.• We are currently having disinfection issues at three treatment plants: Western Shore (during rain events), Otter Point, and Chester Basin. Letter submitted to NSE with respect to Otter Point permit requirement which outlined plan will be developed as part of the WW service study.May 6, 2021Quarterly Annually
Reporting Schedule
Federal requirements 1. Chester 2. Mill Cove 3. Western Shore1. Chester2. Chester Basin3. Mill Cove4. New Ross5. Otter Point6. Western ShoreProvincial requirements1. Western ShoreMaintenance• Ongoing maintenance and repairs as needed for all the treatment plants and the wastewater operations• Western Shore: Upgrade work in progress including replacement of pumps and new piping to manage the overflow issues• Ongoing maintenance on lift stations, e.g. cleaning floats, etc.• 12 sewer permits issued/open to date for fiscal 2020/21 and subsequent connections be completedNOVA SCOTIA’S TREASURE
Solid Waste – Operations and MaintenanceScale house RenovationOngoing. New customer window install complete. New EquipmentNew Dozer : On Order, anticipated delivery isearly July.New Excavator : RFQ issued to the public andcloses on Jun 4 2021Valley Waste Liaison Committee Ongoing meetings with Valley Waste. Includes2021/22 budgets, 5-year plan and an equipmentreplacement policy.NOVA SCOTIA’S TREASURE
Solid Waste Operations & MaintenanceOn site Maintenance• Ongoing maintenance of the Kaizer Meadow Rd. • Ongoing Heavy equipment maintenance and repairs – Compactor wheel rebuild completed, which offered savings to the MOC. • Monthly ground water/surface water sampling ongoing• Clay cover is completed daily• Bio-file issue on site presently under control with occasional pumping and maintenance.• HHW collected and packed daily at the HHW depot. In-house• Large stock of refrigerators requiring CFC removal prior to recycling. Ongoing• Repair of the organics/recycling transport area -inhouse repair (rockwall) ongoingOffsite Maintenance• Inspections and repairs to garbage corrals and compounds• Cleanups due to illegal dumping as required– staff and GE’sNOVA SCOTIA’S TREASURE
Tonnage Q4 only02,0004,0006,0008,00010,00012,00014,000RESIDUAL WASTE(A)SEPTIC WASTE (B) WOOD (C) ASPHALT (D) ORGANICS (E) RECYCLABLES,CARDBOARD &PAPER (F)MIXED C&D WASTE(G)Tons Q1 Q2 Q3 Q4Landfill Collection UpdateMay 6, 2021NOVA SCOTIA’S TREASURE
Landfill Collection UpdateNOVA SCOTIA’S TREASURE MATERIAL TONNAGE Q1 TONNAGE Q2 TONNAGE Q3 TONNAGE Q4 Total To DateRESIDUAL WASTE (A) 12,978.30 12,618.50 13,156.19 11,141.26 49,894.26SEPTIC WASTE (B) 3,044.37 3,626.02 3,407.68 2,395.89 12,473.89WOOD (C) 168.83 392.52 245.48 533.24 1,340.07ASPHALT (D) 170.43 388.01 452.40 35.81 1,046.65ORGANICS (E) 413.91 446.76 476.65 361.9 1,699.22RECYCLABLES, CARDBOARD & PAPER (F)216.50 238.14 224.02 200.89 879.55MIXED C&D WASTE (G) 508.36 510.46 623.88 867.58 2,510.28
Physical Properties : Capital ProjectsMay 6, 2021Wharves/Boat Launches/FloatsAspotogan Wharf: PendingPublic ConsultationMill Cove Boat Launch:Needs repair work andapplication to be submitted toNSE for approval in May 2021Floats at the red cross wharf,Chester: Awaiting info fromthe contractor to add fingerfloats for connections etc.BridgesGold River trail bridge:Inspection awarded to AbleEngineering. Final report due inJune 2021Multiple Bridge inspections:Public Tender process wascompleted and was awarded toDesignpoint Engineering,anticipated final deliverables inJuly 2021Barry’s Brook Bridges#1 and#2 repairs: Currently in tenderphase open to public, closes inMay 2021OtherParking Upgrade by the EastRiver: Municipality of Chesterhas had great discussions withthe landowner, Maibec, toexpand the current parking lot.Subsequently an MOU wasbeen submitted to thelandowner in Apr 2021Parking Lot Proposal by the East RiverNOVA SCOTIA’S TREASURE
Physical Properties : Operations & MaintenanceProperties Winter maintenance completed. Bi-annual inspections completed for the sidewalks and wharves etc. and are in good condition.Garbage collection continues throughout Chester/trails by staff.TrailsContinuous inspection and maintenance, in collaboration with the recreational department, of trails ongoing. This entails regular brush cutting and grading of various sections of the trails as well as minor repairs to the bridges, responding to washout issues and place signage for public protection , as required.RoadsCompleted routine inspections of roadways and sidewalks. We have a good working relationship with NSTIR. We continue to take calls on roads and ditches needing repair etc., a majority which are directed to NSTIR. Ongoing.StreetlightingDealing with several streetlight repair and installation requests in conjunction with NSP. OngoingTraffic ControlThe radar unit was deployed throughout the Municipality during various times of the year, based on a list of locations that has been vetted by RCMP and approved by NSTIR. The RCMP has also committed to increasing presence in those areas where unit is being deployed. Ongoing (report completed and program will continue in 2021)NOVA SCOTIA’S TREASURE
Physical Properties : Operations & MaintenanceNOVA SCOTIA’S TREASURE Green Carts DeliveryTotal 151 green carts delivered in the fiscal year of 2020/21. This program also requires attending to various complaints regarding repairing green carts Objective is to deliver green carts within two weeks of the request received.Mill Cove Fire ProtectionA consultant’s report detailing the necessary repairs tothe pump house and reservoirs was received.Further evaluation of the repair work is ongoing withthe objective of completing the repairs in Summer2021.Contract servicesSeveral routine contract services up for renewal, which will be issued for tender soon.
Statistics for Public Works May 6, 2021NOVA SCOTIA’S TREASURE ActivityYTD Completed Sewer Permits Issued to date12Sewer Callouts (S. Business) to date26EDU (Total =1574.6) IncreaseUtility locates12Berthage permits issued -Berthage Enforcement events -Compost Carts Delivered 151Dead Marine Life Collections to date1Events requiring Public Sort Stns to date3Public Sorting Station Abuse Incidents3Bandstand Bookings3Maintenance Work Orders Completed63Road Name Signs Installed to date5Streetlight Requests to date7Sidewalk Snow Removal Events to date2Mobile Radar Unit Deployments20Compliments to date7
NOVA SCOTIA’S TREASURE Thank you!
Emergency Assistance Fund 2020-2021-2022Updated May 5, 2021Requested ApprovedDate ApprovedRequested ApprovedDate ApprovedRequested ApprovedDate ApprovedDistrict No 1 Community Centre 1,000$ 1,000$ 11-Mar 1,000$ 1,000$ 1,000$ COMMUNITYForties Community Centre1,000$ 1,000$ 1,000$ Hubbards Area Lions Club 1,000$ 1,000$ 11-Mar 1,000$ 1,000$ 15-Apr 1,000$ 2,000$ Integrity Haven Equine Rescue Centre 1,000$ 1,000$ 1,000$ Ocean Swells Community Association 1,000$ 1,000$ 15-Apr 1,000$ 1,000$ 15-Apr 1,000$ 2,000$ Royal Canadian Legion Br 79 New Ross 1,000$ 1,000$ 11-Mar 1,000$ 1,000$ 15-Apr 1,000$ 2,000$ FACILITIESSherbrooke Lake Camp1,000$ 1,000$ 1,000$ Through the Years Day Care & Community Centre 1,000$ 1,000$ 11-Mar 1,000$ 1,000$ 15-Apr 1,000$ 2,000$ Western Shore and Area Improvement Association 1,000$ 1,000$ 15-Apr 1,000$ 1,000$ 15-Apr 1,000$ 2,000$ Royal Canadian Legion Br 144 Western Shore 1,000$ 1,000$ 15-Apr 1,000$ 1,000$ 15-Apr2,000$ TOTAL10,000$ 7,000$ - 10,000$ 6,000$ - 9,000$ -$ -13,000$ Total Funds Requested 10,000$ 10,000$ 9,000$ Total Funds Approved 7,000$ 6,000$ -$ 13,000$ January February MarchTOTAL APPROVED
Municipality of the District of Chester
EMERGENCY ASSISTANCE FUND for COMMUNITY FACILITIES
Covid-19 Relief - 2021 – Application Form
Name of Organization / Facility:
Contact Person:
Mailing Address:
Date:
Please complete the questions below. If more space is required, please attach a separate sheet.
1. Please check the month(s) that your application covers?
January 2021
February 2021
March 2021
April 2021
May 2021
2. Please provide a clear description of the revenue lost (i.e. events and activities that have been
cancelled, hall rental cancellations, etc.) at your facility as a direct result of the Covid-19
restrictions and/or please describe any increase in operating costs related to Covid -19 (such as
new hand sanitizer stations, signage, etc.).
Page 1 of 2
3. Please attach copies of financial reports as evidence of financial challenges. For example, a
comparison of 2018 and/or 2019 and 2020 financial reports to show the impact of Covid-19 on
your organization.
4. Have you applied for or received Covid-19 financial support from any other sources?
Yes
No
If yes, please describe where the funds came from and how much you received.
5. How much Emergency funding are you asking for on this application ?
$_____________________________
6. How do you intend to use the Emergency grant funds received from the Municipality?
7. Any additional comments about your application?
Please forward your application by any of the following methods:
Submit Online: If you are submitting an online form, click the SUBMIT button. By clicking the
button it will generate an email that will automatically attach the form. Before
pressing send, you can also attach any additional documents (i.e. financial,
supporting, etc.).
Email: recreation@chester.ca
Fax: 902-275-3630
Mail: Recreation & Parks Services
“Emergency Assistance Fund Request”
Municipality of the District of Chester
186 Central Street, PO Box 369
Chester NS B0J 1J0
Drop-Off box: Municipal Annex Building Drop-Off box
186 Central Street, Chester
Questions? Call Recreation & Parks Services at 902-275-3490.
Page 2 of 2
Ocean Swells Community Association
Northwest Cove, Nova Scotia
Annual Financial Report
1
INCOME 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
Rental & Fundraising June1-May 31 June1-May 31 June1-May 31 June1-May 31 June1-May 31 June1-May 31 June1-May 31 June1-March 31
Rental Income 7,276.00 3,987.00 4470.50 4245.00 1,768.50 1,787.50 695.00 770.00
Card Games, incl. Specials 2,059.50 1,748.50 2165.20 2302.50 2,138.50 1,746.00 937.50 0.00
Special Event: Yard Sale (Spring)average
Special Event: Ham & Sauerkraut (Fall)1,572.50 2,167.50 2228.00 1801.20 2,424.00 2,262.50 2,520.00 0.00 $2,252
Special Event: Pancake Supper (Feb)1,064.50 660.35 780.00 1178.00 764.80 946.95 830.00 0.00 $930
Special Event: Art Exhibition (August)177.68 4182.11 3,766.00 2,511.00 1,427.75 0.00
Special Event: Coffee House (August)
Special Event: Stan Carew 400.00
Misc. sales
Donations 72.00 188.75 26.65
Other- COVID insurance rebate 797.00
Transfer from Reserve Fund A/c 6344.70 2000.00 3,500.00 3,700.00 0.00
GST Rebate,Garbage Con. Rebate 0.00
Donation: Suncor 750.00 750.00 750.00 1000.00 1,000.00 930.00 1,700.00
Donation: ScotiaBank
Heart & Stroke 2,273.00 2,262.00 2319.00 1801.20 2,424.00 0.00
Aspotogan Heritage Trust 1,290.29 1,500.00 0.00
Chester Municipality 1,000.00 2,000.00 1000.00 4500.00 1,425.00
0.00
TOTAL REVENUE 17,463.47 13,975.35 20057.40 23082.01 18,474.55 13,953.95 7,340.25 $4,718.65
EXPENSES
NS Power 1,309.86 1,468.91 1279.89 1299.79 1,329.26 1,619.04 1,321.98 1,545.39
Rogers cell phone 57.50 115.00 0.00
Heating Oil 2,226.90 1,488.18 1156.89 1204.23 1,624.67 1,667.56 1,524.37 572.06
Insurance 3,242.75 3,323.13 3418.23 3583.02 3,724.38 3,754.00 3,983.00 4,037.00
Transfer to Reserve Account 7,600.00 4,600.00 600.00 600.00 600.00 600.00 600.00 0.00
Property Tax 236.21 222.18 221.22 211.03 114.14 232.21 228.21 222.69
Administration 86.87 153.40 138.74 178.59 401.23 122.19 12.44 31.15
Repairs & Maintenance 2,313.59 1,812.80 6037.43 4391.96 10,209.05 1,196.83 212.00 640.74
Kitchen Supplies & Hardware 448.79 413.46 320.70 511.13 105.78 501.51 0.00
Fundraising (H & S, Pancake)438.58 1,209.59 1227.37 1265.75 1,223.32 1,090.91 949.80 0.00
Defibulator 140.00 0.00
Other- cleaning 644.49 532.50 720.00 835.00 720.00 660.00 662.78 0.00
Art exhibition (August)4633.40 3,864.36 2,570.50 1,524.57 0.00
SOCAN 342.68 212.83 0.00
Advertising 150.00 100.00 295.32 120.00 30.00 90.00
Total Standard Expenses:18,755.54 15,439.15 15555.79 18713.90 24,258.87 14,347.58 11,049.15 $7,139.03
Other Expenses 0.00
Total Other Expenses:0.00
TOTAL EXPENSES:18,755.54 15,439.15 15555.79 18713.90 26,699.49 14,347.58 11049.15 7,139.03
Surplus or Loss:4501.61 4368.11 -8224.94 -393.63 -3708.90 -$2,420.38
Financial Year End Summary 0.00
Balance Current Account 2,603.98 1,170.18 5327.09 10339.20 $ 1,361.70 $ 1,043.06 3357.05 850.57
Reserve Capital Account 22,006.05 26,643.64 21249.03 19854.04 $ 16,948.17 $ 13,849.19 11445.84 11,789.17
CASH ON HAND:24,610.03 27,813.82 26576.12 30193.24 $ 18,309.87 $ 14,892.25 14802.89 $12,639.74
ACCTS. RECEIV.0.00 0.00 0.00 $ - $ - 0.00
ACCTS. PAYABLE 0.00 0.00 0.00 $ - $ 30.00 0.00
NET CASH ON HAND:24,610.03 27,813.82 26576.12 30193.24 $ 18,309.87 $ 14,862.25 $14,802.89 $12,639.74
Signed:Grant Schorn, Treasurer
Total General & Admin. Expenses 10,376.49 15,630.93
TOTAL EXPENSE 61,717.69 64,949.10
NET INCOME 11,851.34 -1,756.55
Generated On: 04/22/2021
Municipality of the District of Chester
EMERGENCY ASSISTANCE FUND for COMMUNITY FACILITIES
Covid-19 Relief - 2021 – Application Form
Name of Organization / Facility:
Contact Person:
Mailing Address:
Email: Phone:
Date:
Please complete the questions below. If more space is required, please attach a separate sheet.
1. Please check the month(s) that your application covers?
January 2021
February 2021
March 2021
April 2021
May 2021
2. Please provide a clear description of the revenue lost (i.e. events and activities that have been
cancelled, hall rental cancellations, etc.) at your facility as a direct result of the Covid-19
restrictions and/or please describe any increase in operating costs related to Covid -19 (such as
new hand sanitizer stations, signage, etc.).
Page 1 of 2
3. Please attach copies of financial reports as evidence of financial challenges. For example, a
comparison of 2018 and/or 2019 and 2020 financial reports to show the impact of Covid-19 on
your organization.
4. Have you applied for or received Covid-19 financial support from any other sources?
Yes
No
If yes, please describe where the funds came from and how much you received.
5. How much Emergency funding are you asking for on this application ?
$_____________________________
6. How do you intend to use the Emergency grant funds received from the Municipality?
7. Any additional comments about your application?
Please forward your application by any of the following methods:
Submit Online: If you are submitting an online form, click the SUBMIT button. By clicking the
button it will generate an email that will automatically attach the form. Before
pressing send, you can also attach any additional documents (i.e. financial,
supporting, etc.).
Email: recreation@chester.ca
Fax: 902-275-3630
Mail: Recreation & Parks Services
“Emergency Assistance Fund Request”
Municipality of the District of Chester
186 Central Street, PO Box 369
Chester NS B0J 1J0
Drop-Off box: Municipal Annex Building Drop-Off box
186 Central Street, Chester
Questions? Call Recreation & Parks Services at 902-275-3490.
Page 2 of 2
Through The Years Day Care & Community Centre
Comparative Income Statement
Actual 03/01/2020 to 03/31/2020 Actual 03/01/2021 to 03/31/2021
REVENUE
CHILD CARE FEES REVENUE
Parent Child Care Fees 20,313.39 39,414.70
Child Care Fee Subsidy Prov of N.S.8,995.76 8,495.42
AHT Subsidy 0.00 0.00
Women Unlimited Child Care Subsidy 0.00 0.00
Net Child Care Fees Revenue 29,309.15 47,910.12
GRANT REVENUE
QIG / PSF Grant Prov of NS 10,493.33 10,766.68
ENH Grant Prov of NS 0.00 0.00
WSF Grant Prov of NS 0.00 0.00
ISG (Inclusion Support)3,275.00 3,262.50
II Grant (Infant Incent) Prov of NS 698.67 696.00
United Way Grant 0.00 0.00
Municipality of Chester Grant 0.00 0.00
Summer Student Grant Prov of NS 0.00 0.00
Summer Student Federal 0.00 0.00
Miscellaneous Grant 27,411.40 154.60
Net Grant Revenue 41,878.40 14,879.78
ROOM RENTAL REVENUE
Motivators 0.00 0.00
40+ Exercise 0.00 0.00
Miscellaneous Room Rental 0.00 0.00
Net Room Rental Revenue 0.00 0.00
PROGRAM REVENUE
Card Games (use 4410)0.00 0.00
Recreation 0.00 0.00
Miscellaneous Program Revenue 0.00 0.00
Net Program Revenue 0.00 0.00
FUNDRAISING REVENUE
Monthly 50/50 Draw 0.00 0.00
Card Games 10.00 87.00
Trunk & Treat 0.00 140.00
Staff Initiatives 40.00 0.00
Parent Cafe 10.00 762.00
Wreaths / Art Show 0.00 748.00
Quilt Tickets 0.00 0.00
Fun Fair 0.00 0.00
Duck Derby 0.00 0.00
Prize Draw Tickets 0.00 389.00
Playdate 0.00 0.00
Sleepover 0.00 0.00
Breakfasts / Suppers 0.00 0.00
Dance 0.00 0.00
Christmas Stocking / Basket 0.00 0.00
Mabel's Labels 0.00 0.00
Haddock Fundraiser 0.00 0.00
Total Fundraising Revenue 60.00 2,126.00
NEW BUILDING REVENUE
Building Grant Revenue 0.00 0.00
Miscellaneous 0.00 0.00
Total New Building Revenue 0.00 0.00
OTHER REVENUE
Donations 0.00 200.00
Rebates 0.00 53.82
Interest Income 25.28 5.28
Miscellaneous Other Revenue 2,296.20 -1,982.45
Net Other Revenue 2,321.48 -1,723.35
TOTAL REVENUE 73,569.03 63,192.55
EXPENSE
Payroll Expenses
Hourly wages 33,216.65 32,775.32
Wages - QIG / PSF Grant 9,277.97 7,549.58
Wages - ENH Grant 0.00 0.00
Wages - WSF Grant 0.00 0.00
Wages - ISG Grant 5,441.34 5,643.27
Wages - Additional ISG Expense 0.00 0.00
EI Expense 1,043.91 1,000.67
CPP Expense 2,193.94 2,185.50
Payroll Processing Fees 167.39 163.83
Total Payroll Expense 51,341.20 49,318.17
General & Administrative Expenses
Accounting & Legal 0.00 0.00
Advertising & Promotions 24.00 24.00
Accounts Receivable Commissions 0.00 0.00
Bad Debts 0.00 0.00
Business Fees & Licenses 0.00 0.00
Classroom Supplies 137.50 1,009.33
Classroom Equipment 0.00 10.73
Groceries 2,056.82 4,196.60
Milk 183.33 409.23
Cleaning Supplies 402.41 1,039.71
Cleaner Contract 1,297.31 2,334.90
Kitchen Equipment/Supplies 0.00 0.00
Building Equipment / Supplies 0.00 0.00
New Building Expenses 0.00 0.00
Credit Union Loan Payment 0.00 0.00
Amortization Expense 0.00 0.00
Mortgage Interest 136.10 130.05
Centre Insurance 358.08 359.73
Officers & Directors Insurance 70.00 73.50
ManuLife Insurance 0.00 0.00
Great West Life Insurance 0.00 0.00
Interest & Bank Charges 60.00 60.44
Credit Union Loan Interest 0.00 0.00
Donations 0.00 0.00
Office Supplies 135.28 -19.43
Property Taxes 166.30 0.00
Staff Initiatives Expenses 319.58 0.00
Fundraising Expenses 117.72 399.80
Fundraising Campaign Expenses 0.00 0.00
Miscellaneous Expenses 32.16 0.00
Miscellaneous Grant Expenses 0.00 154.60
Program Expense 0.00 0.00
Inclusive Materials Expense 0.00 0.00
Professional Development 217.26 0.00
Inclusive Professional Development 0.00 0.00
First Aid 0.00 0.00
Photocopy Lease 71.11 71.11
Photocopy Usage 35.48 54.54
Repair & Maintenance 1,139.20 271.38
Snow Removal 354.75 30.00
Garbage Removal 38.24 135.64
Casual Labour 0.00 150.00
Alarm Monitoring 0.00 0.00
Telephone 139.10 143.33
Travel 104.85 0.00
Propane 469.85 1,736.80
Heat 0.00 0.00
Electricity 2,211.94 2,583.93
Memberships 0.00 0.00
Staff Gifts 15.05 116.77
Staff Purchases 0.00 0.00
Water Testing 83.07 154.24
Classroom Entertainment 0.00 0.00
Total General & Admin. Expenses 10,376.49 15,630.93
TOTAL EXPENSE 61,717.69 64,949.10
NET INCOME 11,851.34 -1,756.55
Generated On: 04/22/2021