HomeMy Public PortalAbout2021-05-13_Council_Website Agenda Package_Budget PresentationMunicipality of Chester2021-22 Draft BudgetCouncilMay 13, 2021
2021-22 Draft BudgetCONTENTS by SectionChanges to original draft budget1. Executive summary (5 slides)2. Strategic Priorities (5 slides)3. General Expenses Changes4. New Initiatives summary (2 slides)5. Director explanation of new initiatives (34 slides)6. Area rate statements (5 slides)7. Capital budget 2021-22 (2 slides)8. Summary of rates9. Motions10. Supplementary informationA. Multi-year capital (6 slides)B. Reserves (2 slides)C. DebtD. General Operating budget statementE. History of Gas tax usage
Various line-item have been changed – a list is provided in the following slide #4Changes arising out of Council’s discussions on April 29 and May 6 include:- Grants to organization reduced- Water quality testing reduced- Universal sewer rate increase- Streetlight rate increase for one area- Restriction of a portion of economic development reserves for future internet projectsResponse to Council’s inquiry on fire protection equipment is included on slide #5Future discussion and decision will be required for:- Low-income tax exemption amounts- Hydrant rates- Village ratesDraft council motions provided on slide #66Changes to the Original Draft Budget
Line-Item Changes to the Original Draft BudgetBudget changes to the draft presented April 29, 2021Previous AmountRevised amountExpenditures RevenuesOperating Budget draft, April 29, 202128,233,448 28,233,448AmendmentsNon-discretionaty - Provincial servicesRegional Housing26,000 30,900 4,900Corrections234,295 233,337(958)Non-discretionaty - Municipal servicesRCMP1,894,388 1,967,994 73,606Provincial roads205,638 198,123(7,515)Other tax revenueAliant grant in lieu of taxes51,751 45,304(6,447)NS Power Inc grant in lieu of taxes22,565 22,592 27Provincial and Federal grantsFarm acreage6,975 7,145 170Transfer from Reserves and Accumulated surplusAccumulated surplus re: fire services review exp C/F 0 22,800 22,800General GovernmentFinance - salary re: position overlap6,395 10,659 4,264Finance - consultant fees for financial modeling7,000 7,000Municipal property - capital funded out of Revenue 260,000 205,000(55,000)Environmental Development - Wind Turbine 433,307 451,672 18,365Transfer to ReservesOperating reserves30,500 20,754(9,747)Wind Reserve959,795 941,430(18,365)Council GrantsBudgeted grants reduced(10,000)Street LightsD104 area rate Chester Basin change from 2.0 back to 2.2 cents 34,763 38,239 3,476Transfer from Prior years' surplusStreetlights accumulated surplus229 0(229)General Operating6,448 0(6,448)SewersUniversal sewer rate increase from $632 to $650 1,005,563 1,034,202 28,639Environmental DevelopmentEconomic Development - beautification project - adjust to actual 7,000 8,300 1,300RecreationRecreation - Special Projects (water testing) 26,50016,500(10,000)Transfer to ReservesSewers(4,502)24,137 28,639Operating reserves671,675 687,175 15,500Revised operating budget totals28,275,437 28,275,437
Dry Hydrants – 20,000 •Would come back to Council for approval •Municipal program for the development of dry hydrant water supply in the rural areas•Identified in Risk Assessment/Fire Services ReviewWwould be a recurring multi-year program for the improvement of water supply infrastructure across the municipality. •Consideration would be given to a long term co-funding program in conjunction with the Commissions. •Was in last year’s budget but no funds have been spent as the program still has to be worked out with the Commissions. •In the past, in lieu of actual funding we have provided administrative support ie design specifications, DOE applications, etc in the development process of individual sites. eg Oak Island Center, Little Vaughn Lake, Western Shore Wharf etc. Fire Department Equipment
WCB $10,000 •Premium coverage for the ongoing WCB coverage for volunteer fire fighters.•The rate and the number of members has remained steady. •We started this program in October 2020, ongoing cost.Insurance Grants $15,000 •Budgeted in anticipation of increases in the Fire Department property and vehicle insurance premiums•We have received our new rates from Gallagher (Cowan) and premiums are up over 15% on the apparatus alone this year.•Will be brought back to council for consideration•The proposal to be brought to Council involves the adoption of an insurance matching grant (similar to MODL) which helps to offset some of the insurance costs.) Fire Department Equipment
District Wide Equipment $20,0000($10,000 New & $10,000 carry-over/recurring)•To support the purchase of fire fighting equipment that can be shared by all MOC fire departments. •Such equipment can typically be used on a scheduled basis by the individual departments (testing or training purposes or as equipment that would be called out for mutual aid calls)•For equipment that serves a common need and is available, used by and benefits all departments equally. Ownership is held by the MOC.•Avoids having duplication and added costs from each department purchasing on their own. •Project proposals arise from the fire services themselves. •In the past we have purchased a smoke generation machine ($3,000) used by all departments during their breathing apparatus training. •We also evaluated a fit testing machine and a hose tester but subsequently cancelled these projects. •Current discussion for drone for use on the fire scenes and for search and rescue incidents.•We carried over the $10,000 that was intended for this drone purchase. •This is still under discussion with the fire services and we have not yet received a final proposal. Fire Department Equipment
Following Slides Include:- Total budget, Rates, Non-Discretionary expenses, Tax Revenue- Revenues - net of non-discretionary expenses- Expenditures - excluding non-discretionary- Net surplus (deficit) of programs funded by area rates/own revenue- Budget funded by general tax rate, excluding non-discretionary expenses1. Executive Summary
1. Executive Summary - Totals, Rates, Non-Discretionary exp., Tax Revenue2021-222020-21 $ Change % changeOperating budget28,270,935$ 26,775,295$ 1,495,640$ 5.6%Capital Budget7,718,316$ 6,643,500$ 1,074,816$ 16.2%Tax Rates• Residential and resource0.705$ 0.705$ -$ 0.0%• Commercial1.530$ 1.530$ -$ 0.0%• Waste collection & disposal0.1205$ 0.1205$ -$ 0.0%Sewer ServicesUniversal Sewer rate650$ 630$ 20$ 3.2%Non-Discretionary - Provincial services• Education5,204,374$ 5,093,419$ 110,955$ 2.2%• Regional Housing30,900$ 20,000$ 10,900$ 54.5%• Corrections233,337$ 234,295$ (958)$ -0.4%5,468,611$ 5,347,714$ 120,897$ 2.3%As a percentage of below tax revenue43.1%42.9% 54.7%Non-Discretionary - Municipal Services• RCMP1,967,994$ 1,846,082$ 121,912$ 6.6%• Public Library69,000$ 85,700$ (16,700)$ -19.5%• Provincial Roads198,123$ 196,746$ 1,377$ 0.7%• Property Valuation Services349,827$ 354,714$ (4,887)$ -1.4%2,584,944$ 2,483,242$ 101,702$ 4.1%As a percentage of below tax revenue20.4%19.9% 46.0%Tax revenue• Residential and resource11,249,73911,017,970 231,769$ 2.1%• Commercial1,446,4651,457,252 (10,787)$ -0.7%12,696,20412,475,221 220,982$ 1.8%
1. Executive Summary (continued) - Revenues net of non-discretionary expRevenues2021-222020-21 $ Change % changeFrom First slide• Tax revenue - residential & commecial12,696,204$ 12,475,221$ 220,982$ 1.8%• Net of Non-discretionary expenditures(8,053,555) (7,830,956) (222,599) 2.8%Tax revenue for other services4,642,649 4,644,265 (1,616) 0.0%Other Revenues• Other tax revenues - i.e. deed tfr, GILT1,685,421 1,381,531 303,890 22.0%• Wind Farm tax663,102 663,102 - 0.0%• Provincial and Federal grants i.e. gas tax1,230,145 626,125 604,020 96.5%• Waste collection & disposal area rate1,993,244 1,956,165 37,079 1.9%• Waste collection & disposal other revenue217,810 242,810 (25,000) -10.3%• Universal sewer rate1,034,202 988,970 45,232 4.6%• Fire Protection & Village rates2,081,474 2,042,872 38,602 1.9%• Fire Protection - Hydrant rate25,374 24,715 659 2.7%• Private roads rates170,309 154,882 15,427 10.0%• Street light rates120,018 117,642 2,376 2.0%• Landfill fees3,599,934 3,998,444 (398,511) -10.0%• Interest on landfill accounts receivable2,500 2,500 - 0.0%• Wind turbine revenue730,000 760,000 (30,000) -3.9%• Interest income190,624 216,624 (26,000) -12.0%• Other fees and charges625,099 492,976 132,124 26.8%• Transfers from Sewer reserve- - - • Transfers from Gas Tax res - broadband214,000 85,700 128,300 149.7%• Transfers from Operating res - new initiatives529,995 117,000 412,995 353.0%• Transfers from Wind res - new initiatives123,000 55,000 68,000 123.6%• Transfer from Other reserves338,481 373,017 (34,536) -9.3%20,217,380 18,944,339 1,273,041 6.7%
1. Executive Summary (continued) - Expenditures excluding non-discretionaryExpenditures2021-222020-21 $ Change % changeOther Expenditures (excluding depreciation and non-discretionary exp)• General Government4,839,625 4,319,998 519,627 12.0%• Protective Services - Mill Cove Hydrants48,320 34,391 13,929 40.5%• Protective Services - fire protection2,080,186 2,041,563 38,624 1.9%• Protective Services - other849,741 775,076 74,665 9.6%• Roads - private169,899 153,791 16,108 10.5%• Roads - streetlights121,726 121,726 - 0.0%• Roads - other300,780 210,372 90,408 43.0%• Sewers1,010,565 855,984 154,581 18.1%• Waste collection & disposal4,982,066 5,636,442 (654,376) -11.6%• Public health and Safety106,155 86,971 19,184 22.1%• Enironmental development - Wind Turbine451,672 439,445 12,227 2.8%• Enironmental development - Other1,305,992 1,120,406 185,586 16.6%• Recreation891,261 761,254 130,007 17.1%• Transfers to Reserves • Sewer reserve24,137 133,500 (109,363) -81.9% • Wind reserve941,430 983,657 (42,227) -4.3% • Solid Waste434,009 349,523 84,486 24.2% • Landfill equipment replace reserve200,000 200,000 • Operating reserve re: landfill host fees197,913 211,913 (14,000) -6.6% • Gas Tax Reserve1,170,000 616,150 553,850 89.9% • Other Reserve91,903 92,178 (275) -0.3%20,217,380 18,944,339 1,273,041 6.7%Surplus (Deficit)(0) 0 (0) 2021-222020-21Wind Turbine - net-$ -$ Solid Waste - net(500) 2,042 Sewer rate - net(500)$ (514)$ Fire Protection and village rate - net1,288 1,309 Hydrants(22,946) (9,676) Private roads - net409 1,091 Streetlights - net(1,708) (4,084) (23,957) (9,833) Net Surplus (Defict) of program areas to the left not funded by general tax revenue
1. Executive Summary (continued) - budget funded by general tax rate, excluding non-discretionary expRevenues and expenses left after removing non-discretionary expenditures and programs fundedby area rates and revenues directly related to the programs.General NewRevenues2021-222020-21 $ Change % changeChange InitiativesTaxes net of non-discretionary expenditures4,642,649 4,644,265 (1,616) 0.0% (1,616) - Other tax revenues - i.e. deed tfr, GILT1,685,421 1,381,531 303,890 22.0% 303,890 Provincial and Federal grants i.e. gas tax1,230,145 626,125 604,020 96.5% 554,020 50,000 Interest income190,624 216,624 (26,000) -12.0% (26,000) Other fees and charges625,099 492,976 132,124 26.8% (1,865) 133,989 Transfers from reserves - other1,205,476 630,717 574,759 91.1% (216,536) 791,295 9,579,414 7,992,238 1,587,176 19.9% 611,892 975,284 ExpendituresGeneral Government4,839,625 4,319,998 519,627 12.0% (251,812) 771,439Protective Services - other849,741 775,076 74,665 9.6% 42,665 32,000Roads - other300,780 210,372 90,408 43.0% 301 90,107Public health and Safety106,155 86,971 19,184 22.1% 7,184 12,000Enironmental development - Other1,305,992 1,120,406 185,586 16.6% (95,714) 281,300Recreation891,261 761,254 130,007 17.1% 71,257 58,750Transfers to Reserves - other1,261,903 708,328 553,575 78.2% 553,575 0Net program funded by area rates/own rev23,957 9,833 14,124 143.7%9,579,414 7,992,237 1,587,177 19.9% 341,581 1,245,596 Surplus (Deficit)(0) 0 (0) 270,312 (270,312) Details in Details inPercentage of total budget33.9% 29.8%Following Slides Following SlidesSection 3 Section 4
2. Strategic Priority Area – Economic DevelopmentDescription:Our ongoing commitment to investment attraction, business support services, and infrastructure encourages entrepreneurship, supports sustainable development of targets sectors and strengthens the commercial tax base.Priority Outcomes:1. Partner in the development of infrastructure and opportunities for business development and attraction.2. Promote and grow the Municipality’s economic sectors.3. Position the Municipality as NS’s south shore community of choice for residents, businesses, and organizations, and as an international tourism destination2021-22 Budget Initiatives: $49,500 Sector strategy$214,000 Rural internet$107,000 Kaiser Meadow Industrial Park concept plan$6,000 Kaiser Meadow site assessment$59,555 Tourism Chester$10,000 Business Park site AssessmentImportance / Lead Department / Priority Outcome LinkHigh / Corporate & Strategic Management (CSM) / 2High / CSM / 1, 3Medium / CSM + Infrastructure and Operations (IAO) / 1,2, 3High / CSM + IAO / 1,2, 3Medium / CSM / 3Low / CSM + IAO / 1, 2, 3Funding sources other than tax revenue or debt:$214,000 Rural internet – Gas tax reserves$107,000 Kaiser Meadow Ind. Park concept plan – Wind reserve$6,000 Kaiser Meadow site assessment – Wind reserve$10,000 Business Park site Assessment – Wind reserve
2. Strategic Priority Area – Environmental StewardshipDescription:Our leadership in environmental stewardship seeks innovative approaches for sustainable community planning and decision-making that balances growth, invest in green business and infrastructure, enhances quality of life, and responds to the environmental impacts of climate change.Priority Outcomes:1. Seek opportunities for innovation and leadership in waste management.2. Explore options for integrating green energy and sustainable technologies in municipal infrastructure and program delivery.3. Support environmental conservation & protection initiatives and efforts to tackle the impact of climate change.2021-22 Budget Initiatives: $38,500 Water quality testing$50,000 Municipal water strategy (community wells consultant)$1,020,000 Transition to Sustane for waste diversionFinancing Program for Home Services - $150,000 allocated for loansImportance / Lead Department / Priority Outcome LinkHigh / Community Development & Recreation (CDR) + IAO / 3Medium / CSM + IAO / 3Low / IAO + CSM / 1Medium / CSM + FIS / 2, 3Funding sources other than tax revenue or debt:$50,000 Municipal water strategy – General operating reserve$1,020,000 Transition to Sustane for waste diversion – landfill tip fee
2. Strategic Priority Area – Governance & EngagementDescription:Our governance and administration processes demonstrates a commitment to efficient and fiscally sustainable service delivery. Our commitment to communications & engagement provides residents, businesses, and organizations with access to services, information, and decision-making as meaningful participation in local government.Priority Outcomes:1. Ensure municipal service delivery is efficient and effective, communicated and accessible.2. Ensure municipal bylaw and policy frameworks reflect current and changing needs.3. Continue to develop an asset management system that will inform decisions about infrastructure, development, levels of service, risk assessment, and associated financing.2021-22 Budget Initiatives: $2,000 Procurement strategy – expert review of revised policy$20,000 Village SPS & LUB policy – consultant to do study$62,500 Asset management system – data collection$10,000 Uniform signage bylaw$35,000 Municipal salaries & benefits review$50,000 Human resources policy reviewImportance / Lead Department / Priority Outcome LinkHigh / Finance & Information Services (FIS) / 1,2Medium / CDR / 2High / IAO + FIS + CSM + CDR / 3High / CDR + CSM + IAO / 2High / CSM + FIS / 1,2High / CSM + FIS / 1, 2Funding sources other than tax revenue or debt:$2,000 Procurement strategy – General operating reserve$20,000 Village SPS & LUB policy – Gen. operating reserve$50,000 Asset management system – FCM grant$85,000 Municipal salaries & HR policy review – Gen. opr. reserve
2. Strategic Priority Area – Healthy & Vibrant CommunitiesDescription:Our ongoing engagement with partners and stakeholders supports vibrant and sustainable communities throughout our Municipality. Through long range planning that crates active and safe communities, and through the provision of accessible and inclusive programs and services, we work to improve quality of life for residents.Priority Outcomes:1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of life and provide safe communities for residents and visitors alike.2. Develop an accessibility, diversity, and equity lens for municipal services, and support partners in advancing accessible and inclusive communities.3. Determine a municipal role in terms of protecting and increasing a broad range of housing stock to meet community needs.2021-22 Budget Initiatives: $66,376 Accessibility plan – term coordinator position$22,000 Fire protection services review$75,000 Village of Chester traffic studyImportance / Lead Department / Priority Outcome LinkHigh / CSM + IAO / 1, 2High / CSM / 1High / IAO / 1Funding sources other than tax revenue or debt:$48,789 Accessibility plan – other municipal units$22,000 Fire protection services review – accumulated surplus$75,000 Village of Chester traffic study – general operating reserve
2.Strategic Priority Area – Infrastructure & Service DeliveryDescription:Through asset management practices that inform annual operations and maintenance programs as well as long term capital renewals and upgrades, we invest in public infrastructure. In response to ongoing changes in levels of service, regulatory requirements, population, and technological innovation, we work to provide infrastructure that is cost effective, reliable, and sustainable.Priority Outcomes:1. Develop and implement evidence-based plans for future infrastructure and service needs, along with related funding models, to accommodate sustainable growth and levels of service.2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure..3. Plan for and create infrastructure that improves the connectivity of roads, multi-use trails, natural assets and facilities as part of an active transportation network.2021-22 Budget Initiatives: $310,716 Wastewater strategy$164,123 Shared services – inspection services, information services$1,850,000 Leachate treatment plant$30,000 Danny Haughan property – facilitator$124,900 Mill Cove fire protection systemImportance / Lead Department / Priority Outcome LinkHigh / IAO / 1, 2High / CDR +FIS / 2High / IAO / 1Medium / CDR + IAO / 1, 2, 3High / IAO + FIS / 1, 2Funding sources other than tax revenue or debt:$130,358 Wastewater strategy – provincial grant$89,050 Shared services – other municipal units$30,000 Danny Haughan property – general operating reserves
3. General ChangesRevenuesTaxesOther tax revenuesProvincial and Federal grantsInterest incomeOther fees and chargesAssessment value changes 220,982 Net of non-discretionary expenditures (222,599) Other taxes872 170Deed transfer tax324,000 Grants in lieu of taxes(20,982) Federal gas tax grant553,850 Interest income(26,000) Services provided to local governments25,412 Other fees and charges(27,277) "General Change" total on previous slide(1,616) 303,890 554,020 (26,000) (1,865) ExpendituresGeneral GovernmentProtective ServicesRoadsPublic health and SafetyEnironmental developmentRecreationCouncil Grants(101,000) Elections(62,000) Covid-19 expenses4,000 Insurance35,165 Mun Bldgs - Main trane, NR Res Ctr maint. 48,000 Park & Wharf Development - floats 15,000 Shared inspection services39282General increases (decreases) (76,739) 6,131 6,500 11,455 13,000 Remove one time 2020-21 initiatives(121,200) Salaries & Wages - general change 58,409 4,985 301 684 14,031 28,257 Debt Service(9,099) Capital out of revenue- (7,733) 30,000 Remove Contingency budget (163,549) "General Change" total on previous slide(251,812) 42,665 301 7,184 (95,714) 71,257 Gen Opr Wind Gas TaxAcc SurplusOtherTotalTransfers from Reserves 500 (158,000) (62,500) 3,464 (216,536) Transfers to Reserves (219) 553,850 (56) 553,575
4. New InitiativesEach Department Head will review the deails of each initiative2021-22DepartmentExpenditure Related RevenueInitiativeCorporate & Strategic ManagementCovid-19 assistance to non-profit org. (approved) 60,000 17,300 Prov grant - safe restart fundGross up hosting of accessibility position - $17,587>$66,376 48,789 48,789 Other municipal unitsAsset Management - increase from $12,500 to $62,50050,000 50,000 FCM grantBroadband - Bell (approved)128,300 128,300 Gas Tax reservesBusiness attraction / hosting exp2,500 Haughn ppty facilitator30,000 30,000 General Operating reservesICIP grant analysis and assessment required 30,000 30,000 General Operating reservesSalary review35,000 35,000 General Operating reservesPersonnel policy review50,000 50,000 General Operating reservesLitter campaign2,000 Annual report4,000 Summer students15,000 Contingency (growth strategy?, other projects)50,000 50,000 General Operating reservesFire services review22,000 Fire services - equipment purchases 10,000 10,000 Tfr. from accumulated surplusErgonomic Assessment12,000 12,000 General Operating reservesBusiness Capacity Building10,000 10,000 Prov grant - safe restart fundWake Up Hill Road site assessment 10,000 10,000 Wind Reserve - economic development107,000 107,000 Wind Reserve - economic development6,000 6,000 Wind Reserve - economic development682,589 594,389 Kaizer Meadow concept planLand valuation
4. New Initiatives (continued)2021-22Department / InitiativeExpenditure Related RevenueFinance & Information ServicesSupport staff IT analyst (approved)69,441 27,800 Other municipal unitCyber Insurance12,000 Budget software23,600 23,600 General Operating reservesDirector position overlap10,659 6,395 General Operating reservesProcurement policy review2,000 2,000 General Operating reserves117,700 59,795 Infrastructure & OperationsAssistant Director Infrastructure & Operations (approved) 91,072 Assistant Director Infrastructure & Operations (18,214) Portion funded by the Sewer Rate22,700 22,700 Prov grant - safe restart fundTrail bridge repairs140,000 140,000 General Operating reservesCommunity Wells consultant50,000 50,000 General Operating reservesRoad items81,000 81,000 General Operating reserves366,558 293,700 Community Development & RecreationPlanning review - hire consultant to do study 20,000 20,000 General Operating reservesChurch Memorial Park25,000 Additional water testing (Total budget now at $38,500) 16,500 CAMS community school expense (approved) 17,250 7,400 Recreation fees78,750 27,400 Total1,245,597 975,284 Total per previous slide1,245,596 975,284 50,000 Provincial grant50,000 FCM grant128,300 Gax Tax reserve529,995 General Operating reserves123,000 Wind Reserve10,000 Tfr. from accumulated surplus76,589 Other municipal unit7,400 Recreation fees975,284 Covid-19 cleaning staff (approved)
Assistance to Non-profit organizationDescription:Assistance to non-profit organizations due to economic hardship cause by Covid-192 streams: Pandemic Relief (Financial hardship) and Pandemic Response (Programing assistance)Ongoing Cost:2021-22 Proposed Budget: $60,000Will this come back to Council?YesFunding Source(s):General OperatingSafe restart funds from Province
Accessibility CoordinatorDescription:2-year term position Shared with Regional PartnersRegional support for accessibility (one day per week) and purchasing an additional 8 hours to support local plan coordination/developmentOngoing Cost:TBD but currently only a two-year term2021-22 Proposed Budget: $17,585 (MOC costs)Will this come back to Council?No, Council has approved the MOU and positionFunding Source(s):Operating/Tax Rate
Asset ManagementDescription:Data collection. Project cost $62,500 of which $50,000 is an increase in the budget.Ongoing Cost:none2021-22 Proposed Budget: $50,000Will this come back to Council?No - Funds will be spent for data collection to supplement the Wastewater management studyFunding Source(s):$50,000 FCM grant$12,500 General operating grant (carried forward from 2020-21)
BroadbandDescription:Funding to support the Phase 2 projectsOngoing Cost:none2021-22 Proposed Budget: $128,300Will this come back to Council?No, Council has approved the MOU with Bell alreadyFunding Source(s):Gas Tax Reserves
Business Attraction/Hosting ExpenseDescription:Previously no budget for hosting expenses or business attraction for Council activitiesOngoing Cost:This is a recurring budget item2021-22 Proposed Budget: $2,500Will this come back to Council?NoFunding Source(s):
Haughn Property FacilitatorDescription:Facilitator to help identify potential uses and to undertake community engagement for the use of the propertyOngoing Cost:TBD2021-22 Proposed Budget: $30,000Will this come back to Council?Yes a scope of work will come to council as well as the consultant report on condition of the propertyFunding Source(s):General Operating Reserves
ICIP grant application – analysis and assessment workDescription:Greenhouse gas mitigation analysis and climate change resilience assessment required to be done as part of ICIP application.Ongoing Cost:none2021-22 Proposed Budget: $30,000Will this come back to Council?YesFunding Source(s):General Operating Reserves
Salary & Benefits ReviewDescription:Consultant to do jurisdictional review, and make recommendations on salary bands, and benefits package (including pension contributions, vacation days, medical and dental, life insurance etc.).Ongoing Cost:TBD2021-22 Proposed Budget: $35,000Will this come back to Council?YesFunding Source(s):General Operating Reserves
Personnel Policy ReviewDescription:Consultant to review and update personnel policies with focus on: diversity and inclusion, current best practices, policies related to working from home/storm days, better definition of/distinction between permanent, part time, seasonal and contract employeesOngoing Cost:TBD2021-22 Proposed Budget: $50,000Will this come back to Council?YesFunding Source(s):General Operating Reserves
Litter CampaignDescription:Educational materials for an anti-littering program Ongoing Cost:recurring cost2021-22 Proposed Budget: $2,000Will this come back to Council?Information report onlyFunding Source(s):Operating
Annual ReportDescription:Printing and distribution of an annual report to update residents on strategic priorities and major projects each yearOngoing Cost:recurring cost2021-22 Proposed Budget: $4,000Will this come back to Council?NoFunding Source(s):Operating
Summer StudentDescription:Summer student in CSM to work on policy and programs (bylaw and policy reviews, research for water strategy programs etc.).Ongoing Cost:none2021-22 Proposed Budget: $15,000Will this come back to Council?NoFunding Source(s):Operating
ContingencyDescription:General contingency fund Ongoing Cost:None identified2021-22 Proposed Budget: $50,000Will this come back to Council?Project dependentFunding Source(s):General Operating Reserves
Fire Services ReviewDescription:Fire services study has 30% outstanding but the original approval had an $22,000 as contingency for additional studies. It is anticipated that there will be additional studies requested from Fire Services Review Committee Ongoing Cost:TBD2021-22 Proposed Budget: $22,000Will this come back to Council?YesFunding Source(s):General Operating Reserves
Fire Services Equipment PurchasesDescription:Purchase of shared equipment for Fire Services. This may be used for a Dry Hydrant program, but this will be a recommendation from fire services and will come back to council for consideration.Ongoing Cost:TBD2021-22 Proposed Budget: $10,000Will this come back to Council?YesFunding Source(s):Transfer from accumulated surplus
Ergonomic AssessmentDescription:JOHSC initiative to conduct ergonomic assessments for staff.Ongoing Cost:TBD2021-22 Proposed Budget: $12,000Will this come back to Council?No, but there may be findings that require additional decisions to be made by councilEquipment Funding Source(s):
Business Capacity BuildingDescription:Funds to support capacity building and business navigation (i.e. social media training or additional training needs)Ongoing Cost:Recurring cost2021-22 Proposed Budget: $10,000Will this come back to Council?No, but we will update council on initiatives as part of quarterly reportingFunding Source(s):Safe Restart Funding (if eligible)
Business Park Site AssessmentDescription:Environmental site assessment of Wake-Up hill property if council decides to certify the site to lease/sell for commercial opportunities. AtlanKc Canada Site Certification program will certify sites 5 acres and up.Ongoing Cost:2021-22 Proposed Budget: $10,000Will this come back to Council?Yes, discussion still needs to occur on options for propertyFunding Source(s):Wind Reserves – economic development portion
Kaizer Meadow Land ValuationDescription:Land Valuation and appraisal for Kaizer Meadow Industrial Park: retain the services of a commercial real estate firm to conduct a valuation and appraisal exercise. This would provide us with a Valuation Report for Sale/Lease purposesOngoing Cost:2021-22 Proposed Budget: $6,000Will this come back to Council?Once decision is made to move forward, this will not come backFunding Source(s):Wind Reserves – economic development portion
Kaizer Meadow Industrial Park Concept PlanDescription:Development of a concept plan for Kaizer Meadow Industrial Park with lot layouts, phasing opKons and estimated costs. To include options for servicing, landscaping, green spaces, road layout, stormwater mgmt., fire protection, etc.Ongoing Cost:2021-22 Proposed Budget: $107,000Will this come back to Council?Yes, discussion still needs to occur on options for propertyFunding Source(s):Wind Reserves - Economic Development portion
Finance & Information Services – IT Analyst support staffDescription:Council motion 2021-099 to approve recruitment of a full time IT Systems Analyst and authorize development of a partnership agreement with the Town of Lunenburg based on a 60/40 cost sharing.Ongoing Cost:Net annual cost of $41,6402021-22 Proposed Budget: $69,440Will this come back to Council?Yes, to approve the inter-municipal service agreement.Funding Source(s):General Operating funds - $41,640Other municipal unit - $27,800
Finance & Information Services – Cyber InsuranceDescription:Purchase cyber insurance to protect against the risk of cyber attacks on computer systems and information.Ongoing Cost:Net annual cost of $12,0002021-22 Proposed Budget: $12,000Will this come back to Council?No.Funding Source(s):General Operating funds - $12,000
Finance & Information Services – Budget Software / e-bidsDescription:Investigate and purchase budgeting software to replace use of spreadsheets to create the budget. Reduces the risk of errors, improves efficiency and creates continuity from year to year. Consider the ability of SW to double as asset management software.E-tender or E-bids fee is to allow for electronic submission of procurement documents (i.e. tenders/RFPs) where the municipality covers the fee versus the proponent.Ongoing Cost:Net annual cost of $9,750Net annual cost of $3,0002021-22 Proposed Budget: $23,600 (budget SW $20,600, e-bids $3,000)Will this come back to Council?Yes.Funding Source(s):General Operating funds - $23,600
Finance & Information Services – Director position overlapDescription:Director of Financial and Information Services is retiring June 30 and recruitment of a replacement is actively underway. Will ideally have a start date of the new Director that will overlap with the current Director’s employment time.Ongoing Cost:Net annual cost of $02021-22 Proposed Budget: $10,659Will this come back to Council?No.Funding Source(s):General Operating funds - $6,395
Finance & Information Services – procurement policy reviewDescription:The Financial and Information Services department is currently amending the procurement policy and is recommending that a procurement policy expert be engaged to review and provide feedback on the draft policy once it is revised and before it goes to Council for approval.Ongoing Cost:Net annual cost of $02021-22 Proposed Budget: $2,000Will this come back to Council?No.Funding Source(s):General Operating funds - $2,000
New Assistant Director (approved)Description:A new Assistant Director position has been filled as part of the Infrastructure and Operations Department.Ongoing Cost:Permanent Full Time2021-22 Proposed Budget: $91,072Will this come back to Council?No, Council has approved the positionFunding Source(s):General tax rate. Portion funded by sewer ($18,214)
Covid Cleaning Staff (approved)Description:Additional cleaning protocols have been put in place since last July and continue throughout the Covid pandemic. An additional cleaner will remain on site until December 2021Ongoing Cost:TBD2021-22 Proposed Budget: $22,700Will this come back to Council?No, Council has approved the temporary positionFunding Source(s):General operating
Trail Bridge RepairsDescription:Barrys Brook Trail Bridges #1 and #2, repairs have been scoped and the work issued, closing May 4, 2020.Ongoing Cost:Regular maintenance and repairs.2021-22 Proposed Budget: $140,000Will this come back to Council?Yes, Council to approve the award of workFunding Source(s):Operating reserves
Community Wells ConsultantDescription:Community wells study to be scoped and discussed at council. Further direction required prior to siting and testing community well(s).Ongoing Cost:Installation and maintenance of the community well(s).2021-22 Proposed Budget: $50,000Will this come back to Council?YesFunding Source(s):General operating
Road ItemsDescription:This will include the traffic study by an engineering firm (approved) and permanent speed bumps on Parkwood, Mill Cove area.Ongoing Cost:TBD, following traffic study recommendations.2021-22 Proposed Budget: $81,000Will this come back to Council?Yes, with traffic study recommendationsFunding Source(s):Operating Reserves
Village Plan ReviewDescription:Hire a consultant to assist with the review of architectural controls as part of the Village Plan Review.Ongoing Cost:NA2021-22 Proposed Budget: $20,000Will this come back to Council?Yes, staff will prepare an RFP for review by Council prior to advertising.Funding Source(s):General Operating Reserves
Grants ProgramDescription:Church Memorial Park additional funding of $25,000 to support capital projects.Ongoing Cost:The additional Church Memorial Park funding is for four years. 2021-22 Proposed Budget: $445,590 (See breakdown on next slide)Will this come back to Council?Yes, Council makes the final approval of all grants except for Leadership Grants and ED Sponsorship.Funding Source(s):Operating (Note – the Major Project Grant funding of $100,000 comes from the Wind Reserve)
Grants 2021-22Council Grants $ 25,000Tourism Grants $ 8,000District Grants $ 72,000($2,000 Carried forward from 2020/21)Recreation Grants $ 20,000Budgeted Grants $106,590 (Breakdown on next slide)Major Projects $200,000 ($100k Approved Feb 25th)Youth Sponsorship $ 4,000Leadership $ 4,000ED Sponsorship $ 6,000Total $445,590Note:Emergency Grants Amount Unknown
Budgeted Grants 2021-22Church Memorial Park $ 75,000(Increase of $25,000)South Shore Safe Communities $ 6,100Card Lake Park $ 2,000Community Wheels $ 8,000New Ross Regional Development $ 490New Ross Family Resource $ 5,000Chester & Area Family Resource $ 5,000Through The Years $ 5,000Total $106,590
Water Quality MonitoringDescription:To extend the Rafuse Cove and Bayswater monitoring for one year. Ongoing Cost:$22,000$15,000 Fox Lake$7,000 Sherbrooke Lake2021-22 Proposed Budget: $38,500 (See breakdown on next slide)Will this come back to Council?Yes, all monitoring programs include a final report.Funding Source(s):Operating
Water Quality MonitoringFox Point Lake $15,000 (Increase of $2,000)Sherbrooke Lake Annual Program$ 7,000Bayswater Beach (New)$ 9,200Rafuse Cove(New)$ 7,300Total $ 38,500
Community Schools: CAMS & CDSDescription:Council expanded the community use of schools to CAMS & CDS for a one-year pilot. Community access began in January 2021.Ongoing Cost:TBD2021-22 Proposed Budget: $17,500Note – The SSRCE is currently covering operating expenses including door monitor staff and custodial time. It is unknown how long this will continue.Will this come back to Council?Yes, a report summarizing one year of operations will be presented to Council (December 2021)Funding Source(s):Operating
Following Slides Include:- Solid Waste area rate statement- Sewers EDU charge statement- Streetlight area rates statement- Mill Cove hydrants area rate statement6. Area Rate Budget Statements
6. Area rate budget statement - Solid WasteBudget Budget21-22 20-21$ Change % changeRevenueFinance - interest on A/Rec 2,500 2,500 - 0.0%Waste collection 2,211,054 2,198,975 12,079 0.5%Landfill3,599,934 3,998,444 (398,511) -10.0%Recycling500 500 - 0.0%5,813,988 6,200,419 (386,432) -6.2%ExpendituresWaste collection 1,496,917 1,334,225 162,692 12.2%Landfill3,423,525 4,239,277 (815,752) -19.2%Recycling62,458 62,940 (482) -0.8%Transfers to reserves 831,088 561,492 269,596 48.0%5,813,988 6,197,934 (383,946) -6.2%(0) 2,486 (2,486) -100.0%Landfill tipping fee for Valley dropped from $76.27 to $56.06.Landfill expense reductions debt charges $674K, Sustane fee $347k. Landfill expense increase for closure costs $90k.Transfers to reserves increase for solid waste area rate $83k, landfill equip. reserve $200k. Decline host fees $14k
6. Area rate (EDU) budget statement - SewersBudgetBudget21-2220-21 $ Change % changeRevenueSewers1,034,702 989,470 45,232 4.6%1,034,702 989,470 45,232 4.6%ExpendituresSewers1,010,565 855,984 154,581 18.1%Transfers to reserves 24,137 133,500 (109,363) -81.9%1,034,702 989,484 45,218 4.6%0 (14) 14 -101.3%Expenditure increase due to ongoing maintenance and a 20-21 budget ommission in salaries that was corrected in 21-22.Projection Projection Projection ProjectionEnd of 21-2222-23 23-24 24-25 25-26Sewer ReservesOpening759,043 790,891 643,619 553,427 381,577 Return on investments 7,711 7,137 5,955 4,652 2,977 Capital Withdrawals(100,000) - (100,000) (100,000) Additions or Withdrawal tfr to operating fund 24,137 (54,409) (96,147) (76,502) (67,749) Closing 790,891 643,619 553,427 381,577 216,805 $1.00 increase in EDU rate raises 1,591$ Increase > $650 required to balance operating (15.17)$ 34.20$ 60.43$ 48.08$ 42.58$ Rate to balance operations (avg. $684) 634.83$ 684.20$ 710.43$ 698.08$ 692.58$ Budgeted rate (average $670)650.00$ 659.75$ 669.65$ 679.69$ 689.89$
6. Area rate budget statement - Street Light area ratesPrevious Years' Area RatesAccumulated Actual 20-21 AccumulatedNet 21/22 BudgetAccumulated21-22 Transfer2018-19 2019-20 2020-212021-22Surplus (Deficit) Expense Surplus (Deficit) Surplus (Deficit)Surplus (Deficit)Surplus (Deficit)from Acc surplusDistrict LocationProposedMar/2020 Mar/21 Mar/2021Mar/22Mar/2021to Revenue2 District 2 - HubbardsD1020.0294 0.025 0.0220 0.0220 21,109.81 49,272.32 (6,527.03) 14,582.78 (4,920.00) 9,662.78 4,920.00 3 East ChesterD1030.0160 0.015 0.0220 0.0220 (172.30) 1,329.68 (308.35) (480.65) 68.00 (412.65) - 1 Islandview & Chester DownsD2010.0239 0.020 0.0200 0.0200 2,747.56 5,601.58 (1,151.18) 1,596.38 (1,011.00) 585.38 1,011.00 1 Commons DownsD2010.0239 0.020 0.0200 0.0200 - - - - 3 Target Hill Rd & Commons Rd.D2030.0239 0.020 0.0200 0.0200 - - - - 4 District 4 – Chester BasinD1040.0232 0.024 0.0220 0.0220 1,671.13 34,497.82 2,902.72 4,573.85 3,247.00 7,820.85 - 5 New lights (28) - flat rate per a/cD505 10.3700 10.3700 - - 3.87 3.87 - 5 Station RoadD4050.0320 0.031 0.0310 0.0310 293.88 360.77 (114.26) 179.62 (73.00) 106.62 73.00 5 D 5 - intersectionsD3050.0030 0.004 0.0040 0.0040 (2,153.69) 6,079.49 650.18 (1,503.51) 313.00 (1,190.51) - 5 Beech Hill RoadD2050.0951 0.092 0.0920 0.0920 390.73 962.02 (105.32) 285.41 (5.00) 280.41 5.00 5 Bridgeview DriveD1050.0315 0.030 0.0300 0.0300 247.83 859.88 (37.07) 210.76 (150.00) 60.76 150.00 6 New RossD1060.0680 0.080 0.0920 0.0950 (5,239.97) 5,617.24 84.55 (5,155.42) 284.00 (4,871.42) - 7 New lights (8)D307 0.0006 0.0006 - - 109.12 109.12 - 7 D 7 - IntersectionsD2070.0010 0.001 0.0010 0.0010 1,623.97 2,056.83 192.37 1,816.34 448.00 2,264.34 - 7 Haddon HillD1070.0119 0.011 0.0130 0.0130 25.00 501.30 61.98 86.98 (22.00) 64.98 22.00 20,543.95 107,138.93 (4,351.41) 16,192.54 (1,708.01) 14,484.53 6,181.00 Rate, if global rate used, except for intersections0.0269 0.0251 0.0267 0.0266 D505 and D307 are new rates approved last year, however the lightsDecreasewill not be inplace until 21-22, therefore there are no actuals for 20-21.No changeIncreaseNew area rate2020-21 /actuals
6. Area rate budget statement - Mill Cove HydrantsBudget Budget21-22 20-21$ Change % changeRevenueHydrant rate25,374 24,715 659 2.7%25,374 24,715 659 2.7%ExpendituresMill Cove fire protection - hydrants 48,320 34,391 13,929 40.5%48,320 34,391 13,929 40.5%(22,946) (9,676) (13,270) 137.1%Infrastructure and Operations Department is preparing a request for decision on options for the MC fire protection,therefore should wait to set this rate until Council has reviewed the options and made a decision.
7.Municipality of the District of ChesterCapital Budget - 2021/22Reserve Grants Grants Funding Operations Fund fromDepartment Project Name Project Cost Type Federal Provincial Reserves or Area Rate BorrowingTrails - Bridge Evaluation- Carried forward from 2019-20 25,000 Gas Tax - - 25,000 - - Wild Rose Park washroom renovation 54,000 Gas Tax - - 54,000 - - East River trail foot bridge25,000 Private grant/Gax Tax 16,000 9,000 - - East River Trail Parking Area30,000 - - - 30,000 - Leachate treatment plant upgrade (phase 2) 1,850,000 - - - - 1,850,000 Dozer D6 500,000 - - - - 500,000 Public Drop off Renovation100,000 - - - - 100,000 Landfill cell 3B design & construction 75,000 - - - - 75,000 Heavy equipment (320 excavator) 425,000 - - - 100,000 325,000 CFC removal10,000 - - - 10,000 - Green carts 20015,000 - - - 15,000 - Information ServicesVMWARE Infrastructure60,000 Equipment - - 60,000 - - Mantenance hole Repairs & Infiltration Reduction 50,000 - - - 50,000 - Lift Station Panel Upgrades and generators 350,000 - - - - 350,000 Pump Replacements - Allowance 30,000 - - - 30,000 - Wastewater needs assessment 310,716 Gas Tax - 130,358 180,358 - - Wastewater collection extension52,000 Gas Tax - - 26,000 26,000 - Mill Cove – Addition of Biofilter Unit 310,000 - - - 310,000 Fire Protection System - Option Selected-Const & Design 124,900 - - - 124,900 Wharf Repairs- New wharf or new boat launch 150,000 - - - 150,000 - Boat launch upgrade30,000 - - - 30,000 - Municipal Building Improvements & Repairs-Annex 60,000 Operating - - 60,000 - - Truck Replacement - 3/4 tonne55,000 - - - - 55,000 Trail Surface Upgrades25,000 - - - 25,000 - Roads Rehabilitation (J-Class)550,000 Gax Tax - - 550,000 - - Enviro Toilets and Wild Rose Park washroom 245,000 Operating 122,500 - 122,500 - - 1. Hwy 3 - Chester Basin to Western Shore (6km) 660,000 Operating 264,000 217,800 178,200 - - SIDEWALKS and other AT SOLUTIONS3. Hwy 329 to trail (60m)72,000 Operating 28,800 23,760 19,440 - - 4. Hwy 3 to Croft Road (265m)318,000 Operating 127,200 104,940 85,860 - - 5. Our Health Centre to Pig Loop (160m) 192,000 Operating 76,800 63,360 51,840 - - 6. Duke St. to Victoria St. (660m) 792,000 Operating 316,800 261,360 213,840 - - RAPID RECTANGULAR FLASHING BEACONS (RRFB’s)18. Hwy 3 at Walker Cut Rd trail cross 20,000 Operating 8,000 6,600 5,400 - - 19. Hwy 3 at East River trail cross 20,000 Operating 8,000 6,600 5,400 - - 24. Hwy 3 at Lawrence Hatt Rd.20,000 Operating 8,000 6,600 5,400 - - 26. Hwy 3 at hwy 1220,000 Operating 8,000 6,600 5,400 - - Open Space/Parks (locations 25-29)Gold River16,000 Operating 3,200 2,640 10,160 - - Haughan5,000 Operating 2,000 1,667 1,333 - - Moland Point14,200 Operating 5,900 4,867 3,433 - - East River17,300 Operating - - 17,300 - - Castle Rock40,200 Operating 4,500 3,713 31,988 - - Total Projects & Funding Contributions 7,718,316 983,700 856,865 1,721,852 466,000 3,689,900 Recreation & ParksActive TransportationUniversal Sewer Projects:Municipal Property:Solid Waste
7.Municipality of the District of ChesterCapital Budget - 2021/22Project Grants Grants Funding Operations Fund fromCost Federal Provincial Reserves or Area Rate BorrowingCapital Budget approved by Council December 17, 2020 and amended January 28, 2021 7,047,600 861,200 726,507 1,358,994 436,000 3,689,900 Carried forward from 2020-21VNWARE Infrastructure replacement60,000 - - 60,000 - - Funded by equipment reserveEast River trail foot bridge25,000 - 16,000 9,000 - - Funded by a private grants and gas tax reservesEast River Trail Parking Area30,000 - - - 30,000 - Wastewater needs assessment310,716 - 130,358 180,358 - - Carried forward $260,716 and added $50,000 to expand the scope Funded gas tax reserveAdditionEnviro Toilets and Wild Rose Park washroom245,000 122,500 - 122,500 - - Funded by operating reserve and federal Canada Healthy Communities Initiative fund March 4, 2021 Council directed staff to submit a funding application (motion 2021-108)Total Projects & Funding Contributions7,718,316 983,700 872,865 1,730,852 466,000 3,689,900
8. RatesRate description 2021-22 2020-21Residential / Resource $0.705 $0.705Commercial$1.53 $1.53Area rate – Solid Waste $0.1205 $0.1205Sewer EDU fee$650.00 $630.00Area rate - Mill Cover hydrant TBD $0.28Area rates – streetlights - various see budget documentOthersArea rates – fire protection - various TBDArea rate – Village commission rate TBD
That Municipal Council:•Approve amendment of the 2021-22 Capital budget in the amount of $7,718,316 (previously approved $7,047,600)•Approve the 2021-22 operating budget and business plan in the amount of $28,270,935•Approve the reserve transfers as noted in the 2021-22 business plan for both capital and operating budgets.•Set the residential tax rate at $0.705 per $100 of assessment.•Set the commercial tax rate at $1.53 per $100 of assessment.•Set the solid waste rate at $0.1205 per $100 of assessment.•Set the sewer EDU rate at $650 per EDU.•Set the streetlight rates as noted in the business plan.•Restrict $250,000 of the economic development portion of the wind reserve to be used for future internet projects.9. REQUIRED MOTIONS
A. Multi-year capital budgetThe multi-year capital budget is for the 5 years from 2021-22 to 2025-26.The summary page shows each capital project name and estimated cost for all five years.This is followed by budgets for each year showing the estimated funding sources (except 2021-22 which is in section 6).B. ReservesThe reserves first slide shows the 2021-22 budgeted changes for each reserve fund.The second slide shows the projected year end balances from 2021-22 to 2025-26.C. DebtCovers the years 2021-22 to 2025-26.Provides outstanding debt principal amounts owing -changes and totals.Provides debt principal and interest payment expense totals and the amount per program.Provides a calculation of the debt service ratio.D. General Operating statement of operationsStatement of operations in a format similar to audited statements, except with non-PSAB revenues and expenditures added.E. History of Gas Tax UsageList of projects funded by gas tax revenue and the districts to which they relate.10. Supplementary information
A.Municipality of the District of ChesterMulti-year Capital budgetProject TitleTrails - Bridge Evaluation- Carried forward from 2019-20 25,000 Wild Rose Park washroom renovation54,000 East River trail foot bridge25,000 East River Trail Parking Area30,000 Leachate treatment plant upgrade (phase 2)1,850,000 Dozer D6 500,000 Public Drop off Renovation100,000 Landfill cell 3B design & construction75,000 3,400,000 Heavy equipment (320 excavator)425,000 CFC removal10,000 Heavy equipment compactor1,000,000 - Heavy equipment skid steer- 100,000 Equipment - dump truck- 130,000 Equipment - 1 ton truck (Chester only)50,000 Heavy equipment 316 excavator/dozer 6775,000 Green carts 20015,000 10,000 10,000 10,000 10,000 Equipment - 1 ton truck (Valley 20%)65,000 VMWARE Infrastructure$60,00066,000 Hardware Replacement98,000 Ortho Photography105,000 Mantenance hole Repairs & Infiltration Reduction 50,000 50,000 50,000 55,000 55,000 Lift Station Panel Upgrades and generators350,000 Pump Replacements - Allowance30,000 30,000 30,000 35,000 35,000 Wastewater needs assessment310,716 Wastewater collection extension52,000 Mill Cove – Addition of Biofilter Unit310,000 WWTP Improvements - Clarifier #2 Rebuild - Chester100,000 WWTP Upgrades - Clarifier rebuild200,000 Forcemain Renewal (various)100,000 100,000 Fire Protection System - Option Selected-Const & Design 124,900 209,500 305,400 Wharf Repairs- New wharf or new boat launch 150,000 Boat launch upgrade30,000 Municipal Building Improvements & Repairs-Annex60,000 Truck Replacement - 3/4 tonne55,000 48,500 55,000 55,000 30,000 Road Rehabilitation - Parkwood730,000 Zero-turn replacement15,000 ATV replacement20,000 Trail Surface Upgrades25,000 26,000 27,000 28,000 29,000 Roads Rehabilitation (J-Class)$550,000Enviro Toilets and Wild Rose Park washroom$245,0001. Hwy 3 - Chester Basin to Western Shore (6km)660,000 2. Hwy 3 - Vaughn Road to Martins River534,000 6,171,616 5,819,000 397,000 1,466,400 1,099,000 2022-23 2023-242021-222024-25 2025-26Recreation & ParksSolid WasteInformation ServicesUniversal Sewer Projects:Municipal Property:Active Transportation
A.Municipality of the District of ChesterMulti-year Capital budgetProject TitlePAVED SHOULDERSSee municpal propertySIDEWALKS and other AT SOLUTIONS3. Hwy 329 to trail (60m)72,000 4. Hwy 3 to Croft Road (265m)318,000 5. Our Health Centre to Pig Loop (160m) 192,000 6. Duke St. to Victoria St. (660m)792,000 7. Victoria St. to trail (35m)42,000 8. Trail to Shore Mall (580m)696,000 9. Hwy 3 to Hubbards Sailing Club (1200m)1,440,000 10. Fox Point Front Rd. (1000m)1,200,000 11. George Rd to Vaughn Rd. (240m)288,000 12. Pig Loop Rd (1300m)1,560,000 13. Forties Rd. to Fairgrounds (900m)1,080,000 - BRIDGES15. Multi-use trail bridge1,000,000 16. Gold River - gold river trail bridge repair1,954,000 Active Transportation2021-22 2022-23 2023-24 2024-25 2025-261,374,000 4,594,000 1,818,000 2,848,000 - RAPID RECTANGULAR FLASHING BEACONS (RRFB’s)17. Hwy 329 at Hubbards Sailing CLub20,000 18. Hwy 3 at Walker Cut Rd trail cross20,000 19. Hwy 3 at East River trail cross20,000 20. at Old Trunk 3 trail cross (east)20,000 21. at Old Trunk 3 trail cross (west)20,000 22. Hwy 3 at Pig Loop20,000 23. Hwy 3 at Martin’s River trail cross20,000 24. Hwy 3 at Lawrence Hatt Rd.20,000 25. Hwy 12 at Forties Rd.20,000 26. Hwy 3 at hwy 1220,000 27. Hwy 12 at school connector 20,000 80,000 80,000 40,000 20,000 - Open Space/Parks (locations 25-29)Gold River16,000 47,100 Haughan5,000 93,600 Moland Point14,200 54,350 East River17,300 - Castle Rock40,200 - 92,700 195,050 - - - MULTI YEAR TOTALS$7,718,316 $10,688,050 $2,255,000 $4,334,400 $1,099,000Open Space
Municipality of the District of ChesterCapital Budget - 2022/23Reserve Grants Grants Funding Operations Fund fromDepartment Project Name Project Cost Type Federal Provincial Reserves or Area Rate BorrowingLandfill cell 3B design & construction 3,400,000 - - - - 3,400,000 Heavy equipment compactor1,000,000 - - - - 1,000,000 Green carts 20010,000 - - - 10,000 - Mantenance hole Repairs & Infiltration Reduction 50,000 - - - 50,000 - Pump Replacements - Allowance 30,000 - - - 30,000 - WWTP Improvements - Clarifier #2 Rebuild - Chester 100,000 Sewer - - 100,000 - - WWTP Upgrades - Clarifier rebuild 200,000 - - - - 200,000 Fire Protection System - Option Selected-Const & Design 209,500 - - - 209,500 Truck Replacement - 3/4 tonne48,500 - - - 48,500 - Road Rehabilitation - Parkwood730,000 Operating - - 730,000 - - Zero-turn replacement15,000 - - - 15,000 - Trail Surface Upgrades26,000 - - - 26,000 - SIDEWALKS and other AT SOLUTIONS9. Hwy 3 to Hubbards Sailing Club (1200m) 1,440,000 Operating 576,000 475,200 388,800 - - 10. Fox Point Front Rd. (1000m) 1,200,000 Operating 480,000 396,000 324,000 - - BRIDGES16. Gold River - gold river trail bridge repair 1,954,000 Operating 781,600 644,820 527,580 - - RAPID RECTANGULAR FLASHING BEACONS (RRFB’s)17. Hwy 329 at Hubbards Sailing CLub 20,000 Operating 8,000 6,600 5,400 - - 20. at Old Trunk 3 trail cross (east) 20,000 Operating 8,000 6,600 5,400 - - 21. at Old Trunk 3 trail cross (west) 20,000 Operating 8,000 6,600 5,400 - - 22. Hwy 3 at Pig Loop20,000 Operating 8,000 6,600 5,400 - - Open Space/Parks (locations 25-29)Gold River47,100 Operating 3,200 2,640 41,260 - - Haughan93,600 Operating 15,600 12,853 65,147 - - Moland Point54,350 Operating 5,900 4,868 43,582 - - Total Projects & Funding Contributions 10,688,050 1,894,300 1,562,781 2,241,969 179,500 4,809,500 Solid WasteUniversal Sewer Projects:Active TransportationMunicipal Property:A.
Municipality of the District of ChesterCapital Budget - 2023/24Reserve Grants Grants Funding Operations Fund fromDepartment Project Name Project Cost Type Federal Provincial Reserves or Area Rate BorrowingHeavy equipment skid steer100,000 - - - - 100,000 Green carts 20010,000 - - - 10,000 - Information ServicesOrtho Photography105,000 - - 105,000 - - Mantenance hole Repairs & Infiltration Reduction 50,000 - - - 50,000 - Pump Replacements - Allowance 30,000 - - - 30,000 - Truck Replacement - 3/4 tonne55,000 - - - 55,000 - ATV replacement20,000 - - - 20,000 - Trail Surface Upgrades27,000 - - - 27,000 - SIDEWALKS and other AT SOLUTIONS7. Victoria St. to trail (35m)42,000 16,800 13,860 11,340 - - 8. Trail to Shore Mall (580m)696,000 278,400 229,680 187,920 - - 13. Forties Rd. to Fairgrounds (900m) 1,080,000 432,000 356,400 291,600 - - RAPID RECTANGULAR FLASHING BEACONS (RRFB’s)23. Hwy 3 at Martin’s River trail cross 20,000 8,000 6,600 5,400 - - 25. Hwy 12 at Forties Rd.20,000 8,000 6,600 5,400 - - Total Projects & Funding Contributions 2,255,000 743,200 613,140 606,660 192,000 100,000 Solid WasteMunicipal Property:Active TransportationUniversal Sewer Projects:A.
Municipality of the District of ChesterCapital Budget - 2024/25Reserve Grants Grants Funding Operations Fund fromDepartment Project Name Project Cost Type Federal Provincial Reserves or Area Rate BorrowingEquipment - dump truck130,000 - - - - 130,000 Equipment - 1 ton truck (Chester only) 50,000 - - - 50,000 - Green carts 20010,000 - - - 10,000 - VMWARE Infrastructure66,000 Equipment - - 66,000 - - Hardware Replacement98,000 Equipment - - 98,000 - - Mantenance hole Repairs & Infiltration Reduction 55,000 - - - - 55,000 - Pump Replacements - Allowance 35,000 - - - 35,000 - Forcemain Renewal (various)100,000 Sewer - - 100,000 - - Fire Protection System - Option Selected-Const & Design 305,400 - - - 305,400 Truck Replacement - 3/4 tonne55,000 - - - 55,000 - Trail Surface Upgrades28,000 - - - 28,000 - 2. Hwy 3 - Vaughn Road to Martins River 534,000 Operating 213,600 176,220 144,180 - - SIDEWALKS and other AT SOLUTIONS11. George Rd to Vaughn Rd. (240m) 288,000 Operating 115,200 95,040 77,760 - - 12. Pig Loop Rd (1300m)1,560,000 Operating 624,000 514,800 421,200 - - BRIDGES15. Multi-use trail bridge1,000,000 Operating 400,000 330,000 270,000 - - RAPID RECTANGULAR FLASHING BEACONS (RRFB’s)27. Hwy 12 at school connector 20,000 Operating 8,000 6,600 5,400 - - Total Projects & Funding Contributions 4,334,400 1,360,800 1,122,660 1,182,540 233,000 435,400 Solid WasteMunicipal Property:Active TransportationInformation ServicesUniversal Sewer Projects:A.
Municipality of the District of ChesterCapital Budget - 2025/26Reserve Grants Grants Funding Operations Fund fromDepartment Project Name Project Cost Type Federal Provincial Reserves or Area Rate BorrowingHeavy equipment 316 excavator/dozer 6 775,000 - - - - 775,000 Green carts 20010,000 - - - 10,000 - Equipment - 1 ton truck (Valley 20%) 65,000 - - - 65,000 - Mantenance hole Repairs & Infiltration Reduction 55,000 - - - 55,000 - Pump Replacements - Allowance 35,000 - - - 35,000 - Forcemain Renewal (various)100,000 Sewer - - 100,000 - - Truck Replacement - 3/4 tonne30,000 - - - 30,000 - Trail Surface Upgrades29,000 - - - 29,000 - Total Projects & Funding Contributions 1,099,000 - - 100,000 224,000 775,000 Solid WasteUniversal Sewer Projects:Municipal Property:A.
B. Reserves - 2021-22 budgeted changesForecastBudgetMar. 2021 Additions ^ Withdrawals * Interest Mar. 2022Operating Reserves- General Operating 11,770,189 687,175 (1,275,096) 114,762 11,297,030 4,841,984 941,430 (328,000) 51,487 5,506,901 Sewer 759,043 24,137 - 7,711 790,891 Designated Community5,288 - - 53 5,340 Fire Services 88,823 - - 888 89,711 + to GenOpr 20-21 forecast surplus1,169,241 1,169,241 17,465,326 2,821,983 (1,603,096) 174,901 18,859,115 Capital ReservesGeneral capital 58,326 58,326 Gas Tax 1,742,045 1,170,000 (1,188,716) 17,327 1,740,655 Recreation 44,310 - - 443 44,753 Parkland 189,990 1,900 (122,500) 1,297 70,687 IT equipment 61,072 34,150 (60,000) 481 35,703 Forest Heights 22,909 - - 229 23,138 NEW - landfill equip 200,000 1,000 201,000 2,118,652 1,406,050 (1,371,216) 20,777 2,174,263 Total 19,583,978 4,228,033 (2,974,312) 195,679 21,033,378 ^ Additions - Transfers to reservesAs per Ex. SummaryElection OtherSolid waste Landfill (new eq res) 200,000 Solid waste Landfill host fees 197,913 Solid waste (area rate)) - Gen Opr 434,009 Wind turbine 941,430 Gas Tax1,170,000 * Withdrawals Capital Exp. Operating Exp Description of Operating ExpensesGeneral Operating (682,601) (592,495) 529,995 new initiatives, consultant fees 62,500Wind - (328,000) Grant to Org 100k, other 5k, new initiatives $123KSewer - Gas Tax (974,716) (214,000) Broadband - TNC & BellRecreation (122,500) IT equipment (60,000) 687,175 19,000 36,253 Wind - $2.1 Opr Res, 1.9 Eco Dev, 0.8 Comm
B. Reserves - projected year end balances for the next 5 yearsPrevious slideBudgetProjection Projection Projection ProjectionEnd of 21-2222-23 23-24 24-25 25-26Operating ReservesGeneral Operating 12,466,271 11,240,324 11,799,958 11,963,779 13,087,089 Wind (see below breakdown of amount) 5,506,901 6,187,715 6,884,723 7,598,228 8,328,538 Sewer 790,891 643,619 553,427 381,577 216,805 Designated Community 5,340 5,394 5,448 5,502 5,557 Fire Services 89,711 90,608 91,514 92,430 93,354 18,859,115 18,167,659 19,335,070 20,041,516 21,731,343 Capital ReservesGeneral capital 58,326 58,326 58,326 58,326 58,326 Gas Tax 1,740,655 2,136,510 2,436,474 2,850,726 3,274,968 Recreation 44,753 45,201 45,653 46,109 46,570 Parkland 70,687 72,104 73,550 75,025 76,529 IT equipment 35,703 70,896 106,963 (20,899) 15,319 Forest Heights 23,138 23,369 23,603 23,839 24,077 NEW - landfill equip 201,000 2,174,263 2,406,406 2,744,569 3,033,126 3,495,789 21,033,378 20,574,066 22,079,640 23,074,642 25,227,132 Wind Reserve Fund economic development programs 2,174,122 2,515,974 2,866,049 3,224,498 3,591,477 Invested in operating reserves 2,435,146 2,779,607 3,132,315 3,493,425 3,863,092 Designated for community based projects/infrastructure897,634 892,134 886,359 880,306 873,968 5,506,901 6,187,715 6,884,723 7,598,228 8,328,538 Council to restrict $250,000 of the economic development reserve (Wind) to be used for future high speed internet projects.
C. Debt and Debt ChargesBudgetProjection Projection Projection Projection21-2222-23 23-24 24-25 25-26Outstanding debtOpening6,500,701 8,148,729 11,108,976 13,125,800 11,947,969 additions2,559,523 4,076,500 3,500,000 435,400 775,000 Payments(911,494) (1,116,253) (1,483,176) (1,613,232) (1,632,340) Closing8,148,729 11,108,976 13,125,800 11,947,969 11,090,629 Debt ChargesPrincipal911,494 1,116,253 1,483,176 1,613,232 1,632,340 Interest205,835 219,081 252,780 248,340 222,930 Total Debt charges1,117,329 1,335,333 1,735,956 1,861,572 1,855,270 Debt Charges by ProgramInformation systems16,824 16,278 - - - Hydrants1,349 10,382 21,256 23,993 33,914 Roads33,417 32,566 31,663 - - Sewer124,825 233,195 278,815 253,110 248,356 Landfill637,235 746,023 1,114,624 1,302,296 1,299,092 Wind turbine303,680 296,888 289,597 282,172 273,908 1,117,329 1,335,333 1,735,956 1,861,572 1,855,270 Debt charges as a % of own source revenue7.3%8.9% 11.6% 12.3% 12.2%Financial Condition Indicator(Green (Met) under 10%, Yellow (Caution) 10-15%, Red (Over Threshold) 15% & over)
D. General Operating - Statement of OperationsBudget Budget21-22 20-21$ Change % changeRevenueTaxes20,294,310 19,639,566 654,743 3.3%Grants in lieu of taxes175,037 175,010 27 0.0%Services provided to other governments2,987,910 3,332,223 (344,313) -10.3%Sales of services1,632,126 1,614,923 17,203 1.1%Other revenue from own sources542,421 506,421 36,000 7.1%Transfers from Fed & Prov gov - unconditional7,145 6,975 170 2.4%Transfers from Fed & Prov gov - conditional232,510 203,310 29,200 14.4%Grants for capital projects1,170,000 616,150 553,850 89.9%Interest24,000 50,000 (26,000) -52.0%27,065,459 26,144,578 920,880 3.5%ExpendituresGeneral government services5,016,772 4,480,612 536,160 12.0%Protective services5,131,258 4,889,283 241,975 4.9%Transportation services759,330 651,437 107,893 16.6%Environmental health services5,132,668 5,140,028 (7,360) -0.1%Environmental development services1,522,331 1,324,518 197,813 14.9%Public health services137,055 106,971 30,084 28.1%Recreational and cultural services930,261 846,954 83,307 9.8%School Board5,204,374 5,093,419 110,955 2.2%23,834,049 22,533,220 1,300,828 5.8%3,231,410 3,611,358 (379,948) -10.5%Non-PSAB itemsTransfers from Reserves1,134,495 573,200 561,295 97.9%Transfers from prior years' surplus70,981 57,517 13,464 23.4%Capital funded out of revenue(466,000) (302,733) (163,267) 53.9%Transfers to reserves(3,059,392) (2,386,921) (672,471) 28.2%Principal payments on debt(911,494) (1,552,421) 640,926 -41.3%(3,231,410) (3,611,358) 379,948 -10.5%Surplus (Deficit)(0) 0 (0) Total Budget RevenuesRevenues above27,065,459 26,144,578 Non-PSAB item - Tfr from reserves1,134,495 573,200 Non-PSAB item - Tfr from prior years' surplus70,981 57,517 Operating budget total28,270,935 26,775,295 > equal Executive Summary total
E. Gas Tax Funding and Expenditures2007-08 to 2019-20TotalBlandfordHubbardsChesterChesterWesternNew RossWindsor RdOpening Balance344,651 Nto Eastto Millarea andBasin toShore toareato Marriott'sReceived from Province7,574,648 OChester Cove area part East Chester Martin's Cove areaTotal funding7,919,299 Tarea Chester Grant area River areaEProject NameYearSDistrict 1 District 2 District 3 District 4 District 5 District 6 District 7Walker Road Sewer 2007-08 41,426 41,426 Western Shore Sewer 2007-08 44,914 44,914 Otter Point Sewer 2007-08 30,081 30,081 Landfill Facility Upgrades (in District 7) 2008-09 50,000 2 7,143 7,143 7,143 7,143 7,143 7,143 7,143 Integrated Community Sustainability Plan (ICSP) 2008-09 50,784 2 7,255 7,255 7,255 7,255 7,255 7,255 7,255 Hubbards Sidewalk 2008-09 116,537 116,537 Eco Park road (in District 7) 2009-10 161,416 2 23,059 23,059 23,059 23,059 23,059 23,059 23,059 ICSP Budget Plan 2009-10 25,000 2 3,571 3,571 3,571 3,571 3,571 3,571 3,571 Streetscape study 2010-11 44,065 2 6,295 6,295 6,295 6,295 6,295 6,295 6,295 WWTP-Public washrooms 2010-11 60,000 60,000 Air photography 2011-12 115,991 2 16,570 16,570 16,570 16,570 16,570 16,570 16,570 Alternative energy (Engineering and design of wind energy project) 2011-12 61,195 2 8,742 8,742 8,742 8,742 8,742 8,742 8,742 Sewer bed replacement - new ross 2011-12 19,245 19,245 Infiltration project - mill cove sewer 2011-12 26,553 26,553 Sidewalk upgrades Village of chester 2011-12 163,482 163,482 Valley Road intersection upgrades 2012-13 34,679 34,679 Chester Basin sidewalks 12-132012-13 291,435 291,435 Chester - sidewalks 12-132012-13 407,859 407,859 Trail upgrades Gold river trail2012-13 16,084 16,084 Municipal climate change action plan 2012-13 17,050 2 2,436 2,436 2,436 2,436 2,436 2,436 2,436 COMFIT - Wind Turbine (in District 7) 2012-13 1,489,327 2 212,761 212,761 212,761 212,761 212,761 212,761 212,761 New ross sewer2012-13 117,495 117,495 Road upgrades - Fox Point and Smith road 2013-14 38,552 38,552 Trail upgrades 13-142013-14 21,767 1 3,110 3,110 3,110 3,110 3,110 3,110 3,110 Western shore sewer2013-14 18,612 18,612 Sidewalks - phase 3 - Chester2013-14 5,504 5,504 Sidewalks - phase 1 & 2 - Chester Basin2013-1418,246 18,246
E. Gas Tax Funding and Expenditures (continued)Project NameYearSDistrict 1District 2District 3District 4District 5District 6District 7Trail intersection (Victoria Rd)2014-1515,576 15,576 Trail upgrades (Hubbards Trail Head)2014-1538,802 38,802 Trail Swing Gate Project (Chester Connection & Aspotogan Trail)2015-167,932 7,932 Trail Connector (New Ross)2015-1616,639 16,639 Road Upgrades (Foxwood Dr., Parkwood Dr & Lake Rd)2015-1627,070 27,070 Sidewalk Construction (Duke St)2015-16219,237 219,237 Wastewater Upgrades (Mill Cove)2015-1633,431 33,431 Pumping Station Upgrades (Otter Point)2015-1626,341 26,341 Trial surface upgrades (surface upgrades and construction)2016-1748,806 16,972 6,972 6,972 6,972 6,972 6,972 6,972 Trail Swing Gate Project (swing gates for all trail entrances)2016-1712,305 11,758 1,758 1,758 1,758 1,758 1,758 1,758 Trail Connector (New Ross)2016-174,163 4,163 Air photography (LIDAR photography and mapping material)2016-1736,000 25,143 5,143 5,143 5,143 5,143 5,143 5,143 Road Upgrades (Mill Cove - Foxwood rehabilitation)2016-17309,461 309,461 Trail: surface upgrade - Chester VIC to East Chester rec hall2017-1829,551 29,551 Trails: swing gates 17-18 - Martin's River to Chester2017-186,878 2,293 2,293 2,293 Rural internet backbone2017-1811,245 21,606 1,606 1,606 1,606 1,606 1,606 1,606 Village of Chester Central Water System- Assessment of Needs2017-1826,481 26,481 Trails: swing gates 18-19 - between East River-Simms Settlement2018-195,553 2,777 2,777 Highway 3 Streetscape Implementation - trunk 12-Wake Up Hill2018-19274,059 137,030 137,030 Flood Plan Modeling2018-1933,282 24,755 4,755 4,755 4,755 4,755 4,755 4,755 Trails - swing gates improved - between East River & Hubbards2019-207,211 3,606 3,606 Ortho Photography2019-2049,556 27,079 7,079 7,079 7,079 7,079 7,079 7,079 Lift station panel upgrades - Chester pump station #22019-2041,629 41,629 Geo-tube replacement for septage lagoon - KM landfill site2019-20119,977 119,977 Total Spent on Eligible Projects4,888,484 388,992 915,044 1,363,680 767,259 400,158 475,798 577,555 TotalMunicipal Interest Earned231,493 - Eligible administartive expenses(22,516) Closing Balance / Reserve - 04-00-000-4115703,239,792 = AER 19-20NOTES1. Trail upgrade costs allocated to all districts as gas tax claims does not indicate location of the trail upgraded2. Project allocated to all districts as beneficial to the Muncipality as a whole4,888,484.00$
Final Council review and approval on May 13, 2021.Future discussion and decision will be required for:- Low-income tax exemption amounts- Hydrant rates- Village ratesNext Steps