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MUNICIPAL COUNCIL
AGENDA
Thursday, June 10, 2021
Via Facebook Live
Office Location: 151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (15 minutes)
4. MINUTES OF PREVIOUS MEETING
4.1 Council – May 27, 2021.
5. COMMITTEE REPORTS
5.1 Lunenburg County Seniors’ Safety Program – May 2021 – Councillor Connors.
5.2 Committee of the Whole (receipt of minutes) – May 6, 2021 – Warden Webber.
5.3 Any Other Committee Meetings.
6. PUBLIC PRESENTATIONS
6.1 Charlie Hutton, Chester, regarding demolition of Haughn Property in Marriotts Cove.
7. MATTERS ARISING:
7.1 Request for Decision prepared April 28, 2021 – Community Development & Recreation –
Wil-Dor Park Property Owners Request for Rezoning.
7.2 Request for Decision prepared June 1, 2021 – Infrastructure and Operations – Traffic
Impact Study/Improvement Plan.
8. CORRESPONDENCE
9. NEW BUSINESS
9.1 Information Report prepared May 24, 2021 – Fire Services and Safety Coordinator –
Women and Safety Leadership Award.
9.2 July 2021 Meeting Schedule.
Page 2 of 2
9.3 Council Grants – Request for Decision prepared June 2, 2021 – Community Development
and Recreation.
A. Council District Grant:
i. Chester Theatre Council (Playhouse) Summer Program - $1,000.
B. Tourism Grants:
i. South Shore Tourism Cooperative - $4,221.66.
ii. Chester Yacht Club - $4,000.
iii. New Ross Regional Development Society - $1,000.
C. Council Grants:
REGIONAL SERVICES:
i. Society of Saint Vincent de Paul - $2,000.
ii. VON of Lunenburg County - $2,000.
LOCAL NON PROFIT:
iii. Chester Brass Band - $1,300.
iv. Chester Playhouse - $10,000.
v. New Ross Farmers Association - $2,500.
vi. New Ross Trails Society - $3,590.
vii. St. Stephens Anglican Parish Musical Friends - $5,000.
COMMUNITY HALLS:
viii. District 1 Community Centre - $3,047.50.
ix. New Ross Community Care Centre $4,800.
x. Royal Canadian Legion, Branch 79, New Ross - $2,000.
D. Emergency Assistance Grants:
i. District 1 Community Centre – April - $1,000.
ii. Hubbards Area Lions Club – April - $1,000
iii. Integrity Haven Equine Rescue Centre – April - $1,000.
iv. Royal Canadian Legion Branch 144 – March $1,000 and April $1,000.
v. Royal Canadian Legion Branch – April 1,000.
vi. Through the Years Day Care and Community Centre – April $1,000.
vii. Western Shore and Area Improvement Association – April - $1,000.
10. IN CAMERA
11. ADJOURNMENT
APPOINTMENTS VIA ZOOM
9:15 a.m. Charlie Hutton, Chester, regarding demo of Haughn Property (Item 6.1).
9:45 a.m. Presentation by Planner regarding Wil-Dor Park Property Owners Zoning Request
(Item 7.1).
185
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COUNCIL MEETING
Virtually via Facebook Live, NS
On Thursday, May 27, 2021
MEETING CALLED TO ORDER
Warden Webber called the meeting to order at 8:47 a.m.
Present: District 1 – Councillor Veinotte District 2 – Deputy Warden Shatford
District 3 – Councillor Barkhouse District 4 – Warden Webber
District 5 – Councillor Assaff District 6 – Councillor Connors
District 7 – Councillor Church
Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk Jennifer Webber, Communications Officer
Solicitor: Samuel Lamey, Municipal Solicitor
Due to current COVID-19 restrictions meetings are required to be held via Zoom.
APPROVAL OF AGENDA/ORDER OF BUSINESS
Additions:
Graduation Banners – Councillor Connors.
Water Distribution Program – Councillor Assaff.
2021-216 MOVED by Councillor Barkhouse, SECONDED by Councillor Church the agenda
and order of business for the May 27, 2021 Council meeting be approved as
amended. ALL IN FAVOUR. MOTION CARRIED.
PUBLIC INPUT SESSION
There were no submissions of public input received.
Council (continued) May 27, 2021 186
MINUTES OF PREVIOUS MEETINGS
4.1 Council – May 13, 2021.
2021-217 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse the
minutes of the May 13, 2021 Council meeting be approved as circulated. ALL IN
FAVOUR. MOTION CARRIED.
COMMITTEE REPORTS
5.1 Committee of the Whole (Motions for Approval) – May 20, 2021 – Warden Webber.
2021-218 MOVED by Councillor Church, SECONDED by Councillor Barkhouse that Council
approve the following motions from the May 20, 2021 meeting of the Committee
of the Whole Budget Meeting:
2021-211 – “… direct staff to apply to demolish the Countway Mosher
Home to the Municipal Heritage Advisory Committee, and approve an
expenditure not exceeding $70,000.”
2021-212 – “… approve the request from Shoreham Village Senior Citizens
Apartment Association regarding request to waive dump fee for the waste
produced by re-shingling the apartment buildings.”
2021-213 – “… provide a letter of support to Shoreham Village to
accompany their grant request to Canada Healthy Community Initiatives
Grant for the project outlined in their submission to improve the green
space for residents of the facility.”
2021-214 – “… a temporary exemption to Policy P33 be approved to allow
for the acceptance of the fire tax rate as submitted by Fire Commissions
without the requirement for an Annual General Meeting as referenced in
Schedule C of Policy P-33 and allow Commissions to provide the rate to
Council without an Annual General Meeting due to gathering restrictions.”
ALL IN FAVOUR. MOTION CARRIED.
Council (continued) May 27, 2021 187
PUBLIC PRESENTATIONS
There were no public presentations scheduled.
MATTERS ARISING
7.1 4th Quarter Report – Community Development & Recreation.
Chad Haughn, Director of Community Development & Recreation was present via Zoom and
reviewed the 4th Quarter Report commenting on the highlighted projects and updates included
in the report provided.
Brief discussion on impacts of COVID on permits and time limits and pressures on staff to keep
up with applications as well as services provided through Recreation, i.e., fund raising, need for
ProKids funding, and information and education on trail etiquette, etc.
Deputy Warden Shatford commented that he appreciated seeing the quarterly reports to be
updated on what is taking place in each Department and the work being done.
7.2 Request for Direction prepared May 21, 2021 – Infrastructure and Operations –
Wastewater Service Study – Addition of Mill Cove.
Kavita Khanna, Assistant Director of Infrastructure and Operations, was present via Zoom to
present the information included in the package.
Following a lengthy discussion regarding potential growth development, it was agreed to direct
staff to amend the scope for the Wastewater Service Study to look at growth projections in both
Hubbards and Simms Settlement and evaluate sewage treatment needs independent of the Mill
Cove area. The current treatment plant in Mill Cove was recently redesigned and that
information will be included in the RFP and EXP can provide a growth projection for the Mill
Cove area as well. This will come back to Council for review.
CORRESPONDENCE
There was no correspondence for review.
NEW BUSINESS
Council (continued) May 27, 2021 188
9.1 Request for Decision – MODC-T-2021-005 Request for Proposal Green House Gas
Emissions and Climate Resilience ICIP Application.
Gord Tate, Active Living Coordinator reviewed the MODC-T-2021-005 Request for Proposal
Green House Gas Emissions and Climate Resilience ICIP Application and indicated that the one
submission received has met all requirements of the application. Staff are recommending that
Stantec be awarded the Request for Proposal.
2021-219 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse that
Council approve the recommendation to award the Green House Gas and Climate
Resilience Assessments contract (MODC-T-2021-005) to Stantec for a value of
$18,700 plus HST. ALL IN FAVOUR. MOTION CARRIED.
9.2 Council District Grants:
Chad Haughn, Director of Community Development and Recreation reviewed the applications
for Council District Grants.
a. District 1 - Hubbards Area Lions Club – Purification System - $2,000.
2021-220 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse that
Council approve the Council District 1 Grant to the Hubbards Area Lions Club in the
amount of $2,000. ALL IN FAVOUR. MOTION CARRIED.
b. District 3 – Chester Yacht Club: Race Week Adaptations - $500.
2021-221 MOVED by Councillor Barkhouse, SECONDED by Councillor Assaff that Council
approve the Council District 3 Grant to the Chester Yacht Club in the amount of
$500. ALL IN FAVOUR. MOTION CARRIED.
b. District 6 – Forties Community Centre - $500.
2021-222 MOVED by Councillor Church, SECONDED by Councillor Barkhouse that Council
approve the Council District 6 Grant to the Forties Community Centre in the amount
of $500. ALL IN FAVOUR. MOTION CARRIED.
9.3 Graduation Banners – Councillor Connors.
Council (continued) May 27, 2021 189
Councillor Connors updated Council on the request of parents of graduates following the
success of last year during COVID in helping with purchase of brackets to put banners of
Graduate Students on poles. Council supported this initiative last year at an amount of $677.45.
Following discussion, it was agreed to support the purchase of brackets and as the number is
not known at this time, it was agreed to provide up to $1,000 for the brackets.
2021-223 MOVED by Councillor Connors, SECONDED by Councillor Barkhouse that Council
approve the funding request from the Forest Heights Community School Parent
Grad Group and provide a Council grant in the amount of up to $1,000 to cover the
cost of hardware to mount the FHCS Graduation Banners. ALL IN FAVOUR.
MOTION CARRIED.
9.4 Water Distribution Program – Councillor Assaff.
Councillor Assaff asked if it was possible to have local fire departments provide water to local
residents rather than providing bottled water through local stores.
It was noted that there is a process to be a registered water supply as distribution of water is a
different story from providing bottled water.
The CAO indicated that staff have started to do some background research on community wells;
however, this will not likely be ready for this upcoming water season. He suggested that they
could link in the community facilities that might have a well that could be suitable as a
community well. The report will be brought forward when ready.
9.5 Road Maintenance Fees – Deputy Warden Shatford.
Deputy Warden Shatford asked for an update on the request for the Municipality to reconsider
road maintenance administrative fees. The Deputy CAO indicated that, now that the budget
process has been completed, a report will be provided to Council soon.
IN CAMERA
There were no In Camera items for discussion.
ADJOURNMENT
Council (continued) May 27, 2021 190
2021-224 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the
meeting adjourn. (9:54 a.m.)
___________________________ ___________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
Lunenburg County Seniors’ Safety Program
Monthly Report - May 2021
Prepared by: Chris Acomb, Seniors’ Safety Coordinator
May 25, 2021
LCSSP is a free community-based service that works collaboratively with BPS, RCMP, and many
community partners to help address the safety concerns of older adults residing in Lunenburg County.
Service is provided through awareness campaigns, advocacy, community outreach projects,
educational programs, community presentations and one to one service. We continue to provide as
much service as we can via telephone and email with home visits on hold for much of the month. The
last week of May, we have returned to carrying out home visits when deemed necessary.
Nature of Referrals May Service in Municipal Units %
Supports needed 9 MODC 22%
Reported elder abuse 3 MODL 34%
Driving decisions 2 Mahone Bay 7%
Personal safety 2 Lunenburg 1%
Health & wellness 4 Bridgewater 33%
Supports needed – hoarding 1 Service in Municipal Units %
Precarious housing concerns 10 Data to Date May
Assistance with forms/applications 4 Total # of clients 100
Supports needed - tax preparation 2 # of new referrals 29
Reported scams/fraud 2 # of clients receiving service 62
# of home visits/door step visits 8
COMMUNITY OUTREACH PROJECTS:
• MODL Activity kits are now available to Seniors’!
• Data will soon be available from the Housing and Energy Needs
Surveys. Indie Bears continue delivering hugs thanks to the
Mama Bears Project, by local business owner Adria Giammaria!
• Souls Harbour Brown Bag Lunch program continues, but door
step deliveries are temporarily on hold.
• Look for the upcoming Aging With Rights: Rights Don’t Get
Keep, World Elder Abuse Awareness Day (WEAAD) campaign and
article in The Bridge publication.
MEETINGS, GRANTS & PRESENTATIONS:
• A $2,000 LCSSP CECF United Way grant application has been submitted for consideration.
• Seniors’ Legal Navigator, Law Foundation of NS project is extended to June 2021.
• The ECFS/UW grant for personal protective equipment and the CECF has been extended to June.
• The Department of Seniors’ has contributed $250 toward this year’s WEAAD Campaign.
LCSSP CLIENT EMERGENCY CONTINGENCY FUND (CECF) REPORT:
The fund continues to serve the community in partnership with other community organizations to
mitigate risk for seniors experiencing financial hardship. The CECF assisted seniors with nutritional
needs, personal safety needs, addressing hoarding issues. April 22, 2021 balance was $613.99, with
the May 25, 2021 balance of $265.24
South Shore Historic Preservation Society
227 King Street
Chester, NS B0J 1J0
902-830-1004
June 3, 2021
To: Municipality of Chester, Town Councillors
Re: Stay of Demolition of the Historic Countway Mosher Home Circa 1839 (Haughn Property)
Dear Respected Councillors,
I was devastated beyond words to hear of the recent vote by Council to demolish the 1991
Canadian Historically Designated, Countway Mosher Home, Circa 1839.
Our newly formed organization, South Shore Historic Preservation Society, intends to make this
our new headquarters, at no cost to the Municipality.
We are respectfully requesting a stay of demolition of the property for at least 60 days to allow
us the time to prepare a properly detailed presentation to council.
With your support, In 2 months time our organization will present to Council, a detailed plan
outlining how we will restore the building to its former glory, at zero cost to the municipality and
save the municipality a potential $70,000 demolition fee.
This is no pie in the sky intention. During the course of my lifetime I have been a founding
catalyst for a number of successful non-profit organizations that have raised the funds
necessary to accomplish goals that previously seemed insurmountable.
I was the founding director of the J.R.Smallwood Foundation where we successfully raised in
excess of $1 million dollars to complete the remaining 3 volumes of the Encyclopedia of
Newfoundland and Labrador. The Foundation completed the Encyclopedia and all sales later
went into a trust for scholarships and bursaries in the J.R. Smallwood Centre for Newfoundland
Studies at Memorial University.
I was also a founding member of St.Johns Harbour ACAP where we helped bring awareness to
the pollution in St. John’s (Newfoundland), and subsequently, other Canadian Harbours. We
eventually succeeded in bringing three levels of government together to spend over $500
million dollars, to put in place the necessary proper infrastructure to deal with the pollution.
It have held elected positions elect from VP Student Union Memorial University, and Town
Councillor, Portugal Cove - St Phillips, Newfoundland, and numerous forays in Provincial and
Federal Politics.
I am no stranger to a challenge.
Thank you for your support in our quest,
Charles ( Charlie) Hutton, B.Comm
Founder
REQUEST FOR DECISION-DIRECTION
Prepared By: Emily Statton, Planner Date April 28 2021
Reviewed By: Garth Sturtevant, Senior Planner Date May 26 2021
Authorized By: Dan McDougall, CAO Date May 6, 2021
CURRENT SITUATION
On December 17th, 2020 a Request for Direction was prepared by Staff for Council on the request from
Wil-Dor Park Property Owners Association (the Applicant) to rezone from General Basic to Settlement
Residential One. Council felt they could not make a decision without more information. It was agreed to
defer a decision and for staff to prepare additional options for consideration. This would include the
potential impacts on where the new zone would and would not apply, and how rezoning may impact
development.
RECOMMENDATION
For consideration and discussion.
BACKGROUND
A Lakeside Zone has been a topic and point of discussion with the Applicant beginning in 2018. Some of
these discussions happened during the Municipal Plan Review, which, at the time remained in a pre-
liminary state with few final decisions outlined. Staff discussed potential options and the process for
undertaking an amendment to the planning documents was outlined to the Applicant.
These discussions continued intermittently as work on the new Municipal Planning Strategy and Land Use
By-law continued. In 2019 staff advised the Applicant that the best option would be to select a zone from
the new plan and request rezoning. This was due to the timing of the discussion, with the Municipal
planning documents in a final draft form and moving toward adoption. Additionally, there had been
several recent requests that Council rezone lakefront properties to new, unique zones, which were
deemed inappropriate. In 2020 the Applicant group held an internal vote to request a rezoning to
Settlement Residential One (SR-1) and approached Council with a letter dated September 11, 2020
requesting this change.
Council has received several similar requests from other communities within the past two years. The exact
circumstances and desired outcomes vary slightly, but there is a common call to limit commercial and
industrial development in the interest of preserving a low density, residential lakefront environment. In
some instances, the requests also seek additional environmental protections. The following communities
have requested changes to zoning around lakes:
REPORT TO: Municipal Council
MEETING DATE: June 3, 2021
SUBMITTED BY: Community Development & Recreation
SUBJECT: Lakeside Zone
ORIGIN: Wil-Dor Park Property Owners Request for
Rezoning
2 Request for Decision-Direction
Harris & DeAdder Lakes – request to rezone all properties surrounding the lake to Single Unit
Residential (SU) Zone. Primary concern was to prevent commercial (RV Parks or campgrounds)
from being developed adjacent to the lake and existing, single unit dwellings.
When the request was presented to Council in 2018, staff
were directed to create a petition requesting that all the
identified lake owners (refer to map) vote to indicate their
support or opposition to the proposal for increased land use
controls through the application to rezone the area. Of the 54
mailed petition packages, 45 were signed and returned by the
listed deadline. The response rate was 83.3%. Of the 83.3%
that had voted, 1/3 of them were in favour of the rezoning.
2/3 of the voters were not in favour of rezoning. It is
important to note that the no votes include ‘non-response’
surveys as this can impact the likelihood of a survey
succeeding or not. Following Council discussion, a motion was
passed to maintain the General Basic Zone as requested by
the petition results.
Clearwater Hills Subdivision (Long Lake & Clearwater Lake) – concerns with concrete RV pads
being developed in a shared Right-of-Way. Request to rezone to prevent campgrounds and
multiple RV’s, coupled with environmental concerns around runoff and lake health.
Sherbrooke Lake – a group of residents, not specifically representing Wil-Dor Park, met with staff
and requested that the Citizen’s Planning Advisory Committee and Council increase zoning and
protections for water quality. This was ultimately incorporated as part of the Municipal Plan
Review, however several of the requested regulations were deemed too restrictive for rural areas
and were not implemented in the new planning documents. This includes maintenance and
replacement of vegetated buffers and further limits on development near the shoreline.
Most Recently:
Wil-Dor Park (Sherbrooke Lake) – request to rezone all properties to Settlement Residential One
(SR-1). Concerns include limiting possible impacts on the roads maintained by the association,
and prohibiting uses like campgrounds, RV parks, kennels, manufactured homes, shipping
containers and heavy industrial uses.
Sherbrooke Forest (Sherbrooke Lake) – request to rezone from General Basic (GB) to a newly
created zone classification specific to lakeside communities. The group wants to see increased
zoning regulations and environmental protections including limiting land use around lakes and in
the surrounding community to protect their ‘quiet residential nature and fragile environment’.
DISCUSSION
Staff have constructed a new zone (Lakeside Zone- LS) for consideration. If Council chooses to proceed
and adopt the zone, it has been designed in a manner to allow it to be applied in a variety of ways. The
zone has been designed to work in conjunction with the Lakefront Overlay and other existing features in
the Municipal Planning Strategy and Land Use By-law.
3 Request for Decision-Direction
The draft amendments attached to this report present additional options for protecting lakefront
development and water quality as requested at the December 17th meeting. Given the uncertainty in
Council’s preferred direction for applying the Lakeside Zone, each option is presented in as complete a
form as possible. However, there will likely be minor adaptations proposed once Council has provided
initial direction on their preferred option. The following scenario is an example of the type of changes that
could be proposed: currently the Lakeside Zone permits a maximum of two dwelling units per lot. This is a
reasonable regulation in most scenarios, however, should Council choose to apply the Lakeside Zone to
all lakes, this would prevent development of multi-unit dwellings or campgrounds in these areas. If
Council were to choose the option to apply the Lakeside Zone to all lakes in MOC, staff would likely
propose a slight alteration to allow multi-unit development and campgrounds within the Lakeside Zone,
by Development Agreement. Staff would also create a list of specific criteria to regulate and govern such
developments to ensure the intent of the Lakeside Zone is maintained.
The Lakefront Overlay is referenced in the Land Use By-law with requirements for setbacks and limits on
hard surfaces. These provisions apply to all areas identified on a map included with the By-law. The
Lakeside Zone will have regulations that apply in addition to the Lakefront Overlay. These regulations are
designed to preserve water quality while allowing for low density residential development. The regulations
also seek to preserve and protect a quiet, residential living environment. Provisions in the Lakeside Zone
include maintaining a vegetated buffer of 10m inland from the ordinary high-water mark and limiting the
maximum size for pathways accessing the water. These provisions are important to protect water quality
and limit the impact of development on properties along lakes.
The proposed Lakeside Zone will address concerns heard from the Applicant and other groups. It will
allow up to two dwellings units per lot with limited home-based business uses (ie. professional services,
craft workshops, home office, studios, cottage or RV rentals) with no commercial and industrial uses
permitted. ‘Forestry Processing’ (the main use of a building, structure, land or part thereof, for milling,
sawing, or other primary processing, and does not include maple sugar operations, Christmas tree farming
and transport of finished product) will be permitted with required setbacks from the ordinary high-water
mark and property boundaries. A vegetated buffer with a 10m setback from the ordinary high-water mark
will be required with a 30% allowance to remove trees and underbrush for filtered views and access to the
lake. Within the vegetated buffer, pathways will have a maximum width of 4.5m, which is estimated to
allow an average size boat launch. As voiced by the applicant and considered by staff, up to 2 RVs
depending on whether a dwelling unit also exists, will be allowed on a lot. Farm animals can be a major
contributor to nutrient loading and pollution therefore they are permitted within the zone but will require
a minimum lot size and larger setbacks from property lines and the ordinary high-water mark to ensure
water quality.
Unlike most zones that follow property boundaries, the Lakeside Zone will have flexibility when defining
zone boundaries based on Council’s site-specific determination. This approach is to safeguard water
quality by enabling potential zoning of properties along the shoreline and the properties inland from the
lake. Development on lakes vary as some are small, clustered properties while others are larger, deep lots.
4 Request for Decision-Direction
Council shall make a decision on the extent of the zone based on criteria such as local context, lot size,
proximity to public roads, and lakeside community character.
Staff conducted a jurisdictional review as background in preparing this report. Following the review, staff
have modelled the proposed zone and approach from elements of the Kings County and East Hants
planning documents. These Municipalities take a similar approach to the protection of water quality and
regulation of development around lakes. Provisions including vegetated buffers along the shoreline and
restricting development uses to residential uses with options for home-based business uses are common
to both plans.
Implementation and Application of the Lakeside Zone
If Council is in favour of the Lakeside Zone, there are a number of options to apply it within the existing
Municipal planning framework. To aid in weighing each option, staff have provided generalized comments
for each option. These comments are meant to provide a high-level view of the anticipated impact from
both an environmental and human development perspective.
1) Municipal-wide Rezoning – Potentially the best practice planning approach, provides equity and
prioritizes environmental protection while allowing appropriately scaled residential development
in the areas directly adjacent to lakes.
This option would see the Lakeside Zone applied to all properties located on all waterbodies
identified on the Lakefront Overlay map within the Municipality. Staff have created the Lakeside
Zone to be universal for any lakeside community. This option would rezone all properties that
boarder a lake or waterbody, in any character area. This would create a uniform rezone and
regulations for use and environmental constraints for all current and future development. Should
Council choose this option, staff would likely propose some additional development options
facilitated through a Development Agreement. This would allow uses such as multi-unit dwellings
and campgrounds to be developed in this zone subject to strict criteria and regulations to
maintain the intent of the Lakeside Zone.
2) Lake-wide Rezoning Upon Request- This is a balanced approach and would apply to all lands
around a specific lake upon formal request by a community. For example, Wil-Dor and Sherbrook
Forest requested a zone change so all of Sherbrooke Lake would be rezoned to Lakeside Zone.
This ensures optimal water quality protection as the regulations will apply to all properties around
a lake, unlike spot zoning. This option addresses the request of the Applicant to apply the
Lakeside Zone to the lands of the Wil-Dor Park Homeowners Association and the Sherbrooke
Forest Property Owners Association and make the zone available for other communities upon
request.
3) Request Based Application – This approach is reactionary and would only apply the zone to lands
of groups who request it. This will create at best a patchwork of strictly regulated areas adjacent
to lakes, however, these areas may abut or be surrounded by less regulated areas which may
continue to degrade or worsen pollution problems. This option also addresses the request of the
5 Request for Decision-Direction
Applicant to apply the Lakeside Zone to the lands of the Wil-Dor Park Homeowners Association
and the Sherbrooke Forest Property Owners Association and make the zone available for other
communities upon request. This request could be via formal petition to Council.
4) Do not adopt Lakeside Zone- This approach is the least impactful as it would not rezone as
requested by the Applicant. If this option is chosen, the current zone regulations and Lakefront
Overlay will continue to apply to the community as shown in the Land Use By-Law.
For any criteria within the Lakeside zone that Council deems as unfit, there is potential to remove it from
the Land Use By-law and it could become a guideline or ‘best practice’ hand out/document in addition to
the zone. It should be noted that once removed from the Land Use By-law, any such provisions would
become unenforceable and could only be recommendations.
Public Engagement Process
As per the public participation program found in section 9.1 in the Municipal Planning Strategy and
section 3.17 of the Land Use By-law, staff has a process to follow for any amendments made to those
documents. When an application is made to rezone property owners within 30m of the subject property,
including the subject property, will receive a written notification package by regular mail describing the
amendment and stating the date and time for a public hearing. This is also posted on the Municipal
website, office doors, and a sign is posted on the subject property. If a general amendment is undertaken
a notification package is not required for neighbouring properties as it impacts a much larger area
however, the notification is still posted on the Municipal website and office doors. Option 1 would be
considered a general amendment as it will affect all lakes within the Municipality and will not require a
mailed out neighbouring notification package. Options 2 and 3 will involve a mail out notification package
to neighbouring properties within 30m of the subject site(s). Wil-Dor Park and Sherbooke Forest would
include all properties being rezoned as subject properties. Option 4 would have no notification package
required as no amendments are proceeding.
IMPLICATIONS
Policy
Implementation of a new zone in LUB and policy in MPS
Financial/Budgetary
n/a
Environmental
New regulation on vegetated buffers and setbacks
Strategic Plan
n/a
Work Program Implications
Has Legal review been completed? _X_ Yes___ No ___ N/A
6 Request for Decision-Direction
OPTIONS
1. Adopt Lakeside Zone and apply to all properties and communities on a lake or waterbody within the
Municipality.
2. Adopt Lakeside Zone and apply to Wil-dor Park Homeowners Association & Sherbrooke Forest
Association (communities that requested a zone change) as well as all lands around the lake
requested and have the zone available for request by other communities/associations by formal
petition to Council.
3. Adopt Lakeside Zone and apply to Wil-dor Park Homeowners Association & Sherbrooke Forest
Association (communities that requested a zone change) and have the zone available for request by
other communities/associations by formal petition to Council.
4. Do not adopt Lakeside Zone and keep community zone as is.
ATTACHMENTS
1. Draft Amendments to LUB & MPS
2. Location map of Wil-Dor Park Homeowners Association
COMMUNICATIONS (INTERNAL/EXTERNAL)
7 Request for Decision-Direction
Draft Lakeside Zone
MPS INSERT
6.6 LAKESIDE ZONE
The Lakeside (LS) zone is intended to provide opportunities for low-density development, fresh water
related recreation, leisure activities, and habitation to reduce the need to clear large areas of the
lakeshore for development and to reduce the number of septic systems. This is intended for existing
developed areas surrounding lakes as well as areas for future development.
POLICY GOALS
The primary purpose of the Lakeside (LS) zone is to protect water quality
To safeguard essential character of lakefront residential areas
To prohibit commercial and industrial uses
To provide for and protect lakefront residential communities comprised of detached, single-
family homes and residential use type compatible with quiet, family-living environment.
To enable low density residential development on lands surrounding lakes while protecting the
sensitive riparian environment.
To provide flexibility to recognize the pre-existing development patterns and the hardship of
strict limitations on property owners.
To protect lake water quality in the Lakeside (LS) zone shall take priority in the event of a conflict
between residential and recreational uses with lake water quality.
Council adopts the following policies for the Lakeside Zone:
POLICY E-41
The Lakeside (LS) Zone shall be created in the Land Use By-Law and shall be applied in all
Character Areas, the extent of which shall be shown on the Zoning map in the Land Use By-Law.
POLICY E-42
For the purpose of protecting water quality from the impacts of development and associated
runoff, the Lakeside Zone shall have flexibility when defining boundaries based on Council’s site-
specific decisions. Zones typically follow property boundaries however this approach is to
safeguard water quality by enabling potential zoning of properties along the shoreline and the
properties inland from the lake. Council shall make a decision on the extent of the zone based on
criteria such as local context, lot size, proximity to public roads, and lakeside community
character.
POLICY E-43
In the Lakeside (LS) Zone, the permitted land uses, levels of land use intensity, and approval
processes shall be tiered according to their assigned level, and shall:
a) Permit up to two (2) dwelling unit per lot;
b) Permit limited home-based business uses as outlined in Land Use By-Law;
c) Permit Forestry Processing uses as outlined in the Land Use By-Law;
d) Permit Farm Animals as outlined in the Land Use By-Law;
e) Prohibit industrial, institutional, and commercial uses.
POLICY E-44
The Land Use By-Law shall allow for the following uses in the Lakeside (LS) Zone by
development permit:
a) Up to two (2) dwelling units on a lot;
b) Limited home-based businesses;
8 Request for Decision-Direction
Max.
Approval Min. Front Min. Side Min. Rear Height of
Process Yard Yard Yard Structure
c) Rearing, breeding, boarding, sheltering and keeping of Farm Animals subject to
provisions as specified in the Land Use By-Law;
d) Forestry Processing.
POLICY E-45
May require conservative lot standards, yard requirements, setbacks, retention, or establishment
of vegetative buffers, and building size controls to protect lake heath and preserve natural
vegetation.
POLICY E-46
Shall not consider rezoning lands from the Lakeside (LS) zone to any other zones enabled within
the designation without amendments to this Municipal Planning Strategy.
POLICY E-47
May collaborate with landowners and other levels of government to promote best practices in
watershed management.
POLICY E-48
May continue to support lake monitoring programs and the effect of development on lake water
quality.
LUB INSERT
9.4 Lakeside Zone
9.4.1 Lakeside Zone
In addition to the underlying zone requirements, the lakefront overlay criteria shall apply to
all development.
9.4.2 Permitted Uses and Developments
The following uses are permitted in the Lakeside (LS) zone subject to the specific approval
process and standards:
Residential
1 – 2 dwelling units on a
lot
DP
3 m
3 m 3 m 11 m
Home-based Business DP Subject to section 9.4.6
Other
Forestry Processing DP Subject to section 9.4.7
Farm Animals DP Subject to section 9.4.8
9.4.3 Prohibited Uses and Developments
The following uses and developments are prohibited in the Lakeside (LS) zone:
a) all light and heavy industrial uses;
b) commercial uses.
9 Request for Decision-Direction
9.4.4 Special Requirement: Vegetated Buffers
Within the Lakeside (LS) zone a vegetated buffer area is required to lessen the impact of
surface and subsurface runoff on water quality. Vegetated buffers reduce sedimentation and
help protect property from erosion.
Within the Lakeside (LS) zone, the following requirements apply:
a) property owners shall retain natural vegetation within 10 m of the ordinary high-water
mark in an undisturbed state, thereby creating a vegetated buffer area between the lake
and the developed area of the lot.
b) within the vegetated buffer area, development is prohibited except for docks and one
accessory structure;
c) within the vegetated buffer area, clearing of vegetation including accessory structures is
permitted, to a maximum of 30% of the vegetated buffer area. The purpose of this
clearing is to allow filtered views and access to the lake;
d) where no dwelling exists, prior to receiving a development permit, a vegetated buffer
must be reinstated with a mix of woody & grassy vegetation;
e) the maximum width of any pathway, clearing or access to the water shall be 4.5 m;
f) within the vegetated buffer area, property owners shall retain and preserve trees with a
calliper of 13 cm or larger. This provision shall not apply within a pathway or lake access
as described in 9.4.4 e);
g) within the vegetated buffer area, excavation and infill is prohibited, except that a
maximum of 0.6 m may be excavated or infilled as required to construct an accessory
structure or dock, in no cases shall infill or excavation extend beyond the ordinary high-
water mark;
h) notwithstanding the preceding regulations, nothing shall prevent the removal of
dangerous or significantly diseased vegetation.
9.4.5 Special Requirement: Minimum Lot Size
All newly created lots within the Lakeside (LS) zone shall have a minimum lot area of 0.4
hectares.
9.4.6 Special Requirement: Home Based Business
A lot with a residential dwelling may be used for a home-based business provided that:
a) a maximum of thirty (30) m2 of the floor area, is devoted to the business use;
b) home-based businesses shall fall within one of the following:
i. Professional services;
ii. Home office & sales uses that do not host, intake or receive clients on-site;
iii. Craft workshops;
iv. Studios for the practice of instruction of fine arts or crafts;
v. Rental of cottage or one (1) RV on a lot that has a dwelling.
b) one on-site parking space, in addition to that required for a dwelling, is provided;
c) outdoor display associated with the business shall only be permitted during the business
hours of operation;
d) the external appearance of the building shall not be changed by the home-based
business;
e) signs advertising home-based businesses within the Lakeside (LS) zone shall not exceed
0.5m2.
9.4.7 Special Requirement: Forestry Processing
10 Request for Decision-Direction
In the Lakeside (LS) zone the following setbacks shall apply:
a) require maximum of 11 m height of related structures;
b) require a minimum setback of 20 m or the provincial requirement in compliance with the
Forests Act., whichever is greater;
c) require a minimum of 5 m setback from all other property boundaries.
9.4.8 Special Requirement: Farm Animals
In the Lakeside (LS) zone:
a) any lot used for the rearing, breeding, boarding, sheltering or keeping of a farm animal or
farm animals that constitutes one (1) or more farm animal units shall have an area no less
than 3716 m2 for the first farm animal unit, and an additional 1858 m2 for each addition
farm animal unit;
b) no person shall keep any farm animal or farm animals, including fenced areas, within
thirty (30) m of the ordinary high-water mark, dug well or watercourse;
c) any lot used for the rearing or keeping of a farm animal or farm animals, the following
separation from lot boundaries shall apply:
Land Use
Minimum Distance From
Property Boundary
Manure and used bedding storage 15 m
Building sheltering 5 or fewer Farm Animal
Units
15 m
Building or sheltering more than 5 Farm
Animal Units
60 m
9.4.9 Special Requirement: Habitation of Vehicles
Within the Lakeside (LS) zone, no automobile, truck, bus, coach, rail car, recreational vehicle or
other vehicle, or part thereof, with or without wheels, shall be used for human habitation,
except that a recreational vehicle may be used subject to the following:
a) has received a development permit and met all requirements of this Section;
b) is limited to one (1) recreational vehicle on a lot which contains a dwelling unit;
c) is limited to two (2) recreational vehicles on a lot which contains no dwelling units;
d) meets all minimum yard requirements for residential uses in the zone in which it is located;
e) conforms with the vegetated buffer area requirements listed in 9.4.4.
9.4.10 Special Requirement: Short-Term Habitation of Vehicles
Notwithstanding 9.4.9, nothing shall prevent the temporary habitation of recreational
vehicles within the Lakeside (LS) zone, up to a maximum of fourteen days in any calendar
year without the requirement for a temporary development permit or a development permit.
9.4.11 Special Requirement: Storage in Vehicles
No automobile, truck, bus, coach, streetcar, recreational vehicle, camper or other motor vehicle
or part thereof, with or without wheels, no mobile home, container, shall be used for the
storage or shelter of goods of any description.
511
471
624
145
576
496
475
521
638
517
21
97107
561
50215
597
181
600
625
186
505
219
616
551
535
127
644
197
541221
637
169
9
563590
161
592
495
121
64
605
10
557
40
647
189
531
14
67
645
209
115
44
646
110
582
487
523
6
547
567
534
610
Oak Dr
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MUN ICIPA LITY OFTHE DISTRICTOF CHESTER
MUNICIPALITYOF THE COUNTYOF KINGS
MUNICIPA LIT Y OFTHE DISTRICTOF LUNE NBURG
HALIFAXREGIONALMUNICIPALITY
MUNICIPA LIT Y OFTHE DISTRICT OFWEST HANTS
Representatio n of th e M unicip ality of C hester in N ova ScotiaScale:1:1,500,000
°150 0 15075
Metres
1:7,000
)
SherbrookeLake
Sources:Digital Base Map Data from Service Nova Scotia and Municipal Relations
Prepared by the Municipality of the District of Chester
Coordinate System/Datum: UTM NAD83 CSRS ZONE 20N
Map Disclaimer:Information shown on these drawings is compiled from numerous sources andmay not be complete or accurate. The Municipality of the District of Chester isnot responsible for any errors, omissions or deficiencies in these drawings. Dateprinted does not reflect the date of the map data.
Date Printed: 20/12/04
Digital Folders Entry ID:
Actual Map Size: w 11" x h 8.5"
KEY MAP
Municipality of Chester
Location Map
Wil-Dor Park PropertyOwners Associa tion
MapleCres
SpruceClose
BeechLane
Owners Assoc. Boundary
Property Boundary
Waterbody
Road
Civic Address
Wil-Dor Park Property
REQUEST FOR DECISION /DIRECTION
Prepared By: Kavita Khanna, P.Eng. Date Jun 01, 2021
Reviewed By: Christa Rafuse, P. Eng.
Dan Pittman
Date
Date
Jun 02, 2021
Jun 02, 2021
Authorized By: Dan McDougall, CAO Date Jun 02, 2021
CURRENT SITUATION
Municipal Council had requested staff to investigate opportunities to improve traffic flow and
increase parking within the Village of Chester’s business district. In addition, it is desirable to
have recommendations regarding how to improve traffic flows, safety, and on-street parking
throughout the Municipality. To complete this investigation, an RFP was issued to the public
(MODC-T-2020-015 Traffic Impact Study) and closed on Apr 27, 2021.
We received four submissions from the consulting company as a response to the RFP and are
prepared to award the RFP to winning bid based on the technical and financial evaluation.
RECOMMENDATION
It is recommended to Council, by Infrastructure and Operations that Council to approve the award
of the proposal to CBCL for $56,736 net HST over a period of 16 weeks.
BACKGROUND
There were four proposals received for this RFP and the proposals were evaluated by three
municipal employees (evaluation committee). The proposals were evaluated using a scoring
system rating of 0 through 5 for each evaluation category (see Table 1) which was then weighted
with each evaluation category’s percentage allocation (Table 2). For each proposal, the reviewers’
four scores were combined, and the median score calculated.
The evaluation committee unanimously concluded that the winning proposal was CBCL based on
both the technical and the financial proposal.
REPORT TO: Municipal Council
SUBMITTED BY: Infrastructure and Operations
DATE: Jun 10, 2021
SUBJECT: Traffic Impact Study / Improvement Plan
ORIGIN: Council Request
2 Request For Decision
Table 1: Scoring System
0 Totally unresponsive, does not meet minimum requirements.
1 Well below average, barely meets minimum requirements.
2 Slightly below average, meets minimum requirements.
3 Average, meets minimum requirements, exceeds minimum requirements in some areas.
4 Above average, exceeds minimum requirements in many or all areas.
5 Outstanding, far exceeds minimum requirements in most areas.
Table 2: Evaluation Criteria
20% Understanding of the Project
20% Approach & Methodology
15% Relevant Experience / References of Proponent’s Team
20% Timeline
25% Cost
The recommended proposal demonstrated good understanding of the project, good use of the
communication tools available for community engagement and a good technical proposal. They
also demonstrated that they had successfully completed similar projects in the past.
DISCUSSION
During the Mar 4, 2021 COW meeting, several traffic related issues in Chester were discussed
with the Councilors and below is the finalized list of issues/concerns, which were included in the
RFP:
On Street Parking
• MOC is seeking an “On Street Parking Plan” to maximize on street parking and circulation
within the Village of Chester. This should include business/commercial needs as well as
residential needs where off-street parking is limited. This could include, for example,
parking zones, limits, and residential permits. As part of the Village Planning Strategy and
Land Use By-law review, we are considering removing the requirement for new
developments in the Central Commercial Zone to provide on -site parking (we expect to
exclude residential units so that they continue to require on-site parking). The report should
address the potential impact of this change.
• The Municipality is committed to improving accessibility in MOC. The report should
include recommendations for accessible parking locations including the necessary
upgrades (if applicable) to meet the requirements of CSA B651-12
• To improve safety and traffic flow, it may be advisable to restrict parking in certain areas.
Based on Council input, the Traffic Impact Study / Improvement Plan will examine and
make recommendations with respect to designated accessible parking spots, or restricted
parking at the locations specified by Council and analyze the impact of the proposed
changes.
3 Request For Decision
One-way Streets
• The Traffic Impact Study / Improvement Plan should identify and analyze areas where
converting existing two-way streets to one-way would improve safety, Active
Transportation, parking and circulations. Specific areas to be included in the report are:
o Pig Loop Road in the Village of Chester is a narrow 2-way road that goes from
Duke Street to Trunk 3. MOC is currently in the preliminary planning phase for
sidewalk installation on Pig Loop from Hwy3 to Duke Street and have applied for
50/50 cost sharing with NSTIR on surface renewal (paving). The report should
include the analysis of the impact of converting Pig Loop to a one-way street in
terms of impact to traffic flows, Active Transportation, and safety.
o Water Street and the portion of Duke Street from Union to Pleasant in the Village
of Chester have been suggested as potential candidates for conversion from two-
way to one-way streets. The report should include the analysis of the impact of
converting these streets to one-way streets in terms of impact to traffic flows,
Active Transportation, and safety.
o Fox Point Front Road, in Hubbards, is narrow and susceptible to shoreline erosion.
MOC is considering the addition of a pedestrian and cyclist facility along Fox Point
Front Road from Hwy 3 to Hwy 329 as well as new sidewalk along Hwy 329 from
Fox Point Front Road to Hwy 3. The report should include the analysis of the
impact of converting Fox Point Front Road to a one-way street in terms of impact
to traffic flows, Active Transportation, and safety.
Street Prioritization
• The Municipality is concerned with Emergency response during and immediately
following winter storms. NSTIR, for their winter maintenance program, prioritize streets
with a rating of 1 to 4. All Chester Village Street are currently ranked as 3 (meaning local
paved roads) meaning they are cleared within 24 hours after the snow stops. The Traffic
Impact Study / Improvement Plan should include recommendations for emergency and
priority route recommendations that we can forward to NSTIR with a request to upgrade
these emergency / priority routes from a rating of 3 to a rating of 2 meaning they would be
cleared within 12 hours after the snow stops.
Traffic Calming
• The Traffic Impact Study / Improvement Plan will evaluate specific locations as identified
by Council with recommendations of the most appropriate traffic calming measures for
each location identified by Council. The Traffic Impact Study / Improvement Plan will
also investigate to identify other locations where traffic calming would improve safety.
NSTIR does not currently permit traffic calming measures such as speed bumps or speed
limits below 50kph. We understand NSTIR is currently working on a policy around traffic
calming, however, it is not known when this policy will be complete and approved. In
anticipation of this policy, MOC is seeking recommendations for traffic calming measures,
and the effect these measures would have on traffic. Recommendations should be
4 Request For Decision
consistent with solutions that have proven to be effective in similar situations and the
impact on the NSTIR policy and/or other stakeholders should be identified.
Street Closures
• MOC is seeking analysis of the effect and recommendations to reduce the impact of
temporary or permanent street closures for special events, AT Routes, new public spaces
and potential parking.
Sidewalk Café Initiative
• Last year council agreed to grant a temporary suspension of the Land Use By-law
enforcement in order to allow for sidewalk cafés. The report should evaluate the impact
sidewalk cafés within the village will have on traffic and provide recommended mitigations
if applicable.
To effectively complete the study, consultation with the following stakeholders was also included
in the scope of the RFP:
• Emergency services including police, EHS and Fire Services (Village of Chester and
Hubbards)
• Village of Chester Village Commission
• Chester Merchants Association
• Chester Yacht Club
• Chester Playhouse
• Charles E. Church Recreational Centre
• Village of Chester Tourism and Development Association (VOCTADA)
• Chester Municipal Chamber of Commerce
• Chester Farmers and Artisans Market
• Chester Golf Club
• Hubbards and Area Business Association
• Hubbards Streetscape Committee
• Hubbards Sailing Club
• Hubbards Cove Rentals
• Hubbards Manor
• Pharmasave
• Aspotogan Heritage Trust
• Through the Years Daycare and Community Centre
• General public (Village of Chester and Hubbards)
The recommendations provided in the study will be shared with the NSTAT (previously known as
NSTIR) for implementation.
5 Request For Decision
IMPLICATIONS
Financial
The allocation for this study in the 2021/22 budget is $75,000 and the recommended proposal is
for $56,736.00 net HST.
STRATEGIC PLANNING GOALS
This study is in alignment with the strategic goals of the Municipality of the District of Chester to
provide Healthy and Vibrant Communities.
Strategic Priority Outcomes for the Healthy and Vibrant Communities
1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality
of life and provide safe communities for residents and visitors alike.
2. Develop an accessibility, diversity, and equity lens for municipal plans and services, and support
partners in advancing accessible and inclusive communities.
OPTIONS
1. Approve the recommendation to award the contract to CBCL
2. Defer decision on this matter and request staff gather additional information as specified
by Council and return to Council
INFORMATION REPORT
Prepared By: Bruce Blackwood Date May 24, 2021
Reviewed By: Tara Maguire Date May 24, 2021
Authorized By: Dan McDougall Date May 24, 2019
CURRENT SITUATION
The Construction Safety Association of Nova Scotia presents the Women & Safety Leadership Award to
a woman in occupational health and safety who exemplifies the highest standards for safety leadership,
going above and beyond to create change. This individual leads by example, fostering positive safety culture
and innovation in their organization and the industry. This award honors the contribution of women in the
construction industry and their ongoing commitment to Safety Excellence.
The Municipality of Chester is very pleased to announce that Christa Rafuse, Director of Infrastructure and
Operations is a winner of this Award for 2021. Christa was recognized for this Award at the Annual General
Meeting of the Association held (virtually) on May 20, 2021.
Women & Safety Leadership Award
Congratulations Christa. Thank you for your commitment to Health and Safety at the MOC.
REPORT TO: CAO and Council
SUBMITTED BY: Bruce Blackwood, Fire Services and Safety
Coordinator
DATE: May 24, 2021
SUBJECT: Women and Safety Leadership Award
2 Information Report
BACKGROUND
Christa is a professional engineer with over twenty years experience in Civil/Environmental Engineering.
Christa is a transformational leader and a true people’s person. But above all, she puts safety fist for all the
operations at the Municipality of Chester.
She is an active member of the JOHSC and provides great leadership on OHS matters within the
Municipality. She has also implemented several projects to eliminate hazards and provide safe operations
for both the employees and the residents of all the areas managed under the Municipality.
One of the most recent projects completed was the implementation of the use of UV light to treat the
wastewater, which allowed elimination of chlorine gas and made the operations safer. The wastewater
treatment plants in Western Shore and Chester have now been fully converted to ultraviolet process and
chorine gas has been eliminated from the sites.
Christa is not all work and no play; outside of work she enjoys the outdoor life! She loves kayaking on the
lake, trail driving her four-wheeler and may or may not be seen in her blind, deer hunting in the fall. She is
a wonderful mom of two beautiful daughters and has recently just added a four-legged baby to her family,
Lola, a rescue dog. She has a soft heart and sweet soul, and an inspiration to young girls to get more
involved in the engineering fields. MODC is very proud and lucky have her.
Sunday Monday Tuesday Wednesday Thursday Friday Saturday JULY 2021 5 Thursdays – can skip the 1st and start on 8th for COW 1 CLOSED – CANADA DAY 2 3 4 5 6 7 8 COW 9 10 11 12 13 14 15 COUNCIL 16 17 18 19 20 21 22 COW 23 24 25 26 27 28 29 COUNCIL 30 31
REQUEST FOR DECISION
Prepared By: Chad Haughn Date June 2, 2021
Reviewed By: Date
Authorized By: Date
CURRENT SITUATION
The first Council and Tourism grant deadline for the 2021-2022 fiscal year was May 31, 2021.
Applications have been received and reviewed to ensure groups have met the basic criteria.
The next step is for Council to review the submissions and make decisions on how the grants
budget will be allocated.
A District Grant application as well as several Emergency Assistance Grant applications have
been received and require review as well.
RECO MMENDATION
It is recommended that Council review and make funding decisions for all the District, Tourism,
Council and Emergency grant applications that have been submitted by groups. It is further
recommended that Council determine the amount of funds that will be retained for the Council
& Tourism Fall grants allocation (October 31st deadline).
DISCUSSION
Type of Grant 2021-2022 Budget Total Amount
Requested
Total # of
Applications
District Grant $70,000 $1,000 1
Tourism Grant $8,000 $9,222 3
Council Grant $25,000 $37,238 12
Emergency
Assistance $60,000 $8,000 7
REPORT TO: Municipal Council
SUBMITTED BY: Chad Haughn, Community Development
& Recreation Dept.
DATE: June 2, 2021
SUBJECT: Grants Review
ORIGIN: Grants Program
2 Request For Decision /Direction
Note – Two grants listed in the Council Grant spreadsheet, Christmas Daddies & United
Way of Lunenburg County, do not have formal applications. The $1,200 to United Way
has been used to match Municipal employee donations and Council has traditionally
made a $100 donation to Christmas Daddies.
ATTACHEMENTS
1. Grant Spreadsheets:
1.1 District Grants
1.2 Tourism Grants
1.3 Council Grants
1.4 Emergency Assistance Grants
2. Copies of all grant applications.
District Council Grants 2021 - 2022
Updated May 31, 2021
Requested Approved
*Ocean Swells Community Association: Maintain facility 1,000.00$ 1,000.00$
*District 1 Community Centre: Maintain facility 1,000.00$ 1,000.00$
TOTAL FUNDS APPROVED 2,000.00$
*Funds Carried Forward from 2020-2021 2,000.00$
TOTAL FUNDS REMAINING 10,000.00$
Hubbards Area Lions Club: Purification System 2,000.00$ 2,000.00$
TOTAL FUNDS APPROVED 2,000.00$
TOTAL FUNDS REMAINING 8,000.00$
Chester District Soccer Association: Purchase New Jerseys 500.00$ 500.00$
Chester Theatre Council (Playhouse): Summer Programs 1,000.00$
Chester Yacht Club: Race Week Adaptations (Virtual, PPE, etc.)500.00$ 500.00$
TOTAL FUNDS APPROVED 1,000.00$
TOTAL FUNDS REMAINING 9,000.00$
TOTAL FUNDS APPROVED -$
TOTAL FUNDS REMAINING 10,000.00$
TOTAL FUNDS APPROVED -$
TOTAL FUNDS REMAINING 10,000.00$
Forties Community Centre: Oktoberfest 500.00$ 500.00$
TOTAL FUNDS APPROVED 500.00$
TOTAL FUNDS REMAINING 9,500.00$
Chester District Soccer Association: Purchase New Jerseys 1,000.00$ 1,000.00$
District 7
TOTAL FUNDS APPROVED 1,000.00$
TOTAL FUNDS REMAINING 9,000.00$
Total Funds Approved 6,500.00$
District Grant Budget 2021-2022 70,000.00$
Plus 2020-2021 Carried Forward 2,000.00$
Total District Grant Budget 72,000.00$
Remaining Funds 65,500.00$
District 1
District 2
District 3
District 4
District 5
District 6
Tourism Grants 2021 - 2022
Updated May 31, 2021
2020 - 2021 2021 - 2022 2021 - 2022
Granted Request Approved
A - ESSENTIAL SERVICES
TOURISM
B - REGIONAL SERVICES
TOURISM South Shore Tourism Cooperative 3,693.00$ 4,221.66$
C - LOCAL NON-PROFIT
TOURISM Chester Yacht Club 4,000.00$
TOURISM New Ross Regional Development Society 1,000.00$ 1,000.00$
D - COMMUNITY HALLS
TOURISM
E - PROVINCIAL / NATIONAL
TOURISM
REQUESTED APPROVED
9,221.66$ -$
Tourism Grant Budget 8,000.00$
Remaining Funds 8,000.00$
Council Grants 2021 - 2022
Updated May 31, 2021
2020 - 2021 2021 - 2022 2021 - 2022
Grant Request Approved
A - ESSENTIAL SERVICES
COUNCIL
B - REGIONAL SERVICES
COUNCIL Christmas Daddies 100.00$
COUNCIL Society of Saint Vincent de Paul Declined 2,000.00$
COUNCIL United Way of Lun Co (Match employees)1,200.00$
COUNCIL VON of Lunenburg County 1,000.00$ 2,000.00$
C - LOCAL NON-PROFIT
COUNCIL Chester Brass Band 2,500.00$ 1,300.00$
COUNCIL Chester Playhouse 10,000.00$
COUNCIL New Ross Farmers Association 5,000.00$ 2,500.00$
COUNCIL New Ross Trails Society Moved to Tourism 3,590.00$
COUNCIL St. Stephens Anglican Parish Musical Friends 5,000.00$ 5,000.00$
D - COMMUNITY HALLS
COUNCIL District No. 1 Community Centre 4,000.00$ 3,047.50$
New Ross Community Care Centre 4,800.00$
COUNCIL Royal Canadian Legion, Br. 79, New Ross 1,000.00$ 2,000.00$
E - PROVINCIAL / NATIONAL
COUNCIL
REQUESTED APPROVED
36,237.50$ -$
25,000.00$
25,000.00$
Council Grants Budget
Remaining Funds
MUNICIPALITY OF THE DISTRICT OF CHESTER
GRANT APPLICATION FORM
Council or Tourism Grant Request
Name of Organization Applying Society of Saint Vincent de Paul, Saint Joseph Conference
Contact Person Patricia Mount
Position with Organization Chairperson, Ways and Means Committee
Mailing Address 123 Pleasant Street, Bridgewater, NS B4V 1N3
Incorporation Number with Registry of Joint Stocks (if
applicable)
#123410671RR0258
Phone: 902-543-0966 Fax: 902-530-3410
Email: lakepm@eastlink.ca Date: May 21, 2021
Type of Grant Council Grant X OR Tourism Grant _____
Signature of Signing Officer(s) and their position with Organization:
Name: Signature: Position:
Patricia Mount
Chairperson, Ways & Means
Committee
ORGANIZATION AND/OR EVENT INFORMATION:
1. Purpose or objective(s) of your organization (i.e. mission statement):
Mission Statement: The Society of Saint Vincent de Paul (SSVP) is an international organization and a
registered charity in Canada. The Mission Statement of the Society is: to serve the poor with love, respect,
justice and joy.
Organization: Our group, the Society of Saint Vincent de Paul (Saint Joseph Conference), has been
operating in Lunenburg County for 33 years and is well respected locally.
The Society of Saint Vincent de Paul is a world-wide lay organization committed to serving the poor with
dignity and respect. It serves all persons in need making no distinctions of creed, ethnicity, gender or
political opinions. The Society welcomes volunteers of all denominations to serve. The local membership
makes all decisions for our conference regarding the finances, protocol and partnerships of the
conference.
Objective: Our SSVP conference runs a program entitled Helping Neighbours -in -Need. The objective of
the Helping Neighbours -in -Need program is to provide assistance to any individual or family in need of
immediate help to meet basic needs.
2. For Council Grants - Please provide an outline of the project and its benefits to residents.
For Tourism Grants - Please provide an outline of how the project will improve visitor attraction and
benefit the local economy in the Municipality (attach separately if insufficient space).
Outline of Project:
The “Helping Neighbours -in -Need” program is run totally by volunteers of the society who are available
year-round to answer calls for assistance from neighbours-in-need.
Volunteers receive requests for help with overdue power bills, rent-in-arrears, empty oil tanks,
emergency food, eyewear, prescriptions, dental work, medical needs, travel, property taxes, household
furnishings and other miscellaneous requests.
The conference has developed a fair and efficient process that enables volunteers to determine the
genuine need of a request and respond quickly and effectively.
Our volunteers make personal contact with neighbours-in-need which provides an opportunity to talk and
encourage positive action towards self-sufficiency.
Volunteers collaborate with many other community organizations such as Provincial Housing Support and
Lunenburg County Seniors’ Safety Program to obtain a variety of assistance for individuals and families.
Benefit to Individual Residents:
This program directly benefits low-income residents of Municipality of the District of Chester (MODC) who
have been affected by hard times. This includes children, youth, parents, students, adults, seniors, the
disabled, the homeless and working poor.
In 2020, there were 29 residents of MODC assisted by our “Helping Neighbours -in -Need” program: 21
adults and 8 children. Over the last five years, 216 residents from MODC have received a helping hand
through this program.
Benefits to the Community:
A) (QUALITY of LIFE)
There are long-term benefits to the entire community, taxpayers and governments when neighbours lead
healthy and independent lives. Our expenditures on power, heating, housing, emergency food, and
medical needs contribute to improve the health and safety of individuals. We also provide assistance to
help low-income senior neighbours, helping them remain in their own homes and their community. The
Helping Neighbours -in -Need program helps improve the quality of life for individuals in our community.
B) (ECONOMIC BENEFITS)
There are economic benefits to the community as well. The economy of our county relies on the work
force involved in seasonal industries: forestry, construction, landscaping, tourism which are vital to the
economic well-being of our communities. The Helping Neighbours-in-Need program assists these low-
income residents when they are in need and helps maintain them as functioning contributors to the local
economy.
The Covid pandemic has been a time of stress and anxiety for all. Businesses were closed, jobs were cut,
hours of work reduced, forcing many to make a choice between paying the rent, the power bill, the
medical bills or put food on the table. In addition, neighbours in our county struggle with the current
shortage of affordable housing. The funding of the MODC will help residents meet these day-to-day
needs.
C) (BUILDING COMMUNITY/PARTNERSHIP)
Communities are built around common goals and values: respect, dignity and charity. These are the
values of the Society of Saint Vincent de Paul. We collaborate with groups having similar values, and the
same vision of improving the quality of people’s lives in our communities. Several municipal
governments support the SSVP Helping Neighbours -in -Need program as an effective partnership in
our communities.
3. How much money are you requesting? $2,000.00 (two thousand dollars)
4. Budget
• Please attach a project budget showing all revenue and expenses.
File Attached: SSVP 2020 Budget
• You must demonstrate fundraising efforts and include a list of financial contributions from all
sources.
File Attached: SSVP Belliveau Financial Statement
• If your project exceeds $5,000, please include a copy of your most recent yearly financial
statement.
Non- Applicable
• If your organization has a reserve account or large amount of savings for a designated project,
please note the purpose or intended use of those funds.
Non- Applicable
5. How do you plan to spend any Council / Tourism Grant funding received?
All funds provided by the Council will be used to provide assistance to residents-in-need living within the
Municipality of the District of Chester (MODC) to help them with basic needs such as power, rent,
heating, emergency food, eyewear, prescriptions, dental work, special medical needs, bus fare, etc.
Financial assistance is paid by the Society directly towards the expenses on behalf of the client.
7. Is your grant request time sensitive (for example, an event on a specific date)?
No
8. Is there additional information that may support your grant application? Please attach letters of support,
etc.
A) The 2019 Report Card on Child Poverty shows the child poverty rate for several rural routes within the MODC.
Rural Route
% Of children living in
poverty
Chester Basin 24.4 %
Chester 22.7 %
New Ross 42.1 %
B) The information below from 2016 census shows the percentage of MODC residents living in low-
income households.
Percentage of People Living with Low Income
Low- income measure, after tax (LIM-AT) 2016 census
All 0 - 5 0 - 17 17 - 64 65 +
Lunenburg County 18.80% 27 23.2 16.7 21
Municipality of Chester 19.40% 29 24.7 17.1 21.2
Municipality of Lunenburg 17.10% 22 19.8 14.9 21.1
Town of Bridgewater 22.40% 39.8 30.7 20.9 20.5
Town of Lunenburg 20.10% 21.1 24.6 18.3 21.4
Town of Mahone Bay 20% 33.3 25.9 20.8 17.9
C) Letter of Support The Chester Basin- New Ross-Chester (CBNRC) Lions Club is familiar with the
work of the SSVP Helping Neighbours -in -Need program. See letter from Jim Barkhouse, President of
CBNRC Lions. Attached.
D) Letter of Support The St Augustine Church Women’s Guild, Chester, is familiar with the program.
See letter from Karen MacKenzie-Stepner, Co-President. Attached.
9. Did your organization receive funds last year from the Municipality of the District of Chester?
Yes _____ No ___ X __
If yes, was it a Council Grant _____ Recreation Grant _____ Tourism Grant _____
How much was the grant? $___________________________________
(Please attach a copy of completed report form if not previously submitted)
APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION:
X A written outline of the project and its benefits to residents
X Project budget including Revenues and Expenses
N/A Financial Statement (for projects exceeding $5,000)
X Incorporation Number (if applicable)
X List of Directors
X Application signed by signing officer(s)
N/A Copy of report regarding previous year’s grant (if a grant was received last year)
If you require assistance, please contact the Municipal Office at:
Phone (902) 275-3490 Fax (902) 275-3630 Email chaughn@chester.ca
REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE THE FUNDS SPENT?
Following your event or upon the completion of your project it is requested that you provide a very brief report
regarding the project and how the Grant money was spent. If a follow-up report is not received future requests
may be affected.
Please forward applications and reports to the following:
Director of Community Development and Recreation
“Grant Report”
Municipality of the District of Chester
PO Box 369
Chester NS B0J 1J0
OFFICE USE ONLY
Essential Services
Regional Services
Local Non-Profit
Community Halls
National/Provincial,
Cultural/Health Services
Report Received
Society of St. Vincent de Paul
Annual Budget 2021
St Joseph's Conference Bridgewater, NS
Estimated Opening Bank Balance January 1 $14,900
Receivables -
Gift Cards, bus tickets on hand, January 1 100
Other, Investments
Total January 1, 2021 15,000
Receipts
Donations -receipt issued for taxes $26,000
Bequests -receipt issued for taxes -
Donations - no receipt issued 3,000
Funds from Particular Council or Conference 5,000
Funds from Other registered charities 15,000
Poor Box collection -
Secret collections 500
Grants from government ( all levels)3,000
Bank interest -
Other,Parish Donations -
Charitable Works Revenue
Non-cash donations (clothing, furniture)-
Rental of Land and Buildings -
Other, Fundraising, specify $300
Other, Fundraising w/o receipt specify
Other revenue, specify -
$52,800
Disbursements
Advertising Fundraising $-
Travel and vehicle 500
Professional and Consulting Fees
Bank Charges & Interest 100
Office Supplies and Administration 2,200
Member Education & training -
Food Assistance 4,500
Medical Assistance 6,000
Electricity 16,000
Fuel 9,500
Water -
Rent Assistance 9,000
Charitable Works Expenditures
Contributions to Councils & Conferences -
Twinning Contributions 1,200
Bus Fares -
Non-cash Donations (Clothing, furniture)
Employee payroll
Other (household appliances, furnishings)4,200
Special Projects -
53,200
Overage/(Shortfall)(400.00)
Net balance year end $14,600.00
List of Directors
Society of Saint Vincent de Paul
(Saint Joseph Conference)
123 Pleasant Street, Bridgewater, NS B4V 1N3
Phone: SSVP 902 527 6431 or P. Mount 902 543 0966
2020 List of Directors
Director Office Employment
Cynthia Clark
Lunenburg, NS B0J 2C0
President Retired; former business owner and
office manager
Kaye Buckler
Drumlin Hills
Bridgewater, NS
Vice-President Retired; former hospital employee;
provincial Volunteer of the Year,
2020;
Robert Boudreau
Bridgewater, NS B4V 4A2
Treasurer Retired; accountant
Barb Proux
Conquerall Bank, NS B4V 0J1
Secretary Retired; professional nurse
Patricia Mount
Italy Cross, NS
Grant Chairperson Retired; office manager, financial
department; former President of
SSVP (Bridgewater Conference)
MUNICIPALITY OF THE DISTRICT OF CHESTER
GRANT APPLICATION FORM
Council or Tourism Grant Request
Name of Organization
Applying
St. Stephen’s Anglican Parish
Contact Person Mary Casavant
Position with Organization Warden
Mailing Address Box 385, Chester, NS B0J 1J0
Incorporation Number with Registry of Joint Stocks
(if applicable)
CRA Charity Number
10804 2078 RR0001
Email: ststephensparish@ns.sympatico.ca Date: 30 May 2020
Type of Grant Council Grant X
Signature of Signing Officer(s) and their position with Organization:
Name Signature Position
Mary Casavant
Warden
ORGANIZATION AND/OR EVENT INFORMATION:
1. Purpose or objective(s) of your organization (i.e. mission statement):
Our mission statement: Musical Friends and its subgroups (Vintage Voices, Tuneful Tots and Growing
Friends) aim to make ours a better, healthier community through free music, arts and healthy food
programs.
Musical Friends uses music to stimulate brains in all ages from babies to 100+. Last year we added the food
security program: “Growing Friends”. It recognizes the personal development, health and social benefits of
music and healthy eating for people of all ages. Our programs remove the barriers to participation such as
poverty (everything is free thanks to multiple grants and there is free food for the youth), transportation and
mental health challenges (we project words on a screen for the seniors). Now in its ninth year, Musical
Friends continues to grow and reach more people. During COVID, we did not offer Tuneful Tots as it is
intended as a group activity, but all other programs pivoted to new and safe services to help people cope
with isolation and lockdowns.
Phone: Fax:
2. For Council Grants - Please provide an outline of the project and its benefits to residents.
Music has been proven countless times to have major health effects on people of all ages. It
stimulates brain development in young people and stimulates brain activity in seniors. Since its
inception in 2013, musicians have witnessed angry youth find purpose, shy youth come out of their
shell, and seniors with dementia mentally awaken. A recent study found that youth who have music
programs in their lives do better in math, science and English.
“Pre-COVID”: Every Monday at 1PM, seniors gather to sing together with the favourite (oldies) song
lyrics projected on a screen for easier participation . This Levels the field for those with dementia or
palsy. At 2PM, elementary school youth are walked from Chester District Elementary School to St.
Stephen’s Tuck Hall, thereby promoting healthy walking habits. They are fed free healthy snacks by
volunteers from St. Stephen’s whose hospitality committee pays for the food. Once fed, they learn
songs. At 3PM, they break up into groups to learn ukulele, guitar, bass, piano and drums from five
highly skilled musicians. Also at 3PM Middle School youth arrive and, after eating, get their own
lessons. At 4PM, parents or grandparents bring toddlers and babies for a half hour of music and
dance. On Thursday, two musicians go to Shoreham Village to sing with between 20 and 30
residents. Our teachers for 2020/21 were: Willa Creighton, Jamie Junger and Chris Luedecke – all
who either grew up here or currently live here – and Avery Dakin-Clarke who graduated from the
music program at Acadia in 2018.
Last year of course was not like any other.
When the pandemic hit, we decided to suspend in-person activities even before school was cancelled
just to be safe. But we were very aware of two things: Suddenly our musicians had lost six weeks’
wages, the kids were cooped up at home (the weather had not yet warmed) with frazzled parents
trying to home-school and seniors were facing a lonely stretch with no musician contact . We paid
the musicians to create fun videos for the kids. Jamie Junger found his calling and created ‘freeze
dance’ and funny videos such as this one: https://youtu.be/3YmLhPkCC6w. And as soon as we
understood what safe practices were, we started “Picture Window Concerts” and “Lawn Concerts”
both at Shoreham and at isolated seniors’ homes.
The ongoing pandemic also means that we have not been able to host fundraisers now for two years.
These highly popular concerts (St. Stephen’s Church holds 250 people and is usually full) raise
between $2,000 and $3,000 per concert. We have also benefited from sharing the revenue with Pro
Kids from “Sing Choirs”.
In the Fall of 2020, when pandemic restrictions were loosened, we decided to offer Musical Friends in
a COVID-safe way. Teachers could teach one-on-one or with small groups in their own bubbles.
Everyone had to wear masks, keep their distance and where possible , teach outside. Thanks to a
$500 discretionary grant from the Council, we bought extra ukuleles, but together a drum kit that
was missing hardware and fixed up a guitar. This was specifically so that teachers and students were
not sharing instruments. Whenever restrictions disallowed travel except for work and business, the
teachers arranged for one-on -one video lessons. While it could be argued that they COULD travel
because this was work, we always acted with extreme caution. The parents have been very gratefu l
that we continued to offer Musical Friends.
Losing Vintage Voice was very serious. We know the immense mental benefit of music on seniors.
We also learned that Health Canada considered loneliness as harmful as smoking 6 or 7 cigarettes a
day. So we invented “Picture Window” and “Lawn” Concerts. Serenading isolated seniors and each
wing of Shoreham Village from outside with a sound system. A letter from one appreciative newly-
widowed woman is included in this application. She writes: ‘I want to “Thank You” and those
responsible for this service - - It was very much enjoyed by all.’ As you know, this year we are
hoping the municipal councillors will give us some leads to serenade anywhere in the Municipality.
We have halted the service during this extreme lockdown in May but will resume when the
restrictions are lifted.
And we are GROWING! Last Spring, just before the pandemic hit, we heard that we were approved for
a $19,700 grant to start “Growing Friends”. And it is again approved this year to add MORE garden
beds and more music offerings. This Fall we will be offering a healthy affordable food cooking
workshop that will result in 40 meals being created. In the last project these workshops were
recorded and put online and meals went to the Foodbank but this year we hope to open up Tuck Hall
to offer a free community dinner once a month for anyone – including those who earn decent money
and those who are food insecure – to mix as equals. The numbers will be restricted to the Health
Authority COVID guidelines of the times. Tuck Hall is the community hall that St. Stephen’s built with
the community in mind and it includes a beautiful kitchen licenced to be able to serve food to the
public. The meals will be very affordable averaging $2 per meal. Printed recipes will be made
available so that participants can try them at home. It is hoped that this service will help those who
think healthy food is not affordable learn that with creative ventures, one CAN create healthy
affordable and delicious meals.
Also returning this year thanks to another grant to the Chester Municipal Heritage Society , we will be
producing another original “Quarantune” and music video. Youth will interview isolated seniors and
Shoreham residents about coping with the lockdown and COVID. A song will be written and
produced similar to “Things Get Better” from last year. It involved Shoreham residents, Bonny Lea
Farm, members of the Studio Singers , the general public and youth from Musical Friends.
https://youtu.be/J7w56aHITyE
We are extremely excited that we have this year’s New Horizon for Seniors grant of $23,000 but it
does not cover our core program .
3. How much money are you requesting? $_$5,000______
4. Budget
• Please attach a project budget showing all revenue and expenses.
• You must demonstrate fundraising efforts and include a list of financial contributions from
all sources.
• If your project exceeds $5,000, please include a copy of your most recent yearly financial
statement. Please note that this financial statement includes Growing Friends’ Garden
expenses. It also includes a couple of payments to Dawn Harwood-Jones that are really
the lump sum to be e-transferred to the musicians when the extreme lockdowns
occurred. St. Stephen’s cannot send e-transfers because all expenses require two
signatures, so Harwood-Jones cashed the lump sum cheque and e-transferred the
teachers as they sent in their videos.
• If your organization has a reserve account or large amount of savings for a designated project,
please note the purpose or intended use of those funds.
5. How do you plan to spend any Council / Tourism Grant funding received?
The Council grant of $5,000 will provide one sixth of our funding needs for the music program (and
less than one tenth of the overall program). This will allow us to offer a September to May service for
Musical Friends and its offshoots (Vintage Voices and Tuneful Tots.) Please see the accompanying
budget. It partially pays for five teachers.
__________________________________________________________________________________________________________________
7. Is your grant request time sensitive (for example, an event on a specific date)?
We hope to start up again in September in whatever form is deemed safe.
8. Is there additional information that may support your grant application? Please attach letters
of support, etc.
The families are most appreciative of our services. We include some of their comments.
9. Did your organization receive funds last year from the Municipality of the District of Chester?
Yes X_ No _____
If yes, was it a Council Grant X Recreation Grant _____ Tourism Grant _____
How much was the grant? $5,000________________
(Please attach a copy of completed report form if not previously submitted) We could not write on
the form but a report is included.
APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION:
A written outline of the project and its benefits to residents
Project budget including Revenues and Expenses
Financial Statement (for projects exceeding $5,000)
Incorporation Number (if applicable)
____ List of Directors (Wardens and Parish Council attached)
Application signed by signing officer(s)
Copy of report regarding previous year’s grant (if a grant was received last year)
If you require assistance, please contact the Municipal Office at:
Phone (902) 275-3490 Fax (902) 275-3630 Email chaughn@chester.ca
REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE THE FUNDS SPENT?
Following your event or upon the completion of your project it is requested that you provide a very brief
report regarding the project and how the Grant money was spent. If a follow -up report is not received
future requests may be affected.
Please forward applications and reports to the following:
Director of Community Development and Recreation
“Grant Report”
Municipality of the District of Chester
PO Box 369
Chester NS B0J 1J0
OFFICE USE ONLY
Essential Services
Regional Services
Local Non-Profit
Community Halls
National/Provincial,
Cultural/Health Services
Report Received
Just some of the many thank you emails we receive about Musical Friends:
M. Swinnemar:
“That would be great, thank you! Isaac was so bummed to lose his time with Chris but obviously
we do understand and want everyone to be safe. Isaac loves playing the uke so much he is getting
his very own for Christmas .. thanks for doing all of this, again. It's absolutely wonderful!”
A. Noble
“We look forward to the YouTube link. Zack has been practicing even without the link.
Fingers crossed issued we can have musical friends in the new year. I will assume no lessons until we
are notified?
Thank you for running this awesome program!
(and from this mother at the end of the previous term):
Thank you so much for the musical friends program. It has really helped Zachary’s confidence this
year. Even at the beginning of the concert tonight he was scared to practice but by the time they
were all up there during the concert- he was singing and dancing! Zach can’t wait until next year for
it and I can’t wait until Alexa is old enough to join it!”
C. Duchene
“Hi Dawn. I wanted to share Atom's new play activities this week.
At one point he was at the piano 'composing'...writing musical notes.
Then when a friend came, they formed a band and provided a 'concert' with some instruments I had around...
He has added music to his 'possibilities'. This is because of your wonderful work.
Thank-you!”
In Lieu of a Board of Directors, St. Stephen’s is run by a Parish Council
Jon Waddell ..Warden
Mary Casavant..Warden
Ian Wissler..Rector
Gretchen McCurdy..Secretary
Joyce Hiltz..Treasurer
Council:
Bill Hilchie
Warren Laws
Karan Manuel
Lynne Baroni
Stephen Booth
Bob Breithaupt
Jolene Jarvis
Mickey Lantz
Mary Hilchie
Casandra Brahma
MUNICIPALITY OF THE DISTRICT OF CHESTER
GRANT APPLICATION FORM
Council or Tourism Grant Request
Name of Organization
Applying
New Ross Community Care Centre (NRCCC) Board
Contact Person Teresa Workman
Position with Organization Communications Lead
Mailing Address 1775 Forties Road, New Ross, NS B0J 2M0
Incorporation Number with Registry of Joint Stocks
(if applicable)
3301438
Phone: 902 689-2615 Fax:
Email: nrccc@gmail.com Date: May 27, 2021
Type of Grant Council Grant _X___ OR Tourism Grant _____
Signature of Signing Officer(s) and their position with Organization:
Name Signature Position
_____Valerie White__________________ ____President_____________________
ORGANIZATION AND/OR EVENT INFORMATION:
1. Purpose or objective(s) of your organization (i.e. mission statement):
MISSION
To provide person-centred care for people who require support to age in place, by offering a
central, well designed facility with flexible services that meets changing needs (2016).
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
2. For Council Grants - Please provide an outline of the project and its benefits to residents.
For Tourism Grants - Please provide an outline of how the project will improve visitor attraction and
benefit the local economy in the Municipality (attach separately if insufficient space).
New Ross has identified the issue of its aging seniors moving to larger centres for appropriate
housing and services as a problem, and has assembled a Board to create fair and sustainable
housing for their community members through the New Ross Community Care Centre (NRCCC).
The project is progressing, but recent developments on the proposed site have triggered
misinformation about the project in the community.
Implementing a social media plan will enable us to achieve the goals of ‘sharing the story’ of the
project and ‘changing the conversation’ about affordable housing in New Ross. Objectives for
reaching the goals include:
Keep community members and potential tenants informed of the project’s progress in a
transparent and consistent manner before and during the build.
Share the project path with the wider community including potential funders, partners,
businesses, and community groups
Tactics include collecting video and written stories of potential tenants and of potential
impact of housing, building a content library on social media, pitching story idea to local and
provincial media, meeting with local groups as pandemic allows and preparing site plan,
project drawing and information sheet for packets and on website
3. How much money are you requesting? $_________$4,800_________________________________
4. Budget
Please attach a project budget showing all revenue and expenses. (attached)
You must demonstrate fundraising efforts and include a list of financial contributions from all
sources.
If your project exceeds $5,000, please include a copy of your most recent yearly financial
statement.
If your organization has a reserve account or large amount of savings for a designated
project, please note the purpose or intended use of those funds.
5. How do you plan to spend any Council / Tourism Grant funding received?
_____We will spend the funds directed Facebook advertising, content creation (stories about the value of
affordable housing, etc), video testimonials from potential tenants and hard copy costs for printing
materials for those who do not have access to social media.
_______________________________________
7. Is your grant request time sensitive (for example, an event on a specific date)?
____There is no specific date, but the social media plan should begin as soon as possible to help advance
the NRCCC project.
______________________________________________________________________________
8. Is there additional information that may support your grant application? Please attach letters of
support, etc.
________________________The NRCCC Board will use a large portion of the funds to pay honouraria to
local journalism students to create content for the project. This will assist the students by helping them
practice their craft and supplement their summer income. ________The grant will help the NRCCC Board
implement a social media plan created for the Board by graduate students from Mount Saint Vincent
University. _____________________________________________________________________________
9. Did your organization receive funds last year from the Municipality of the District of Chester?
Yes ___x__ No _____
If yes: Council Grant _____ Recreation Grant _____ Tourism Grant __X___ District Grant
How much was the grant? $____1,000_______________________________
(Please attach a copy of completed report form if not previously submitted)
APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION:
__X__ A written outline of the project and its benefits to residents
__X__ Project budget including Revenues and Expenses
__N/A__ Financial Statement (for projects exceeding $5,000)
__X__ Incorporation Number (if applicable)
__X__ List of Directors
__X__ Application signed by signing officer(s)
__N/A__ Copy of report regarding previous year’s grant (if a grant was received last year)
If you require assistance, please contact the Municipal Office at:
Phone (902) 275-3490 Fax (902) 275-3630 Email chaughn@chester.ca
REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE THE FUNDS SPENT?
Following your event or upon the completion of your project it is requested that you provide a very brief
report regarding the project and how the Grant money was spent. If a follow-up report is not received
future requests may be affected.
Please forward applications and reports to the following: Director of Recreation & Parks
“Grant Report”
Municipality of the District of Chester
PO Box 369
Chester, NS B0J 1J0
OFFICE USE ONLY
Essential Services
Regional Services
Local Non-Profit
Community Halls
National/Provincial,
Cultural/Health Services
Report Received
NRCCC – Social Media Plan Budget
EXPENSES COST TOTAL COST
Facebook
o Sponsored ads $50/month $600
Content Creation @250/story x 12 stories $3,000
Printing
o Information Packages
o Project Drawing/site
plan information
sheets
$100
$100
Video Testimonials
(professionally filmed) $2,000 $1,000
Local Flyer $100/yr (donation) $100
Total Costs $1000 $4,800
INCOME
NRCCC Budget $500
MODC Grant $4,300
TOTAL INCOME $4,800
NRCCC Board
VALERIE WHITE, President, Director
SUSAN LARDER, Vice-President, Director
TERESA WORKMAN, Communications Lead, Director
TINA CONNORS, Director
CYRIL HILTZ, Member
SYD DUMARESQ, Architect
DAVID HARRISON, Project Manager
Emergency Assistance Fund 2020 - 2021Updated May 31, 2021ApprovedDate ApprovedApprovedDate ApprovedRequested ApprovedDate ApprovedRequested ApprovedDistrict No 1 Community Centre1,000$ 11-Mar1,000$ 13-May1,000$ 1,000$ 13-May1,000$ 3,000$ Forties Community Centre1,000$ 13-May1,000$ 13-May1,000$ 1,000$ 13-May3,000$ Hubbards Area Lions Club1,000$ 11-Mar1,000$ 15-Apr1,000$ 1,000$ 13-May1,000$ 3,000$ Integrity Haven Equine Rescue Centre1,000$ 13-May1,000$ 13-May1,000$ 1,000$ 13-May1,000$ 3,000$ Ocean Swells Community Association1,000$ 15-Apr1,000$ 15-Apr1,000$ 1,000$ 13-May3,000$ Royal Canadian Legion Br 144 Western Shore1,000$ 15-Apr1,000$ 15-Apr1,000$ 1,000$ 2,000$ Royal Canadian Legion Br 79 New Ross1,000$ 11-Mar1,000$ 15-Apr1,000$ 1,000$ 13-May1,000$ 3,000$ Sherbrooke Lake Camp1,000$ 13-May1,000$ 13-May1,000$ 1,000$ 13-May3,000$ Through the Years Day Care & Community Centre1,000$ 11-Mar1,000$ 15-Apr1,000$ 1,000$ 13-May1,000$ 3,000$ Western Shore and Area Improvement Association1,000$ 15-Apr1,000$ 15-Apr1,000$ 1,000$ 13-May1,000$ 3,000$ -$ -$ TOTAL10,000$ -10,000$ -10,000$ 9,000$ -7,000$ -$ 29,000$ Total Funds Requested10,000$ 7,000$ Total Funds Approved10,000$ 10,000$ 9,000$ -$ 29,000$ January February March AprilTOTAL APPROVED
Municipality of the District of Chester
EMERGENCY ASSISTANCE FUND for COMMUNITY FACILITIES
Covid-19 Relief - 2021 – Application Form
Name of Organization / Facility:
Contact Person:
Mailing Address:
Email: Phone:
Date:
Please complete the questions below. If more space is required, please attach a separate sheet.
1. Please check the month(s) that your application covers?
January 2021
February 2021
March 2021
April 2021
May 2021
2. Please provide a clear description of the revenue lost (i.e. events and activities that have been
cancelled, hall rental cancellations, etc.) at your facility as a direct result of the Covid-19
restrictions and/or please describe any increase in operating costs related to Covid -19 (such as
new hand sanitizer stations, signage, etc.).
Page 1 of 2
3. Please attach copies of financial reports as evidence of financial challenges. For example, a
comparison of 2018 and/or 2019 and 2020 financial reports to show the impact of Covid-19 on
your organization.
4. Have you applied for or received Covid-19 financial support from any other sources?
Yes
No
If yes, please describe where the funds came from and how much you received.
5. How much Emergency funding are you asking for on this application ?
$_____________________________
6. How do you intend to use the Emergency grant funds received from the Municipality?
7. Any additional comments about your application?
Please forward your application by any of the following methods:
Submit Online: If you are submitting an online form, click the SUBMIT button. By clicking the
button it will generate an email that will automatically attach the form. Before
pressing send, you can also attach any additional documents (i.e. financial,
supporting, etc.).
Email: recreation@chester.ca
Fax: 902-275-3630
Mail: Recreation & Parks Services
“Emergency Assistance Fund Request”
Municipality of the District of Chester
186 Central Street, PO Box 369
Chester NS B0J 1J0
Drop-Off box: Municipal Annex Building Drop-Off box
186 Central Street, Chester
Questions? Call Recreation & Parks Services at 902-275-3490.
Page 2 of 2
Page 1
Royal Canadian Legion Branch #79
Income Statement 01/04/2021 to 30/04/2021
REVENUE
Operating Revenue
Hard Liquor 131.97
Premium Hard Liquor 7.83
Beer 951.29
Draught 119.11
Cider 6.52
Wine 338.67
Coolers 150.67
Refund on Bottles 55.00
Total Liquor Revenue 1,761.06
Coffee Social Revenue 172.50
Canteen 186.76
Poker Lotto Revenue 6,990.00
Breakopen Revenue 22.00
Functions Revenue 59.00
Grant Revenue 1,568.71
Donations Revenue 139.00
Fundraising Revenue 3,018.58
Bingo Revenue 560.00
Interest Revenue 0.65
Total Operating Revenue 14,478.26
Non-Operating Revenue
Membership Revenue 135.00
Dividend Income 199.47
Total Non-Operating Revenue 334.47
TOTAL REVENUE 14,812.73
EXPENSE
Operating Expenses
Hard Liquor 38.10
Premium Hard Liquor 2.51
Beer 688.34
Draught 13.97
Wine 68.65
Coolers 82.76
Total Liquor Expense 894.33
Coffee Social Expenses 36.21
Canteen Expenses 172.55
Lotto Paid Out To Winners 2,717.35
Atlantic Lotto %3,917.60
Total Lotto Expenses 6,634.95
BreakOpen Paid Out 5.00
Fundraising Expense 827.19
Legion Supply Expenses 32.00
Bingo Expense 1,193.61
Total Operating Expense 9,795.84
Non-Operating Expenses
Membership Expenses 470.08
Poppy Expenses 99.91
Accounting & Bookkeeping 150.00
Total Non-Operating Expenses 719.99
Payroll Expenses
Wages 674.61
CPP 9.82
EI 12.58
Page 2
Royal Canadian Legion Branch #79
Income Statement 01/04/2021 to 30/04/2021
Revenue Canada Payroll Deduct...22.40
WCB 3.26
Total Payroll Expenses 700.27
General & Admin Expenses
Bank Charges and Interest 27.00
Cash Short - Over -0.35
Insurance 321.54
Repairs and Maintenance 623.25
Property Taxes 149.71
Staff Honorariums and Bonus 300.00
Supplies 49.87
Telephone 85.37
Total General & Admin Expens...1,556.39
TOTAL EXPENSE 12,772.49
NET INCOME 2,040.24