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MUNICIPAL COUNCIL
AGENDA
Thursday, July 8, 2021
Via Facebook Live
Office Location: 151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (15 minutes)
4. MINUTES OF PREVIOUS MEETING
4.1 Council – June 24, 2021.
5. COMMITTEE REPORTS (if any)
6. PUBLIC PRESENTATIONS (None Scheduled)
7. MATTERS ARISING
7.1 Request for Decision prepared June 29, 2021 – Infrastructure and Operations – J Class
Paving Program (2021).
7.2 Request for Direction prepared June 10, 2021 – Infrastructure and Operations – Kaizer
Meadow Landfill – Design of Cell 3B (2021/22 Capital Work Program).
7.3 Request for Direction prepared June 9, 2021 – Infrastructure and Operations – Leachate
Treatment Plant Upgrade at Kaizer Meadow Landfill – Phase 2 Equalization Lagoon
(Information to be circulated prior to the meeting).
8. CORRESPONDENCE
9. NEW BUSINESS
9.1 Request for Decision prepared June 29, 2021 – Community Development and Recreation –
Designated Community Fund Request – Chester Tennis Club - $9,350.
9.2 Emergency Assistance Grant Requests from Community Facilities:
a) Canaan and District Hall Association - $5,000.
b) Chester Art Centre - $4,000.
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c) District No. 1 Community Centre - $1,000.
d) East Chester Recreation Association - $5,000.
e) Hubbards Area Lions Club - $1,000.
f) Integrity Haven Equine Rescue Centre - $1,000.
g) New Ross Farmers Association - $1,000.
h) Royal Canadian Legion Branch 144 Western Shore - $1,000.
i) Royal Canadian Legion Branch 79 New Ross - $1,000.
j) Royal Canadian Legion Branch 88 Chester Basin - $5,000.
k) Sherbrooke Lake Camp - $2,000.
l) Through the Years Day Care and Community Centre - $1,000.
9.3 Emergency Assistance Grant Request from Group without a Facility:
a) Chester Castaways Jr C Hockey Club - $2,000.
9 Appointment of Building Inspector if required (Joint Services).
10. IN CAMERA
10.1 Section 22(2)(e) – Contract Negotiations.
11. ADJOURNMENT
223
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COUNCIL MEETING
151 King Street, Chester / Facebook Live, NS
On Thursday, June 24, 2021
MEETING CALLED TO ORDER
Warden Webber called the virtual meeting to order at 8:47 a.m.
Present: District 1 – Councillor Veinotte District 2 – Deputy Warden Shatford
District 3 – Councillor Barkhouse District 4 – Warden Webber
District 5 – Councillor Assaff District 6 – Councillor Connors
District 7 – Councillor Church
Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk Jennifer Webber, Communications Officer
Chad Haughn, Director of Community Development and Recreation
Tim Topping, Director of Financial and Information Services (via Zoom)
Regrets: Samuel Lamey, Municipal Solicitor
APPROVAL OF AGENDA/ORDER OF BUSINESS
Addition:
Committee Report – South Shore Library – Councillor Connors.
2021-256 MOVED by Councillor Church, SECONDED by Councillor Barkhouse the agenda
and order of business for the June 10, 2021, Council meeting be approved as
amended. ALL IN FAVOUR. MOTION CARRIED.
PUBLIC INPUT SESSION
There was no public input received.
Council (continued) June 24, 2021 224
MINUTES OF PREVIOUS MEETINGS
4.1 Council – June 10, 2021.
2021-257 MOVED by Councillor Barkhouse, SECONDED by Councillor Church the minutes of
the June 10, 2021, Council meeting be approved as circulated. ALL IN FAVOUR.
MOTION CARRIED.
COMMITTEE REPORTS
5.1 Committee of the Whole – June 17, 2021 – Warden Webber.
2021-258 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse the
following recommendation from the June 17, 2021, Committee of the Whole
meeting be approved:
2021-244 – “…. approval of the road name Anchors Way in District 1 and direct
staff to update the appropriate agencies.”
ALL IN FAVOUR. MOTION CARRIED.
5.2 Nominating Committee (recommendations for approval) – June 17, 2021 – Councillor
Connors.
Councillor Connors reviewed the recommendations noting that there are still some
vacancies that require filling.
2021-259 MOVED by Councillor Connors, SECONDED by Councillor Barkhouse the following
recommendation from the June 17, 2021, Committee of the Whole meeting be
approved:
2021-247 – “… recommend the following persons to the Recreation & Parks
Committee:
District 2 – Suzanne Brown
District 5 – Ross Shatford if he agrees as this is not the district in which he resides.”
2021-248 – “… recommend the following persons to the RCMP Advisory Board:
Terri DeMont
Council (continued) June 24, 2021 225
Bev Armstrong
Arthur Vardjas.”
2021-249 – “… recommend the following persons to the Citizens Landfill Monitoring
Committee:
Brad Armstrong
Herbert Fraser
Robb Manuel.”
ALL IN FAVOUR. MOTION CARRIED.
5.3 Audit Committee – June 22, 2021 – Warden Webber.
2021-260 MOVED by Councillor Barkhouse, SECONDED by Councillor Church the following
recommendation from the June 17, 2021, Committee of the Whole meeting be
approved:
2021-254 – “… approval of the 2020/21 Consolidated Financial Statements as
presented to the Audit Committee on June 22, 2021.”
ALL IN FAVOUR. MOTION CARRIED.
5.4 Committee of the Whole (receipt of minutes) – May 20, 2021 – Warden Webber.
2021-261 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse the
minutes of the May 20, 2021, meeting of the Committee of the Whole be received as
presented. ALL IN FAVOUR. MOTION CARRIED.
5.5 South Shore Public Library – Councillor Connors.
Councillor Connors reported on the recent Annual General Meeting commenting on the audited
financial statements, annual community report and metrics. They also approved the annual
budget 2021/22 year. She also reported on the Regular Meeting held on the same day, noting
they had a new citizen representative join and they were also presented with the newly minted
Equity Diversity and Inclusion Diversion Plan for the Board and Staff that included goals and
timelines for each action.
Council (continued) June 24, 2021 226
She also reported that the new bookmobile is complete but in another province at the moment
(Alberta). Delivery is contingent on COVID-19 restrictions across the country. She will provide
information once the bookmobile is in Nova Scotia.
PUBLIC PRESENTATIONS
There were no public presentations.
MATTERS ARISING
7.1 Staff Report – Community Development and Recreation – Reduction of Minimum Lot Size
in the Rural Zone – Chester Village Land Use By-Law.
Garth Sturtevant, Senior Planner, was present to review the staff report dated June 24, 2021,
regarding the “Reduction of Minimum Lot Size in the Rural Zone” in the Chester Village Land
Use By-Law. Since there are new types of systems available for on-site septic systems it was felt
that it was prudent to change the language to mirror the provincial standards, i.e., 8,000 square
feet or greater as per NS Department of Environment.
The Senior Planner outlined the advertisement for the public information session, which was not
attended. The information was also provided to the Village Planning Advisory Committee on
June 8, 2021, and the Committee was in favour and made a recommendation to Council to
proceed.
Staff recommended First Reading today and to set a date for a public hearing and to place
advertisements in the paper.
2021-262 MOVED by Councillor Barkhouse, SECONDED by Deputy Warden Shatford that
Council give First Reading to the draft amendments to the Chester Village Land Use
By-Law as outlined in Appendix A of the Staff Report dated June 24, 2021, to reduce
the minimum lot size in the Rural Zone for all lots without access to the Municipal
Sewer System to 774 m2 (8,000 ft 2) or greater as determined by Nova Scotia
Environment and set a date for a Public Hearing for July 15, 2021. ALL IN FAVOUR.
MOTION CARRIED.
Council (continued) June 24, 2021 227
7.2 Request for Decision prepared June 2021 – Corporate and Strategic Management –
Temporary Suspension of Land Use By-Law Enforcement (sidewalk cafés).
Heather Hennigar, Community Economic Development officer was present via Zoom to review
the Request for Decision prepared June 15, 2021 “Temporary Suspension of Land Use By-Law
Enforcement” regarding sidewalk cafés. She indicated that applications from Tanner & Co
Brewing Company, Il Fermenta, and the Fo’c’sle Tavern for Temporary COVID-10 Land Use
Compliance Relief. Staff is waiting for one item from the Fo’c’sle to complete the application.
There was some discussion on the background and how the process has progressed to this year
to accommodate COVID-19 restrictions. A brief discussion on the set up at the Fo’c’sle and the
requirement for Engineering to review as well as the request to move the rope a bit further away
from the handicapped parking area in front of Scotiabank.
It was noted that Council approved the temporary suspension on April 8th and has asked staff to
prepare some options for potential permanent solutions. This has not yet been finalized.
2021-263 MOVED by Councillor Barkhouse, SECONDED by Councillor Church that Council
approve suspending enforcement of the Chester Village Land Use By-Law regarding
outdoor Cafés for Il Ferramenta and Tanner & Co Brewing until November 15, 2021.
Further that Council approve suspending enforcement of the Chester Village Land
Use Bylaw regarding outdoor cafés for The Fo’c’sle Village Pub until November 15,
2021, provided that the following conditions are met:
1. An extra row of posts/rope is added as requested at least 4 ft width from the
curb.
2. Addition of no parking signs either end of the pedestrian walkway
3. Addition of accessible parking by the bank.
4. Provision of the insurance certificate.
ALL IN FAVOUR. MOTION CARRIED.
CORRESPONDENCE
8.1 Email dated June 14, 2021, from Shelley Rafuse, Director, Lunenburg PRIDE Co. regarding
request to raise the Pride Flag in August to coincide with the new dates of Halifax Pride
this year.
2021-264 MOVED by Councillor Barkhouse, SECONDED by Councillor Assaff that Council
approve the accept the request from Lunenburg PRIDE Co. to have a public raising
Council (continued) June 24, 2021 228
of the Pride Flag on August 12, 2021, to coincide with the new dates of Halifax Pride
this year. ALL IN FAVOUR. MOTION CARRIED.
It was noted that Ms. Rafuse would also like to have a discussion on a possible Pride crosswalk
in the Village and the CAO indicated that engineering staff would provide input on the potential
of a Pride crosswalk noting that there are standards to conform to regarding provincial streets.
8.2 Letter from Village of Chester requesting Council’s consideration to provide tax receipts
for donations to the new firehall and aerial truck purchase.
It was noted that this is done for groups if the requirements of the policy (Designated
Community Fund Policy P-77) are followed.
2021-265 MOVED by Councillor Church, SECONDED by Councillor Barkhouse that Council
approve the request of the Village of Chester to provide tax receipts for donations to
the new firehall and aerial truck purchase. ALL IN FAVOUR. MOTION CARRIED.
NEW BUSINESS
9.1 District Council Grants:
a) District 1 - District 1 Community Centre – Parking Lot Repairs - $1,000.
b) District 2 – Chester Brass Band – Summer Band Stand Concerts - $600.
c) District 6 – New Ross Legion Branch 79 – Canada Day/Remembrance Day - $1,500.
d) District 3 – Chester Farmers Market – Storage Shed - $800.
e) District 1 – District 1 Community Centre – Water Conditioner - $547.50.
f) District 5 – Western Shore and Area Improvement Association – Flowers for Park -
$3,248.75
2021-266 MOVED by Councillor Veinotte, SECONDED by Councillor Barkhouse the following
District Council Grants be approved:
District 1 - District 1 Community Centre – Parking Lot Repairs - $1,000.
District 2 – Chester Brass Band – Summer Band Stand Concerts - $600.
District 6 – New Ross Legion Branch 79 – Canada Day/Remembrance Day -
$1,500.
District 3 – Chester Farmers Market – Storage Shed - $800.
District 1 – District 1 Community Centre – Water Conditioner - $547.50.
Council (continued) June 24, 2021 229
District 5 – Western Shore and Area Improvement Association – Flowers for Park
- $3,248.75
ALL IN FAVOUR. MOTION CARRIED.
A break was held from 9:18 a.m. to 9:30 a.m.
IN CAMERA
10.1 Municipal Government Act Section 22(2)(c) – Contract Negotiations – Fire Service/Village
Commission.
10.2 Municipal Government Act Section 22(2)(a) – Land Acquisition.
2021-267 MOVED by Councillor Assaff, SECONDED by Councillor Church the meeting convene
In Camera as per Section 22(2)(a) and (c) of the Municipal Government Act
regarding Land Acquisition and Contract Negotiations (Fire Services/Village
Commission). ALL IN FAVOUR. MOTION CARRIED.
Following a brief meeting held “In Camera, the meeting reconvened with all members present.
2021-268 MOVED by Councillor Barkhouse, SECONDED by Councillor Assaff that Council
approve an extension of the Memorandum of Understanding with the Village
Commission of Chester regarding Fire Services dated February 13, 2016, for an
additional three months from July 1, 2021, to September 30, 2021, with all terms
and conditions to remain in full force an effect. ALL IN FAVOUR. MOTION CARRIED.
ADJOURNMENT
2021-269 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse the
meeting adjourn. (9:40 a.m.)
___________________________ ___________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
REQUEST FOR DECISION/DIRECTION
Prepared By: Kavita Khanna, P.Eng. Date Jun 29, 2021
Reviewed By: Christa Rafuse, P. Eng. Date
Authorized By: Dan McDougall, CAO Date June 29, 2021
CURRENT SITUATION
The Municipality of the District of Chester (MODC) contains approximately 35km of
Provincially owned J-Class roads. The paving of these roads are completed under the
provincial J-Class Road paving program which provides a 50/50 cost share between
MODC and NS transportation and Active Transit (NSTAT), formerly known as NSTIR.
In April 2021, NSTAT approved 2 of the 10 proposed roads under the J-class program for
50/50 cost share. The total cost to pave the approved 2 roads was $173,000 with the 50%
municipal share to be $86,500, which was approved by the council.
On Jun 28, 2021, we received a notification from the TAT that the cost for paving these
roads have increased to $295,025 net HST, including 15% contingency, increasing the
50% municipal share to $147,512.50 net HST.
RECOMMENDATION
It is recommended to Council, by Infrastructure and Operations, that Council:
Approve the revised expenditure not exceeding $147,512.50 net HST, including 15%
contingency, for the MODC’s estimated portion for paving J-class roads in the
Municipality.
FUNDING BACKGROUND
To effectively maintain J-Class roads, an aggressive paving renewal program is required.
The J-Class Road paving program provides a 50/50 cost share between MODC and
NSTAT for paving of J-class roads within MODC. The maximum annual contribution from
the NSTAT for paving the J-class roads Province-wide is $2 million.
MODC has approximately 2.1% of provincial J-class roads and with the approval of the
two roads under this program, the provincial contribution to MODC’s roads is 6.15%.
REPORT TO: Municipal Council
SUBMITTED BY: Engineering & Public Works Department
DATE: Jun 29, 21
SUBJECT: J-Class Road Paving (2021)
ORIGIN: J-class road paving program
2 Request For Decision
DISCUSSION
Provincially owned J-Class roads are generally described as those provincially owned
subdivision roads classified by NSTAT as “J-Class”. There are approximately 35Km
(2.1% of provincial total) of J-Class roads in the municipality including major and minor
collector roads, and various local roads.
MODC Staff prioritized the J-Class Road paving in MODC based on criteria including
the condition of the road; Executive priority (council directive, strategic desired route,
etc.); the number of residents and businesses that use the road; and the street class
(dead end, local through street, collector, etc.).
In Nov 2020, MODC submitted a list of ten (10) streets, based on the prioritization, for
paving to NSTAT. The 10 streets requested were:
1. Pleasant Street (portion of)
2. Union Street (portion of)
3. Pig Loop Rd
4. Adams Road
5. Brunswick Street
6. Myra Road
7. Stevens Road
8. Walker Road (portion of)
9. Smith Road
10. Valerie Avenue
In April 2021, council approved the expenditure of $86,500 accepting the following two
(2) roads approved by NSTAT of the 10 roads submitted:
Pleasant St, from Central st. to King st.
Union St, from Brunswick st. to King st.
On Jun 28th, 2021, we were notified by NSTAT of the increase in the cost for paving these
roads as detailed in the table below:
Road Name Original Estimate Revised
Amount
Original Municipal
Cost share amount
New Municipal Cost
share amount
Pleasant st $38,000 $52,000 $19,000 $ 26,000
Union st $135,000 $194,000 $ 67,500 $ 97,000
Total %173,000 $149,000 $ 86,500 $ 123,000
Revised amount for the municipal contribution = $123,000
15% contingency = $ 18,450
Net HST = $ 6,062.50
Total municipal contribution = $147,512.50
3 Request For Decision
Funding for the J-class paving program is through the gas tax. The MODC 2021/2022
approved capital budget allocates $550K to the J-class paving program. The estimated
cost (MODC’s portion only) as provided by NSTAT for paving the two (2) approved streets
is $147,512.50 net HST leaving a surplus of approximately $402,487.50.
IMPLICATIONS
Policy
N/A
Financial/Budgetary
The approved MODC Capital Budget includes $550,000 for road rehabilitation funded by
gas tax. The total estimated cost for J-class road paving, subject to council approval of
submission, and NSTAT approval is approximately $147,512.50 net HST.
Environmental
N/A
Strategic Plan
1. Maintain a high level of fiscal responsibility.
2. Continually improve public satisfaction with municipal services.
3. Ensure sufficient infrastructure is available to best serve our residents and
businesses.
6. Promote conditions conducive to fostering economic prosperity.
Work Program Implications
N/A
OPTIONS
Regarding roads approved by NSTAT for 50/50 Cost sharing
1. Accept the revised amount for the two roads approved by NSTAT for cost sharing
2. Direct staff to gather additional information and return to Council
Attachments
NS Minister approval of additional J-class paving
Paving locations (maps)
REQUEST FOR DIRECTION
Prepared By: Christa Rafuse, P.Eng. Date June 10, 2021
Reviewed By:
Malcolm Pitman
Dan Pittman and Kavita Khanna
Date
June 17, 2021
Authorized By: Dan McDougall Date June 28, 2021
CURRENT SITUATION
On May 13, 2021, Municipal Council approved the 2021/22 Capital and Operating Budgets. The Capital
Budget included the design and tender of a new landfill Cell 3B with cell construction targeted for early
2022.
RECOMMENDATION
Staff respectfully recommend that Council approve work to proceed with the design and tender of Cell 3B
and award to CBCL Ltd. not exceeding $75,000 (excl HST).
BACKGROUND
The Kaizer Meadow Landfill cell 4A had an anticipated lifespan of 20 years with transition to Sustane,
however due to a delay in Sustane’s operations, the Landfill is quickly approaching the maximum capacity;
and, without vertical expansion it will reach maximum capacity in the Spring 2022.
To continue to accept loads at Kaizer Meadow from existing clients of the Municipality additional capacity
is required and will be achieved by constructing additional landfill cells, and by vertical expansion. The
average volume of waste received over the last three years was approximately 52,800 tonnes. Two
additional cells – 3B and 4B – are anticipated in the NSE landfill approval.
Estimated capacity of landfill reached/cell construction scenarios (by fiscal year)*
188 m vertical height 196 m vertical height 206 m vertical height
Existing cells (1-4A) Q1 – 2022 Q4 – 2023 Not estimated
Additional cell 3B Not estimated Q4 – 2026 Not estimated
Additional cells 3B + 4B Not estimated Q4 - 2030 Q4 – 2032
*Sustane is not operational in this scenario and average tonnages status quo (no increase).
The construction of Cell 3B is anticipated to start in spring 2022 (Q1) and will take 4 to 6 months to complete.
The design should be completed by the Fall 2021 to allow for tendering in time to award early in 2022. The
design of the new cell will incorporate existing infrastructure, ponds, piping, and their possible relocation to
accommodate the requirements.
DISCUSSION
CBCL has been an integral part of the Landfill team in providing review, design, specifications, construction
management, trouble shooting and consultation support at the Kaizer Meadow landfill since the design of
REPORT TO: CAO and Council
SUBMITTED BY: Christa Rafuse, P.Eng
DATE: June 2021
SUBJECT:
ORIGIN:
Kaizer Meadow Landfill, Design of Cell 3B
2021/22 Capital Work Program
2 Request for Direction
Cell 4A in 2016. Followed by consultation and work on the Cell 3A valve issue and resulting capital project,
the design of the leachate upgrade projects and various other items as the selected consultant engineer
selected from the Kaizer Meadow Engineering standing offer in 2016.
In addition, the proposed construction of Phase 2 of the leachate treatment plants will be within the same
area of the site and perhaps some savings and/or benefits had with keeping the two projects with the same
consultant. Both projects will be underway around the same timeline early 2022 if approved.
The timeline and urgency of preparing for additional landfill space and sequencing required an engineering
consultant and practical to utilize alternative procurement to complete this project in a timely and efficient
manner.
IMPLICATIONS
Policy
P-04 Procurement Policy
The procurement policy provides that high value procurement ordinarily requires a public tender for services
valued at $50,000 or more. The policy also provides for the use of alternate procurement for a variety of
reasons. With respect to this project alternate procurement is considered appropriate for the following
reason:
A.1. A situation of urgency exists that requires engineering design services to be obtained immediately to
ensure the landfill cell is constructed and available on time so as to prevent disruption to waste disposal
services.
A. 5. Leverages and builds on previous specialized design and construction work to ensure compatibility
with existing cell and lagoon infrastructure and acknowledges that such change in supplier would cause
significant inconvenience and duplication costs for the Municipality.
Financial/Budgetary
The estimated cost for the design and tendering of cell 3B is estimated at $75,000 (excl HST).
The current estimated cost of cell 3B is estimated at $3,750,000 including contingencies for design
development, and construction.
When constructed the costs will be financed using borrowing. The period for borrowing will be determined
at the time of construction completion based on operating, and financial conditions at that time.
Grant Thornton is engaged with staff in the development of a comprehensive landfill budget planning
program that will allow for the comparison of different landfill operations scenarios related to tonnage
received, tonnage processed by Sustane, construction timing, etc.
Environmental
Work to be completed to maintain Nova Scotia Environment Approvals for the Kaizer Meadow Landfill.
Strategic Plan
1. Maintain a high level of fiscal responsibility.
3 Request for Direction
2. Continually improve public satisfaction with municipal services.
3. Ensure enough infrastructure is available to best serve our residents and businesses.
Work Program Implications
N/A
OPTIONS
1. Municipal council can provide direction and/or request further information.
2. Accept Staff’s recommendation.
ATTACHMENTS
N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A
REQUEST FOR DECISION
Prepared By: Chad Haughn Date June 29, 2021
Reviewed By: Date
Authorized By: Dan McDougall Date June 30, 2021
CURRENT SITUATION
The Chester Tennis Club has requested a Designated Community Fund Grant in the amount of
$9,350.
RECOMMENDATION
It is recommended that Council provide a Designated Community Fund Grant to the Chester
Tennis Club in the amount of $9,350.
BACKGROUND
The Municipality of Chester has a Designated Community Fund Policy (P-77) which provides an
opportunity for individuals or businesses to donate funds to the Municipality with direction that
it be deposited into a Designated Community Fund Account for a specific group. The donor
receives a charitable donation receipt for their contribution. After a period of time, the
community organization requests a Designated Community Fund Grant from the Municipality
equivalent to the funds collected.
DISCUSSION
The Chester Tennis Club has followed the policy by establishing a Designated Community Fund
Account and formally requesting the grant payment (see attached letter of request). The Chester
Tennis Club is planning to complete upgrades to their facility by resurfacing 2 of their courts and
the funding will be used to support that project.
The Department of Finance has confirmed that as of June 28, 2021 there is $9,350 in the Chester
Tennis Club Designated Community Fund Account.
REPORT TO: Municipal Council
SUBMITTED BY: Chad Haughn, Community Development
& Recreation Department
MEETING DATE: June 29, 2021
SUBJECT: Designated Community Fund Request
ORIGIN: Designated Community Fund Account
2 Request For Decision/Direction
IMPLICATIONS
Policy
If Council approves the grant payment, they will have adhered to the process outlined in the
Designated Community Fund Policy (P-77).
Financial/Budgetary
Payment of the $9,350 grant is equivalent to the amount of funds collected. Approval of this
request will have no impact on the Council budget for 2021-22.
Environmental
NA
Strategic Plan
Strengthen and support environmental, cultural, and social resources.
Work Program Implications
NA
ATTACHMENTS
1. Letter requesting a Designated Community Fund Grant from Suzi Fraser, President of
Chester Tennis Club.
1
Pam Myra
From:Suzi Fraser <suzimeck@me.com>
Sent:June 29, 2021 9:50 PM
To:Chad Haughn
Subject:#External: Funds disbursement for the Chester Tennis Club
Hello Chad,
The Chester Tennis Club is formally requesting a Designated Community Fund grant in the amount of $9,350.00.
We have a contract to resurface 2 of the 3 courts in July and we need the funds to be released as soon as possible so
that we may move forward with this project.
Thank you for your assistance.
Kindly,
Suzi Fraser
President
Chester Tennis Club
This email originated from outside of the organization. Do not click links or open attachments unless you
recogize the sender and know the content is safe.
Emergency Assistance Fund 2020-2021-2022
Updated June 30, 2021
Requested Approved Date
Approved Requested Approved Date
Approved Requested Approved Date
Approved Requested Approved Date
Approved Requested Approved Date
Approved
Canaan & District Hall Association 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ -$
Chester Art Centre 1,000$ 1,000$ 1,000$ 1,000$ -$
District No 1 Community Centre 1,000$ 1,000$ 11/Mar 1,000$ 1,000$ 13-May 1,000$ 1,000$ 13-May 1,000$ 1,000$ 10-Jun 1,000$ 4,000$
East Chester Recreation Association 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ -$
COMMUNITY Forties Community Centre 1,000$ 1,000$ 13/May 1,000$ 1,000$ 13-May 1,000$ 1,000$ 13-May 3,000$
Hubbards Area Lions Club 1,000$ 1,000$ 11/Mar 1,000$ 1,000$ 15-Apr 1,000$ 1,000$ 13-May 1,000$ 1,000$ 10-Jun 1,000$ 4,000$
Integrity Haven Equine Rescue Centre 1,000$ 1,000$ 13/May 1,000$ 1,000$ 13-May 1,000$ 1,000$ 13-May 1,000$ 1,000$ 10-Jun 1,000$ 4,000$
New Ross Farmers Association 1,000$ -$
Ocean Swells Community Association 1,000$ 1,000$ 15/Apr 1,000$ 1,000$ 15-Apr 1,000$ 1,000$ 13-May 3,000$
Royal Canadian Legion Br 144 Western Shore 1,000$ 1,000$ 15/Apr 1,000$ 1,000$ 15-Apr 1,000$ 1,000$ 10-Jun 1,000$ 1,000$ 10-Jun 1,000$ 4,000$
Royal Canadian Legion Br 79 New Ross 1,000$ 1,000$ 11/Mar 1,000$ 1,000$ 15-Apr 1,000$ 1,000$ 13-May 1,000$ 1,000$ 10-Jun 1,000$ 4,000$
Royal Canadian Legion Br 88 Chester Basin 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ -$
FACILITIES Sherbrooke Lake Camp 1,000$ 1,000$ 13/May 1,000$ 1,000$ 13-May 1,000$ 1,000$ 13-May 1,000$ 1,000$ 3,000$
Through the Years Day Care & Community Centre 1,000$ 1,000$ 11/Mar 1,000$ 1,000$ 15-Apr 1,000$ 1,000$ 13-May 1,000$ 1,000$ 10-Jun 1,000$ 4,000$
Western Shore and Area Improvement Association 1,000$ 1,000$ 15/Apr 1,000$ 1,000$ 15-Apr 1,000$ 1,000$ 13-May 1,000$ 1,000$ 10-Jun 4,000$
-$
-$
TOTAL 14,000$ 10,000$ -14,000$ 10,000$ -14,000$ 10,000$ -11,000$ 7,000$ -12,000$ -$ -37,000$
Total Funds Requested 14,000$ 14,000$ 14,000$ 11,000$ 12,000$
Total Funds Approved 10,000$ 10,000$ 10,000$ 7,000$ -$ 37,000$
TOTAL
APPROVED
January February March April May
Page 1
Royal Canadian Legion Branch #79
Income Statement 01/05/2021 to 31/05/2021
REVENUE
Operating Revenue
Grant Revenue 6,910.72
Donations Revenue 100.00
Fundraising Revenue 1,667.00
Interest Revenue 0.74
Total Operating Revenue 8,678.46
Non-Operating Revenue
Membership Revenue 45.00
Dividend Income 310.97
Total Non-Operating Revenue 355.97
TOTAL REVENUE 9,034.43
EXPENSE
Operating Expenses
Fundraising Expense 630.77
Total Operating Expense 630.77
Non-Operating Expenses
Membership Expenses 36.16
Accounting & Bookkeeping 150.00
Total Non-Operating Expenses 186.16
Payroll Expenses
Wages 330.72
CPP 3.63
EI 7.30
Revenue Canada Payroll Deduct...10.93
WCB 2.06
Total Payroll Expenses 343.71
General & Admin Expenses
Bank Charges and Interest 42.00
Insurance 343.20
Repairs and Maintenance 2,651.93
Office Expenses 97.99
Postage 9.20
Power 857.14
Property Taxes 60.00
Supplies 10.00
Telephone 85.37
Total General & Admin Expens...4,156.83
TOTAL EXPENSE 5,317.47
NET INCOME 3,716.96
Municipality of the District of Chester
EMERGENCY ASSISTANCE FUND
for COMMUNITY GROUPS
Name of Organization / Facility:
Contact Person:
Mailing Address:
Email: Phone:
Date:
Please complete the questions below. If more space is required, please attach a separate sheet.
1. Please check the month(s) that your application covers?
January 2021
February 2021
March 2021
April 2021
May 2021
2. Please provide a clear description of the revenue lost (i.e. events and activities that have been
cancelled) as a direct result of the Covid-19 restrictions and/or please describe any increase in
operating costs related to Covid-19 (hand sanitizers, signage, etc.):
Page 1 of 2
3. Please attach copies of financial reports as evidence of financial challenges. For example, a
comparison of 2018 and/or 2019 and 2020 financial reports to show the impact of Covid-19 on
your organization.
4. Have you applied for or received Covid-19 financial support from any other sources?
Yes
No
If yes, please describe where the funds came from and how much you received.
5. How much Emergency funding are you asking for on this application ?
$_________________________
6. How do you intend to use the Emergency grant funds received from the Municipality?
7. Any additional comments about your application?
Please forward your application by any of the following methods:
Submit Online: If you are submitting an online form, click the SUBMIT button. By clicking the
button it will generate an email that will automatically attach the form. Before
pressing send, you can also attach any additional documents (i.e. financial,
supporting, etc.).
Email: recreation@chester.ca
Fax: 902-275-3630
Mail: Recreation & Parks Services
“Emergency Assistance Fund Request”
Municipality of the District of Chester
186 Central Street, PO Box 369
Chester NS B0J 1J0
Drop-Off box: Municipal Annex Building Drop-Off box
186 Central Street, Chester
Questions? Call Recreation & Parks Services at 902-275-3490.
Page 2 of 2
Western NS Camp Council - United Church of Canada
Profit and Loss
January - December 2019
Accrual Basis Wednesday, June 16, 2021 10:32 AM GMT-03:00 1/3
TOTAL
INCOME
Donations
Church Donations 1,786.01
Gift in Kind Donations 1,294.00
Individual (receipted) Donations 650.00
Regional Council 15 Contribution 6,600.00
Send a kid to camp 2,885.00
UCW donations 250.00
Total Donations 13,465.01
Income - Other
Grants - Employment, CEWS, CSJ, ProvNS 22,591.78
HST Rebate from previous year 7,234.74
Merchandise Income 7,163.00
Total Income - Other 36,989.52
Registration & Rentals
Camp Registration - Summer 159,187.35
Program Camp Income 62,221.14
Rental Income 7,024.75
Total Registration & Rentals 228,433.24
Total Income $278,887.77
GROSS PROFIT $278,887.77
EXPENSES
Executive Director Expenses
Phone - ED 1,200.00
Travel - ED 6,288.34
Total Executive Director Expenses 7,488.34
Groceries & Supplies
Groceries - Program Camps 14,950.48
Groceries - Summer Camps 37,959.59
Mattresses 3,078.00
Photos 89.41
Postage 630.00
Supplies - Camp Office 764.06
Supplies - Equipment (Incl Kitchen & Sports)2,324.36
Supplies - Medical 228.96
Supplies - Program 3,156.95
Total Groceries & Supplies 63,181.81
Insurance Taxes & Dues
Insurance 8,021.13
Membership (CANS & Registry of Jt Stocks)85.00
Property Tax 959.98
Total Insurance Taxes & Dues 9,066.11
Western NS Camp Council - United Church of Canada
Profit and Loss
January - December 2019
Accrual Basis Wednesday, June 16, 2021 10:32 AM GMT-03:00 2/3
TOTAL
Maintenance
Caretaker 1,500.00
Fire Inspection 369.10
Firewood 150.00
Garbage Removal 1,615.83
Latrine Pumping 2,000.00
Repair & Maint. Supplies & Services 7,615.30
Road Repair 2,975.00
Roof Repair 425.00
Spring Cleaning 300.00
Total Maintenance 16,950.23
Payroll Expenses
Deductions - Budget @7.5% / Actual 29,818.55
Honorarium 2,150.00
Wages - Net - Program Camps 10,310.47
Wages - Net - Summer Staff 55,679.68
Wages - Net Exec. Dir.36,445.80
Total Payroll Expenses 134,404.50
Registration & Admin Expenses
Administration 99.99
Bank charges 305.69
HST Expense 11,955.16
Merchandise Costs 8,062.39
Promotion 1,924.96
Quickbooks Online 450.00
Registration Payment Provider 2,905.54
Registration System 600.00
Website 436.26
Total Registration & Admin Expenses 26,739.99
Travel & Training
Conferences 704.00
Training 937.70
Travel Excluding Exec Dir.1,857.75
Total Travel & Training 3,499.45
Utilities
Internet 613.47
Power 2,028.53
Propane 2,120.39
Telephone 1,097.89
Total Utilities 5,860.28
Total Expenses $267,190.71
Western NS Camp Council - United Church of Canada
Profit and Loss
January - December 2019
Accrual Basis Wednesday, June 16, 2021 10:32 AM GMT-03:00 3/3
TOTAL
OTHER INCOME
Capital Income -Cabin Refresh
Cabin Refresh Donations 21,629.43
Grants - Cabin Refresh 5,800.00
Total Capital Income -Cabin Refresh 27,429.43
Total Other Income $27,429.43
OTHER EXPENSES
Capital Expense - Cabin Refresh
Capital Expenses- Cabin Refresh 43,553.84
Total Capital Expense - Cabin Refresh 43,553.84
Capital Expense - Other
Maintenance Projects 8,824.70
Total Capital Expense - Other 8,824.70
Total Other Expenses $52,378.54
PROFIT $ -13,252.05
Western NS Camp Council - United Church of Canada
Profit and Loss
January - December 2020
Accrual Basis Wednesday, June 16, 2021 10:31 AM GMT-03:00 1/3
TOTAL
INCOME
Donations
Canada Helps 4,462.96
Church Donations 1,920.00
Gift in Kind Donations 2,308.82
Individual (receipted) Donations 43,211.35
Regional Council 15 Contribution 8,000.00
Send a kid to camp 625.00
UCW donations 250.00
Total Donations 60,778.13
Income - Other
COVID-19 Grants 5,207.94
Grant for Interactive Program 11,000.00
Grants - Employment, CEWS, CSJ, ProvNS 67,469.89
HST Rebate from previous year 5,977.59
Merchandise Income 2,871.80
Total Income - Other 92,527.22
Registration & Rentals
Camp Registration - Summer 0.00
Program Camp Income 19,230.00
Rental Income 1,300.00
Total Registration & Rentals 20,530.00
Total Income $173,835.35
GROSS PROFIT $173,835.35
EXPENSES
Executive Director Expenses
Phone - ED 1,300.00
Travel - ED 3,269.71
Total Executive Director Expenses 4,569.71
Groceries & Supplies
Groceries - Program Camps 119.35
Groceries - Summer Camps 4,761.40
Postage 243.48
Supplies - Camp Office 299.87
Supplies - Equipment (Incl Kitchen & Sports)2,930.39
Supplies - Program 8,248.61
Total Groceries & Supplies 16,603.10
Insurance Taxes & Dues
Insurance 6,887.87
Membership (CANS & Registry of Jt Stocks)-53.85
Property Tax 1,058.75
Total Insurance Taxes & Dues 7,892.77
Western NS Camp Council - United Church of Canada
Profit and Loss
January - December 2020
Accrual Basis Wednesday, June 16, 2021 10:31 AM GMT-03:00 2/3
TOTAL
Maintenance
Fire Inspection 178.82
Firewood 150.00
Garbage Removal 1,295.03
Latrine Pumping 800.00
Repair & Maint. Supplies & Services 7,843.17
Total Maintenance 10,267.02
Payroll Expenses
Deductions - Budget @7.5% / Actual 32,548.72
Wages - Net - Summer Staff 38,669.21
Wages - Net Exec. Dir.37,323.58
Total Payroll Expenses 108,541.51
Registration & Admin Expenses
Administration 106.56
Bank charges 313.17
HST Expense 8,943.90
Merchandise Costs 735.14
Miscellaneous Expense 0.00
Promotion 929.54
Quickbooks Online 794.86
Registration Payment Provider 3,310.09
Registration System 3,250.69
Website 110.00
Total Registration & Admin Expenses 18,493.95
Travel & Training
Training 258.61
Travel Excluding Exec Dir.1,178.10
Total Travel & Training 1,436.71
Utilities
Internet 571.47
Power 1,422.10
Propane 1,090.05
Telephone 948.04
Total Utilities 4,031.66
Total Expenses $171,836.43
OTHER INCOME
Capital Income -Cabin Refresh
Cabin Refresh Donations 11,781.63
Grants - Cabin Refresh 35,830.00
Total Capital Income -Cabin Refresh 47,611.63
Total Other Income $47,611.63
Western NS Camp Council - United Church of Canada
Profit and Loss
January - December 2020
Accrual Basis Wednesday, June 16, 2021 10:31 AM GMT-03:00 3/3
TOTAL
OTHER EXPENSES
Capital Expense - Cabin Refresh
Capital Expenses- Cabin Refresh 42,562.17
Total Capital Expense - Cabin Refresh 42,562.17
Capital Expense - Other
Truss Repair 10,833.80
Total Capital Expense - Other 10,833.80
Total Other Expenses $53,395.97
PROFIT $ -3,785.42
Western NS Camp Council - United Church of Canada
Profit and Loss
January 1 - June 16, 2021
Accrual Basis Wednesday, June 16, 2021 10:29 AM GMT-03:00 1/2
TOTAL
INCOME
Donations
Canada Helps 1,126.91
Church Donations 300.00
Individual (receipted) Donations 150.00
Regional Council 15 Contribution 10,000.00
UCW donations 250.00
Total Donations 11,826.91
Income - Other
Canada Emergency Rent Subsidy 3,043.21
Federal Government Wage subsidy 8,951.42
Total Income - Other 11,994.63
Registration & Rentals 100.00
Camp Registration - Summer 27,320.00
Total Registration & Rentals 27,420.00
Total Income $51,241.54
GROSS PROFIT $51,241.54
EXPENSES
Executive Director Expenses
Phone - ED 200.00
Travel - ED 130.30
Total Executive Director Expenses 330.30
Groceries & Supplies
Supplies - Program 25.00
Total Groceries & Supplies 25.00
Insurance Taxes & Dues
Insurance 5,360.92
Membership (CANS & Registry of Jt Stocks)31.15
Property Tax 517.90
Total Insurance Taxes & Dues 5,909.97
Payroll Expenses
Deductions - Budget @7.5% / Actual 1,048.47
Wages - Net Exec. Dir.14,422.67
Total Payroll Expenses 15,471.14
Registration & Admin Expenses
Bank charges 35.52
HST Expense 3,235.81
Promotion 195.82
Registration Payment Provider 568.70
Registration System 2,557.47
Website 110.00
Total Registration & Admin Expenses 6,703.32
Western NS Camp Council - United Church of Canada
Profit and Loss
January 1 - June 16, 2021
Accrual Basis Wednesday, June 16, 2021 10:29 AM GMT-03:00 2/2
TOTAL
Utilities
Internet 75.00
Propane 106.00
Telephone 141.75
Total Utilities 322.75
Total Expenses $28,762.48
OTHER INCOME
Capital Income -Cabin Refresh
Cabin Refresh Donations 5,150.00
Total Capital Income -Cabin Refresh 5,150.00
Total Other Income $5,150.00
OTHER EXPENSES
Capital Expense - Cabin Refresh
Capital Expenses- Cabin Refresh 18,309.09
Total Capital Expense - Cabin Refresh 18,309.09
Total Other Expenses $18,309.09
PROFIT $9,319.97
Municipality of the District of Chester
EMERGENCY ASSISTANCE FUND for COMMUNITY FACILITIES
Covid-19 Relief - 2021 – Application Form
Name of Organization / Facility:
Contact Person:
Mailing Address:
Email: Phone:
Date:
Please complete the questions below. If more space is required, please attach a separate sheet.
1. Please check the month(s) that your application covers?
January 2021
February 2021
March 2021
April 2021
May 2021
2. Please provide a clear description of the revenue lost (i.e. events and activities that have been
cancelled, hall rental cancellations, etc.) at your facility as a direct result of the Covid-19
restrictions and/or please describe any increase in operating costs related to Covid -19 (such as
new hand sanitizer stations, signage, etc.).
Page 1 of 2
3. Please attach copies of financial reports as evidence of financial challenges. For example, a
comparison of 2018 and/or 2019 and 2020 financial reports to show the impact of Covid-19 on
your organization.
4. Have you applied for or received Covid-19 financial support from any other sources?
Yes
No
If yes, please describe where the funds came from and how much you received.
5. How much Emergency funding are you asking for on this application ?
$_____________________________
6. How do you intend to use the Emergency grant funds received from the Municipality?
7. Any additional comments about your application?
Please forward your application by any of the following methods:
Submit Online: If you are submitting an online form, click the SUBMIT button. By clicking the
button it will generate an email that will automatically attach the form. Before
pressing send, you can also attach any additional documents (i.e. financial,
supporting, etc.).
Email: recreation@chester.ca
Fax: 902-275-3630
Mail: Recreation & Parks Services
“Emergency Assistance Fund Request”
Municipality of the District of Chester
186 Central Street, PO Box 369
Chester NS B0J 1J0
Drop-Off box: Municipal Annex Building Drop-Off box
186 Central Street, Chester
Questions? Call Recreation & Parks Services at 902-275-3490.
Page 2 of 2
Through The Years Day Care & Community Centre
Comparative Income Statement
Actual 05/01/2020 to 05/31/2020 Actual 05/01/2021 to 05/31/2021
REVENUE
CHILD CARE FEES REVENUE
Parent Child Care Fees 0.00 22,001.77
Child Care Fee Subsidy Prov of N.S.9,037.04 8,828.21
AHT Subsidy 0.00 0.00
Women Unlimited Child Care Subsidy 0.00 0.00
Net Child Care Fees Revenue 9,037.04 30,829.98
GRANT REVENUE
QIG / PSF Grant Prov of NS 10,933.33 11,006.67
ENH Grant Prov of NS 0.00 0.00
WSF Grant Prov of NS 0.00 0.00
ISG (Inclusion Support)3,262.50 3,262.50
II Grant (Infant Incent) Prov of NS 696.00 696.00
United Way Grant 0.00 0.00
Municipality of Chester Grant 2,000.00 0.00
Summer Student Grant Prov of NS 0.00 0.00
Summer Student Federal 0.00 0.00
Miscellaneous Grant 48,833.06 19,277.75
Net Grant Revenue 65,724.89 34,242.92
ROOM RENTAL REVENUE
Motivators 0.00 0.00
40+ Exercise 0.00 0.00
Miscellaneous Room Rental 0.00 0.00
Net Room Rental Revenue 0.00 0.00
PROGRAM REVENUE
Card Games (use 4410)0.00 0.00
Recreation 0.00 0.00
Miscellaneous Program Revenue 0.00 0.00
Net Program Revenue 0.00 0.00
FUNDRAISING REVENUE
Monthly 50/50 Draw 0.00 0.00
Card Games 0.00 10.85
Trunk & Treat 0.00 0.00
Staff Initiatives 0.00 0.00
Parent Cafe 0.00 0.00
Wreaths / Art Show 0.00 0.00
Quilt Tickets 0.00 0.00
Fun Fair 0.00 0.00
Duck Derby 0.00 0.00
Prize Draw Tickets 0.00 0.00
Playdate 0.00 0.00
Sleepover 0.00 0.00
Breakfasts / Suppers 0.00 0.00
Dance 0.00 0.00
Christmas Stocking / Basket 0.00 0.00
Mabel's Labels 0.00 0.00
Haddock Fundraiser 0.00 0.00
Total Fundraising Revenue 0.00 10.85
NEW BUILDING REVENUE
Building Grant Revenue 0.00 0.00
Miscellaneous 0.00 0.00
Total New Building Revenue 0.00 0.00
OTHER REVENUE
Donations 0.00 2,100.00
Rebates 0.00 0.00
Interest Income 31.32 4.96
Miscellaneous Other Revenue 4,439.62 0.00
Net Other Revenue 4,470.94 2,104.96
TOTAL REVENUE 79,232.87 67,188.71
EXPENSE
Payroll Expenses
Hourly wages 33,277.62 32,571.53
Wages - QIG / PSF Grant 8,304.49 6,976.80
Wages - ENH Grant 0.00 0.00
Wages - WSF Grant 0.00 0.00
Wages - ISG Grant 5,239.44 4,721.97
Wages - Additional ISG Expense 0.00 0.00
EI Expense 491.09 954.28
CPP Expense 2,090.52 2,101.68
Payroll Processing Fees -62.85 114.32
Total Payroll Expense 49,340.31 47,440.58
General & Administrative Expenses
Accounting & Legal 0.00 0.00
Advertising & Promotions 24.00 24.00
Accounts Receivable Commissions 0.00 0.00
Bad Debts 0.00 0.00
Business Fees & Licenses 0.00 0.00
Classroom Supplies 494.81 970.68
Classroom Equipment 105.34 257.95
Groceries 0.00 3,057.31
Milk 0.00 356.39
Cleaning Supplies 0.00 715.51
Cleaner Contract 0.00 2,818.65
Kitchen Equipment/Supplies 0.00 0.00
Building Equipment / Supplies 0.00 0.00
New Building Expenses 0.00 0.00
Credit Union Loan Payment 0.00 0.00
Amortization Expense 0.00 0.00
Mortgage Interest 0.00 128.70
Centre Insurance 0.00 344.50
Officers & Directors Insurance 73.50 45.00
ManuLife Insurance 0.00 0.00
Great West Life Insurance 0.00 0.00
Interest & Bank Charges 60.00 60.00
Credit Union Loan Interest 0.00 0.00
Donations 0.00 0.00
Office Supplies 157.23 440.60
Property Taxes 166.30 0.00
Staff Initiatives Expenses 68.97 0.00
Fundraising Expenses 0.00 66.64
Fundraising Campaign Expenses 0.00 0.00
Miscellaneous Expenses 0.00 0.00
Miscellaneous Grant Expenses 226.06 579.53
Program Expense 0.00 0.00
Inclusive Materials Expense 0.00 0.00
Professional Development 0.00 0.00
Inclusive Professional Development 0.00 0.00
First Aid 0.00 0.00
Photocopy Lease 71.11 71.11
Photocopy Usage 39.03 42.92
Repair & Maintenance 86.12 1,196.39
Snow Removal 0.00 0.00
Garbage Removal 0.00 154.49
Casual Labour 0.00 120.00
Alarm Monitoring 245.10 0.00
Telephone 138.41 143.80
Travel 0.00 47.89
Propane 219.64 487.04
Heat 0.00 0.00
Electricity 390.28 2,138.29
Memberships 0.00 0.00
Staff Gifts 69.88 35.95
Staff Purchases 0.00 0.00
Water Testing 0.00 84.13
Classroom Entertainment 0.00 0.00
Total General & Admin. Expenses 2,635.78 14,387.47
TOTAL EXPENSE 51,976.09 61,828.05
NET INCOME 27,256.78 5,360.66
Generated On: 06/29/2021
Through The Years Day Care & Community Centre
Income Statement 09/01/2020 to 05/31/2021
REVENUE
CHILD CARE FEES REVENUE
Parent Child Care Fees 281,252.75
Child Care Fee Subsidy Prov of N.S.83,644.54
AHT Subsidy 7,420.31
Women Unlimited Child Care Subsidy 0.00
Net Child Care Fees Revenue 372,317.60
GRANT REVENUE
QIG / PSF Grant Prov of NS 98,546.66
ENH Grant Prov of NS 0.00
WSF Grant Prov of NS 0.00
ISG (Inclusion Support)29,362.50
II Grant (Infant Incent) Prov of NS 6,264.00
United Way Grant 0.00
Municipality of Chester Grant 8,500.00
Summer Student Grant Prov of NS 2,618.52
Summer Student Federal 3,175.00
Miscellaneous Grant 23,706.70
Net Grant Revenue 172,173.38
ROOM RENTAL REVENUE
Motivators 0.00
40+ Exercise 0.00
Miscellaneous Room Rental 0.00
Net Room Rental Revenue 0.00
PROGRAM REVENUE
Card Games (use 4410)0.00
Recreation 0.00
Miscellaneous Program Revenue 0.00
Net Program Revenue 0.00
FUNDRAISING REVENUE
Monthly 50/50 Draw 0.00
Card Games 202.85
Trunk & Treat 1,412.00
Staff Initiatives 213.03
Parent Cafe 1,161.00
Wreaths / Art Show 1,543.00
Quilt Tickets 0.00
Fun Fair 0.00
Duck Derby 0.00
Prize Draw Tickets 1,160.00
Playdate 0.00
Sleepover 0.00
Breakfasts / Suppers 0.00
Dance 12.00
Christmas Stocking / Basket 0.00
Mabel's Labels 0.00
Haddock Fundraiser 0.00
Total Fundraising Revenue 5,703.88
NEW BUILDING REVENUE
Building Grant Revenue 0.00
Miscellaneous 0.00
Total New Building Revenue 0.00
OTHER REVENUE
Donations 4,250.00
Rebates 863.24
Interest Income 94.66
Miscellaneous Other Revenue 32,210.47
Net Other Revenue 37,418.37
TOTAL REVENUE 587,613.23
EXPENSE
Payroll Expenses
Hourly wages 324,440.52
Wages - QIG / PSF Grant 71,237.08
Wages - ENH Grant 0.00
Wages - WSF Grant 0.00
Wages - ISG Grant 50,259.38
Wages - Additional ISG Expense 0.00
EI Expense 9,863.64
CPP Expense 21,162.94
Payroll Processing Fees 1,363.51
Total Payroll Expense 478,327.07
General & Administrative Expenses
Accounting & Legal 0.00
Advertising & Promotions 216.00
Accounts Receivable Commissions 0.00
Bad Debts 0.00
Business Fees & Licenses 31.15
Classroom Supplies 6,053.69
Classroom Equipment 1,599.86
Groceries 31,162.34
Milk 3,036.64
Cleaning Supplies 4,106.57
Cleaner Contract 25,904.81
Kitchen Equipment/Supplies 9.34
Building Equipment / Supplies 0.00
New Building Expenses 0.00
Credit Union Loan Payment 0.00
Amortization Expense 0.00
Mortgage Interest 1,182.58
Centre Insurance 3,222.31
Officers & Directors Insurance 604.50
ManuLife Insurance 0.00
Great West Life Insurance 0.00
Interest & Bank Charges 621.04
Credit Union Loan Interest 0.00
Donations 0.00
Office Supplies 2,245.04
Property Taxes 1,392.24
Staff Initiatives Expenses 213.03
Fundraising Expenses 1,550.49
Fundraising Campaign Expenses 0.00
Miscellaneous Expenses 25.00
Miscellaneous Grant Expenses 1,831.68
Program Expense 0.00
Inclusive Materials Expense 0.00
Professional Development 792.65
Inclusive Professional Development 0.00
First Aid 247.00
Photocopy Lease 639.99
Photocopy Usage 431.16
Repair & Maintenance 9,899.34
Snow Removal 363.61
Garbage Removal 926.67
Casual Labour 1,560.00
Alarm Monitoring 0.00
Telephone 1,283.57
Travel 125.43
Propane 6,880.70
Heat 0.00
Electricity 11,223.20
Memberships 0.00
Staff Gifts 2,587.25
Staff Purchases 0.00
Water Testing 542.18
Classroom Entertainment 73.30
Total General & Admin. Expenses 122,584.36
TOTAL EXPENSE 600,911.43
NET INCOME -13,298.20
Generated On: 06/29/2021
Municipality of the District of Chester
EMERGENCY ASSISTANCE FUND for COMMUNITY FACILITIES
Covid-19 Relief - 2021 – Application Form
Name of Organization / Facility:
Contact Person:
Mailing Address:
Email: Phone:
Date:
Please complete the questions below. If more space is required, please attach a separate sheet.
1. Please check the month(s) that your application covers?
January 2021
February 2021
March 2021
April 2021
May 2021
2. Please provide a clear description of the revenue lost (i.e. events and activities that have been
cancelled, hall rental cancellations, etc.) at your facility as a direct result of the Covid-19
restrictions and/or please describe any increase in operating costs related to Covid -19 (such as
new hand sanitizer stations, signage, etc.).
Page 1 of 2
3. Please attach copies of financial reports as evidence of financial challenges. For example, a
comparison of 2018 and/or 2019 and 2020 financial reports to show the impact of Covid-19 on
your organization.
4. Have you applied for or received Covid-19 financial support from any other sources?
Yes
No
If yes, please describe where the funds came from and how much you received.
5. How much Emergency funding are you asking for on this application ?
$_____________________________
6. How do you intend to use the Emergency grant funds received from the Municipality?
7. Any additional comments about your application?
Please forward your application by any of the following methods:
Submit Online: If you are submitting an online form, click the SUBMIT button. By clicking the
button it will generate an email that will automatically attach the form. Before
pressing send, you can also attach any additional documents (i.e. financial,
supporting, etc.).
Email: recreation@chester.ca
Fax: 902-275-3630
Mail: Recreation & Parks Services
“Emergency Assistance Fund Request”
Municipality of the District of Chester
186 Central Street, PO Box 369
Chester NS B0J 1J0
Drop-Off box: Municipal Annex Building Drop-Off box
186 Central Street, Chester
Questions? Call Recreation & Parks Services at 902-275-3490.
Page 2 of 2
Page 1
WESTERN SHORE AND AREA IMPROVEMENT ASSOCIATION
Income Statement 01/05/2021 to 31/05/2021
REVENUE
REVENUE
Card Games 0.00
Grants 1,000.00
TOTAL REVENUE 1,000.00
TOTAL REVENUE 1,000.00
EXPENSE
EXPENSES
Card Game Expense 0.00
HST 106.32
Electricity For Hall 638.75
Telephone 26.87
BURSARY DONATION 0.00
Property Taxes 1,352.90
Christmas Donation 0.00
Building Maintenance 118.19
BBQ Expense 0.00
TOTAL EXPENSES 2,243.03
TOTAL EXPENSE 2,243.03
NET INCOME -1,243.03
Printed On: 01/07/2021
Emergency Assistance Fund 2020 - 2021
Updated June 29, 2021
Requested Approved Date Approved Requested Approved Date Approved Requested Approved Date Approved Requested Approved Date Approved
Aspotogan Arts & Crafts 400$ 400$ 15/Apr 400$ 400$ 15/Apr
Option A Chester Castaways 500$ 500$ 500$ 500$
FINANCIAL
RELIEF
TOTAL 900$ 400$ -900$ 400$ -500$ -$ -500$ -$ -
Total Funds Requested 900$ 900$ 500$ 500$
Total Funds Approved 400$ 400$ -$ -$
January February March April