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MUNICIPAL COUNCIL
AGENDA
Thursday, August 26, 2021
Via Facebook Live
Office Location: 151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (15 minutes)
4. MINUTES OF PREVIOUS MEETING
4.1 Council – August 19, 2021.
5. COMMITTEE REPORTS
6. PUBLIC PRESENTATIONS
6.1 New Ross Community Care Society Project (9:15 a.m.):
a. Correspondence dated August 18, 2021, from New Ross Community Care Society regarding
the Affordable Housing Conditional Grant approved in 2018 for the New Ross Community
Care Society Project.
b. Copy of letter dated September 27, 2018, to New Ross Community Care Society regarding
Conditional Grant and Waiving of Fees approved by Council.
7. MATTERS ARISING:
7.1 Second/Final Notice – Amendment of Policy P-39 Chester Village Planning Advisory Committee –
regarding removal of dealing with heritage properties.
7.2 Second/Final Notice – Amendment of Policy P-63 Chester Municipal Planning Advisory
Committee – regarding removal of dealing with heritage properties.
7.3 Information Memo prepared August 16, 2021 – Corporate and Strategic Management – Highway
Signage.
8. CORRESPONDENCE
8.1 Request to proclaim September 6-10, 2021, as Fetal Alcohol Spectrum Disorder Awareness Week
from Fetal Alcohol Syndrome Disorder Newfoundland.
Page 2 of 2
9. NEW BUSINESS
10. IN CAMERA
11. ADJOURNMENT
APPOINTMENT
9:15 a.m. New Ross Community Care Society – Valerie White and others.
284
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COUNCIL MEETING
151 King Street, Chester / Facebook Live, NS
On Thursday, August 19, 2021
MEETING CALLED TO ORDER
Warden Webber called the virtual meeting to order at 8:46 a.m.
Present: District 1 – Councillor Veinotte District 2 – Deputy Warden Shatford
District 3 – Councillor Barkhouse District 4 – Warden Webber
District 5 – Councillor Assaff District 6 – Councillor Connors
District 7 – Councillor Church
Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk Jennifer Webber, Communications Officer
Emily Lennox, Executive Secretary
Chad Haughn, Director of Community Development and Recreation
Garth Sturtevant, Senior Planner
Jordan Daniels, Summer Planner
Solicitor: Samuel Lamey, Municipal Solicitor
Congratulations were extended to Councillor Barkhouse on her election as the new Chester-St.
Margaret’s MLA.
APPROVAL OF AGENDA/ORDER OF BUSINESS
The In Camera item was removed.
Port-a-potty Request – Councillor Connors.
Trails Discussion – Councillor Assaff.
Fire Contract – Councillor Church – it was noted that the draft agreement has been provided
to the Village Commission; they are meeting tonight and a response regarding a meeting
date is expected soon.
Council (continued) August 19, 2021 285
2021-322 MOVED by Councillor Barkhouse, SECONDED by Deputy Warden Shatford the
agenda and order of business for the August 19, 2021, Council meeting be
approved as amended. ALL IN FAVOUR. MOTION CARRIED.
MINUTES OF PREVIOUS MEETINGS
4.1 Council – August 12, 2021.
2021-323 MOVED by Councillor Church, SECONDED by Councillor Assaff the minutes of the
August 12, 2021, Council meeting be approved as circulated. ALL IN FAVOUR.
MOTION CARRIED.
4.2 Public Hearing – August 12, 2021.
2021-324 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the minutes
of the August 12, 2021, Public Hearing be approved as circulated. ALL IN FAVOUR.
MOTION CARRIED.
PUBLIC INPUT SESSION
There was no Public Input received.
COMMITTEE REPORTS
There were no Committee Reports.
PUBLIC PRESENTATIONS
There were no public presentations.
MATTERS ARISING
7.1 Second/Final Notice – Adoption of Policy P-108 Terms of Reference for an Equity,
Diversity, and Inclusion Advisory Committee.
2021-325 MOVED by Councillor Barkhouse, SECONDED by Councillor Connors that
Second/Final Notice of the adoption of Policy P-108 Terms of Reference for an
Council (continued) August 19, 2021 286
Equity, Diversity, and Inclusion Advisory Committee be undertaken. ALL IN
FAVOUR. MOTION CARRIED.
The By-Law can be found at the end of these minutes.
7.2 Request for Decision dated August 19, 2021 - Heritage Committee Policy Clean-up –
Community Development & Recreation Department.
Garth Sturtevant, Senior Planner and Jordan Daniels, Summer Student Planner were present to
review the Request for Decision regarding the Heritage Committee Policy Clean-up.
The Summer Student Planner outlined the amendments to remove the duplicated language in
Policy P-39 Village Planning Advisory Committee and Policy P-63 Municipal Planning Advisory
Committee. The Solicitor agreed that the policies require change and advertisement will be
required to fill the Committee vacancies. The options provided were reviewed.
2021-326 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that Council
conduct First Notice to amend Policy P-39 (Chester Village Planning Advisory
Committee (VPAC)) and P-63 (Chester Municipal Planning Advisory Committee
(MPAC)) by deleting 3. (b), (i), (ii), (iii), (iv), & (v) and following Second/Final notice
to direct staff to inform current MPAC and VPAC members of the change to the
Committee mandates and place advertisements to begin to populate the Heritage
Advisory Committee as outlined in the Heritage Property By-law (By-law No. 76).
ALL IN FAVOUR. MOTION CARRIED.
7.3 Request for Decision prepared August 5, 2021 – Community Development & Recreation
Department – Unsigned Development Agreement for Aspotogan Ridge Golf Village.
Present was Garth Sturtevant, Senior Planner who reviewed the Request for Decision prepared
August 5, 2021, regarding the unsigned Development Agreement for Aspotogan Ridge Golf
Village. He noted that there was a minor amendment entertained in 2020 and Schedule B was
updated; however, the agreement still remains unsigned. This is causing some difficulty for staff
who have also received an application for a development that also wishes to connect to the
Municipal sewer system in Mill Cove Park; however, it is difficult to negotiate because staff is
unsure about what is happening with the Aspotogan Ridge developer. The Aspotogan Ridge
Developer has been advised of the situation.
Council (continued) August 19, 2021 287
Discussion followed regarding timelines, deed package for play park parcel, deed package, and
possible expiration date. Staff reviewed the options provided. It was noted that item 17.4
indicates the Development Agreement may be discharged if no activity has commenced within
24 months; however, the timeline does not commence until the document is signed.
2021-327 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse that
Council direct staff to contact the property owner, Aspotogan Ridge Golf Village by
Registered Mail and establish a timeline of 30 days from receipt of the letter that the
signed Agreement and accompanying deed package must be submitted for
Municipal review and signature. If more than 30 days elapse without such
submission, Council will deem the approved but unsigned Agreement discharged by
Motion at a future Council meeting. ALL IN FAVOUR. MOTION CARRIED.
CORRESPONDENCE
There were no items of correspondence.
NEW BUSINESS
9.1 Meeting Schedule – September to December 2021.
2021-328 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that the
following changes be made to the Council Meeting Schedule from September to
December 2021:
September – cancel the September 30, 2021, Council meeting and hold
meetings as follows: Committee of the Whole on September 2 and 16 and
Council on September 9 and 23.
October – no changes.
November – cancel the November 4th Committee of the Whole Meeting,
change the November 11th meeting to November 10th.
December – change the December 16th Committee of the Whole meeting to a
Council meeting.
ALL IN FAVOUR. MOTION CARRIED.
9.2 District Council Grant Request – Districts 1 ($1,000), 3 ($500), and 7 ($1,000) – Chester
Yacht Club Junior Sailing Program.
Present was Chad Haughn, Director of Community Development and Recreation.
Council (continued) August 19, 2021 288
2021-329 MOVED by Councillor Barkhouse, SECONDED by Councillor Church that Council
approve Council District Grants to the Chester Yacht Club Junior Sailing Program
from District 1 in the amount of $1,000, District 3 in the amount of $500, and
District 7 in the amount of $1,000. ALL IN FAVOUR. MOTION CARRIED.
9.3 Port-a-potty request in New Ross – Councillor Connors.
Councillor Connors made a request, similar to that of the Heritage Society, to have a port-a-
potty placed by the Municipality in New Ross due to the increased tourist traffic. Following a
discussion by Council, it was agreed that a location at Ross Farm near the trailhead (which is
across from the school and near a picnic area) would be an appropriate location.
Staff was directed to place a port-a-potty (depending on availability) at the trailhead near Ross
Farm for the remainder of the season.
9.4 Trails – Councillor Assaff.
Councillor Assaff voiced concern on the increase in traffic on the trail over the past years. The
additional use puts more stress on the maintenance program. He was concerned there may not
be sufficient funds in the budget.
The Director of Community Development and Recreation indicated that there has not been a
great deal of trail maintenance carried out this summer, but it is in the work schedule to be
done. Staff have identified the Western Shore and Martins River area as one that needs work.
At this point in time, he is not sure if there is a lack of budget (more work than budget) but that
can be reviewed at the end of the construction season and discussed during budget
deliberations.
9.5 Municipal Planning Advisory Committee – Councillor Church.
Councillor Church reported that the Municipal Planning Advisory Committee met last night to
discuss lake rezoning. The Committee agreed to send Option 2 back to Council. However, they
would like to see a petition go to property owners. They would also like to see a caveat that
forestry is allowed.
It had been discussed previously to send a notice to property owners, but the Committee felt a
petition would provide more opportunity to say yes or no.
Council (continued) August 19, 2021 289
Also discussed was the possibility of one owner having 5 properties/PIDs around the lake and
the number of signatures that person would have.
The Director of Community Development and Recreation indicated that would have to be clearly
determined at the time of discussion when the report was provided to Council.
Also discussed were problems with petitions on planning issues, the process, and decisions
made by elected officials. Concern was expressed that the same lakefront zone could be used in
other jurisdictions without the community having input on what they would like in their area.
IN CAMERA
10.1 Section 22(2)(a) of the Municipal Government Act – Land Negotiations – Mahone Island
Conservation Association.
This item was removed from the agenda at this time.
ADJOURNMENT
2021-330 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the meeting
adjourn. (9:25 a.m.)
___________________________ ___________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
******************************************
Equity, Diversity, & Inclusion Advisory Committee
Terms of Reference
Policy P-108
1. Establishment of the Committee
The Municipality of the District of Chester approved a preliminary Equity, Diversity, & Inclusion Action
Plan. The plan includes an action item to establishes a Citizen Advisory Committee.
Council (continued) August 19, 2021 290
2. Purpose/Objective
The Municipality of Chester is committed to supporting equity, diversity, inclusion, and dignity of all
people, and to establishing equal opportunities in employment. The Equity, Diversity & Inclusion
Advisory Committee (the “Committee”) will provide support to staff in the implementation of the
Equity, Diversity and Action Plan. The Committee will be a forum for consultation, feedback, and
discussion on matters of diversity, equity, and inclusion in the Municipality of Chester.
The goals of this Committee are to:
a. Develop and promote a vision of inclusion based on the Municipality of Chester’s preliminary
Equity, Diversity, & Inclusion Action Plan;
b. Strive to achieve suitable representation of designated and underrepresented groups, in the
Municipality's workplace, activities and services;
c. Further refine and develop the Municipality’s Equity, Diversity & Inclusion Action Plan;
d. Be committed to operating with effective, respectful, and inclusive communication;
e. Promote and operate through a consensus decision–making process;
f. Be responsive to community needs;
g. Foster a greater understanding and awareness of diversity, equity and inclusion matters within
the community by fostering collaboration and building partnerships; and
h. Facilitate opportunities to educate and celebrate the diverse social, cultural, and traditional
elements that make up our Municipality.
To achieve this, the Committee will:
i. Provide a diversity lens for, and resulting recommendations to, the Municipality respecting
materials, social media strategies, educational training, community engagement, and other
issues that are believed to support diversity and increase inclusion for all throughout the
Municipality;
j. Provide advice and recommendations to Council concerning opportunities to: advance
community education about diversity and inclusion; review names of infrastructure and
amenities; determine minimum training requirements for municipal staff and Council; include
more diversity and inclusion in programs, services, and infrastructure, ensuring a respectful and
equitable community for all to live and work;
k. Provide input to Municipal staff on the elimination of barriers faced by our community in
accessing Municipal programs, services, and policies;
l. Recommend policies, programs and practices designed to eliminate racism, discrimination, and
exclusion;
m. Establish a work plan and, if approved by Council, share the plan with the Municipality's
employees and its residents;
n. Engage community groups, provincial agencies, and organizations active in diversity, inclusion,
and equity to keep apprised programs and services for marginalized communities; and
o. Act as an information resource by providing advice and capacity building to community
organizations and businesses to educate them on the importance and benefits of diversity in
their organizations or businesses and facilitate the provision of diversity and inclusion training
when appropriate or requested.
Council (continued) August 19, 2021 291
3. Appointment of the Committee
3.1 Committee Membership
a. The Committee shall be comprised of a minimum of six and a maximum of nine voting members
including:
i. Two municipal councillors and the warden; and
ii. Three to six members who are residents of, or operate businesses within, the
Municipality.
b. There will be goals in terms of Committee composition, but not a quota system. Membership
should endeavour to:
i. Represent a balance of perspectives from the community at large
ii. Include culture and language representation
iii. Include individuals from organizations challenging discrimination and racism
iv. Include representation from First Nations
v. Include gender balance
vi. Include representation from youth and older adults
vii. Include representation from the business community
c. Membership is limited to those who live or work in the Municipality of Chester.
d. The Municipality will advertise Committee positions in accordance with current Municipal
procedures. The advertisement shall contain the following statement:
“As one example of this initiative to ensure recognition of the diversity within the Municipality of
the District of Chester, we are actively seeking applications from racially visible persons, persons
with disabilities, members of other traditionally underrepresented groups, and citizens with an
interest in advancing anti-discrimination programs generally.”
e. Municipal staff, consisting of at least one supervisory/management employee, two non-
management employees, and the Director of Human Resources will be ex-officio members of
the committee and are not voting members. They do not count towards quorum of the
committee.
f. The Committee may also invite external non-voting participants as advisors who represent key
partner organizations and/or who bring expertise in relevant areas.
3.2 Membership Responsibilities
a. Initial appointments will be made for two- or three-year rolling terms in order to maintain
continuity. In terms of membership:
i. Committee members may be reappointed for additional two- or three-year terms;
ii. New members will be added to replace those who are completing terms or leaving the
committee for other reasons;
iii. There will not be set terms for Municipal staff and advisors;
iv. Members of the Committee shall hold office until their term expires or they provide
notice of resignation, with their successors to be appointed within three months; and
v. The maximum number of consecutive terms any members may serve on the Committee
is two.
b. In meeting the Committee’s objectives, members will be responsible for attending regular
meetings of the Committee. Attendance includes teleconferencing and videoconferencing as
Council (continued) August 19, 2021 292
needed. Voting members are expected to attend and participate in a minimum of 75% of
regularly scheduled meetings over the course of a calendar year. If they do not, or if they miss
three consecutive meetings, they will be asked to reconfirm their commitment to serving on the
Committee.
c. The Committee will discuss all concerns or issues related to discrimination, racism, and barriers
to inclusion and make recommendations to Council and/or administration with the full
understanding that it is the role of Council to make policy, procedural, capital budget, and
operational budget decisions and investments.
3.3 Sub-committees
a. The Committee may establish sub-committees as required.
b. The Committee Chair will be an ex-officio member of all sub-committees.
c. The Committee may appoint persons from outside the committee to a sub-committee.
d. Sub-committees shall be chaired by a Committee member and report back to the Committee for
consideration of findings.
3.4 Voting
a. Municipal Councillors and public members are considered voting members of the Committee.
b. Municipal staff members and advisors to the committee do not have a vote.
c. Municipal staff members’ positions on decisions will be noted in the minutes and identified as
non-voting contributions. Advisory members’ positions on decisions will be noted in the minutes
and identified as non-voting contributions.
4. Roles and Responsibilities
4.1 Individual Committee Members
The responsibilities of individual committee members are as follows:
a. Attend Committee meetings.
b. Share information from the Committee with the organizations/communities they are
representing.
c. Gather input on relevant matters from the organizations/communities they are representing to
share with the Committee.
d. Represent the Committee as required at community functions.
e. Report to the Committee with regards to any functions at which they have represented the
Committee.
f. Guide the implementation of the Action Plan.
g. Contribute to the implementation of the Action Plan.
Committee members will work together to prepare an annual budget based on the annual allocation
approved by Council.
4.2 Chair
a. The Chair is selected by from the voting membership by committee members. The Chair is
responsible for:
Council (continued) August 19, 2021 293
i. Ensuring the timely delivery of all Committee agendas and minutes.
ii. Serving as the chair of Committee meetings, calling the meeting to order, and ensuring
that appropriate procedures are followed.
iii. The delivery of Committee reports and recommendations to Council.
iv. Serving as the representative of the Committee at official functions. They may delegate
this role to the Vice Chair or other Committee members, as required.
b. The Chair is considered a voting member of the Committee.
c. The Chair’s term will be for a maximum of two years at which time the voting members will vote
for a new Chair.
d. The Chair can hold consecutive terms if voted in by the members.
e. Voting for the Chair and Vice-Chair will occur every two years at the April meeting (or other
designated time).
4.3 Vice-Chair
a. The Vice-Chair is selected by from the voting membership by committee members. The Vice-
Chair is responsible for:
i. Convening and conducting meetings if the designated Chair is not available; and
informing the Chair as to the salient points/decisions raised or agreed to at that
meeting.
ii. Serving as the official representative of the Committee at official functions, when
delegated by the Chair.
iii. Reporting to the Chair with regards to any functions at which they have represented the
Chair.
b. The Vice-Chair is considered a voting member of the Committee.
c. The Vice-Chair’s term will be for a maximum of two years at which time the voting members will
vote for a new Vice-Chair.
d. The Vice-Chair can hold consecutive terms if voted in by the members.
5. Decision Making
a. All decisions of the Committee shall be made by majority vote of Committee members who are
present and eligible to vote. Where a majority is not forthcoming, the vote shall be determined
in the negative. All decisions of the Committee will be made without undue influence or biased
decision-making favouring any Committee member’s personal or financial interests, or that of
family members or close friends.
b. When decisions are required between meetings:
i. To the greatest extent possible, staff will consult with Committee members. They will
send an electronic message to Committee members outlining the decision to be made,
providing any available materials to inform the decision, and indicating the timeline for
making the decision. The decision will be made based on a majority vote of voting
members, as above.
ii. When time does not permit consultation with Committee members and a decision must
be made immediately, the Chair (or Vice-Chair, if delegated by the Chair) may make a
decision on behalf of the Committee, using all available and relevant information. They
must immediately inform the Committee of the decision.
Council (continued) August 19, 2021 294
7. Meetings
a. Meetings will take place once a month at a date and time agreed upon by the Committee.
b. Additional meetings will be scheduled as needed.
c. No decisions or recommendations to Council may be made at any Committee meeting unless a
quorum of a majority of the current members of the Committee is present in person.
d. Meetings will generally take place at the Municipal office in Chester.
e. To facilitate connections with diverse groups in the community, meetings may take place in
other locations across the Municipality as agreed by the Committee.
f. Meetings will be open to the public unless the nature of Committee business (such as dealing
with issues under the Municipal Government Act) requires a closed Committee meeting.
8. Communications
a. All communications and messaging from the Equity, Diversity, & Inclusion Committee’s work
and activities shall come from the Chair or their designate.
b. It is expected that all decisions of the Committee will be supported by all members of the
Committee upon ratification.
c. The foregoing does not limit the ability of an individual Committee member from speaking
freely with the media, but in all such cases the individual Committee member should be clear
that it is their personal opinion and not that of the Equity, Diversity, and Inclusion Advisory
Committee.
9. Definitions
a. Discrimination is broadly defined to include action, speech or behaviour by individuals,
organizations or groups which may bring about or have the effect of producing, directly or
indirectly, hatred, intolerance and/or prejudice against other individuals or groups based on any
prohibited ground covered by the Nova Scotia Human Rights Act and the Canadian Charter of
Rights and Freedoms. Illegal and/or arbitrary denial of the rights guaranteed to individuals or
groups under the Nova Scotia Human Rights Act and the Canadian Charter of Rights and
Freedoms, with a view to exclude or limit the exercise of these rights in equal participation in
the economic, political, social, and cultural life of society.
b. Diversity is a combination of differences and similarities among people. It is more than race,
ability, sexual orientation, language, gender, or any other descriptive category. Diversity means
understanding and utilizing different views, ideas, life experiences, skills, and knowledge.
c. Equity is a condition or state of fair, inclusive, and respectful treatment of all people. Equity
does not mean treating people the same without regard for individual differences.
d. Inclusion is about community actions meant to eliminate barriers so all its members can fully
participate in and contribute to the community. It means being supported and valued within the
community and organization.
New Ross Community Care Centre
newrosscare@gmail.com
1
August 18, 2021
Municipality of the District of Chester
151 King Street
P.O. Box 169
Chester, NS B0J 1J0
Attn: Warden Allen Webber
CAO Dan McDougall
Dear Allen and Dan,
Thank you for joining us this morning for an update on the NRCCC affordable housing
project, and for sharing your thoughts and enthusiasm for the project.
As per our conversation at the meeting, we are writing to you to confirm the
Municipality’s conditional grant of $100,000 made on September 27, 2018, and to once
again thank Council for their faith in us as we attempt to complete this project during a
pandemic.
We are happy to report that the project is moving forward. Since last we met, we have
conducted a housing feasibility study, financed a survey on the site, fostered a partnership
with the local credit union and are currently applying to Housing Nova Scotia through
their Affordable Housing Demonstration Project Initiative.
This work has shown us that Council’s advocacy for this project, and commitment to the
grant are vital. As we work through the conditions set out in your original letter, we find
ourselves in a typical log jam situation, in that we cannot secure the land without funding
and we cannot find suitable funding without the land. This presents an opportunity for
Council to truly show support and advocacy for affordable housing in our Municipality.
A site assessment conducted in 2018 used multiple factors (including access, amenities,
site conditions and cost) to confirm that the identified site on Rosebank Road, New Ross
is the most appropriate site for the NRCCC project. The site abuts the community school
and resource centre, as well as a ball field, walking track and tennis courts, is close to
shops and services and offers access to connector trails suitable for motorized scooters.
New Ross Community Care Centre
newrosscare@gmail.com
2
In that regard we write to Council with a request to modify the terms of the agreement,
releasing the grant to the NRCCC to allow us to purchase the land for this project. If the
New Ross Community Care Centre Society dissolves and the project does not move
forward, ownership of the land would revert to the Municipality of Chester.
The past two years have been positive and have reinforced the need for appropriate
housing, which leads to better mental and physical health, self-sufficiency and economic
growth. Building on the resources in our community and the Municipality we create
security for people in New Ross and beyond providing a solution for improved and
enriched housing options leading to more satisfying, and healthy, happy lifestyles. Thank
you for your ongoing support and partnership.
Sincerely,
Valerie White, President
New Ross Community Care Centre
(902) 222-3007
First Notice – August 19, 2021 (2021-326) – Delete Section 3B
Second/Final Notice – August 26, 2021 (Delete Section 3B)
Municipality of the District of Chester
Chester Village
Planning Advisory
Committee
Policy P-39
Amended – Effective Date – February 13, 2020
P-39 Chester Village Planning Advisory Committee (continued)
First Notice to Amend – Council – August 19, 2021 (2021-326)
Second Notice – Council – August 26, 2021
Effective Date – Page 2
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P-39
CHESTER VILLAGE PLANNING ADVISORY COMMITTEE
1. This Policy applies to the Committee expressly established by this policy.
2. Council hereby establishes the Planning Advisory Committee for the Village of Chester as
a standing Committee of Council.
3. The mandate of this Committee shall be as follows:
(a) Under the Municipal Government Act:
(i) To advise Council on planning matters that have been referred to it by
Council, including the preparation, amendment, and administration of the
Secondary Planning Strategy, the Land Use By-law, and the Subdivision By-
law which apply to Chester Village.
(ii) The Committee may request that Council refer to it for study and
recommendation any planning related matter that has come to the
Committee’s attention.
(b) Under the Heritage Property Act, but not including any part of the District outside
of Chester Village to advise Council on:
(i) The inclusion of buildings, streetscapes, and areas in the Municipal
Registry of Heritage Property;
(ii) Any application for permission to substantially alter or demolish a
Municipal Heritage Property;
( iii) The guidelines to be used in evaluating proposals to include buildings in
the Registry or to alter or demolish Heritage Properties;
( iv) Building, zoning or other regulations that affect the attainment of the
intent and purpose of the Provincial Heritage Property Act;
(v) Any other matters conducive to the effective carrying out of the Provincial
Heritage Property Act.
4. The Committee may be made up of eight (8) members composed as follows:
(a) The member of Council representing District 3, being the only Council District
affected by the Chester Village Secondary Planning Strategy;
(b) The Warden (ex officio);
P-39 Chester Village Planning Advisory Committee (continued)
First Notice to Amend – Council – August 19, 2021 (2021-326)
Second Notice – Council – August 26, 2021
Effective Date – Page 3
(c) Up to four (4) members appointed by Council from the general public residing
within the area affected by the Chester Village Secondary Planning Strategy;
(d) One (1) member nominated by the Commissioners for the Village of Chester; and
(e) The Chair, or their designate, of the Chester Municipal Planning Advisory
Committee.
5. The following provisions shall apply to the Committee:
(a) The Council member shall be appointed for a one (1) year term and all other
members shall be appointed for a two (2) year term unless Council, by resolution,
appoints for either a shorter or longer term at its discretion. The Warden shall be
an ex officio member during the term of office;
(b) The Chair and Vice-Chair of the Committee shall be elected by the Committee for
a two (2) year term;
(c) Members of the Committee shall receive remuneration for attendance at all
meetings called to deal with Committee business in accordance with the rates
established by Council for Standing Committees;
(d) The Committee shall meet as frequently as necessary upon the call of the Chair to
deal with its mandate as expressed in this policy. All motions of the Committee
shall be reported to the Citizen Planning Advisory Committee meeting which next
follows each Committee meeting;
(e) The Committee may request, through the Chief Administrative Officer, assistance
from Municipal Staff in the form of advice, consultation, background research,
preparation of materials for meetings, and attendance at meetings.
(f) All Committee meetings shall be open to the public unless the Committee by
majority vote moves to a meeting in private to discuss matters related to
personnel, certain types of legal advice or other issues in accordance with Section
203 of the Municipal Government Act.
(g) Notice of Committee meetings shall be posted in a conspicuous place in the
Municipal building for five (5) days prior to the date of the meeting and notice of
the meeting shall be given either on the Municipal Website or in a local newspaper.
(h) Minutes of Committee meetings shall be made available to the Public after the
minutes are approved by the Committee.
P-39 Chester Village Planning Advisory Committee (continued)
First Notice to Amend – Council – August 19, 2021 (2021-326)
Second Notice – Council – August 26, 2021
Effective Date – Page 4
(i) The Chair of the Committee may request through the Chief Administrative Officer
that the Municipal Solicitor attend meetings of the Committee or otherwise advise
the committee.
(j) The Chair of the Chester Village Planning Advisory Committee, or their designate,
shall serve as a regular member of the Municipal Planning Advisory Committee
and shall attend meetings held by both Committee’s.
P-39 Chester Village Planning Advisory Committee (continued)
First Notice to Amend – Council – August 19, 2021 (2021-326)
Second Notice – Council – August 26, 2021
Effective Date – Page 5
Annotation for Official Policy Book
Date of First Notice at Council August 19, 2021 (2021-326)
Date of Second Notice at Council August 26, 2021
Effective Date
I certify that this Policy was amended by Council as indicated above.
_______________________________________ ______________________
Pamela M. Myra, Municipal Clerk Date
P-39 Chester Village Planning Advisory Committee (continued)
First Notice to Amend – Council – August 19, 2021 (2021-326)
Second Notice – Council – August 26, 2021
Effective Date – Page 6
ADOPTION/AMENDMENT INFORMATION
Date Reason for Adoption/Amendment
2014 To establish the terms of the Chester Village Area Advisory Committee,
which will allow for the mandate of the Citizens Planning Advisory
Committee and its review of the Municipal Planning Strategy and Land
Use By-law, and to direct the Committee to advise Council on matters
under the Heritage Act.
2020 To re-establish a Planning Advisory Committee for the Village of Chester.
This change coincides with the adoption of the new Municipal Planning
Strategy and Land Use By-law and the disbanding of the Citizen’s Planning
Advisory Committee.
2021 To amend the policy to remove mandate for Heritage Properties from the
Chester Village Area Advisory Committee.
First Notice – August 12, 2021 (2021-326) Remove Section 3b
Second/Final Notice – August 26, 2021 – Remove Section 3b
Municipality of the District of Chester
Chester Municipal
Planning Advisory
Committee
Policy P-63
Amended – Effective Date – February 13, 2020
Chester Municipal Planning Advisory Committee – P-63 (continued)
___________________________________________________________________________________
First Notice – Council – August 19, 2021 (2021-326)
Second/Final Notice – Council – August 26, 2021
Effective Date – Page 4
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P-63
CHESTER MUNICIPAL PLANNING ADVISORY COMMITTEE
1. This Policy applies to the Committee expressly established by this policy.
2. Council hereby establishes the “Chester Municipal Planning Advisory Committee” as a
standing Committee of Council.
3. The mandate of this Committee shall be as follows:
(a) Under the Municipal Government Act:
(i) To advise Council on planning matters that have been referred to it by
Council, including the preparation, amendment, and administration of the
Planning Strategy, the Land Use By-law, and the Subdivision By-law which
apply to the whole of the District of Chester.
(ii) The Committee may request that Council refer to it for study and
recommendation any planning related matter that has come to the
Committee’s attention.
(b) Under the Heritage Property Act, but not including the Village of Chester, to advise
Council on:
(i) The inclusion of buildings, streetscapes, and areas in the Municipal Registry
of Heritage Property;
(ii) Any application for permission to substantially alter or demolish a
Municipal Heritage Property;
(iii) The guidelines to use in evaluating proposals to include buildings in the
Registry or to alter or demolish Heritage Properties;
(iv) Building, zoning or other regulations that affect the attainment of the
intent and purpose of the Provincial Heritage Property Act;
(v) Any other matters conducive to the effective carrying out of the Provincial
Heritage Property Act.
4. The Committee may be made up of eleven (11) members composed as follows:
(a) Two (2) members of Council;
(b) The Warden (ex officio);
(c) Seven (7) members appointed by Council from the general public, one member
from each Council District.
Chester Municipal Planning Advisory Committee – P-63 (continued)
___________________________________________________________________________________
First Notice – Council – August 19, 2021 (2021-326)
Second/Final Notice – Council – August 26, 2021
Effective Date – Page 5
(i) With respect to the member appointed to represent District 3, preference
shall be given to applicants who reside within District 3 but outside of the
Village of Chester; and
(d) The Chair, or their designate, of the Chester Village Planning Advisory Committee.
5. The following provisions shall apply to the Committee:
(a) The two Council members shall be appointed for a one (1) year term and all other
members shall be appointed for a two (2) year term unless Council, by resolution,
appoints for either a shorter or longer term at its discretion. The Warden shall be
an ex officio member during the term of office;
(b) The Chair and Vice-Chair of the Committee shall be elected by the Committee for
a two (2) year term;
(c) Members of the Committee shall receive remuneration for attendance at all
meetings called to deal with Committee business in accordance with the rates
established by Council for Standing Committees;
(d) The Committee shall meet as frequently as necessary upon the call of the Chair to
deal with its mandate as expressed in this policy. All motions of the Committee
shall be reported to Council at the earliest possible opportunity following the
Committee meeting;
(e) The Committee may request, through the Chief Administrative Officer, assistance
from Municipal Staff in the form of advice, consultation, background research,
preparation of materials for meetings, and attendance at meetings.
(f) All Committee meetings shall be open to the public unless the Committee by
majority vote moves to a meeting in private to discuss matters related to
personnel, certain types of legal advice or other issues in accordance with Section
203 of the Municipal Government Act.
(g) Notice of Committee meetings shall be posted in a conspicuous place in the
Municipal building for five (5) days prior to the date of the meeting and notice of
the meeting shall be given either on the Municipal Website or in a local newspaper.
(h) Minutes of Committee meetings shall be made available to the Public after the
minutes are approved by the Committee.
(i) The Chair of the Committee may request through the Chief Administrative Officer
that the Municipal Solicitor attend meetings of the Committee or otherwise advise
the committee.
(j) The Chair of the Municipal Planning Advisory Committee, or their designate, shall
serve as a regular member of the Chester Village Planning Advisory Committee
and shall attend meetings held by both Committee’s.
Chester Municipal Planning Advisory Committee – P-63 (continued)
___________________________________________________________________________________
First Notice – Council – August 19, 2021 (2021-326)
Second/Final Notice – Council – August 26, 2021
Effective Date – Page 6
Annotation for Official Policy Book
Date of First Notice to Amend Council – August 19, 2021 (2021-326)
Date of Second/Final Notice to Amend Council – August 26, 2021
Effective Date
I certify that this Policy was amended by Council as indicated above.
________________________________________
Pamela M. Myra, Municipal Clerk
____________________________
Date
Chester Municipal Planning Advisory Committee – P-63 (continued)
___________________________________________________________________________________
First Notice – Council – August 19, 2021 (2021-326)
Second/Final Notice – Council – August 26, 2021
Effective Date – Page 7
ADOPTION/AMENDMENT INFORMATION
Date Reason for Adoption/Amendment
2014
To establish the terms of the Chester Municipal Area Advisory Committee,
which will allow for the mandate of the Citizens Planning Advisory
Committee and its review of the Municipal Planning Strategy and Land Use
By-law, and to direct the Committee to advise Council on matters under the
Heritage Act.
2020
To re-establish a Planning Advisory Committee for the Municipality of
Chester. This change coincides with the adoption of the new Municipal
Planning Strategy and Land Use By-law and the disbanding of the Citizen’s
Planning Advisory Committee.
2021 To amend the policy to remove mandate for Heritage Properties (Section
3b) from the Chester Municipal Planning Advisory Committee.
INFORMATION MEMO
August 5, 2021 Prepared By: Tara Maguire, Deputy CAO Date August 16, 2021
Reviewed By: Date
Authorized By: Dan McDougall, CAO Date August 19, 2021
CURRENT SITUATION
At the May 21 Council meeting, staff were directed to prepare a report on the costs for adding welcome
signs at the entrance of the Municipality in Martins River, New Ross, and Hubbards. In addition, at the July
15 Council meeting, Council discussed a request from a resident to consider adding Mi’kmaw community
names to municipal signage. Staff were directed to research which community name signs or welcome
signs were owned by the Municipality.
RECOMMENDATION
For discussion and direction
BACKGROUND
Currently the Municipality does not own any welcome signs. There are two signs along Highway 103, one
along the westbound lanes between exit 7 and 8 and the other along the Eastbound lanes between Exit 8
and 9. Both signs say “Welcome to Chester” with the sailboat image and the Municipal Crest. These signs
were a project led by VOCTADA with support from the Municipality. They are designed to the
specifications of NSTAT as they are located on a controlled access highway. In discussion with NSTAT the
cost to install new signs like these (new posts and sign board) is approximately $14,000 per sign. The
location would be determined by NSTAT but would need to be at least 300’ from any existing signage.
There is also a “{Village of Chester” sign that was placed by the Home Hardware in Chester in partnership
with Bluenose Coast in 2012. The sign was designed to coordinate with the wayfinding program proposed
by Bluenose Coast signage program. Bluenose Coast led this project with support from MOC. It was
designed in a manner that would allow it to be used as design template that could be used throughout
the Municipality. That sign cost around $11,000 (which also included removal of an older sign that was in
that location). This sign is an 8' x 5' 4" aluminum sign that is approximately 13’ high with the posts.
REPORT TO: Council
MEETING DATE: August 26, 2021
SUBMITTED BY: Corporate & Strategic Management
SUBJECT: Highway Signage
ORIGIN: Council May 21, July 15
2 Request for Decision
Staff have also received a cost of $1,000-$2,500 per sign for smaller signs that would be plywood with a
three post (a-frame style) with installation included. This is an option for the signs that are not located on
Highway 103. The wooden signs would need more frequent maintenance and replacement, but they
should still last for at least 5-10 years before full replacement would be necessary.
POLICY
Financial/Budgetary
Currently there is no funds identified in the 2021-22 budget for community signs. Depending on the
options chosen, staff could identify funding opportunities, which may include existing operating funds or
reserve funds to cover the costs of any new signage.
Strategic Priorities
n/a
Work Program Implications
In order to ensure minimal impact on current work program, the signs should be installed by a contractor
rather than using public works staff to do installation of the signage.
Has Legal review been completed? ___ Yes ___ _ No _ X _ N/A
District Council Grants 2021 - 2022
Updated August 25, 2021
Requested Approved Date Approved
*Ocean Swells Community Association: Maintain facility 1,000.00$ 1,000.00$ April 15, 2021
*District 1 Community Centre: Maintain facility 1,000.00$ 1,000.00$ April 15, 2021
District 1 Community Centre: Water Softener 547.50$ 547.50$ June 24, 2021
District 1 Community Centre: Parking Lot Repairs 1,000.00$ 1,000.00$ June 24, 2021
Chester Jr Sail Program: Equipment & Repairs 1,000.00$ 1,000.00$ August 19, 2021
TOTAL FUNDS APPROVED 3,547.50$
*Funds Carried Forward from 2020-2021 2,000.00$
TOTAL FUNDS REMAINING 8,452.50$
Chester Brass Band: Summer Band Stand Concerts 600.00$ 600.00$ June 24, 2021
Hubbards Area Lions Club: Purification System 2,000.00$ 2,000.00$ May 27, 2021
Through the Years Day Care & Comm Centre: Court Surface 2,000.00$ 2,000.00$ June 10, 2021
TOTAL FUNDS APPROVED 4,600.00$
TOTAL FUNDS REMAINING 5,400.00$
Chester District Soccer Association: Purchase New Jerseys 500.00$ 500.00$ April 15, 2021
Chester Farmers' and Artisan Market: Storage Shed 800.00$ 800.00$ June 24, 2021
Chester Municipal Heritage Society: Farmers Market Pavillion 2,500.00$
Chester Theatre Council (Playhouse): Summer Programs 1,000.00$ 1,000.00$ June 10, 2021
Chester Yacht Club: Race Week Adaptations (Virtual, PPE, etc.) 500.00$ 500.00$ May 27, 2021
Starfish Reunite, St Stephens Parish: Refugee Family Fundraising 500.00$ 500.00$ August 12, 2021
Chester Jr Sail Program: Equipment & Repairs 500.00$ 500.00$ August 19, 2021
TOTAL FUNDS APPROVED 3,300.00$
TOTAL FUNDS REMAINING 6,700.00$
RC Legion, Br 88, Chester Basin: Community Banner Project 4,000.00$ 4,000.00$ August 12, 2021
TOTAL FUNDS APPROVED 4,000.00$
TOTAL FUNDS REMAINING 6,000.00$
Western Shore & Area Improvement Asso: Flower Baskets 3,248.75$ 3,248.75$ June 24, 2021
Western Shore & District Fire Department: Western Shore Days 2,000.00$ 2,000.00$ August 12, 2021
TOTAL FUNDS APPROVED 5,248.75$
TOTAL FUNDS REMAINING 4,751.25$
Forties Community Centre: Oktoberfest 500.00$ 500.00$ May 27, 2021
RC Legion, Br 79 New Ross: Canada Day & Remembrance Day 1,500.00$ 1,500.00$ June 24, 2021
New Ross Community Care Centre: Communications 1,000.00$ 1,000.00$ July 22, 2021
New Ross Farmers Association: Septic Upgrades & Maintenance, etc. 1,500.00$ 1,500.00$ August 12, 2021
New Ross Community Rink Project: Rink Materials & Supplies 1,500.00$ 1,500.00$ August 12, 2021
TOTAL FUNDS APPROVED 6,000.00$
TOTAL FUNDS REMAINING 4,000.00$
Chester District Soccer Association: Purchase New Jerseys 1,000.00$ 1,000.00$ April 15, 2021
District 7 Chester Jr Sail Program: Equipment & Repairs 1,000.00$ 1,000.00$ August 19, 2021
TOTAL FUNDS APPROVED 2,000.00$
TOTAL FUNDS REMAINING 8,000.00$
Total Funds Approved 28,696.25$
District Grant Budget 2021-2022 70,000.00$
Plus 2020-2021 Carried Forward 2,000.00$
Total District Grant Budget 72,000.00$
Remaining Funds 43,303.75$
District 1
District 2
District 3
District 4
District 5
District 6
MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT
APPLICATION FORM - District Council Grant Request
Name of Organization: Chester Municipal Heritage Society
Contact Person: Carol Nauss
Mailing Address: 80 Main Street, Box 321, Chester NS B0J 1J0
Email: canauss@gmail.com Phone: 902-275-3826
Name Signature Carol Nauss
Date ____August 25, 2021___________________________________ ___Amount
Requested: $2500.00_____Municipal District # three________________
Please provide a brief description of your project or event:
The money I am requesting is for the cost of drawings necessary to obtain a
building and development permit from the Municipality . It is necessary in order
to complete the ACOA application form for the Farmers Market pavilion and the
addition of a boarding platform to the front of the station at 20 Smith Road.
Please provide a brief description of how you plan to spend any Council Grant
funding received:
The funding will be used to pay for the structural and construction plans for the
pavilion at the train station. __________________________________
_ If funding is approved, who should the cheque be made payable to:
_Chester Municipal Heritage Society
Please forward applications to the following: Director of Community Development
and Recreation “District Council Grant” Municipality of the District of Chester PO
Box 369 Chester NS B0J 1J0 Email: chaughn@chester.ca
ScaleDrawn byDateProject numberCOVER
Project Number
Chester Market Pavilion
Issue Date
Author
A104CHESTER MUNICIPAL HERITAGE SOCIETY MARKET PAVILION
SMITH ROADPARKINGNORTH STREETVICTORIA STREETWALKER CUTH AD D O N H I L L R O A D PUBLIC HIGHWAY No. 3EXISTING TRAIN STATIONNEW MARKET PAVILIONRAILS TO TRAILSScaleDrawn byDateProject number 1" = 100'-0"
SITE PLAN
Project Number
Chester Market Pavilion
Issue Date
Author
A105 1" = 100'-0"1Site Plan
8' - 0"16' - 0"8' - 0"ROOF OVERHANG8 VENDOR STALLS8 VENDOR STALLS6' - 0"6' - 0"16' - 0"76' - 8"44' - 8"ScaleDrawn byDateProject number 3/32" = 1'-0"
FLOOR PLAN
Project Number
Chester Market Pavilion
Issue Date
Author
A106
ScaleDrawn byDateProject numberFRAMING VIEW
Project Number
Chester Market Pavilion
Issue Date
Author
A10713D VIEW
ScaleDrawn byDateProject number 3/32" = 1'-0"
ELEVATION 1
Project Number
Chester Market Pavilion
Issue Date
Author
A108 3/32" = 1'-0"1East
ScaleDrawn byDateProject number 3/32" = 1'-0"
ELEVATION 2
Project Number
Chester Market Pavilion
Issue Date
Author
A109 3/32" = 1'-0"1South