HomeMy Public PortalAboutChester Municipal Planning Advisory Committee_Policy P-63_Effective 2021-08-26Municipality of the District of Chester
Policy P-b3
Amended -Effective Date - August Z 6, Z o21
Chester Municipal Planning Advisory Committee — P-63 (continued)
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P-63
CHESTER MUNICIPAL PLANNING ADVISORY COMMITTEE
1. This Policy applies to the Committee expressly established by this policy.
2. Council hereby establishes the "Chester Municipal Planning Advisory Committee" as a
standing Committee of Council.
3. The mandate of this Committee shall be as follows:
(a) Under the Municipal Government Act:
(i) To advise Council on planning matters that have been referred to it by
Council, including the preparation, amendment, and administration of the
Planning Strategy, the Land Use By-law, and the Subdivision By-law which
apply to the whole of the District of Chester.
(ii) The Committee may request that Council refer to it for study and
recommendation any planning related matter that has come to the
Committee's attention.
4. The Committee may be made up of eleven (11) members composed as follows:
(a) Two (2) members of Council;
(b) The Warden (ex officio);
(c) Seven (7) members appointed by Council from the general public, one member
from each Council District.
(i) With respect to the member appointed to represent District 3, preference
shall be given to applicants who reside within District 3 but outside of the
Village of Chester; and
(d) The Chair, or their designate, of the Chester Village Planning Advisory Committee.
5. The following provisions shall apply to the Committee:
(a) The two Council members shall be appointed for a one (1) year term and all other
members shall be appointed for a two (2) year term unless Council, by resolution,
appoints for either a shorter or longer term at its discretion. The Warden shall be
an ex officio member during the term of office;
(b) The Chair and Vice -Chair of the Committee shall be elected by the Committee for
a two (2) year term;
(c) Members of the Committee shall receive remuneration for attendance at all
meetings called to deal with Committee business in accordance with the rates
established by Council for Standing Committees;
First Notice —Council —August 19, 2021 ()021-326)
Second/Final Notice — Council —August 26, 2021 (2021-334)
Effective Date — August 26, 2021 Page 4
Chester MLinicipal Planning Advisory Committee — P-63 (continued)
(d) The Committee shall meet as frequently as necessary upon the call of the Chair to
deal with its mandate as expressed in this policy. All motions of the Committee
shall be reported to Council at the earliest possible opportunity following the
Committee meeting;
(e) The Committee may request, through the Chief Administrative Officer, assistance
from Municipal Staff in the form of advice, consultation, background research,
preparation of materials for meetings, and attendance at meetings.
(fl All Committee meetings shall be open to the public unless the Committee by
majority vote moves to a meeting in private to discuss matters related to
personnel, certain types of legal advice or other issues in accordance with Section
203 of the Municipal Government Act.
(g) Notice of Committee meetings shall be posted in a conspicuous place in the
Municipal building for five (5) days prior to the date of the meeting and notice of
the meeting shall be given either on the Municipal Website or in a local newspaper.
(h) Minutes of Committee meetings shall be made available to the Public after the
minutes are approved by the Committee.
(i) The Chair of the Committee may request through the Chief Administrative Officer
that the Municipal Solicitor attend meetings of the Committee or otherwise advise
the committee.
Chair of the Municipal Planning Advisory Committee, or their designate, shall
serve as a regular member of the Chester Village Planning Advisory Committee
and shall attend meetings held by both Committee's.
First Notice —Council —August 19, 2021 (2021-326)
Second/Final Notice —Council —August 26, 2021 (2021-334)
Effective Date — August 26, 2021 Page 5
Chester Municipal Planning Advisory Committee — P-63 (continued)
Annotation
for Official
FOLLCY
Book
Date of First Notice
to Amend
Council
— August 19, 2021 (2021-326)
Date of Second/Final
Notice
to Amend
Council
— August 26, 2021 (2021-334)
Effective Date
August
26, 2021
I certify that this Pol*LCY
was amended
by
Council as
indicated
above.
` i f �
August
30, 2021
Pamela M. Myra
unici
al Clerk
Date
First Notice —Council —August 1 �, 2021 (2021-326)
Second/Final Notice —Council —August 26, 2021 (2021-334}
Effective Date —August 26, 2021 Page 6
Chester Municipal Planning Advisory Committee — P-63 (continued)
ADOPTION/AMENDMENT INFORMATION
Date Reason for Adoption/Amendment
2014 To establish the terms of the Chester Municipal Area Advisory Committee,
which will allow for the mandate of the Citizens Planning Advisory
Committee and its review of the Municipal Planning Strategy and Land Use
By-law, and to direct the Committee to advise Council on matters under the
Heritage Act.
2020 To re-establish a Planning Advisory Committee for the Municipality of
Chester. This change coincides with the adoption of the new Municipal
Planning Strategy and Land Use By-law and the disbanding of the Citizen's
Planning Advisory Committee.
2021 To amend the policy to remove mandate for Heritage Properties (Section
3b) from the Chester Municipal Planning Advisory Committee.
First Notice —Council —August 19, 2021 (2021-326)
Second/Final Notice —Council —August 26, 2021 (2021-334}
Effective Date —August 26, 2021 Page 7