HomeMy Public PortalAboutChester Village Planning Advisory Committee_Policy P-39_Effective 2021-08-26Municipality of the District of Chester
Policy P-39
Amended -Effective Date -August 2 6, 2 021
P-39 Chester Village Planning Advisory Committee (continued)
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P-39
CHESTER VILLAGE PLANNING ADVISORY COMMITTEE
1. This Policy applies to the Committee expressly established by this policy.
2. Council hereby establishes the Planning Advisory Committee for the Village of Chester as
a standing Committee of Council.
The mandate of this Committee shall be as follows:
(a) Under the Municipal Government Act:
(i) To advise Council on planning matters that have been referred to it by
Council, including the preparation, amendment, and administration of the
Secondary Planning Strategy, the Land Use By-law, and the Subdivision By-
law which apply to Chester Village.
(ii) The Committee may request that Council refer to it for study and
recommendation any planning related matter that has come to the
Committee's attention.
The Committee may be made up of eight (8) members composed as follows:
(a) The member of Council representing District 3, being the only Council District
affected by the Chester Village Secondary Planning Strategy;
(b) The Warden (ex officio);
(c) Up to four (4) members appointed by Council from the general public residing
within the area affected by the Chester Village Secondary Planning Strategy;
(d) One (1) member nominated by the Commissioners for the Village of Chester; and
(e) The Chair, or their designate, of the Chester Municipal Planning Advisory
Committee.
The following provisions shall apply to the Committee:
(a) The Council member shall be appointed for a one (1) year term and all other
members shall be appointed for a two (2) year term unless Council, by resolution,
appoints for either a shorter or longer term at its discretion. The Warden shall be
an ex officio member during the term of office;
(b) The Chair and Vice -Chair of the Committee shall be elected by the Committee for
a two (2) year term;
First Notice to Amend —Council —August 19, 2021 (2021-326)
Second Notice— Council —August 26, 2021 (2021-333)
Effective Date — August 26, 2021 Page 2
3-39 Chester Village Planning Advisory Committee (continued)
(2) Members of the Committee shall receive remuneration for attendance at all
meetings called to deal with Committee business in accordance with the rates
established by Council for Standing Committees;
(d) The Committee shall meet as frequently as necessary upon the call of the Chair to
deal with its mandate as expressed in this policy. All motions of the Committee
itizen Planning Advisory Committee meeting which next shall be reported to the C
follows each Committee meeting;
(e) The Committee may request, through the Chief Administrative Officer, assistance
from Municipal Staff in the form of advice, consultation, background research,
preparation of materials for meetings, and attendance at meetings.
(fl All Committee meetings shall be open to the public unless the Committee by
majority vote moves to a meeting in private to discuss matters related to
personnel, certain types of legal advice or other issues in accordance with Section
203 of the Municipal Government Act.
(g) Notice of Committee meetings shall be posted in a conspicuous place in the
Municipal building for five (5) days prior to the date of the meeting and notice of
the meeting shall be given either on the Municipal Website or in a local newspaper.
(h) Minutes of Committee meetings shall be made available to the Public after the
minutes are approved by the Committee.
Chair of the Committee may request through the Chief Administrative Officer
that the Municipal Solicitor attend meetings of the Committee or otherwise advise
the committee.
Chair of the Chester Village Planning Advisory Committee, or their designate,
shall serve as a regular member of the Municipal Planning Advisory Committee
and shall attend meetings held by both Committee's.
First Notice to Amend —Council —August 19, 2021 (2021-326)
Second Notice —Council —August 26, 2021 (2021-333)
Effective Date — August 26, 2021 Page 3
P-39 Chester Village Planning Advisory Committee (continued)
Annotation
for Official Policy Book
Date of First Notice
at Council
August
19,
2021 (2021 -326)
Date of Second Notice
at Council
August
26,
2021 2021-333)
Effective Date
August
26,
2021
I certify that this Policy
was amended
by Council as indicated
above.
F Ito
eq
A foot
Au ust 30
2021
i
0
Pamela M. Myra, Municipal
Clerk
Date
First Notice to Amend —Council —August 19, 2021 (2021-326)
Second Notice —Council —August 26, 2021 (2021-333)
Effective Date —August 26, 2021 Page 4
P-39 Chester Village Planning Advisory Committee (continued)
ADOPTION/AMENDM ENT INFORMATION
Date Reason for Ado tion/Amendment
2014 To establish the terms of the Chester Village Area Advisory Committee,
which will allow for the mandate of the Citizens Planning Advisory
Committee and its review of the Municipal Planning Strategy and Land
Use By-law, and to direct the Committee to advise Council on matters
under the Heritage Act.
2020 To re-establish a Planning Advisory Committee for the Village of Chester.
This change coincides with the adoption of the new Municipal Planning
Strategy -and Land Use By-law and the disbanding of the Citizen's Planning
Advisory Committee.
2021 To amend the policy to remove mandate for Heritage Properties (Section
3b) from the Chester Village Area Advisory Committee,
First Notice to Amend —Council —August 19, 2021 (2021-326)
Second Notice —Council —August 26, 2021 (2021-333)
Effective Date —August 26, 2021
Page 5