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Committee of the Whole AGENDA
Thursday, October 7, 2021
Chester Municipal Council Chambers / Facebook Live
151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (9:15 a.m.)
4. MINUTES OF PREVIOUS MEETING
4.1 Committee of the Whole – June 17, 2021.
5. PUBLIC PRESENTATIONS/APPOINTMENTS
6. MATTERS ARISING
6.1 Request for Decision prepared September 28, 2021 – Corporate and Strategic Management – J-
Class Road Candidate List for submission to NS Department of Transportation & Active Transit.
6.2 Request for Decision prepared September 27, 2021 – Corporate and Strategic Management –
Fences and Detention of stray Livestock Act.
7. CORRESPONDENCE
7.1 Letter dated September 22, 2021, from Village of Chester requesting waiving of tipping fees for
the demolition of the former motel property in preparation of construction of a new fire hall.
8. NEW BUSINESS
8.1 Request for Decision prepared September 17, 2021 – Infrastructure and Operations – Additional
Green Carts.
8.2 Gold River Bridge – Summary of Findings of the Conditions Assessment Report.
9. IN CAMERA
9.1 Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease, or security of
municipal property.
10. ADJOURNMENT
209
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COMMITTEE OF THE WHOLE
Via Facebook Live from 151 King Street, Chester, NS
On Thursday, June 17, 2021
CALLED TO ORDER
Warden Webber called the meeting to order at 8:46 a.m.
Present: District 1 – Councillor Veinotte District 2 – Deputy Warden Shatford
District 3 – Councillor Barkhouse District 4 – Warden Webber
District 5 – Councillor Assaff District 6 – Councillor Connors
District 7 – Councillor Church
Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk Jennifer Webber, Communications Officer
Erin Lowe, Economic Development Officer
Solicitor: Samuel Lamey, Municipal Solicitor
APPROVAL OF AGENDA AND ORDER OF BUSINESS
Additions:
Fire Services – Warden Webber.
Correspondence from Minister for Teams Meeting – CAO.
2021-241 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the
Agenda and Order of Business be approved as amended. ALL IN FAVOUR.
MOTION CARRIED.
PUBLIC INPUT
There was no public input received.
MINUTES OF PREVIOUS MEETING
Committee of the Whole (continued) June 17, 2021 210
4.1 Committee of the Whole – May 20, 2021.
2021-242 MOVED by Councillor Barkhouse, SECONDED by Deputy Warden Shatford the
minutes of the May 20, 2021, meeting of Committee of the Whole be approved as
circulated. ALL IN FAVOUR. MOTION CARRIED.
PUBLIC PRESENTATIONS
There were no public presentations.
MATTERS ARISING
6.1 Quarterly Report of 4th Quarter – Corporate and Strategic Management.
Tara Maguire, Deputy CAO and Erin Lowe, Economic Development Officer were present
to review the Quarterly Report of 4th Quarter – Corporate and Strategic Management.
Staff reviewed the special projects on the horizon commenting on strategic planning,
hospitality policy, diversity and inclusion, accessibility policy and position, rural internet,
and wastewater strategy, outdoor burning by-law, fire services, REMO, health and safety,
various stats for the quarter, communication and public support, investment attraction,
Parade Square beautification project, Kaizer Meadow Industrial Park, economic
development initiatives, Best of Chester Municipality Business Awards, and tourism
Chester.
CORRESPONDENCE
7.1 Correspondence dated June 8, 2021, from the NS Minister of Environment and
Climate Change regarding 60 day public engagement on creating goals under the
Sustainable Development Goals Act and new Climate Change Plan for Clean Growth.
The CAO indicated that no discussion on this has taken place and encouraged Council to
review and forward to him anything that they would like to see discussed.
7.2 Minister of Municipal Affairs Invitation – CAO.
Committee of the Whole (continued) June 17, 2021 211
The CAO indicated that Minister Brendan Maguire, Minister for Municipal Affairs has
invited Council to a Teams Meeting on June 24 at 3:00 p.m. The Deputy CAO has
developed a slide deck providing information that the Municipality is working on and that
will be circulated to Council and the meeting will be put in calendars in order for
Councillors to participate.
NEW BUSINESS
8.1 Request for Decision prepared June 2, 2021 – Community Development &
Recreation – New Road Name Assignment – Anchors Way (District 1).
2021-243 MOVED by Councillor Assaff, SECONDED by Councillor Barkhouse that the
Committee of the Whole recommend to Council approval of the road name
Anchors Way in District 1 and direct staff to update the appropriate agencies.
ALL IN FAVOUR. MOTION CARRIED.
8.2 Request for Decision prepared June 8, 2021 – Corporate and Strategic Management
– Fire Services – Outdoor Fire By-Law # 142 – Amendment.
Tara Maguire, Deputy CAO and Bruce Blackwood, Fire Services Coordinator were present
to review amendment to the current Outdoor Fire By-Law #142.
Following discussion regarding the areas of concern such as prohibited materials,
hazardous waste, provincial/federal regulations, larger smoldering fires, enforcement,
action that could be taken by municipal/provincial governments and fire departments,
burning brush or grass, appropriate burning appliances, setbacks, prohibition of paper
that should be changed to allow starting a fire, garden waste, size limits of fires,
frequency, size, type of material, determining a nuisance (daily or weekly fires affecting
neighbours), changing language to “may” instead of “shall” to allow the by-law officer
some discretion.
Staff was directed to make adjustments as discussed and bring back to Council for further
consideration.
8.3 Chester Playhouse Theatre Fire.
Committee of the Whole (continued) June 17, 2021 212
Warden Webber indicated that the fire and loss of the Chester Playhouse Theatre was
tragic, particularly in light of the Board nearing the end of their renovations and upgrades
to the building. It was very fortunate that it was no other buildings were lost.
Warden Webber read out the names of the Fire Departments who participated in
knocking down the fire as well as those who were on standby for departments on scene
and felt it would have been a lot worse without the fire services. It was agreed to send a
letter/certificate of thanks to each department. He anticipated that the fire services review
committee will have some discussions regarding the event. It was also noted that the
Municipality has reached out and offered some office space if required by the Playhouse
Theatre staff.
Warden Webber expressed thanks and gratitude to the following Fire Departments who
assisted in the efforts of fighting the fire at the Chester Playhouse Theatre:
Chester Volunteer Fire Department
Chester Basin Volunteer Fire Department
Western Shore and District Volunteer Fire Department
Martins River Volunteer Fire Department
New Ross Volunteer Fire Department
Hubbards and District Volunteer Fire Department
Blandford and Area Fire Rescue
Hantsport Fire Department
Hantsport Station 2 Fire Department
Brooklyn Volunteer Fire Department
Lunenburg and District Fire Department
Blockhouse Fire Department
Halifax Regional Municipality Station 56 Fire Department
Bridgewater Fire Department
Windsor Fire Department
Mahone Bay Fire Department
Oakhill and District Fire Department
Cornwall and District Fire Department
Committee of the Whole (continued) June 17, 2021 213
IN CAMERA
There were no In Camera items for discussion.
ADJOURNMENT
2021-244 MOVED by Councillor Barkhouse, SECONDED by Councillor Church the meeting
adjourn. ALL IN FAVOUR. MOTION CARRIED. (10:02 a.m.)
___________________________ ___________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
REQUEST FOR DECISION/DIRECTION
Prepared By: Christa Rafuse, P.Eng. Date September 17, 2021
Reviewed By: Tim Topping Date September 21, 2021
Authorized By: Dan McDougall, CAO Date September 23, 2021
CURRENT SITUATION
The approved 2021-2022 Capital Budget included $15,000, including net HST for the purchase of
residential green carts used for organics collection. Due to the increasing demands for new carts
and/or repairs the purchase of carts has increased and will continue to grow as the existing carts
have reached their 20-to-25-year lifespan. The delivery of carts has been an issue this past year
and may continue with Covid.
RECOMMENDATION
It is recommended that Council approve the purchase of 500 additional green carts (plus
parts/lids) that may take 3 to 6 months for delivery. The additional cost would be
approximately $46,931 including net HST.
BACKGROUND
The request for a bulk order of carts is due to the unknown manufacturing and delivery time and
efforts to ensure that we are providing good timely service to the public. We will stockpile and
delivery and monitor accordingly.
DISCUSSION
Up until November 2020, we had been ordering 100 large carts per year. Every order we would
also add 100 to 200 mini-bins and on average, every other year or two, we would also order
100 of the 40 lt. carts.
In December 2020, we ordered 200 carts and those arrived around Feb/March of 2021. By June
2021, we “ordered” 200 more carts at an increased price of @ $83 per cart (also ordered extra
parts/lids). That put that bill at $19,815 including net HST and the delivery delayed until
November 2021. We are out of carts and people continue to wait and we have looked to others
to borrow but nothing to date available. We have a waitlist close 120 carts as of September
20th.
REPORT TO:
Municipal Council
SUBMITTED BY: Infrastructure and Operations
DATE: October 7, 2021
SUBJECT: Request for Direction -
Additional Green Carts
ORIGIN: 2021-2022 Capital Budget
2 Request For Decision (RFQ MODC-T-2019-009)
Due to the delivery times and the increased demand for replacement carts and/or repairs due
to general wear and tear we need to increase the cart budget for the next few years. The plan is
to budget and purchase 500 carts per year for the next few years then back down to 200 carts
per year. Due to the increased demand and issues with delivery times we recommend ordering
500 additional carts now to carry us into the next fiscal year if possible.
IMPLICATIONS
Policy
Procurement would follow P-04, Procurement Policy.
Financial/Budgetary
The capital budget for 2021-2022 included $15,000 including net HST from accumulated
surpluses in Waste Collection and Disposal Area Rate. However, the delivery issues and
increased costs in manufacturing has exceeded our budget to $19,815 including net HST (200
carts). In addition, it seems we have reached the 20-to-25-year life span of the existing green
carts and demand is high. Over half of the 200 carts are already spoken for in September and
we expect new carts to arrive in November 2021.
The purchase of an additional 500 carts would be approximately $46,931 including net HST
from operating reserves. We anticipate the bulk order will carry over into next fiscal year
2022/23.
Strategic Plan
1. Maintain a high level of fiscal responsibility.
2. Continually improve public satisfaction with municipal services.
3. Ensure sufficient infrastructure is available to best serve our residents and businesses.
Work Program Implications
Increased staff time administering and delivering the green carts.