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HomeMy Public PortalAbout2021-10-14_Council_Website Agenda Package Page 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday, October 14, 2021 Via Facebook Live Office Location: 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER 2. APPROVAL OF AGENDA/ORDER OF BUSINESS 3. PUBLIC INPUT SESSION (15 minutes) 4. MINUTES OF PREVIOUS MEETING 4.1 Council – September 23, 2021. 5. COMMITTEE REPORTS 5.1 Committee of the Whole (recommendations for approval) – October 7, 2021 – Warden Webber. 5.2 Nominating Committee (recommendations for approval) – October 7, 2021 – Councillor Connors. 5.3 Lunenburg County Seniors’ Safety Program Monthly Report – September – Councillor Connors. 6. PUBLIC PRESENTATIONS 7. MATTERS ARISING: 7.1 Second Reading – Adoption - Uniform Signage By-Law No. 152. 7.2 Quarterly Report - Infrastructure and Operations Department. 8. CORRESPONDENCE 8.1 Email dated October 6, 2021, from David Richardson, Upper Blandford, regarding the federal and provincial plans to apply punitive property taxes to non-resident cottage owners. Page 2 of 2 9. NEW BUSINESS 9.1 Request for Direction prepared October 1, 2021 – Corporate & Strategic Management Department – Regional Emergency Management By-Law Amendment. 9.2 Request for Decision prepared September 15, 2021 – Financial & Information Department – Reduction of Taxes Under Policy P-23 (Chester Playhouse). 9.3 Council District Grant Request – New Ross Regional Development Society - $1,000. 9.4 Appointment of Nominating Committee to review Council appointments to Committee in November (date for meeting to be determined). 10. IN CAMERA 11. ADJOURNMENT 11:30 a.m. Painting of the six colors of the pride flag on two of the pedestrian boulevards in our parking lot. 320 MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of COUNCIL MEETING 151 King Street, Chester / Facebook Live, NS On Thursday, September 23, 2021 MEETING CALLED TO ORDER Warden Webber called the meeting to order at 8:47 a.m. Present: District 2 – Deputy Warden Shatford District 4 – Warden Webber District 5 – Councillor Assaff District 6 – Councillor Connors District 7 – Councillor Church Regrets: District 1 – Councillor Veinotte District 3 – Vacant Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO Pamela Myra, Municipal Clerk Jennifer Webber, Communications Officer Emily Lennox, Executive Secretary Solicitor: Samuel Lamey, Municipal Solicitor APPROVAL OF AGENDA/ORDER OF BUSINESS  Correction – the In Camera items is Negotiations and not Personnel.  DOTIR Matter – Councillor Assaff.  Citizens Landfill Committee Meeting – Councillor Church. 2021-357 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the agenda and order of business for the September 23, 2021, Council meeting be approved as amended. ALL IN FAVOUR. MOTION CARRIED. Birthday greetings were extended to Warden Webber and Councillor Assaff. MINUTES OF PREVIOUS MEETINGS 4.1 Council – September 9, 2021. Council (continued) September 23, 2021 321 2021-358 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the minutes of the September 9, 2021, Council meeting be approved as circulated. ALL IN FAVOUR. MOTION CARRIED. COMMITTEE REPORTS 5.1 Citizens Landfill Monitoring Committee – Councillor Church. Councillor Church updated Council on a recent meeting and noted they had a tour of the site; it is looking good, there are challenges for space and location. She also noted the report on fish toxicity came back and is good; there has been no fish mortality. MATTERS ARISING 7.1 Second/Final Reading – Policy P-25 Tax Exemption Policy – annual adjustments in income and exemption levels as per the Consumer Price Index for NS. 2021-359 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Council conduct Notice of the Tax Exemption Policy P-25 which will adjust the income and exemption levels as per the Consumer Price Index for Nova Scotia. ALL IN FAVOUR. MOTION CARRIED. 7.2 Request for Decision prepared September 15, 2021 – Infrastructure & Operations Department – Fire Services Drone. Bruce Blackwood, Fire Services Coordinator was present to review the Request for Decision prepared September 15, 2021, regarding a Fire Services Drone and reviewed the key points, i.e., an effective operational tool for fire services and overall firefighter safety. There was a lengthy discussion regarding the equipment, the present fire services committee, whether the equipment is needed, if the equipment owned by the Town of Lunenburg can be shared, endorsement by fire departments, the establishment of a committee that did not include two departments, whether the presentations regarding a drone was heard by all departments, and what was included in the terms of reference for the current fire services committee (not a committee of Council). 2021-360 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council approve the re-establishment of a Fire Advisory Committee as a Committee of Council; and invite the Fire Services from the Municipality to determine the terms of Council (continued) September 23, 2021 322 reference with all seven fire services represented. ALL IN FAVOUR. MOTION CARRIED. With regard to the drone purchase, it was felt that the majority of departments are in favour. 2021-361 MOVED by Councillor Assaff, SECONDED by Councillor Church that the purchase of a drone for fire services be approved. DISCUSSION:  Deputy Warden Shatford noted that Districts 1 and 3 were not represented today and would request to have a vote delayed until they are present. He is also not convinced it is a tool that is needed.  Councillor Connors is in full support of the fire services in her district and, after a discussion with the Chief, is not convinced that the full fire service is in support, so she is not in support of the motion at this time.  Warden Webber noted that he was in agreement if the fire services agree they need it. Councillor Assaff and Councillor Church agreed to withdraw the motion. MOTION WITHDRAWN. Warden Webber indicated that he would like a letter from each department indicating if they are in favour or not of the purchase of the drone. It was agreed to defer a decision until the next Council meeting. This will give time for Councillors to reach out to their respective fire services. Warden Webber asked staff to reach out to the departments to determine if they are in favour or not. Deputy Warden Shatford reiterated he was not questioning that the majority of departments want it; he just would like all of Council in attendance for a vote. PUBLIC INPUT SESSION 6.1 Charlie Hutton, South Shore Historic Preservation Society regarding the Haughn Property at Marriotts Cove. Charlie Hutton was present to review the request of the South Shore Historic Preservation Society noting that they have applied for non-profit status and are awaiting confirmation. Council (continued) September 23, 2021 323 Mr. Hutton reviewed the information included in the presentation, including the volunteer hours anticipated, future projects, and donations of money and time expected. He also briefly reviewed the history of the home, a duplex, which was not a common occurrence. He answered questions with regard to the budget in comparison with the consultant’s (EXP) estimate. As well, he answered questions with regard to the revenue potential and possible increase in the contingency amount. Warden Webber commented that he had not wanted to tear it down, but the Municipality had not clear use for the property and is happy that the Society would like to restore and maintain the property. Warden Webber commented that it seemed the majority of Councillors were in favour in a general sense, but there are legal issues to be addressed in a lease as well such as the length of the lease and a performance clause. It was noted that the property the house is on is a separate property from the remaining property that was being considered as recreational and outdoor space. The municipality will require a right of way to reach the property behind the house. 2021-362 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that Council agree, in principle, to the lease of property (Countway Mosher Home in Marriotts Cove) to the South Shore Historic Preservation Society subject to a report from staff identifying issues to be dealt with. DISCUSSION  Councillor Connors noted concern that there are two of seven Councillors not at the table and this is a big decision for a municipal property that is potentially recreation, outdoor, heritage related. She also noted that she had concerns that nothing should move forward until the nod of other levels of government regarding funding was received.  Deputy Warden Shatford indicated that he did not disagree with Councillor Connors, but the motion is to bring back information – it is not approval of moving forward with anything at this time. ALL IN FAVOUR. MOTION CARRIED. Warden Webber commented that if a Councillor were missing and a major decision was to be made, he would defer or not hold the meeting. Something important could be taken off the agenda for discussion later. A break was held from 10:13 a.m. to 10:22 a.m. Council (continued) September 23, 2021 324 MATTERS ARISING (continued) 7.3 Request for Decision prepared August 20, 2021 – Infrastructure & Operations Department – RFQ MODC-T-2021-011 Supply and Delivery of one 4x4 ¾ ton Truck. Christa Rafuse, Director of Infrastructure and Operations was present to review the Request for Decision prepared August 20, 2021, for a Request for Quotation MODC-T-2021-011 Supply and Delivery of one 4x4 ¾ ton Truck. She answered questions regarding recycling of the trucks and noted that she is preparing a fleet maintenance program for Council’s review. 2021-363 MOVED by Deputy Warden Shatford, SECONDED by Councillor Connors that Council approve the issuance of a Request for Quote MODC-T-2021-011 for the supply and delivery of a ¾ ton 4x4 Truck for the Infrastructure and Operations Department. ALL IN FAVOUR. MOTION CARRIED CORRESPONDENCE 8.1 Card of thanks from Hubbards Area Lions Club for the financial assistance received during COVID-19. The card of thanks from the Hubbards Area Lions Club was received. NEW BUSINESS 9.1 Request for Decision prepared September 16, 2021 – Community Development & Recreation - Coastal Protection Act Feedback. Present was Chad Haughn, to review the Request for Decision prepared September 16, 2021, regarding the Coastal Protection Act Feedback. He outlined the suggested feedback from staff regarding the proposed Act. 2021-364 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Council direct staff to forward the following comments/feedback to the Province in response to the request for feedback regarding the proposed Coastal Protection Act: 1. The Municipality would like to see a copy of the draft regulations. Information circulated to date has been general in nature and has not included all pertinent details. 2. It should be made clear which provincial department has oversight and responsibility for the Coastal Protection Act (CPA) so that the public will know who to contact if there are questions about the legislation. Council (continued) September 23, 2021 325 3. It is suggested that consultation be done with the Nova Scotia Building Officials Association since issuance of approvals under CPA sound as if they will be governed as part of the building permit process. 4. For properties close to the boundary of the Coastal Protection Zone (CPZ), particularly on the inland side, they will require a survey to determine if they are “in” or “out” of the CPZ. For those determined to be “outside” the CPZ they have now accrued additional survey expense with no tangible benefit to their property. This creates increased cost to a construction project. 5. The consultation slides indicate that the Municipality is responsible to and “may” reject a report prepared by a Designated Person (DP) to conduct the erosion assessment. If the Municipality rejects a report, who is responsible to pay for the second report? Also, it was unclear as to why and under what grounds a Municipality would reject a report. The Municipality would suggest that similar to how septic approvals work, we should be receiving a report and not be responsible to review and deem it acceptable or not. 6. Requiring Municipalities to keep records of the DP reports for 10 years is problematic. The retention date does not conform to others (i.e., 7 years for finance). Storage space, accessing previous reports, FOIPOP and privacy issues are all concerns of record keeping. This is a very burdensome part of the CPA as proposed. 7. All mapping, online GIS, and other features to accompany the CPA need to be released in advance for trial and training. ALL IN FAVOUR. MOTION CARRIED. 9.2 Request for Discussion/Decision prepared September 10, 2021 – Community Development and Recreation Department – Request to Alter Heritage Property at 4898 Highway 329. Garth Sturtevant, Senior Planner, was present to discuss the Request for Discussion/Decision prepared September 10, 2021, regarding a request to alter a Heritage Property at 4898 Highway 329, Blandford. He outlined the reason for the request of Council, in the absence of a Heritage Advisory Committee. There are no issues with the proposed replacement of windows and doors as the replacements will closely resemble the historical elements of the structure of the building, including trim and board. There is one item that is cause for review, the “stained glass” transom and side windows. Although the description uses the description stained glass, it is actually a window that appears to be manufactured in 1984 in Ontario – it is not stained glass but rather an image stamped on the window. They are proposing to replace same size trim and opening but it would not have the design that is presently there – it would be a clear window. It actually peels off of the window. Council has option to approve as requested or approve some and request that they provide something that will match the design of the “stained glass”. Council (continued) September 23, 2021 326 2021-365 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that Council approve the request of the Applicant for 4898 Highway 329, Blandford to complete the exterior renovations and repairs discussed in this report to the Municipally registered heritage property, including a change to the stained-glass window transom listed in the Character Defining Elements. ALL IN FAVOUR. MOTION CARRIED. 9.3 Request for Decision prepared September 14, 2021 – Community Development and Recreation Department – Designated Community Fund Request – Chester Garden Club. 2021-366 MOVED by Councillor Church, SECONDED by Councillor Connors that Council approve the Designated Community Fund Request of the Chester Garden Club in the amount of $200. ALL IN FAVOUR. MOTION CARRIED. 9.4 Proclamation Request – Fire Prevention Week – October 3 to 9, 2021. 2021-367 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Fire Prevention Week – October 3 to 9, 2021 be proclaimed in the Municipality of the District of Chester and that the proclamation be posted in the usual manner. ALL IN FAVOUR. MOTION CARRIED. 9.5 Proclamation Request – Truth and Reconciliation Day – September 30, 2021. 2021-368 MOVED by Councillor Church, SECONDED by Councillor Assaff that Truth and Reconciliation Day – September 30, 2021 – be proclaimed in the Municipality of the District of Chester and that the proclamation be posted in the usual manner. ALL IN FAVOUR. MOTION CARRIED. Councillor Church noted that a ceremony will be held in Bridgewater at the park along the LaHave River from 11:00 to 2:00 p.m. as well as a walk across the bridge. 9.6 Temporary Borrowing Resolution – Financial & Information Services. Tim Topping, Director of Financial and Information Services reviewed the requirement to have the Temporary borrowing and debenture approval. Balloon payment of 26A-1 06/07 fiscal year. 1/20 of the million dollars. $250,000 to refinance for the remaining term. Resolutions provided to do that. 2021-369 MOVED by Councillor Church, SECONDED by Councillor Assaff that the following be approved: TEMPORARY BORROWING RESOLUTION Amount: $250,000 Refinance Debenture: 26A-1 Council (continued) September 23, 2021 327 WHEREAS Section 66 of the Municipal Government Act provides that the Council of the Municipality of the District of Chester subject to the approval of the Minister of Municipal Affairs and Housing, may borrow to expend funds for a capital purpose as authorized by statute; and, WHEREAS clause 66 (4)(b) of the Municipal Government Act authorizes the Municipality to expend funds for the purpose of paying or retiring debentures; BE IT THEREFORE RESOLVED THAT under the authority of Section 66 of the Municipal Government Act, the Council of the Municipality of the District of Chester borrow a sum or sums not exceeding Two Hundred and Fifty Thousand Dollars ($250,000) for the purpose set out above, subject to the approval of the Minister of Municipal Affairs and Housing; THAT the sum be borrowed by the issue and sale of debentures of the Council of the Municipality of the District of Chester to such an amount as the Council deems necessary; THAT the issue of debentures be postponed pursuant to Section 92 of the Municipal Government Act and that the Municipality borrow from time to time a sum or sums not exceeding Two Hundred and Fifty Thousand Dollars ($250,000) in total from any chartered bank or trust company doing business in Nova Scotia; THAT the sum be borrowed for a period not exceeding Twelve (12) Months from the date of the approval of the Minister of Municipal Affairs and Housing of this resolution; THAT the interest payable on the borrowing be paid at a rate to be agreed upon; and THAT the amount borrowed be repaid from the proceeds of the debentures when sold. ------------------------------ RESOLUTION FOR PRE-APPROVAL OF DEBENTURE ISSUANCE SUBJECT TO INTEREST RATE WHEREAS clause 66 (1) of the Municipal Government Act (the “Act”) provides that a municipality may borrow to carry out an authority to expend funds for capital purposes conferred by the Act or another Act of the Legislature; Council (continued) September 23, 2021 328 AND WHEREAS clause 91(1)(a) of the Act provides that where a municipality is authorized to borrow money, subject to the approval of the Minister of Municipal Affairs (the “Minister”), that the sum shall be borrowed by the issue and sale of debentures, in one sum or by installments, as determined by the council; AND WHEREAS clause 91(1)(b) of the Municipal Government Act authorizes the council to determine the amount and term of, and the rate of interest, on each debenture, when the interest on a debenture is to be paid, and where the principal and interest on a debenture are to be paid; AND WHEREAS clause 91(2) of the Municipal Government Act states, that in accordance with the Municipal Finance Corporation Act, the mayor or warden and clerk or the person designated by the council, by policy, shall sell and deliver the debentures on behalf of the municipality at the price, in the sums and in the manner deemed proper; AND WHEREAS the resolution of council to borrow for refinancing of balloon payment was approved by the municipal council on September 23, 2021. AND WHEREAS the resolution of council to borrow for was approved by the Municipal Council on September 23, 2021; BE IT THEREFORE RESOLVED THAT under the authority of Section 91 of the Municipal Government Act, the Municipality of the District of Chester borrow by the issue and sale of debentures a sum or sums not exceeding $25,000, for a period not to exceed 5 years, subject to the approval of the Minister; THAT the sum be borrowed by the issue and sale of debentures of the Municipality of the District of Chester in the amount that the mayor or warden and clerk or the person designated by the council deems proper, provided the average interest rate of the debenture does not exceed the rate of 5.5%; THAT the debenture be arranged with the Nova Scotia Municipal Finance Corporation with interest to be paid semi-annually and principal payments made annually; THAT this resolution remains in force for a period not exceeding twelve months from the passing of this resolution. Council (continued) September 23, 2021 329 ALL IN FAVOUR. MOTION CARRIED. 9.7 Signage Request – Councillor Assaff. Councillor Assaff noted that there are two missing signs for the communities of Martins Point and Martins River and requested correspondence be forward to the NS Department of Public Works (Transportation) requesting they be replaced. 2021-370 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that Council direct staff to contact the NS Department of Public Works regarding missing signs for Martins Point and Martins River. ALL IN FAVOUR. MOTION CARRIED. 9.8 Highway 103 Passing Lane – Councillor Assaff. Councillor Assaff indicated that the work being done on the passing lane on Highway 103 in Martins Point has obstructed passage from Dorey Park Road to a resident’s land across Highway 103. They would like to know if this is temporary while the work is being done or will the rocks be remaining. The Deputy CAO noted that staff can inquire as to what they are doing, noting that it is a limited access highway. 9.9 COVID-19 – Councillor Church. Councillor Church asked for an update on the proof of vaccination policy. The Deputy CAO indicated that information had been distributed which states that mandatory masking will take place when we move to Phase 5, however, employees can opt out of the masking if they are willing to share their vaccination record. We are not keeping copies of records, just noting if a staff person has been vaccinated. However, for recreation programs there will be a requirement to follow the vaccination proof policy. She has a meeting this afternoon to learn more on the matter. If someone is not fully vaccinated, they are not able to participate in the non-essential activities. Staff will be following that and determining how to enforce it. For this building, the policy would not apply, but we have our own policy of mandatory masking. IN CAMERA Council (continued) September 23, 2021 330 10.1 Section 22(2)(e) of the Municipal Government Act – Contract Negotiations – Village of Chester. 2021-371 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the meeting convene “In Camera” as per Section 22(2)(e) of the Municipal Government Act to discuss Contract Negotiations (Village of Chester). ALL IN FAVOUR. MOTION CARRIED. Following a brief meeting held members of Council returned to the Regular Meeting. 2021-372 MOVED by Councillor Assaff, SECONDED by Councillor Church that Council approve an extension to the Fire Contract with the Village of Chester for three months to allow more time to review the existing contract for revisions. ALL IN FAVOUR. MOTION CARRIED. ADJOURNMENT 2021-373 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the meeting adjourn. (11:04 a.m.) ___________________________ ___________________________ Allen Webber Pamela Myra Warden Municipal Clerk MOTIONS REQUIRING APPROVAL OF COUNCIL FROM COMMITTEE OF THE WHOLE – OCTOBER 7, 2021 2021-374 Approval of Agenda/Order of Business 2021-375 Approval of June 17, 2021, Minutes. 2021-376 SUBMISSION OF J-CLASS ROADS TO PROVINCE MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the Committee of the Whole recommend to Council to submit the following ten roads/streets to the NS Department of Transportation & Active Transit for consideration in the J-Class Roads Paving Program: Street/Road Community District Location Description Ranked Aggregate Score (100 Max) Surface/Comments Length (Meters) Estimated Cost Total MODC Portion Adams Rd Western Shore 5 Trunk 3 to End 63 Chip seal on sand seal 150 $52,100 $26,050 Brunswick St Village of Chester 3 Regent to Union 63 Chip seal on sand seal, ongoing construction in this area 170 $59,000 $29,500 Myra Rd Western Shore 5 Trunk 3 to end 63 Chip seal 170 $59,000 $29,500 Stevens Rd East Chester 1 Trunk 3 to end 63 sand seal 400 $138,800 $69,400 Walker Rd Village of Chester 3 Victoria St to end of public ROW 62 paved 1050 $364,400 $182,200 Valerie Avenue Chester Basin 4 Lacey Mines to end 60 gravel 160 $55,500 $27,750 Forest Village Rd Simms Settlement 2 TRUNK 3 to end 59 Chip seal 800 $277,600 $138,800 Main St Village of Chester 3 Victoria to Valley 59 Chip seal on sand seal 300 $104,100 $52,050 Main St Village of Chester 3 Queen to Duke 59 Chip seal on sand seal 140 $48,600 $24,300 Union St Village of Chester 3 Water St. to duke 59 Chip seal on sand seal / may want to consider St closure or conversion to trail 55 $19,100 $9,550 ONE OPPOSED. FIVE IN FAVOUR. MOTION CARRIED. 2021-377 APPT OF DEPUTY CAO TO FENCES & ARBITRATION COMMITTEE MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the Committee of the Whole recommend to Council to appoint the Deputy CAO to the Fences and Arbitration Committee. ALL IN FAVOUR. MOTION CARRIED. 2021-378 WAIVE TIPPING FEES WITH CONDITION MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the Committee of the Whole recommend to Council to waive the tipping fee generated by the demolition of the former Windjammer Motel by the Village of Chester, subject to any asbestos material being removed. ALL IN FAVOUR. MOTION CARRIED. 2021-379 PURCHASE OF GREEN CARTS/PARTS MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that the Committee of the Whole recommend to Council the purchase of 500 additional green carts (plus parts/lids), with an additional cost of approximately $46,931 including net HST. ALL IN FAVOUR. MOTION CARRIED. 2021-380 IN CAMERA - Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease, or security of municipal property 2021-381 PROPERTY ACQUISITION MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that the Committee of the Whole recommend to Council to approve the provision of a tax receipt in the amount of $200,000 for the transfer of the property, Southwest Island, and direct the Solicitor to complete the transfer of land. ALL IN FAVOUR. MOTION CARRIED. 2021-382 ADJOURNMENT MOTIONS REQUIRING APPROVAL OF COUNCIL FROM NOMINATING COMMITTEE MEETING OF OCTOBER 7, 2021 2021-383 Approval of Agenda and Order of Business 2021-384 Approval of June 17, 2021 Minutes 2021-385 RECREATION & PARKS APPOINTMENT MOVED by Warden Webber, SECONDED by Councillor Assaff that the Nominating Committee recommend to Council to appoint Patricia Bates to the Recreation & Parks Committee for a three-year term. ALL IN FAVOUR. MOTION CARRIED. 2021-386 HERITAGE ADVISORY COMMITTEE APPOINTMENTS MOVED by Warden Webber, SECONDED by Councillor Assaff that the Nominating Committee recommend to Council to appoint the Carol Nauss and Robert Young to the Heritage Advisory Committee for one-year terms. ALL IN FAVOUR. MOTION CARRIED. 2021-387 EQUITY, DIVERSITY, AND INCLUSION COMMITTEE APPOINTMENTS MOVED by Warden Webber, SECONDED by Councillor Assaff that the Nominating Committee recommend to Council to appoint the following people at two- and three-year terms as noted to the Equity, Diversity, and Inclusion Committee:  Shelley McCorriston – 3-year term;  Lorraine Burch- 2-year term;  Carol Millett – 3-year term;  David Broome – 2-year term;  Joud Alouch – 2-year term; and  Robert Young – 3-year term. ALL IN FAVOUR. MOTION CARRIED. 2021-388 LANDFILL ADVISORY COMMITTEE APPOINTMENT MOVED by Warden Webber, SECONDED by Councillor Assaff that the Nominating Committee recommend to Council to appoint Robert Mitchell to the Landfill Advisory Committee for a two- year term. ALL IN FAVOUR. MOTION CARRIED. 2021-389 ADJOURNMENT Lunenburg County Seniors’ Safety Program Monthly Report - September 2021 Report prepared: September 21, 2021 by Chris Acomb, SSC The LCSSP is a free confidential community-based non-profit service that works collaboratively with BPS, RCMP, and many community partners to help address the safety concerns of older adults (55 years of age+), residing in Lunenburg County. Service is pro vided through awareness campaigns, advocacy, community outreach projects, educational programs, community presentations and one to one service. We continue to respond to needs through the pandemic with modifications to service delivery based on PH regulations. Nature of Referrals Sept. Service in Municipal Units Sept. Supports needed 46 MODC 19% Reported elder abuse 15 MODL 39% Driving decisions/transportation 2 Mahone Bay 6% Personal safety 9 Lunenburg 4% Health & wellness 39 Bridgewater 29% Supports needed – hoarding 8 Other/Unknown 3% Precarious housing concerns 27 Data to Date Sept. Assistance with forms/applications 8 Total # of clients 96 Financial management/hardship 5 # of new referrals 29 Reported scams/fraud 3 # of clients receiving service 64 Housing repair 4 # of home visits/door step visits 25 Reported domestic violence risk 1 # of closed files 19 Legal issues 3 Social isolation 2 Equipment needs 1 LCSSP UPDATES: • OHC – LCSSP Seniors’ Safety Academy has been cancelled until Spring due to low registration. • Flourish – LCSSP Seniors’ Safety Academy will be held with PH regulations in place. • The LCSSP Legal Awareness Campaign – this month we focused on legal resources. • LCSSP - P2P Digital Literacy for Lunenburg County –New Horizons grant project ongoing. • Seniors’ Legal Navigator Phase 2, Law Foundation of NS grant application has been submitted. • The LCSSP Rental Housing Directory project grant from the Taming the Octopus project under the Aging Well Together Coalition is in the planning stages and expected to begin soon. LCSSP CLIENT EMERGENCY CONTINGENCY FUND (CECF) REPORT: The CECF continues to serve the community in partnership with other organizations to help mitigate risk for seniors experiencing financial hardship. Special thanks to the United Way for the most recent grant of $2,000 received in June 2021. All financial needs expressed by clients have been met through other services this month. The September 23, 2021 balance is: $859.58 ‘Thank you to all Lunenburg County Seniors’ Safety Program supporters. We couldn’t do what we do without you.’ Municipality of the District of Chester Uniform Signage By-Law By-Law No. 152 Adopted Effective – 1 MUNICIPALITY OF THE DISTRICT OF CHESTER UNIFORM ADVERTISING SIGNAGE BY-LAW BY-LAW #152 1.0 Title 1. This By-law is entitled the “Municipality of the District of Chester’s Uniform Advertising Signage By-law.” 2.0 Authority 1. Provided by section 49A of the Public Highways Act, S.N.S. 1989, c. 371 and amendments hereto. 3.0 Interpretation In this By-law: (a) “Destroyed” means rendered physically unusable; (b) “Erect” in respect to a sign means, the painting, pasting, and posting of the sign; (c) “Council” means the Municipal Council of the Municipality of the District of Chester; (d) “Highway” means a highway vested in Her Majesty in right of the Province, excluding highways designated as a controlled access highway by the Governor in Council pursuant to Section 21 of the Public Highways Act, S.N.S. 1989, c. 371; (e) “Maintenance” means the work of keeping the sign in a state of good repair; (f) “Municipality” means the Municipality of the District of Chester; (g) “CAO” means the Chief Administrative Officer of the Municipality of the District of Chester; (h) “Tourism Business” means a business open to the public for a minimum of four (4) continuous months during a calendar year which also meets the description of one of the following categories: (i) a business that is a tourism establishment for which a license issued under the Tourist Accommodations Act 1994-95, c. 9, s. 1 is in full force and in effect, (ii) a restaurant, (iii) a tourist attraction, including a museum, historic site, theme or amusement park, art gallery, recreation facility or use, or cultural, animal, or plant attraction including agritourism businesses such as U-Picks, (iv) a liquor store, (v) a craft shop or gift shop where artisanal products are produced or exhibited, (vi) an antique shop, (vii) a gas station, (viii) a convenience store or grocery store, (ix) a fresh food or farm market, (x) establishments where seafood and aquaculture products are held, hatched or reared and are for sale to the public, (xi) a youth camp, (xii) a Branch of the Royal Canadian Legion, (xiii) historical buildings, or other significant historical structures, (xiv) a pharmacy or medical centre, (xv) a winery, brewery, or any other establishments that are issued permits under the Liquor Control Act, where products controlled under the Liquor Control Act are made and sold to the public, (xvi) local and Provincial visitor information centres. 2 (i) “Uniform Advertising Sign” means the visual communication device, including its structure and components, created, or manufactured for the purpose of providing direction information about promoting a tourism business. 4.0 Purpose 1. This by-law provides for the control of the erection, display, maintenance and placement of uniform advertising signs in the municipality for the purpose of providing an effective wayfinding system for the travelling public. 2. The erection and maintenance of the uniform advertising signs shall be led by the Municipality of the District of Chester. 5.0-Application This by-law applies only to the highways indicated in Schedule “A”. 1. The erection, display, maintenance and placement of any signs within the by-law area indicated in Schedule “A” other than uniform advertising signage in compliance with this by-law is prohibited. 2. Notwithstanding the foregoing signage authorized by other levels of government, non-permanent signage relating to a Municipal, Provincial or Federal Election or an active Real Estate listing shall be permitted within the area indicated in Schedule “A”. 6.0 Registrar of Signs 1. The CAO, or their designate, shall act as the Registrar of Signs hereinafter referred to as “The Registrar”. 2. The Registrar shall have authority to issue or refuse to issue in writing, license to an applicant to erect, display, maintain or place uniform advertising signs in accordance with the provisions of this by-law and may revoke any such permission previously given as hereinafter provided for. 7.0 Uniform Advertising Signs 1. The Registrar shall, on application by a tourism business, issue a licence and direction for uniform advertising signage to be erected, displayed, maintained or placed at locations along a highway, at the Municipality’s expense, subject to the following: a. The application is made in accordance with this by-law; b. The applicant pays the prescribed fee; and c. The Registrar is satisfied that the erection, display, maintenance, or placement of the uniform advertising signs at those locations is consistent with the purpose and provisions of the by-law. Licences granted pursuant to this Section, may be revoked by the Registrar if any of these provisions should be later determined to be incorrect or have been made or represented in a false or misleading manner. 2. Where uniform advertising signs have been erected, displayed or placed, under subsection (1), the Registrar shall, on application by the tourism business, issue an amendment to the Licence for the signs to be relocated, replaced, or removed if: a. The application is made in accordance with this by-law; 3 b. The applicant pays the prescribed fee; and c. The Registrar is satisfied, if the application concerns the relocation or replacement of the signs, that the erection, display, maintenance or placement of the uniforms advertising signage at the locations requested is consistent with the purposes and provisions of this by-law. Permission granted pursuant to this Section, may be revoked by the Registrar if any of these provisions should be later determined to be incorrect or have been made or represented in a false or misleading manner. 8.0 Administration 1. An application under subsection 7 (1) or 7 (3) of this by-law in respect of uniform advertising signs shall be made by completing the form entitled “Uniform Advertising Signage Application Form” attached to this by-law. 2. A uniform advertising sign for a tourism business located within the bounds of the municipality may be erected, displayed, maintained or placed within the by-law area per Schedule “A”. 3. A uniform advertising sign for a tourism business located outside the bounds of the municipality may be erected, displayed, maintained or placed within the by-law area per Schedule “A”, provided the business is located within 10 kilometres from the uniform signage structure upon which it advertises. 4. Only two (2) uniform advertising signs for a tourism business within the bounds of the municipality may be erected, displayed, maintained or placed in the municipality. 5. Only one (1) uniform advertising sign for a tourism business located outside the bounds of the municipality may be erected, displayed, maintained or placed within the By-law area per Schedule “A”. 6. Notwithstanding 8.4, the Registrar may allow uniform advertising signs for a tourism business to be erected, displayed, maintained or placed in such a number, in excess of two (2), as the Registrar considers appropriate where the Registrar is satisfied that the location of the tourism business warrants additional signs. 7. A uniform advertising sign: a. Shall be 210 cm (84”) x 45 cm (18”) in size; b. Shall not contain more than 24 characters; c. Shall not have more than 14 characters per line; d. Shall be in font ‘Clearview 2WR’ 4”, ‘Clearview 3WR’ 6” and ‘Clearview 5WR’ 8”; e. Shall be ‘Highway Blue’ with white lettering; f. Shall, on the right side of the sign indicate the distance in kilometres to the tourism business; and g. Shall include the symbol/provincial icon on the left side of the sign. 8. For the purposes of subsection (7), a “character” includes a space between characters. 9. Uniform advertising signage structures shall display a maximum of four (4) uniform advertising signs, with no more than one (1) uniform advertising sign for an individual tourism business appearing per structure. 4 10. Notwithstanding 8.9 uniform advertising signage structures shall have a half moon sign on the top of the structure identifying the Municipality as generally shown in Schedule “B”. 11. When allocating uniform advertising signs to structures, the Registrar may give priority to businesses located within the community or district the structure is located in. 12. At the discretion of the Registrar and subject to local physical conditions all uniform advertising signage structures should be a minimum of one hundred (100) metres from any intersection. 13. At the discretion of the Registrar and subject to local physical conditions all uniform advertising signage structures should be a minimum of two (2) metres from a road shoulder. 14. At the discretion of the Registrar, all uniform advertising signage structures should be a minimum of one hundred (100) metres from any other uniform advertising signage structures on a given side of the highway. 15. The information set out in a uniform advertising sign may be displayed in such language as is preferred by the tourism business. The Tourism Business shall be responsible to provide to the Registrar, the correct wording in the language of choice along with an accurate English translation, if it is other than English. 16. If one (1) uniform signage structure has more than one (1) uniform advertising sign, they shall be mounted in such fashion that signs with left pointing arrows be placed at the top, with business names listed alphabetically, followed by right pointing arrow signs, with business names listed alphabetically, and lastly, signs with straight ahead arrows, with business names listed alphabetically. 17. A tourism business applicant purporting to offer specific services and/or sell certain items for which a license or authority to do so is required must provide to the Registrar proof of such license or authority at the time of application. 18. For each year following the initial year that the Registrar licences uniform advertising signs to be erected, displayed, maintained or placed, the tourism business shall pay the Registrar, by the date requested, the annual fee prescribed for the continued erection, display, maintenance or placement of such signs. At the discretion of the Registrar, the Tourism Business may prepay all of part of the remaining annual fee to the end of the License term. 19. The Registrar may arrange for the uniform advertising signage to be removed if the Tourism Business fails to pay the annual fee, (by the date prescribed) by the Registrar, or the business ceases to operate. In both scenarios, there will be no money refunded. The Registrar shall arrange for the removal of the sign and provide notice of same to the owner. Businesses shall be required to provide the Registrar and keep current contact information for the purpose of providing notice. 20. License for signage, subject to the payment of the annual fees, shall be for a maximum period of ten (10) years. Prior to the expiration of the License, the Tourism Business may apply for a new License in the same manner and in accordance with the same provisions as contained earlier in this by-law, as amended from time to time. 5 21. Upon receipt of a written request from a person or organization, Municipal Council shall have the authority to consider granting an exemption from this by-law if Council is satisfied that the proposed sign meets the following criteria: a. Is of a non-commercial nature; b. Holds value to the community for which it is located; c. Will not negatively impact the overall intent of the Uniform Signage Program. Notwithstanding the foregoing, a person or business that obtains an exception from Council for a sign which does not comply with the requirements of this by-law, must also receive approval for the installation of the sign for the Nova Scotia Department of Transportation and Infrastructure Renewal. 9.0 Enforcement 1. The Owner of any sign located, erected, maintained, displayed or placed within the area identified in Schedule “A” that does not comply with this by-law, after it’s effective date, shall be liable to the following: a. Upon thirty (30) days notice the Municipality may remove the sign and dispose of the same; b. The Municipality may issue an Order to remove under the Municipal Government Act to the owner and if the sign is not removed within the time set out, then the Municipality may remove or dispose of the sign in and the cost of so doing charged to the Owner; c. Any person who fails to comply with an Order issued under this by-law shall be guilty of an offence and each day that that Order is not complied with shall constitute a continuing offence for which a person shall be liable to a penalty as set out in Part XXI of the Municipal government Act. 2. All Notices sent on this by-law shall be effective if mailed by regular mail to the last known address of the owner and, if unknown, then by posting the Notice on the sign. 3. Any signs erected after the effective date of this by-law, within the area identified in Schedule “A” that is not in compliance with this by-law, shall be removed by the Municipality and may be destroyed by the Municipality upon not less than fourteen (14) days notice to the owner. 4. The owner of the sign will be notified via regular mail of the intent and timeframe of the Municipality to remove and destroy said sign. 5. No development permit will be required for a uniform advertising signage permit. 10.0 Fees 1. The fees prescribed for the purposes of this by-law and these regulations are set out in the Fee’s Policy P-20 and shall be paid to the Municipality of the District of Chester. 6 Schedule B – Uniform Advertising Signage Structure 7 Uniform Advertising Signage Application Form Uniform advertising signage in accordance with By-law #152 of the Municipality of the District of Chester Contact Information: Name of Business: Civic Address (911) of Business: Business Mailing Address: Province: Postal Code: Business Phone Number: ( ) - Email Address: Applicant’s Name: Applicants Mailing Address: Province: Postal Code: Home/Cell Phone: ( ) - Email Address: Description of Business: A brief description of your business (i.e. Motel, Campground, Restaurant, Gas Station, etc.) Sign Requirements (Maximum of 2 signs) Wording changes on existing signs - $XXX charge, Exact wording of sign(s): (not to exceed 24 characters & spaces) ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ Highway 3H i g h w a y 3 2 9 SandDollarLaneLoi s LaneScott Lane Highway 103Mill L a k e RdNo1HiddenH illLa n e M i ll Lake R d N o 2 Rd S an d y Lan eH u b b a r d s E s t a t e s R d Maple Lake Legen d By-law Area Proper ty Boundar y Waterbody Building Footprint Municipal Boundar y Schedule AUniform Signage By law Draft Map Municipa lity of theDistrict of Chester FoxPoint HALIFAX REGIONAL M UNICIPALITY M UNICIPALITY OF CHESTER Civic Address443 Hwy 3 Civic Address46 Hwy 3 Sources:Digital Base Ma p Data from Geomatics Informa tion S ervices Division, Nova ScotiaDepartment of Internal Services Prep are d by th e Mu nicip ality of the District of Che ster Coordin ate S ystem/Datu m: UTM NAD8 3 CSRS Z ONE 20 N Ma p Discla ime r:Information sh own o n these drawings is compile d from numerous sou rces a nd ma ynot b e comp lete or accurate . The Mu nicip ality of the District of Ch ester is n otresponsible for any erro rs, omission s or d eficien cies in th ese drawings. Date prin te ddoes no t re flect th e date of the map data. Date Printe d: 19 /0 7/3 1 Digital Fo ld ers En try ID: 6279 59 Actual Map Size : w 11" x h 8.5" MUN ICIPA LITY OFTHE DISTRICTOF CHESTER MUNICIPALITYOF THE COUNTYOF KINGS MUNICIPA LIT Y OFTHE DISTRICTOF LUNE NBURG HALIFAXREGIONALMUNICIPALITY MUNICIPA LIT Y OFTHE DISTRICT OFWEST HANTS Representatio n of th e M unicip ality of C hester in N ova ScotiaScale:1:1,500,000 KEY MAP ) ° 200 0 200100 Metres Scale: 1:9,000 SimmsSettlement HubbardsHighway 103Exit6 H ig h w a y 3 Highway 3 Uniform Advertising Signage Program The Uniform Advertising Signage Program provides tourist businesses with a clear and effective manner to advertise their services. Tourist related businesses include accommodations, attractions, eating establishments, among others. The Municipality will be responsible for constructing, installing, and maintaining signage for tourism businesses. Uniform Advertising Signage Regulations Signs are 210 cm (7’) wide and 45 cm (18”) high. The business name, an arrow, the distance in kilometres and a corresponding symbol (where applicable) are displayed in white letters on a blue background. The business name must not exceed 28 characters, including spaces needed between words. Assistance can be provided if abbreviations are required to accommodate longer business names. Businesses are limited to two (2) uniform advertising signs in the municipality; however, the Registrar may allow a business to advertise additional signs. Uniform advertising sign structures will be comprised of three (3) uniform signs, advertising three (3) individual businesses. Businesses located within the Municipality can advertise their business on any uniform advertising signage structure, but businesses that operate outside the municipality must be within ten (10) kilometres of the uniform signage structure they wish to advertise on. Additionally, businesses must be in continuous operation for four (4) months of a calendar year in order to be eligible for the Uniform Advertising Signage Program. Uniform Advertising Signage Guidelines Uniform Advertising Signage structures will be a minimum 100 metres from any other structure on a given side of the highway while structures may also not be placed within 100 metres from any intersection. As signage structures are open to businesses from outside the municipality, structures will be limited to advertising one (1) business from outside the municipality where applicable. Additionally, businesses located in the district or community of a uniform signage structure will be given priority to advertise on those structures. Fee Schedule The fees to participate in the Uniform Advertising Signage Program are as follows:  The fee payable for an application for each new uniform sign for a business is $150 per sign  The annual fee payable for the continued placement and maintenance of uniform signs for a business is $40 per sign.  The fee payable for a name change of a uniform sign for a tourism business is $100 per sign Additional Information The maximum number of signs per business is 2. Payment, must accompany the application. Post-dated cheques are not accepted. Insufficient payment will delay application processing. Cheques are payable to the Municipality of the District of Chester. Infrastructure & OperationsQuarterly UpdateQ1/Q2- 2021/22 Table of Contents• Safety & Administrative • Strategic Priorities & Operational Initiatives • Wastewater System• Capital Projects• Maintenance/Operations• Solid Waste• Maintenance/Operations• Tonnages• Physical Properties• Capital Projects• Maintenance/OperationsOctober 8, 2021NOVA SCOTIA’S TREASURE Safety & AdministrativeSafety • Infrastructure and Operations is working diligently to practice safe operating procedures at all facilities.• Site inspections to be completed for all the wastewater plants, to be scheduled for Fall 2021• Kaizer Meadow site inspections complete and any corrective actions underwayAdministrative Update• Various IAO positions are presently vacant.• Training requirements for the staff being completed, CFC removal, HHW training, OIT, Level 1 and 2 wastewater and collection systems, fall arrest, traffic control, confined space and JOHSC training.October 8, 2021NOVA SCOTIA’S TREASURE Strategic Priorities & Operational InitiativesJ-Class RoadsTwo streets, Pleasant St and Union street, were selected by the province and undergoing paving.Landfill Cell 3B Design and ConstructionLandfill Cell 3B Design underway by CBCL Ltd.Traffic Impact Study Study was awarded to CBCL Ltd and complete Fall 2021. Results and recommendations will come to council October 2021 for review.October 8, 2021NOVA SCOTIA’S TREASURE Strategic Priorities & Operational InitiativesOctober 8, 2021NOVA SCOTIA’S TREASURE • Reports received by Design Point for trail bridges.• Any immediate repairs underway. Trail Bridges• Report drafted and received, final ABLE report to council October 2021 by CDRGold River Bridge Review• Phase 1 upgrade, EVC tower infrastructure to the Landfill completed• Planning for Phase 2 LTP being reviewed. Additional sampling is underway to verify the results from a previous recommendation.Leachate plant upgrade Strategic PrioritiesOctober 8, 2021NOVA SCOTIA’S TREASURE • Contingent on the new development in the area, the impact on the infrastructure needs to be evaluated• RFD to Council October 2021Mill Cove Fire Protection System• Engage Engineer consultant to proceed with implementation of the biofilter unit and determine maximum capacity.Mill Cove WWTP - addition of Biofilter Unit • Equipment replacement policy and operational review fall 2021• Sustane transition TBDLandfill Business Planning Wastewater System: Capital ProjectsWastewater StudyEXP completing the wastewater study for the wastewater system. Lift station panel upgrades are close to completionNew panel installation at Pig Loop/Duke St – PendingOctober 8, 2021NOVA SCOTIA’S TREASURE Wastewater OperationsReporting• All the Wastewater treatment plants are continuing tooperate and maintain in accordance with NSEapprovals, including monthly testing. Reportssubmission current to the authorities as per therequired schedule.• We are currently having disinfection issues at two treatment plants: Otter Point and Chester Basin. Letter submitted to NSE with respect to Otter Point permit requirement which outlined plan will be developed as part of the WW service study.October 8, 2021Quarterly Annually Reporting Schedule Federal requirements 1. Chester 2. Mill Cove 3. Western Shore1. Chester2. Chester Basin3. Mill Cove4. New Ross5. Otter Point6. Western ShoreProvincial requirements1. Western ShoreMaintenance• Ongoing maintenance and repairs as needed for all the treatment plants and the wastewater operations• Ongoing maintenance on lift stations, e.g. cleaning lift stations, line cleaning for Fall 2021 etc.• 19 sewer permits issued/open to date for fiscal 2020/21 and subsequent connections be completed• Paving of manholes and any pavement repairs due to sewer workNOVA SCOTIA’S TREASURE Solid Waste – Operations and MaintenanceSite WorkPublic Drop off: requires sandblasting and paintingAsphalt ramp: repairs to structureRecyclables transport area: requires rebuild.Coverall building: re-cover the structure Fall 2021Repair landfill litter fencing and roadwayNew EquipmentNew Dozer : Delayed, anticipated delivery is earlyOctober.New Excavator : Awarded a delivery late OctoberCFC removal equipmentValley Waste Liaison Committee Ongoing meetings with Valley Waste.Includes 2021/22 budgets, 5-year plan andan equipment replacement policy.NOVA SCOTIA’S TREASURE Solid Waste Operations & MaintenanceOn site Maintenance• Ongoing maintenance of the Kaizer Meadow Rd. • Ongoing Heavy equipment maintenance and repairs – repairs to bins and heavy equipment• Monthly ground water/surface water sampling ongoing• Clay cover is completed daily• Bio-file issue on site presently under control with occasional pumping and maintenance.• HHW collected and packed daily at the HHW depot. In-house• Road maintenance – grading and dust suppression ongoingOffsite Maintenance• Inspections and repairs to garbage corrals and compounds• Cleanups due to illegal dumping as required– staff and GE’sNOVA SCOTIA’S TREASURE TONNAGES Q1 2020 vs Q1 2021October 8, 2021NOVA SCOTIA’S TREASURE 0.00 2,000.00 4,000.00 6,000.00 8,000.00 10,000.00 12,000.00 14,000.00 16,000.00RESIDUAL WASTE (A)SEPTIC WASTE (B)WOOD (C)ASPHALT (D)ORGANICS (E)RECYCLABLES, CARDBOARD & PAPER (F)MIXED C&D WASTE (G)Tonnages Q1 - 2020 vs 2021TONNAGE Q1 2021TONNAGE Q1 202068%16%2%1%2%1%10%TONNAGE Q1 2021RESIDUAL WASTE (A)SEPTIC WASTE (B)WOOD (C)ASPHALT (D)ORGANICS (E)RECYCLABLES, CARDBOARD & PAPER(F)MIXED C&D WASTE (G) Landfill Tonnages Q1 and Q2 &Total YTDOctober 8, 2021NOVA SCOTIA’S TREASURE 0.002,000.004,000.006,000.008,000.0010,000.0012,000.0014,000.0016,000.0018,000.00RESIDUALWASTE (A)SEPTIC WASTE(B)WOOD (C) ASPHALT (D) ORGANICS (E) RECYCLABLES,CARDBOARD &PAPER (F)MIXED C&DWASTE (G)Tonnage Q1 and Q2 -2021TONNAGE Q1 2021TONNAGE Q2 2021RESIDUAL WASTE (A), 30,635.06SEPTIC WASTE (B), 6,262.38WOOD (C), 719.24ASPHALT (D), 496.03ORGANICS (E), 1,048.80RECYCLABLES, CARDBOARD & PAPER (F), 413.46MIXED C&D WASTE (G), 2,485.36TONNAGE YTD 2021 Landfill Collection UpdateNOVA SCOTIA’S TREASURE MATERIALTONNAGE Q1 2020TONNAGE Q1 2021 TONNAGE Q2 2021RESIDUAL WASTE (A)12,978.3014,593.40 16,041.66SEPTIC WASTE (B)3,044.373,364.90 2,897.48WOOD (C)168.83420.2 299.04ASPHALT (D)170.43119.5 376.53ORGANICS (E)413.91526.99 521.81RECYCLABLES, CARDBOARD & PAPER (F)216.5203.66 209.8MIXED C&D WASTE (G)508.362,129.24 356.12 Physical Properties : Capital ProjectsOctober 8, 2021Wharves/Boat Launches/FloatsAspotogan Wharf: on holdMill Cove Boat Launch : Needs repair work and application to be submitted to Lands and Forestry complete Spring 2022Floats at the red cross wharf, Chester : RFD to councilBridgesGold River trail bridge: Inspection awarded to Able Engineering. Final report October 2021 - CDRMultiple Bridge inspections: Report complete and CDR to update.OtherParking Upgrade by the East River: Complete Trail art assistance provided by PW to CDRParking Lot Proposal by the East RiverNOVA SCOTIA’S TREASURE Physical Properties : Operations & MaintenanceProperties Summer maintenance completed. Bi-annual inspections completed for the sidewalks and wharves etc. and are in good condition.Garbage collection continues throughout Chester/trails by staff.TrailsContinuous inspection and maintenance, in collaboration with the recreational department, of trails ongoing. This entails regular brush cutting and grading of various sections of the trails as well as minor repairs to the bridges, responding to washout issues and place signage for public protection , as required.RoadsCompleted routine inspections of roadways and sidewalks. We have a good working relationship with NSTIR. We continue to take calls on roads and ditches needing repair etc., a majority which are directed to NSTIR. Ongoing.StreetlightingDealing with several streetlight repair and installation requests in conjunction with NSP. OngoingTraffic ControlThe radar unit was deployed throughout the Municipality during various times of the year, based on a list of locations that has been vetted by RCMP and approved by NSTIR. The RCMP has also committed to increasing presence in those areas where unit is being deployed. Ongoing (report completed and program will continue in 2021)NOVA SCOTIA’S TREASURE Physical Properties : Operations & MaintenanceNOVA SCOTIA’S TREASURE Green Carts DeliveryThis program also requires attending to various complaints regarding repairing green carts Objective is to deliver green carts within two weeks of the request received.Cart deliveries have steadily increased and we are out of stock until November 2021 (presently 130 outstanding)Mill Cove Fire ProtectionA consultant’s report detailing the necessary repairs to the pump houseand reservoirs was received.Further evaluation of the repair work is required and RFD to Council Fall2021Contract servicesSeveral routine contract services up for renewal, which will be issued as time permits.Winter sidewalk maintenance to be extended one year due to time constraints. Statistics for Public Works October 2021NOVA SCOTIA’S TREASURE ActivityYTD Completed (Sept 30, 2021)Sewer Permits Issued to date19Sewer Callouts (S. Business) to date48EDU (Total =1574.6) IncreaseUtility locates17Berthage permits issued -Berthage Enforcement events -Compost Carts Delivered 176 (130 on wait list)Dead Marine Life Collections to date1Events requiring Public Sort Stns to date5Public Sorting Station Abuse Incidents4Bandstand Bookings3Maintenance Work Orders Completed83Road Name Signs Installed to date15Streetlight Requests to date7Sidewalk Snow Removal Events to date2Mobile Radar Unit Deployments29Compliments to date9 NOVA SCOTIA’S TREASURE Thank you! 1 Pam Myra From:David Richardson Sent:October 6, 2021 10:27 AM To:Council; Erin Lowe (she/her) Subject:#External: Suggestion to Place Proposed Punative Taxes on South Shore Property on Your Agendanda Follow Up Flag:Follow up Flag Status:Flagged I am an American who has owned a summer home in Blandford for years. I am writing to bring to your attention both federal and provincial plans to apply punitive property taxes to non resident cottage owners that are specifically designed as an incentive to force us out of the Province. Current non resident owners of these properties obviously are a significant economic contributor to the South Shore and its many local businesses. A plan to intentionally drive these owners out of the province seems economically backward, to say the least. . The plan can be found in the Nova Scotia Conservative's Platform document as well as recently released letters of instructions from the new Premier to his Finance minister. It would apply a 2% per year tax on assessed value as well as a 5% one time transfer tax for any property owned or sold to a "non Nova Scotia tax payer." So, apparently the intent is to target not only foreigners but also South Shore owners whose primary (tax) residence is in another Province. These taxes would be in addition to current (non capped) property taxes which are certain to escalate due to rising home values. In addition, the Trudeau administration put forth a budget this Spring that would apply a 1% property tax to "unused" property owned by foreigners. The definition would appear to make any summer home occupied for less than six months subject to this tax. Since non resident foreign owners are not permitted to reside in Canada for six months, this amounts to a "cottage tax." The net result would be a 3% per cent per year addition to non -capped property taxes, which will surely drive a significant number of higher spending cottage owners away from Nova Scotia. Respectfully David Richardson 58 Upper Blandford Rd This email originated from outside of the organization. Do not click links or open attachments unless you recogize the sender and know the content is safe. REQUEST FOR DECISION Prepared By: Tara Maguire, Deputy CAO Date October 1, 2021 Reviewed By: Date Authorized By: Date CURRENT SITUATION The Municipality of the District of Chester’s current Regional Emergency Management By-law No. 146 was approved by Council on April 9, 2014. In 2017 the terms of the 2017 Inter-Municipal Services Agreement (IMSA) were amended to include the Town of Lunenburg. The agreement requires all five units to have similar by-laws. RECOMMENDATION It is recommended that Municipal Council give Notice of its Intention to amend the existing By-law 146 Regional Emergency Management Bylaw that was approved by Council on April 9, 2014 and conduct First reading of same. DISCUSSION Municipal Council repealed its Emergency Measures By-law #70 approved by the Minister of Emergency Measures (NS) in 2014 and replaced it the current version of the Emergency Management Byllaw #146 in 2014.. In 2017 the Town of Lunenburg joined REMO and a new Inter-Municipal Services Agreement (IMSA) was approved by all five councils. which requires all five units to have similar by-laws. MODC’s by-law was not amended to include the Town of Lunenburg. With the amendments proposed to the existing By-law 146 the requirements of the Inter-Municipal Agreement would be met. IMPLICATIONS Policy None. Financial/Budgetary None. Environmental None. Strategic Plan Communication. REPORT TO: Council MEETING DATE: October 14, 2021 SUBMITTED BY: Corporate & Strategic Management SUBJECT: Regional Emergency Management Bylaw amendment ORIGIN: REMO Advisory Committee 2 Request for Decision Work Program Implications No impact. Has Legal review been completed? ___ Yes ___ No _X__ N/A OPTIONS ATTACHMENTS COMMUNICATIONS (INTERNAL/EXTERNAL) Regional Emergency Management Bylaw #146 Page 1 of 8 Notice of Intention to Adopt- Committee of the Whole - May 2, 2013 (2013-234) First Reading of Council - Council - May 23, 2013 (2013-250) Second Reading of Council - June 13, 2013 (2013-274) Approval of Ministers - Department of Justice November 21/22, 2013 and Service NS & Municipal Relations December 24, 2013. Effective Date -April 9, 2014 Municipality of the District of Chester Regional Emergency Management By-Law By-Law No. 146 Effective Date: April 9, 2014 Formatted: Strikethrough Regional Emergency Management Bylaw #146 Page 2 of 8 Notice of Intention to Adopt- Committee of the Whole - May 2, 2013 (2013-234) First Reading of Council - Council - May 23, 2013 (2013-250) Second Reading of Council - June 13, 2013 (2013-274) Approval of Ministers - Department of Justice November 21/22, 2013 and Service NS & Municipal Relations December 24, 2013. Effective Date -April 9, 2014 SECTION 1: GENERAL This By-Law may be cited as the "Regional Emergency Management By-Law 146 to render mutual aid and joint provisions of services and facilities to provide for a prompt, effective and coordinated response to an emergency within the territories of the participating Municipalities of the Municipality of the District of Lunenburg, the Municipality of the District of Chester, the Town of Bridgewater ; the Town of Mahone Bay, and the Town of Lunenburg. and the Town of Mahone Bay. 1) SECTION 2: DEFINITIONS 1) In this By-Law, a) "Act" means the Emergency Management Act, R.S.N.S. 1990, as amended from time to time; b) "State of Emergency Regulations" means regulations approved by the Governor in Council by Order in Council 92-61, Regulation 17/92, as amended from time to time; c) "Agreement" means the Inter-Municipal Emergency Services Agreement, dated January 18, 2017 April 15, 2011, among the participating Municipalities and as amended from time to time; d) "Minister" means the Minister responsible for Emergency Management for of Justice of the Province of Nova Scotia; e) "Deputy Minister" means the Deputy Minister responsible for Emergency Management for the Province of Justice of Nova Scotia; f) "Councils" means the Councils of the participating Municipalities (Municipality of the District of Lunenburg, the Municipality of the District of Chester, the Town of Bridgewater; and the Town of Mahone Bay and the Town of Lunenburg); g) "Region" means all territories within the participating Municipalities; h) "State of Local Emergency" means a state of local emergency declared, (renewed or terminated) by the Council, Mayor or Warden of a participating Municipality; i) "Regional Emergency Operations Center" (REOC) means the Regional Emergency Management Organization (REMO) operations centreers as established, equipped and serviced per the Agreement; SECTION 3: RESPONSIBILITIES FOR EMERGENCY MANAGEMENT 1) The Councils, in accordance with the Agreement:; Formatted: List Paragraph, Outline numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0 cm + Indent at: 0.63 cm Regional Emergency Management Bylaw #146 Page 3 of 8 Notice of Intention to Adopt- Committee of the Whole - May 2, 2013 (2013-234) First Reading of Council - Council - May 23, 2013 (2013-250) Second Reading of Council - June 13, 2013 (2013-274) Approval of Ministers - Department of Justice November 21/22, 2013 and Service NS & Municipal Relations December 24, 2013. Effective Date -April 9, 2014 a) sShall appoint and maintain a Regional Emergency Management Organization (REMO) responsible for the planning and the coordination of emergency services delivery and consisting of: i. a Regional Emergency Management Advisory Committee (REMAC); ii. , a Regional Emergency Management Planning Committee (REMPC);, iii. a Regional Emergency Management Coordinator (REMC); and a)iv. for each participating Municipality, an Assistant Emergency Coordinator (AEC); b) declare, renew or terminate a State of Local Emergency, as outlined in the Regulations as may be required and if unavailable in a timely manner, permit the Mayor or /Warden of the affected participating Municipality(s) to make such declarations; c) shall cause the Emergency Management Plan or any part thereof to be implemented and may do everything necessary for the protection of property and the health or safety of persons pursuant to Section 14 of the Act; d) may appropriate and expend monies to pay reasonable expenses of members of the REMO and to fulfill the terms and conditions of any agreement approved by the Councils;\ 2) The REMAC, in accordance with the Agreement:; a) is responsible during a State of Local Emergency for the executive direction and management of emergency plans and activities within the Region and for advice to Councils pursuant to the Act; b) recommends to Councils, Mayor or Warden, the Declaration (,Renewal, or and Termination) of a.State of Local Emergency, as outlined in the State of Emergency Regulations; c) shall deliver a copy of any signed Declaration. (Renewal and , or Termination) of a State of Local Emergency to the Emergency Management Office of Nova Scotia and the Minister and ensure that such Declarations are communicated effectively to the people of the area(s) affected; d) with the approval of Councils may enter into agreements with the Government of Canada, the Province of Nova Scotia, a municipality, city or town, or any other agency or any person; 3) The REMC, as appointed by the REMAC, in accordance with the Agreement;: a) shall chair the REMPC and co-ordinate, prepare and maintain emergency management plans; b) shall, pursuant to Section 10 A of the Act, inform the Emergency Management Office (EMO) of any real or anticipated event or emergency and upon activation of a REOC or the Declaration of State of Local Emergency, prescribe, as necessary, duties to be fulfilled by employees, servants and agents of the municipality and co-ordinate REOC activities with the EMO; 4) The REMPC in accordance with the Agreement;: a) shall include, but not be limited to, persons responsible during an emergency to provide health, law enforcement, fire, utilities, communications, transportation, public works, financial, legal or other essential community services; Formatted Regional Emergency Management Bylaw #146 Page 4 of 8 Notice of Intention to Adopt- Committee of the Whole - May 2, 2013 (2013-234) First Reading of Council - Council - May 23, 2013 (2013-250) Second Reading of Council - June 13, 2013 (2013-274) Approval of Ministers - Department of Justice November 21/22, 2013 and Service NS & Municipal Relations December 24, 2013. Effective Date -April 9, 2014 b) shall provide recommendations to the REMC for the purpose of the development of regional emergency management plans, policy and procedures for the Region and provide briefings as requested by Council; SECTION 4: RESPONSIBILITIES OF OTHERS IN A STATE OF LOCAL EMERGENCY Following the Declaration of a State of Local Emergency and for the duration of such, every councillor, employee and agent of the participating Municipality who has a key role in the execution of the emergency management plans shall fulfil such duties as may be required according to the emergency plans. SECTION 5 Previously adopted versions of Bylaw 146 are hereby amended upon the effective date of the adoption of this “Regional Emergency Management” By-law. The existing Emergency Measures By-Law #70 of the Municipality of the District of Chester (2005) is hereby repealed upon the coming into effect of this By-Law. Regional Emergency Management Bylaw #146 Page 5 of 8 Notice of Intention to Adopt- Committee of the Whole - May 2, 2013 (2013-234) First Reading of Council - Council - May 23, 2013 (2013-250) Second Reading of Council - June 13, 2013 (2013-274) Approval of Ministers - Department of Justice November 21/22, 2013 and Service NS & Municipal Relations December 24, 2013. Effective Date -April 9, 2014 Annotation for Official By- Law Book Date of First Reading May 23, 2013 Date of advertisement of Notice of Intent to Consider May 29, 2013 Date of Second Reading June 13, 2013 Date of Approval by the Minister of Service Nova Scotia & December 24, 2013 Municipal Relations Date of Approval by the Deputy Minister of Environment November 21, 2013 Date of Approval by the Minister of Environment November 22, 2013 Effective Date April 9, 2014 Date of mailing to Minister a certified copy of By-Law April 13, 2014 Version Number Description By-Law Editor By-Law Sponsor Approval Date 2020-08-05 By-Law created Municipal Clerk Corporate and Strategic Management Annotation for Official By-Law Book Date of First Reading at Council May 23, 2013 Advertisement of Notice of Intent to Consider May 29, 2013 Date of Second Reading at Council June 13, 2013 Date of Approval by the Minister of Service Nova Scotia & Municipal Relations December 24, 2013 Date of Approval by the Deputy Minister of Environment November 21, 2013 Date of Approval by the Minister of Environment November 22, 2013 Effective Date April 9, 2014 Date of mailing to Minister a certified copy of By-Law April 13, 2014 I certify that this By-Law was adopted by Council as indicated above. _______________________________________ August 11, 2021 Pamela M. Myra, Municipal Clerk Date Regional Emergency Management Bylaw #146 Page 6 of 8 Notice of Intention to Adopt- Committee of the Whole - May 2, 2013 (2013-234) First Reading of Council - Council - May 23, 2013 (2013-250) Second Reading of Council - June 13, 2013 (2013-274) Approval of Ministers - Department of Justice November 21/22, 2013 and Service NS & Municipal Relations December 24, 2013. Effective Date -April 9, 2014  Effective date of the By-Law unless otherwise specified in the text of the By-Law. REQUEST FOR DECISION Prepared By: Tim Topping, CPA, CA, Director of Finance Date September 15, 2021 Reviewed By: Date Authorized By: Dan McDougall, CAO Date September 20, 2021 CURRENT SITUATION A property owner has submitted a request in writing for a reduction in taxes as their property was destroyed by fire. The property is 22 Pleasant Street, Chester, AAN 04752988. Section 69A of the Municipal Government Act provides that Council may, by policy, provide for a reduction in taxes payable, to the extent that council considers appropriate, and reimburse any overpayment because of the reduction. Under policy P-23, upon request from the Treasurer, the Director of Assessment shall value the property to provide the current assessment value to be used to calculate the amount of taxes to write off. RECOMMENDATION That, Council approve a reduction in 2021/22 taxes payable for assessment account number 04752988 in the amount of $582.55. This tax reduction will be written off to allowance for uncollectible taxes 01-00-000- 451100. BACKGROUND As required by policy a written request was received from the Executive Director of the Chester Playhouse, Andrew Chandler (attached). Under policy P-23, upon receipt of the written request, The Director of Finance/Treasurer requested Property Valuation Services Corporation (PVSC) to conduct an inspection of the property and provide a revised opinion as to its value. A letter was received from PVSC with a revised opinion of value of $90,700 (attached) versus the assessed value of $384,800 (capped $356,400). DISCUSSION The tax reduction based upon the revised opinion of value is reduction in value of $265,700 times the rates charged of $0.2722/$100 is $723.24. Taxes for the interim bill have been paid. The rate of $0.2722 includes the waste collection & disposal rate, the Village commercial rate, and the general commercial rate (which is 100% offset by an exemption provided under Schedule “A” of By-Law No. 74). Since the fire occurred on June 11, 2021, after 71 days into the year, it would be fair to base the tax reduction upon pro-rating the taxes from the date of destruction to the end of the tax year. This would be $723.24 X 294 / 365 = $582.55. REPORT TO: Municipal Council SUBMITTED BY: Finance Department DATE: September 23, 2021 SUBJECT: Reduction of Taxes under policy P-23 ORIGIN: Tax-payer request 2 Request For Decisio IMPLICATIONS Policy – in compliance with policy P-23. Financial/Budgetary – Reduction of the allowance may increase uncollectible taxes expense for the year Environmental – n/a Strategic Plan – n/a Work Program Implications -n/a OPTIONS 1. Approve the recommended tax reduction of $582.55. 2. Approve the reduction to the extent that Council considers appropriate REFERENCES Municipal Government Act section 69A Policy P-23 COMMUNICATIONS (INTERNAL/EXTERNAL) Internal – n/a External- the property owner District Council Grants 2021 - 2022 Updated October 7, 2021 Requested Approved Date Approved *Ocean Swells Community Association: Maintain facility 1,000.00$ 1,000.00$ April 15, 2021 *District 1 Community Centre: Maintain facility 1,000.00$ 1,000.00$ April 15, 2021 District 1 Community Centre: Water Softener 547.50$ 547.50$ June 24, 2021 District 1 Community Centre: Parking Lot Repairs 1,000.00$ 1,000.00$ June 24, 2021 Chester Jr Sail Program: Equipment & Repairs 1,000.00$ 1,000.00$ August 19, 2021 TOTAL FUNDS APPROVED 4,547.50$ *Funds Carried Forward from 2020-2021 2,000.00$ TOTAL FUNDS REMAINING 7,452.50$ Chester Brass Band: Summer Band Stand Concerts 600.00$ 600.00$ June 24, 2021 Hubbards Area Lions Club: Purification System 2,000.00$ 2,000.00$ May 27, 2021 Through the Years Day Care & Comm Centre: Court Surface 2,000.00$ 2,000.00$ June 10, 2021 TOTAL FUNDS APPROVED 4,600.00$ TOTAL FUNDS REMAINING 5,400.00$ Chester District Soccer Association: Purchase New Jerseys 500.00$ 500.00$ April 15, 2021 Chester Farmers' and Artisan Market: Storage Shed 800.00$ 800.00$ June 24, 2021 Chester Municipal Heritage Society: Farmers Market Pavillion 2,500.00$ 2,500.00$ August 26, 2021 Chester Theatre Council (Playhouse): Summer Programs 1,000.00$ 1,000.00$ June 10, 2021 Chester Yacht Club: Race Week Adaptations (Virtual, PPE, etc.) 500.00$ 500.00$ May 27, 2021 Starfish Reunite, St Stephens Parish: Refugee Family Fundraising 500.00$ 500.00$ August 12, 2021 Chester Jr Sail Program: Equipment & Repairs 500.00$ 500.00$ August 19, 2021 TOTAL FUNDS APPROVED 6,300.00$ TOTAL FUNDS REMAINING 3,700.00$ RC Legion, Br 88, Chester Basin: Community Banner Project 4,000.00$ 4,000.00$ August 12, 2021 TOTAL FUNDS APPROVED 4,000.00$ TOTAL FUNDS REMAINING 6,000.00$ Western Shore & Area Improvement Asso: Flower Baskets 3,248.75$ 3,248.75$ June 24, 2021 Western Shore & District Fire Department: Western Shore Days 2,000.00$ 2,000.00$ August 12, 2021 TOTAL FUNDS APPROVED 5,248.75$ TOTAL FUNDS REMAINING 4,751.25$ Charing Cross Garden Club 500.00$ 500.00$ September 9, 2021 Forties Community Centre: Oktoberfest 500.00$ 500.00$ May 27, 2021 RC Legion, Br 79 New Ross: Canada Day & Remembrance Day 1,500.00$ 1,500.00$ June 24, 2021 New Ross Community Care Centre: Communications 1,000.00$ 1,000.00$ July 22, 2021 New Ross Farmers Association: Septic Upgrades & Maintenance, etc. 1,500.00$ 1,500.00$ August 12, 2021 New Ross Regional Development Society: Christmas Festival & other events 1,000.00$ New Ross Farmers Association: Comm Rink Materials & Supplies 1,500.00$ 1,500.00$ August 12, 2021 TOTAL FUNDS APPROVED 6,500.00$ TOTAL FUNDS REMAINING 3,500.00$ Chester District Soccer Association: Purchase New Jerseys 1,000.00$ 1,000.00$ April 15, 2021 District 7 Chester Jr Sail Program: Equipment & Repairs 1,000.00$ 1,000.00$ August 19, 2021 TOTAL FUNDS APPROVED 2,000.00$ TOTAL FUNDS REMAINING 8,000.00$ Total Funds Approved 33,196.25$ District Grant Budget 2021-2022 70,000.00$ Plus 2020-2021 Carried Forward 2,000.00$ Total District Grant Budget 72,000.00$ Remaining Funds 38,803.75$ District 1 District 2 District 3 District 4 District 5 District 6 November 2020 Nominating Committee:  Councillor Connors  Councillor Assaff  Councillor Barkhouse  Warden Webber