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HomeMy Public PortalAbout2021-11-25_Council_Website Agenda Package_Updated 2021-11-23 Page 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday, November 25, 2021 Via Facebook Live Office Location: 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER 2. APPROVAL OF AGENDA/ORDER OF BUSINESS 3. RESULTS OF SPECIAL ELECTION – DISTRICT 3 3.1 Recapitulation Sheet for Special Election for District 3. 3.2 Swearing in of newly elected District 3 Councillor – Derek Wells. 4. PUBLIC INPUT SESSION (15 minutes) 5. MINUTES OF PREVIOUS MEETING 5.1 Council – November 10, 2021. 6. COMMITTEE REPORTS 6.1 Lunenburg County Seniors’ Safety Program – October 2021 – Councillor Connors. 6.2 Any other Committee reports. 7. PUBLIC PRESENTATIONS 8. MATTERS ARISING: 8.1 Second Reading – By-Law 142 Outdoor Fire By-Law. a. Comments from Dan Moscovitch. b. Comments from Stephanie Nowe. 8.2 Strategic Priorities Chart Update. 9. CORRESPONDENCE Page 2 of 2 10. NEW BUSINESS 10.1 Grants: a. Aspotogan Fitness Club - $1,000. b. Hubbards Area Lions Club - $500. c. Western Shore & Area Improvement Association - $776.25. 11. IN CAMERA 11.1 Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease and security of municipal property – Countway Mosher Property. 12. ADJOURNMENT 372 MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of COUNCIL MEETING 151 King Street, Chester / Facebook Live, NS On Wednesday, November 10, 2021 MEETING CALLED TO ORDER Warden Webber called the meeting to order at 8:44 a.m. Present: District 1 – Councillor Veinotte District 2 – Deputy Warden Shatford District 4 – Warden Webber District 5 – Councillor Assaff District 6 – Councillor Connors District 7 – Councillor Church District 3 – Vacant Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO Pamela Myra, Municipal Clerk Emily Lennox, Executive Secretary Jennifer Webber, Communications Officer Solicitor: Samuel Lamey, Municipal Solicitor APPROVAL OF AGENDA/ORDER OF BUSINESS  Funding assistance for Comfort Centre – Warden Webber. 2021-426 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the agenda and order of business for the November 10, 2021, Council meeting be approved as amended. ALL IN FAVOUR. MOTION CARRIED. PUBLIC INPUT There was no public input received. MINUTES OF PREVIOUS MEETINGS 4.1 Council – October 28, 2021. Council (continued) November 10, 2021 373 2021-427 MOVED by Councillor Church, SECONDED by Councillor Assaff the minutes of the October 28, 2021, Council meeting be approved as circulated. ALL IN FAVOUR. MOTION CARRIED. COMMITTEE REPORTS There were no Committee Reports. MATTERS ARISING 7.2 Request for Decision prepared November 1, 2021 – Community Development & Recreation, regarding Lakeside Zone and 5-10 Residential Units in Central Commercial by Development – Setting Dates for Public Hearings. 2021-428 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that the Council set the following dates and times for the noted Public Hearings be held:  Set the date for a Public Hearing to consider amendments to the Municipal Planning Strategy and Land Use By-Law to adopt the Lakeside Zone for Thursday, January 27, 2022 beginning at 6:30 p.m. in Municipal Council Chambers, 151 King Street.  Set the date for a Public Hearing to consider amendments to the Chester Village Secondary Planning Strategy and Land Use By-Law (permitting 5-10 Residential Units per structure by Development Agreement in the Central Commercial Zone) for Thursday, December 9, 2021 beginning at 8:45 a.m. in Council Chambers, 151 King Street. ALL IN FAVOUR. MOTION CARRIED. 7.3 Quarterly Report – Information Services - Department of Financial & Information Management. Cliff Gall, Director of Information Services was present via Zoom to review the Quarterly Report for Information Services. He briefly reviewed the highlights listed in the material. There was a brief discussion regarding security around the internet and emails in light of recent technology issues in Newfoundland and Ontario. It was noted that there is ongoing education, including training for employees if they open “phishing” emails. 7.4 Quarterly Report – Community Development & Recreation Department. Council (continued) November 10, 2021 374 Chad Haughn, Director of Community Development and Recreation was present to review the Quarterly Report for the April 1 to September 30 period. He reviewed the highlights listed in the material. There was discussion regarding staffing and the increase in services required, i.e., zoning throughout the Municipality, an increase in development and building inquiries and permits as well as the sale of services to other Municipalities. Councillor Veinotte stated that it looks as though the Halifax side of the Municipality has the most increase in development activity and he anticipates more. There were other comments/questions on community use schools, trails, volunteers, fundraising, and staffing impacts. PUBLIC PRESENTATIONS 6.1 Chris Stackhouse, John MacDonald, and Tim Smith regarding Saddle Island noise. (Appointment at 9:15 a.m.) Chris Stackhouse, John MacDonald, and Tim Smith were in attendance to provide information to Council on the noise generated by the Saddle Island fish facility. Noise samples were also provided – noise generated from pressure washing of the nets, feeders, aerators, generators, and support vessels that come and go to do servicing of equipment. The group provided input on the following:  Mr. Stackhouse lives approximately 700 m from the pens (100 m back from Highway 329); he cannot see the pens as there are trees there, but he certainly does hear them.  The trees act as a sound barrier for the ocean but not the fish farm noises.  The noise sometimes goes from dawn until dusk.  They often leave their property to get away from the noise.  They have been visited by Cooke Aquaculture who say they are within the guidelines and regulations set out by Department of Fisheries and the Municipality’s by-laws.  Sound recordings were played.  Information on sound frequency and effect on wellbeing.  Acknowledgement that Council has no jurisdiction over aquaculture but why no dialogue between the Municipality and the Department of Fisheries and Aquaculture (DFA) regarding operations offshore?  Noise By-Law amendment – this would only apply to new operations and not current operations.  Concern about an expansion (application has been ongoing for five years and still not approved) and the number of fish and area of operation. Council (continued) November 10, 2021 375  This has been the worst year they have experienced with regard to noise.  A larger operation with more fish will require more aeration – noise.  The view will get worse, and noise will increase – this area is part of the Lighthouse Route – this type of industry will be detrimental to the environment and tourism.  Hope that the Municipality would support the community’s concerns at the upcoming agriculture review board and that someone could represent them at the process to stop the expansion and shrink it back to what it was  They would also like to see some changes to the Noise By-Law to further restrict the ability of fish farm expansion. They understand that industries come/go but there is no reason why this shouldn’t be encouraged to come ashore as a land based facility.  They would also like to know that the Municipality is working with the government to allocate land to allow Cooke’s to establish themselves on land and return to the bay to a more natural environment.  There are other fish farms that are inland and recommended that Council visit that facility.  Companies need to stop treating the environment and ocean as a toilet.  This type of industry does not fit with the values of the environment - the farm is less than 1 km from the most important beach in the Municipality. The Deputy CAO outlined the information received from DFA - they have broad requirements in fish farm management plan but not any specific thresholds are put in there. They are in process of reviewing policies to have some enforceable thresholds and any excessive noise complaints can be forwarded to them. Councillor Veinotte noted that when he was going door to door, he didn’t meet anyone in the community in favour of the fish farm. From that perspective, he is supporting the presentation as echoing the sentiments of the people in the community. If there was to be legislation created, it would need to be such that it did not prohibit meaningful employment. He referred to Maibec that creates meaningful employment and noted that they have a community liaison committee that meets regularly and does a good job in communicating with the community. It was noted that Council had sent a letter to the province stating that they are not in favour of fish farms. Mr. Stackhouse asked if the letter they sent would be part of the public record, and Warden Webber noted that it has been included online as part of the agenda package. 6.2 Michael Graves, United Way of Lunenburg County, regarding transportation options to the South Shore. (Appointment at 9:30 a.m.) Council (continued) November 10, 2021 376 Michael Graves, United Way of Lunenburg County, was present to promote the regional transit service. He reviewed the information included in the presentation. It was agreed that information on the transportation service would be included in the Municipal newsletter (the Communications Officer will be advised) and the schedule can be available at the offices. Councillor Connors suggested the Municipality include information on the program in community newsletters, i.e., Aspotogan Heritage Trust, ARA, and the New Ross Family Resource newsletters. Mr. Graves also noted that the Coats for Kids program is underway, and any support would be very helpful. Councillor Connors noted that the United Way has been very helpful to the Seniors Safety program, and she wanted to thank the organization for that assistance. She also noted that there may be an increase in the financial ask from the Seniors Safety Program for the next budget year. Mr. Graves noted that 22% of seniors in this County live in poverty and also noted that any support would be appreciated. A break was held from 10:15 a.m. to 10:28 a.m. 7.1 Request for Decision/Direction prepared October 1, 2021 – Corporate & Strategic Management – Saddle Island Noise (from September 9, 2021, Council Meeting). Tara Maguire, Deputy CAO reviewed the RFD prepared October 1, 2021 – Corporate & Strategic Management – Saddle Island Noise noting that the current Noise By-Law is not very comprehensive and only certain types of noises are addressed. Generators are not specifically included but included in construction equipment. She noted that the equipment must be not functioning properly or happening outside of hours noted for the by-law to apply. She also noted that Section 4(2) indicates the noise must be coming from real property in the Municipality and when this was discussed with the Solicitor, it was noted that it could be a jurisdictional issue because the noise is created offshore. Considerations would be whether to apply the by-law when property is offshore and noise coming from “on the water”. She also spoke with the Aquaculture Division at the NS Department of Fisheries and Aquaculture. They do expect operations to comply with industry best practices, but they are looking at putting regulations into their plans. In this instance they did make sure it was passed on to enforcement officials to follow up. Issues noted were whether or not the Municipality has jurisdiction, how a change could affect other businesses, time restriction of 11 pm to 7 am, types of equipment, etc. For future siting and expansions, how is noise considered? For example, the residents are concerned it means Council (continued) November 10, 2021 377 an expansion to the existing facility. If there are 4 pens now and it is this loud, could 8 pens be twice the noise or duration? Warden Webber suggested writing the province again and asking them to follow up – he knows they are reviewing but would ask them to do it as quickly as possible. At this time, he is unaware of what change the Municipality could make to the by-law to make it work. Councillor Veinotte noted that he is concerned about a Maibec or Covey’s Auto business and having issues with those businesses that have been in operation for a long time. The owners are not from this community and there is no way for residents and the company to have communication at this time. He suggested a Liaison Committee similar to the one in place at Maibec which has been working very well. Until that is done, there may be no end to the adversity in place between this business and the community. It was agreed to direct staff write the province and encourage them to move forward and consider mandating that aquaculture operations be mandated to have liaison committees in the community in which they are located. It was also agreed to forward a letter to Cooke Aquaculture noting the concerns from the community and encourage the establishment of a liaison committee. CORRESPONDENCE 8.1 Letter and Application from Forest Heights Community School GSA requesting the Trans flag to be flown at the Municipal Office from November 13, 2021, to November 20, 2021. 2021-429 MOVED by Councillor Assaff, SECONDED by Councillor Church that Council approve the application from Forest Heights Community School GSA requesting the Trans flag to be flown at the Municipal Office from November 13, 2021, to November 20, 2021. ALL IN FAVOUR. MOTION CARRIED. NEW BUSINESS 9.1 Request for Decision prepared October 21, 2021 – Corporate and Strategic Services – Fire Services Drone Update. 2021-430 MOVED by Councillor Church, SECONDED by Councillor Assaff that Council approve the purchase of a RPAS (TJI Mavic 2 Enterprise Advanced) drone and operating software) at a capital cost to the Municipality of $9,898.05 (HST at 15% included) and an annual operating cost (liability insurance coverage for the Municipality and Fire Departments) of $3,270.00. Council (continued) November 10, 2021 378 Recorded Vote Requested: In Favour - Councillors Veinotte, Assaff, Church, and Warden Webber. Opposed - Deputy Warden Shatford and Councillor Connors. MOTION CARRIED. 9.2 Request for Decision – Community Development & Recreation Department – Designated Community Fund Requests from: a. Together We Can Community Society. b. New Ross Legion Branch 79. Chad Haughn, Director of Community Development & Recreation Department was present to review the Designated Community Fund Requests. 2021-431 MOVED by Councillor Assaff, SECONDED by Councillor Church the following Designated Community Fund Requests be approved:  Together We Can Community Society - $1,675.00; and  New Ross Legion Branch 79 - $3,300. ALL IN FAVOUR. MOTION CARRIED. 9.3 Council District Grant Request – New Ross Trails Society - $1,000. 2021-432 MOVED by Councillor Connors, SECONDED by Councillor Assaff the following Council District Grant Request be approved:  New Ross Trails Society - $1,000. ALL IN FAVOUR. MOTION CARRIED. 9.4 Council Grant Request – Our Health Centre – $5,000. 2021-433 MOVED by Councillor Connors, SECONDED by Councillor Church the following Council Grant Request be approved:  Our Health Centre – $5,000. ALL IN FAVOUR. MOTION CARRIED. 9.5 Proclamation – Municipal Awareness Week. – November 22 to 28, 2021. 2021-434 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that the Municipal Awareness Week proclamation be signed and displayed in the usual manner. ALL IN FAVOUR. MOTION CARRIED. 9.6 Highway 329 – Request for Paved Shoulders – Deputy Warden Shatford. Deputy Warden Shatford noted that a previous motion to reduce the speed limit on Highway 329 was made with the hope to resolve the issues brought forward by residents; however, it did not resolve all issues and Council has rescinded the motion. Council (continued) November 10, 2021 379 2021-435 MOVED by Deputy Warden Shatford, SECONDED by Councillor Veinotte that Council direct staff to forward a letter to the Minister of the Provincial Department of Transportation & Active Transit to have paved shoulders on Highway 329 in its entirety with a copy of the letter forwarded to the MLA and the Department of Transportation & Active Transit. ALL IN FAVOUR. MOTION CARRIED. 9.7 Request from Stephanie Beaumont regarding location of the Treat Truck by the bandstand selling hot chocolate and cookies at the November 26, 2021, Tree Lighting Ceremony. 2021-436 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that Council grant permission for the Treat Truck to be located at Parade Square Road for the November 26, 2021 Tree Lighting Ceremony. ALL IN FAVOUR. MOTION CARRIED. 9.8 Missing signage Gold River/Chester Basin – Councillor Assaff. Councillor Assaff indicated that the sign for Gold River/Chester Basin is missing. Staff was directed to contact the NS Department of Transportation & Active Transit about replacing the signage. 9.9 Chester Baptist Church Comfort Centre – Warden Webber. Warden Webber provided some background information on the Chester Baptist Church Comfort Centre. They are looking for financial assistance in keeping the generator in working order. Currently there is no funds available for community comfort centres although he felt there should be some way to assist community organizations that provide comfort centres. The general feeling of Council was that hosting a comfort centre is a service those organizations are providing to the communities and there should be some way of providing some assistance, such as a stipend to host it or some other avenue. It was acknowledged this is a service that, if those organizations weren’t providing, the Municipality would be paying in some way to host it. Using the Council Grant or District Council Grant programs was also commented on. 2021-437 MOVED by Deputy Warden Shatford, SECONDED by Councillor Veinotte that Council direct staff to forward $1,000 to the Chester Baptist Church organization for the use of the Comfort Centre that is open for the community in times of an emergency. ALL IN FAVOUR. MOTION CARRIED. IN CAMERA Council (continued) November 10, 2021 380 10.1 Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease, and security of municipal property – East River Point. Following a meeting held “In Camera” the meeting reconvened with all members present. ADJOURNMENT 2021-438 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the meeting adjourn. (11:03 a.m.) ___________________________ ___________________________ Allen Webber Pamela Myra Warden Municipal Clerk Lunenburg County Seniors’ Safety Program Monthly Report - October 2021 Report prepared: October 27, 2021 The LCSSP is a free confidential community-based non-profit service that works collaboratively with BPS, RCMP, and many community partners to help address the safety concerns of older adults (55 years of age+), residing in Lunenburg County. Service is pro vided through awareness campaigns, advocacy, community outreach projects, educational programs, community presentations and one to one service. Nature of Referrals Oct. Service in Municipal Units Oct. Supports needed 57 MODC 18% Reported elder abuse 18 MODL 47% Driving decisions/transportation 3 Mahone Bay 6% Personal safety 7 Lunenburg 3% Health & wellness 48 Bridgewater 35% Supports needed – hoarding 9 Other/Unknown 4% Precarious housing concerns 36 Data to Date Oct. Assistance with forms/applications 10 Total # of clients 115 Financial management/hardship 5 # of new referrals 37 Reported scams/fraud 1 # of clients receiving service 96 Housing repair 4 # of home visits/door step visits 16 Reported domestic violence risk 4 # of closed files 36 Legal issues 4 Social isolation 1 Equipment needs 3 Need of financial trustee 3 Need for advocacy 1 LCSSP UPDATES: • Flourish – LCSSP Seniors’ Safety Academy is being carried out with good attendance. Public Health regulations are in place. Thank you to our many presenters. • The LCSSP Legal Awareness Campaign – this month we focused on Personal Directives. • LCSSP - P2P Digital Literacy for Lunenburg County –New Horizons grant project ongoing. • Seniors’ Legal Navigator Phase 2, Law Foundation of NS grant application has been submitted. • The LCSSP has declined the funding grant offered through the Taming the Octopus project under the Aging Well Together Coalition for the Rental Housing Directory project. • SSC’s attended Community Links AWT meeting Oct. 21/21; New Regional Coordinator – Meagan MacDonald LCSSP CLIENT EMERGENCY CONTINGENCY FUND (CECF) REPORT: The CECF continues to serve the community in partnership with other organizations to help mitigate risk for seniors experiencing financial hardship. Food security for two individuals was supported during this period of reporting ($39.07). The October 30th, 2021 balance is: $820.51. ‘Thank you to all Lunenburg County Seniors’ Safety Program supporters. We couldn’t do what we do without you.’ First Reading – August 12, 2021 (2021-316) Article in the October/November Municipal Insight Newsletter Advertised in Progress Bulletin on November 3, 2021 Second Reading – November 25, 2021 Municipality of the District of Chester Outdoor Fire By-Law By-Law No. 142 Amended: Effective Date TBD OUTDOOR BURNING BY-LAW NO. 142 PAGE 2 OF 11 _________________________________________________________________________________________________ Notice at Committee – Committee of the Whole – June 17, 2021 First Reading – Council – August 12, 2021 (2021-316) Second Reading – Council – November 25, 2021 Effective Date - MUNICIPALITY OF THE DISTRICT OF CHESTER BY-LAW # 142 OUTDOOR FIRE BY-LAW 1. AUTHORITY and PURPOSE 1.1 Section 172 (a), (b), and (d) of the Municipal Government Act provides Municipalities with the power to make bylaws respecting the health, well-being, safety and protection of persons, the safety and protection of property, and activities that may cause nuisances including burning, odours, and fumes. 1.2 This By-law shall be known as the Outdoor Fire By-law and is intended to control hazards and nuisances to the public associated with outdoor fires. 2. INTERPRETATION In this By-Law: 2.1 "Acceptable Outdoor Burning Pit" means an outdoor receptacle open to the sky that; (a) is designed to contain fire and prevent it from spreading, (b) is constructed on all sides including the bottom from natural stone, bricks, block, concrete, heavy gauge metal (min. 4 mm thickness), or other suitable non- combustible components, and is no more than 1 meter in any dimension, and (c) has a spark arrestor or metal mesh screen no larger than 1.25 cm of opening covering the complete opening to contain sparks or blowing debris. 2.2 “Acceptable Outdoor Propane Fireplace” means a commercially manufactured fire pit or fireplace fueled by natural gas, liquified petroleum gas or bio ethanol intended for recreational outdoor fires and having CSA, ULC or equivalent approval under the requirements of the Nova Scotia Fuel Safety Regulations. 2.3 “Acceptable Outdoor Wood Burning Appliance” means a Chimenea or other similar commercially manufactured recreational outdoor wood burning appliance that; (a) is constructed from a suitable fire-resistant material and has a firebox intended for burning small quantities of wood or charcoal, and OUTDOOR BURNING BY-LAW NO. 142 PAGE 3 OF 11 _________________________________________________________________________________________________ Notice at Committee – Committee of the Whole – June 17, 2021 First Reading – Council – August 12, 2021 (2021-316) Second Reading – Council – November 25, 2021 Effective Date - (b) has a spark arrestor or metal mesh screen no larger than 1.25 cm of opening covering the complete opening to contain any sparks or blowing debris. 2.4 “ Chester Outer Fire Control Area” means that area of the Municipality indicated on the Map as Chester Outer Fire Control Area attached as Schedule B. 2.5 "Council" means the Council for the Municipality of the District of Chester. 2.6 "Emergency Management Organization" means the Regional Emergency Management Organization (REMO) as established for the County of Lunenburg. 2.7 "Fire Chief" means the Fire Chief for a fire department registered with the Municipality. 2.8 "Garden and Yard Waste" means any shrubbery, tree prunings, leaves, brush, weeds, roots, tree stumps, grass, root mat, turf and similar vegetation debris resulting from property development and/or general maintenance. 2.9 "Hazard" means a risk of fire or damage which may be caused by Outdoor Burning, and which may adversely affect property and/or persons as determined by the Municipality or Fire Chief. 2.10 "Municipality" means the Municipality of the District of Chester. 2.11 “Nuisance" means the causing of quantities of smoke or other emission from Outdoor Burning that may cause discomfort, injury or otherwise adversely or unreasonably affect the enjoyment by other persons of their property as determined by the Municipality. 2.12 “Open Air Fire” means any fire located anywhere on a property which is not contained within an Acceptable Outdoor Burning Pit, an Acceptable Outdoor Wood Burning Appliance or an Acceptable Outdoor Propane Fireplace. 2.13 “Outdoor Burning” means any combustion, whether or not fire is present or visible, located any place on property including inside any appliance that is not fully enclosed by a building or structure. Fire contained within a Portable Barbecuing Appliance is not defined as Outdoor Burning. 2.14 "Outdoor Furnace" means an outdoor wood burning appliance used for the space heating of buildings, the heating of water or other similar purposes. 2.15 “Portable Barbecuing Appliance" means an appliance sold or constructed for the purpose of cooking food outdoors, normally fueled by liquefied petroleum gas, natural gas, compressed briquettes or charcoal and having CSA, ULC or equivalent approval. OUTDOOR BURNING BY-LAW NO. 142 PAGE 4 OF 11 _________________________________________________________________________________________________ Notice at Committee – Committee of the Whole – June 17, 2021 First Reading – Council – August 12, 2021 (2021-316) Second Reading – Council – November 25, 2021 Effective Date - 2.16 “Prohibited Materials” means domestic or commercial garbage or waste, household hazardous waste, construction and demolition debris, plastics, paint, treated lumber, railway ties, manure, rubber, asphalt, asphalt products, fuel and lubricant containers, biomedical waste, tires or other materials that are required to be recycled or disposed of in accordance with current waste management practices established by the Municipality. 2.17 “Property" means for the purpose of the By-Law, a parcel of land owned by a person or two or more contiguous parcels of land owned by the same person. 2.18 “Owner” means a person who owns, manages, possesses or controls, or directs activity carried out on land or premises and includes a person shown on the Assessment Roll for the Municipality as the assessed owner or occupant of the land or premises. 2.19 “Solid fuel” means dry seasoned hard or soft wood, charcoal, mechanically processed fiber wood, pelletized wood and wood chips. 2.20 “Suitable fire protection equipment” means tools and equipment useful in extinguishing fires and preventing the spread of fires including but not limited to fire extinguishers, water containers, portable pumps and water tanks and hoses attached to an adequate water supply. 2.21 ” Chester Village Fire Control Area" means that area of the Municipality indicated on the Map as Chester Village Fire Control Area attached as Schedule B. 3. PROHIBITITED BURNING 3.1 On any lands within the Municipality no person shall be permitted to have Outdoor Burning that: (a) contains Prohibited Materials, (b) creates a Nuisance or Hazard, (c) is not in compliance with any conditions and/or restrictions imposed by the Department of Lands and Forestry or Provincial Government including any burning restrictions or burn bans, (d) is not in compliance with applicable Federal and Provincial laws and regulations, (e) is intended for the purpose of demolition of any building or structure without the written consent of the Minister of Environment of Nova Scotia and in accordance OUTDOOR BURNING BY-LAW NO. 142 PAGE 5 OF 11 _________________________________________________________________________________________________ Notice at Committee – Committee of the Whole – June 17, 2021 First Reading – Council – August 12, 2021 (2021-316) Second Reading – Council – November 25, 2021 Effective Date - with Air Quality guidelines and without first obtaining written permission of the local Fire Chief, (f) is not attended by an adult responsible for the fire, minimum 19 years old, and present on the property while the fire is burning and until the fire is extinguished, (g) is not provided with suitable fire protection equipment within reasonable distance from where the fire is located and there is the ability to contact the local fire services immediately if the fire is or appears to be getting out of control. 4. CHESTER OUTER FIRE CONTROL AREA 4.1 On any land within the Chester Outer Fire Control Area, persons shall be permitted to have an Open-Air Fire or Outdoor Burning that burns Solid fuel provided that: (a) the fire does not exceed the size of 1 meter in diameter, (b) the fire is located no closer than 4.5 meters from any building, combustible structure, combustible materials or bordering property line. 4.2 On any land within the Chester Outer Fire Control Area, persons shall be permitted to operate an Acceptable Outdoor Burning Pit, an Acceptable Outdoor Wood Burning Appliance, or an Acceptable Outdoor Propane Fireplace, on a wooden deck, provided: (a) it is positioned on a CSA approved fire-proof pad which extends 0.5 meters from the door opening and at least 0.2 meters on all sides, (b) is 2 meters from the building and 1 meter from any combustible surface not appropriately protected by a CSA approved fire proofing material and, (c) is operated to meet the stricter standard between this By-law and the manufacturer’s instructions for the appliance. 4.3 On any land within the Chester Outer Fire Control Area, persons shall be permitted to have Open-Air Fires or Outdoor Burning for removing or burning of Garden and Yard Waste provided: (a) the fire does not exceed the size of 3 meters in diameter and 2 meters in height, (b) the fire is located no closer than 9 meters from any building, shed, garage, out building, trees or other combustibles or bordering property line, and (c) only one fire is burned on the property at one time. OUTDOOR BURNING BY-LAW NO. 142 PAGE 6 OF 11 _________________________________________________________________________________________________ Notice at Committee – Committee of the Whole – June 17, 2021 First Reading – Council – August 12, 2021 (2021-316) Second Reading – Council – November 25, 2021 Effective Date - 5. CHESTER VILLAGE FIRE CONTROL AREA 5.1. On any land within the Chester Village Fire Control Area, no person shall be permitted to operate an Outdoor Furnace, 5.2. On any land within the Chester Village Fire Control Area, persons shall be permitted to have Outdoor Burning in an Acceptable Outdoor Burning Pit, an Acceptable Outdoor Burning Appliance, or an Outdoor Propane Fireplace, provided that: (a) only Solid fuel is burned in an Acceptable Outdoor Burning Pit or an Acceptable Outdoor Wood Burning Appliance, (b) the appropriate fuel is used in an Acceptable Outdoor Propane Fireplace, and it is operated in accordance with manufacturer’s instructions. (c) the Acceptable Outdoor Burning Pit, Acceptable Outdoor Wood Burning Appliance, or Acceptable Outdoor Propane Fireplace is located a minimum of 3 meters from any building, combustible structure, combustible materials or bordering property line. 5.3 On any land within the Chester Village Fire Control Area, persons shall be permitted to have an Open-Air Fire provided that: (a) only Solid fuel is used, (b) it does not exceed 0.75 m in diameter, (c) is located a minimum of 3 meters from any building, combustible structure, flammable or combustible materials or bordering property line, and (d) only one fire is burned on the property at one time. 5.4 On any land within the Chester Village Fire Control Area, persons shall be permitted to operate an Acceptable Outdoor Burning Pit, an Acceptable Outdoor Wood Burning Appliance, or an Acceptable Outdoor Propane Fireplace, on a wooden deck, provided: (a) it is positioned on a CSA approved fire-proof pad which extends 0.5 meters from the door opening and at least 0.2 meters on all sides, (b) is 2 meters from the building and 1 meter from any combustible surface not appropriately protected by a CSA approved fire proofing material and, OUTDOOR BURNING BY-LAW NO. 142 PAGE 7 OF 11 _________________________________________________________________________________________________ Notice at Committee – Committee of the Whole – June 17, 2021 First Reading – Council – August 12, 2021 (2021-316) Second Reading – Council – November 25, 2021 Effective Date - (c) is operated to meet the stricter standard between this By-law and the manufacturer’s instructions for the appliance. 6. ENFORCEMENT: 6.1 The MOC By-Law Enforcement Officer is responsible for enforcement of this By-law. Where the By-law Enforcement Officer or their designate determines that an Open-Air Fire or Outdoor Burning poses a Hazard or a Nuisance to persons or property or where there is a failure to comply with any provision of this By-law, they or a designate, may issue an Order to the property owner to have the fire extinguished and/or to take any other remedial action that may be required to meet the provisions of the By-Law. 6.2 A Fire Chief may extinguish or order to be extinguished any Open-Air Fire or Outdoor Burning, if in the opinion of the Fire Chief the fire is a Hazard 7. OFFENCES AND PENALTIES: 7.1 Any person who contravenes or fails to comply with any of the provisions of this By-Law or any Notice or Order given pursuant is guilty of an offense punishable on summary conviction by a fine of no less than $250.00 and not exceeding $5,000.00 for each offence, as per Schedule "A" attached and in default of payment to imprisonment of not more than 90 days for each offense. 8. COMPLIANCE WITH OTHER ACTS AND BY-LAWS 8.1 Nothing in this By-law shall exempt any person from obtaining any license, permission, permit authority or approval required under any other By-law or regulation of the Municipality or any statute or regulation of the Province of Nova Scotia. If this By-law conflicts with any other statute or regulation of the Province of Nova Scotia, the more restrictive statute shall apply. 9. REPEAL 9.1 The Outdoor Burning Bylaw and amendments thereto are repealed upon the coming into force of this By-law. OUTDOOR BURNING BY-LAW NO. 142 PAGE 8 OF 11 _________________________________________________________________________________________________ Notice at Committee – Committee of the Whole – June 17, 2021 First Reading – Council – August 12, 2021 (2021-316) Second Reading – Council – November 25, 2021 Effective Date - SCHEDULE “A" OFFENCE Penalty First offence $ 250.00 Second Offence $1000.00 Third Offense $ 5000.00 OUTDOOR BURNING BY-LAW NO. 142 PAGE 9 OF 11 _________________________________________________________________________________________________ Notice at Committee – Committee of the Whole – June 17, 2021 First Reading – Council – August 12, 2021 (2021-316) Second Reading – Council – November 25, 2021 Effective Date - SCHEDULE “B " OUTDOOR BURNING BY-LAW NO. 142 PAGE 10 OF 11 _________________________________________________________________________________________________ Notice at Committee – Committee of the Whole – June 17, 2021 First Reading – Council – August 12, 2021 (2021-316) Second Reading – Council – November 25, 2021 Effective Date - Annotation for Official By-Law Book Date of First Reading August 12, 2021 Date of advertisement of Notice of Intent to Consider November 3, 2021 Date of Second Reading November 25, 2021 Date of advertisement of passage of By-Law * Date of mailing to Minister a certified copy of By-Law I certify that the Outdoor Fire By-Law #142 was amended by Council and published as indicated above _____________________________________ _____________________ P. M. Myra, Municipal Clerk Date Date *Effective Date of the By-Law unless otherwise specified in the text of the By-Law OUTDOOR BURNING BY-LAW NO. 142 PAGE 11 OF 11 _________________________________________________________________________________________________ Notice at Committee – Committee of the Whole – June 17, 2021 First Reading – Council – August 12, 2021 (2021-316) Second Reading – Council – November 25, 2021 Effective Date - I, Pamela M. Myra, Municipal Clerk of the Municipality of the District of Chester do hereby certify that the above is a true copy of an advertisement duly advertised in the (Name of Newspaper) on (Date). Given under the hand of the Municipal Clerk and under the corporate seal of the said Municipality the ____ day of ________, 2021. ____________________________________________________ Pamela M. Myra Municipal Clerk 1 Pam Myra From:Bruce Blackwood Sent:November 2, 2021 8:53 AM To: Cc:Pam Myra; Tara Maguire Subject:RE: #External: Outdoor Burning By-Law Comments Good morning Dan, Thank you for your comments concerning the proposed amendments to the Outdoor Burning By-law. As mentioned in the recent Municipal Insight, Council has been reviewing the existing outdoor burning restrictions with the objective of reaching a reasonable balance of allowing residents to enjoy smaller recreational fires while limiting the possible negative aspects (nuisance and fire risk) of burning garden waste and larger fires for land clearing within the more densely populated areas of the Municipality. Due to concerns on being able to provide for appropriate clearance from the fire to combustible materials and property lines, I understand that you are asking that Council consider fires up to the size allowed in the Chester Village Control Area also be permitted in the Chester Outer Control Area if they meet the same clearance requirements as would be required in the Chester Village Control Area. The burning restrictions within the Chester Village Control Area may be considered more restrictive as even though the clearance limit from combustibles is only 3 meters, fires of up to 1 meter in diameter must be enclosed in an acceptable burning pit which has a spark arrestor. Open fires are limited to no larger than 0.75 meters in diameter. The burning of garden waste is prohibited. Within the Chester Outer Fire Control Area the proposed amendments allow open air recreational fires of up to 1 meter in diameter with clearance from combustibles of 4.5 meters. The maximum size of the fire for the burning of green garden waste and debris was set at 3 meters in diameter and a height of 2 meters, which corresponds to the maximum fire size (for any one brush pile) that Lands and Forestry recommends. For these larger open air fires in excess of 1 meter in diameter the clearance of 9 meters from any combustible was considered reasonable from a safety and fire hazard perspective. Thank you again for your review of the proposed amendments. I will bring your comments to the attention of Council for consideration. If you have any other questions, please just drop me a line. Best regards Bruce 2 Bruce Blackwood Fire Services Coordinator Corporate & Strategic Management 151 King Street, Chester, NS, B0J 1J0 Office: 902-275-4136 General Inquiries:902-275-3554 Cell: 902-277-2577 Web: www.chester.ca Consider the environment. Do you really need to print this email? This message contains confidential information and is intended only for the intended recipients in communication with the Municipality of Chester. If you are not an intended recipient you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. E-mail transmission cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the contents of this message, which arise as a result of e- mail transmission. If verification is required please request a hard-copy version. From: Pam Myra <pmyra@chester.ca> Sent: October 25, 2021 8:33 AM To: Bruce Blackwood <bblackwood@chester.ca> Subject: FW: #External: Outdoor Burning By-Law Comments Bruce … can you review and advise Mr. Moscovitch if he needs clarification. Pam PAM MYRA Municipal Clerk Office: 902-275-4109 Cell: 902-277-1872 Consider the environment. Do you really need to print this email? From: Dan Moscovitch Sent: October 24, 2021 3:50 PM To: Pam Myra <pmyra@chester.ca> Cc: Wendy Moscovitch ; Colin Finlay ; Gerrie Masters ; Frances Jamieson ; Sheryl Carruthers ; Nathalie McLean > Subject: #External: Outdoor Burning By-Law Comments This email originated from outside of the organization. Do not click links or open attachments unless you recogize the sender and know the content is safe. 3 Good day Pam, I read the article in the recent issue of Municipal Insight with interest, and overall, it seems very reasonable. However, not everyone in the Chester Outer Fire Control area has a property large enough, or a property configuration suitable, to create a space that is 9 meters in all directions from a burning location for brush and the like. That clearance is reasonable for the maximum permitted fire size, but many of us would in the Outer Fire Control Area occasionally burn fires within the size and clearance limits proposed for the Village Fire Control Area. To comply with the proposed requirement, we would have to either stop burning altogether or clear a much larger area than is reasonable for the property size or configuration. To stop burning would mean an increase in traffic going to the Municipal Landfill with brush at greater cost to both the homeowner and the Municipality. Therefore, I would propose that fires up to the size allowed in the Village Control Area also be permitted in the Outer Control Area if they meet the same clearance requirements as would be required in the Village Control Area. It is our hope that Staff and Council will consider and incorporate this or an equivalent suggestion so as not to outlaw those who burn responsibly from continuing to do so in the Chester Outer Fire Control Area. I have copied this email to some executive members of our Marriotts Cove Association, for their information. Thank you, Dan Dan & Wendy Moscovitch 201 East Marriotts Cove Road, 1 Pam Myra From:STEPHANIE NOWE-MORRIS Sent:October 21, 2021 9:29 AM To:Pam Myra Subject:#External: Outdoor burning bylaw Pam, I am writing in support of the amendments presented for the burning bylaw. I do see potential confusion regarding the definition of a few things, so I encourage a good communication strategy, maybe more info on a website? For example, defining what “ a recognized nuisance or hazard” and “ suitable fire suppression” is would educate everyone on what safe burning practised are. I guess ultimately if the municipality is going to continue to support burning, they have to provide resources to educate all on what the current guidelines and standards are to keep everyone safe and reduce the anxiety of those scared of burning. Thanks, Stephanie Nowe-Morris 137 Shaw Island Road Chester Basin This email originated from outside of the organization. Do not click links or open attachments unless you recogize the sender and know the content is safe. 1 Pam Myra From:Sharon Church Sent:November 22, 2021 2:01 PM To:Pam Myra Subject:Fwd: #External: Outdoor Fire Bylaw Proposed Amendments Pam: Please add this to the agenda. Thanks, Sharon Sent from my iPhone SHARON CHURCH District #7 Office: 902-275-2281 Cell: 902-277-1301 Consider the environment. Do you really need to print this email? Begin forwarded message: From: Mary Ellen Donovan Date: November 22, 2021 at 1:03:09 PM AST To: bbblackwood@chester.ca Cc: Gerrie Masters <gerriemasters@gmail.com>, Sharon Church <schurch@chester.ca> Subject: #External: Outdoor Fire Bylaw Proposed Amendments Dear Mr. Blackwood: I am writing about the proposed amendment to the Outdoor Fire Bylaw which would, for even tiny open air fires of 3 feet in diameter, require a clearance of approximately 14 feet (4.5m). My property is approximately 20 acres in size primarily occupied by trees, shrubbery and blueberry bushes with a building or two thrown in. From time to time, property maintenance requires the disposal of branches or small trees. My preferred method of addressing the branch issue, when I have a significant volume of branches This email originated from outside of the organization. Do not click links or open attachments unless you recogize the sender and know the content is safe. 2 or small trees to deal with, has been to burn the branches in an open air fire in accordance with the provincial burning regulations. The difficulty is that the bylaws proposed 3 foot diameter is completely impractical for brush clearing as our open air fires tend to have branches 6-10 feet or more in length. The 3 foot diameter seems better designed for beach fires whose normal size would be closer to a 3 foot diameter. If the brush/branches were only 3 feet in length I would probably be leaving them to rot. Even at the 6-10 foot length I have always considered my branch clearing fires to be small in size. Currently I understand the proposed amendments will require a 14 foot clearance from combustibles for even the proposed "fireplace size" fires, i.e. less than 3 feet in diameter. This effectively prohibits open air brush burning as a 3 foot diameter for a brush clearing fire is not a practical limit, nor is the 14 foot clearance practical. Typically, when burning brush, the combustibles are within several inches of the brush clearing fire but given that said brush clearing fire is normally done under relatively wet conditions, there has never been a case of the fire spreading to the nearby combustibles. Even if one were to move such a fire to the driveway to get away from combustibles, which I am not prepared to do because of the mess it would leave in the driveway, that would only provide a one foot clearance from the proposed "fireplace size" 3 foot diameter fire and actually move such a fire closer to trees. I understand that for a normal open air fire, which would always be larger than 3 feet (1m), the proposed amendments are even more problematic as the proposed clearance from combustibles is greater than 14 feet. Therefore I would ask that 3 the disposal of brush through an open air fire be allowed to continue, which is only possible if the 3 foot diameter size is increased to 6 feet and there be no requirement imposed in respect of combustibles. In my view the provincial fire regulations appear to be sufficient to control the safety issues associated with open air fires and there is no need for a municipal regulation as proposed. If the actual reason for the proposed amendments is to address smoke complaints, assuming that the provincial regulations already address any safety issue, that is a nuisance issue that should be addressed through a nuisance bylaw. And if the smoke complaint event is a one-off event, it would be unfortunate if the proposed changes caused difficulties for those whose brush management activities have not caused smoke complaints. I have copied the current president of the Marriotts Cove Residents Association, Gerrie Masters and Councillor Sharon Church. M.E.Donovan ECONOMIC DEVELOPMENT PRIORITY OUTCOMES 2.      Promote and grow the Municipality’s economic sectors. Strategic Initiatives Sector Marketing Strategy Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Development of an Investment attraction marketing plan and promotion material Carried over from  previous FY 2021/22  Q2 Normal CSM Erin Lowe Sr.EDO, CO, Consultant $25,000 already included in budget 100 COMPLETE Develop approach for Business Retention & Expansion program  2021/22  Q3 2021/22  Q4 High CSM Erin Lowe Sr.EDO, Consultant TBD 50 Rural Internet Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Options report on Rural Internet Initiatives in MOC to guide future approach 2021/22  Q1 2021/22  Q3 High CSM Jonathan Meakin SIC $250K allocation to support new  milestones/direction after report 90 Course of action resulting from Council's discussion to be  led by TBD.  Invite representative from DNS to meet with Council  Kaizer Meadow Industrial Park Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Phase 1 Environmental Site Assessment  Carried over from  previous FY 2021/22  Q3 Normal CSM/IAO Erin Lowe Sr.EDO, Director of IAO, Consultant $6,000 90 Phase 1 complete. Next step is to bring options report  forward for council consideration Opinion of Valuation 2021/22  Q3 2021/22  Q3 Normal CSM Erin Lowe Sr.EDO, Commercial Realtors $0 100 Opinion of valuation recieved from two commercial  realtors  Standard Terms of Sale / Covenants / Pricing Policy  2021/22  Q3 2021/22  Q4 Normal CSM/IAO Erin Lowe Sr. EDO, Director of IAO, Legal $2000 allocation in budget 20 Legal is developing first draft for review  Signage Plan 2021/22  Q2 2021/22  Q4 Normal CSM Erin Lowe Sr. EDO, DO TBD 30 Concept Plan Development Carried over from  previous FY 2021/22  Q4 Normal CSM/IAO Erin Lowe Sr.EDO, Director of IAO, Consultant  $100K allocation for Concept Plan but official  budget TBD 10 Atlantic Canada Site Certification Carried over from  previous FY 2021/22  Q4 Normal CSM/IAO Erin Lowe Sr.EDO, Director of IAO $500 allocation in budget 10 Parade Square Beautification Project Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Phase 1 - benches, pathway, landscaping Carried over from  previous FY 2021/22  Q1 Normal CSM Community Economic  Development Officer  (VACANT) CEDO, IAO public works staff $12.5K Beautification & Streetscaping Program  grant 100 COMPLETE Community engagement 2021/22  Q2 2021/22  Q4 Normal CSM Community Economic  Development Officer  (VACANT) CEDO, CO 80 Consultation Summary and "Decision Point" Report on future phases 2021/22  Q3 2022/23 Normal CSM Community Economic  Development Officer  (VACANT) CEDO 0 Business Park Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Bring forward options report for Wakeup Hill property 2022/23 Low CSM/IAO Erin Lowe Sr. EDO, Director of IAO TBD 0 Workshop with Council to investigate approach for potential new sites 2022/23 Low CSM/IAO Erin Lowe Sr.EDO, Director of IAO, Consultant  TBD 0 Priority Outcome(s): 3 Priority Outcome(s): 1,2,3 Our ongoing commitment to investment attraction, business support services, and infrastructure encourages entrepreneurship, supports sustainable development of target sectors and  strengthens the commercial tax base. 1.    Partner in the development of infrastructure and opportunities for business development and attraction. 3.      Position the Municipality as Nova Scotia’s south shore community of choice for residents, businesses, and organizations, and as an international tourism destination Priority Outcome(s): 2,3. Also identified as a priority in the Economic Development Strategy Priority Outcome(s): 1,3 Priority Outcome(s): 1,2,3 Also identified as a priority in the Economic Development Strategy Operational Initiatives Physician Attraction & Retention Program Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Print marketing campaign with Canadian Medical Association Journal  2021/22  Q1 2021/22  Q3 Normal CSM Community Economic  Development Officer  (VACANT) CEDO Included in the $25,000 healthy communities  grant 90 Tourism Chester Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Peak season planning and reporting Multiyear Ongoing CSM Community Economic  Development Officer  (VACANT) CEDO Funds allocated in annual operating budget   May-September Recruitment of mobile ambassador Multiyear Ongoing CSM Community Economic  Development Officer  (VACANT) CEDO Funds allocated in annual operating budget   April/May Business Retention & Expansion Initiatives Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Sidewalk Café Program Carried over from  previous FY 2021/22  Q4 High CSM Erin Lowe Sr. EDO, Dep.CAO, Director IAO, DO,  Sr. Planner, Accessibility Coordinator,  Legal Funds allocated in annual operating budget   In progress Business Visitations for Arts, Culture & Recreation businesses 2021/22  Q4 2021/22  Q4 High CSM CEDO (VACANT) CEDO, Sr. EDO, Director CDR,  Consultant TBD  To determine strategic initiatives that could support this  sector Vendor Licencing and Events Permitting review 2021/22  Q3 2022/23 Normal CSM Erin Lowe Sr.EDO, Dep.CAO, MC, DO, Director  IAO, Director CDR Funds allocated in annual operating budget Business visitations for Business Services, Construction, Green Industry, Niche  Manufacturing / Value Added, and Industrial businesses  2022/23 Normal CSM Erin Lowe Sr.EDO, Consultant  TBD   Ad hoc until program is in place Capital Initiatives   PRIORITY OUTCOMES Strategic Initiatives Water Quality Monitoring Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Presentation by external researcher on Bayswater Beach 2021/22  Q1 2021/22  Q3 High CDR Chad Haughn Director of CDR 100 Dr Spooner presented research to Council on  July 15/21.  Coastal Action to work in  partnership with Dr Spooner on future  Bayswater monitoring. - COMPLETE Report following a one-year trial expanded water quality testing program 2021/22  Q1 2021/22  Q3 High CDR  Chad Haughn Director of CDR, Consultant (Coastal  Action) Budget allocation for external  consultant & testing $16,500 25 Monitoring started in June 2021.  Final report  anticipated November 2021. Discussion of ongoing municipal role in water quality testing 2021/22  Q4 High CDR  Chad Haughn Director of CDR  Municipal Water Strategy Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Community Wells initiative options report 2021/22  Q4 2022/23 High IAO  CET (vacant) CET (vacant) Coastal Action ‘Resident Water Survey Report’ recommendations options report  2021/22  Q3 2022/23 High CSM  Consultant (tbc)DCAO, Municipal Water Strategy Working  Group  Consultant  25 Options for Water Supply Upgrade Lending Program expansion. Consider: program  extended to commercial sector for potable water (wells, cisterns, etc in current program  for provision of water) 2021/22  Q4 2022/23 Normal CSM/IAO/FIS Consultant (tbc) Director of PW (vacant); Director of FIS  Consultant   Option of increasing loan amount. Additional  grant option? Partner with Housing? Transition 2050: Greenhouse Gas Emissions Mitigation Priority Outcome(s): 1,2,3 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Discussion of Sustainability Solutions Group's “Community Energy & Emissions Inventory  & Migration Plan” summary report) with two program outcomes for Council's review:  GHG emissions target & local action plan options that could include a PACE program and  solar power initiatives. 2021/22  Q3 Normal CSM/FIS Jonathan Meakin SIC 50 Report/action plan ideas to Council may  result in specific projects to be led by TBD Priority Outcome(s): 3 PRIORITY AREA: ENVIRONMENTAL STEWARDSHIP 2.       Explore options for integrating green energy and sustainable technologies in municipal infrastructure and program delivery. 3.       Support environmental conservation & protection initiatives and efforts to tackle the impact of climate change. Priority Outcome(s): 3 Our leadership in environmental stewardship seeks innovative approaches for sustainable community planning and decision-making that balances growth, invests in green  1.       Seek opportunities for innovation and leadership in waste management. Landfill Business Planning Priority Outcome(s): 1 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Development of Financial Model Scenarios 2021/22  Q2 2021/22  Q3 High FIS/IAO Tim Topping CAO, Direcor of IAO Engage with Grant Thornton in  developing model; additional costs for  auditors' services 25 Begun work with modelling tool. First  reporting to Council in Q3/2021-22 Equipment Replacement Policy  2021/22  Q3 IAO/CSM Christa Rafuse Director of IAO, Director of FIS, SW Client  Services Coordinator, PW Administrative  Coordinator Relationship to Asset Management / Fleet  Management Operational Review 2021/22  Q4 IAO/CSM Christa Rafuse / Dan M Director of IAO, CAO, Consultant Consultant (tbc) Sustane Transition Multiyear CSM/IAO Christa Rafuse / Dan M Director of IAO, CAO    Inland Flood Plain Mapping Priority Outcome(s): 3 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Workshop with Council to review data and discuss next steps 2021/22  Q4 Low CDR/FIS/IAO Chad Haughn Director of CDR  Staff meet with MODL to prepare options for  Councils. Operational Initiatives Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Capital Projects Enviro Toilets Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Confirm the locations 2021/22  Q4 High IAO/CDR Gord Tate ALC, Director of PW (vacant) Confirm the type of toilets 2021/22  Q4 High IAO/CDR Gord Tate ALC, Director of PW (vacant) Procurement 2021/22  Q4 High IAO/CDR Gord Tate ALC, Director of PW (vacant), RM Installation 2022/23 High IAO/CDR CET (vacant)CET (vacant) Strategic Initiatives Procurement Program Priority Outcome(s): 1,2 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Presentation to Council on procurement program strategy FIS to determine details re: timing, resources for various procurement components  2021/22  Q2 2021/22  Q4 High FIS  Dan Pittman RM 80 Procurement program strategy presentation  drafted. Pending CAO review and approval  prior to Council. e-Procurement Platform Carried over  from previous  FY 2021/22  Q4 High FIS  Dan Pittman RM bids&tenders $2,750 per year; determine additional cost for secure e- signature extension for contracts 75 RFD completed. Pending CAO review and  approval prior to Council.  PO Module Carried over  from previous  FY 2021/22  Q3 High FIS  Tim Topping FINM, AP, Director of FIS, RM 75 Installed, configured, tested. Ready for roll- out beginning with I&O. P-Cards Normal FIS  Tim Topping FINM, ISDIR, RM 10 Preliminary review. Procurement policy(ies) review and revision Normal FIS Tim Topping FINM, RM $5,000? Legal Review (LXM Law)0 Village SPS and LUB Review Priority Outcome(s): 2 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Resident Survey  2021/22  Q2 2021/22  Q2 CDR Garth Sturtevant SP, summer student  $3,600 100 Survey was distributed and collected in  August 2021.  Some surveys still being  received in Sept. Architectural Study 2021/22  Q2 2021/22  Q4 CDR Garth Sturtevant SP, RM $15,000-$20,000 50 Open competition NRFP issued on Sept. 10.  Close Oct. 15th. Award Oct 25th. Contract  negotiation with FBM. Future Development of Highway 3 (North Street) Workshop       Garth Sturtevant Senior Planner, Planner,  Administrative Assistant, other CDD&R  staff  0 Need to workshop a discussion with Council  and VPAC on the future of North Street. Do  we stick with Hwy 3 Streetscape or adapt to  a true Highway Commercial area? Review of Existing SPS Policies   2021/22  Q2   CDR Garth Sturtevant Senior Planner, Planner  50 Reviewed existing policies with VPAC. Will  require additional policies to fill-out the  document and ensure ability to enforce  provisions of LUB once that work is started.  Review of Land Use Bylaws       CDR  Garth Sturtevant Senior Planner, Planner,  Administrative Assistant, other CDD&R  staff  0 This is likely to be the final major piece of the  review. As regulations are developed,  policies additions or changes may be  required.  Public Engagement Workshops   2021/22  Q2   CDR  Garth Sturtevant Senior Planner, Planner,  Administrative Assistant, other CDD&R  staff Rental fee for legion or other venue  (TBD)0   Adoption of revised SPS and LUB   2023/24   CDR  Garth Sturtevant 0   Investment Strategy Priority Outcome(s): 2,3 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Investment Policy DONE Normal FIS Malcolm Pitman 100 Cash-Flow Forecasts  2021/22  Q4 Normal FIS  Tim Topping Director of FIS, FINM, financial analyst Financial analyst 0 The financial analyst will provide essential  support work in providing better services for  a wide range of capital and operational  inititiatives: solid waste; wastewater; etc PRIORITY AREA: GOVERNANCE & ENGAGEMENT 1.   Ensure municipal service delivery is efficient and effective, communicated and accessible. 2.   Ensure municipal bylaw and policy frameworks reflect current and changing needs. 3.   Continue to develop an asset management system that will inform decisions about infrastructure, development, levels of service, risk assessment, and associated financing. Our governance and administration processes demonstrate a commitment to efficient and fiscally sustainable service delivery. Our commitment to communications & engagement provides residents, businesses,  and organizations with access to services, information, and decision-making as meaningful participation in local government. PRIORITY OUTCOMES Uniform Signage By-Law Priority Outcome(s): 2 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Updated draft By-Law for Council review 2021/22  Q1 2021/22  Q3 High CDR/CSM Emily Statton Planner, CEDO, CO, PW staff 60 1st reading of Bylaw completed on July  22/21.  Public notification in August edition  of Municipal Insight. Launch of Uniform Advertising Signage Program: Spring 2022 2022/23 2022/23 High CDR/CSM TBD CDR staff, CEDO, CO, PW staff   Boundary Review Priority Outcome(s): 2 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Required boundary review 2022/23 Normal CSM  Pam Myra/Tara Maguire MC, DCAO, GIS Specialist, Consultant  Consultant Contract external consultant to coordinate  review Municipal Salaries & Benefits Review     Priority Outcome(s): 1,2 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Salaries & benefits review for Municipal staff and Council  2021/22  Q3 2022/23 High CSM/FIS Tara Maguire DCAO, MC; Director of FIS, Consultant Consultant; $35K in 2021-22 budget 10 Drafting solicitation documents  Human Resources Policy     Priority Outcome(s): 1,2 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Review and develop Human Resources Policy framework  2021/22  Q3 2022/23 High CSM/FIS Tara Maguire DCAO, MC; Director of FIS, consultant Consultant; $50K in 2021-22 budget 10 Drafting soliciitation documents Operational Initiatives Municipal Election Activity' Policy     Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments ‘Municipal Election Activity’ Policy - Draft policy and accompanying report for Council’s  discussion 2022/23 Low CSM Term position (vacant) Term position (vacant), DCAO Asset Management Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Review the current state of asset management; assess quality of current data and  reports; identify gaps and develop a plan to mitigate gaps; develop processes for data  collection and management to ensure the validity of data in the GIS Map (data  governance) 2021/22  Q4 Normal CSM/FIS/IAO Jonathan Meakin WW Project Manager, GIS Specialist,  RM The Wastewater Strategy will provide the  focus for developing AM practices and  processes Siting Policy Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Develop Communication Tower siting policy; review MPS policy for siting cell towers  (CRINS policy) 2022/23 Low CDR  Garth Sturtevant SP  Tax Exemption By-Law Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Tax Exemption By-law Review 2021/22  Q4 Normal FIS/CDR  Tim Topping Director of FIS, Director of CDR, ES Restrictions on membership; economic  impact; jurisidictional scan Building Inspector Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Building Inspector Recruitment 2021/22  Q2 2021/22  Q3 Normal CDR Chad Haughn Director of CDR, DCAO, recruiter Outdoor Burning Bylaw Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Outdoor Burning Bylaw Review Carried over  from previous  FY 2021/22  Q3 Normal CSM Bruce Blackwood FSC, DCAO 80 Aspotogan Wharf Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Aspotogan Wharf Public Engagement for options 2021/22  Q3 Normal CDR Gord Tate ALC Staff exploring possible options for wharf VoC Signage Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments VOC Highway Signage Business Engagement 2021/22  Q4 Normal CDR Garth Sturtevant SP, CEDO (vacant) VoC Fire Services Contract Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Village of Chester Fire Services Contract Multiyear 2021/22  Q4 High CSM  Tara Maguire DCAO 50 Tax Sale Report Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Tax Sale Options Report 2022/23 Q1 Low FIS Tim Topping Director of FIS, FINM, RM Fire Advisory Committee Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Provide recommendations for reinstanting Fire Advisory Committee 2022/23 Q1 Normal CSM Tara Maguire & Bruce  Blackwood DCAO, Fire Services Coordinator 10 Staffing Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Recuitment of Community Economic Development Officer 2021/22  Q3 Normal CSM Tara Maguire, Erin Lowe 70 Recuitment of Heavy Equipment Operator 2021/22  Q3 Normal FIS Christa Rafuse, Pam Myra 30 Recuitment of Heavy Equipment Operator/Laborer 2021/22  Q3 Normal FIS Christa Rafuse, Pam Myra 30 Recuitment of Laborer (casual, pt landfill)2021/22  Q3 Normal FIS Christa Rafuse, Pam Myra 30 Recuitment of Engineering Technician 2021/22  Q3 Normal FIS Christa Rafuse, Pam Myra IAO Director, Venor, Director of HR 70 Recuitment of Director of Infrastructure and Operations 2022/23 Q1 Normal FIS Dan McDougall CAO, DCAO, Director of HR, Venor 10 Recuitment of Director of Public Works 2022/23 Q2 Normal FIS Dan McDougall CAO, DCAO, Director of HR, Venor 10 Recuitment of Community Wastewater/Project Engineer 2022/23 Q2 Normal FIS Tara Maguire, Pam Myra CAO, DCAO, Director of HR, Venor 10 Recuitment of Policy Analyst (2 year term)2022/23 Q1 Normal FIS Tara Maguire, Pam Myra 0 Recuitment of Financial Analyst 2021/22  Q4 Normal FIS Tim Topping, Pam Myra 30 Capital Projects PRIORITY OUTCOMES Strategic Initiatives Accessibility Plan Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Submit Community Works Program grant for funding support of Accessibility  Coordinator 2021/22  Q1 2021/22  Q1 High CSM Jonathan Meakin SIC, DCAO 100 Hiring of Accessibility Coordinator 2021/22  Q1 2021/22  Q2 High CSM Tara Maguire DCAO 100 Accessibility Coordinator Hired Internal committee work plan 2021/22  Q2 2021/22  Q3 Normal CSM Ellen Johnson AC, CO, internal staff working group  Local Accessbility plan developed and  approved by Council Internal action plan Multiyear Multiyear Normal CSM Ellen Johnson AC, CO,  internal staff working group Fire Protection Services Review Priority Outcome(s): 1 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Review of subcommittee feedback with consulant 2021/22  Q2 2021/22  Q3 Critical CSM Bruce Blackwood FSC, DCAO 75 Consultant has aggreed to go back and visit  each fire departmen to determine if there is  missing information.  Review of phase 3 and final report with committee - Recommendations to council Carried over from  previous FY 2021/22  Q4 High CSM Bruce Blackwood FSC, DCAO Review final report and recommendations from committee with council.2021/22  Q3 2021/22  Q4 High CSM Bruce Blackwood FSC, DCAO Phased work programs 2021/22  Q4 2022/23 High CSM Bruce Blackwood FSC, DCAO Diversity, Inclusivity, and Equity Action Plan Priority Outcome(s): 1, 2 CSM/CDR   Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Establishment of a Committee Carried over from  previous FY 2021/22  Q3 High CSM/CDR Tara Maguire & Nadine  Hackney DCAO, CO, CDC, MC 75 Implementation of Action Plan initiatives approved by Council Carried over from  previous FY Multiyear High CSM  Tara Maguire & Jen Webber DCAO, CO Consultant facilitator  Active Living Strategy Priority Outcome(s): 1 CSM/CDR   Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Draft Active Living Strategy 2022/23 Normal CDR Gord Tate ALC, Director of CDR Housing Toolbox Priority Outcome(s): 3 CSM/CDR   Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Presentation to Council: 1. status of Housing Commission 2. contents of an an affordable housing toolbox 3 role of the provincial & federal governments  2022/23 Normal CDR/CSM Dan McDougall CAO, SP Consultant / $TBD What are the things/tools that we have  done & used in the past? Potential  Lunenburg County Partnership Short Term Rental Regulatory Framework for Lunenburg County CDR (staff TBD)Provincial grants Regional Lunenburg County partnership PRIORITY AREA: HEALTHY & VIBRANT COMMUNITIES Priority Outcome(s): 1, 2 1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of life and provide safe communities for residents and visitors alike. 2. Develop an accessibility, diversity, and equity lens for municipal plans and services, and support partners in advancing accessible and inclusive communities. 3. Determine a municipal role in terms of protecting and increasing a broad range of housing stock to meet community needs. Our ongoing engagement with partners and stakeholders supports vibrant and sustainable communities throughout our Municipality. Through long range planning that creates active and safe communities, and through  the provision of accessible and inclusive programs and services, we work to improve quality of life for residents. Village of Chester Traffic Study Priority Outcome(s): 1 CSM/CDR   Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Draft Traffic Impact Study from CBCL 2021/22  Q2 High IAO Christa Rafuse Director of IAO, ALC Recommendations to Council 2021/22  Q3 Christa Rafuse Director of IAO, ALC Operational Initiatives Pride Crosswalk Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Pride Crosswalk 2021/22  Q3 IAO/CDR Gord Tate ALC, Director of PW (vacant)100 Pride colours painted on walkway outside  Recreation & Parks Services entrance Residential Units in VoC Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Residential units by DA in Village 2021/22  Q3 2022/23 High CDR Garth Sturtevant  SP 1st Reading took place Oct. 27th.  Public  Hearing scheduled for Dec 9th. Lake-Wide Rezoning Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Lake-wide Rezoning Upon Request Carried over from  previous FY 2021/22  Q3 Normal CDR  Emily Statton Planner  1st Reading took place on Oct 27th.  Public  Hearing scheduled for January 27th. Municipal Wharf/Float Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Municipal Wharf/Float Capacity Review  2021/22  Q4 Normal IAO Chad Haughn Gord Tate, Director of CDR Draft RFD prepared for Council.  Goal is to  have work coompleted for 2022 boating  season. Community consultation for any changes to the Wharf 2021/22  Q2 2021/22  Q3 CDR/IAO Chad Haughn Director of CDR, Gord Tate Open Space/Parks "Make places that people want to explore and love” through the devleopment of  open spaces that include barrier free multi-use AT connections and woodland trails,  washroom facilities, and trail side rest stops.  Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Gold River Design 2021/22  Q2 2021/22  Q4 CDR Gord Tate ALC, consultant 25 Consultant Selected.  Trail Flow has started  trail design and routing.  Design to be  completed by December 2021. Haughn Property Engineering & Design 2021/22  Q2 2021/22  Q4 CDR Gord Tate ALC, consultant 25 Consultant Selected.  Trail Flow has started  trail design and routing.  Design to be  completed by December 2021. Moland Point Engineering & Design 2021/22  Q2 2021/22  Q4 CDR Gord Tate ALC East River Trail Parking Area Construction  2021/22  Q1 2021/22  Q3 CDR/IAO Gord Tate ALC, Director of IAO (vacant),  consultant 75 Trail parking area construction completed.   Signage to be completed by December  2021. Castle Rock Development (Design) 2021/22  Q2 2021/22  Q4 CDR Gord Tate ALC, consultant 25 Consultant Selected.  Trail Flow has started  trail design and routing.  Design to be  completed by December 2021. PRIORITY OUTCOMES Strategic Initiatives Wastewater Strategy Priority Outcome(s): 1, 2 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Completion of Wastewater Study from EXP to provide recommendations  for future growth. (Milestones TBD from Study options that could include capital projects, I&I  program, enhanced maintenance program, wastewater management  districts, etc.) 2021/22  Q1 2021/22  Q4 Critical IAO/CSM Jonathan Meakin WW Project Manager, Director of IAO,  GIS Specialist  $130,358 DMA PCAP grant, confirmed 75 Staff have done intital review of draft and  are conpliting comments to provide back to  counsulant. Next step will be reviewing a  final draft with council  Review of Consultant Report with Council  2021/22  Q3 2021/22  Q4 Critical IAO/CSM Jonathan Meakin WW Project Manager, WW Project  Engineer (vacant), Director of IAO, GIS  Specialist  0 Develop plan to meet capacity issues identified in the wastewater study;  identify capital projects; prioritize options for an implementation plan 2021/22  Q4 2022/23 Critical IAO/CSM Jonathan Meakin WW Project Manager, WW Project  Engineer (vacant), Director of IAO, GIS  Specialist  0 Financial analysis for the implementation of recommendations (capital and  operational) from the Wastewater Service Study 2022/23 High IAO Financial Analyst (vacant) FA (vacant), WW Project Manager,  WW Project Engineer (vacant),  Director of IAO, Director of FIS 0 Review of existing sewer by-law following recommendations of the  Wastewater Service Study  Multiyear Normal IAO/CSM Jonathan Meakin WW Project Manager, WW Project  Engineer (vacant), Director of IAO, GIS  Specialist  0 On-Site Septic Financing Program Options for on-site septic financing program for residents based on a  modified Water Supply Upgrade Lending By-Law Program By-Law 2021/22  Q4 Normal CSM/FIS/IAO Tim Topping Director of FIS, WW Project Manager 0 Growth Strategy for Exit 6 Area Priority Outcome(s): 1 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Workshop with Council & staff on growth strategy in the Exit 6 area (Simms  Settlement, Hubbards, Mill Cove) to scope the project 2021/22  Q4 Normal CSM/IAO/CDR Erin Lowe Sr. EDO, IAO, Planning, Consultant 10 Economic development consultant to  examine conditions/projections for growth Shared Services Priority Outcome(s): 2 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Building Shared Services MODC/TOL/MODL - Phase 2 options (lead agency) Carried over  from previous  FY 2022/23 Normal CDR/CSM Tara Maguire & Chad  Haughn Director of CDR, DCAO,  Consultant Consultant 10 Shared IT Position with the Town of Lunenburg 2021/22  Q1 2021/22  Q3 Normal FIS Cliff Gall Director of IS, Director of FIS, RM $20,100 from Municipal Innovation  Fund (DMA) (year 1)50 Waiting for Final review from TOL. PRIORITY AREA: INFRASTRUCTURE & SERVICE DELIVERY Through asset management practices that inform annual operations and maintenance programs as well as long-term capital renewals and upgrades, we invest in public infrastructure. In response to ongoing changes in levels of service,  1.      Develop and implement evidence-based plans for future infrastructure and service needs, along with related funding models, to accommodate sustainable growth and levels of service. 2.      Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. 3.      Plan for and create infrastructure that improves the connectivity of roads, multi-use trails, natural assets, and facilities as part of an active transportation network. Countway Mosher (Haughn) Property Priorty Outcomes: 1, 2, 3 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Options report to determine viable uses of house 2021/22  Q1 2021/22  Q1 High CDR/IAO Chad Haughn Director of CDR Estimate for demolition: $70,000 100 COMPLETE Follow up with Charlie Hutton 2021/22   Q3 Normal CDR  Chad Haughn, Dan  McDougall, Sam Lamey Director of CDR,CAO 50 Presentation to council by Mr. Hutton,  directon to staff to prepare draft agreement  and considerations for council Mill Cove Fire Protection System Priorty Outcomes: 1, 2 Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Mill Cove FPS Options report present to council for review and approval 2021/22  Q4 High IAO/FIS Tara Maguire/Christa  Rafuse Director of IAO; DCAO, Director of FIS 60 Staff will be scoping the project and will  bring forward to council for cousnideration  of a constulant Implementation of the selected recommendation Design Public Tender  Contract Award 2021/22  Q3 2022/23 High IAO/FIS Tara Maguire/Christa  Rafuse Director of IAO; DCAO, Director of FIS 0 Operational Initiatives Public Works Initiatives Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Trail Surface Upgrades: develop a process for trail inspections (Laserfiche  forms); Train multiple staff in inspections for consistency; develop  processes to convert the inspection report into MWO 2021/22  Q2 2021/22  Q4 Normal CDR/IAO Assistant Director of IAO  (vacant) Assistant Director of IAO (vacant)  Inspection: Gord Tate Trail Construction: Heavy Equipment  Contract Trail Maintenance Budget 50 Trail Inspection completed June 2021 J Class Roads : Confirm the roads for J-class submission with the council and  submit to TAT for J-class program for 2022/23 year 2021/22  Q3 2021/22  Q3 High IAO Tara Maguire  Assistant Director of IAO (vacant);  Director of IAO; Director of FIS,  Executive Secretary 100 COMPLETE Develop Manuals and Processes for Treatment plants & collection systems  2021/22  Q4 High IAO Wastewater Project  Engineer (vacant) WPE (vacant), Assistant Director of  IAO (vacant); Director of IAO; RM  KK leading while WW Supervisor on leave Develop processes for collection including data collection and  management to ensure the validity of data in the GIS Map 2022/23 High IAO Wastewater Project  Engineer (vacant) WPE (vacant), Assistant Director of  IAO (vacant); Director of IAO; GIS  Specialist Evaluate the operational performance with the industry benchmark and  optimize operations where necessary 2022/23 High IAO Wastewater Project  Engineer (vacant) WPE (vacant), Assistant Director of  IAO (vacant); Director of IAO  Evaluate safety plan for the Treatment plans (2022/23) 2022/23 High IAO Wastewater Project  Engineer (vacant) WPE (vacant), Assistant Director of  IAO (vacant); Director of IAO  Kaizer Meadow Landfill Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments See capital projects Streetlight Program Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Document streetlight practices and rationale for each District  Multiyear Low FIS/IAO Tim Topping Director of FIS, Assistant Director of  IAO (vacant), Director of IAO  GIS mapping of existing streetlights, boundaries, etc Multiyear Low FIS/IAO Nick Zinck GIS Specialist, Director of FIS, Assistant  Director of IAO (vacant), Director of  IAO  Wastewater TP operational efficiencies Linear Infrastructure Wastewater Treatment Upgrades Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Mill Cove WWTP – Addition of Biofilter Unit RFD to Council  2021/22  Q3 2021/22  Q3 Critical IAO Christa Rafuse Director of IAO, WPE (vacant),  Mill Cove WWTP – Addition of Biofilter Unit Design work  Public Tender  Contract awarded /Execution 2021/22  Q3 2022/23 Critical IAO Christa Rafuse Director of IAO, WPE (vacant),  External stakeholders impact on timeline Lift Station Panel Upgrades and generators Carried over  from previous  FY 2021/22  Q3 High IAO Christa Rafuse Director of IAO, WPE (vacant),  Generator placement/land issue; waiting on  TiR Pump Replacements -- annual program 2021/22  Q3 High IAO Christa Rafuse Director of IAO, WPE (vacant),  Part of 2021-22 capital budget  Capital Projects Sidewalks/AT Solutions (ICIP) Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Hwy 329 to trail (60m) 2022/23 Normal IAO Christa Rafuse Director of IAO, ALC $98,000 Waiting for ICIP funding approval. Hwy 3 to Croft Road (265m) 2022/23 Normal IAO Christa Rafuse Director of IAO, ALC $284,000 Our Health Centre to Pig Loop (160m) 2022/23 Normal IAO Christa Rafuse Director of IAO, ALC $179,000 Duke St. to Victoria St. (660m) 2022/23 Normal IAO Christa Rafuse Director of IAO, ALC $669,000 Crosswalks/Rapid Rectangular Flashing Beacons (RRFB’s) (ICIP) Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Hwy 3 at Walker Cut Rd trail cross 2022/23 Normal CDR Gord Tate ALC, Director of PW (vacant) $29,000 Hwy 3 at East River trail cross 2022/23 Normal CDR Gord Tate ALC, Director of PW (vacant) $29,000 Hwy 3 at Lawrence Hatt Rd. 2022/23 Normal CDR Gord Tate ALC, Director of PW (vacant) $29,000 Hwy 3 at Hwy 12 2022/23 High CDR Gord Tate ALC, Director of PW (vacant) $29,000 Trail Bridges Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Trail Bridges Evaluation  2021/22  Q1 2021/22  Q3 Normal CDR/IAO Gord Tate ALC, Director of PW (vacant)80 Evaluation of all bridges excluding the Gold  River Bridge Engineering reports received  East River trail foot bridge 2021/22  Q2 2021/22  Q2 Normal CDR/IAO Gord Tate ALC  $25,000 0 Waiting for L&F approval Trail Bridges maintenance program 2021/22  Q2 2021/22  Q3 Normal CDR/IAO Gord Tate ALC 25 Report being reviewed.  Bridge upgrades &  maintenance will be included in 10 year CIP  and operating budget  Gold River repair update/options to Council 2021/22  Q1 2021/22  Q3 High IAO/CDR Gord Tate ALC, Director of PW (vacant)80 Engineering report received  Kaizer Meadow Landfill Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Dozer D6  2021/22  Q1 2021/22  Q2 High IAO Christa Rafuse Director of SW 500,000 100 Delivered Public Drop off Renovation 2021/22  Q2 2022/23 Normal IAO Christa Rafuse Director of SW, Site Supervisor KM $100,000 Accessibility considerations Landfill Cell 3B Design & Construction 2021/22  Q2 2022/23 Critical IAO Christa Rafuse Director of SW, CBCL Ltd $75,000 Excavator 2021/22  Q2 2021/22  Q3 High IAO Christa Rafuse Director of SW $425,000 ($250,000)100 Awaiting delivery CFC removal 2021/22  Q2 2021/22  Q3 Normal IAO Christa Rafuse Director of SW, Site Supervisor KM $10,000 CFC removal  by Northern Climate Curbside (Green) Carts 2021/22  Q2 2021/22  Q3 High IAO Christa Rafuse Director of SW, Client Service  Coordinator, RM $65,000 80 Standing offer with Wastequip / Toter.  Ordered Saunders / IPL re: compatibility  with GE's European grip Leachate Treatment Plant Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Phase 1  EVC LTP Ph 1 Carried over  from previous  FY 2021/22  Q1 High IAO Christa Rafuse Director of SW, CBCL Ltd $475,000 100 Phase 2 EVC LTP Ph 2 2021/22  Q1 2022/23 Normal IAO Christa Rafuse Director of SW, CBCL Ltd TBD (design $40,000) In progress additional sampling at leachate lift station (4  events - Biweekly) to CBCL to assess. Information Technology Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Server Infrastructure Upgrade 2021/22  Q1 2021/22  Q4 Normal FIS ISDIR RM Funds allocated in operating budget 20 SO awarded to IMP Solutions, Consultation  on Config, then final RFD to council. Administration Building Accessible Washroom Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Notification of new funding for 2020 Enabling Accessibility Fund confirmed  in August 2021.  2022/23 2022/23 Low IAO/CSM TBD DCAO; SIC Original project submitted included  conversion of two bathrooms on second  floor of Administration building to one  accessible washrroom, as well as conversion  of Wild Rose washrooms. Discussion with  grant oficer/MOC staff to determine what's  possible in terms of timelines, outcomes Wild Rose Park washroom Action Start Completion Priority Department Lead HR Resources Financial Resources Status Comments Identify issues including accessibility. (Possible support from recent  announcement of new funding through 2020 Enabling Accessibility Fund.) 2022/23 Low IAO/CDR CET (vacant) CET (vacant), ALC Design and implementation 2022/23 Normal IAO/CDR CET (vacant) CET (vacant), ALC Accessibility in Lunenburg CountyObligations, Plans, and Progress Accessibility in Lunenburg County•Review of the Accessibility Act•Municipal Obligations•Progress•Goals Review of the Accessibility Act•The Accessibility Act was adopted in 2017 with the overall goal of creating and accessible Nova Scotia by 2030.•Sets out 6 standard areas to be created and implemented before 2030•Outlines Compliance and Enforcement Standard Area Municipal Implementation BeginsBuilt Environment 2023-2024Education N/AEmployment 20254thStandard Area 20265thStandard Area 20276thStandard Area 2028 Municipal Obligations StatusEstablish Accessibility Advisory CommitteeCompleteDevelop Accessibility Plan Complete*Action Plans to reflect plans, progress and new standards-Update Plan every 3 years- Progress•LCAAC and Plan•Support to municipalities for accessibility questions•Building capacity, embedding accessibility into processes•Connecting with Accessibility Directorate, Community Short Term Goals•LCAAC•Clarify role and processes•Chester Accessibility Implementation Team•Establish and create action plan•Accessibility Directorate•Support•Information Long Term Goals•LCAAC is consulted•Chester AIT Implements and revise action plan•New standards are incorporated as released•Continued support for specific projects•Accessibility is part of processes, policies, procedures from the beginning Conclusion•We have met obligations to date•We have a lot of work to do before 2030 District Council Grants 2021 - 2022 Updated November 18, 2021 Requested Approved Date Approved *Ocean Swells Community Association: Maintain facility 1,000.00$ 1,000.00$ April 15, 2021 *District 1 Community Centre: Maintain facility 1,000.00$ 1,000.00$ April 15, 2021 District 1 Community Centre: Water Softener 547.50$ 547.50$ June 24, 2021 District 1 Community Centre: Parking Lot Repairs 1,000.00$ 1,000.00$ June 24, 2021 Chester Jr Sail Program: Equipment & Repairs 1,000.00$ 1,000.00$ August 19, 2021 TOTAL FUNDS APPROVED 4,547.50$ *Funds Carried Forward from 2020-2021 2,000.00$ TOTAL FUNDS REMAINING 7,452.50$ Aspotogan Fitness Club: Gym Mirror 1,000.00$ Chester Brass Band: Summer Band Stand Concerts 600.00$ 600.00$ June 24, 2021 Hubbards Area Lions Club: Purification System 2,000.00$ 2,000.00$ May 27, 2021 Hubbards Area Lions Club: Christmas Hampers 500.00$ Through the Years Day Care & Comm Centre: Court Surface 2,000.00$ 2,000.00$ June 10, 2021 TOTAL FUNDS APPROVED 4,600.00$ TOTAL FUNDS REMAINING 5,400.00$ Chester District Soccer Association: Purchase New Jerseys 500.00$ 500.00$ April 15, 2021 Chester Farmers' and Artisan Market: Storage Shed 800.00$ 800.00$ June 24, 2021 Chester Merchants: Village Christmas Festival 1,500.00$ Chester Municipal Heritage Society: Farmers Market Pavillion 2,500.00$ 2,500.00$ August 26, 2021 Chester Theatre Council (Playhouse): Summer Programs 1,000.00$ 1,000.00$ June 10, 2021 Chester Yacht Club: Race Week Adaptations (Virtual, PPE, etc.) 500.00$ 500.00$ May 27, 2021 Starfish Reunite, St Stephens Parish: Refugee Family Fundraising 500.00$ 500.00$ August 12, 2021 Chester Jr Sail Program: Equipment & Repairs 500.00$ 500.00$ August 19, 2021 Our Health Centre: Panic Buttons 1,654.25$ TOTAL FUNDS APPROVED 6,300.00$ TOTAL FUNDS REMAINING 3,700.00$ Chester Basin Fire Department: Everyday Heros and Wildfire Preparedness 500.00$ 500.00$ October 28, 2021 RC Legion, Br 88, Chester Basin: Community Banner Project 4,000.00$ 4,000.00$ August 12, 2021 TOTAL FUNDS APPROVED 4,500.00$ TOTAL FUNDS REMAINING 5,500.00$ Western Shore & Area Improvement Asso: Flower Baskets 3,248.75$ 3,248.75$ June 24, 2021 Western Shore & District Fire Department: Western Shore Days 2,000.00$ 2,000.00$ August 12, 2021 Western Shore & Area Improvement Association: Christmas Wreaths 776.25$ TOTAL FUNDS APPROVED 5,248.75$ TOTAL FUNDS REMAINING 4,751.25$ Charing Cross Garden Club 500.00$ 500.00$ September 9, 2021 Forties Community Centre: Oktoberfest 500.00$ 500.00$ May 27, 2021 RC Legion, Br 79 New Ross: Canada Day & Remembrance Day 1,500.00$ 1,500.00$ June 24, 2021 New Ross Community Care Centre: Communications 1,000.00$ 1,000.00$ July 22, 2021 New Ross Farmers Association: Septic Upgrades & Maintenance, etc. 1,500.00$ 1,500.00$ August 12, 2021 New Ross Regional Development Society: Christmas Festival & other events 1,000.00$ 1,000.00$ October 14, 2021 New Ross Farmers Association: Comm Rink Materials & Supplies 1,500.00$ 1,500.00$ August 12, 2021 New Ross Trails Society: Ongoing Trail Projects 1,000.00$ 1,000.00$ November 10, 2021 TOTAL FUNDS APPROVED 8,500.00$ TOTAL FUNDS REMAINING 1,500.00$ Chester District Soccer Association: Purchase New Jerseys 1,000.00$ 1,000.00$ April 15, 2021 District 7 Chester Jr Sail Program: Equipment & Repairs 1,000.00$ 1,000.00$ August 19, 2021 TOTAL FUNDS APPROVED 2,000.00$ TOTAL FUNDS REMAINING 8,000.00$ Total Funds Approved 35,696.25$ District Grant Budget 2021-2022 70,000.00$ Plus 2020-2021 Carried Forward 2,000.00$ Total District Grant Budget 72,000.00$ Remaining Funds 36,303.75$ District 1 District 2 District 3 District 4 District 5 District 6