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MUNICIPAL COUNCIL
AGENDA
Thursday, January 13, 2022
Office Location: 151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (15 minutes)
4. MINUTES OF PREVIOUS MEETING
4.1 Council – December 16, 2021.
5. COMMITTEE REPORTS
6. PUBLIC PRESENTATIONS
6.1 Angela Chisholm (9:15 a.m.) – 2022 World Sailing Championships.
6.2 Susan Crocker (9:30 a.m.) – Chester Playhouse Funding
7. MATTERS ARISING
8. CORRESPONDENCE
8.1 Request from #1792 Project (Carol Millett, Karen Hudson, and Kathrin Winkler) regarding a
proclamation recognizing January 15, 2022 as the 230th Anniversary of the exodus of Black
Loyalists from NS to Sierra Leone.
9. NEW BUSINESS
9.1 Major Grant Program.
9.2 Request for Decision prepared December 10, 2021 – Community Development &
Recreation - New Road Name – Marabella Place, Chester.
9.3 Request for Decision prepared December 10, 2021 – Community Development &
Recreation - New Road Name – Creekside Way, Mill Cove.
Page 2 of 2
9.4 Request for Decision prepared December 14, 2021 – Infrastructure & Operations – Region
6 Waste Management Budget.
9.5 Discussion – Fireworks – Councillor Veinotte.
10. IN CAMERA
11. ADJOURNMENT
416
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COUNCIL MEETING
151 King Street, Chester / Facebook Live, NS
On Thursday, December 16, 2021
MEETING CALLED TO ORDER
Warden Webber called the meeting to order at 8:49 a.m.
Present: District 1 – Councillor Veinotte District 2 – Deputy Warden Shatford
District 4 – Warden Webber District 5 – Councillor Assaff
District 6 – Councillor Connors District 7 – Councillor Church
District 3 – Councillor Wells
Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk (via Zoom) Emily Lennox, Executive Secretary
Jennifer Webber, Communications Officer
Chad Haughn, Director of Community Development & Recreation
Solicitor: Samuel Lamey, Municipal Solicitor
APPROVAL OF AGENDA/ORDER OF BUSINESS
Mayors and Wardens – Warden Webber.
2021-469 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the
agenda and order of business for the December 16, 2021, Council meeting be
approved as amended. ALL IN FAVOUR. MOTION CARRIED.
PUBLIC INPUT
Suzi Fraser was present as a business owner and a member of VOCTADA to voice her
opposition to the proposed amendment. The concern is that permitting 5-10 dwelling units is
too big of an issue to move forward without more input from the village. She asked that the
decision be delayed.
Council (continued) December 9, 2021 417
Ms. Fraser also noted that when the information went out from VOCTADA, the members were
100% against the amendment. There are too many issues not answered, i.e., water, sewer,
parking, density. The village is struggling already to deal with these issues and to load up
density and compromise the commercial core is not in the best interest of the village. She
couldn’t understand how it was passed through with a nod without serious input.
Warden Webber pointed out that development agreements provide the ability to have input
on water, parking, capacity for sewer hookup – these are all things that are taken into
consideration when the development agreement is being established.
Ms. Fraser indicated that the sewer can’t handle what is here already.
The Senior Planner indicated that there is a wastewater study underway which will look at all
systems across the municipality and, in particular, sewer capacity. Once that is complete, staff
will come back to Council with the results and input on upgrades and expansions.
Ms. Fraser suggested making sure wastewater is positive before allowing 10 units in every
dwelling in the core of Chester.
Councillor Veinotte indicated that this amendment is not putting ten units in every building. It
is adding a tool in the toolbox to deal with one-off situations and is not carte blanche for any
developer to be putting ten commercial units in buildings. There is presently one ten-unit
building with 9 residential units and one empty unit which they would like to become
residential. Council understands the Village and its character. But most urban centres have
multi-level requirements of approval. We are missing that tool. When people come with a
legitimate request that makes sense- like this one – Council can deal with it. The one
commercial unit has been vacant for years.
Councillor Wells referred to Ms. Fraser’s letter which noted an “overall impact on residents”
and asked if there was concern about that one unit. Ms. Fraser indicated that, to her, it is the
thin edge of the wedge.
Councillor Wells asked about possibility of spot zoning on this building and why it was
rejected. The Senior Planner noted that, generally, spot zoning is not good planning practice,
and Council has tried to avoid spot zoning in the past. It is something Council can do but is
hard to justify.
Council (continued) December 9, 2021 418
The Deputy CAO noted that to deal with just one property that initiated this request, it would
require amendments to other policies that would then have larger impacts and could have
unintended consequences. The solution is more complex because the request would not be
consistent with other existing policies.
The Senior Planner noted that the amendments dealing with the amendment are not
specifically 122 Queen – 122 Queen is listed in Schedule C and there is a policy that says
changes to Schedule C would require changes throughout the document.
Councillor Wells asked how this amendment as a test case (outlined in page 5 of the report)
will impact the review and the Senior Planner indicated that Council had discussions and
indicated that they would like to see development agreements implemented as a tool going
forward. Council made the decision to proceed with amendments prior to completion of the
plan review and provided direction to staff that they would like to see development
agreements discussed.
Councillor Wells indicated that he would like to have copies of the minutes and information.
The concerns he has read that have been raised are legitimate and he would like them
addressed. He thanked Ms. Fraser for taking the time to provide the information to Council.
The Deputy CAO read letters were received from:
Nancy Hatch
Phillip John
M J Moye/Jillian Reid
Karen Flinn/Guy Skipworth
Francine Gingris
Jim and Dudley Grove
Warden Webber asked the Senior Planner to review the process of Development Agreements
and the Senior Planner indicated that there is a set of policy statements in the Strategy and
when approving a development agreement, Council must be satisfied that the development is
consistent with the policies, which include statements on issues such as water supply, sewer,
fire protection, parking, and traffic. The development agreement provides flexibility to
negotiate so it is not a rigid benchmark of what will be needed.
Warden Webber asked if the issues raised would be part of the development agreement
process and it was indicated that those issues would be addressed at that time.
Council (continued) December 9, 2021 419
Councillor Wells indicated that he has received correspondence from VOCTADA with a list of
responses to the land use survey and asked that the letter be included as part of the record.
Councillor Wells asked the Senior Planner about the comment in the report on page 4
addressing development agreements and them having a “dark past” – what does that mean?
The Senior Planner indicated that there were some policy changes to move away from
development agreements in 2004. From what he understands there had been developments
that created concern and outcry. Of note was the Chandlers Cove development agreement –
people were concerned about water and there were some others along Highway 3 where a
portion had been residential/commercial. He indicated he did not know all of the history or
concerns.
Councillor Wells indicated that in the report it states the community wants high level of
certainty and no return to past practices of development agreements.
The Senior Planner indicated that the proposed amendments are focused on one zone and not
for consideration across the entire Village area. We are not returning to an era when
development agreements were used for many different uses in all zones. In this current
proposal, the scope is limited.
Councillor Wells asked about the scale and how widespread they are, and the Planner noted
that the discussion around the table was to introduce 5-10 residential units in a structure in the
Central Commercial Zone – this was to be a test case and could be used in the Village Plan.
This is a small change of the use of development agreements in a limited fashion.
Councillor Wells asked how many development agreements were currently on file and it was
noted that there may be 10-12 that are still in effect. He noted that staff will be reviewing
those and following up to determine if they are still appropriate.
Councillor Wells indicated that he would like the concerns of the residents on record.
Warden Webber asked Council how they wished to proceed.
Councillor Wells indicated that there was another concern expressed in the submissions –
people perceive a lack of public consultation. He asked why that concern was out there.
People feel blindsided by the proposal.
Council (continued) December 9, 2021 420
The Senior Planner outlined the procedure for a standard public engagement process. Staff
routinely hear that residents have not heard about certain matters; and while we may not
satisfy everyone, staff do follow our established procedures, some of which are legislated.
In this case the amendment was initiated from Mr. Youden’s request. It was discussed at
Council twice and then direction from Council was to consider development agreements and
take to the Village Planning Advisory Committee. A public information meeting was held and
advertised on the website, and in the paper at least five days before the meeting. The file then
went to the Village Planning Advisory Committee (same advertisement as noted previously).
The Committee met and passed a motion – the motion was discussed by Council. Council set
a date for the public hearing – there is special advertisement required for two consecutive
weeks prior to the public hearing. It was also posted on the municipal website, office doors,
and notification to affected municipal units, in this case the Village Commission of Chester.
There were a few things not done because this process did not call for them. If the changes
were to have an impact on neighbouring municipalities, they would be advised.
In the procedure, if the amendment is general in nature and affects the entire area equally,
direct neighbour notification is not required. If the amendment is specific to a property, then
they do a neighbour mail out package in advance of public hearing – a specific mail out. This
did not happen because the amendment is specific to the Central Commercial Zone. If the
amendment were to be passed and a request for a development agreement received, then the
neighbours within 100’ would get notification.
Councillor Wells indicated that he would like to know why there is that concern out there. Has
there been any consideration of sending something out in a flyer format to all owners?
The Senior Planner noted that there was a public engagement review and the Deputy CAO
noted that when the Municipal Plan Review was conducted there were some general mailouts
done. We have also, in the past, done things like putting up posters at grocery stores,
pharmacies, etc. but not by practice generally as it is not part of the standard public
engagement practice.
Councillor Wells suggested a review of the standard public engagement practice. In this case,
people wouldn’t have come in as this is a major issue for people. We owe it to them to take
time to address issues raised.
Council (continued) December 9, 2021 421
He noted that one particular question was why not just this particular property (addressed in
report); the issue of the amendments to be made for spot zoning and concerns raised about
water, density, etc.
Councillor Wells noted that the issue of the Village Plan Review was addressed, but the one big
one in the room is development agreements – some people don’t like the development
agreement process. There are limits proposed for development agreements going forward – it
is a tool and is used elsewhere. He noted that Chandler’s Cove may not have happened
without development agreements.
Councillor Veinotte noted that, in terms of public engagement, there may be room for
opportunity. He noted that he felt the Municipality puts a lot of information out there. Maybe
if there are items such as this that is an issue to certain residents it may get lost because so
much does get out. In this situation we didn’t paint a picture of what we trying to do here, and
it left folks with the impression that it would allow developers to come in and build ten unit
dwellings all over the place. That is not what is on the table – it is a tool that allows planners
to take something to council to be dealt with – he requested that be on the record.
Councillor Connors noted her appreciation for walking Council through the process and steps
taken. As part of her reflection over the past couple of days and Ms. Chaplin Saunders’
response regarding social media, she looked back to when the developer was in (April 2021).
It has been quite some time. In terms of people and flyers, she noted that she has seen in the
post office of people taking the municipal flyer out of their mailbox and then tossing in the
garbage.
Councillor Wells noted that it is our responsibility to get the information out and Warden
Webber noted that sometimes people may not pay attention if it does not impact them
directly. Councillor Veinotte noted that determining when people are going to be interested
will be a challenging thing to do.
Councillor Wells noted that a concern is that residents are concerned that the Village of
Chester will lose its character.
2021-470 MOVED by Councillor Wells, SECONDED by Councillor Assaff that Council give
Second Reading to the Draft Amendments to the Chester Village Secondary
Planning Strategy and Land Use By-Law to permit and regulate 5-10 dwelling units
per structure within the Central Commercial Zone by Development as follows:
Council (continued) December 9, 2021 422
Appendix A – Proposed Amendments
Amendments to the Village of Chester Land Use By-law
Be it enacted by the Council of the Municipality of Chester as follows:
1) Add text to permit residential structures containing 5-10 dwelling units by
Development Agreement in the Central Commercial Zone.
Village of Chester Land Use By-law
Underlined text is added. Strikethrough text is deleted.
6.2.1 b) iv) Structures containing between 5 and 10 residential dwelling units, which may also
include commercial uses, by Development Agreement in accordance with policies
contained in the Village of Chester Secondary Planning Strategy.
Amendments to the Village of Chester Secondary Planning Strategy
Be it enacted by the Council of the Municipality of Chester as follows:
1) Add text to 3.3.4 to allow higher density developments in the Central Commercial Zone
by Development Agreement
2) Add text to 3.3.5 to include development agreements for multi-unit residential of more
than four units must be supported by confirmation of adequate groundwater
3) Add text to 4.3.1 to include larger multi-unit residential structures may be considered
by development agreement
4) Add 4.3.1 A to permit development agreements in the Central Commercial Zone for 5-
10 residential units per structure according to the listed criteria.
Village of Chester Secondary Planning Strategy
Underlined text is added. Strikethrough text is deleted.
3.3.4 To limit the density of residential development in the Planning Area in order to protect
groundwater supply, in accordance with policies articulated in section 4.1 (Residential
Development) of this Planning Strategy. Higher density developments are permitted by
Development Agreement in the Central Commercial Zone in accordance with this
Secondary Planning Strategy.
3.3.5 To require confirmation of adequate groundwater supply prior to issuance of any site
plan approval, or approval of a Development Agreement for multi-unit residential
development of more than four units in the Chester Village Planning Area in accordance
with policies articulated in Section 4.1 (Residential Development) of this Planning
Strategy.
Multi-Unit Residential Development (Preamble to Residential Developments –
Secondary Planning Strategy pg. 27:)
Under the former Planning Strategy, existing buildings were allowed to be converted
into no more than four dwelling units by right in most parts of the Planning Area.
Larger conversions were permitted only by development agreement. New multi-unit
Council (continued) December 9, 2021 423
dwellings were also permitted only by development agreement and were limited to a
four-units-per-building maximum in the inner part of the Planning Area and a twelve-
unit-per-building maximum in the outer part of the Planning Area, as defined in that
Planning Strategy. Controversy surrounding the approval of the Chandler’s Cove
Village townhouse project under this policy and the possibility of similar applications in
future, as well as broad concerns about water supply and architectural compatibility led
to a new vision of where multi-unit residential development should and should not be
permitted in the community, and under what terms. The discussions in the community
which led to the Highway 3 Streetscape Study led to some adaptation of the original
vision to better fit the long-term needs.
Under this new vision, the inner part of the Planning Area is regarded as the area lying
south and west of the Highway 3 corridor - including Haddon Hill and the Chandler’s
Cove, Pig Loop, Golf Course, Lobster point areas - while the outer area is regarded as
the area north and east of the Highway 3 corridor - including the Commons and the
Stanford Lake area - as shown on Map 6, Residential Areas.
In the Inner Residential Area, conversions up to four dwelling units will generally be
allowed by right, except in the Central Village Residential area and the Single Unit
Residential areas, where the limit will be two dwelling units, and Estate Residential and
Waterfront Residential areas, where conversions will not be permitted at all. New two-
unit dwellings will also be allowed by right, but larger multi-unit dwellings will not be
permitted.
As an interim measure to address an acute housing shortage, Council has authorized
amendments to permit multi-unit residential structures within the Central Commercial
Zone by Development Agreement. This will provide opportunity for additional housing
stock to be created in the Village, while maintaining existing limits on density in
established residential areas. The Village Plan Review will provide opportunities to
explore additional areas where multi-unit residential development may be appropriate.
In the Outer Residential Area, conversions, and new buildings up to four units will
generally be allowed by right, and larger multi-unit buildings will be permitted by right
subject to site plan approval, confirmation of adequate water supply, approval of
sewage disposal, and satisfaction of any traffic concerns. However, the vision for the
Highway 3 corridor requires some control of the architectural style and site design
details of new development, which means that all multi-family development within the
corridor will be required to satisfy the site design guidelines and will be subject the site
plan approval process.
In all areas, existing multi-unit buildings containing more than four dwelling units will
be allowed to continue as they are, but any changes in their use will be subject to the
appropriate zone requirements under the Land Use By-law.
Council (continued) December 9, 2021 424
The intention of this new policy direction is to maintain existing character, protect
property values, and protect water supply in established residential areas.
4.1.3 A In response to an acute shortage of rental housing, creation of multi-unit dwellings
within the Central Commercial Zone is permitted by Development Agreement.
4.3.1 To designate lands in the Valley Road area, and the business district in the Queen-
Pleasant-Duke Street areas, as shown on Map 5, Future Land Use Map, as Central
Commercial Areas, wherein a limited range of business and residential uses is are
permitted. Larger Multi-unit residential structures may be considered by Development
Agreement and. To establish in the Land Use By-law a corresponding Central
Commercial Zone.
4.3.1 A Consider only by development agreement in areas designated Central Commercial,
larger multi-unit residential structures, in accordance with Policies 6.0.7 and 6.0.8 and in
accordance with the following:
a) all property boundaries abutting a zone other than Central Commercial shall be
screened with fencing or a combination of vegetation to create an effective, visual
barrier of at least 2m in height to protect the privacy of surrounding residents.
b) all parking, storage and exterior waste receptacles shall be screened with fencing
or vegetation to create an effective visual barrier of at least 2m in height when
viewed from a public street or adjacent property.
c) all new structures, or additions to existing structures shall comply with the
Architectural controls outlined in the Village of Chester Land Use By-law and
Policy 4.10.6
d) Existing structures that are being converted to multi-unit residential or adding
additional residential dwelling units without substantial renovations or additions
are exempt from screening and landscaping requirements, except where changes
to the parking, waste receptacles and outside storage areas are proposed.
ALL IN FAVOUR. MOTION CARRIED.
The Planner noted that the approval will be sent to the Province and once we hear back from
them a notice is put in the paper and that is the date the amendment comes into effect.
MINUTES OF PREVIOUS MEETINGS
4.1 Council – December 9, 2021.
2021-471 MOVED by Councillor Church, SECONDED by Councillor Assaff the minutes of the
December 9, 2021, Council meeting be approved as circulated. ALL IN FAVOUR.
MOTION CARRIED.
Council (continued) December 9, 2021 425
COMMITTEE REPORTS
5.1 Lunenburg County Seniors’ Safety Program – Councillor Connors.
Councillor Connors indicated that she would provide this information on a monthly basis.
5.2 Mayors and Wardens Meeting – Warden Webber.
Warden Webber reported that the group met recently at the Sustane Building at Kaizer
Meadow. There were several presentations that, unfortunately, went longer than anticipated
so the presentation by Sustane didn’t take place.
Presentations and discussions were held with regard to promoting development across the
region, coordinating initiatives in Lunenburg County, anti-racism task force (discussion on
adding inclusion and diversity as well). There were other matters that will be discussed at a
later time due to the time constraint such as housing.
PUBLIC PRESENTATIONS
There were no other public presentations.
MATTERS ARISING
7.1 Information Update – Community Development & Recreation - Uniform Signage.
Emily Statton, Planner was present to review the update for Council on the Uniform Signage
By-Law. Once it receives provincial approval, it will be advertised in the paper and become
effective as of that date.
2021-472 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council
approve the direction to staff to proceed with the Uniform Signage
implementation as outlined in the Request for Direction prepared November 20,
2021 “Uniform Advertising Signage By-Law & Program” with a more detailed
timeline for issuance of letters and removal of signage once approval is received
from Municipal Affairs. ALL IN FAVOUR. MOTION CARRIED.
NEW BUSINESS
Council (continued) December 9, 2021 426
9.2 Request for Decision prepared December 7, 2021 – Community Development &
Recreation – New Private Road Name Request – Scotch Cove Lane.
Sylvia Dixon, Development & Planning Technician reviewed information included in the
Request for Decision prepared December 7, 2021 – New Road Name Assignment (East
Chester).
2021-473 MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that Council
approve the new road name of Scotch Cove Lane (accessed from Scotch Cove Road,
East Chester) and direct staff to advise the appropriate agencies. ALL IN FAVOUR.
MOTION CARRIED.
A break was held from 9:55 a.m. to 10:14 a.m.
CORRESPONDENCE
8.1 Letter dated December 1, 2021 from Kelly Cove Salmon Ltd. regarding presentation at
the November 10, 2021 Council meeting regarding Saddle Island noise.
Following discussion, it was agreed to have staff contact Kelly Cove Salmon Ltd. and encourage
the establishment of a Liaison Committee and advise that Councillor Veinotte has agreed to
represent the Municipality on the Committee. Warden Webber noted that the Municipality
could also encourage residents to participate.
NEW BUSINESS (continued)
9.1 Request for Decision – Community Development & Recreation – Appointment of
Building Official, Jim Holt.
2021-474 MOVED by Councillor Assaff, SECONDED by Councillor Church that Council appoint
Jim Holt as Building Official to administer and enforce the Nova Scotia Building
Code Act and Regulations. It is further approved that Council appoint Jim Holt as
Special Constable for the purpose of administering the Municipality of the District
of Chester’s Building By-law, the Nova Scotia Building Code Act and Regulations
and the Dangerous and Unsightly Premises Regulation pursuant to Section 234 of
the Nova Scotia Municipal Government Act. ALL IN FAVOUR. MOTION CARRIED.
9.3 Request for Direction – Financial & Information Services – Update of the Private Street
Improvement By-Law No. 72.
Tim Topping, Director of Financial & Information Services was present to review the
information included in the Request for Direction prepared December 10, 2021 – Private Street
Council (continued) December 9, 2021 427
Improvement & Maintenance By-Law #72 with regard to Administration Fee, Definitions, and
Funding Allocation Options.
Following discussion, it was agreed to change the fee to 5% from 10% without a cap, clarify the
definitions of “applicant” and “owner”, and not include the additional funding option in the
report (services are not seasonal).
The Director agreed to forward a list of existing road associations to Council and to bring back
a draft of the by-law for review and approval.
9.4 Request for Decision – Financial & Information Services – Tax adjustment due to fire.
Tim Topping, Director of Financial & Information Services was present to review the
information included in the Request for Direction prepared December 3, 2021 regarding the
reduction of taxes under Reduction of Taxes Policy P-23 in the amount of $64.39 due to a fire
for property located at 245 Lakewood Drive, Chester Grant (AAN 06091482).
2021-475 MOVED by Councillor Church, SECONDED by Councillor Assaff that Council
approve the reduction of taxes under the Reduction of Taxes Policy P-23 in the
amount of $64.39 due to a fire for property located at 245 Lakewood Drive, Chester
Grant (AAN 06091482). ALL IN FAVOUR. MOTION CARRIED.
9.5 Request for Decision – Community Development & Recreation – Designated Community
Fund request from Chester Minor Hockey ($2,000).
2021-476 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that Council
approved the Designated Community Fund Request from Chester Minor Hockey in
the amount of $2,000. ALL IN FAVOUR. MOTION APPROVED.
9.6 District Grant Request – Chester Area Middle School ($900).
2021-477 MOVED by Councillor Wells, SECONDED by Councillor Assaff that Council approve
a District Grant Request in the amount of $400 from District 7 and $500 from
District 3. ALL IN FAVOUR. MOTION CARRIED. RESCINDED.
2021-478 MOVED by Councillor Assaff, SECONDED by Councillor Connors that the previous
motion (2021-477) be rescinded. ALL IN FAVOUR. MOTION CARRIED.
2021-479 MOVED by Councillor Wells, SECONDED by Councillor Church that Council approve
Council District Grants in the amount of $500 from District 3 and $400 from district
7. ALL IN FAVOUR. MOTION CARRIED.
9.7 Clearing sidewalks at the roundabout in Marriotts Cove – Councillor Church.
Councillor Church indicated that after receiving input from the Community, she would like to
have the roundabout sidewalks cleared for pedestrian traffic. Councillor Connors indicated
Council (continued) December 9, 2021 428
that she drove through the roundabout and agreed that it absolutely needs to have the
sidewalks plowed.
Warden Webber noted that this will now require a discussion with the Provincial Public Works
Department.
A break was held at 10:45 a.m. and the meeting then convened “In Camera”.
IN CAMERA
10.1 Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease, and security
of municipal property – Kaizer Meadow Property; and Legal.
2021-480 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the meeting
convene “In Camera” as per Section 22(2)(a) of the Municipal Government Act –
Acquisition, sale, lease, and security of municipal property – Countway/Mosher
Property; Section 22(2)(e) Contract Negotiations; and Section 22(2)(c) Personnel
Matters. ALL IN FAVOUR. MOTION CARRIED.
Following a meeting held “In Camera” the meeting reconvened with all members present.
2021-481 MOVED by Deputy Warden Shatford, SECONDED BY Councillor Assaff that Council
authorize the execution of a one-year lease with the South Shore Historic
Preservation Society for the Countway Mosher property subject to the revisions
outlined in the discussions held today. ALL IN FAVOUR. MOTION CARRIED.
2021-482 MOVED by Councillor Assaff, SECONDED by Councillor Wells that Council direct
staff to create a policy for mandatory COVID-19 vaccinations for staff. ALL IN
FAVOUR. MOTION CARRIED.
2021-483 MOVED by Councillor Assaff, SECONDED by Councillor Wells that Council authorize
staff to forward a letter to the Village Commission of Chester requesting a six-
month extension to the Fire Services Contract for the outside areas. ALL IN
FAVOUR. MOTION CARRIED.
ADJOURNMENT
2021-484 MOVED by Councillor Church, SECONDED by Councillor Assaff the meeting
adjourn. (11:50 a.m.)
___________________________ ___________________________
Allen Webber Pamela Myra
2022-01-06
1
August 31 – September 5, 2022
•Introduction
•The Vision
•The Legacy
•Event Overview
•Location
•Race Area
•Host Countries Overview
•Schedule of Events
•Community Opportunities
•Hubbards Sailing Club Introduction
•Request for Project Grant Support
•Contact Information
AGENDA
1
2
2022-01-06
2
The Vision
The World Championships
represent a wonderful opportunity to
celebrate high performance athletes
and inspire our youth as we further develop
the next generation of skiff sailors
and the National Coaching Team.
The Legacy
Our focus remains on the Legacy impact for the community.
Community Infrastructure Projects:
•Hubbards Cove Waterfront (HCWA)
•Hubbards Sailing Club (HSC)
•St. Margaret Sailing Club (SMSC)
Sailing Community Development:
Establish a legacy framework to enhance performance sailing in Nova Scotia by
providing world class training opportunities and support.
Part 1 – High Performance Development
•National Training Camp (multi year fund)
•Coach Development
•Athlete Development
Part 2 – Community Development
•Purchase of used equipment from the event
•Creation of a 2022 Worlds Legacy Fund
•Promote the various Sailing Classes across Nova Scotia
•Build capacity within the sailing community in Nova Scotia
3
4
2022-01-06
3
•3-Day Warm Up Regatta + 9 Day Event (Registration – Final Race)
•3 Olympic Class Race Events -49er, 49erFX & Nacra 17 Class
•49er – Male Double Handed
•49erFX – Female Double Handed
•Nacra 17 – Mixed Double Handed/Dbl Hull
•This is the first mixedcrew in the Olympic Sailing Classes
•200 boats (Expected #’s for 2022)
•90– 49er / 70– 49erFX / 40 – Nacra 17
•3-5 Race Courses (Dependent on Registration #’s)
•Competitors from 50 Countries
•Approximately400athletes + Additional coaches, officials, volunteers,
friends & family (Anticipate up to 1000 ppl/day)
•$4.4M in Economic Impact (STEAM Projection Halifax Regional Municipality)
Event Overview
•Host City – Halifax, Nova Scotia
•Host Venue – Hubbards, Nova Scotia (50km from Downtown Halifax)
•Hubbards Cove Waterfront
•Hubbards Sailing Club
Location
Proven Track Record of
Hosting Major Sailing
Events:
•2014 49er & 49erFX
Canadian
Championships
(SMSC)
•2014 IFDS World
Disabled Sailing
Championships
(RNSYS)
•2009 ISAF World Laser
& Laser Masters
Championships
(SMSC)
5
6
2022-01-06
4
Race Area
Five potential
racing areas
each with a
diameter of
1.5 NM or
2.8km
49er & 49erFX
•2013 - Marseille, FRA
•2014 - Santander,BRA
•2015 - Buenos Aires, ARG
•2016 - Clearwater, USA
•2017 - Matosinhos, PRT
•2018 - Aarhus, DNK
•2019 - Auckland,NZL
•2020 - Geelong, AUS
Up Next:
•2021 - Mussanah, OMN
•2022 - Hubbards, CAN
Nacra 17
•2013 -The Hague, NED
•2014 - Santander,BRA
•2015 - Aarhus, DNK
•2016 - Clearwater, USA
•2017 - La Grande-Motte, FRA
•2018 - Aarhus, DNK
•2019 - Auckland, NZL
•2020 - Geelong, AUS
Up Next:
•2021 - Mussanah, OMN
•2022 - Hubbards, CAN
Host Countries Overview
(World Championships)
7
8
2022-01-06
5
Schedule of Events
Preparation
Date Description
Monday, August 1 – Friday, Aug 19
Site Preparation
Venue Set Up, Boat Arrival, Officials Arrival
Friday, August 19 Sail The Bay 2022 Warm Up Regatta
Registration & Opening Remarks
Saturday, August 20 – Sunday, Aug 21
Sail The Bay 2022 Warm Up Regatta
Closing BBQ
Monday, August 22 – Friday, Aug 26
Site Adjustments
Venue Prep, Final Teams & Officials Arrival
Schedule of Events
Championships
Date Description
Saturday, August 27 – Monday, Aug 29 Registration & Measurement
Tuesday, August 30 Practice Race Day
Wednesday, August 31 Opening Remarks – Let the Races Begin!
September 1, 2, 3, 4 Competition Days
Monday, September 5 (Labour Day) Final Race Day & Closing Ceremonies
Tuesday, September 6 – Friday, Sept 9
Teams/Boats/Officials Depart
Final Site Clean Up
9
10
2022-01-06
6
•Increase of visitors = Increased revenue
•Prepare for positive impact with suppliers, staff etc.
•Site Vendor Requirements
•Coffee Huts
•Food Trucks
•Officials & Media Catering
•Volunteer Lunch Catering
•Post Race Sailor Snacks
•Merchandise Booth
Note: RFP’s will begin in January 2022 – if interested in being part of the
process, email info@sailthebay2022.ca
Become a Sponsorship Partner
Email info@sailthebay2022.ca to receive a
Sponsorship Package!
Business Community
Opportunities
Volunteer
•Join us on a Committee and be part of the Organizing
Team over the next 7 Months
•Share your skills on land or on the water and Sign Up for
one, or all, of the Event Dates:
•Sail The Bay 2022 Regatta – August 19 - 21
•Registration & Measurement – August 27 - 30
•Championships – August 31 - September 5
How to join:
Complete the Volunteer Registration Form
located on Facebook at:
- Hubbards Sailing Club
- Sail Nova Scotia’s - Sailing and Boating in Nova Scotia
or visit www.sailnovascotia.ca
Community Opportunities
11
12
2022-01-06
7
Assist with Equipment
RHIB’s (Mark Boats/Pin Boats/Jury)
Keel Boats (Race Officials)
Anchors, Line, Marks etc.
If you have something to share,
email info@sailthebay2022.ca and let us know!
Assist with Accommodation
Promote your Rental Properties
or extra space for Billet Opportunities
•Airbnb – register your accommodations
•StayBillety – email info@sailthebay2022.ca for more
information
Be an Event Ambassador by spreading the word!
Community Opportunities
The Hubbards Sailing Club
is open to the local and extended Community.
We focus on Junior Learn to Sail Programs that promote
Teaching Life Skills Through Sailing.
This sets us apart from the traditional Yacht Club,
which is generally driven by Club Members
requiring dock and mooring space for
Sail or Power Boats.
Junior Learn to Sail Programs are an
additional component of traditional Yacht Clubs.
The Hubbards Sailing Club generates revenue in 3 ways:
1. Registration Fees for Youth Programs
2. Social Membership
3. Annual Fundraiser
Hubbards Sailing Club Introduction
13
14
2022-01-06
8
The 2022 49er, 49erFX, Nacra 17 World Championships Host Society
is requesting the Hubbards Sailing Club venue for the following:
- Broadcast Media Center (Live Team)
- International Jury
- Overflow for Boat Park, if required
The Hubbards Sailing Club will require the following items to meet
the expectations of the Sailing Class Associations:
1. Concrete Ramp Upgrades - $55,000
2. Gravel Parking Lot Regrade/Expansion - $21,000
3. Expand existing EZ Dock System - $43,000
We are asking for your endorsement to submit a
Major Project Grants Application by the end of January.
Thank you for your consideration and support!
Request for Project Grant Support
Contact
Information
Bill Doane
Commodore
902.401.7184
bill.doane@aptitude.digital
15
16
1
Chester Playhouse – Rebuilding Brief for the Municipality of Chester Jan 6, 2022
Background:
Only seven months ago the restoration of the iconic Chester Playhouse came to a tragic ending
in a fire that consumed most of the building structure.
We are now near the end of the complex process of fire investigation, insurance adjudication
and building code review, and are preparing to restart the project. The building has been
cleaned of fire debris and controlled demolition has been completed to the point at which
construction may commence. It is now time to complete the project, as quickly as possible.
In May 2020 the case for support for the restoration incorporated the importance of having a
renewed cultural anchor ready for the return to post-pandemic life. Here we are in 2022, and
we can make the same statement. The cultural sector has been one of the most impacted by
the Covid crisis, and may be the last sector to return to health. The importance of connecting
artists and audiences through stories and music, and having shared, communal experiences,
has never been greater. While the loss of the Playhouse has been a devastating setback to the
community, the rebuilt Playhouse will have an important and significant role to play in local and
regional recovery.
Alongside the challenge of determining a path to rebuilding, the Playhouse organization has
had to manage an existence without a physical home. We are proud of our transformation to
“Playhouse Without Walls”, which has delivered 23 performances in 8 different venues in the
Municipality over the past six months. A total of 92 artists and arts professionals were
employed and our audience total in 2021 was 1507, even while we navigated changing rules on
gathering limits and distancing from show to show. However, this is not a sustainable model
for the future.
Working from a rented office, two storage lockers and staff vehicles, “Playhouse without Walls”
IS the Chester Playhouse while we undergo rebuilding. While it is a challenging model
physically and financially, it is also essential if we are to keep this community connected to the
arts and to sustain the operational capacity of the Playhouse organization for re-opening.
Rebuilding the Playhouse as quickly as possible is of critical importance to the Municipality. The
gaping hole in the central core of the Village is a weight on all adjacent businesses and
residents, and an eyesore for visitors to the community. Prior to the start of construction, the
Playhouse typically hosted 7,000 patron visits per year, and the planned improvements (year-
round comfort, accessibility, technology) would have resulted in an expansion of programming
to a year-round model and therefore increased audiences. A high percentage of audience
members used hospitality services in Chester before or after performances. The Playhouse
hosted youth programs, and a variety of non-profit organizations used the Playhouse for
fundraising events.
2
The Chester Playhouse restoration commenced in September 2020, with generous investments
by The Municipality of Chester, The Province of Nova Scotia, The Government of Canada
(Department of Heritage and ACOA) and over 150 individual donors. Construction was expected
to be fully completed in time for a July 10, 2021 opening. The June 11th fire brought a
devastating blow to our reopening plans, to the community overall and to the arts sector.
Funding committed to the project to date is as follows:
Public Sources of Funds:
ACOA: 250,000
Heritage 434,000
NSCCH Accessibility. 50,000
NSCCH 100,000
NSCCH Planning Grant 5,000
Municipality of Chester 100,000
Total 948,000
Private Donations:
Individuals and Foundations 725,465
Total Project Funding Sources 1,673,465
The Challenge:
We need to finish the project we started. The challenges in front of us are that both market
conditions and the terms of the project have changed.
First, most of the building has been destroyed so the size and cost of the basic construction
project has expanded significantly, and construction costs have increased. Insurance proceeds
will cover most, but not all of the expanded scope and cost.
Second, The National Building Code and the Building Inspector now look at this as a new
construction project rather than a renovation which requires that the Playhouse be constructed
of non-combustible materials and incorporate a sprinkler system. As an 80 years old wooden
structure located in a municipality that does not have a central public water supply, we cannot
meet either of these requirements.
Since it is impossible to sprinkler, following consultation with the Municipal Building Inspector,
the Playhouse retained fire protection engineers to develop alternative compliance
solutions that will provide equivalent protection and ensure the safety of building occupants
and surrounding buildings in event of fire. These upgrades to the previous design and
construction of the building will be expensive to implement.
3
Combined, the increased cost of basic construction, plus the additional building code
requirements give rise to the need for further financial investment.
This is an urgent situation. The Playhouse is therefore approaching all government partners
who are presently invested in the project with formal requests for supplemental funding.
Private donors who have also given generously to the project are currently playing a critical role
in covering Playhouse operating costs during this period (total 2021 donations $100,000).
Following is a breakdown of the estimated project budget:
Construction cost estimates:
Rebuild to previous plan $2,000,000
Building Code Impact 400,000
Accessibility1 100,000
Stage and Backstage upgrades2 250,000
Contingency3 240,000
Total $2,990,000
Current Financial Resources:
Insurance and other $2,050,000
Funding Gap: $ 940,000
Proposed Sources of Gap Funds:
Municipality of Chester $ 200,000
Province of Nova Scotia 200,000
ACOA 250,000
Department of Heritage 350,000
Total4 $1,000,000
1 Prior to the fire, the stage and backstage area and the second-floor public space were not included in renovation
plans and were not accessible. The rebuild creates both the opportunity and the requirement to solve these gaps.
2 The stage and backstage area pre-fire had staging and equipment gaps that would have been addresses in a
subsequent project. These areas must be addressed now (LED lighting, overhead grids, access mechanisms,
backstage technical storage).
3 Estimated at 12% inflation exposure on base budget of estimated (insurer) cost to construct.
4 The private contribution to the project at the new total will be 24.3%, Municipality of
Chester 10.0%, Province of NS 11.7%, ACOA 16.7%, Heritage 26.2%.
4
Our Request of Council:
The Chester Playhouse will be submitting an application this month for a Major Grant to assist
in the rebuilding of the Playhouse. We are asking that the Municipal Councilors recognize the
special circumstances facing this organization, and give full consideration to an exception to the
Major Project grant limit by approving the investment of an additional $200,000 for the
reconstruction of the Playhouse. This important commitment will motivate partnership
support from other levels of government, and will be viewed by the 150 plus donors to the
project from across the community as an important show of leadership. It will be seen as
recognition of the place of arts, culture and social infrastructure as part of the foundation of the
Municipality, consistent with our aspirations to be a wonderful place to live, work, raise
families, retire and vacation.
Rebuilding the Chester Playhouse is about the past legacy and the future livability of the
Municipality of Chester. The fire was a national news story, because the arts matter.
Two years ago, in January 2020, we came to this Council Chamber to share our excitement
about the benefits of a renewed Chester Playhouse. Here is what we said at that time, and it
all applies today:
This 80-year old, 176-seat performing arts venue was built in 1938 as a movie theatre and then
shifted to present live performances in 1963. The Playhouse is a valued, intimate venue for
performing arts presentations and community events, really the heart of the community.
It is also below the expected standards required for an arts and cultural venue
today in terms of patron accessibility and comfort, technical performance
capabilities, workplace safety and environmental performance.
During the 2017 - 2019 seasons the Chester Playhouse averaged 85 events per year and 7,000
patron visits. Audience members enjoyed related services in Chester before or after
performances, filling area restaurants and more. The Playhouse presents a variety of
professional music and theatre performances, films, and collaborations with community groups
to present and host other programming, meetings and fundraising events. In addition, the
Playhouse delivers activities for families and youth including a Summer Theatre School, after
school programs and targeted family presentations.
Expected benefits from the restoration project include:
• An improved year-round audience experience through accessibility, safety, comfort and
technical quality;
• An improved year-round environment for performers including backstage services and
technical performance. This will allow the Playhouse to continue to bring high quality
performers to the community and to professionally showcase local artists;
5
• Improved diversity and increased volume of professional and community programming,
leading to audience growth and greater inclusivity for seniors, youth and families;
• A venue positioned for collaborations and partnerships across the region;
• Enhanced economic benefits to the community through an impact on local spending and
tourism.
Susan Crocker, Co-Chair
Board of Directors
Chester Playhouse
From: Carol Millett <carolmillett.eft@gmail.com>
Sent: Friday, December 10, 2021 10:35 AM
To: Allen Webber <awebber@chester.ca>
Cc: Tara Maguire <tmaguire@chester.ca>
Subject: #External: #1792Project
#1792PROJECT December 10, 2021
Dear Elected Officials,
Thank you for your continued service on behalf of Nova Scotian communities. As elected
representatives in Nova Scotia - regional,rural,and towns - your leadership takes many forms
and facilitates countless services for citizens. The request expressed in this letter today is a
request for one of these acts of leadership.
January 15, 2022 marks the 230th anniversary of a remarkable exodus that can claim not only
to be the first, but the largest single exodus of African descendants returning to the continent of
Africa. The courage to take this sea journey to Sierra Leone at the height of the trans-Atlantic
chattel slave trade is without precedent. It is a Maritime story. The story of 15 ships prepared in
the dead of winter - the Lucretia, the Somerset, the Beaver, the Parr, the Venus, the Mary, the
Catherine, the Prince William, the Sierra Leone, the Morning Star, the Eleanor, the Felicity,
Prince Fleury, the Brothers, and the Betsey. It is a story of resilience of the 1,196 seafarers, and
a story of failure of community and government to provide safe haven here on these shores for
these Black Loyalists.
Our request is that the council undertakes a motion and a proclamation. The motion could
include the following requests: :
1. To recognize that January 15, 2022, the 230th anniversary of the exodus from Nova
Scotia to Sierra Leone is an essential part of the history of all Nova Scotians and
Canadians.
2. We ask that municipal governments initiate an annual commemoration of this event on
the upcoming anniversary, January 15, of the departure of 15 ships to Sierra Leone.
3. We ask that council recognizes that it has the responsibility of repairing the historic
injustice of omission (as this journey is rooted in the history of slavery and racism in
Nova Scotia). Thus, not turning to those who lived under the weight of that history for
funding a memorial, but consulting with those communities.
4. We have attached a sample proclamation for your convenience.
This email originated from outside of the organization. Do not click links or open
attachments unless you recogize the sender and know the content is safe.
We would be willing to provide any further information in the form of a presentation or
discussion regarding how this event can be amplified throughout the province. We respectfully
request that this letter and the proposed proclamation is shared with the Diversity Committee.
Thank you for your continued service to the people of Nova Scotia - you are the gateways for
change in your communities!
Sincerely,
Karen Hudson kathrin winkler Carol Millett
Proclamation : Municipal Council and Mayor
Whereas …... January 15, 2022 is the 230th anniversary of 15 ships departing the harbour
of Halifax in 1792, and that the conditions and causes that led to the exodus of 1,196 self
liberated Black Loyalist were conditions of abject institutionalized racism and that this
departure took place at the height of the transatlantic chattel slave trade one of the cruelest
chapters in the history of humanity.
Whereas the ………. recognizes that people of African descent have been a part of
Canadian society since the early 1600s and that their enslavement occurred on this land for
centuries and that the Black Loyalists departure is linked to the failure of institutional, political
and societal will to fulfill the promises that were made to the communities that left for Sierra
Leone.
Whereas …………. is committed to promote histories such as the 15 Ships to Sierra Leone
that often have been left in a vacuum of erasure. The resources provided for well known
monumentation have historically been funded at the expense of those erasures.
Whereas …………….continues to recognize the ongoing significance of the UN Decade of
African Descent and the importance of recognizing the history of Black Loyalists in Nova
Scotia and how all communities in Nova Scotia continue to be affected by the historic rift of
the Black community.
Whereas we recognize that secure housing and land was promised to these early settlers
and very few received what was owed. Noone received the promised 100 acres of land for
each head of household despite petitions (by Thomas Peters). For many Black Loyalists,
shared Mi'kmaq knowledge was key to survival in the first winters.
Thereby be it resolved that I, Mayor_________ declare January 15, 2022 the Day of
Black Loyalist Exodus: 15 Ships to Sierra Leone #1792Project
MUNICIPALITY OF THE DISTRICT OF CHESTER
MAJOR PROJECT GRANT
GUIDELINES
The purpose of the Major Project Grant is to provide financial assistance to community organizations that are
undertaking a major community capital project. These projects may include the construction of a new facility,
expansion of an existing facility or purchase of large capital items.
Eligible Applicants
- You must be a non-profit organization, or otherwise comply with the requirements of the Municipal
Government Act, for eligibility for a grant or contribution by a municipality (Section 65(AU)).
- Your primary purpose must be to operate, sponsor or encourage programs, activities or facilities within
the Municipality of the District of Chester.
- Churches / faith-based organizations are not eligible for funding.
- Private member-based organizations, whose primary focus is to serve its members, are not eligible for
funding.
- Council may make eligibility exceptions on occasion when deemed appropriate.
Eligible Projects
- Projects must be capital in nature such as new building construction, expansion of existing buildings or
renovations.
- Facility renovations or upgrades must enhance your service.
- Regular operating costs, maintenance costs or general repair work is not eligible.
- Only expenses incurred after an application is submitted are eligible to be included in the project.
Funding
- The minimum funding request is $10,000
(Projects valued at $10,000 or less will be considered under the Council Grant program).
- The maximum funding request is $100,000 per application.
- Council will fund up to a maximum of 70% of the total project budget. Groups must secure the
remaining 30% from other sources.
- Organizations are only eligible to receive one major project grant every two years (24 months). If your
organization has received multiyear funding, you are only eligible to reapply after two years from the
time the last payment is issued.
- Council will consider multiyear funding requests. No additional funds will be allocated to multiyear
requests, the maximum funding of $100,000 applies. Once a total grant amount is approved, funding
can be dispersed over multiple years to meet the unique financial needs of a project. For example, an
approved multiyear grant for $50,000 could be paid out with $25,000 in year 1 and $25,000 in year 2.
- Council will review all applications and determine the funding level for each project.
Application Procedure
- Applications must be submitted by January 31st.
- Organizations must complete the Major Project Grant Application form.
- You may attach a separate document if there is insufficient space on the form for your response to
each question.
- Proposed work must comply with all applicable municipal, provincial and federal regulations and you
must own or have a long-term lease with the facility.
- The application form must be completed in full and have appropriate signatures.
- Completed application forms should be submitted to the Municipality as indicated on the application.
- If organizations have questions about the application form or would like to receive assistance to
complete the form, please contact Recreation & Parks Services at 902-275-3490 or by email at
recreation@chester.ca.
- After a project is complete, organizations are required to submit a completed Major Project Grant
Report Form to indicate how the funds were spent.
Payment Schedule
- 75% of the total approved grant will be distributed at the beginning of the project. The remaining 25%
will be distributed at the end of the project, once a final report has been submitted.
Evaluation
Applications will be reviewed and evaluated based on the following:
- Grant criteria have been met.
- Benefit to the community at large is described.
- Demonstrated positive community impact.
- The organization has shown a financial need for grant funding.
- Project aligns with the Municipal strategic plan.
Grant Recognition
The Municipality of Chester encourages appropriate recognition as a funding partner of approved
projects.
Note – The amount of grant funding available varies each year and is limited. Council reserves the right to
approve funding amounts lower than requested. Council also reserves the right to reject any grant
application, regardless of whether the criteria have been met.
REQUEST FOR DECISION
REPORT TO: Municipal Council
MEETING DATE: January 13, 2022
DEPARTMENT: Community Development & Recreation Dept.
SUBJECT: New Road Name Assignment
ORIGIN: New Private Road Name Request
Date: December 15, 2021 Prepared by: Sylvia Dixon, Development & Planning Technician
Date: December 22, 2021 Reviewed by: Chad Haughn, Director of CDRD
Date: January 5, 2022 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
It is recommended that Municipal Council approve the road name Marabella Place.
CURRENT SITUATION
A private right-of-way accessed off of Target Hill Rd in Chester (map attached) that will provide access for a
future development of three or more addressable structures requires a name. The landowner has proposed the
road name of Marabella Place.
BACKGROUND
When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the
Nova Scotia Civic Address Users Guide states that this point of access must be named. According to P-44, the
road name is suggested following a majority agreement (66%) from the landowners that are served by the
shared right-of-way. In this instance, the one property owner has proposed the road name of Marabella Place as
their first choice, with Marabella Lane as the second choice, and Marabella Way as the third choice.
DISCUSSION
Marabella Place would be a unique road name in the Municipality of Chester and in Nova Scotia. There are no
similar road names to Marabella Place within Municipality of Chester.
Comments received for Marabella Place:
- District 3 Councillor – Councillor Derek Wells: no objection with the proposed name
- Municipal Engineer – Christa Rafuse: no objection with the proposed name
- Chester Area Fire Dept. – Fire Chief Hiltz: no objection with the proposed name
OPTIONS
1. Municipal Council can approve the road name Marabella Place.
2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council’s
choosing.
R e q u e s t f o r D e c i s i o n P a g e | 2
IMPLICATIONS
By-Law/Policy
Policy P-44 – New Road Names and Road Name Changes.
Financial/budgetary
A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations
Department.
Environmental
N/A
Strategic Priorities
N/A
Work Program Implications
N/A
Has Legal review been completed? N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A
ATTACHMENTS
1. Petition Received
2. Location Map
^_
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MUNICIPALITY OF THEDISTRICT OF CHESTER
From Date: N /ATo Da te : N/ADate Printed: 21/11/18
®
Legend
^_Future Civic Address
Civic Address
Private Driveway Requiring Name
Road
Driveway/Trail
Building Footprint
Property Boundary
Affected Property
40 0 4020
Metres
21/11/18
Digital Folders Entry ID:1164333
Status: Ex istsProject ID: N/AClassification #: N/A
Representation of Municipality of Chester within Nova ScotiaScale: 1:12 ,500 ,0 00
Scale: 1:2,000
New Private Road Name Proposed:Marabella Place
New Private Road Naming
Sources:Digital Base Map Data from Service N ova Scotia andMunicipal Relations
Prepared by the Municipality of the District of Chester
Coordinate System/Datum: UTM NAD83 CSRS ZONE20N
Map Disclaim er:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any erro rs, omissions ordeficiencies in these drawings. Date printed do es notreflect date ofdata.
Actual Map Size: w 11" x h 8.5"
Address:New Private Road Name RequestCommunity:ChesterPID:60146784AAN:08200025Fire Dept:Chester Area Fire Dept.Description:New private road name requestfor access to future subdivision.
Private Driveway Requiring NameProposed: Marabella Place
REQUEST FOR DECISION
REPORT TO: Municipal Council
MEETING DATE: January 13, 2021
DEPARTMENT: Community Development & Recreation Dept.
SUBJECT: New Road Name Assignment
ORIGIN: New Private Road Name Request
Date: December 10, 2021 Prepared by: Sylvia Dixon, Development & Planning Technician
Date: December 22, 2021 Reviewed by: Chad Haughn, Director of CDRD
Date: January 5, 2022 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
It is recommended that Municipal Council approve the proposed private road name Creekside Way.
CURRENT SITUATION
A private right-of-way accessed off of Highway 329 in Mill Cove (map attached) that will provide access for a
future development of three or more addressable structures requires a name. The landowners have proposed
the road name of Creekside Way.
BACKGROUND
When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the
Nova Scotia Civic Address Users Guide states that this point of access must be named. According to Municipal
Policy P-44, the road name is suggested following a majority agreement (66%) from the landowners that are
served by the shared right-of-way. In this instance, the property owners have proposed the following road
names: Creekside Lane, Creekside Way, and Creekside Drive. The proposed names were suggested by a majority
of the property owners, representing 66.6% of the properties. Of the four affected properties, one property
owner has not responded and one property owner for a lot accessed off Highway 329 has requested to be
excluded in the process of the proposed a new road name as his address will not be affected.
DISCUSSION
Creekside Way would be a unique road name in the Municipality of Chester and Nova Scotia. It is of note that
the proposed new road name is similar to the following:
- Creekside Lane, Porters Lake, Halifax Regional Municipality, Halifax County
- Creekside Drive, Lynche River, Municipality of the County of Richmond, Richmond County
- Creek Hill Cemetary Road, East LaHave, Municipality of the District of Lunenburg, Lunenburg County
- Creek Br, Bear River, Municipality of the District of Digby, Digby County
Comments received for Creekside Way:
- District 2 Councillor – Councillor Floyd Shatford: no objection with the proposed name
- Municipal Engineer – Christa Rafuse: no objection with the proposed name
- Hubbards Fire Dept. – Fire Chief Coolen: no objection with the proposed name
R e q u e s t f o r D e c i s i o n P a g e | 2
OPTIONS
1. Municipal Council can approve the road name Creekside Way.
2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council’s
choosing.
IMPLICATIONS
By-Law/Policy
Policy P-44 – New Road Names and Road Name Changes.
Financial/budgetary
A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations
Department.
Environmental
N/A
Strategic Priorities
N/A
Work Program Implications
N/A
Has Legal review been completed? N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A
ATTACHMENTS
1. Petition Received
2. Location Map
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MUNICIPALITY OF THEDISTRICT OF CHESTER
From Date: N /ATo Da te : N/ADate Printed: 21/12/07
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^_New Civic AddressCivic AddressRoadDriveway/TrailBuilding FootprintProperty BoundaryWaterbody
60 0 6030
Metres
21/12/07
Digital Folders Entry ID:1128772
Status: Ex istsProject ID: N/AClassification #: N/A
Representation of Municipality of Chester within Nova ScotiaScale: 1:12 ,500 ,0 00
Scale: 1:3,000
New Private Road Name Proposed:Creekside
New Private Road Naming
Sources:Digital Base Map Data from Service N ova Scotia andMunicipal Relations
Prepared by the Municipality of the District of Chester
Coordinate System/Datum: UTM NAD83 CSRS ZONE20N
Map Disclaim er:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any erro rs, omissions ordeficiencies in these drawings. Date printed do es notreflect date ofdata.
Actual Map Size: w 11" x h 8.5"
)
Address:New Private Road Name RequirementCommunity:Mill CoveFire Dept:Hubbards Fire Dept.Description:New private road name requirement foraccess to future three or more residential dwellings.
Private Driveway R equiring NameProposed: Creekside
REQUEST FOR DECISION/DIRECTION
Prepared By: Christa Rafuse, P. Eng.
Tim Topping
Date December 14, 2021
Reviewed By: Date
Authorized By: Dan McDougall, CAO Date January 7, 2022
CURRENT SITUATION
The annual Region 6 Solid Waste Management Budget is presented by the Region 6 Inter-
Municipal Committee for the upcoming fiscal year. The budget requires council review and
submission of approval or refusal on or before March 14th, 2022.
RECOMMENDATION
It is respectfully recommended that Council approve to support the Region 6 Solid Waste
Management Budget for 2022/23 as per the attached budget letter and respond to the Regional
Coordinator on or before March 14, 2021.
BACKGROUND
As per the Region 6 Inter-Municipal Agreement, item 34-39 this process of review an approval is
completed annually.
DISCUSSION
The Region 6 Inter-Municipal Committee met December 3, 2021 regarding the budget for the
upcoming fiscal April 1, 2022 – March 31, 2023. The following motion was passed:
MOTION: to recommend approval of the 2022-23 Region 6 Inter-Municipal Budget in the amount
of $788,025 to member council as presented.
Please reference the attached letter and documentation received from the Regional Coordinator.
REPORT TO:
Municipal Council
SUBMITTED BY: Infrastructure and Operations
MEETING DATE: January 13, 2022
SUBJECT: Region 6 Waste Management Budget
ORIGIN: Region 6 Solid Waste Management
2 Request For Decision
FINANCIAL IMPLICATIONS
The Municipality billing for 2022/23 at 11.53% population of the Region will be $15,012.16,
which is 80% higher than the contribution in 2021/22 ($8,336.88).
The 80% increase for 2022/23 is primarily due to three factors:
1- 2020/21 had a surplus of $20K, which reduced the 2021/22 contribution (29%)
2- 2021/22 is projected to include a $20K deficit, which increases the 2022/23 contribution
(29%)
3- Budgeted Operating and Education expenses are increasing by $16K (22%)
Overall, the budgeted Education and Operating expenses have only increased by
7.5%, but due to the funding model, all increases are absorbed through inter-
municipal contributions and other revenue streams remain flat, so the impact is
disproportionate
Allocations between member municipalities have remained consistent with previous years (so we
are all sharing in the disproportionate increase of costs).
STRATEGIC PLANNING GOALS
1. Maintain a high level of fiscal responsibility.
3. Ensure sufficient infrastructure is available to best serve our residents and
businesses.
OPTIONS
See recommendation.
PO Box 639 / 45 School St , Suite 304
Mahone Bay, NS B0J 2E0
Region 6 Solid Waste-Resource Management Phone: 902-624-1339
E-mail: Valda.Walsh@Region6SWM.ca
Dan McDougall
Municipality of the District of Chester
151 King St
PO Box 369
Chester, NS B0J 1J0 December 7, 2021
RE: Budget Approval 2022-23
Dear Mr. McDougallPhillips,
On Friday, December 3, 2021, the Region 6 Inter-Municipal Committee met regarding
the budget for the upcoming fiscal April 1, 2022 – March 31, 2023.
The following motion was passed:
MOTION: to recommend approval of the 2020-21 Region 6 Inter-Municipal Committee
Budget in the amount of $788,025 to member councils as presented. M/C
Pursuant to FINANCES of the Region 6 Inter-Municipal Agreement; items 34 – 39
“34. The proposed Committee budget shall be submitted to the Councils of each of the Parties prior to
4:30 p.m. on December 31st of each year. 35. The Councils of each of the Parties shall approve said budget, or refuse to do so, by 4:30 p.m. on
March 14th of the year to which said budget applies.
36. Should the Council of any of the Parties fail to approve or refuse to approve the proposed Committee
budget and so notify in writing the Committee by the stated deadline, then the said budget is deemed
to have been approved by that Council.
37. The proposed Committee budget shall be binding on all of the Parties if approved by the Councils of
75% or more of the Parties, so long as the Parties whose Councils have approved represent a
minimum of 50% of the total population represented by the Parties to this agreement – said figures
to be taken from the most recent available Census of Canada statistics.
38. In the event that motions of refusal to approve result in a proposed Committee budget not receiving
approval of the necessary majority of Councils, the Committee shall revise the proposed budget
taking into account any comments that may have been provided and submit a revised budget to the
Councils of the Parties.
39. Should the Council of any of the Parties fail to approve or refuse to approve a revised proposed
Committee budget within 45 days after receipt of same then the said budget is deemed to have been
approved by that Council.”
Respecting the enclosed budget, please review with your council and respond to Region 6
before 4:30 pm, March 14, 2020 on your approval or refusal.
Should you have any questions on either document please feel free to contact myself at
902-624-1339 or Chair, Wayne Thorburne at 902-543-7771.
If you require my attendance at the council meeting when the budget is up for discussion,
feel free to contact me by phone or email.
Regards,
Christine H. McClare BA Psych
Regional Coordinator
encl.
Region 6 Solid Waste Management
Page 1 DRAFT Region 6 SWM Budget
On June 12,2020 Region 6 Inter-Municipal Committee approved $30,000 from Future Project Reserves
to achieve the goal of 1. Removal of catch-all garbage cans; and 2. Purchase and proper placement of multi-
stream sorting containers throughout Region 6.
This schedule shows the anticipated application amount in the current year and the remainder left in the
program to be carried over for the next fiscal as per motion of the committee to extend the program
deadline to March 31 2023.
INCOME 2021-22 Actualts as
of September 30 2021-22 Projection 2021-22 Budget 2022-23 ESTIMATE
Contracts/Service Agreements
Education Contract 25,732 80,392 80,392 80,392
Coordinator Agreement 21,643 43,286 43,286 43,286
Enforcement Contract 26,793 89,425 89,425 89,425
Services 450 450 0 0
Sub-total 74,618$ 213,553$ 213,103$ 213,103$
Stewardship/Incentives
Dairy Stewardship 76,664 76,664 87,000 75,000
Diversion 1 322,400 460,000 440,000 310,000
Municipal Approved Programs 61,600 80,500 80,500 80,500
Interest 883 883
Sub-total 461,547$ 618,047$ 607,500$ 465,500$
Municipal Contribution
Municipal Billing 2 36,146 93,227 93,227 109,422
Sub-total $36,146 $93,227 $93,227 $109,422
TOTAL 572,310$ 924,827$ 913,830$ 788,025$
Inter-Municipal Reserves
Schedule
Previous Years
Expenses F2021-22 Projection Approved Expense Program Amount
Remaining
Inter-Municipal program 3 5,775 16,794 30,000 7,431
Region 6 Solid Waste Management
Page 2 DRAFT Region 6 SWM Budget
EXPENSES 2021-22 Actualts as
of September 30 2021-22 Projection 2021-22 Budget 2022-23 ESTIMATE
OPERATING EXPENSE
Coordinator Salary 26,422 52,845 65,000 77,077
Coordinator Benefits 6,219 12,437 10,327 12,856
Travel (Coordinator)50 1,000 5,500 4,500
Training and conference 261 521 2,040 2,000
Office Rental & Cleaning 4 5,367 10,734 9,978 10,000
Cell phones 498 995 1,100 1,100
Internet/Phone/Fax 686 1,372 1,300 1,300
Office supplies and services 1,036 2,073 3,500 3,500
Advertising - - 500 -
Computer/materials 508 1,015 3,000 1,500
Insurance 2,436 3,426 3,400 3,500
Administration - 9,390 9,390 9,390
Legal & Auditor5 9,173 9,866 9,866 10,000
Sub-total 52,655$ 105,675$ 124,901$ 136,723$
EDUCATION
Education salary 25,719 51,437 53,330 59,459
Educator Benefits 5,432 10,864 9,474 9,918
Travel (education)4,527 9,054 10,500 10,500
Advertising - - 2,500 1,500
R6RECYCLES 9,727 12,000 12,000 11,000
Program materials 6 606 1,211 4,200 4,000
Sub-total 46,010$ 84,566$ 92,004$ 96,377$
PAYMENTS TO UNITS
Enforcement Contract - 89,425 89,425 89,425
Dairy Stewardship 76,664 87,000 87,000 75,000
Diversion 1 - 440,000 440,000 310,000
Municipal Approved Programs - 80,500 80,500 80,500
Sub-total 76,664$ 696,925$ 696,925$ 554,925$
TOTAL 175,329$ 887,166$ 913,830$ 788,025$
Revenue/Expenditure 396,981$ 37,661$ 0-$ -$
Region 6 Solid Waste Management
Page 3 DRAFT Region 6 SWM Budget
Notes to BUDGET:
1. Diversion Credits - $4,314,000 available Provincial, down from 5.5 million previously. Region 6 is estimated to recieve 7.25% of
this based on waste diverted from landfill.
2. Municipal Billing (details below) - this line pays for the operations that are not covered through grant and contracted services.
$ estimate will be increased by the $20,753 2020-21 deficit.
Actual to be billed to municipal members will be $130,174.95
3. Inter-Municipal Program (transfer) – June 15,2020 Region 6 approved a public bins program from the Future Projects Reserves.
The value approved was $30,000 or any part thereof. Although the program was approved in F2021, there were still funds
available, and were carried forward an additional year. The remaining funds will return to reserves without a motion to extend
the deadline.
4. Office Rental and Cleaning have been combined into one line on the budget, this amount includes $9,500 for the office rental
and $500 for cleaning.
5. Legal and Audit Fees have been combined into one line for the budget, this amount includes $500 for legal and $9,500 for
audit. For the coming year, we will need to go to tender for a new audit contract and the budgeted value has been increased for
the probable cost increase to come with a new contract.
6. Program materials - it is no longer a requirement to track individual event costs. All event line items (Environment Week,
Waste Reduction Week, etc) are now collapsed into one line 'Program Materials'.
Municipal area serviced:Pop'n Pop'n % of Region 2022-23
Shelburne Shared Services 6,562 6,562 7.25%9,443.04$
Town of Bridgewater 8,532 8,532 9.43%12,277.97$
Town of Mahone Bay 1,036 1,036 1.15%1,490.85$
Municipality of Lunenburg 24,863 24,863 27.49%35,779.08$
Municipality of Barrington 6,646 6,646 7.35%9,563.92$
Town of Clark's Harbour 758 758 0.84%1,090.80$
Municipality of Chester 10,432 10,432 11.53%15,012.16$
Town of Lunenburg 2,263 2,263 2.50%3,256.57$
Region of Queens Municipality 10,351 10,351 11.44%14,895.60$
West Hants Regional Municipality 19,016 19,016 21.02%27,364.96$
Total 90,459 90,459 100.00%130,174.95$
TABLE 1: Municipal billing 2022-23