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HomeMy Public PortalAbout2022-06-23 Council Website Agenda Package.pdf Page 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday, June 23, 2022 Livestreamed via YouTube at https://www.youtube.com/channel/UC_uKlob3qOA6eD62x1kK5Kw Office Location: 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER 2. APPROVAL OF AGENDA/ORDER OF BUSINESS 3. PUBLIC INPUT SESSION (15 minutes – 8:45 a.m. to 9:00 a.m.) 4. MINUTES OF PREVIOUS MEETING 4.1 Council – May 26, 2022. 4.2 Special Council – June 2, 2022. 5. COMMITTEE REPORTS 5.1 Committee of the Whole – June 2, 2022 – Warden Webber. 5.2 Nominating Committee – June 2, 2022 – Councillor Church. 6. PUBLIC PRESENTATIONS 7. MATTERS ARISING 7.1 POLICY – 2nd Notice – Adoption of Landfill Vehicle Replacement Policy. 7.2 Request for Direction – Financial & Information Services – By-Law 74 Tax Exemptions for Charitable and Non Profit Organizations. 7.3 Quarterly Report – 1st Quarter 2022/23 – Financial & Information Services. 7.4 Purchasing & Procurement Program Presentation – Financial & Information Services. 7.5 Quarterly Report – Community Development & Recreation. 7.6 Request for Decision – Infrastructure & Operations – Wastewater Collection Design Work 8. CORRESPONDENCE 8.1 Flag Raising Application – Pride Lunenburg County – Flag to be raised August 16 to August 21st. Page 2 of 2 9. NEW BUSINESS 9.1 Request for Decision prepared May 24, 2022 – Corporate & Strategic Management – Business Retention + Expansion Program. 9.2 Request for Decision – Community Development & Recreation - Grant Requests: District Council Grants: a. District 3 - Chester Brass Band Summer Concerts - $500 per District. b. District 7 - Chester Brass Band Summer Concerts - $500 per District. c. District 5 - Western Shore Fire Department - d. District 5 – Western Shore & Are Improvement Association - Tourism Grants: e. Chester Yacht Club - $5,000. f. New Ross Regional Development Society - $1,000. Council Grants: g. Regional - Christmas Daddies - $100. h. Regional – Society of Saint Vincent de Paul - $2,200. i. Regional – United Way of Lunenburg County – (Match Employees) - $1,200 Max. j. Local Non-Profit – Chester Brass Band - $1,000. k. Local Non-Profit –Chester Farmers & Artisans Market - $2,000. l. Local Non-Profit – New Ross Farmers Association - $2,227. m. Local Non-Profit – New Ross Summer Evening Market (RCL #79) - $1,200. n. Local Non-Profit – Our Health Centre - $4,700. o. Local Non-Profit – St. Stephen’s Anglican Parish Musical Friends - $5,000. p. Community Halls – Hubbards Area Lions Club - $3,312. q. Community Halls – Royal Canadian Legion Branch 79, New Ross - $2,000. 10. IN CAMERA 10.1 Section 22(2)(a) of the Municipal Government act – Acquisition, sale, lease, or security of municipal property. 11. ADJOURNMENT 231 MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of COUNCIL MEETING Livestreamed via YouTube from 151 King Street, Chester On Thursday, May 26, 2022 MEETING CALLED TO ORDER Warden Webber called the meeting to order at 8:51 a.m. Present: District 1 – Councillor Veinotte District 5 – Councillor Assaff (via Zoom) District 2 – Deputy Warden Shatford District 6 – Councillor Connors District 3 – Councillor Wells District 7 – Councillor Church District 4 – Warden Webber Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO Pamela Myra, Municipal Clerk Matthew Blair, Director of Infrastructure & Operations Tim Topping, Director of Financial & Information Services Regrets: Samuel Lamey, Municipal Solicitor APPROVAL OF AGENDA/ORDER OF BUSINESS Additions:  Request for an additional port-a-potty in New Ross – Councillor Connors. 2022-224 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the agenda and order of business for the May 26, 2022, Council meeting be approved as amended. ALL IN FAVOUR. MOTION CARRIED. PUBLIC INPUT There was no public input. Council (continued) May 26, 2022 232 MINUTES OF PREVIOUS MEETING 4.1 Council – May 12, 2022. 2022-225 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the minutes of the May 12, 2022 Council Meeting be approved. ALL IN FAVOUR. MOTION CARRIED. COMMITTEE REPORTS 5.1 Committee of the Whole – May 19, 2022 – Warden Webber. 2022-226 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that the following recommendations from the May 19, 2022 Committee of the Whole meeting be approved: 2022-218 – “… give notice to amend the Private Street Improvement By-Law and proceed to First Reading.” 2022-219 – “… adopt a Landfill Vehicle & Equipment Replacement Policy in order to establish a framework and guide for the on-going, sustainable maintenance, repair and replacement of landfill vehicles and equipment; with an addition to section 3.03 to include the option of purchasing less carbon producing vehicles (Transition 2050).” 2022-221 – “… approve the change in status for the Public Works Labourer Position from Part-time/Casual to Full-time.” 2022-222 – “… enter into a Memorandum of Understanding with Acadia First Nation, Gold River, to allow use of a parcel of land owned by Acadia First Nation as a temporary trail connection (path) to serve users of the Chester Connection Trail during the closure period of the Gold River Bridge (trail).” ALL IN FAVOUR. MOTION CARRIED. PUBLIC PRESENTATIONS There were no public presentations. Council (continued) May 26, 2022 233 MATTERS ARISING 7.1 BY-LAW - First Reading – Amendment to Private Street Improvement & Maintenance By-Law No. 72 to be compliant with the Municipal Government Act changes, reduce the administration fee to a flat 5%, and clarify some definitions. 2022-227 MOVED by Deputy Warden Shatford, SECONDED by Councillor Connors that Council conduct First Reading of the amendment to the Private Street Improvement & Maintenance By-Law No. 72 to be compliant with the Municipal Government Act changes, reduce the administration fee to a flat 5%, and clarify some definitions and refer to Second/Final Reading. ALL IN FAVOUR. MOTION CARRIED. 7.2 POLICY – First Notice – Adoption of a Landfill Equipment Replacement Policy to define responsibilities, maintenance schedules, replacement schedules based on age or hours of use, and financing components. Matthew Blair, Director of Infrastructure & Operations outlined the change requested from the May 19, 2022, i.e., section 3.03 (c) to include wording regarding the possibility to consider viable alternative hybrid or electric options to reduce greenhouse gas emissions. 2022-228 MOVED by Councillor Wells, SECONDED by Councillor Assaff that Council conduct First Notice to adopt a Landfill Equipment Replacement Policy to define responsibilities, maintenance schedules, replacement schedules based on age or hours of use, and financing components. ALL IN FAVOUR. MOTION CARRIED. 7.3 Information Report prepared May 6, 2022 – Corporate & Strategic Management – Economic Development Sponsorships Update. Erin Lowe, Economic Development Officer was present and reviewed the information included in the report regarding economic development sponsorships for Shoreham Village Foundation Swing for Shoreham Golf Tournament, Golf Charity, and Hubbards Radio Society Cove FM Kitchen Party. 7.4 Information Report prepared May 17, 2022 – Corporate & Strategic Management – Results of Kaizer Meadow Industrial Park Phase II Environmental Site Assessment (ESA). Council (continued) May 26, 2022 234 Erin Lowe, Economic Development was present to review the results of the Kaizer Meadow Industrial Park Phase II Environmental Site Assessment. In short, the report showed elevated cobalt and manganese but those are elements that are common to the area. there are no issues, and the Municipality is able to proceed. She will be bringing a scope of work to Council for Review. She also outlined the two promotional campaigns that the municipality is participating in. The term “wetland delineation” was clarified - in 2019 a review was conducted to determine where wetland delineation would be so there would be no development done in those locations. 7.5 Request for Decision prepared May 2, 2022 – Corporate & Strategic Management – Electoral Boundary Review. Jonathan Meakin, Strategic Initiatives Coordinator reviewed the Request for Decision prepared May 22, 2022 regarding the Electoral Boundary Review as per Section 369 of the Municipal Government Act which states that a review must be completed every 8 years. It was previously determined by Council that there was not sufficient interest in changing the governance model from a Warden system to a Mayoral system. The request today is to get Council’s feedback on the number of Councillors they wish to see in the corresponding number of districts. Does Council feel they are able to represent the citizens in an effective and efficient way? He reviewed the figures in the table on page 3 of the report – a comparison of the 2012 and 2022 number of electors. The information indicates there is an increased number of electors with an average district amount of 1,301 (an increase of 118 since 2021). The direction from the Utility and Review Board is that if there is a change of +/- 10% in any district it requires necessary boundary review process to bring the districts within range. Only district 2 is over at 12.52%. There will need to be work done to bring that number down to the average. Councillor Wells commented that it should remain at seven Councillors but if there had been a move to the mayoral system, then it may have been different. Discussion was held with regard to:  Potential growth in Districts 1 and 2; Council (continued) May 26, 2022 235  Moving boundary lines to accommodate future growth;  What districts are under the 10%;  Possible changes in boundaries; and  Services potentially to go to Old Trunk 3 to allow for more density in the area. The Deputy CAO noted that part of phase 2 is looking at different options and try to take in some of the future growth potential for those areas. Staff will come back with some options. Then there will be a community process. 2022-229 MOVED by Councillor Wells, SECONDED by Councillor Church that Council, as part of the Boundary Review Process (Section 369 of the Municipal Government Act) confirm the number of Council Districts remain at seven (7) and direct staff to provide options for possible boundary changes to remain in line with the +/- 10% parity. ALL IN FAVOUR. MOTION CARRIED. CORRESPONDENCE There were no items of correspondence for review. NEW BUSINESS 9.1 Request for Decision prepared May 5, 2022 – Community Development & Recreation – New Private Road Name Request – Yellow Marsh Lane. 2022-230 MOVED by Councillor Veinotte, SECONDED by Deputy Warden Shatford that Council approve the proposed private road name Yellow Marsh Lane, East River, as outlined in the Request for Decision prepared May 5, 2022 “New Private Road Name Request – Yellow Marsh Lane”. ALL IN FAVOUR. MOTION CARRIED. 9.2 District Council Grant (6) – New Ross Trails Society $1,000. 2022-231 MOVED by Councillor Connors, SECONDED by Councillor Wells that the District 6 Council Grant request received from the New Ross Trails Society be approved in the amount of $1,000. ALL IN FAVOUR. MOTION CARRIED. 9.4 District Council Grant (7) – Canaan & District Hall Association. Council (continued) May 26, 2022 236 2022-232 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that the District 7 Council Grant request received from the Canaan & District Hall Association be approved in the amount of $4,000. ALL IN FAVOUR. MOTION CARRIED. 9.5 Village Planning Advisory Committee – term for members. The CAO indicated that the terms for the Village Planning Advisory Committee members are ending next month. The members are in the midst of the Village of Chester Plan Review. It was noted that a similar thing had taken place previously with another committee and it was agreed to reappoint those members until the Plan Review was completed. He recommended referring the matter to the Nominating Committee. The Director of Community Development & Recreation was present and noted that normally memberships for committees are staggered so there is no issue with an entire committee being replaced. This should be addressed in the terms of reference. Warden Webber felt it was straightforward and that if the members are willing to continue to serve, they could be reappointed. It was agreed to hold a brief Nominating Committee Meeting next week. 9.6 District Grant – Chester Brass Band – Councillor Wells. Councillor Wells noted that he and Councillor Church have been speaking about a Council District Grant for the Chester Brass Band. It was noted that the group has applied for a Council Grant in the amount of $1,000 and following a review of that request, he and Councillor Church would consider providing the balance of the $2,000 they need to get through the season. Councillor Veinotte commented that Council has requested to meet at a workshop to discuss services. There are a number of services – art and arena – that offer art or recreation which is fully within the scope of our mandate but for some reason we fund some through an operational grant and some through other grant mechanisms. He would like to have a discussion on funding such groups. A brass band is a performing art, the same as the theatre, and that adds value to our community that makes our area special – other areas may not have these things. He would like to see support in a consistent way, so they don’t have to struggle to find a way forward every year. Council (continued) May 26, 2022 237 Those steadfast organizations that have been in place for years and provide a service are the ones he would like to discuss so they don’t have to search every year to find a way to keep the lights on. Councillor Connors asked if groups are aware of other levels of support (provincial or federal). She is aware of the Canadian Heritage fund which could be used for many organizations that are similar to the organizations she is aware of that do get funding. She is surprised that some other organizations are not doing this. They need to be encouraged to do so. She is not clear on the support role we play, not as Councillors but as staff as well. It was noted that the deadline for the upcoming intake is May 31, and the fall intake deadline is October 31. The Director of Community Development and Recreation confirmed that some funds are reserved for the fall deadline. He noted that staff do not ask groups for their applications but do send out reminders of deadlines to organizations. There is regular contact with groups. Councillor Wells asked if they could have a list of groups that have applied to date, and the Director indicated that they can, noting that they do make groups aware of opportunities from other levels of government. He also noted that during the grant workshop he would like to discuss the new trails grant program and get feedback and to revisit the programs to determine if there are changes Council would like to see happen. Councillor Wells would like to know whether groups are applying now as he is more concerned about the children group activities. Councillor Connors noted that the applications are now in fillable form and can be completed and filed electronically at any time. 9.7 Additional Port-a-Potty request for New Ross – Councillor Connors. Councillor Connors outlined a request for a second port-a-potty in an area of New Ross, i.e., Ruby’s Trail. The exact location will be determined between the New Ross Trails Society and the property owner and will be located in a convenient area for those using the trail and those servicing the port-a-potty. Council (continued) May 26, 2022 238 2022-233 MOVED by Councillor Church, SECONDED by Councillor Wells that Council agree to the placement of a second port-a-potty in New Ross at Ruby’s Trail with the exact location will be determined between the New Ross Trails Society and the property owner and will be located in a convenient area for those using the trail and those servicing the port-a-potty. ALL IN FAVOUR. MOTION CARRIED. Deputy Warden Shatford noted that a port-a-potty had been placed in his district, however, the location is too close to a picnic area. Staff will have the contractor contact Deputy Warden Shatford to determine the better location. A break was held from 9:45 to 9:56 a.m. IN CAMERA 10.1 In Camera as per Section 22(2)(e) Contract Negotiations – New Ross Community Care. 2022-234 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that the meeting convene In Camera as per Section 22(2)(e) of the Municipal Government Act – contract negotiations – New Ross Community Care. ALL IN FAVOUR. MOTION CARRIED. Following a brief meeting of Council “In Camera” the meeting reconvened with all members present. 2022-235 MOVED by Councillor Connors, SECONDED by Councillor Wells that Council authorize the signing of the agreement as provided In Camera between the New Ross Community Care Centre and the Municipality of the District of Chester providing a grant of $100,000 to acquire lands for the construction of a multi- phase residential project. ALL IN FAVOUR. MOTION CARRIED. ADJOURNMENT 2022-236 MOVED by Councillor Church, SECONDED by Councillor Wells Church the meeting adjourn. (10:15 a.m.) ___________________________ ___________________________ Allen Webber Pamela Myra Warden Municipal Clerk 239 MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of SPECIAL COUNCIL MEETING Livestreamed via YouTube from 151 King Street, Chester On Thursday, June 2, 2022 MEETING CALLED TO ORDER Warden Webber called the meeting to order at 8:50 a.m. Present: District 1 – Councillor Veinotte District 5 – Councillor Assaff (via Zoom) District 2 – Deputy Warden Shatford District 6 – Councillor Connors District 3 – Councillor Wells District 7 – Councillor Church District 4 – Warden Webber Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO Pamela Myra, Municipal Clerk Jennifer Webber, Communications & Outreach Officer Matthew Blair, Director of Infrastructure & Operations Erin Lowe, Senior Economic Development Officer Solicitor: Samuel Lamey, Municipal Solicitor There was one member of the public in the gallery. APPROVAL OF AGENDA/ORDER OF BUSINESS 2022-237 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaf the agenda and order of business for the June 2, 2022, Special Council meeting be approved as circulated. ALL IN FAVOUR. MOTION CARRIED. PUBLIC INPUT Lynn Cochrane, Duke Street, Chester congratulated Councillors on their non-resident tax input to the province. She indicated that she is in favour of the outdoor dining by-law that has been suggested; it adds to the ambiance of Chester and is necessary for dining Council (continued) June 2, 2022 240 establishments to have that extra seating. Her only concern is the traffic flow and safety for pedestrians. She also commented that parking has been worsened with multiple vehicles parked at Air BNB rentals. She suggested that parking and pedestrian safety also be considered. Councillor Wells asked Ms. Cochrane how the parking for Air BNB rentals could be handled and Ms. Cochrane suggested that they should have off-street parking available. Ms. Cochrane also commented that she felt there needs to be some financial responsibility for Air BNBs as well and provided comments on how that might occur, such as no CAPPED assessments after two residences. It was noted that more discussion will take place with regard to Air BNBs in Lunenburg County sometime this fall. MATTERS ARISING 4.1 BY-LAW – Second/Final Reading – ADOPTION of Outdoor Dining By-Law #153 – to provide for the licensing of outdoor dining areas of appropriate design, configuration, and appearance during the spring, summer, and fall. 2022-238 MOVED by Councillor Wells, SECONDED by Councillor Church that Council conduct Second/Final Reading to adopt an Outdoor Dining By-Law #153 to provide for the licensing of outdoor dining areas of appropriate design, configuration, and appearance during the spring, summer, and fall. ALL IN FAVOUR. MOTION CARRIED. 4.2 BY-LAW – Second/Final Reading – REPEAL of Rules Governing Proceedings of Council By-Law #79. A new Policy P- 109 Council and Committee Procedural Policy has been adopted in place of the by-law. 2022-239 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council conduct Second/Final Reading to repeal Rules Governing Proceedings of Council By-Law #79; a new Policy P- 109 Council and Committee Procedural Policy has been adopted in place of the by-law. ALL IN FAVOUR. MOTION CARRIED. ADJOURNMENT Council (continued) June 2, 2022 241 2022-240 MOVED by Councillor Shatford, SECONDED by Councillor Assaff Church the meeting adjourn. ___________________________ ___________________________ Allen Webber Pamela Myra Warden Municipal Clerk MOTIONS FROM JUNE 2, 2022 COW MEETING FOR APPROVAL BY COUNCIL 2022-241 Approval of 2, 2022, Agenda and Order of Business 2022-242 Approval of May 19, 2022 Committee of the Whole Minutes 2022-243 “In Camera” as per 22(2)(a) of the Municipal Government Act – Tancook Islands. 2022-244 RECEIVE INVITATION MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that the Committee of the Whole recommend to Council that the email and invitation from Ann Westhaver regarding a meeting held on Tancook Island be received as information and await a response from the Municipality of the District of Lunenburg. ALL IN FAVOUR. MOTION CARRIED. 2022-245 DISCHARGE OF DEVELOPMENT AGREEMENT CMDA001 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the Committee of the Whole recommend to Council to authorize the discharge of Development Agreement CMDA001 for 31 Venture Avenue, Mill Cove as per Section 6(a) of the approved Development Agreement; and further direct staff to prepare and execute a Notice of Discharge to be recorded at the Land Registry. ALL IN FAVOUR. MOTION CARRIED. 2022-246 DISCHARGE OF DEVELOPMENT AGREEMENT CMDA003 MOVED by Deputy Warden Shatford, SECONDED by Councillor Wells that the Committee of the Whole recommend to Council to authorize the discharge of Development Agreement CMDA003 for 35 Venture Avenue, Mill Cove as per Section 6(a) of the approved Development Agreement; and further direct staff to prepare and execute a Notice of Discharge to be recorded at the Land Registry. ALL IN FAVOUR. MOTION CARRIED. 2022-247 REPORT ON STATUS OF 15 UNREGISTERED HERITAGE PROPERTIES MOVED by Councillor Wells, SECONDED by Councillor Assaff that the Committee of the Whole recommend to Council to direct the Summer Co-Op Student to draft a report outlining the current status of the 15 unregistered heritage properties on file and located throughout the municipality. The report will categorize each property as (a) pursuable for heritage registration, or (b) no longer suitable for heritage registration. ALL IN FAVOUR. MOTION CARRIED. 2022-248 ADJOURNMENT MOTION FROM JUNE 2, 2022 NOMINATING COMMITTEE REQUIRING APPROVAL OF COUNCIL 2022-249 Approval of Agenda as circulated 2022-250 Approval of November 25, 2021 Minutes 2022-251 EXTEND TERMS OF CHESTER VILLAGE PLANNING ADVISORY COMMITTEE FOR TWO YEARS MOVED by Warden Webber, SECONDED by Deputy Warden Shatford that the Nominating Committee recommend to Council to extend the terms of the current members of the Chester Village Planning Advisory Committee for two additional years, if members wish to do so, as they are currently undergoing the Plan Review for the Village of Chester Planning Area. ALL IN FAVOUR. MOTION APPROVED. 2022-252 Adjournment Municipality of the District of Chester Landfill Equipment Replacement Policy Policy P-107 Effective Date: Policy P-107 - Landfill Equipment Replacement Policy (continued) P a g e | 2 Notice of Intention to Adopt – Council – May 26, 2022 (2022-228) First Notice – Council – Council – May 26, 2022 (2022-228) Second Notice – Council – Effective Date: MUNICIPALITY OF THE DISTRICT OF CHESTER LANDFILL EQUIPMENT REPLACEMENT POLICY 1 PURPOSE 1.01 The Landfill Equipment Replacement Policy establishes a framework and guide for the maintenance, repair, and replacement of landfill equipment. 2 PRINCIPLES 2.01 The following underlying principles inform this policy: (a) The Municipality of Chester recognizes that the landfill requires reliable equipment to support safe, effective, and efficient landfill operations. (b) The Municipality of Chester recognizes that landfill equipment costs represent a significant percentage of the expenditure at the landfill and that the life cycle costs must be considered in this policy. (c) The Municipality of Chester recognizes that the use of an equipment replacement reserve should be employed to achieve lower costs and predictable tip fees by reducing or eliminating borrowing costs, and by creating a cost structure that reduces or eliminates peaks and troughs in the landfill tip fee. (d) The Municipality of the District of Chester recognizes that management of this policy exists in a dynamic environment and marketplace and that planning documents will be amended and approved by the Council annually or as required from time to time. 3 POLICY (a) The Municipality will establish and maintain long range planning documents. (b) Planning documents will have a planning horizon of at least ten years. (c) The Municipality will develop and follow preventative maintenance practices. 4 PROCEDURES 4.01 Responsibility (a) The Landfill Director has overall responsibility for the development, amendment, and maintenance of planning documents. (b) The Finance Director will review and approve the planning documents to ensure actual and estimated costs and projections accurate and reasonable; and provide Policy P-107 - Landfill Equipment Replacement Policy (continued) P a g e | 3 Notice of Intention to Adopt – Council – May 26, 2022 (2022-228) First Notice – Council – Council – May 26, 2022 (2022-228) Second Notice – Council – Effective Date: advice to the CAO with respect to the policy. 4.02 Maintenance: (a) Preventative maintenance practices will be followed to extend the life of equipment and to reduce the potential for unanticipated equipment failure or repairs. (b) Maintenance schedules will be developed & followed for each piece of equipment. 4.03 Replacement: (a) Replacement schedules will be based primarily on age of equipment, usage hours or kilometers, and funding availability. (b) Replacement schedules may also consider a number of other factors including workplace safety, cost of maintenance, trade in value, repair potential including availability and cost of replacement parts, and market conditions. (c) Replacement of landfill vehicles and equipment will also consider viable alternative hybrid or electric options to reduce greenhouse gas emissions. 4.04 Financing (a) Maintenance: The landfill budget will include an amount for preventative and regular maintenance of landfill equipment. (b) Equipment Replacement Reserves: The annual landfill budget will include a contribution to an equipment replacement reserve consistent with long range planning documents. (c) Capital from Revenue: In addition to planned contributions to reserves the landfill budget may include capital from revenue as a source of funds for equipment acquisition. (d) Borrowing: Long term financing may also be used to finance equipment acquisition based on a number of factors including maintenance of tip fee stability and borrowing terms including advantageous interest rates. 4.05 Procurement: The Municipality will follow its Procurement Policy P-04 when acquiring equipment pursuant to this policy. 5 DEFINITIONS 5.01 “CAO” means the Chief Administrative Officer of the Municipality of the District of Chester. 5.02 “Council” means the elected officials that make up the Council of the Municipality of the District of Chester. 5.03 “Finance Director” means the employee reporting to the CAO that is responsible for Policy P-107 - Landfill Equipment Replacement Policy (continued) P a g e | 4 Notice of Intention to Adopt – Council – May 26, 2022 (2022-228) First Notice – Council – Council – May 26, 2022 (2022-228) Second Notice – Council – Effective Date: overall management and development of operating budgets, capital budgets, and financial statements for the Municipality. 5.04 “Landfill Director” means the employee reporting to the CAO that is responsible for the overall management and operation of the landfill. 5.05 “Equipment” means motor vehicles, wheeled or tracked machinery, including compactors, excavators, bulldozers, backhoes, skid steers, loaders, dump trucks, pick up trucks, and other similar equipment. 5.06 “Municipality” means the Municipality of the District of Chester. 5.07 “Planning Document” means the spreadsheet and/or other documents that forms the basis for long range equipment maintenance and replacement. REQUEST FOR DIRECTION Prepared By: Tim Topping, Director of Financial and Information Services Date May 27, 2022 Reviewed By: Chad Haughn, Director of Community Development & Recreation Date May 27, 2022 Authorized By: Dan McDougall, CAO Date June 3, 2022 CURRENT SITUATION Bylaw 74 provides partial or total exemption of commercial property taxes for various charitable and non- profit organizations within the Municipality. Bylaw 74 is amended each year, to reflect changes in ownership and/or use of each exempted property. Council has requested a review of the exempted organizations, to confirm continued eligibility for the provided exemption, and to determine which, if any, organizations receiving exemptions under Bylaw 74 are member-based, and of those, which, if any, have membership restrictions. RECOMMENDATION That Council provide direction on each of the items included in the “Discussion” section of this request document. These items are: 1. Creation of a policy to replace the authority provided under Bylaw #74, to provide tax exemptions to various organizations 2. Removing restrictions on assessment type, where allowable under the Municipal Government Act (“MGA”) 3. Amend or repeal Bylaw #74 4. Updates to the lists of organizations that are given tax exemptions BACKGROUND Section 71 and 71A of the MGA stipulate various restrictions on the extent of the exemptions, the qualifying factors for each type of organization covered under these sections, and the legislative mechanism (policy or bylaw) by which Council may provide an exemption of taxes (see attachment 1, MGA Excerpts). REPORT TO: Council SUBMITTED BY: Finance Department DATE: June 9, 2022 SUBJECT: Replacing and/or Amending Bylaw #74, Tax Exemption for Charitable, Non-Profit Organizations, Municipal Water Utilities and Licensed Day Cares ORIGIN: Direction from Council to Review Bylaw 2 Request For D Direction Table 1: Summary of allowable exemptions under MGA section 71: Type of Organization Schedule of Current Bylaw Applicable MGA Section Policy or Bylaw (per MGA) Allowable Property Assessment Category Extent of Exemption Allowed Property of a named registered Canadian charitable organization that is used directly and solely for a charitable purpose Schedule “A” 71(1)(a) Policy Any 100% of property taxes Property of a nonprofit community, charitable, fraternal, educational, recreational, religious, cultural, or sporting organization if, in the opinion of the council, the organization provides a service that might otherwise be a responsibility of the council Schedule “B” 71(1)(b) Policy Any 100% of property taxes Property of any nonprofit community, charitable, fraternal, educational, recreational, religious, cultural, or sporting organization Schedule “C” 71(2) Policy Commercial Difference between Commercial and Residential rates The buildings, pump stations, deep well pumps, main transmission lines, distribution lines, meters, and associated plant and equipment of a municipal water utility Schedule “D” 71(1)(e) Policy Any 100% of property taxes Any day care licensed under the Early Learning and Child Care Act Schedule “E” 71A(1) Bylaw Commercial Difference between Commercial and Residential rates 3 Request For D Direction DISCUSSION Creation of a Policy Under the current MGA, Council may, by policy, exempt certain organizations from taxation. In order to be compliant with MGA, the tax exemptions currently provided under Schedules “A, “B”, “C”, and “D” of Bylaw #74 should be replaced with a new policy providing those exemptions. Removing Restriction on Assessment Type Bylaw #74 currently only provides for properties assessed as Commercial to be given tax exemptions, however, section 71(1) of the MGA (first three items in Table 1) does not require restrictions on the assessment category of the exempted properties. Section 71(2) of the MGA (fourth item in Table 1) does restrict the exemptions to properties assessed as Commercial. If Council so chooses, the new policy could be created with relaxed restrictions on property type, where allowable, to focus on providing exemptions based on the service provided and/or benefit to the community rather than the assessment category of a property. Amend or Repeal Bylaw #74 The only portion of Bylaw #74 that remains as applicable by bylaw, is currently reflected in Schedule “E” Licensed Day Cares. Schedule “E” currently only has a single property included, and this property is no longer a day care. Additionally, due to recent policies of the Federal and Provincial governments, licensed day cares are now receiving significant funding from other levels of government. As such, Council may wish to repeal bylaw #74. Alternatively, Council could direct administration to amend Bylaw #74 to continue to provide the ability to grant tax exemptions to day cares. If the bylaw is amended rather than repealed, it would remain available for potential future use, however, it would not likely reflect any organizations currently being provided an exemption. Updates to the List of Organizations with Tax Exemptions As directed by Council, administration has performed a review of the organizations included in Bylaw #74, as amended on April 21, 2021. Items of note, coming out of this review, are included in the tables below. Criteria that Council should consider when assessing whether an exemption is appropriate, include restrictive membership covenants, community benefit, and economic impacts to the municipality. Table 2: Notes for Schedule “A” Owner Property Note Recommended Action NS Natural Resource c/o Chester Mun Heritage Society Old CNR Station AAN #00643793 Account is now TX22 – Exempt. Remove exemption Shoreham Village Senior Citizens Apartment Blood Clinic AAN #04254694 No longer used as a blood clinic. Transitioned to apartments TBD by Council 4 Request For D Direction South Shore Community Services Association Land & School Bonny Lea Farm Windsor Road, NS and Land & Residence Buildings 5 and 23 Collicutt Road Bonny Lea Farm Windsor Road, NS Account #04373316 Charitable number has changed to 119158459 Update Schedule “A” to reflect change Western Shore & Area Improvement Association (Operating under the name of DMD Amusements) Wild Rose Park Western Shore AAN #08215596 Account is now TX22 – Exempt and is now listed as an MODC property. Remove exemption Chester Art Centre 62 Queen Street Chester NS AAN #03477304 Account inactive, consolidated with AAN #03477312 Remove exemption Table 3: Notes for Schedule “B” Owner Property Note Recommendation Aspotogan Heritage Trust Land Lot 05-1 AAN #09682376 Account is now TX01 – Residential. Not aware of any change in use. No change Hubbards Area Lions Club Land & Building 21 Lions Club Road Fox Point, NS AAN #02090538 Member based organization. No membership restrictions. No change District 1 Fire Commissioners Land, Fire Hall, Road AAN #02614367 Account is now TX22 – Exempt. Remove exemption Helping Hands to Enrich Learning & Lifestyle Programming Society Land & Building 419 Hwy 329 Fox Point AAN #03392104 Property is now Black Harbour Distillery No longer non-profit organization Remove exemption Hubbard Yacht Club Land and Building 215 Hwy 329 Fox Point AAN #10236975 Member based organization. No membership restrictions. No change 5 Request For D Direction Trustees of Chester Garden Club Water Street Chester NS AAN #10858615 Account is assessed TX03 – Resource This property is currently provided a full exemption of area rates No change Wil Dor Park Property Owners Association 517 Beech Lane Lot 9 Forties Fire Station AAN #04928997 Council approved (motion 2017-646) adding this property to Schedule “B” and providing a 100% exemption of the commercial rate, effective April 1, 2018, provided it be classed as a commercial property. Property was reclassed in 2018/19, and the exemption has been provided, however, the property has not been added to the bylaw Include this property in the new policy, granting 100% exemption of commercial tax. Fire protection and other area rates to still be charged. Table 4: Notes for Schedule “C” Owner Property Note Recommendation Captain Kidd Rod & Gun Club Land & Building 2915 Hwy 3 East Chester, NS AAN #00663255 Member based organization. No membership restrictions. No change Chester Yacht Club Land & Building 21 South Street Chester, NS AAN #00730033 Member based organization. No membership restrictions. No change Clarke Lodge No. 61 A.F. & A.M. Land & Building 79 Queen Street Chester, NS Account #00805645 Member based organization. Membership restricted to men over 21 years of age. TBD by Council Norwood Lodge No. 135 A.F. & A.M. Land & Building 4890 Highway 12 New Ross, NS Account #03542777 Member based organization. Membership restricted to men over 21 years of age. TBD by Council 6 Request For D Direction Chester Golf Club Land & Buildings 120, 206, 212 Golf Course Road, Chester Account #00729779 Member based organization. Membership restricted by geographic location. TBD by Council Schedule “D” No notes Table 5: Notes for Schedule “E” Owner Property Note Recommendation Brenda Cook-Forest Ocean View Children’s Centre Land, Dwellings, Day Care Buildings AAN #01540564 Account is now a personal Residential dwelling. No longer a daycare Remove IMPLICATIONS Policy Feedback provided by Council may lead to the creation of a new policy, and/or the amendment or repeal of Bylaw #74 Financial/Budgetary Tax exemptions are recognized as expense, and so any changes to exemptions will have an associated impact to the general operating fund Environmental N/A Strategic Plan N/A Work Program Implications N/A ATTACHMENTS 1. Attachment 1_MGA Excerpts 2. Tax Exemption Bylaw #74 – Amended April 21, 2021 Municipality of the District of Chester Tax Exemption for Charitable, Non -Profit Organizations, Municipal Water Utilities and Licensed Day Cares By -Law No. 74 Amendment Effective - Ap 2 ,2©21 MUNICIPALITY OF THE DISTRICT OF CHESTER TAX EXEMPTION FOR CHARITABLE, NON-PROFIT ORGANIZATIONS, MUNICIPAL WATER UTILITIES AND LICENSED DAY CARES BY-LAW # 74 The By -Law shall be known as the Tax Exemption By -Law. 2. The real property of the organizations or institutions named in Schedules "A", "B", "C", "D", & "E" to this by-law that would otherwise be classified as commercial property shall be exempt or taxed in accordance with the particular schedule as well as the business occupancy of licensed day cares named in Schedule "E". 3. The partial or total exemption provided in Section 2 shall apply only to that portion of the real property specified in the schedule. 4. When a property, or part thereof, listed in a schedule, ceases to be occupied by the association or for the purposes set out in the schedule then the partial or total exemption from taxation shall cease and the owner of the real property shall immediately be liable for the real property tax on such real property or part thereof for the portion of the year unexpired. 5. This amended By -Law shall have the effect commencing in the Municipal taxation year 2020/21: Notice of Intention to Amend — Committee of the Whole — March 18, 2021 (2021-134) 1st Reading - Council — March 25, 2021 (2021-140) 2nd Reading - Council — April 15, 2021 (2021-157) Effective Date — April 21, 2021 Tax Exemption B aw #74 (continued) Page 3 of 14 SCHEDULE "A" Properties of a named registered Canadian Charitable organization that is used directly and solely for a charitable purpose to be taxed under Section 71 (1) (a) of the Municipal Government Act in the manner set out in the last two columns of this Schedule. OWNER PROPERTY CHARITABLE NUMBER EXTENT OF APPLICATION EXTENT OF TAX EXEMPTION Chester Brass Band Chester Brass Band Building 6381677 118851427RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Chester Municipal Heritage Society Old CNR Station Chester, NS Account#643793 118851468RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Land, Parcel L Prince, Regent, Central Streets, Chester, NS Account#8179042 118851468RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Land, Museum 133 Central Street Chester, NS Account#2950421 118851468RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Land, Building 82 Union Street Chester, NS Account#00948845 118851468RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Chester Theatre Society Land, Building Chester, NS Account #4752988 127727444RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Notice of Intention to Amend — Committee of the Whole — March 18, 2021 (2021-134) 15t Reading - Council — March 25, 2021 (2021-140) 2nd Reading - Council — April 15, 2021 (2021-157) Effective Date — April 21, 2021 Tax Exemption By -Law #74 (continued) Page 4 of 14 SCHEDULE A (CONTINUED) OWNER PROPERTY CHARITABLE NUMBER EXTENT OF APPLICATION EXTENT OF TAX EXEMPTION Church Memorial Park Land & Complex Eleanor Pew Morris Memorial Rink, Chester, NS Account#1389424 118859305RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Church Memorial Park Sports Field Account #758205 118859305RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Church Memorial Park Land Chester, Corner of Union and Central Streets Account #8189250 118859305RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. East Chester Recreation Association Land & Buildings East Chester, NS Account #1360698 118890441RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Forties Community Centre Land & Hall Forties, NS Account #1547763 137164265RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Land Forties, NS Account #1273795 137164265RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Shoreham Village Senior Citizens Apartments_ Association Blood Clinic Account #4254694 107978702RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged Notice of Intention to Amend — Committee of the Whole — March 18, 2021 (2021-134) 1sf Reading - Council — March 25, 2021 (2021-140) 2nd Reading - Council —April 15, 2021 (2021-157) Effective Date — April 21, 2021 Tax Exe ion B 74 (continued Pa 4 SCHEDULE A (CONTINUED) OWNER PROPERTY CHARITABLE NUMBER EXTENT OF APPLICATION EXTENT OF TAX EXEMPTION South Shore Community Services Association Land & School Bonny Lea Farm Windsor Road, NS and Land & Residence Buildings Bonny Lea Farm Windsor Road, NS Account#4373316 107997231 RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. United Church of Canada Land & Buildings Youth Camp Forties, NS Account #4718178 119293405RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Western Shore & Area Improvement Association (operating under the name of DMD Amusements) Land & Building Western Shore, NS Account #1240757 899474456RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Wild Rose Park Western Shore 8215596 899474456RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Old Trunk No. 3 Rd. Land, Gold River Account #9484817 899474456RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Chester Art Centre 60 Queen Street, Chester Account #03477312 832872962RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. 62 Queen Street, Chester Account #03477304 832872962RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Our Health Centre 3769 Highway 3, Chester Account #05053455 826869703 RR0001 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Notice of Intention to Amend — Committee of the Whole — March 18, 2021 (2021-134) 1st Reading - Council — March 25, 2021 (2021-140) 2nd Reading - Council — April 15, 2021 (2021-157) Effective Date — April 21, 2021 Tax Exemption By -Law #74 (continued) SCHEDULE "B" Page 6 of 14 Properties of incorporated non-profit organization which are either community -oriented, charitable, fraternal, educational, recreational, religious, cultural, or sporting organizations and which in the opinion of Council provide an active service, through programs or maintenance of the property, to the Municipality that might otherwise be a responsibility of Council which are to be taxed under Section 71 (1) (b) of the Municipal Government Act to the extent set out in the last two columns of this Schedule. OWNER PROPERTY EXTENT OF APPLICATION EXTENT OF EXEMPTION Aspotogan Heritage Trust Society Land Lot 99-1-B Barn Highway 329, Hubbards Account#9184023 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Land Lot 99-1-A Highway 329, Hubbards Account #9317465 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Basin Recreation Park Comm. Land, Lower Grant Road Account #5576768 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Canaan Community Club (Canaan District Hall Association) Land & Building Canaan, NS Account #637173 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. East River Village Hall Land & Building East Chester, NS Account#1361007 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Hubbards Area Lions Club Land & Building Fox Point, NS Account#2090538 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Schedule B continued next page Notice of Intention to Amend — Committee of the Whole — March 18, 2021 (2021-134) 1st Reading - Council — March 25, 2021 (2021-140) 2nd Reading - Council — April 15, 2021 (2021-157) Effective Date — April 21, 2021 Tax Exe on B 74 continued) Page 7 of 14 SCHEDULE B (CONTINUED) OWNER PROPERTY EXTENT OF APPLICATION EXTENT OF EXEMPTION Municipality of Chester/ Aspotogan Heritage Trust 103 No 329 Hwy Lot A Hubbards Account#1076205 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Old No 3 Hwy Lot G Hubbards Account#9181687 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Old No 3 Hwy Lot F Hubbards Account#9181695 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Old No 3 Hwy Lot E Hubbards Account#9181709 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Old No 3 Hwy Lot C Hubbards Account#9181717 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Aspotogan Heritage Trust Land Lot 05-1 Account#09682376 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Ocean Swells Community Association Land, Hall 2726 Highway 329 Northwest Cove Account#889377 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. New Ross District Museum Society 4670 No. 12 Hwy Lot B -A -D New Ross Account#05266033 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Notice of Intention to Amend — Committee of the Whole — March 18, 2021 (2021-134) 1st Reading - Council — March 25, 2021 (2021-140) 2nd Reading - Council —April 15, 2021 (2021-157) Effective Date — April 21, 2021 Tax Exemption By -Law #74 jcontinued) Page 8 o 4 SCHEDULE B (CONTINUED) OWNER PROPERTY EXTENT OF APPLICATION EXTENT OF EXEMPTION District 1 Fire Commissioners Land, Fire Hall Road Account #02614367 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Helping Hands to Enrich Learning & Lifestyles Programming Society Land & Building 419 Highway 329, Fox Point Account #3392104 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Hubbards Yacht Club Land and Building 215 Highway 329 10236975 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. New Ross Farmers Association Land and Buildings 5024 and 5032 Highway 12 New Ross 03491323 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Trustees of Chester Garden Club Water Street Chester Account #10858615 The Whole 100% of resource property tax. Area rates for other municipal services will also be granted an exemption. Effective date of April 1, 2020 Notice of Intention to Amend — Committee of the Whole — March 18, 2021 (2021-134) 15t Reading - Council — March 25, 2021 (2021-140) 2nd Reading - Council — April 15, 2021 (2021-157) Effective Date — April 21, 2021 Tax Exe on By-i_aw #74 continued" SCHEDULE "C" Page 9 of 14 The Council may, by By -Law, to the extent and under the conditions set out in the by-law, provide that the tax payable with respect to all or part of the taxable commercial property of any non-profit community, charitable, fraternal, educational, recreational, religious, cultural or sporting organization named in the by-law be reduced to the tax that would otherwise be payable if the property were a residential property, inclusive of area rates as set out in 71(2) of the Municipal Government Act as is determined by Council from year to year to the extent set out in column three. OWNER PROPERTY EXTENT OF APPLICATION EXTENT OF EXEMPTION Captain Kidd Rod & Gun Club Land & Building East Chester, NS Account #663255 The Whole The Residential Rate is applied rather than the Commercial Rate. Area rates for other municipal services will be charged. Chester Yacht Club Land & Building South Street, Chester, NS Account #730033 The Whole The Residential Rate is applied rather than the Commercial Rate. Area rates for other municipal services will be charged. Clarke Lodge No. 61 A.F. & A.M. Land & Building Queen Street, Chester, NS Account #805645 The Whole The Residential Rate is applied rather than the Commercial Rate. Area rates for other municipal services will be charged. Norwood Lodge No. 135 A.F. & A.M. Land & Building New Ross, NS Account #3542777 The Whole The Residential Rate is applied rather than the Commercial Rate. Area rates for other municipal services will be charged. The Thunderbird Recreation Association Land East River, NS Account #5053692 The Whole The Residential Rate is applied rather than the Commercial Rate. Area rates for other municipal services will be charged. Land & Hall East River Account #359289 The Whole The Residential Rate is applied rather than the Commercial Rate. Area rates for other municipal services will be charged. Chester Golf Club Land & Buildings 120, 206, 212 Golf Course Road, Chester Account#00729779 The Whole The Residential Rate is applied rather than the Commercial Rate. Area rates for other municipal services will be charged. Notice of Intention to Amend — Committee of the Whole — March 18, 2021 (2021-134) 1st Reading - Council — March 25, 2021 (2021-140) 2nd Reading - Council —April 15, 2021 (2021-157) Effective Date — April 21, 2021 Tax Exemption By -Law #74 (continued) SCHEDULE "D" Page 10 of 14 Buildings, pump stations, deep well pumps, main transmission lines, distribution lines, meters and associated plant and equipment of a municipal water utility under Section 71(1) (e) of the Municipal GovernmentActto the extent set out in the last two columns of this Schedule. OWNER PROPERTY EXTENT OF APPLICATION EXTENT OF APPLICATION Municipality of the District of Chester Mill Cove Water Utility Account Number 9490450 The Whole 100% of commercial property tax. Area rates for other municipal services will be charged. Notice of Intention to Amend — Committee of the Whole — March 18, 2021 (2021-134) 15t Reading - Council — March 25, 2021 (2021-140) 2nd Reading - Council — April 15, 2021 (2021-157) Effective Date — April 21, 2021 Tax Exe on B} aver #74continued) SCHEDULE E Page 11 of 14 The Council may, by By -Law, exempt any day care licensed under the Day Care Act from taxes payable in respect of commercial and business occupancy assessment. Properties to be taxed under Section 71A and 71 B of the Municipal Government Actin the manner set out in the last two columns of this Schedule. OWNER PROPERTY EXTENT OF APPLICATION EXTENT OF EXEMPTION Brenda Cook -Forest Ocean View Children=s Centre 1540564 Land, Dwellings, Day Care Buildings Commercial The Residential Rate is applied rather than the Commercial Rate. Area rates for other municipal services will be charged. Notice of Intention to Amend — Committee of the Whole — March 18, 2021 (2021-134) 15t Reading - Council — March 25, 2021 (2021-140) 2nd Reading - Council — April 15, 2021 (2021-157) Effective Date — April 21, 2021 Tax Exe ion By -Law #74 (continued Page 12 of 14 Annotation for Official By -Law Book Date of First Reading March 25, 2021 (2021-140) Date of advertisement of Notice of Intent to Consider March 31, 2021 Lighthouse NOW Progress Bulletin Date of Second Reading April 15, 2021 (2021-157) Date of advertisement of passage of By -Law * April 21, 2021 Lighthouse NOW Progress Bulletin Date of mailing to Minister a certified copy of By -Law. May 18, 2021 Nature of Amendment Addition of Chester Garden Club (Account 05053455) to Schedule B. Effective Date April 21, 2021 I certify that this Tax Exemption for Municipal Water Utility, Charitable and Non -Profit Organizations By -Law #74 was amended by Council and published as indicated above May 18, 2021 Pamela M. yralnicipal Clerk Date Notice of Intention to Amend — Committee of the Whole — March 18, 2021 (2021-134) 1st Reading - Council — March 25, 2021 (2021-140) 2nd Reading - Council —April 15, 2021 (2021-157) Effective Date — April 21, 2021 Tax Exerr Dtion B -Law #74 continued Page 1 3 of 14 THE MUNICIPALITY OF CHESTER Take Notice that Chester Municipal Council conducted Second and Final Reading for consideration of an amendment to the following By -Law on April 15, 2021 as noted below. The amendment will become effective as of the date of this publication: By -Law THE MUNICIPALITY OF CHESTER BY-LAW AMENDMENT By -Law 74 - Tax Exemption for Charitable, Non -Profit Organizations, Municipal Water Utilities and Licensed Day Cares By -Law Amendment to By -Law Addition of Chester Garden Club (Account 05053455) to Schedule B. Take notice that copies of By -Laws may be reviewed between the hours of 8:30 a.m. and 4:30 p.m. at the Administration Office of the Municipality of the District of Chester, 151 King Street, Chester or on the website at www.chester. ca or by contacting the undersigned at (902) 275-4109 or via email at pmyra@chester.ca. Pamela M. Myra Municipal Clerk Chester, NS April 2021 192189 I, Pamela M. Myra, Municipal Clerk of the Municipality of the District of Chester do hereby certify that the above is a true copy of an advertisement duly advertised in the LighthouseNOW Progress Bulletin on Wednesday, April 21, 2021. Given under the hand of the Municipal Clerk and under the corporate seal of the said Municipality this 18th day of May 2021. ela Municipal Clerk s Notice of Intention to Amend — Committee of the Whole — March 18, 2021 (2021-134)' 191 Reading - Council — March 25, 2021 (2021-140) 2nd Reading - Council — April 15, 2021 (2021-157) Effective Date — April 21, 2021 Tax Exe 'on BV -Law X74 (continued) Page 14 of 14 EFFECTIVE DATE April 21, 2021 REASON FOR AMENDMENT Addition of Chester Garden (10858615) Club to Schedule B. October 25, 2017 Addition of Our Health Centre (Account 05053455) to Schedule A April 22, 2015 Addition of New Ross Farms Association (Account 03491323) to Schedule B November 19, 2014 Addition of Chester Art Centre (Account 03744304) to Schedule A August 6, 2014 Addition of Chester Art Centre (Account 03477312) t Schedule A April 1, 2014 Addition of Chester Municipal Heritage Society (Account 00948845) to Schedule A Addition of Chester Golf Club (Account 00729779) to Schedule C May 29, 2013 Removal of Sims Settlement Community Association from Schedule B Addition of Hubbards Yacht Club (Account 10236975) to Schedule B Notice of Intention to Amend — Committee of the Whole — March 18, 2021 (2021-134) 15t Reading - Council — March 25, 2021 (2021-140) 2nd Reading - Council — April 15, 2021 (2021-157) Effective Date — April 21, 2021 Attachment 1: MGA Excerpts 1 FINANCE DEPARTMENT – 4th QUARTER REPORT For the year ended March 31, 2022 2021/22 Q4 HIGHLIGHTS  Tax Sale completed – March 29, 2022 o Six (6) properties were sold at auction o Total proceeds = $82,900 (98.2% of assessed market value) o Given the recent successes of other NS municipalities with tax sale by tender, and considering that this tax sale had to be rescheduled three times (weather and covid), moving away from in- person auctions may be advisable for future tax sales  2022/23 Budget passed – April 14, 2022  Onboarded new Financial Analyst  Bylaw #148 Water Supply Loans o 6 new loans in 2021/22, for $47,357 o 16 active loans (21 total since inception) o Outstanding balance of loans at March 31 = $117,193 2022/23 PRIORITIES FOR Q1/Q2  2021/22 Year-end Closing and audit – substantially complete  2021/22 Non-consolidated Financial Statements – Provincial requirement  Amend Bylaw #72 Private Street Maintenance  Amend Bylaw #74 Tax Exemptions for Non-Profits, etc.  Amend Policy P-25 Low-Income Tax Exemption  Continue testing and implementation of Purchase Order Module and other pieces of procurement policy and procedure revisions  Investment Policy Cash Flow Forecasts, and Investment Strategy o Interest rates are climbing fast, allowing increased returns on invested Reserve funds 2020/21 COUNCIL PRIORITIES FOR FINANCE (FIS) PRIORITIES SPECIFIC ACTIONS & NOTES RESPONSIBLE TIMING LEAD SUPPORT PROCUREMENT STRATEGY Implement PO module and update Procurement platform FIS IAO Q2 2022/23 P-cards and Procurement policy review/revision FIS CSM 2022/23 2 PRIORITIES SPECIFIC ACTIONS & NOTES RESPONSIBLE TIMING LEAD SUPPORT INVESTMENT POLICY Implementation of approved policy Detailed long-term cash flow analysis to be prepared to facilitate effective use of invested funds FIS CSM Q1 2022/23 TAX EXEMPTION BYLAW REVIEW Preform membership restrictions review, economic impact assessment, and jurisdictional scan FIS CDR Q1 2022/23 TAX SALE OPTIONS REPORT Research alternative options for carrying out Tax Sales FIS CSM Q2 2022/23 STREETLIGHT AREA RATES Document streetlight practices and rationale for each District FIS IAO Multi-year Definitions of council priorities coding: HIGH | NORMAL | LOW have been taken from the 2021-24 Strategic Planning and Priorities work. This Work Plan does not capture Department operational priorities & projects nor day-to-day work programs that affect the Municipality’s organizational capacity or resources 2021/22 FINANCIAL RESULTS Detailed financial results for the 2021/22 fiscal year will be available in the near future, once year-end closing and audit procedures are complete. Deed Transfer Tax for 2022/23 was $2,364,892, setting a record high, for the third straight year. $2,364,892 has been transferred to Reserves to fund the newly established Development Fund. 2022-06-13 1 Purchasing & Procurement Program Municipality of Chester 2021-MM-DD Core Municipal Value Maintain a high level of fiscal responsibility 2013 Strategic Plan •We will do this by improving our procurement processes and supplier relationships 2021 Strategic Priorities Framework •Our governance and administration processes demonstrate a commitment to efficient and fiscally sustainable service delivery 1 2 2022-06-13 2 What is Happening? We are in the process of updating and improving our purchasing and procurement practices and policy Many of these changes were initially presented and approved as part of the 2021/22 operating budget, and the work is ongoing. Today’s presentation is intended to provide some information on what we’ve done so far, what we are doing now, and what is left to do Course Forward Policy Update PO Module e-Procurement Purchasing Groups P-Cards Now •Purchase Order Module •e-Procurement Platform •Purchasing Groups Next •P-Cards •Policy Update 3 4 2022-06-13 3 Purchase Order Module (1) What is this? •Implementing the use of POs to authorize purchases of goods and services •This will move the approval process from invoices (after goods/services are received) to POs (prior to purchasing) Benefits •Better tracking of spending against budget •More timely financial results •Better control over spending authorities and limits •More certainty over accuracy of invoices Concerns •Change from established process •Change management and training required (internal and external) •POs are not ideal for certain types of purchasing (low value, vendors without the ability to invoice, invoices delivered without MODC initiating) •Process will be built with other purchasing methods included (credit card/P-card, cheque requisition requests) Diamond ERP Purchase Order Module (2) What have we done so far? •PO Module integration with Financial Systems has been tested •POs are currently being used for purchases in Information Services •Invoices have begun being approved and paid using the new process What is going on now? •Finance, Info Services, and Procurement staff are working to refine the process (ordering, receiving, and payment) •Identifying likely exceptions and defining process for dealing with each •Working with budget owners to determine appropriate authorities and limits Next steps •Finalize processes •Educate budget owners, and other affected staff, on new process •Inform vendors of change •Implement PO module for all departments 5 6 2022-06-13 4 e-Procurement Platform (1) What is this? •e-Procurement is a web-based application for posting, receiving and evaluating electronic bids, managing related contracts and tracking supplier performance Benefits •Ensures consistent procurement process across all departments •Business rules and best practices are built into the system and configured to meet MODC’s specific requirements •Allocates more time to strategic procurement, less time on administrative tasks Concerns •Some suppliers may need initial support with registration and e-bidding •Training materials •MODC direct staff support •Time required to configure new system while continuing to support current manual process e-Procurement Platform (2) What have we done so far? •Reviewed e-Procurement platform providers •5 providers were reviewed •2 were identified as most relevant to MODC needs •Selected vendor (bids&tenders) chosen on price / Canoe contract What is going on now? •Contracted bids&tenders •Finalizing implementation plan Next steps •Roll-out system •Create templates •Configure settings •Identify and train staff •Promote e-Procurement service to supplier community •First tender to use this system will be in late June/early July •DocuSign add-on – secure eSignature capability (future) 7 8 2022-06-13 5 Purchasing Groups (1) What is this? •Purchasing groups are non-profit orgs which work as a collaboration of various organizations to centralize certain procurement functions Benefits •Process efficiencies •Bulk discounts Concerns •Maximizing benefits of using buying groups, while ensuring compliance with policies and legislation Purchasing Groups (2) What have we done so far? •Minimal use of purchasing groups (Canoe, Kinetic GPO) What is going on now? •Exploring benefits of expanded use Next steps •Further use of Canoe, in areas determined to be beneficial 9 10 2022-06-13 6 P-Cards (1) What is this? •A replacement for Corporate Credit Cards Benefits •Integration with our accounting software •More detailed control available Concerns •Will likely involve transitioning to a new provider P-Cards (2) What have we done so far? •Preliminary research of benefits, options, and potential providers What is going on now? •Gathering information on organizational needs •Contacting vendors to get better understanding of products available Next steps •Identify more robust list of potential providers •Assess options offered •Select provider •Implement 11 12 2022-06-13 7 Policy Update (1) What is this? •The culmination of all the other areas of work in this process •Revise Procurement Policy P-04 to capture changes identified through the other phases of this process Benefits •Update to better reflect and align with government procurement best practices •Revised policy will specifically address all categories of procurement activity Concerns •Specialized external legal review recommended (estimated $2K, already budgeted) Policy Update (2) What have we done so far? •Compared policy against other recently revised municipal policies to determine potential gaps •Set and test approval thresholds (PO Module) What is going on now? •Gathering policy update needs, based on ongoing items discussed in the other sections of this presentation Next steps •Confirming and further identifying policy gaps and change requirements in preparation for undertaking formal revision 13 14 2022-06-13 8 Today’s Purchasing & Procurement Program Procedures and Policy Presentation has been brought to you by the letter... Questions? 15 16 2022-06-17 1 Community Development & Recreation Quarterly Update June 23, 2022 Planning •Village Plan Review: FBM Study •Chester Hills Development Agreement •Sherbrooke Lake Rezone to Lakeside Zone (MPAC) •Uniform Signage Project Progressing •Summer Student Hired: John Gamey 1 2 2022-06-17 2 Final Approved Subdivision (by District)2021/22 2020/21 2019/20 2018/19 2017/18 District 1 5 5 5 6 6 District 2 3 6 5 3 5 District 3 6 5 7 3 4 District 4 5 6 4 2 4 District 5 2 5 3 8 6 District 6 3 7 7 7 6 District 7 9 7 8 6 5 TOTAL 33 41 39 35 36 Fiscal Year Development Development Issued Development Permits (by Work Type)2021/22 2020/21 2019/20 2018/19 2017/18 Addition 56 60 17 15 13 Construction 147 116 41 25 26 New Use 24 8 9 9 9 Relocate 29 24 - 2 - Renovate 4 9 7 11 11 Repair 2 2 5 1 3 TOTAL 262 219 79 63 62 Fiscal Year 3 4 2022-06-17 3 Building Services Permit Classifications 2020-21 TOMB 2021-22 TOMB Building Permits Issued Residential 30 27 Commercial 4 4 TOTAL 34 31 Total Inspections 94 95 New Starts Residential 7 5 Commercial 0 0 TOTAL 7 5 Demolition Permits Residential 2 2 Commercial 0 0 TOTAL 2 2 Occupancy Permits Residential 28 25 Commercial 3 2 TOTAL 31 27 Renewal Permits Residential 0 1 Commercial 0 0 TOTAL 0 1 Permit Classifications 2020-21 Chester 2021-22 Chester Building Permits Issued Residential 305 315 Commercial 17 18 TOTAL 322 333 Total Inspections 982 1078 New Starts Residential 99 107 Commercial 0 2 TOTAL 99 109 Demolition Permits Residential 18 18 Commercial 1 1 TOTAL 19 19 Occupancy Permits Residential 135 178 Commercial 14 14 TOTAL 149 192 Renewal Permits Residential 53 51 Commercial 0 1 TOTAL 53 52 Construction Value Residential 31,695,332$ 39,379,603.89$ Commercial 2,260,460$ 2,573,510.00$ TOTAL 33,955,792$ 41,953,113.89$ Municipality of Chester Town of Mahone Bay COMPLAINTS TOTAL ACTIVE CLOSED Alarms 0 0 0 Building Without a Permit 16 7 9 Cvic Sign Complaint 2 0 2 Dangerous Complaint 7 0 7 Dog Complaints 4 1 3 Fowl & Domestic Animal Complaint 1 0 1 General Complaint 15 0 15 General Public Works Complaint 1 1 0 General Recreation Complaint 0 0 0 Heritage Complaint 1 1 0 Kennel Complaint 4 0 4 Land Use Complaint 16 10 6 Noise Complaint 8 1 7 Burning Complaint 3 0 3 Public Properties Complaint 0 0 0 Solid Waste Complaint 11 0 11 Unsightly Complaint 19 6 13 Wharf Complaint 5 0 5 TOTAL:113 27 86 2021-2022 Fiscal Year Bylaw Stats COMPLAINTS TOTAL ACTIVE CLOSED Alarms 0 0 0 Building Without a Permit 5 5 0 Cvic Sign Complaint 0 0 0 Dangerous Complaint 2 1 1 Dog Complaints 4 4 0 Fowl & Domestic Animal Complaint 0 0 0 General Complaint 2 1 1 General Public Works Complaint 0 0 0 General Recreation Complaint 0 0 0 Heritage Complaint 0 0 0 Kennel Complaint 0 0 0 Land Use Complaint 4 3 1 Noise Complaint 1 1 0 Burning Complaint 2 0 2 Public Properties Complaint 0 0 0 Solid Waste Complaint 6 5 1 Unsightly Complaint 8 7 1 Wharf Complaint 0 0 0 TOTAL:34 27 7 April 1 - June 15, 2022 Bylaw Stats 5 6 2022-06-17 4 Fiscal year Mahone Bay Chester Total 2020/2021 10 19 29 2021/2022 7 2 9 Fire Inspection Stats Current Goal Per Month: 10 Re-inspections 10 New Inspections 5 Inspections for Special Occasion Letters 35 Businesses in Compliance 149 Businesses Inspections Past Due 1 - 10 Years 80 Businesses To Be Reviewed / Added to System Fire Inspections Animal Control Type of Complaint 2020-21 2021-22 Lost Dog 4 13 Found Dog 4 2 Barking Dog 6 4 Dog at large 25 19 Minor Dog Incident 14 8 Major Dog Incident 1 1 Domestic Animal 8 7 Other 1 4 Enforcement Action Left Card 0 1 Phone Call 10 13 Verbal Warning 7 3 Signed Undertaking 4 4 SOT/FINE 0 0 Site Visit 50 38 None Requried 15 19 7 8 2022-06-17 5 Sunday, June 5th 209 Participants 50 Volunteers Recreation & Parks Services April 1st 2021 to March 31st 2022 Bandstand Bookings 20 Community Group Photocopy Jobs 92 Equipment Bookings 101 Programs Offered 108 Registered Program Participants 731 Total Customers in ActiveNet 7548 Wind Turbine Campsite 2 Youth Sponsorship Applications 3 Leadership Grant 6 Recreation Grants 13 Visitors at ACES 323 Visitors at FHCS 1600 Visitors at CAMS 980 Visitors at CDS 260 Visitors at NR 130 Picnic in the Park (11 weeks) 1650 Youth Sponsorship Cheque presented to Stephanie Atherton & Team Blades U18 Curling Team Play Boxes, Coming Soon 9 10 2022-06-17 6 •Barriers to Inclusion – Training for program instructors •Coming this Summer: Play Boxes (Active Communities Fund) •South West Island Donation Complete. •Summer Staff Team Hired Recreation & Parks Services Top Ten Municipality of Chester records from April 1, 2021 to March 31, 2022: 1. Chester Connection Trail 2. Aspotogan Trail 3. Graves Island Provincial Park, Trails 4. Card Lake Park, Trails 5. Chester Lido Pool 6. Castle Rock 7. Forest Heights Community School 8. Royal Canadian Legion Harding Branch 144 Western Shore 9. Canaan & District Hall Association 10.Shore Riders ATV Club Total # of Record Views: 100,047 11 12 2022-06-17 7 YEAR APPLICATIONS 2021-2022 148 2020-2021 119 2019-2020 209 2018-2019 278 2017-2018 255 2016-2017 241 Apr 1 – May 31, 2022 31 Applications Apr 1 – May 31, 2021 11 Applications Plan for Our Open Spaces Trail Construction: Haughn Castle Rock East River Gold River Moland Point 13 14 2022-06-17 8 15 REQUEST FOR DECISION REPORT TO: Council MEETING DATE: June 23, 2022 DEPARTMENT: Infrastructure & Operations SUBJECT: RFP for Lift Station Design ORIGIN: Village of Chester Wastewater System Renewal and Expansion Project Date: June 7, 2022 Prepared by: Tammie Bezanson, CET Date: June 7, 2022 Reviewed by: Matthew Blair, Director of Infrastructure and Operations Date: June 17, 2022 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION That council award the Lift Station Design to CBCL Limited for $160,126 plus HST. CURRENT SITUATION The Department of Infrastructure & Operations issued a Request for Proposals (RFP) seeking the services of a qualified firm or individuals to design and administer the contract documents for upgrades to three existing lift stations, and the construction of one new lift station and approximately 500 linear meters of new forcemain. BACKGROUND The initial project of wastewater treatment upgrades for the Chester Village Wastewater Treatment Plant was approved by Council on April 11, 2022 “MOVED by Councillor Wells, SECONDED by Deputy Warden Shatford that Municipality of the District of Chester submit the project titled: Village of Chester Wastewater System Renewal and Expansion Project for funding through the Investing in Canada Infrastructure Program – Green: Environmental Quality Stream; and BE IT FURTHER RESOLVED THAT Council supports the project and commits to provide its share ($4,518,899) toward the $16,943,752 project cost.” This ICIP application, which includes upgrades to three lift stations and one forcemain renewal, one new lift station and new forcemain, and an upgrade to the wastewater treatment plant, has been submitted and we are hoping to have a decision by late summer/early fall. This project was also recommended in the EXP Wastewater Study. DISCUSSION The province has previously stressed the importance of “shovel ready projects” when applying for the Investing in Canada Infrastructure Program (ICIP). The Infrastructure and Operations team has issued an RFP for the design, construction inspection, and commissioning of the lift stations and forcemains. By awarding this design now, we would be shovel ready to start the construction of the same in Quarter 3. There is a risk that any work completed prior to application approval would not be eligible for funding if MoC was awarded the ICIP grant. R e q u e s t f o r D e c i s i o n P a g e | 2 OPTIONS Option A – Direct staff to award the contract to CBCL Limited at a cost of $160,126 + HST. Option B – Direct staff to delay the award until the ICIP grant has been decided. It should be noted that a requirement of the ICIP funding application is that this MoC project be ‘shovel-ready’. Delaying this award for the design stage may jeopardize the larger ICIP funding bid. IMPLICATIONS By-Law/Policy Not Applicable Financial/budgetary This design project has not been budgeted for in the 2022/2023 budget year, MoC would have to fund this from reserves until the grant has been awarded. The design fees may not be eligible for funding. Environmental Project will improve the Municipality’s ability to convey wastewater and expand its wastewater system. Strategic Priorities The design and future construction will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Economic Development 1. None Priority Outcomes: Environmental Stewardship 1. None Priority Outcomes: Governance & Engagement 1. Ensure municipal service delivery is efficient and effective, communicated and accessible. 2. Continue to develop an asset management system that will inform decisions about infrastructure, development, levels of service, risk assessment, and associated financing. Priority Outcomes: Healthy & Vibrant Communities 1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of life and provide safe communities for residents and visitors alike. Priority Outcomes: Infrastructure & Service Delivery 1. Develop and implement evidence-based plans for future infrastructure and service needs, along with related funding models, to accommodate sustainable growth and levels of service. 2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. R e q u e s t f o r D e c i s i o n P a g e | 3 Work Program Implications In addition to the three existing lift station upgrades, it must also be noted that a new lift station and associated forcemain will be added to our wastewater infrastructure inventory. This is turn will necessitate an increase in annual maintenance costs. Has Legal review been completed? ___ Yes _ _ No _X_ N/A COMMUNICATIONS (INTERNAL/EXTERNAL) No communication needs are anticipated at this stage of the project. ATTACHMENTS N/A TIM MUNICIPALITY OF CHESTER MUNICIPALITY OF THE DISTRICT OF CHESTER: COMMORATIVE FLAG RAISING APPLICATION Please review the Flag Raising and Protocol Policy P-103, specifically section 3.03 Special Purpose Flags, for further details. Applications are to be submitted a minimum of one month prior to the date the group anticipates having the flag flown. Submissions can be sent electronically to or by mail to 151 King Street, Chester, NS, B01 -1J0 Attention: Emily Lennox. All applications must be reviewed by Council for approval. Mee MO �.:•: .�.-.. JR ,..�.ii�S '3^E. `ems'"; i ,^L`.o`$'y�`wr d. ^*G ».wc� "R.<>- „Y..YY�u�"`a�c wzr.R�'aer"�'i-z.<x.�.�>✓Y���"✓io- Legal Name: <5.a .<aY <�?2��Y:::S'rlL`,� Z--% C ( C_. r4! - L_ S , \\. .. V r Organization: Address: CD cA-z-k\LY"‘ .� n Inc rt_ ,_` . Mailing Email Address: 1uiri�\-). cc... c Lt' cmr • \ > l Phone Number: Date Request was Submitted: ' S c- \Q"-\ PQ Flag description (Please attach clear , (--� -11. -:\C S image/photo): Relevance of flag to the Municipality of the Chester: F ,..i.c.;0 ),�ncko w,,\, \). ,‘0,A, -A--4.--1 District of Requested date(s) for flying the flag: ` \ }� I understand and accept that the flag and all Signa ure: necessary ropes/attachments will be provided by the applicant and or their Municipal staff will raise and organization. lower the flag in accordance with the terms of the permissions granted. fi 30 For any additional questions or concerns, please contact the Executive Secretary a REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: June 9, 2022 DEPARTMENT: Corporate & Strategic Management SUBJECT: Business Retention + Expansion Program ORIGIN: Council’s 2021-24 Priorities Chart Date: May 24, 2022 Prepared by: Erin Lowe, Senior Economic Development Officer Date: Reviewed by: Tara Maguire, Deputy Chief Administrative Officer Date: June 2, 2022 Authorized by: Dan McDougall, Chief Administrative Officer RECOMMENDED MOTION Council approve the proposed scope of work for the Business Retention and Expansion Program for the Municipality of Chester. CURRENT SITUATION Staff have prepared a scope of work for the Business Retention and Expansion (BR+E) Program for the Municipality for Council’s review and approval. BACKGROUND The MOC Economic Development Strategy serves as our roadmap to become more investment ready, business friendly and economically diverse. Taking direction from Council’s Strategic Plan, the Strategy focuses on promoting conditions conducive to fostering economic prosperity. The following goals were developed through a detailed review of previous work and strategic documents prepared by the MOC as well as in-depth consultations with political, community and business leaders: 1. Become a Partner in Economic Development 2. Become Investment Ready – Back to Basics 3. Be Open for Business 4. Live, Work and Play - Become the South Shore Community that Stands Out 5. Focus on Growing the MOC’s Economic Sectors 6. Keep Working Hard to Become a Known Tourism Destination. The development of a BR+E Program falls under Goal #3: Be Open for Business with the objective to “…work with the local business community and partners in economic development to ensure the MOC becomes a place where existing businesses thrive, and new business are welcomed and given the best opportunity to succeed.” The following recommended approach for the MOC BR+E Program is based on learnings gained through membership and certification from Business Retention and Expansion International (BREI) – the leading professional association for BR+E which represents professionals in the economic development field from across the globe to educate, train, and promote best practices for increasing economic activity and growth in both urban and rural areas. Staff also consulted and engaged with other economic development officers and specialists who currently lead or have participated in BR+E programs in the past. Learnings were also gained from webinars and courses about BR+E via the Economic Developers Association of Canada (EDAC). R e q u e s t f o r D e c i s i o n P a g e | 2 DISCUSSION What is BR+E? Why is BR+E important?  Gives economic developers a tool to improve the business climate. Not ad hoc – a proactive way  Businesses are not going to necessarily call when they need us  Allows individual communities to take control of their own fortunes and directly influence their economic future  Existing businesses are ambassadors for industry recruitment  On average — 76 per cent of the new jobs created in a community are created by existing locally-based businesses Existing Businesses 76% Attraction 15% Entrepreneurship 9% JOBS AND CAPITAL INVESTMENT Source: Blane Canada Ltd. Source: BR&E Fundamentals Certification Course R e q u e s t f o r D e c i s i o n P a g e | 3 Proposed Objectives for the MOC BR+E Program: Staff propose two main objectives for the MOC BR+E Program: 1. Identify the supports needed from the Municipality to help local businesses succeed. 2. Make the community a more attractive place for business investment. Basic Types of Visitation Methods: There are many visitation approaches when it comes to implementing BR+E Programs; with the most common methods being: Volunteer Visitor Led: uses community volunteers to survey the businesses. They would receive training and conduct the business visitations within a specific timeframe. Considerations:  possibly inconsistent interviewing methodology  finding volunteers  data integrity / personal biases  confidentiality concerns  increases awareness of the program Paid Professional Led: paid professional surveyor/consultant is hired to conduct business visitations within a specific timeframe. Considerations:  consistency with interview methodology/quality control  expertise / third party validation / industry best practices  unbiased and objective  quick results  confidentiality maintained Segregated EDO Led: economic development officers conduct the business visitations within a specific timeframe. Considerations:  relationship building  internally resource intensive – dedicated resources for that time period  personal biases Continuous EDO Led: economic development officers conduct the business visitations ongoing and year-round Considerations:  most time-consuming method  length of time it takes to gather useful data  internal resource intensive – dedicated resources required continuously  current work program and priority Ec. Dev projects would be impacted  goal is focused on relationship building  personal biases R e q u e s t f o r D e c i s i o n P a g e | 4 Staff are recommending the Paid Professional Led visitation method for two main reasons: 1. Capacity to deliver this program: in order to effectively implement a visitation program, dedicated resources are required. Current economic development staff have multiple projects/priorities. To dedicate time exclusively to BR+E visitations would have a big impact on the current work program. 2. Timeliness: while relationship building is important, our proposed objectives for the BR+E program are tied to identifying the supports needed from the Municipality to help local businesses succeed; and make the community a more attractive place for business investment. The end goal is identifying strategic projects that will have the greatest level of positive effect on our business community as a whole. Far too often, the information collected during EDO-led methods is outdated before being utilized effectively. Relationship building is still a component of the proposed approach – just not the focus. Having business concerns aligned and integrated into strategic priorities will build relationships with the business community at large and one-on-one support/relationship building will occur with the identification of Green/Red flagged businesses – those who need it the most. Proposed Scope of work: Stage 1: Preparation  Communication plan development  Questionnaire design Stage 2: Collect and Analyze  Data collection and management: data will be collected via telephone, online and face-to-face interviews for 90-100 businesses. The focus will be on businesses who employ people and will be selected at random with the added criteria that there be some representation from all districts.  Populate existing MOC business directory.  Address immediate issues / opportunities: provide pricing for five virtual one-on-one business interviews with identified green / red flag businesses. o Green Flag Businesses: opportunities that require immediate action. Businesses that are considering expansion, knows of another business that wants to locate here, identifies collaborative opportunities, etc. o Red Flag Businesses: urgent issue that requires immediate attention. Business is about to close or relocate or downsize.  Data Analysis: Prepare summary report of the results to support strategic planning. Stage 3: Develop Goals and Action Plan  Research / jurisdictional scan for challenges that were identified for potential solutions implemented elsewhere.  Identify potential projects. R e q u e s t f o r D e c i s i o n P a g e | 5  Facilitate virtual focus group session(s) / task force workshop: Combo of industry leaders, partner agencies, and MOC staff invited to provide further insight and advisement into the strategy areas and potential projects and set priorities. Task Force will review the suggested projects for responding to the businesses’ concerns. Task Force members will nominate projects they feel fit the local area the best (including new suggestions or modifications of the potential projects in this report).  Council input on proposed projects from industry.  Prepare final action plan with priorities identified: goals and actions developed.  Communicate results OPTIONS 1. Approve proposed scope of work for the Business Retention and Expansion Program for the Municipality of Chester 2. Approve proposed scope of work for the Business Retention and Expansion Program for the Municipality of Chester with changes 3. Do not approve the proposed scope of work for the Business Retention and Expansion Program for the Municipality of Chester IMPLICATIONS By-Law/Policy N/A Financial/budgetary $25,000 budgeted for 2022-23 fiscal year Environmental N/A Strategic Priorities The BR+E Program will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Economic Development 1. Partner in the development of infrastructure and opportunities for business development and attraction. 2. Promote and grow the Municipality’s economic sectors. 3. Position the Municipality as Nova Scotia’s south shore community of choice for residents, businesses, and organizations, and as an international tourism destination. Work Program Implications This scope of work is incorporated in current work program Has Legal review been completed? ___ Yes _ _ No X N/A REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: June 23, 2022 DEPARTMENT: Community Development & Recreation SUBJECT: Grants Review ORIGIN: Grant Program Date: June 2, 2022 Prepared by: Chad Haughn, Director of CD&R Date: June 3, 2022 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION It is recommended that Council review and make funding decisions for the District, Tourism, Council and Designated Community Fund applications that have been submitted by groups. It is further recommended that Council determine the amount of funds that will be retained for the Council & Tourism Fall grants allocation (October 31st deadline). CURRENT SITUATION The first Tourism and Council grant deadline for the 2022-2023 fiscal year was May 31, 2022. Applications have been received and reviewed to ensure groups have met the basic criteria. The next step is for Council to review the submissions and make decisions on how the grants budget will be allocated. Four District Grant applications as well as a Designated Community Fund Request have been received and require review as well. DISCUSSION Following is summary table of the grant applications that have been received: Type of Grant 2022-2023 Budget Total Amount Requested Total # of Applications District Grant $70,000 $7,157 4 Tourism Grant $8,000 $6,000 2 Council Grant $25,000 $24,939 11 Note – Groups are eligible to receive a District Grant in addition to any other Municipal grant within a fiscal year. You will notice in the applications attached, the Chester Brass Band has applied for both a Council Grant as well as a District Grant and this is acceptable. Note – Two grants listed in the Council Grant spreadsheet, Christmas Daddies & United Way of Lunenburg County, do not have formal applications. In past years, the $1,200 to United Way has been used to match Municipal employee donations and Council has traditionally provided a $100 donation to Christmas Daddies. R e q u e s t f o r D e c i s i o n P a g e | 2 IMPLICATIONS By-Law/Policy NA Financial/budgetary Council has approved the 2022-23 grants budget as outlined in the table above. Environmental NA Strategic Priorities The approval of grants will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Healthy & Vibrant Communities 1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of life and provide safe communities for residents and visitors alike. Work Program Implications No new impact on staff work program. Staff will issue grants cheques as approved by Council. Has Legal review been completed? ___ Yes _ _ No _X_ N/A COMMUNICATIONS All groups that submitted a grant application will receive official correspondence that outlines the decision of Council. The Municipal Government Act requires that municipalities disclose to the public a list of grant recipients. Staff annually advertise a list of all approved grants in an issue of the Municipal Insight Newsletter. ATTACHMENTS 1. District Grants Spreadsheet and Applications 1.1 Chester Brass Band – District 3 1.2 Chester Brass Band – District 7 1.3 Western Shore Fire Department 1.4 Western Shore & Area Improvement Association 2. Tourism Grants Spreadsheet and Applications 2.1 Chester Yacht Club 2.2 New Ross Regional Development Society 3. Council Grants Spreadsheet and Applications 3.1 St Vincent de Paul 3.2 Chester Brass Band 3.3 Chester Farmers & Artisans Market 3.4 New Ross Farmers Association 3.5 New Ross Summer Evening Market 3.6 Our Health Centre 3.7 St Stephens Musical Friends Program 3.8 Hubbards Area Lions Club 3.9 Royal Canadian Legion Br 79, New Ross 1. Council Grants Council grants are intended to support various projects, activities, and services provided by community organizations. In the past, Council Grants have been used to support: water system upgrades, parking lot upgrades, community gardens, and more. Eligibility: Non-profit organizations that operate, sponsor or encourage programs, activities, or facilities that are open to all residents. Intent: Small capital projects, programs, rental fees, equipment and supplies, food, wages to support events, professional fees Maximum $10,000 Minimum n/a MOC contribution Up to 100%, but preference is given to applications that can show other contributions.Deadline #1 Deadline #2 Application Frequency May 31 Oct 31 Once per fiscal year 2. Tourism Grants The Tourism Grant program is available to assist organizations with tourism development and promotion related projects designed to enhance the visitor experience and make our community a more appealing destination. The goal of visitor attraction is to motivate people to travel to our community for high quality experiences and then stay longer and spend more during their stay. In the past, Tourism Grants have been used to support: beautification projects, events, cultural programs, and more. Eligibility: Non-profit organizations with projects or activities that will make a positive contibution to visitor attraction and that will be open to all residents. Intent: Advertising, printing, media, equipment upgrades, planning, festival costs, activities, professional fees, entertainment. Maximum $5,000 Minimum n/a MOC contribution Up to 100%, but preference is given to applications that can show other contributions.Deadline #1 Deadline #2 Application Frequency May 31 Oct 31 Once per fiscal year 3. Major Project Grants The purpose of the Major Project Grant is to provide financial assistance to community organizations that are undertaking a major community capital project. These projects may include the construction of a new facility, expansion of an existing facility or purchase of large capital items. In the past, Major Project Grants have been used to support: camp cabin upgrades, facility renovations, park development, and more. Eligibility: Non-profit organizations that operate, sponsor or encourage programs, activities, or facilities that are open to all residents. Operating expenses are not eligible. Intent: Construction, expansion, renovation of facilities that enhance your service delivery, or purchase of larger capital items Maximum $100,000 Minimum $10,000 MOC contribution Up to 70% Deadline Application Frequency Jan 31 Once every two years 4. Recreation Grants The purpose of the the Recreation Grant program is to build the capacity of volunteer organizations by providing financial support for the creation and expansion of recreation, sport and cultural programs, events and facilities within the Municipality. In the past, Recreation Grants have been used to support: fitness equipment, games for seniors clubs, virtual connections equipment, and more. Eligibility: Non-profit organizations that operate recreational facilites, or offer recreation, sport or cultural programs, activities, and and events that are open to all residents. Operating expenses, with some exceptions, are not eligible. Intent: Creation or expansion of recreation, sport or cultural programs, events, facilities and equipment Maximum varies Minimum n/a MOC contribution Up to 100%, but preference is given to applications that can show other contributions.Deadline Application Frequency First Friday in October Once per fiscal year The Municipality of Chester values the contributions of our numerous volunteers and community organizations. We recognize that leadership and excellence are hallmarks of our citizens. MOC has several grants and sponsorship opportunities available to help individuals and organizations achieve their goals. The information below is a brief overview of the opportunities available. Please use it to spark your project ideas, but be sure to consult the more detailed grant guidelines and forms, and consult with municipal staff to help develop your project’s application. Advice for a successful application: 1. Read and understand the application guidelines and eligibility requirements. Ask: “Is this the right grant for me?” 2. Consult with staff early to help develop your request. We want you to be successful. 3. Be able to clearly state your vision, project goals, and how they will positively benefit your community. 4. Give yourself enough time to do research and develop your application. 5. Create a realistic budget that accurately reflects your needs. 6. Lessen your ask by seeking contributions from other funders if possible. 7. Consult with other members of your organization, get feedback, and talk to project partners early in the process. 8. Outline a realistic and achievable action plan. 9. Triple check everything above before you submit your application. Make Great Things Happen More A Major Project Grant is helping to support the restoration of the Chester Playhouse. A Tourism Grant has helped with enhancements to trails in New Ross. J JJJJJJJF JJJJJJJM JJJJJJJA JJJJJJJM J J JJJJJJJA JJJJJJJS JJJJJJJO JJJJJJJN JJJJJJJD 1. Council Grants #1 2. Tourism Grants #1 1. Council Grants #2 2. Tourism Grants #2 4. Recreation Grants 3. Major Projects 7. Youth Sponsorship 8. Leadership Training Ongoing intake: 9. PRO Kids 5. District Grants 6. Economic Dev. Updated May, 2021 7. Youth Sponsorship The Youth Sponsorship Grant is intended to assist individuals or teams who have been successful with their sport or activity and who will be competing at a provincial, national or international event. In the past, Youth Sponsorships have been used to support: sending athletes to curling, soccer, rugby, and many more competitions. Eligibility: Teams or individuals age 21 or under, currently attending school, and have won their way and/or have been selected to attend a sanctioned event. Persons with disabilities of any age are eligible. Intent: Costs of travel, registration Maximum $2000 Minimum n/a MOC contribution Up to 100%, but preference is given to applications that can show other contributions.Deadline Application Frequency Ongoing intake Apr 1 to Mar 31 No restrictions 8. Leadership Training The purpose of the Leadership Training Fund is to financially support individuals or community groups to develop their leadership skills in the areas of physical activity, sport, recreation, volunteerism, and leadership. In the past, Leadership Training Sponsorships have been used to support: fees for tennis and curling coaching courses, and aquatic leader training. Eligibility: An individual or community group. The applicant must be willing to use the skills learned with the citizens of the Municipality of Chester either as a volunteer or in a paid position. Intent: Costs of registration in training, skills, and leadership programs Maximum varies Minimum n/a MOC contribution Up to 50% Deadline Application Frequency Ongoing intake Apr 1 to Mar 31 No restrictions 9. PRO Kids PRO Kids provides financial assistance to youth for registration fees and equipment costs related to sport and recreation activities. This confidential program is intended to help families with limited income so that their children can be involved in programs and activities. In the past, PRO Kids Sponsorships have been used to offest the costs of participating in sports and recreation programs for over 800 youth in just the past three years. Eligibility: Children and youth 18 years of age and under. Limited income families. Intent: Costs of equipment and registration fees. Maximum varies Minimum n/a MOC contribution Up to 100% Deadline Application Frequency Ongoing intake Apr 1 to Mar 31 Once per season (Spring, Summer, Fall, Winter) For more information and to discuss your application, contact the Recreation and Parks Department at 902-275- 3490, recreation@chester.ca Grant guidelines and application forms can be found at https://chester.ca/ government/grants-and- sponsorships 5. District Grants District grants are intended to be small financial contributions to community organizations to support various activities and projects. In the past, District Grants have been used to support: events such as community Christmas celebrations or small projects such as a community garden. Eligibility: Non-profit organizations. Groups must communicate with their Councillor prior to submitting an application. Intent: Facility rental, entertainment, refreshments, event supplies, equipment Maximum varies Minimum n/a MOC contribution Up to 100%, but preference is given to applications that can show other contributions.Deadline Application Frequency February 28 No restrictions; however, groups may apply for a district grant in addition to one other Municipal grant in a fiscal year. 6. Economic Development Sponsorship The Economic Development Sponsorship grant is intended to sponsor events or initiatives within the municipality that support business growth and employment; increase visitor attraction; and/or promote the municipality to residents and visitors. In the past, Economic Development Sponsorships have been used to support: business summits, food truck rallies, golf tournaments, and industry gala events. Eligibility: Non-profit organizations. Intent: The audience should be significant in size or targeted. The Municipal logo must be displayed on some marketing of the event. Maximum $1500 Minimum n/a MOC contribution Up to 100%, but preference is given to applications that can show other contributions.Deadline Application Frequency Ongoing intake Apr 1 to Mar 31 Once per fiscal year There are many other foundations and granting agencies that want to support your work. We can help point you in the right direction. The Province has many grants available to support community visions. The Department of Communities, Culture, and Heritage is a good place to start. There are dozens of grants that support cultural events, sports and recreation programs, facilities, parks and trails, etc. Visit https://cch.novascotia.ca/ investing-in-our-future In the Aspotogan region, the Aspotogan Heritage Trust has community grants available. Contact the Trust at info@ aspotogan.org for more information. Designated Community Fund Your organization may be eligible to establish a Designated Community Fund (DCF) in partnership with the Municipality. The DCF enables people to donate funds to the Municipality and state their desire that the monies be used to directly support only your organization’s projects and programs. The DCF is an effective way for non-profits, who are not registered charities, to receive funds and for the donor to receive a tax receipt. Additional information about this policy (P-77) can be found at chester.ca, or by contacting the Recreation and Parks Department. J JJJJJJJF JJJJJJJM JJJJJJJA JJJJJJJM J J JJJJJJJA JJJJJJJS JJJJJJJO JJJJJJJN JJJJJJJD 1. Council Grants #1 2. Tourism Grants #1 1. Council Grants #2 2. Tourism Grants #2 4. Recreation Grants 3. Major Projects 7. Youth Sponsorship 8. Leadership Training Ongoing intake: 9. PRO Kids 5. District Grants 6. Economic Dev. District Grants 2022-2023 Updated June 16, 2022 Requested Approved Date Approved Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022 TOTAL FUNDS APPROVED 300.00$ TOTAL FUNDS REMAINING 9,700.00$ Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022 Hubbards Area Lions Club: Septic System Repairs 2,000.00$ 2,000.00$ May 12, 2022 Through the Years Day Care and Community Centre: Heat Pumps 4,000.00$ 2,000.00$ May 12, 2022 TOTAL FUNDS APPROVED 4,300.00$ TOTAL FUNDS REMAINING 5,700.00$ Chester Brass Band: Summer Concerts 500.00$ Chester Municipal Heritage Society: Canada Day & Garden Party 3,000.00$ 2,000.00$ May 12, 2022 Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022 TOTAL FUNDS APPROVED 2,300.00$ TOTAL FUNDS REMAINING 7,700.00$ Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022 TOTAL FUNDS APPROVED 300.00$ TOTAL FUNDS REMAINING 9,700.00$ Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022 Western Shore & Area Improvement Association: Hanging Baskets 3,657.00$ Western Shore Fire Department: Garden Party 2,500.00$ TOTAL FUNDS APPROVED 300.00$ TOTAL FUNDS REMAINING 9,700.00$ Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022 Forties Community Centre: Oktoberfest 500.00$ 500.00$ May 12, 2022 New Ross Trails Society: Fairy Walk & Little Ladybug Library 1,000.00$ 1,000.00$ May 26, 2022 TOTAL FUNDS APPROVED 1,800.00$ TOTAL FUNDS REMAINING 8,200.00$ Canaan & District Hall: Faciltiy Maintenance & Repairs 4,000.00$ 4,000.00$ May 26, 2022 Chester Brass Band: Summer Concerts 500.00$ Chester Municipal Heritage Society: Canada Day & Garden Party 3,000.00$ 500.00$ May 12, 2022 Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022 District 7 TOTAL FUNDS APPROVED 4,800.00$ TOTAL FUNDS REMAINING 5,200.00$ Total Funds Approved 14,100.00$ District Grant Budget 2022-2023 70,000.00$ Remaining Funds 55,900.00$ District 1 District 2 District 3 District 4 District 5 District 6 MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM District Council Grant Request Name of Organization: Chester Brass Band Society Contact Person: Payson Rowell and Donald Burch Mailing Address: P. 0. Boy Chester, NS BOJ iJO Email:. Phone: Name Payson Rowell Si nature Date _May 15, 2022 Amount Requested: $ 500 Municipal District # Please provide a brief description of your project or event: Chester Brass Band, acting on behalf of the Municipality, organizes ten summer bandstand concerts. Chester Brass and the six other bands are community -based, not -for-profit or charitable organizations. The cost to perform a concert averages $400-$600 for each band, due to a variety of expenses such as purchasing music, travel costs, conductor's honorarium, insurance, etc. Each band will take a free-will offering which typically brings in around $200, so we are requesting a $500 District 3 Grant as well as a $1,000 Council Grant and a $500 District 7 Grant for a total of $2,000, to offset at least most of the remaining expense that each band incurs to perform at the bandstand. Please provide a brief description of how you plan to spend any Council Grant funding received: __The District? Grant will be part of the honoraria paid to the bands performing at the Bandstand this summer, starting June 26, 2022. if funding is approved, who should the cheque be made payable to: Chester Brass Band Society. Please forward applications to the following: Director of Community Development and Recreation "District Council. Grant" Municipality of the District of Chester PO Box 369 Chester NS BOJ ij0 Email: r Firefi x about:blank June 26 July 3 July 10 July 17 July 24 July 31 August 7 August 14 August 21 August 28 2022 Chester Bandstand Concerts 'l-e,Sen`ed Cheseer Brass Band Sackville Community Band Chester Brass Band Le Jassband Tuesday Night Band Chester Brass Band Dartmouth Concert Band Mahone Bay Swing Band Chester Brass Band Second Chances Comm'ty Band Chester Brass Dixie Ensemble Sunday evenings from 7 pm to 8:30 pm, weather permitting. At the Bandstand next to the Yacht Club. Donations are much appreciated by the volunteer bands to cover costs. Bring chairs and blankets. Light Jacket recommended. Any COVID requirements recommended by the provincial or municipal government will be observed. For more information about Chester Brass, please visit our website & sign up for our quarterly newsletters — www.chesterbrass.com . Tax receipt donations welcome by cheque or on line at CanadaHelps.org These concerts are made possible through the generous support of: TY E MUNICIPALITY" OF 1 of I 2©22-05-19, 4m14 p.m TpemvxrciguirY Or CHESTER MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM District Council Grant Request Name of Organization: Contact Person: Mailing Address: s4e, Vo �pe.PrP. Email: Phone: rxYLp2ozeu4 Name Sigiatur Date Ribg 0 Amount Requested: $ CO S Vii() Municipal District # Please provide a brief description of your project or event: Tr u 2ca, z C // ito e_v04it6u h) � (,u( 47/Dow, /4/S Please provide a brief descriptibn of how you plan to spend any Council Grant funding received: E LT ?I`kre.S•e £7 Ll�i�p (. Off D..) e ,-} ,chD rz.Q . 'Me se- s (,cam t a seJ pA-7 n-- lkt g -co A L EI s 641 Co— If funding is approved, who should the cheque be made payable to: l%) r'S7cn a., Slo /.e' t al A b t1C.10A Please forward applications to the following: Director of Recreation & Parks "District Council' Grant" Municipality of the District of Chester PO Box 369 Chester, NS BOJ 110 Or chaughn@chester.ca From: Daphne Rafuse daphnesflaral@invoicehome.com Subject: #External: Invoice #1153 Date: Jun 13, 2022 at 8:08:41 PM To: Abdella Assaff aa.ssaff@chester.ca This email originated from outside of the organization.Do not click links or open attachments unless you recogize the sender and know the content is safe. Dear Customer, Please find the attached invoice. Thank you! Daphne Rafuse If you need assistance or have any questions, please email: daphnerafuse68@gmail.com Daphne's Floral Design INVOICE Western Shore >� 3M0 Bill To Western Shore Area Improvement Supply and water hanging baskets Invoice ># 1153 invoice Date 13115,2022 AMOUNT 3,180.00 Subtotal 3.180.00 i gst 15.0% 477.00 TOTAL ; :' .. 3,607.00 TilEMUNICIPALITY Or CHESTER MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM District Council Grant Request Name of Organization: %Fr) -3f*Np'e q c'7\----yes-40-Q \ Contact Person: 3a -v6 �Q{„� � CC�•e� \-'e.' -`) -S\-Ore c":( • Or-0*s \20-4., T-4 Mailing Address: Email: Phone: Name Amount Requested: $ ( ) ' OO Please provide a brief description of your project or event: Date moo' Municipal District # Please provide a brief description of how you plan to spend any Council Grant funding received: 4-k iz:4; 1V-4 eci\cam i 7.) If funding is approved, who should the cheque be made payable to: t ''5\-7 r1 Q_ C" -PeP)r.-N'A Please forward applications to the following: Director of Recreation & Parks "District Council Grant" Municipality of the District of Chester PO Box 369 Chester, NS BOJ 110 Or chaughn@chester.ca 110' VCIT MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM District Council Grant Request Name of Organization: Chester Brass Band Society Contact Person: Payson Rowell and Donald Burch. Mailing Address: Chester, NS BOJ 1J0 Email: Name Payson Rowell Amount Requested: $SOO Phone: Date Municipal District # Please provide a brief description of your project or event: Chester Brass Band, acting on behalf of the Municipality, organizes ten summer bandstand concerts. Chester Brass and the six other bands are community -based, not -for-profit or charitable organizations. The cost to perform a concert averages $4004600 for each band, due to a variety of expenses such as purchasing music, travel costs, conductor's honorarium, insurance, etc. Each band will take a free-will offering which typically brings in around $200, so we are requesting a $SOO District' -grant as well as a $1,000 Council Grant and a $500 District 3 Grant for a total of $2,000, to offset at least moss of the remaining expense that each band incurs to perform at the bandstand. Please provide a brief description of how you plan to spend any Council Grant funding received: __The District Grant will be part of the honoraria paid to the bands performing at the Bandstand this summer, starting June 26, 2022. Iffunding is approved, who should the cheque be made payable to:. ,Chester Brass Band Society. Please forward applications to the following: Director of Community Development and Recreation "District Council Grant" Municipality of the District of Chester PO Box 369 Chester NS BOJ 1JO Email: i _ Firefox about:blank. June 26 July 3 July 10 July 17 July 24 July 31 August 7 August 14 August 21 August 28 2022 Chester Bandstand Concerts P/ e5enZied C/7e5eel- Bt -a55 Ban Sackville Community Band Chester Brass Band Le Jassband Tuesday Night Band Chester Brass Band Dartmouth Concert Band Mahone Bay Swing Band Chester Brass Band Second Chances Comm'ty Band Chester Brass Dixie Ensemble Sunday evenings from 7 pm to 8:30 pm, weather permitting. At the Bandstand next to the Yacht Club. Donations are much appreciated by the volunteer bands to cover costs. Bring chairs and blankets. Light jacket recommended. Any COVID requirements recommended by the provincial or municipal government will be observed. For more information about Chester Brass, please visit our website & sign up for our quarterly newsletters — www.chesterbrass.com . Tax receipt donations welcome by cheque or on line at CanadaHelps.org These concerts are made possible through the generous support of: V. ON) arAs,I°tVc CT I of 1 2©22-05-19, 4:14 pin. Tourism Grants 2022 - 2023 Updated May 31, 2022 2021 - 2022 2022 - 2023 2022 - 2023 Granted Request Approved A - ESSENTIAL SERVICES TOURISM B - REGIONAL SERVICES TOURISM C - LOCAL NON-PROFIT TOURISM Chester Yacht Club 3,000.00$ 5,000.00$ TOURISM New Ross Regional Development Society 600.00$ 1,000.00$ D - COMMUNITY HALLS TOURISM E - PROVINCIAL / NATIONAL TOURISM REQUESTED APPROVED 6,000.00$ -$ Tourism Grant Budget 8,000.00$ Remaining Funds 8,000.00$ CFIESTER MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM Tourism Grant Request Page 1 of 5 Name of Organization Applying CHESTER YACHT CLUB / CHESTER RACE WEEK AUGUST 10-13/22 Contact Person KIM JOHNSON Position with Organization CYC MANAGER Mailing Address PO BOX 290, 21 SOUTH STREET, CHESTER, NS BOJ 1J0 Incorporation Number with Reg.stry of Joint Stocks (if applicable) CYC was incorporated under NS Legislature. Date of incorporated 1926-03-02 and the 'Chester Yacht Club Act' was amended in 2004 Phone: 902-275-3747 club Fax: 902-275-2525 Email: cyc ¢anac r &chest r chi ubnca Date: APRIL 25, 2022 Type of Grant Council Grant OR Tourism Grant V_ Signature of Signing Officer(s) and their position with Organization: Name KIM JOHNSON JENNIFER CHANDLER ORGANIZATION AND/OR EVENT INFORMATION: Position CYC MANAGER CYC VICE COMMODORE 1. Purpose or objective(s) of your organization (i.e. mission statement): Chester Yacht Club (CYC) sailing club is a non-profit organization in the Village of Chester with excellent access to the best sailing in Canada. CYC is host to Canada's largest keelboat regatta, Chester Race Week. Chester Race Week's objective is to provide a world -class sailing regatta for keelboat racing, continue to be the largest major keelboat regatta in Canada, and to provide a successful & well- run event with a high-level of community involvement. Chester Race Week is a volunteer -driven, community -based event working towards making race week a significant tourism draw for Chester & Municipality of Chester with our sailing race schedule, offering hourly boat tours for the public to go out to see the racing and public -friendly shoreside activities. Our on -land 4 -days of activities will include daily live music each afternoon and post -race evening, food trucks, local vendors, daily giveaways, daily prize and award presentations, sponsor booths, and family activities. wwmchesterraceweel cqm Page 2 of 5 2. For Tourism Grants - Please provide an outline of how the project will improve visitor attraction and benefit the local economy in the Municipality (attach separately if insufficient space). Chester Race Week event lasts for 4 days and attracts participating yachts and crews from across Canada. This year we are expecting over 140 boats to participate in the various classes on several race courses in Mahone Bay. Chester Race Week is the most significant sporting and community event in the region. In addition to the races our event features many sailing related workshops & demonstrations, as well as participation by local artisans, merchants, and food providers. There are also exceptionally well attended social activities, particularly the evening live musical events. Bluenose II will be attending CRW opening ceremonies, fire the cannon to start our event & sail around the race courses. Bluenose II will be anchored in the front harbour of Chester August 10 & 11, 2022 as part of our regatta event and will bring attention and tourists to the Chester area. We have also invited Bluenose II mobile exhibit/museum again to allow tourists/visitors to explore the legacy of the fishing schooner & her contribution to Canada's maritime heritage. The Royal Canadian Navy 101 yr old vessel HMCS Oriole has been invited to attend again as well. The following groups have been invited to set up at our event to share their mission & vision: NS Heritage Schooner Rescue Association; NS Boat Builders Assn; and Mahone Bay Islands Conservation Assn. Traditionally Chester Race Week event attracts thousands of visitors to the NS South Shore area for the races. Chester Race Week event is also a strong tourism attraction and a key contributor to the South Shore seasonal economy. We know because of mandated contact tracing and provincial gathering restrictions that 2021 Chester Race Week brought 1,450 participants to the Chester area for our event. Our event tourism increases the local economy; visitors buy local gas, food, go to restaurants and local shops, accommodation and liquor store. Our event provides free marketing and advertising for local businesses as visitors talk about their fun experiences when they go back home, post their photos & comments to social media. The social benefits of Chester Race Week include the building of community spirit and creating increased pride in our community, in our local sailing heritage and in Nova Scotia sailboat racing. Chester has a close association with the sea and sailing, and this event is an important component of that key aspect of our community culture. Page 3 of 5 How much money are you requesting? $ 5,000 Budget • Please attach a project budget showing all revenue and expenses. ta:let'i the t But • You must demonstrate fundraising efforts and include a list of financial contributions from all sources. • If your project exceeds $5,000, please include a copy of your most recent yearly financial statement. V 2020 0 °i • If your organization has a reserve account or large amount of savings for a designated project, please note the purpose or intended use of those funds. N( How do you plan to spend any Tourism Grant funding received? Chester Race Week (CRW) experienced a significant attrition of participants, visitors, trained volunteers, trained staff, & event income due to the 2 years of COVID-19 pandemic. We hope to recapture our traditional & historic level of participation in CRW as well as regrow our contribution to the local, municipal & provincial economy. It is our intention, should we successful in this grant application, to apply the funds in the following areas: 1.Develop & implement an extensive media campaign to reach to the traditional & new sailors & tourists/visitors to recapture & expand participation in this unique event on the NS South Shore. 2. To ensure a good visitor/tourist experience & ensure safety of participants & visitors, we will contract a suitable firm which specializes in event security. We will provide the necessary temporary sanitary facilities for the thousands of daily race participants & visitors to our outside site. This includes access to fresh drinking water, wheelchair accessible portable toilets, hand washing stations, & any specific public health requirements. 3. Training for staff & appropriate volunteers to liaise with RCMP, fire, EMS, health services, Canadian Coast Guard and other safety services and various related community groups/services; Training and implementation of staff/volunteers to ensure effective liaison with businesses and organizations who work in sponsorship with our CRW committee who often set up booths, etc. and require volunteer and/or staff support to ensure they know how to access core logistics as power, water, ice, etc Page 4 of 5 6. Is your grant request time sensitive (for example, an event on a specific date)? CHESTER RACE WEEK — AUGUST 10 to AUGUST 13, 2022 Is there additional information that may support your grant application? Please attach letters of support. S ttsrhod Lett,e rr 5 pport: from Chester -St Mr r rrin's MLA: i~ arrloiio Ilarkhpupe 8. Did your organization receive funds last year from the Municipality of the District of Chester? Yes V' No If yes, was it a Council Grant Recreation Grant Tourism Grant _ How much was the grant? $3000 /See at.tt xI 'll2 Repot: APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION: A written outline of the project and its benefits to residents Project budget including Revenues and Expenses Financial Statement (for projects exceeding $5,000) Incorporation Number (if applicable) List of Directors SEE BELOW C`CNC I,.X C::,,, I- llf f itAi ll I,rv1ST _Application signed by signing officer(s) _'_Copy of report regarding previous year's grant (if a grant was received last year tor 'Yacht u hvu Eaccat Commodore modor avid Craig t n oar Lorrrr rodorO Se n Pt ro rir'me Cor r I� , ha Idler " Pt :et Co o rts Jo n w ry or, r°Wet ry I" rmoas r r°or° Stewart Crea or CYC r:s:c untrrot rsrrr i r rrn4 CPA, Ct C Ir rrrrl or i i r rshr rr r Page 5 of 5 If you require assistance, please contact the Municipal Office at: Phone (902) 275-3490 Fax (902) 275-3630 Email cli r REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE THE FUNDS SPENT? Following your event or upon the completion of your project it is requested that you provide a very brief report regarding the project and how the Grant money was spent. If a follow-up report is not received future requests may be affected. Please forward applications and reports to the following: Director of Community Development and Recreation "Grant Report" Municipality of the District of Chester PO Box 369 Chester NS BOJ 1J0 E USE ONLY ❑ Essential Services ❑ Local Non -Profit ❑ National/Provincial, ❑ Regional Services ❑ Community Halls Cultural/Health Services ❑ Report Received April 26, 2022 To Whom It May Concern, As MLA for Chester -St. Margaret's, I endorse funding for Chester Race Week. As Councillor, you may know that I supported the Chester Yacht Club as an integral part of our community. This organization and their event will continue to have my support as MLA. This annual event draws people from all over the world and introduces them to the finest aspects of our Ocean Playground, it highlights one of the beauties of our area and delivers a once in a lifetime experience. It provides economic opportunities as well as being a source of pride for everyone in our Province, as one of the world's longest running regattas. With your support, this annual event will continue to thrive as part of the backbone of our Municipality. Regards, Danielle Barkhouse MLA Chester -St. Margaret's 4080 Highway 3, Suite 3, Chester NS BOJ 1J0 T:902-275-2501 TF: 833-275-2501 Chester Race Week 2022 Budget: Income Amount Grants: Municipal $ 0.00 Provincial $ 0.00 Federal r $ 0.00 Sail Nova Scotia $ 500.00 Chester Merchants $ 500.00 Chester Village Comm $ 500.00 Sponsorships $ 36,500.00 Helly Hansen; National Police Federation; Scotiabank; Scotia Wealth Management; Goslings, NS Spirits Co.; South Shore Insurance; Chester Dental Clinic Yacht Registrations $ 38,000.00 Merchandise $ 6,000.00 Food and beverage $ 40,000.00 Other income: Bracelets Age 19+ for Evening Live Music $ 10,000.00 Mooring Rentals $ 800.00 Total income $ 132,800.00 Expenses Amount Administration General administration $ 1,800.00 Chester Accommodation - Judges & Race Officials $ 3,500.00 Race Committee/Officials Staff salaries and fees $ 13,500.00 Management fees $ 0.00 Hospitality Staff salaries & fees $ 12,550.00 Other administration expenses $ 350.00 Trophies/Awards $ 5,500.00 Subtotal administration $ 37,200.00 Event costs Facility/venue $ 0.00 Production $ 1,800.00 Security $ 8,500.00 Permits (ALG) $ 300.00 Event insurance $ 1,500.00 Ceremonies $ 1,800.00 Entertainment (fees and costs) $ 19,500.00 Hospitality $ 15,450.00 Cost of merchandising $ 3,500.00 Communications (radio, etc.) $ 400.00 Ticket production $ 1,800.00 Sanitation/Environmental $ 3,300.00 Other event expenses - Boat rentals $ 1,600.00 Fuel - Race Committee & Race Officials $ 6,500.00 Subtotal event costs $ 65,950.00 Chester Race Week 2022 Budget - Page 2: Expenses Marketing and promotion expenses Advertising $ 1,500.00 Design fees and print production $ 4,000.00 Direct mail/distribution/display Internet and digital media $ 500.00 Media relations and PR $ 4,000.00 Sponsorship servicing $ 3,500.00 Market research $ 0.00 Other marketing - Photography $ 3,000.00 Drone Videos - race courses $ 7,000.00 Subtotal marketing and promotion expenses $ 23,500.00 Capital spending $ 0.00 Buildings and renovations $ 0.00 Machinery and equipment $ 0.00 Furniture and fixtures $ 0.00 Transportation equipment $ 0.00 Other supplies $ 0.00 Other equipment: Flags & Radios $ 800.00 Subtotal capital spending $ 800.00 Legacy Planning/research — Survey $ 400.00 Program development - Training $ 1,600.00 Race Mark Buoys $ 1,600.00 Total Expenses Add contingency (3% of total expenses) Total expenses + contingency Surplus/deficit $ 131,050.00 $ 3,931.50 $ 134,981.50 $ 2,181.50 CHESTER YACHT CLUB Financial Statements Year Ended December 31, 2020 (Unaudited - See Notice To Reader), NOTICE TO READER On the basis of information provided by management, we have compiled the statement of financial position of Chester Yacht Club as at December 31, 2020 and ` the statements of revenues and expenditures and changes in net assets for the year then ended. We have not performed an audit or a review engagement in respect of these financial statements and, accordingly, we express no assurance thereon. Readers are cautioned that these statements may not be appropriate for their purposes. Bridgewater, Nova Scotia July 12, 2021 CHARTERED PROFESSIONAL ACCOUNTANTS CHESTER YACHT CLUB Statement of Financial Position December 31, 2020 (Unaudited - See Notice To Reader) Page 1 2020 2019 ASSETS Current Cash and short-term deposits Internally restricted cash Accounts receivable HST recoverable Inventory Property and equipment (Note 1) Restricted cash $ 64,053 10,635 16,770 4,067 95,525 230,422 20,279 $ 346,226 $ 4,166 10,635 5,830 3,403 4,524 28,558 260,875 20,275 $ 309,708 LIABILITIES Current Accounts payable Employee deductions payable HST payable Debentures payable (Note 2.) Long term debt (Note 3.) NET ASSETS Unrestricted fund Internally restricted fund Externally restricted fund $ 613 $ 11,884 163 7,427 8,203 33,323 40,000 81,526 233,786 10,635 20,279 264,700 11,884 37,617 49,501 229,297 10,635 20,275 260,207 $ 346,226 $ 309,708 ON BEHALF OF THE BOARD Director See accompanying notes to the financial statements Director CHESTER YACHT CLUB Statement of Revenues and Expenditures Year Ended December 31, 2020 (Unaudited - See Notice To Reader) Page 2 2020 2019 REVENUE Dues Junior Sailing Program Revenues (Schedule 2) Bar Moorings and crane fees Grants Entrance fees and miscellaneous donations Race Week Revenues (Schedule 1) Special events Rental of boats Rental of club Other products Interest Adult Learn to Sail Program Advertising income $ 90,228 $ 86,356 48,393 17,975 16,382 8,977 5,543 1,422 750 180 150 4 276,360 113,632 151,698 64,330 21,709 6,910 7,842 178,031 8,723 1,100 8,913 7,506 4 2,241 125 572,764 EXPENSES Accounting and legal Advertising and promotion Bar purchases Entertainment Heat and power Insurance Interest and bank charges Interest on long term debt Junior Sailing Program Expenses (Schedule 3) Office and miscellaneous Property taxes Race committee expenses Race week expenses Repairs and maintenance Special event purchases Telephone Trophies Wages and benefits $ 6,958 2,519 32,943 405 6,142 11,753 12,056 1,350 105,552 8,889 14,729 4,003 798 31,758 4,725 2,556 1,815 82,321 331,272 $ 7,290 3,173 52,468 6,443 20,150 16,862 1,608 129,126 10,139 14,848 2,025 150,123 29,487 13,833 3,237 3,237 92,771 556,820 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENSES FROM OPERATIONS See accompanying notes to the financial statements (54,912) 15,944 (continues) CHESTER YACHT CLUB Statement of Revenues and Expenditures (continued) Year Ended December 31, 2020 (Unaudited - See Notice To Reader) Page 3 2020 2019 OTHER INCOME (EXPENSES) Amortization (49,908) (51,112) CEBA loan forgiveness 20,000 CEWS wage subsidy 89,313 59,405 (51,112) EXCESS (DEFICIENCY) OF REVENUE OVER EXPENSES FOR THE YEAR $ 4,493 $ (35,168) See accompanying notes to the financial statements CHESTER YACHT CLUB Statement of Changes in Net Assets Year Ended December 31, 2020 (Unaudited - See Notice To Reader) Page 4 Internally Externally Unrestricted Restricted Restricted Fund Fund Fund 2020 2019 NET ASSETS - BEGINNING OF YEAR $ 229,297 $ 10,635 $ 20,275 $ 260,207 $ 295,376 Excess of revenue over expenses 4,489 4 4,493 (35,168) NET ASSETS - END OF YEAR $ 233,786 $ 10,635 $ 20,279 $ 264,700 $ 260,208 See accompanying notes to the financial statements CHESTER YACHT CLUB Notes to Financial Statements Year Ended December 31, 2020 (Unaudited - See Notice To Reader) Page 5 1. PROPERTY AND EQUIPMENT 2020 2019 Cost Accumulated Net book Net book amortization value value Buildings and land improvements - 5% SL $ 632,120 $ 460,132 $ 171,988 $ 203,594 Boats and boating equipment - 20% SL 195,297 151,157 44,140 47,040 Computer equipment - 20% SL 4,297 3,469 828 1,323 Furniture, fixtures and equipment - 20% SL 40,301 36,891 3,410 4,322 Floating docks and ramps - 10% SL 15,225 9,448 5,777 Fence - 10% SL 6,339 2,060 4,279 4,596 $ 893,579 $ 663,157 $ 230,422 $ 260,875 2. DEBENTURES PAYABLE The debentures payables carry an interest rate of 6% per annum commencing on October 1, 2006 for debentures deposited prior to October 1, 2005 and commencing on October 1, 2007 for debentures deposited subsequent to October 1, 2005. Principal and interest payments will commence on October 1, 2009 and October 1, 2010 respectively and will be amortized over 17 years. 3. LONG TERM DEBT 2020 2019 The Company has received a $60,000 Canada Emergency Bank Account loan (CEBA) from Coastal Financial Credit Union as a result of the COVID-19 crisis. The loan is non - interest bearing until December 31, 2022. Repayment of $40,000 on or before December 31, 2022 will result in loan forgiveness of 33% ($20,000). If the loan is not repaid by December 31, 2022, the full loan balance of $60,000 will be interest bearing at 5% for a three-year term beginning January 1, 2023. Amounts payable within one year $ 40,000 $ $ 40,000 $ Principal repayment terms are approximately: 2022 $ 40,000 CHESTER YACHT CLUB Race Week Revenues Year Ended December 31, 2020 (Unaudited - See Notice To Reader) Page 6 (Schedule 1) 2020 2019 Registration $ (316) $ 39,872 Sponsorship 5,859 51,030 Bar, canteen and other - 87,129 $ 5,543 $ 178,031 Junior Sailing Program Revenues Year Ended December 31, 2020 (Unaudited - See Notice To Reader) (Schedule 2) 2020 2019 Registration $ 86,356 $ 118,519 Fundraising 23,779 Regattas 9,400 $ 86,356 $ 151,698 Junior Sailing Program Expenses Year Ended December 31, 2020 (Unaudited - See Notice To Reader) (Schedule 3) 2020 2019 Junior sailing program Regattas $ 105,552 $ 123,635 5,491 Subtotal 105,552 129,126 Coach boat and motor 12,000 18,288 Laser sailboats - 6,000 Optimist sailboat 2,000 $ 117,552 $ 155,414 See accompanying notes to the financial statements MCNICIPA1.1I5'&BY I ESTER Name of Organization Applying Contact Person. ion with Organization Mailing Address Incorporation Number with Regist (if applicable) MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM Council or Tourism Grant Request 0 oint Stocks Fax: Phone: Email: Type of Grant Date pi\ 9 -Q Y Council. Grant OR Tourism Gran kid Signature of Signing Officer(s) and their position with Organiza ORGANIZATION AND/OR EVENT INFORMATION: 1. Purpose or ob}ective(s) of your organization (i.e. mission statement): ko 5 i `®SSia E TT / .._ =4.Y i ✓� e/k-c For Council Grants - Please provide an outline of the project and its benefits to residents. 7 For Tourism Grants - Please provide an outline of how the project will improve visitor attraction and benefit the local economy in the Municipality (attach separately if insufficient space). How much oney are you requesting? 4. Budget • Please attach a project budget showing all revenue and expenses. You must demonstrate fundraising efforts and include a list of financial contributions from all sources. w tlt_- SEA -ref + Cke If your project exceeds $5,000, please include a copy of your most recent yearly financial statement. If your organization has a reserve account or large amount of savings for a designated project, please note the purpose or intended use of those funds. How do you plan to spend any Council Touri Grant funding received? Is your grant request time sensitive or example, an event on a specific date)? Is there additional information that may support your grant application? Please attach letters of support, etc. eceive f Did you organization r ands la, Yes 1, No o the Municipality of the Distric of Chester? If yes, was it a Council Grant Recreation Grant Tourism G How much was the grant? ` (Please attach a copy of completed repor of previou rit. y subs itted) APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION: ► . A written outline of the project and its benefits to residents Project budget including Revenues and Expenses Financial Statement (for projects exceeding $5,000) Incorporation Number (if applicable) List of Directors Application signed by signing officer(s) 3 -Copy of report regarding previous year's grant (if a grant was received last ye; If you require assistance;; please contact t Phone (902) 275w3 3490 unicipal Office at: Fax (902) 275-3630 Email REPORT TO COUNCIL - HOW A YOUR EVENT AND HOW WERE THE FUNDS SPENT? Following your event or upon the completion of your project it is requested that you provide a very brief repo t regarding the project and how the Grant money was spent. If a follow-up report is not received future requests may be affected. Please orward applications and reports to the follo+in Director of Community Development and Recreation "Grant Report" Municipality of the District of Chester Pik Box 369 Chester NS B0j 110 OFFICE USE ONLY Essential Services Regional Services Report Received Cl Local Non -Profit I' Community Halls lational/Provncial ural ealta Services New Ross Regional Development Society 29th New Ross Christmas Festival The Municipality of the District of Chester P.O. Box 369 Chester NS BOJ 1J0 Dear Warden Webber and Council Members; 7 Forties Rd POBox 23 New Ross, Nova Scotia BOJ 2M0 689-2825 May25, 2022 On behalf of the New Ross Christmas Festival we would like to thank you for your generous financial support in the past. Your support through the Tourism Grant has been a valuable addition to our Festival. We ask that you show continued support of this project again this year. Our 29th New Ross Christmas Festival will be held from Friday, December 2 to Sunday, December 4, 2022. We are requesting $1000.00 this year. Mission Statement of New Ross Regional. Development society: Our commitment as the community of New Ross will be to engage the skills and talents of community members to develop solutions to the challenges we face. We will work together to identify and encourage innovative ideas to improve the social, cultural, environmental and economic conditions in which we live while respecting and preserving our heritage. Through the hard work of the many volunteers over the years, the New Ross Regional. Development Society has created a festival that shares our down home country Christmas heritage, while promoting our number one industry of Christmas Tree production. We feature the Christmas Tree itself at our busy Ll-Picks as well as our local Christmas Tree in the centre of the village. At the Ross Farm Museum on Saturday we hope to be able to display photos of the industry throughout the years as well as short clips on current tree practices in our local tree yards. 2022 will be the year of the 9th' National Christmas Tree Day in December. This display has been organized by Marty Murphy -m a local Christmas Tree grower. Our Festival we hope to feature all the usual activities that families have conk to expect and associate with our Festival as well as 200 carolers displayed throughout the community, a project initiated by our local artist, Linda Hiltz. We aim to refurbish these to ensure this project continues as Linda has decided tp retire. We also need to supply portable toilets for our many visitors, We were able to have one in 2021 and it was well received. For 2 years now we have had to cut back on the festival activities and many have been missed. Our many local partner groups and individuals are willing to help make our Christmas Festival a success. With good weather, the many hours donated by our volunteers, and Public Health guidelines cooperating we want to see our community work at capacity on Festival weekend. We want to bring back the Craft Fairs, more Community meals and entertainment. The New Ross Regional Development. Society appreciates the Municipality's ongoing support for this Festival. Thank you for considering our request. ew Ross Christmas NEW ROSS HO OF THE FESTIVE HOLIDAY CAROLLER, December 2-4, 2022 NEW ROSS CHRISTMAS FESTIVAL OVERVIEW Download your own brochure at newross.ca Welcome to our Annual Christmas Festival Visitors arc invited to pick up a copy of the brochure at local businesses .events and Welcome Post at the Festival. Follow our website: newross.ca for last minute changes and/or additions - Get your Christmas tree! We have many Christmas Tree U -Picks open all weekend where you can bring your family and enjoy the smell of fresh cut balsam fir! Wreaths available. Make it an outdoor weekend. Follow health protocols: Wear a mask in crowds , please use hand n titer, if un-well do not attend. Friday : - Treats available at New Ross Credit Union . - Get supper at the Legion -.. pre -order please.. -Come out to the Community Tree Lighting cere ony on Friday at 7pm -Sing a song or two along with the children. Join in with the carol singing.at Bandstand before lights come on. Join our Town Crier in the countdown to the tree lighting. -Santa Claus will arrive to talk with the boys and girls. Vittles is offering hot chocolate. Enjoy the entertainment at the bandstand. Saturday: -Breakfast at the Fire Hall -Family Resource Centre — activities, home made ice -cream and crafts for children. - Craft and Gift fair at the Legion. Hall. Open: 10 — 3 Craft Fair at New Ross Consolodated School 10 - 3 Festival concert:'Season of Song' featuring popular singers from the area at Christ Anglican Church at 7pm Pay -what -you -can at the door. Later, you can hop over to the Royal Canadi Legion to join in the fun and dance to music of Hal Bruce. Both days Festival Welcome Post at Ross Farm Museum entrance for up-to-date info , directions & brochures. - Ross Farm Museum hosts 'Christmas in the Country' with activities all weekend. Check their website. "" " Christmas Craft Fair in their new building - Forties Community Centre hosts very popular dinners both Saturday and Sunday! Watch for the time they are serving. Check the brochure for price.. Local restaurants open with Festival specials: Vittles,Peasant's Pantry Our Festive Holiday Carollers will be ready for the Festival . They will greet you at the Bandstand and peoples' homes and businesses. Take your picture with them and submit these pictures to newross.ca so we can see how much fun you had at the Christmas Festival! Like us on Facebook. PROVINCE OF NOVA SCOTM Ss c iet es Act Chapter 435, R$S.N.S. 1989 23 7137 I hereby certify that the above -mentioned Society this s date ccrporated under the Societies Act. Nay 24 , 1994 1)AT CO O Planned Expense For further information regarding eligible and ineligible expenses, please consult the Application Guidelines. Applicant Name (required) .o. New Ross Regional Development Society for New Ross Christmas Festival Planned Expenses' Volunteer suppo Training and Coordination Food and non-alcoholic beverages final Expenses of your Previous Festival Cash Oni . Planned Expenses of your Current Festival Cash Only? Funding Requested3 Transportation and parking Distinctive clothing Recognition Other - ineligible expenses (please specify below) 59 150 50 $150 7 75 $32 $25 5 Subto 2. Local artists, artisans, cultural carriers, and heritage performers Fees, expenses, and transportation Copyrights, SOCAN fees, or other licensing fees Other - ineligible expenses (please specify below) $34 2 6 $1,07 ,865 $1,000 Subto 3. Non -Local artists, artisans, cultural carriers, and heritage performers ,07 65 00 Fees, expenses, and transportation cos Copyrights, SOCAN fees, or other licensing fees ubtota 4. Event/Venues Non -capital expenses related to temporary venues (e.g., rental stages, tents, risers, traffic barriers) Venue rental (e.g., interpretive/performance spaces, heritage villages, etc.) Exhibitions (e.g., shipping, framing, installation, dismantling) Rental of technical equipment (e.g. sound, lighting, electrical, etc.) Sanitation expenses (e.g. portable toilet rentals, garbage removal, service or rentals) $241 $250 $150 0 250 25 4 Securi aid, and ambulance services Other -ineligible expenses (please sp y e $253 60 $250 0 $150 Subtotal 85 810 $455 DCAP-BCAH_©1 F01_2©19_©6_©1-eng Page 2 of 4 Promotion gal ptense of your Previous estivai Csfa Orly? Planned ense of our Current Festival Cash Only2 $450 Local community promotion (social media, advertising, translation1, website updates, etc) Non -local community promotion (social media, advertising, translation'', website updates, etc) Otiaer ineligible expenses (please specify below 0 $700 $400 $400 Subt 6. Project administration $910 00 $450 emporary event contractors Salaries Operating cos $34 $200 lability insuranc $670 $670 50 Other - ineligible expenses (please specify below) ubtotal Total funding requested from the Local Festivals orlaponent6 $704 870 50 $2,420 Grand Total Expenses' ,615 $4,970 CAP-BCAH_O1F01_201 9_06_01-eng Page 3 of 4 Anticipated Revenue. Note: Your budget must balance (n urp or deficit). Applicant Name (required) - New Ross Regional Development Society for New Ross Christmas Festival Final Revenue of your Previous Festival Cash OnIy2 Anticipated Revenue of your Current Festival Cash Only� 1. Earned Revenue Ticket sales chandising and other 00 00 Kiosk rentals 750 Other (please specify below) estival Concert donation 0 200 ale 2 wreaths 4 Subtotal 4 550 2. Applicant's Contribution (please specify belo NRRDS 200 Sub ota $200 ocal support Community Partners Total cash support from all your local partners (e.g., non -government, community-ba. groups, businesses, individuals, clubs) 4. Government support1' Federal support (please specify below) BCAH LOCAL FESTIVALS Componen 2,070 2,420 Provincial or territorial suppo p ease specify belo unicipal administration or equivalent authority support (please specify below Tourism Gran 600 00 Council Oran Subtotal 5 Non -Local Support Community Partners 600 3,270 3,420 Other community support other than local (not including municipal, provincial and federa Grand Total Anticipated Revenue $3,615 $4,970 1s there a difference between the expenses o ®Yes QNo Please explain We are planning to be able to run a full slate of events (hopefully) can is reflected in this budget. he previous edition and those o he current year's budget? (required) h COVID19 dying down. Two years not being able to and now we NEW ROSS GIONAL DEVELOPMENT SOCIETY Current Executive of NRRDS as of March 2022 President —Scott Hamlin Vice -President- Margeson Reeves Secretary — Jeanette Reeves Treasurer — Merlin Gates Director — Rubia Hutt All of these listed are residents of New Ross, NS. None of them hold any elected office of any level of government. Council Grants 2022 - 2023 Updated May 31, 2022 2021 - 2022 2022 - 2023 2022 - 2023 Grant Request Approved A - ESSENTIAL SERVICES COUNCIL B - REGIONAL SERVICES COUNCIL Christmas Daddies 100.00$ 100.00$ COUNCIL Society of Saint Vincent de Paul 1,000.00 2,200.00$ COUNCIL United Way of Lun Co (Match employees)1,200.00$ 1,200.00$ C - LOCAL NON-PROFIT COUNCIL Chester Brass Band 700.00$ 1,000.00$ COUNCIL Chester Farmers & Artisans Market -$ 2,000.00$ COUNCIL New Ross Farmers Association 1,500.00$ 2,227.00$ COUNCIL New Ross Summer Evening Market (RCL #79) -$ 1,200.00$ COUNCIL Our Health Centre 5,000.00$ 4,700.00$ COUNCIL St. Stephens Anglican Parish Musical Friends 2,000.00$ 5,000.00$ D - COMMUNITY HALLS COUNCIL Hubbards Area Lions Club -$ 3,312.00$ COUNCIL Royal Canadian Legion, Br. 79, New Ross 1,000.00$ 2,000.00$ E - PROVINCIAL / NATIONAL COUNCIL REQUESTED APPROVED 24,939.00$ -$ 25,000.00$ 25,000.00$ Council Grants Budget Remaining Funds 111:, 41@JItirell'AI,t I V IV CIIESI'Lk MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM Council or Tourism Grant. Request Name of Organization Applying Contact Person Position with Organization Mailing Address Society of Saint Vincent de Paul, Saint Joseph Conference Patricia Mount Chairperson, Ways and Means Committee 123 Pleasant Street, Bridgewater, NS B4V 1 N3 • incorporation Number with Registry of Joint Stocks (if applicable) Phone: 902 543 0966 Email: Type of Grant CRA Charitable 132410671RR025B Fax: Date: May 2, 2022 Council Grant X OR Tourism Grant Signature of Signing Officer(s) and their position Name Signature Patricia Mount ORGANIZATION AND/OR EVENT INFORMATION: Organization:. Position Chairperson, Ways and Means Committee 1. Purpose or objective(s) of your organization (i,e. mission statement). The Society of Saint Vincent de Paul (SSVP) is a lay Catholic international organization whose mission is: To live the Gospel message by serving Christ in the poor with love, respect, justice and joy. Organ i ation: The Society of Saint Vincent de Paul,, Saint Joseph Conference has been providing assistance to the poor for 34 years and is well known and respected locally, The Society has the sole right to decide its works, its priorities and the way the work is undertaken. It has the sole right to manage and distribute its funds and assets. Goal, Objective The Society of Saint Vincent de Paul is committed tc with love, dignity and respect. l"ving th poor, the needy and the marginalized The primary goal and purpose of the Society, its members, volunteers and benefactors is: to serve all persons in need, making no distinctions of creed, ethnic or social background, health, gender or political opinion„ The objective of the SSVP Helping Neighbours -in -Need program is to provide assistance and to minister to all men, women and children who, either as individuals or as families, are encountering difficulties in their lives. For Council Grants - Please provide an outline of the project and its benefits to residents. For Tourism Grants Please provide an outline of how the project will improve visitor attraction and benefit the local economy in the Municipality (attach separately if insufficient space). Outline of Project; The SSVP Helping Neighbours -in -Need program provides assistance to any individual or family who are in need of immediate help to meet their basic needs. Volunteers are available year-round to answer calls for assistance with overdue power bills, rent in arrears, empty oil tanks, fire wood, emergency food, prescriptions, eyewear, dental work, gas, bus fare, property taxes, new beds, free households furnishings and other miscellaneous requests. The conference has developed a fa and efficient process that enables volunteers to determine flee genuine need of individuals and families requesting assistance. Resources are distributed to as many individuals and families as possible quickly and effectively. The personal contact with neighb encourage self-sufficiency. in need provides an opporturr y to i ract and offer options to Benefit to Residents This program directly benefits low-income residents of the Municipality of the District of Chester (MODC) who have been affected by hard times. This includes children, youth, parents, students, adults; seniors, the disabled and homeless. IY OF THE -DISTRICT OF CHESTER INDIVIDUALS ASSISTED 2021 Adults Children Seniors TOTAL SERVED Over the past six years, 2! 7 residents of MODC have received assistance through this program' Benefits to the Community:. Long term benefits There are long term benefits to the entire community when low -Income residents lead healthy and independent lives. Our expenditures on power, heating, housing, food and medical needs contribute to improve the health and safety of individuals. The program assists seniors on fixed incomes to stay in their own homes and community. Economic Benefits The Municipality of the District of Chester is a thriving community in the So Shore region. The merchants, businesses and landlords benefit from the financial assistance we provide to our neighbours to pay for rent, groceries, power and fuel. We sometimes fail to recognize the impact that low-income residents bring to the local economy. Often, they work in seasonal industries vital to the economic wellbeing of our communities. The Helping Neighbours -in -Need program helped people remain employed and helped maintain them as functioning contributors to the local economy. Building Community The SSVP Helping in Neighbours -in -Need volunteers collaborate with local organizations; Salvation Army, Chester Basin/New Ross/Chester Lions Club. The volunteers collaborate with local agencies; Freeman House, Family Services Association of Western NS, SchoolPlus outreach and the Seniors Safety Program of Lunenburg County. The collaboration of these organizations and agencies can make a greater difference as we work together to improve the quality of life of the residents of the community. Hoe v much money are you requesting? $ 2,200.00 Budget o Please attach a project budget showing all revenue and expenses. You must demonstrate fundraising efforts and include a list of financial contributions from all sources. The Helping Neighbours -in -Need program is funded by parishioners of Saint Joseph's, Saint Norbert's and Saint Augustine (Chester), donations from community organizations; Rotary Club of Lunenburg, Saint John's Anglican Church, Lunenburg, Session Central United Church, Lunenburg, individual donors and grants; United Way of Lunenburg, Municipality of the District of Lunenburg, Municipality of the District of Chester and the Town of Lunenburg. Attached is the Belliveau Veinotte Inc. statement of Financial Position, Society of Saint Vincent de Paul, year ended December 31, 2021 If your project exceeds $5,000, please include a copy of your most recent yearly financial statement. N/A If your organization has a reserve account or large amount of savings for a designated project, please note the purpose or intended use of those funds. N/A How do you plan to spend any Council %'Tourism Grant funding received; In 2021 requests for assistance for rent, power, medical and food have increased by 48%. The complexity of issues has been a challenge. All funds provided by the Council will be used to provide assistance to low-income residents w with basic needs such as power, rent, e the Municipality of the District of Chester (MODC) to help ing, emergency food, medical needs, etc. Is your grant request time sensitive (for example, an event on as c c date)? No. is there additional information that may support your grant application? Please attach letters of support, etc. Letters of support from: Elizabeth Heisler, President, Chester Basin New Ross Chester Lions Club Danielle Barkhouse, MLA Chester -St. Margaret's Did your organization receive funds last year from the Municipality of the District of Chester? Yes X No If yes, was it a Council Grant X Recreation Grant Tourism Grant How much was the grant $1,000.00 Completed MODC Grant follow-up report submitted March 11, 2022. (Please attach a copy of completed report form if not previously submitted) APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION: A written outline of the project and its benefits to residents Project budget including Revenues and Expenses Financial Statement (for projects exceeding $5,000) Incorporation Number (if applicable) List of Directors Application signed by signing officers) Copy of report regarding previous year's grant (if" a grant was received last year) If you require assistance, please contact the Municipal Office a Phone (902) 275-3490 Fax (902) 275-3630 Email SOCIETY OF ST VINCENT DE PAUL. Financial Statements Year Ended December 31, 2021 Belliveau Veinotte Inc, CHARTERED PROFESSIONAL ACCOUNTANTS' Member of The AC Group of Independent Accounting Firms Beiliveau Veinotte Inc. CHARTERED P OF S f NAL ACCOUNTANTS f The AC Group of Independent Accounting Firms i ll Doiniuion St Bridgewater NS 2J6 Canada Tel: 902-S43-4278 Fax: 942 bridgew ter®bvc bvca COMPILATION ENGAGEMENT REPORT To the Members of Society of St Vincent de Paul On the basis of information provided by management, we have compiled the statement of financial position of Society of St Vincent de Paul as at December 31, 2021, and the statements of revenues and expenditures and changes in net assets for the year then ended, which describes the basis of accounting applied in the preparation of the compiled financial information ("financial information"). Management is responsible for the accompanying financial information, including the accuracy and completeness of the underlying information used to compile it and the selection of the basis of accounting.. We performed this engagement In accordance with Canadian Standard on Related Services (CSRS) 4200, Compilation Engagements, which requires us to comply with relevant ethical requirements. Our responsibility is to assist management in the preparation of the financial information. We did not perform an audit engagement or a review engagement, nor were we required to perform procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we do not express an audit opinion or a review conclusion, or provide any form of assurance on the financial information. Readers are cautioned that the financial information may not be appropriate for their purposes. Bridgewater, Nova Scotia CHARTERED PROFESSIONAL ACCOUNTANTS February 4, 2022 Halifax Chester Bridgewater Liverpool Shelburne Elarrington Passage SOCIETY OF ST VINCENT DE PAUL Statement of Financial Position December 31, 2021 Page 2 2021 2020 ASSETS Current Cash NET ASSETS General fund NET ASSETS ON BEHALF OF THE BOARD l>lr'r ,6GJL' # Director See accompanying notes to financial information 178 $ 31,257 31,178 31,257 31,178 31,257 Director dveau Veil otie Inc. '.. .. . ACCOUNTANTS SOCIETY OF ST VINCENT DE PAUL Statement of Revenues and Expenditures Year Ended December 31, 2021 Page 3 2021 2020 REVENUE 100 Bluenosers ECSF Grant Fundraising Halifax Particular Council Monthly meetings Municipality of Chester Municipality of the District of Lunenburg Other charities Other donors Regular donors Saint Augustine Members Town of Bridgewater' Town of Lunenburg United Way of Lunenburg EXPENDITURES Auto and travel - clients Food Heating fuel Interest and bank charges Medical expenses Office Other donations Other expenses Rental Telephone Utilities EXCESS (DEFICIENCY OF REVENUE OVER EXPENDITURES See accompanying notes to financial information 4 29'0 1,000 1,650 7,548 4,150 30,483 3,780 1,000 12,000 5,000 448 5,000 342 1,400 3,600 4,653 29,334 1,500 1,000 12,000 65,314 64,277 2,750 883 3,139 3,474 11,232 7,683 60 - 4,709 5,125 1,038 905 1,600 1,200 13,895 7,369 16,642 8,740 1,350 8,978 14,622 65,393 5©001 (79) 14,276 Belliveata Veinotte Inc. CHARTERED PRCRESSrorrai. ACCOUNTANTS MS SOCIETY OF ST VINCENT DE PAUL Statement of Changes in Net Assets Year Ended December 31, 2021 Fag4 2021 2020 NET ASSETS . BEGINNING OF YEAR $, 31,267 16,981 EXCESS (DEFICIENCY) OF REVENUE OVER EXPEN ES (79) 14,276 NET ASSETS -_END OF YEAR 3 1,178 3 287 See accompanying notes to financial Information Belliveau Veinotie Inc. CHARTERED Pv OFESSK.1Wf ACCOUMTAM5 SOCIETY OF ST VINCENT DE PAUL Notes to Financial Statements Year Ended December 31, 2021 Page BASIS OF ACCOUNTING The basis of accounting applied in the preparation of the statement of financial position of Society of St Vincent de Paul as at December 31, 2021, and the statements oaf revenues and expenditures and changes in net assets for the year then ended is the historical cost basis and reflects cash transactions. B+hiliveau Volnotto Inc, FRQFCSWOe L ACCOUNTANTS St. Vincent De Paul Society St. Joseph's Conference 123 Pleasant Street Bridgewater, Nova Scotia, B4V 1N3 Phone: 527-6431, FAX: 530-3410 2021 REVENUE & EXPENSES ANNUAL SUMMARY 2021 2020 REVENUE Regulars Donors Others Donors Saint Augustine members Monthly meeting United Way of Lunen. Co Halifax Particular Council Other Charities Munic. Of Lunenburg Fundraising event Town of Bridgewater Town of Lunenburg Munic. Of Chester Gov't Grant 100 Bluenosers Total Revenue 30,483 $ 29,334 4,150 4,653 3,780 299 342 12,000 12,000 5,000 7,548 3,600 1,650 1,400 354 448 1,500 1,000 1,000 1,000 3,050 5,000 65,314 64,277 EXPENSES Food 3,139 3,474 Rent 15,442 8,740 Electric NSPC 8,978 14,622. Fuel Oil, Wood, etc. 11,232 7,683 Medical 4,709 5,125 Storage Rental 1,200 1,200 Twinning Partner 1,600 1,200 Administration 1,038 905 Clothing 445 Furniture 9,701 4,241 Transportation 790 883 Education/Training 550 150 Bank Service Charge 60 Household related expenses 3,184 Cell phones/internet 1,350 Vehicle related expenses 1,960 Other Misc. 460 Total Payouts 65,393 50,001 Surplus/<oeflcit> 79 14,276 SOCIETY OF SAINT VINCENT DE PAUL SAINT JOSEPH CONFERENCE 2022 ANNUAL BUDGET ASSETS Estimated Opening Bank balance Receivables Gift cards, bus tickets on hand TOTAL ASSETS JANUARY 1, 2022 nu y 2022 $ 31,000 160 75 31,235 RECEIPTS Donations. receipts issued $ 32,000 Bequests - receipts issued Donations - no receipt issued 1,500 Funds from particular council 5,000 Funds from other registered charities 15,000 Poor box collection Secret collections 300 Grants from government (all levels) 3,500 Bank interest - Other, Parish Donations 2,200 Charitable Works Revenue Non -cash donations (clothing, furniture) Rental of Land and Buildings - Other, Fundraising 350 Other revenue, specify - TOTAL RECEIPTS 59,850 DISBURSEMENTS Advertising Fundraising Travel Professional and Consulting Fees - Bank charges and interest 125 Office supplies and administration 1,000 Members Education and Training - Food Assistance 5,000 Medical Assistance 6,000 Electricity 12,000 Fuel 10,000 Water 1,000 Rent Assistance 17,000 Charitable Works Expenditures - Twinning Contributions 2,000 Storage fee 1,200 Bus fares 1,000 Non -cash donations (Clothing, furniture) Employee payroll Other (household appliances, furnishings) 7,500 Special projects (new beds) 10,000 TOTAL DISBURSEMENTS 73,825 TOTAL ASSETS DECEMBER 31, 2022 $ 15,760 SOC Y OF SAINT PAUL Saint Joseph o . re... ce 123 3 - leasant Street Bridgewater, NS B4V 1143 902 527 6431 February, 2022 Executive Board of the Society of Saint Vincent de Paul President Cynthia Clark, retired t_unenbur , NS130,1 2C0 Vice President Kaye Buckler, retired Bridgewater, NS B4V OB6 Treasurer Robert Boudreau, retired Bridgewater, NS B4V 4A2 Secretary Barbara Proux, retired Conqueral Bank, NS B4V OJ1 22 April 2022 Letter of Support for the Society of St Vincent de Paul 2022 Grant Application to the Municipality of Chester Dear Grants Committee: The Chester Basin New Ross Chester (CBNRC) Lions Club is pleased to write a l of support for the Society of St Vincent de Paul's request for funding to provide support to families within the Municipality of Chester. The CBNRC Lions Club, as a local service club, is acutely aware of the difficulties that some families in our local area experience with meeting their monthly expenses, especially during the winter months. We are also aware that during this past year of the Covid pandemic many additional families have struggled. Through our contact with the Society, we know that they provide assistance with power bills, rent in arrears, empty oil tank, emergency food, eyewear, prescriptions, dental work, medical needs and bus fare. Our CBNRC Lions Club, over the last two years, has worked closely with the Society assisting needy families in our area. We believe that this organization is important because it is one of the many organizations in our area that collaborate together to address requests for assistance. Groups that work toward assisting families are a huge benefit to our local community. Please consider this letter of support and give the Society's grant application your full consideration. If you have any questions I can answer, feel free to contact me at. etter Thank you, Elizabeth Heisler President, CBNRC Lions Club April 27, 2022 To Whom It May Concern, As MLA for Chester -St. Margaret's, I would like to offer my support to the grant application by the Society of St. Vincent de Paul to continue their invaluable work in our community. They have been changing lives for decades and I want to do everything I can to ensure their good work continues. This organization continues to harness the power of our amazing residents who provide thousands of volunteer hours to help their neighbours in need of assistance. When the Pandemic exposed deep gaps in our social safety net, groups like SVDP were ready to step up to fill them. Now, as we move ahead into recovery, groups like SVDP are working to ensure no one is left behind. I urge you to support the Society Neighbours In Need Program. Regards, Danielle Barkhouse MLA Chester -St. Margaret' S• . Vincent de Paul's grant request to continue their Helping 4080 Highway 3, Suite 3, Chester NS B0J hJ0 T:902-275-2501 TF: 833-275.2501 G NT APPLICATION FO CouncilorTouris GrantMequest Name of Organization Applying Contact Person Position with Organization Chester Brass Band Society Payson Roy President 1 Mailing Address :hestec NS BO) J Incorporation Number with Regist (if applicable) Phone: Email: pyrowell hot ail.com Type of Grant nt S c 4325798 Charitable Registration Fax: Date: May 15, 2022 Council Grant X OR Tourism Graff Signature of Signing Ofhcer(s) and their position with Organization: Name Payson Row Donald Burch Signature ORGANIZATION AN/ T INFO DTI N: Purpose or objective(s) of your organization Please see supplementary information page: sion st 851427 RR0001 Position President Qua For Council Grants - Please provide an outline f thproject and its benefits to residents: For Tourism Grants - Please provide an outline of how the project will improve visitor atti benefit the local economy in the Municipality (attach separately if insufficient space). Please see supplementary information page. on and How much money are you requesting° Budget 000 Please attach a project budget showing all revenue and expenses; You must demonstrate fundraising efforts and include a list of financial contributions from all sources. If your project exceeds $5,000, please include a copy of your most recent yearly financial ttement if your organization has a reserve account or large amount of savings for a designated project, please note the purpose or intended use of those funds. How do you plan to spend any Council Tourism Grant funding received? Chester Brass Band, acting on behalf of the Municipality, organizes ten sump er bandstand concerts. Chester Brass Band and the six other bands are community -based, not -for-profit or charitable organizations, The cost to perform a concert averages $400 - $600 for each band, due to a variety of expenses such as purchasing music, travel costs, conductor's honoraria, insurance, etc. Each band will take a free-will offering which typically brings in around $200, so we are requesting a $1,000 Council Grant, and two District Grants of $500 each, to offset at least most of the remaining expense that each visiting band incurs to perform at the bandstand. Is your grant request time sensitive (for example, an event on a specific date)? Yes, the summer bandstand concerts series starts June 26, A decision in early June 2022 will allow tune for us to inform the bands of Council's support. Is there addi support, etc. ona nfo ration at may supportyour° grant applicationPlease attach letters of _Yes, pleas se enclosure, 9a Did your organization receive funds last year from the Municipality of he District of Chester? Yes X No If yes, was it a Council Grant _X Recreation Grant Tourism Grant How much was the grant? The Summer Bandstand Series received a $700 Council Grant, and $600 District grant. (Please attach a copy of completed report for if not previously submitted APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION: ®_ A written outline of the project and its benefits to residents _ _ • Project budget including Revenues and Expenses _NA_ Financial Statement (for projects exceeding $5,000) • `Incorporation Number (if applicable) ®• List of Directors Application signed by signing officer(s) Copy of report regarding previous year's grant if a grant was received last year If you require assistance, please con the Municipal Office at: Phone (90 2) 27'5-3490 Fax 90 ) 275-3630 Fn REPORT TO COUNCIL - HOW WASYO.IR EVENT AND HOW RE THE FUNDS SPENT? Following your event or upon the completion of your project it is requested that you provide a very brief report regarding the project and how the Grant money was spent, If a follow-up report is not received future requests may be affected. Please forward applications and reports to the following: Director of Community Developne $®Grant. Report" Municipality of the District of Claesd PO Box 369 Chester NS Bt1J 1)0 OFFICE USE ONLY • Essential Services O RegionalServices O Report Received and Recreation D Local. Non -Pro CI Community Halls National/Provincia Cultural/Health Services Supplementary Information for Municipality of the District of Chester May 2022 Grant Application Follow-up Report for 2021 Grant Council and District Grants 1 Our Purpose or Objective: Our purpose is to contribute to the Nova Scotian quality of life, with particular emphasis on Chester Area residents, by providing the general public an opportunity to learn about and enjoy music in the brass band tradition. 2 Benefit to Residents: The Summer Bandstand Concert Series is a highlight of the summer season for Chester and Area residents and visitors. The Chester Brass Band has been organizing these for over thirty years, on behalf on the Municipality. The Chester Brass Band is a renowned 30 -piece brass ensemble based in Chester. It is a registered charity, a volunteer organization which is funded by concert revenues, fees from community groups using our building, charitable donations and Municipal grants. Chester Brass has been part of the Chester community since 1873. We follow the British brass band tradition and our unique Nova Scotia heritage. Our repertoire includes arrangements of classical works, original works written for brass bands, marches, hymns, and arrangements of modem and popular melodies. We perform with other musical ensembles and choirs and with vocalists and instrumental soloists of distinction. The Band performs in concert halls, theatres, schools, churches, parks and for charitable organizations and other community activities. We play concerts for public observances, legal holidays and community events. Chester Brass Band, for over 30 years, has been arranging Sunday evening summer bandstand concerts on behalf of the Municipality - in recent years thanks to an annual Council grant. Last. year Chester Brass received part of our request from a Council grant and part from a District. grant. 4/5 Budget/ How we plan to spend this grant: Chester Brass Band requests $2,000 for ten 2022 bandstand concerts. This request is for a $1,000 Council Grant and for two District Grants of $500 each. The summer bandstand concert series runs for ten weeks starting June 26, 2022. Performing bands take a free-will offering which typically brings in around $200, so we are seeking $200 per concert for each of the bands, to offset at least most of the $4004600 expense that each band incurs to perform at the bandstand. 9 Report on December 2021 Grants: In June 2021, Chester Brass received part of our $1,300 request from a $700 Council grant and part from a $600 District 2 grant. These two grants were distributed among the bands who performed the summer bandstand concerts. This financial support provided for the continuation of the more than 30 years of S day evening summer bandstand concerts, a proud Chester community tradition. Conclusion. Council's financial support is critical to the fiscal integrity summer bandstand concert series and the community bands which provide a unique musical contribution to the quality of life for Chester and area citizens and visitors. The Chester Brass Band is an historic and proud partner wide the Municipality and community organizations who serve the area. With Council's financial support, we are able to provide the renown Chester summer Bandstand concert series: I extend appreciation on behalf of the entire Chester Brass Band Executive or Council's past support and for your consideration of this important request Thanl._.y`ou, Payson Rowell, President May 15, 2022 List of Directors: Payson Rowell, President Rod MacGillivary, Vice -President David Friendly, Treasurer Gale Lohnes, Secretary Marlene Blezy, Librarian Andrew Ross, Assistant Librarian Donald Burch, Quartermaster Michael Charles, At Large Bob Warren, At Large George Morrison, Conductor Enclosure: May 15, 2022 Applications Poster MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM Council or Tourism Grant Request Name of Organization Applying Contact Person ion with Organization Mailing Address Incorporation Number with Registry of Joint Stocks (if appii. Phone: Council Grant Type of Grant Fax: Date: OR Touristy Grant Signature of Signing Officer(s) and their position with Organization: Name Signature. ORGANIZATION AND/OR EVENT INFORMATION: 1. Purpose or objective(;) of your or ganization Position Is your grant request t Hu r Cour cil Grants... Please provide an uutli r Tourism Grants Please provide arr out economyire the i ureic of the project ow the project will improve vi parately it insufficient spec benefit resider muc Budget a you r e nesting, Please attach a pi oject budget showin all revenue and e pense You must demonstrate fundraising efforts and include a list crlP ilr anci rl contributions tr o sources If your pr lect exceeds ,000, please include a copy of your most recent yearly financial statement. If your organization has r reserve account or large anrcarrnt cafsavings #car a designated project, please note the purpose car- intended use of those f"und tlo you plan to spend any Council Tout -is' rr t; arat funding received? I e sr ive nple, n event on a specific d Is tnei suppo ddi ray support your grant application? Please attach letters of Did your organ i atk receive funds la. Yes If yes, was it a Council Grant How much was the grant? (Please attach a copy of completed re form i om Recreation Gra of the District of Chester Tourism Grant muted APPLICATION CHECKLIST I II YOU INCLUDE WITH YOUR APPLICATION: A written o Project budget inclu ing Revenues and Expenses ncial Statement (for projects e ceeding $5,0 tion Num ctors :o ect and its benefits to residents Application signed by signing officer(s) Copy oftreport re ar ding previous year If you require assistance, please con Phone (902) 275-3490 c grant (if a gran al Orr at: (902) 275- 61 c eceived last year. Email chant REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE T FUNDS SPENT? Following your event or upon the completion -of your project it is requested that you provide report regarding the project and how the Grant money was spent, If a follow-up report is no future requests may be affected. Please forward applications and; reports to th Director of Community Development and Recreation eport"city of the District of Chester PO Box 369 Chester NS BO) lin OFFICE USE ONLY Essential Services Regional Services Report Received focal Non -Profit Community Halls brief v National Provini i Cultural/Health Services Chester Farmers' & Artisan Market Equipment Budget 2022 Expenses Unit Cost QTY Total HST 10x10 White Canopies $299.99 4 $1,199.96 $179.99 6 ft folding table $149.99 4 $599.96 $89.99 100 Ft Extension Cord $50.99 2 $101.98 $15.29 Sandwich Board Signs $250.00 set of 6 $250.00 $37.50 Total Revenue Chester Farmers' Market Savings MODC Council Grant Farmers' Markets of Nova Scotia Marketing Grant $2,151.90 $322.77 $2,474.67 $500.00 $2,000.00 $500.00 Total $3,000.00 Revenue -Expense $525.33 Delivery/Cost Increase May 30, 2022 Chester Farmers' & Artisan Market www.chesterfarmersmarket.net FO Box 237 Chester NS BOJ 1,10 chesterseasidemarket@gmail.com Municipality of the District of Chester PD Box 369 Chester NS BOJ 1J0 Re: MODC Council Grant Chester Farmers' & Artisan Market Updated Market Equipment Our Chester Farmers' & Artisan Market has been operating for over 10 years in our community of Chester. The market has grown significantly in that time now drawing local vendors from all over the South Shore and HRM. Our market increases access to local food and local goods, strengthening our wonderful local economy. It has become a Friday morning tradition for many of our residents as well as drawing visitors. Our market also provides a free weekly community space to local community groups and invites local musicians to play. It is our goal to continue to grow and provide a vibrant marketplace for local vendors and our community, For a second year our market is participating in Farmers' Markets of Nova Scotia's Nourishing Food Coupon Program. With funding from Nova Scotia. Communities, Culture, and Heritage, this program connects individuals and families experiencing food insecurity with market dollars to spend at their local markets. Our Chester Farmers' & Artisan Market has partnered with our Chester Lighthouse Food Bank again to help reach those most in need in our community. In 2021 our market distributed over $7500.00 to residents in need. In response to our market's growth, we now need to upgrade our market equipment. Our Chester Farmers' & Artisan Market is looking to purchase four new canopies, additional folding tables, extension cords, and market signage. Our budget for these expenditures is included. The canopies, tables, and extension cords would be offered to local community groups who request space at our market, local musicians, as well as local vendors who may not be able to set up or access their own. Every Friday morning during our market season we advertise our market with sandwich board signs placed around the community. As a not -for-profit our Chester Farmers' & Artisan Market operates on a tight budget. The Council Grant from MODC would aid us significantly in securing the equipment our market needs. Thank you for considering our application. Chester Farmers' & Artisan Market I 141 ASl,;\11ell'Al 41 5`[ Or CHESTER. Name of Organization Applying Contact Person Position with Organization MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM Council or Tourism Grant Request Mailing Address Incorporation Number with Registry of Joint Stocks (if applicable) Phone: Email: Type of Grant Signature of Signing 0 ORGANIZATION AND/OR EVENT INFORMATION: Purpos e Council. Gran and their pos Fax: Date: 7--e3 Z. - OR Tourism Grant on with Organization: or objective(s) of your organization {i .e. mission statement): Position For Council Grants - Please provide an outline of the project and its benefits to residents. Is your grant request e sensitive (for exar ple, an event on a specific date]? For Tourism Grants - Please provide an outline of how the project will i rrprove visitor attraction and ben. he local economy in the Municipality (attach separately if insufficient space). re a dal" aitch money are you requesting? Budget • Please attach a project budget showing all revenue and expenses. • You must demonstrate fundraising efforts and include a list of financial contributions from all sources. • If your project exceeds $5,000, please include a copy of your most recent yearly financial statement. If your organization has a reserve account or large amount of savings for a designated project, please note the purpose or intended use of those funds. o you plan to spend any Council Tourism Grant funding receive Is there additional information that may support your grant application? Please attach letters of support, etc. e Did your organization receive funds last year from the Municipality of the District of Chester? Yes a No If yes, was it a Council Grant Recreation Grant Tourism Grant I -I much was the grant? attach a copy of completed repor iot previously submitted) APPCATI0 CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION: Awr itten outline of the project and its benefits to residents Project budget including Revenues and Expenses Financial Statement (for projects exceeding $5,000) ncorporation Number f --"--List of Directors Application signed y signing o Copy of report regarding previous year's grant (if a grant was received last yea If you,requirYe assistance, please Phone (902) 275 3490 oratartthe l officinal Office at: Fax (90) 275-3630 Email chatteln Chest r, $ REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE THE `U DS SPENT? Following your event or upon the completion of your project it is requested that you provide a very brief report regarding the project and bow the Grant money was spent. If a follow-up report is not received future requests may be affected:: Please forward applications and. reports to tyre folio irag: Director of Recreation Parks "Grant Report" Municipality of the District of Chester PO Box 369 Chester, NS BOj 110 OFI CE USE CY Essential Services Regional Services Report Received Local Nor- Community Ha i] National/Provincial, Cultraral/Health Services New Ross Farmers Association Admissions Booth Replacement Project Main Tasks: Remove existing structurally unsound booth. Replace with new 8 ft x 8 ft booth in a slightly different location to allow for wider turning radius for large trucks and vehicles with trailers. Budget Expenses Person hours to contruct booth 50 (J 20,fhr..,,., Demolition and cleanup 20 hrs @ $20... 40 8ft studs. 10 8ft 2x4 for other 26 pcs decking 5 10 ft 2x4„.... 4 loft 3 bundles shingles I roll Nova eal,........ 4 pcs starter strip. .. 7 sheets wolmanied plywood 112" thick„...... misc nails and screws,...,.....; grounding rod and wire....:. Income Volunteer hours construction and demolition... Farmers cash..,., ...w ... ........... .............. Municipal Council Grant.,....._.______._ Total Income..__... file as: farmers ticket booth budget 1000.00 400.00 ,,,...500.00 ,404.00 101.00 .208.00 ,.63.00 ..64.00 31.00 172.00 060,00 50.00 50.00 ,.60.00 ....,,.3927.00 1400.00 .300.00 .2227.00 3927,00 Name of Organization Applying MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM Council or Tourism Grant Request Ve \ imh Contact. Person Position with Organization Mailing Address Incorporation Number with Registry of Joint Stocks (if applicable) Phone: Email: Type of Grant Council Grant Fax: Date: OR Tourism Grant Signature of Signing Officers and their position with Organization: Name -1a them e. Signature ORGANIZATION AND/OR EVENT INFORMATION: 1. Purpose or objective(s) of your organization (i.e. mission statement): Position Is your grant ques e sensitive for example, an event on a specific date)? For Council Grants - Please provide an outline of the project and its benefits to residents. For Tourism Grants Please provide an outlri e of how the project will improve visitor attraction and benefit the local economy in the Muniipalit (attach separately if insufficient space). blow much money are you requesting? Budget, DO Please attach a project budget showing all revenue and expenses. You must demonstrate fundraising efforts and include a list of financial contributions from all sources. If your project exceeds $'5,000, please include a copy of your most cent yearly financial statement If your organization has a reserve account or large amount of savings for a designated project, please note the purpose or intended use of those funds: do you plan to spend any Council / Tourism Grant funding received? Is there additional support, etc. rmatioir that may suppo your grant application? Please ach letters of Did your organization receive funds last year from the l4lrrrricipality o the District of Chester? Yes No If yes, was 1t a Council Grant Recreation Grant Tourism Grant How much was the grant? (Please attach a copy of completed report form if n reviously submitted) otp APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION: A written outline of the project and its benefits to residents Project budget including Revenues and Expenses Financial Statement (for projects exceeding S 5,000) Incorporation Number (if applicable) List of Directors Application signed by signing officer(s) Copy of report regarding previous year's grant (if a grant was if you require assistance, please ccontact the Municipal Office at: Phone (902) 275-3490 Fax (902) 275-3630 received last year) it harlmn lrster.ca; REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE THE FUNDS SPENT? Following your event or upon the completion of your project it is requested that you provide a very brief report regardinthe project and how the Grant money was spent. If a follow-up report is not received future requests may be affected. Please forward applications and reports to tlae following: Director of Recreation & Parks "Grant Reports Municipality of the District of Chester PO Box 369 Chester, NS 301 110 OFFICE USE ONLY Essential Services Regional Services Report Received Local? Non -Profit Community Halls National/Provincial, Cultural/Heaith Services New Ross Regional Development Society P o Box 23 7 Forties Rd New Ross, NS BOJ 2M0 May 27, 2022 To Whom It May Concern: Re: New Ross "Sunrrner Evening Market" MODC Grant Applic The New Ross Regional Development Society is a non-profit organization that works to promote tourism and economic development in our rural community to ensure its sustainability in the future. Our commitment to the community of New Ross is to engage the skills and talents of community members to develop solutions to the challenges we face. In 2014 we developed a Strategic Development Plan for New Ross and Area. Recently we have been working to update this plan and our four goals are as follows: 1. Improve economic development in New Ross 2. increase visitors to New Ross 3. Improve community infrastructure 4. Improve and expand partnerships At this time we are writing to lend our support to the l `' Annual New Ross "Summer Evening Market" which is being planned for July 23, 2022 and will be held at the New Ross Fairgrounds. This evening of fun, entertainment and food is a fundraiser for the New Ross Legion. Other groups taking part are the Catholic and Anglican Churches, the New Ross Family Resource Center and the New Ross Daycare center. They will be selling food and providing children's activities. There will also be live music, craft artisans, a beer tent, food vendors, demonstrations and much more. They are planning to have this as an annual event and are hopeful that in time it will become as successful as the New Ross Christmas Festival. We are thrilled to see the Legion working on a summer celebration that will be held in the middle of summer between Canada Day celebrations and the New Ross Fair. The New Ross Legion is a very active group of community minded volunteers and they are always ready and willing to work with other groups to provide the community with lots of things to do. This event ticks all the boxes when it comes to our goals, and we are happy to endorse their grant application. It sounds like it is going to be a wonderful event and we arc certain that the grant funds will be put to good use to help to put on a celebration that everyone in the community will enjoy. We thank you in advance for your consideration. Yours truly, Jeanette Reeves, Secretary For Scott Hamlin, President New Ross Regional Development Society jer ROSS .,+,,,,,,,,,,,,,,,,,PAST, PRESENT AND WO ING TOWA S 'l'1lls FLU This project is a Summer Evening Market which will take place at the New Ross Fair Grounds. The market will consist of live music, food vendors, craft artisans, demonstrations and activities for children. It is intended to bring local residents, cottage owners and visitors to our community to enjoy a fun evening. It will provide something of interest for all ages! The event will support local vendors and businesses. If we receive grant funding it will go towards such things as operating costs (i.e local musicians/bands), as well as be invested in supplies to be used for many years to come. For example, decorations, lights, bubble machine and volunteer attire. This event will provide revenue for local businesses, including Airbnb properties, gas station, restaurants and stores. It will also provide an opportunity for local organizations to raise money such as the New Ross Legion, Catholic and Anglican Churches and the New Ross Daycare (they are doing their own booths that evening). This will put revenue back into organizations that have struggled through COVID.. The organizing committee is unsure of how many people will attend this arket, as it is a "first annual" event, however, the residents of New Ross and surrounding areas arc typically great supporters of local events. In 2(316, New Ross hosted a night market of a different nature and the event was very successful as there were over 3000 people in attendance. Thank you for your consideration for alloting funds for this hopefully annual event. Our com itkee believes there is potential to be as successful as the New Ross Christmas Festival. Budget Expenses: Rent $250 New Ross Fair Grounds Registration of Joint Stocks $35 Insurance S500 Bubble machine 570 Music $800 Advertising S 6- t t i r e for volunteers (so they are identifiable) $200 Decorations S500 Henna Tattoo artist $80 Total= $2610 Revenue: Municiple council grant $1200 Vendor booths g25 each Approx. 40 vendors is $x000 50/50 Ticket sales $200 Free will offering admission Total= $2400 Cosette Howlett Subject: F : #External: List of Directors for New Ross Summer Evening Market President Vice President Secretary Treasurer Executive Kim Robinson Bonnie Keddy Janet Walker Jo Ann White Susan Larder Janet Larder Wendy Heisler Jennie Graves Name of Organization Applying MUNICIPALITY THE I OF CHESTER G NT APPLICATION Council or Tourism r nt RequRequest Our I 'ealth entre Contact Person Position with Organization g Address Incorryporation Number (if applicable) it Brra ive Director 3769 highway a est. rNS BOJ13 Regis ry of Joint Stocks 3261795 Phone: gilt- Q9-9483 Type of Grant Fax: Date: ay 30 2.022 Council Grant X OR Tourism Grant,__ Signature of Signin Name ice1 and their position with Organization: n Lorraine Buret Thelma Costello Signature ORGANIZATION AND f OR EVENT INFORMATION: Purpose or objective(s) of you organization e Pos on Executive Directpr Board Chair ission statement): VISION An innovative leader in providing health services and wellness education to the communities we serve. MISSION To improve the health and well-being of every person we serve. Guiding Principle : Communication Collaboration, Respect, Excellence, Equ Y For Council Grants - Please provide an outline of tl-re project and its benefits to residents. Our funding request is in 2 parts : 3. When OHC opened in 2016 there were 6 flex rooms available for the use of serviice providers like the Sleep Clinic, the Hearing Specialists, foot care, Restorative Justice Society, etc. In 2018 three of those spaces were converted into clinic space - for the medical walk-in clinic, the mental health walk in clinic and the opioid clinic ; a fourth space is now used for admin support . Renovations are happening this summer to convert the Community Room into 3 flex rooms so that OHC will have space for other service providers to help meet the needs of the community , This grant application is seeking funding to purchase office furniture for those 3 spaces . 2. ©HC's walk-in clinic, which is managed by the non-profit OHC Association without any government funding , continues to address the medical needs of people in the Municipality of Chester; since the walk-in clinic opened in 2018 there have been over 12,000 patient visits; half of those visits were by people without a family doctor . This grant application is seeking funds to build a proper storage cabinet for walk-in clinic supplies and buy a small portable ultrasound machine which will expand the services the walk-in clinic doctors are able to provide. How much money are you requesting? $ 4,700.00 4. Budget 1. Please attach a project budget showing all revenue and expenses. ( see Appendix 1) 2. You must demonstrate fundraising efforts and include a list of financial contributions from all sources. 3. If your project exceeds $5,000, please include a copy of your most recent yearly financial statement. 4. If your organization has a reserve account or large amount of savings for a designated project, please note the purpose or intended use of those funds. 5. blow do you plan to spend any Council. Grant funding received? 1. Furniture for renovated flex room spaces : 3 desks & chairs 2. Furniture and equipment for Walk-in Clinic exam rooms - built in cupboard for walk-in clinic supplies, small portable ultrasound machine 7. Is your grant request time sensitive (for example, an event on a specific date)? Grant request is not for an event but to support the provision of on -going programs & services not funded by the provincial government, 8. Is there additional information that may support your grant application? Please attach letters of support; etc. Please refer to March 2022 Community Check in Survey posted on OHC website Microsoft Word - 2022 Annual Community Check -Up Survey April 25_2022 (002) (ourhealthcentre.ca) Did your organization receive funds last year from the lrrr ici' Yes X No If yes, was ita Council GrantX Recreation Gran Ton How much as the grant? 5,000/Council Grant for the inst rllation of security eanr+ and monitors, and $1,500/ District Grant for the cost of panic buttons. (Please attach a copy of completed report form if not previously submitted) APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION X A written outline of the project and its benefits to residents ject budget including Revenues and Expenses Appendix 1 P, Financial Statement frrr projects exceeding X Incorporation Number (if applicable) X of Directors [ attached Appendix X Application signed by signing rifflei (s) 5)000] Already submitted Copy of report regarding previous year's grant C If you require assistance, please co Phone (902) 275-3490 act trrricil al Offli: t: Fax ( 0) 7S-36 0 ea a grant o Chester" as received last year mail ;chtrgliu clestrr,ca REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE THE FUNDS SPENT? Following your event or upon the completion of your project it is requested that you provide a very brief report regarding the project and how the Grant: money was spent', if a follow-up report is not received future requests may be affected. Please forward applications and reports to the fo Director of Comn7rinr "Grant Report" Municipality of the District of Chester PD Box 369 Chester NS J 110 OFFICE USE ONLY Essential Services Regional Services Report Received to Development and Recreation ing: Ii Local Non -Profit ■ Community flails /Provincial, Health Health Services Appendix 1 May' 1't Council grant budge Council saw the renovation project budget as it eras part of the Major Projects grant request submitted in January 2022 Please note that the renovation project is going ahead and is being funded by donations, the non- repayable amount from the CEBA federal loan, and the operations account Desk Chairs cupboard Portable ultrasound machine TOTAL Appendix 2 THELkA E COSTELLC JANICE 1 t, ORESIbE oard bire Cory CHAIR VICE CHAIR 122 Regent St CHESTER N5 BOJ 1J0 14 Harbour View I CHESTER N5 BOJ LEO BLAIN bEREK SCHNARE JANET E. IRWIN TATE TOM ,±ARRIE TREASURER 24 Tops` I Lane CHESTER N5 B0J1J0 CORPORATE 26 Lanterns inlay SECRETARY UPPER TANTALLON N5 BZ 1L3 bIRECTI TO ECTOR Al Rileys Lake Rd BAYSWATER NS BOA` 1TO 2 Fox Point Front Road HUBBARb5, NS, BOJ 1TO 59 Sprucebank [fir. CHESTER BASIN NS BOJ1K0 IVIA CORKUM NATE STEPNER RECTOR 78 Hillcrest l r. CHESTER BASIN 69 Mi l lenni ua ive CHESTER ,B0J1K0 Name of Organization Applying Contact Person M Cti. l OF 1 CT W GRANT T A 0 FORM Couucdi or To Grant Request Lynn Hatt Position with. Organization Warden ,I j I,j c r,l{Lrlr'sg Incorporation Number with Registry of joint Stocks (it applicable) Phone: 902 275-3804 iii: tstephens arish2020@gmaiLcom Type of Grant Council Grant -4 108004 2078 RR0001 Fax: Signature of Signing Officer(s) and their position with. Organization: ORGANIZATION AND/OR EVENT INFORMATION: 1. Purpose tar objective(s) of your organization (i.e. mission statement): God .1;A* tilruk them Ipnriiikwguilry COV1D-safe serenading of seniors and a Food Security program. 2 For Council Grants Please provide an outline of the project and its benefits to residents. Musical Friends is a free program for youth from the elementary and middle schools. All barriers to participation are removed. It is free, transportation arranged, and instruments provided. In addition, the youth arriving straight from school are given healthy snacks. During these last. COVID years, we have managed to continue offering this service by teaching one-on-one or in personal family or friend bubbles. The Vintage Voices sing - along portion of Musical Friends turned into a series of Lawn Concerts and Picture Window concerts from Martin's River to the Aspotogan peninsula. The parents have been most grateful that we could continue to provide this. The seniors have loved the program. "I think they have gone above and beyond for our community to give all the children some sort of normalcy and fun in a very trying time." Amanda Noble (parent of two participants) "Lawn Concerts'" have seniors (often living alone) invite a few neighbours over to sit distanced or in bubbles and enjoy a free concert by professional musicians. "I, along with the other guests, were very grateful for a time of music during this time of COVID- 19" Mary Eldridge, Chester Basin Musical Friends has spawned the highly successful "Growing Friends'" programs which have brought roughly $80,000 dollars to programs in the Municipality but sadly only a very small percentage of that money can be spent on the music programs. The funding primarily comes from the New Horizons for Seniors and is earmarked for the Community Gardens and free meal program. In addition, we have been unable to hold our highly popular benefit concerts for three years now, having just cancelled two concerts this Spring due to the BA -02 variant. To make things more difficult, the province suspended youth project funding for three years due to the pandemic. We were able to teach until the beginning of April only because there were times where even our safe practices were not enough in our opinion so there were fewer classes then usual. Musical Friends and its Seniors' arm, Vintage Voices, play a vital role in the health of our community. Our aim with the youth is to encourage a sense of self-esteem more than trying to create a professional musician. All of the youth are taught at their own level. While some may go on to more complex musical learning, our greatest achievement is seeing growth in the entire character of the youth. Last 'year (September 2021 to April 2022) Musical Friends was able to offer safe music programming from October to early -April. Twenty-eight youth were taught one-on-one (distanced and masked) or in mini classes of family or friend bubbles. Thanks to an emergency grant of $500 from the Municipality in 2020, extra ukuleles were purchased so that child and teacher were not sharing the same instrument. The first batch of youth are walked from the school in their bubbles, given a free snack and taught in separate areas. Every space was used — the church proper, the main hall, the boardroom and even the basement (think garage bands). Classes continue in the church locations for the second and third hour, but some teachers will drive to the youth's home and teach there, At three, youth arrive from the Chester Area Middle School, After they are fed, they get their own lessons. Everything is carefully scheduled to make sure there are no chances of the youth mixing. The teachers are adored by young and older youth. They are Avery [akin -Clarke, Jamie Junger, Willa Creighton and Chris Luedecke. Avery is the only musician not from this Municipality. One young girl was enrolled and her two sisters, 12 and 13, decided they would "give it a try" with the encouragement of their mother. When they arrived the quintessential eye rolling was apparent. Their mother whispered, "they probably won't come a second week but at least they are giving it a try". Jamie Junger was to be their teacher and was alerted to this attitude. He grinned at the challenge. Being extremely perceptive, he took them off to try out different instruments. When their mother came to pick them up, they were overheard saying "can we stay longer next time???" Our classes last 1/2 an hour to 45 minutes (depending on the stamina of the student).. After several weeks of eagerly coming to class, the two sisters ended up signing up for personal lessons with Jamie so that they could go longer. He says they are the kind of students all music teachers dream of — smart, eager and attentive. They had found a passion and it didn't require a smart phone or unhealthy experiments. As one other parent said of her difficult daughter, "It is so good for her to have adults to look up to who can prove that not all adults are monsters like her parents". That young person is now in an early education program at NSCC. The transformation of seniors with dementia is palpable with the serenading program. Although more effective with the words on a screen which we couldn't do with outside serenading, the musicians carefully choose music they know the seniors know and love. Seniors with dementia who have trouble speaking can still sing lyrics to the songs of their youth. Serenading seniors living alone has another health benefit. Research has found that loneliness is as bad for one's health as smoking 6-7 cigarettes a day. COVID has been especially hard on this group and offering safe "Lawn Concerts" has been very much appreciated by them. Shoreham Village received "Picture Window" concerts. A sound system is set up outside a picture window on one of the wards, residents gather around, and a small window is cracked open. This allowed for live music since May 2020. The Recreation Director of Shoreham Village said that our musicians were the only "live entertainment" for a full year. At the Heart to Heart long-term care facilities in Marriott's Cove, Musicians set up with sound equipment on the porch of the central house and residents from all three get a professional concert. The musicians are generous with their time and go and chat to the residents of the other houses to make them feel included. The musicians will sing for one lonely senior as eagerly and respectfully as for a gro Recipients appreciate that they are important, not alone and respected. How much money are you requesting? .... 5,-000 p• Budget • Please attach a project budget showing all revenue and expenses. • You must demonstrate fundraising efforts and include a list of financial contributions from all sources. • If your project exceeds $5,000, please include a copy of your most recent yearly financial statement. • If your organization has a reserve account or large amount of savings for a designated project, please note the purpose or intended use of those funds. How do you plan to spend any Council / Tourism. Grant funding received? We will use the Council Grant funding to help pay the musicians to teach the youth and sing with the seniors. We hope to bring back in-house singing this fall but will not stop the Lawn Concerts if we raise enough funding. Musical Friends/Vintage Voices costs c$35,000 to run effectively. (This includes serenading in the summer which we did not do before COVID). Is your grant request time sensitive (for example, an event on a specific date]? Not really. We hope to continue to serenade in the Summer but the Mental Health Foundation Grant will help with that. It would be good to know before September so that we can plan just how long the program can run. Is there additional information that may support your grant applicati support, etc. 7 Please attach letters of Letters of support are included as are some photos and a link to our latest music video. 9. D id your. organization receive funds last year® from the ivlunicipality of the District of Chester? Yes *d No If yes, was it a Council Grant 4 Recreation Grant mm Tourism How much was the grant? $ 2,000 ase attach a copy of completed report form if not previously ubmitted) (P ant APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION: A written outline of the project and its benefits to residents ct budget including Revenues and Expenses rancial Statement (for projects exceeding 5,100) 4 Incorporation Number (if applicable) Dist of Directors (Parish Council) ;Application signed by signing officer 4 Copy of report regarding previous year' s grant (if a grant vas received last year If you require assistance, please contact tyre Municipal Office at Phone (902) 275-3490 Fax (902) 275-3630 Em ail tr m liche ca REPORT TO COUNCIL HOW WAS YOUR EVENT AND HOW WERE THE FUNDS SPENT? Following your event or upon the completion of your project it is -requested that you provide a very brief report regarding the project and how the Grant money was spent. If a follow-up report is not received future requests may he affected. Please forward applications and reports to the following: Director of C o' "Grant Report Municipality of the District of Claeste PO Box 369 Chester NS BOI 1)0 OFFICE USE ONLY Essential Services Regional Services Report Received nity Development and Re Local Non.. -Profit r Community Halls National Provincial Cltural/ ealth Services 1 Pam Myra (she/her) From:Dawn Harwood-Jones Sent:June 14, 2022 4:44 PM To:Council; Tara Maguire Subject:#External: Details about Growing Friends not related to the Musical Friends application Attachments:Chilli (2).pdf; Lentil Soup (1).pdf; Amy & Willa w audience.JPG; Amy & Willa.JPG Dear Councilors. I am sorry I will be away on the date offered to do a presentation so perhaps you can take the time to read this overview of “Growing Friends”. My application for assistance is for Musical Friends and I feared that last year, by me covering all of the projects under the Growing Friends banner, you might have thought that Musical Friends was well funded. So to clarify, Growing Friends is relatively well funded by two grants: New Horizons for Seniors and one from the Mental Health Foundation of Nova Scotia for Vintage Voices for a total of just under $30,000 (plus some special projects with the Heritage Society for another $20,00). A tiny fraction of the money from those can go to the youth music program so I left “Growing Friends” out of the application this year so that you wouldn’t get confused by the two parallel programs. But you should know just how much the entire “Friends” program has grown. Gardens: 20 now in Chester, two new ones in Blandford, two new ones in New Ross and two on the Train Station property for the Food Bank. All beds are encouraged to grow a row for the food bank and school program. It is my hope to help them find their own funding next year. We are hoping to have a sit-down dinner with the harvest this Fall. Food Security: This has been an enormous new initiative (not funded by the Municipality, but by New Horizons for Seniors). When the free sit-down meals were stopped (due to Omicron) after one meal in November, it opened up a fantastic opportunity. Few people with food insecurity had come to the hall for the sit-down dinner. So instead, Lynn Hatt at the food bank handed out flyers encouraging people to call and place an order. When they looked doubtful, she encouraged them and told them the food could even be delivered if needed. The concept was to introduce inexpensive delicious plant-based meals to the community – concentrating on those with food insecurity but not limiting it to food bank recipients so as not to stigmatize the operation. We planned to give out 45 meals. Included in the package was a beautifully printed colour recipe (see attached). One of the most recent Sundays, 80 meals were given out, 63 of which were for those with food insecurity. The 17 who could afford the meals were all told that they were helping destigmatize the idea. Some quietly donated. It was also an attempt to promote plant-based meals because by even switching some meals to meatless, we are helping the environment. This email originated from outside of the organization. Do not click links or open attachments unless you recogize the sender and know the content is safe. 2 https://www.cnbc.com/2022/06/08/plant-based-proteins-may-be-good-for-food-security- temasek.html SINGAPORE — The shift toward plant-based proteins may benefit food security, the chief sustainability officer of Singapore’s state investor said Tuesday. Steve Howard of Temasek said around 18% of calories come from livestock, but 80% of agricultural land is used for farm animals. In some markets, 80% of grain is fed to livestock, he told CNBC’s “Squawk Box Asia.” Those resources can be diverted away from livestock farming if consumption patterns change. “More plant-based protein, more alternative proteins — that can really build in food security,” he said. Our greatest thrill was when two recipients said roughly the same thing: “That chili was the best I have ever tasted and I was shocked when I saw that the ingredients were all things I wouldn’t take home from the food bank because I didn’t know what to do with them!” Another phoned after eating the red lentil stew to say not only was it delicious, but the beautiful presentation was “food for the soul”. He implied that by us treating him with such respect, he felt better about himself. In addition to the free meals home program, there was also an online cooking workshop. Isolated seniors were targeted to take a live online instruction from a semi-retired chef. Again this was about plant-based meals but also about people who live alone cooking and eating together. Even people with no ability to log on to a video conference were loaned pre-loaded iPads so that they could participate. The ingredients were delivered to each participant. There was a lot of laughter and a lot of learning. Sadly, we did not get another grant for this very popular enterprise, but we are continuing to look. Serenading: We continue to serenade to seniors living alone or living with dementia. Music from their youth has been proven to stimulate brain activity in those battling dementia. Shoreham Village said the live “Picture Window” concerts were the only live entertainment they had for the first year of COVID. We’ve now given “Lawn Concerts” in Martin’s River, Chester Basin, Chester, and North West Cove and many places inbetween. Heart to Heart in Marriott’s Cove is also a recipient. When COVID backs off, we will be giving a free concert in All Saints church in Canaan. The concert planned for New Ross was cancelled at the Forties because of some construction work for the rain backup at the community centre. We will go there this summer. We continue to ask that councilors offer serenading to their community so that we can meet more isolated seniors. Through grants to the Chester Municipal Heritage Society, we completed two projects last fiscal year. “I’m With You aka I'll Be There” is a music video based on interviews youth did with seniors both in Shoreham and seniors living in their own homes. It was about how they coped with the COVID restrictions. Here it is: https://youtu.be/9nSaWAyie7g 3 The second grant to the Heritage Society was simply to video record the little details that don’t get into history books. For example, we learned that when mom churned butter, she sealed it and kept it in the well to keep it cool in the summer! People from New Ross to Blandford were interviewed. The interviewer is continuing to do this as a volunteer. A show was to be produced with the stories collected but of course there was no ability to rehearse and perform in February/March. We hope to get a grant to do that later. In all, we brought $50,000 in grants into the community for the last fiscal year. But to reiterate, only a very little portion goes to Musical Friends. While Musical Friends was the mother program to all the others, it is the one that suffers the most because we have missed the normal benefits for 2 and ½ years and the Province cut out all youth funding for two years. We are very proud of all we’ve done, and I thank you for taking the time to read this. Attached: Two recipes and two photos of Chester-born Musicians Willa Creighton and Amy Vinnedge in North West Cove. The wonderful Barb Tuck was at that concert as well but is not shown playing in these shots. Respectfully. Dawn ------------------------------------------- Dawn Harwood-Jones (she/her/elle) (Why these? Click here) I recognise that I live in Mi'kma'ki, the ancestral and unceded land of the Mi'kmaw people, but recognition is not enough. Action is needed. Red Lentil Soup Ingredients 1 tbs vegetable oil 2 cloves garlic, minced 1 med. piece of ginger, minced 1 yellow onion, diced 1cup red lentils 1carrot 1 celery stalk 4 cups veggie broth 2 cups water Prepare all vegetables: Mince garlic & ginger, dice onions & celery, and cut carrots into small chunks. Heat oil in a large pot. Add ginger, onion, & garlic, stirring until onions soften. About 5 min. Add carrots & celery, stirring for another 5-10 minutes. Add lentils, water, & broth and bring to a boil. Reduce heat to low and let simmer, covered, until lentils begin to soften, about 20 minutes. Turn off the heat. Taste & season with salt & pepper as needed. Ladle into bowls and serve with toasted bread. Serves 4 people. Total time: 30 minutes. Step 1: Step 4:Step 3:Step 2: Asian Slaw Ingredients Preparation Salad: 2 cups green cabbage, shredded 2 cups red cabbage, shredded 1 cup carrots, shredded 1/2 cup cilantro, chopped 1/2 cup green onions, chopped 1 tbs toasted sesame seeds Glory Bowl Dressing: 1/2 cup nutritional yeast flakes 1/3 cup water 1/3 cup tamari or soy sauce 1/3 cup apple cider vinegar 2 cloves garlic, crushed 2 tbs tahini paste 1 1/2 cups vegetable oil In blender, purée: nutritional yeast, tamari, vinegar, water, tahini and garlic. With motor running, add oil in a slow, steady stream. Blend until smooth. (Make-ahead: Cover and refrigerate for up to 1 week.) Mix salad and dressing in a large bowl. Sprinkle sesame seeds on top. Preparing plant-based meals as often as possible can be a nutritious, delicious, and affordable way of cooking for you and your family. A balanced meal is colourful, and contains carbohydrates, proteins, and fats. In Partnership with St. Stephen's Anglican Parish Rich Cocoa Chilli Ingredients 1 1/2 heaping cups dried beans: 3 tbs oil for sautéing 1 large yellow onion 1 red and 1 green pepper, chopped 2 jalapeño peppers, diced (remove seeds for less heat) 6 cloves garlic, diced 1 c Textured Vegetable Protein (optional) 2 tbs tomato paste 1/4 tsp ancho chilie powder 2 tsp smoked paprika (kidney, navy, pinto, black, or a mix) *Soak overnight Put all your dried beans in a large pot. Add cold water to at least 2 inches above the beans. Set aside and let them soak overnight. In a deep pan or large pot, add oil to med-high heat. Sautée onions until slightly translucent. Add peppers and garlic and cook for ~3min while stirring.. Reduce heat to med. Add TVP, tomato paste, soy sauce and all spices except cocoa. Keep stirring to help TVP absorb the flavours. Serves 5 people. Total time: ~1.5 hours, after beans are soaked Step 3:Step 2: THE NIGHT BEFORE: 1/4 tsp cinnamon 1/2 tsp chipotle chilie powder 2 tbs cumin 2 tsp oregano 2 tsp marjoram 1 tbs ground coriander 1 1/2 tbs soy sauce 3/4 dry red wine (optional) 1 vegetable boullion cube 2 1/2 cups hot water 2 tbs cocoa powder 2 bay leaves 1 28oz can diced or sliced tomatoes 1-2 tbs maple syrup 1-3 tbs red wine vinegar, or to taste salt and pepper to taste lime juice, to taste cilantro and 1 tbs of olive oil/bowl to garnish with juices Step 1: Drain and rinse your soaked beans. Return the beans to the pot and refill with fresh, cold water to about 4 inches above the beans. Bring to a boil, then reduce to med. heat. Cook ~40min, or until tender. Dissolve bouillon cube in hot water. Set aside. Preparing plant-based meals as often as possible can be a nutritious, delicious, and affordable way of cooking for you and your family. A balanced meal is colourful, and contains carbohydrates, proteins, and fats. In Partnership with St. Stephen's Anglican Parish Step 4: When ingredients start to stick a little, slowly add wine (if using) and dissolved bouillon water while stirring. Add bay leaves and cocoa. Stir. Step 5: Add tomatoes and drained, cooked beans. Stir and simmer for ~10min, stirring occasionally. Step 6: Add maple syrup, vinegar, salt, pepper, and lime juice, tasting as you do. Low simmer 10min+. Stir. Add chopped cilantro or parsley and olive oil before serving. Eat alone, or serve over rice, or with tortilla chips, or make Sloppy Joes!. Refrigerate: 3-4 days, Freeze: 4-6 months. Adjust the recipe to your taste. Celery, corn, carrots and sweet potato could be added. Add more water for a more soup-like consistency. Use homemade stock and fresh tomatoes to reduce sodium. Don't leave out the oil at the end! $1.50-$3.00 per serving Buy in bulk Omit the wine Use "fake" maple syrup, or sugar (add sugar in Step 4, after liquid) Use in-season vegetables Price busters for this recipe: MUNICIPALITY OF THE DISTRICT CT CHESTER GRANT APPLICATION FORM Council or Tourism Grant Request Name of Organization Applying Contact Person Position with Orgy ization Mailing Address Incorporation Number with Registry of Joint Stock (if applicable) Fax: Phone: Date: Grant Council Grant OR Touris Signature of Signing ©f eer(s) and their position with Organization: Name Signature ORGANIZATION AND/OR EVENT INFORMATION: Purpose or objective(s) of your organization (f.e. mission statement): C c- . \ce 3 Position 2. For Council Grants - Please provide an outline of the project and its benefits to residents. For Tourism Grants - Please provide an outline of how the project will improve visitor attraction and benefit the local economy in the Municipality (attach separately if insufficient spgce). c{ -o6 How much m hey are you requesting? Budget • Please attach a project budget showing all revenue and expenses. • You must demonstrate fundraising efforts and include a list of financial contributions fro sources. • If your project exceeds 5,000, please include a copy of your most recent yearly financial statement. • If your organization has a reserve account or large amount of savings for a designated project, please note the purpose or intended use of those funds. How do you plan to spend any Council / Tourism Grant funding received? Is your grant request time sensitive (for example, an event on a specific date)? c 11AL. Al T\ O \f Q, 1'142 0 n n C C C S 1,'C CNc'C'Cc X' 8. Is there additional information that may support your grant application? Please attach le rs of support, etc. Did your organization receive funds last year from the Municipality of the District of Chester? Yes ✓ No If yes, was it a Council Grant Recreation Grant I Tourism Grant How much was the grant? (Please attach a copy of completed report form if not previously submitted) APPLI TION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION: A written outline of the project and its benefits to residents _ Project budget including Revenues and Expenses Financial Statement (for projects exceeding $5,000) Incorporation Number (if applicable) List of Directors Application signed by signing officer(s) Copy of report regarding previous year's grant (if a nt was received last yea If you require assistance, please contact the Municipal Office at: Phone (902) 275-3490 Fax (902) 275-3630 Email chaughn chester,ca REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE THE FUNDS SPENT? Following your event or upon the completion of your project it is requested that you provide a very brief report regarding the project and how the Grant money was spent. If a follow-up report is not received future requests may be affected. Please forward applications and reports to the following: Director of Community Development and Recreatlo "Grant Report" Municipality of the District of Chester PO Box 369 Chester NS BOJ 1J0 OFFICE USE ONLY Essential Services ❑ Regional Services O Report Received • Local Non -Profit • Community Halls ▪ National/Provincial, Cultural/Health Services C. anc Cry r o N.e L 5 oc \c Q Qc 3L> L I___c)u c Q\e L 1 .i,\ Q. �: kAaruQ ESDDI Box 42029, Upper Tantallon, PCB Upper Tantalion NS B3Z OP6 esddi@hotmail.com HST (NS) Registration No.: 888956950RT0001 lam Burns The Hubbards Area Lion Club 21 Lions Club Rd Fox Point NS BDJ1 TO 05192022AA SALES REP DW Accepted By Estimate -2022 0-19-2022 20! Used Container Container# TBA Delivery trucks not owed by ES Containers, arranged as a nvenlence to buyers. Delivery t be done with landoll trailer (sell -loading). Deliver to 21 Lions TAX H H ub Rd. SUBTOTAL HST (NS) @ 15% TOTAL 864.00 Accepted Date CONTAI 5,500.00 5,500.00`` 260.00 260.00 5,760.00 864.00 CAD 6,624.00 5,760.00 MUNICIPALITY OF THE DISTRICT OF CHESTER T APPLICATION FORM r Tourism Grant Request Name of Organization Applying Contact Person Position with Organization Mailing Address f f Incorporation Number with Registry of Joint Stocks (if applicable) ' # /07 Cry Phone: /� //� / _ �? Fax: Email: Date: Type of Grant Council Grant OR Tourism Grant Signature of Signing Officer(s) and their position with Organization: Name -010.c (t ORGANIZATION AND/OR EVENT INFORMATION: 1. Purpose or objective(s) of your organization (i.e. mission statement): OtAr ,nfri err-, u clP e r n( !Pr/ -r ntYir iPS nl) r l'o frn1/Xr'C-{ r), ►'s Position Pc rein C` L_ 0 (-)c) 4 ? I cc Cl C C t 2. ( For Council Grant Please provide an outline of the project and its benefits to residents. For Tourism Grants - Please provide an outline of how the project will improve visitor attraction and benefit the local economy in the Municipality (attach separately if insufficient space). Q ( 1Clf -f- 3. How much money are you requesting? $ oc on 4. Budget • Please attach a project budget showing all revenue and expenses. • You must demonstrate fundraising efforts and include a list of financial contributions from all sources. If your project exceeds $5,000, please include a copy of your most recent yearly financial statement. If your organization has a reserve account or large amount of savings for a designated project, please note the purpose or intended use of those funds. 5. How do you plan to spend any Council / Tourism Grant funding received? SEa e 04._ CLCJlPd C--5 -Qe a, 7. Is your grant request time sensitive (for example, an event on a specific date)? 8. Is there additional information that may support your grant application? Please attach letters of support, etc. 2: Outline of the project and its benefits to residents: Canada Day 2022. Our project is Canada Day 2022. The New Ross Legion begins with the Opening Ceremony including speeches from the dignitaries. Immediately following the ceremony music begins from local musicians who play from 6:30-9:30. An amazing Fireworks display begins at 10:15 to end an incredible day. Throughout the day we provide a BBQ of hot dogs and hamburgers as well as children's games with prizes given out to the children. Our Canada Day Celebrations is getting bigger and bigger each year with the help.and support from organizers such as the Municipality of Chester. Its great benefit to the residents as it brings the Community and surrounding areas together in Celebration of our great Countries Birthday! 5. The Legion plans to spend the money on children's prizes, food for the BBQ, Canada Day cake, decorations, support for local musicians and finally for the amazing Fireworks display. List of Executive Members (Directors) President- Roland Walker 1,,Vice- Mike Melanson 2,,d Vice- Jennie Graves Past President- Darrell Baker Treasurer- Gary Graves Secretary- Janet Walker Service Officer- Gordon Williams Sgt at Arms- Karen Levy Executive at Large- Daisy Turner, Donny Lenihan, Mary Williams, Cheryl Scott, Wendy Fuller, Linda Boylan Canada Day Budget 2022 Date and scope: Canada Day 2021 Event costs: Entertainment Total Event Sales: Plu 1 plug p1u3,5 plu4 plu7 plu10 p1u9,11 plu15,17 p)u27 p1u29,30 plu31, 32 plu 38,39 p1u43 plu 18 plu 34 pluS5 p1u56 plu 57 piu58 plu 35 plu 8 MODC Federal Donations Profit/loss Decorations Cake Wages* license Games Costs Prizes Games Parade, balloon man Event Costs (B) Tickets sold Price ticket Beer Prem Beer Draft Sm Cider sm HH Beer Cider sm Lg Draft Lg Draft pitchers Shot Cocktail/coolers Wines Reg Wines HH Prem Shots Carafe white carafe wine shot HH Pop, Burgers Hotdogs prem shot HH beer prem HH Events costs $600.00 Music $ 3,500.00 Fireworks $150.00 $100.00 155.00 $62.30 $250.00 $75.00 $50.00 Bartender Estimate A&G Rental Dollarama <ids events & colouring contest Face Painting $4,942.30 Bar sales and costs Number Total Cost/serving profit/serving margin .10.00 $..04 01.96 49.00)5 54.00 $1.5. 16,2424 00.00 0E0 60.00% 0 91.69 52.00% 041.011 61.21 07,2.3% 00.00 S 134 132.16 4R, 80.00 5180 li 2.70 0.0035 50.00 r.a0 $6.111= 00.77; 50.00 5 1.30 $2.70 67.50)5 50.00 0. 1.2S ;0.00 3.14 1296 57.70% 50.00 $?.14 $7.11 5° 50.0(1 51.17 52.13 50.12. $690 59.4: 47.1154 50.00 8106 4:. 2r $0.00 51.92 $2.3.0 71.69% 90.00 5 .45 $0.80 61.003;. 50.00 5'. 0 $3.50 70, $0.0(1 5,i i.80 $6.70 7,. 5,125 003', $0.141 80.00 Bar Profits *EST (A) 5!.33 3!.71 $0,00 $3.00 $2.75 7 Income other sources in kind Total Other monies (D) equals D -B $0.00 $2,000.00 $1,680.00 $750.00 $4,430.00 Price $4.00 04.25 13.00 $3.25 5125 54.50 $4.50 $13.00 $4.00 5500 5500 54.75 04.26 018.00 020.0)) $3.20 $1.25 $0.00 7.10) 15.00 $1.75 54.75 Gross sales $0.05 50.00 $0,00 $0.1)0 0170 50110 50.00 ,0.00 50.00 }x1.30 50.06 0000 50.00 $0.00 $0.00 $0.00 50.00 0.00 $0.00 00.00 1(1.00 boor .141/us ,19lot .13;01 .10/0) 70'1 705 4 ce. g;/carafe servings/carafe 2013 somole cosbro4ri reg beer .19,04/24=52.0,1 12.99 i(tre -52.37/7:,7 nu>rgrn .35..50/05'2=$0.02 nuchemoshn,; 5)<)3/,'(,.'.$71.4)) 45. 1.7224=.52. -$512.30 Till Records of Bar sales This sheet is intended for MODC records only and not f Dr general distribution. bh ligoor s r0, 0.00] kellbs/olonns 4631/24-91.93 25.117/1.2 ., 2 reg beer 31.5:V13 -7;2.N cooler 9.5.96%36052.66 cooler X19 124=52,79 04trcr (0t( 2022 Budget Canada Day.xlsx 27/04/202212:18 PM New Ross Regional Development Society P 0 Box 23 7 Forties Rd New Ross, NS BOJ 2M0 April 27, 2022 To Whom It May Concern: Re: New Ross Legion MODC Grant Application The New Ross Regional Development Society is a non-profit organization that works to promote tourism and economic development in our rural community to ensure its sustainability in the future. Our commitment to the community of New Ross is to engage the skills and talents of community members to develop solutions to the challenges we face. In 2014 we developed a Strategic Development Plan for New Ross and Area. Recently we have been working to update this plan and our four goals are as follows: 1. Improve economic development in New Ross 2. Increase visitors to New Ross 3. Improve community infrastructure 4. Improve and expand partnerships At this time we are writing to lend our support to the New Ross Legion Canada Day Celebrations Grant application. Canada Day celebrations had to be canceled in 2020 due to COVID restrictions and last year they had to have a scaled down version. I know everyone in the community is looking forward to getting together to celebrate, and the grant funds will certainly help the Legion to put on a celebration that everyone in the community will enjoy. The New Ross Legion is a very active group of community minded volunteers and they are always ready and willing to work with other groups to provide the community with lots of things to do, especially during the past couple years when everyone was trying to cope with COVID, They hosted walk-in COVID vaccine clinics and testing several times: this was very much appreciated by the community. They are once again hosting Monday morning coffee socials, as well as having take-out dinners each month and they have started bringing back their other events such as Friday Night Live etc. They continue to provide meeting space to the NRRDS, New Ross Regional Development Society which we very much appreciate. The New Ross Legion always has a wonderful Canada Day event and we are more than happy to support this very worthwhile project and look forward to celebrating Canada Day with them. We thank you in advance for your consideration. Yours truly. Jeanette Reeves, Secretary For Scott Hamlin, President New Ross Regional Development Society jer NEW ROSS ... ... ... ... ... .....PAST, PRESENT AND WORKING TOWARDS THE FUTURE