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HomeMy Public PortalAbout2022-07-28_Council_Website Agenda Package.pdfc'llik- THE MUNICIPALITY OF CHESTER MUNICIPAL COUNCIL AGENDA Thursday, July 28, 2022 Livestreamed via YouTube at https://www.youtube.com/channel/UC uKlob3g0A6eD62x1 kK5Kw Office Location: 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER 2. APPROVAL OF AGENDA/ORDER OF BUSINESS 3. PUBLIC INPUT SESSION (15 minutes — 8:45 a.m. to 9:00 a.m.) 4. MINUTES OF PREVIOUS MEETING 4.1 Council —July 14, 2022. 5. COMMITTEE REPORTS 5.1 Committee of the Whole —July 21, 2022 — Warden Webber. 5.2 Audit Committee — July 21, 2022 — Warden Webber. 6. PUBLIC PRESENTATIONS 7. MATTERS ARISING 7.1 Request for Decision prepared July 14, 2022 — Corporate & Strategic Management — Request to raise Pan-African Flag. 7.2 Request for Decision prepared July 19, 2022 — Community Development & Recreation Department — New Road Name Assignment — Fox Point Hill (Fox Point). 7.3 Request for Decision prepared July 13, 2022 — Community Development & Recreation Department — Request to rezone a portion of PID No. 60422888 from Settlement Residential Two Zone to the Mixed Use Zone. 7.4 1st Quarter Report — Corporate & Strategic Management Department 7.5 Code of Conduct 8. CORRESPONDENCE 8.1 Email dated July 13, 2022 from Ray Cambria expressing concern about the disregard for the Highway Traffic Act in the Village of Chester in relation to signage that is not visible due to shrubbery. Page 1 of 2 of Agenda Cover Page(s) 8.2 Email dated July 1, 2022 from Ray Cambria with regard to dangerous traffic conditions in the Village of Chester and the near misses that have taken place due to speeding and requesting more RCMP presence when it is busy. 9. NEW BUSINESS 9.1 Council District Grant Request: a. Copy of Council District Grants to date. b. Council District 6 Grant Request from New ross Preschool Society (Daycare) for $1,000. 10. IN CAMERA 11. ADJOURNMENT Page 2 of 2 307 MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of COUNCIL MEETING Livestreamed via YouTube from 151 King Street, Chester On Thursday, July 14, 2022 MEETING CALLED TO ORDER Warden Webber called the meeting to order at 8:47 a.m. Present: District 1 — Councillor A. Veinotte District 5 — Councillor A. Assaff District 2 — Deputy Warden F. Shatford District 6 — Councillor T. Connors District 3 — Councillor D. Wells District 7 — Councillor S. Church District 4 — Warden A. Webber Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO Pamela Myra, Municipal Clerk Matthew Blair, Director of Infrastructure & Operations Garth Sturtevant, Senior Planner Solicitor: Samuel Lamey, Municipal Solicitor There were three members of the public in the gallery. APPROVAL OF AGENDA/ORDER OF BUSINESS Additions: • Councillor Wells — Fire Services Committee. 2022-305 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the agenda and order of business for the July 14, 2022, Council meeting be approved as amended. ALL IN FAVOUR. MOTION CARRIED. PUBLIC INPUT There was no public input. Council (continued) July 14, 2022 308 MINUTES OF PREVIOUS MEETINGS 4.1 Council Meeting — June 30, 2022. 2022-306 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the minutes of the June 30, 2022 Council Meeting be approved. ALL IN FAVOUR. MOTION CARRIED. COMMITTEE REPORTS 5.1 Village Planning Advisory Committee — Garth Sturtevant, Senior Planner. The Senior Planner gave a brief review of the meeting held on July 12, 2022. The Committee again discussed the possibility of a Heritage District and they agreed to table discussion until the final report has been received from FBM. He anticipates there could be a recommendation to deal with a Heritage District after the Village Plan Review is complete. He also noted that staff will be holding a public engagement workshop at Chester Legion on August 18th regarding the Highway 3 area (the FBM study does not include this area). There will be a session in the afternoon and another in the evening. Staff will also have information on the Voices and Choices page. A discussion was held with regard to the timing, and it was agreed during the summer months it would include full-time residents and summer residents. The advertising was outlined, and staff also agreed to advise the Village Commission, VOCTADA, and the Chester Merchants. MATTERS ARISING 7.1 Infrastructure Development Fund Policy — Second/Final Notice to Adopt. Tara Maguire, Deputy CAO outlined the change requested by Council at First Notice noting that the words "water supply treatment and systems' were included and the reference to "active transportation" would be removed. 2022-307 MOVED by Councillor Assaff, SECONDED by Councillor Church that Council give Second/Final Notice to adopt the Infrastructure Development Fund Policy P- 110. ALL IN FAVOUR. MOTION CARRIED. 7.2 Nova Scotia Federation of Municipalities - Membership Survey Draft of Responses. Council (continued) July 14, 2022 309 It was agreed that the information in the survey has captured what was discussed and reviewed by Council. Staff was directed to forward the survey responses to the Nova Scotia Federation of Municipalities. 7.3 Request for Decision prepared July 4, 2022 — Community Development & Recreation — Stanford Lake Water Monitoring Program. Garth Sturtevant provided some background on the reason for initiating a lake monitoring program on Stanford Lake — to get a baseline of information prior to a possible development on Stanford Lake Road. He also noted that due to staffing issues, the wider lake monitoring program was too much to undertake this year. The plan is to continue with the direction of Council and come back in the fall for review. He asked if it was Council's plan to test every lake over ten years. The following items were discussed: • A wider lake monitoring program was thought to be a future discussion. • Provided was a one-year program for Stanford Lake (modeled after the Sherbrooke and Fox Point Lakes). • The one-year program cost was outlined ($13,000). o The month of June has been missed, so that month's testing could be extended to October or the following June. o A suggestion that Coastal Action determine which would be better — October or next June for the testing not carried out in June 2022. • The importance of having a baseline before development takes place. • Council agreed to move forward with some adjustment regarding the testing not carried out in June. A member of the public gallery asked to speak, and Council agreed. Heather Macintosh a resident on Stanford Lake Road has concerns. The location is a beautiful woodland, the size and density doesn't match what is already here. Water quality monitoring program seems to be a good idea. She also asked if the results would be made public. She is concerned that the proposed development will harm Stanford Lake. The Senior Planner indicated that the details of the reports can be provided to Ms. Macintosh. Warden Webber indicated staff will move forward and expects a change in either the number of tests or a reduction in cost. Council (continued) July 14, 2022 310 The CAO indicated that staff would administer the program to get the maximum testing for this year. 2022-308 MOVED by Councillor Church, SECONDED by Councillor Wells that Council approve the Stanford Lake Water Monitoring Program as outlined in the Request for Decision prepared July 4, 2022 by Community Development & Recreation regarding the Stanford Lake Water Monitoring Program with some changes as discussed. ALL IN FAVOUR. MOTION CARRIED. CORRESPONDENCE 8.1 Email from Suzanne Marineau to Councillor Veinotte regarding the condition of Fleet Road. Councillor Veinotte outlined the issue with Fleet Road which has deteriorated to the point where residents have difficulty driving the road. He asked if the letter and a request could go to NS Department of Public Works (copied to the MLA) requesting they evaluate the road, noting that grading has also taken place but lasts only a few days before the holes are in the road again. This is a connector road between two roads that are either paved or chip sealed. 2022-309 MOVED by Councillor Assaff, SECONDED by Councillor Veinotte that staff be directed to send correspondence to the NS Department of Public Works asking them to review Fleet Road and consider the possibility of chip sealing or paving the road due to the terrible condition it is in. ALL IN FAVOUR. MOTION CARRIED. PUBLIC PRESENTATIONS 6.1 Sherbrooke Lake Stewardship Committee at 9:15 a.m. Robin McAdam, Vice Chair of the Committee as well as Blake McNeely from Coastal Action were present. Mr. McAdam thanked Council for their support of the Committee. He noted that once Mr. McNeely is finished with the presentation, he would like to say a few things as well with regard to what they are thinking and learning about the program. Blake McNeely from Coastal Action reviewed the slide presentation commenting on the following: • Fox Point Lake — tropic state shows that there are nutrients, aquatic vegetation, and algae present, however the overall levels have improved since 2019. Council (continued) July 14, 2022 311 • When testing there were no algae blooms, but they can happen at any time. • Surface Temperature results of Sherbrooke Lake. • Surface dissolved oxygen at Sherbrooke Lake. • The results of pH levels which are fairly low (The NS Salmon Association has the limit to 5). • The lake total phosphorous results being below the 0.02 mg/L for all three lakes — far below the threshold set by MOE. • Stream total phosphorous at Sherbrooke Lake being below the 0.03 mg/L level set. • Total Nitrogen levels for Sherbrooke Lake below the 0.9 mg/L guideline set by Dodds and Welch. • Results of total stream nitrogen below the 0.9 mg/L set by Dodds and Welch. • Fecal Coliform and E.coli results for Sherbrooke Lakes showing undetected except for three samples al of which showed 2 CFU, well under the 400 CFU and 1000 CFU thresholds set by Health Canada. • Sediment samples for Sherbrooke Lake, noting that the sediment quality has improved since 2019. • Trophic State Index of Sherbrooke Lake which has been classified as oligotrophic which means there is low activity of aquatic plants growing. • Algae Pilot Project at Sherbrooke Lake launched in 2021 to develop a baseline understanding of the frequency and blue-green algae blooms (the most common algae blooms) in the lake. However, the levels were too small to get an accurate reading. Conclusion and Recommendation — Coastal Action is recommending that this project be continued in the same capacity as previous with the monthly sampling scaled back to three samples rather than 6. The Sherbrooke Lake Stewardship Committee will look to explore options for a robust algae monitoring program. Discussion was held regarding the reason for the water quality monitoring — to determine if human activity on the lake is making any impacts on the lake. Do we know a baseline of what a lake without any human activity is and what is normal? It would be nice to have a clean lake to sample. Coastal Action is hoping to look for a wider monitoring program in the fall to have baseline data that could be compared to lakes with human impact — a lake without homes and not used to any degree for recreational purposes. Councillor Church suggested Bezanson Lake as a clean lake to test. She also noted that there may be other causes from other sources, such as acid rain. Mr. McAdam noted that the committee has the same types of questions. The dilemma is that the report card says the lake is in great shape, but there have been increasing Council (continued) July 14, 2022 312 incidences of algae blooms which is concerning due to the risk of toxins in the algae. The province issues water quality advisories when advised of an algae bloom. He is wondering if Council's money is being used to the best possible results. Testing for toxins have been difficult as they have to be sent to Alberta for testing, but they have recently learned that Dalhousie is taking an interest. The Chairman attended a conference recently and noted that the same things are happening in other provinces. They will focus efforts on consulting and trying to get useful research from other places. He thanked Council for their continued support. Warden Webber agreed it is a complicated issue. Should we test every second year and, if a problem has been identified, would the objective be to address it in some way. Councillor Veinotte commented that municipal governments have one mandate — to regulate land use and development. In recent years we are learning that fresh water is not so simple with regard to setback and type of use. It is more complex than just applying a setback. We are undertaking this, from his perspective, to enrich the background we have to move forward with future land use and development. He didn't think it was the Municipality's jurisdiction to solve algae blooms. But we want to ensure the situation doesn't worsen. With regard to Stanford Lake, it is very likely that the proposed development will have impacts and wished we did have data from years ago; it would be helpful now. We have the opportunity with Stanford Lake to get data prior to the development. Land use is the jurisdiction of the municipality, and we want to ensure the development doesn't have an impact. Mr. McAdam agreed it is a complicated jurisdictional issue — the Province doesn't step up and the Municipality ends up paying in some fashion. The province recently changed their tactic — previously if there was an algae bloom the entire lake would be "closed", however, now they seem to be saying when a bloom is started the rest of the lake will be okay. This seems like a shift in protocol of the province. Councillor Connors asked if there was any feedback or comments from the Municipality of the District of Lunenburg meeting a couple of days ago. Mr. McNeely noted that there are problems across the board and feels the province should be dealing with it. Councillor Connors noted that there are factors and variables that we can't control. In terms of residents, property owners and association do you find that an increase in education is helpful? Council (continued) July 14, 2022 313 Mr. McAdam commented that he thinks things are coming along and there are things owners should be doing to protect the lake. There is a growing awareness and that needs to continue. Some people doubt the information and don't change their habits. Councillor Assaff asked if algae blooms are the biggest problems in the lakes and Mr. McNeely said yes, they are. Mr. McNeely commented that rocks or lawns to the shoreline are not helpful. All fertilizers go right into right the lake; a natural barrier will help absorb some of the nutrients before they hit the lake. Warden Webber thanked Mr. McAdam and Mr. McNeely for their presentation. A break was held from 9:40 a.m. to 9:58 a.m. NEW BUSINESS 9.1 Fire Services Committee — Councillor Wells. Councillor Wells asked about next steps for the Committee and the Deputy CAO indicated that the Village Commission members were only appointed this week and she is unaware of who they are yet. She and the Clerk of the Commission, Jeff Conrad, are tentatively looking at July 27th for the first meeting. The process of how the committee would make recommendations to Council and the Village Commission was outlined. The Deputy CAO indicated that she and Mr. Conrad will provide support for about the first six months until they are up and running, i.e., terms of reference and by-laws, etc. IN CAMERA 10.1 Section 22(2)(a) of the Municipal Government act — Acquisition, sale, lease, or security of municipal property. 2022-310 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that the meeting convene In Camera as per Section 22(2)(a) of the Municipal Government Act — Acquisition, sale, lease, or security of municipal property. ALL IN FAVOUR. MOTION CARRIED. Council (continued) July 14, 2022 ADJOURNMENT 2022-311 MOVED by Councillor Veinotte, SECONDED by Councillor Church the meeting adjourn. (10:35a.m.) Allen Webber Pamela Myra Warden Municipal Clerk MOTIONS FOR APPROVAL OF COUNCIL FROM JULY 21, 2022 COW MEETING 2022-312 2022-313 APPROVAL OF AGENDA/ORDER OF BUSINESS APPROVAL OF JUNE 2, 2022 COMMITTEE OF THE WHOLE MINUTES 2022-314 AUGUST AND SEPTEMBER 2022 MEETING SCHEDULE MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the Committee of the Whole recommend to Council an amended schedule of Council and Committee of the Whole meetings for August and September, 2022: DATE MEETING CHANGE August 11, 2022 Council Cancelled August 18, 2022 Committee of the Whole Cancelled August 25, 2022 Council Cancelled September 15, 2022 No meeting Scheduled Hold a Committee of the Whole Meeting September 22, 2022 Committee of the Whole Move to September 15, 2022. No meeting on September 22nd. ALL IN FAVOUR. MOTION CARRIED. 2022-315 CONVENE IN CAMERA 2022-316 ADJOURNMENT MOTIONS FROM AUDIT COMMITTEE JULY 21, 2022 REQUIRING COUNCIL APPROVAL 2021-317 2021-318 APPROVAL OF AGENDA/ORDER OF BUSINESS APPROVAL OF FEBRUARY 17, 2022 AUDIT COMMITTEE MINUTES 2022-319 APPROVAL OF 2021/22 CONSOLIDATED FINANCIAL STATEMENTS MOVED by Deputy Warden Shatford, SECONDED by Councillor Wells that that the Audit Committee recommend to Council the approval of the 2021/22 Consolidated Financial Statements as presented to the Audit Committee on July 21, 2022. ALL IN FAVOUR. MOTION CARRIED. 2021-320 ADJOURNMENT THE MUNICIPALITY OF REQUEST FOR DECISION REPORT TO: Committee of the Whole MEETING DATE: July 28, 2022 DEPARTMENT: Corporate and Strategic Management CHESTER SUBJECT: Request to Raise Pan-African Flag 1 �l. ORIGIN: EDI Advisory Committee Date: July 14, 2022 Prepared by: Jennifer Webber, Communications & Outreach Date: Reviewed by: Date: July 15, 2022 Authorized by: Tara Maguire, Deputy CAO RECOMMENDATION The Equity, Diversity, and Inclusion (EDI) Advisory Committee recommends that Council approve a request to fly the Pan-African flag on August 1, 2022, observing Emancipation Day, and direct staff to acknowledge the day with posts on the municipal website and social media channels. CURRENT SITUATION Council asked the EDI Committee to bring forward an amendment to the Flag Raising Policy to include a list of pre -approved flags that can be flown without a request from a community organization. The amendment is scheduled for Council's review in August; however, one of the observances falls on August 1, before the amendment comes for review. The Municipality owns a Pan-African flag and already acknowledges the observance on social media through its 'Holidays and Observances' process. If approved, the flag will be raised beneath the Ukrainian flag on Friday, July 29 and taken down on Tuesday, August 2 because Emancipation Day (August 1) coincides with the statutory civic holiday and those are the days staff will be working. DISCUSSION Over the last couple of years, the Municipality has taken a positive approach to recognizing key observances and days of commemoration that reflect our values as an organization. This small, but important, gesture signals to our residents and visitors that we honour days such as Emancipation Day and acknowledge the history that brought us here. OPTIONS OPTION 1 - Recognize Emancipation Day on August 1 by raising the Pan-African Flag from July 29 to August 2 (according to staff work schedules) and by promoting the Day on the municipal website and social media channels. OPTION 2 — Promote Emancipation Day on August 1 using the municipal website and social media channels but not fly the Pan-African Flag. OPTION 3 — Do nothing for 2022. NOVA SCOTIA'S TREASURE Request for Decision Page 12 IMPLICATIONS By-Law/Policy Flag Raising and Protocol Policy P-102 — The Pan-African Flag will be added to the list of pre -approved flags that the Municipality will raise annually to recognize Emancipation Day (August 1) and African Heritage Month (two weeks in February). Strategic Priorities Flying the Pan-African Flag will assist the Municipality in advancing the following Priority Outcomes of the 2021- 24 Strategic Priorities Framework: Priority Outcomes: Economic Development 1. Position the Municipality as Nova Scotia's south shore community of choice for residents, businesses, and organizations, and as an international tourism destination. Recognizing national and international days of observance signal the Municipality's commitment to making existing and future residents and businesses feel welcome and valued. Priority Outcomes: Healthy & Vibrant Communities 1. Develop an accessibility, diversity, and equity lens for municipal plans and services, and support partners in advancing accessible and inclusive communities. Recognizing national and international days of observance signal the Municipality's commitment to making existing and future residents and businesses feel welcome and valued. Work Program Implications Will the subject of this report have an impact on staff's work programs? Are additional resources needed or will the action delay or change any timelines of the departmental work program? Has Legal review been completed? _ Yes_ No X N/A COMMUNICATIONS (INTERNAL/EXTERNAL) Emancipation Day will be promoted by staff on the municipal website and social media channels. NOVA SCOTIA'S TREASURE REQUEST FOR DECISION f THE MUNICIPALITY OF CHESTER Date: July 19, 2022 Date: July 21, 2022 Date: July 21, 2022 REPORT TO: Municipal Council MEETING DATE: [Date of meeting] DEPARTMENT: Community Development & Recreation Dept. SUBJECT: New Road Name Assignment ORIGIN: New Private Road Name Request Prepared by: Reviewed by: Authorized by: RECOMMENDED MOTION Sylvia Dixon, Development & Planning Technician Chad Haughn, Director of CDRD Dan McDougall, CAO It is recommended that Municipal Council approve the proposed private road name Fox Point Hill. CURRENT SITUATION A private right-of-way accessed off of Highway 329 in Fox Point (map attached) that will provide access for a future development of three or more addressable structures requires a name. The landowners have proposed the road name of Fox Point Hill. BACKGROUND When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the Nova Scotia Civic Address Users Guide states that this point of access must be named. According to Municipal Policy P-44, the road name is suggested following a majority agreement (66%) from the landowners that are served by the shared right-of-way. In this instance, the property owners have proposed the following road names: Fox Point Hill, Hilltop Lane, and Hilltop Rise. The following written note was on the petition received, "Our road is at the top of a hill known locally as Fox Point Hill". The proposed names were suggested by a majority of the property owners, representing 100% of the properties. DISCUSSION Fox Point Hill would be a unique road name in the Municipality of Chester and Nova Scotia. It is of note that the proposed new road name is similar to the following: Fox Point Road, Fox River, Municipality of the County of Cumberland, Cumberland County Fox Point Lane, Lawrencetown, Halifax Regional Municipality, Halifax County Fox Point Court, Upper Tantallon, Halifax Regional Municipality, Halifax County Fox Point Front Road, Fox Point, Municipality of the District of Chester, Lunenburg County Fox Point Lake Road, Mill Cove, Municipality of the District of Chester, Lunenburg County Hilltop Lane, Aylesford Lake, Municipality of the County of Kings, Kings County Hilltop Lane, Meteghan, Municipality of the District of Clare, Digby County Hilltop Lane, Salt Springs, Municipality of the County of Antigonish, Antigonish County Hilltop Rd, Marriotts Cove, Municipality of the District of Chester, Lunenburg County Hill Top Lane, Dutch Settlement, Halifax Regional Municipality, Halifax County NOVA SCOTIA'S TREASURE Request for Decision Page 12 Comments received for Fox Point Hill: - District 2 Councillor — Councillor Floyd Shatford: no objection with the proposed name - Municipal Public Works — Fred Whynot: no objection with the proposed name - Hubbards Fire Dept. — Fire Chief Coolen: "That will be the perfect name for a road, given its physical location. I fully support this" OPTIONS 1. Municipal Council can approve the road name Fox Point Hill. 2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council's choosing. IMPLICATIONS By-Law/Policy Policy P-44 — New Road Names and Road Name Changes. Financial/budgetary A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations Department. Environmental N/A Strategic Priorities N/A Work Program Implications N/A Has Legal review been completed? N/A COMMUNICATIONS (INTERNAL/EXTERNAL) N/A ATTACHMENTS 1. Petition Received 2. Location Map NOVA SCOTIA'S TREASURE Page 13 NEW PRIVATE ROAD NAME PETITION Three (3) road name choices (Maximum 16 Characters/Letters including spaces and road suffix): lst nd 3rd Leko e 174.0 -10,1a Liccka Signature of affected landowners: PID #: Name: Signatures: 60686011 John Dwyer & Shelley Hawrychuk PID #: 60593977 Name: John Cahi Signatures: // �1 PID #: 60686003 Name: Michael Doucette & Susan Doucette Signatures: rrrs MLUNSCEPAI..7Y OF CHESTER • 770 Lions,elub'Rd X776 • it 790 ` M �� X793 `C 781 • • — Representation of Municipality of Chester within Nova Scotia Scale: 1:12,500,000 T Scale: 1:1,500 30 15 0 30 Metres Legend * New Civic Address • Civic Address ip Private Driveway Requiring Name Road Driveway/Trail Building Footprint Property Boundary Waterbody Rev.: Description: Date: �� 4802 IIIf • / i 1 X803 • / / — — — — v—� 808 / , , / 814 .4 809 New .... ` ` - p 819 • A 807 • ', -- Private Road Name Proposed Fox Point Hill . \\ 835 `, • 0 New Private Road Naming 22/07/08 MUNICIPALITY OF THE DISTRICT OF CHESTER New Private Road Name Proposed: Fox Point Hill Community: Fox Point Fire Dept: Hubbards Fire Dept. Description: New private road name requirement for access to three residential dwellings, 1 / /' — r From Date: N/A To Date: N/A Date Printed: 22/07/08 sP1 LPe, s a, .,„n i mu g me a�a«°tee StatnstID: s ProSect D: Nn A Classification 0: N/A Digital Folders Entry ID: 1234874 ■ THE MUNICIPALITY OF CHESTER REQUEST FOR DIRECTION REPORT TO: Committee of the Whole MEETING DATE: July 28, 2022 DEPARTMENT: Community Development & Recreation SUBJECT: Request to Rezone a Portion of PID 60422888 ORIGIN: Date: July 13, 2022 Prepared by: Date: Reviewed by: Date: July 15, 2022 Authorized by: RECOMMENDED MOTION/ACTION Garth Sturtevant, Senior Planner Dan McDougall, CAO 1. Direct staff to prepare a report for consideration by the Municipal Planning Advisory Committee regarding the request to rezone a portion of PID 60422888 from the Settlement Residential Two Zone to the Mixed Use Zone. CURRENT SITUATION An application and letter of request for a Land Use By-law amendment has been received by staff (Appendix A). The application is seeking to have a portion of PID 60422888 rezoned from the Settlement Residential Two Zone to the Mixed Use Zone (Map 1). The required fee and advertising deposit have also been received. The application has been submitted on behalf of the property owner, 3220572 Nova Scotia Limited. The subject property is currently split zoned, with the portion nearest Highway 103 zoned Settlement Residential Two and the rear portion of the lot being zoned Mixed Use. The request is seeking to have the entire property zoned Mixed Use. The application and letter include information on the proposed development for the site stating, "our goal is to create a commercial development that serves both the commuter traffic along Hwy 103, as well as the community of Hubbards, focusing on service -oriented retail uses.". The application also indicates the intent to subdivide the property, to create 10-12 lots for commercial development. BACKGROUND The subject property, PID 60422888, is approximately 30.5 acres in total area. Approximately half of the property is within the Mixed Use Zone while the remainder is zoned Settlement Residential Two. The current zoning reflects changes made during the Municipal Plan Review, approved in January 2020. The Plan Review saw changes to the existing zoning around Exit 6. Under the previous plan, all properties in this area were zoned General Basic. The Mixed Use Zone and Settlement Residential Two Zone were applied as part of the Plan Review, in anticipation of future growth and development around Exit 6. The Mixed Use Zone and Gateway Zones were originally proposed for the Exit 6 area, however, due to comments heard during public engagement and discussions with Municipal Council, zoning around Exit 6 was changed to Settlement Residential Two (SR -2). Staff heard that some members of the community wished to avoid commercial growth and development near Exit 6. The SR -2 Zone provides limited options for commercial uses by limiting the size of commercial developments while supporting and encouraging residential development. NOVA SCOTIA'S TREASURE Request for Direction Page 12 DISCUSSION The subject property is currently split zoned between Mixed Use and Settlement Residential Two. If Council provides direction for staff to conduct a full review of the request a staff report will be prepared for consideration by the Municipal Planning Advisory Committee before returning to Council for 1St Reading. The staff report will include a complete policy analysis to ensure the request is in compliance with Municipal Planning Strategy policies. 64'50'W 11 Map 1— showing current zoning for PID 60422888 and surrounding properties. 6455.0-W 64"4'10"W Fleprnssniatlan of ..Enlor flescrlplian Flora' Scale: 1:1],500,000 2. wale: 1.12.000 115 tae Metres ® Subject Property (PID 60422888) j :i Municipal Boundary with HRM Water Lakefront Overlay — Roads �! Properties Zones GB HM 1_I MU SR2 Ileotoinn: .f rl�f 002125,105.1 MUNICIPALITY OF THE DISTRICT OF CHESTER Proposed Rezoning of YID 60422888 (subject property) from SR -2 to MU Du, 2022 0] Oe 115.110-01,022,1112 NOVA SCOTIA'S TREASURE Request for Direction Page 13 OPTIONS 1. Direct staff to prepare a report for consideration by the Municipal Planning Advisory Committee regarding the request to rezone a portion of PID 60422888 from the Settlement Residential Two Zone to the Mixed Use Zone. 2. Deny the request to consider rezoning a portion of PID 60422888 from Settlement Residential Two to Mixed Use Zone. IMPLICATIONS By-Law/Policy If direction to proceed is provided, staff will review the proposal against the Municipal Planning Strategy policies to determine compliance. This will be outlined in the Policy Analysis section of the report. Financial/budgetary No know costs to the Municipality at this time. Environmental Environmental issues related to the proposal would come following the rezoning when development of the road network and building sites begins. Strategic Priorities The proposal to rezone PID 60422888 to facilitate a highway commercial development has the potential, pending a review and preparation of a staff report, to assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Economic Development 1. Promote and grow the Municipality's economic sectors. 2. Position the Municipality as Nova Scotia's south shore community of choice for residents, businesses, and organizations, and as an international tourism destination. Priority Outcomes: Governance & Engagement 1. Ensure municipal bylaw and policy frameworks reflect current and changing needs. Work Program Implications Staff time to prepare a report and undertake the standard process for a Land Use By-law amendment is required. Has Legal review been completed? _ Yes X No _ N/A ATTACH E M E NTS Appendix A — Letter requesting rezoning of PID 60422888 NOVA SCOTIA'S TREASURE AREX MANAGEMENT LTD. ©MED To: Garth Sturtevant & Heather Archibald From: Larex Management Ltd., on behalf of 3220572 Nova Scotia Limited & James Boudreau Limited Subject: Rezoning of P1D# 60422888 from Settlement Residential Two to Mixed Use Zone Garth, Heather, As discussed at the meeting held at your offices on May 16, 2022, the subject property, PID 60433888, is currently comprised of two zones — the front portion is zoned Settlement Residential Two, with the remaining portion failing in the Mixed Use Zone. Please find enclosed the application to rezone from Settlement Residential Two, to Mixed Use Zone. This will create consistency across the subject property and is better aligned with our commercial development plans. Further, as we indicated at the meeting, our goal is to create a commercial development that serves both the commuter traffic along Hwy 103, as well as the community of Hubbards, focusing on service - oriented retail uses. Please feel to reach out by phone at Jr via email ail We look forward to hearing from you. Best, Larry Swir lamer President, Larex Management Ltd. James Boudreau Vice President, Larex Management Ltd. 5531 Young Street, Suite 200 1 Halifax, NS 1 B3K 127 1 (P) 902.454.2000 Corporate & Strategic Management m Special Projects Boundary Review • Phase 1 options report presented to Council in May • Staff are working on options for boundary adjustments to ensure parity • Report will be coming to Council next week to review options and engagement strategy Personnel Policy Review and Salary and Benefits Review • Consultant held 3 meetings with staff to gather input on current concerns, gaps and priorities for staff on personnel policy • Consultant has had a discussion with CAO and Senior Management on areas for attention in personnel policy • Consultant has also had discussions with Senior Staff to discuss current positions and job descriptions • 0• Rural Internet • Facilitated Develop NS & Council projects update meeting - May 12, 2022 • New scope expansion projects from DNS/Eastlink for extended service areas in Borgalds Point & The Lodge — June 30, 2022 PACE Program • Request for Direction for a Property Assessed Clean Energy (PACE) program presented to Council; options discussed — May 19, 2022 • PACE By -Law and program development; grant application for PACE program support — in progress • •• ♦ / / ♦ 0 ,Q-4 la.,��ika y 'I Administrative and Organization Support iii Service Exchange • Survey completed for Municipal Service Exchange -TMF "Tr oh Human Resource 111 • Completed internal recruitment for Executive Secretary • Provided support for Public Work Admin • Working with recruiter for Development Officer and Systems Analyst • Both positions were unsuccessfully posted twice ownPF Priorities & rrants • Strategic Pt ' ning • Request for Decision for Priorities Chart (updated May 3, 2022) for Council's review & adoption — May 12, 2022 • Presented overview of Strategic Priorities Framework and Priorities Chart at Municipal staff meeting —June 22, 2022 • Grant Management • Submitted Flood Risk Infrastructure Investment Program (FRIIP) for Henneberry lake Culvert Renewal Project • Submitted Provincial Capital Assistance program (PCAP) for Otter Point WWTP Design Project • Cash flow update, project management plans, and RFP proponent inquiries for ICIP active transportation grant • Cash flow update and reparrs for PCAP wastewater service study Policy Development • Expense Policy Adopted • Council Procedures Polic- Adopted • Outdoor Dining Adopted • Code of Conduct • Draft reviewed by Council, sent for legal review • Infrastructure Development Fund Policy Adopted • Next up: Vendor Bylaw, Outdoor Lighting options, Infrastructure Development Charges Bylaw 11 Accessibility Lunenburg County Accessibility Advisory Committee (LCAAC) Committee • Supporting appointment of new community committee members and planning for meetings. • One of the recent appointees declined his appointment and another LCAAC member has recently passed away. With two positions expiring in September, there will be 4 vacancies on the committee and advertising is underway to fill those positions. F . • • • • • • • • • • • • . • • • • • • • • ••• ••• • • , • • • 4 • • • • • • •• • • • , • • • • • • • • • • • • • • • • • ' • . • • • • • • • ' • • • • • . 4 • • • • • • • • • •• •.. • • loos, • • • • • • 4 • • • • • • • • • • • • • • • • • • • • • • • • • • •• • • • •• • .• • •••• •• • • • • • • • • ,• • • • •44 . • • • • • 1..r_ • . '• • • • • • • • • • • • .• •• • •• • • • • • • • • • • • • • • . •• • • •• • • • • .▪ • • • • •• • • • • •• • • • • • • • • • • • ••• •• • • Accessibility Joint Projects/Activities • Initiated discussions with Emergency Management Coordinator to incorporate information about emergency management into accessibility planning and to ensure that accessibility is considered in emergency management planning. • Accessibility and disability awareness training • Goal is to provide this training to all Councillors in Lunenburg County by the end of 2022 using the jointly funded budget allocated to staff and Council training. • Presentation Skills Training • Project initiated by Town of Bridgewater to provide training to staff focused on the creation and delivery of meaningful, inclusive presentations. • This is intended to be a custom training designed for municipalities in Lunenburg County and will be useful in increasing effectiveness and accessibility of presentations to Councils, the public, and others. 11 Accessibility MOC Projects • Working with IT and communications staff on the Information and communications section of accessibility action plan. • Includes accessibility of public meetings in addition to digital accessibility and all communications with the public. • Draft plan is complete, and the initial actions are being initiated. • For example, the Communications Plan is in the process of being updated and accessibility is being included more regularly when planning communications. • Accessibility Coordinator is exploring options for digital accessibility/communications training for staff. • Initiating work with recreation and Finance departments to address accessibility planning in Goods and Services. • Supported procurement process for accessibility audits for Administration and Annex Buildings with work to begin in July by Atlantic Accessibility. • Supporting process to renovate Wild Rose Park washrooms to increase accessibility. Lease no One out Fire Services Fire Risk Assessment • Steering Committee meeting scheduled in August postponed until September • Working towards developing recommendations and priorities that will be presented to Council Chester Village Fire Service Committee • Committee members have all been appointed • First Meeting this week S4ADy FIRE RESLIIE AAAA ailr THE MUNICIPALITY OF NS. CHESTER IF JO completed distribution Jointly with the Fire le Pm ed to Commissions/ Departments MOC elementary school students. v 500 units and safety brochures distributed itrhr ent and RRettefforn k}rrchure. 00 to each of the 7 fire departments for use in their Districts. vailable at the MOC offices as well • Advise •' Do a tments on process covers: r pre �� cancers (1 r making WCB claims considering additional and heart attacks • Comple municipal long service aUrds for Chester, Blandford and Hubbards Fire Depart is 111111V ' • W ing with others to bring Ares ations up to date Attend it mart Community Da n n Shore. Che rSasin planning for the fall p g i inued gaining with departments'on ire services drone program 1testing schedule for all department ( delayed due to equipment stern Shore CommyAsion By-laws following move to Rural Fire District Working on training for new Commission king on new Terms of Reference for Fire Advisory Committee — Targeting ber Working on trail access issues with Fire Departments and Recreation. New Keys issyed to Departments and RCMP REMO • Completed Fire Smart Local Representative training • Updating status of MOC comfort centers • Reviewing Chester ECC requirements and facilities. ECC supplies now available on site. • Working with Planning Committee on Hazard assessment updates He-' and Safety • Presented staff recognition awards on achievement of 145,000 hours without serious injury • Completed initial staff training on workplace ergonomic program with WCB. Follow up in August • Completed Safety Orientation program for new employees • Reviewing recently amended first aid regulations • Continued follow up on site safety inspections and accident investigation • Continuing review of Comprehensive Hazard Assessment for MOC sites • Continued work on fire inspection corrective actions for Annex • Updated site emergency response plan. Signage pending review with Accessibility Communication Support ADMIN SUPPORT • Website and social media updates • Livestreaming (Council/COW/Public Hearings/PIM) • Municipal newsletters (May/June) • EDI Advisory Committee (2 meetings) PROJECTS/SUPPORT • Accessibility Plan Implementation Actions — Communications • Support to Equity Diversity and Inclusion Committee • Reviewing flag policy • Reviewing Advertising Policy • Working towards membership in UNESCO's Coalition of Inclusive Municipalities • Chester Village Fire Service Committee communication support a go Investment Attraction Activities Green Industry Arts, Culture + Recreation NOVA SCOTIA Bioeconomy Summit Bringing together thought leaders in Nava Scotia's growing bioeconomy. �r�w+w_sc_orla MAY 19, 2022 7:45 AM -4:30 PM Scotia bank Theatre, Saint Mary's Unlversfty — REGISTER TODAY — innovx rp Sa Malys Unininilty SCREEN NOVA SCOTIA JUNE 18, 2022 Niche Manufacturing { Value Arts, Culture + Recreation Added Responded to 4 business investment inquiries InvestChester.ca rTop F Countries Canada United States Guyana United Kingdom Bolivia ASP visitors to our website and r subscribers Visitors 10% ■ New Returning Top 5 Pages Quality of Life Kaizer Meadow Industrial Park Commercial Snapshot About Chester Municipality Business Resources ATLANTIC CANADA CERTIFIED SITE Investment Ready Site Kaizer Meadow Industrial Park CHESTER Located just 1 hour from downtown Halifax Leo1 1gozo8 �J No conflicting land uses 171 Large lots for outdoor storage Act 150 acres 10-0 Zoned heavy industrial LEARN MORE Kaizer Meadow Industrial Park • Received Atlantic Canada Site Certification! • Continued negotiations on 2 -acre purchase • Completed Phase II Environmental Site Assessment project • Concept plan development in-house • Marketing: • Google ads • allNovaScotia 1 allNewfoundlandLabrador 1 al1NewBrunswick • ViewPoint • Municipal Insights C.) Impressions 2.49K How often your ads were shown 4 tt� Curd Lake Provincial Pork �6W ur kaiz¢i M Kaizer Meadow Industrial Park Website Directions Save Business park in Nova Scotia You manage This Business profile Clicks 37 Actions on your ads Call .1V.F11/-.i-rnr nrl rL...r+r.r •10 on 1 -I in Local actions Calls U 2 Lctlons showing -1811 to v'si1 ING HISTORY BLIC RECORD SALES 0 Calls to your business AXES/ASSESSMENT HISTORY .11 Conversions 4 Actions an your webslte from ads 7 PHOTOS tons MENT ORDS eady for from 94 clicks June 21-30 • 11Pwr—.1111 fhb ie■w.ramet■} V ADD TO FAVOURITES DAVID REEVES Viewpoint REALTORI 902-299-0162 BOOK SHOWING ® SEND TO A FRIEND MARKET YOUR BUSINESS ON VIEWPOINTCA Kaizer Meadow Industrial. Park 150 acres available 1 hour from downtown (Halifax cr"C1. HY.MtkkYl;s■rih1riYW r ti,.,.WA g1'n SiViI 'S YP 1'nSYMP, DETAILS LEARN MORE CP Physician Recruitment & Retention Program Conducted two physician community tours* . • Delivered 10 welcome boxes tab - Doctor visits (2) - Administrative staff to support retention (8) 0 0-0 Regular meetings initiated w/Executive Director of OHC, Physician and Recruitment Consultant & CEDO Best of Chester Municipality Business Awards • Over 200 businesses and non -profits nominated in 23 categories • Top 3 businesses (plus ties) in 23 categories = 74 businesses & non -profits in voting round • 14,345 eligible votes cast • Winners from every district • Media coverage on CKBW & LighthouseNow 1 I •lOI TIIL !11 )NICIPALITYOF / ll CHESTER GIVE LOCAL BUSINESS THE Best of Chester business awards announced LighthouseNow Story —June 1, 2022 NENNEs Tourism Chester additions TOURISM • Successful in application to TNS for . NOVA SCOTLA' digital content marketing program • Attended Saltscapes Expo from April 8 -10th • Swing for Shoreham sponsorship* • Vacancy: Mobile Ambassador • Two applicants found other jobs • Olivia to do occasional work outside of regular hours A division of Communities, Culture, Tourism and Heritrce al.'ada'S east coast magazine $ 44vt HSTER.C, 6,500 visitors 5,220 Top 10 pages: • New Visitor • Returning Visitor SENSEA Nordic Spa 1. Sensea Nordic Spa 2. Take a Trip to Tancook 3. Castle Rock Club 4. The Legend of Oak Island Events Graves Island Show 'n' Shine 7. Stay 8. Graves Island Provincial Park 9. Beach Bound Wave Cravers 10. Lovely Lido Pool 5. 6. Tourism Chester Published by Olivia Corkum 0 • June 90 et 1:16 PM • Q Enjoy a beautiful Friday evening at Chester's newest establishment, Sunroom Restaurant & Inn. _ yr 241 page visit s visits 36.2% Sunroom Restaurant & Inn June 10 at 7:54 AM•0 Weekends to dine! Join us to sun, sip & savour! Call for reservations 942.273.2384 Photo feature: Carpaccio Beef tenderloin, arugula, Grana Padano, balsami... See more 1,301 116 — People reached Engagements Distribution score 00 12 ,1Ik�CHESTER Boost unavailable 1 Comment 4Shares 9netagcax. Giourismc1iester Municlpaliry of the District of Chester a ahead 'Mara lip: - Canada Day feakii(. ea lir[ Centre adivilia farina -A' marlith ... and nwre! 96 - --People reached 0 interactions 0 18 likes 2 saves l• - Is. Business Support • Outdoor Dining Bylaw COMPLETE • 1 outdoor dining application approved! s� • 27 interactions with local businesses • Expansions x3 • Collaboration inquiry • Events • Tourism ambassador feedback mtgs • Grassroots engagement • BR+E scope of work completed and approved by council • BREI Annual Conference • 2022 Western Woodland Conference setup and remarks • Arts, Culture + Recreation Sector Strategy research and prep • LIFT Kick Off event - Bridgewater BUSINESS RETENTION & EXPANSION INTERNATIONAL Thwaad•nd 'm77ft, �aryw^eMcey Wasfar• Wooddarrd Co•krarea goad Sponsors NOVA lAYTIA J.A. `" F.reit Sumo Other Economic Development 01 2022-23 Updates Parade Square Request for Direction completed Community welcome signs design initiated Whalen Lake properties RFD completed 3 economic development sponsorship approved Exit 6 Growth Strategy preparation for council workshop Events Levy RFD completed Municipality of the District of Chester Code of Conduc€t Policy 102t Policy #111 Effective Date: 7 Formatted Table Code of Conduct Policy MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY #111 PURPOSE 1. The public expects the highest standards of professional ethical conduct from Members elected to local government. The purpose of this Code is to establish guidelines for the ethical and inter- personal conduct of Members of Council ("Members"). The Council is answerable to the community through democratic processes and this Code will assist in providing for the good government of the Municipality of the District of Chester. STANDARDS OF CONDUCT 2. Members shall uphold the law and at all times: a. Seek to advance the common good of the municipality as a whole while conscientiously representing the communities they serve; b. Perform the function of office truly, faithfully and impartially to the best of their knowledge and ability in accordance with the following core values: i. Integrity — giving the municipality's interests absolute priority over the private individual interests; ii. Honesty — being truthful and open; iii. Objectivity — making decisions based on a careful and fair analysis of the facts; iv. Accountability — being accountable to each other and the public for decisions taken; c. Uphold this Code as a means of promoting the standards of behaviour expected of Members and enhancing the credibility and integrity of Council in the broader community. COUNCIL RESPONSIBILITIES 3. The Council (or its designated committee) will: a. Review the municipality's Code of Conduct as required and make any amendments considered appropriate b. Review, consider, or take other action concerning any violation of the Code of Conduct which is referred to Council for consideration. 4. Where there is any conflict between the Code of Conduct and the requirements of any statute of the provincial or federal government, provincial or federal statutes shall take precedence. MEMBERS RESPONSIBILITIES CONDUCT TO BE OBSERVED Notice of Intention to Adopt: Council — Month XX, 202X (202X-XXX) First Notice: Council — Month XX, 202X (202X-XXX) Second Notice: Council — Month XX, 202X (202X-XXX) Effective Date: Month x, 202x Code of Conduct Policy 5. Members are agents representatives of the public whose primary objective is to address the needs of the citizens. As such, they're entrusted with upholding and adhering to the by-laws of the municipality as well as all applicable provincial and federal laws. As public servants, Members must observe a high standard of morality integrity and ethics in the conduct of their official duties and faithfully fulfill the responsibilities of their offices, regardless of their personal or financial interests. DEDICATED SERVICE 6. All Members should faithfully work towards developing programs to address the needs of the citizens in the course of their duties. Members should strive to perform at a level which is expected of those who work in the public's interest. RESPECT FOR DECISION -MAKING PROCESS 7. All Members recognize the responsibility of the Warden to accurately communicate the decisions of the Council, even if they disagree with such decisions, such that respect for the decision- making processes of Council is fostered. CONDUCT AT MEETINGS 8. Members shall respect the chair, colleagues, staff and members of the public present during Council meetings or other proceedings of the Municipality. Meetings shall provide an environment for transparent and healthy debate on matters requiring decision -making. RELEASE OF CONFIDENTIAL INFORMATION PROHIBITED 9. No Member shall disclose or release to any member of the public any confidential information acquired by virtue of their office, in either oral or written form except when required by law or authorized by the municipality to do so. Nor shall Members use confidential information for personal or private gain, or for the gain of relatives or any person or corporation. GIFTS AND BENEFITS 10. No Member shall Members shall strive to be impartial and not show favoritism or bias toward any vendor, contractor or others doing business with the municipality. Members are prohibited from accepting gifts or favors from any vendor, contractor or others doing business with the municipality personally, or through a family member or friend, which could give rise to a reasonable suspicion of influence to show favour or disadvantage to any individual or organization. USE OF PUBLIC PROPERTY 11. No Member shall request or permit the use of municipal -owned vehicles, equipment, materials or property for personal convenience or profit, except where such privileges are granted to the general public. Members shall ensure that the business of the municipality is conducted with efficiency and shall avoid waste, abuse and extravagance in the provision or use of municipal resources. OBLIGATIONS TO CITIZENS 12. No member shall grant any special consideration, treatment, or advantage to any citizen or group of citizcns beyond that which is accorded to all citizcns. INTERPERSONAL BEHAVIOUR Notice of Intention to Adopt: Council — Month XX, 202X (202X-XXX) First Notice: Council — Month XX, 202X (202X-XXX) Second Notice: Council — Month XX, 202X (202X-XXX) Effective Date: Month x, 202x Code of Conduct Policy 13. Members shall treat every person, including other Members, corporate employees, individuals providing services on a contract for service, and the public with dignity, understanding and respect and ensure that their work environment is free from discrimination, bullying and harassment. COMMUNITY REPRESENTATION 14. Members shall observe a high standard of professionalism ethical behavior when representing the municipality and in their dealings with members of the broader community. GOOD GOVERNANCE 15. Members accept that effective governance of the municipality is critical to ensuring that decisions are taken in the best interests of all stakcholdcrsthe Municipality as a whole and to enable the municipality to function as a good corporate citizen. GOVERNMENT RELATIONSHIPS 16. Members recognize the importance of working constructively with other levels of government and organizations in Nova Scotia and beyond to achieve the goals of the municipality. CONFLICT OF INTEREST AVOIDANCE 17. Members are committed to making decisions impartially and in the best interests of the municipality and recognize the importance of fully observing the requirements of the Municipal Conflict of Interest Act, R.S.N.S. 1989, c. 299 with regard to the disclosure and avoidance of conflicts of interest. REPORTING BREACHES 18. Persons who have reason to believe that this Code has been breached in any way are encouraged to bring their concerns forward. No adverse action shall be taken against any Member or municipal employee, who, acting in good faith, brings forward such information. CORRECTIVE ACTION 19. Any reported violation of the Code will be subject to investigation by the Council. Violation of this Code by a Member may constitute a cause for corrective action. If any investigation finds a Member has breached a provision of the Code, Council may impose corrective action commensurate with the nature and severity of the breach, which may include a formal warning or reprimand to the Member. COMPLIANCE WITH CODE 20. Members acknowledge the importance of the principles contained in this Code which will be self - regulated by Council. Councillors are required to sign a "Statement of Commitment to the Code" (Attachment A) within seven (7) days of taking the Councillors' oath pursuant to section 147 of the Municipal Elections Act, R.S.N.S. 1989, c. 300. 21. Council as a whole provides for the enforcement of this Code of Conduct upon its members. Any complaint made under this code will be administered by the CAO, who will delegate the inquiries as appropriate and make recommendations as are reasonable. Notice of Intention to Adopt: Council — Month XX, 202X (202X-XXX) First Notice: Council — Month XX, 202X (202X-XXX) Second Notice: Council — Month XX, 202X (202X-XXX) Effective Date: Month x, 202x Code of Conduct Policy COMPLAINT PROCESS 22. All complaints will be considered informal unless a complaint form is remitted to the Municipality detailing the concern issue. 23. Anonymous complaints that include threats, harassing statements, abusive language, or vulgarity will be saved but not considered or tracked. 24. A complaint form may be obtained from the Municipal CAO's office. This form shall be used by members of the public, staff, or any member of Council. 25. All complaints shall be handled in accordance with provisions of the Freedom of Information and Protection of Privacy Act unless the person waives the right to confidentiality in writing. INVESTIGATION OF AN ALLEGED BREACH OF THE CODE OF CONDUCT 26. A copy of the signed complaint and a request for an investigation into an alleged breach shall be made in writing to the CAO's office within a reasonable time after the alleged breach (generally 30 days). The request shall contain the name of the Member who breached the Code of Conduct as well as details of the specific breach. 27. The CAO shall acknowledge the complaint to the complainant within 3 business days. 28. The CAO will notify council of a complaint investigation. 29. The CAO may delegate the inquiry as appropriate, including seeking advice from legal counsel as necessary. 30. The CAO or delegate will make every effort to address the issue within 30 business days or provide an estimate of time required if expected to take longer. DECISIONS REPORTED TO COUNCIL AND OPTIONS FOR REMEDIAL ACTION 31. Where the investigation has found a probable breach, the complaint will be brought to Council during a public meeting (in camera where necessary & permitted by the MGA). Only Council can decide that an actionable breach has occurred. 32. Council shall rule on penalties to a member within 60 days of the breach if reasonably possible 33. Any rul PENALTIES FOR A BREACH OF THE CODE OF CONDUCT 34. The Council of the Municipality may impose penalties with regard to a breach of the CODE of CONDUCT including but not limited to: a. Public reprimand or requirement for public apology. b. Expulsion from one or more meetings for up to 90 days. c. Removal from appointments or chair positions. d. Expulsion from in -camera meetings. e. Suspension of the remuneration paid to a member for up to 90 days. f. Any combination of the above. Notice of Intention to Adopt: Council — Month XX, 202X (202X-XXX) First Notice: Council — Month XX, 202X (202X-XXX) Second Notice: Council — Month XX, 202X (202X-XXX) Effective Date: Month x, 202x Code of Conduct Policy ATTACHMENT A STATEMENT OF COMMITMENT TO ELECTED OFFICIALS CODE OF CONDUCT I, declare that as a Councillor of the Municipality of (please print full name) Chester, I acknowledge and support the Elected Officials Code of Conduct. Signed: Declared this Before me: Pamela Myra Municipal Clerk day of , 20 Notice of Intention to Adopt: Council — Month XX, 202X (202X-XXX) First Notice: Council — Month XX, 202X (202X-XXX) Second Notice: Council — Month XX, 202X (202X-XXX) Effective Date: Month x, 202x Pam Myra (she/her) From: Tara Maguire Sent: July 22, 2022 10:11 AM To: Pam Myra (she/her) Subject: FW: #External: Village safety.... Can you add to the agenda for next week please TARA MAGUIRE Deputy CAO Office: 902-275-4132 CeII: 902-277-2273 * Consider the environment. Do you really need to print this email? From: Derek Wells <dwells@chester.ca> Sent: July 14, 2022 8:43 AM To: Tara Maguire <tmaguire@chester.ca>; Dan McDougall <dmcdougall@chester.ca> Subject: Fwd: #External: Village safety.... DEREK WELLS District #3 Office: 902-277-2263 * Consider the environment. Do you really need to print this email? Begin forwarded message: From: Ray Cambria Date: July 13, 2022 at 1:29:04 PM ADT To: Derek Wells <dwells@chester.ca> Subject: #External: Village safety.... This email originated from outside of the organization. Do not click links or open attachments unless you recogize the sender and know the content is safe. Dear Councillor Wells; Village summer traffic is very dangerous, due to the flagrant disregard for the Highway Traffic Act shown by some motorists. Even when the signs are visible, they are ignored. 1 The attached pictures were taken today, driving west on Main St, approaching the corner of Queen St. know there is a stop sign there, because I live in the area. But a visitor would not know. They would likely not stop. don't even know how to report this. Is it NS. Dept of Public Works ? The adjacent property owner? But it should be fixed. If you ask me, I will go and cut down the offending shrubbery, but I am not willing to do that without some person in authority approving it. Regards Ray Cambria 2 Begin forwarded message: From: Ray Cambria Date: July 1, 2022 at 4:36:42 PM ADT To: Derek Wells <dwells@chester.ca> Subject: #External: Village safety This email originated from outside of the organization. Do not click links or open attachments unless you recogize the sender and know the content is safe. Dear Coun. Wells; Please continue your efforts to reduce the dangerous traffic conditions in our village. Today , I was driving eastbound on South St, approaching the King St. intersection. Lots of traffic , illegally parked cars, pedestrians, etc, so I was just creeping along. A middle-aged man on a road bike, south -bound on King St, blew through the stop sign at King and South, and was going so fast he could not make the turn to head west on South St, and came at me. I was able to stop quickly, and he just missed me. if there had been a collision, because I was in a car, and he was on a bike, I would likely have been found at fault. He would have sworn he stopped at the stop sign, and I was on the wrong side of the road when he hit me. We don't need this stuff in Chester. Where is the RCMP when it is busy in the village? The motorcycle cop was here one day, and that fellow comes out of nowhere. He was writing tickets as fast as he was able, and I suspect he left because his pen ran out of ink. Regards 2 Ray Cambria 3 District Grants 2022-2023 Updated July 22, 2022 District 1 District 2 District 3 District 4 District 5 District Requested Approved Forest Heights Community School: Prom 2022 $ 300.00 $ 300.00 TOTAL FUNDS APPROVED $ 300.00 TOTAL FUNDS REMAINING $ 9,700.00 Forest Heights Community School: Prom 2022 $ 300.00 $ 300.00 Hubbards Area Lions Club: Septic System Repairs $ 2,000.00 $ 2,000.00 Through the Years Day Care and Community Centre: Heat Pumps $ 4,000.00 $ 2,000.00 TOTAL FUNDS APPROVED $ 4,300.00 TOTAL FUNDS REMAINING $ 5,700.00 Chester Brass Band: Summer Concerts $ 500.00 $ 500.00 Chester Municipal Heritage Society: Canada Day & Garden Party $ 3,000.00 $ 2,000.00 Forest Heights Community School: Prom 2022 $ 300.00 $ 300.00 Royal Canadian Legion, Br. 44, Chester: 4 events -Canada Day, Vets Lunch, Remem $ 2,000.00 $ 1,000.00 TOTAL FUNDS APPROVED $ 3,800.00 TOTAL FUNDS REMAINING $ 6,200.00 Forest Heights Community School: Prom 2022 $ 300.00 $ 300.00 TOTAL FUNDS APPROVED $ 300.00 TOTAL FUNDS REMAINING $ 9,700.00 A Forest Heights Community School: Prom 2022 $ 300.00 $ 300.00 Western Shore Fire Department: Garden Party $ 2,500.00 $ 2,500.00 Western Shore & Area Improvement Association: Hanging Baskets $ 3,657.00 $ 3,657.00 TOTAL FUNDS APPROVED $ 6,457.00 TOTAL FUNDS REMAINING $ 3,543.00 a Charing Cross Garden Club: Purchase plants and management $ 500.00 $ 500.00 Forest Heights Community School: Prom 2022 $ 300.00 $ 300.00 Forties Community Centre: Oktoberfest $ 500.00 $ 500.00 New Ross Consolidated School: Outdoor Classroom Bench & Chalkboard $ 2,000.00 $ 2,000.00 (RCL) New Ross Summer Evening Market: Summer Evening Market $ 500.00 $ 500.00 New Ross Trails Society: Fairy Walk & Little Ladybug Library $ 1,000.00 $ 1,000.00 Royal Canadian Legion, Br. 79, New Ross: Vet Banners, Rem. Day & other $ 1,000.00 $ 1,000.00 New Ross Preschool Society: Muddy Buddies Storage Shed $ 1,000.00 TOTAL FUNDS APPROVED $ 5,800.00 TOTAL FUNDS REMAINING $ 4,200.00 District 7 Canaan & District Hall: Faciltiy Maintenance & Repairs $ 4,000.00 $ 4,000.00 Chester Brass Band: Summer Concerts $ 500.00 $ 500.00 Chester Municipal Heritage Society: Canada Day & Garden Party $ 3,000.00 $ 500.00 Forest Heights Community School: Prom 2022 $ 300.00 $ 300.00 TOTAL FUNDS APPROVED $ 5,300.00 TOTAL FUNDS REMAINING $ 4,700.00 Total Funds Approved $ 26,257.00 District Grant Budget 2022-2023 $ 70,000.00 Remaining Funds $ 43,743.00 1'FI k. %WNW 11.5% % L.I 1 1' 471 CHESTER MUNICIPALITY OF THE DISTRICT OF CHESTER DISTRICT GRANT APPLICATION Deadline to Apply: February 28 Name of Organization New Ross Preschool Society (Daycare) Contact Person Ashley Myra Position with Organization Daycare Director Organization Mailing Address 4691 Hwy 12 New Ross, NS B0J2M0 Phone: 902-277-2533 Email: newross.communitypreschool@gmail.com Date: July 25th 2022 Signature of Signing Officer(s) and their position with Organization: Name (printed) Position Ashley Myra Daycare Director Amount Requested: $ 1000 Endorsement (check box) I declare I am a member of the organization and have authority to submit this application. Municipal District # 6 1) Please provide a brief description of your project or event. (Maximum 1250 characters) AM Daycare would like to purchase muddy buddies, so we always have something dry to put on a child for outdoors. As well we have a need to build a storage shed for outdoor toys. 2) Please provide a brief description of how you plan to spend any District Grant funding. (Max 800 characters) Above noted projects, including muddy buddies (Enchanted Forest located in Truro, NS) and building materials for the shed. Who should the cheque be made payable to? New Ross Preschool Society Please forward applications to the following: ATTN: Recreation & Parks Services Municipality of the District of Chester PO Box 369 Chester NS B0J 110 Email: recreation@chester.ca