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COUNCIL MEETING AGENDA
Tuesday, August 23, 2022
Livestreamed via YouTube at
https://www.youtube.com/channel/UC_uKlob3qOA6eD62x1kK5Kw
151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (15 minutes)
4.
4.1 Request for Decision prepared August 18, 2022 – Infrastructure & Operations – Compactor
Replacement for Kaizer Meadow.
5. IN CAMERA
6. ADJOURNMENT
REQUEST FOR DECISION
Prepared By: Christa Rafuse, P. Eng. Date: August 19, 2022
Reviewed By: Dan Pittman, Matthew Blair Date: August 22, 2022
Authorized By: Dan McDougall, CAO Date: August 22, 2022
CURRENT SITUATION
Our current compactor, a 2011 Caterpillar 826, is overdue for replacement. The capital budget for 2022/23
includes the purchase of a replacement excavator, approved by Council on April 2022. The estimated budget
for a replacement compactor was set at $1,145,000. The CAT 826 is down due to a fire creating an
operational emergency situation whereby a replacement compactor is required immediately.
RECOMMENDATION
Staff respectfully recommend that Council approve the purchase of a new TANA model H380 ECO Landfill
Compactor, from Saunders Equipment at $1,207,950 plus HST (included 5 year / 10,000 hours extended
warranty). To maximize the compactor’s operational effectiveness staff also request approval of the
additional Geographic Positioning System (GPS) at $89,661 plus HST. The total cost requested for approval
is $1,297,620 plus HST ($152,620 increase in capital budgeted).
BACKGROUND
A compactor is required at the Kaizer Meadow landfill for compacting and reducing bulk waste to maximize
space within the landfill. The more efficient the compaction the better the cost savings. The existing CAT
826 compactor (2011) is 11 years old with over 19,500 hours and was long overdue for replacement. An
engine fire on August 8, 2022 has put the compactor out of commission indefinitely.
The loss of the compactor puts us in an unfortunate situation, primarily due to timing and our limited
landfilling capacity and other associated factors. We are fortunate to have our D6 Dozer to help manage
the incoming garbage in the meantime. But the Dozer is not a compaction machine and thus not a viable
long-term substitute. Compactors are purpose made for compressing landfill waste and have twice the
compaction of our D6 Dozer.
As part of the Municipality’s asset management program for fleet, in consultation with Valley Waste, staff
developed the Landfill Vehicle Replacement Policy (P107). Recognizing that the landfill requires reliable
equipment and a lifecycle management approach that ensures timely replacement, Council approved the
Policy on June 23, 2022. The Valley Liaison Committee also supports the new Policy.
REPORT TO: CAO and Council
SUBMITTED BY: Christa Rafuse, P. Eng
DATE: August 23, 2022
SUBJECT: Compactor Replacement for Kaizer Meadow
ORIGIN: Capital Budget 2022/23
2 Request for Decision
DISCUSSION
Remaining landfill capacity is a major concern. Cell 3B is presently under construction and targeted for
substantial completion in February 2023. We expect to be entering the new cell in late spring / early summer
2023 at which time the current cell will have reached maximum capacity. With only 50% compaction using
the backup CAT D6 dozer compared to the CAT 826 compactor, the existing cell will reach maximum
capacity in half the time. To ensure continued processing of waste, staff will take measures by temporarily
rejecting non-contractual waste delivery, using the elevation on existing cells, and limiting mixed C&D
Although we did not have the opportunity to investigate other suppliers due to the urgency of getting this
request to Council as soon as possible, we are confident that both TANA and CAT machines meet our
requirements based on previous experience and research. Our recommendation to purchase the TANA
compactor is based on availability of a new machine, Saunders Equipment estimates a 3-to-4-month
delivery timeline for a TANA while Toromont CAT estimates 8-to-10-months. We also noted technical
features in TANA that claim to improve waste compression compared to other machines in the same weight
class.
IMPLICATIONS
Policy
Procurement Policy P-04
o Appendix 1, Alternative Procurement Circumstances, 1
Where an unforeseeable situation of emergency exists, and the goods cannot be obtained
in time by means of open procurement.
Landfill Equipment Replacement Policy P-107
o Addresses lifecycle planning and equipment replacement with corresponding need for
reduction of emissions.
Financial/Budgetary
In the capital budget for 2022/23, $1,145,000 was approved by Council for purchase of a new compactor.
The cost for the proposed 2022/23 TANA including GPS and extended warranty is $1,389,142.50 plus HST.
See above Recommendation.
This purchase will be funded by $200,000 from the landfill equipment reserve, $200,000 from operations
and the balance from borrowing.
Savings will be captured over the course of the next 5 years / 10,000 hours (warranty period).
3 Request for Decision
Environmental
Landfill
o Increased life expectancy
Vehicle
o Lower emissions
o Higher fuel efficiency
Strategic Priorities
Priority Outcomes: Environmental Stewardship
1. Seek opportunities for innovation and leadership in waste management.
2. Explore options for integrating green energy and sustainable technologies in municipal
infrastructure and program delivery.
3. Support environmental conservation & protection initiatives and efforts to tackle the impact of
climate change.
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated, and accessible.
Priority Outcomes: Infrastructure & Service Delivery
2. Create efficiencies through innovative service delivery, and proactive maintenance and operations
of existing infrastructure.
Work Program Implications
N/A
ATTACHMENTS
N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A