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2022-11-24_Council Website Agenda Package.pdf
Page 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday, November 24, 2022 Livestreamed via YouTube at www.youtube.com/modcvideo Office Location: 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER 2. APPROVAL OF AGENDA/ORDER OF BUSINESS 3. PUBLIC INPUT SESSION (15 minutes – 8:45 a.m. to 9:00 a.m.) 4. MINUTES OF PREVIOUS MEETING 4.1 Council – November 10, 2022. 5. COMMITTEE REPORTS 5.1 Committee of the Whole – November 17, 2022 – Warden Webber. 5.2 Nominating Committee – November 17, 2022 – Councillor Church. 6. PUBLIC PRESENTATIONS 7. POLICIES/BY-LAWS 7.1 Policy - Second/Final Notice – Amendments – Policy P103 Flag Raising and Protocol Policy. 7.2 Policy - First Notice – Amendments - Policy P-33 Terms of Reference for Registration of Fire and Emergency Service Providers. 7.3 By-Law – Request for Decision prepared November 17, 2022 – Finance Department – New Policy under development for Tax Exemptions to Non-Profit Organizations. 7.4 By-Law - First Reading to adopt a Property Assessed Clean Energy (PACE) Program By- Law. 7.5 Request for Decision: PACE Policy – First Notice PACE Policy – Adoption. Material to follow. 8. MATTERS ARISING 8.1 Election of Deputy Warden for second half of Council Term as per Section 5.9 of Policy P- 109 Council and Committee Procedural Policy. 8.2 Request for Decision prepared November 17, 2022 – Infrastructure & Operations – J-Class Road 2023 NS Department of Public Works Submission. Page 2 of 2 8.3 Quarterly Report – Corporate & Strategic Management. 8.4 Information Memo prepared November 8, 2022 – Corporate & Strategic Management – Water Distribution Program 2022. 8.5 Request for Direction prepared November 1, 2022 – Corporate & Strategic Management – Community Welcome Signs. 9. CORRESPONDENCE 10. NEW BUSINESS 10.1 Request for Direction prepared November 1, 2022 – Infrastructure & Operations – Accessibility Audit (Lunenburg County Accessibility Plan). 10.2 Request for Decision prepared November 15, 2022 – Community Development & Recreation – Designated Community Fund Request – Together We Can Community Society. 10.3 Request for Decision prepared November 8, 2022 - Community Development & Recreation – New Road Name Assignment. 10.4 Request for Decision prepared October 27, 2022 – Corporate & Strategic Management – Kaizer Meadow Industrial Park Standard Documents. 10.5 Information Report prepared November 2, 2022 – Corporate & Strategic Management – Economic Development Sponsorship Update. 10.6 Proclamation Request – International Day of Persons with Disabilities on December 3, 2022. 10.7 Request for Decision prepared October 26, 2022 – Corporate & Strategic Management – Lunenburg County Accessibility Advisory. 11. IN CAMERA 459 MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of COUNCIL MEETING Livestreamed via YouTube www.youtube.com/modcvideo from 151 King Street, Chester, Nova Scotia On Thursday, November 10, 2022 MEETING CALLED TO ORDER Warden Webber called the meeting to order at 8:51 a.m. Present: District 1 – Councillor A. Veinotte District 2 – Deputy Warden F. Shatford District 3 – Councillor D Wells District 4 – Warden A. Webber District 5 – Councillor A. Assaff District 6 – Councillor T. Connors District 7 – Councillor S. Church (late arrival) Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO Pamela Myra, Municipal Clerk (via Zoom) Jennifer Webber, Communications & Outreach Coordinator Emily Lennox, Executive Assistant Matthew Blair, Director of Infrastructure & Operations Solicitor: Samuel Lamey, Municipal Solicitor Public: There were three members of the public present. APPROVAL OF AGENDA/ORDER OF BUSINESS Additions: Councillor Connors – Out and About in My District. 2022-447 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the agenda and order of business for the November 10, 2022, Council meeting be approved as amended. ALL IN FAVOUR. MOTION CARRIED. PUBLIC INPUT There was no public input. Council (continued) November 10, 2022 460 MINUTES OF PREVIOUS MEETINGS 4.1 Council – October 27, 2022. 2022-448 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that the minutes of the October 27, 2022 Council Meeting be approved with clarification on the M. Keddy Matter. DISCUSSION: o Councillor Wells asked for clarification on page 441 of the minutes to reflect that the request is to appoint a Commissioner. ALL IN FAVOUR. MOTION CARRIED. COMMITTEE REPORTS There were no Committee Reports. BY-LAWS/POLICIES 7.1 Second/Final Notice to Repeal and Replace Regional Emergency Management By-Law No. 146. a. New Regional Emergency Management By-Law to adopt. b. Current Regional Emergency Management By-Law to be repealed. 2022-449 MOVED by Councillor Church, SECONDED by Councillor Assaff that Council approve the repeal of the current Regional Emergency Management By-Law (effective April 9, 2014) and replace with a new updated Regional Emergency Management By-Law with the following changes/additions: • adding the Town of Lunenburg as a participating municipal unit where required; • 2.1 a. Correction to the Emergency Management Act (Removing R from R.S.N.S.); • 2.1 c. Change the date to the Intermunicipal Service Agreement date; • 2.1 d and e. Change to Minister and Deputy Minister Responsible for Emergency Management; • 3.1 b. – Add “State Of Emergency” to clause; • 3.2 c. Add “(NS EMO)” to clause; • 3.3 b. Add “Nova Scotia” and “NS” to clause; and Council (continued) November 10, 2022 461 • Section 5 – “Previously adopted versions of By-Law 146 are hereby repealed upon the effective date of the adoption of this Regional Emergency Management By-Law.” ALL IN FAVOUR. MOTION CARRIED. By-law found at the end of these minutes. MATTERS ARISING 8.1 Municipal Government Act – Consultation Survey – Draft Responses. The Deputy CAO outlined the draft responses, noting that most questions deal with electronic notices and the need to post in newspapers versus electronic notice, electronic delivery of tax receipts, and submission of planning documents. 2022-450 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Council approve the draft responses to the Municipal Government Act Consultation Survey as provided and forward to the Province. ALL IN FAVOUR. MOTION CARRIED. 8.2 Information Report – Financial & Information Services – Budget Process. The CAO indicated that the Director of Financial & Information and the Deputy CAO have prepared a budget process for the consideration of Council and outlined the proposed process that will allow pre-budget approval so that the tender process can be completed prior to the next construction year before April. 2022-451 MOVED by Councillor Church, SECONDED by Councillor Assaff that Council approve the 2023/24 Budget Process as outlined in the Request for Direction prepared October 21, 2022 “2023/24 Budget Process.” ALL IN FAVOUR. MOTION CARRIED. 8.3 Request for Direction prepared September 14, 2022 – Infrastructure & Operations – Leachate Treatment Plant Upgrade at Kaizer Meadow (Phase 2) – Design Work. Christa Rafuse, Director of Solid Waste was present to review the Request for Direction prepared September 14, 2022 Leachate Treatment Plant Upgrade at Kaizer Meadow (Phase 2) – Design Work. It was noted that the Operating Permit requires this to be in place and the design has been approved by the NS Department of Environment and will rectify the leachate issue. Council (continued) November 10, 2022 462 2022-452 MOVED by Councillor Wells, SECONDED by Deputy Warden Shatford that Council approve the design and construction phase services of Phase II Leachate Treatment System Upgrades to CBCL at an estimated cost of $100,000, as approved in the 2022/23 capital budget. ALL IN FAVOUR. MOTION CARRIED. CORRESPONDENCE 9.1 Correspondence received after October 27, 2022 Meeting regarding M. Keddy Farm and Forest Limited Request: a. Tara Aalders. b. Gordon and June Keddy. c. Dave Swinimer. d. Bernadette and Clarence Pudsey and Vernita Hiltz. e. Bruce Carter. f. Nick Moore (October 27, 2022). g. Nick Moore (October 31, 2022). h. Ian Dunbar (November 3, 2022). i. Email dated November 3, 2022 from Carol Penney regarding M. Keddy Farm and Forest Limited Request. j. Email dated November 4, 2022 (8:52 a.m.) from Nick Moore to Ian Dunbar/Council regarding M. Keddy Farm and Forest Limited Request. k. Email dated November 4, 2022 (10:41 a.m.) from Ian Dunbar to Council/Nick Moore regarding M. Keddy Farm and Forest Limited Request. l. email dated November 4, 2022 (11:16 a.m.) from Nick Moore to Ian Dunbar/ Council regarding M. Keddy Farm and Forest Limited Request. Warden Webber acknowledged correspondence received with regard to the M. Keddy Farm & Forest Limited request. NEW BUSINESS 10.1 Award Announcement – Atlantic Planners Institute – Rural/Small Town Planning – Lakeside Zone. Present were Chad Haughn, Director of Community Development & Recreation, Garth Sturtevant, Senior Planner, and Emily Statton, Planner. Council (continued) November 10, 2022 463 The Director of Community Development and Recreation advised Council of the award received – the Atlantic Planners Institute Awards of Excellence, Rural & Small Town Planning. The award is targeted at small Atlantic Canadian towns, villages, and rural communities, who have demonstrated innovative or creative approaches to planning in a more rural context for the Lakeside Zone Project. There was a brief discussion on the project in the context of a rural municipality. It was noted that not all rural municipalities have zoning to cover the entire municipality as the District of Chester does. Warden Webber and Councillors thanked staff for their research and professional work to develop the zone to be used. Staff also thanked Council for their input as well in order to pass the zone. PUBLIC PRESENTATION 6.1 Hubbards Streetscape Project – Paul Dec of UPLAND Planning + Design as well as Matt Morash (Zoom) and Melanie McIvor (Zoom). Present was Paul Dec of UPLAND Planning + Design with Matt Morash present on Zoom. Mr. Dec reviewed a slideshow outlining the Hubbards Streetscape Project that included: An outline of the community and the various amenities within. The partners – Aspotogan Heritage Trust, Hubbards Streetscape Committee, UPLAND, and the community members. The goals – pedestrian safety and active transportation and a plan for overall community development. Public engagement. Project history. Consultation. Engagement methods. Engagement themes. Community development vision. Six big moves – Hubbards Loop, Cove Connections, Sidewalk Extensions, Central Placemaking, Interim Measures, and Development Policies. Phases and Timing. Design Principles. Council (continued) November 10, 2022 464 Matt Morash addressed Council to review the Call for Action questions: What can the municipality do to endorse the community’s vision and plan? Can the municipality create an internal action plan with timelines and responsibilities? o Warden Webber acknowledged the plan and its merits noting that Planning Staff will be asked to determine how it will fit with the Municipality’s future plans, i.e., a growth strategy, strategic plan, and will incorporate as much as possible; however, a timeframe is unknown at this time. Is it possible to build infrastructure on the Chester side in the near future? o Sidewalks and active transportation paths. Is it possible to coordinate boundary-crossing activities with HRM? o Yes, if both agree on a project. Mr. Morash indicated that he would be meeting with an HRM Standing Committee in the upcoming weeks. Members of Council commented on the valuable information included in the report as well as the community vision and engagement. There was a note of concern that transportation might be looked at in isolation; Hubbards is unique, but the twinning of the highway will put development pressure on Hubbards. The Hubbards of today is different than it will be in 20 years. Zoning, public services, transportation, cultural factors – all have to be weighed in. The ideal of single-family homes in the plan may need to be reconsidered as the future may move to central housing. NEW BUSINESS 10.3 Road Names: Present was Sylvia Dixon, Development and Planning Technician was present to review the proposed road names with Council. a. Violet View Lane, Western Shore. 2022-453 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that the road name Violet View Lane, Western Shore, be approved and the appropriate departments and agencies be advised. ALL IN FAVOUR. MOTION CARRIED. b. Cliff Top Lane, Deep Cove. Council (continued) November 10, 2022 465 2022-454 MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that the road name Cliff Top Lane, Deep Cove, be approved and the appropriate departments and agencies be advised. ALL IN FAVOUR. MOTION CARRIED. c. Dogwood Lane, Martins Point. 2022-455 MOVED by Councillor Church, SECONDED by Councillor Assaff that the road name Dogwood Lane, Martins Point, be approved and the appropriate departments and agencies be advised. ALL IN FAVOUR. MOTION CARRIED. d. Undetermined Road Name in Seffernville. The Development and Planning Technician reviewed the background of trying to come to an agreement on the road name in question in Seffernville. In the end there were nine names to consider. The fire department commented on one road name since there was a similar one already in the area. Councillor Connors noted that she does not have a preference, is not opposed to any, and has no recommendation. Based on collective wisdom and similarities and family/children names, and length of name, she thought Barnell Road may be appropriate. 2022-456 MOVED by Councillor Connors, SECONDED by Councillor Assaff that based on the feedback from the Fire Department and Public Works the road be named in Seffernville be Barnell Road. DISCUSSION: Councillor Wells noted there were people in the audience who may have an objection and Council agreed to allow them to speak. The residents of 2736 Highway 12 noted that they live on the road and are the only ones who maintain it and do not wish to have the name Barnell applied. Councillor Connors asked if this was a time sensitive matter and the Development and Planning Technician indicated that was Council’s decision. Councillor Connors commented, after hearing the information from the residents of the road, that she would withdraw her motion at this time to allow further deliberation. Councillor Assaff, the Seconder to the motion agreed to the withdrawal. MOTION WITHDRAWN. Council (continued) November 10, 2022 466 A discussion on the question of naming the road was held and it was agreed that staff would reach out to the owners again with three names that are not family names or are too long for the signage. A break was held from 10:03 a.m. to 10:20 a.m. 2022-457 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Council receive the Hubbards Streetscape Plan as previously presented by UPLAND Planning + Design and Matthew Morash. ALL IN FAVOUR. MOTION CARRIED. 10.2 Request for Decision prepared October 26, 2022 – Corporate & Strategic Management – Narcan Kits for Fire Services. Bruce Blackwood, Fire Services Coordinator reviewed the Request for Decision prepared October 26, 2022 regarding the Narcan Kits for Fire Services that are used for firefighter emergencies and not the public. 2022-458 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council agree to the purchase of seven Narcan kits and distribute to the Fire Departments for use in response to a situation in which a fire department member is accidentally exposed to opioids during a paged incident. ALL IN FAVOUR. MOTION CARRIED. 10.4 Request for Decision prepared November 1, 2022 – Community Development & Recreation – Grants Review. Chad Haughn, Director of Community Development & Recreation was present to review the grant requests. a. Council Grant - Lunenburg County Lifestyle (2022 Para Cup) - $5,000. 2022-459 MOVED by Deputy Warden Shatford that Council award $5,000 to the Lunenburg County Lifestyle (2022 Para Cup). There was no Seconder for the motion. MOTION FAILED. Council (continued) November 10, 2022 467 2022-460 MOVED by Councillor Assaff that Council award $2,000 to the Lunenburg County Lifestyle (2022 Para Cup). There was no Seconder for the motion. MOTION FAILED. The Director of Community Development & Recreation outlined what the event would entail, with teams coming from around the world for the regional event. It was unknown if there were any local participants. 2022-461 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that Council award a $4,000 Council Grant to the Lunenburg County Lifestyle (2022 Para Cup). FOUR IN FAVOUR. THREE OPPOSED. MOTION CARRIED. b. Council Grant – Heritage Handwork - $700. 2022-462 MOVED by Councillor Assaff, SECONDED by Councillor Veinotte that Council award a $700 Council Grant to the Heritage Handwork group. ALL IN FAVOUR. MOTION CARRIED. c. Tourism Grant – Chester Merchants - $5,000. The Director of Community Development & Recreation indicated that there was $3,000 remaining in the Tourism Grant budget. 2022-463 MOVED by Councillor Wells, SECONDED by Councillor Church that Council award a $3,000 Tourism Grant to the Chester Merchants Group. ALL IN FAVOUR. MOTION CARRIED. d. District 1 Council Grant – East River Village Hall - $2,000. 2022-464 MOVED by Councillor Veinotte, SECONDED by Councillor Wells that Council award a $2,000 Council District 1 Grant to East River Village Hall. ALL IN FAVOUR. MOTION CARRIED. e. District 1 Council Grant – Parish of Blandford - $200. 2022-465 MOVED by Councillor Veinotte, SECONDED by Councillor Wells that Council award a $200 Council District 1 Grant to the Parish of Blandford. ALL IN FAVOUR. MOTION CARRIED. Council (continued) November 10, 2022 468 10.5 Request for Direction prepared October 26, 2022 – Corporate & Strategic Management – Bioeconomy Development Opportunity Zone (BDO Zone) Initiative (Investment Attraction). a. Request for Direction Addendum prepared November 7, 2022 – Corporate & Strategic Management – Bioeconomy Development Opportunity Zone (BDO Zone) Initiative (Investment Attraction). Erin Lowe, Senior Economic Development Officer was present via Zoom and reviewed the Request for Direction prepared October 26, 2022 regarding the Bioeconomy Development Opportunity Zone (BDO Zone) Initiative (Investment Attraction). The intent is to attract bio based businesses to this region. The maximum investment would be $19,250 and will be less if any of the other rural municipal units also participate. 2022-466 MOVED by Councillor Church, SECONDED by Councillor Assaff that Council approve the maximum investment of $10,000 with the participation of another rural municipal unit for the Bioeconomy Development Opportunity Zone (BDO Zone) Initiative (Investment Attraction). ALL IN FAVOUR. MOTION CARRIED. 10.6 Out and About in My District – Councillor Connors. Veteran Banner Program: Councillor Connors outlined the Veteran Banner Program initiated in New Ross by the Royal Canadian Legion and cosponsored by the Historical Society and Regional Development Society, noting that families contributed to the cost of the banners. There are 38 banners up with more to come and each includes information on the veteran. They expect it to be an annual program and has been a very moving project. She also added that a local business, East Coast Powerline, has been on board to do the installations. Outdoor Rink: Councillor Connors reviewed the initiative from the community to construct an outdoor rink under the covered structure. She outlined the volunteer work and preparation required. She then outlined the raising of funds after receiving a grant from the province for $5,000. Fundraising was held and a number of businesses and individuals came through with donations for the project. They reached the goal yesterday and placed an order totaling $21,472.61 for the 40x80 outdoor rink. Council (continued) November 10, 2022 469 Invitation to Silent Auction and Wine and Cheese Fundraiser: Councillor Connors invited members of Council and the public to the annual event taking place on Friday, November 18th as a kickoff to the annual Christmas Festival to take place in December. She outlined some of the various events that will take place at the Auction. The proceeds allow the Development Society to put money back into the community. IN CAMERA 11.1 Section 22(2)(g) of the Municipal Government Act – legal advice eligible for solicitor- client privilege – M. Keddy Farm and Forest Limited. 11.2 Section 22(2)(a) of the Municipal Government Act – acquisition, sale, lease, and security of municipal property – Kaizer Meadow Industrial Park. 2022-467 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the meeting convene “In Camera” as per the Municipal Government Act as follows: Section 22(2)(g) of the Municipal Government Act – legal advice eligible for solicitor-client privilege. Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease and security of municipal property – Kaizer Meadow Industrial Park. ALL IN FAVOUR. MOTION CARRIED. The Meeting reconvened in Regular Session with all members present. Councillor Wells wished to make a clarification, noting that he had not been present at the meeting when the M. Keddy Farm & Forest Limited matter was discussed (October 27, 2022). He did view the Zoom video and is familiar with what was said at the meeting. He noted that a letter in the package from Ms. Aalders states that Michael Keddy had spoken to most, if not all, Councillors. He wished to clarify that he did not speak to either Mr. Keddy or Mr. Aalders on the matter. The letter implied that Mr. Keddy lobbied Councillors. Warden Webber directed the Clerk to let the record show that Mr. Wells did not speak to Mr. Keddy or Mr. Aalders. Councillor Church indicated that she had arrived late at the October 27th meeting and was not present for the entire meeting, but she also reviewed the presentation on the Zoom recording. Council (continued) November 10, 2022 470 ADJOURNMENT 2022-468 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford the meeting adjourn. (12:04 p.m.) ___________________________ ___________________________ Allen Webber Pamela Myra Warden Municipal Clerk NOTE: The recorded version of this meeting is available at www.youtube.com/modcvideo. ---------------------------------- MUNICIPALITY OF THE DISTRICT OF CHESTER BY-LAW 146 REGIONAL EMERGENCY MANAGEMENT BY-LAW SECTION 1: GENERAL 1.1 This By-Law may be cited as the “Regional Emergency Management By-Law” to render mutual aid and joint provisions of services and facilities to provide for a prompt, effective and coordinated response to an emergency within the territories of the participating municipalities of the Municipality of the District of Lunenburg; the Municipality of the District of Chester; the Town of Bridgewater; the Town of Mahone Bay, and the Town of Lunenburg. SECTION 2: DEFINITIONS 2.1 In this By-Law: a) “Act” means the Emergency Management Act, S.N.S., 1990, as amended from time to time; b) “State of Emergency Regulations” means regulations approved by the Governor in Council by Order in Council 92-61, Regulation 17/92, as amended from time to time; c) “Agreement” means the Inter-Municipal Emergency Services Agreement, dated January 18, 2017, among the participating Municipalities and as amended from time to time; d) “Minister” means the Minister responsible for Emergency Management of the Province of Nova Scotia; Council (continued) November 10, 2022 471 e) “Deputy Minister” means the Deputy Minister responsible for Emergency Management of the Province Nova Scotia; f) “Councils” means the Councils of the participating Municipalities (Municipality of the District of Lunenburg, the Municipality of the District of Chester, the Town of Bridgewater, the Town of Mahone Bay, and the Town of Lunenburg); g) “Region” means all territories within the participating Municipalities; h) “State of Local Emergency” means a state of a local emergency declared, renewed, or terminated by the Council, Mayor, or Warden of a participating Municipality; i) “Regional Emergency Operations Centre (REOC)” means the Regional Emergency Management Organization (REMO) operation centre as established, equipped, and serviced per the Agreement. SECTION 3: RESPONSIBILITIES FOR EMERGENCY MANAGEMENT 3.1 The Councils, in accordance with the Agreement: a) shall appoint and maintain a Regional Emergency Management Organization (REMO) responsible for the planning and the coordination of emergency services delivery and consist of: i. a Regional Emergency Management Advisory Committee (REMAC); ii. a Regional Emergency Management Planning Committee (REMPC); iii. a Regional Emergency Management Coordinator (REMC); and iv. for each participating Municipality, an Assistant Emergency Coordinator (AEC); b) declare, renew, or terminate a State of Local Emergency, as outlined in the State of Emergency Regulations as may be required and if unavailable in a timely manner, permit the Mayor or Warden of the affected participating Municipality(s) to make such declarations; c) shall cause the Emergency Management Plan or any part thereof to be implemented and may do everything necessary for the protection of property and the health and safety of persons pursuant to Section 14 of the Act; d) may appropriate and expend monies to pay reasonable expenses of members of REMO and to fulfill the terms and conditions of any agreement approved by the Councils; 3.2 REMAC, in accordance with the Agreement: a) is responsible during a State of Local Emergency for the executive direction and management of emergency plans and activities within the Region and for advice to Councils pursuant to the Act; Council (continued) November 10, 2022 472 b) recommends to Councils, Mayor or Warden, the declaration, renewal, or termination of a State of Local Emergency as outlined in the State of Emergency Regulations; c) shall deliver a copy of the signed Declaration, Renewal, or Termination of a State of Local Emergency to the Nova Scotia Emergency Management Office (NS EMO) and the Minister and ensure that such Declarations are communicated effectively to the people of the area(s) affected; d) with the approval of Councils, may enter into agreements with the Government of Canada, the Province of Nova Scotia, a municipality, city or town, or any other agency or any person; 3.3 REMC, as appointed by the REMAC, in accordance with the Agreement: a) shall chair the REMPC and coordinate, prepare, and maintain emergency plans; b) shall, pursuant to Section 10A of the Act, inform the Nova Scotia Emergency Management Office of any real or anticipated event or emergency and upon activation of an REOC or the Declaration of State or Local Emergency, prescribe, as necessary, duties to be fulfilled by employees, servants, and agents of the municipality and coordinate the REOC activities with NS EMO; 3.4 REMPC in accordance with the Agreement: a) shall include, but not be limited to, persons responsible during an emergency to provide health, law enforcement, fire, utilities, communications, transportation, public works, financial, legal, or other essential community services; b) shall provide recommendations to REMC for the purpose of the development of regional emergency management plans, policy and procedures for the Region, and provide briefings as requested by Council. SECTION 4: RESPONSIBILITIES OF OTHERS IN A STATE OF LOCAL EMERGENCY Following the Declaration of a State of Local Emergency and for the duration of such, every Councillor, employee, and agent of the participating Municipality who has a key role in the execution of the emergency management plans, shall fulfill such duties as may be required according to the emergency plans. SECTION 5: Previously adopted versions of By-Law 146 are hereby “repealed” upon the effective date of the adoption of this “Regional Emergency Management” By-Law. 473 MUNICIPALITY OF THE DISTRICT OF CHESTER MINUTES OF PUBLIC HEARING Consideration of amendments to the Chester Municipal Land Use By-law to rezone a portion of PID 60422888 from Settlement Residential Two Zone to Mixed Use Zone 151 King Street, Chester Livestreamed via YouTube www.youtube.com/modcvideo On Thursday, November 10, 2022 at 6:30 p.m. MEETING CALLED TO ORDER Warden Webber called the meeting to order at 6:34 p.m. noting that the meeting was to consider rezoning to Mixed Use Zone. Present: District 2 – Deputy Warden Shatford District 3 – Councillor Wells District 4 – Warden Webber District 5 - Councillor Assaff District 6 – Councillor Connors District 7 – Councillor Church Staff: Dan McDougall, CAO Pamela Myra, Municipal Clerk (Via Zoom) Garth Sturtevant, Senior Planner Jennifer Webber, Communications Officer Solicitor: Samuel Lamey, Municipal Solicitor There were approximately 25 people in the public gallery. Warden Webber noted that Councillor Veinotte was present in the gallery, however, due to a Conflict of Interest, would not be participating at the Council table. COMMENTS BY MUNICIPAL SOLICITOR The Solicitor indicated the matter was properly before Council. OVERVIEW BY PLANNER Garth Sturtevant, Senior Planner reviewed the information included in the Public Hearing Report dated November 10, 2022. The lot in question is currently a split zone lot – one portion is zoned Settlement Residential Two Zone, and the remaining portion is zoned Mixed Use Zone. Council – Public Hearing – Rezoning near Exit 6 (continued) November 10, 2022 474 The key determination for Council to make is whether the rezoning itself is in alignment with the policies and not the merit of the proposed development. The majority of discussions have been around the proposed use, but Council must also consider other uses for the property. Although it seems counter-intuitive, the intent is to consider anything that could happen and whether the change is appropriate as per the policies. The Staff recommendation is to approve the request as they feel the rezoning request is in agreement with the planning policies. The current zoning came into effect in 2020 as part of the Municipal Plan Review and in this area the Single Residential Two Zone was brought in with input from the community with (the) wish to prohibit commercial activity at that location. Whether it was intentional that the zone went north, the discussion was really around the Highway 3 area. Were this proposal along Highway 3 we may have heard strongly that that wasn’t desired. He outlined the Public Hearing Report: (A) Details Of Proposed Amendments Request from: Application submitted by Larex Management Ltd. to rezone a portion of PID 60422888 from Settlement Residential Two Zone to Mixed Use Zone. Council received the application and request on July 28, 2022 and directed staff to schedule a Public Information Meeting, and prepare a Staff Report for consideration by the Municipal Planning Advisory Committee. Request date: July 28, 2022. Nature of amendments: Be it enacted by the Council of the Municipality of Chester as Follows: Amend Schedule A of the Municipal Land Use By-law – Zoning Map to reflect the rezoning of PID 60422888, resulting in the entire property being subject to the provisions of the Mixed-Use Zone. Purpose of amendments: The request to rezone a portion of PID 60422888 has been proposed in support of a planned commercial subdivision. The stated intent is to develop 8-12 lots adjacent to Highway 103 to be developed and managed by the Applicant. (B) Meeting Dates July 28, 2022 – Application and Request for Direction considered by Council August 31, 2022 – Public Information Meeting (Hubbards Area Lion’s Club) Council – Public Hearing – Rezoning near Exit 6 (continued) November 10, 2022 475 September 21, 2022 – Municipal Planning Advisory Committee October 13, 2022 – Council 1st Reading November 10, 2022 – Public Hearing (C) Documentation Reports: July 28, 2022 – Request for Direction – Request to Rezone PID 60422888 September 21, 2022 – Staff Report – Request to Rezone a Portion of PID 60422888 October 13, 2022 – Staff Report – Updated with MPAC Motion & Public Hearing Dates November 10, 2022 – Public Hearing Report Advertisements (Progress Bulletin): August 25, 2022: Notice of Public Information Meeting September 14, 2022: Notice of Municipal Area Advisory Committee Meeting October 19, 2022: Notice of Public Hearing (1st Notice) October 26, 2022: Notice of Public Hearing (2nd Notice) November 3, 2022: Notice of Public Hearing Other notifications: August 9, 2022 – Early notice of Land Use By-law Amendment sent electronically to Halifax Regional Municipality October 13, 2022 – Notice of Public Hearing sent electronically to Halifax Regional Municipality October 19, 2022 – Neighbour Notification Package sent all properties within 30m of the subject property (PID 60422888) October 13, 2022 – Sign posted at entrance to the site to advise of Public Hearing Copies of all Progress Bulletin Advertisements posted on Municipal Website and Municipal Office doors Social Media postings Fees paid: All required fees have been received: $300.00 Application Fee and $500.00 Advertising Deposit (D) Written Submissions Received: Matt Parliament Sarah Haliburton Mike Fairchild Cathy Mellett & 16 additional names Mathias Groza Leigh Gillam Heather Grandy Council – Public Hearing – Rezoning near Exit 6 (continued) November 10, 2022 476 Michelle and Daniel Everson Robert Champagne Cathy Mellett Nancy Mckinnell Stephen Kimber Robert Champagne Richard Elliott Joan Kaizer Allison Lewis Ted Ross Cathy Mellett Richard Elliott Stephen and Colleen Blacker Undated Flyer submitted by Richard Elliott Amber MacLean Ted Ross Richard Elliott Cathy Mellett Bill Doane Stephen Anderson Hans, Lisa, & Tyler Stokkeskog Tanya Shatford Deborah Gass Kathy Coolen Karen Hamill Bonnie Zinck Keith Helle & Emma Slater Mary Byrne Richard Elliott - Petition with 130 Names PRESENTATION BY DEVELOPER The Developer was in the gallery but did not wish to make a presentation. COMMENTS BY THE PUBLIC ON THE PROPOSAL Warden Webber reviewed the rules of presentations, i.e., five minutes to speak and someone who has already spoken must wait until after everyone else who wishes to speak has spoken for the first time. Council – Public Hearing – Rezoning near Exit 6 (continued) November 10, 2022 477 Gerry Giffin, 52 King Street, Chester – Mr. Giffin noted that he is a partner in a business within the Hubbards Streetscape Project within the Municipality of the District of Chester. He spoke on the following: It is his personal opinion that urban sprawl is not a strategy. He feels that building hubs with a higher concentration and density with the ability to walk and accomplish tasks is best without having to get into car (the Village of Chester being an example of this). Depending on the nature of the proposed development it has potential to harm or impact businesses already located within Hubbards. Council is in support of the Hubbards Streetscape Project which will encourage walking or bicycling to local businesses – an example of a Hub. They also received a grant to reduce greenhouse gas. Council is also in support of NSFM Mainstreet Project which aims to help communities identify Mainstreet Areas – shops and services that are predominantly locally owned and clustered together and express genuine local culture. Councillor Wells asked if he felt the two things could co-exist and Mr. Giffin indicated not within the streetscape area, but it might make sense to have a gas station to service Highway 103. He is not in favour of the rezoning. Karen Millen, 554 Mill Lake Road West, Hubbards – Ms. Millen commented that not all development is good for communities. As a family they are opposed to commercial and light industrial development. This type of development doesn’t have the best interest of the residential or cottage community, the environment or Hubbards. The Single Residential 2 Zone currently on the property should be retained to protect the community. She also commented on the existing community of residential and cottages, new or existing land conflicts, nearness to a watercourse, allowing for larger, taller, denser commercial operations, neighbours not being aware the property would be developed as a commercial operation, and once the land is rezoned anything can happen and even Council cannot control that. She asked that Council reject the application for higher density. Richard Elliott, 1499 Mill Lake Road Number 1 – Mr. Elliott noted that yesterday Council received a petition signed by 130 people indicating their opposition to zoning request. He wanted to take an opportunity to share five points for consideration: 1. Size, location, and existing character of the surrounding area – the development could be the size of 23 football fields. Consider the impact on existing and surrounding properties. 2. Important to consider the basis of the request. The Developer wants more. The property is partially Mixed Use, and he has the right to develop commercially, however, they wish to go bigger. Consider the broader public interest. Council – Public Hearing – Rezoning near Exit 6 (continued) November 10, 2022 478 3. What decision is not just about particular plans – Council would have to consider all other commercial and light industrial uses that zone would allow. Consider the development proposed to some degree – it is cause for some concern. From what he’s heard about the development the building would be two times the size of what exists in Hubbards. He felt it would be better to build within the zone than to allow more urban sprawl. At the information meeting the developer indicated they conducted studies on water usage and traffic volumes but those haven’t been shared. Pulling highway traffic off of Highway 103 will cause an increase in traffic. People have good reason to be concerned. There is sufficient basis to refuse request. 4. The need to consider other potential uses – consider the scale and type of commercial and industrial uses the change in zoning would authorize, such as campgrounds, recycling depots, etc. Things that are not appropriate for that location. 5. Refer to the Municipal Planning Strategy (MPS) policies that guide Council. The overarching objective in the MPS is to control very large or destructive land uses and safeguard the natural environment – this property is located between three lakes. Another policy notes that policies should be avoid conflicts between land uses, however, the report says it is not anticipated to result in existing or surrounding uses based on what they plan to do. The Mixed Use Zone was rejected in this area when the MPS was adopted. He is concerned about the land in the area. The policies say the one thing is to avoid commercial and industrial development but that is what is being proposed. The developer wants to do something bigger and larger – that is not a good enough reason to grant the request. There are plenty of good reasons to not allow the rezoning and good reasons within Council’s own policy documents to reject it. Leigh Gillam, 190 Mill Lake Road – Ms. Gillam noted that her property is close to where the development would go in. She echoed what others have said and appreciates research done regarding safety. Traffic is a concern of hers as it is close to her driveway. She can see the clearing from her window and feels more unsafe about the development especially in a larger size. Joan Kaizer, 37 Sims Avenue – Ms. Kaizer noted that her family is from Hubbards. They are worried about the hub safety and interested in the Streetscape Program. When you look at all the properties being developed, Hubbards is exploding and will need more services and amenities and extended hours for gas stations. She would hate to think the gas station in Hubbards - that needs to be replaced - would be replaced with a development that included other services that will bring heavy traffic and loud trucks rumbling through Hubbards when children on their way to school, on their bicycles, or when seniors are walking their pets. Children and families have lived here for a long time. A power type set up may be a way to deal with how Hubbards is exploding. She is in favour of rezoning. Kathleen O’Dell, 1237 Highway 329, Mill Cove – Ms. O’Dell recognized that a lot of people are attending from Mill Lake Road. She doesn’t support the development because services need to be Council – Public Hearing – Rezoning near Exit 6 (continued) November 10, 2022 479 grown organically for the community and done in a way that the public have access to, so adding something off the highway will not benefit seniors. What would make more sense is seniors housing close to the hub. If we are talking about children and growing families, Walmart and Superstore are not the answer. The answer is additional access to farm markets, social services, and recreation programs for children and families. She has a growing family and chose to live here because her family has access to outside to enjoy nature and outdoor spaces. The answer would be additional sidewalks through the streetscape project. She doesn’t see this rezoning supporting that. Adding a plethora of low paying jobs doesn’t help the economy. It reroutes people away from existing businesses in the community. She thanked everyone for attending tonight and encouraged building a community and supporting local businesses to grow through other initiatives. Ross Shatford, 313 Highway 329 – Mr. Shatford noted that he has lived here his whole life and has watched businesses leave. If someone wants to come in and develop something it excites him. He understands no one wants it in their backyard, but where the land is located and what is proposed to be put there can already be done – they are asking to put it closer to the highway. His son had to move away to get a job. There are small businesses there that are used for convenience, but for major purchases they have to go to Tantallon, Halifax, or Bridgewater. If this enhances the community with businesses, he is in favour of the proposal. Jeff Champ, 1530 Highway 329 – Mr. Champ commented that he felt he didn’t have enough information on what the development looks like – will it be like Exit 3 or Exit 5. He is unsure if the information has been fully shared. At this time, he is against the proposal. He consults with small businesses and fascinates him that people talk about small business as a backbone of the economy but we keep breaking the back. If we have a development like Exit 3 or Exit 5 there is lots of research to show how that impacts the core hub. People love Mahone Bay or Chester because of the town center – small businesses and entrepreneurs do a lot of things. Hubbards has the potential to be another town centre and does need some development, but he would rather be a Mahone Bay or a Chester than a Tantallon or Timberlea where there is no sense of a core town. He encouraged Council to think about the people who live there and the entrepreneurs and businesses who support local charities, kids, and programs. He is not in favour of rezoning and noted that previous speakers did an excellent job in referring to the policies that are in place and stay true to values. Jillian Ettinger, Sawler Lake – Ms. Ettinger indicated that she is a year round resident and is opposed to the rezoning. She is concerned about environmental issues and pollution for the stocked lake. She agrees that Hubbards is a beautiful town but, if the development goes in next to the highway, traffic won’t come off of the highway to see the town. Yes, Hubbards needs to grow but it should be grown within the core - do you really need a 24 hour gas station – you can get gas in Tantallon 15 minutes Council – Public Hearing – Rezoning near Exit 6 (continued) November 10, 2022 480 away. It is going to ruin the potential of what we have fought to have in cottage country – it will disturb the ecosystem. She is strongly opposed. Rivka Sherman, 5 Creighton Harnish Lane, Mill Cove – Ms. Sherman noted she was impressed with those who have done so much research. She is new to the area and picked Hubbards consciously. She is opposed to the rezoning. We can have the development the way it is currently zoned. No one mentioned the environment and where we are going – in 10-20 years we may not need gas stations but we aren’t talking about electrical charging stations or other forms of transportation. It is nice to have grocery stores but if the only way to get there is by car, we are repeating the same mistakes that other cities have made. She also wanted to talk about jobs – our businesses currently can’t stay open because there is no one to work. We could end up with an empty cemetery development with no one working there. We have space within our municipality to expand and we have Tantallon close by if needed. Warden Webber asked if anyone else wished to speak and, with no further requests to speak, he indicated that the public participation portion of the meeting was closed and thanked people for speaking. Deputy Warden Shatford read a letter from Andrew and Jeff Purcell requesting the designation of Sawler Lake a Lakeside Protected Zone and asking Council to delay the vote and align the lakefront protection zone application with the rezoning application. He asked the Senior Planner how this request would affect the process. The Senior Planner noted that Council is not obligated to decide tonight; and they can defer the decision. Staff have not received an application to rezone Sawler Lake to Lakeside Zone yet. If staff were to receive the application, it would follow the same process as this request. Unless Council made the decision to defer this rezoning, there would be a period of time to get the Lakeside Zone to first reading which would take 2-3 months for the Lakeside Zone. If the rezoning was approved today and then the Lakeside Zone application came forward - and was approved - that would change the overlay. The potential risk in the intervening period is that development could occur that would be in contradiction with what the Lakeside Zone would eventually protect against. Deputy Warden Shatford indicated that Andrew and Jeff Purcell own properties along Sawler Lake and have contacted someone to work on their behalf to work to start the process. Warden Webber asked the Senior Planner on height restrictions and the Senior Planner reviewed the height restrictions in the zones as follows: Council – Public Hearing – Rezoning near Exit 6 (continued) November 10, 2022 481 Single Residential 2 Zone – all uses in SR2 Zone would be limited to 11m in height and there are few exceptions to that; anything that required to go through Development Agreement such as an apartment building. Mixed Use Zone – there is no height limit and very few exceptions, such as forestry processing, lumber mill would have a height limit. Warden Webber asked if a 30 story building would be allowed. Yes. Warden Webber asked about types of development were allowed by right and the Senior Planner noted that both zones have a number of listed uses with floor areas: In SR2 Zone, as of right floor area can be 100 square meters and by development agreement up to 500 square meters. In the Mixed Use Zone as of right floor area is allowed up to 2,000 square meters and over 2,000 square meters it would also go through the development agreement process. Deputy Warden Shatford noted that he had the opportunity to meet Richard Elliott and some other people from the lake and had conversations on the issues. He noted that he has reacted to this request based on what the community wants. He knew the petition was going around and acknowledged the 130 names from within and outside of the community but noted there was no opportunity on the petition for people to say if they were in favour. He noted that took it upon himself to go to the Hubbards mall on three different occasions to talk to people as they went into the mall to determine how they felt about the development. He was surprised to hear comments this evening about seniors - the seniors he spoke with were more excited about the possibility of the development and that there might be another place to go. Overall, he had about four people in opposition. He spoke with people from the lake, HRM, Blandford, and his community and the feedback he got was overwhelming support. He represents 1,500 residents. Based on what he has heard from his community, they are excited about the development and the overall majority support it. He is fairly comfortable, regardless of his personal opinion, that the community at large is in support of the development. Warden Webber asked the Senior Planner to show a map of the area. The Senior Planner provided an image on screen of the proposed development area, as well as existing properties and the locations of the lakes. He outlined where certain properties were in relation to the subject property. He also outlined what portions of the property are in the SR2 Zone and Mixed Use Zone. There are no property owners between the development and the highway. He also noted, with regard to access and traffic on the roads - which are all public roads - the access is immediately off of Council – Public Hearing – Rezoning near Exit 6 (continued) November 10, 2022 482 Mill Lake Road so in that perspective the traffic generated won’t be passing any existing residences. They will be turning on the new road to access the lot. Warden Webber asked for clarification regarding protection of the lake and the portion of the lake from that perspective was a small section and shown on the map. The Senior Planner outlined what is in the Lakefront Overlay, a 20m setback for structures from the edge of the water. If the Lakeside Zone was then considered it would be another band with different regulations, including vegetative buffer. Three members of the gallery wanted to speak, however, Warden Webber indicated that the public session portion of the meeting had been closed earlier when no one else wished to speak on the matter. DISCUSSION BY COUNCIL 2022-469 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Council approve the amendment of Schedule A of the Municipal Land Use by-Law – Zoning Map to reflect the rezoning of PID 60422888, resulting in the entire property being subject to the provisions of the Mixed-Use Zone. ALL IN FAVOUR. MOTION CARRIED. CLOSING REMARKS (CHAIR) There were no closing remarks. ADJOURNMENT 2022-470 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the Public Hearing adjourn. ALL IN FAVOUR. MOTION CARRIED. (7:37 p.m.) __________________________ __________________________ Allen Webber Pamela M. Myra Warden Municipal Clerk Page 1 of 2 MOTIONS FROM NOVEMBER 17, 2022 COMMITTEE OF THE WHOLE MEETING FOR COUNCIL’S REVIEW AND APPROVAL 2022-478 APPROVAL OF AGENDA AND ORDER OF BUSINESS 2022-479 APPROVAL OF OCTOBER 20, 2022 MINUTES 2022-480 SOUTH SHORE TOURISM COOPERATIVE – BUDGET LINE ITEM MOVED by Councillor Veinotte, SECONDED by Deputy Warden Shatford that the Committee of the Whole recommend to Council to approve the addition of South Shore Tourism Cooperative to the budget as a line item in the amount of $4,221.66 subject to confirmation that the funding formula being used is correct. ALL IN FAVOUR. MOTION APPROVED. 2022-481 MAJOR CAPITAL GRANTS TO ORGANIZATION RECEIVING AN OPERATIONAL GRANT MOVED by Councillor Veinotte, SECONDED by Councillor Wells that the Committee of the Whole recommend to Council that if an organization receives a Budgeted Grant from the Municipality annually, they will be eligible to apply for a Major Capital Grant. FIVE IN FAVOUR. TWO OPPOSED. MOTION CARRIED. 2022-482 POLICY P-33 TERMS OF REFERENCE FOR REGISTRATION OF FIRE AND EMERGENCY SERVICES – AMENDMENT MOVED by Councillor Church, SECONDED by Councillor Assaff that the Committee of the Whole recommend to Council to give notice to amend Policy P-33 Terms of Reference for Registration of Fire and Emergency Service Providers as follows: a. Remove the temporary provisions of accepting the fire tax rate as presented by the Fire Commissions without reference to the annual general meeting for the 2020/21 period – Section 5.2 and Schedule C. b. Provide for a new Section 5.4 establishing the need for Commissions to provide evidence that the annual report and financial statements of the previous year and election of commissioners as necessary has been completed at an Annual General Meeting. ALL IN FAVOUR. MOTION CARRIED. 2022-483 NOTICE OF INTENTION TO ADOPT A PACE BY-LAW MOVED by Councillor Church, SECONDED by Councillor Wells that the Committee of the Whole recommend to Council to give notice of intention to adopt a Property Assessed Clean Energy (PACE) Program to provide an option for homeowners to enter into an agreement with the Municipality to finance eligible energy efficiency measures, and the Municipality apply a lien on the property as security for the cost of the upgrades, rate of interest, and any associated program fees. ALL IN FAVOUR. MOTION CARRIED. 2022-484 IN CAMERA - Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease and security of municipal property. 2022-485 ADJOURNMENT MOTIONS FOR COUNCIL REVIEW/APPROVAL FROM NOVEMBER 17, 2022 NOMINATING COMMITTEE MEETING 2022-471 APPROVAL OF AGENDA/ORDER OF BUSINESS 2022-472 APPROVAL OF JUNE 22, 2022 MINUTES OF NOMINATING COMMITTEE 2022-473 APPOINTMENTS TO CHESTER MUNICIPAL PLANNING ADVISORY COMMITTEE MOVED by Warden Webber, SECONDED by Deputy Warden Shatford that the following persons be appointed to the Chester Municipal Planning Advisory Committee and the vacant position be re-advertised: District 3 – Hugh Harper District 5 – No Applications District 6 – Margeson Reeves. ALL IN FAVOUR. MOTION CARRIED. 2022-474 APPOINTMENTS TO RECREATION & PARKS COMMITTEE MOVED by Deputy Warden Shatford, SECONDED by Warden Webber that the following persons be appointed to the Recreation & Parks Committee and the vacant position be re-advertised: District 1 – No Applications District 4 – Adam Kaizer District 7 – Kevin Marczak ALL IN FAVOUR. MOTION CARRIED. 2022-475 APPOINTMENT TO FENCES AND ARBITRATION COMMITTEE MOVED by Warden Webber, SECONDED by Deputy Warden Shatford that the By-Law Enforcement Officer be appointed to the Fences and Arbitration Committee as the Municipality’s representative. ALL IN FAVOUR. MOTION CARRIED. 2022-476 APPOINTMENT TO WESTERN REGIONAL HOUSING MOVED by Warden Webber, SECONDED by Deputy Warden Shatford that David Murdoch be appointed for a three-year term to Western Regional Housing. ALL IN FAVOUR. MOTION CARRIED. 2022-477 ADJOURNMENT SECOND NOTICE OF COUNCIL - November 24, 2022 Amendments: Addition to 3.03 c New paragraphs i and j in section 3.03 Municipality of the District of Chester Flag Raising & Protocol Policy Policy P-103 Effective Date: Policy P-103 - Flag Raising & Protocol Policy (continued)__________________________________________ Notice of Intention to Adopt – Committee of the Whole – September 9, 2022 First Notice – Council – September 29, 2022 (2022-383) Second Notice – Council – November 24, 2022 Effective Date: Page | 2 MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY P-103 FLAG RAISINGS & PROTOCOL POLICY 1 PURPOSE 1.01 The Flag Raisings & Flag Protocol Policy establishes a framework to govern requests for flag raisings received from the community, and to establish a consistent protocol for the flying of flags at all municipal buildings, properties, and facilities. 2 PRINCIPLES 2.01 The following underlying principles inform this policy: (a) The Municipality of Chester recognizes that flags, as symbols of nations, territories, and community organizations, are important to residents of the Municipality. (b) The Municipality is committed to building upon, while maintaining, the rich heritage of protocol associated with the flying of flags. (c) As a matter of practice, the Municipality has flown flags at half-mast to mark periods of official mourning or commemorate solemn occasions important to the residents. (d) The Municipality understands the importance and symbology of special flag raisings to enhance public awareness for diversity and inclusion of marginalized groups, and to raise awareness of activities such as cultural events and commemorations that are important to members of our community. (e) The Municipality recognizes the need to provide a fair and consistent response, and fair and equitable opportunities for groups or organizations to fly their event flag from a Community flagpole. 3 POLICY 3.01 Official Flags (a) The Municipality will fly three official flags permanently, each on their own flagpole in front of the Municipal Administration Building: the Federal Flag, the Provincial Flag, and the Official Municipal Flag. (b) Notwithstanding the above policy, on the occasion of a visiting dignitary Council may approve the flag of a Nation (foreign governments or United Nations), or another appropriate flag be flown for the duration of the visit to the Municipality. Upon approval by Council the dignitary's flag be shall flown below one of the flags in front of the Administration Building. (c) Official flags shall be flown in a manner consistent with flag etiquette of the Policy P-103 - Flag Raising & Protocol Policy (continued)__________________________________________ Notice of Intention to Adopt – Committee of the Whole – September 9, 2022 First Notice – Council – September 29, 2022 (2022-383) Second Notice – Council – November 24, 2022 Effective Date: Page | 3 Federal Department of Canadian Heritage. 3.02 Half-Masting of Official Flags (a) The CAO, or their designee, may approve official flags to be flown at half mast to mark the passing of the following individuals: Across Canada: (i) The Sovereign, or a member of the Royal Family related in the first degree to the Sovereign (spouse, son or daughter, father, mother, brother, or sister). (ii) The Governor-General or a former Governor General of Canada (iii) Prime Minister of Canada or former Prime Minister Within the Province of Nova Scotia: (iv) The current Lieutenant Governor (v) The current or a former Premier Within the Municipality of the District of Chester: (vi) The current or a former Warden. (vii) A current or former Councillor of the Municipality. (viii) A current Municipal employee. (ix) A person in or from the Municipality of Chester who is lost in active service while providing “protective services”, including RCMP, Military Personnel and Firefighters. (x) On November 11, Remembrance Day. (b) Other individuals and events (i.e. national or provincial tragedies, national days of mourning) may be recognized by lowering the flag at the direction of Council or the CAO in consultation with the Warden. Generally, such decisions are guided by the practice of the Province of Nova Scotia. (c) Upon approval of the half-masting of the flag, the CAO or designee, will advise the Warden, Council and Municipal staff, of the name of the individual, the individual’s qualification for recognition under this policy and the date of the funeral or memorial service for the individual. (d) When approved under Section 3.02 (a) or (b), official flags flown on municipal properties will be flown at half mast for a period beginning when the Municipality is notified of the individual's death until sunset on the day of funeral. In the case where no funeral is held, or if there is to be a memorial service, the half-masting should take place from the time of notification of death until sunset the following day and from sunrise to sunset on the day of the memorial service. 3.03 Special Purpose Flags (a) The community flagpole at the office of the Municipality is designated the special purpose flagpole for community organizations that request their flag be flown for Policy P-103 - Flag Raising & Protocol Policy (continued)__________________________________________ Notice of Intention to Adopt – Committee of the Whole – September 9, 2022 First Notice – Council – September 29, 2022 (2022-383) Second Notice – Council – November 24, 2022 Effective Date: Page | 4 a certain period. (b) All applications must be reviewed by Council for approval. (c) A special purpose flag shall be flown for a period of up to two weeks, or for the duration of the associated event, whichever is less. No organization will be granted approval to fly a special purpose flag for more than 2 weeks per year to allow fair and equitable opportunities for community organizations and causes to be represented except by resolution of Council. If an observance is recurring, requests can be made to fly a flag on a specific date(s) annually without submitting a request every year. (d) The Community Flagpoles may be used to fly flags: (i) in honour national or independence days important to the residents of Municipality (ii) in support of fund-raising drives important to the residents of the Municipality. (iii) to celebrate multi-cultural, social, and civic events important to the residents Municipality (iv) to help increase public awareness of the programs, activities, or objectives of community organizations. (e) The Community Flagpoles will not be used to fly flags: (i) of political parties or political organizations. (ii) of religious groups or the celebration of religious event. (iii) that promote or symbolize social or racial intolerance, violence, or hatred. (iv) if the intent is to defame the integrity of Council. (v) representing or advertising commercial operations or organizations. (vi) in support of fund-raising drives that are political or religious in nature. (vii) in support of groups, organizations, or events that promote beliefs contrary to any other Municipal policy. (f) Council may deny requests if the event or organization has no direct relationship of the Municipality. (g) The public will be advised of the significance of the community organization's flag being flown through social media or other communication efforts on the part of the Municipality in collaboration with the community organization. (h) When there is no community organization flag on the community flagpole, a branded municipal flag will be flown. (i) In the absence of a representing community organization, and when appropriate, the Equity, Diversity, and Inclusion Advisory Committee may submit a flag flying request for Council’s review. (j) The Municipality will fly a list of pre-approved flags, without a written request. Policy P-103 - Flag Raising & Protocol Policy (continued)__________________________________________ Notice of Intention to Adopt – Committee of the Whole – September 9, 2022 First Notice – Council – September 29, 2022 (2022-383) Second Notice – Council – November 24, 2022 Effective Date: Page | 5 These flags are: (i) Pan-African flag – first two weeks of February (African Heritage Month) (ii) Trans flag – March 31 (Transgender Day of Visibility) and November 20 (International Transgender day of Remembrance) (iii) South Shore Autism flag – first week of April (Autism Acceptance Month) (iv) Pride flag – first two weeks of June (Pride Month) (v) All Children Matter flag - September 30 (National Day for Truth & Reconciliation/Orange Shirt Day) 3.04 Municipal Flag (a) Council may consider requests to fly a Municipal flag by residents of the Municipality or organizations. (b) Council will not approve requests for other uses of a Municipal Flag whose group or organization's undertakings or philosophies are contrary to the Municipality’s policies or by-laws, espouse racism, violence, or hatred. (c) The Municipal flag shall not be flown at events or by groups who advocate or support social or racial intolerance, the overthrow of any government or civil disobedience. (d) Persons flying a Municipal flag shall ensure that the propriety rights for the Municipality are protected. The Municipality reserves the right to reclaim any Municipal flag. (e) Designated public buildings (Provincial and Federal Governments, Royal Canadian Legions, Fire Departments, Community Halls, Schools, and Libraries) may fly the Municipal flag and would be available free of charge to fly on Federal, and Provincial Government buildings and at cost to other public buildings. (f) Upon approval of council, individuals or organizations may purchase a Municipal flag at cost plus an administrative fee established in the Fee Policy but cannot be purchased for resale. (g) The Municipal flag may be loaned on a temporary basis for a major community function upon the approval of Municipal Council or designated staff. A signing out process shall be in place. 4 PROCEDURES (a) Applications to fly a special purpose flag are to be submitted a minimum of one month prior to the date the group anticipates having the flag flown. A calendar Policy P-103 - Flag Raising & Protocol Policy (continued)__________________________________________ Notice of Intention to Adopt – Committee of the Whole – September 9, 2022 First Notice – Council – September 29, 2022 (2022-383) Second Notice – Council – November 24, 2022 Effective Date: Page | 6 will be maintained by Municipal Clerk, or designee, to confirm availability. (b) Consideration will be given to the order in which requests are received. (c) All requests to fly a special purpose flag must be received in writing and state: (i) The significance of the flag. (ii) The requested duration to fly the flag. (iii) A contact person to coordinate logistics (name, organization, phone number, email). (d) Flag flying requests are approved on a first-come, first-serve basis. (e) Provided that the flag and all necessary ropes and attachments have been provided by the requesting organization, Municipal staff will raise and lower the flag in accordance with the terms of the permission granted. 5 DEFINITIONS 5.01 “CAO” means the Chief Administrative Officer of the Municipality of the District of Chester. 5.02 “Community Flagpole” means any flagpole on Municipal property designated for Community Flag Raisings. 5.03 “Council” means the elected officials that make up the Council of the Municipality of the District of Chester. 5.04 “Branded Municipal Flag” means the flag of the Municipality of the District of Chester that displays the Municipality’s branded logo. 5.05 “Federal Flag” means the Canadian flag. 5.06 “Municipality” means the Municipality of the District of Chester. 5.07 “Official flags” means the Federal, Provincial or Official Municipal flag. 5.08 “Official Municipal Flag” means the flag of the Municipality of the District of Chester that displays the Municipal Crest. 5.09 “Provincial Flag” means the Nova Scotia flag. Policy P-103 - Flag Raising & Protocol Policy (continued)__________________________________________ Notice of Intention to Adopt – Committee of the Whole – September 9, 2022 First Notice – Council – September 29, 2022 (2022-383) Second Notice – Council – November 24, 2022 Effective Date: Page | 7 Annotation for Official Policy Book Reason for Adoption Notice of Intention to Adopt Date of First Notice at Council Date of Second Notice at Council Effective Date I certify that this Policy was adopted by Council as indicated above. _______________________________________ Pamela M. Myra, Municipal Clerk Date Municipality of the District of Chester Terms of Reference for Registration of Fire and Emergency Service Providers Policy P-33 Effective Date: NovemberApril 9, 20220 P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 2 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left FIRE AND EMERGENCY SERVICE PROVIDERS – REGISTRATION AND ANNUAL UPDATES POLICY P-33 In accordance with the Municipal Government Act, the Municipality of the District of Chester has established a registration system for those organizations providing fire and other emergency services within the Municipality. Section 1: Definitions 1) “Municipality” means the Municipality of the District of Chester. 2) “Commission” means the organization through its incorporation under the MGA, an Act of Legislature, or the Rural Fire District Act, is authorized and empowered to provide for the inhabitants of the district a good and sufficient system of fire protection. 3) “Body Corporate” refers to the organization(s) that provide fire and/or emergency services on a not for profit basis and is incorporated by way of an Act of Legislature, the Rural Fire District Act, the Societies Act, the Companies Act or the Canada Business Corporations Act. 4) “Application for Registration” refers to the information and supporting documentation as outlined in Schedule A of this Policy. 5) “Registration” means the acceptance by the Municipality of the Application for Registration to permit a Body Corporate to provide Fire and/or Emergency Services on a not for profit basis to a prescribed area within the Municipality. 6) “Applicant” refers to a Body Corporate applying for registration as a fire and/or emergency service provider within the Municipality. 7) ‘Audited financial statement’ means a year-end financial report audited in accordance with the organization’s Act of Incorporation or Provincial requirement. 8) “NFPA” means the National Fire Protection Association which provides generally recognized codes and standards for fire and emergency services. Section 2: Forms of Request The Municipality will register Commissions themselves or appropriate Body Corporates that the Commissions may choose to engage to provide fire and/or emergency services. Requests for registration as a fire and/or emergency services provider shall be completed on the Application for Registration (Schedule A). The Application for Registration must be accompanied with the organization’s Act of Incorporation and a description of the area of coverage and all required supporting documentation as outlined in Schedule A. The Application for Registration must be signed by the individual(s) as assigned with signing authority under its Act of Incorporation. Section 3: Criteria for Approval of Registration The criteria for Registration of Fire and/or Emergency Service Providers is: 1) An Application for Registration and accompanying supporting documentation, providing sufficient evidence of the Applicant’s ability to provide directly or under agreement with a P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 3 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left service provider, the emergency services it intends to provide, and signed by the individual(s) with signing authority under its Act of Incorporation. 2) The Municipality must be satisfied that the Applicant is capable of providing the services and corresponding service levels that it intends to register. 3) The Applicant must be a Body Corporate in good standing intending to provide the services on a not for profit basis and must provide a copy of the organization’s Act of Incorporation. 4) The Municipality does not provide the same services for the same area. 5) Evidence that the Body Corporate carries liability insurance coverage in the minimum amount as required by the Municipality. 6) Evidence that the Body Corporate carries accident and sickness insurance or worker’s compensation coverage for all membership providing emergency services. 7) An audited financial statement, for the Commission as the registered Body Corporate Section 4: Registration Approval 4.1 The Municipality may ask for a review, by an appropriate agency, to determine if an Applicant is capable of providing the services it intends to provide. 4.2 The Municipality, if satisfied with information and evidence provided for all items in Section 2, shall register the Applicant as a Fire and/or Emergency Services Provider for the Municipality. This Registration shall continue in force until withdrawn by the Municipality for cause or the registered Body Corporate requests that the Registration be revoked. Section 5: Changes in Services and Annual Registration Update 5.1. Any significant changes that may impact the registered services provided by the registered Body Corporate shall be filed immediately with the Municipality. 5.1.5.2. Annual Updates of the registration form for each registered Body Corporate shall be submitted to the Municipality no later than July 31st of each year, With the exception of the year 2020/21 when the deadline will be extended to September 30, 2020 due to COVID-19 measures in place for the registered Body Corporate to receive fire taxes, in accordance with the rates as set by the Commission (Schedule C) and collected on their behalf by the Municipality and / or other Municipal funding. With the exception of the year 2020/21 due to the COVID 19 measures in place, to facilitate the collection of fire tax revenue, Schedule C should be submitted as soon as the Fire Commission has set the fire tax rate without reference to their Annual General Meetings. 5.2.5.3. In addition to the update of organizational and operational information (Schedule A) and Fire Tax Rates (Schedule C), proof of the renewal of liability insurance coverage, firefighter accident and P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 4 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left sickness insurance coverage and an audited annual financial statement must be provided. 5.4 Evidence (date, time) that the annual report and financial statements of the previous year and an election of commissioners as necessary has been completed at an Annual General Meeting of the ratepayers. If in the current registration period, Public Health NS has mandated limitations to public gatherings or other restrictions that make an Annual General Meeting not feasible (in person or virtual) or timely, Council may the accept the annual updates provided without an Annual General Meeting. 5.3. 5.5. To facilitate the annual Registration update, the Municipality shall maintain a data base of information submitted by the registered Body Corporate. The most current Registration information on file with the Municipality will be provided in advance and no later than May 30 of each year to each registered Body Corporate for review and update. Section 6: Notification The Municipality shall advise the Body Corporate by providing a letter (Schedule B) stating approval by Council of the Registration and/or the Annual Registration update. Section 7: Definitions of Service Levels NFPA 1500 should be the corner stone upon which each Applicant attempts to meet the highest standard of safety. When evaluating the services to be provided, the Applicant shall refer to the general definitions of service levels following: Structural: means the activities of rescue, fire suppression, and property conservation in buildings, enclosed structures, vehicles, vessels, or like properties that are involved in a fire or emergency situation. The Applicant should have as a minimum: firefighters trained to NFPA 1001, protective personal equipment, PASS alarms, a personnel accountability system, adequate water supply, pumping capacity and an Incident Command (IC) system. The Applicant should also have the proper training and protective clothing for wild land fires in accordance with the Nova Scotia Department of Natural Resources’ provincial standard. Defensive: means actions that are intended to control a fire by limiting its spread to a defined area, avoiding the commitment of personnel and equipment to dangerous hazard areas. Defensive operations are generally performed from the exterior of structures and are based on a determination that the risk to personnel exceeds the potential benefits of offensive actions. The Applicant without the ability to carry out structural firefighting may register as providing property protection through defensive strategies. Rescue may be undertaken if the benefit warrants the risk. The Applicant should have proper training and protective clothing for wild land fires in accordance with the Nova Scotia Department of Natural Resources’ provincial standard. Formatted: Font: (Default) Calibri, 12 pt Formatted: Tab stops: -2.24 cm, Left + -1.27 cm, Left + 1.27 cm, Left + 1.43 cm, Left + 2.22 cm, Left Formatted: Font: (Default) Calibri, 12 pt Formatted: Font: (Default) Calibri, 12 pt Formatted: Font: (Default) Calibri, 12 pt Formatted: No bullets or numbering Formatted: Indent: Left: 0.5 cm, Hanging: 0.76 cm P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 5 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left N/A: means the Applicant does not respond to these calls. Registered Medical First Responder: means the Applicant is registered with the Nova Scotia Department of Health through the Emergency Health Services (EHS) Medical First Responder (MFR) program and responds to medical calls or provides medical assistance at the scene of an incident. Medical Assistance: means the Applicant who has standard or emergency first aid and responds to medical emergencies or provides medical assistance at the scene of an incident. Equipment includes basic first aid supplies. The activities of vehicle rescue, water/ice rescue, structural/excavation collapse and high angle rescue should be carried out in accordance with NFPA 1670. Vehicle Rescue: means removal of victims from a vehicle following an accident. This may require elaborate or simple tools and knowledge depending upon the incident. The Applicant should be aware of its abilities and when it is necessary to request a higher level of service. o Technician: properly maintained complete set of heavy hydraulic extrication equipment and associated spreaders, cutters, rams, chains, cribbing etc. and trained as a team to use the equipment, recognize hazards and protect the victim. o Operations: hand tools, manual hydraulic tools, air tools and trained as a team to use the equipment, recognize hazards and protect the victim. o Awareness: Does not have the equipment for extrication but does respond to motor vehicle accidents. Water Rescue: means rescue of individuals from rivers, lakes, ponds, and may include body retrieval. o Technician: survival suits, water rescue kit, if diving is provided-- appropriate equipment for conditions, a boat including life jackets. Training to a level for the service provided, either surface rescue or diving. Ropes and other similar equipment should meet NFPA 1983. o Operations: approved life jackets for each rescuer, throw ropes, life ring with rope, a boat. Training should include boating safety. Ropes and other similar equipment should meet NFPA 1983. o Awareness: Responds but does not have the equipment or training. Ice Rescue: means rescue of individuals from extremely cold water or ice o Technician: complete ice rescue kit including floatation suit and ice board or equivalent. Training for cold water rescue. Ropes and other similar equipment should meet NFPA 1983. o Operations: approved life jackets for each rescuer, throw ropes, life ring with rope. Trained respecting safety of rescuer and victim. Ropes and other similar equipment P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 6 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left should meet NFPA 1983. o Awareness: Responds but does not have the equipment or training. High Angle Rescue: means rescue of persons from building faces, cliffs trees or other locations where individuals must be lowered or raised by the rescuer. o Technician: equipment recommended by and training provided by a recognized high angle rescue organization. o Operations: Ropes and other similar equipment should meet NFPA Standards. gloves, protective clothing required for the incident. Training on knot tying. o Awareness: secures the scene, stabilizes the incident. Structural/ Excavation Collapse: means rescue of persons from collapsed ditches, etc. or collapsed structures. o Technician: providing this service should meet the full requirements of NFPA 1670. o Operations: provides a medium level of service in accordance to NFPA 1670. o Awareness: assists visible victims; prevents further collapse. All levels of HAZMAT response should be carried out in accordance with NFPA 472. Hazardous Materials: means response to chemical incidents or other HAZMAT incidents in accordance with NFPA 472. Fuel spills such as oil, gas and diesel may be handled by all three levels if the spill is minor and stabilized. There is a wide range of service, from a domestic oil spill to an upset gasoline tanker. The important fact is recognizing the Applicant’s limitations. o Technician: Hazardous materials technicians are those persons who respond to releases or potential releases of hazardous materials for the purpose of controlling the release. Hazardous materials technicians are expected to use specialized chemical protective clothing and specialized control equipment. o Operations: First responders at the operations level are expected to respond defensively to control the release and spread from a safe distance. o Awareness: First responders at the awareness level are those persons who could be the first on the scene of an emergency involving hazardous materials. First responders at the awareness level are expected to recognize the presence of hazardous materials, protect themselves, call for trained personnel and secure the area. P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 7 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 8 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 9 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 10 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 11 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 12 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 13 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 14 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 15 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 16 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 17 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 18 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 19 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 20 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 21 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 22 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 23 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 24 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 25 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 26 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule B Notification of Registration (Annual Update) Approval Mailing Address Date Dear: Pursuant to the Municipal Government Act, please be advised that Municipal Council in session on _________________ approved ________________________________________________________________ as a Fire and Emergency Services Provider for the specific emergency services as indicated on your Schedule A Application Form. This Registration continues in force until withdrawn by the Municipality of Chester for cause, or you request that the Registration be revoked. Registration be revoked. As part of the annual registration process, you are required to provide proof of the ability to meet Registration criteria outlined in Municipal Policy P33, Registration and Annual Update of Fire and/or Emergency Providers, and provide an update of information outlined in the Schedule A. Any significant changes to the information provided on Schedule A, must be brought to the attention of the Municipality of Chester when they occur. Yours Truly, Municipality of Chester P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 27 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule C FIRE TAX RATE NOTIFICATION FORM SECTION A The Fire Tax Rate, approved by the __________________ Fire Commission for Fire District # ____________ at its meeting held on at its annual meeting held on _______________, is set at ___________________ per $100.00 assessment; with the exception of the 2020/21 year as Council will accept the fire tax rate as presented by the Fire Commissions without reference to the annual general meeting and use the submitted tax rate in its collection process for the 2020/21 period due to COVID-19 measures in effect. FOR THE PERIOD APRIL 1, 20___ TO MARCH 31, 20___ As Officers of the __________________________ Fire Commission, we hereby certify that the above information is correct. Date: ______________________________________ Authorized Signature: ______________________________________ Position: ______________________________________ Date: ______________________________________ Authorized Signature: ______________________________________ Position: ______________________________________ Formatted: Underline P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 28 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left RECORD OF ADOPTION/AMENDMENTS Effective Date Reason for Adoption/Amendment April 9, 2020 Amendment due to COVID-19 measures: Section 5.2 and Schedule C 1. Establishes requirement for the Body Corporate to provide evidence of holding an AGM with the ratepayers. Provides for exception if Public Health prohibits these meeting due to gathering limits or other restrictions. 2. Eliminates need for the fire tax rate as set by the Commission to be announced at the AGM. Allows for approval of the rate by the Commission at any regular Commission meeting. Formatted: Font: (Default) Leelawadee UI Formatted: Font: (Default) Leelawadee UI Formatted: Font: (Default) Leelawadee UI Formatted: Font: (Default) Leelawadee UI Formatted: Tab stops: Not at 4.44 cm REQUEST FOR DECISION Prepared By: Tim Topping, CPA, CA, Director of Financial and Information Services Date November 17, 2022 Reviewed By: Dan McDougall, CAO Date November 18, 2022 Authorized By: Date CURRENT SITUATION On June 9, 2022, Council provided direction to create a new policy to replace Bylaw #74 Tax Exemptions for Charitable, Non-Profit Organizations, Municipal Water Utilities and Licensed Day Cares, as well as requesting further information on the exemptions provided under Bylaw #74. As administration develops the new policy, we require Council’s input on whether to continue providing exemptions to organizations with restrictive membership covenants, to ensure that the new policy aligns with Council’s goals and priorities, for the Municipality. RECOMMENDATION That Council provides a decision to direct administration to do one of the following: 1. Include wording in the new tax exemption policy that would exclude organizations with restrictive membership covenants from being eligible for exemption under the policy, OR 2. Do not include such wording, and continue to allow for exemptions to be provided to organizations with restrictive membership covenants Note: For the purposes of this policy “restrictive membership covenants” does NOT include the payment of a membership fee. BACKGROUND Under the current Bylaw #74, there are some exemptions being provided to membership-based organizations with restrictive membership covenants that prevent many residents of the Municipality from becoming members. In recent years, Council and administration have heard arguments both in favour of, and in opposition to, providing property tax exemptions to such organizations, however, no decision has been made as to whether Council would like these exemptions to continue being provided. FURTHER INFOMRATION As a follow-up to the last discussion, the exemption listed in Bylaw #74 for the District 1 Fire Commission has been reviewed. This property is assessed by PVSC as TX22 Commercial Exempt, which means we do not send out a tax bill for this property, and therefore the exemption under the bylaw is a moot point. The total of all exemptions provided through Bylaw #74 in 2022/23 is $224,273.06. A detailed list of organizations receiving exemptions in included in ATTACHMENT 1. REPORT TO: Council SUBMITTED BY: Finance Department DATE: November 24, 2022 SUBJECT: New policy under development for tax exemptions to non-profit organizations ORIGIN: Direction received from Council on June 9, 2022 2 Request For Decision In addition to exemption provided under bylaw #74 (to be replaced with a new policy, as directed by Council), there are 309 Residential, Commercial, and Resource properties within the municipality that are assessed as exempt by PVSC, and therefore do not receive property tax bills. A summary of these properties is included in ATTACHMENT 2. IMPLICATIONS Policy The decision made by Council, will be used to develop the new tax exemption policy for non-profit organizations Financial/Budgetary The total of current year exemptions provided to organizations with restrictive membership covenants is $9,684.68. The financial impact of this decision will be reflected in tax revenues, in an amount equal to that amount annually, adjusted for any changes property tax rates and assessed values of those properties. Environmental – N/A Strategic Plan – N/A Work Program Implications – N/A OPTIONS Option 1: Direct administration to include wording in the new tax exemption policy that will exclude organizations with restrictive membership covenants from receiving property tax exemptions Option 2: Direct administration to NOT add such wording, and continue to provide the opportunity for such organizations to receive property tax exemptions ATTACHMENTS Attachment 1: 2022/23 Tax Exemptions to Organizations Attachment 2: Summary of PVSC Exempt Classifications REQUEST FOR DECISION REPORT TO: Council SUBMITTED BY: Finance Department DATE: November 24, 2022 SUBJECT: New policy under development for tax exemptions to non-profit organizations November 17, 2022 Committee of the Whole – Notice of Intention to Adopt with amendments (2022-483). November 24, 2022 Council – First Reading of by-law with amendments as discussed at the November 17th Committee of the Whole. Municipality of the District of Chester Property Assessed Clean Energy (PACE) Program By-Law By-Law No. 154 Effective Date: Property Assessed Clean Energy (PACE) Program By-Law 154 Notice of Intention to Adopt – Committee of the Whole – November 17, 2022 (2022-483) First Notice – Council: Second/Final Notice – Council: Date of Approval in local newspaper: Page 2 of 8 MUNICIPALITY OF THE DISTRICT OF CHESTER BY-LAW NO. 154 PROPERTY ASSESSED CLEAN ENERGY (PACE) PROGRAM BY-LAW 1 PURPOSE, SCOPE, AND AUTHORITY 1.01 The purpose of the Property Assessed Clean Energy (PACE) Program By-Law is to enable the Municipality of the District of Chester to create a financing program to support energy efficiency upgrades to qualifying residential properties within the Municipality. Payments for these financed upgrades will be made through a PACE Charge levied on those Qualifying Properties. 1.02 Section 81A(1) of the Municipal Government Act authorizes municipalities to make by- laws imposing, fixing and providing methods of enforcing payment of charges for the financing and installation of any of the following on private property with the consent of the property owner: (a) energy-efficiency equipment; (b) renewable energy equipment. 1.03 This By-Law does not exempt any person from complying with the requirements of other By-Laws or Regulations in force within the Municipality of the District of Chester and from obtaining any licence, permission, permit, authority, or approval as otherwise required by the Municipality, the Province of Nova Scotia, Nova Scotia Power, or the Government of Canada. 1.04 This By-Law shall apply only to the Clean Energy Upgrades installed in accordance with the Municipality’s P-111: Property Assessed Clean Energy (PACE) Program Policy. 2 DEFINITIONS 2.01 “CAO” means the Chief Administrative Officer of the Municipality of the District of Chester or designate. 2.02 “Clean Energy Upgrade” means an installation to a Qualifying Property that: (a) will result in improved energy efficiency, reduced energy use, the generation of renewable energy, or reduced greenhouse gas emissions; (b) involves building envelope upgrades such as caulking and weather stripping, duct / air sealing, insulating, or energy efficient windows and doors; building heating, ventilation and air conditioning system upgrades such as heat pumps, Property Assessed Clean Energy (PACE) Program By-Law 154 Notice of Intention to Adopt – Committee of the Whole – November 17, 2022 (2022-483) First Notice – Council: Second/Final Notice – Council: Date of Approval in local newspaper: Page 3 of 8 ETS (electric thermal storage), wood or pellet stoves, or furnaces or boilers; renewable energy upgrades such as solar thermal panels or solar photovoltaic panels; or such other clean energy upgrades as are approved and agreed in writing by the Municipality; and (c) is identified as an eligible upgrade in the Municipality’s P-111: Property Assessed Clean Energy (PACE) Program Policy and meets or exceeds applicable energy efficiency evaluation standards as referenced in that Policy. 2.03 “Director of Finance” means the Director of Financial & Information Services of the Municipality of the District of Chester or designate. 2.04 “Municipality” or “Municipal” means the Municipality of the District of Chester. 2.05 “PACE Customer Agreement” means the written, signed Property Assessed Clean Energy Program Customer Agreement between the owner of a Qualifying Property and the Municipality for financing of a Clean Energy Upgrade. 2.06 “PACE Charge” means the Property Assessed Clean Energy improvement costs levied on the property for the purpose of Section 81A (a) and (b) of the Municipal Government Act. 2.07 “PACE Program” means a program established by the Municipality under which owners of Qualifying Properties may obtain financing for Clean Energy Upgrades. 2.08 “PACE Program Provider” means the third party agency identified in PACE Customer Agreement as contracted to carry out the administration of the Municipality’s PACE program. 2.09 “Qualifying Property” means a residential property located within the Municipality for the purpose of the PACE program, but which does not include multi-unit residential properties with more than two (2) dwelling units, non-profit owned buildings, business or industrial premises. 3 APPLICATION AND APPROVAL 3.01 An owner of a Qualifying Property within the Municipality may apply for Municipal financing for a Clean Energy Upgrade to the property. 3.02 Financing shall be subject to the approval of the Municipality in writing confirming that the owner of the Qualifying Property satisfies required program conditions, as well as Property Assessed Clean Energy (PACE) Program By-Law 154 Notice of Intention to Adopt – Committee of the Whole – November 17, 2022 (2022-483) First Notice – Council: Second/Final Notice – Council: Date of Approval in local newspaper: Page 4 of 8 subject to a PACE Customer Agreement signed by the Municipality and the owner of the Qualifying Property. 3.03 Conditions for approval that must be met include: (a) the owner of the Qualifying Property is not in default of any Municipal taxes, rates or charges; (b) the Clean Energy Upgrade achieves an overall savings to debt ratio for the homeowner equal to or greater than the ratio specified in the PACE Customer Agreement, as estimated by a qualified energy assessment contracted through the PACE Program; and (c) any additional conditions specified in the PACE Customer Agreement. 4 PAYMENT OF CHARGE 4.01 The PACE Charge shall become payable on completion of installation of the Clean Energy Upgrade in accordance with the PACE Customer Agreement. 4.02 The PACE Charge may consist of: (a) the cost of the Clean Energy Upgrade, including all labour costs, permitting fees, and applicable taxes; (b) applicable PACE Program service fees; (c) interest accrued on the PACE Charge, including any additional interest arising due to any default of payment. 4.03 The owner of a Qualified Property may elect to pay the PACE Charge by equal installments over a period of not more than ten (10) / fifteen (15) years, on which interest shall be payable as outlined in Section 6 of this By-Law and in the PACE Customer Agreement. 4.04 In the event of default of any payment under the PACE Customer Agreement, the outstanding balance shall be immediately due and payable at the option of the Municipality. Interest shall be accrued on the amount then due and payable at the same rate applied by the Municipality for unpaid taxes and charges in default. Property Assessed Clean Energy (PACE) Program By-Law 154 Notice of Intention to Adopt – Committee of the Whole – November 17, 2022 (2022-483) First Notice – Council: Second/Final Notice – Council: Date of Approval in local newspaper: Page 5 of 8 4.05 The Director of Finance shall maintain a separate account of all monies due for PACE Charges, identifying: (a) the name of the property owner(s), assessment, PID, and civic address; (b) the amount of the PACE Charge levied; and (c) the amount paid on the PACE Charge. 4.06 In the event the Qualifying Property is transferred to a new owner, the lien is transferred to the new owner along with the property. At this time, the new Qualifying Property Owner shall continue to be liable to the Municipality for all Qualifying Property Owner obligations and liabilities as set out in the PACE Customer Agreement unless a lump sum payment representing the outstanding balance of the PACE Charge is received by the Municipality at the time of the sale. 5 LIEN 5.01 On completion of a Clean Energy Upgrade as defined and approved in a signed PACE Customer Agreement, the PACE Charge shall be levied against the Qualifying Property. 5.02 A PACE Charge levied in accordance with this By-Law constitutes a first lien on the property and has the same effect as rates and taxes under the Assessment Act. 5.03 A PACE Charge in accordance with this By-Law is collectable in the same manner as rates and taxes under the Municipal Government Act and is collectable at the same time and by the same proceedings as taxes. 5.04 The lien provided for in this By-Law shall become effective on the date on which the PACE Program Provider files with the Director of Finance a certificate that the agreed improvement has been completed. 5.05 The lien provided for in this By-Law shall remain in effect until the total charge, including any accrued interest, has been paid in full. 6 INTEREST 6.01 Interest will be payable on any balance owing on the PACE Charge at the rate specified in the Municipality’s P: 111 - Property Assessed Clean Energy (PACE) Program Policy. Property Assessed Clean Energy (PACE) Program By-Law 154 Notice of Intention to Adopt – Committee of the Whole – November 17, 2022 (2022-483) First Notice – Council: Second/Final Notice – Council: Date of Approval in local newspaper: Page 6 of 8 6.02 Interest shall accrue on any PACE Charge or portion thereof that remains outstanding from the date of billing. 6.03 Interest is payable annually on the amount outstanding, whether or not the owner has elected to pay by installments. Property Assessed Clean Energy (PACE) Program By-Law 154 Notice of Intention to Adopt – Committee of the Whole – November 17, 2022 (2022-483) First Notice – Council: Second/Final Notice – Council: Date of Approval in local newspaper: Page 7 of 8 Annotation for Official By-Law Book Date of First Reading Date of advertisement of Notice of Intent to Consider Date of Second Reading Date of advertisement of passage of By-Law * Date of mailing to Minister a certified copy of By-Law I certify that this PACE By-Law 154 was adopted by Council and published as indicated above _____________________________________ P. M. Myra, Municipal Clerk Date *Effective Date of the By-Law unless otherwise specified in the text of the By-Law Property Assessed Clean Energy (PACE) Program By-Law 154 Notice of Intention to Adopt – Committee of the Whole – November 17, 2022 (2022-483) First Notice – Council: Second/Final Notice – Council: Date of Approval in local newspaper: Page 8 of 8 I, Pamela M. Myra, Municipal Clerk of the Municipality of the District of Chester do hereby certify that the above is a true copy of an advertisement duly advertised in the Lighthouse Bulletin on DATE. Given under the hand of the Municipal Clerk and under the corporate seal of the said Municipality this _____ day of _____, 2018 __________________________________ Pamela M. Myra Municipal Clerk REQUEST FOR DECISION The largest group above (Commercial Exempt), is comprised of the following four categories: 1. Forestry land ~30% 2. MODC land ~25% 3. Land owned by other levels of government ~27% 4. Churches, and Legions ~18% REPORT TO: Council SUBMITTED BY: Finance Department DATE: November 24, 2022 SUBJECT: New policy under development for tax exemptions to non-profit organizations Municipality of the District of Chester Council and Committee Procedural Policy Policy #109 Effective: May 12, 2022 Council and Committee Procedural Policy P-109 2 MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY #P-109 COUNCIL AND COMMITTEE PROCEDURAL POLICY 1. COUNCIL AND COMMITTEE PROCEDURAL POLICY PURPOSE 1.1. In order for any organization to function smoothly, it is critical that all members clearly understand its governing rules and operating principles. This Council Procedural Policy outlines the operating principles and procedures for the municipal Council and Council committees of the Municipality of Chester 1.2. The objectives of the Council Procedural Policy are to: a. Clearly communicate the procedures to be used for Council and committees of Council in the execution of all business for the Municipality of Chester relating to meeting protocol, election of officers, committee composition, public presentations, rules of order and debate, motions and voting, choices in governance by Bylaw, policy or resolution; b. Provide a guide to procedural motions. 2. SCOPE 2.1. This policy applies to meetings of Chester Municipal Council and committees of Council. 3. DEFINITIONS 3.1. In this policy, all words shall have their meaning as described in standard English dictionaries except for the following: a. Lot" means the method of determining the successful candidate by placing the names of the candidates on equal size pieces of paper and placed in a box and one name being drawn by the Clerk as set out in the Municipal Elections Act. b. "Meeting" means a complete meeting and covers the period of time in which members are actually sitting, from the official opening of a meeting until the final adjournment thereof, regardless of the number or length of sessions which may be held and then terminated by temporary recesses or adjournments. C. "Point of Order" means: i. any breach of the rules of order of Council; or ii. any defect in the constitution of any meetings of the Council; or iii. the use of improper, offensive or abusive language; or iv. any other informality or irregularity in the proceedings of Council. d. "Presiding Officer" means the person presiding over a meeting. This may also be referred to as chair". e. "Procedural Motion" means any motion dealing strictly with procedure and, without limiting the generality of the foregoing, includes the following: motions to extend the time of a meeting, motions to refer, motions to amend, motions to table, motions to postpone indefinitely or definitely, motions to adjourn. First Notice: Council —April 28, 2022 (2022-172) Second Notice: Council — May 12, 2022 (2022-198) Effective Date: May 12, 2022 Council and Committee Procedural Policy P-109 3 f. "Session" means the proceedings of Council held on any one day. g. "Substantive Motion" means any motion other than a procedural motion, a question of privilege or a point of order. 4. PRESIDING OFFICER 4.1. The presiding officer at all Council meetings shall be: i. The Warden; or ii. in the absence of the Warden, the Deputy Warden; or iii. in the absence of the Warden and the Deputy Warden, the member appointed by Council to preside; or iv. until a Warden has been elected, the Clerk. 4.2. The chair, or vice -chair in the chair's absence, of each standing committee of Council will serve as its presiding officer. The Warden may act as presiding officer at the request of the Chair if he/she desires to leave the chair for the purposes of taking part in the debate. 4.3. It shall be the duty of the presiding officer to: a. Open the meeting by taking the chair and calling the members to order; b. Ensure the meeting agenda is followed and that the meeting progresses with due efficiency; c. Receive and put to a vote all motions presented by members and to announce the results; d. Rule as out of order motions which infringe the rules of procedure, or which are illegal or beyond the powers of the assembly; e. Enforce the rules of order and the observance of order and decorum among members; f. Call by name any member persisting in breach of the rules or order of the Council, thereby ordering him to vacate the Council chambers; g. Receive all messages and other communications and announce them to the Council/committee; h. Authenticate, by signature, when necessary, by-laws, resolutions, and minutes of the Council/committee; i. Preserve order and decide points of order; j. Represent and support the Council/committee, declaring its will and implicitly obeying its decisions in all things; k. Ensure that decisions of committee/Council are in conformity with the laws governing the activities of committee/Council; I. Adjourn the meeting when the business is concluded; m. Adjourn the meeting, without question put, in the cause of grave disorder arising in the Council chambers. 4.4. The presiding officer may recess a meeting once without a vote for up to ten minutes First Notice: Council —April 28, 2022 (2022-172) Second Notice: Council — May 12, 2022 (2022-198) Effective Date: May 12, 2022 Council and Committee Procedural Policy P-109 4 S. ELECTION OF PRESIDING OFFICERS 5.1. The Council members shall elect the Warden at the inaugural meeting afterthe election of the Council, immediately after the Councillors -elect have taken the Oath of Office. All nominations will be received verbally, with nominations to be closed by motion. After nominations have closed, Councillors having let their names stand for election may be permitted to have an equal amount of time, as agreed by Council, to address Council. 5.2. Voting will take place via secret ballot with counting to take place by scrutineers approved by Council. After counting, the scrutineers will announce if a majority was achieved by any candidate. 5.3. Where only one person is nominated for an office and nominations have been closed by resolution, the chair shall declare that person elected to the office in question, by acclamation. 5.4. Subject to Sections 12 and 16 of the Municipal Government Act: Where more than two persons are nominated for election to an office and no nominee receives, on the first vote or ballot, a majority of the votes of the Councillors present, the name of the nominee who receives the least number of votes shall be dropped from the vote or ballot and the Council shall vote again. In the event of a tie vote for two or more nominees having the least number of votes and the addition of one vote would entitle one or more of the nominees to remain on subsequent ballots, the Clerk shall determine the nominee to be added to the subsequent ballot by Lot. The Council shall vote up to three times after the number of candidates still on the ballot has been reduced to two or until one of the nominees has a majority of the votes of the Councillors present. 5.5. In the event of a tie vote for two or more candidates for the office being voted upon and the addition of one vote would entitle one or more of the candidates to be declared elected and where Council has voted up to three times to break the tie vote, the Clerk shall determine the candidate or the candidates to be declared elected by lot. 5.6. The term of office of the Warden shall be when the term of the Council expires. 5.7. If the office of Warden becomes vacant, the Council shall elect a Warden at the first meeting following such vacancy. 5.8. The Council may elect a Deputy Warden at any meeting after the election of Council and thence upon the expiry of the Term of Office for Deputy Warden. 5.9. The term of office of the Deputy Warden shall consist of two terms within a Council term, with the first term expiring at the end of the second year of the Council term and the second term expiring at the end of the Council term. 6. MEETINGS 6.1. Except where some other place is designated by a resolution of Council, or as provided for in this policy, all meetings of the Council shall be held in the Council Chamber of the Municipal Administration Building. First Notice: Council —April 28, 2022 (2022-172) Second Notice: Council — May 12, 2022 (2022-198) Effective Date: May 12, 2022 Council and Committee Procedural Policv P- 6.2. Except as provided in sections 6.3 and 6.4, Council members must attend Council meetings in person. 6.3. Not withstanding Section 6.1, a Council meeting or Council committee meeting may be conducted by videoconference, if, at least two days prior to the meeting, notice is given to the public respecting the way in which the meeting is to be conducted. a. The notice to the public must be given by: i. publication in a newspaper circulating in the municipality. ii. posting on the Municipality's publicly accessible Internet site and in at least five conspicuous places in the municipality; or iii. such other method permitted by regulation. 6.4. Notwithstanding section 6.1, where the Warden determines that there is an emergency, a meeting may be conducted by videoconference without notice or with such notice as is possible in the circumstances. 6.5. A Council member may participate in a meeting, that is otherwise being held in person, by videoconference if: a. prior to the meeting, the Council member provides written notice to the Clerk indicating that the Council member wishes to attend the meeting by videoconference,- b. the Council member has not participated in more than [2] meetings by videoconference in the preceding [12] months in addition to meetings in which all Council members participated by videoconference; c. the Council member has videoconferencing equipment available that will: i. enable the public to see and hear the Council member participate in the meeting by videoconference; and ii. enable the Council member to see and hear each of the Council members who are attending the Council Meeting by videoconference or in person. d. the Municipality has videoconferencing equipment available that will: i. enable the public to see and hear the Council member participate in the meeting by videoconference; ii. enable the Council member to see and hear each of the Council members who are attending the Council Meeting by videoconference or in person; and enable every Council member who is attending the meeting by videoconference or in person to see and hear all other Council members who are attending the meeting by videoconference or in person. 6.6. Notwithstanding 6.5(b) Council may, by motion, approve a request for a member to attend virtually in excess of 3 meetings per year for exceptional circumstances including but not limited to illness, injury or medical care, and family emergencies. 6.7. Any person who attends a Council or committee meeting by videoconference, pursuant to this policy will be deemed to be present at the meeting. First Notice: Council —April 28, 2022 (2022-172) Second Notice: Council — May 12, 2022 (2022-198) Effective Date: May 12, 2022 ncil and Committee Procedural Policv P-109 6.8. Regular meetings of Council will be held on the Second and Last Thursday of each month at a time determined by Council. 6.9. Council may by resolution alter the time, day, and place of any meeting previously approved under this policy. 6.10. Meetings of Council shall be livestreamed. Those recordings shall remain on the municipal website or another selected social media channel for a period of no less than six (6) months. 6.11. In addition to regular meetings, the Council may hold such other meetings as may be necessary or expedient for the dispatch of business at such time and place as the Council determines, if each Council member is notified at least three days in advance and the clerk gives at least two days public notice of the meeting. 6.12. Where the warden determines that there is an emergency, the Council may meet without notice or with such notice as is possible in the circumstances. 6.13. The Clerk shall cause notice of each meeting of the Council to be given as required by the Municipal Government Act. 6.14. Every meeting of Council shall be presided over by the Warden or, in their absence, by the Deputy Warden. 6.15. If both the Warden and the Deputy Warden are absent, the Council may appoint a chair from the members present. 6.16. All meetings of Council and Committees of Council shall be open and public except where may be permitted to be In Camera pursuant to the provisions of the Municipal Government Act. 6.17. All or any persons not Councillors or officials, attending meeting of Council merely as spectators or otherwise, shall observe silence and order. Any such persons interrupting the proceedings of the Council after being called to order by the Warden or Chair and failing to comply, shall be ordered to leave the room. 6.18. Subject to the Municipal Conflict of Interest Act, no Councillor shall leave the Council while in session without permission of the Warden or Chair. 6.19. Special Committees may retire to transact business with the consent of the Council. 7. ROLL CALL AND QUORUM 7.1. A majority of the members of Council (and the Warden or Chair is considered a member of Council) shall constitute a quorum for the transaction of business. 7.2. At the time appointed for any meeting of the Council, if ten minutes elapses without a quorum being present, the members present shall meet, and a. Adjourn the Council; or b. Extend the time for the meeting of the Council for one half hour from the hour fixed for such meetings when, if a quorum is still not present, the Council shall stand adjourned. First Notice: Council — April 28, 2022 (2022-172) Second Notice: Council — May 12, 2022 (2022-198) Effective Date: May 12, 2022 Council and Committee Procedural Policy P-109 7 7.3. A Councillor not present when the meeting is called to order may have their name entered as present if he joins the Council at the place of meeting within thirty minutes after the opening of the session in questions and if the Councillor calls the attention of the Clerk to that fact immediately on arrival. 7.4. Council may excuse, by resolution, the absence of a Councillor if it feels there is just cause. 7.5. A Councillor who, without the leave of Council is absent from three consecutive regular meetings of the Council shall thereby vacate their office, and the office shall be declared vacant by the Council, whether or not the Councillor has vacated their office (Section 16(3A) of the Municipal Elections Act). 8. MINUTES 8.1. The Clerk shall verify and maintain the minutes of all Council and committee meetings. 8.2. All minutes recorded for Council/committee shall record all resolutions, decisions and other proceedings at a meeting of the body. 8.3. Minutes of meetings shall record: a. The type, place, date and time of meeting; b. The name of the presiding officer and the record of attendance of the members and the names of those Council members attending who are not part of the committee (if applicable); c. The time of late arrival or early departure of members of committee/Council; d. The substantive decisions made, and actions taken; e. The results of votes on all motions; f. Attendance of staff, g. The time the meeting went in and out of an in -camera session. 8.4. The minutes of each Council meeting shall be presented to Council at the next regular meeting for confirmation. A copy of the minutes, corrected with any amendments shall be printed and entered into the Minute Book and shall be deemed to be the original minutes of the Council. 8.5. The minutes of each committee meeting shall be presented to the committee at the next regular meeting for confirmation. a. Minutes of Committees may be provided to Council for information and receipt b. Recommendations of Committees shall be provided to Council for review and decision 8.6. The warden and the clerk shall sign minutes of Council after Council approval. 9. AGENDA 9.1. The clerk, under the direction of the chief administrative officer in accordance with the warden, will prepare the agenda for all regular and special meetings of Council. 9.2. The business of committee/Council shall be taken up in the order in which it stands on the agenda, unless otherwise decided by committee/Council. First Notice: Council —April 28, 2022 (2022-172) Second Notice: Council — May 12, 2022 (2022-198) Effective Date: May 12, 2022 Council and Committee Procedural Policy P-109 8 9.3. Any business not listed on the agenda is not permitted to be introduced at a meeting unless authorized by motion of committee/Council. 9.4. Generally, the Agenda shall contain the following: i. Call to order and opening ii. Reading or circulation and approval of the minutes of the last meeting(s) iii. Reports of officers, committees, boards and commissions iv. Business arising from the minutes or previous reports v. Any necessary appointments of officers vi. New Business vii. Adjournment 10. VOTING 10.1. No motion shall be voted upon unless seconded and no un-seconded motion shall be made twice in one session. 10.2. When a decision on any question is demanded, the chair shall ask for a show of hands and the Chair shall then declare the result. 10.3. When any Councillor so requests, the name of the Councillor voting on any questions, and the way they voted shall be entered in the minutes. 10.4. Subject to the Municipal Conflict of Interest Act, every member of Council, including the Chair, who is present when a motion is put, shall, vote on that motion. 10.5. Any Councillor who does not vote shall be deemed as voting in the negative. 10.6. As to the proceedings of Council, all questions arising in the Council shall be decided by a majority of votes. In the event of a tie, the question voted on shall be deemed to be determined in the negative. 10.7. As to the proceedings of committees of Council, all questions shall be decided by a majority of votes. 10.8. The majority of members of a committee of Council shall constitute a quorum for the transaction of business of that Committee. 11. RULES OF DEBATE 11.1. The rules and regulations contained in this policy shall be observed in all proceedings of Council and any of its committees; and in any case for which provision is not made herein the procedure to be followed shall be as described in Robert's Rules of Order as revised from time to time. 11.2. The Council or a committee, by unanimous vote, may suspend any rule of order provided for in this policy and the suspension shall apply to all specified proceedings of that particular meeting other than those that may be mandatory under the Municipal Government Act. 11.3. Every member, prior to speaking to any question or motion, shall raise their hand and wait to be recognized by the Chair. When two or more members raise their hands to speak, the Chair shall First Notice: Council —April 28, 2022 (2022-172) Second Notice: Council — May 12, 2022 (2022-198) Effective Date: May 12, 2022 Council and Committee Procedural Policy P-109 9 designate the member who has the floor and that member shall be the member who, in the opinion of the Chair, first raised their hand. 11.4. No Councillor shall speak more than twice on any motion except to explain a misconception of their remarks; however, the mover of a substantive motion shall have the right to speak a third time, if necessary, to reply and sum up in closing the debate. 11.5. No Councillor shall speak more than ten minutes upon any matter at any one time, without the leave of Council. 11.6. No Councillor shall stand, speak, or whisper, so as to interrupt any Councillor who is speaking in Council. 11.7. If a Councillor wishes to explain a misunderstanding of a point they have made, they shall ask leave of the chair; if permitted, they shall explain only the misunderstanding of their words, without any further comment. 11.8. When a Councillor speaks, they shall address their remarks to the chair, confine themselves to the matter in question, avoid mentioning personalities, and avoid unbecoming language. 11.9. The Chair may censure any Councillor who: a. while speaking, impeaches the motives of another Councillor; b. while speaking, treats another Councillor with personal disrespect; C. passes between the chair and a Councillor who is speaking; d. uses unbecoming language; e. talks or acts so as to distract a Councillor who is speaking; f. willfully violates any rule of order. 11.10. If a Councillor considers themself to have been personally aggrieved by a censure of the Chair, they may appeal such censure to the Council. 11.11. Any such Councillor may speak on their own behalf in relation to any such censure being appealed to Council. 12. POINTS OF ORDER 12.1. The presiding officer shall decide all points of order. 12.2. The presiding officer shall call to order any member who violates any rule of order. 12.3. When a member wishes to raise a point of order, the member shall ask leave of the presiding officer and after leave is granted, the member shall state the point of order to the presiding officer. 12.4. Once a point of order is raised, the presiding officer may decide on the point of order immediately or they may permit debate on a point of order before making a decision. First Notice: Council —April 28, 2022 (2022-172) Second Notice: Council — May 12, 2022 (2022-198) Effective Date: May 12, 2022 Council and Committee Procedural Policy P-109 10 12.5. The member shall only address the presiding officer for the purpose of appealing the decision to Council or committee, as the case may be. If the member does not appeal, the decision of the presiding officer shall be final. 12.6. If the member appeals to Council or committee as the case may be, Council/committee shall decide the question without debate and the decision shall be final. 12.7. The decision of the presiding officer may be challenged by a motion from the floor, which must be duly seconded, to dissent from the ruling of the presiding officer. Such a motion is not debatable, and the presiding officer shall forthwith put the question in this manner "Shall the decision of the chair be upheld?" 12.8. If the question does not receive majority support, the ruling of the presiding officer on the point is not sustained and is overturned. 13. MOTIONS 13.1. When a motion is before the Council/committee and under debate no other motion shall be entertained until the motion under debate is decided, except for the following: a. A motion in amendment to the original motion; b. A motion to refer the matter, including the motion, to any board, or committee or staff member(s); C. A motion to close the debate at a specified time; d. A motion that the motion be now put; e. A motion to lay on the table; f. A motion to adjourn. 13.2. A motion to refer a matter shall state to whom the matter is referred, what information is desired and when the matter shall be brought back to the floor of Council to resume consideration and debate. 13.3. A motion to adjourn shall always be in order, except in the following cases: a. When a Councillor/member is speaking; b. When the Council/committee is voting; c. When the preceding motion was one of adjournment. 13.4. No debate shall be allowed on the following motions: a. A motion to set the time for adjournment but only as to the time of adjournment; b. A motion to adjourn; c. A motion to reconsider an earlier decision of Council except as allowed in section 53; d. A motion for leave for any person, not a member of Council/committee, to address the Council/committee; e. A motion to change or suspend the order of business; First Notice: Council — April 28, 2022 (2022-172) Second Notice: Council — May 12, 2022 (2022-198) Effective Date: May 12, 2022 Council and Committee Procedural Policy P-109 11 f. A motion to allow a member to speak more than the prescribed number of times; g. A motion to dissent from the ruling of the chair on a point of order. 13.5. Limited debate only shall be allowed on the following motions: a. A motion to refer a matter to a board or committee or staff and to be brought back to Council/committee at a specified time may be debated only as to whom the matter is to be referred, what specific information is desired, or when the matter shall be brought back to the floor of Council/committee; b. A motion that the motion be now put shall not be voted on until after every member who has not spoken on the motion already, and who wishes to speak, has been heard. 14. AMENDMENTS 14.1. An amendment must be relevant to the subject matter of the motion under debate. 14.2. An appeal shall lie to the members of the Council/committee from any decision of the chair on the relevancy or acceptance of an amendment and the appeal shall be handled similarly to an appeal of the chair's decision on a point of order. 14.3. Each amendment, when properly on the floor, shall be decided before the main question is to put to a vote. 14.4. No more than one amendment and a sub -amendment shall be received by the chair or considered by Council/committee at any one time. 14.5. The chair shall make all efforts to clarify the wording being voted on when Council/committee is ready to vote on a sub -amendment, an amendment and then the main motion. 15. RECONSIDERATION 15.1. After a question has been decided, whether in the affirmative or the negative, and after the decision has been announced from the Chair any member of the Council/committee who voted on the prevailing side may give notice at the same meeting that they will move a reconsideration of the question at the next meeting of that body. 15.2. After notice of reconsideration has been given, no action shall be taken to carry into effect the main motion until after the motion to reconsider has been disposed of at the next meeting. The main motion to be reconsidered does not come back on the floor of Council/committee for debate until the motion to reconsider has been moved, seconded and has received the majority vote of Council. 15.3. A motion to reconsider shall not be debatable except that the member who gave the notice of motion to reconsider has the privilege of stating their reasons for doing so. 15.4. Any question shall not be reconsidered more than once; nor shall a vote on a motion to reconsider be reconsidered. First Notice: Council —April 28, 2022 (2022-172) Second Notice: Council — May 12, 2022 (2022-198) Effective Date: May 12, 2022 Council and Committee Procedural Policy P-109 12 16. NOTICE OF MOTION 16.1. Verbal notice of motion should be made at a meeting if a member is intending to bring up an important or complicated matter for discussion at the next meeting of the same body and failure to give such notice may, at the discretion of the Chair, result in the motion being deferred to a subsequent meeting. 16.2. When a member is absent from a meeting for which they have previously given a notice of motion, such motion may be taken up by any other member at that meeting and that other member may make a motion in accordance with the notice of motion. 16.3. When a member's notice of motion has been called for from the Chair at two successive meetings and has not been proceeded with, it shall be dropped from the agenda, and deemed to have been withdrawn, unless Council otherwise decides. 17. PETITIONS 17.1. Every ratepayer, resident or elector of the Municipality, and every corporation doing business therein, shall have the right to be heard before Council by petition and every petitioner, if there is only one, or by representative, if there is more than one, shall be entitled to be heard at the time of presentation of the petition. 17.2. Persons accompanying the petitioner may be heard, in support of such petition, if they have obtained consent by a majority vote of the Council. 17.3. Every petition shall be presented to the Council either by a member of Council or by the Clerk and the individual representing the petition shall be prepared to advise Council that the petition does not contain any impertinent or improper matter and that the petition shows due respect and reference in its language and contents. 17.4. When petitioners, or persons speaking in support of a petition, address Council, they shall exhibit the utmost of respect and reverence for the Council and its members both in speech and in action; and they shall at no time argue with the Council in answer to any question put by the Council or by a Council member, but they shall answer the same respectfully. 17.5. Every communication, including a petition designed to presented to the Council, shall be legibly written or printed and shall not contain any obscene or improper matter or language and shall be signed by at least one person and filed with the Clerk. 17.6. The filing of a petition with the Clerk shall be done at least one week before the first day of the meeting of Council at which it is to be considered, and the Clerk shall keep a book containing a record of all petitions so filed. 18. VERBAL PRESENTATIONS (DEPUTATIONS) 18.1. No person, not a member of Council/committee, shall be heard without permission of the Council/committee; and such person shall be limited to ten minutes in addressing the Council/committee. First Notice: Council — April 28, 2022 (2022-172) Second Notice: Council — May 12, 2022 (2022-198) Effective Date: May 12, 2022 Council and Committee Procedural Policy P-109 13 18.2. Any delegation, wishing to address the Council/committee, shall give notice of such request to the Clerk at least seven clear days prior to the Council/committee meeting at which such delegation is to appear. 18.3. All clauses in this policy, except the ones under the heading "MEETINGS" shall apply to meetings of Councillors when meeting as "Committee -of -the -Whole", and in such cases, the words "Committee - of -the -Whole" shall be read in the place of the word "Council". 18.4. By -Law #79 " Governing Proceedings of Council", and Policy P-10 "Regular Council Meetings" are hereby repealed. First Notice: Council — April 28, 2022 (2022-172) Second Notice: Council — May 12, 2022 (2022-198) Effective Date: May 12, 2022 Council and Committee Procedural Policy P-109 14 Annotation for Official Policy Book 1. To replace Policy P-10 Regular Meetings of Council; and Reason for Adoption 2. To replace By -Law #79 Rules Governing Proceedings of Council. Date of First Notice April 28, 2022 (2022-172) Date of Second Notice May 12, 2022 (2022-198) Effective Date May 12, 2022 I certify that this Policy was adopted by Council as indicated above. May 18, 2022 Pamela M. yra, Ounicipal Clerk Date First Notice: Council — April 28, 2022 (2022-172) Second Notice: Council — May 12, 2022 (2022-198) Effective Date: May 12, 2022 REQUEST FOR DECISION REPORT TO: Council MEETING DATE: November 24, 2022 DEPARTMENT: Infrastructure & Operations SUBJECT: J-Class Road 2023 NSDPW Submission ORIGIN: Council Date: November 17, 2022 Prepared by: Tammie Bezanson, CET Date: November 17, 2022 Reviewed by: Matthew Blair, Director of Infrastructure & Operations Date: November 17, 2022 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION It is recommended to Council, by Infrastructure and Operations, that Council review and approve the top ten (10) roads for submission to Nova Scotia Department of Public Works (NSDPW) for consideration into the J-Class Road 50/50 cost share program for the 2023 construction season. BACKGROUND Normally, NSDPW allocates $1.0 million in funding (province-wide) to the paving program. NSDPW is responsible for the maintenance of all J-Class Roads. MODC has approximately 35kms. This represents 2.1% of the provincial J-Class roads. MODC Staff have prioritized the J-Class Road paving based on an updated evaluation criteria matrix. (attachment #1) DISCUSSION The J-Class Road Expanded Top Quartile List by Criteria Rank (attachment #2) was created using the updated J- Class Road Evaluation Matrix. Based on district knowledge, Council are invited to review the J-Class Road Expanded Top Quartile List by Criteria Rank and instruct administration to submit the approved top 10 J-Class roads on or by 30th November, 2022. For information, attachment #3 is provided to illustrate the J-Class Road Expanded Top Quartile List by MODC Cost Share, from least to most expensive. To qualify for this program, MODC is required to submit a candidate list to NSDPW by November 30, 2022 for work to be completed in the 2023/24 fiscal year. NSDPW will determine which roads, if any, are accepted into the program. OPTIONS Option A – Direct staff to submit the approved list to NSDPW for consideration into the J-Class Road 50/50 cost share program for the 2023 construction season. Option B – Direct staff to not submit the list. R e q u e s t f o r D e c i s i o n P a g e | 2 IMPLICATIONS By-Law/Policy Not Applicable Financial/budgetary Funding allocation for the J-Class paving is from Gas Tax reserves. There are sufficient funds in the gas tax reserve to fund this work. Environmental Not Applicable Strategic Priorities 1. Maintain a high level of fiscal responsibility 2. Continually improve public satisfaction with municipal services 3. Ensure sufficient infrastructure is available to best serve our residents and businesses 4. Promote conditions conductive to fostering economic prosperity. Priority Outcomes: Governance & Engagement 1. Ensure municipal service delivery is efficient and effective, communicated, and accessible. 2. Continue to develop an asset management system that will inform decisions about infrastructure, development, levels of service, risk assessment, and associated financing. Priority Outcomes: Infrastructure & Service Delivery 1. Develop and implement evidence-based plans for future infrastructure and service needs, along with related funding models, to accommodate sustainable growth and levels of service. 2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. Work Program Implications Not applicable Has Legal review been completed? ___ Yes _ _ No _X_ N/A COMMUNICATIONS (INTERNAL/EXTERNAL) No communication needs are anticipated at this stage of the project. ATTACHMENTS 1. J-CLASS EVALUATION CRITERIA MATRIX 2. J-CLASS ROAD EXPANDED TOP QUARTILE LIST BY CRITERIA RANK 3. J-CLASS ROAD EXPANDED TOP QUARTILE LIST BY MODC COST SHARE R e q u e s t f o r D e c i s i o n P a g e | 3 CAT. CRITERIA DESCRIPTION SCORING WEIGHTING CATEGORY TOTAL EC O N O M I C Street Classification 1g 1 10% 65% 1a 2 1b 2 1c 2 1d 3 2a 4 2b 5 Business # of Parking Bays at Businesses <5 1 5% 5 - 10 2 11 - 15 3 16 - 20 4 >20 5 Road Condition Asset Condition Rating (ACR) Excellent 1 40% Good 2 Satisfactory 3 Poor 4 Hazardous 5 Municipal Infrastructure Upgrades Scheduled Capital Infrastructure construction Work Within 2 years 5 10% SO C I A L / C U L T U R A L Community Service Church/Cemetery 1 5% 35% Library 2 Community Mailbox 3 Medical Facility 4 School 5 Other TBD School Bus Route No Bus Route 0 10% Bus Route on Abutting Road 3 Bus route on the Road 5 Access & Use Number of Units on Road <5 1 20% 5 - 10 2 11 - 15 3 16 - 20 4 >20 5 R e q u e s t f o r D e c i s i o n P a g e | 4 J-CLASS ROAD EXPANDED TOP QUARTILE LIST BY CRITERIA RANK Rank Road Name Location Description MO D C D i s t r i c t To t a l W e i g h t e d S c o r e 20 2 2 E s t i m a t e d C o s t Es t $ 8 4 0 / m 20 2 2 M O D C S h a r e 1 PIG LOOP RD Chester CHANDLER ROAD TO DUKE STREET 3 23.25 $ 361,200.00 $ 180,600.00 2 OLD TRUNK 3 Chester HWY 3 TO TRAIL CROSSING 1 20.70 $ 317,940.00 $ 158,970.00 3 OLD TRUNK 3 Chester BIRCH STREET TO EVANS LANE 3 20.00 $ 297,864.00 $ 148,932.00 4 OLD TRUNK 3 Chester CHESTER COMMONS RD TO DISTRICT 1 LINE 1 20.00 $ 308,784.00 $ 154,392.00 5 OLD TRUNK 3 Chester DISTRICT 1 LINE TO BIRCH STREET 3 20.00 $ 392,784.00 $ 196,392.00 6 PIG LOOP RD Chester HWY 3 TO CHESTER SHORE ROAD 3 17.75 $ 361,200.00 $ 180,600.00 7 PIG LOOP RD Chester CHESTER SHORE ROAD TO CHANDLER ROAD 3 17.75 $ 399,000.00 $ 199,500.00 8 VALLEY ROAD Chester HWY 3 IN CHESTER SOUTHEASTERLY TO DUKE STREET 3 17.45 $ 445,200.00 $ 222,600.00 9 QUEEN STREET Chester SOUTH STREET IN CHESTER NORTHERLY TO END OF PAVEMENT AT VALLEY ROAD 3 16.65 $ 655,200.00 $ 327,600.00 10 OLD TRUNK 3 Chester EVANS LANE TO HWY 3 3 15.80 $ 241,920.00 $ 120,960.00 11 WATER STREET Chester DUKE STREET IN CHESTER SOUTHERLY TO DUKE STREET 3 15.25 $ 478,800.00 $ 239,400.00 12 HADDEN HILL RD Chester DISTRICT 3 LINE TO HWY 3 (CHESTER) 3 14.70 $ 488,880.00 $ 244,440.00 13 HADDEN HILL RD Robinsons Corner DISTRICT 3 LINE TO BIRCHVIEW DRIVE 7 14.70 $ 308,280.00 $ 154,140.00 14 HADDEN HILL RD Robinsons Corner BIRCHVIEW DRIVE TO HWY 3 (ROBINSONS CORNER) 7 14.70 $ 403,200.00 $ 201,600.00 15 NORTH STREET Western Shore STATION STREET NORTHERLY TO FRANK SWINIMER ROAD 5 14.70 $ 452,760.00 $ 226,380.00 16 NORTH STREET Western Shore LAWRENCE HATT ROAD IN WESTERN SHORE NORTHERLY TO ADAM RD 5 14.70 $ 228,480.00 $ 114,240.00 R e q u e s t f o r D e c i s i o n P a g e | 5 17 NORTH STREET Western Shore ADAM RD NORTHERLY TO STATION STREET 5 14.70 $ 325,080.00 $ 162,540.00 18 CENTRAL STREET Chester REGENT STREET IN CHESTER SOUTHERLY TO SOUTH STREET 3 14.25 $ 462,000.00 $ 231,000.00 19 CENTRAL STREET Chester VALLEY ROAD IN CHESTER SOUTHERLY TO REGENT STREET 3 14.25 $ 403,200.00 $ 201,600.00 20 TARGET HILL Chester OLD TRUNK 3 IN CHESTER COMMONS NORTHWESTERLY TO END OF SAND SEAL 3 13.15 $ 285,600.00 $ 142,800.00 21 FOREST VILLAGE RD Simms Settlement HWY 3 IN SIMMS SETTLEMENT SOUTHEASTERLY TO CIVIC 81 2 12.50 $ 336,000.00 $ 168,000.00 22 FOREST VILLAGE RD Simms Settlement CIVIC 81 SOUTHEASTERLY TO END AT CUL-DE-SAC 2 12.50 $ 336,000.00 $ 168,000.00 23 KING STREET Chester HWY 3 IN CHESTER NORTHERLY TO FORMER C.N.R. OVERPASS 3 12.15 $ 445,200.00 $ 222,600.00 24 STEVENS ROAD East Chester HWY 3 IN EAST CHESTER NORTHERLY TO END OF SAND SEAL 1 11.95 $ 336,000.00 $ 168,000.00 25 UNION STREET Chester WATER ST TO DUKE ST 3 11.95 $ 159,600.00 $ 79,800.00 26 REGENT STREET Chester WATER ST TO KING ST 3 11.95 $ 84,000.00 $ 42,000.00 27 VICTORIA STREET Chester TREMONT STREET IN CHESTER SOUTHERLY TO UNION STREET 3 11.40 $ 296,100.00 $ 148,050.00 28 VICTORIA STREET Chester UNION STREET IN CHESTER SOUTHERLY TO SOUTH STREET 3 11.40 $ 346,920.00 $ 173,460.00 29 VICTORIA STREET Chester HWY 3 IN CHESTER SOUTHERLY TO TREMONT STREET 3 11.40 $ 314,580.00 $ 157,290.00 Road was on the top 10 in 2021 Gravel Road R e q u e s t f o r D e c i s i o n P a g e | 6 J-CLASS ROAD EXPANDED TOP QUARTILE LIST BY MODC COST SHARE Rank Road Name Location Description MO D C D i s t r i c t To t a l W e i g h t e d S c o r e 20 2 2 E s t i m a t e d C o s t Es t $ 8 4 0 / m 20 2 2 M O D C S h a r e 1 REGENT STREET Chester WATER ST TO KING ST 3 11.95 $ 84,000.00 $ 42,000.00 2 UNION STREET Chester WATER ST TO DUKE ST 3 11.95 $ 159,600.00 $ 79,800.00 3 NORTH STREET Western Shore LAWRENCE HATT ROAD IN WESTERN SHORE NORTHERLY TO ADAM RD 5 14.70 $ 228,480.00 $ 114,240.00 4 OLD TRUNK 3 Chester EVANS LANE TO HWY 3 3 15.80 $ 241,920.00 $ 120,960.00 5 TARGET HILL Chester OLD TRUNK 3 IN CHESTER COMMONS NORTHWESTERLY TO END OF SAND SEAL 3 13.15 $ 285,600.00 $ 142,800.00 6 VICTORIA STREET Chester TREMONT STREET IN CHESTER SOUTHERLY TO UNION STREET 3 11.40 $ 296,100.00 $ 148,050.00 7 OLD TRUNK 3 Chester BIRCH STREET TO EVANS LANE 3 20.00 $ 297,864.00 $ 148,932.00 8 HADDEN HILL RD Robinsons Corner DISTRICT 3 LINE TO BIRCHVIEW DRIVE 7 14.70 $ 308,280.00 $ 154,140.00 9 OLD TRUNK 3 Chester CHESTER COMMONS RD TO DISTRICT 1 LINE 1 20.00 $ 308,784.00 $ 154,392.00 10 VICTORIA STREET Chester HWY 3 IN CHESTER SOUTHERLY TO TREMONT STREET 3 11.40 $ 314,580.00 $ 157,290.00 11 OLD TRUNK 3 Chester HWY 3 TO TRAIL CROSSING 1 20.70 $ 317,940.00 $ 158,970.00 12 NORTH STREET Western Shore ADAM RD NORTHERLY TO STATION STREET 5 14.70 $ 325,080.00 $ 162,540.00 13 FOREST VILLAGE RD Simms Settlement HWY 3 IN SIMMS SETTLEMENT SOUTHEASTERLY TO CIVIC 81 2 12.50 $ 336,000.00 $ 168,000.00 14 FOREST VILLAGE RD Simms Settlement CIVIC 81 SOUTHEASTERLY TO END AT CUL-DE-SAC 2 12.50 $ 336,000.00 $ 168,000.00 R e q u e s t f o r D e c i s i o n P a g e | 7 15 STEVENS ROAD East Chester HWY 3 IN EAST CHESTER NORTHERLY TO END OF SAND SEAL 1 11.95 $ 336,000.00 $ 168,000.00 16 VICTORIA STREET Chester UNION STREET IN CHESTER SOUTHERLY TO SOUTH STREET 3 11.40 $ 346,920.00 $ 173,460.00 17 PIG LOOP RD Chester CHANDLER ROAD TO DUKE STREET 3 23.25 $ 361,200.00 $ 180,600.00 18 PIG LOOP RD Chester HWY 3 TO CHESTER SHORE ROAD 3 17.75 $ 361,200.00 $ 180,600.00 19 OLD TRUNK 3 Chester DISTRICT 1 LINE TO BIRCH STREET 3 20.00 $ 392,784.00 $ 196,392.00 20 PIG LOOP RD Chester CHESTER SHORE ROAD TO CHANDLER ROAD 3 17.75 $ 399,000.00 $ 199,500.00 21 HADDEN HILL RD Robinsons Corner BIRCHVIEW DRIVE TO HWY 3 (ROBINSONS CORNER) 7 14.70 $ 403,200.00 $ 201,600.00 22 CENTRAL STREET Chester VALLEY ROAD IN CHESTER SOUTHERLY TO REGENT STREET 3 14.25 $ 403,200.00 $ 201,600.00 23 VALLEY ROAD Chester HWY 3 IN CHESTER SOUTHEASTERLY TO DUKE STREET 3 17.45 $ 445,200.00 $ 222,600.00 24 KING STREET Chester HWY 3 IN CHESTER NORTHERLY TO FORMER C.N.R. OVERPASS 3 12.15 $ 445,200.00 $ 222,600.00 25 NORTH STREET Western Shore STATION STREET NORTHERLY TO FRANK SWINIMER ROAD 5 14.70 $ 452,760.00 $ 226,380.00 26 CENTRAL STREET Chester REGENT STREET IN CHESTER SOUTHERLY TO SOUTH STREET 3 14.25 $ 462,000.00 $ 231,000.00 27 WATER STREET Chester DUKE STREET IN CHESTER SOUTHERLY TO DUKE STREET 3 15.25 $ 478,800.00 $ 239,400.00 28 HADDEN HILL RD Chester DISTRICT 3 LINE TO HWY 3 (CHESTER) 3 14.70 $ 488,880.00 $ 244,440.00 29 QUEEN STREET Chester SOUTH STREET IN CHESTER NORTHERLY TO END OF PAVEMENT AT VALLEY ROAD 3 16.65 $ 655,200.00 $ 327,600.00 Road was on the top 10 in 2021 Gravel Road 2022-11-18 1 Corporate & Strategic Management Quarterly Update Special Projects •Request for Direction: analysis and context for boundary changes and number of polling districts (May) •Request for Direction: detailed options report for changes to polling district boundaries (August) •Voices & Choices page content developed & uploaded, including maps and survey (August & September) •Voices & Choices Boundary Review Page – visits: 93 (September), 79 (October) •Internal and external communications for Boundary Review (August & September) Boundary Review •Draft Personnel policies are being reviewed •Discussion with Consultant to provide initial feedback in November •Next Step: consultant to revise based on feedback •Salary Review has not been received from consultant Personnel Policy Review and Salary and Benefits Review •Voices & Choices updates: Satellite program, Eastlink and Bell projects (August & October) •Voices & Choices Rural Internet Page – visits: 35 (July), 64 (August), 39 (September), 42 (October) •Ongoing communications with residents •Verbal update to Council on status of internet projects in MOC (August) Rural Internet •RFD, Draft Policy and Draft Bylaw to council in November PACE Program 1 2 2022-11-18 2 Priorities & Grants Strategic Planning •Overview & update of Strategic Priorities Framework and Priorities Chart at Municipal staff meeting (June) Grant Management •Cash flow reports (June and September) for ICIP Active Transportation grant •Final claim and final report for PCAP Wastewater Service Study grant (July and September) •Application to the Municipal PACE Program Support Grant, Dept of Natural Resources & Renewables (September) •Policy Development •Adoption of Code of Conduct •Flag Raising Policy & Protocol Amendments Accessibility Lunenburg County Accessibility Advisory Committee (LCAAC) Committee •Supporting appointment of new community committee members and planning for meetings. •Currently vacancies on the committee with recommendations for members to be appointed being considered by each council •e committee has a regular meeting schedule for the •Remainder of 2022 and will be working to clarify processes and increase member capacity. 3 4 2022-11-18 3 Accessibility Joint Projects/Activities •Process of working with small groups and individual staff to identify actions to address the commitments made in the Lunenburg County Accessibility Plan continues •Small actions are being implemented where appropriate and others are being incorporated into new and existing projects, ongoing planning, and funding applications. •Action planning in progress to identify how each municipal unit will meet commitments in regional accessibility plan. •Of the 25 documents, 16 (64%) have a draft, which will be edited when all other categories are complete; 5/25 (20%) are in progress; and 4/25 (16%) have yet to be started (although they will be based on existing completed drafts). Accessibility Accessibility Coordinator attended the Accessibility Directorate PPSB Virtual Gathering on September 29 Highlights: •The next standard area to be created is Goods and Services. This follows Built Environment, Education, and Employment, which are already in development. •Expect Built Environment Draft Standard to be released for public review and comment in 2023 then return to the interdepartmental provincial government working group to be finalized and then enacted. This may take until 2024. •In general, it is expected that the standard will apply to new construction and major renovations, although it is still in development. •The standard is expected to include additions and amendments to the NS Building Code Regulations, regulations under the Accessibility Act, and guidelines. •The Education Standard is expected to be ready for enactment in 2025. This does not directly apply to municipalities. •The Employment Standard is expected to be ready for public review in 2025 and then enacted in 2026. •The Goods and Services Standard is expected to be ready for public review in 2026 and enacted in 2027. 5 6 2022-11-18 4 Accessibility Training •Working on accessibility and disability awareness training for all 5 Municipal Councils •Staff have viewed the Accessibility Directorate’s Introduction to Disability video as introductory information •TOB is leading an initiative to provide staff with training focused on the creation and deliviery of meaningful, inclusive presentations •Accessibility Coordinator supported MODL and MODC recreation staff to meet and explore ideas around accessibility and consistency of trail signage in Lunenburg County. Accessibility MOC Projects •Continuing work with staff on accessibility action plans with focus moving to Transportation, Employment, and Built Environment. Drafts from the other municipal units will be used to support completion of these action plans. •Supported procurement process for accessibility audits for Administration and Annex Buildings. The work was completed in July by Atlantic Accessibility and the report was presented to Senior Management. •Continuing to support the process to renovate Wild Rose Park washrooms to increase accessibility. 7 8 2022-11-18 5 Fire Services Fire Risk Assessment •Fire Services Review Report (March 2022) and Steering Committee priorities received by Council on October 13, 2022. Fire Advisory Committee Discussion with council on the FAC terms Draft terms have been sent to Fire Commissions and Departments for input Draft and input from Fire Services will be coming to council before end of calendar year for review Fire Services Other Projects •Registration (P33) approved by Council and schedule B letters forwarded to Commissions. •Successfully complete Superior Water Shuttle Accreditation on September 10, 2022. •Certificates forwarded to each Department and Insurance gradings updated for all Districts. Certification is good for 5 years. •Attended Fire Smart Community Day and Fire Prevention in Western Shore and Chester Basin. •Initiated new Fire Smart program for The Pointe in the Aspotogan. •Initial community assessment by DNR scheduled for mid November. •Continued training with departments on fire services drone program. •4 new certified pilots. •Continued fit testing schedule for all department. Contract under review. •Working on final update of boundaries and Western Shore Commission By-laws following move to Rural Fire District Act. •Final arguments and draft bylaws sent to DMA for review. •Working on trail access issues with Fire Departments and Recreation. •New Keys issued to Departments and RCMP. •Fire Department Training on trail access to Castle Rock completed by Chester FD. •Suggestions for possible improvement under review with Recreation. 9 10 2022-11-18 6 REMO Updating status of MOC comfort centers. Completing applications for generator grants. Updating contact and infrastructure lists following Fiona storm in September. Reviewing Chester ECC requirements and facilities. ECC supplies now available on site. Working with Planning Committee on Hazard Risk Assesment updates Health and Safety Working on follow up presentations on ergonomics for office and non-office staff. Completed Safety Orientation program for new employees. Reviewed amended first aid regulations. No compliance issues. More training required. Continued work on Construction Safety Certificated of Recognition (COR) audit for 2023. Continued follow up on site safety inspections and accident investigation Continuing review of Comprehensive Hazard Assessment for MOC sites. Continued work on fire inspection corrective actions for Annex. Updated site emergency response plan. Signage pending review with Accessibility committee. 11 12 2022-11-18 7 Canada United States India Germany United Kingdom Top 5 Countries Investment Attraction 1,852 visitors to our website and 2 subscribers Top 5 Pages Kaizer Meadow Industrial Park Quality of Life About Chester Municipality Sites & Buildings Business ResourcesResponded to 12 business investment inquiries Kaizer Meadow Industrial Park •4 of our 12 investment inquiries were for KMIP •Continued negotiations on 2-acre purchase •Concept plan development in-house •Marketing: •Google ads •allNovaScotia | allNewfoundlandLabrador| allNewBrunswick •ViewPoint •Municipal Insights 3,261 clicks on Viewpoint 13 14 2022-11-18 8 Physician Recruitment & Retention Program CONDUCTED FOUR PHYSICIAN COMMUNITY TOURS, DELIVERED WELCOME BOXES TO SAME PLANNING FOR DOCTOR/STAFF APPRECIATION EVENT COMPLETED REGULAR MEETING COMPLETED WITH EXECUTIVE DIRECTOR OF OHC, PHYSICIAN AND RECRUITMENT CONSULTANT & CEDO Best of Chester Municipality Business Award Distribution - All awards distributed (winners & runners up) - Presentations with winners completed 15 16 2022-11-18 9 Tourism Chester additions •DCMP through TNS underway •Mobile booth attended 3 events •Additional monies from TIANS •Fielded 11 inquiries from people •Spa, live music, historical questions, tourism materials, etc. 1. Lovely Lido Pool 2. Take a Trip to Tancook 3. Sensea Nordic Spa 4. Beach Bound Wave Cravers 5. Events 6. The Legend of Oak Island 7. Eat 8. Castle Rock Club 9. Stay 10. Bayswater Beach Provincial Park Top 10 pages: 10,507 users 10,405 new 17 18 2022-11-18 10 269 page visits 10.2%321 page visits 70.7% Business Support •18 interactions with local businesses •Upcoming events/grant help/general pathfinding •Feedback on funding •Tourism ambassador support/other inquiries •Expansion meetings •BR+E project rollout •Request for Quotations issued and awarded to Deloitte •MOC Business Directory completed – over 300 businesses/organizations now listed •Business survey initiated •Arts, Culture + Recreation Sector Strategy research completed •Desktop research 10 communities •4 one-on-one interviews 19 20 2022-11-18 11 Other Economic Development Q2 2022-23 Updates •1 economic development sponsorship approved •Exit 6 Growth Strategy preparation for council workshop •Lunenburg – Queens EDO staff meeting •Community welcome signs •Acadia First Nation reach out •Parade Square Beautification Project •Internal accessibility, infrastructure & operations meetings held •Economic Developers Association of Canada 2022 annual conference 21 INFORMATION MEMO Prepared By: Bruce Blackwood Date November 8, 2022 Reviewed By: Tara Maguire, Deputy CAO Date November 8, 2022 Authorized By: Dan McDougall, CAO Date November 8, 2022 CURRENT SITUATION MOC started its water voucher program on August 29, 2022 (Week 1). The program provided coupons for 4 liters of drinking water per person per household up to a maximum of 4 jugs per day per household. MOC used the retail distribution services kindly supplied by Chester Independent, Chester Foodland, Chester Basin Petro Can, Hubbards Independent, and Clover Farm (New Ross). MOC used Graves Island Provincial Park for supplemental water pick up and showers. Uptake of these services was minor and the Park closed to the public on October 9, 2022. MOC offered to handle distribution of water coupons for Tancook residents (proximity to MOC offices and retail outlets) on behalf of the Municipality of the District of Lunenburg. No coupons were redeemed by Tancook residents. Following partial recovery of the water levels due to precipitation in late September (Hurricane Fiona) and a drop off in public participation, the program ended in Week 7 on October 16, 2022. MOC recorded 242 dry, or low level/poor quality wells across the Municipality and issued 11,474 water coupons from August 29 through October 16, 2022. Coupons redeemed at the end of the of the program were valued at $22,679.53 Low level/Dry Well Distribution per District as of October 16, 2022 MOC District Number of Reports Percentage by District 2022 Percentage by District 2020 (comparison) District 1 30 12.3 % 12.7 % District 2 9 3.7 % 4.0 % District 3 50 20.7 % 20.6 % District 4 52 21.5 % 15.9 % District 5 58 24.0 % 26.8 % District 6 3 1.3 % 6.5 % District 7 40 16.5 % 13.5 % Total 242 ----------------------------- ----------------------------- REPORT TO: Council SUBMITTED BY: Bruce Blackwood, Corporate and Strategic Services DATE: November 8, 2022 SUBJECT: Water Distribution Program 2022 ORIGIN: Corporate and Strategic Services 2 Information Memo Note: Information on the community and civic numbers reporting low level/dry wells by District is not included in this report but is available to Council upon request. Residential Participants as of October 16, 2022 Program Period Participants Coupons Week 1 Expiry date September 4, 2022 74 2394 Week 2 Expiry date September 11, 2022 54 889 Week 3 Expiry date September 18, 2022 157 5083 Week 4 Expiry date September 25, 2022 43 714 Week 5 Expiry date October 2, 2022 65 1085 Week 6 Expiry date October 9, 2022 46 686 Week 7 Expiry date October 16, 2022 42 623 Total to October 16, 2022 481 11,474 Coupon Redemption by retail distribution location as of October 16, 2022 Of the 11,474 water coupons, an estimated 10,398 were redeemed (91 %) at the various retail outlets. Retail Location Coupons (4 liter jug) Redeemed % of total redeemed Redemption $ value % of Total Value redeemed Chester Basin PetroCan 670 6.5 % $ 977.40 4.3 % Chester Foodland 7795 74.9 % $17,583.91 77.5 % Chester Independent 1700 16.4 % $3,590.80 15.8 % Hubbards Independent 133 1.4 % $ 424.37 1.9 % Clover Farm (New Ross) 100 0.8 % $103.05 0.5 % Total to October 16, 2022 10,398 -------------- $22,679.53 ------------- B ACKGROUND MOC has administered water coupon programs to varying extent since the severe water shortage of 2016. Year Dry wells Reported Program costs (approx.) Notes 2016 235 $ 10,000 Activated (Oct-Nov) 2017 2 $ 0 No program activated 2018 30 $ 1,500 Activated in October (limited) 2019 50 $ 7,000 Activated (Sept-Oct) 2020 276 $ 23,000 Activated (Sept- Nov) 2021 16 $ 0 No program activated 2022 242 $ 23,000 Activated (Sept- Oct) 3 Information Memo Financial/Budgetary Funding for the water distribution program was not included in the 2022/2023 budget. Strategic Plan Maintain a high level of fiscal responsibility; Continually improve public satisfaction with municipal services. Work Program Implications Required ongoing resources from staff to implement program. ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_^_ ^_ ^_ ^_^_ ^_ ^_ ^_^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ £¤12 £¤12 £¤103 £¤103 £¤14 £¤14 £¤3 £¤329 £¤329 Rev.:Da te :De scrip tion : 0 Disp la y of Dr y We ll L ocat ions u sin g C luste rin g MU NICIPALITY OF T HEDISTRICT O F CHE ST ER Dr y Wel l Rep or ts 2 02 2 ® Lege ndCouncil Di stri cts (M ODC)PropertiesWaterRoads ^_Dry Well Lo cations (2022) 2.5 0 2.5 51.25 Kilo met re s Sou rces:Digi tal Base Map Data fr om Serv ice Nova Scoti a andMunicipal Relations Pr epar ed by th e Municipality o f the D istr ict o f Che ster Co ordinate System/Da tu m: UTM NAD 83 CSRSZONE 20N Map Di sclaimer :Info rmatio n sho wn o n th ese draw ings is co mpi led f ro mnumerous sou rces and may not b e co mplete oraccurate. Th e Mu nicipa lity of th e Di str ict o f Chester isnot r esponsi ble for a ny er ror s, omissions o r deficie nciesin th ese drawi ng s. Actual Map Size: w 11" x h 17" 22/1 1/09 Dig ita l Folde r s a n d File Na me :En tr y ID: N/A Fr om Da te : 2 2/11 /0 9To Da t e: YY /MM/DDDate P rin te d: 22 /1 1/09 St at us: ExistsProject I D: N/AClassification #: 0 540 0-42 Repre sentatio n o f M OC w ithin No va Sco tiaScale: 1:10,000,000 2,50 0 0 2,50 0 5,00 01,25 0 Met re s Sca le : 1:15 0,00 0 D IS T R IC T 7 Tota l We l ls R e po rted : 4 0% of Tota l MO C : 1 6.5 % DI STRI CT 3 Tot al W ells Rep ort ed : 50% of To ta l M O C: 20.7% D IS T R IC T 1 Tota l We l ls R e po rted : 3 0% of Tota l MO C : 1 2.3 % DIS TR IC T 2 Tota l W ells Re por ted : 9% o f To tal MO C: 3.7 % D IS T R IC T 5 Tota l We l ls Reported: 58% of Tota l MO C: 24% D IS T R IC T 6 Tota l We l ls R e po rted : 3% of Tota l MO C : 1 .3% D IS T R IC T 4 Tota l We l ls R e po rted : 5 2% of Tota l MO C : 2 1.5 % REQUEST FOR DIRECTION REPORT TO: COW MEETING DATE: November 17, 2022 DEPARTMENT: Infrastructure & Operations and Corporate & Strategic Management SUBJECT: Community Welcome Signs ORIGIN: Information Memo August 16, 2021 Date: November 1, 2022 Prepared by: Tammie Bezanson, Certified Engineering Technologist and Erin Lowe, Sr. Economic Development Officer Date: November 10, 2022 Reviewed by: Tara Maguire, Deputy Chief Administrative Officer Date: November 10, 2022 Authorized by: Dan McDougall, Chief Administrative Officer RECOMMENDED MOTION/ACTION For discussion and direction. CURRENT SITUATION Staff have prepared proposed signage locations for the community welcome signs and are looking for council direction on these proposed locations. BACKGROUND At the May 21, 2021, Council meeting, Staff were directed to prepare a report on the costs for adding welcome signs at the entrance of the Municipality in Martins River, New Ross, and Hubbards. In addition, at the July 15, 2021, Council meeting, Council discussed a request from a resident to consider adding Mi’kmaw community names to municipal signage. Staff were directed to research which community name signs or welcome signs were owned by the Municipality. Corporate & Strategic Management prepared an Information Memo for the August 16, 2021, Council meeting which outlined the signs that were owned by the Municipality and their associated costs for Councils consideration. Potential sign locations were also discussed, with the conclusion to have welcome signs at all entrances to the Municipality. Staff were directed to come back to Council with information on costs and locations for these signs. At this meeting, Council also determined that the signage should be metal and approximately the same size as the sign near the Chester Home Hardware location. DISCUSSION Staff have identified the proposed signage locations at all entrances to the Municipality highlighted on the map in Attachment 1. Proposed locations have been selected based on the municipal border. These locations have not yet been visited by Staff. Staff have confirmed that the sign purchase, printing and installation will all be done by Nova Scotia Department of Public Works (NSDPW). Signage (metal sheets, printing and posts) will cost between $2,200 and $2,500 each. For six signs this could cost up to $15,000. Labour and installation costs are still unknown at this time and would R e q u e s t f o r D i r e c t i o n P a g e | 2 be in addition to the estimated $15,000. Staff are waiting for NSDPW to provide an estimate on the labour and installation costs. The signs will be sheeted aluminum and 8ft by 5ft in size. Sign Design: Staff have engaged with Skysail Brand Marketing based out of Mahone Bay for graphic design services. Staff have heard back from Acadia First Nation who have indicated that they would like to be involved in the sign development to acknowledge traditional place names. Staff are in the process of setting up a meeting with the Community Enhancement Development Officer from Acadia First Nation to discuss. OPTIONS Staff are looking for Council input on proposed signage locations. IMPLICATIONS By-Law/Policy N/A Financial/budgetary Unbudgeted item Environmental N/A Strategic Priorities The Community Welcome Signs will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Economic Development 1. Position the Municipality as Nova Scotia’s south shore community of choice for residents, businesses, and organizations, and as an international tourism destination. Work Program Implications In order to ensure minimal impact on current work program, the signs should be installed by a contractor rather than using public works staff to do installation of the signage. Has Legal review been completed? ___ Yes _ _ No X N/A ATTACHMENTS 1. Signage locations SherbrookeLake CardLake TimberLake WallabackLake HoldenLake ConnaughtLake SouthCanoe Lake Ro cky L ake SalmontailLake FoxPointLake Hennig arLake HollahanLake Lake Lewis CoolenLake Gully Lake HenryLake SecondLake MilletLake NevertellLake Hun ts L ake MillLake GullyLake HarrisLake AtlanticOcean Rev.:Date:Description: 0 Proposed locations of signage MUNICIPALITY OF THEDISTRICT OF CHESTER Proposed Signage Locations"Welcome to Chester" Signs ® Legend Council DistrictsWaterRoads"Welcome To Chester" Signs 4.5 0 4.52.25 Kilometres Sources:Digital Base Map Data from Service Nova Scotia andMunicipal Relations Prepared by the Municipality of the District of Chester Coordinate System/Datum: UTM NAD83 CSRSZONE 20N Map Disclaimer:Information shown on these drawings is compiled fromnumerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any errors, omissions or deficienciesin these drawings. Actual Map Size: w 11" x h 17" 22/06/15 Digital Folders and File Name:N/A From Date: 22/06/15To Date: YY/MM/DDDate Printed: 22/06/15 Status: ConceptualProject ID: N/AClassification #: N/A Representation of MODC location within Nova ScotiaScale: 1:10,000,000 4,500 0 4,5002,250 Metres Scale: 1:150,000 £¤103 £¤103 £¤103 £¤14 £¤14 £¤14 £¤12 £¤12 £¤12 £¤3 £¤3 £¤3 £¤3£¤329 £¤329 £¤329 Forties Rd New Russell Rd Forties Rd REQUEST FOR DIRECTION REPORT TO: Council MEETING DATE: November 24, 2022 DEPARTMENT: Infrastructure & Operations SUBJECT: Accessibility Audit ORIGIN: Lunenburg County Accessibility Plan Date: November 1, 2022 Prepared by: Tammie Bezanson, CET, Ellen Johnson, Accessibility Coordinator Date: November 3, 2022 Reviewed by: Matthew Blair, Director of Infrastructure & Operations Date: November 8, 2022 Authorized by: Dan McDougall, CAO RECOMMENDATION It is recommended to Council, by the Department of Infrastructure & Operations (I&O) and the Accessibility Coordinator, that Council accepts the findings of the Accessibility Audit of the municipal Administration and Annex buildings and considers the resulting recommendations for improved accessibility. CURRENT SITUATION The Municipality of the District of Chester (MODC) contracted Atlantic Accessibility Consulting to conduct an accessibility audit of the Administration and Annex buildings as well as the exterior approaches and parking. Staff received the audit report on August 31, 2022, and prepared recommendations for priority actions and timeline for addressing the identified accessibility barriers. BACKGROUND In 2017, the Province of Nova Scotia passed the Accessibility Act, which has a goal of creating an accessible province by 2030. The five municipalities in Lunenburg County collaborated to create the Lunenburg County accessibility Plan and submitted it to the province in 2021. This plan commits to increasing accessibility in five areas, including the Built Environment. Conducting an accessibility audit of the municipal public buildings provided information about barriers that may prevent or limit persons with disabilities from visiting or working in these buildings. It also provided recommendations for how to address these identified barriers. DISCUSSION The accessibility audit identified multiple areas requiring upgrades to meet best practice in accessibility. The auditors considered current Nova Scotia Building Code Regulations, CSA B651-18: Accessible Design for the Built Environment, and the Rick Hansen Foundation Accessibility Certification Program in their report. This approach led to recommendations to address not only compliance with current building code, but also considers meaningful access in the experiences of persons with disabilities accessing these facilities. Meaningful access refers to the overall experience of a person with a disability and includes both the physical accessibility and the continuity and dignity of the access provided. For example, a wheelchair ramp placed at the rear of a building provides a very different experience to a universally designed main entrance accessible to all users and this second approach provides more meaningful access. R e q u e s t f o r D e c i s i o n P a g e | 2 The Accessibility Act (2017) provides a framework into which six standards will be developed and placed: STANDARD AREA ANTICIPATED ENACTMENT Built Environment 2024 Education 2025 Employment 2026 Goods and Services 2027 Information & Communications* 2028/29 Transportation & Transportation Infrastructure* 2028/29 *The order of the final two standards have not yet been determined. The Built Environment Standard is the first to be developed and is expected to be enacted in 2024. The expectation is that the province will initially be required to comply with this standard, followed by Prescribed Public Sector Bodies, including municipalities. Recommendations for what will be included in the Built Environment Standard are currently available on the Nova Scotia Accessibility Directorate website (Built Environment Standard Development Committee - Government of Nova Scotia, Canada) and are in the process of being converted into the standard. It is anticipated that this Standard will be heavily focused on amendments and additions to the building code and will apply to renovations and new construction. IMMEDIATE RECOMMENDED ACTIONS Staff have analyzed and created a prioritized list of recommended actions based on the accessibility audit report, knowledge of the buildings and property, safety concerns, consideration of cost and disruption of operations for staff and the public. This initial list includes actions that can be accomplished quickly, cost effectively, can be included in already planned work, or will address immediate safety concerns or significant accessibility barriers. ITEM ESTIMATED TIMELINE RESOURCES Remove Clutter: excess boxes/filing 6 months Internal Power Door Actuators 6 months External Accessible Parking Signage 2 months (Signage is onsite, sourcing parking lot painter) Internal/External Wayfinding Signage 6 months Internal/External Colour Contrast: walls, flagpole bases, doors 1 year Internal Accessory Heights: paper towel and soap dispensers 6 months Internal Accessible Door handle hardware 6 months External Assistive Listening Devices 6 months (already sourcing quotes) External Exterior Seating 9 months External R e q u e s t f o r D e c i s i o n P a g e | 3 Paper Towel Dispensers: replace with automatic 6 months (already sourcing quotes) Internal Grab bars in washrooms 3 months Internal Replace Sink faucets 3 months External Create additional accessible parking Same as accessible parking signage External Install Visual Fire Alarms 6 months External Repair/replace exterior paths and stairs 9 months External Install Tactile Attention Indicators 9 months External Renovate entrances 1 year External Replace interior doors to meet 36” clear openings 1 year External Upgrade existing accessible washrooms to meet best practice 4 months External Replace mats at entrances with recessed mats 6 months External Install cane detectable features and door swing paths 9 months Internal/External It is also noted in the accessibility audit that some identified accessibility barriers are difficult to address and may be very costly as they require renovations to existing infrastructure. Examples include recommendations to add elevators to both buildings and an accessible universal washroom to the second floor Administration building. These are not only costly recommendations, but also present challenges due to lack of appropriate space in the existing buildings. Other recommendations in the audit report that may seem like small projects can cause significant disruption and cost. For example, relocating light switches and control panels to accessible heights, which would require significant work on existing wall structures with unknown factors (i.e., it is not clear what is in the wall structures that may present health risk, e.g. asbestos), and necessitate removal of staff and the public from the buildings. The audit also included a ‘Class D’ estimate for the recommended work. A ‘Class D’ estimate is typically conducted as the first stage of a project to provide a sense of overall cost. Therefore, they are less accurate than obtaining quotes for each individual piece of the project, which can be done once the scope of the work is further refined. The total is $1,570,627 + HST and is based on typical cost for such work. However, considering current challenges with accessing materials and labour, it is the opinion of staff that this underestimates the actual cost and will require quotes/tenders to refine an accurate budget. R e q u e s t f o r D e c i s i o n P a g e | 4 MEDIUM TO LONG TERM RECOMMENDED ACTIONS Considering the Lunenburg County Accessibility Plan, with its commitment to increase accessibility to the built environment, it is vital to recognize the moral and legal implications of not addressing the identified accessibility barriers. These barriers exclude or limit members of the public and staff from fully participating in municipal processes, accessing goods and services, and obtaining employment, in a dignified and safe manner. Retrofitting existing buildings to increase accessibility is costly and sometimes very difficult to achieve. A report completed by HCMA Architecture and Design in 2020, found that the cost of including meaningful access into new construction is low, with an average of a 0.4% increase for office buildings (Source: Rick Hansen Foundation Accessibility Certification Cost Comparison Feasibility Study, HCMA, January 2020. www.rickhansen.com/reports). The following table are estimated costs for the retrofitting of the existing Administration Building and exterior work, such as parking lot and walkways: PROJECT CATEGORY ESTIMATED COST Contractor Mobilization (permits, site prep etc.) $7,665 Exterior Works (parking lot; walkways) $560,143 Entrances (interior & exterior doors) $53,156 Mechanical (electrical; plumbing etc.) $104,060 Accessibility (elevator; lighting etc.) $241,556 Construction Rehab (painting; trim; flooring etc.) $61,580 Contract Administration (supervision; planning etc.) $17,802 TOTAL (not incl. HST) $1,045,962 The following table are estimated costs for the retrofitting of the existing Annex Building and exterior work, such as parking lot and walkways: PROJECT CATEGORY ESTIMATED COST Contractor Mobilization (permits, site prep etc.) $5,351 Exterior Works (parking lot; walkways) $123,402 Entrances (interior & exterior doors) $33,682 Mechanical (electrical; plumbing etc.) $66,741 Accessibility (elevator; lighting etc.) $195,797 Construction Rehab (painting; trim; flooring etc.) $84,077 Contract Administration (supervision; planning etc.) $15,615 TOTAL (not incl. HST) $524,665 R e q u e s t f o r D e c i s i o n P a g e | 5 Total estimated cost to retrofit both the Administration Building and the Annex Building is $1,570,627 +HST. In addition to the Accessibility Audit, Public Works also engaged a workplace interior design consultant to assess maximum staffing capacity of the existing Administration and Annex buildings. By reconfiguring the offices in both buildings, a maximum of five (5) additional desks could be accommodated. This assessment did not include space lost due to retrofitting both buildings with elevators and accessible washrooms. Due to the high cost of retrofitting the existing Administration and Annex buildings, this may be an opportunity for the MODC to investigate the viability of a new building(s) and/or location(s). There are a variety of options to apply for federal and provincial funding to support the recommendations in the audit report, and staff are monitoring these opportunities. In addition, identifying appropriate partners to determine the viability of multi-service building options may also alleviate future capital and operating costs. OPTIONS Option A – Direct staff to prepare a budget for the initial prioritized list of immediate recommended actions to address accessibility barriers. Option B – Direct staff to revise the initial recommended actions and propose an alternative prioritized list. Option C – Direct staff to explore alternatives to providing equitable access to municipal public facilities that may include the option of new building(s) and/or location(s). IMPLICATIONS By-Law/Policy 1. Nova Scotia Accessibility Act 2. Lunenburg County Accessibility Plan Financial/budgetary No funding requirements are currently budgeted for the implementation of the proposed actions. External funding may be available to support these actions. Environmental Not Applicable Strategic Priorities 1. Continually improve public satisfaction with municipal services 2. Ensure sufficient infrastructure is available to best serve our residents and businesses 3. Promote conditions conductive to fostering economic prosperity. Priority Outcomes: Governance & Engagement 1. Ensure municipal service delivery is efficient and effective, communicated, and accessible. Priority Outcomes: Infrastructure & Service Delivery 1. Develop and implement evidence-based plans for future infrastructure and service needs, along with related funding models, to accommodate sustainable growth and levels of service. 2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. R e q u e s t f o r D e c i s i o n P a g e | 6 Has Legal review been completed? ___ Yes _ _ No _X_ N/A COMMUNICATIONS (INTERNAL/EXTERNAL) No communication needs are anticipated at this stage of the project. ATTACHMENTS 1. Accessibility Audit 2. Class D Estimate – Admin Building & Exterior 3. Class D Estimate – Annex Building & Exterior R e q u e s t f o r D e c i s i o n P a g e | 7 1. Accessibility Audit Municipality of Chester Administration Buildings Accessibility Assessment Report Atlantic Accessibility Consulting (A Division of Habermehl Contracting Ltd.) August 31, 2022 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 2 Table of Contents Overview of Report ............................................................................................................... 3 Legend ................................................................................................................................... 4 Main Administration Building ................................................................................................ 5 1: Parking & Exterior Pathways ............................................................................................... 5 2: Entrances .......................................................................................................................... 14 3: Lobby & Interior Circulation .............................................................................................. 25 4: Reception & Workstations ................................................................................................ 32 5: Washrooms, Breakrooms & Storage ................................................................................. 46 6: Signage & Emergency Systems .......................................................................................... 62 Annex Building .................................................................................................................... 68 1: Parking & Exterior Pathways ............................................................................................. 68 2: Entrances .......................................................................................................................... 71 3: Lobby & Interior Circulation .............................................................................................. 78 4: Reception & Workstations ................................................................................................ 84 5: Washrooms, Breakrooms & Storage ................................................................................. 96 6: Signage & Emergency Exits ............................................................................................. 109 Notes for Report .................................................................................................................117 Appendix ............................................................................................................................118 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 3 Overview of Report The following is an accessibility assessment report of the Chester Municipal Buildings, which includes an overview of the site for the public in the onsite experience as it relates to people with a variety of disabilities. The whole site was reviewed, and the scope includes the parking onsite, entrances, office areas, seating areas, washrooms, as well as ramps, stairs, and emergency exits. The scope of the assessment does not address I.T. and utility rooms, or the vaults. As the site was assessed, consideration was given to all levels of meaningful access based upon the holistic user experience for people with varying disabilities, including all 10 areas of disabilities as identified by Stats Canada. These categories include mobility, seeing, hearing, flexibility, dexterity, pain, mental-health, learning, memory, developmental; they are reviewed with respect to the 7 principles of Universal Design, as well as the standards of CSA B651-18, and the Rick Hansen Foundation Accessibility Certification© (RHFAC) Rating system. It is important to recognize that an older building, even with some planned upgrades, can have some areas of limited access that would be hard to overcome. The resulting report is delivered in plain language for the benefit of all end users. Recommendations include best practices, and it is imperative to note that there is no way to possibly address all barriers that exist, but best efforts have been made to evaluate as many as possible, while recognizing the assessor is only able to offer recommendations. ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 4 Legend The following provides a reference legend of how to read the notes in the report – Possible Barriers noted for which persons of specific disabilities would be most affected: M = mobility S = seeing H = hearing F = flexibility & dexterity P = pain C = cognitive (mental health, learning, memory, developmental) A = all 10 disabilities affected Priority Levels: 1 = most important to 5 = least important Report Updates: Updates to the report that occur after the initial report was handed in will be highlighted in yellow to ensure readers can easily find and differentiate the updates. ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 5 Main Administration Building 1: Parking & Exterior Pathways AREA OF FOCUS EXISTING CONDITIONS POSSIBLE BARRIERS (Disabilities affected) PROPOSED SOLUTIONS PRIORITY LEVEL (1-5) P1 Parking Directly in Front of Admin Building There are a total of 13 parking spots in P1. None of which are accessible spots. There are two access aisles between parking spots that lead to the sidewalk via curb ramps. Although accessible parking is located nearby in P2, without an accessible spot in this lot, users with mobility challenges may have difficulty accessing this entry (M). Create an accessible parking space at the end of the first row of parking, closest to the 1st floor entry. The existing parking spot and access aisle together meet the current standard for accessible parking. The parking spot should be equipped with a horizontal sign on the pavement and a vertical sign installed at the front of the space. 2 P1 Tactile Attention Indicators No Tactile Attention Indicators (TAIs) are present at curb ramps in this parking lot. Without TAIs, users with vision disabilities may not know they are entering a parking lot (S). Install TAIs on all curb ramps that enter areas of vehicle parking or traffic. 2 P1 Surfaces & Illumination The parking lot is fairly level with a suitable asphalt surface but has cracks and gaps throughout. The parking lot is used for meetings in the evenings and by those leaving the office after work but there is no lighting in this parking lot. Cracks and gaps in the asphalt can make it difficult for users with mobility challenges (M). They can also create a place for water to pool and freeze causing slipping hazards (A). Without adequate lighting, all users may have difficulty using this parking lot in the dark (A). Have the gaps and cracks in the asphalt filled professionally to create a stable and level surface. Lighting should be installed in this parking lot. 2 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 6 Path from P1 to 1st Floor Admin Entry & P2 The sidewalk is level and firm with an accessible width ranging from 1620-1850mm wide. There are some large gaps between sidewalk slabs. The gaps between sidewalk slabs may cause difficulty for users with mobility disabilities as mobility devices may get caught in the gap (M). Have the gaps in the sidewalk filled professionally to create a stable and level surface. 2 Flagpoles on Path from P1 to P2 The flagpole bases along the path are cane detectable but are not colour contrasted. Users with low vision may find it difficult to see the flagpole bases without colour contrast (S). Paint the base of the flagpoles to be colour contrasted with the sidewalk. 3 Admin Building Exterior Stairs – General The stairs from P1 to the 2nd floor Admin entry have a riser height of 180-190mm for the bottom set and 160- 170mm for the top set. They have a tread depth of 290-300mm for the bottom set and 320mm for the top set. The clear width for both sets is 1070mm. The stair surface is stable and level with no open risers however there is a large crack at the top of the stairs. There is one small light in place for these stairs. These stairs meet most requirements for tread depth and riser height, however the inconsistency in these measurements would pose a tripping hazard for all users (A). The large crack at the top of the stairs could also be a tripping hazard for all users (A). The lighting for these stairs is not adequate for typical use in the dark (A). Consider replacing these stairs so that new stairs can be installed with uniform and accessible riser heights and tread depths. Fill the crack at the top of the stairs. Install more lighting to allow for safe usage of the stairs in the dark. 3 2 3 Admin Building Exterior Stairs – Accessories No tactile attention indicators (TAIs) or colour-contrasted and slip-resistant strips present on these stairs. Nosings are flush with the risers and the treads have adequate drainage. Without TAIs and colour-contrasted, slip- resistant strips, some users with vision disabilities may not know they are approaching the stairs or may have difficulty using the stairs (M). Install TAIs at the top of the top set of stairs and install colour-contrasted and slip-resistant strips on each nosing. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 7 Admin Building Exterior Stairs – Handrails The bottom set of stairs has a handrail on one side 1000mm above the ground, and the top set has a handrail on one side 970-980mm above the ground. The handrails are not continuous however that is expected due to the mechanical equipment access. The handrails are graspable but do not have extensions or returns. The handrails are colour contrasted and support adequate weight. The handrails are only provided on one side and both sets are higher than the standard which could cause difficulty for all users (A). Without handrails extensions with returns, users with vision disabilities may have difficulty using the stairs (S). Install a continuous handrail on the left side of the stairs going up to provide a handrail on both sides. Replace the handrails on the right side of the stairs going up so that the handrails are located at an accessible height. These handrails should have extensions on the ends to help guide those with vision disabilities onto the landing. These extensions should have returns to minimize the risk of injury. 2 3 3 P2 Parking Beside Admin Building There are a total of 17 parking spaces in this lot with 2 marked as accessible spaces. Accessible parking is located close to the entry and is located on a stable asphalt surface. These accessible spaces have an average slope of 4% and cross slope of 2- 3%. The cross slope in this parking lot is too steep and may cause difficulty navigating the lot for some users (M). Consider resurfacing this parking lot to ensure the cross slope is accessible to ensure all users can navigate the lot with ease. 4 P2 Accessible Parking Both accessible spaces exceed the standard width, and both have horizontal signage on the pavement. No vertical signage is present. Without vertical signage, users may have difficulty identifying the accessible parking spaces (A). Install vertical signage at the front of all accessible parking spaces. The signs should be mounted at an accessible height and should include the international symbol of access. 1 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 8 P2 Accessible Parking Continued The first space does not have an access aisle and the second space has a 1300mm wide access aisle which is adequate due to the extra wide parking space. Without an access aisle for the first accessible parking space, some users may have difficulty exiting and entering their vehicles (M). Consider adding an access aisle to the accessible parking space located closest to the main entry in this lot. 4 P2 Curb Ramps & Tactile Attention Indicators Curb ramps are included for both pathways from P2 but both curb ramps are steep with a slope of 10-15%. No Tactile Attention Indicators (TAIs) are present at curb ramps in this parking lot. Steep curb ramps make it challenging for people of all abilities to move towards the building safely and comfortably, it also becomes hazardous when there is ice or snow (A). Without TAIs, users with vision disabilities may not know they are entering a parking lot (S). Consider redesigning walkways to allow for a gentler slope or utilize signage to direct users towards a more gradual entry location. Install TAIs on all curb ramps that enter areas of vehicle parking or traffic. 3 2 P2 Surfaces & Illumination The parking lot is somewhat level with a suitable asphalt surface. Some cracks are present. The parking lot is used for meetings in the evenings and by those leaving the office after work but there is no lighting in this parking lot. Without adequate lighting, all users may have difficulty using this parking lot in the dark (A). Lighting should be installed in this parking lot. 3 Path from P2 to P3 The sidewalk from P2 to P3 has a 3-8% slope and is 1500-1600mm wide. Users in mobility devices may have difficulty navigating a path with a slope greater than 5% (M). The path is slightly too narrow in some places which could cause difficulty for some users, especially if this is a high traffic path (M). Consider replacing this path with one that has adequate clear width for the usage with an accessible slope. Consider creating a level pathway and adding a ramp and stairs to this path if an accessible slope is not achievable. 4 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 9 P3 Parking Between Admin & Annex Buildings The parking lot has a slip-resistant asphalt surface but there are many sandy spots and ruts in the lot. There are 15 parking spaces in this lot including 1 marked accessible space close to the entry. Sandy spots and ruts in the asphalt can make it difficult for users in mobility devices to navigate the lot (M). Consider resurfacing the lot to provide a smooth, stable, and slip-resistant surface. 3 P3 Accessible Parking The accessible spot has horizontal signage that is fading and has no vertical signage. The accessible parking space exceeds the standard width and is located next to the large crosswalk into the entry. The space has an accessible slope of 3-5% and cross slope is minimal. No Tactile Attention Indicators (TAIs) are present at curb ramps in this parking lot. Without adequate signage, all users may have difficulty identifying the accessible parking (A). Without TAIs, users with vision disabilities may not know they are entering a parking lot (S). Repaint the horizontal sign and install vertical signage at accessible heights in the front of all accessible parking spaces. Vertical signs should include the international symbol of access. Install TAIs on all curb ramps that enter areas of vehicle parking or traffic. 1 2 P3 Accessible Parking Surface There are bumps and grooves in the accessible parking space. Bumps and grooves in the asphalt can make it difficult for users in mobility devices to navigate the lot and can result in icy spots due to freezing water in the grooves (M). Consider resurfacing the parking spot to provide a smooth, stable, and slip- resistant surface. 3 Path from P3 to 2nd Floor Admin Entry The path from P3 to the 2nd floor Admin entry is 1270mm wide, has a slope ranging from 8- 15%, and has a bumpy asphalt surface. This path is too narrow, too steep, and the surface would be too difficult to navigate for those with mobility disabilities (M). Consider replacing this path with a proper exterior ramp and stairs so that the paths can be kept at a reasonable slope and so that all users can navigate to the Administration building with ease. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 10 P4 Accessible Parking Spot at Road Only one accessible parking spot is provided on Tremont St close to the gardens and near the rear entry to the admin building. The parking spot is 5000mm wide and has horizontal and vertical signage. Due to the proximity to the vegetable gardens as well as the back entry to the admin building, this parking area is the best for accessible parking. Consider adding more accessible parking spaces to this area as the location is level and would create easy access to the rear entry to the admin building. It could be an option for future additional spaces to eliminate the need for steep pathways. An access aisle or sidewalk may need to be installed in front of the new spaces to provide safe access to the path. 4 Path from P4 to 2nd Floor Admin Entry The path leading from P4 to the 2nd floor admin building is 1200- 1500mm wide and is fairly level with a slope ranging from 3-5.5%. The path has bumps and gaps, especially close to the road. This path is too narrow and too steep in some places for those using mobility devices. (M). The bumps and gaps in the path could cause some users difficulty navigating the path in mobility devices (M). Consider replacing this path with a new one. The path should have an accessible width and should be level, stable, and slip resistant. 3 Winter Maintenance Parking and sidewalk areas are cleaned by Chester’s public works. They do a good job of removing ice and snow from the pathways. A safety program is in place requiring staff to use designated pathways in the winter. During occasional storms that cause added hazards, announcements are made to the staff to take suitable corrective actions. Although the maintenance program in place is doing a good job addressing the weather, all staff and users still experience difficulty and hazards on the exterior paths throughout the winter as exterior travel between buildings is required for meetings and other reasons (A). Effort should be made to create as level, stable, and slip-resistant a path a possible between the buildings to reduce hazards and injuries on the exterior paths in winter. Solutions provided above and throughout the report should provide users with a safer path of travel between the buildings. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 11 Photo A1.1 Photo A1.2 Photo A1.3 Photo A1.4 Photo A1.5 Photo A1.6 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 12 Photo A1.7 Photo A1.8 Photo A1.9 Photo A1.10 Photo A1.11 Photo A1.12 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 13 Photo A1.13 Photo A1.14 Photo A1.15 Photo A1.16 Photo A1.17 Photo A1.18 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 14 2: Entrances AREA OF FOCUS EXISTING CONDITIONS POSSIBLE BARRIERS (Disabilities affected) PROPOSED SOLUTIONS PRIORITY LEVEL (1-5) Entry 1 1st Floor Admin Front Entry The 1st floor front entry to the administration building is provided with an accessible route, has the civic address displayed, and has an identifiable architectural feature so users can identify the entry. This entry lacks illumination, entry signage, seating, and shelter. There is a drop box located 1200mm above the ground outside to the left of the doors. Without proper illumination, all users may have trouble using this entry in the dark (A). Entry signage should be provided at each entry so all users can identify the building they are entering (A). Without seating, some users with mobility disabilities may find it challenging to wait outside by the door to be picked up (M, P). Without shelter, some users with mobility challenges may find it challenging to wait in the rain to be picked up (M, P). Add exterior lighting to this entry to provide adequate illumination for use in the dark. Add entry signage to ensure all users can identify the building they are entering. Consider adding seating this entry so users waiting outside can have a comfortable place to rest. Consider adding shelter to this entry so users waiting outside can rest without being exposed to the elements. 2 3 1 3 Entry 1 Power- Operated Door This entry is provided with 1 power-operated swing door. The door is equipped with single manual actuators located 1000mm above the floor both inside and out. Both actuators have faded paint. The exterior actuator is located on the latch side of the door, but the interior is not. The door has an appropriate hold-open time of 6s. The manual actuators are located at an accessible height, but no actuators are located at a lower height. Some users may not be able to use the door without a lower actuator (M). The faded paint makes the actuators difficult to identify for all users (A). Consider adding actuator buttons at a lower accessible height or installing a full- length actuator. Replace the current actuator buttons with new faces so the international symbol of access is present. 3 1 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 15 Entry 1 Cane Detectable No cane detectable features are present at this entry. Without a cane detectable feature, the power door could be a hazard for users with vision disabilities (S). Consider adding a cane detectable feature to the swing door to allow those with vision disabilities to detect the door swing. 3 Entry 1 Door Details The entry door has an accessible clear width of 860mm with a 10mm threshold. The door hardware is accessible with a push bar and lever inside and a pull bar outside. The door has a full vision panel, but no colour- contrasted strips are present. No swing path is present at this door. Colour-contrasted strips help those with vision disabilities see vision panels, so they do not walk into them (S). Without a door swing path, users with low vision may not know where the door swings and could be hit by the door as it opens (S). Consider adding colour contrasted strips at two heights, one at a seated position and one at a standing position, on the vision panels to ensure all users know the panels are there. Consider painting a door swing path so that users know where to expect the door to open. 2 2 Entry 1 Interior Area There is a lock located 1380mm above the floor on the inside of the door. No other door security is in place. There is a recessed mat in the vestibule. There are raised mats located past the interior vestibule doors. The interior vestibule doors have accessible clear width and no threshold. Both doors are manual but are usually propped open. The interior doors are equipped with kick plates and have accessible hardware. The interior doors are colour- contrasted and are easy to open. The locking mechanism is located too high for some users with mobility disabilities (M). Raised mats are not suitable for some users in mobility devices as they have a threshold that creates a significant tripping hazard and are difficult to maneuver on (M). Consider replacing the locking mechanism so that it is located at an accessible height. Remove the raised mats and replace them with a recessed mat so all users can easily navigate through the lobby. 4 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 16 Entry 2 1st Floor Main Admin Finance Office Entry The 1st floor side entry to the finance office is not provided with an accessible route because it has stairs. The civic address in not displayed, and the entry is not easy to identify. This entry is not used by the public. This entry has adequate illumination, has colour- contrasted doors, and is sheltered. This entry has no power- operated doors. This side entry would not be accessible for some staff with mobility disabilities due to the stairs (M). Without power- operated doors, some users with mobility disabilities may not be able to open the door (M). Consider installing a ramp beside the steps at this entry location to provide access to this entry for all users. Consider adding a power-operated door to this entry so that all users can easily enter the office. 4 3 Entry 2 Door Details This side entrance has a manually operated door with a clear width of 835mm and a threshold 35mm above the ground. The threshold is too high to be accessed by some staff (M). Consider renovating the entry to have an accessible threshold or install a threshold ramp. 2 Entry 2 Door Swing Path No door swing path is present at this door. Without a door swing path, users with low vision may not know where the door swings and could be hit by the door as it opens (S). Consider painting a door swing path so that all users know where to expect the door to open. 2 Entry 2 Door Vision Panel The door has a vision panel located 1050mm above the floor. The vision panel in the entry door is located higher than the standard so users in a seated position may not be able to see over it (M). Replace the entry door with one that has a vision panel located at an accessible height. 5 Entry 2 Raised Mats There is a raised mat on the inside of the door with 1000mm clear width inside the entryway. Raised mats are not suitable for some users in mobility devices as they have a threshold that creates a significant tripping hazard and are difficult to maneuver on (M). Remove the raised mats from this area. Consider installing recessed mats instead. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 17 Entry 2 Building Security There is a building security device located 1550mm above the floor and is located above a half wall, so no roll up access is provided. The building security device is located too high and has an obstruction in the way so some users cannot access it (M). Relocate the building security device to an accessible location with no obstructions for easy roll up access and at an accessible height. 3 Entry 2 Door Hardware The door has round knob hardware and a lock on the doorknob located at 1050mm above the floor. Round knob hardware is difficult to use for many users (M, F, P). Ensure all door hardware is accessible and operable with a closed fist, such as levered handles. 1 Entry 2 Stairs There are 2 steps down to the finance/tax office entry. The riser height on these steps is 180mm and the tread depth is 300mm. The clear width is 1500mm. The stair surface is stable and level with no open risers. There is one light by the door for these stairs. The stair dimensions are accessible and uniform and therefore will be easy to use for all users however, without adequate lighting, all users may have difficulty using the stairs in the dark (A). Install additional lighting over the stairs to allow safe usage in the dark. 2 Entry 2 Stair Accessories No tactile attention indicators (TAIs) or colour-contrasted and slip-resistant strips are present on these stairs. Nosings are flush with the risers and the treads have adequate drainage. Without TAIs and colour-contrasted, slip- resistant strips, some users with low vision or with vision disabilities may have difficulty identifying and using the stairs (M). Install TAIs at the top of the stairs and install colour-contrasted and slip-resistant strips on each nosing. 2 Entry 2 Stair Handrails Continuous handrails are provided on both sides of the steps located at an accessible height of 860mm above the ground. The handrails are continuous and have extensions with returns. The handrails are flat and are therefore not graspable. These flat handrails are not graspable and therefore would not be suitable for all users (A). Install graspable handrails with an accessible diameter to ensure all users can safely navigate the stairs. Ensure the new handrail has extensions at the top and bottom of each run and that these extensions have returns to reduce the risk of injury. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 18 Entry 3 2nd Floor Main Admin Building Entry The 2nd floor rear entry to the main admin building is provided with an accessible route, has seating and shelter, and is well illuminated. This entry lacks an address and entry signage. Without a civic address or adequate entry signage, all users may struggle to identify the building they are entering (A). Add a civic address and entry signage to this entrance. 2 Entry 3 - Landing The outdoor landing is sloped 5.5-9.3% away from the door right to the stairs, the sides of the landing have an abrupt slope of 10-20% towards the ramp. The outdoor landing is a hazard for those with mobility disabilities due to the slopes, especially sloping to the stairs (M). Replace or renovate the stairs at this entry to provide a safe landing, steps, and handrail. Renovate the ramp up to this entry so that the landing at the door is level and the hazard is removed at this location. 2 4 Entry 3 Power- Operated Door This entry is provided with 1 power-operated swing door. The door is equipped with single manual actuators located at an accessible height 1000mm above the floor both inside and out. Both actuators have faded paint. The exterior actuator is located on the latch side of the door. The door has an appropriate hold-open time of 7s, but no cane detectable features are present. Some users may not be able to use the door without a lower actuator (M). The faded paint makes the actuators difficult to identify for all users (A). Without a cane detectable feature, the power door could be a hazard for users with vision disabilities (S). Replace the current actuator buttons with new faces so the international symbol of access is present. Consider adding actuator buttons at a lower accessible height or installing a full- length actuator. Consider adding a cane detectable feature to the swing door to allow those with vision disabilities to detect the door swing. 1 3 3 Entry 3 Door Details The entry door has a clear width of 760mm with a small beveled 10mm threshold. The door hardware is accessible with a push bar and lever inside and a pull bar outside. The clear width at this entry is too narrow for some users in mobility devices to access (M). Consider installing new entry doors with an accessible clear width. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 19 Entry 3 Door Vision Panel The door has a full vision panel, but no colour- contrasted strips are present. Colour-contrasted strips help those with low vision identify vision panels, so they do not walk into them (S). Install colour contrasted strips at two heights on the door, one at a seated position and one at a standing position, to ensure all users know the panels are there. 2 Entry 3 Door Swing Path No swing path is present at this door. Without a door swing path, users with low vision may not know where the door swings and could be hit by the door as it opens (S). Consider painting a door swing path so that users know where to expect the door to open. 3 Entry 3 Interior Details There is a lock located 1380mm above the floor on the inside of the door. No other door security is in place. The interior vestibule doors have 755mm clear width and no threshold. Both doors are manual but are usually propped open. There is a raised mat in the vestibule. The doors are equipped with kick plates and have accessible hardware. The interior doors are colour- contrasted and are easy to open. Adequate lighting is provided in the vestibule. The locking mechanism is located too high for some users with mobility disabilities (M). The clear width for the interior doors is too narrow for some users in mobility devices to access (M). Raised mats are not suitable for some users in mobility devices as they have a threshold that creates a significant tripping hazard and are difficult to maneuver on (M). Consider replacing the locking mechanism so it is located at an accessible height. Consider installing new interior entry doors with accessible clear widths, as propped doors are not considered a proper solution. Remove the raised mat in the vestibule and consider replacing it with a permanent recessed mat. 4 2 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 20 Entry 3 Stairs The stairs at the second-floor entry to the Admin Building have a riser height of 160- 230mm and a tread depth of 295mm. The bottom riser has a height of 230mm with a 40mm gap at the bottom. The stair surface is stable and level with no open risers. There is one light in place for these stairs. These stairs meet most requirements for tread depth and riser height; however, the bottom step is too high and the gap at the bottom would be a tripping hazard for all users (A). The lighting for these stairs is not adequate for typical use in the dark (A). Consider replacing or modifying these stairs so that new stairs can be installed with uniform riser heights and tread depths. Install more lighting to allow for safe usage of the stairs in the dark. 2 2 Entry 3 Stair Accessories No tactile attention indicators (TAIs) or colour-contrasted and slip-resistant strips are present on these stairs. Nosings are flush with the risers and the treads have adequate drainage. Without TAIs and colour-contrasted, slip- resistant strips, some users with low vision or vision disabilities may have difficulty identifying and using the stairs (M). Install TAIs at the top of the stairs and install colour-contrasted and slip-resistant strips on each nosing. 2 Entry 3 Stair Handrails A handrail is provided on one side of the steps, but it is not located within reach of the sidewalk or stairs. The handrail is not continuous and lacks extensions with returns. The handrail is made up of painted wood and is not graspable. There is a gap between the sidewalk and the handrail with plants growing which restricts the use of the handrail. The handrail is not in a safe location and is not usable for all users (A). The wooden handrail is not graspable and therefore would not be suitable for all users (A). Install graspable handrails at an accessible height, with extensions and returns, on each side of the stairs to ensure all users can safely navigate the stairs. The handrail on the left side going up the stairs should be in line with the sidewalk, so it is in reach of the sidewalk and stairs while users walk up the stairs. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 21 Entry 3 Ramp There is a ramp provided at Entry 3 which is conveniently located near the stairs. The ramp has a slope ranging from 5.8-9.8% with 2.3% cross slope. There is also a steep slope to get onto the landing at the top of the ramp which is not a level landing. The clear width is an accessible 2100mm and the length is 7775mm. The ramp has sections where the slope and cross slope exceed the standard and would be difficult to use for those in mobility devices (M). The ramp and landing at this entry should be replaced to ensure the ramp has an accessible slope with a level landing at the top that provides level access to the entry door. 4 Entry 3 Ramp Continued The ramp has a concrete surface that is stable and slip resistant however, there are some cracks, bumps, and holes in the concrete. The concrete surface defects can be a hazard to those with mobility disabilities (M). If the ramp is replaced, ensure the concrete is stable and solid throughout to provide a stable surface for all users. If the ramp is not replaced, consider fixing the holes, bumps, and cracks in the ramp. 2 Entry 3 Ramp Handrails The ramp at this entry is not equipped with handrails. There is seating provided along the ramp. Without handrails, users in mobility devices would have difficulty using the ramp (M). Remove the seating and install graspable handrails on both sides of the ramp at an accessible height. 2 Photo A2.1 Photo A2.2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 22 Photo A2.3 Photo A2.4 Photo A2.5 Photo A2.6 Photo A2.7 Photo A2.8 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 23 Photo A2.9 Photo A2.10 Photo A.11 Photo A2.12 Photo A2.13 Photo A2.14 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 24 Photo A2.15 Photo A2.16 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 25 3: Lobby & Interior Circulation AREA OF FOCUS EXISTING CONDITIONS POSSIBLE BARRIERS (Disabilities affected) PROPOSED SOLUTIONS PRIORITY LEVEL (1-5) Main Admin Building 1st Floor Lobby This lobby is commonly used by the public to pay taxes and fees. The lobby has good illumination and has tile flooring. Light switches are located at 1370mm above the floor. Light switches that are too high can be difficult to use for those in mobility devices located in a seated position or for those of short stature (M). Ensure all controls are located at an accessible height. 3 1st Floor Lobby Seating Two chairs are available for seating in this area. The chair material is plain, non-slip, and contrasts with the environment. No clear space is provided for wheelchair seating. Without clear space and a variety of seating, users with mobility challenges may have trouble waiting to pay their fees at the counter (M, P). Consider including a variety of seating options as well as clear space for wheelchair seating within this lobby. 4 Main Admin Building 2nd Floor Lobby This lobby is located outside the offices and council chambers on the second floor. The flooring is carpet with a plain pattern throughout and some accents in the seating area. The lobby is well-illuminated but, light switches are provided at 1370mm above the floor. Building security is located at 1570mm above the floor. Receptacles and the hand sanitizer station are located at an accessible height. Light switches and building security controls that are located too high can be difficult to use for those in mobility devices located in a seated position or for those of short stature (M). Ensure all controls are located at an accessible height. Consider installing any items that you do not want kids touching at the top of the accessible range. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 26 2nd Floor Lobby Seating Four rolling chairs with arm rests are provided in the lobby with two small tables. The chair material is plain, non- slip, and contrasts with the environment. Some clear space is available for wheelchair seating but is not labeled or obvious. This lobby is well-illuminated. Without clear space and a variety of seating options, users with mobility challenges may have trouble waiting to pay their fees at the counter (M, P). Consider including a variety of seating options as well as clear space for wheelchair seating in this lobby. 4 2nd Floor Lobby Tables The tables are located at 500- 600mm above the floor with no knee clearance. One table has sharp corners. Tables with sharp corners are not recommended as they can be a hazard for all users, specifically those with mobility disabilities (M). Replace the square table with one that has rounded edges to prevent injury. Consider adding tables at an accessible height with knee clearance to allow roll under access. 3 Admin Building Elevator No elevator is provided in this building. Without an elevator, users who cannot access the stairs must travel outside, around the building, to get to the other floor. Install an elevator in this building to allow all users to easily access both storeys. 3 Main Admin Building Stairs – General The stairs in the main admin building have a riser height of 200mm and have a tread depth of 285mm. The clear width is 1000mm. The stair surface is stable and level, includes slip-resistant strips, and there are no open risers. The riser height for these stairs exceeds the maximum which may make them challenging for some users with mobility challenges (M). Future stairs should be installed with an accessible riser height. 4 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 27 Main Admin Building Stairs – Accessories No tactile attention indicators (TAIs) or colour-contrasted strips present on these stairs. Nosings protrude 35mm from the steps. Without TAIs and colour-contrasted, slip- resistant strips, some users with low vision or with vision disabilities may have difficulty identifying and using the stairs (M). The nosings create an abrupt underside to the tread which can be a tripping hazard for all users, especially those with vision or mobility disabilities (A, S, M). Install TAIs at the top of the stairs and install colour- contrasted and slip- resistant strips on each nosing. Future stairs should be designed without protruding nosings. 2 4 Main Admin Building Stairs – Handrails The stairs have an inner handrail 890-930mm above the step but no handrail on the wall. The handrail is continuous however there is one gap at the very top of the stairs. The handrail is colour contrasted and support adequate weight. The handrail is not graspable and does not have extensions or returns. The inner handrail is at an accessible height, but without the second handrail on the wall, users with vision and mobility disabilities may struggle to use the stairs (S, M). The handrail is not graspable which makes it difficult to use for those with flexibility, dexterity, pain, and mobility challenges (F, P, M). Install a new graspable and continuous handrail around the outside of the stairs located at an accessible height. Consider replacing the interior handrail with a graspable and continuous handrail. 2 3 Main Admin Stairs – Illumination The stairs are well-illuminated, especially due to the skylights. There is adequate height clearance throughout the stairs. No barriers. No solutions needed. Main Admin Building Stairs – Signage No wayfinding or identification signage is present for the stairs. Without wayfinding or identification signage with braille, all users may have difficulty locating the stairs (S, A). Install wayfinding and identification signage with braille for the stairs. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 28 Stair Doors The door at the bottom of the stairs has a clear width of 840mm and the door at the top has a clear width of 795mm. The doors have wooden push and pull bars. The door at the top of the stairs is light and easy to open, the door at the bottom of the stairs is heavy, requiring 6.8lbs of force to open. Both doors do not meet the requirement for clear width and may be difficult for some users with mobility challenges to use (M). The push bars are accessible for all users, but the pull bars would be difficult to use for many users because they would be hard to open with a closed fist (M, P, F). The door at the bottom of the stairs is too heavy and may be difficult to open for some users (M, P, F). Consider replacing the door at the top of the stairs with one that has an accessible clear width. Consider replacing the pull bars with accessible D-pulls. Consider replacing the bottom door with one that is light and easy to open with an accessible clear width. 2 3 2 Photo A3.1 Photo A3.2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 29 Photo A3.3 Photo A3.4 Photo A3.5 Photo A3.6 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 30 Photo A3.7 Photo A3.8 Photo A3.9 Photo A3.10 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 31 Photo A3.11 Photo A3.12 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 32 4: Reception & Workstations AREA OF FOCUS EXISTING CONDITIONS POSSIBLE BARRIERS (Disabilities affected) PROPOSED SOLUTIONS PRIORITY LEVEL (1-5) 1st Floor Admin Building Finance Reception The reception desk for the finance department is located 870mm above the floor with a secondary desk height of 1100mm. There is 720mm of knee clearance provided at this desk with a depth of 230mm. Clear space for approach is provided. The lower desk is located slightly higher than the standard for accessible counters and may be difficult to use for those in mobility devices (M). The knee clearance depth is too shallow for proper roll under access for those in mobility devices (M). Consider replacing this desk with one that provides a lower desk at an accessible height with adequate knee clearance for roll under access. 3 Reception Desk Signage and Lighting The desk is clearly visible from the entry and a small identification sign is provided on one of the desks. The desk is colour- contrasted. The illumination on the desk is good, but the customer side of the desk is dim. The identification sign is not large enough for this reception desk and therefore some users may have difficulty identifying the desk (S). Dim lighting can cause difficulty reading and seeing for those with vision disabilities (S). Install a new identification sign for the desk that is large enough for people to identify as they walk into the lobby. Install new lighting on the customer side of the desk to provide adequate brightness in this space. 2 2 Reception Desk Assistive Communication Devices No assistive communication devices are present at this reception desk. No assistive communication devices are provided therefore, some users may not be able to communicate at this transaction point (S, H). Consider installing assistive communication devices at this desk to ensure all users can communicate. 1 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 33 2nd Floor Admin Building Secretary Desk The executive secretary desk has a high counter height at 1060mm above the floor when approaching from the office door. This counter height is much higher than the standard for a desk that is expected to be used for reception and would be difficult to communicate for those in mobility devices (M). If this desk is often used for reception, consider replacing it with a desk that has a second counter at an accessible height with roll under access so all users can communicate with the secretary with ease. 4 Main Admin Building Offices – Entry Doors The doorways in the main admin building offices have 740-760mm clear width with no thresholds. Most doors are light and easy to open and have good colour-contrast. The clear widths of the doorways are too narrow for some users with mobility disabilities to enter (M). Install new doorways throughout these offices with accessible clear widths. 2 Main Admin Building Offices – Entry Identification Signage Identification signs are present at most entry doorways located 950- 1650mm above the floor. Identification signs are not equipped with braille and only some have tactile characters. Identification signage that is lacking or located too high are not usable for those with mobility disabilities (M). Without braille or tactile characters, some users with vision disabilities may not be able to identify the room (S). Install new identification signs on the latch side of the doors at accessible heights with braille and tactile characters. 2 Main Admin Building Offices – Door Hardware Some doors have lever hardware, and some have knob hardware. Knob hardware is difficult to use for many users (M, F, P). Ensure all door hardware is accessible and operable with a closed fist, such as levered handles. 2 Main Admin Building Offices – Entry Door Vision panel One door is equipped with a vision panel at 1100mm above the floor. The vision panel in the door to the finance office is located higher than the standard so users in a seated position may not be able to see over it (M). Replace the finance door with one that has a vision panel located at an accessible height. 5 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 34 Main Admin Building Offices – Layout The main admin offices have a path of travel with a clear width ranging from 600-1000mm. The path of travel weaves between the desks with most of the path being easy to navigate but there are some tight spaces between desks especially due to clutter. Some areas along the path of travel through this office are too narrow, winding, or cluttered for using mobility devices or a service animal (M, S) Consider rearranging the offices and workstations to include an accessible path of travel to all desk locations and keep the path of travel as straight and obvious as possible. Remove clutter and boxes from the floor area to create an accessible path. 2 Main Admin Building Offices – Workstations Most chairs in these offices are adjustable, but only some desks have adjustable options. The desks are located 710-760mm above the floor with accessible knee clearance ranging from 685-740mm. Some meeting tables and working tables are provided the same height as the desks. Some desks are slightly lower than the standard and may be difficult to use for some users. Replace any desks that are located lower than the accessible height and consider replacing any desks that do not have adjustable heights. 3 2 Main Admin Building Offices – Workstations Continued Some desks are provided with rounded corners and edges, and others have sharp edges. Sharp edges and corners on desks can be a hazard for all users and especially those with mobility disabilities (M). Replace or modify any desks with sharp corners or edges. 3 Main Admin Building Offices – Workstation Contrast Most desks are colour contrasted with the surroundings. Colour contrasted desks helps users with vision disabilities to locate and use the desks (S). Consider replacing any desk that is not colour- contrasted especially if there are regular staff or clients that have vision disabilities. Desks can be modified or changed depending on the person assigned to it, so ensure desks used by users with disabilities are set up well for that individual. 4 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 35 Main Admin Building Offices – Workstation Accessories Only some workstations have task lighting and power provided at desk level. Power at the desk level ensures users do not have to crawl under the desk to plug something in as many users are unable to do so (M, F, P). Without task lighting, some users may struggle or strain to complete certain tasks at their desk (S). Install power bars at the desk level for any users who are unable to reach under the desk to plug things in. Ensure task lighting is provided at each desk so all users can complete their tasks without strain. 4 3 Main Admin Building Offices – Workstation Signage Only some desks have identification signs, and no identification signs include braille. The desk signage is not predictable and lacks braille or tactile characters which is difficult to read for those with vision disabilities (S). Install predictable and repeatable desk signage with braille and tactile characters throughout the offices. 4 Main Admin Building Offices – Environment Good colour contrast is provided throughout most of the offices. However, some doors are not contrasted. Some offices have noise reducing panels in the ceiling to manage noise levels. All windows are equipped with shade options throughout the offices. Carpet and vinyl flooring are present throughout the offices. All flooring is stable and slip resistant. Without adequate colour contrast, some users may not be able to identify doors within walls (S). Consider repainting any rooms, walls, door trim, or doors that do not have adequate colour contrast. 2 Main Admin Building Offices – Illumination Most offices have good illumination but, some desks and offices are dim. Dim lighting can cause difficulty seeing for those with vision disabilities (S). Replace any dim lighting in the offices to ensure the workstations are bright enough for all users. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 36 Main Admin Building Offices – Equipment & Accessories Whiteboards are provided throughout the offices located 1000- 1500mm above the floor. The photocopiers, envelope stamping machine, garbages, and shredder bins are all located at accessible heights. The minifridges, microwaves, and water coolers are located at accessible heights and locations. Some whiteboards throughout the office are located too high for some users to access from a seated position (M). Reinstall or replace the whiteboards so that they are all located at an accessible height. 3 Main Admin Building Offices – Garbages The garbages are not labeled with braille or tactile characters. Without braille or tactile characters, users with vision disabilities may not be able to identify the garbages. Install identification signs with braille and tactile characters 3 Main Admin Building Offices – Controls Climate controls and building security are located 1500-1550mm above the floor. Light switches are located 1370mm above the floor and receptacles are located 450mm above the floor. Climate controls, building security, and light switches are all located too high for some users to access (M). Consider relocating climate controls, building security, and light switches to accessible heights throughout the building. 3 2nd Floor Conference Room Entry (214) The door into this meeting room has 740mm of clear width with a minimal threshold. The door clear width is too narrow for some users with mobility disabilities to enter (M). Consider installing a new door into this office with an accessible clear width. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 37 2nd Floor Conference Room Entry Signage (214) The door has an identification sign location at 950mm above the floor on the latch side of the door, but the sign says, “Chief Admin. Officer.” The sign has no braille or tactile characters. The identification signage location is lower than the standard and has no braille or tactile characters therefore, users with vision disabilities may have difficulty identifying this office (A). Reinstall an identification sign located at an accessible height on the latch side of the door with braille and tactile. Consider changing the name of the room to be accurate to its current use to reduce confusion for all users. 2 2nd Floor Conference Room Layout (214) The conference room has 5 identical chairs with arm and back rests. The chairs have adjustable features. A power bar, speaker, and mic are provided on the table for easy access. The table is located 740mm above the floor with 710mm of knee clearance. The table has sharp corners. A moveable TV is provided in one corner. Although the chairs have adjustable features, without a variety of chairs provided, some users may not be able to use the current chairs (M). Sharp edges on tables can be a hazard for all users and especially those with mobility disabilities (M). Consider providing a variety of seating options in this conference room to allow users to choose a chair that works best for them. Replace any tables with sharp edges and corners with desks that have rounded edges. 4 2 2nd Floor Conference Room Layout (214) Continued No clear space is provided at the table without a chair or table leg in the way for accessible seating, but a chair could be moved for wheelchair access. Without a designated space, some users in mobility devices may not have the ability to access the table due to the table legs and other chairs (M). Consider designating an accessible seating space at the table in the conference room so users do not need to rearrange the chairs for wheelchair access. This is especially key if the room is commonly used by users in mobility devices. 4 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 38 2nd Floor Conference Room Environment (214) Light switches are located at 1370mm above the floor and receptacles are located at 450mm. There are climate controls located at 1500mm above the floor. The conference room is well-illuminated and has shade options on the window. There is good colour contrast throughout the room. The room has sound dampening panels in the ceiling to reduce noise levels. The light switches and climate controls are located above the standard and therefore, would be difficult to reach for some users in mobility devices (M). Consider replacing all light switches to be reinstalled at an accessible height for all users. Reinstall the climate controls at an accessible height for all users. 3 3 Council Chambers Entry (211) The entry door has 740mm of clear width with no threshold. The entry door has no kick plate and has a flat pull bar. The door to the break room has knobs. The doors are wooden and are colour contrasted. The door weighs 4.8lbs and is operable by all users. The door clear width is too narrow for some users with mobility disabilities to enter (M). A flat pull bar and doorknobs are not accessible for all users as they are difficult to open with a closed fist (M, P, F, D). Without kick plates, some users in mobility devices may not be able to enter the room without damaging the wood door (M). Consider installing a new door into this office with an accessible clear width. Replace the flat pull bar with a D handle and install a kick plate on the front of the door. 1 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 39 Council Chambers Signage (211) The door has one identification sign located 1000mm above the floor on the latch side of the door and another located 1550mm above the floor on the door. The higher sign has tactile characters. Neither sign has braille. The lower sign is located lower than the standard and has no braille or tactile and therefore would be hard to read for those with vision disabilities (S). The higher sign is at an accessible height but does not have braille and is located on the door which is a hazard for those with vision disabilities as they must stand in front of the doorway to read the sign (S). Install a new identification sign located at an accessible height on the latch side of the door with braille and tactile characters. 2 Council Chambers Layout (211) Adequate clear space for maneuvering is provided throughout the chambers. A couple tables around the edge of the room impede on this path of travel and have sharp corners. Sharp edges on tables can be a hazard for all users and especially those with mobility disabilities (M). Some table locations may restrict the path of travel around the room for those with mobility disabilities (M). Consider replacing the tables around the edge of the room with tables that have rounded edges and corners and locate them in places that will not impede on the accessible path of travel. 3 Council Chambers Seating (211) The council chambers are provided with seating for community members that consists of 5 rows of identical chairs with no armrests and no adjustable features. The councillor chairs around the table are height adjustable and most have arm rests. A variety of seating allows all users to choose a chair that works well for them. Without options, some users may not be able to use the chairs provided (M, P, F). Provide a variety of seating options to the community and council members. 4 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 40 Council Chambers Seating Cont. (211) There are no designated spaces for wheelchair seating at either location. All chairs have suitable upholstery. Without designated accessible seating, those in mobility devices may not have a place to sit or may have to rearrange the chairs to sit with their peers (M). Provide designated accessible seating for those in mobility devices. 2 Council Chambers Tables (211) The council table is made up of many older desks pushed together around a table. The desks have sharp corners and are located at an accessible height 800mm above the floor with 630mm knee clearance. Sharp edges on desks can be a hazard for all users and especially those with mobility disabilities (M). Knee clearance does not allow users in a wheeled mobility device to roll under the desks (M). Consider replacing the council table with one that has rounded edges and corners, and with an accessible knee clearance for roll under access. 2 Council Chambers Podium (211) There is a podium at a fixed height of 1000mm. Some users may not be able to use the podium from a seated position (M). Purchase an adjustable podium for this space. 2 Council Chambers Accessories (211) The council table is provided with a mic for each chair location. Speakers are provided on the council table and throughout the room to allow all users to hear the conversation. However, the mics and speakers are not always used and feedback from users says the acoustics and noise in the room make it hard to hear for many attendees. Unless the mics and speakers are used consistently in the council chambers, some users may not be able to hear what is being said by every member around the table (H, A). Ensure the mics and speakers are used during all meetings to ensure all users can hear. Ensure the mics and speakers are suitable for the space to ensure all audience members can hear. Consider updating mics and speakers to ensure when they are used, all users can hear well. 1 Council Chambers Televisions (211) A few TVs are provided around the room so users can reference or watch the same program however, not all users can see the screens. The TVs are not arranged in a way that everyone can see them and therefore some users may not be able to follow along with the meeting (A). Consider purchasing new, larger TVs or relocating TVs so that all users in the chambers can follow along with presentations and programs. 1 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 41 Council Chambers Assistive Communication (211) No other assistive communication devices are present in this room for those with hearing disabilities. Without assistive communication devices, users with hearing disabilities may not be able to engage in the council activities (H). Consider purchasing assistive communication devices, specifically hearing loops, to allow users to participate in council activities. 1 Council Chamber Environment (211) The room is well- illuminated and has shade options on all the windows. Good colour-contrast is provided throughout the room. Light switches are located at 1370mm above the floor and receptacles are located at 450mm. There are climate controls located at 1500mm above the floor. The light switches and climate controls are located above the standard and therefore, would be difficult to reach for some users in mobility devices (M). Consider replacing all light switches to be reinstalled at an accessible height for all users. Reinstall the climate controls at an accessible height for all users. 3 3 Photo A4.1 Photo A4.2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 42 Photo A4.3 Photo A4.4 Photo A4.5 Photo A4.6 Photo A4.7 Photo A4.8 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 43 Photo A4.9 Photo A4.10 Photo A4.11 Photo A4.12 Photo A4.13 Photo A4.14 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 44 Photo A4.15 Photo A4.16 Photo A4.17 Photo A4.18 Photo A4.19 Photo A4.20 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 45 Photo A4.21 Photo A4.22 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 46 5: Washrooms, Breakrooms & Storage AREA OF FOCUS EXISTING CONDITIONS POSSIBLE BARRIERS (Disabilities affected) PROPOSED SOLUTIONS PRIORITY LEVEL (1-5) Wash room A1 - General Accessible Washroom Outside I.T. Office The washroom is located off the lobby on the first floor of the main admin building and is in view from the entry. The washroom has decent colour contrast with stable flooring, but the illumination is dim, and the flooring has a busy pattern that can produce glare. Dim lighting can cause difficulty seeing for those with vision disabilities (S). The bathroom could be difficult to use for some users with seeing disabilities due to the busy floor pattern and glare (S). Replace the lighting in this bathroom to ensure the bathroom is bright enough for all users. Consider replacing the flooring in this washroom to provide a neutral, colour- contrasted floor that produces no glare. 2 4 Wash room A1 – Signage There is no wayfinding signage in place for this washroom but there is an identification sign on the door located 1630mm above the floor with a tactile universal symbol of access. Without wayfinding signage, some users may have difficulty finding the washroom (A). The identification sign is located too high, and signs located on the door are not desirable for those with seeing disabilities as they must stand in the doorway to read the sign (S). Consider installing wayfinding signage to ensure all users can locate the washroom. Replace the identification sign with one located at an accessible height on the latch side of the door including braille, tactile characters, and the international symbol of access. 3 2 Wash room A1 – Entry The entry door is a manual swing door with a clear width of 755mm and a minimal threshold. The door has a minimal weight but has knob hardware. The entry door clear width is too narrow for some users to enter the washroom (M). Knob hardware is not operable with a closed fist and can be difficult to use for many users (M, P, F). Renovate this doorway to have an accessible clear width and accessible hardware. 1 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 47 Washroom A1 – Power- Operated Door No power door operator is provided at this washroom. Without a power door operator, some users may struggle to open the door in a mobility device (M). Consider installing a power door operator at this washroom. 3 Wash room A1 – Sink/Counter The sink is located at an accessible height 825mm above the floor with 760mm knee clearance. The sink has offset plumbing which provides adequate knee clearance, but the plumbing is not protected. The faucet is a manual, double lever type. Protected plumbing ensures users in wheeled mobility devices do not burn themselves on hot pipes (M). Double lever faucets can be a hazard for adjusting water temperature safely (A). Install plumbing protection at this sink. Install a single lever faucet or an automatic temperature regulated faucet. 2 3 Wash room A1 – Accessories The mirror is located 1200mm above the floor. The soap dispenser is a manual push dispenser that is tight and difficult to use and is located at an accessible height 1020mm above the floor. The paper towel dispenser is a manual dispenser located at an accessible height 930mm above the floor. The paper towel dispenser location may impede on the toilet transfer space for some users. The mirror is located too high for users to use from a seated position or for those of short stature (M). The soap dispenser would be difficult to use for many users due to the push button being too tight (M, P, F, D). The paper towel dispenser is a manual feed and is not operable with a closed fist and therefore would be difficult to use for many users (M, P, F, D). Relocate the mirror to an accessible height above the sink. Replace the soap dispenser with one that is easy to operate with a closed fist. Replace the paper towel dispenser with one that is operable with a closed fist. Consider relocating the paper towel so that is out of the transfer space to allow users in mobility devices to transfer without hitting it. 2 2 1 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 48 Wash room A1 – Accessories Continued There is a hook on the back of the door located 1380mm above the floor. There is a sharps bin located at an accessible height 900mm above the floor and a sanitary napkin bin located at an accessible height 1100mm above the floor. The coat hook on the door is located too high and is a hazard for all users as the hook can hit people as the door opens and closes (A). Relocate the coat hook to an accessible height located on a wall so that it is no longer a hazard. 2 Wash room A1 – Toilet Layout The toilet has an 850mm wide transfer space with the flush handle located on the transfer side. The toilet seat is located at an accessible height 490mm above the floor and has a tank for a backrest with no toilet seat. The transfer space is too narrow for some users to transfer onto the toilet (M). Consider relocating the toilet or sink to allow for an accessible transfer space. 3 Wash room A1 – Toilet Accessories The toilet has one diagonal grab bar located on the side wall sloping down, away from the toilet from 1120mm- 720mm above the floor. The toilet paper dispenser is an open roll located 550mm above the floor and 280mm in front of the toilet seat. The grab bar does not meet accessible design. The diagonal bar would be difficult to use for most users (M, P, F). The toilet paper dispenser is located slightly lower than the standard which may make it difficult to reach for some users (M). Install a horizontal grab bar on the rear wall, an L-shaped grab bar on the side wall, and a drop- down grab bar on the transfer side of the toilet, all located at accessible heights and locations. Consider relocating the toilet paper holder at an accessible height and location relative to the toilet. 2 4 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 49 Accessible Washrooms – 2nd Floor Admin Building There are currently no accessible washrooms on the second floor of the Admin building. Users requiring accessible washrooms must exit and travel around the building on pathways that do not currently meet accessible requirements. The second floor is where most staff and activity take place in the Admin building. Without accessible washrooms on the second storey, users requiring those facilities must travel for long periods of time around the building on unsafe pathways which is a hazard and does not provide equal access for all users. (A) Renovate the second floor of the Admin building to include at least one accessible washroom for each gender or one universal washroom. We recommend adding a universal washroom. 2 Typical Admin Building Washrooms – General The washrooms have stable flooring with decent colour contrast throughout, but the flooring has a busy pattern and can produce glare. Some washrooms are dim. The bathroom could be difficult to use for some users with seeing disabilities due to the busy floor pattern and glare (S). Dim lighting can cause difficulty seeing for those with vision disabilities (S). Consider replacing the flooring in these washrooms to provide a neutral, colour- contrasted floor that produces no glare. Consider replacing the lighting in these bathrooms to ensure the bathrooms are bright enough for all users. 4 2 Typical Admin Building Washrooms - Signage No wayfinding signage is present for the washrooms in the admin building. All washrooms in the admin building have an identification sign with a tactile symbol located on the door at 1630mm above the floor. Without wayfinding signage, some users may have difficulty finding the washroom (A). The identification signs are located too high, and signs located on the door are not desirable for those with seeing disabilities as they must stand in the doorway to read the sign (S). Consider installing wayfinding signage to ensure all users can locate the washrooms, especially in the public areas. Replace the identification signs with signs located at accessible heights on the latch side of the door including braille, tactile characters. 3 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 50 Typical Admin Building Washrooms – Entry The entry doors are manual swing doors with good colour contrast, a clear width of 740mm and an accessible threshold 5-15mm. The doors have a minimal weight and are equipped with knob hardware. The entry door clear width is too narrow for some users to enter these washrooms (M). Knob hardware is not operable with a closed fist and can be difficult to use for many users (M, P, F). Renovate these doorways to have an accessible clear width and accessible hardware. 2 Typical Admin Building Washrooms – Sink/Counter The sinks are located 765-800mm above the floor with 680-720mm knee clearance. The sinks all have offset plumbing but no plumbing protection. The faucets are manual, knob style handles, not operable with a closed fist. The sinks are located lower than the standard but have adequate knee clearance. Some users may have difficulty using these sinks at a low height (M). Protected plumbing ensures users in wheeled mobility devices do not burn themselves on hot pipes (M). The faucets are knob style and would be difficult to use for many users (M, P, F). Replace or relocate the sinks to be at an accessible height and ensure an accessible knee clearance is maintained. Install plumbing protection at this sink. Replace the faucets with accessible style hardware, such as a single lever, so all users can operate them with ease. 3 2 2 Typical Admin Building Washrooms – Accessories The mirrors are located 1370-1400mm above the floor. The soap dispensers are manual push dispensers that are operable with a closed fist and are located at accessible heights 960-1050mm above the floor. Some soap dispensers are difficult to operate. The mirrors would not be usable for some users in mobility devices and for those of short stature (M). Soap dispensers that are tight may be difficult to operate for many users (P, F, M). Relocate the mirrors to be located at an accessible height. Replace any soap dispensers that are tight or seized so that all dispensers are easy to operate. 2 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 51 Typical Admin Building Washrooms – Accessories Continued The paper towel dispensers are manual dispensers located at accessible heights 930- 1200mm above the floor. The paper towel dispensers are manual feed and are not operable with a closed fist and therefore would be difficult to use for many users (M, P, F). Replace the paper towel dispensers with dispensers are operable with a closed fist. 1 Typical Admin Building Washrooms – Accessories Continued There are hooks on the back of the washroom doors located 1700mm above the floor. The coat hooks on the doors are located too high and are a hazard for all users as the hook can hit people as the door opens and closes (A) Relocate the coat hooks to accessible heights located on a wall so that they are no longer a hazard. 2 Typical Admin Building Washrooms – Accessories Continued There are sharps bins located 1270-1300mm above the floor in some washrooms and sanitary napkin bins located 1370-1450mm above the floor in some washrooms. The sharp bins and sanitary napkin bins are located too high for some users to reach (M). Ensure sharps and sanitary napkin bins are located at an accessible height. It is recommended they are installed at the top of the accessible range so children cannot reach them. 3 Typical Admin Building Washrooms – Toilet Layout These toilets are not equipped with a transfer space as they are not designed to be accessible. The toilet seats are located 390mm above the floor and has a tank for a and seat for a backrest. The toilet seats are located lower than the standard and would be difficult to use for many users (F, P). Replace these toilets with toilets that have seats located at accessible heights. 3 Typical Admin Building Washrooms – Toilet Accessories One washroom (women’s bathroom in finance office) has a toilet with one diagonal grab bar located on the side wall sloping up, towards the toilet from 690-8900mm above the floor. The grab bar does not meet accessible design and would be difficult to use for most users (M). Remove the grab bar and replace it with an L- shaped grab bar located at an accessible height and location, as well as an optional drop-down grab bar. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 52 Typical Admin Building Washrooms – Toilet Accessories Continued The toilet paper dispensers are all open rolls located at accessible heights 760- 780mm above the floor and 300mm in front of the toilet seat. One toilet paper dispenser (in the women’s bathroom in finance office) is located 580mm in front of the toilet on the opposite wall. The toilet paper dispenser located on the opposite wall is located too far away from the toilet for many users to reach (M, P, F, D). Relocate the toilet paper dispenser that is on the opposite wall to an accessible location and height on the side wall. 1 Finance Office Breakroom – Layout There is an accessible path of travel provided to this breakroom. The break room has adequate clear space for the expected usage. The clear width between the table and fridge is 800mm. The clear width between the fridge and table may be too narrow for some users to enter the kitchen (M). Consider relocating or replacing the table to provide an accessible clear width for all users. 3 Finance Office Breakroom – Sink & Counter The sink is located 920mm above the floor and has no knee clearance. There is only one counter height at 920mm. The faucet is a double knob style and cold and hot are identified. The sink and counter are located higher than the standard and may be too high for some users to access (M). Without knee clearance, roll under access is not provided (M). Knob style hardware is not desirable as they are hard to use for most users (A) Replace the sink and counters with a kitchen that has a sink and counter located at an accessible height with knee clearance. Replace the kitchen faucet with one that has accessible hardware, such as a single lever, that can be operated with a closed fist. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 53 Finance Office Breakroom – Accessories & Appliances The cooktop is located 920mm above the floor. The microwave is located on a shelf 1500mm above the floor. The freezer is located on top of the fridge at an accessible height 1100mm above the floor. Electrical outlets are provided at accessible heights above the counter. The cooktop is located too high for some users to access (M). The microwave should be located on an accessible counter to ensure all users can use it (M). Replace the cooktop with one that is located at an accessible height. Relocate the microwave to an accessible counter height. 3 2 Finance Office Breakroom – Accessories & Appliances Continued Accessible storage is limited but there would be a few drawers or cupboards that would be in reach. Without adequate accessible storage, some users may not be able to access typical kitchen items (M). Consider replacing kitchen storage or installing new kitchen storage at an accessible height. 3 Finance Office Breakroom – Accessories & Appliances Continued There is a paper towel dispenser located 1350mm above the floor. The paper towel dispenser is located too high for some users and is not operable with a closed fist (M, P, F, D). Replace the paper towel dispenser with one that is operable with a closed fist and relocate it at an accessible height. 1 Finance Office Breakroom – Accessories & Appliances Continued Light switches are located 1370mm above the floor and receptacles are located at accessible heights 460mm above the floor. The light switches are located too high for some users to access (M). Relocate the light switches to be at an accessible height. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 54 Finance Office Breakroom – Seating & Table The kitchen table is located 740mm above the floor with 720mm knee clearance. The table has legs that could impede on roll under access and sharp edges that could be a hazard. One chair is provided at the table but roll under access is limited for accessible seating. The kitchen table is located lower than the standard and the legs restrict roll under access, therefore, it is not suitable for some users (M). Replace the kitchen table with one that provides adequate knee clearance for roll under access and adequate clear width between the table and fridge. 3 Council Chamber Breakroom – Layout There is an accessible path of travel provided to this breakroom. The break room has adequate clear space for the expected usage. There is a tactile sign located at 1550mm above the floor on the door. The identification sign is located too high, and signs located on the door are not desirable for those with seeing disabilities as they must stand in the doorway to read the sign (S). Replace the identification signs with signs located at accessible heights on the latch side of the door including braille, tactile characters, and the international symbol of access. 2 Council Chamber Breakroom – Sink & Counter The sink is located 910mm above the floor with no knee clearance. There are two counter heights at 680mm and 910mm. The main counter has rounded edges, the lower counter has sharp edges. The faucet is a double knob style and only the hot water knob is identified. The sink is located higher than the standard and may be too high for some users to access (M). The higher counter is also located too high for some users to access (M). Knob style hardware is not desirable as they are not graspable with a closed fist, and they are hard to use for most users (A, M). Replace the sink and counter with a kitchen that has a sink and counter located at an accessible height with knee clearance for roll under access. Replace the kitchen faucet with one that has accessible hardware that can be operated with a closed fist. 3 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 55 Council Chamber Breakroom – Appliances The microwave is located on a shelf 1550mm above the floor. The freezer is located on top of the fridge at an accessible height 1100mm above the floor. Accessible storage is limited but there are a few open cabinets that would be in reach. The microwave should be located on an accessible counter to ensure all users can use it (M). Relocate the microwave to an accessible counter height. Consider replacing kitchen storage or installing new kitchen storage at an accessible height. 2 4 Council Chamber Breakroom – Appliances Continued There is a paper towel dispenser located 1800mm above the floor. The water cooler is in the corner behind the two tables. The paper towel dispenser is located too high for some users and is not operable with a closed fist (M, P, F, D). The water cooler would be difficult to access for some users due to its location behind the tables (M). Replace the paper towel dispenser with one that is operable with a closed fist and relocate it at an accessible height. Relocate the water cooler to a location with adequate clear space for maneuvering and accessing the cooler. 1 3 Council Chamber Breakroom – Garbages Garbages are located at an accessible height at 830mm above the floor with basic signage for each bin. Without braille and tactile, some users may not be able to tell the difference between garbage bins (S). Consider adding braille and tactile signs to the garbages so all users can identify the bins. 3 Council Chamber Breakroom – Accessories Electrical outlets are provided at accessible heights above the counter. Light switches in the kitchen are located 1370mm, receptacles are located 460mm, and climate controls are located 1550mm above the floor. The light switches and climate controls are located too high for some users to access (M). Relocate the light switches and climate controls to be at an accessible height. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 56 Council Chamber Breakroom – Accessories Continued All windows have adjustable shade options. Coat hooks are provided on the wall at a height of 1750mm. The coat hooks are located too high for some users (M). Relocate or replace the coat hooks at an accessible height. 2 Council Chamber Breakroom – Seating & Table The kitchen tables are located 735-740mm above the floor with 715mm knee clearance. The tables have legs that could impede on roll under access, and one has sharp edges that could be a hazard. Both tables have chairs provided all around with no clear space for wheelchair seating. A variety of seating options is provided. The kitchen is well- illuminated and has stable, slip-resistant flooring. The kitchen tables are located lower than the standard and the legs restrict roll under access, therefore, it is not suitable for some users (M). Replace the kitchen tables with tables that provide adequate knee clearance for roll under access. 3 Storage Room 1st Floor Admin Building – General There is a storage room past the washrooms and break room in the finance office. The hallway to the storage room is 1000mm wide with good illumination and stable flooring. The storage room door has a clear width of 740mm at and a 7mm threshold. Light switches are located 1370mm above the floor and receptacles are located 450mm above the floor. The door into the storage room is too narrow to access for some users with mobility disabilities (M). The light switches are located too high for some users with mobility disabilities (M). Consider renovating this doorway to have an accessible clear width for all users. Relocate the light switches to an accessible height. 2 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 57 Storage Room 1st Floor Admin Building – Storage Some storage is stacked hazardously. General storage supplies are located on shelving 400-1600mm above the floor. Filing cabinets have drawers from 300- 1200mm above the floor. There is unprotected ductwork in the storage room at a height of 1900mm. Storage stacked hazardously can be a safety issue for all users, especially those with mobility disabilities (A, M). Some storage and filing cabinet drawers are located at an accessible height and would be accessible for most users. The ductwork is located too low and is a hazard to taller users as adequate headroom is not provided. Consider ensuring all storage items are stored in a way that they will not fall on or in the way of any users in that space. Consider renovating the ductwork to provide an accessible clear height in the storage room. Safety tape or markings on the ductwork would be a good option as a temporary solution to reduce the risk of injury. 1 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 58 Photo A5.1 Photo A5.2 Photo A5.3 Photo A5.4 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 59 Photo A5.5 Photo A5.6 Photo A5.7 Photo A5.8 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 60 Photo A5.9 Photo A5.10 Photo A5.11 Photo A5.12 Photo A5.13 Photo A5.14 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 61 Photo A5.15 Photo A5.16 Photo A5.17 Photo A5.18 Photo A5.19 Photo A5.20 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 62 6: Signage & Emergency Systems AREA OF FOCUS EXISTING CONDITIONS POSSIBLE BARRIERS (Disabilities affected) PROPOSED SOLUTIONS PRIORITY LEVEL (1-5) Main Admin Building – Directory Board There is a directory board provided in the basement lobby between the stairs and the finance office door. The directory is located at an accessible height 1500mm above the floor to center and has good colour-contrast. The directory board does not have a map or diagram of the building or any braille or tactile characters. The directory board is in all capital letters. The directory board does not have a map or diagram of the building and therefore would not help users navigate to certain spaces (A). The directory has all capital letters which may be difficult to read for some users with cognitive disabilities (C). The board does not have any braille or tactile characters and therefore it would be difficult or impossible to read for users with seeing disabilities (S). Replace the directory board with one that includes a map or diagram of the building to help all users navigate the building. The new directory board should have braille and tactile characters and should not be in all capital letter so all users can access necessary information. 3 Main Admin Building – Wayfinding Signage There is no wayfinding signage provided throughout this building. Without wayfinding signage, all users, especially those with cognitive or vision disabilities may have difficulty finding spaces within the building (C, S). Consider adding wayfinding signage or other wayfinding practices throughout the building to allow all users to easily navigate through the building. Consider adding blade signage to identify rooms down hallways and overhead signage at main decision points. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 63 Main Admin Building – Room Identification Signage Most rooms have some type of identification signage. There appears to be 2-3 different types of room identification signage throughout the building. Room identification signage is in all capitals. Braille and tactile characters are not provided on room identification signs. Room identification signage should be consistent throughout the building so that users with seeing and cognitive disabilities can easily locate and identify every room (S, C). Without braille or tactile characters, users with seeing disabilities may not be able to read the signs (S). Replace the identification signs with new signage throughout the building. New identification signs should be installed on the latch side of the door at an accessible height with braille and tactile characters. Ensure new signage is not written out in all capital letters. 2 Main Admin Building – Emergency Exits The main administration building does not have accessible ground level emergency exits as all exits have a large threshold or steps. Second floor emergency exits are provided with wooden stairs to grade. Most emergency exits are cluttered with storage. No area of refuge is provided in this building however, both floors have access to grade. Emergency exit signs are in place throughout the building. All emergency exits signs are equipped with older-style, red exit sign bulbs. Ground level emergency exits with large thresholds or steps are difficult or impossible to navigate for some users with mobility disabilities (M). Cluttered emergency exits can cause hazards for all users trying to exit a building (A). The old red exit sign bulbs are no longer the universal standard for exit signs and therefore, all users may not recognize where to go in an emergency (A). Consider renovating ground level emergency exits to be accessible for all users without large thresholds or steps. Consider installing threshold ramps to provide an accessible emergency exit. Ensure all emergency exits are kept clear of all clutter or storage to provide safe exit in the case of an emergency. Replace all exit signs throughout the building with the standard “green running man” exit signs. 4 2 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 64 Main Admin Building – Evacuation Instructions Evacuation instructions are provided throughout the building at 1300- 1830mm above the floor. Evacuation instructions are high contrast and include a floor plan. They do not have large print, anti-reflective surfaces, or any alternate formats. Some evacuation instructions have obstacles in front of them. Some evacuation instructions are located too high or too low for some users to read (M). Without large print, anti- reflective surfaces, or alternate formats, some users with vision disabilities may have difficulty reading the evacuation instructions (S). Objects in front of the evacuation instructions makes it difficult to read them, especially for those in mobility devices (M). Ensure all evacuation signs are located at the same accessible height with clear floor space in front of them so all users can approach and read them. Consider changing the evacuation signs to include larger print, anti- reflective surfaces, and with alternate or supplemental formats (braille, tactile characters, etc.) 2 2 Main Admin Building – Fire Alarms This building is equipped with audible fire alarms throughout, but no visual fire alarms. Without visual fire alarms, some users with hearing disabilities may not be made aware of an emergency (H). Install visual fire alarms throughout the building in all public and staff areas. Ensure visual fire alarms are also provided in any room where users are expected to be alone. 2 Main Admin Building – Fire Equipment Fire alarm pulls are located 1550mm above the floor. Fire extinguishers are provided 950-1700mm above the floor throughout the building. Fire extinguishers are provided with a typical identification sign located above them. Fire alarm pulls are located too high for some users with mobility disabilities to reach (M). Some fire extinguishers are located too high for some users with mobility disabilities to reach (M). Relocate all fire alarm pulls to an accessible height. Ensure all fire alarm pulls have adequate clear floor space for approach and use. Ensure fire extinguishers are all located at accessible heights. 3 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 65 Main Admin Building – First Aid Equipment First aid kits are provided throughout the building at 1400- 1600mm above the floor. Eyewash stations are provided at 1550- 1780mm above the floor. There is an AED in the council chambers break room located 1700mm above the floor. First aid kits, eye wash stations, and the AED are located too high for some users with mobility disabilities to reach and some equipment has objects or furniture blocking them from roll up access (M). Ensure all first aid equipment is located at an accessible height for all users and has adequate clear space for approach and use. 3 Staff Training Staff noted there is a lack of comfort and training for interaction with people with disabilities throughout the office. Disability awareness and training are crucial for municipal staff as they work with members of the public and co- workers with disabilities (A). Provide disability awareness training for all staff. 2 Photo A6.1 Photo A6.2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 66 Photo A6.3 Photo A6.4 Photo A6.5 Photo A6.6 Photo A6.7 Photo A6.8 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 67 Photo A6.9 Photo A6.10 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 68 Annex Building 1: Parking & Exterior Pathways AREA OF FOCUS EXISTING CONDITIONS POSSIBLE BARRIERS (Disabilities affected) PROPOSED SOLUTIONS PRIORITY LEVEL (1-5) P5 Parking in Front of Annex Building There are a total of 4 parking spots in P5 including 1 accessible spot. The asphalt surfaces are bumpy and uneven, and the parking lot slopes 5- 11% towards the building. The parking lot is close to the 2nd floor Annex entry. There is no lighting provided. The uneven surfaces and steep slope would make it difficult for those in mobility devices to use this parking lot (M). Without adequate lighting, all users may have difficulty using this parking lot in the dark (A). Resurface this parking lot to be level and firm so all users can navigate it. Install lighting so all users can use this parking lot in the dark. 2 2 P5 Accessible Parking The accessible parking spot is 3600mm wide but has no access aisle. There is no direct path from this accessible space therefore users would need to use the road to access the entry. The spot is equipped with horizontal signage, but no vertical signage is in place. Without an access aisle and path to the entry from the accessible spot, users cannot safely access the building (M). Without vertical signage, users may have difficulty identifying the accessible parking spaces (A). Consider repainting the parking lot so that the accessible spot is on one of the ends. Ensure an access aisle and accessible path of travel to the entrance are provided. Install vertical signage at the front of all accessible parking spaces. The signs should be mounted at an accessible height and should include the international symbol of access. 2 1 Path from P5 to Annex 2nd Floor Entry The paths leading from P5 to the annex building and to the sheds have a slope ranging from 5- 18%. The width of the path is 1100-1500mm. These paths would be difficult to navigate for those with mobility issues because they are steep and narrow (M). Consider installing a ramp in this location to allow those in mobility devices to access the 2nd floor annex building safely. 4 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 69 Path from P5 to Admin 2nd Floor Entry The path leading from P5 to the 2nd floor Admin Building entry is 1800mm wide and has a slope ranging from 4-7%. The path is wide and suitable for heavy traffic. But the slope may be difficult for some users in mobility devices (M). Consider installing a ramp close to the Annex building to allow those with mobility devices to navigate up the slope. 4 Path from P5 to Admin 2nd Floor Entry There are many gaps between the sidewalk slabs that are chipped and have ruts. The gaps and ruts in the path may make it difficult for some users with mobility disabilities (M). Consider having the gaps and ruts in the path professionally filled or replace the sidewalk. 2 Path from P5 to Admin 2nd Floor Entry – Barbecue There is a BBQ on this path that reduces the width from 1800mm to 1280mm. The BBQ inhibits the pathway and would make the path too narrow for some users (M). Relocate the BBQ to a level, stable surface out of the path of travel. 1 Winter Maintenance Parking and sidewalk areas are cleaned by Chester’s public works. They do a good job of removing ice and snow from the pathways. A safety program is in place requiring staff to use designated pathways in the winter. During occasional storms that cause added hazards, announcements are made to the staff to take suitable corrective actions. Although the maintenance program in place is doing a good job addressing the weather, all staff and users still experience difficulty and hazards on the exterior paths throughout the winter as exterior travel between buildings is required for meetings and other reasons (A). Effort should be made to create as level, stable, and slip-resistant a path a possible between the buildings to reduce hazards and injuries on the exterior paths in winter. Solutions provided above and throughout the report should provide users with a safer path of travel between the buildings. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 70 Photo B1.1 Photo B1.2 Photo B1.3 Photo B1.4 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 71 2: Entrances AREA OF FOCUS EXISTING CONDITIONS POSSIBLE BARRIERS (Disabilities affected) PROPOSED SOLUTIONS PRIORITY LEVEL (1-5) Entry 4 1st Floor Annex Parks & Rec. Entry The 1st floor entry to the annex building is provided with an accessible route, has identification signage, and has an identifiable architectural feature so users can identify the entry. This entry has good illumination and shelter is provided over the ramp. The entry lacks a civic address and seating. There is a drop box located 1200mm above the ground outside to the left of the doors. The civic address should be provided at each entry so all users can identify the building they are entering (A). Without seating, some users with mobility challenges may find it challenging to wait outside by the door to be picked up (M, P). Add a civic address to ensure all users can identify the building they are entering. Consider adding accessible seating to this entry so users waiting outside can have a comfortable place to rest without being exposed to the elements. (Note that the picnic table currently in place is not accessible due to the lack of an accessible path of travel and unstable ground surfaces.) 3 2 Entry 4 Power- Operated Door This entry is provided with 1 power-operated swing door. The door is equipped with single manual actuators located 1000mm above the floor both inside and out. Neither actuator is located on the latch side of the door but both actuators are outside the door swing path. The door has an appropriate hold-open time of 6s. The manual actuators are located at an accessible height, but no actuators are located at a lower height between 150-300mm above the ground. Some users may not be able to use the door without a lower actuator (M). Consider adding actuator buttons at a lower height or installing a full-length actuator. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 72 Entry 4 Door Details The entry door has a clear width of 790mm with a small 10mm threshold. The interior entry door has a clear width of 800mm and a 10mm threshold. The door hardware is accessible with a push bar and lever inside and a D-pull outside for both. The doors both have a full vision panel, but no colour-contrasted strips are present. The door clear width for both doors is too narrow for some users with mobility disabilities (M). Colour-contrasted strips help those with vision disabilities see vision panels, so they do not walk into them (S). Consider replacing these doors with doors that have an accessible clear width. Consider adding colour contrasted strips at two heights on the vision panels to ensure all users know the panels are there. 2 2 Entry 4 Door Details Continued No swing path is present at either door. There is a drop box on the ramp located an accessible height of 1170mm. Without a door swing path, users with low vision may not know where the door swings and could be hit by the door as it opens (S). Consider painting a door swing path so that users know where to expect the door to open. 2 Entry 4 Interior Details There is a raised mat in the entry area. A green running man exit sign is provided at this exit. Raised mats can be tripping hazards and can be difficult to travel over for those in mobility devices (M). Remove the raised mats from this area. Consider installing recessed mats instead. 2 Entry 4 Double Main Entry Doors (Not Used) The main entry doors at this entrance are not in use due to a step located at the door. The doors have a large threshold of 150mm. The sidewalk leading up to these doors has an average slope of 6.5% and is 2900mm long by 3400mm wide. The large threshold at the door is a hazard for all users (A). Consider renovating the ramp and entrance area to include a new landing on the exterior side of these double entry doors equipped with a slip- resistant and colour- contrasted strip on the nosing. The landing should have a length that extends beyond the width of one entry door. The ramp will need to be renovated so that the ramp entry is in front of this new landing to provide easy access to the ramp. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 73 Ramp to Entry 4 There is a conveniently located ramp provided at Entry 4 which is currently the only way to access this entrance. The ramp is not equipped with colour-contrasted and slip-resistant strips. The ramp has a slope ranging from 0-5% with minimal cross slope. The clear width is an accessible 1050mm with 1400mm provided at the door. The ramp has a concrete surface that is stable and slip resistant. Without colour- contrasted and slip- resistant strips, some users may not be able to tell where the slope changes are on the ramp (S). Consider installing colour-contrasted and slip-resistant strips to the ramp landings at all slope changes. 2 Ramp Handrails The ramp at this entry is equipped with handrails located at an accessible height of 900mm. The handrails are graspable, and extensions are provided throughout. The inner handrail is continuous and the outer ends at the wall. The handrails are colour contrasted, secure, and support enough weight. No barriers. No solution needed. Entry 5 2nd Floor Annex Main Entry The 2nd floor front entry to the annex building has the civic address and entry signage displayed and has an identifiable architectural feature so users can identify the entry. No barriers. No solutions needed. ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 74 Entry 5 2nd Floor Annex Main Entry Seating This entry has no seating provided, but some shelter is provided with adequate lighting. There is a mail slot located at an accessible height of 900mm above the ground in the left door. Without seating, some users with mobility challenges may find it challenging to wait outside by the door to be picked up (M, P). Consider adding seating to this entry so users waiting outside can have a comfortable place to rest without being exposed to the elements. 1 Entry 5 Approach The approach to this entry is via a path with an average slope of 9%. The path is 9500mm long and 3620mm wide. The approach to this entry would be difficult or hazardous for many users with disabilities due to the constant steep slope without a ramp or handrails provided, especially in winter conditions (M, F). Consider renovating this entry to include a proper ramp with handrails from the parking lot to the entry area. Installing an access aisle or sidewalk in front of the parking lot (P5) would allow users to exit their parking space and safely travel to the entry without having to use the road. 4 Entry 5 Power- Operated Door This entry is provided with 1 power-operated swing door. The door is equipped with single manual actuators located 1000mm above the floor both inside and out. The door has an appropriate hold-open time of 5s. The manual actuators are located at accessible heights, but no actuators are located at a lower height. Some users may not be able to use the door without a lower actuator (M). Consider adding actuator buttons at a lower height or a full-length actuator. 3 Entry 5 Power Door Actuators The exterior actuator has faded paint and the interior actuator is behind the custom mailbox collector. Both actuators are located on the latch side of the door. The faded paint makes the exterior actuator difficult to identify for all users (A). The interior actuator may be difficult to push for some users in mobility devices due to the mailbox (M). Replace the current exterior actuator button with a new face so the international symbol of access is present and not faded. Consider moving the actuator to a location where roll up access is provided so that users have adequate clear space to use the actuator. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 75 Entry 5 Cane Detectable Feature No cane detectable features are present at this entry. Without a cane detectable feature, the power door could be a hazard for users with vision disabilities (S). Consider adding a cane- detectable feature to the swing door to allow those with vision disabilities to detect the door swing. 3 Entry 5 Door Details The entry door has an accessible clear width of 845mm with a large 60mm threshold. The door hardware is accessible with a push bar and lever inside and a D-pull outside. The door has a vision panel at 1100mm, and no colour-contrasted strips are present. The threshold is too high for many users who have mobility disabilities (M). Colour-contrasted strips help those with vision disabilities see vision panels, so they do not walk into them (S). The vision panel in the entry door is located higher than the standard so users in a seated position may not be able to see over it (M). Consider addressing this threshold height along with a ramp in this entry location. The renovation should result in an accessible threshold. Consider adding colour contrasted strips on the vision panel to ensure all users know the panels are there. Replace the entry door with one that has a vision panel located at an accessible height. 4 2 5 Entry 5 Door Details Continued No swing path is present at this door. Without a door swing path, users with low vision may not know where the door swings and could be hit by the door as it opens (S). Consider painting a door swing path so that users know where to expect the door to open. 2 Entry 5 Interior Layout There is a raised mat located in the entry. A small red old-fashioned exit sign is present above this exit door. Raised mats are not suitable for some users in mobility devices as they have a threshold that creates a significant tripping hazard and are difficult to maneuver on (M). Remove the raised mats from this area. Consider installing recessed mats instead. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 76 Photo B2.1 Photo B2.2 Photo B2.3 Photo B2.4 Photo B2.5 Photo B2.6 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 77 Photo B2.7 Photo B2.8 Photo B2.9 Photo B2.10 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 78 3: Lobby & Interior Circulation AREA OF FOCUS EXISTING CONDITIONS POSSIBLE BARRIERS (Disabilities affected) PROPOSED SOLUTIONS PRIORITY LEVEL (1-5) Annex Building Upstairs Vestibule – General This lobby is commonly used by the public to pay fees and submit government documents. The flooring is vinyl tile. The lobby has good illumination however, light switches are located at 1330mm above the floor. Receptacles are located at an accessible height 420mm above the floor. Light switches that are too high can be difficult to use for those in mobility devices located in a seated position or for those of short stature (M, F). Ensure all controls are located at an accessible height. 3 Annex Building Upstairs Vestibule – Doors & Windows The vestibule has doors to the accessible washroom, the offices, the stairs, and a door that remains open into the reception area. There is a large window with a middle cross member, but no colour contrast strips are present. Colour-contrasted strips help those with low vision see vision panels, so they do not walk into them (S). Consider adding colour contrasted strips on the vision panel to ensure users know the panels are there. 2 Annex Building Upstairs Vestibule – Accessories The vestibule has a large drop box located in one of the doors that protrudes 400mm into the vestibule. The drop box is cane detectable. There is building security located 1470mm and 1520mm above the floor. There is a hand sanitization station located at an accessible height 1050mm above the floor. The building security devices are located too high for some users with mobility disabilities (S). Relocate building security devices to an accessible height. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 79 Annex Elevator No elevator is provided in this building. Without an elevator, users who cannot access the stairs must travel outside, around the building, to get to the other floor. Install an elevator in this building to allow all users to easily access both storeys. 3 Annex Stairs – General The stairs in the annex building have a riser height of 185-215mm and have a tread depth of 265mm. The clear width is 1000mm. The stair surface is stable and level, and there are no open risers. No landing is provided at the top of the stairs before the door. Some riser heights exceed the standard, and the riser height varies at the top and bottom of the stairs which can be a hazard for all users (A). Without a landing at the top of the stairs, some users may struggle to open the door or balance on the step (F, P, C). Replace these stairs with a set that has a uniform, accessible riser height. Consider renovating these steps to include a proper landing at the top of the stairs. 2 2 Annex Stairs – Accessories No tactile attention indicators (TAIs) or colour- contrasted and slip-resistant strips are present on these stairs. Nosings protrude 35mm from the steps. Without TAIs and colour- contrasted, slip-resistant strips, some users with low vision or vision disabilities may have difficulty identifying and using the stairs (M). The nosings create an abrupt underside to the tread which can be a tripping hazard for all users, especially those with vision or mobility disabilities (A, S, M). Install TAIs at the top of the stairs and install colour-contrasted and slip-resistant strips on each nosing. Future stairs should be designed without protruding nosings. 2 2 Annex Stairs – Handrails The stairs have one handrail 720-735mm above the step. The handrail is continuous, but it is not graspable and does not have extensions or returns. The handrail supports adequate weight. The stair handrail is installed lower than the standard and may be difficult to use for some users (A). The handrail is not graspable which makes it difficult to use for those with flexibility, dexterity, pain, and mobility challenges (F, P, M). Consider replacing the existing handrail with a graspable and continuous handrail with extensions and returns as required at an accessible height. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 80 Annex Stairs – Handrails Continued No handrail is provided against the wall for these stairs. Without a handrail against the wall, some users may not be able to use the stairs safely (M, F, C). Install a new graspable and continuous handrail on the side wall at an accessible height with extensions and returns as required. 2 Annex Stairs – Handrails Continued The handrail is not colour contrasted. The handrail is not colour-contrasted which makes it difficult to use for those with seeing disabilities (S). Ensure new handrails are colour contrasted and are strong enough for their expected usage. 2 Annex Stairs – Illumination The stairs have dim illumination, especially at the top. Light switches are provided at an accessible height 1200mm above the floor. There is 1895mm height clearance at the stairs. Dim lighting can cause difficulty seeing for those with vision disabilities (S). Adequate headroom clearance is not provided in these stairs and may be a hazard to tall users (M). Replace the lighting in the stairs to ensure it is bright enough for all users. Renovate the stairs to achieve adequate headroom throughout the stairs. 2 3 Annex Stairs – Signage No wayfinding or identification signage is present for the stairs. No area of refuge is provided in these stairs but both levels have access to grade. Without wayfinding or identification signage with braille, all users may have difficulty locating and identifying the stairs (S, A). Install wayfinding and identification signage with braille for the stairs. 2 Annex Stairs – Doors The door at the bottom of the stairs has a clear width of 840mm, has lever handles, and weighs 7.5lbs. The door at the top of the stairs has a clear width of 740mm, knob hardware, and weighs 10.5lbs. The hallway at the bottom of the stairs is 1100mm wide. Both doors do not meet the requirement for clear width and may be difficult for some users with mobility challenges to use (M). Both doors are too heavy and may be difficult to open for some users (M, P). Consider replacing both doors with one that is light and easy to open with an accessible clear width. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 81 Annex Stairs – Door Hardware The door at the bottom of the stairs has lever handles and the door at the top of the stairs has round knob hardware. The lever hardware is accessible for all users, but the knob hardware would be difficult to use for many users because they are not operable with a closed fist (M, P, F). Replace the knob hardware on the door at the top of the stairs with accessible hardware like levered handles. 2 Annex Stairs – Doors Cont. There is a step down from the door at the bottom of the stairs onto the concrete floor. The step has a riser height of 150mm and a tread depth of 310mm. The step down from the hallway into the stairs is unexpected and could be a hazard for all users (A). Install a colour- contrasted, slip resistant strip on the step leading from the hallway to the stairs. 2 Photo B3.1 Photo B3.2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 82 Photo B3.3 Photo B3.4 Photo B3.5 Photo B3.6 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 83 Photo B3.7 Photo B3.8 Photo B3.9 Photo B3.10 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 84 4: Reception & Workstations AREA OF FOCUS EXISTING CONDITIONS POSSIBLE BARRIERS (Disabilities affected) PROPOSED SOLUTIONS PRIORITY LEVEL (1-5) Annex Building Reception The reception desk for the building and planning department is located 810mm above the floor with a secondary desk height of 1115-1125mm. There is 770mm of knee clearance provided at the low desk with a depth of 250mm. Clear space for approach is provided. The knee clearance depth is too shallow for proper roll under access for those in mobility devices (M). Consider replacing the low reception desk with one that has an accessible knee clearance depth. 3 Reception Desk Signage and Lighting The desk is visible from the entry and an identification sign is provided on the door however, the door typically remains open. The desk is colour- contrasted and well- illuminated. The identification sign is not typically visible therefore, some users may have difficulty identifying the desk (S). Install a new identification sign for the desk that is in a location that users can identify as they walk into the lobby. 2 Reception Desk Plexiglass Screens There are plexiglass panels around the reception desk that produces a lot of glare. Glare can cause discomfort for all users, especially those with vision disabilities and especially in an area where transactions and communication take place (A, H). Consider removing the plexiglass panels or replace them with a material that produces less glare. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 85 Reception Desk Assistive Comm. Devices No assistive listening devices are present. No assistive communication devices are provided therefore, some users may not be able to communicate at this transaction point (S, H). Consider installing assistive communication devices at this desk to ensure all users can communicate. Specifically, hearing loops and a mic and speakers would be expected. 1 Reception Desk Floor Stickers Stickers are placed on the ground to direct users to the reception desk. However, some stickers seem to be outdated (from Covid). Stickers on the ground can be a good wayfinding technique however, old stickers need to be removed to ensure all users know where to go (A). Re-evaluate the stickers to ensure all stickers are current and help users find the reception desks (sticker in front of window in vestibule). 2 Reception Desk Noise Levels There are noise reducing panels in the ceiling however, this area remains noisy, and it can sometimes be difficult to have a conversation with a client or co-worker. Noisy reception areas can make it difficult for some users to communicate, especially those with hearing disabilities (H). Consider adding more noise reduction panels or other accessories throughout the offices to provide a better working environment. 2 Annex Offices – Entry The doorways in the Annex offices have 740- 810mm clear width with minimal thresholds. Identification signs are not present at these doorways. Some doors have lever hardware, and some have knob hardware. The doors are all light and easy to open and have good colour- contrast. The doorway clear widths are too narrow for some users with mobility disabilities to enter (M). Without identification signage, some users with vision disabilities may not be able to identify an office (S). Knob hardware is difficult to use for many users (M, F, P). Consider installing new doors throughout these offices with accessible clear widths. Install identification signs on the latch side of the doors at accessible heights with braille and tactile characters. Ensure all door hardware is accessible and operable with a closed fist, such as levered handles. 2 2 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 86 Annex Offices – Layout The annex offices have a clear width ranging from 680-1680mm. The path of travel weaves through the desks with most of the path being easy to navigate but there are some tight spaces between desks especially due to clutter. Some areas along the path of travel through this office are too narrow or cluttered for some users with mobility disabilities to use (M). Consider rearranging the offices and workstations to include an accessible path of travel to all desk locations and keep the path of travel as straight and obvious as possible. Remove clutter and boxes from the floor area to create an accessible path. 2 Annex Offices – Workstations Most chairs in these offices are adjustable but, only some desks are adjustable. The desks are located at an accessible height, ranging from 735- 760mm above the floor with accessible knee clearance ranging from 710-735mm. A few workstations are located 920-1110mm above the floor and are intended to have standing or stool access only. Desks should be adjustable so that all users can customize the desk to their own needs and disabilities (A). Consider replacing fixed desks with adjustable desks. 4 Annex Offices – Workstation Desks Some desks are provided with rounded corners and edges, and others have sharp edges. Most desks are colour contrasted with the surroundings. Sharp edges on desks can be a hazard for all users and especially those with mobility disabilities (M). Colour contrasted desks helps users with vision disabilities to locate and use the desks (S). Replace any desks with sharp edges and corners with desks that have rounded edges. Consider replacing any desk that is not colour- contrasted especially if there are regular staff or clients that have vision disabilities. 2 4 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 87 Annex Offices – Workstation Accessories Only some workstations have task lighting and power at the desk level. Power at the desk level ensures users do not have to crawl under the desk to plug something in as some users are unable to do so (M, F, P). Without task lighting, some users may struggle or strain to complete certain tasks art their desk (S). Install power bars at the desk level for any users who are unable to reach under the desk to plug things in. Ensure task lighting is provided at each desk so all users can complete their tasks without strain. 4 3 Annex Offices – Workstation Accessories Continued Noise reducing panels are provided in some of the offices however, noise levels are still too high in some workstations, especially at reception. All windows are equipped with shade options throughout the offices. According to feedback, all users struggle with noise levels in this space, but it would be very challenging for people with hearing disabilities. (H, A). Consider adding more noise reduction panels or other accessories throughout the offices to provide a better working environment. Consider installing low pile carpet throughout to replace any hard floor surfaces. 2 4 Main Admin Building Offices – Workstation Signage Only some desks have identification signs, and no identification signs include braille. The desk signage is not predictable and lacks braille or tactile characters which is difficult to read for those with vision disabilities (S). Install predictable and repeatable desk signage with braille and tactile characters throughout the offices. 3 Annex Offices – Environment Carpet, hardwood, and vinyl flooring are all present throughout the offices. Transition strips and gaps in the carpet are present. All flooring is stable and slip resistant. Gaps and rips in the carpet may be a hazard for some users with mobility disabilities (M). Replace or fix any carpet with holes or rips so no users trip on them. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 88 Annex Offices – Environment Continued Good colour contrast is provided throughout most of the offices but is lacking in some areas. Most of the offices are well-illuminated, some are dim. Without adequate colour contrast, some users may not be able to identify doors within walls (S). Dim lighting can cause difficulty seeing for those with vision disabilities (S). Consider repainting any rooms, walls, door trim, or doors that do not have adequate colour contrast. Replace any dim lighting in the offices to ensure the workstations are bright enough for all users. 3 2 Annex Offices – Equipment & Accessories Whiteboards are provided throughout the office located 1550- 1600mm above the floor. A coat hook is located 1740mm above the floor by an exit door. A few printers and a plotter are provided throughout the offices with controls and trays located at accessible heights. Garbage and shredder bins are located at an accessible height 700- 760mm above the floor. There is a fridge and water cooler in the Parks & Rec. office located at accessible heights. The whiteboards and coat hooks throughout the office are located too high for some users to access from a seated position (M). Reinstall or replace the whiteboards and coat hooks so that they are located at an accessible height. 3 Annex Offices – Controls Climate controls and building security are located 1480-1590mm above the floor. Light switches are located 1240-1470 above the floor and receptacles are located 350-410mm above the floor. Climate controls, building security, and light switches are all located too high for some users to access (M). Some receptacles are lower than the accessible range and may be difficult to reach for many users (M, F). Consider relocating climate controls, building security, and light switches to accessible heights. Consider relocating low receptacles to an accessible height. 3 4 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 89 1st Floor Conference Room – General The hallway to the conference room has a clear width of 950mm and has shelving on one side that has some boxes sticking out into the hallway. The door into the conference room has a clear width of 840mm with no threshold. The door has lever handles, and the door weight is minimal. The door does not have adequate colour contrast on either side. The conference room is well-illuminated. The clear width in the hallway is a bit too narrow and may not be wide enough for some users to navigate in mobility devices (M). The clear width of the door is also a bit too narrow and may not be wide enough for some users to navigate in mobility devices (M). Without adequate colour contrast, some users may not be able to identify doors within walls (S). Reorganize the shelves in the hallway so that no boxes or storage hangs over the shelving to allow for an accessible clear width. Consider replacing the door to the conference room with one that has an accessible clear width. Consider repainting the door or wall to provide adequate colour contrast. 2 2 2 1st Floor Conference Room – Layout The conference room has a large conference table with chairs around it. One side of the table is accessible, the other side is difficult to access as the table is 550- 700mm away from the wall on each end. The chairs around the table have arm rests and are not adjustable. The desk is located at an accessible height 735mm above the floor with 705mm knee clearance. Some users may not be able to use the conference room without adjustable chairs or a variety of chair options (M). Consider replacing some or all the chairs with adjustable chairs and consider providing a variety of chair types so that all users can find a chair they can sit use. Consider rearranging the conference table to allow for better access throughout the room with an accessible clear width on one or both ends of the table. 3 4 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 90 1st Floor Conference Room – Accessories There is a smart board TV located on the wall at a height of 1350mm above the floor with a console underneath. A speaker is provided at the table. No assistive communication devices are present. Light switches and receptacles are provided at an accessible height. The smart board is located too high for some users to access, especially with the console underneath it (M). No assistive communication devices are provided therefore, some users may not be able to communicate in this room (S, H). Consider installing assistive communication devices at this desk to ensure all users can communicate. 1 Photo B4.1 Photo B4.2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 91 Photo B4.3 Photo B4.4 Photo B4.5 Photo B4.6 Photo B4.7 Photo B4.8 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 92 Photo B4.9 Photo B4.10 Photo B4.11 Photo B4.12 Photo B4.13 Photo B4.14 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 93 Photo B4.15 Photo B4.16 Photo B4.17 Photo B4.18 Photo B4.19 Photo B4.20 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 94 Photo B4.21 Photo B4.22 Photo B4.23 Photo B424 Photo B4.25 Photo B4.26 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 95 Photo B4.27 Photo B4.28 Photo B4.29 Photo B4.30 Photo B4.31 Photo B4.32 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 96 5: Washrooms, Breakrooms & Storage AREA OF FOCUS EXISTING CONDITIONS POSSIBLE BARRIERS (Disabilities affected) PROPOSED SOLUTIONS PRIORITY LEVEL (1-5) Washroom A2 – General Accessible Washroom in the 2nd Floor Annex Lobby The washroom is located off the lobby on the second floor of the annex building and is in view from the entry. The washroom has decent colour contrast with stable flooring and is well- illuminated, however the flooring is a busy pattern that can cause glare. The bathroom could be difficult to use for some users with seeing disabilities due to the busy floor pattern and glare (S). Consider replacing the flooring in this washroom to provide a neutral, colour- contrasted floor that produces no glare. 4 Washroom A2 – Signage There is no wayfinding signage in place for this washroom but there is an identification sign on the door located 1530mm above the floor with a universal symbol of access. Without wayfinding signage, some users may have difficulty finding the washroom (A). Signs located on the door are not desirable for those with seeing disabilities as they must stand in the doorway to read the sign (S). Consider installing wayfinding signage to ensure all users can locate the washroom. Replace the identification sign with one located at an accessible height on the latch side of the door including braille, tactile characters, and the international symbol of access. 3 2 Washroom A2 – Entry The entry door is a manual swing door with a clear width of 740mm and a minimal threshold. The door has a minimal weight but has knob hardware. The entry door clear width is too narrow for some users to enter the washroom (M). Knob hardware is not operable with a closed fist and can be difficult to use for many users (M, P, F). Renovate this doorway to have an accessible clear width and accessible hardware. 2 Washroom A2 – Power- Operated Door No power door operator is provided at this washroom. Without a power door operator, some users may struggle to open the door in a mobility device (M). Consider installing a power door operator at this washroom. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 97 Washroom A2 – Sink/Counter The sink is located 880mm above the floor with 800mm knee clearance. The sink has offset plumbing but does not have protected plumbing. which provides adequate knee clearance. The faucet is a manual, double lever type. The sink is located slightly above the standard and may be difficult to use for some users with mobility disabilities (M). Protected plumbing ensures users in wheeled mobility devices do not burn themselves on hot pipes (M). Double lever faucets can be a hazard for adjusting water temperature safely (A). Consider relocating the sink to an accessible height. Install plumbing protection at this sink. Install a single lever faucet or an auto temperature regulated faucet. 3 2 3 Washroom A2 – Accessories The mirror is located 1200mm above the floor. The soap dispenser is a manual push dispenser located at an accessible height 960mm above the floor. The paper towel dispenser is a manual dispenser located at an accessible height 980mm above the floor. The paper towel dispenser location may impede on the toilet transfer space for some users. The mirror is located too high to use from a seated position or for those of short stature (M). The paper towel dispenser is a manual feed and is not operable with a closed fist and therefore would be difficult to use for many users (M, P, F, D). Relocate the mirror to an accessible height above the sink. Replace the paper towel dispenser with one that is operable with a closed fist. 2 1 Washroom A2 – Accessories Continued There is a hook on the back of the door located 1700mm above the floor. There is a sharps bin located at an accessible height 1100mm above the floor and a sanitary napkin bin located 1300mm above the floor. The coat hook on the door is located too high and is a hazard for all users as the hook can hit people as the door opens and closes (A). The sanitary napkin bin is located too high for some users with mobility disabilities to reach (M). Relocate the coat hook to an accessible height located on a wall so that it is no longer a hazard. Relocate the sanitary napkin bin to an accessible height. 2 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 98 Washroom A2 – Toilet Layout The toilet has a 1000mm wide transfer space with the flush handle located on the wall side. The paper towel dispenser and garbage bin may impede on the transfer space. The toilet seat is located at an accessible height 450mm above the floor and has a tank for a backrest with no toilet seat. The paper towel dispenser and garbage bin may be in the way for users trying to transfer onto the toilet (M). The flush handle is located on the wall side of the toilet which can be hard to reach for some users with mobility challenges (M). Consider relocating the garbage bin and paper towel dispenser so that the transfer space is clear. Consider replacing the toilet tank to have a handle on the transfer side of the toilet. 3 4 Washroom A2 – Toilet Accessories The toilet has one diagonal grab bar located on the side wall sloping down, towards the toilet from 1100mm-800mm above the floor. The grab bar does not meet accessible design. The diagonal bar would be difficult to use for most users (M, P, F). Install a horizontal grab bar on the rear wall, an L-shaped grab bar on the side wall, and a drop-down grab bar on the transfer side of the toilet, all located at accessible heights and locations. 2 Washroom A2 – Toilet Accessories Continued The toilet paper dispenser is an open roll located 800mm above the floor and 350mm in front of the toilet seat. The toilet paper dispenser is located slightly further away from the toilet than the standard which may make it difficult to reach for some users (M). Consider relocating the toilet paper holder at an accessible location relative to the toilet. 4 Washroom A3 – General Accessible Washroom in the 1st Floor Annex Office The washroom is located down the hall on the first floor of the annex building. The washroom has decent colour contrast with stable flooring and is well- illuminated. No barriers. No solution needed. Washroom A3 – Signage There is no wayfinding or identification signage in place for this washroom Without wayfinding or identification signage, some users may have difficulty finding or identifying the washroom (A). Consider installing wayfinding and identification signage to ensure all users can locate the washroom. 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 99 Washroom A3 – Entry The entry door is a manual swing door with a clear width of 800mm and a minimal threshold. The door has a minimal weight and has lever hardware. The entry door clear width is too narrow for some users to enter the washroom (M). Renovate this doorway to have an accessible clear width. 2 Washroom A3 – Power- Operated Door No power door operator is provided at this washroom. Without a power door operator, some users may struggle to open the door in a mobility device (M). Consider installing a power door operator at this washroom. 3 Washroom A3 – Sink/Counter The sink is located at an accessible height 850mm above the floor with 750mm knee clearance. The sink has offset plumbing but does not have protected plumbing. The garbage bins restrict adequate knee clearance. The faucet is operable with a closed fist. Protected plumbing ensures users in wheeled mobility devices do not burn themselves on hot pipes (M). The garbages under the sink would hinder roll under sink access for users in mobility devices (M). Install plumbing protection at this sink. Relocate the garbages to provide knee clearance under the sink. 2 1 Washroom A3 – Accessories The mirror is located at an accessible height 1170mm above the floor. The soap dispenser is a manual push dispenser located at an accessible height 970mm above the floor. The paper towel dispenser is a manual dispenser located at an accessible height 880mm above the floor. The mirror is located too high for users to use from a seated position or for those of short stature (M). The paper towel dispenser is a manual feed and is not operable with a closed fist and therefore would be difficult to use for many users (M, P, F, D). Relocate the mirror to an accessible height above the sink. Replace the paper towel dispenser with one that is operable with a closed fist. 2 1 Washroom A3 – Accessories Continued There is a hook on the back of the door located 1200mm above the floor and a hook on the wall behind the door located 1770mm above the floor. There is a sharps bin located at an accessible height on the wall. The coat hook on the door is a hazard for all users as the hook can hit people as the door opens and closes (A). Relocate the coat hook to an accessible height located on a wall so that it is no longer a hazard. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 100 Washroom A3 – Toilet Layout The toilet has a 950mm wide transfer space with the flush handle located on the wall side. The toilet seat is located at an accessible height 450mm above the floor and has a tank and toilet seat for a backrest. The flush handle is located on the wall side of the toilet which can be hard to reach for some users with mobility challenges (M). Consider replacing the toilet tank to have a handle on the transfer side of the toilet so that it is in reach for those in mobility devices. 4 Washroom A3 – Toilet Accessories The toilet has a rear grab bar located 895mm above the floor. A horizontal grab bar is also located on the side wall located 890mm above the floor. No vertical grab bar is provided on the side wall. The toilet paper dispenser is an open roll located 710mm above the floor and 160mm in front of the toilet seat. The side wall grab bar does not meet accessible design and would be difficult to use for most users without a vertical bar (M, P, F). Install an L-shaped grab bar on the side wall and a drop-down grab bar on the transfer side of the toilet, both located at accessible heights and locations. 2 Washroom A3 – Shower There is a shower located in this bathroom with a threshold of 250mm and a narrow clear width. This shower would be difficult to use for many users, especially those with mobility disabilities (M). Consider renovating this shower to be a roll-in shower, accessible for all users. 4 Building & Planning Office Washroom – General The washroom is in the back corner of the office. The bathroom has stable, slip-resistant flooring with decent colour contrast throughout, but the flooring has a busy pattern that can produce glare. The washroom is well- illuminated. The bathroom could be difficult to use for some users with seeing disabilities due to the busy floor pattern and glare (S). Consider replacing the flooring in this washroom to provide a neutral, colour- contrasted floor that produces no glare. 4 Building & Planning Office Washroom – Signage There is no wayfinding or identification signage in place for this washroom Without wayfinding or identification signage, some users may have difficulty finding the washroom (A). Consider installing wayfinding and identification signage to ensure all users can locate the washroom. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 101 Building & Planning Office Washroom – Entry The entry door is a manual swing door with good colour contrast, a clear width of 760mm, and a minimal threshold. The door has a minimal weight and is equipped with knob hardware. The entry door clear width is too narrow for some users to enter this washroom (M). Knob hardware is not operable with a closed fist and can be difficult to use for many users (M, P, F). Renovate this doorway to have an accessible clear width and accessible hardware. 2 Building & Planning Office Washroom – Sink/Counter The sink is located 870mm above the floor with no knee clearance. The faucets are manual, lever style handles. The sink is located slightly higher than the standard with no knee clearance therefore, some users may have difficulty using this sink (M). Double lever faucets can be a hazard for adjusting water temperature safely (A). Replace the sink to be at an accessible height and ensure an accessible knee clearance is maintained. Install a single lever faucet or an auto temperature regulated faucet. 3 3 Building & Planning Office Washroom – Accessories The mirror is located 1200mm above the floor. The soap dispenser is a manual push dispenser that is operable with a closed fist and is located at an accessible height, 930mm, above the floor. The mirrors would not be usable for some users in mobility devices and for those of short stature (M). Relocate the mirror at an accessible height. 2 Building & Planning Office Washroom – Accessories Continued The paper towel dispenser is a manual dispenser located 1250mm above the floor, directly over the toilet. The paper towel dispenser is located slightly too high and in a location that is not accessible, it is a manual feed which is not operable with a closed fist and therefore would be difficult to use for many users (M, P, F, D). Replace the paper towel dispenser with a dispenser that is operable with a closed fist and relocate it to an accessible height and location. 1 Building & Planning Office Washroom – Accessories Continued There is a coat hook on the back of the door located 1700mm above the floor. The coat hook on the door is located too high and are a hazard for all users as the hook can hit people as the door opens and closes (A). Relocate the coat hook to an accessible height located on a wall so that they are no longer a hazard. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 102 Building & Planning Office Washroom – Accessories There is a sanitary napkin bin located 1420mm above the floor. The sanitary napkin bin is located too high for some users to reach (M). Relocate the sanitary napkin bin to an accessible height on the wall. 3 Building & Planning Office Washroom – Toilet Layout The toilet is not equipped with a transfer space. The toilet seat is located at an accessible height, 400mm, above the floor and has a tank and seat for a backrest. The toilet seat is located lower than the standard and would be difficult to use for many users (F, P). Replace the toilet with one that has a seat located at an accessible height. 3 Building & Planning Office Washroom – Toilet Accessories No grab bars are provided in this washroom. The toilet paper dispenser is an open roll located at an accessible height, 750mm, above the floor directly next to the toilet. The grab bar does not meet accessible design and would be difficult to use for most users (M). Remove the grab bar from this washroom or replace it with an L- shaped grab bar located at an accessible height and location. 3 2nd Floor Annex Breakroom – Layout This breakroom is accessed through a 790mm wide doorway and then a 740mm wide door. The break room has adequate clear space for the expected usage. Access into the breakroom is limited due to the tight doorways with limited turning radius between the office, bathroom, and breakroom. Consider renovating the entry to this breakroom to provide an accessible doorway or open entry into the space. 2 2nd Floor Annex Breakroom – Sink & Counter The sink is located 915mm above the floor and has no knee clearance. There are two counter heights one at 680mm and one at 915mm. Both counters have sharp edges. The faucet is a double lever style and cold and hot are not identified. The sink is located higher than the standard and may be too high for some users to access (M). The higher counter is also located too high for some users to access (M). The low counter is lower than the standard and may be difficult to use for some users (M). Double lever faucets can be a hazard for adjusting water temperature safely (A). Replace the sink and counters with a kitchen that has a sink and counters located at accessible heights. Install a single lever faucet or an auto temperature regulated faucet. 3 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 103 2nd Floor Annex Breakroom – Accessories & Appliances The microwave is located on the lower counter 680mm above the floor. The freezer is located on top of the fridge at an accessible height 1050mm above the floor. No barriers. No solutions needed. 2nd Floor Annex Breakroom – Accessories & Appliances Continued Accessible storage is limited but there would be a few drawers or cupboards that would be in reach. The cupboards have knob hardware or are missing hardware. There is a paper towel dispenser and soap dispenser located at an accessible height, 950mm, above the floor. Without adequate accessible storage, some users may not be able to access typical kitchen items (M). Knob hardware and missing hardware is not operable with a closed fist and would be difficult to use for many users (A). Consider replacing kitchen storage or installing new kitchen storage at an accessible height. Ensure kitchen storage has accessible hardware. 3 2 2nd Floor Annex Breakroom – Accessories & Appliances Continued Electrical outlets are provided at accessible heights above the counter. Light switches in the kitchen are located 1340mm above the floor and typical receptacles are located at an accessible height, 410mm, above the floor. The light switches are located too high for some users to access (M). Relocate the light switches to be at an accessible height. 3 2nd Floor Annex Breakroom – Accessories & Appliances Continued There is a hook on the back of the door located 1700mm above the floor and a towel bar on the back of the door located 1350mm above the floor. There are also coat hooks on the wall located 1580mm above the floor. The coat hooks and towel bar are all located above the standard height and would be difficult to use for some users with mobility disabilities (M). Reinstall the coat hooks and towel bar at accessible heights. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 104 2nd Floor Annex Breakroom – Seating & Table The kitchen table is located 785mm above the floor with 765mm knee clearance. The table has legs that could impede on roll under access and sharp edges that could be a hazard. A few chairs are provided at the table but roll under access is limited for accessible seating. The kitchen table legs restrict roll under access therefore, it is not suitable for people using mobility devices(M). Tables with sharp corners are not recommended as they can be a hazard for all users, specifically those with mobility disabilities (M). Replace the kitchen table with one that provides adequate knee clearance for roll under access. Replace the square table with one that has rounded edges to prevent injury. Consider adding tables at an accessible height with knee clearance to allow roll under access. 3 3 Storage Room 1st Floor Annex Building – General There is a storage room off the parks and recreation office. The door into the storage room has a clear width of 840mm with no threshold. The door has lever handles and has a minimal weight. The hallway to the storage room is 1215mm wide with good illumination and stable flooring. Light switches and receptacles are located at accessible heights. Walls and doors throughout the storage room are white and lack colour contrast. The door into the storage room is slightly too narrow to access for some users with mobility disabilities (M). Without adequate colour contrast, some users may not be able to identify doors within walls (S). Consider renovating this doorway to have an accessible clear width for all users. Consider repainting any rooms, walls, door trim, or doors that do not have adequate colour contrast. 2 2 Storage Room 1st Floor Admin Building – Storage The storage room has wheeled storage racks that can be moved by rotating handles. The hallway to access the moving storage racks is 700mm wide due to storage boxes. The storage racks are not accessible for users with mobility disabilities due to the tight hallway (M). The storage racks may be difficult to operate with a closed fist (M). Consider relocating the storage boxes in the hallway to provide better access to the storage racks. 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 105 Photo B5.1 Photo B5.2 Photo B5.3 Photo B5.4 Photo B5.5 Photo B5.6 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 106 Photo B5.7 Photo B5.8 Photo B5.9 Photo B5.10 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 107 Photo B5.11 Photo B5.12 Photo B5.13 Photo B5.14 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 108 Photo B5.15 Photo B5.16 Photo B5.17 Photo B5.18 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 109 6: Signage & Emergency Exits AREA OF FOCUS EXISTING CONDITIONS POSSIBLE BARRIERS (Disabilities affected) PROPOSED SOLUTIONS PRIORITY LEVEL (1-5) Annex Building – Wayfinding Signage There is no wayfinding signage provided throughout this building. Without wayfinding signage, all users, especially those with cognitive or vision disabilities may have difficulty finding spaces within the building (C, S). Consider adding wayfinding signage or other wayfinding practices throughout the building to allow all users to easily navigate through the building. Consider adding blade signage to identify rooms down hallways and overhead signage at main decision points. 3 Annex Building – Room Identification Signage Most rooms within this office have some type of identification signage. Braille and tactile characters are not provided on room identification signs. Room identification signage should be consistent throughout the building so that users with seeing and cognitive disabilities can easily locate and identify every room (S, C). Without braille or tactile characters, users with seeing disabilities may not be able to read the signs (S). Replace the identification signs with new signage throughout the building. New identification signs should be installed on the latch side of the door at an accessible height with braille and tactile characters. Ensure new signage is not written out in all capital letters. 2 Annex Building – Emergency Exits The annex building does not have accessible ground level emergency exits as all exits have steps. Second floor emergency exits are provided with wooden stairs to grade. Most emergency exits are cluttered with storage. Ground level emergency exits with steps are difficult or impossible to navigate for some users with mobility disabilities (M). Cluttered emergency exits can cause hazards for all users trying to exit a building (A). Consider renovating ground level emergency exits to be accessible for all users without large thresholds or steps. Ensure all emergency exits are kept clear of all clutter or storage to provide safe exit in the case of an emergency. 4 2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 110 Annex Building – Emergency Exit Signs Emergency exit signs are in place throughout the building however, some are missing. Emergency exit signs are not consistent throughout the building as one is a new green running man sign and the others are a mix of red exit signs. The old red exit signs and bulbs are no longer the universal standard for exit signs and therefore, all users may not recognize where to go in an emergency (A). Replace all exit signs throughout the building with the standard “green running man” exit signs. 2 Annex Building – Evacuation Instructions No evacuation instructions are provided in this building. Without evacuation instructions, all users may struggle to find an exit door they can use in the event of an emergency (A). Install evacuation instructions throughout the building. Ensure all evacuation signs are located at the same accessible height with clear floor space in front of them so all users can approach and read them. Evacuation signs should include a floor plan diagram, high-contrast and large print characters, anti- reflective surfaces, and alternate or supplemental formats (braille, tactile characters, etc.). 2 Annex Building – Fire Alarms & Equipment This building is equipped with audible fire alarms throughout, but no visual fire alarms. Fire alarm pulls are located 1370-1760mm above the floor. Fire extinguishers are provided 920-1620mm above the floor throughout the building. Without visual fire alarms, some users with hearing disabilities may not be made aware of an emergency (H). Fire alarm pulls are located too high for some users with mobility disabilities to reach (M). Install visual fire alarms throughout the building in all public and staff areas. Ensure visual fire alarms are also provided in any room where users are expected to be alone. Relocate all fire alarm pulls to an accessible height. Ensure all fire alarm pulls have adequate clear floor space for approach and use. 2 3 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 111 Annex Building – Fire Extinguisher Fire extinguishers are provided with a typical identification sign located above them. Some fire extinguishers are located too high for some users with mobility disabilities to reach (M). Ensure fire extinguishers are all located at accessible heights. 3 Main Admin Building – First Aid Equipment First aid kits are provided throughout the building at 1480- 1500mm above the floor. Eyewash stations are provided at 980 and 1700mm above the floor. There is an AED in the 2nd floor lobby located 1570mm above the floor. First aid kits, eye wash stations, and the AED are located too high for some users with mobility disabilities to reach (M). Ensure all first aid equipment is located at an accessible height for all users. 3 Staff Training Staff noted there is a lack of comfort and training for interaction with people with disabilities throughout the office. Disability awareness and training are crucial for municipal staff as they work with members of the public and co- workers with disabilities (A). Provide disability awareness training for all staff. 2 Photo B6.1 Photo B6.2 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 112 Photo B6.3 Photo B6.4 Photo B6.5 Photo B6.6 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 113 Photo B6.7 Photo B6.8 Photo B6.9 Photo B6.10 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 114 Photo B6.11 Photo B6.12 Photo B6.13 Photo B6.14 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 115 Photo B6.15 Photo B6.16 Photo B6.17 Photo B6.18 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 116 Photo B6.19 Photo B6.20 Photo B6. 21 Photo B6.22 Photo B6.23 Photo B6.24 ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 117 Notes for Report • All “accessible heights” or “accessible widths” that are referred to within solutions, can be obtained by inquiring with the assessor when preparing to make onsite changes. Recommended measurements are not included within this report due to the constant updating of accessibility standards; this method ensures we are always providing the most current and relevant standard to your project. • It is important to note that any future designs or plans for improvement to the building would benefit greatly from a brief review by an accessibility assessor to avoid costly errors in design on key details and standards. • It is noted in the “users and usage” of the building includes people of all abilities as the site and buildings are used by the public and staff. ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 118 Appendix The following photos are meant to be as reference only, and do not represent a given supplier or brand name. Please reach out if you would like further details as to the function or intent of any of the items. 1) Tactile Attention Indicators ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 119 2) Handrail Extensions and Returns ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 120 3) Stair Colour Contrast Strips ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 121 4) Door Swing Path ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 122 5) Recessed Mat ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 123 6) Cane-Detectable Door Guards ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 124 7) Threshold Ramp ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 125 8) Lower Actuator Button ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 126 9) Colour-Contrast Strips for Glazing ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 127 10) Hearing Loop ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 128 11) L-Shaped Grab Bar ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 129 12) Drop-Down Grab Bar ACCESSIBILITY ASSESSMENT BY: KRISTEN HABERMEHL & JACOB GOODE 130 13) Room Identification Signage REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: November 24, 2022 DEPARTMENT: Community Development & Recreation SUBJECT: Designated Community Fund ORIGIN: Designated Community Fund Requests Date: November 15, 2022 Prepared by: Chad Haughn, Director of Community Development & Recreation Date: November 16, 2022 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION That Council provide a Designated Community Fund Grant to the Together We Can Community Society in the amount of $2,205.50. BACKGROUND The Municipality of Chester has a Designated Community Fund Policy (P-77) which provides an opportunity for individuals or businesses to donate funds to the Municipality with direction that it be deposited into a Designated Community Fund Account for a specific group. The donor receives a charitable donation receipt for their contribution. After a period of time, the community organization requests a Designated Community Fund Grant from the Municipality equivalent to the funds collected. DISCUSSION The Together We Can Community Society has followed the policy by establishing a Designated Community Fund Account and is now formally requesting the grant payment (see attached request). The Together We Can Community Society is planning to install community flag poles within the park. Department of Finance staff have confirmed that there is $2,205.50 in the Together We Can Community Society Designated Community Fund Account. OPTIONS 1. Approve the Designated Community Fund Grants as requested. 2. Do not approve the Designated Community Fund Grants and request additional information from staff. IMPLICATIONS By-Law/Policy If Council approves the grant payment, they will have adhered to the process outlined in the Designated Community Fund Policy (P-77). Financial/budgetary Payment of the grant in the amount of $2,205.50 is equivalent to the amount of funds collected. Approval of this request will have no impact on the Council budget for 2022-23. R e q u e s t f o r D e c i s i o n P a g e | 2 Environmental NA Strategic Priorities NA Work Program Implications NA Has Legal review been completed? ___ Yes _ _ No _X_ N/A ATTACHMENTS 1. Email request for a Designated Community Fund Grant from Gina Green, Chair of the Together we Can Community Society. Pam Myra (she/her) From:Gina Green Sent:November 15, 2022 4:25 PM To:Cosette Howlett; Chad Haughn Cc:Together We Can Community Society Subject:Funds held for TWCCS ** EXTERNAL EMAIL ** Please do not open attachments or click links from an unknown or suspicious origin. Hi Chad and Cosette. We would like to request access the total funds in the amount of $2,205.50 held in the Designated Community Project Fund for TWCCS. Let me know if there is anything further you need from me. Thanks - Gina __________________________ Gina Green (she/her) REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: November 24, 2022 DEPARTMENT: Community Development & Recreation Dept. SUBJECT: New Road Name Assignment ORIGIN: New Private Road Name Request Date: 2022-11-08 Prepared by: Sylvia Dixon, Development & Planning Technician Date: 2022-11-15 Reviewed by: Chad Haughn, Director of CDRD Date: 2022-11-16 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION It is recommended that the Municipal Council approve the new proposed private road name of Stamping Mill Lane. CURRENT SITUATION A private right of way, accessed off of Beech Hill Rd in the community of Beech Hill (map attached), that will provide access for the future development of three or more addressable structures requires a name. The landowner has proposed the road name of Stamping Mill Lane. BACKGROUND When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the Nova Scotia Civic Address Users Guide states that this point of access must be named. According to Municipal Policy P-44, the road name is suggested following a majority agreement (66%) from the landowners that are served by the shared right-of-way. In this instance, the property owner has proposed the following road name: Stamping Mill Lane. The proposed name was suggested by a majority of the property owners, representing 100% of the properties. DISCUSSION Stamping Mill Lane would be a unique road name in the Municipality of Chester and Nova Scotia. It is of note that the proposed new road name is not similar to any existing road names in Nova Scotia. The closest sounding road names in Lunenburg County are the following: - Mill Road, Mill Road, Municipality of the District of Chester, Lunenburg County - Stanford Lake Road, Chester, Municipality of the District of Chester, Lunenburg County - Station Road, Western Shore, Municipality of the District of Chester, Lunenburg County - Starboard Midship Close, Deep Cove, Municipality of the District of Chester, Lunenburg County Comments received for Stamping Mill Lane: - District 5 Councillor Abdella Assaff: no objection with the proposed name - Municipal Public Works – Fred Whynot: no objection to the proposed name - Western Shore Fire Dept. – Fire Chief Jared Swinemar: no objection with the proposed name R e q u e s t f o r D e c i s i o n P a g e | 2 OPTIONS 1. Municipal Council can approve the road name Stamping Mill Lane. 2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council’s choosing. IMPLICATIONS By-Law/Policy Policy P-44 – New Road Names and Road Name Changes. Financial/budgetary A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations Department. Environmental N/A Strategic Priorities N/A Work Program Implications N/A Has Legal review been completed? N/A COMMUNICATIONS (INTERNAL/EXTERNAL) N/A ATTACHMENTS 1. Petition Received 2. Location Map 196 204 165 210 7 224 186 162 15 Beech HillRd Rev.:Date:Description: 0 MUNICIPALITY OF THEDISTRICT OF CHESTER From Date: N /ATo Da te : N/ADate Printed: 22/11/07 ® Legend Civic Address Road Driveway/Trail Building Footprint Affected Property Property Boundary 80 0 8040 Metres 22/11/07 Digital Folders Entry ID:1278827 Status: Ex istsProject ID: N/AClassification #: N/A Representation of Municipality of Chester within Nova ScotiaScale: 1:12 ,500 ,0 00 Scale: 1:4,000 New Private Road Name Proposed:Stamping Mill Lane New Private Road Naming Sources:Digital Base Map Data from Service N ova Scotia andMunicipal Relations Prepared by the Municipality of the District of Chester Coordinate System/Datum: UTM NAD83 CSRS ZONE20N Map Disclaim er:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any erro rs, omissions ordeficiencies in these drawings. Date printed do es notreflect date ofdata. Actual Map Size: w 11" x h 8.5" Community:Beech HillPID:60159068AAN:00058262Fire Dept:Western Shore Fire Dept.Description:New private road namerequirement for future development. New Private Road NameProposed: Stamping Mill Lane Page 13 NEW PRIVATE ROAD NAME PETITION Three (3) road name choices (Maximum 16 Characters/Letters including spaces and road suffix): 1st 2nd 3rd Property PID: 60159068 Name: 3270415 Nova Scotia Limited Att: Mark Van Zeumeren Signature(s): CHESTER QE CHES ER Signature of affected landowners: REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: November 10, 2022 DEPARTMENT: Corporate & Strategic Management SUBJECT: KMIP Standard Documents ORIGIN: Economic Development Strategy Date: October 27, 2022 Prepared by: Erin Lowe, Sr. Economic Development Officer Date: November 10, 2022 Reviewed by: Tara Maguire, Deputy Chief Administrative Officer Date: November 10, 2022 Authorized by: Dan McDougall, Chief Administrative Officer RECOMMENDED MOTION Approve the communication and use of the attached documents for the Kaizer Meadow Industrial Park which outline the purchasing process, standard terms, park rules, covenants, and park services. Furthermore, council adopts the attached valuation received from KW Commercial Advisors as the market price for lots located in the Kaizer Meadow Industrial Park. CURRENT SITUATION Staff, in consultation with the municipal solicitor, have prepared the following documents for council’s review and approval for the Kaizer Meadow Industrial Park (KMIP): 1. Kaizer Meadow Industrial Park Purchasing Process 2. Kaizer Meadow Industrial Park Rules for Lot Owners 3. Kaizer Meadow Industrial Park Services 4. Kaizer Meadow Industrial Park Restrictive Covenants 5. Kaizer Meadow Industrial Park Terms and Conditions Furthermore, staff have attached the valuation received on lots in the KMIP from KW Commercial Advisors. Staff are requesting that council consider this as market value for lots within the KMIP. BACKGROUND The MOC Economic Development Strategy serves as our roadmap to become more investment ready, business friendly and economically diverse. Taking direction from Council’s Strategic Plan, the Strategy focuses on promoting conditions conducive to fostering economic prosperity. The following goals were developed through a detailed review of previous work and strategic documents prepared by the MOC as well as in-depth consultations with political, community and business leaders: 1. Become a Partner in Economic Development 2. Become Investment Ready – Back to Basics 3. Be Open for Business 4. Live, Work and Play - Become the South Shore Community that Stands Out 5. Focus on Growing the MOC’s Economic Sectors 6. Keep Working Hard to Become a Known Tourism Destination. R e q u e s t f o r D e c i s i o n P a g e | 2 The development of the KMIP falls under two goals in our economic development strategy: Goal #2: Become Investment Ready – Back to Basics with the objective to “…work with the local business community, local land owners and partners in economic development to ensure the MODC has all the tools and infrastructure required to retain and attract local investment opportunities.” Goal #5: Focus on Promoting and Growing the MODC Economic Sectors with the objective to “…work with existing businesses and industrial sector partners to assist in promotion of select sectors in order to grow, strengthen and expand the MODC’s business community.” With large tracks of land available and co-located with the Kaizer Meadow Solid Waste Management Facility and Environment Centre, the KMIP was identified as an ideal location for very targeted industrial development. The strategy recommended to promote further development of the KMIP and expand the brand to include both those businesses that desire to be “Green Businesses” as well as more traditional industrial sectors such as manufacturing and processing. Industrial parks provide areas for growth across multiple employment sectors and increased economic benefits for the community, including: • Increased resiliency for the local economy through diversification of business and employment types. • Employment generation in key sectors that enable job creation spin-offs into other local sectors. • Businesses that provide higher-than-average wages in comparison to personal service and retail- oriented sectors. • Broadening the non-residential tax base, which supports services and infrastructure across the greater community With our strategic location bordering HRM, comparatively low development costs, and no conflicting land uses, MOC is well positioned to attract investors to the KMIP from a number of target sectors including green industry, industrial and niche + value-added manufacturing. Recent work on the KMIP completed to date/currently underway: • More detailed concept map (subdivision plan), in progress • Application submitted to Global Affairs Canada 2022 CanExport Community Investments program to offset marketing costs for: promotional video and pitchbook, proposal submitted Nov.9, 2022 • Identified as a priority site for Nova Scotia Innovation Hub and Nova Scotia Business Inc.’s Industrial Bioeconomy Asset Mapping project, 2022 • Received Atlantic Canada Site Certification, 2022 • Phase 2 Environmental Site Assessment completed, 2022 • Opinion of valuation received from KW Commercial Advisors, 2021 • Phase 1 Environmental Site Assessment completed, 2021 • Nova Scotia Power preliminary power capacity assessment, 2020 • Survey and Wetland Delineation for Kaizer Meadow Industrial Park, 2019 • High level, preliminary concept plan completed by staff, 2013 R e q u e s t f o r D e c i s i o n P a g e | 3 DISCUSSION The attached documents outlining the purchasing process, standard terms, park rules, covenants, and park services are presented to council with the intended purpose of increasing efficiencies when it comes to purchasing and selling lots at the KMIP. Communicating this information along with our lot price on investchester.ca increases our chances of having KMIP shortlisted for a concrete investment project. Investors validate their business case with facts, figures and qualitative information via websites and making direct inquiries. The speed and professionalism of staff in responding to investor inquiries is critical to our success in attracting potential investors. OPTIONS 1. Approve the communication and use of the attached documents for the Kaizer Meadow Industrial Park which outline the purchasing process, standard terms, park rules, covenants, and park services. Furthermore, council adopts the valuation received from KW Commercial Advisors as the market price for lots located in the Kaizer Meadow Industrial Park. 2. Approve the communication and use of the attached documents for the Kaizer Meadow Industrial Park which outline the purchasing process, standard terms, park rules, covenants, and park services. Proceed with a formal appraisal to determine the market price of the lots located in the Kaizer Meadow Industrial Park. 3. Direct staff to make changes to attached documents and come back to council for approval and proceed with a formal appraisal to determine the market price of the lots located in the Kaizer Meadow Industrial Park. 4. Direct staff to make changes to attached documents and come back to council for approval. Council adopts the valuation received from KW Commercial Advisors as the market price for lots located in the Kaizer Meadow Industrial Park. IMPLICATIONS By-Law/Policy N/A Financial/budgetary N/A Environmental N/A Strategic Priorities The KMIP Standard Documents will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Economic Development R e q u e s t f o r D e c i s i o n P a g e | 4 1. Partner in the development of infrastructure and opportunities for business development and attraction. 2. Promote and grow the Municipality’s economic sectors. 3. Position the Municipality as Nova Scotia’s south shore community of choice for residents, businesses, and organizations, and as an international tourism destination. Priority Outcomes: Governance & Engagement 1. Ensure municipal service delivery is efficient and effective, communicated and accessible. Work Program Implications Incorporated in current work program for economic development staff Has Legal review been completed? X Yes _ _ No __ N/A ATTACHMENTS 1. Kaizer Meadow Industrial Park Purchasing Process 2. Kaizer Meadow Industrial Park Rules for Lot Owners 3. Kaizer Meadow Industrial Park Services 4. Kaizer Meadow Industrial Park Restrictive Covenants 5. Kaizer Meadow Industrial Park Terms and Conditions 6. Kaizer Meadow Industrial Park Valuation from KW Commercial Advisors THE BEST OF Nova Scotia IN ONE PLACE Kaizer Meadow Industrial Park Purchasing Process The purchasing procedure is outlined below. The Corporate and Strategic Management department is the coordinating department for Municipality of Chester land sales. To ensure the smooth and timely processing of land purchases and development, Economic Development staff are more than happy to meet with purchasers, developers and contractors, to review the process, address questions, and facilitate approvals. 1. Review the Kaizer Meadow Industrial Park Concept on our Investchester.ca Sites and Buildings Page to help you decide which area of the park would best meet your business needs. Click here to find out more about the features of the Kaizer Meadow Industrial Park. 2. Read the general terms and conditions for purchasing land at the Kaizer Meadow Industrial Park. These terms and conditions are part of the Purchase and Sale Agreement and the Buyback and Right of First Refusal Agreement when you purchase a lot from the Municipality. 3. Lands within the Kaizer Meadow Industrial Park were recently valued at $20,000 per acre. Council will consider offers to purchase which reflect the valuation of the lands as a base purchase price. Additional costs for the Purchaser include realtor fees (if applicable), HST, and 1.5% deed transfer tax. 4. Fill out an application form and submit to Economic Development staff for discussion*: Erin Lowe, Senior Economic Development Municipality of Chester T: 902-277-1174 E: elowe@chester.ca *A preliminary site plan must accompany the application form. 5. Economic Development staff will present the completed application to Municipal Council and the Municipal Solicitor in-camera at the next available council meeting. 6. Municipal council accepts or rejects application. 7. If accepted, the Purchaser must then submit a 10% down deposit of the lot purchase price. The deposit must be a certified cheque or bank draft to be held by the Municipal Solicitor in trust. The deposit will be credited to your lot purchase price at the time the purchase is completed. For a period of 45 business days or longer, as determined by the Municipality in its sole discretion, from the date of receiving the 10% deposit, the Municipality will not accept any other deposits or offers to purchase the lot. If the Purchaser and the Municipality agree upon an Agreement of Purchase and Sale acceptable to the Municipality on or before the expiry of the aforementioned time frame, the Municipality will continue to reserve the lot and hold the deposit for the Purchaser in advance of the Closing. If the Purchaser and the Municipality cannot agree upon an Agreement of Purchase and Sale within the aforementioned time frame and a mutually acceptable extension THE BEST OF Nova Scotia IN ONE PLACE Kaizer Meadow Industrial Park Purchasing Process cannot be agreed upon, the Municipality will return the 10% deposit without interest and no further obligation to the Purchaser and at no penalty to the Municipality. 8. The Municipal Solicitor will draft a Purchase and Sale Agreement and a Buyback and Right of First Refusal Agreement that is specific to your lot purchase. 9. Purchaser to review the agreements with your legal counsel and either negotiate terms or sign the agreements. 10. Once staff, the Municipal Solicitor, Purchaser and Purchaser’s legal counsel have come to an agreement, Economic Development staff will present the Purchase and Sale Agreement and Buyback and Right of First Refusal Agreements to Municipal Council in-camera at the next available council meeting. 11. If accepted, Council will pass a motion to authorize the Chief Administrative Officer to sign the agreements on behalf of the Municipality of Chester. 12. Municipal Solicitor to finalize land sale. THE BEST OF Nova Scotia IN ONE PLACE Kaizer Meadow Industrial Park Rules for Lot Owners 1. All vehicle parking, including visitor parking must be accommodated on the individual lots within the Kaizer Meadow Industrial Park. Employees shall not be permitted to park, and visitors shall be discouraged from parking on the public road right of way. Delivery or supply trucks shall not be parked, loaded, or unloaded on the public right of way. 2. The grading of individual lots and construction sites shall be the responsibility of the Tenant/Lot Owner. 3. No storage of fuels, oils, or any other combustible material on the property except in accordance with all relevant Federal, Provincial, Municipal laws and regulations and in particular in accordance with applicable safety codes including without limitation, fire, environmental, and workplace health and safety codes. 4. The Tenant/Lot Owner shall not under any circumstances permit the property or any part thereof to be used by anyone other than the Tenant/Lot Owner without the prior written consent of the Municipality. 5. The Tenant/Lot Owner shall indemnify and save harmless the Municipality against claims arising from builders or other liens for any work done or materials provided, or services rendered for improvements or alterations made by the Tenant/Lot Owner to the premises. 6. Nothing contained herein shall nullify any of the requirements of federal, provincial, or municipal laws, regulations, or ordinances. In instances where applicable laws, regulations or ordinances and these rules conflict, the more restrictive shall apply. THE BEST OF Nova Scotia IN ONE PLACE Kaizer Meadow Industrial Park Services The following document outlines a description of services for the Kaizer Meadow Industrial Park for Tenant/Lot Owners in the industrial park. Three Phase Power 1. The Municipality at its own cost and expense, will bring three phase electrical power to the boundary of the property. 2. The Tenant/Lot Owner shall be responsible for securing and paying all connection fees and all other charges and costs related to the installation or connection of electricity and shall pay, as and when due, all payments charged, and other expenses associated with the three-phase power connection. 3. The Tenant/Lot Owner is encouraged to contact Nova Scotia Power’s Commercial Solutions Advisor for an assessment of service and costs prior to construction. Chris Somers, Commercial Solutions Advisor, Nova Scotia Power T: 902-425-8404 | C: 902-266-6739 E: chris.somers@nspower.ca Road Maintenance 4. The Municipality will provide snow removal and road maintenance on Kaizer Meadow Road, Hillber Avenue, and Rainbow Drive to the standards in place at the execution of this agreement. Snow removal will be provided during landfill operating hours (typically Monday-Saturday between 8:00am and 4:00pm). Please note that snow removal will not be provided if the landfill is closed due to storms, power outages, statutory holidays, etc. Snow removal and road maintenance beyond this will be at Tenant/Lot Owner’s costs. Subdivision 5. The Municipality at its own cost and expense, will undertake any subdivision or consolidation required to create the property in accordance with a subdivision plan to be approved in advance by the Tenant/Lot Owner, and to provide the Tenant/Lot Owner with a copy of any plans of survey, legal descriptions or other approvals respecting such subdivision or consolidation. Private Wireless Access 6. The Tenant/Lot Owner must enter into agreement with the Municipality for the provision of Private Wireless Access. 7. The Tenant/Lot Owner will be provided one static IP Address. More available at the Tenant/Lot Owner’s expense. THE BEST OF Nova Scotia IN ONE PLACE Kaizer Meadow Industrial Park Services 8. A minimum of 5mbps down and 5mbps up will be provided (greater speeds available at Tenant/Lot Owner's expense). 9. The Tenant/Lot Owner is responsible for the following conditions but not limited to: a. Standard acceptable use agreement b. Costs required for connecting into existing wireless infrastructure 10. The Tenant/Lot Owner is encouraged to contact the Municipality's Private Wireless Access provider prior to construction: ShoreEast Giles Oland T: 902-468-0101 E: goland@shoreeast.com For more information on Private Wireless Access please reach out the Municipality’s Information Services Department: Cliff Gall Director of Information Services T: 902-275-4177 E: cgall@chester.ca Waste Collection 11. Tenants/Lot Owners have access to these waste collection and waste disposal services: a. Curbside collection (same guidelines and restrictions as residential waste); b. Waste drop-off at Kaizer Meadow Environmental Management Centre (tip fees apply); and c. Special and bulky item waste collections (same as residential). For sorting guidelines and information about collection, site closure, and disposal, download a copy of the Waste Collection Calendar. Anything over and above the residential waste limits, it is up to the Tenant/Lot Owner to negotiate their own contracts for the additional waste pickup. Contact GE Environmental for more information. THE BEST OF Nova Scotia IN ONE PLACE Kaizer Meadow Industrial Park Restrictive Covenants The purpose of these protective covenants is to insure proper use, development and maintenance of each parcel within the Kaizer Meadow Industrial Park; to preserve the value of each parcel within the Kaizer Meadow Industrial Park as well as all land located within the vicinity; to protect the environment; to guard against the erection of improper, unsuitable structures and uses; to insure protection from incompatibility and unsightliness; to protect the health and safety of the general public; and to attract quality, image-conscious companies to the Kaizer Meadow Industrial Park. 1. No further subdivision of the lot or lot line adjustment shall be permitted without the express written approval of the Municipality of the District of Chester. 2. No use may be made of the lot other than that which is permitted under the Kaizer Meadow Land Use By-Law that applies to the Kaizer Meadow zone as amended or replaced from time-to-time. Further no development, use, construction, renovation or repairs shall be undertaken, commenced, erected, placed or altered on the lot until all required Permits and approvals have been issued, which includes, but is not limited to a Development Permit and Building Permit. 3. All activities, uses and construction on the lot shall be carried out in a manner that will not cause or produce a nuisance to surrounding lot owners. Further, each of the lots shall be kept in a neat and tidy condition that is consistent with the permitted use on that lot such that the lot does not become in a dangerous or unsightly condition. 4. Each lot shall be used for a permitted commercial or industrial use and for no other use that is consistent with the Land Use By-Law for the Kaizer Meadow Industrial Park. 5. Each lot may be subject to further easements as may be necessary from time-to-time to provide services throughout the Kaizer Meadow Industrial Park and each lot owner shall be responsible to provide such easements as may be reasonably required from time-to-time. 6. The lot shall not be used to generate, manufacture, produce, use, store, release, discharge dispose of, transport, or maintain any substance, material or waste which is classified as hazardous or toxic or which is regulated under Federal, Provincial or local laws or regulations except in compliance with any such Federal, Provincial or local laws or regulations relating to same. Further, the owner of each lot shall be responsible to indemnify the Municipality against any loss, damages, or claims suffered by the Municipality due to any such violation either caused or attributable to, or the responsibility of the owner, it's agents, contractors, and employees. THE BEST OF Nova Scotia IN ONE PLACE Kaizer Meadow Industrial Park Terms & Conditions The Municipality of Chester includes terms and conditions in the sale of its Kaizer Meadow Industrial Park lots in order to foster job creation, investment, commercial/industrial development, and to discourage land banking. Some of the standard conditions are shown below. During negotiations, a Purchase and Sale Agreement and a Right of First Refusal Agreement will be developed specific to your lot purchase. 1. The conveyance to the Purchaser shall contain a right of first refusal in favor of the Seller, should the Purchaser wish to sell the Property. 2. Commencement and completion of construction timeframes. Typically, commencement of construction will occur no later than 12 months from closing with completion of construction including landscaping, paving and curbing, and fencing as required completed no later than 2 years from closing, unless extended in writing by the Municipality. 3. Provisions concerning a minimum and maximum of land which will be utilized in the development. 4. For the Purchaser who chooses to use the services of a registered Real Estate Broker at “arms length” to the Purchaser, the Municipality of Chester will pay a real estate brokerage commission subject to the following: i. The Broker to be eligible for the commission fee must be the Broker of Record for the Purchaser and identified as such in the Agreement of Purchase and Sale upon both parties accepting the Agreement of Purchase and Sale; ii. The Broker represents the Purchaser solely and not the Municipality as Vendor; iii. Provided the above conditions are fully satisfied, the Municipality will pay a real estate commission of six percent (6%); iv. The Broker shall provide a copy of the Broker’s valid license to provide real estate brokerage services in the Province of Nova Scotia, in advance of the closing of this agreement. v. If for any reason the transaction does not close, the Municipality is not responsible for the payment of the real estate commission nor is the Municipality liable for any other payments, penalty, action or future consideration to the Broker. 5. Lot prices are approved by Municipality of Chester Council and are subject to change without notice. Lot prices are subject to HST which is not included in the purchase price. 6. All lots sold in the Kaizer Meadow Industrial Park are subject to the Municipality of Chester Deed Transfer Tax of 1.5% of the purchase price of the lot. This tax, which is not included in the purchase price, is to be paid at the time of closing. All lots sold in the Kaizer Meadow Industrial Park are subject to the Harmonized Goods and Service Tax of fifteen percent (15%) which is not included in the purchase price. 7. The Property is to be conveyed in an “as is” condition. Purchasers must satisfy themselves that the property is suitable for their intended purposes. INFORMATION REPORT REPORT TO: Council MEETING DATE: November 17, 2022 DEPARTMENT: Corporate & Strategic Management SUBJECT: Economic Development Sponsorships Update ORIGIN: Sponsorship Policy, P-87 Date: November 2, 2022 Prepared by: Erin Lowe, Sr. Economic Development Officer Date: November 9, 2022 Reviewed by: Tara Maguire, Deputy Chief Administrative Officer Date: November 9, 2022 Authorized by: Dan McDougall, Chief Administrative Officer CURRENT SITUATION For the 2022-23 fiscal year, Council has an Economic Development Sponsorship fund to sponsor events, advertising opportunities, or other or initiatives that provide financial or public relations value to the municipality that are designed to help achieve Council priorities and generate local economic development benefit in one or more of the following areas: • Supporting business growth and employment. • Increasing visitor attraction. • Promoting the municipality to residents and visitors. BACKGROUND This Sponsorship is a form of marketing in which organizations pay to be associated with certain events or other advertising opportunities. Additionally, sponsorship provides community relations benefits by increasing visibility and recognition as a good community partner. Organizations are recognized as good community citizens when they support initiatives that assist groups that benefit or improve the quality of life and/or programing in their community. Sponsor opportunities are evaluated by the following criteria: • Relevance to the community. • The Municipal logo must be displayed on some marketing of the event. • The audience should be significant in size or targeted. DISCUSSION/UPDATES The following sponsorships were issued by the Senior Economic Development Officer and the Deputy CAO as of November 2, 2022: Budget 2022-23 $6,000.00 Recent Sponsorships Forest Heights Falcons Hockey Team $500.00 Western Riptides Hockey Team $500.00 R e q u e s t f o r D e c i s i o n P a g e | 2 Previously Approved AFN Gold River Powwow $1,500.00 Hubbards Radio Society Cove FM Kitchen Party $500.00 Shoreham Village Foundation Swing for Shoreham Golf Tournament $700.00 Golf 4 Charity $100.00 Balance $2,200.00 ATTACHMENTS Letter from Forest Heights Hockey Team Letter from Western Riptide Hockey Team From:Pam Myra (she/her) To:J.R. Perry; Council; Sharon Church; Andre Veinotte; Floyd Shatford; Derek Wells; Allen Webber; Abdella Assaff; Tina Connors Cc:Erin Lowe (she/her) Subject:RE: 2022-23 Forest Heights Falcons Hockey Sponsorship Date:October 18, 2022 2:29:01 PM Attachments:image179911.png Thank you for your email. I am forwarding it to Erin Lowe, Senior Economic Development Officer. Pam PAM MYRA Municipal Clerk/Director of Human Resources Office: 902-275-4109 Cell: 902-277-1872 Consider the environment. Do you really need to print this email? From: J.R. Perry <jrperry@hotmail.com> Sent: October 18, 2022 1:24 PM To: Council <council@chester.ca>; Sharon Church <schurch@chester.ca>; Andre Veinotte <aveinotte@chester.ca>; Floyd Shatford <fshatford@chester.ca>; Derek Wells <dwells@chester.ca>; Allen Webber <awebber@chester.ca>; Abdella Assaff <aassaff@chester.ca>; Tina Connors <tconnors@chester.ca> Subject: 2022-23 Forest Heights Falcons Hockey Sponsorship ** EXTERNAL EMAIL ** Please do not open attachments or click links from an unknown or suspicious origin. October 2022 To Whom It May Concern, We are excited to be back on the ice again this year after a difficult summer. We are looking to present a huge opportunity to businesses in the local area as our team is seeking sponsorship to aid in purchasing new team socks, first aid supplies, tournaments and to help offset the cost of ice rentals. In return for your sponsorship, we are offering multiple opportunities to showcase your business throughout the season through jersey sponsor bars and game night sponsors. WESTERN RIPTIDE U11 AA SPONSORSHIP The Western Riptide U11AA hockey team is currently seeking team sponsors to help provide additional funding for ice times and tournaments. The team is composed of females from across the South Shore region between the ages of 7 and 10. With 10 players being from our municipality. This year the Riptide are playing in the provincial Nova Scotia Female Hockey League and will be travelling between Yarmouth and Sydney for league games. Additionally, the team will be participating in exhibition and tournament games throughout Nova Scotia and Atlantic Canada. We are asking for your business to provide sponsorship of $500. In return for your sponsorship your business name will be displayed on a team banner at all home and away games. Payment for sponsorship can be made by cheque payable to Western Riptide Hockey or via e-transfer to westernriptide.finance@gmail.com (if using this option please write in the comment section U11AA sponsorship and make the answer to the question hockey). We do hope that this is something you would be willing to consider. We can provide you with further details and a full break down of the costs of our season and how sponsorship funds will be spent upon request. If you have further questions or would like to send your logo, please do not hesitate to contact team manager, Adam Burgess via email adam.burgess@nshealth.ca Thank you for your consideration. Best Regards Head Coaches - Tim Lowe and Dan Allery Western Riptide U11 AA The school and our team is grateful and appreciates the support that has been shown in different student activities from all of the local businesses in our area. Three different sponsorship options are being offered: PLATINUM $500 SPONSORSHIP - your logo will be displayed on our banner, your business will be highlighted during one of our home games, along with displayed on the back of a home and away jersey GOLD $300 SPONSORSHIP - your business will be displayed on the back of a home and away jersey SILVER $150 SPONSORSHIP - your business will be displayed on the back of one of our team jerseys If you wish to contribute please feel free to reach out to either of the people listed below: Devan Naugler, Head Coach - 902-440-0819 J.R. Perry, Team Manager - 902-279-0222 We kindly thank you for your time and consideration and should you wish to take part by sponsorship to please reach out before October 25th, 2022. Sincerely, Members of the 2022/2023 Forest Heights Falcons High School Hockey Team PROCLAMATION INTERNATIONAL DAY OF PERSONS WITH DISABILITIES DECEMBER 3, 2022 WHEREAS International Day of Persons with Disabilities is celebrated annually on December 3 across the world and has been promoted by the United Nations since 1992; and WHEREAS International Day of Persons with Disabilities celebrates the value of diversity, supports education about disabilities, creates optimism and initiates accessibility actions; and WHEREAS the Municipality of the District of Chester is committed to improving accessibility by removing and preventing barriers; and WHEREAS the Municipality of the District of Chester supports creating an inclusive society where all individuals can positively participate with equal opportunities in barrier-free communities; and WHEREAS International Day of Persons with Disabilities is an opportunity to celebrate the accomplishments of people with disabilities, to celebrate accessibility and diversity, and to recognize the importance of becoming more inclusive for all. THEREFORE, BE IT PROCLAIMED that December 3 be declared as the International Day of Persons with Disabilities in the Municipality of the District of Chester. Allen Webber, Warden Date REQUEST FOR DECISION REPORT TO: MODC Council MEETING DATE: October 10, 2022 DEPARTMENT: Corporate and Strategic Management SUBJECT: Lunenburg County Accessibility Advisory Committee ORIGIN: Accessibility Date: October 26, 2022 Prepared by: Ellen Johnson, Accessibility Coordinator Date: November 14, 2022 Reviewed by: Tara Maguire, Deputy CAO Date: November 14, 2022 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION That Council supports the Lunenburg County Accessibility Nominating Committee in reappointing Louise Hopper to the Lunenburg County Accessibility Advisory Committee for a term expiring December 2023, to appoint Dylan Robar and Teresa Alexander-Arab, and to reappoint Peggy McCalla to the Lunenburg County Accessibility Advisory Committee for three-year terms. CURRENT SITUATION The Lunenburg County Accessibility Advisory Committee (LCAAC) currently has four vacancies for community members. Twenty-two applications were received from community members by the July 29th, 2022 deadline. The LCAAC Terms of Reference indicate that new terms will be three years in length. However, as one of the vacant positions is due to the death of a previous member, the replacement member will serve a term expiring December 2022, completing the existing term. The Lunenburg County Accessibility Nominating Committee comprised of the Mayors and Wardens of the five Lunenburg County municipalities (or their designates) has reviewed the applications and recommends that the municipal Councils appoint the following community members to the LCAAC: 1. Louise Hopper: Reappoint for term ending in December 2023 2. Peggy McCalla: Reappoint for a 3-year term 3. Dylan Robar: Appoint for a 3-year term 4. Teresa Alexander-Arab: Appoint for a 3-year term BACKGROUND The LCAAC was created in 2019 to meet the obligation under the Accessibility Act (2017) to create an Accessibility Advisory Committee and submit an accessibility plan. The LCAAC supported the creation of the Lunenburg County Accessibility Plan, which was submitted to the province in March, 2021. Moving forward, the role of the LCAAC, as stated in the Terms of Reference (2019), is that it, “…provides advice to the municipal councils and village commissions on identifying, preventing and eliminating barriers to people with disabilities in R e q u e s t f o r D e c i s i o n P a g e | 2 municipal programs, services, initiatives and facilities. The Committee plays a pivotal role in the creation of barrier-free communities and ensuring the obligations under the Act are met.” The LCAAC is comprised of six elected officials and six community members. DISCUSSION The Lunenburg Accessibility Nominating Committee selected applicants who could provide consistency in the work of the committee (reappointments) and who could bring perspectives not currently represented by committee members. OPTIONS 1. Appoint the nominated community members to the committee as recommended by the Nominating Committee. 2. Not accept the recommendation of the Nominating Committee. 3. Request the Nominating Committee reconsider the recommendations. IMPLICATIONS Strategic Priorities The [SUBJECT MATTER/CONTENT OF THIS REPORT] will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Healthy & Vibrant Communities 1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of life and provide safe communities for residents and visitors alike. 2. Develop an accessibility, diversity, and equity lens for municipal plans and services, and support partners in advancing accessible and inclusive communities. Work Program Implications Will the subject of this report have an impact on staff’s work programs? Are additional resources needed or will the action delay or change any timelines of the departmental work program? NO Has Legal review been completed? ___ Yes _ _ No X N/A COMMUNICATIONS (INTERNAL/EXTERNAL) ATTACHMENTS List any attachments accompanying this report