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MUNICIPAL COUNCIL
AGENDA
Thursday, December 8, 2022
Livestreamed via YouTube at
www.youtube.com/modcvideo
Office Location: 151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (15 minutes – 8:45 a.m. to 9:00 a.m.)
4. MINUTES OF PREVIOUS MEETING
4.1 Council – November 24, 2022.
5. PROCLAMATIONS
6. COMMITTEE REPORTS
6.1 Committee of the Whole – December 1, 2022 – Warden Webber.
6.2 Recreation & Parks Committee – November 21, 2022 – Councillor Veinotte.
7. PUBLIC PRESENTATIONS
8. BY-LAWS AND POLICIES
8.1 POLICY - First Notice – Adoption of an Asset Management Policy.
8.2 POLICY – Second/Final Notice – Amendment to Policy P-33 - Terms of Reference for
Registration of Fire and Emergency Service Providers
8.3 BY-LAW - Request for Direction prepared November 29, 2022 – Community Development
& Recreation – Uniform Signage Program (Uniform Signage By-Law No. 152).
Page 2 of 2
9. MATTERS ARISING
9.1 Request for Decision prepared November 17, 2022 – Infrastructure & Operations –
Cleaning of Municipal Sewers and Pumping Stations (3-Year Service Agreement).
9.2 Boundary Review.
10. CORRESPONDENCE
10.1 Ghost Gear Update November 2022 prepared by Mike Ernst for Titan Maritime.
11. NEW BUSINESS
11.1 Request for Decision prepared November 22, 2022 – Financial & Information Services –
Request for Reduction in Taxes due to fire.
11.2 Requests for Decision:
a. Two Road Names – Homburg Lane and Alexander Parkway (Off of Sherwood Road).
b. Road Name – Old Linden Lane (Off of Marriotts Cove Road W).
11.3 Federation of Canadian Municipalities – Annual Conference and Trade Show – May 25 to
28, 2023 (Toronto) – selection of attendees (discussion).
12. IN CAMERA
12.1 Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease, and security of
municipal property – Chester.
12.2 Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease, and security of
municipal property – Kaizer Meadow Industrial Park.
13. ADJOURNMENT
539
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COUNCIL MEETING
Livestreamed via YouTube www.youtube.com/modcvideo
from 151 King Street, Chester, Nova Scotia
On Thursday, November 24, 2022
MEETING CALLED TO ORDER
Warden Webber called the meeting to order at 8:51 a.m.
Present: District 1 – Councillor A. Veinotte District 2 – Deputy Warden F. Shatford
District 3 – Councillor D Wells District 4 – Warden A. Webber
District 5 – Councillor A. Assaff District 6 – Councillor T. Connors
District 7 – Councillor S. Church
Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk Emily Lennox, Executive Assistant
Jennifer Webber, Communications & Outreach Coordinator (Zoom)
Matthew Blair, Director of Infrastructure & Operations
Chad Haughn, Director of Community Development & Recreation
Bruce Blackwood, Fire Services Coordinator
Tammie Bezanson, Certified Engineering Technologist
Solicitor: Samuel Lamey, Municipal Solicitor
Public: There were two members of the public present at various times.
APPROVAL OF AGENDA/ORDER OF BUSINESS
Additions:
REMO – Deputy Warden Shatford.
District 6 Council Grant – Councillor Connors.
2022-486 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the
agenda and order of business for the November 24, 2022, Council meeting be
approved as amended. ALL IN FAVOUR. MOTION CARRIED.
Council (continued) November 24, 2022 540
PUBLIC INPUT
Glen Veinotte, Chester Downs Road voiced his concerns that Chester Downs Road has not
been repaved. It was supposed to have been paved previously and the residents want it
done. Chester Downs Road should have been done first. There are holes all over the road
that are damaging cars. He also noted they want the same deal as Islandview Subdivision
received when that road was paved. He is willing to come back to Council if more
information is needed. He noted that he did hear it was on a list for next year but does not
have confirmation on this other than it was talked about at the gravel pit.
MINUTES OF PREVIOUS MEETINGS
4.1 Council – November 10, 2022.
2022-487 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the
minutes of the November 10, 2022 Council Meeting be approved as circulated.
ALL IN FAVOUR. MOTION CARRIED.
4.2 Public Hearing – November 10, 2022 - Rezone from Settlement Residential Two Zone
to Mixed Use Zone.
2022-488 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the
minutes of the November 10, 2022 Public Hearing regarding the request to
Rezone from Settlement Residential Two Zone to Mixed Use Zone be approved
as circulated. ALL IN FAVOUR. MOTION CARRIED.
COMMITTEE REPORTS
5.1 Committee of the Whole – November 17, 2022 – Warden Webber.
2022-489 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the
following recommendations from the November 17, 2022 Committee of the
Whole meeting be approved:
2022-480 – “… approve the addition of South Shore Tourism Cooperative to
the budget as a line item in the amount of $4,221.66 subject to confirmation
that the funding formula being used is correct.”
Council (continued) November 24, 2022 541
2022-481 – “… if an organization receives a Budgeted Grant from the
Municipality annually, they will be eligible to apply for a Major Capital Grant.”
2022-482 – “… give notice to amend Policy P-33 Terms of Reference for
Registration of Fire and Emergency Service Providers as follows:
a. Remove the temporary provisions of accepting the fire tax rate as
presented by the Fire Commissions without reference to the annual general
meeting for the 2020/21 period – Section 5.2 and Schedule C.
b. Provide for a new Section 5.4 establishing the need for Commissions to
provide evidence that the annual report and financial statements of the
previous year and election of commissioners as necessary has been completed
at an Annual General Meeting.”
2022-483 – “… give notice of intention to adopt a Property Assessed Clean
Energy (PACE) Program to provide an option for homeowners to enter into an
agreement with the Municipality to finance eligible energy efficiency
measures, and the Municipality apply a lien on the property as security for the
cost of the upgrades, rate of interest, and any associated program fees.”
ALL IN FAVOUR. MOTION CARRIED.
5.2 Nominating Committee – November 17, 2022 – Councillor Church.
2022-490 MOVED by Councillor Church, SECONDED by Councillor Abdella that Council
approve the following recommendations from the November 17, 2022
Nominating Committee Meeting:
2022-473 – “… the following persons be appointed to the Chester Municipal
Planning Advisory Committee and the vacant position be re-advertised:
District 3 – Hugh Harper
District 5 – No Applications
District 6 – Margeson Reeves.”
2022-474 – “… the following persons be appointed to the Recreation & Parks
Committee and the vacant position be re-advertised:
District 1 – No Applications
District 4 – Adam Kaizer
District 7 – Kevin Marczak”
Council (continued) November 24, 2022 542
2022-475 – “… the By-Law Enforcement Officer be appointed to the Fences and
Arbitration Committee as the Municipality’s representative.”
2022-476 – “… that David Murdoch be appointed for a three-year term to
Western Regional Housing.”
ALL IN FAVOUR. MOTION CARRIED.
6.3 REMO – Deputy Warden Shatford
Deputy Warden Shatford noted that the new Chair is David Mitchell. They have been
reviewing the following: hazard risk vulnerability assessment as well as mutual aid with
Kings, Queens, and Annapolis. There is a $3,000 contingency fund being used for
advertising to promote awareness. There is another round of grants becoming available
for generators for comfort centres and other community organizations. There has been an
issue with water testing for comfort centres.
PUBLIC PRESENTATIONS
There were no public presentations.
BY-LAWS/POLICIES
7.1 Policy - Second/Final Notice – Amendments – Policy P103 Flag Raising and Protocol
Policy.
2022-491 MOVED by Councillor Connors, SECONDED by Councillor Assaff that Council
conduct Second and Final Notice to amend Policy P-103 Flag Raising and
Protocol Policy as follows (see by-law at the end of these minutes):
Addition to Section 3.03 in Section (c): A special purpose flag shall be flown for
a period of up to two weeks, or for the duration of the associated event,
whichever is less. No organization will be granted approval to fly a special
purpose flag for more than 2 weeks per year to allow fair and equitable
opportunities for community organizations and causes to be represented except
by resolution of Council. If an observance is recurring, requests can be made to
fly a flag on a specific date(s) annually without submitting a request every year.
Addition of sections (i) and (j) to Section 3.03:
Council (continued) November 24, 2022 543
(i) In the absence of a representing community organization, and when
appropriate, the Equity, Diversity, and Inclusion Advisory Committee may
submit a flag flying request for Council’s review.
(j) The Municipality will fly a list of pre-approved flags, without a written
request. These flags are:
a. Pan-African flag – first two weeks of February (African Heritage
Month)
b. Trans flag – March 31 (Transgender Day of Visibility) and November
20 (International Transgender day of Remembrance)
c. South Shore Autism flag – first week of April (Autism Acceptance
Month)
d. Pride flag – first two weeks of June (Pride Month)
e. All Children Matter flag - September 30 (National Day for Truth &
Reconciliation/Orange Shirt Day)
ALL IN FAVOUR. MOTION CARRIED.
7.2 Policy - First Notice – Amendments - Policy P-33 Terms of Reference for Registration
of Fire and Emergency Service Providers.
2022-492 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that
Council conduct First Notice to amend Policy P-33 Terms of Reference for
Registration of Fire and Emergency Service Providers as follows:
Replace Section 5.2 with:
5.2 Annual Updates of the registration form for each registered Body Corporate
shall be submitted to the Municipality no later than July 31st of each year, for the
registered Body Corporate to receive fire taxes, in accordance with the rates as set
by the Commission (Schedule C) and collected on their behalf by the Municipality
and / or other Municipal funding. With the exception of the year 2021/22 due to
the COVID 19 measures in place, to facilitate the collection of fire tax revenue,
Schedule C should be submitted as soon as the Fire Commission has set the fire
tax rate without reference to their Annual General Meetings.
5.2 Annual Updates of the registration form for each registered Body Corporate shall
be submitted to the Municipality no later than July 31st of each year, with the exception
of the year 2021/22 when the deadline will be extended to September 30, 2020 due to
COVID-19 measures in place for the registered Body Corporate to receive fire taxes, in
accordance with the rates as set by the Commission (Schedule C) and collected on their
Council (continued) November 24, 2022 544
behalf by the Municipality and / or other Municipal funding. With the exception of the
year 2020/21 due to the COVID 19 measures in place, to facilitate the collection of fire
tax revenue, Schedule C should be submitted as soon as the Fire Commission has set
the fire tax rate without reference to their Annual General Meetings.
Add New Section 5.4:
Evidence (date, time) that the annual report and financial statements of the
previous year and an election of commissioners as necessary has been completed
at an Annual General Meeting of the ratepayers. If in the current registration
period, Public Health NS has mandated limitations to public gatherings or other
restrictions that make an Annual General Meeting not feasible (in person or
virtual) or timely, Council may the accept the annual updates provided without
an Annual General Meeting.
ALL IN FAVOUR. MOTION CARRIED.
Bruce Blackwood, Fire Services Coordinator left the meeting room.
7.3 By-Law – Request for Decision prepared November 17, 2022 – Finance Department –
New Policy under development for Tax Exemptions to Non-Profit Organizations.
Tim Topping, Director of Financial & Information Services was present via Zoom to outline
the information included in the Request for Decision and outlined the options for wording
in the new Tax Exemption Policy for Non-Profit Organizations. Under the current by-law
there are some exemptions being applied to organizations with restrictive covenants.
Council has heard comments in favour and in opposition to this. As a follow-up from the
last discussion, he noted that District 1 Fire Commission is Commercial Exempt. He
reviewed the total of exemptions for this fiscal year.
2022-493 MOVED by Councillor Church, SECONDED by Councillor Assaff that Council approve
wording in the new Tax Exemption Policy that would exclude organizations with
restrictive membership covenants from being eligible for exemption under the policy.
DISCUSSION
Discussion took place regarding three particular organizations – the Chester Golf
Club (with membership restrictions based on geography) and the two Masonic
Lodges (with membership restrictions based on sex) with the following
comments made:
Councillor Wells is against this motion. He understood that some people are
upset on the golf issue, however, they are still able to play golf and pay green
Council (continued) November 24, 2022 545
fees. The Golf Club gives back to many organizations, has golf open to all
juniors, and provides a service to everyone. The restriction is a business
decision. They employ people from all over the municipality. $200,000 was
given to the Aspotogan Golf Club. Have all other organizations been studied to
determine their membership requirements?
The Director indicated that he worked with staff in Community Development &
Recreation to review the organizations on the list.
Councillor Veinotte noted it was a slippery slope – we have churches that offer
services to the community who are members of that religion. We have to be
very careful withdrawing support from groups who provide that support. He
doesn’t know if it is the right move.
Councillor Connors indicated that she had no hesitation to support the motion;
it is sad to think there are organizations today that restrict membership whether
you are a man or a woman. In terms of decision making, it would have been so
much easier if the Golf Club had opened their membership to everyone other
than just to those within a certain community. Since this hit the Council table it
has grown arms and legs – people have reached out and said they are not in
favour of these types of restrictive membership organizations receiving the tax
break.
Councillor Wells made a comparison for the possible need for a transition house
for women in distress – a different approach would mean not exemption
because the organization would not be for men. This is the wrong message for a
small amount.
Warden Webber also indicated he did not support the motion. The Golf Club is
a valuable resource that has donated as a resource to the community. They give
so much back to the community and other organizations. He would like to see
them open their membership but understands they have had restrictions for
years based on the number of users they can handle.
Councillor Assaff didn’t feel this was a petty request. When the Golf Club did
their presentation, Council didn’t ask anything out of the way. We asked to
allow people to be on list and up to the membership who they let in,
understanding there was a large number of people on the list and that it could
take years.
Councilor Wells again noted it was a business decision. He did note that it was
previously requested to write the Golf Club. Warden Webber noted that Council
did ask them to reconsider, but they did not wish to do so. Councillor Wells
understands people have strong views and asked for a copy of the letter to the
Golf Club and the response.
Council (continued) November 24, 2022 546
Deputy Warden Shatford noted that previously people who owned property but
lived in the US were able to get memberships. It was a condition when the land
was donated that it be restricted, however, they did expand the boundaries
somewhat and have always had a full membership with 200-300 on waiting list.
He indicated that he had to move to Chester to become a member of the
Chester Golf Club. However, this is 2022 and things have changed, i.e., lodges
are exclusive. He isn’t sure he has enough information.
Councillor Connors indicated that the last discussion was in June. She and
Councillor Assaff have an Equity, Diversity, & Inclusion meeting next week and
may add this to the agenda – talking about inclusivity. It has been tough, but
she has had time to think about it and get feedback from community members.
Warden Webber commented that going down this road will result in an impact
on the ordinary grant process; it gets more complex.
Deputy Warden Shatford commented that not everyone could join a band
organization – they need to be able to play music to join.
Councillor Connors referred to conversations at this table when the Pride Flag
wasn’t raised.
Warden Webber noted that if Council wished to go down the road, then some
wording changes would be required. Because it is restrictive, there may need to
be reasons why it is restrictive. He used the Paralympics as a reason as well as a
women’s centre.
Councillor Wells felt there needed to be some flexibility in the policy.
Deputy Warden Shatford asked if the policy should be reviewed in more detail –
there are a lot of organizations that depend on the Municipality.
Councillor Connors asked for a recorded vote.
Warden Webber commented that the Golf Club said last year that they would
not be changing their by-laws.
IN FAVOUR – Councillor Connors, Councillor Assaff, Councillor Church.
OPPOSED – Councillor Veinotte, Deputy Warden Shatford, Councillor Wells,
Warden Webber.
MOTION DEFEATED.
7.4 By-Law - First Reading to adopt a Property Assessed Clean Energy (PACE) Program
By-Law.
Council (continued) November 24, 2022 547
Councillor Assaff noted that he received an email from a resident building a new home in
Western Shore that indicated his appreciation of the PACE program and offered Council to
tour his house to see what he is doing there for clean energy.
Councillor Connors commented that Councillor Veinotte was the person who suggested
PACE initiatives at a Strategic Planning Session.
2022-494 MOVED by Councillor Assaff, SECONDED by Councillor Church that Council:
Conduct first Reading to adopt a Property Assessed Clean Energy (PACE)
Program By-Law to enable the Municipality of the District of Chester to
create a financing program to support energy efficiency upgrades to
qualifying residential properties within the Municipality. Payments for these
financed upgrades will be made through a PACE Charge levied on those
Qualifying Properties; and
Refer the By-Law to Second/Final Reading following advertisement.
ALL IN FAVOUR. MOTION CARRIED.
7.5 Request for Decision: PACE Policy – First Notice PACE Policy – Adoption.
Present via Zoom was Jonathan Meakin, Strategic Initiatives Coordinator, and Tim Topping,
Director of Financial & Information Services to follow up on the conversation held last week.
Council had requested input on three points:
1. Administration Fee of $650.
2. Percentage Rate.
3. Annual total finance allocation.
One decision Council did make was to offer financing over a 10 year term so this will be
incorporated.
1. Administration Fee - As it currently stands, the resident would be billed, however,
one thing that can be done is apply the $650 administration fee to the financing
term. The other question was with regard to the administration fee if the owner
decides not to proceed. Clean NS is not averse to absorbing the program fee.
2. Percentage Rate – the Director of Financial & Information Services suggested
considering this not an annual expense but an investment in some respects. The
Municipality lends the money, and the homeowner repays with interest. The
Council (continued) November 24, 2022 548
estimate over 10 years is $2.4 Million. It was agreed to use the posted Scotiabank
prime rate from the date of each loan agreement, which is currently 5.95%.
3. The total financial allocation over ten years will be $2.4 Million.
Staff were directed to use this information and return with a draft PACE Policy for
consideration.
MATTERS ARISING
8.1 Election of Deputy Warden for second half of Council Term as per Section 5.9 of
Policy P-109 Council and Committee Procedural Policy.
Councillor Wells raised the matter of the reason for changing from a four-year term for
Deputy to a two-year term. He referred to the minutes of the Council meeting held on
October 27, 2016. What he read in the minutes was that the consideration of a shorter term
would be to give other members of Council the opportunity for training. Some units use a
one-year term for Deputy Warden as a training ground to give others a chance to grow. At
some point we will need to look to the future and look at a different policy. He commented
that Council wouldn’t have changed it if they didn’t think they were going to do it
differently and he would like to consider looking at one year term.
Warden Webber indicated requesting consideration of the policy would be new business
and is not on the agenda today. We are at this point now using the existing policy to elect
a Deputy Warden for the next two years.
Councillor Wells indicated that he didn’t want to lose sight of the reason for the change in
the policy; he wanted to find out if he was missing anything.
Councillor Connors indicated that she was here 6 years ago and should have looked at the
minutes again. She noted that she is only one of the seven here and that she agreed with
Councillor Wells’ points. For her, at that time, and today, it was simply the health of the
organization and succession planning. Added to that we would look to why other units do
it as well and how they practice good governance. She was glad of the reminder of why she
was passionate about it six years ago. She commented that the matter can be added to a
Committee of the Whole or Council meeting.
Warden Webber noted that as it is on the agenda today and is the current policy, it should
be dealt with today.
Council (continued) November 24, 2022 549
Warden Webber called for nominations of Deputy Warden.
Councillor Church nominated current Deputy Warden Shatford. Councillor Wells seconded
the nomination.
Deputy Warden Shatford accepted the nomination.
Warden Webber asked for other nominations for Deputy Warden, once, twice, three times.
There were no further nominations and Warden Webber declared Deputy Warden Shatford
reelected as Deputy Warden for the remainder of the Council term as per Policy P-109
Council and Committee Procedural Policy.
A break was held from 10:07 a.m. to 10:24
8.2 Request for Decision prepared November 17, 2022 – Infrastructure & Operations – J-
Class Road 2023 NS Department of Public Works Submission.
Matthew Blair, Director of Infrastructure & Operations was present to review the Request
for Decision prepared November 17, 2022 regarding J-Class Road 2023 NS Department of
Public Works Submission. He noted that the point of the exercise is to approve the top ten
roads to submit to the province for next construction season.
There was a lengthy discussion on roads, their ranking, roads that require maintenance,
structural repair or reconstruction before they can be considered under the J-Class repaving
program, criteria, bad roads that generate resident complaints that rank lower on the
criteria than roads that do not generate as many complaints, breaking down longer roads
into sections, whether roads should be moved up on the list by Council or follow the
criteria, roads that are longer but considered dangerous, switching out roads on the list of
ten, and what roads fit in with the Active Living Plan.
The CAO noted that Council received the traffic study, and it is on the website, but Council
has not yet made any decisions on recommendations. Staff will come forward with review
of that and it is on the priority list to bring forward.
2022-495 MOVED by Councillor Wells, SECONDED by Deputy Warden Shatford that
Council accept the recommendations outlined in the November 17, 2022
Request for Decision as presented and direct staff to submit the approved list to
the NS Department of Public Works for consideration in the J-Class Road 50/50
cost share program for the 2023 construction season:
Council (continued) November 24, 2022 550
DISCUSSION:
Rank Road
Name Location Description
MO
D
C
D
i
s
t
r
i
c
t
To
t
a
l
W
e
i
g
h
t
e
d
S
c
o
r
e
20
2
2
E
s
t
i
m
a
t
e
d
C
o
s
t
Es
t
$
8
4
0
/
m
20
2
2
M
O
D
C
S
h
a
r
e
1
PIG
LOOP
RD
Chester CHANDLER ROAD
TO DUKE STREET 3 23.25 $
361,200.00 $ 180,600.00
2
OLD
TRUNK
3
Chester HWY 3 TO TRAIL
CROSSING 1 20.70 $
317,940.00 $ 158,970.00
3
OLD
TRUNK
3
Chester BIRCH STREET TO
EVANS LANE 3 20.00 $
297,864.00 $ 148,932.00
4
OLD
TRUNK
3
Chester
CHESTER
COMMONS RD TO
DISTRICT 1 LINE
1 20.00 $
308,784.00 $ 154,392.00
5
OLD
TRUNK
3
Chester DISTRICT 1 LINE
TO BIRCH STREET 3 20.00 $
392,784.00 $ 196,392.00
6
PIG
LOOP
RD
Chester
HWY 3 TO
CHESTER SHORE
ROAD
3 17.75 $
361,200.00 $ 180,600.00
7
PIG
LOOP
RD
Chester
CHESTER SHORE
ROAD TO
CHANDLER ROAD
3 17.75 $
399,000.00 $ 199,500.00
8 VALLEY
ROAD Chester
HWY 3 IN
CHESTER
SOUTHEASTERLY
TO DUKE STREET
3 17.45 $
445,200.00 $ 222,600.00
9 QUEEN
STREET Chester
SOUTH STREET IN
CHESTER
NORTHERLY TO
END OF
PAVEMENT AT
VALLEY ROAD
3 16.65 $
655,200.00 $ 327,600.00
10
OLD
TRUNK
3
Chester EVANS LANE TO
HWY 3 3 15.80 $
241,920.00 $ 120,960.00
Council (continued) November 24, 2022 551
Councillor Veinotte indicated that he was willing to “trade” two roads on the list
for Chester Downs Road. He felt it needed to be on the list. He knows what is
important in his district. He didn’t have concern about the numbers, it is not
what people want and they tell him.
Councillor Wells asked if the province chose #1 would we get a second road,
and it was felt that wouldn’t be likely due to the province’s budget of $2 Million
for the entire province.
Councillor Veinotte noted that each road is between 15% and 20% of the total
cost the province has allocated to the program.
Councillor Church noted that would require a change to the process. The
criteria are for J-Class Roads.
Councillor Veinotte commented on the costs for two sections of Chester Downs
Road (total cost 486,800 – prov share 218,400 – broken into two sections).
Councillor Wells noted that the listing for Walker Road is down to numbers 51,
52, 53 with a total cost for Walker Road of $1 Million.
FOUR IN FAVOUR. THREE OPPOSED. MOTION CARRIED.
8.3 Quarterly Report – Corporate & Strategic Management.
This report was moved to the December 1, 2022 Committee of the Whole Meeting.
FCM Conference to agenda on December 1, 2022 (Toronto in May 25-28, 2023).
8.4 Information Memo prepared November 8, 2022 – Corporate & Strategic Management
– Water Distribution Program 2022.
Bruce Blackwood, Fire Services Coordinator was present to review the Information Memo
prepared November 8, 2022 – Corporate & Strategic Management – Water Distribution
Program 2022 outlining the trigger on August 29, 2022 after 30 wells were reported as well
as where the water was available, the end of the program, and the number of coupons
issued and redeemed.
The information has been provided to the Public Works Department and they are working on
solutions for an options report to come to Council.
J-Class Road Request:
Council (continued) November 24, 2022 552
Councillor Wells asked for the analysis that moved Walker Road from number 5 on the list
to 53 and the CAO indicated he would provide the information.
8.5 Request for Direction prepared November 1, 2022 – Corporate & Strategic
Management – Community Welcome Signs.
Erin Lowe, Senior Development Officer and Tammie Bezanson, Certified Engineering
Technologist were present to review the Request for Direction prepared November 1, 2022
– Corporate & Strategic Management – Community Welcome Signs to entrances to the
Municipality.
The Senior Development Officer reviewed the potential sign locations, input by Acadia First
Nations, size of signage, and approximate cost of $15,000 (plus labour and installation
costs), clarification that they were not community signs but “Welcome to the Municipality”
signs at entry points to the geographical boundaries of the Municipality.
It was agreed by Council that the sign of 8’x5’ was too large.
The Deputy CAO indicated that staff would continue to engage with Acadia First Nations
with regard to the language, get pricing on smaller signs, and come back with a design as
well as the locations (borders to the Municipality). It was suggested to ask the
recommendation of the provincial sign shop on size and font.
Also discussed was branding investment, use of logo, possibility of adding French version,
and possible legal requirement to have the word “district” on the sign.
Staff was directed to come back with reduced sign size, consultation with Acadia first
nations, and consideration of French wording.
CORRESPONDENCE
There were no items of correspondence.
NEW BUSINESS
10.2 Request for Decision prepared November 15, 2022 – Community Development &
Recreation – Designated Community Fund Request – Together We Can Community
Society.
Council (continued) November 24, 2022 553
2022-496 MOVED by Councillor Connors, SECONDED by Councillor Assaff that Council
provide a Designated Community Fund Grant to the Together We Can
Community Society in the amount of $2,205.50. ALL IN FAVOUR. MOTION
CARRIED.
10.3 Request for Decision prepared November 8, 2022 - Community Development &
Recreation – New Road Name Assignment.
2022-497 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that
Council approve the new proposed private road name of Stamping Mill Lane off
of Beech Hill Road (Gold River, NS). ALL IN FAVOUR. MOTION CARRIED.
10.4 Request for Decision prepared October 27, 2022 – Corporate & Strategic
Management – Kaizer Meadow Industrial Park Standard Documents.
Present was Erin Lowe, Senior Development Officer who reviewed the Kaizer Meadow
Industrial Park Standard Documents.
2022-498 MOVED by Councillor Assaff, SECONDED by Councillor Church that Council
approve the communication and use of the following documents with regard to
Kaizer Meadow Industrial Park and adopt the valuation received from KW
Commercial Advisors (November 2021) as the market price for lots located in
the Kaizer Meadow Industrial Park:
1. Kaizer Meadow Industrial Park Purchasing Process
2. Kaizer Meadow Industrial Park Rules for Lot Owners
3. Kaizer Meadow Industrial Park Services
4. Kaizer Meadow Industrial Park Restrictive Covenants
5. Kaizer Meadow Industrial Park Terms and Conditions
ALL IN FAVOUR. MOTION CARRIED.
10.5 Information Report prepared November 2, 2022 – Corporate & Strategic Management
– Economic Development Sponsorship Update.
The Senior Economic Development Officer reviewed the Economic Development
Sponsorship Update on the award of $500 each to Forest Heights Falcons Hockey Team and
Western Riptides Hockey Team.
Council (continued) November 24, 2022 554
10.6 Proclamation Request – International Day of Persons with Disabilities on December 3,
2022.
Warden Webber read the Proclamation for International Day of Persons with Disabilities.
2022-499 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that
Council approve the Proclamation for International Day of Persons with
Disabilities on December 3, 2022. ALL IN FAVOUR. MOTION CARRIED.
10.8 District 6 Grant Request from New Ross Trails Society for the amount of $3,000.
2022-500 MOVED by Councillor Connors, SECONDED by Councillor Assaff that Council
approve the District 6 Council Grant in the amount of $3,000 to the New Ross
Trails Society. ALL IN FAVOUR. MOTION CARRIED.
10.7 Request for Decision prepared October 26, 2022 – Corporate & Strategic
Management – Lunenburg County Accessibility Advisory.
Deputy CAO, Tara Maguire reviewed the requirement to appoint new members as
recommended by the Mayors and Wardens of Lunenburg County.
2022-501 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the
following persons be appointed to the Lunenburg County Accessibility Advisory
Committee:
Louise Hopper – reappointed for a term ending in December 2023.
Peggy McCalla reappointed for a 3-year term.
Dylan Robar - appointed for a 3-year term.
Teresa Alexander-Arab - appointed for a 3-year term.
ALL IN FAVOUR. MOTION CARRIED.
A break was held from 11:41 to 11:54 a.m.
10.1 Request for Direction prepared November 1, 2022 – Infrastructure & Operations –
Accessibility Audit (Lunenburg County Accessibility Plan).
Council (continued) November 24, 2022 555
Present were Matthew Blair, Director of Infrastructure & Operations and Tammie Bezanson,
Certified Engineering Technologist to review the Request for Direction prepared November
1, 2022 regarding the Accessibility Audit (Lunenburg County Accessibility Plan).
The Director recommended that Council accept the findings of the Accessibility Audit of the
Municipal Administration and Annex Buildings and consider the resulting recommendations
for improved accessibility.
The following was reviewed:
The requirement to ensure municipal facilities are accessible by 2030. The provincial
standard for the built environment will be enforced in 2024. By starting now, this
Municipality is slightly ahead of the curve;
Immediate recommended actions using internal and/or external resources with
estimate times over the next 12 months;
Areas that need to be addressed and costly elements to infrastructure, i.e., elevators
mean a loss of space in buildings, universal washrooms, and other small projects
that will cause significant disruptions, i.e., potential of asbestos;
Estimates provided on both buildings including exterior work - $1,045,962 for the
Administration Building and $524,665.06 for the Annex Building;
The Director read the need for medium to long term recommended actions – Considering
the Lunenburg County Accessibility Plan, with its commitment to increase accessibility to
the built environment, it is vital to recognize the moral and legal implications of not
addressing the identified accessibility barriers. These barriers exclude or limit members of
the public and staff from fully participating in municipal processes, accessing goods and
services, and obtaining employment, in a dignified and safe manner.
He noted that in addition to the report was an attachment – staff engaged the services of
three interior design services to establish in terms of capacity how many more bodies we
could fit. As of today, we would need to rearrange and possibly purge storage and we
could probably get 5 more desks. However, after the retrofit that could be reduced to zero
or it may cause a loss of space for current staff members.
Retrofitting buildings is an expensive exercise and one of the options to consider is whether
to retrofit what we have now or advise staff to look at other options, which may include a
new building/buildings, set criteria for locations, staffing, appropriate partnerships
appropriate, etc.
Council (continued) November 24, 2022 556
It was noted that when a retrofit is being undertaken, often estimates are not enough since
it is unknown what is under the surface.
It was agreed that it would be prudent for Council to look at other options besides the
retrofit. That could be an addition or something else. There are some things that can be
done in-house, if retrofitting or building, it takes time and staff have to still function from
this building, consider outside resources to provide an estimate on a new facility/
building(s).
It was agreed a consultant would be required to provide locations, sizes, partnerships, etc.
but there is high level of thinking required before a consultant is engaged.
The CAO commented that the timing is right to look at alternatives and the Director noted
that there could be funding available as well. It was noted that accessibility is not the only
consideration, there is space and environmental improvements to consider as well.
Council chose Option C and directed staff to explore alternatives to providing equitable
access to municipal public facilities that may include the option of new building(s) and/or
location(s).
IN CAMERA
11.1 Section 22(2)(e) of the Municipal Government Act – Contract Negotiations – Shared
Services.
2022-502 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the
meeting convene In Camera as per Section 22(2)(e) of the Municipal
Government Act – Contract Negotiations – Shared Services. IN FAVOUR.
MOTION CARRIED.
The Executive Assistant left the meeting room.
ADJOURNMENT
2022-503 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff the
meeting adjourn. ALL IN FAVOUR. MOTION CARRIED. (1:49 p.m.)
Council (continued) November 24, 2022 557
___________________________ ___________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
NOTE: The recorded version of this meeting is available at www.youtube.com/modcvideo.
Council (continued) November 24, 2022 558
POLICY P-103 FLAG RAISINGS & PROTOCOL POLICY
2 PURPOSE
2.01 The Flag Raisings & Flag Protocol Policy establishes a framework to govern
requests for flag raisings received from the community, and to establish a
consistent protocol for the flying of flags at all municipal buildings, properties,
and facilities.
3 PRINCIPLES
3.01 The following underlying principles inform this policy:
(a) The Municipality of Chester recognizes that flags, as symbols of nations,
territories, and community organizations, are important to residents of the
Municipality.
(b) The Municipality is committed to building upon, while maintaining, the rich
heritage of protocol associated with the flying of flags.
(c) As a matter of practice, the Municipality has flown flags at half-mast to mark
periods of official mourning or commemorate solemn occasions important to
the residents.
(d) The Municipality understands the importance and symbology of special flag
raisings to enhance public awareness for diversity and inclusion of
marginalized groups, and to raise awareness of activities such as cultural
events and commemorations that are important to members of our
community.
(e) The Municipality recognizes the need to provide a fair and consistent
response, and fair and equitable opportunities for groups or organizations to
fly their event flag from a Community flagpole.
4 POLICY
4.01 Official Flags
(a) The Municipality will fly three official flags permanently, each on their own
flagpole in front of the Municipal Administration Building: the Federal Flag,
the Provincial Flag, and the Official Municipal Flag.
(b) Notwithstanding the above policy, on the occasion of a visiting dignitary
Council may approve the flag of a Nation (foreign governments or United
Nations), or another appropriate flag be flown for the duration of the visit to
the Municipality. Upon approval by Council the dignitary's flag shall be flown
below one of the flags in front of the Administration Building.
(c) Official flags shall be flown in a manner consistent with flag etiquette of the
Federal Department of Canadian Heritage.
4.02 Half-Masting of Official Flags
(a) The CAO, or their designee, may approve official flags to be flown at half-
Council (continued) November 24, 2022 559
mast to mark the passing of the following individuals:
Across Canada:
(i) The Sovereign, or a member of the Royal Family related in the first
degree to the Sovereign (spouse, son or daughter, father, mother,
brother, or sister).
(ii) The Governor-General or a former Governor General of Canada
(iii) Prime Minister of Canada or former Prime Minister
Within the Province of Nova Scotia:
(iv) The current Lieutenant Governor
(v) The current or a former Premier
Within the Municipality of the District of Chester:
(vi) The current or a former Warden.
(vii) A current or former Councillor of the Municipality.
(viii) A current Municipal employee.
(ix) A person in or from the Municipality of Chester who is lost in active
service while providing “protective services,” including RCMP, Military
Personnel and Firefighters.
(x) On November 11, Remembrance Day.
(b) Other individuals and events (i.e., national or provincial tragedies, national days
of mourning) may be recognized by lowering the flag at the direction of Council
or the CAO in consultation with the Warden. Generally, such decisions are
guided by the practice of the Province of Nova Scotia.
(c) Upon approval of the half-masting of the flag, the CAO or designee, will advise
the Warden, Council and Municipal staff, of the name of the individual, the
individual’s qualification for recognition under this policy and the date of the
funeral or memorial service for the individual.
(d) When approved under Section 3.02 (a) or (b), official flags flown on municipal
properties will be flown at half-mast for a period beginning when the
Municipality is notified of the individual's death until sunset on the day of
funeral. In the case where no funeral is held, or if there is to be a memorial
service, the half-masting should take place from the time of notification of death
until sunset the following day and from sunrise to sunset on the day of the
memorial service.
4.03 Special Purpose Flags
(a) The community flagpole at the office of the Municipality is designated the
special purpose flagpole for community organizations that request their flag
be flown for a certain period.
(b) All applications must be reviewed by Council for approval.
(c) A special purpose flag shall be flown for a period of up to two weeks, or for
the duration of the associated event, whichever is less. No organization will
Council (continued) November 24, 2022 560
be granted approval to fly a special purpose flag for more than 2 weeks per
year to allow fair and equitable opportunities for community organizations
and causes to be represented except by resolution of Council. If an
observance is recurring, requests can be made to fly a flag on a specific
date(s) annually without submitting a request every year.
(d) The Community Flagpoles may be used to fly flags:
(i) in honour national or independence days important to the residents of
Municipality
(ii) in support of fund-raising drives important to the residents of the
Municipality.
(iii) to celebrate multi-cultural, social, and civic events important to the
residents Municipality
(iv) to help increase public awareness of the programs, activities, or
objectives of community organizations.
(e) The Community Flagpoles will not be used to fly flags:
(i) of political parties or political organizations.
(ii) of religious groups or the celebration of religious events.
(iii) that promote or symbolize social or racial intolerance, violence, or
hatred.
(iv) if the intent is to defame the integrity of Council.
(v) representing or advertising commercial operations or organizations.
(vi) in support of fund-raising drives that are political or religious in nature.
(vii) in support of groups, organizations, or events that promote beliefs
contrary to any other Municipal policy.
(f) Council may deny requests if the event or organization has no direct relationship
to the Municipality.
(g) The public will be advised of the significance of the community organization's
flag being flown through social media or other communication efforts on the
part of the Municipality in collaboration with the community organization.
(h) When there is no community organization flag on the community flagpole, a
branded municipal flag will be flown.
(i) In the absence of a representing community organization, and when
appropriate, the Equity, Diversity, and Inclusion Advisory Committee may
submit a flag flying request for Council’s review.
(j) The Municipality will fly a list of pre-approved flags, without a written
request. These flags are:
(i) Pan-African flag – first two weeks of February (African Heritage
Month)
(ii) Trans flag – March 31 (Transgender Day of Visibility) and November
20 (International Transgender day of Remembrance)
(iii) South Shore Autism flag – first week of April (Autism Acceptance
Council (continued) November 24, 2022 561
Month)
(iv) Pride flag – first two weeks of June (Pride Month)
(v) All Children Matter flag - September 30 (National Day for Truth &
Reconciliation/Orange Shirt Day)
4.04 Municipal Flag
(a) Council may consider requests to fly a Municipal flag by residents of the
Municipality or organizations.
(b) Council will not approve requests for other uses of a Municipal Flag whose
group or organization's undertakings or philosophies are contrary to the
Municipality’s policies or by-laws, espouse racism, violence, or hatred.
(c) The Municipal flag shall not be flown at events or by groups who advocate or
support social or racial intolerance, the overthrow of any government or civil
disobedience.
(d) Persons flying a Municipal flag shall ensure that the propriety rights for the
Municipality are protected. The Municipality reserves the right to reclaim any
Municipal flag.
(e) Designated public buildings (Provincial and Federal Governments, Royal
Canadian Legions, Fire Departments, Community Halls, Schools, and Libraries)
may fly the Municipal flag and would be available free of charge to fly on
Federal, and Provincial Government buildings and at cost to other public
buildings.
(f) Upon approval of council, individuals or organizations may purchase a Municipal
flag at cost plus an administrative fee established in the Fee Policy but cannot be
purchased for resale.
(g) The Municipal flag may be loaned on a temporary basis for a major community
function upon the approval of Municipal Council or designated staff. A signing
out process shall be in place.
5 PROCEDURES
(a) Applications to fly a special purpose flag are to be submitted a minimum of
one month prior to the date the group anticipates having the flag flown. A
calendar will be maintained by Municipal Clerk, or designee, to confirm
availability.
(b) Consideration will be given to the order in which requests are received.
(c) All requests to fly a special purpose flag must be received in writing and state:
(i) The significance of the flag.
(ii) The requested duration to fly the flag.
(iii) +A contact person to coordinate logistics (name, organization, phone
Council (continued) November 24, 2022 562
number, email).
(d) Flag flying requests are approved on a first-come, first-serve basis.
(e) Provided that the flag and all necessary ropes and attachments have been
provided by the requesting organization, Municipal staff will raise and lower
the flag in accordance with the terms of the permission granted.
6 DEFINITIONS
6.01 “CAO” means the Chief Administrative Officer of the Municipality of the District of
Chester.
6.02 “Community Flagpole” means any flagpole on Municipal property designated for
Community Flag Raisings.
6.03 “Council” means the elected officials that make up the Council of the Municipality
of the District of Chester.
6.04 “Branded Municipal Flag” means the flag of the Municipality of the District of
Chester that displays the Municipality’s branded logo.
6.05 “Federal Flag” means the Canadian flag.
6.06 “Municipality” means the Municipality of the District of Chester.
6.07 “Official flags” means the Federal, Provincial or Official Municipal flag.
6.08 “Official Municipal Flag” means the flag of the Municipality of the District of
Chester that displays the Municipal Crest.
6.09 “Provincial Flag” means the Nova Scotia flag.
MOTIONS FOR APPROVAL OF COUNCIL FROM DECEMBER 1, 2022
COMMITTEE OF THE WHOLE MEETING
2022-504 APPROVAL OF AGENDA/ORDER OF BUSINESS AS AMENDED
2022-505 APPROVAL OF NOVEMBER 17, 2022 COW MINUTES
2022-506 BUDGETED GRANT OF $25,000 FOR CHESTER ART CENTRE TO BEGIN
2023/24
MOVED by Councillor Wells, SECONDED by Councillor Veinotte that the Committee of the
Whole recommend to Council to add the Chester Arts Centre to the annual budgeted grants
in the amount of $25,000 beginning in the fiscal year 2023/24. FIVE VOTED IN FAVOUR. ONE
VOTED OPPOSED. MOTION CARRIED.
2022-507 NOTICE OF INTENTION TO ADOPT/AND COUNCIL CONDUCT FIRST
READING OF AN ASSET MANAGEMENT POLICY
MOVED by Councillor Veinotte, SECONDED by Councillor Wells that the Committee of the
Whole give notice of intention to adopt and recommend to Council to conduct First Notice of
an Asset Management Policy. ALL IN FAVOUR. MOTION CARRIED.
2022-508 DISTRICT 2 COUNCIL GRANT $300 – HUBBARDS AREA LIONS CLUB
MOVED by Deputy Warden Shatford, SECONDED by Councillor Veinotte that Council approve a
District Grant (District 2) to Hubbards Area Lions Club in the amount of $300.00. ALL IN
FAVOUR. MOTION CARRIED.
2022-509 APPOINT FOREST HEIGHTS STUDENT GOVERNMENT COUNCIL AS A
COMMITTEE OF COUNCIL
MOVED by Councillor Veinotte, SECONDED by Councillor Connors that the Committee of the
Whole recommend to Council to appoint the Forest Heights Student Government Council as a
Committee of Council. ALL IN FAVOUR. MOTION APPROVED.
2022-510 ADJOURNMENT
MOTIONS REQUIRING APPROVAL OF COUNCIL FROM NOVEMBER 21, 2022 MEETING OF
THE MUNICIPAL RECREATION & PARKS COMMITTEE
2022-511 APPROVAL OF OCTOBER 17, 2022 MINUTES
2022-512 SIGNATORY TO ANTI-RACISM CHARGER IN RECREATION
MOVED by Andre Veinotte, SECONDED by Brad Armstrong, that the Committee recommends to
Council that the Municipality of Chester become a signatory to the Anti-Racism Charter in
Recreation. MOTION CARRIED.
2022-513 ADJOURNMENT
Municipality of the District of Chester
Asset
Management
Policy
Policy P- ##
Effective Date: ????
Asset Management Policy P-## (continued)
Page 2 of 13
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P- ##
ASSET MANAGEMENT POLICY
1. INTRODUCTION
1.1. The Municipality of the District Chester provides a wide range of services to the
community that require the ownership and responsible operation, maintenance, and
rehabilitation of physical and natural assets.
Asset Management is an integrated approach involving all Municipality of the District of
Chester (MODC) departments to deliver value to the community via the effective
management of existing and new assets.
The intent is to maximize benefits, reduce risks and provide quality levels of service to
the community in a sustainable manner. Good asset management is fundamental to
achieving sustainable and resilient communities.
This policy outlines the fundamental asset management principles to be implemented
by the Municipality of the District of Chester and will be undertaken in the following
three stages.
MODC Asset
Management
Policy
Departmental
Asset
Management
Strategy
Departmental
Asset
Management
Plans
Asset Management Policy P-## (continued)
Page 3 of 13
2. PURPOSE
2.1. The Asset Management Policy establishes a framework for a range of services for the
community that require management. The framework should consider, where
applicable, the following options during the useful life of an asset or asset category:
Design
Acquisition
Construction
Operation
Maintenance
Repair
Modification
Relocation
Reuse
Refurbishment
Replacement
Recycle
Disposal
In summary, the Asset Management Policy aims to:
2.1.1. Establish responsible governance of asset management by the MODC.
2.1.2. Demonstrate MODC’s commitment to asset management and the continuous
improvement of associated practices.
2.1.3. Define policy statements for asset management that are appropriate for the
MODC’s services, and that are reasonable and sustainable.
2.1.4. Define current asset management processes and procedures that will provide
guidance to staff while developing and reviewing departmental Asset Management
Strategies and subsequent Asset Management Plans.
2.1.5. Provide guidance to Council, aligning asset management objectives with long-
term capital plans and strategic priorities.
Asset Management Policy P-## (continued)
Page 4 of 13
3. GUIDING PRINCIPLES AND VALUES
3.1. The MODC establishes asset management as an integrated approach that involves all
of the Municipality’s departments in order to deliver value to the community through the
effective management of existing and new assets.
3.2. To maximize benefits, reduce risk, and provide appropriate levels of service to the
community in a sustainable manner.
3.3. Good asset management is fundamental to achieving sustainable and resilient
communities.
3.4. The MODC is committed to balancing stakeholder expectations, risk, affordability, time
constraints; support of Council’s strategic priorities, and to explore technological and
practical advances.
4. POLICY STATEMENTS
Scope
4.1. The Asset Management Policy applies to all assets owned and/or maintained by the
MODC to deliver a range of appropriate services to residents and visitors.
4.2. Specific asset focus will be provided in the most current version of the departmental
Asset Management Plans.
4.3. The MODC recognizes the importance of natural assets and will include these in its
service inventories and asset management practices, where applicable.
4.4. Where service provision is supported by assets not owned by the MODC, the MODC
will work collaboratively with those asset owners and promote the principles outlined in
this policy. As a result, the departmental Asset Management Plans will include, where
appropriate, processes and procedures for those assets the MODC does not own.
4.5. The Asset Management Policy does not replace existing strategic priority planning,
capital planning, or budgeting processes currently and actively utilized by the MODC.
Instead, the Asset Management Policy complements, aligns with, and serves as cross-
departmental and cross-functional framework.
4.6. The implementation, review, and reporting associated with this Policy will be integrated
with the MODC’s existing reporting processes.
Asset Management Policy P-## (continued)
Page 5 of 13
4.7. The progress of the departmental Asset Management Strategies and Asset
Management Plans will be reviewed periodically to ensure levels of service are
achieved, as well as legislative, regulatory and policy compliance is maintained.
Roles and Responsibilities
4.8. Council will establish responsible governance of asset management by the MODC
through:
4.8.1. Reviewing and adopting this Policy as a governance commitment to Asset
Management.
4.8.2. Incorporating this Policy into its strategic planning, risk management, and
long-term capital planning processes.
4.8.3. Approving plans and budgets associated with the Municipality’s asset
management practices.
4.8.4. Ensuring necessary capacity (including, but not limited to resources, financial
support, staff competencies, business processes, and integrated information
systems) to support of the overall asset management system.
4.8.5. Setting priorities for the MODC’s administration.
4.9. The Chief Administrative Officer (CAO) and staff will administer and implement the
operational and corporate practice of asset management through:
4.9.1. Implementing this Asset Management Policy using accepted industry guidelines
and best practices, where appropriate, and in compliance with all applicable
legislation and regulations.
4.9.2. Developing guidelines for the management, financing, and operation of current
and future assets and the delivery of services.
4.9.3. Providing Council with appropriate and timely advice regarding the departmental
Asset Management Strategy’s effectiveness.
Asset Management Policy P-## (continued)
Page 6 of 13
4.9.4. Working collaboratively to develop and update the departmental Asset
Management Strategies, which will include the following components:
Plans and associated budgets for the management of the MODC’s assets.
An inventory of assets by major service and category that constitute the
current scope of the MODC’s asset management practice.
A clear process for assessing the condition, use, and performance of
assets.
Service Delivery
4.10. To maintain a service delivery focus, the MODC will:
4.10.1. Comply with all relevant legislative, regulatory, and statutory requirements.
4.10.2. Strive to manage and maintain assets sustainably to meet clearly defined Levels
of Service that balance stakeholder expectations with risk, affordability, and
capacity.
4.10.3. Develop a risk-based decision-making that considers impact to stakeholders
when evaluating decisions on maintaining, enhancing or reducing Levels of
Service.
4.10.4. Ensure adherence to industry best practices to provide clear understanding
and evaluation of all options available.
4.10.5. To provide the service (or its elimination), recognizing advances in technology,
marketplace, and changing business models.
4.10.6. Comply with current best practices associated with the mitigation of MODC’s
carbon footprint to tackle climate change.
4.10.7. Consult actively, clearly, and meaningfully with stakeholders, where appropriate,
and be responsive to stakeholder input and feedback.
4.10.8. Recognize that Levels of Service can change over time and, therefore,
proactively monitor standards and service levels to ensure they continue to
support stakeholder and Council expectations and objectives, as well as
legislative or regulatory compliance.
Asset Management Policy P-## (continued)
Page 7 of 13
Integrated Decision Making
4.11. To apply integrated decision making to asset management, the MODC will:
4.11.1. Include corporate, financial, business, community, environmental, social,
technical, and budgetary plans.
4.11.2. Implement a holistic approach to asset management that considers the impacts
of decisions on stakeholders, and will make informed, evidence-based decisions
using formal and consistent processes and procedures.
4.11.3. Consider assets in larger service delivery and not just as an isolated asset.
4.11.4. Take a comprehensive approach to asset management that considers the
complete lifecycle of the asset including acquisition, design, construction,
operation, maintenance, modification, rehabilitation, replacement, and disposal.
Long-Term Sustainability & Risk
4.12. To apply long-term sustainability and risk considerations to asset management, the
MODC will:
4.12.1. Strive to manage assets and deliver services that are sustainable for the
community and local environment.
4.12.2. Proactively consider anticipated challenges of the community's expectations,
legislative requirements, climate change impacts, and needs of future
generations.
4.12.3. Consider financial, social, cultural and environmental sustainability goals and
risks in decision-making processes.
4.12.4. Identify and adequately plan for required levels of operations, maintenance and
replacements associated with new infrastructure.
4.12.5. Use available resources effectively to minimize total lifecycle costs and maximize
value of assets.
4.12.6. Consider proactive resilience when making infrastructure asset investment
decisions, including, but not limited to, capital renewal and operational
maintenance.
Asset Management Policy P-## (continued)
Page 8 of 13
Change & Resiliency
4.13. To evaluate change and resiliency preparations in asset management, the MODC
will:
4.13.1. Consider climate change impacts and how they may directly affect levels of
service.
4.13.2. Incorporate methods and technologies to improve infrastructure resilience.
4.13.3. Consider future growth and demand requirements to ensure assets are adapted
to meet demographic changes and the needs of future generations.
Financial and Investment Decision Making
4.14. To apply financial and investment decision making to asset management, the MODC
will:
4.14.1. Make informed decisions that identify full lifecycle revenues and costs including
acquisition, design, construction, operation, maintenance, modification,
rehabilitation, replacement, and disposal.
4.14.2. Recognize that that there are constantly changing financial constraints and
challenges that surround all assets and services and that asset management
practices must be proactive and responsive to changing environments.
4.14.3. Recognize that sustainable service delivery requires long-term financial planning.
4.14.4. Embrace opportunities and challenges that arise from innovation and new
technologies.
4.14.5. Establish appropriate measures, outcomes, and targets to evaluate the
effectiveness of the investment.
Commitment to Clear & Transparent Processes
4.15. To demonstrate commitment to clear and transparent processes in asset
management, the MODC will:
4.15.1. Operate with a structure of organizational accountability and responsibility for
service delivery.
Asset Management Policy P-## (continued)
Page 9 of 13
4.15.2. Embed asset management principles and practices across all departments and
service areas within the MODC.
4.15.3. Adopt a consistent and repeatable approach to the management of MODC’s
assets and associated processes that will ensure services are provided in an
efficient and effective manner.
4.15.4. Ensure transparency to stakeholders regarding service delivery and asset
performance by engaging the community and sharing information and
knowledge both internally and externally.
4.15.5. Report to Council periodically on the performance of departmental Asset
Management Strategies and Plans, particularly in terms of Levels of Service and
of Asset Management Objectives.
Procurement
4.16. The MODC will follow its Procurement Policy P-04 when acquiring assets pursuant to
this policy.
Innovation and Continual Improvement
4.17. To demonstrate commitment to innovation and continual improvement in asset
management, the MODC will:
4.17.1. Measure the effectiveness of asset management and make adjustments as
required.
4.17.2. Determine the necessary education and training requirements to recruit, train,
and retain the appropriate staff.
5. POLICY ROLES AND RESPONSIBILITIES
5.1. The following is a summary of roles and, where applicable, procedures associated
with the ongoing maintenance of this policy:
Responsible Municipal Council
Accountable CAO; Departmental Heads
Consulted All Department Directors
Informed All staff of the Municipality; stakeholders
Asset Management Policy P-## (continued)
Page 10 of 13
6. DEFINITIONS
6.1. “Asset” means an item or entity that has potential or actual value to the Municipality.
Assets may be ‘physical assets’ (including land, buildings, roads, vehicles, equipment,
IT, sewer and water infrastructure); and ‘natural assets’ (including water bodies, tree
canopies, shrubs, turf and wetlands). Assets may have value that are tangible or
intangible, financial or non-financial.
6.2. Asset Management” (AM) means coordinated activities that balance costs,
opportunities, and risks against the desired performance of assets to achieve
organizational objectives over time. AM enables an organization to examine the need
for, and performance of, assets and asset systems at different levels and in conjunction
with non-asset solutions. In principle, and when integrated as part of current and active
AM practices, AM encompasses all asset types and all activities involved in an asset's
life cycle.
6.3. “Asset Management Objectives” means results achieved by providing a link between
organizational objectives, especially as they relate to levels of service, and
departmental Asset Management Plans. Asset management objectives describe, in
general terms, the activities and actions required to achieve required asset outcomes
as services provided by the Municipality. These activities and actions are described in
detail in the Municipality’s Asset Management plans.
6.4. “Asset Management Plan” (AMP) means a plan developed for the management of
assets that combines cross-functional management strategies (including
administration, operational, technical and financial) over the lifecycle of the asset in
the most cost-effective manner to deliver a specified level of service. The plan
specifies the activities, resources, and timescales required for assets in order to
achieve the Asset Management Objectives.
6.5. “Asset Management Policy” means the governance statement of an organization's
principles and approach to asset management.
6.6. “Asset Management Strategy” means a systematic approach to the acquisition,
maintenance, and disposal of all assets within the Municipality. It defines the principles
which assets contribute to the AM system via analysis, action and accountability.
6.7. “Asset Management System” means a system for asset management that
encapsulates all the components that make up the Municipality’s approach and
practices for effective asset management. An AM system should be able to
accommodate the management of assets at various organizational levels ranging from
the operational level where assets are directly managed; through the corporate level
where integration across asset groups, customer levels of service, and departments
Asset Management Policy P-## (continued)
Page 11 of 13
are facilitated; to the governance level where assets and levels of service articulate
visioning frameworks and long-term capital planning.
6.8. “CAO” means the Chief Administrative Officer of the Municipality of the District of
Chester, or their designate.
6.9. “Council” means the elected officials that make up the Council of the Municipality of
the District of Chester.
6.10. “Infrastructure” means the network of physical and natural assets developed and/or
utilized by the Municipality to support its physical, social, cultural, and economic
activities and services.
6.11. “Levels of Service” means statements of service performance delivery and are
established through Council direction, the needs and wants of the community, as well
as legislative and regulatory requirements, where appropriate. Levels of Service may
be assessed using indicators such as quality, quantity, reliability, responsiveness,
safety, and cost for an activity or service area against which service performance may
be measured.
6.12. “Life Cycle Cost” means consideration of all recurring and one-time costs over the full
life-span or a specified period of an asset, including costs for the following, as
appropriate: acquisition, design, construction, operation, maintenance, modification,
rehabilitation, replacement, and disposal.
6.13. “Municipality” means the Municipality of the District of Chester.
6.14. “Resilience” means the capacity, created through proactive asset management, to
withstand disruption, absorb disturbance, act effectively in a crisis, adapt to changing
conditions including climate change, and grow over time; in short, resilience is an
expression of the Municipality’s principle of strategic business continuity.
6.15. “Stakeholders” means persons (such as residents, visitors) and organizations (such as
businesses, public sector agencies) that can affect, be affected by, or perceive
themselves affected by an activity or decision.
6.16. “Sustainability” means, in an AM context, managing assets using a balanced approach
to meet the long-term economic, social, cultural, physical, operational, and
environmental needs of the community.
Asset Management Policy P-## (continued)
Page 12 of 13
7. RELATED DOCUMENTATION
7.1. The following is related legislation, regulations, by-laws, resolutions, policies, and
other documentation that support this policy.
Document Name Document Type
Municipal Government Act Legislation
Gas Tax Fund Agreement Administration
Integrated Community Sustainability Plan Administration
Procurement Policy Administration
Municipal Planning Strategy Administration
By-Laws & Policies re: roads, wastewater,
subdivisions, etc.
Legislation
Schedule of Services & Associated Assets Administration
Municipal Climate Change Action Plan Administration
Community Engagement Strategy Administration
8. REVIEW REQUIREMENTS
8.1. The CAO will lead a review of this policy as part of the annual review of the Asset
Management Plan. Any recommendations for amendments or repeal must be
authorized by Council. Amendments must be captured in the Version Log below. Note
any former policies replaced by a new or amended policy under ‘Amendment
Description’, when applicable.
Version
Number
Amendment
Description
Consulted Accountable Approval Date
2022 Policy created
and adopted
Asset
Management
Team/Committee;
Strategic
Management
Team
CAO December ##,
2022
Asset Management Policy P-## (continued)
Page 13 of 13
Annotation for Official Policy Book
Reason for Amendment
Notice of Intention to Adopt
Date of First Notice at Council
Date of Second Notice at
Council
Effective Date
I certify that this Policy was amended by Council as indicated above.
_______________________________________
Pamela M. Myra, Municipal Clerk Date
Municipality of the District of Chester
Terms of
Reference for
Registration of Fire
and Emergency
Service Providers
Policy P-33
Effective Date: NovemberApril 9, 20220
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 2 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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FIRE AND EMERGENCY SERVICE PROVIDERS – REGISTRATION AND ANNUAL UPDATES
POLICY P-33
In accordance with the Municipal Government Act, the Municipality of the District of Chester has
established a registration system for those organizations providing fire and other emergency
services within the Municipality.
Section 1: Definitions
1) “Municipality” means the Municipality of the District of Chester.
2) “Commission” means the organization through its incorporation under the MGA, an Act of
Legislature, or the Rural Fire District Act, is authorized and empowered to provide for the
inhabitants of the district a good and sufficient system of fire protection.
3) “Body Corporate” refers to the organization(s) that provide fire and/or emergency services on
a not for profit basis and is incorporated by way of an Act of Legislature, the Rural Fire District
Act, the Societies Act, the Companies Act or the Canada Business Corporations Act.
4) “Application for Registration” refers to the information and supporting documentation as
outlined in Schedule A of this Policy.
5) “Registration” means the acceptance by the Municipality of the Application for Registration to
permit a Body Corporate to provide Fire and/or Emergency Services on a not for profit basis
to a prescribed area within the Municipality.
6) “Applicant” refers to a Body Corporate applying for registration as a fire and/or emergency
service provider within the Municipality.
7) ‘Audited financial statement’ means a year-end financial report audited in accordance with the
organization’s Act of Incorporation or Provincial requirement.
8) “NFPA” means the National Fire Protection Association which provides generally recognized
codes and standards for fire and emergency services.
Section 2: Forms of Request
The Municipality will register Commissions themselves or appropriate Body Corporates that the
Commissions may choose to engage to provide fire and/or emergency services. Requests for
registration as a fire and/or emergency services provider shall be completed on the Application
for Registration (Schedule A). The Application for Registration must be accompanied with the
organization’s Act of Incorporation and a description of the area of coverage and all required
supporting documentation as outlined in Schedule A. The Application for Registration must be
signed by the individual(s) as assigned with signing authority under its Act of Incorporation.
Section 3: Criteria for Approval of Registration
The criteria for Registration of Fire and/or Emergency Service Providers is:
1) An Application for Registration and accompanying supporting documentation, providing
sufficient evidence of the Applicant’s ability to provide directly or under agreement with a
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 3 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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service provider, the emergency services it intends to provide, and signed by the individual(s)
with signing authority under its Act of Incorporation.
2) The Municipality must be satisfied that the Applicant is capable of providing the services and
corresponding service levels that it intends to register.
3) The Applicant must be a Body Corporate in good standing intending to provide the services
on a not for profit basis and must provide a copy of the organization’s Act of Incorporation.
4) The Municipality does not provide the same services for the same area.
5) Evidence that the Body Corporate carries liability insurance coverage in the minimum amount
as required by the Municipality.
6) Evidence that the Body Corporate carries accident and sickness insurance or worker’s
compensation coverage for all membership providing emergency services.
7) An audited financial statement, for the Commission as the registered Body Corporate
Section 4: Registration Approval
4.1 The Municipality may ask for a review, by an appropriate agency, to determine if an
Applicant is capable of providing the services it intends to provide.
4.2 The Municipality, if satisfied with information and evidence provided for all items in Section
2, shall register the Applicant as a Fire and/or Emergency Services Provider for the
Municipality. This Registration shall continue in force until withdrawn by the Municipality
for cause or the registered Body Corporate requests that the Registration be revoked.
Section 5: Changes in Services and Annual Registration Update
5.1. Any significant changes that may impact the registered services provided by the registered
Body Corporate shall be filed immediately with the Municipality.
5.1.5.2.
Annual Updates of the registration form for each registered Body Corporate shall be submitted
to the Municipality no later than July 31st of each year, With the exception of the year 2020/21
when the deadline will be extended to September 30, 2020 due to COVID-19 measures in
place for the registered Body Corporate to receive fire taxes, in accordance with the rates as set
by the Commission (Schedule C) and collected on their behalf by the Municipality and / or other
Municipal funding. With the exception of the year 2020/21 due to the COVID 19 measures in
place, to facilitate the collection of fire tax revenue, Schedule C should be submitted as soon
as the Fire Commission has set the fire tax rate without reference to their Annual General
Meetings.
5.2.5.3.
In addition to the update of organizational and operational information (Schedule A) and Fire Tax
Rates (Schedule C), proof of the renewal of liability insurance coverage, firefighter accident and
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 4 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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sickness insurance coverage and an audited annual financial statement must be provided.
5.4
Evidence (date, time) that the annual report and financial statements of the previous year and
an election of commissioners as necessary has been completed at an Annual General Meeting of
the ratepayers. If in the current registration period, Public Health NS has mandated limitations
to public gatherings or other restrictions that make an Annual General Meeting not feasible (in
person or virtual) or timely, Council may the accept the annual updates provided without an
Annual General Meeting.
5.3.
5.5. To facilitate the annual Registration update, the Municipality shall maintain a data base of
information submitted by the registered Body Corporate. The most current Registration
information on file with the Municipality will be provided in advance and no later than May
30 of each year to each registered Body Corporate for review and update.
Section 6: Notification
The Municipality shall advise the Body Corporate by providing a letter (Schedule B) stating
approval by Council of the Registration and/or the Annual Registration update.
Section 7: Definitions of Service Levels
NFPA 1500 should be the corner stone upon which each Applicant attempts to meet the highest
standard of safety. When evaluating the services to be provided, the Applicant shall refer to the
general definitions of service levels following:
Structural: means the activities of rescue, fire suppression, and property conservation in
buildings, enclosed structures, vehicles, vessels, or like properties that are involved in a fire or
emergency situation. The Applicant should have as a minimum: firefighters trained to NFPA 1001,
protective personal equipment, PASS alarms, a personnel accountability system, adequate water
supply, pumping capacity and an Incident Command (IC) system. The Applicant should also have
the proper training and protective clothing for wild land fires in accordance with the Nova Scotia
Department of Natural Resources’ provincial standard.
Defensive: means actions that are intended to control a fire by limiting its spread to a defined
area, avoiding the commitment of personnel and equipment to dangerous hazard areas.
Defensive operations are generally performed from the exterior of structures and are based on a
determination that the risk to personnel exceeds the potential benefits of offensive actions. The
Applicant without the ability to carry out structural firefighting may register as providing property
protection through defensive strategies. Rescue may be undertaken if the benefit warrants the
risk. The Applicant should have proper training and protective clothing for wild land fires in
accordance with the Nova Scotia Department of Natural Resources’ provincial standard.
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P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 5 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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N/A: means the Applicant does not respond to these calls.
Registered Medical First Responder: means the Applicant is registered with the Nova Scotia
Department of Health through the Emergency Health Services (EHS) Medical First Responder
(MFR) program and responds to medical calls or provides medical assistance at the scene of an
incident.
Medical Assistance: means the Applicant who has standard or emergency first aid and responds
to medical emergencies or provides medical assistance at the scene of an incident. Equipment
includes basic first aid supplies.
The activities of vehicle rescue, water/ice rescue, structural/excavation collapse and high angle
rescue should be carried out in accordance with NFPA 1670.
Vehicle Rescue: means removal of victims from a vehicle following an accident. This may require
elaborate or simple tools and knowledge depending upon the incident. The Applicant should be
aware of its abilities and when it is necessary to request a higher level of service.
o Technician: properly maintained complete set of heavy hydraulic extrication
equipment and associated spreaders, cutters, rams, chains, cribbing etc. and
trained as a team to use the equipment, recognize hazards and protect the victim.
o Operations: hand tools, manual hydraulic tools, air tools and trained as a team to
use the equipment, recognize hazards and protect the victim.
o Awareness: Does not have the equipment for extrication but does respond to
motor vehicle accidents.
Water Rescue: means rescue of individuals from rivers, lakes, ponds, and may include body
retrieval.
o Technician: survival suits, water rescue kit, if diving is provided-- appropriate
equipment for conditions, a boat including life jackets. Training to a level for the
service provided, either surface rescue or diving. Ropes and other similar
equipment should meet NFPA 1983.
o Operations: approved life jackets for each rescuer, throw ropes, life ring with rope,
a boat. Training should include boating safety. Ropes and other similar equipment
should meet NFPA 1983.
o Awareness: Responds but does not have the equipment or training.
Ice Rescue: means rescue of individuals from extremely cold water or ice
o Technician: complete ice rescue kit including floatation suit and ice board or
equivalent. Training for cold water rescue. Ropes and other similar equipment
should meet NFPA 1983.
o Operations: approved life jackets for each rescuer, throw ropes, life ring with rope.
Trained respecting safety of rescuer and victim. Ropes and other similar equipment
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 6 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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should meet NFPA 1983.
o Awareness: Responds but does not have the equipment or training.
High Angle Rescue: means rescue of persons from building faces, cliffs trees or other locations
where individuals must be lowered or raised by the rescuer.
o Technician: equipment recommended by and training provided by a recognized
high angle rescue organization.
o Operations: Ropes and other similar equipment should meet NFPA Standards.
gloves, protective clothing required for the incident. Training on knot tying.
o Awareness: secures the scene, stabilizes the incident.
Structural/ Excavation Collapse: means rescue of persons from collapsed ditches, etc. or
collapsed structures.
o Technician: providing this service should meet the full requirements of NFPA 1670.
o Operations: provides a medium level of service in accordance to NFPA 1670.
o Awareness: assists visible victims; prevents further collapse.
All levels of HAZMAT response should be carried out in accordance with NFPA 472.
Hazardous Materials: means response to chemical incidents or other HAZMAT incidents in
accordance with NFPA 472. Fuel spills such as oil, gas and diesel may be handled by all three
levels if the spill is minor and stabilized. There is a wide range of service, from a domestic oil spill
to an upset gasoline tanker. The important fact is recognizing the Applicant’s limitations.
o Technician: Hazardous materials technicians are those persons who respond to
releases or potential releases of hazardous materials for the purpose of controlling
the release. Hazardous materials technicians are expected to use specialized
chemical protective clothing and specialized control equipment.
o Operations: First responders at the operations level are expected to respond
defensively to control the release and spread from a safe distance.
o Awareness: First responders at the awareness level are those persons who could
be the first on the scene of an emergency involving hazardous materials. First
responders at the awareness level are expected to recognize the presence of
hazardous materials, protect themselves, call for trained personnel and secure the
area.
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 7 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 8 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A (continued)
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_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A (continued)
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_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A (continued)
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_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A (continued)
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_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A (continued)
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_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A (continued)
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_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A (continued)
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_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A (continued)
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_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A (continued)
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_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A (continued)
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_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A (continued)
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_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A (continued)
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_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
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Schedule A (continued)
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_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
Formatted: Highlight
Formatted: Normal, Justified, Tab stops: -2.24 cm, Left +
-1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left
+ 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left
Schedule A (continued)
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 22 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
Formatted: Highlight
Formatted: Normal, Justified, Tab stops: -2.24 cm, Left +
-1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left
+ 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left
Schedule A (continued)
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 23 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
Formatted: Highlight
Formatted: Normal, Justified, Tab stops: -2.24 cm, Left +
-1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left
+ 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left
Schedule A (continued)
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 24 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
Formatted: Highlight
Formatted: Normal, Justified, Tab stops: -2.24 cm, Left +
-1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left
+ 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left
Schedule A (continued)
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 25 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
Formatted: Highlight
Formatted: Normal, Justified, Tab stops: -2.24 cm, Left +
-1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left
+ 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left
Schedule A (continued)
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 26 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
Formatted: Highlight
Formatted: Normal, Justified, Tab stops: -2.24 cm, Left +
-1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left
+ 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left
Schedule B
Notification of Registration (Annual Update) Approval
Mailing Address Date
Dear:
Pursuant to the Municipal Government Act, please be advised that Municipal Council in session
on _________________ approved ________________________________________________________________
as a Fire and Emergency Services Provider for the specific emergency services as indicated on
your Schedule A Application Form.
This Registration continues in force until withdrawn by the Municipality of Chester for cause, or
you request that the Registration be revoked.
Registration be revoked.
As part of the annual registration process, you are required to provide proof of the ability to
meet Registration criteria outlined in
Municipal Policy P33, Registration and Annual Update of Fire and/or Emergency Providers, and
provide an update of information outlined in the Schedule A.
Any significant changes to the information provided on Schedule A, must be brought to the
attention of the Municipality of Chester when they occur.
Yours Truly,
Municipality of Chester
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 27 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
Formatted: Highlight
Formatted: Normal, Justified, Tab stops: -2.24 cm, Left +
-1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left
+ 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left
Schedule C
FIRE TAX RATE NOTIFICATION FORM
SECTION A
The Fire Tax Rate, approved by the __________________ Fire Commission for Fire District #
____________ at its meeting held on at its annual meeting held on _______________, is set at
___________________ per $100.00 assessment; with the exception of the 2020/21 year as Council
will accept the fire tax rate as presented by the Fire Commissions without reference to the
annual general meeting and use the submitted tax rate in its collection process for the
2020/21 period due to COVID-19 measures in effect.
FOR THE PERIOD APRIL 1, 20___ TO MARCH 31, 20___
As Officers of the __________________________ Fire Commission,
we hereby certify that the above information is correct.
Date: ______________________________________
Authorized Signature: ______________________________________
Position: ______________________________________
Date: ______________________________________
Authorized Signature: ______________________________________
Position: ______________________________________
Formatted: Underline
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 28 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
Formatted: Highlight
Formatted: Normal, Justified, Tab stops: -2.24 cm, Left +
-1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left
+ 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left
RECORD OF ADOPTION/AMENDMENTS
Effective Date Reason for Adoption/Amendment
April 9, 2020 Amendment due to COVID-19 measures:
Section 5.2 and Schedule C
1. Establishes requirement for the Body Corporate to provide
evidence of holding an AGM with the ratepayers. Provides for
exception if Public Health prohibits these meeting due to gathering
limits or other restrictions.
2. Eliminates need for the fire tax rate as set by the Commission to
be announced at the AGM. Allows for approval of the rate by the
Commission at any regular Commission meeting.
Formatted: Font: (Default) Leelawadee UI
Formatted: Font: (Default) Leelawadee UI
Formatted: Font: (Default) Leelawadee UI
Formatted: Font: (Default) Leelawadee UI
Formatted: Tab stops: Not at 4.44 cm
P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 29 of 29
_____________________________________________________________________________________________________________
Notice of Intention – Council – April 2, 2020 (2020-149)
Council - 1st Notice – Council – April 2, 2020 (2020-149)
Council - 2nd Notice – Council – April 9, 2020 (2020-156)
Amended Effective – April 9, 2020
Formatted: Highlight
Formatted: Normal, Justified, Tab stops: -2.24 cm, Left +
-1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left
+ 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left
Official Annotation
Reason for Amendment Amendment due to COVID-19 measures:
Section 5.2 and Schedule C
Notice of Intention to Amend April 2, 2020 (2020-149)
Date of First Notice April 2, 2020 (2020-149)
Date of Second Notice April 9, 2020 (2020-156)
Effective Date April 9, 2020
I certify that this Policy was amended by Council as indicated above.
_______________________________________ April 14, 2020
Pamela M. Myra, Municipal Clerk Date
REQUEST FOR DIRECTION
REPORT TO: Municipal Council
MEETING DATE: December 8, 2022
DEPARTMENT: Community Development & Recreation
SUBJECT: Uniform Signage Program
ORIGIN: Council Request
Date: November 29, 2022 Prepared by: Chad Haughn, Director of Community Development & Recreation
Date: November 30, 2022 Authorized by: Dan McDougall, CAO
RECOMMENDED ACTION
It is recommended that Council provide direction on the next steps for uniform signage implementation.
BACKGROUND
The idea for uniform signage came from a Council meeting in 2017 when the broader topic of signage was being
discussed. Since that time, there was a Council workshop in 2018 to review options and a draft bylaw was
developed in early 2019. Public engagement was carried out that same year and after a lengthy process to
receive provincial approval, the final pilot program for uniform signage at exit 6 was implemented in 2022.
The Uniform Advertising Signage By-law # 152 uses a regulatory framework to prohibit and regulate signage
along parts of the Municipality’s highways. The by-law prohibits signage not associated with the uniform signage
program in the by-law area.
The intent of the program is to clean up the
sign clutter as well as to provide effective
wayfinding for the travelling public. The
uniform signage program has a clear set of
regulations that is used to administer the
program. It was determined early on that the
program would only be open to tourism
related business.
The implementation of the program includes
the Development & Planning Technician that
handles application submissions, collects fees,
orders signs and deals with program-related
inquiries from business owners. Economic
Development & Tourism staff have used their
existing relationships to liaise with local
business about the program. MOC Public
Works staff have assisted with sign removal
and installation.
New Uniform Signage Installed Near Exit 6
R e q u e s t f o r D i r e c t i o n P a g e | 2
Positive Response to Uniform Signage Pilot
1. Esthetics of Exit 6
Several comments have been received from people who appreciate the removal of the sign clutter when
exiting Highway 103 at Exit 6.
2. Number of Applicants
There have been 15 businesses in the Hubbards area that have applied to the uniform sign program.
3. Municipal Branding
The Uniform Signs include the Municipal logo. This type of public display of the logo helps to improve
the recognition of our brand.
Lessons Learned From the Uniform Signage Pilot
1. Provincial Approval
Provincial approval of the draft bylaw took an extremely long time. For future changes to the bylaw,
staff will work closely with our Municipal advisor who can provide assistance in working with multiple
provincial departments. NS Public Works is the department that has direct control and standards for
highway signage and therefore who need to approve changes to the bylaw. Municipal Affairs also
checks to ensure the Municipality followed proper process related to bylaw changes and therefore
require sign off before proceeding.
2. Sign Installation
Originally it was anticipated that Municipal staff would compete the sign installation. The overall size
and height of the signs provided challenges for staff to complete the installation without proper
equipment. It was determined that third-party was required to safely install the signs, however, the
companies that initially agreed to do the work did not follow through. MOC Public Works staff have
initiated discussion with a different third-party company for installation.
3. Sign Removal
Although staff had good intensions of installing the new signs simultaneous to the old signs being
removed, there were delays with installation. In the future, staff would ensure that the new signs are
up prior to the old signs being removed.
4. Not Everyone Supports the Program
We heard from a few non-tourism businesses that the By-law took away prime locations for side-of-road
sign advertising. One step to help mitigate this impact was to put the owners in contact with Economic
Development staff to explore options such as listing in the Municipal Business Directory.
R e q u e s t f o r D i r e c t i o n P a g e | 3
DISCUSSION
Possible By-law Coverage Area
At the October 13, 2022 meeting, Council requested that staff bring back a report outlining the steps to move
from the uniform signage pilot phase to implementation of uniform signage more broadly. The most significant
decision for the expansion of the bylaw is to determine the coverage area. Council can choose the area in which
the by-law will apply and this area can range from the entire Municipality, to a large area such as all of Highway
3, to smaller sections such as Highway 103 exits. If Council decided to only look at each of the four Highway 103
exits, the next decision is to determine a distance from the exit that the by-law would apply i.e. 300m, 500m,
etc...
The approach of expanding the By-law area to only include small sections of road comes with the risk that
businesses could relocate their existing signs to just outside the boundaries of the coverage area. For example,
if the bylaw coverage area is limited to the exits, this would serve to improve sign clutter in those specific areas
but may unintentionally move the signs to a different location.
Exit 7 With No Sign Regulations (Nov. 18, 2022)
Exit 6 With Uniform Sign Regulations (Nov. 18, 2022)
R e q u e s t f o r D i r e c t i o n P a g e | 4
By-Law Changes
When the Uniform Signage By-law was drafted, it was done so with thought of future expansion beyond the
pilot. Unless there are significant changes to the program, only minor changes would be required to the By-law.
See attached copy of the Uniform Signage By-law.
Current Signs
Below are examples of signs located along parts of local highways. Some are small and cost effective to produce
while others are large and would be more expensive for businesses to produce and install.
Exit 8, South on HWY 14 (Nov. 22, 2022)
R e q u e s t f o r D i r e c t i o n P a g e | 5
Signs Not Impacted Through the By-law
As a reminder, there are several signs that are not impacted by the Uniform Signage By-law and these include
signs that are located on the property where the business is located and any signs located on private property
with permission. The only signs that are subject to the By-law are those located within the public highway right-
of-way.
Possible Next Steps
To proceed with the expansion of the uniform sign project, several steps would need to be taken to reach full
implementation. Following is a list of the main actions to be taken, the general order and possible time frame in
which they would occur:
- Determine Uniform Signage By-law coverage area - Winter 2023.
- Draft changes to By-law # 152 to include the new by-law coverage area – Winter 2023
- Public consultation (Require Council direction on level of engagement preferred) – Spring 2023
- Contact owners of existing signs within the expanded bylaw area to make them aware of the new
program – Spring / Summer 2023
- Provincial approval: NS Public Works & NS Municipal Affairs – Summer / Fall 2023
- Council 1st and 2nd reading for Municipal by-law change – Fall 2023
- Inform general public of expanded program – As frequently as needed 2023 / 2024.
- Provide notice to existing sign owners of deadline for removal of illegal signs – Fall/ Winter 2023
- Determine new sign locations – Fall 2023
- Mange all aspects of signs: order signs, apply for Work Within the Highway Right-of-way permit
(NSDPW), install new uniform signs, remove existing signs not previously removed by sign owners –
Winter / Spring 2024
- Ongoing annual management of signs – 2024 and beyond
OPTIONS
1. Proceed with expanded uniform sign program and determine the new by-law coverage area.
2. Do not expand the uniform sign program and maintain the existing boundaries.
IMPLICATIONS
By-Law/Policy
Uniform Signage By-law # 152 is required to be updated if Council chooses to make any changes.
Financial/budgetary
Each uniform sign for the pilot program cost approximately $1,500. This cost includes the top half moon with
the Municipal logo, the signposts and four business names. Staff are currently working to confirm installation
costs. As outlined in the current by-law, businesses are charged $150 to register for a sign bar and they pay a
$40.00 annual registration fee.
A more complete estimate of total budget can be drafted once decisions are made about coverage area, number
of signs required and any changes to the sign structure and installation.
R e q u e s t f o r D i r e c t i o n P a g e | 6
Environmental
NA
Strategic Priorities
The uniform signage program as outlined above will assist the Municipality in advancing the following Priority
Outcome of the 2021-24 Strategic Priorities Framework:
Priority Outcomes: Economic Development
1. Position the Municipality as Nova Scotia’s south shore community of choice for residents, businesses,
and organizations, and as an international tourism destination.
Work Program Implications
Staff will be required to manage the planning and implementation of the expanded uniform signage program as
outlined in the “Possible Next Steps” section above. Depending on the new by-law coverage area, extent of
public engagement and uptake from tourism businesses, there could be a significant amount of work associated
with managing the program.
Staff will look to streamline the management of the overall program as much as possible as several departments
are currently involved. For the initial implementation of the pilot phase of the program, no new staff resources
were added and existing staff were used. It is anticipated that additional resources will be needed to implement
an expanded program.
Has Legal review been completed? ___ Yes _ X_ No __ N/A
If Council decides to proceed with an expanded uniform signage program, legal counsel will review any by-law
changes.
COMMUNICATIONS (INTERNAL/EXTERNAL)
If the decision is to proceed with the expansion of the uniform signage by-law, staff will use various
communication tools to inform the public and gather information at the various stages of the project.
ATTACHMENTS
1. Uniform Advertising Signage By-law # 152
R e q u e s t f o r D i r e c t i o n P a g e | 7
Municipality of the District of Chester
Uniform Signage By -Law
By -Law No. 152
Adopted Effective —April 27, 2022
Raised at Committee of the Whole - October 4, 2018
First Reading - Council - July 22, 2021 (2021-299)
Second Reading -Council -October 14, 2021 (2021-394)
Date of Publication/Effective Date - April 27, 2022
MUNICIPALITY OF THE DISTRICT OF CHESTER
UNIFORM ADVERTISING SIGNAGE BY-LAW
BY-LAW #152
1.0 Title
1. This By-law is entitled the "Municipality of the District of Chester's Uniform Advertising Signage
By-law. "
2.0 Authority
1. Provided by section 49A of the Public Highways Act, S.N.S. 1989, c. 371 and amendments hereto.
3.0 Interpretation
In this By-law:
a) "Destroyed" means rendered physically unusable;
b) "Erect" in respect to a sign means, the painting, pasting, and posting of the sign;
c) "Council" means the Municipal Council of the Municipality of the District of Chester;
d) "Highway" means a highway vested in Her Majesty in right of the Province, excluding highways
designated as a controlled access highway by the Governor in Council pursuant to Section 21 of
the Public Highways Act, S.N.S. 1989, c. 371;
e) "Maintenance" means the work of keeping the sign in a state of good repair;
f) "Municipality" means the Municipality of the District of Chester;
g) "CAO" means the Chief Administrative Officer of the Municipality of the District of Chester;
h) "Tourism Business" means a business open to the public for a minimum of four (4) continuous
months during a calendar year which also meets the description of one of the following
categories:
i) a business that is a tourism establishment for which a license issued under the Tourist
Accommodations Act 1994-95, c. 9, s. 1 is in full force and in effect,
ii) a restaurant,
iii) a tourist attraction, including a museum, historic site, theme or amusement park, art
gallery, recreation facility or use, or cultural, animal, or plant attraction including
agritourism businesses such as U-Picks,
iv) a liquor store,
v) a craft shop or gift shop where artisanal products are produced or exhibited,
vi) an antique shop,
vii) a gas station,
viii) a convenience store or grocery store,
ix) a fresh food or farm market,
x) establishments where seafood and aquaculture products are held, hatched or reared
and are for sale to the public,
xi) a youth camp,
xii) a Branch of the Royal Canadian Legion,
xiii) historical buildings, or other significant historical structures,
xiv) a pharmacy or medical centre,
xv) a winery, brewery, or any other establishments that are issued permits under the
Liquor Control Act, where products controlled under the Liquor Control Act are
made and sold to the public,
xvi) local and Provincial visitor information centres.
i) "Uniform Advertising Sign" means the visual communication device, including its structure
and components, created, or manufactured for the purpose of providing direction information
about promoting a tourism business.
4.0 Purpose
1. This by-law provides for the control of the erection, display, maintenance and placement of uniform
advertising signs in the municipality for the purpose of providing an effective wayfinding system for
the travelling public.
2. The erection and maintenance of the uniform advertising signs shall be led by the Municipality of the
District of Chester.
5.0-Application
This by-law applies only to the highways indicated in Schedule "A".
1. The erection, display, maintenance and placement of any signs within the by-law area indicated in
Schedule "A' other than uniform advertising signage in compliance with this by-law is prohibited.
2. Notwithstanding the foregoing signage authorized by other levels of government, non -permanent
signage relating to a Municipal, Provincial or Federal Election or an active Real Estate listing shall be
permitted within the area indicated in Schedule "A".
6.0 Registrar of Signs
1. The CAO, or their designate, shall act as the Registrar of Signs hereinafter referred to as "The
Registrar".
2. The Registrar shall have authority to issue or refuse to issue in writing, license to an applicant to
erect, display, maintain or place uniform advertising signs in accordance with the provisions of this
by-law and may revoke any such permission previously given as hereinafter provided for.
7.0 Uniform Advertising Signs
1. The Registrar shall, on application by a tourism business, issue a licence and direction for uniform
advertising signage to be erected, displayed, maintained or placed at locations along a highway, at the
Municipality's expense, subject to the following:
a. The application is made in accordance with this by-law;
b. The applicant pays the prescribed fee; and
c. The Registrar is satisfied that the erection, display, maintenance, or placement of the
uniform advertising signs at those locations is consistent with the purpose and provisions
of the by-law. Licences granted pursuant to this Section, may be revoked by the Registrar
if any of these provisions should be later determined to be incorrect or have been made or
represented in a false or misleading manner.
2. Where uniform advertising signs have been erected, displayed or placed, under subsection (1), the
Registrar shall, on application by the tourism business, issue an amendment to the Licence for the
signs to be relocated, replaced, or removed if:
a. The application is made in accordance with this by-law;
2
b. The applicant pays the prescribed fee; and
c. The Registrar is satisfied, if the application concerns the relocation or replacement of the
signs, that the erection, display, maintenance or placement of the uniforms advertising
signage at the locations requested is consistent with the purposes and provisions of this
by-law. Permission granted pursuant to this Section, may be revoked by the Registrar if
any of these provisions should be later determined to be incorrect or have been made or
represented in a false or misleading manner.
8.0 Administration
1. An application under subsection 7 (1) or 7 (3) of this by-law in respect of uniform advertising signs
shall be made by completing the form entitled "Uniform Advertising Signage Application Form"
attached to this by-law.
2. A uniform advertising sign for a tourism business located within the bounds of the municipality may
be erected, displayed, maintained or placed within the by-law area per Schedule "A".
3. A uniform advertising sign for a tourism business located outside the bounds of the municipality may
be erected, displayed, maintained or placed within the by-law area per Schedule "A", provided the
business is located within 10 kilometres from the uniform signage structure upon which it advertises.
4. Only two (2) uniform advertising signs for a tourism business within the bounds of the municipality
may be erected, displayed, maintained or placed in the municipality.
5. Only one (1) uniform advertising sign for a tourism business located outside the bounds of the
municipality may be erected, displayed, maintained or placed within the By-law area per Schedule
A»
6. Notwithstanding 8.4, the Registrar may allow uniform advertising signs for a tourism business to be
erected, displayed, maintained or placed in such a number, in excess of two (2), as the Registrar
considers appropriate where the Registrar is satisfied that the location of the tourism business
warrants additional signs.
7. A uniform advertising sign:
a. Shall be 210 cm (84") x 45 cm (18") in size;
b. Shall not contain more than 24 characters;
c. Shall not have more than 14 characters per line;
d. Shall be in font `Clearview 2WR' 4", `Clearview 3WR' 6" and `Clearview 5WR' 8";
e. Shall be `Highway Blue' with white lettering;
f. Shall, on the right side of the sign indicate the distance in kilometres to the tourism
business; and
g. Shall include the symbol/provincial icon on the left side of the sign.
8. For the purposes of subsection (7), a "character" includes a space between characters.
Uniform advertising signage structures shall display a maximum of four (4) uniform advertising
signs, with no more than one (1) uniform advertising sign for an individual tourism business
appearing per structure.
10. Notwithstanding 8.9 uniform advertising signage structures shall have a half moon sign on the top of
the structure identifying the Municipality as generally shown in Schedule `B".
11. When allocating uniform advertising signs to structures, the Registrar may give priority to businesses
located within the community or district the structure is located in.
12. At the discretion of the Registrar and subject to local physical conditions all uniform advertising
signage structures should be a minimum of one hundred (100) metres from any intersection.
13. At the discretion of the Registrar and subject to local physical conditions all uniform advertising
signage structures should be a minimum of two (2) metres from a road shoulder.
14. At the discretion of the Registrar, all uniform advertising signage structures should be a minimum of
one hundred (100) metres from any other uniform advertising signage structures on a given side of
the highway.
15. The information set out in a uniform advertising sign may be displayed in such language as is
preferred by the tourism business. The Tourism Business shall be responsible to provide to the
Registrar, the correct wording in the language of choice along with an accurate English translation, if
it is other than English.
16. If one (1) uniform signage structure has more than one (1) uniform advertising sign, they shall be
mounted in such fashion that signs with left pointing arrows be placed at the top, with business
names listed alphabetically, followed by right pointing arrow signs, with business names listed
alphabetically, and lastly, signs with straight ahead arrows, with business names listed alphabetically.
17. A tourism business applicant purporting to offer specific services and/or sell certain items for which
a license or authority to do so is required must provide to the Registrar proof of such license or
authority at the time of application.
18. For each year following the initial year that the Registrar licences uniform advertising signs to be
erected, displayed, maintained or placed, the tourism business shall pay the Registrar, by the date
requested, the annual fee prescribed for the continued erection, display, maintenance or placement of
such signs. At the discretion of the Registrar, the Tourism Business may prepay all of part of the
remaining annual fee to the end of the License term.
19. The Registrar may arrange for the uniform advertising signage to be removed if the Tourism
Business fails to pay the annual fee, (by the date prescribed) by the Registrar, or the business ceases
to operate. In both scenarios, there will be no money refunded. The Registrar shall arrange for the
removal of the sign and provide notice of same to the owner. Businesses shall be required to provide
the Registrar and keep current contact information for the purpose of providing notice.
20. License for signage, subject to the payment of the annual fees, shall be for a maximum period of ten
10) years. Prior to the expiration of the License, the Tourism Business may apply for a new License
in the same manner and in accordance with the same provisions as contained earlier in this by-law, as
amended from time to time.
4
21. Upon receipt of a written request from a person or organization, Municipal Council shall have the
authority to consider granting an exemption from this by-law if Council is satisfied that the proposed
sign meets the following criteria:
a. Is of a non-commercial nature;
b. Holds value to the community for which it is located;
c. Will not negatively impact the overall intent of the Uniform Signage Program.
Notwithstanding the foregoing, a person or business that obtains an exception from
Council for a sign which does not comply with the requirements of this by-law, must
also receive approval for the installation of the sign for the Nova Scotia Department of
Transportation and Infrastructure Renewal.
9.0 Enforcement
The Owner of any sign located, erected, maintained, displayed or placed within the area identified in
Schedule "A" that does not comply with this by-law, after it's effective date, shall be liable to the
following:
a. Upon thirty (30) days notice the Municipality may remove the sign and dispose of the
same;
b. The Municipality may issue an Order to remove under the Municipal Government Act to
the owner and if the sign is not removed within the time set out, then the Municipality
may remove or dispose of the sign in and the cost of so doing charged to the Owner;
c. Any person who fails to comply with an Order issued under this by-law shall be guilty of
an offence and each day that that Order is not complied with shall constitute a continuing
offence for which a person shall be liable to a penalty as set out in Part XXI of the
Municipal government Act.
2. All Notices sent on this by-law shall be effective if mailed by regular mail to the last known address
of the owner and, if unknown, then by posting the Notice on the sign.
3. Any signs erected after the effective date of this by-law, within the area identified in Schedule "A"
that is not in compliance with this by-law, shall be removed by the Municipality and may be
destroyed by the Municipality upon not less than fourteen (14) days notice to the owner.
4. The owner of the sign will be notified via regular mail of the intent and timeframe of the Municipality
to remove and destroy said sign.
5. No development permit will be required for a uniform advertising signage permit.
10.0 Fees
1. The fees prescribed for the purposes of this by-law and these regulations are set out in the Fee's
Policy P-20 and shall be paid to the Municipality of the District of Chester.
5
Schedule B — Uniform Advertising Signage Structure
tiii W.Aii'ilAIJTI 01
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Uniform Advertising
Signage Application Form
Uniform advertising signage in accordance with By-law #152 of the Municipality of the District of Chester
Contact Information:
Name of Business:
Civic Address (911) of Business:
Business Mailing Address: Province: Postal Code:
Business Phone Number: ( ) - Email Address:
Applicant's Name:
Applicants Mailing Address: Province: Postal Code:
Home/Cell Phone: ( ) - Email Address:
Description of Business:
A brief description of your business (i.e. Motel, Campground, Restaurant, Gas Station, etc.)
Sign Requirements (Maximum of 2 signs)
Wording changes on existing signs - $XXX charge, Exact wording of si n(s): (not to exceed 24 characters & spaces)
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Uniform Advertising Signage Program
The Uniform Advertising Signage Program provides tourist businesses with a
clear and effective manner to advertise their services. Tourist related businesses
include accommodations, attractions, eating establishments, among others. The THE MUNICIPALITY OF
Municipality will be responsible for constructing, installing, and maintaining CHESTER
signage for tourism businesses.
Uniform Advertising Signage Regulations
Signs are 210 cm (7') wide and 45 cm (18") high. The business name, an arrow, the distance in kilometres
and a corresponding symbol (where applicable) are displayed in white letters on a blue background. The
business name must not exceed 28 characters, including spaces needed between words. Assistance can be
provided if abbreviations are required to accommodate longer business names. Businesses are limited to
two (2) uniform advertising signs in the municipality; however, the Registrar may allow a business to
advertise additional signs. Uniform advertising sign structures will be comprised of three (3) uniform
signs, advertising three (3) individual businesses.
Businesses located within the Municipality can advertise their business on any uniform advertising
signage structure, but businesses that operate outside the municipality must be within ten (10) kilometres
of the uniform signage structure they wish to advertise on. Additionally, businesses must be in continuous
operation for four (4) months of a calendar year in order to be eligible for the Uniform Advertising
Signage Program.
Uniform Advertising Signage Guidelines
Uniform Advertising Signage structures will be a minimum 100 metres from any other structure on a
given side of the highway while structures may also not be placed within 100 metres from any
intersection. As signage structures are open to businesses from outside the municipality, structures -will be
limited to advertising one (1) business from outside the municipality where applicable. Additionally,
businesses located in the district or community of a uniform signage structure will be given priority to
advertise on those structures.
Fee Schedule
The fees to participate in the Uniform Advertising Signage Program are as follows:
The fee payable for an application for each new uniform sign for a business is $150 per sign
The annual fee payable for the continued placement and maintenance of uniform signs for a
business is $40 per sign.
The fee payable for a name change of a uniform sign for a tourism business is $100 per sign
Additional Information
The maximum number of signs per business is 2.
Payment, must accompany the application. Post-dated cheques are not accepted.
Insufficient payment will delay application processing.
Cheques are payable to the Municipality of the District of Chester.
110110 LVAREOMR
Annotation for Official By -Law Book
Date of First Reading July 22, 2021
Date of advertisement of Notice of Intent to Consider September 22, 2021
Li hthouseNOW
Date of Second Reading October 14, 2021
Date of mailing to Minister a certified copy of By -Law December 14, 2021
Date of advertisement of passage of By -Law * Aril 27, 2022
1 certify that the Uniform Signage By -Law #152 was adopted by Council and
published as indicated above
April 29, 2022
P. M. M.yr , Mu cipal Clerk Date Date
Effective Date of the By -Law unless otherwise specified in the text of the By -Law
UNIFORM SIGNAGE BY-LAW NO. 152
THE MUNICIPALITY
OF CHESTER
NOTICE OF BY-LAW
THEMUNICIPALMYOr
CHESTER & PILOT PROGRAMTE
TAKE NOTICE THAT on the 14th of October, 2021,
Chester Municipal Council adopted the Uniform
Advertising Signage Bylaw & Program.
The By -Law & Pilot Program introduces as follows:
i
L w....
1. By -Law to regulate signage within the identified area
along Highway 3.
2. Pilot Program to facilitate the Uniform Advertising
Signage as a pilot to clean up existing erected signs
in the identified area and provide uniform signage for
tourism businesses.
The By -Law & Pilot Program are now in effect. Copies
of the By -Law & Pilot Program are available from the
Chester Municipal Office during normal office hours.
For more information, call 902-275-2599.
P.M. Myra, Municipal Clerk
201473
I, Pamela M. Myra, Municipal Clerk of the Municipality of
the District of Chester do hereby certify that the above is
a true copy of an advertisement duly advertised in the
Progress Bulletin on April 27, 2022.
Given under the hand of the Municipal Clerk and under
the corporate seal of the said Municipality the 29t" day of
April, 2022.
Pamela ". Myfa
Municipal Clerk
REQUEST FOR DECISION
Date: November 17, 2022 Prepared by: Leigh Besanger, P. Eng., Wastewater Project Engineer
Date: November 21, 2022 Reviewed by: Matthew Blair, Director of Infrastructure and Operations
Date: November 22, 2022 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
That council award the Cleaning of Municipal Sewers & Pumping Stations to Loomer’s Pumping Service Limited
for an estimated 3-year cost of $73,617.39 plus HST, which is the sum of:
▪ $26,792.03 in year 1 of the service agreement,
▪ $24,547.02 in year 2, and
▪ $22,278.34 in year 3.
CURRENT SITUATION
The Department of Infrastructure and Operations issued an invitational Request for Quotes (RFQ) seeking the
services of a qualified contractor to perform cleaning services for the Municipal Sewers & Pumping Stations.
Additionally, pricing was requested for emptying septic tanks along Walker Rd. and in Gold River, and for tank
cleaning at the Chester and Western Shore Wastewater Treatment Plants.
The invitational RFQ was sent out to three contractors - all three responded and provided pricing.
BACKGROUND
Within the Municipality, there exists approximately 30 km of gravity sewer piping. Several years ago, the
Municipality began a program which aims to clean approximately 6,000 lin. m of gravity sewer piping per year,
on a 5-year cycle.
Most recently, sewer cleaning was performed in 2020 (by Loomer’s) which included approximately 1,700 lin. m
of gravity sewer pipe in Western Shore. Please note that due to various limitations presented during the Covid-
19 pandemic, the sewer cleaning program was paused in 2021.
DISCUSSION
Cleaning of Municipal Sewers, Pumping Stations and other WW-related infrastructure is considered necessary
for efficient operation of the system(s). Cleaning removes built-up debris restoring the gravity sewer mains to
their intended capacity. Furthermore, cleaning on a frequent basis also limits the potential for issues including,
but not limited to: clogging, sewer back-ups, and undesirable odours.
REPORT TO: Council
MEETING DATE: December 8, 2022
DEPARTMENT: Infrastructure and Operations
SUBJECT: RFQ for Cleaning of Municipal Sewers & Pumping Stations
(3-Year Service Agreement)
ORIGIN: General Maintenance
R e q u e s t f o r D e c i s i o n P a g e | 2
It is important to note that costs of gravity sewer pipe cleaning have increased approximately 60% since it was
last performed in the Municipality. In 2020, Loomer’s performed the gravity sewer main cleaning at a unit rate
of $1.80 per lin. m (+ HST). For this RFQ, Loomer’s provided a unit rate quote of $2.82 per lin. m (+ HST).
Given that the RFQ was invitational, Infrastructure and Operations did not consider it necessary to incorporate
numerous evaluation criteria. Instead, cleaning specifications were provided in the RFQ, and the proponents
were required to indicate that they read the specifications and that they could meet the requirements within.
As such, the evaluation was based upon the criteria in the table below.
Rated Criteria Category Weighting
Pricing 100%
Pricing was submitted as follows:
Company Year-to-Year Pricing
(+ HST) Total Pricing (+ HST)
Loomer’s Pumping Services Limited
1 $26,792.03
$73,617.39 2 $24,547.02
3 $22,278.34
Contractor 2
1 $41,146.59
$116,729.08 2 $34,646.15
3 $37,936.34
Contractor 3
1 $80,118.00
$224,071.00 2 $65,939.00
3 $78,014.00
OPTIONS
Option A - Direct staff to award the 3-Year Service Agreement contract to Loomer’s Pumping Services
Limited at a cost of $73,617.39 + HST.
Option B - Direct back to staff for further information.
IMPLICATIONS
By-Law/Policy
Municipal Sewers By-Law (No. 34).
Financial/budgetary
Sewer cleaning is considered a yearly maintenance item captured within the general operations budget. This
project has been budgeted for in the 2022/2023 budget year.
Environmental
Cleaning services will improve wastewater distribution and efficiency which in turn, will limit the potential for
adverse environmental effects.
R e q u e s t f o r D e c i s i o n P a g e | 3
Work Program Implications/Impacts
The following impacts are anticipated as part of the work:
▪ Various (partial) road lane closures when sewer cleaning is being performed. Traffic control will be
utilized when required.
▪ Noise from cleaning equipment.
▪ Potential for increased level of odours during the work for a short duration.
Strategic Priorities
The Cleaning of Municipal Sewers & Pumping Stations aligns with the following Priority Outcomes of the 2021-
24 Strategic Priorities Framework:
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated, and accessible.
Priority Outcomes: Healthy & Vibrant Communities
1. Ensure residents have access to facilities, natural assets, programs, and services that enrich the quality
of life and provide safe communities for residents and visitors alike.
Priority Outcomes: Infrastructure & Service Delivery
1. Develop and implement evidence-based plans for future infrastructure and service needs, along with
related funding models, to accommodate sustainable growth and levels of service.
2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of
existing infrastructure.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
No communication needs are anticipated at this stage of the project.
ATTACHMENTS
N/A
REQUEST FOR DECISION
REPORT TO: Council
MEETING DATE: December 8, 2022
DEPARTMENT: Corporate & Strategic Management
SUBJECT: Municipal Boundaries Review
ORIGIN: MGA Sections 368(4) & 369; 2021-24 Strategic
Priorities
Date: November 24, 2022 Prepared by: Jonathan Meakin, Strategic Initiatives Coordinator
Date: November 29, 2022 Reviewed by: Tara Maguire, Deputy CAO
Date: November 29, 2022 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
It is recommended that Council discuss and decide on one of the two directions outlined in this report
to determine the Municipality of Chester’s application to the NSUARB for the 2022 Municipal
Boundaries Review process, and, in so doing, approve one of the detailed draft Resolutions provided
below in the Options section.
CURRENT SITUATION
The Municipal Government Act requires all municipal governments throughout Nova Scotia to conduct
a Municipal Governance & Electoral Boundary Review every eight years. This Review must result in an
application submitted to the Nova Scotia Utilities & Review Board (NSUARB) to alter or confirm the
number of councillors, number of polling districts, and boundaries of those polling districts.
Council has worked through the several components of the Review process in meetings on February 3,
2022; February 10, 2022; May 26, 2022; and on August 4, 2022. During the process, Council quickly
settled on reaffirming the number of councillors and the number of associated polling districts.
At the August 4 meeting:
1. Council noted that Polling District 2 was slightly over the NSUARB’s target variance for relative
parity of voting power among polling districts, and so considered possible revisions to the
boundaries of Polling Districts.
2. Council stressed the importance of ensuring that, as much as possible, communities of interest
remain contiguous and not separated by a polling district boundary line.
3. Council agreed to provide one option (Option 1B discussed below) that outlined minimal
proposed revisions to polling district boundaries for public consultation, and to decide on
whether to alter or confirm existing boundaries after the public consultation work was
completed.
R e q u e s t f o r D e c i s i o n P a g e | 2
The purpose of this Request for Decision, then, is to outline the following two options for Council’s
direction and decision:
1. Submission of an application to NSUARB that proposes minimal revisions to polling district
boundaries as outlined in the Option 1B boundary revision scenario Council chose to put
forward for public consultation. This Request for Decision includes some supplementary
mapping details, as discussed below, in order for Council to further assess the impact of
proposed revisions to district boundaries.
2. Submission of an application to NSUARB that proposes maintaining the current polling district
boundaries given the community of interest concerns raised by Council at its August 4, 2022
meeting. The current boundaries were originally approved by NSUARB in 2008 and reaffirmed
by NSUARB following the 2014 Municipal Boundaries Review process.
Following Council’s discussion and decision on these two options, staff will finalize a MODC 2022
Boundary Review Study for Council’s review and approval at its December 15, 2022 meeting.
The resulting Resolution and a copy of the Minutes of the December 8, 2022 Council meeting will be
included with other appendixes in the Study submitted as part of a complete application to NSUARB.
BACKGROUND
The Municipal Government Act stipulates the following in respect to the process and outcomes of the
Municipal Governance & Electoral Boundary Review:
In determining the number and boundaries of polling districts the Board shall consider number of
electors, relative parity of voting power, population density, community of interest and geographic size.
MGA, Section 368 (4)
In the year 1999, and in the years 2006 and every eighth year thereafter the council shall conduct a
study of the number and boundaries of polling districts in the municipality, their fairness and
reasonableness and the number of councillors. MGA Section 369 (1)
After the study is completed, and before the end of the year in which the study was conducted, the
council shall apply to the Board to confirm or to alter the number and boundaries of polling districts and
the number of councillors. MGA Section 369 (2)
The NSUARB’s Municipal Boundaries User Guide provides further direction on how to proceed with the
Review, details on parity of voting power and polling district boundary descriptions, and guidance on
public consultation, among other details.
R e q u e s t f o r D e c i s i o n P a g e | 3
DISCUSSION
OPTION: Proposed Revisions to Polling District Boundaries
At the August 4, 2022 meeting, following thorough discussion about minimal versus significant
revisions to polling district boundaries, Council selected ‘Option 1B’ that proposed minimal revisions.
Council also gave direction to staff to proceed with a public consultation for ‘Option 1B’ through the
engagement plan outlined in the August 4, 2022 staff report.
The core reason for the proposed boundary revisions outlined in ‘Option 1B’ (and in all the proposed
options for revision) was to address the relative parity of voting power in Polling District 2 that was
13.21% above the district average, which is slightly greater than the NSUARB target variance for
relative parity of voting power of +/-10%. Corresponding adjustments were necessary to the
boundaries of adjoining Polling Districts 1 and 3 as a result.
As a reminder, the proposed boundary revisions provided by ‘Option 1B’ would result in adjustments
to relative parity of voting power and the distribution of electors among districts as follows:
Polling
District
Number of
Electors per
District as of
June 2022
2022 Electors per
District as %
Variation from the
District Average
Option 1B
Electors per
District
Option 1B Electors
per District as %
Variation from the
District Average
Net Change in
Electors per
District – Option
1B vs. Current
1 1,419 8.32% 1,405 7.25% -14 electors
2 1,483 13.21% 1,420 8.40% -63 electors
3 1,206 -7.94% 1,283 -2.06% +77 electors
4 1,196 -8.70% 1,196 -8.70% No change
5 1,381 5.42% 1,381 5.42% No change
6 1,295 -1.15% 1,295 -1.15% No change
7 1,194 -8.85% 1,194 -8.85% No change
Total 9,174 9,174
Average 1,310 1,310
The ‘Option 1B’ map was featured in subsequent public consultation efforts, as outlined in the Study.
The outcome was that residents did not raise concerns about the proposed revisions to Polling Districts
1, 2, and 3 boundaries, although several residents did suggest more significant changes to polling
district boundaries and the size of Council.
For Council’s further review, the two highlighted map sections attached to this report highlight the
impact on:
R e q u e s t f o r D e c i s i o n P a g e | 4
civic addresses in Simms Settlement in light of proposed revisions to the boundaries of Districts
1 & 2; and
civic addresses in Chester in light of proposed revisions to the boundaries of Districts 1 & 3.
Also attached is a marked up draft copy (pending legal review) of formal polling district descriptions
that capture the proposed revisions Polling Districts 1, 2, and 3.
OPTION: Confirming Polling District Boundaries
During the discussion of options for proposed boundary revisions on August 4, 2022, Council stressed
the importance of communities of interest. Council also reserved making a decision on whether to
endorse proposed revisions or maintain the current boundaries until later in the Review process when
finalizing the Municipality’s application to the NSUARB.
Council’s discussion underscored the need to weigh the impact of addressing variances in relative
parity in voting power with the impact on other factors NSUARB asks municipalities to consider, such
as communities of interest.
As stated, the core reason for the proposed boundary revisions was to address the relative parity of
voting power in Polling District 2, which, as of June 3, 2022, is 13.21% above the district average.
The first step of the proposed revisions to District 2 boundaries was to move the boundary line
between District 2 and District 1, which results in the boundary now running through the middle of
Simms Settlement in order to attain the reduction in electors needed to meet NSUARB’s target
variance in relative parity of voting power of +/-10%
If Council opts not to endorse this proposed boundary shift due to reasons of maintaining a community
of interest, then the related boundary shift between Districts 1 & 3 is no longer necessary since that
secondary adjustment was made to accommodate the shift of electors from District 2 to District 1.
It should also be noted that the other two options Council reviewed for possible minimal boundary
revisions raised similar community of interest concerns. Both ‘Option 1B’ and ‘Option 1C’ separated
the closely neighbouring communities of Birchy Head and The Lodge with the altered boundary line,
which Council quickly identified as an issue.
So, given that:
the relative parity of voting power of 13.21% in District 2 is only slightly greater than NSUARB’s
target variance of +10%;
that proposed revisions to District 2 produces an impact on communities of interest that
outweighs the impact of a relative parity in voting power; and
that population trends in the Municipality have remained relatively unchanged for almost two
decades
A clear and logical rationale for confirming current polling district boundaries in the application to the
NSUARB is a viable option.
R e q u e s t f o r D e c i s i o n P a g e | 5
Next Steps
1. Complete the MODC 2022 Boundary Review Study following Council’s direction, adding
Council’s Resolution and Minutes of the December 8, 2022 meeting to the Study.
2. File the MODC 2022 Boundary Review Study and completed ‘Form C: Councillors and
Boundaries Polling District’ with NSUARB.
3. Upon receipt of the application, NSUARB will contact the Municipality to schedule a public
hearing.
4. A notice of hearing with be prepared by the Clerk of NSUARB for local promotion.
5. NSUARB issues a written decision within 60 days following the hearing.
OPTIONS
Council may make one of the following Resolutions, depending on its decision on the options
presented:
1. Make a Resolution authorizing an application to NSUARB to ALTER municipal boundaries as
follows:
WHEREAS the current number of Polling Districts and Councillors has been operating satisfactorily
since being created in 1994, and there having been no major changes in Municipality’s population
or population distribution since that time to warrant a change in the number of Polling Districts and
Councillors;
AND WHEREAS the existing Polling District Boundaries were confirmed by the Nova Scotia Utility
and Review Board in 2008 and reaffirmed in 2014;
AND WHEREAS there is a need to alter the current boundaries of Polling Districts 1, 2 and 3 to
ensure the relative parity of voting power meets the NSUARB target variance of +/- 10% from the
average number of electors per polling district;
AND WHEREAS the proposed Polling District Boundaries do not have any negative impact on
communities of interest within the Municipality;
AND WHEREAS the Municipality has completed a study that fulfils the requirements of Section 368
(4) and Sections 369 (1) and (2) of the Municipal Government Act concerning the 2022 Municipal
Boundary Review process;
BE IT THEREFORE RESOLVED that Council submit an application to the Nova Scotia Utility and
Review Board to:
1. Confirm the number of Councillors at seven (7);
2. Confirm the number of polling districts at seven (7); and
3. Alter the boundaries of Polling Districts 1, 2, and 3.
R e q u e s t f o r D e c i s i o n P a g e | 6
2. Make a Resolution authorizing an application to NSUARB to CONFIRM municipal boundaries as
follows:
WHEREAS the current number of Polling Districts and Councillors has been operating satisfactorily
since being created in 1994, and there having been no major changes in Municipality’s population
or population distribution since that time to warrant a change in the number of Polling Districts and
Councillors;
AND WHEREAS the existing Polling District Boundaries were confirmed by the Nova Scotia Utility
and Review Board in 2008 and reaffirmed in 2014;
AND WHEREAS the relative parity of voting power in Polling District 2 is only marginally greater
than the NSUARB target variance of +/- 10% from the average number of electors per polling
district;
AND WHEREAS the existing Polling District Boundaries do not have any negative impact on
communities of interest within the Municipality;
AND WHEREAS the Municipality has completed a study that fulfils the requirements of Section 368
(4) and Sections 369 (1) and (2) of the Municipal Government Act concerning the 2022 Municipal
Boundary Review process;
BE IT THEREFORE RESOLVED that Council submit an application to the Nova Scotia Utility and
Review Board to:
1. Confirm the number of Councillors at seven (7); and
2. Confirm the number and boundaries of polling districts at seven (7).
IMPLICATIONS
By-Law/Policy
None
Financial/budgetary
None
Environmental
Not applicable
Strategic Priorities
The Municipal Governance and Electoral Boundary Review will assist the Municipality in advancing the following
Priority Outcomes of the 2021-24 Strategic Priorities Framework:
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated and accessible.
2. Ensure municipal bylaw and policy frameworks reflect current and changing needs.
R e q u e s t f o r D e c i s i o n P a g e | 7
Work Program Implications
The Municipal Governance and Electoral Boundary Review will be completed by the Strategic Initiatives
Coordinator and the Deputy CAO, and Muncipal Clerk, with input and support from the GIS Specialist and
Communications Officer & Outreach Coordinator.
Has Legal review been completed? ___ Yes _ _ No X N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
The NSUARB public hearing to be scheduled following receipt of the Municipality’s application will
require external communication. The remaining steps to the 2022 Municipal Governance and Electoral
Boundary Review will be documented on the Voices & Choices Boundary Review Project page.
ATTACHMENTS
1. Marked-up copy of polling district descriptions
2. Map of Proposed Revisions to District Boundaries
3. Boundary Review Map Detail Districts 1 and 2
4. Boundary Review Map Detail Districts 1 and 3
MARKED UP POLLING DISTRICTS DESCRIPTIONS
What follows are the existing descriptions of the Municipality of the District of Chester’s seven (7)
polling districts as originally approved by the Nova Scotia Utilities and Review Board on January 7, 2008.
These district descriptions were reaffirmed by NSUARB following the Municipality’s 2014 Municipal
Governance & Boundary Review application.
Proposed revisions to the boundaries of Polling Districts 1, 2, and 3, as proposed by the Municipality’s
2022 Municipal Governance & Boundary Review application, are identified by original text struck-out
and any new text in red.
District No. 1
Blandford – East River
One Councillor
Comprising Aspotogan, Bayswater, Northwest Cove, Blandford, Upper Blandford, Deep Cove, Schnare' s
Cove, East River Point, East River, Otter Point, Squid Cove, Goat Lake, Scotch Cove, and part of East
Chester, described as follows:
BEGINNING in the waters of Mahone Bay at a point midway between Snake Island and Saddle Island;
THENCE northwesterly in a straight line to the intersection of Highway 3 and Chester Shore Road; a
point on the shore which is on the boundary of the Chester Village Planning Area as defined by the
Chester Village Area Secondary Planning Strategy;
THENCE northwesterly to the intersection of Old Trunk 3 and Birch Street; in a straight line following the
boundary of the Chester Village Planning Area to the junction of the brook which flows out of Lily Pond
with the Spectacle Lake Mill Brook which flows out of Spectacle Lake;
THENCE northwesterly to outflow of Spectacle Lake;
THENCE northeasterly following the boundary of District 7 to Indian Run at its inlet into Timber Lake;
THENCE southwesterly along the westerly boundary of District No. 2 to the outflow of Noonan Lake;
Aspotogan Triangulation Station on Aspotogan Mountain ( Deep Cove Mountain);
THENCE southwesterly to the Aspotogan Triangulation Station on Aspotogan Mountain (Deep Cove
Mountain);
THENCE easterly in a straight line to Atkinson’s Brook on Route 329, which point is approximately 1
kilometre (3500 feet or 0.7 miles) north of Tilleys Cove Brook; and continuing to the shore;
THENCE following the shore of St. Margaret' s Bay and Mahone Bay to the boundary of the Chester
Village Planning Area at the place of beginning;
AND including all islands in St. Margaret' s Bay and Mahone Bay that lie within the projections of these
boundary lines and in particular, the following islands: Saddle Islands (Bayswater), Gravel Island, Black
Island, Snake Island, Horse Island, and Graves Island.
District No. 2
Mill Cove – Hubbards
One Councillor
Comprising Fox Point, Simms Settlement, Dauphinee Mill Lake, part of Hubbards, Mill Cove, CFS Mill
Cove, Birchy Head, and The Lodge, described as follows:
BEGINNING at the Aspotogan Triangulation Station;
THENCE northerly along the easterly boundary of District No. 1 to the outflow of Noonan Lake;
northwest in a straight line to the southwest corner of the Simms Settlement Catholic Cemetery (St.
Anthony - St. Augustine Cemetery);
THENCE northerly following the western boundary of the Simms Settlement Catholic Cemetery to the
Public Highway ( Route 3), which point is approximately 410 metres ( 1300 feet) east of the Mersey Road
Connector (# 982);
THENCE northwesterly in a straight line to the inlet of Timber Lake at Indian Run;
THENCE easterly along the southeast side of Timber Lake to the Halifax Regional Municipality Boundary
County Line;
THENCE easterly and southerly along the Halifax Regional Municipality Boundary County Line; and the
shore of St. Margaret’s Bay to the boundary of District # 1 near Atkinson’s Brook; until it intersects the
shore of St. Margaret’s Bay;
THENCE southwesterly along the shore of St. Margaret’s Bay to the boundary of District # 1 near
Atkinson’s Brook, which point is approximately 1 kilometre (3500 feet or 0.7 miles) north of Tilleys Cove
Brook;
THENCE southwest westerly in a straight line to the Aspotogan Triangulation Station at the place of
beginning.
District No. 3
Chester – East Chester
One Councillor
Comprising the Village of Chester, Chester Commons, and the westerly part of East Chester, described as
follows:
BEGINNING at a point at high water mark, at what is known as Frost Fish Brook in Halfmoon
Cove, and following the boundary of the Village of Chester, as follows;
THENCE following the different courses of said Brook to the northern line of the Canadian National
Railway lands;
THENCE along the northern line of the Canadian National Railway lands to the base line of the Old
Windsor Road lots;
THENCE along said base line until it comes to the south line of Howard Webber' s property;
THENCE easterly along the south line of said Webber’s property at the Haddon Hill Road (Highway 668);
THENCE in a straight line following the boundary of the Village of Chester to the southeastern shore of
Stanford Lake, the foregoing courses being shown on a plan of survey by S. Edgar March dated
December 26, 1939;
THENCE northeasterly following the boundary of District 7 to the boundary of District 1 at the outflow of
on Spectacle Lake Mill Brook near Spectacle Lake;
THENCE southeasterly to the intersection of Old Trunk 3 and Birch Street;
THENCE southeasterly in a straight line to the intersection of Highway 3 and Chester Shore Road;
THENCE southeasterly following the boundary of District 1 to a point midway between Saddle Island and
Snake Island;
THENCE southerly, westerly and northwesterly through the waters of Mahone Bay to the place of
beginning, passing to the south of Lynch Island and Quaker Island, passing between Big Fish Island and
Little Gooseberry Island, and passing between Little Fish Island and Big Gooseberry Island AND
INCLUDING Saddle Island, Mountain Island and Mark Island.
6
5 4 7
3
1 2
Cross Island
Big Ta ncookIsland
EasternPoints
Nort hw estCove
Frax vil l e
Chest erIslands
Lake Ram sa y
Canaan
Aspot ogan
Ma rt insPoint
Chest er G ra nt
Baysw at er
Mi l l Cove
East Ri verPoint
Lit tl eTancookIsland
EastIronboun dIsland
Chest er Bas in
Blan dfor d
Deep Cove
Alde rsvi l le
Chest er
Clea rland
Harr is ton
Heckm ansIsland
Fran eyCorner
SecondPeninsula
East Che ste r
Indi an Poi nt
Newburn e
Stone hurs tNorth
West er nShore
Go ld Ri ver
Park dale
New Ros s
Fox Poi nt
Seff ernv il l e
Wi ndsor Ro ad
East Ri ver
Sim m sSettlement
Fran eyCorner
Stone hurs tSouth
HermansIsland
Ma ders Co ve
The Lodge
Bir chyHead
Beech Hi ll
Ma rt ins River
Fort ie s
Wal den
Ma ple wood
Hubbar ds
Go ld Ri ver 21
Beech Hi ll
NewRoss 20
New Rus sel l
Levi ll e
Pennal 19
Mi l l Road
Sherw o od
Robin sonsCornerMarriottsCoveMartinsRiver
Oa kland
Rev.:Da te :De scrip tion :
0 Pr opose d cou ncil distr icts cha n ge s
MU NICIPALITY O F THEDISTRICT O F CHE STER
Cou ncil R ed istr ictingEffecting D istricts 1, 2 , 3
®
Leg end
Prop os ed Poll ing Di st ric t Bound ariesCurrent Pol li ng Dis tri ct B ou ndari esCommunity Boun dariesAffected AreasWaterRoads
5 0 52.5
Kilo met re s
Sou rces:Digi tal Base Map Data fr om Serv ice Nova S co ti a andMunicipal Relations
Pr epar ed b y th e Mun icip ality o f the D is tr ict of Ch ester
Co ord inate System/Da tu m: UTM NAD 8 3 CSRSZONE 20 N
Map Di sclaimer :Info rmatio n s ho wn on th ese d raw in gs is co mpi led f ro mnumerous s ou rces a nd may n ot b e co mplete o raccurate. Th e Mu nicipa lity of the Di str ict o f Ches ter isnot r esp onsi bl e f or a ny er ror s, omis s ion s o r d efi ci enciesin th ese d rawi ng s.
Actual Map Size: w 1 1" x h 17 "
22/0 8/24
Dig ita l Folde r s a n d File Na me : N /A
Fr om Da te : 2 2/08 /24To Da t e: YY /MM/DDDate P rin te d: 22 /0 8/26
St at us: Co nce pt ua lProject I D: N/AClassification #: N/A
Repre sentatio n o f M OD C w ithi n Nova S coti aScale: 1:10,000,000
5,00 0 0 5,00 02,50 0
Met re s
Sca le : 1:16 0,00 0
Chester Islands
Chester
East Che ste r
Robin sonsCorner
Mi l l Cove
East Ri ver Sim m sSettlement
Ins et 1
Ins et 2
Ins et 2Inset 1
£¤329
£¤329
£¤329
£¤3
£¤3
£¤3£¤103
£¤103
£¤103
£¤103
£¤12
£¤12
£¤12
Propo sed Pol li ng Dis tr ic t Bounda ri es Adjus tm ent s Desc ri pti on
£¤3
£¤103£¤3
£¤3
O l d T r u n k 3
Chester Shore Rd
Birch St
£¤3
Noon an Lake out flow
£¤3
£¤103
Meisners Forest Retreat Rd
Simms Ave
Langille Estates Dr
Bond Dr Look -O ff Dr
Glen wood Dr
Th e c urren t num be r of elec tors in Pol li ng Di stri ct 2 i s1,48 3, w hic h i s 13.21% above t he poll i ng di stri ct averageof 1,310 el ectors for t he seven (7) d ist ri ct s i n t heMunicipality of Ches ter. N SUA RB di rec ts a ta rg et vari anceof +/- 10% from t he pol li ng di stri ct ave rage , so t heproposed c hang es t o t he bound aries of Poll in g Di st ric ts1, 2, and 3 are as fol low s:
- The first adj ustm en t m ove s t he bound ary betw een Di st ri ct 1 and 2 east al ong Hi ghw ay 3 , fol low i ng nat ural feat ures.
- Thi s a djus ted bound ary li ne st ret ches from t he outfl ow of Tim ber Lake to O ffic ers Cam p Lake, t hen sout hea st t o t he outfl ow of Noonan Lake , the n S outh t o an un set poi nt t hat is part of t he current Pol li ng Di st ri ct boun dary li ne. (See i nset 2 .)
- Thi s a djus tm ent red uces Pol li ng Dis tri ct 2 by 63 el ect ors , res ult in g a t otal of 14 20 elec tors (dow n from 14 83), w hi ch bri ngs Di stri ct 2 t o +8 .40 % of t he Pol li ng Di st ri ct av erag e of 1,3 10 elec tors.
- Thi s fi rst a djus tm ent in creases th e n um ber of el ectors in Di st ric t 1 to 1,4 82, w hi ch is over +10% from t he poll i ng di stri ct average, so a sec on d a djus tm ent is re quired.
- The second a djust m ent moves t he bou ndary bet w een Di st ri ct 1 and 3 northe ast .
- Thi s a djus ted bound ary li ne st ret ches from t he outfl ow from Spec tac le Lak e as t he st arti ng poi nt , t hen sout heast t o t he i nterse ct ion of O l d Trunk 3 and Bi rc h St ree t, t hen sout hea st to t he i nt ersect i on of Hi ghw ay 3 and Ch ester Shore Road, t hen sout heast t o an u nset poin t i n the ocea n whe re t he ori gi nal c ou nci l di st ri ct bounda ry i s loc ated. (See In set 1.)
- Thi s a djus tm ent red uces Pol li ng Dis tri ct 1 by 77 el ect ors , res ult in g a t otal of 1,405 el ect ors or +7.25 % of the Pol li ng Di stri ct average .
- Thi s a djus tm ent also m eans t hat Di st ric t 3 gai ns 77 vot ers , res ult i ng in 1,283 el ect ors or -2.06% of t he Pol li ng Di stri ct average.
Mi l l Cove
East Ri ver
Sim m sSettlement
20
65
970
115
14
73
1078
37
80
58
1012
104341
1014
1116
1182
988103119997
1266
1163
1036
1088
1185
981
132
1166
45
36
1260
1015
1059
1066
114
977
46
969
11421214
131
1167
113
1034
1094
992
45
63
1050
22
1008
29
1210
1197
150
1002
1200
1049
27
51
133
MeisnersFore
s
t
R
e
t
r
e
a
t
Rd
Highway 103
S
i
m
m
s
A
v
e
H i g h w a y 3
Noonan LakeLane
LangilleEstatesDr
Rev.:Da te :De scrip tion :
0 Pr opose d cou ncil distr icts cha n ge s
MU NICIPALITY O F THEDISTRICT O F CHE STER
Cou ncil R ed istr ictingDistrict 1 an d 2 Effe cted P rope rties
®
Leg end
Affect ed AreasCommunity Boun dariesCurrent Pol li ng Dis tri ct B ou ndari esPropertiesProposed Poll ing Di st ric t Bound ariesWaterRoadsRoadsCivics
0.25 0 0.250.12 5
Kilo met re s
Sou rces:Digi tal Base Map Data fr om Serv ice Nova S co ti a andMunicipal Relations
Pr epar ed b y th e Mun icip ality o f the D is tr ict of Ch ester
Co ord inate System/Da tu m: UTM NAD 8 3 CSRSZONE 20 N
Map Di sclaimer :Info rmatio n s ho wn on th ese d raw in gs is co mpi led f ro mnumerous s ou rces a nd may n ot b e co mplete o raccurate. Th e Mu nicipa lity of the Di str ict o f Ches ter isnot r esp onsi bl e f or a ny er ror s, omis s ion s o r d efi ci enciesin th ese d rawi ng s.
Actual Map Size: w 1 1" x h 17 "
22/1 1/29
Dig ita l Folde r s a n d File Na me : N /A
Fr om Da te : 2 2/11 /29To Da t e: YY /MM/DDDate P rin te d: 22 /1 2/01
St at us: Co nce pt ua lProject I D: N/AClassification #: N/A
Repre sentatio n o f M OD C w ithi n Nova S coti aScale: 1:10,000,000
Sca le : 1:8,50 0
Propo sed Pol li ng Dis tr ic t Bounda ri es Adjus tm ent s Desc ri pti on
Th e c urren t num be r of elec tors in Pol li ng Di stri ct 2 i s1,48 3, w hic h i s 13.21% above t he poll i ng di stri ct averageof 1,310 el ectors for t he seven (7) d ist ri ct s i n t heMunicipality of Ches ter. N SUA RB di rec ts a ta rg et vari anceof +/- 10% from t he pol li ng di stri ct ave rage , so t heproposed c hang es t o t he bound aries of Poll in g Di st ric ts1, 2, and 3 are as fol low s:
- The first adj ustm en t m ove s t he bound ary betw een Di st ri ct 1 and 2 east al ong Hi ghw ay 3 , fol low i ng nat ural feat ures.
- Thi s a djus ted bound ary li ne st ret ches from t he outfl ow of Tim ber Lake to O ffic ers Cam p Lake, t hen sout hea st t o t he outfl ow of Noonan Lake , the n S outh t o an un set poi nt t hat is part of t he current Pol li ng Di st ri ct boun dary li ne. (See i nset 2 .)
- Thi s a djus tm ent red uces Pol li ng Dis tri ct 2 by 63 el ect ors , res ult in g a t otal of 14 20 elec tors (dow n from 14 83), w hi ch bri ngs Di stri ct 2 t o +8 .40 % of t he Pol li ng Di st ri ct av erag e of 1,3 10 elec tors.
- Thi s fi rst a djus tm ent in creases th e n um ber of el ectors in Di st ric t 1 to 1,4 82, w hi ch is over +10% from t he poll i ng di stri ct average, so a sec on d a djus tm ent is re quired.
- The second a djust m ent moves t he bou ndary bet w een Di st ri ct 1 and 3 northe ast .
- Thi s a djus ted bound ary li ne st ret ches from t he outfl ow from Spec tac le Lak e as t he st arti ng poi nt , t hen sout heast t o t he i nterse ct ion of O l d Trunk 3 and Bi rc h St ree t, t hen sout hea st to t he i nt ersect i on of Hi ghw ay 3 and Ch ester Shore Road, t hen sout heast t o an u nset poin t i n the ocea n whe re t he ori gi nal c ou nci l di st ri ct bounda ry i s loc ated. (See In set 1.)
- Thi s a djus tm ent red uces Pol li ng Dis tri ct 1 by 77 el ect ors , res ult in g a t otal of 1,405 el ect ors or +7.25 % of the Pol li ng Di stri ct average .
- Thi s a djus tm ent also m eans t hat Di st ric t 3 gai ns 77 vot ers , res ult i ng in 1,283 el ect ors or -2.06% of t he Pol li ng Di stri ct average.
Currently District 1Boundary Line Cur rent ly Di st ri ct 2Boundary Li ne
Pr oposed New Distr ict 1Boundary Line
Pr oposed NewDistrict 2Boundary Li ne
Chest er
East Che ste r
Robin sonsCorner
41
11
43
280
20
62
23
86
3695
127
300
30
396
57
142
26
27
362
267
100
7
358
59
76
72
193
32
3493
143
143
28
299
27
11
62
353
187
3457
11
37
13
124
65
32
80
120
8
178
3661
3527
209
30
40
3
91
85
49
188
15
3577
34
73
292
313
351
32
211
136
3509
211
44
36
272
20
15
340047
2211
3
12
305
246 37
84
18
289
285
79
3489
147
191
160
131
57
34
40
25
21
340
46
317
218
45
5
6 12
21
87
87
84
19
17
3639
3417
5301
17
10
24130
89
207
26
23
3700
146
345
166
40
12
154
29
266
18
265
151
38
11
3699 37
139
143
108
3694
3515
347
20
269
365
79 46
55
6
139
227
44
157
31
103
24
136
283
248
41
286
25
47
30
265 23
180
36
70
311
314
39
23
153 3360
83
395
190
30
3398
270
53
84
1
73
154
3350
3687
80
31
6
281
44
157
11
11
12
222
38
169
104
19
12
19
39
269
6
270
43
33
82
96
132
16
39
45
60
273
153
16
96
20
72
20
179
199
35
18
134
201
43
119
3366
60
22
33
243
3419
157
86
45
315
48
120
189
182
38
140
152
IslandViewRd
StoneyBrookRd
Highw a y 3
Pine St
C h e s t er ShoreRd
B
i
r
c
h
S
t
Maplewood Dr
Pot Hole Lane
Pine St Exten
O l d T r u n k 3
Island View Lane
Beech St
Hammond
Lane
CedarSt
Chester Downs Rd
C
hester D
o
w
ns R
d
He i s l e r D r
Rolling H ill
Nauss Dr
Evans Lane
Maple St
G l e n w ood Dr
FinneyDr
C
h
esterCom monsRd
B
o
n
d
D
r
StevensRd
Look-Off
Dr
S
o
p
h
i
e
s
L
a
n
e
GreenHollow Rd
S
t
a
n
f
o
r
d
L
a
k
e
R
d
Rev.:Da te :De scrip tion :
0 Pr opose d cou ncil distr icts cha n ge s
MU NICIPALITY O F THEDISTRICT O F CHE STER
Cou ncil R ed istr ictingDistrict 1 an d 3 Effe cted P rope rties
®
Leg end
Affect ed AreasCommunity Boun dariesCurrent Pol li ng Dis tri ct B ou ndari esPropertiesProposed Poll ing Di st ric t Bound ariesWaterRoadsRoadsCivics
0.2 0 0.20.1
Kilo met re s
Sou rces:Digi tal Base Map Data fr om Serv ice Nova S co ti a andMunicipal Relations
Pr epar ed b y th e Mun icip ality o f the D is tr ict of Ch ester
Co ord inate System/Da tu m: UTM NAD 8 3 CSRSZONE 20 N
Map Di sclaimer :Info rmatio n s ho wn on th ese d raw in gs is co mpi led f ro mnumerous s ou rces a nd may n ot b e co mplete o raccurate. Th e Mu nicipa lity of the Di str ict o f Ches ter isnot r esp onsi bl e f or a ny er ror s, omis s ion s o r d efi ci enciesin th ese d rawi ng s.
Actual Map Size: w 1 1" x h 17 "
22/1 1/29
Dig ita l Folde r s a n d File Na me : N /A
Fr om Da te : 2 2/11 /29To Da t e: YY /MM/DDDate P rin te d: 22 /1 1/29
St at us: Co nce pt ua lProject I D: N/AClassification #: N/A
Repre sentatio n o f M OD C w ithi n Nova S coti aScale: 1:10,000,000
Sca le : 1:6,50 0
Propo sed Pol li ng Dis tr ic t Bounda ri es Adjus tm ent s Desc ri pti on
Th e c urren t num be r of elec tors in Pol li ng Di stri ct 2 i s1,48 3, w hic h i s 13.21% above t he poll i ng di stri ct averageof 1,310 el ectors for t he seven (7) d ist ri ct s i n t heMunicipality of Ches ter. N SUA RB di rec ts a ta rg et vari anceof +/- 10% from t he pol li ng di stri ct ave rage , so t heproposed c hang es t o t he bound aries of Poll in g Di st ric ts1, 2, and 3 are as fol low s:
- The first adj ustm en t m ove s t he bound ary betw een Di st ri ct 1 and 2 east al ong Hi ghw ay 3 , fol low i ng nat ural feat ures.
- Thi s a djus ted bound ary li ne st ret ches from t he outfl ow of Tim ber Lake to O ffic ers Cam p Lake, t hen sout hea st t o t he outfl ow of Noonan Lake , the n S outh t o an un set poi nt t hat is part of t he current Pol li ng Di st ri ct boun dary li ne. (See i nset 2 .)
- Thi s a djus tm ent red uces Pol li ng Dis tri ct 2 by 63 el ect ors , res ult in g a t otal of 14 20 elec tors (dow n from 14 83), w hi ch bri ngs Di stri ct 2 t o +8 .40 % of t he Pol li ng Di st ri ct av erag e of 1,3 10 elec tors.
- Thi s fi rst a djus tm ent in creases th e n um ber of el ectors in Di st ric t 1 to 1,4 82, w hi ch is over +10% from t he poll i ng di stri ct average, so a sec on d a djus tm ent is re quired.
- The second a djust m ent moves t he bou ndary bet w een Di st ri ct 1 and 3 northe ast .
- Thi s a djus ted bound ary li ne st ret ches from t he outfl ow from Spec tac le Lak e as t he st arti ng poi nt , t hen sout heast t o t he i nterse ct ion of O l d Trunk 3 and Bi rc h St ree t, t hen sout hea st to t he i nt ersect i on of Hi ghw ay 3 and Ch ester Shore Road, t hen sout heast t o an u nset poin t i n the ocea n whe re t he ori gi nal c ou nci l di st ri ct bounda ry i s loc ated. (See In set 1.)
- Thi s a djus tm ent red uces Pol li ng Dis tri ct 1 by 77 el ect ors , res ult in g a t otal of 1,405 el ect ors or +7.25 % of the Pol li ng Di stri ct average .
- Thi s a djus tm ent also m eans t hat Di st ric t 3 gai ns 77 vot ers , res ult i ng in 1,283 el ect ors or -2.06% of t he Pol li ng Di stri ct average.
Cur rent ly District 1Boundary Line
Cur rent lyDistrict 3BoundaryLine
Cur rent ly District 7Boundary Line
Pr oposed New Distr ict3Boundary Li ne
Pr oposed New Distr ict 1Boundary Li ne
Ghost Gear Update - November 2022
prepared by Mike Ernst for Titan Maritime
In early 2022 Titan Maritime in Mahone Bay contacted South Shore MPs, MLAs, municipalities and local
conservation groups regarding the Federal Ghost Gear Fund that was terminating on March 31, 2022.
( Formally known as the Sustainable Fisheries Solutions and Retrieval Support Contribution Programme - SFSRSCP )
Titan’s objectives were:
1.Follow up with all interested parties about the Fund and projects completed on the South Shore.
2.Highlight problems that Ghost Gear poses to the fishing industry and environment.
3.Gather local information on the implications of Ghost Gear.
4.Request letters of support for the Fund’s continuance for 2022-23.
Update on recent developments
•First, our thanks to those at all government levels who met with us, and also to Mahone Islands
Conservation Association and Region 6 Waste Management Committee, your feedback and letters of
support were appreciated.
•Your interest confirms there is a need to clean up this source of marine pollution.
•In Budget 2022 the Government of Canada allocated $10 million to renew the Ghost Gear Fund for
one year. This is for all three coasts of Canada.
•DFO has yet to announce 2023 funded projects, but monies will be allocated again in 2024-25.
•DFO has just awarded us a contract for cleaning up Ghost Gear debris resulting from hurricane
Fiona. Follow this link for more information- https://www.canada.ca/en/fisheries-oceans/news/
2022/11/government-of-canada-announces-funding-to-clean-up-hurricane-fiona-ocean-litter-to-make-
waters-safer-healthier-and-return-fishing-equipment-to-harv.html
•Titan Maritime will continue to advocate for the Fund’s continuance on a long term basis, and pursue
other avenues to deal with this marine pollution source.
•A report is included on a visit to the Ocean Legacy Foundation’s recycling depot in Richmond, BC.
This centre could be a template for recycling Ghost Gear in Nova Scotia.
•The article below is from The Gibsons Way, published by the Town of Gibsons ,on BC’s Sunshine
Coast. Could a similar initiative be taken by Nova Scotia’s coastal communities to raise public
awareness around Ghost Gear ?
Thanks for your interest, Michael Ernst for Titan Maritime.
The Town of Gibsons is one of 10 governing bodies that has officially declared June 7, 2022 to June 8, 2023, "The Year of the
Salish Sea" (YoSS).
"YoSS" is a youth-led effort that aims to bring together local First Nations, municipalities, organizations, and individuals in the
Salish Sea ecosystem region to strengthen existing efforts working towards a healthy Salish Sea. At its heart is a belief in
collective action and love for the Salish Sea ecosystem.
One easy way to contribute to the health of the Salish Seas is by reporting marine debris sightings. When you are out on the
water in the Átl’ḵa7tsem/Howe Sound, look for marine debris, such as electronics, propane tanks, chemicals, bulky plastics,
scrap metals, large appliances, batteries, mattresses, fabrics, tires, or books, and report your sighting to the Marine
Stewardship Initiative (MSI) via this Google Form.
Reported sightings helps MSI collect geographic information on marine debris and to identify areas in need of clean-up
activities.
Site Visit to the Ocean Legacy Foundation
3300 Chatham Street # 61 Richmond, B,C, V7E 3K1
by Michael Ernst for Titan Maritime, Monday July 18, 2022 Section of the OLF Centre Mural
My thanks to Chloe Dubois OLF’s Co Founder and President for her time and the information provided.
When the Ocean Legacy Foundation started in 2013 their initial work was beach clean ups, but In 2016 they
started diverting and processing collected material. In 2021 they moved to their present facility in Richmond.
The Foundation has Ghost Gear collection depots at Powell River, Uclulet and Cumberland with plans to add more
sites. There are also six collection teams working at coastal locations.
In one of the site’s processing areas there was an
enthusiastic team removing tires from an inner core of
polystyrene. These were previously buffers on wharves and
boats, but the polystyrene was degrading and causing an
environmental risk to marine species.
In the yard were neat piles of high density plastic, polystyrene, polypropylene lines
awaiting processing, along with bags of shredded material.
Markets are being developed for processed material and one promising area is its inclusion in the manufacture of
outdoor recreation and sporting goods.
This Ocean Legacy Foundation runs the first Ghost Gear recycling facility in Canada. This year they celebrated
diverting a million pounds of plastic debris from landfill.
‘For reference, that’s the weight of about 17 adult humpback whales!’ (August, 2022 OLF Newsletter)
Recycling is a labour intensive and challenging business. Supporting organizations like the Ocean Legacy
Foundation could be an efficient and cost effective manner all levels of government can use to tackle problems
created by Ghost Gear.
Michael Ernst, M. Ed.
REQUEST FOR DECISION
Prepared By: Tim Topping, CPA, CA, Director of
Finance
Date November 22, 2022
Reviewed By: Dan McDougall, CAO Date November 28, 2022
Authorized By: Date
CURRENT SITUATION
A property owner has submitted a request in writing for a reduction in taxes as their property was destroyed
by fire. The property is 89 North Lower Grant Road, Chester Basin, AAN 03337057. Section 69A of the
Municipal Government Act provides that Council may, by policy, provide for a reduction in taxes payable, to
the extent that council considers appropriate, and reimburse any overpayment because of the reduction.
Under policy P-23, upon request from the Treasurer, the Director of Assessment shall value the property to
provide the current assessment value to be used to calculate the amount of taxes to write off.
RECOMMENDATION
That Council approve a reduction in taxes payable for assessment account number 03337057 in the amount of
$1,647.68. This tax reduction will be written off to allowance for uncollectible taxes 01-00-000-451100.
BACKGROUND
As required by policy a written request was received from Craig Gilbert, to adjust the assessed value of the
property to reflect the damage caused by a forest fire on May 22, 2020.
Under policy P-23, upon receipt of the written request, The Director of Finance/Treasurer requested Property
Valuation Services Corporation (PVSC) to conduct an inspection of the property and provide a revised opinion
as to its value. A letter was received from PVSC with a revised opinion of value of $10,000 (attached) versus
the assessed value of $73,900 ($70,600 in 2021, and $70,400 in 2020).
DISCUSSION
Since the fire occurred on May 22, 2020, the recommended reduction is from three tax years (312 days in
2020/21, and all of 2021/22 and 2022/23.
Taxation
year
Previous
Taxable
Assessed
Value
Adjusted
Taxable
Assessed
Value
Reduction
in Taxable
Assessed
Value
Combined
Tax Rate
Days of
Year to
apply
Reduction
Reduction
Amount
2020/21 $70,400 $10,000 $60,400 $0.9355/$100 312 $482.99
2021/22 $70,600 $10,000 $60,600 $0.9355/$100 365 $566.91
2022/23 $73,900 $10,000 $63,900 $0.9355/$100 365 $597.78
TOTAL Reduction $1,647.68
REPORT TO: Municipal Council
SUBMITTED BY: Finance Department
DATE: December 8, 2022
SUBJECT: Reduction of Taxes under policy P-23
ORIGIN: Tax-payer request
2 Request For Decisioecision
IMPLICATIONS
Policy – in compliance with policy P-23.
Financial/Budgetary – Reduction of the allowance may increase uncollectible taxes expense for the year
Environmental – n/a
Strategic Plan – n/a
Work Program Implications -n/a
OPTIONS
1. Approve the recommended tax reduction of $1,647.68.
2. Approve the reduction to the extent that Council considers appropriate
REFERENCES
Municipal Government Act section 69A
Policy P-23
COMMUNICATIONS (INTERNAL/EXTERNAL)
Internal – n/a
External- the property owner
15 Arlington Place, Suite 6 Tel 1.902.893.5800
Truro NS 1.800.380.7775
B2N 0G9 Fax 1.902.893.6101
1.888.339.4555
www.pvsc.ca
October 17, 2022
MUNICIPALITY OF CHESTER
151 King Street
Chester, NS
B0J 1J0
Re: AAN 03337057- Fire Damaged Property: 89 North Lower Grant Rd, Chester Basin.
Attn: Angela Schnare- Revenue Administrator Financial & Administrative Services
Our records indicate the above referenced property – 89 North Lower Grant Rd, was physically damaged by a
forest fire on May 22, 2020.
The Municipal Government Act (MGA) 1998, c. 18, s.1 provides at s. 69A that a municipal council may, by policy,
provide for reduction or re-imbursement of taxes payable in cases of property destroyed or damaged by fire. This
section of the MGA sets out that Property Valuation Services Corporation (PVSC) provide a new opinion of value
reflecting the damage or destruction upon request of the Clerk, to support such a policy.
Further to your request respecting the above referenced property, please find below a revised opinion of value
reflecting damage or destruction for taxation purposes pursuant to the municipality’s policy in this regard.
Pursuant to the legislation, the revised value below will not be reflected on the current year assessment roll.
Assessed Value Class
Revised opinion of Value
Reflecting Damage or
Destruction
(use for tax purposes)
Class
$73,900
$11,200
01 Residential
27 Resource Exempt
$10,000
$11,200
01 Residential
27 Resource Exempt
$73,900
$11,200
(2021)
01 Residential
27 Resource Exempt
$10,000
$11,200
01 Residential
27 Resource Exempt
$73,900
$11,200
(2020)
01 Residential
27 Resource Exempt
$10,000
$11,200
01 Residential
27 Resource Exempt
If you have any questions or require anything further, please contact me at 1-800-380-7775
Sincerely,
Rod Tremblay, CRA, P.App, B.Etol Ass istan t Director, Roll and Data Maintenance
Property Valuation Services Corporation
238A Brownlow Ave, Suite 200, Park Place II
Dartmouth NS, B3B 2B4
Fax. 902-720-7873 | 1-800-380-7775 | rodtremblay@pvsc.ca
www.pvsc.ca
REQUEST FOR DECISION
REPORT TO: Municipal Council
MEETING DATE:
DEPARTMENT: Community Development & Recreation Dept.
SUBJECT: New Road Name Assignment
ORIGIN: New Private Road Name Request
Date: 2022-11-16 Prepared by: Sylvia Dixon, Development & Planning Technician
Date: 2022-11-30 Reviewed by: Chad Haughn, Director of CDRD
Date: 2022-12-01 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
It is recommended that the Municipal Council approve the proposed private road names of Homburg Lane and
Alexander Parkway.
CURRENT SITUATION
Two private right of ways accessed off of Sherwood Rd in the community of Sherwood (map attached) that will
provide access for a development of three or more addressable structures requires a name. The landowners
have proposed the road names of Homburg Lane and Alexander Parkway.
BACKGROUND
When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the
Nova Scotia Civic Address Users Guide states that this point of access must be named. According to Municipal
Policy P-44, the road name is suggested following a majority agreement (66%) from the landowners that are
served by the shared right-of-way. In this instance, the property owner has proposed the following road names:
Homburg Lane and Alexander Parkway for the two private right of ways. The proposed names were suggested
by a majority of the property owners, representing 100% of the properties.
DISCUSSION
Homburg Lane and Alexander Parkway would be unique road names in the Municipality of Chester and Nova
Scotia. It is of note that the proposed new road name is similar to the following:
- Homestead Rd, Bayswater, Municipality of the District of Chester, Lunenburg County
- Alexander Ave, Fox Point, Municipality of the District of Chester, Lunenburg County
- Alexander Dr, Martins Point, Municipality of the District of Chester, Lunenburg County
- Alex Lane, Western Shore, Municipality of the District of Chester, Lunenburg County
Comments received for Homburg Lane and Alexander Parkway:
- District 7 Councillor Sharon Church: no objection with the proposed name
- Municipal Public Works – Fred Whynot: no objection to the proposed name
- Chester Area Fire Dept.: no objection with the proposed name
R e q u e s t f o r D e c i s i o n P a g e | 2
OPTIONS
1. Municipal Council can approve the road name Homburg Lane and Alexander Parkway.
2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council’s
choosing.
IMPLICATIONS
By-Law/Policy
Policy P-44 – New Road Names and Road Name Changes.
Financial/budgetary
A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations
Department.
Environmental
N/A
Strategic Priorities
N/A
Work Program Implications
N/A
Has Legal review been completed? N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A
ATTACHMENTS
1. Petition Received
2. Location Map
2nd.
Page 13
NEW PRIVATE ROAD NAME PETITION -
Three (3) road na a choices (Maximu 16 Characters %etter including
spaces and road suffix):
3rd.
Signature of affected Lando
ers:
Name: Richburg nagement Inc.
Signature(s):
NEW PRIVATE ROAD NAME PETITION #2
Three (3) road name choices (Maximum 16 Characters/]Letters including
spaces and road suffix):
1st
2nd
3rd
A
Signature of affected landowners:
Name: Richburg LP Management r c.
Signature(s):
'99]F MBS:VFC'.1k*AT 19 "r•'OF
CHESTER
470
522
482
480
520
518 514 448516
500 484
Sherwood Rd
Rev.:Date:Description:
0
MUNICIPALITY OF THEDISTRICT OF CHESTER
From Date: N /ATo Da te : N/ADate Printed: 22/11/10
®
Legend
Civic Address
New Private Road Name (1)
New Private Road Name (2)
Road
Driveway/Trail
Building Footprint
Affected Property
Property Boundary
75 0 7537.5
Metres
22/11/10
Digital Folders Entry ID:1273604
Status: Ex istsProject ID: N/AClassification #: N/A
Representation of Municipality of Chester within Nova ScotiaScale: 1:12 ,500 ,0 00
Scale: 1:3,500
New Private Road Names Proposed: Homburg Lane and Alexander Parkway
New Private Road Naming
Sources:Digital Base Map Data from Service N ova Scotia andMunicipal Relations
Prepared by the Municipality of the District of Chester
Coordinate System/Datum: UTM NAD83 CSRS ZONE20N
Map Disclaim er:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any erro rs, omissions ordeficiencies in these drawings. Date printed do es notreflect date ofdata.
Actual Map Size: w 11" x h 8.5"
Community:SherwoodPID:60146511, 60705043, 60705027, 60705035,60622545, 60705019AAN:06239722, 10753767, 09752536,10753775, 02542986, 10753759Fire Dept:Chester Area Fire Dept.Description:New private road name requirement
New Private RoadName (1) Proposed:Homburg Lane
New Private RoadName (2) Proposed:Alexander Parkway
REQUEST FOR DECISION
REPORT TO: Municipal Council
MEETING DATE:
DEPARTMENT: Community Development & Recreation Dept.
SUBJECT: New Road Name Assignment
ORIGIN: New Private Road Name Request
Date: 2022-11-16 Prepared by: Sylvia Dixon, Development & Planning Technician
Date: 2022-11-30 Reviewed by: Chad Haughn, Director of CDRD
Date: 2022-12-01 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
It is recommended that the Municipal Council approve the proposed private road name of Old Linden Lane.
CURRENT SITUATION
A private right-of-way accessed off of Marriotts Cove Rd W in Marriotts Cove (map attached) that will provide
access for a future development of three or more addressable structures requires a name. The landowners have
proposed the road name of Old Linden Lane.
BACKGROUND
When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the
Nova Scotia Civic Address Users Guide states that this point of access must be named. According to Municipal
Policy P-44, the road name is suggested following a majority agreement (66%) from the landowners that are
served by the shared right-of-way. In this instance, the property owner has proposed the following road names:
Old Linden Lane (1st choice), Birch Point Lane (2nd choice), and Sandy Cove Road (3rd choice). The proposed
names were suggested by a majority of the property owners, representing 100% of the properties.
DISCUSSION
Old Linden Lane would be a unique road name in the Municipality of Chester and Nova Scotia. The closest
sounding road names are the following:
- Linden Ave, Bridgewater, Town of Bridgewater, Lunenburg County
- Linden Ave, Lunenburg, Town of Lunenburg, Lunenburg County
- Linden Lane, Halifax, Halifax Regional Municipality, Halifax County
- Old Bridge Rd, Beech Hill, Municipality of the District of Chester, Lunenburg County
- Old Fleet Rd, East River Point, Municipality of the District of Chester, Lunenburg County
- Old Post Rd, East Chester, Municipality of the District of Chester, Lunenburg County
- Old School Rd, Bayswater, Municipality of the District of Chester, Lunenburg County
- Old Trunk 3, East Chester, Municipality of the District of Chester, Lunenburg County
Comments received for Old Linden Lane:
- District 7 Councillor Sharon Church: no objection with the proposed name
R e q u e s t f o r D e c i s i o n P a g e | 2
- Municipal Public Works –: no objection to the proposed name
- Chester Area Fire Dept.: no objection with the proposed name
OPTIONS
1. Municipal Council can approve the road name Old Linden Lane.
2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council’s
choosing.
IMPLICATIONS
By-Law/Policy
Policy P-44 – New Road Names and Road Name Changes.
Financial/budgetary
A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations
Department.
Environmental
N/A
Strategic Priorities
N/A
Work Program Implications
N/A
Has Legal review been completed? N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A
ATTACHMENTS
1. Petition Received
2. Location Map
276
98
85
256
206
306
278
301
96
280
245
304
M
a
r
r
i
o
t
t
s
C
ove
Rd
W
BoggsLane
Rev.:Date:Description:
0
MUNICIPALITY OF THEDISTRICT OF CHESTER
From Date: N /ATo Da te : N/ADate Printed: 22/11/09
®
Legend
^_New Civic Addresses
Civic Address
Road
Driveway/Trail
Building Footprint
Waterbody
Affected Property
Property Boundary
60 0 6030
Metres
22/11/09
Digital Folders Entry ID:1273604
Status: Ex istsProject ID: N/AClassification #: N/A
Representation of Municipality of Chester within Nova ScotiaScale: 1:12 ,500 ,0 00
Scale: 1:3,000
New Private Road Name Proposed:Old Linden Lane
New Private Road Naming
Sources:Digital Base Map Data from Service N ova Scotia andMunicipal Relations
Prepared by the Municipality of the District of Chester
Coordinate System/Datum: UTM NAD83 CSRS ZONE20N
Map Disclaim er:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any erro rs, omissions ordeficiencies in these drawings. Date printed do es notreflect date ofdata.
Actual Map Size: w 11" x h 8.5"
)
Community:Marriotts CovePID:60695038, 60139102,60139110, 60139128AAN:10921988, 08182949,02306514, 02306522Fire Dept:Chester Area Fire Dept.Description:New private roadname requirement
New Private RoadName Proposed:Old Linden Lane
Municipality of Chester
Draft Capital Budget
2023/24
Council
December 8, 2022
1
Trail Bridge Repairs
Background:In September 2021, Design
Point Engineering Services completed a
Level II visual inspection of 11 trail bridges
and provided a report that included a
summary of the bridge conditions and
recommendations for inspections,
maintenance and repairs. The capital
recommendations have been included in
the 10-year capital investment plan. For
2023-24 there are seven
recommendations:
Estimated Cost: $132,000
Source of Funds: Gas Tax
Timing:Tender in Q1, Construction
in Q2/3
Back to Council?:Yes, prior to
awarding tender
2
Objective: Provide safe trail infrastructure for the public through a
comprehensive plan for trail bridge inspections and maintenance.
Project Budget
1 Barkhouse Brook – repoint $5,000
2 Middle River – repoint $7,500
3 King Street – concrete & timber repair $25,000
4 Goat Lake#2 – repoint joints $3,000
5 Barry’s Brook #1 – repoint joints $4,000
6 Barry’s Brook #2 – repoint joints and rail ties & steel work $28,500
7 East River – repoint joints and rail ties & steel work $59,000
TOTAL TRAIL BRIDGES 2023/24 BUDGET $132,000
Background:Improve active transportation infrastructure through construction of sidewalks and trails.
Objectives:
•Improve the walkability of neighbourhoods
•Create a safe space for pedestrians and an Active Transportation (AT) friendly community
•Build a healthy, active community
Timing: Varying. See following slides.
Back to Council?:Yes, prior to awarding tender
3
Sidewalks and Connector Trails
Source of Funds
(ICIP)Contribution Projected Costs to
end of 2022/23
Estimated Costs for
2023/24
Federal Gov’t $1,294,103 (40%) $29,999 $1,264,103
Provincial Gov’t $1,078,377 (33.3%) $24,975 $1,053,402
MODC
(Operating Reserve)$862,779 (26.7%) $20,025 $842,754
TOTALS:$3,235,259 $74,999 $3,160,260
Highway 329 to Trail: 60 metres
This short sidewalk extension will connect the existing sidewalk to the Rum Runners Trail Head and will create a
safer crossing of HWY 329.
Budget: $94,224 ($25,158 MODC contribution)
Timing: Design nearing completion. Construction tendering to occur in Q4 of 2022/23. Construction planned for
Q1/2 of 2023/24.
Highway 3 to Croft Road: 265 metres
Connect existing sidewalks in Chester Basin and will provide a triangle of sidewalks in the core of the community.
Budget: $266,411 ($71,132 MODC contribution)
Timing: Design nearing completion. Construction tendering to occur in Q4 of 2022/23. Construction planned for
Q1/2 of 2023/24.
4
Sidewalks and Connector Trails(continued)
Chester (Our Health Centre) to Pig Loop: 160 metres
This project fills in the gap between the existing sidewalk and Pig Loop Rd creating better access to this busy section of HWY 3.
Budget: $167,931 ($44,838 MOC contribution)
Timing: Design nearing completion. Construction tendering to occur in Q4 of 2022/23. Construction planned for Q1/2 of
2023/24.
Duke St to Victoria St: 660 metres
The current sidewalk ends at Duke St. This project extends the sidewalk east to Victoria Rd.
Budget: $625,617 ($167,040 MOC contribution)
Timing: Design nearing completion. Construction tendering to occur in Q4 of 2022/23. Construction planned for Q1/2 of
2023/24.
Middle River (Haughn Property) Connector Trail : 700 metres
This new trail will serve as a connector for all users from the Rum Runners Trail to HWY 3 through the Municipal property.
Budget: $34,416 ($9,189 MOC contribution)
Timing: Trail routing completed in 2022/23. Construction Q1/2 2023/24.
5
Sidewalks and Connector Trails(continued)
Hubbards – Hwy 3 to Sailing Club: 1,200 metres
This sidewalk is on Hwy 329 starting at the Hwy 3 intersection and going to the Hubbards Sailing Club. This
will create a safe walking space for the community including the Sailing Club, Day Care, Aspotogan Heritage
Trust and the Pharmasave.
Budget: $1,090,551 ($291,177 MOC contribution)
Timing: Design in-house Q4 2022/23. Tender in Q1 2023/24. Construction Q2/3 2023/24.
Hubbards – Fox Point Front Rd: 1,000 metres
This section of sidewalk will connect the project noted above (Hwy 3 to the Sailing Club) and the existing
sidewalk on Hwy 3 and will create a connecting loop of sidewalks in a busy section of Hubbards.
Budget: $881,110 ($235,256 MOC contribution)
Timing: Design in-house Q4 2022/23. Tender in Q1 2023/24. Construction Q2/3 2023/24.
6
Sidewalks and Connector Trails(continued)
7
Sidewalks and Connector Trails Breakdown
Sidewalk/Connector Trail Location Length (m) Budget
Projected Cost to
end of 2022/23
MODC
Contribution for
2022/23
Estimated Cost
for 2023/24
MODC
Contribution for
2023/24
Hubbards -Highway 329 to Trail 60 $98,154 $3,930 $1,049 $94,224 $25,158
Chester Basin -Highway 3 to Croft Rd.265 $283,769 $17,358 $4,635 $266,411 $71,132
Chester -Our Health Centre to Pig Loop Rd.160 $178,411 $10,480 $2,798 $167,931 $44,838
Chester -Duke St. to Victoria St.660 $668,848 $43,231 $11,543 $625,617 $167,040
Middle River -Haughn Property Connector
Trail 700 $34,416 $0 $0 $34,416 $9,189
Hubbards -Highway 3 to Sailing Club 1,200 $1,090,551 $0 $0 $1,090,551 $291,177
Hubbards -Fox Point Front Rd. 1,000 $881,110 $0 $0 $881,110 $235,256
TOTALS 4,065 $3,235,259 $74,999 $20,025 $3,160,260 $843,790
Background:The Municipality owns a small parcel of land adjacent to the East
River, between HWY 3 and the Rum Runners Trail. Recreation & Parks staff have
built a short semi-rustic trail and have conducted several guided hikes on this
property over the past few years. In order to connect the property to the rail
trail a small bridge over Barry’s Brook needs to be built.
Objective: To provide a connection from the Rum Runners Trail to the Municipal
property by installing a footbridge. The bridge allows trail users to explore of the
riverbank area and fits into the larger trail connectivity for the area including to
the north side of the Rum Runners Trail where hikers will be able to visit a small
waterfall.
Estimated Cost: TBC
($25,000 was the estimated cost in 2020)
Source of Funds: $16,000 Grant & $9,000 Gas Tax
Timing:Construction Planned for August 2023
Back to Council?:No
8
East River Foot Bridge
Background:Based on an engineering report, the decision was made to close the Gold River Trail Bridge in September 2021. After some preliminary research and discussion with Council, direction was given forstaff to pursue options to replace the existing bridge.
Objectives:
•Reinstate the trail connection over the Gold River so that all trail users have a river crossing.
•Work with various partners to successfully re-establish the full connection of the Rum Runners Trail through the Municipality.
Timing:Design underway. Construction tendering in
Q4 2022/23. Construction in Q2/3 2023/24.
Back to Council:Options for location and appearance
nearing end of design phase.
9
Gold River Bridge Replacement
Source of Funds
(ICIP)Contribution Projected Costs to
end of 2022/23
Estimated Costs for
2023/24
Federal Gov’t $740,887 (40%) $56,292 $684,595
Provincial Gov’t $617,344 (33.3%) $46,863 $569,925
MODC
(Operating Reserve)$493,986 (26.7%) $37,575 $456,967
TOTALS:$1,852,217 $140,730 $1,711,487
Background:One method to improve the safety of pedestrians crossing the road is by adding safety treatments
to improve crossings. The addition of flashing lights (RRFBs) at crossings will make drivers more aware of
pedestrian activity.
Objectives:
•Improve road crossings for pedestrians
•Create an AT friendly community
•Support active, healthy lifestyles
10
Rapid Rectangular Flashing Beacons (RRFBs)
Source of Funds
(ICIP)Contribution Projected Costs to
end of 2022/23
Estimated Costs for
2023/24
Federal Gov’t $93,499 (40%) $0 $93,499
Provincial Gov’t $77,911 (33.3%) $0 $77,911
MODC
(Operating Reserve)$62,339 (26.7%) $0 $62,339
TOTALS:$233,749 $0 $233,749*
*Pending approval from NSDPW
Timing:Construction in Q1 2023/24
Back to Council:RFD regarding construction
11
RRFBs Breakdown
Location Budget*
MODC Contribution
for 2023/24*
Hubbards – Hwy 3 at Hubbards Sailing Club $28,358 $7,563
Chester – Hwy 3 at Walker Rd trail crossing $28,358 $7,563
East River – Hwy 3 at East River trail crossing $29,735 $7,930
Western Shore – Hwy 3 at Lawrence Hatt Rd $29,735 $7,930
Chester Basin – Hwy 3 at Hwy 12 $29,735 $7,930
Chester –Old Trunk 3 trail crossing (east) $28,358 $7,563
Chester –Old Trunk 3 trail crossing (west) $28,358 $7,563
Chester – Hwy 3 at Pig Loop $31,112 $8,297
TOTALS: $233,749 $62,339
*Pending approval from NSDPW
Background:Continued implementation of the
“Plan For Our Open Spaces”. Construction
began in 22/23 and will be completed in 23/24.
Objectives:
•Create exceptional open spaces that people
will love and want to explore.
•Protect and value the natural landscape while
providing outdoor recreation opportunities.
•Develop our campus of 5 gem properties.
Estimated Cost: $99,000
Source of Funds: Operating
Reserve
Timing:Completion Scheduled for
2023/24
Back to Council?:No
12
Open Spaces Implementation
1. East River
•ATV and bicycle parking, picnic area, wayfinding signage and trail
construction.
•Budget: $22,000
2. Castle Rock
•Only the addition of park amenities remains for 2023-24.
•Budget: $2,000
3. Gold River
•Similar to Castle Rock, the only outstanding work is the installation of a few
park amenities.
•Budget: $1,000
Estimated Cost: $99,000
Source of Funds: Operating
Reserve
Timing:Completion Scheduled for
2023/24
Back to Council?:No
13
Open Spaces Implementation
4. Haughn Property
•The mainline trail has but routed but construction will take place in 2023-34
along with installation of signage and amenities.
•Budget: $36,000
5. Moland Point
•Construct parking area, trail construction, signage, amenities and all
accessibility features.
•Budget: $38,000
Estimated Cost: $99,000
Source of Funds: Operating
Reserve
Timing:Completion Scheduled for
2023/24
Back to Council?:No
14
Open Spaces Implementation
Background:The Kaizer Meadow Landfill is operating aging heavy equipment that
requires ongoing maintenance and repairs.
Council has approved a landfill equipment replacement policy (P-107) with general
rules to identify replacement decisions based on the hours and/or usage (high/low).
The budgeted replacements for each year in the 5-year capital plan are based on the
long-term plan for equipment needs.
Objective: To maintain dependable and adequate heavy equipment to maintain
the landfill site.
Estimated Cost: $975,000
Source of Funds:Borrowing
Timing: Tenders in Q4 22/23,
Delivery in Q1/2 23/24
Back to Council: Long range
planning document, established
under Policy P-107
15
Heavy Equipment – Kaizer Meadow Landfill
Equipment Cost
Skid Steer $110,000
Front Loader $450,000
¾-Ton Truck $85,000
Dump Truck $250,000
Background:An assessment of the Kaizer Meadow Landfill leachate treatment
systems identified limiting factors for the system now and in future. Newer cells
have higher strength and require additional capacity for treatment. In addition,
there is leachate currently being stored in the landfill cells and volume reduction is
needed.
Proposed upgrades were broken into phasing and Phase 1 was approved to be
completed in 20/21. Phase 2 is to be completed in 23/24
Objective: Maintain compliance and due diligence as per NSE permits and
regulations.
Phase 2: The addition of a second equalization lagoon and aeration equipment to
increase treatment capacity by ensuring adequate retention time of the leachate
before dispersal.
Estimated Cost: $2,000,000
Source of Funds: Borrowing
Timing: Tender in Q1 23/24,
Construction in Q2/3 23/24
Back to Council: For award
following tender
16
Leachate Treatment Plant (phase 2) – Kaizer Meadow Landfill
Background: The Municipality provides green carts for organics collection to all residents of MODC. The
increase in budget is due to demand of repairs and replacements required. The expectation for 23/24
is to purchase 200 additional carts
Objective: To provide residents of the Municipality a means to sort organics and provide collection
service at the curb
Estimated Cost: $30,000
Source of Funds: Solid Waste Area Rate
Timing: Ongoing, underway
Back to Council: No
17
Green Carts
Background:The current wastewater collection infrastructure is over 40 years old and requires
repairs. Annually, various section on sewer lines are cleaned and videoed as preventative
maintenance. In addition, manholes have been inspected and repairs documented. Over the
years maintenance holes have been undergoing repairs at the surface to prevent infiltration
(groundwater entering the system through defects in sewer) and to bring to grade to provide
accessibility for cleaning and any issues that may occur.
An asset management plan is underway in which we will identify potential failures, infiltration
etc. this will assist with budgeting long-term to maintain the collection system.
Objectives:
- Prevent infiltration into the system which reduces capacity and increases costs.
- Prevent the release of untreated wastewater into the environment.
- Prevent and possibly reduce sources of inflow through improper connections.
Estimated Cost: $53,000
Source of Funds: EDU
Timing: 23/24
Back to Council: No
18
Maintenance Hole Repairs and Infiltration Reduction
Background:The Municipality owns and operates
six (6) Wastewater Treatment Plants of various
sizes in the following communities: Chester Basin,
Chester, Mill Cove, New Ross, Otter Point and
Western Shore.
Mechanical upgrades will ensure continued
operation and maximize the lifespan of the pump
stations
Objective: The pump replacement ensures pumps
are kept up to date, properly maintained and are
able to ensure the system is working as designed.
Estimated Cost: $32,000
Source of Funds: EDU
Timing: 23/24
Back to Council: No
19
Pump Replacement Allowance
Background:The MOC approved a development agreement
between the MOC and Aspotogan Ridge Golf Village Inc. The
Municipality agrees to extend the service lines of the Mill Cove
Wastewater System from the current location to the edge of the
Developers property on Parkwood Drive to service Phase q of the
development
The design and engineering drawings for this wastewater sewer
extension are complete.
Objective: To provide wastewater service to Aspotogan Ridge
upon confirmation of construction of the proposed development,
as noted above.
Estimated Cost: $52,000 (carried
forward from previous years)
Source of Funds: $26,000 Gas Tax &
$26,000 EDU
Timing: 23/24
Back to Council: For award following
tender
20
Mill Cove Wastewater Extension
Background:The Mill Cove Wastewater treatment
plant will require additional capacity for the
additional proposed development in the area. The
exact timing unknown presently but appears to be
imminent. Design in 2023/24 with the potential to
construct thereafter, Budget may require
adjustment. Further investigation as to any
possibility on site to expand following this last
biofilter addition. I&I investigations are an important
part of the capacity for this plant as per design
scope.
Objective: To provide capacity to serve the growth
within the area for up to an additional 35-50 units to
be confirmed
Estimated Cost: $325,000
Source of Funds: $162,500 Gas Tax,
$162,500 Borrowing
Timing: 23/24
Back to Council: RFD - Scope to be
approved before tendering
Mill Cove – Addition of Biofilter Unit
Background:Infrastructure and Operations maintains a fleet of trucks that
are maintained by a vehicle maintenance service contract.
Objective: The truck will be used by the Public Works staff to perform
ongoing maintenance and operations activities on various Municipal owned
properties.
Estimated Cost: $165,000
Source of Funds: Borrowing
Timing: Tender in Q4 22/23,
Delivery in Q1 23/24
Back to Council: RFD to approve
tender
22
Fleet Management
Equipment Cost Department
1 ton truck w/Crane $150,000 Sewers
Trailer - dump $15,000 Municipal Property
Background:
The Municipality of Chester owns and operates Wild Rose Park in Western Shore. The
property includes two buildings, a storage shed as well as a public washroom. The public
washroom building is old, in poor condition and needs significant renovation. This project is
expected to be 50% completed in 22/23, with the remaining work and budget to be carried
forward into 23/24
Objective:
•Continue to provide a washroom facility for park users and the public at large.
•Improve the overall condition of the washroom so that it is user friendly.
•Construct so the washroom facility is fully accessible.
Estimated Cost: $50,000
Source of Funds: Enabling Accessibility Grant
Timing:Q2 23/24
Back to Council?:No.
23
Wild Rose Park Washroom Renovation
Background:One method of improving AT and Vehicular safety is public education
through speed radar units.
Objectives:
•Safer roads through public education
Estimated Cost: $70,000
Source of Funds: Gas Tax
Timing: Q1 23/24
Back to Council: No
24
Speed Radar Units (1 per district)
Background:The local Legion requested that the MODC
repair the concrete bases for the two cannons at Parade
Square. During a site inspection, work was also identified
for the Cenotaph (repointing).
Objectives:
•Renewal of infrastructure/assets.
Estimated Cost: $25,000
Source of Funds: Operating
Timing: Q2 23/24
Back to Council: No
25
Parade Square Monument and Cannon
Background:Trail surface conditions are assessed annually to
identify priorities & timing.
Objectives:
•Smooth & consistent trail surface that accommodates all
trail uses. Activities include grading, pothole repair,
ditching, etc.
•Support active, health lifestyles.
•Attract visitors to the Municipality/Province to experience
trail network.Estimated Cost: $27,000
Source of Funds: Operating
Timing: Q2 23/24
Back to Council: No
26
Trail Surface Upgrades
Municipality of the District of Chester
Capital Budget - 2023/24
Department Project Name Project Cost Reserve Grants Grants Funding Operations Fund from
Type Federal Provincial Reserves or Area Rate Borrowing
TRAIL BRIDGE REPAIRS
B01 Barkhouse Brook - repoint only 5,000 Gas Tax - - 5,000 - -
B02 Middle River - repoint only 7,500 Gas Tax - - 7,500 - -
B04 King Street - concrete repair & timber repair 25,000 Gas Tax - - 25,000 - -
B05 Goat Lake #2 - repoint joints 3,000 Gas Tax - - 3,000 - -
B07 Barry's Brook #2 - repoint joints & rail ties and steel work 28,500 Gas Tax - - 28,500 - -
B08 Barry's Brook #1 - repoint joints 4,000 Gas Tax - - 4,000 - -
B09 East River - repoint joints & rail ties and steel work 59,000 Gas Tax - - 59,000 - -
East River trail foot bridge 25,000 Private Grant/Gas Tax - 16,000 9,000 - -
SIDEWALKS and CONNECTOR TRAILS
3. Hubbards-Hwy 329 to trail (60m)94,224 Operating 37,689 31,377 25,158 - -
4. Chester Basin-Hwy 3 to Croft Road (265m)266,411 Operating 106,564 88,715 71,132 - -
5. Chester-Our Health Centre to Pig Loop (160m)167,931 Operating 67,172 55,921 44,838 - -
6. Chester-Duke St. to Victoria St. (660m)625,617 Operating 250,247 208,330 167,040 - -
14. Middle River - Haughn Property - Accessible Connector Trail**34,416 Operating 13,766 11,461 9,189 - -
9. Hubbards-Hwy 3 to Hubbards Sailing Club (1200m)1,090,551 Operating 436,221 363,153 291,177 - -
10. Hubbards-Fox Point Front Rd. (1000m)881,110 Operating 352,444 293,410 235,256 - -
BRIDGES
16. Gold River - Gold River Trail Bridge Repair 1,711,487 Operating 684,595 569,925 456,967 - -
RAPID RECTANGULAR FLASHING BEACONS (RRFB’s)
17. Hubbards-Hwy 329 at Hubbards Sailing Club 28,358 Operating 11,343 9,452 7,563 - -
18. Chester-Hwy 3 at Walker Cut Rd trail cross 28,358 Operating 11,343 9,452 7,563 - -
19. East River-Hwy 3 at East River trail cross 29,735 Operating 11,894 9,911 7,930 - -
24. Western Shore-Hwy 3 at Lawrence Hatt Rd.29,735 Operating 11,894 9,911 7,930 - -
26. Chester Basin-Hwy 3 at Hwy 12 29,735 Operating 11,894 9,911 7,930 - -
20. Chester-at Old Trunk 3 trail cross (east)28,358 Operating 11,343 9,452 7,563 - -
21. Chester-at Old Trunk 3 trail cross (west)28,358 Operating 11,343 9,452 7,563 - -
22. Chester-Hwy 3 at Pig Loop 31,112 Operating 12,445 10,370 8,297 - -
OPEN SPACES IMPLEMENTATION 99,000 Operating - - 99,000 - -
Heavy equipment skid steer 110,000 - - - - 110,000
Leachate treatment plant upgrade (phase 2)2,000,000 - - - - 2,000,000
Front Loader 450,000 - - - - 450,000
3/4 Ton Truck 165,000 - - - - 165,000
Dump Truck 250,000 - - - - 250,000
Green carts 200 30,000 - - - 30,000 -
Mantenance hole Repairs & Infiltration Reduction 53,000 - - - 53,000 -
Pump Replacements - Allowance 32,000 - - - 32,000 -
Wastewater collection extension 52,000 Gas Tax - - 26,000 26,000 -
Mill Cove – Addition of Biofilter Unit 325,000 Gas Tax - - 162,500 - 162,500
Vehicle Replacements - 1-Ton w/Crane and Dump Trailer 165,000 - - - - 165,000
Wild Rose Park washroom renovation 50,000 50,000 - - - -
Speed Radar Units (1 per district)70,000 Gas Tax - - 70,000 - -
Parade square monument and cannon 25,000 - - - 25,000 -
Trail Surface Upgrades 27,000 - - - 27,000 -
Total Projects & Funding Contributions 9,165,496 2,092,197 1,716,203 1,861,596 193,000 3,302,500
Universal Sewer
Projects
Municipal Property
Solid Waste
Community
Development &
Recreation
2023-24 Capital Budget (5-year) - First Presentation - DRAFT.xlsx 23-24 Capital Budget 1
Municipality of the District of Chester
Capital Budget - 2024/25
Department Project Name Project Cost Reserve Grants Grants Funding Operations Fund from
Type Federal Provincial Reserves or Area Rate Borrowing
TRAIL BRIDGE REPAIRS
B07 Barry's Brook #2 - clean, sandblast & repaint 75,000 Gas Tax - - 75,000 - -
B09 East River - clean, sandblast & repaint 275,000 Gas Tax - - 275,000 - -
SIDEWALKS and CONNECTOR TRAILS
7. Chester-Victoria St. to trail (35m)59,952 Operating 23,981 19,982 15,989 - -
8. Chester-Trail to Shore Mall (580m)534,751 Operating 213,900 178,233 142,618 - -
13. New Ross-Forties Rd. to Fairgrounds (900m)848,003 Operating 339,201 282,639 226,163 - -
RAPID RECTANGULAR FLASHING BEACONS (RRFB’s)
23. Martins River-Hwy 3 at trail cross 28,358 Operating 11,343 9,452 7,563 - -
25. New Ross-Hwy 12 at Forties Rd.31,112 Operating 12,445 10,370 8,297 - -
27. New Ross-Hwy 12 at school connector 28,358 Operating 11,343 9,452 7,563 - -
VMWARE Infrastructure 69,000 IT Equipment - - 69,000 - -
Ortho Photography 110,000 Gas Tax - - 110,000 - -
Hardware Replacement 103,000 IT Equipment - - 103,000 - -
Equipment - 1 ton truck (Chester only)107,000 - - - - 107,000
Green carts 200 30,000 - - - 30,000 -
Mantenance hole Repairs & Infiltration Reduction 55,000 - - - - 55,000 -
Pump Replacements - Allowance 33,000 - - - 33,000 -
Truck Replacement - 3/4 tonne 85,000 - - - 85,000 -
Trail Surface Upgrades 28,000 - - - 28,000 -
Total Projects & Funding Contributions 2,500,534 612,213 510,128 1,040,193 231,000 107,000
Municipality of the District of Chester
Capital Budget - 2025/26
Department Project Name Project Cost Reserve Grants Grants Funding Operations Fund from
Type Federal Provincial Reserves or Area Rate Borrowing
TRAIL BRIDGE REPAIRS
B03 Cooks Branch/Halfway River - All work 110,000 Gas Tax - - 110,000 - -
B06 Goat Lake #1 - Replace Abuttment Walls 15,000 Gas Tax - - 15,000 - -
PAVED SHOULDERS
2. Hwy 3 - Vaughn Rd to Martins River (4.4km)556,961 Operating 222,784 185,635 148,542 - -
SIDEWALKS and CONNECTOR TRAILS
11. Western Shore-George Rd to Vaughn Rd. (240m)232,403 Operating 92,961 77,460 61,982 - -
12. Chester-Pig Loop Rd (1300m)1,298,986 Operating 519,594 432,952 346,440 - -
BRIDGES
15. Chester-Highway 3 Multi-use trail bridge construction 1,303,625 Operating 521,450 434,498 347,677 - -
Heavy equipment 316 excavator 251,000 - - - - 251,000
3/4 Ton Truck 88,000 - - - - 88,000
Green carts 200 31,200 - - - 31,200 -
Mantenance hole Repairs & Infiltration Reduction 55,000 - - - 55,000 -
Pump Replacements - Allowance 35,000 - - - 35,000 -
Truck Replacement - 3/4 tonne 85,000 - - - 85,000 -
ATV replacement 30,000 - - - 30,000 -
Trail Surface Upgrades 29,000 - - - 29,000 -
Total Projects & Funding Contributions 4,121,175 1,356,789 1,130,545 1,029,641 265,200 339,000
Municipality of the District of Chester
Capital Budget - 2026/27
Department Project Name Project Cost Reserve Grants Grants Funding Operations Fund from
Type Federal Provincial Reserves or Area Rate Borrowing
TRAIL BRIDGE REPAIRS
B01 Barkhouse Brook - replace rail ties & steel work 25,000 Gas Tax - - 25,000 - -
B02 Middle River - replace rail ties & steel work 50,000 Gas Tax - - 50,000 - -
B08 Barry's Brook #1 - new superstructure 150,000 Gas Tax - - 150,000 - -
B10 Little East River - all work 280,000 Gas Tax - - 280,000 - -
Equipment - 3/4 tonne truck 90,000 - - - - 90,000
Green carts 200 31,200 - - - 31,200 -
Equipment - side-by-side 22,000 - - - - 22,000
Mantenance hole Repairs & Infiltration Reduction 56,000 - - - 56,000 -
Pump Replacements - Allowance 36,000 - - - 36,000 -
Truck Replacement - 3/4 tonne 85,000 - - - 85,000 -
Trail Surface Upgrades 29,000 - - - 29,000 -
Total Projects & Funding Contributions 854,200 - - 505,000 237,200 112,000
Municipality of the District of Chester
Capital Budget - 2027/28
Department Project Name Project Cost Reserve Grants Grants Funding Operations Fund from
Type Federal Provincial Reserves or Area Rate Borrowing
Solid Waste Green carts 200 32,000 - - - 32,000 -
Mantenance hole Repairs & Infiltration Reduction 56,000 - - - 56,000 -
Pump Replacements - Allowance 36,000 - - - 36,000 -
Total Projects & Funding Contributions 124,000 - - - 124,000 -
Solid Waste
Universal Sewer
Projects:
Municipal Property:
Universal Sewer
Projects:
Municipal Property
Community
Development &
Recreation
Solid Waste
Universal Sewer
Projects:
Municipal Property:
Community
Development &
Recreation
Community
Development &
Recreation
Infomration Service
Solid Waste
Universal Sewer Projects
2023-24 Capital Budget (5-year) - First Presentation - DRAFT.xlsx 23-24 Capital Budget 1