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HomeMy Public PortalAbout2022-12-08_Council_Website Agenda Package.pdf Page 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday, December 8, 2022 Livestreamed via YouTube at www.youtube.com/modcvideo Office Location: 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER 2. APPROVAL OF AGENDA/ORDER OF BUSINESS 3. PUBLIC INPUT SESSION (15 minutes – 8:45 a.m. to 9:00 a.m.) 4. MINUTES OF PREVIOUS MEETING 4.1 Council – November 24, 2022. 5. PROCLAMATIONS 6. COMMITTEE REPORTS 6.1 Committee of the Whole – December 1, 2022 – Warden Webber. 6.2 Recreation & Parks Committee – November 21, 2022 – Councillor Veinotte. 7. PUBLIC PRESENTATIONS 8. BY-LAWS AND POLICIES 8.1 POLICY - First Notice – Adoption of an Asset Management Policy. 8.2 POLICY – Second/Final Notice – Amendment to Policy P-33 - Terms of Reference for Registration of Fire and Emergency Service Providers 8.3 BY-LAW - Request for Direction prepared November 29, 2022 – Community Development & Recreation – Uniform Signage Program (Uniform Signage By-Law No. 152). Page 2 of 2 9. MATTERS ARISING 9.1 Request for Decision prepared November 17, 2022 – Infrastructure & Operations – Cleaning of Municipal Sewers and Pumping Stations (3-Year Service Agreement). 9.2 Boundary Review. 10. CORRESPONDENCE 10.1 Ghost Gear Update November 2022 prepared by Mike Ernst for Titan Maritime. 11. NEW BUSINESS 11.1 Request for Decision prepared November 22, 2022 – Financial & Information Services – Request for Reduction in Taxes due to fire. 11.2 Requests for Decision: a. Two Road Names – Homburg Lane and Alexander Parkway (Off of Sherwood Road). b. Road Name – Old Linden Lane (Off of Marriotts Cove Road W). 11.3 Federation of Canadian Municipalities – Annual Conference and Trade Show – May 25 to 28, 2023 (Toronto) – selection of attendees (discussion). 12. IN CAMERA 12.1 Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease, and security of municipal property – Chester. 12.2 Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease, and security of municipal property – Kaizer Meadow Industrial Park. 13. ADJOURNMENT 539 MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of COUNCIL MEETING Livestreamed via YouTube www.youtube.com/modcvideo from 151 King Street, Chester, Nova Scotia On Thursday, November 24, 2022 MEETING CALLED TO ORDER Warden Webber called the meeting to order at 8:51 a.m. Present: District 1 – Councillor A. Veinotte District 2 – Deputy Warden F. Shatford District 3 – Councillor D Wells District 4 – Warden A. Webber District 5 – Councillor A. Assaff District 6 – Councillor T. Connors District 7 – Councillor S. Church Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO Pamela Myra, Municipal Clerk Emily Lennox, Executive Assistant Jennifer Webber, Communications & Outreach Coordinator (Zoom) Matthew Blair, Director of Infrastructure & Operations Chad Haughn, Director of Community Development & Recreation Bruce Blackwood, Fire Services Coordinator Tammie Bezanson, Certified Engineering Technologist Solicitor: Samuel Lamey, Municipal Solicitor Public: There were two members of the public present at various times. APPROVAL OF AGENDA/ORDER OF BUSINESS Additions:  REMO – Deputy Warden Shatford.  District 6 Council Grant – Councillor Connors. 2022-486 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the agenda and order of business for the November 24, 2022, Council meeting be approved as amended. ALL IN FAVOUR. MOTION CARRIED. Council (continued) November 24, 2022 540 PUBLIC INPUT Glen Veinotte, Chester Downs Road voiced his concerns that Chester Downs Road has not been repaved. It was supposed to have been paved previously and the residents want it done. Chester Downs Road should have been done first. There are holes all over the road that are damaging cars. He also noted they want the same deal as Islandview Subdivision received when that road was paved. He is willing to come back to Council if more information is needed. He noted that he did hear it was on a list for next year but does not have confirmation on this other than it was talked about at the gravel pit. MINUTES OF PREVIOUS MEETINGS 4.1 Council – November 10, 2022. 2022-487 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the minutes of the November 10, 2022 Council Meeting be approved as circulated. ALL IN FAVOUR. MOTION CARRIED. 4.2 Public Hearing – November 10, 2022 - Rezone from Settlement Residential Two Zone to Mixed Use Zone. 2022-488 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the minutes of the November 10, 2022 Public Hearing regarding the request to Rezone from Settlement Residential Two Zone to Mixed Use Zone be approved as circulated. ALL IN FAVOUR. MOTION CARRIED. COMMITTEE REPORTS 5.1 Committee of the Whole – November 17, 2022 – Warden Webber. 2022-489 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the following recommendations from the November 17, 2022 Committee of the Whole meeting be approved: 2022-480 – “… approve the addition of South Shore Tourism Cooperative to the budget as a line item in the amount of $4,221.66 subject to confirmation that the funding formula being used is correct.” Council (continued) November 24, 2022 541 2022-481 – “… if an organization receives a Budgeted Grant from the Municipality annually, they will be eligible to apply for a Major Capital Grant.” 2022-482 – “… give notice to amend Policy P-33 Terms of Reference for Registration of Fire and Emergency Service Providers as follows: a. Remove the temporary provisions of accepting the fire tax rate as presented by the Fire Commissions without reference to the annual general meeting for the 2020/21 period – Section 5.2 and Schedule C. b. Provide for a new Section 5.4 establishing the need for Commissions to provide evidence that the annual report and financial statements of the previous year and election of commissioners as necessary has been completed at an Annual General Meeting.” 2022-483 – “… give notice of intention to adopt a Property Assessed Clean Energy (PACE) Program to provide an option for homeowners to enter into an agreement with the Municipality to finance eligible energy efficiency measures, and the Municipality apply a lien on the property as security for the cost of the upgrades, rate of interest, and any associated program fees.” ALL IN FAVOUR. MOTION CARRIED. 5.2 Nominating Committee – November 17, 2022 – Councillor Church. 2022-490 MOVED by Councillor Church, SECONDED by Councillor Abdella that Council approve the following recommendations from the November 17, 2022 Nominating Committee Meeting: 2022-473 – “… the following persons be appointed to the Chester Municipal Planning Advisory Committee and the vacant position be re-advertised:  District 3 – Hugh Harper  District 5 – No Applications  District 6 – Margeson Reeves.” 2022-474 – “… the following persons be appointed to the Recreation & Parks Committee and the vacant position be re-advertised:  District 1 – No Applications  District 4 – Adam Kaizer  District 7 – Kevin Marczak” Council (continued) November 24, 2022 542 2022-475 – “… the By-Law Enforcement Officer be appointed to the Fences and Arbitration Committee as the Municipality’s representative.” 2022-476 – “… that David Murdoch be appointed for a three-year term to Western Regional Housing.” ALL IN FAVOUR. MOTION CARRIED. 6.3 REMO – Deputy Warden Shatford Deputy Warden Shatford noted that the new Chair is David Mitchell. They have been reviewing the following: hazard risk vulnerability assessment as well as mutual aid with Kings, Queens, and Annapolis. There is a $3,000 contingency fund being used for advertising to promote awareness. There is another round of grants becoming available for generators for comfort centres and other community organizations. There has been an issue with water testing for comfort centres. PUBLIC PRESENTATIONS There were no public presentations. BY-LAWS/POLICIES 7.1 Policy - Second/Final Notice – Amendments – Policy P103 Flag Raising and Protocol Policy. 2022-491 MOVED by Councillor Connors, SECONDED by Councillor Assaff that Council conduct Second and Final Notice to amend Policy P-103 Flag Raising and Protocol Policy as follows (see by-law at the end of these minutes): Addition to Section 3.03 in Section (c): A special purpose flag shall be flown for a period of up to two weeks, or for the duration of the associated event, whichever is less. No organization will be granted approval to fly a special purpose flag for more than 2 weeks per year to allow fair and equitable opportunities for community organizations and causes to be represented except by resolution of Council. If an observance is recurring, requests can be made to fly a flag on a specific date(s) annually without submitting a request every year. Addition of sections (i) and (j) to Section 3.03: Council (continued) November 24, 2022 543 (i) In the absence of a representing community organization, and when appropriate, the Equity, Diversity, and Inclusion Advisory Committee may submit a flag flying request for Council’s review. (j) The Municipality will fly a list of pre-approved flags, without a written request. These flags are: a. Pan-African flag – first two weeks of February (African Heritage Month) b. Trans flag – March 31 (Transgender Day of Visibility) and November 20 (International Transgender day of Remembrance) c. South Shore Autism flag – first week of April (Autism Acceptance Month) d. Pride flag – first two weeks of June (Pride Month) e. All Children Matter flag - September 30 (National Day for Truth & Reconciliation/Orange Shirt Day) ALL IN FAVOUR. MOTION CARRIED. 7.2 Policy - First Notice – Amendments - Policy P-33 Terms of Reference for Registration of Fire and Emergency Service Providers. 2022-492 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Council conduct First Notice to amend Policy P-33 Terms of Reference for Registration of Fire and Emergency Service Providers as follows: Replace Section 5.2 with: 5.2 Annual Updates of the registration form for each registered Body Corporate shall be submitted to the Municipality no later than July 31st of each year, for the registered Body Corporate to receive fire taxes, in accordance with the rates as set by the Commission (Schedule C) and collected on their behalf by the Municipality and / or other Municipal funding. With the exception of the year 2021/22 due to the COVID 19 measures in place, to facilitate the collection of fire tax revenue, Schedule C should be submitted as soon as the Fire Commission has set the fire tax rate without reference to their Annual General Meetings. 5.2 Annual Updates of the registration form for each registered Body Corporate shall be submitted to the Municipality no later than July 31st of each year, with the exception of the year 2021/22 when the deadline will be extended to September 30, 2020 due to COVID-19 measures in place for the registered Body Corporate to receive fire taxes, in accordance with the rates as set by the Commission (Schedule C) and collected on their Council (continued) November 24, 2022 544 behalf by the Municipality and / or other Municipal funding. With the exception of the year 2020/21 due to the COVID 19 measures in place, to facilitate the collection of fire tax revenue, Schedule C should be submitted as soon as the Fire Commission has set the fire tax rate without reference to their Annual General Meetings. Add New Section 5.4: Evidence (date, time) that the annual report and financial statements of the previous year and an election of commissioners as necessary has been completed at an Annual General Meeting of the ratepayers. If in the current registration period, Public Health NS has mandated limitations to public gatherings or other restrictions that make an Annual General Meeting not feasible (in person or virtual) or timely, Council may the accept the annual updates provided without an Annual General Meeting. ALL IN FAVOUR. MOTION CARRIED. Bruce Blackwood, Fire Services Coordinator left the meeting room. 7.3 By-Law – Request for Decision prepared November 17, 2022 – Finance Department – New Policy under development for Tax Exemptions to Non-Profit Organizations. Tim Topping, Director of Financial & Information Services was present via Zoom to outline the information included in the Request for Decision and outlined the options for wording in the new Tax Exemption Policy for Non-Profit Organizations. Under the current by-law there are some exemptions being applied to organizations with restrictive covenants. Council has heard comments in favour and in opposition to this. As a follow-up from the last discussion, he noted that District 1 Fire Commission is Commercial Exempt. He reviewed the total of exemptions for this fiscal year. 2022-493 MOVED by Councillor Church, SECONDED by Councillor Assaff that Council approve wording in the new Tax Exemption Policy that would exclude organizations with restrictive membership covenants from being eligible for exemption under the policy. DISCUSSION  Discussion took place regarding three particular organizations – the Chester Golf Club (with membership restrictions based on geography) and the two Masonic Lodges (with membership restrictions based on sex) with the following comments made:  Councillor Wells is against this motion. He understood that some people are upset on the golf issue, however, they are still able to play golf and pay green Council (continued) November 24, 2022 545 fees. The Golf Club gives back to many organizations, has golf open to all juniors, and provides a service to everyone. The restriction is a business decision. They employ people from all over the municipality. $200,000 was given to the Aspotogan Golf Club. Have all other organizations been studied to determine their membership requirements?  The Director indicated that he worked with staff in Community Development & Recreation to review the organizations on the list.  Councillor Veinotte noted it was a slippery slope – we have churches that offer services to the community who are members of that religion. We have to be very careful withdrawing support from groups who provide that support. He doesn’t know if it is the right move.  Councillor Connors indicated that she had no hesitation to support the motion; it is sad to think there are organizations today that restrict membership whether you are a man or a woman. In terms of decision making, it would have been so much easier if the Golf Club had opened their membership to everyone other than just to those within a certain community. Since this hit the Council table it has grown arms and legs – people have reached out and said they are not in favour of these types of restrictive membership organizations receiving the tax break.  Councillor Wells made a comparison for the possible need for a transition house for women in distress – a different approach would mean not exemption because the organization would not be for men. This is the wrong message for a small amount.  Warden Webber also indicated he did not support the motion. The Golf Club is a valuable resource that has donated as a resource to the community. They give so much back to the community and other organizations. He would like to see them open their membership but understands they have had restrictions for years based on the number of users they can handle.  Councillor Assaff didn’t feel this was a petty request. When the Golf Club did their presentation, Council didn’t ask anything out of the way. We asked to allow people to be on list and up to the membership who they let in, understanding there was a large number of people on the list and that it could take years.  Councilor Wells again noted it was a business decision. He did note that it was previously requested to write the Golf Club. Warden Webber noted that Council did ask them to reconsider, but they did not wish to do so. Councillor Wells understands people have strong views and asked for a copy of the letter to the Golf Club and the response. Council (continued) November 24, 2022 546  Deputy Warden Shatford noted that previously people who owned property but lived in the US were able to get memberships. It was a condition when the land was donated that it be restricted, however, they did expand the boundaries somewhat and have always had a full membership with 200-300 on waiting list. He indicated that he had to move to Chester to become a member of the Chester Golf Club. However, this is 2022 and things have changed, i.e., lodges are exclusive. He isn’t sure he has enough information.  Councillor Connors indicated that the last discussion was in June. She and Councillor Assaff have an Equity, Diversity, & Inclusion meeting next week and may add this to the agenda – talking about inclusivity. It has been tough, but she has had time to think about it and get feedback from community members.  Warden Webber commented that going down this road will result in an impact on the ordinary grant process; it gets more complex.  Deputy Warden Shatford commented that not everyone could join a band organization – they need to be able to play music to join.  Councillor Connors referred to conversations at this table when the Pride Flag wasn’t raised.  Warden Webber noted that if Council wished to go down the road, then some wording changes would be required. Because it is restrictive, there may need to be reasons why it is restrictive. He used the Paralympics as a reason as well as a women’s centre.  Councillor Wells felt there needed to be some flexibility in the policy.  Deputy Warden Shatford asked if the policy should be reviewed in more detail – there are a lot of organizations that depend on the Municipality.  Councillor Connors asked for a recorded vote.  Warden Webber commented that the Golf Club said last year that they would not be changing their by-laws. IN FAVOUR – Councillor Connors, Councillor Assaff, Councillor Church. OPPOSED – Councillor Veinotte, Deputy Warden Shatford, Councillor Wells, Warden Webber. MOTION DEFEATED. 7.4 By-Law - First Reading to adopt a Property Assessed Clean Energy (PACE) Program By-Law. Council (continued) November 24, 2022 547 Councillor Assaff noted that he received an email from a resident building a new home in Western Shore that indicated his appreciation of the PACE program and offered Council to tour his house to see what he is doing there for clean energy. Councillor Connors commented that Councillor Veinotte was the person who suggested PACE initiatives at a Strategic Planning Session. 2022-494 MOVED by Councillor Assaff, SECONDED by Councillor Church that Council:  Conduct first Reading to adopt a Property Assessed Clean Energy (PACE) Program By-Law to enable the Municipality of the District of Chester to create a financing program to support energy efficiency upgrades to qualifying residential properties within the Municipality. Payments for these financed upgrades will be made through a PACE Charge levied on those Qualifying Properties; and  Refer the By-Law to Second/Final Reading following advertisement. ALL IN FAVOUR. MOTION CARRIED. 7.5 Request for Decision: PACE Policy – First Notice PACE Policy – Adoption. Present via Zoom was Jonathan Meakin, Strategic Initiatives Coordinator, and Tim Topping, Director of Financial & Information Services to follow up on the conversation held last week. Council had requested input on three points: 1. Administration Fee of $650. 2. Percentage Rate. 3. Annual total finance allocation. One decision Council did make was to offer financing over a 10 year term so this will be incorporated. 1. Administration Fee - As it currently stands, the resident would be billed, however, one thing that can be done is apply the $650 administration fee to the financing term. The other question was with regard to the administration fee if the owner decides not to proceed. Clean NS is not averse to absorbing the program fee. 2. Percentage Rate – the Director of Financial & Information Services suggested considering this not an annual expense but an investment in some respects. The Municipality lends the money, and the homeowner repays with interest. The Council (continued) November 24, 2022 548 estimate over 10 years is $2.4 Million. It was agreed to use the posted Scotiabank prime rate from the date of each loan agreement, which is currently 5.95%. 3. The total financial allocation over ten years will be $2.4 Million. Staff were directed to use this information and return with a draft PACE Policy for consideration. MATTERS ARISING 8.1 Election of Deputy Warden for second half of Council Term as per Section 5.9 of Policy P-109 Council and Committee Procedural Policy. Councillor Wells raised the matter of the reason for changing from a four-year term for Deputy to a two-year term. He referred to the minutes of the Council meeting held on October 27, 2016. What he read in the minutes was that the consideration of a shorter term would be to give other members of Council the opportunity for training. Some units use a one-year term for Deputy Warden as a training ground to give others a chance to grow. At some point we will need to look to the future and look at a different policy. He commented that Council wouldn’t have changed it if they didn’t think they were going to do it differently and he would like to consider looking at one year term. Warden Webber indicated requesting consideration of the policy would be new business and is not on the agenda today. We are at this point now using the existing policy to elect a Deputy Warden for the next two years. Councillor Wells indicated that he didn’t want to lose sight of the reason for the change in the policy; he wanted to find out if he was missing anything. Councillor Connors indicated that she was here 6 years ago and should have looked at the minutes again. She noted that she is only one of the seven here and that she agreed with Councillor Wells’ points. For her, at that time, and today, it was simply the health of the organization and succession planning. Added to that we would look to why other units do it as well and how they practice good governance. She was glad of the reminder of why she was passionate about it six years ago. She commented that the matter can be added to a Committee of the Whole or Council meeting. Warden Webber noted that as it is on the agenda today and is the current policy, it should be dealt with today. Council (continued) November 24, 2022 549 Warden Webber called for nominations of Deputy Warden. Councillor Church nominated current Deputy Warden Shatford. Councillor Wells seconded the nomination. Deputy Warden Shatford accepted the nomination. Warden Webber asked for other nominations for Deputy Warden, once, twice, three times. There were no further nominations and Warden Webber declared Deputy Warden Shatford reelected as Deputy Warden for the remainder of the Council term as per Policy P-109 Council and Committee Procedural Policy. A break was held from 10:07 a.m. to 10:24 8.2 Request for Decision prepared November 17, 2022 – Infrastructure & Operations – J- Class Road 2023 NS Department of Public Works Submission. Matthew Blair, Director of Infrastructure & Operations was present to review the Request for Decision prepared November 17, 2022 regarding J-Class Road 2023 NS Department of Public Works Submission. He noted that the point of the exercise is to approve the top ten roads to submit to the province for next construction season. There was a lengthy discussion on roads, their ranking, roads that require maintenance, structural repair or reconstruction before they can be considered under the J-Class repaving program, criteria, bad roads that generate resident complaints that rank lower on the criteria than roads that do not generate as many complaints, breaking down longer roads into sections, whether roads should be moved up on the list by Council or follow the criteria, roads that are longer but considered dangerous, switching out roads on the list of ten, and what roads fit in with the Active Living Plan. The CAO noted that Council received the traffic study, and it is on the website, but Council has not yet made any decisions on recommendations. Staff will come forward with review of that and it is on the priority list to bring forward. 2022-495 MOVED by Councillor Wells, SECONDED by Deputy Warden Shatford that Council accept the recommendations outlined in the November 17, 2022 Request for Decision as presented and direct staff to submit the approved list to the NS Department of Public Works for consideration in the J-Class Road 50/50 cost share program for the 2023 construction season: Council (continued) November 24, 2022 550 DISCUSSION: Rank Road Name Location Description MO D C D i s t r i c t To t a l W e i g h t e d S c o r e 20 2 2 E s t i m a t e d C o s t Es t $ 8 4 0 / m 20 2 2 M O D C S h a r e 1 PIG LOOP RD Chester CHANDLER ROAD TO DUKE STREET 3 23.25 $ 361,200.00 $ 180,600.00 2 OLD TRUNK 3 Chester HWY 3 TO TRAIL CROSSING 1 20.70 $ 317,940.00 $ 158,970.00 3 OLD TRUNK 3 Chester BIRCH STREET TO EVANS LANE 3 20.00 $ 297,864.00 $ 148,932.00 4 OLD TRUNK 3 Chester CHESTER COMMONS RD TO DISTRICT 1 LINE 1 20.00 $ 308,784.00 $ 154,392.00 5 OLD TRUNK 3 Chester DISTRICT 1 LINE TO BIRCH STREET 3 20.00 $ 392,784.00 $ 196,392.00 6 PIG LOOP RD Chester HWY 3 TO CHESTER SHORE ROAD 3 17.75 $ 361,200.00 $ 180,600.00 7 PIG LOOP RD Chester CHESTER SHORE ROAD TO CHANDLER ROAD 3 17.75 $ 399,000.00 $ 199,500.00 8 VALLEY ROAD Chester HWY 3 IN CHESTER SOUTHEASTERLY TO DUKE STREET 3 17.45 $ 445,200.00 $ 222,600.00 9 QUEEN STREET Chester SOUTH STREET IN CHESTER NORTHERLY TO END OF PAVEMENT AT VALLEY ROAD 3 16.65 $ 655,200.00 $ 327,600.00 10 OLD TRUNK 3 Chester EVANS LANE TO HWY 3 3 15.80 $ 241,920.00 $ 120,960.00 Council (continued) November 24, 2022 551  Councillor Veinotte indicated that he was willing to “trade” two roads on the list for Chester Downs Road. He felt it needed to be on the list. He knows what is important in his district. He didn’t have concern about the numbers, it is not what people want and they tell him.  Councillor Wells asked if the province chose #1 would we get a second road, and it was felt that wouldn’t be likely due to the province’s budget of $2 Million for the entire province.  Councillor Veinotte noted that each road is between 15% and 20% of the total cost the province has allocated to the program.  Councillor Church noted that would require a change to the process. The criteria are for J-Class Roads.  Councillor Veinotte commented on the costs for two sections of Chester Downs Road (total cost 486,800 – prov share 218,400 – broken into two sections).  Councillor Wells noted that the listing for Walker Road is down to numbers 51, 52, 53 with a total cost for Walker Road of $1 Million. FOUR IN FAVOUR. THREE OPPOSED. MOTION CARRIED. 8.3 Quarterly Report – Corporate & Strategic Management. This report was moved to the December 1, 2022 Committee of the Whole Meeting. FCM Conference to agenda on December 1, 2022 (Toronto in May 25-28, 2023). 8.4 Information Memo prepared November 8, 2022 – Corporate & Strategic Management – Water Distribution Program 2022. Bruce Blackwood, Fire Services Coordinator was present to review the Information Memo prepared November 8, 2022 – Corporate & Strategic Management – Water Distribution Program 2022 outlining the trigger on August 29, 2022 after 30 wells were reported as well as where the water was available, the end of the program, and the number of coupons issued and redeemed. The information has been provided to the Public Works Department and they are working on solutions for an options report to come to Council. J-Class Road Request: Council (continued) November 24, 2022 552 Councillor Wells asked for the analysis that moved Walker Road from number 5 on the list to 53 and the CAO indicated he would provide the information. 8.5 Request for Direction prepared November 1, 2022 – Corporate & Strategic Management – Community Welcome Signs. Erin Lowe, Senior Development Officer and Tammie Bezanson, Certified Engineering Technologist were present to review the Request for Direction prepared November 1, 2022 – Corporate & Strategic Management – Community Welcome Signs to entrances to the Municipality. The Senior Development Officer reviewed the potential sign locations, input by Acadia First Nations, size of signage, and approximate cost of $15,000 (plus labour and installation costs), clarification that they were not community signs but “Welcome to the Municipality” signs at entry points to the geographical boundaries of the Municipality. It was agreed by Council that the sign of 8’x5’ was too large. The Deputy CAO indicated that staff would continue to engage with Acadia First Nations with regard to the language, get pricing on smaller signs, and come back with a design as well as the locations (borders to the Municipality). It was suggested to ask the recommendation of the provincial sign shop on size and font. Also discussed was branding investment, use of logo, possibility of adding French version, and possible legal requirement to have the word “district” on the sign. Staff was directed to come back with reduced sign size, consultation with Acadia first nations, and consideration of French wording. CORRESPONDENCE There were no items of correspondence. NEW BUSINESS 10.2 Request for Decision prepared November 15, 2022 – Community Development & Recreation – Designated Community Fund Request – Together We Can Community Society. Council (continued) November 24, 2022 553 2022-496 MOVED by Councillor Connors, SECONDED by Councillor Assaff that Council provide a Designated Community Fund Grant to the Together We Can Community Society in the amount of $2,205.50. ALL IN FAVOUR. MOTION CARRIED. 10.3 Request for Decision prepared November 8, 2022 - Community Development & Recreation – New Road Name Assignment. 2022-497 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that Council approve the new proposed private road name of Stamping Mill Lane off of Beech Hill Road (Gold River, NS). ALL IN FAVOUR. MOTION CARRIED. 10.4 Request for Decision prepared October 27, 2022 – Corporate & Strategic Management – Kaizer Meadow Industrial Park Standard Documents. Present was Erin Lowe, Senior Development Officer who reviewed the Kaizer Meadow Industrial Park Standard Documents. 2022-498 MOVED by Councillor Assaff, SECONDED by Councillor Church that Council approve the communication and use of the following documents with regard to Kaizer Meadow Industrial Park and adopt the valuation received from KW Commercial Advisors (November 2021) as the market price for lots located in the Kaizer Meadow Industrial Park: 1. Kaizer Meadow Industrial Park Purchasing Process 2. Kaizer Meadow Industrial Park Rules for Lot Owners 3. Kaizer Meadow Industrial Park Services 4. Kaizer Meadow Industrial Park Restrictive Covenants 5. Kaizer Meadow Industrial Park Terms and Conditions ALL IN FAVOUR. MOTION CARRIED. 10.5 Information Report prepared November 2, 2022 – Corporate & Strategic Management – Economic Development Sponsorship Update. The Senior Economic Development Officer reviewed the Economic Development Sponsorship Update on the award of $500 each to Forest Heights Falcons Hockey Team and Western Riptides Hockey Team. Council (continued) November 24, 2022 554 10.6 Proclamation Request – International Day of Persons with Disabilities on December 3, 2022. Warden Webber read the Proclamation for International Day of Persons with Disabilities. 2022-499 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council approve the Proclamation for International Day of Persons with Disabilities on December 3, 2022. ALL IN FAVOUR. MOTION CARRIED. 10.8 District 6 Grant Request from New Ross Trails Society for the amount of $3,000. 2022-500 MOVED by Councillor Connors, SECONDED by Councillor Assaff that Council approve the District 6 Council Grant in the amount of $3,000 to the New Ross Trails Society. ALL IN FAVOUR. MOTION CARRIED. 10.7 Request for Decision prepared October 26, 2022 – Corporate & Strategic Management – Lunenburg County Accessibility Advisory. Deputy CAO, Tara Maguire reviewed the requirement to appoint new members as recommended by the Mayors and Wardens of Lunenburg County. 2022-501 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the following persons be appointed to the Lunenburg County Accessibility Advisory Committee:  Louise Hopper – reappointed for a term ending in December 2023.  Peggy McCalla reappointed for a 3-year term.  Dylan Robar - appointed for a 3-year term.  Teresa Alexander-Arab - appointed for a 3-year term. ALL IN FAVOUR. MOTION CARRIED. A break was held from 11:41 to 11:54 a.m. 10.1 Request for Direction prepared November 1, 2022 – Infrastructure & Operations – Accessibility Audit (Lunenburg County Accessibility Plan). Council (continued) November 24, 2022 555 Present were Matthew Blair, Director of Infrastructure & Operations and Tammie Bezanson, Certified Engineering Technologist to review the Request for Direction prepared November 1, 2022 regarding the Accessibility Audit (Lunenburg County Accessibility Plan). The Director recommended that Council accept the findings of the Accessibility Audit of the Municipal Administration and Annex Buildings and consider the resulting recommendations for improved accessibility. The following was reviewed:  The requirement to ensure municipal facilities are accessible by 2030. The provincial standard for the built environment will be enforced in 2024. By starting now, this Municipality is slightly ahead of the curve;  Immediate recommended actions using internal and/or external resources with estimate times over the next 12 months;  Areas that need to be addressed and costly elements to infrastructure, i.e., elevators mean a loss of space in buildings, universal washrooms, and other small projects that will cause significant disruptions, i.e., potential of asbestos;  Estimates provided on both buildings including exterior work - $1,045,962 for the Administration Building and $524,665.06 for the Annex Building; The Director read the need for medium to long term recommended actions – Considering the Lunenburg County Accessibility Plan, with its commitment to increase accessibility to the built environment, it is vital to recognize the moral and legal implications of not addressing the identified accessibility barriers. These barriers exclude or limit members of the public and staff from fully participating in municipal processes, accessing goods and services, and obtaining employment, in a dignified and safe manner. He noted that in addition to the report was an attachment – staff engaged the services of three interior design services to establish in terms of capacity how many more bodies we could fit. As of today, we would need to rearrange and possibly purge storage and we could probably get 5 more desks. However, after the retrofit that could be reduced to zero or it may cause a loss of space for current staff members. Retrofitting buildings is an expensive exercise and one of the options to consider is whether to retrofit what we have now or advise staff to look at other options, which may include a new building/buildings, set criteria for locations, staffing, appropriate partnerships appropriate, etc. Council (continued) November 24, 2022 556 It was noted that when a retrofit is being undertaken, often estimates are not enough since it is unknown what is under the surface. It was agreed that it would be prudent for Council to look at other options besides the retrofit. That could be an addition or something else. There are some things that can be done in-house, if retrofitting or building, it takes time and staff have to still function from this building, consider outside resources to provide an estimate on a new facility/ building(s). It was agreed a consultant would be required to provide locations, sizes, partnerships, etc. but there is high level of thinking required before a consultant is engaged. The CAO commented that the timing is right to look at alternatives and the Director noted that there could be funding available as well. It was noted that accessibility is not the only consideration, there is space and environmental improvements to consider as well. Council chose Option C and directed staff to explore alternatives to providing equitable access to municipal public facilities that may include the option of new building(s) and/or location(s). IN CAMERA 11.1 Section 22(2)(e) of the Municipal Government Act – Contract Negotiations – Shared Services. 2022-502 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the meeting convene In Camera as per Section 22(2)(e) of the Municipal Government Act – Contract Negotiations – Shared Services. IN FAVOUR. MOTION CARRIED. The Executive Assistant left the meeting room. ADJOURNMENT 2022-503 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff the meeting adjourn. ALL IN FAVOUR. MOTION CARRIED. (1:49 p.m.) Council (continued) November 24, 2022 557 ___________________________ ___________________________ Allen Webber Pamela Myra Warden Municipal Clerk NOTE: The recorded version of this meeting is available at www.youtube.com/modcvideo. Council (continued) November 24, 2022 558 POLICY P-103 FLAG RAISINGS & PROTOCOL POLICY 2 PURPOSE 2.01 The Flag Raisings & Flag Protocol Policy establishes a framework to govern requests for flag raisings received from the community, and to establish a consistent protocol for the flying of flags at all municipal buildings, properties, and facilities. 3 PRINCIPLES 3.01 The following underlying principles inform this policy: (a) The Municipality of Chester recognizes that flags, as symbols of nations, territories, and community organizations, are important to residents of the Municipality. (b) The Municipality is committed to building upon, while maintaining, the rich heritage of protocol associated with the flying of flags. (c) As a matter of practice, the Municipality has flown flags at half-mast to mark periods of official mourning or commemorate solemn occasions important to the residents. (d) The Municipality understands the importance and symbology of special flag raisings to enhance public awareness for diversity and inclusion of marginalized groups, and to raise awareness of activities such as cultural events and commemorations that are important to members of our community. (e) The Municipality recognizes the need to provide a fair and consistent response, and fair and equitable opportunities for groups or organizations to fly their event flag from a Community flagpole. 4 POLICY 4.01 Official Flags (a) The Municipality will fly three official flags permanently, each on their own flagpole in front of the Municipal Administration Building: the Federal Flag, the Provincial Flag, and the Official Municipal Flag. (b) Notwithstanding the above policy, on the occasion of a visiting dignitary Council may approve the flag of a Nation (foreign governments or United Nations), or another appropriate flag be flown for the duration of the visit to the Municipality. Upon approval by Council the dignitary's flag shall be flown below one of the flags in front of the Administration Building. (c) Official flags shall be flown in a manner consistent with flag etiquette of the Federal Department of Canadian Heritage. 4.02 Half-Masting of Official Flags (a) The CAO, or their designee, may approve official flags to be flown at half- Council (continued) November 24, 2022 559 mast to mark the passing of the following individuals: Across Canada: (i) The Sovereign, or a member of the Royal Family related in the first degree to the Sovereign (spouse, son or daughter, father, mother, brother, or sister). (ii) The Governor-General or a former Governor General of Canada (iii) Prime Minister of Canada or former Prime Minister Within the Province of Nova Scotia: (iv) The current Lieutenant Governor (v) The current or a former Premier Within the Municipality of the District of Chester: (vi) The current or a former Warden. (vii) A current or former Councillor of the Municipality. (viii) A current Municipal employee. (ix) A person in or from the Municipality of Chester who is lost in active service while providing “protective services,” including RCMP, Military Personnel and Firefighters. (x) On November 11, Remembrance Day. (b) Other individuals and events (i.e., national or provincial tragedies, national days of mourning) may be recognized by lowering the flag at the direction of Council or the CAO in consultation with the Warden. Generally, such decisions are guided by the practice of the Province of Nova Scotia. (c) Upon approval of the half-masting of the flag, the CAO or designee, will advise the Warden, Council and Municipal staff, of the name of the individual, the individual’s qualification for recognition under this policy and the date of the funeral or memorial service for the individual. (d) When approved under Section 3.02 (a) or (b), official flags flown on municipal properties will be flown at half-mast for a period beginning when the Municipality is notified of the individual's death until sunset on the day of funeral. In the case where no funeral is held, or if there is to be a memorial service, the half-masting should take place from the time of notification of death until sunset the following day and from sunrise to sunset on the day of the memorial service. 4.03 Special Purpose Flags (a) The community flagpole at the office of the Municipality is designated the special purpose flagpole for community organizations that request their flag be flown for a certain period. (b) All applications must be reviewed by Council for approval. (c) A special purpose flag shall be flown for a period of up to two weeks, or for the duration of the associated event, whichever is less. No organization will Council (continued) November 24, 2022 560 be granted approval to fly a special purpose flag for more than 2 weeks per year to allow fair and equitable opportunities for community organizations and causes to be represented except by resolution of Council. If an observance is recurring, requests can be made to fly a flag on a specific date(s) annually without submitting a request every year. (d) The Community Flagpoles may be used to fly flags: (i) in honour national or independence days important to the residents of Municipality (ii) in support of fund-raising drives important to the residents of the Municipality. (iii) to celebrate multi-cultural, social, and civic events important to the residents Municipality (iv) to help increase public awareness of the programs, activities, or objectives of community organizations. (e) The Community Flagpoles will not be used to fly flags: (i) of political parties or political organizations. (ii) of religious groups or the celebration of religious events. (iii) that promote or symbolize social or racial intolerance, violence, or hatred. (iv) if the intent is to defame the integrity of Council. (v) representing or advertising commercial operations or organizations. (vi) in support of fund-raising drives that are political or religious in nature. (vii) in support of groups, organizations, or events that promote beliefs contrary to any other Municipal policy. (f) Council may deny requests if the event or organization has no direct relationship to the Municipality. (g) The public will be advised of the significance of the community organization's flag being flown through social media or other communication efforts on the part of the Municipality in collaboration with the community organization. (h) When there is no community organization flag on the community flagpole, a branded municipal flag will be flown. (i) In the absence of a representing community organization, and when appropriate, the Equity, Diversity, and Inclusion Advisory Committee may submit a flag flying request for Council’s review. (j) The Municipality will fly a list of pre-approved flags, without a written request. These flags are: (i) Pan-African flag – first two weeks of February (African Heritage Month) (ii) Trans flag – March 31 (Transgender Day of Visibility) and November 20 (International Transgender day of Remembrance) (iii) South Shore Autism flag – first week of April (Autism Acceptance Council (continued) November 24, 2022 561 Month) (iv) Pride flag – first two weeks of June (Pride Month) (v) All Children Matter flag - September 30 (National Day for Truth & Reconciliation/Orange Shirt Day) 4.04 Municipal Flag (a) Council may consider requests to fly a Municipal flag by residents of the Municipality or organizations. (b) Council will not approve requests for other uses of a Municipal Flag whose group or organization's undertakings or philosophies are contrary to the Municipality’s policies or by-laws, espouse racism, violence, or hatred. (c) The Municipal flag shall not be flown at events or by groups who advocate or support social or racial intolerance, the overthrow of any government or civil disobedience. (d) Persons flying a Municipal flag shall ensure that the propriety rights for the Municipality are protected. The Municipality reserves the right to reclaim any Municipal flag. (e) Designated public buildings (Provincial and Federal Governments, Royal Canadian Legions, Fire Departments, Community Halls, Schools, and Libraries) may fly the Municipal flag and would be available free of charge to fly on Federal, and Provincial Government buildings and at cost to other public buildings. (f) Upon approval of council, individuals or organizations may purchase a Municipal flag at cost plus an administrative fee established in the Fee Policy but cannot be purchased for resale. (g) The Municipal flag may be loaned on a temporary basis for a major community function upon the approval of Municipal Council or designated staff. A signing out process shall be in place. 5 PROCEDURES (a) Applications to fly a special purpose flag are to be submitted a minimum of one month prior to the date the group anticipates having the flag flown. A calendar will be maintained by Municipal Clerk, or designee, to confirm availability. (b) Consideration will be given to the order in which requests are received. (c) All requests to fly a special purpose flag must be received in writing and state: (i) The significance of the flag. (ii) The requested duration to fly the flag. (iii) +A contact person to coordinate logistics (name, organization, phone Council (continued) November 24, 2022 562 number, email). (d) Flag flying requests are approved on a first-come, first-serve basis. (e) Provided that the flag and all necessary ropes and attachments have been provided by the requesting organization, Municipal staff will raise and lower the flag in accordance with the terms of the permission granted. 6 DEFINITIONS 6.01 “CAO” means the Chief Administrative Officer of the Municipality of the District of Chester. 6.02 “Community Flagpole” means any flagpole on Municipal property designated for Community Flag Raisings. 6.03 “Council” means the elected officials that make up the Council of the Municipality of the District of Chester. 6.04 “Branded Municipal Flag” means the flag of the Municipality of the District of Chester that displays the Municipality’s branded logo. 6.05 “Federal Flag” means the Canadian flag. 6.06 “Municipality” means the Municipality of the District of Chester. 6.07 “Official flags” means the Federal, Provincial or Official Municipal flag. 6.08 “Official Municipal Flag” means the flag of the Municipality of the District of Chester that displays the Municipal Crest. 6.09 “Provincial Flag” means the Nova Scotia flag. MOTIONS FOR APPROVAL OF COUNCIL FROM DECEMBER 1, 2022 COMMITTEE OF THE WHOLE MEETING 2022-504 APPROVAL OF AGENDA/ORDER OF BUSINESS AS AMENDED 2022-505 APPROVAL OF NOVEMBER 17, 2022 COW MINUTES 2022-506 BUDGETED GRANT OF $25,000 FOR CHESTER ART CENTRE TO BEGIN 2023/24 MOVED by Councillor Wells, SECONDED by Councillor Veinotte that the Committee of the Whole recommend to Council to add the Chester Arts Centre to the annual budgeted grants in the amount of $25,000 beginning in the fiscal year 2023/24. FIVE VOTED IN FAVOUR. ONE VOTED OPPOSED. MOTION CARRIED. 2022-507 NOTICE OF INTENTION TO ADOPT/AND COUNCIL CONDUCT FIRST READING OF AN ASSET MANAGEMENT POLICY MOVED by Councillor Veinotte, SECONDED by Councillor Wells that the Committee of the Whole give notice of intention to adopt and recommend to Council to conduct First Notice of an Asset Management Policy. ALL IN FAVOUR. MOTION CARRIED. 2022-508 DISTRICT 2 COUNCIL GRANT $300 – HUBBARDS AREA LIONS CLUB MOVED by Deputy Warden Shatford, SECONDED by Councillor Veinotte that Council approve a District Grant (District 2) to Hubbards Area Lions Club in the amount of $300.00. ALL IN FAVOUR. MOTION CARRIED. 2022-509 APPOINT FOREST HEIGHTS STUDENT GOVERNMENT COUNCIL AS A COMMITTEE OF COUNCIL MOVED by Councillor Veinotte, SECONDED by Councillor Connors that the Committee of the Whole recommend to Council to appoint the Forest Heights Student Government Council as a Committee of Council. ALL IN FAVOUR. MOTION APPROVED. 2022-510 ADJOURNMENT MOTIONS REQUIRING APPROVAL OF COUNCIL FROM NOVEMBER 21, 2022 MEETING OF THE MUNICIPAL RECREATION & PARKS COMMITTEE 2022-511 APPROVAL OF OCTOBER 17, 2022 MINUTES 2022-512 SIGNATORY TO ANTI-RACISM CHARGER IN RECREATION MOVED by Andre Veinotte, SECONDED by Brad Armstrong, that the Committee recommends to Council that the Municipality of Chester become a signatory to the Anti-Racism Charter in Recreation. MOTION CARRIED. 2022-513 ADJOURNMENT Municipality of the District of Chester Asset Management Policy Policy P- ## Effective Date: ???? Asset Management Policy P-## (continued) Page 2 of 13 MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY P- ## ASSET MANAGEMENT POLICY 1. INTRODUCTION 1.1. The Municipality of the District Chester provides a wide range of services to the community that require the ownership and responsible operation, maintenance, and rehabilitation of physical and natural assets. Asset Management is an integrated approach involving all Municipality of the District of Chester (MODC) departments to deliver value to the community via the effective management of existing and new assets. The intent is to maximize benefits, reduce risks and provide quality levels of service to the community in a sustainable manner. Good asset management is fundamental to achieving sustainable and resilient communities. This policy outlines the fundamental asset management principles to be implemented by the Municipality of the District of Chester and will be undertaken in the following three stages. MODC Asset Management Policy Departmental Asset Management Strategy Departmental Asset Management Plans Asset Management Policy P-## (continued) Page 3 of 13 2. PURPOSE 2.1. The Asset Management Policy establishes a framework for a range of services for the community that require management. The framework should consider, where applicable, the following options during the useful life of an asset or asset category:  Design  Acquisition  Construction  Operation  Maintenance  Repair  Modification  Relocation  Reuse  Refurbishment  Replacement  Recycle  Disposal In summary, the Asset Management Policy aims to: 2.1.1. Establish responsible governance of asset management by the MODC. 2.1.2. Demonstrate MODC’s commitment to asset management and the continuous improvement of associated practices. 2.1.3. Define policy statements for asset management that are appropriate for the MODC’s services, and that are reasonable and sustainable. 2.1.4. Define current asset management processes and procedures that will provide guidance to staff while developing and reviewing departmental Asset Management Strategies and subsequent Asset Management Plans. 2.1.5. Provide guidance to Council, aligning asset management objectives with long- term capital plans and strategic priorities. Asset Management Policy P-## (continued) Page 4 of 13 3. GUIDING PRINCIPLES AND VALUES 3.1. The MODC establishes asset management as an integrated approach that involves all of the Municipality’s departments in order to deliver value to the community through the effective management of existing and new assets. 3.2. To maximize benefits, reduce risk, and provide appropriate levels of service to the community in a sustainable manner. 3.3. Good asset management is fundamental to achieving sustainable and resilient communities. 3.4. The MODC is committed to balancing stakeholder expectations, risk, affordability, time constraints; support of Council’s strategic priorities, and to explore technological and practical advances. 4. POLICY STATEMENTS Scope 4.1. The Asset Management Policy applies to all assets owned and/or maintained by the MODC to deliver a range of appropriate services to residents and visitors. 4.2. Specific asset focus will be provided in the most current version of the departmental Asset Management Plans. 4.3. The MODC recognizes the importance of natural assets and will include these in its service inventories and asset management practices, where applicable. 4.4. Where service provision is supported by assets not owned by the MODC, the MODC will work collaboratively with those asset owners and promote the principles outlined in this policy. As a result, the departmental Asset Management Plans will include, where appropriate, processes and procedures for those assets the MODC does not own. 4.5. The Asset Management Policy does not replace existing strategic priority planning, capital planning, or budgeting processes currently and actively utilized by the MODC. Instead, the Asset Management Policy complements, aligns with, and serves as cross- departmental and cross-functional framework. 4.6. The implementation, review, and reporting associated with this Policy will be integrated with the MODC’s existing reporting processes. Asset Management Policy P-## (continued) Page 5 of 13 4.7. The progress of the departmental Asset Management Strategies and Asset Management Plans will be reviewed periodically to ensure levels of service are achieved, as well as legislative, regulatory and policy compliance is maintained. Roles and Responsibilities 4.8. Council will establish responsible governance of asset management by the MODC through: 4.8.1. Reviewing and adopting this Policy as a governance commitment to Asset Management. 4.8.2. Incorporating this Policy into its strategic planning, risk management, and long-term capital planning processes. 4.8.3. Approving plans and budgets associated with the Municipality’s asset management practices. 4.8.4. Ensuring necessary capacity (including, but not limited to resources, financial support, staff competencies, business processes, and integrated information systems) to support of the overall asset management system. 4.8.5. Setting priorities for the MODC’s administration. 4.9. The Chief Administrative Officer (CAO) and staff will administer and implement the operational and corporate practice of asset management through: 4.9.1. Implementing this Asset Management Policy using accepted industry guidelines and best practices, where appropriate, and in compliance with all applicable legislation and regulations. 4.9.2. Developing guidelines for the management, financing, and operation of current and future assets and the delivery of services. 4.9.3. Providing Council with appropriate and timely advice regarding the departmental Asset Management Strategy’s effectiveness. Asset Management Policy P-## (continued) Page 6 of 13 4.9.4. Working collaboratively to develop and update the departmental Asset Management Strategies, which will include the following components:  Plans and associated budgets for the management of the MODC’s assets.  An inventory of assets by major service and category that constitute the current scope of the MODC’s asset management practice.  A clear process for assessing the condition, use, and performance of assets. Service Delivery 4.10. To maintain a service delivery focus, the MODC will: 4.10.1. Comply with all relevant legislative, regulatory, and statutory requirements. 4.10.2. Strive to manage and maintain assets sustainably to meet clearly defined Levels of Service that balance stakeholder expectations with risk, affordability, and capacity. 4.10.3. Develop a risk-based decision-making that considers impact to stakeholders when evaluating decisions on maintaining, enhancing or reducing Levels of Service. 4.10.4. Ensure adherence to industry best practices to provide clear understanding and evaluation of all options available. 4.10.5. To provide the service (or its elimination), recognizing advances in technology, marketplace, and changing business models. 4.10.6. Comply with current best practices associated with the mitigation of MODC’s carbon footprint to tackle climate change. 4.10.7. Consult actively, clearly, and meaningfully with stakeholders, where appropriate, and be responsive to stakeholder input and feedback. 4.10.8. Recognize that Levels of Service can change over time and, therefore, proactively monitor standards and service levels to ensure they continue to support stakeholder and Council expectations and objectives, as well as legislative or regulatory compliance. Asset Management Policy P-## (continued) Page 7 of 13 Integrated Decision Making 4.11. To apply integrated decision making to asset management, the MODC will: 4.11.1. Include corporate, financial, business, community, environmental, social, technical, and budgetary plans. 4.11.2. Implement a holistic approach to asset management that considers the impacts of decisions on stakeholders, and will make informed, evidence-based decisions using formal and consistent processes and procedures. 4.11.3. Consider assets in larger service delivery and not just as an isolated asset. 4.11.4. Take a comprehensive approach to asset management that considers the complete lifecycle of the asset including acquisition, design, construction, operation, maintenance, modification, rehabilitation, replacement, and disposal. Long-Term Sustainability & Risk 4.12. To apply long-term sustainability and risk considerations to asset management, the MODC will: 4.12.1. Strive to manage assets and deliver services that are sustainable for the community and local environment. 4.12.2. Proactively consider anticipated challenges of the community's expectations, legislative requirements, climate change impacts, and needs of future generations. 4.12.3. Consider financial, social, cultural and environmental sustainability goals and risks in decision-making processes. 4.12.4. Identify and adequately plan for required levels of operations, maintenance and replacements associated with new infrastructure. 4.12.5. Use available resources effectively to minimize total lifecycle costs and maximize value of assets. 4.12.6. Consider proactive resilience when making infrastructure asset investment decisions, including, but not limited to, capital renewal and operational maintenance. Asset Management Policy P-## (continued) Page 8 of 13 Change & Resiliency 4.13. To evaluate change and resiliency preparations in asset management, the MODC will: 4.13.1. Consider climate change impacts and how they may directly affect levels of service. 4.13.2. Incorporate methods and technologies to improve infrastructure resilience. 4.13.3. Consider future growth and demand requirements to ensure assets are adapted to meet demographic changes and the needs of future generations. Financial and Investment Decision Making 4.14. To apply financial and investment decision making to asset management, the MODC will: 4.14.1. Make informed decisions that identify full lifecycle revenues and costs including acquisition, design, construction, operation, maintenance, modification, rehabilitation, replacement, and disposal. 4.14.2. Recognize that that there are constantly changing financial constraints and challenges that surround all assets and services and that asset management practices must be proactive and responsive to changing environments. 4.14.3. Recognize that sustainable service delivery requires long-term financial planning. 4.14.4. Embrace opportunities and challenges that arise from innovation and new technologies. 4.14.5. Establish appropriate measures, outcomes, and targets to evaluate the effectiveness of the investment. Commitment to Clear & Transparent Processes 4.15. To demonstrate commitment to clear and transparent processes in asset management, the MODC will: 4.15.1. Operate with a structure of organizational accountability and responsibility for service delivery. Asset Management Policy P-## (continued) Page 9 of 13 4.15.2. Embed asset management principles and practices across all departments and service areas within the MODC. 4.15.3. Adopt a consistent and repeatable approach to the management of MODC’s assets and associated processes that will ensure services are provided in an efficient and effective manner. 4.15.4. Ensure transparency to stakeholders regarding service delivery and asset performance by engaging the community and sharing information and knowledge both internally and externally. 4.15.5. Report to Council periodically on the performance of departmental Asset Management Strategies and Plans, particularly in terms of Levels of Service and of Asset Management Objectives. Procurement 4.16. The MODC will follow its Procurement Policy P-04 when acquiring assets pursuant to this policy. Innovation and Continual Improvement 4.17. To demonstrate commitment to innovation and continual improvement in asset management, the MODC will: 4.17.1. Measure the effectiveness of asset management and make adjustments as required. 4.17.2. Determine the necessary education and training requirements to recruit, train, and retain the appropriate staff. 5. POLICY ROLES AND RESPONSIBILITIES 5.1. The following is a summary of roles and, where applicable, procedures associated with the ongoing maintenance of this policy: Responsible Municipal Council Accountable CAO; Departmental Heads Consulted All Department Directors Informed All staff of the Municipality; stakeholders Asset Management Policy P-## (continued) Page 10 of 13 6. DEFINITIONS 6.1. “Asset” means an item or entity that has potential or actual value to the Municipality. Assets may be ‘physical assets’ (including land, buildings, roads, vehicles, equipment, IT, sewer and water infrastructure); and ‘natural assets’ (including water bodies, tree canopies, shrubs, turf and wetlands). Assets may have value that are tangible or intangible, financial or non-financial. 6.2. Asset Management” (AM) means coordinated activities that balance costs, opportunities, and risks against the desired performance of assets to achieve organizational objectives over time. AM enables an organization to examine the need for, and performance of, assets and asset systems at different levels and in conjunction with non-asset solutions. In principle, and when integrated as part of current and active AM practices, AM encompasses all asset types and all activities involved in an asset's life cycle. 6.3. “Asset Management Objectives” means results achieved by providing a link between organizational objectives, especially as they relate to levels of service, and departmental Asset Management Plans. Asset management objectives describe, in general terms, the activities and actions required to achieve required asset outcomes as services provided by the Municipality. These activities and actions are described in detail in the Municipality’s Asset Management plans. 6.4. “Asset Management Plan” (AMP) means a plan developed for the management of assets that combines cross-functional management strategies (including administration, operational, technical and financial) over the lifecycle of the asset in the most cost-effective manner to deliver a specified level of service. The plan specifies the activities, resources, and timescales required for assets in order to achieve the Asset Management Objectives. 6.5. “Asset Management Policy” means the governance statement of an organization's principles and approach to asset management. 6.6. “Asset Management Strategy” means a systematic approach to the acquisition, maintenance, and disposal of all assets within the Municipality. It defines the principles which assets contribute to the AM system via analysis, action and accountability. 6.7. “Asset Management System” means a system for asset management that encapsulates all the components that make up the Municipality’s approach and practices for effective asset management. An AM system should be able to accommodate the management of assets at various organizational levels ranging from the operational level where assets are directly managed; through the corporate level where integration across asset groups, customer levels of service, and departments Asset Management Policy P-## (continued) Page 11 of 13 are facilitated; to the governance level where assets and levels of service articulate visioning frameworks and long-term capital planning. 6.8. “CAO” means the Chief Administrative Officer of the Municipality of the District of Chester, or their designate. 6.9. “Council” means the elected officials that make up the Council of the Municipality of the District of Chester. 6.10. “Infrastructure” means the network of physical and natural assets developed and/or utilized by the Municipality to support its physical, social, cultural, and economic activities and services. 6.11. “Levels of Service” means statements of service performance delivery and are established through Council direction, the needs and wants of the community, as well as legislative and regulatory requirements, where appropriate. Levels of Service may be assessed using indicators such as quality, quantity, reliability, responsiveness, safety, and cost for an activity or service area against which service performance may be measured. 6.12. “Life Cycle Cost” means consideration of all recurring and one-time costs over the full life-span or a specified period of an asset, including costs for the following, as appropriate: acquisition, design, construction, operation, maintenance, modification, rehabilitation, replacement, and disposal. 6.13. “Municipality” means the Municipality of the District of Chester. 6.14. “Resilience” means the capacity, created through proactive asset management, to withstand disruption, absorb disturbance, act effectively in a crisis, adapt to changing conditions including climate change, and grow over time; in short, resilience is an expression of the Municipality’s principle of strategic business continuity. 6.15. “Stakeholders” means persons (such as residents, visitors) and organizations (such as businesses, public sector agencies) that can affect, be affected by, or perceive themselves affected by an activity or decision. 6.16. “Sustainability” means, in an AM context, managing assets using a balanced approach to meet the long-term economic, social, cultural, physical, operational, and environmental needs of the community. Asset Management Policy P-## (continued) Page 12 of 13 7. RELATED DOCUMENTATION 7.1. The following is related legislation, regulations, by-laws, resolutions, policies, and other documentation that support this policy. Document Name Document Type Municipal Government Act Legislation Gas Tax Fund Agreement Administration Integrated Community Sustainability Plan Administration Procurement Policy Administration Municipal Planning Strategy Administration By-Laws & Policies re: roads, wastewater, subdivisions, etc. Legislation Schedule of Services & Associated Assets Administration Municipal Climate Change Action Plan Administration Community Engagement Strategy Administration 8. REVIEW REQUIREMENTS 8.1. The CAO will lead a review of this policy as part of the annual review of the Asset Management Plan. Any recommendations for amendments or repeal must be authorized by Council. Amendments must be captured in the Version Log below. Note any former policies replaced by a new or amended policy under ‘Amendment Description’, when applicable. Version Number Amendment Description Consulted Accountable Approval Date 2022 Policy created and adopted Asset Management Team/Committee; Strategic Management Team CAO December ##, 2022 Asset Management Policy P-## (continued) Page 13 of 13 Annotation for Official Policy Book Reason for Amendment Notice of Intention to Adopt Date of First Notice at Council Date of Second Notice at Council Effective Date I certify that this Policy was amended by Council as indicated above. _______________________________________ Pamela M. Myra, Municipal Clerk Date Municipality of the District of Chester Terms of Reference for Registration of Fire and Emergency Service Providers Policy P-33 Effective Date: NovemberApril 9, 20220 P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 2 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left FIRE AND EMERGENCY SERVICE PROVIDERS – REGISTRATION AND ANNUAL UPDATES POLICY P-33 In accordance with the Municipal Government Act, the Municipality of the District of Chester has established a registration system for those organizations providing fire and other emergency services within the Municipality. Section 1: Definitions 1) “Municipality” means the Municipality of the District of Chester. 2) “Commission” means the organization through its incorporation under the MGA, an Act of Legislature, or the Rural Fire District Act, is authorized and empowered to provide for the inhabitants of the district a good and sufficient system of fire protection. 3) “Body Corporate” refers to the organization(s) that provide fire and/or emergency services on a not for profit basis and is incorporated by way of an Act of Legislature, the Rural Fire District Act, the Societies Act, the Companies Act or the Canada Business Corporations Act. 4) “Application for Registration” refers to the information and supporting documentation as outlined in Schedule A of this Policy. 5) “Registration” means the acceptance by the Municipality of the Application for Registration to permit a Body Corporate to provide Fire and/or Emergency Services on a not for profit basis to a prescribed area within the Municipality. 6) “Applicant” refers to a Body Corporate applying for registration as a fire and/or emergency service provider within the Municipality. 7) ‘Audited financial statement’ means a year-end financial report audited in accordance with the organization’s Act of Incorporation or Provincial requirement. 8) “NFPA” means the National Fire Protection Association which provides generally recognized codes and standards for fire and emergency services. Section 2: Forms of Request The Municipality will register Commissions themselves or appropriate Body Corporates that the Commissions may choose to engage to provide fire and/or emergency services. Requests for registration as a fire and/or emergency services provider shall be completed on the Application for Registration (Schedule A). The Application for Registration must be accompanied with the organization’s Act of Incorporation and a description of the area of coverage and all required supporting documentation as outlined in Schedule A. The Application for Registration must be signed by the individual(s) as assigned with signing authority under its Act of Incorporation. Section 3: Criteria for Approval of Registration The criteria for Registration of Fire and/or Emergency Service Providers is: 1) An Application for Registration and accompanying supporting documentation, providing sufficient evidence of the Applicant’s ability to provide directly or under agreement with a P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 3 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left service provider, the emergency services it intends to provide, and signed by the individual(s) with signing authority under its Act of Incorporation. 2) The Municipality must be satisfied that the Applicant is capable of providing the services and corresponding service levels that it intends to register. 3) The Applicant must be a Body Corporate in good standing intending to provide the services on a not for profit basis and must provide a copy of the organization’s Act of Incorporation. 4) The Municipality does not provide the same services for the same area. 5) Evidence that the Body Corporate carries liability insurance coverage in the minimum amount as required by the Municipality. 6) Evidence that the Body Corporate carries accident and sickness insurance or worker’s compensation coverage for all membership providing emergency services. 7) An audited financial statement, for the Commission as the registered Body Corporate Section 4: Registration Approval 4.1 The Municipality may ask for a review, by an appropriate agency, to determine if an Applicant is capable of providing the services it intends to provide. 4.2 The Municipality, if satisfied with information and evidence provided for all items in Section 2, shall register the Applicant as a Fire and/or Emergency Services Provider for the Municipality. This Registration shall continue in force until withdrawn by the Municipality for cause or the registered Body Corporate requests that the Registration be revoked. Section 5: Changes in Services and Annual Registration Update 5.1. Any significant changes that may impact the registered services provided by the registered Body Corporate shall be filed immediately with the Municipality. 5.1.5.2. Annual Updates of the registration form for each registered Body Corporate shall be submitted to the Municipality no later than July 31st of each year, With the exception of the year 2020/21 when the deadline will be extended to September 30, 2020 due to COVID-19 measures in place for the registered Body Corporate to receive fire taxes, in accordance with the rates as set by the Commission (Schedule C) and collected on their behalf by the Municipality and / or other Municipal funding. With the exception of the year 2020/21 due to the COVID 19 measures in place, to facilitate the collection of fire tax revenue, Schedule C should be submitted as soon as the Fire Commission has set the fire tax rate without reference to their Annual General Meetings. 5.2.5.3. In addition to the update of organizational and operational information (Schedule A) and Fire Tax Rates (Schedule C), proof of the renewal of liability insurance coverage, firefighter accident and P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 4 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left sickness insurance coverage and an audited annual financial statement must be provided. 5.4 Evidence (date, time) that the annual report and financial statements of the previous year and an election of commissioners as necessary has been completed at an Annual General Meeting of the ratepayers. If in the current registration period, Public Health NS has mandated limitations to public gatherings or other restrictions that make an Annual General Meeting not feasible (in person or virtual) or timely, Council may the accept the annual updates provided without an Annual General Meeting. 5.3. 5.5. To facilitate the annual Registration update, the Municipality shall maintain a data base of information submitted by the registered Body Corporate. The most current Registration information on file with the Municipality will be provided in advance and no later than May 30 of each year to each registered Body Corporate for review and update. Section 6: Notification The Municipality shall advise the Body Corporate by providing a letter (Schedule B) stating approval by Council of the Registration and/or the Annual Registration update. Section 7: Definitions of Service Levels NFPA 1500 should be the corner stone upon which each Applicant attempts to meet the highest standard of safety. When evaluating the services to be provided, the Applicant shall refer to the general definitions of service levels following: Structural: means the activities of rescue, fire suppression, and property conservation in buildings, enclosed structures, vehicles, vessels, or like properties that are involved in a fire or emergency situation. The Applicant should have as a minimum: firefighters trained to NFPA 1001, protective personal equipment, PASS alarms, a personnel accountability system, adequate water supply, pumping capacity and an Incident Command (IC) system. The Applicant should also have the proper training and protective clothing for wild land fires in accordance with the Nova Scotia Department of Natural Resources’ provincial standard. Defensive: means actions that are intended to control a fire by limiting its spread to a defined area, avoiding the commitment of personnel and equipment to dangerous hazard areas. Defensive operations are generally performed from the exterior of structures and are based on a determination that the risk to personnel exceeds the potential benefits of offensive actions. The Applicant without the ability to carry out structural firefighting may register as providing property protection through defensive strategies. Rescue may be undertaken if the benefit warrants the risk. The Applicant should have proper training and protective clothing for wild land fires in accordance with the Nova Scotia Department of Natural Resources’ provincial standard. Formatted: Font: (Default) Calibri, 12 pt Formatted: Tab stops: -2.24 cm, Left + -1.27 cm, Left + 1.27 cm, Left + 1.43 cm, Left + 2.22 cm, Left Formatted: Font: (Default) Calibri, 12 pt Formatted: Font: (Default) Calibri, 12 pt Formatted: Font: (Default) Calibri, 12 pt Formatted: No bullets or numbering Formatted: Indent: Left: 0.5 cm, Hanging: 0.76 cm P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 5 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left N/A: means the Applicant does not respond to these calls. Registered Medical First Responder: means the Applicant is registered with the Nova Scotia Department of Health through the Emergency Health Services (EHS) Medical First Responder (MFR) program and responds to medical calls or provides medical assistance at the scene of an incident. Medical Assistance: means the Applicant who has standard or emergency first aid and responds to medical emergencies or provides medical assistance at the scene of an incident. Equipment includes basic first aid supplies. The activities of vehicle rescue, water/ice rescue, structural/excavation collapse and high angle rescue should be carried out in accordance with NFPA 1670. Vehicle Rescue: means removal of victims from a vehicle following an accident. This may require elaborate or simple tools and knowledge depending upon the incident. The Applicant should be aware of its abilities and when it is necessary to request a higher level of service. o Technician: properly maintained complete set of heavy hydraulic extrication equipment and associated spreaders, cutters, rams, chains, cribbing etc. and trained as a team to use the equipment, recognize hazards and protect the victim. o Operations: hand tools, manual hydraulic tools, air tools and trained as a team to use the equipment, recognize hazards and protect the victim. o Awareness: Does not have the equipment for extrication but does respond to motor vehicle accidents. Water Rescue: means rescue of individuals from rivers, lakes, ponds, and may include body retrieval. o Technician: survival suits, water rescue kit, if diving is provided-- appropriate equipment for conditions, a boat including life jackets. Training to a level for the service provided, either surface rescue or diving. Ropes and other similar equipment should meet NFPA 1983. o Operations: approved life jackets for each rescuer, throw ropes, life ring with rope, a boat. Training should include boating safety. Ropes and other similar equipment should meet NFPA 1983. o Awareness: Responds but does not have the equipment or training. Ice Rescue: means rescue of individuals from extremely cold water or ice o Technician: complete ice rescue kit including floatation suit and ice board or equivalent. Training for cold water rescue. Ropes and other similar equipment should meet NFPA 1983. o Operations: approved life jackets for each rescuer, throw ropes, life ring with rope. Trained respecting safety of rescuer and victim. Ropes and other similar equipment P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 6 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left should meet NFPA 1983. o Awareness: Responds but does not have the equipment or training. High Angle Rescue: means rescue of persons from building faces, cliffs trees or other locations where individuals must be lowered or raised by the rescuer. o Technician: equipment recommended by and training provided by a recognized high angle rescue organization. o Operations: Ropes and other similar equipment should meet NFPA Standards. gloves, protective clothing required for the incident. Training on knot tying. o Awareness: secures the scene, stabilizes the incident. Structural/ Excavation Collapse: means rescue of persons from collapsed ditches, etc. or collapsed structures. o Technician: providing this service should meet the full requirements of NFPA 1670. o Operations: provides a medium level of service in accordance to NFPA 1670. o Awareness: assists visible victims; prevents further collapse. All levels of HAZMAT response should be carried out in accordance with NFPA 472. Hazardous Materials: means response to chemical incidents or other HAZMAT incidents in accordance with NFPA 472. Fuel spills such as oil, gas and diesel may be handled by all three levels if the spill is minor and stabilized. There is a wide range of service, from a domestic oil spill to an upset gasoline tanker. The important fact is recognizing the Applicant’s limitations. o Technician: Hazardous materials technicians are those persons who respond to releases or potential releases of hazardous materials for the purpose of controlling the release. Hazardous materials technicians are expected to use specialized chemical protective clothing and specialized control equipment. o Operations: First responders at the operations level are expected to respond defensively to control the release and spread from a safe distance. o Awareness: First responders at the awareness level are those persons who could be the first on the scene of an emergency involving hazardous materials. First responders at the awareness level are expected to recognize the presence of hazardous materials, protect themselves, call for trained personnel and secure the area. P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 7 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 8 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 9 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 10 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 11 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 12 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 13 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 14 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 15 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 16 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 17 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 18 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 19 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 20 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 21 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 22 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 23 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 24 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 25 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule A (continued) P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 26 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule B Notification of Registration (Annual Update) Approval Mailing Address Date Dear: Pursuant to the Municipal Government Act, please be advised that Municipal Council in session on _________________ approved ________________________________________________________________ as a Fire and Emergency Services Provider for the specific emergency services as indicated on your Schedule A Application Form. This Registration continues in force until withdrawn by the Municipality of Chester for cause, or you request that the Registration be revoked. Registration be revoked. As part of the annual registration process, you are required to provide proof of the ability to meet Registration criteria outlined in Municipal Policy P33, Registration and Annual Update of Fire and/or Emergency Providers, and provide an update of information outlined in the Schedule A. Any significant changes to the information provided on Schedule A, must be brought to the attention of the Municipality of Chester when they occur. Yours Truly, Municipality of Chester P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 27 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Schedule C FIRE TAX RATE NOTIFICATION FORM SECTION A The Fire Tax Rate, approved by the __________________ Fire Commission for Fire District # ____________ at its meeting held on at its annual meeting held on _______________, is set at ___________________ per $100.00 assessment; with the exception of the 2020/21 year as Council will accept the fire tax rate as presented by the Fire Commissions without reference to the annual general meeting and use the submitted tax rate in its collection process for the 2020/21 period due to COVID-19 measures in effect. FOR THE PERIOD APRIL 1, 20___ TO MARCH 31, 20___ As Officers of the __________________________ Fire Commission, we hereby certify that the above information is correct. Date: ______________________________________ Authorized Signature: ______________________________________ Position: ______________________________________ Date: ______________________________________ Authorized Signature: ______________________________________ Position: ______________________________________ Formatted: Underline P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 28 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left RECORD OF ADOPTION/AMENDMENTS Effective Date Reason for Adoption/Amendment April 9, 2020 Amendment due to COVID-19 measures: Section 5.2 and Schedule C 1. Establishes requirement for the Body Corporate to provide evidence of holding an AGM with the ratepayers. Provides for exception if Public Health prohibits these meeting due to gathering limits or other restrictions. 2. Eliminates need for the fire tax rate as set by the Commission to be announced at the AGM. Allows for approval of the rate by the Commission at any regular Commission meeting. Formatted: Font: (Default) Leelawadee UI Formatted: Font: (Default) Leelawadee UI Formatted: Font: (Default) Leelawadee UI Formatted: Font: (Default) Leelawadee UI Formatted: Tab stops: Not at 4.44 cm P-33 Fire and Emergency Service Providers – Registration and Annual Updates Page 29 of 29 _____________________________________________________________________________________________________________ Notice of Intention – Council – April 2, 2020 (2020-149) Council - 1st Notice – Council – April 2, 2020 (2020-149) Council - 2nd Notice – Council – April 9, 2020 (2020-156) Amended Effective – April 9, 2020 Formatted: Highlight Formatted: Normal, Justified, Tab stops: -2.24 cm, Left + -1.27 cm, Left + 0 cm, Left + 0.63 cm, Left + 1.27 cm, Left + 2.22 cm, Left + 2.54 cm, Left + 3.49 cm, Left Official Annotation Reason for Amendment Amendment due to COVID-19 measures: Section 5.2 and Schedule C Notice of Intention to Amend April 2, 2020 (2020-149) Date of First Notice April 2, 2020 (2020-149) Date of Second Notice April 9, 2020 (2020-156) Effective Date April 9, 2020 I certify that this Policy was amended by Council as indicated above. _______________________________________ April 14, 2020 Pamela M. Myra, Municipal Clerk Date REQUEST FOR DIRECTION REPORT TO: Municipal Council MEETING DATE: December 8, 2022 DEPARTMENT: Community Development & Recreation SUBJECT: Uniform Signage Program ORIGIN: Council Request Date: November 29, 2022 Prepared by: Chad Haughn, Director of Community Development & Recreation Date: November 30, 2022 Authorized by: Dan McDougall, CAO RECOMMENDED ACTION It is recommended that Council provide direction on the next steps for uniform signage implementation. BACKGROUND The idea for uniform signage came from a Council meeting in 2017 when the broader topic of signage was being discussed. Since that time, there was a Council workshop in 2018 to review options and a draft bylaw was developed in early 2019. Public engagement was carried out that same year and after a lengthy process to receive provincial approval, the final pilot program for uniform signage at exit 6 was implemented in 2022. The Uniform Advertising Signage By-law # 152 uses a regulatory framework to prohibit and regulate signage along parts of the Municipality’s highways. The by-law prohibits signage not associated with the uniform signage program in the by-law area. The intent of the program is to clean up the sign clutter as well as to provide effective wayfinding for the travelling public. The uniform signage program has a clear set of regulations that is used to administer the program. It was determined early on that the program would only be open to tourism related business. The implementation of the program includes the Development & Planning Technician that handles application submissions, collects fees, orders signs and deals with program-related inquiries from business owners. Economic Development & Tourism staff have used their existing relationships to liaise with local business about the program. MOC Public Works staff have assisted with sign removal and installation. New Uniform Signage Installed Near Exit 6 R e q u e s t f o r D i r e c t i o n P a g e | 2 Positive Response to Uniform Signage Pilot 1. Esthetics of Exit 6 Several comments have been received from people who appreciate the removal of the sign clutter when exiting Highway 103 at Exit 6. 2. Number of Applicants There have been 15 businesses in the Hubbards area that have applied to the uniform sign program. 3. Municipal Branding The Uniform Signs include the Municipal logo. This type of public display of the logo helps to improve the recognition of our brand. Lessons Learned From the Uniform Signage Pilot 1. Provincial Approval Provincial approval of the draft bylaw took an extremely long time. For future changes to the bylaw, staff will work closely with our Municipal advisor who can provide assistance in working with multiple provincial departments. NS Public Works is the department that has direct control and standards for highway signage and therefore who need to approve changes to the bylaw. Municipal Affairs also checks to ensure the Municipality followed proper process related to bylaw changes and therefore require sign off before proceeding. 2. Sign Installation Originally it was anticipated that Municipal staff would compete the sign installation. The overall size and height of the signs provided challenges for staff to complete the installation without proper equipment. It was determined that third-party was required to safely install the signs, however, the companies that initially agreed to do the work did not follow through. MOC Public Works staff have initiated discussion with a different third-party company for installation. 3. Sign Removal Although staff had good intensions of installing the new signs simultaneous to the old signs being removed, there were delays with installation. In the future, staff would ensure that the new signs are up prior to the old signs being removed. 4. Not Everyone Supports the Program We heard from a few non-tourism businesses that the By-law took away prime locations for side-of-road sign advertising. One step to help mitigate this impact was to put the owners in contact with Economic Development staff to explore options such as listing in the Municipal Business Directory. R e q u e s t f o r D i r e c t i o n P a g e | 3 DISCUSSION Possible By-law Coverage Area At the October 13, 2022 meeting, Council requested that staff bring back a report outlining the steps to move from the uniform signage pilot phase to implementation of uniform signage more broadly. The most significant decision for the expansion of the bylaw is to determine the coverage area. Council can choose the area in which the by-law will apply and this area can range from the entire Municipality, to a large area such as all of Highway 3, to smaller sections such as Highway 103 exits. If Council decided to only look at each of the four Highway 103 exits, the next decision is to determine a distance from the exit that the by-law would apply i.e. 300m, 500m, etc... The approach of expanding the By-law area to only include small sections of road comes with the risk that businesses could relocate their existing signs to just outside the boundaries of the coverage area. For example, if the bylaw coverage area is limited to the exits, this would serve to improve sign clutter in those specific areas but may unintentionally move the signs to a different location. Exit 7 With No Sign Regulations (Nov. 18, 2022) Exit 6 With Uniform Sign Regulations (Nov. 18, 2022) R e q u e s t f o r D i r e c t i o n P a g e | 4 By-Law Changes When the Uniform Signage By-law was drafted, it was done so with thought of future expansion beyond the pilot. Unless there are significant changes to the program, only minor changes would be required to the By-law. See attached copy of the Uniform Signage By-law. Current Signs Below are examples of signs located along parts of local highways. Some are small and cost effective to produce while others are large and would be more expensive for businesses to produce and install. Exit 8, South on HWY 14 (Nov. 22, 2022) R e q u e s t f o r D i r e c t i o n P a g e | 5 Signs Not Impacted Through the By-law As a reminder, there are several signs that are not impacted by the Uniform Signage By-law and these include signs that are located on the property where the business is located and any signs located on private property with permission. The only signs that are subject to the By-law are those located within the public highway right- of-way. Possible Next Steps To proceed with the expansion of the uniform sign project, several steps would need to be taken to reach full implementation. Following is a list of the main actions to be taken, the general order and possible time frame in which they would occur: - Determine Uniform Signage By-law coverage area - Winter 2023. - Draft changes to By-law # 152 to include the new by-law coverage area – Winter 2023 - Public consultation (Require Council direction on level of engagement preferred) – Spring 2023 - Contact owners of existing signs within the expanded bylaw area to make them aware of the new program – Spring / Summer 2023 - Provincial approval: NS Public Works & NS Municipal Affairs – Summer / Fall 2023 - Council 1st and 2nd reading for Municipal by-law change – Fall 2023 - Inform general public of expanded program – As frequently as needed 2023 / 2024. - Provide notice to existing sign owners of deadline for removal of illegal signs – Fall/ Winter 2023 - Determine new sign locations – Fall 2023 - Mange all aspects of signs: order signs, apply for Work Within the Highway Right-of-way permit (NSDPW), install new uniform signs, remove existing signs not previously removed by sign owners – Winter / Spring 2024 - Ongoing annual management of signs – 2024 and beyond OPTIONS 1. Proceed with expanded uniform sign program and determine the new by-law coverage area. 2. Do not expand the uniform sign program and maintain the existing boundaries. IMPLICATIONS By-Law/Policy Uniform Signage By-law # 152 is required to be updated if Council chooses to make any changes. Financial/budgetary Each uniform sign for the pilot program cost approximately $1,500. This cost includes the top half moon with the Municipal logo, the signposts and four business names. Staff are currently working to confirm installation costs. As outlined in the current by-law, businesses are charged $150 to register for a sign bar and they pay a $40.00 annual registration fee. A more complete estimate of total budget can be drafted once decisions are made about coverage area, number of signs required and any changes to the sign structure and installation. R e q u e s t f o r D i r e c t i o n P a g e | 6 Environmental NA Strategic Priorities The uniform signage program as outlined above will assist the Municipality in advancing the following Priority Outcome of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Economic Development 1. Position the Municipality as Nova Scotia’s south shore community of choice for residents, businesses, and organizations, and as an international tourism destination. Work Program Implications Staff will be required to manage the planning and implementation of the expanded uniform signage program as outlined in the “Possible Next Steps” section above. Depending on the new by-law coverage area, extent of public engagement and uptake from tourism businesses, there could be a significant amount of work associated with managing the program. Staff will look to streamline the management of the overall program as much as possible as several departments are currently involved. For the initial implementation of the pilot phase of the program, no new staff resources were added and existing staff were used. It is anticipated that additional resources will be needed to implement an expanded program. Has Legal review been completed? ___ Yes _ X_ No __ N/A If Council decides to proceed with an expanded uniform signage program, legal counsel will review any by-law changes. COMMUNICATIONS (INTERNAL/EXTERNAL) If the decision is to proceed with the expansion of the uniform signage by-law, staff will use various communication tools to inform the public and gather information at the various stages of the project. ATTACHMENTS 1. Uniform Advertising Signage By-law # 152 R e q u e s t f o r D i r e c t i o n P a g e | 7 Municipality of the District of Chester Uniform Signage By -Law By -Law No. 152 Adopted Effective —April 27, 2022 Raised at Committee of the Whole - October 4, 2018 First Reading - Council - July 22, 2021 (2021-299) Second Reading -Council -October 14, 2021 (2021-394) Date of Publication/Effective Date - April 27, 2022 MUNICIPALITY OF THE DISTRICT OF CHESTER UNIFORM ADVERTISING SIGNAGE BY-LAW BY-LAW #152 1.0 Title 1. This By-law is entitled the "Municipality of the District of Chester's Uniform Advertising Signage By-law. " 2.0 Authority 1. Provided by section 49A of the Public Highways Act, S.N.S. 1989, c. 371 and amendments hereto. 3.0 Interpretation In this By-law: a) "Destroyed" means rendered physically unusable; b) "Erect" in respect to a sign means, the painting, pasting, and posting of the sign; c) "Council" means the Municipal Council of the Municipality of the District of Chester; d) "Highway" means a highway vested in Her Majesty in right of the Province, excluding highways designated as a controlled access highway by the Governor in Council pursuant to Section 21 of the Public Highways Act, S.N.S. 1989, c. 371; e) "Maintenance" means the work of keeping the sign in a state of good repair; f) "Municipality" means the Municipality of the District of Chester; g) "CAO" means the Chief Administrative Officer of the Municipality of the District of Chester; h) "Tourism Business" means a business open to the public for a minimum of four (4) continuous months during a calendar year which also meets the description of one of the following categories: i) a business that is a tourism establishment for which a license issued under the Tourist Accommodations Act 1994-95, c. 9, s. 1 is in full force and in effect, ii) a restaurant, iii) a tourist attraction, including a museum, historic site, theme or amusement park, art gallery, recreation facility or use, or cultural, animal, or plant attraction including agritourism businesses such as U-Picks, iv) a liquor store, v) a craft shop or gift shop where artisanal products are produced or exhibited, vi) an antique shop, vii) a gas station, viii) a convenience store or grocery store, ix) a fresh food or farm market, x) establishments where seafood and aquaculture products are held, hatched or reared and are for sale to the public, xi) a youth camp, xii) a Branch of the Royal Canadian Legion, xiii) historical buildings, or other significant historical structures, xiv) a pharmacy or medical centre, xv) a winery, brewery, or any other establishments that are issued permits under the Liquor Control Act, where products controlled under the Liquor Control Act are made and sold to the public, xvi) local and Provincial visitor information centres. i) "Uniform Advertising Sign" means the visual communication device, including its structure and components, created, or manufactured for the purpose of providing direction information about promoting a tourism business. 4.0 Purpose 1. This by-law provides for the control of the erection, display, maintenance and placement of uniform advertising signs in the municipality for the purpose of providing an effective wayfinding system for the travelling public. 2. The erection and maintenance of the uniform advertising signs shall be led by the Municipality of the District of Chester. 5.0-Application This by-law applies only to the highways indicated in Schedule "A". 1. The erection, display, maintenance and placement of any signs within the by-law area indicated in Schedule "A' other than uniform advertising signage in compliance with this by-law is prohibited. 2. Notwithstanding the foregoing signage authorized by other levels of government, non -permanent signage relating to a Municipal, Provincial or Federal Election or an active Real Estate listing shall be permitted within the area indicated in Schedule "A". 6.0 Registrar of Signs 1. The CAO, or their designate, shall act as the Registrar of Signs hereinafter referred to as "The Registrar". 2. The Registrar shall have authority to issue or refuse to issue in writing, license to an applicant to erect, display, maintain or place uniform advertising signs in accordance with the provisions of this by-law and may revoke any such permission previously given as hereinafter provided for. 7.0 Uniform Advertising Signs 1. The Registrar shall, on application by a tourism business, issue a licence and direction for uniform advertising signage to be erected, displayed, maintained or placed at locations along a highway, at the Municipality's expense, subject to the following: a. The application is made in accordance with this by-law; b. The applicant pays the prescribed fee; and c. The Registrar is satisfied that the erection, display, maintenance, or placement of the uniform advertising signs at those locations is consistent with the purpose and provisions of the by-law. Licences granted pursuant to this Section, may be revoked by the Registrar if any of these provisions should be later determined to be incorrect or have been made or represented in a false or misleading manner. 2. Where uniform advertising signs have been erected, displayed or placed, under subsection (1), the Registrar shall, on application by the tourism business, issue an amendment to the Licence for the signs to be relocated, replaced, or removed if: a. The application is made in accordance with this by-law; 2 b. The applicant pays the prescribed fee; and c. The Registrar is satisfied, if the application concerns the relocation or replacement of the signs, that the erection, display, maintenance or placement of the uniforms advertising signage at the locations requested is consistent with the purposes and provisions of this by-law. Permission granted pursuant to this Section, may be revoked by the Registrar if any of these provisions should be later determined to be incorrect or have been made or represented in a false or misleading manner. 8.0 Administration 1. An application under subsection 7 (1) or 7 (3) of this by-law in respect of uniform advertising signs shall be made by completing the form entitled "Uniform Advertising Signage Application Form" attached to this by-law. 2. A uniform advertising sign for a tourism business located within the bounds of the municipality may be erected, displayed, maintained or placed within the by-law area per Schedule "A". 3. A uniform advertising sign for a tourism business located outside the bounds of the municipality may be erected, displayed, maintained or placed within the by-law area per Schedule "A", provided the business is located within 10 kilometres from the uniform signage structure upon which it advertises. 4. Only two (2) uniform advertising signs for a tourism business within the bounds of the municipality may be erected, displayed, maintained or placed in the municipality. 5. Only one (1) uniform advertising sign for a tourism business located outside the bounds of the municipality may be erected, displayed, maintained or placed within the By-law area per Schedule A» 6. Notwithstanding 8.4, the Registrar may allow uniform advertising signs for a tourism business to be erected, displayed, maintained or placed in such a number, in excess of two (2), as the Registrar considers appropriate where the Registrar is satisfied that the location of the tourism business warrants additional signs. 7. A uniform advertising sign: a. Shall be 210 cm (84") x 45 cm (18") in size; b. Shall not contain more than 24 characters; c. Shall not have more than 14 characters per line; d. Shall be in font `Clearview 2WR' 4", `Clearview 3WR' 6" and `Clearview 5WR' 8"; e. Shall be `Highway Blue' with white lettering; f. Shall, on the right side of the sign indicate the distance in kilometres to the tourism business; and g. Shall include the symbol/provincial icon on the left side of the sign. 8. For the purposes of subsection (7), a "character" includes a space between characters. Uniform advertising signage structures shall display a maximum of four (4) uniform advertising signs, with no more than one (1) uniform advertising sign for an individual tourism business appearing per structure. 10. Notwithstanding 8.9 uniform advertising signage structures shall have a half moon sign on the top of the structure identifying the Municipality as generally shown in Schedule `B". 11. When allocating uniform advertising signs to structures, the Registrar may give priority to businesses located within the community or district the structure is located in. 12. At the discretion of the Registrar and subject to local physical conditions all uniform advertising signage structures should be a minimum of one hundred (100) metres from any intersection. 13. At the discretion of the Registrar and subject to local physical conditions all uniform advertising signage structures should be a minimum of two (2) metres from a road shoulder. 14. At the discretion of the Registrar, all uniform advertising signage structures should be a minimum of one hundred (100) metres from any other uniform advertising signage structures on a given side of the highway. 15. The information set out in a uniform advertising sign may be displayed in such language as is preferred by the tourism business. The Tourism Business shall be responsible to provide to the Registrar, the correct wording in the language of choice along with an accurate English translation, if it is other than English. 16. If one (1) uniform signage structure has more than one (1) uniform advertising sign, they shall be mounted in such fashion that signs with left pointing arrows be placed at the top, with business names listed alphabetically, followed by right pointing arrow signs, with business names listed alphabetically, and lastly, signs with straight ahead arrows, with business names listed alphabetically. 17. A tourism business applicant purporting to offer specific services and/or sell certain items for which a license or authority to do so is required must provide to the Registrar proof of such license or authority at the time of application. 18. For each year following the initial year that the Registrar licences uniform advertising signs to be erected, displayed, maintained or placed, the tourism business shall pay the Registrar, by the date requested, the annual fee prescribed for the continued erection, display, maintenance or placement of such signs. At the discretion of the Registrar, the Tourism Business may prepay all of part of the remaining annual fee to the end of the License term. 19. The Registrar may arrange for the uniform advertising signage to be removed if the Tourism Business fails to pay the annual fee, (by the date prescribed) by the Registrar, or the business ceases to operate. In both scenarios, there will be no money refunded. The Registrar shall arrange for the removal of the sign and provide notice of same to the owner. Businesses shall be required to provide the Registrar and keep current contact information for the purpose of providing notice. 20. License for signage, subject to the payment of the annual fees, shall be for a maximum period of ten 10) years. Prior to the expiration of the License, the Tourism Business may apply for a new License in the same manner and in accordance with the same provisions as contained earlier in this by-law, as amended from time to time. 4 21. Upon receipt of a written request from a person or organization, Municipal Council shall have the authority to consider granting an exemption from this by-law if Council is satisfied that the proposed sign meets the following criteria: a. Is of a non-commercial nature; b. Holds value to the community for which it is located; c. Will not negatively impact the overall intent of the Uniform Signage Program. Notwithstanding the foregoing, a person or business that obtains an exception from Council for a sign which does not comply with the requirements of this by-law, must also receive approval for the installation of the sign for the Nova Scotia Department of Transportation and Infrastructure Renewal. 9.0 Enforcement The Owner of any sign located, erected, maintained, displayed or placed within the area identified in Schedule "A" that does not comply with this by-law, after it's effective date, shall be liable to the following: a. Upon thirty (30) days notice the Municipality may remove the sign and dispose of the same; b. The Municipality may issue an Order to remove under the Municipal Government Act to the owner and if the sign is not removed within the time set out, then the Municipality may remove or dispose of the sign in and the cost of so doing charged to the Owner; c. Any person who fails to comply with an Order issued under this by-law shall be guilty of an offence and each day that that Order is not complied with shall constitute a continuing offence for which a person shall be liable to a penalty as set out in Part XXI of the Municipal government Act. 2. All Notices sent on this by-law shall be effective if mailed by regular mail to the last known address of the owner and, if unknown, then by posting the Notice on the sign. 3. Any signs erected after the effective date of this by-law, within the area identified in Schedule "A" that is not in compliance with this by-law, shall be removed by the Municipality and may be destroyed by the Municipality upon not less than fourteen (14) days notice to the owner. 4. The owner of the sign will be notified via regular mail of the intent and timeframe of the Municipality to remove and destroy said sign. 5. No development permit will be required for a uniform advertising signage permit. 10.0 Fees 1. The fees prescribed for the purposes of this by-law and these regulations are set out in the Fee's Policy P-20 and shall be paid to the Municipality of the District of Chester. 5 Schedule B — Uniform Advertising Signage Structure tiii W.Aii'ilAIJTI 01 C IES TE Uniform Advertising Signage Application Form Uniform advertising signage in accordance with By-law #152 of the Municipality of the District of Chester Contact Information: Name of Business: Civic Address (911) of Business: Business Mailing Address: Province: Postal Code: Business Phone Number: ( ) - Email Address: Applicant's Name: Applicants Mailing Address: Province: Postal Code: Home/Cell Phone: ( ) - Email Address: Description of Business: A brief description of your business (i.e. Motel, Campground, Restaurant, Gas Station, etc.) Sign Requirements (Maximum of 2 signs) Wording changes on existing signs - $XXX charge, Exact wording of si n(s): (not to exceed 24 characters & spaces) L N i ww'' W 92m OO y 5j 1 W Q oLmIca 0 o 0 m vm-0 Q N W Ic V Q m d ate+ c m L O F mo a mo c V Q L E$ Zm o m n iD pv n I mM m 5YO p$Emmg a_ 0o a a iE°c@a o < C3,/ I i AI M S P `J 3T t JaGG t'S v A mt a g29 t a N`9h.N y d to A 9 N R 3 tt0 Z y i ys: IN W O 4# A , 4 mle Lois C Uniform Advertising Signage Program The Uniform Advertising Signage Program provides tourist businesses with a clear and effective manner to advertise their services. Tourist related businesses include accommodations, attractions, eating establishments, among others. The THE MUNICIPALITY OF Municipality will be responsible for constructing, installing, and maintaining CHESTER signage for tourism businesses. Uniform Advertising Signage Regulations Signs are 210 cm (7') wide and 45 cm (18") high. The business name, an arrow, the distance in kilometres and a corresponding symbol (where applicable) are displayed in white letters on a blue background. The business name must not exceed 28 characters, including spaces needed between words. Assistance can be provided if abbreviations are required to accommodate longer business names. Businesses are limited to two (2) uniform advertising signs in the municipality; however, the Registrar may allow a business to advertise additional signs. Uniform advertising sign structures will be comprised of three (3) uniform signs, advertising three (3) individual businesses. Businesses located within the Municipality can advertise their business on any uniform advertising signage structure, but businesses that operate outside the municipality must be within ten (10) kilometres of the uniform signage structure they wish to advertise on. Additionally, businesses must be in continuous operation for four (4) months of a calendar year in order to be eligible for the Uniform Advertising Signage Program. Uniform Advertising Signage Guidelines Uniform Advertising Signage structures will be a minimum 100 metres from any other structure on a given side of the highway while structures may also not be placed within 100 metres from any intersection. As signage structures are open to businesses from outside the municipality, structures -will be limited to advertising one (1) business from outside the municipality where applicable. Additionally, businesses located in the district or community of a uniform signage structure will be given priority to advertise on those structures. Fee Schedule The fees to participate in the Uniform Advertising Signage Program are as follows: The fee payable for an application for each new uniform sign for a business is $150 per sign The annual fee payable for the continued placement and maintenance of uniform signs for a business is $40 per sign. The fee payable for a name change of a uniform sign for a tourism business is $100 per sign Additional Information The maximum number of signs per business is 2. Payment, must accompany the application. Post-dated cheques are not accepted. Insufficient payment will delay application processing. Cheques are payable to the Municipality of the District of Chester. 110110 LVAREOMR Annotation for Official By -Law Book Date of First Reading July 22, 2021 Date of advertisement of Notice of Intent to Consider September 22, 2021 Li hthouseNOW Date of Second Reading October 14, 2021 Date of mailing to Minister a certified copy of By -Law December 14, 2021 Date of advertisement of passage of By -Law * Aril 27, 2022 1 certify that the Uniform Signage By -Law #152 was adopted by Council and published as indicated above April 29, 2022 P. M. M.yr , Mu cipal Clerk Date Date Effective Date of the By -Law unless otherwise specified in the text of the By -Law UNIFORM SIGNAGE BY-LAW NO. 152 THE MUNICIPALITY OF CHESTER NOTICE OF BY-LAW THEMUNICIPALMYOr CHESTER & PILOT PROGRAMTE TAKE NOTICE THAT on the 14th of October, 2021, Chester Municipal Council adopted the Uniform Advertising Signage Bylaw & Program. The By -Law & Pilot Program introduces as follows: i L w.... 1. By -Law to regulate signage within the identified area along Highway 3. 2. Pilot Program to facilitate the Uniform Advertising Signage as a pilot to clean up existing erected signs in the identified area and provide uniform signage for tourism businesses. The By -Law & Pilot Program are now in effect. Copies of the By -Law & Pilot Program are available from the Chester Municipal Office during normal office hours. For more information, call 902-275-2599. P.M. Myra, Municipal Clerk 201473 I, Pamela M. Myra, Municipal Clerk of the Municipality of the District of Chester do hereby certify that the above is a true copy of an advertisement duly advertised in the Progress Bulletin on April 27, 2022. Given under the hand of the Municipal Clerk and under the corporate seal of the said Municipality the 29t" day of April, 2022. Pamela ". Myfa Municipal Clerk REQUEST FOR DECISION Date: November 17, 2022 Prepared by: Leigh Besanger, P. Eng., Wastewater Project Engineer Date: November 21, 2022 Reviewed by: Matthew Blair, Director of Infrastructure and Operations Date: November 22, 2022 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION That council award the Cleaning of Municipal Sewers & Pumping Stations to Loomer’s Pumping Service Limited for an estimated 3-year cost of $73,617.39 plus HST, which is the sum of: ▪ $26,792.03 in year 1 of the service agreement, ▪ $24,547.02 in year 2, and ▪ $22,278.34 in year 3. CURRENT SITUATION The Department of Infrastructure and Operations issued an invitational Request for Quotes (RFQ) seeking the services of a qualified contractor to perform cleaning services for the Municipal Sewers & Pumping Stations. Additionally, pricing was requested for emptying septic tanks along Walker Rd. and in Gold River, and for tank cleaning at the Chester and Western Shore Wastewater Treatment Plants. The invitational RFQ was sent out to three contractors - all three responded and provided pricing. BACKGROUND Within the Municipality, there exists approximately 30 km of gravity sewer piping. Several years ago, the Municipality began a program which aims to clean approximately 6,000 lin. m of gravity sewer piping per year, on a 5-year cycle. Most recently, sewer cleaning was performed in 2020 (by Loomer’s) which included approximately 1,700 lin. m of gravity sewer pipe in Western Shore. Please note that due to various limitations presented during the Covid- 19 pandemic, the sewer cleaning program was paused in 2021. DISCUSSION Cleaning of Municipal Sewers, Pumping Stations and other WW-related infrastructure is considered necessary for efficient operation of the system(s). Cleaning removes built-up debris restoring the gravity sewer mains to their intended capacity. Furthermore, cleaning on a frequent basis also limits the potential for issues including, but not limited to: clogging, sewer back-ups, and undesirable odours. REPORT TO: Council MEETING DATE: December 8, 2022 DEPARTMENT: Infrastructure and Operations SUBJECT: RFQ for Cleaning of Municipal Sewers & Pumping Stations (3-Year Service Agreement) ORIGIN: General Maintenance R e q u e s t f o r D e c i s i o n P a g e | 2 It is important to note that costs of gravity sewer pipe cleaning have increased approximately 60% since it was last performed in the Municipality. In 2020, Loomer’s performed the gravity sewer main cleaning at a unit rate of $1.80 per lin. m (+ HST). For this RFQ, Loomer’s provided a unit rate quote of $2.82 per lin. m (+ HST). Given that the RFQ was invitational, Infrastructure and Operations did not consider it necessary to incorporate numerous evaluation criteria. Instead, cleaning specifications were provided in the RFQ, and the proponents were required to indicate that they read the specifications and that they could meet the requirements within. As such, the evaluation was based upon the criteria in the table below. Rated Criteria Category Weighting Pricing 100% Pricing was submitted as follows: Company Year-to-Year Pricing (+ HST) Total Pricing (+ HST) Loomer’s Pumping Services Limited 1 $26,792.03 $73,617.39 2 $24,547.02 3 $22,278.34 Contractor 2 1 $41,146.59 $116,729.08 2 $34,646.15 3 $37,936.34 Contractor 3 1 $80,118.00 $224,071.00 2 $65,939.00 3 $78,014.00 OPTIONS Option A - Direct staff to award the 3-Year Service Agreement contract to Loomer’s Pumping Services Limited at a cost of $73,617.39 + HST. Option B - Direct back to staff for further information. IMPLICATIONS By-Law/Policy Municipal Sewers By-Law (No. 34). Financial/budgetary Sewer cleaning is considered a yearly maintenance item captured within the general operations budget. This project has been budgeted for in the 2022/2023 budget year. Environmental Cleaning services will improve wastewater distribution and efficiency which in turn, will limit the potential for adverse environmental effects. R e q u e s t f o r D e c i s i o n P a g e | 3 Work Program Implications/Impacts The following impacts are anticipated as part of the work: ▪ Various (partial) road lane closures when sewer cleaning is being performed. Traffic control will be utilized when required. ▪ Noise from cleaning equipment. ▪ Potential for increased level of odours during the work for a short duration. Strategic Priorities The Cleaning of Municipal Sewers & Pumping Stations aligns with the following Priority Outcomes of the 2021- 24 Strategic Priorities Framework: Priority Outcomes: Governance & Engagement 1. Ensure municipal service delivery is efficient and effective, communicated, and accessible. Priority Outcomes: Healthy & Vibrant Communities 1. Ensure residents have access to facilities, natural assets, programs, and services that enrich the quality of life and provide safe communities for residents and visitors alike. Priority Outcomes: Infrastructure & Service Delivery 1. Develop and implement evidence-based plans for future infrastructure and service needs, along with related funding models, to accommodate sustainable growth and levels of service. 2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. Has Legal review been completed? ___ Yes _ _ No _X_ N/A COMMUNICATIONS (INTERNAL/EXTERNAL) No communication needs are anticipated at this stage of the project. ATTACHMENTS N/A REQUEST FOR DECISION REPORT TO: Council MEETING DATE: December 8, 2022 DEPARTMENT: Corporate & Strategic Management SUBJECT: Municipal Boundaries Review ORIGIN: MGA Sections 368(4) & 369; 2021-24 Strategic Priorities Date: November 24, 2022 Prepared by: Jonathan Meakin, Strategic Initiatives Coordinator Date: November 29, 2022 Reviewed by: Tara Maguire, Deputy CAO Date: November 29, 2022 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION It is recommended that Council discuss and decide on one of the two directions outlined in this report to determine the Municipality of Chester’s application to the NSUARB for the 2022 Municipal Boundaries Review process, and, in so doing, approve one of the detailed draft Resolutions provided below in the Options section. CURRENT SITUATION The Municipal Government Act requires all municipal governments throughout Nova Scotia to conduct a Municipal Governance & Electoral Boundary Review every eight years. This Review must result in an application submitted to the Nova Scotia Utilities & Review Board (NSUARB) to alter or confirm the number of councillors, number of polling districts, and boundaries of those polling districts. Council has worked through the several components of the Review process in meetings on February 3, 2022; February 10, 2022; May 26, 2022; and on August 4, 2022. During the process, Council quickly settled on reaffirming the number of councillors and the number of associated polling districts. At the August 4 meeting: 1. Council noted that Polling District 2 was slightly over the NSUARB’s target variance for relative parity of voting power among polling districts, and so considered possible revisions to the boundaries of Polling Districts. 2. Council stressed the importance of ensuring that, as much as possible, communities of interest remain contiguous and not separated by a polling district boundary line. 3. Council agreed to provide one option (Option 1B discussed below) that outlined minimal proposed revisions to polling district boundaries for public consultation, and to decide on whether to alter or confirm existing boundaries after the public consultation work was completed. R e q u e s t f o r D e c i s i o n P a g e | 2 The purpose of this Request for Decision, then, is to outline the following two options for Council’s direction and decision: 1. Submission of an application to NSUARB that proposes minimal revisions to polling district boundaries as outlined in the Option 1B boundary revision scenario Council chose to put forward for public consultation. This Request for Decision includes some supplementary mapping details, as discussed below, in order for Council to further assess the impact of proposed revisions to district boundaries. 2. Submission of an application to NSUARB that proposes maintaining the current polling district boundaries given the community of interest concerns raised by Council at its August 4, 2022 meeting. The current boundaries were originally approved by NSUARB in 2008 and reaffirmed by NSUARB following the 2014 Municipal Boundaries Review process. Following Council’s discussion and decision on these two options, staff will finalize a MODC 2022 Boundary Review Study for Council’s review and approval at its December 15, 2022 meeting. The resulting Resolution and a copy of the Minutes of the December 8, 2022 Council meeting will be included with other appendixes in the Study submitted as part of a complete application to NSUARB. BACKGROUND The Municipal Government Act stipulates the following in respect to the process and outcomes of the Municipal Governance & Electoral Boundary Review: In determining the number and boundaries of polling districts the Board shall consider number of electors, relative parity of voting power, population density, community of interest and geographic size. MGA, Section 368 (4) In the year 1999, and in the years 2006 and every eighth year thereafter the council shall conduct a study of the number and boundaries of polling districts in the municipality, their fairness and reasonableness and the number of councillors. MGA Section 369 (1) After the study is completed, and before the end of the year in which the study was conducted, the council shall apply to the Board to confirm or to alter the number and boundaries of polling districts and the number of councillors. MGA Section 369 (2) The NSUARB’s Municipal Boundaries User Guide provides further direction on how to proceed with the Review, details on parity of voting power and polling district boundary descriptions, and guidance on public consultation, among other details. R e q u e s t f o r D e c i s i o n P a g e | 3 DISCUSSION OPTION: Proposed Revisions to Polling District Boundaries At the August 4, 2022 meeting, following thorough discussion about minimal versus significant revisions to polling district boundaries, Council selected ‘Option 1B’ that proposed minimal revisions. Council also gave direction to staff to proceed with a public consultation for ‘Option 1B’ through the engagement plan outlined in the August 4, 2022 staff report. The core reason for the proposed boundary revisions outlined in ‘Option 1B’ (and in all the proposed options for revision) was to address the relative parity of voting power in Polling District 2 that was 13.21% above the district average, which is slightly greater than the NSUARB target variance for relative parity of voting power of +/-10%. Corresponding adjustments were necessary to the boundaries of adjoining Polling Districts 1 and 3 as a result. As a reminder, the proposed boundary revisions provided by ‘Option 1B’ would result in adjustments to relative parity of voting power and the distribution of electors among districts as follows: Polling District Number of Electors per District as of June 2022 2022 Electors per District as % Variation from the District Average Option 1B Electors per District Option 1B Electors per District as % Variation from the District Average Net Change in Electors per District – Option 1B vs. Current 1 1,419 8.32% 1,405 7.25% -14 electors 2 1,483 13.21% 1,420 8.40% -63 electors 3 1,206 -7.94% 1,283 -2.06% +77 electors 4 1,196 -8.70% 1,196 -8.70% No change 5 1,381 5.42% 1,381 5.42% No change 6 1,295 -1.15% 1,295 -1.15% No change 7 1,194 -8.85% 1,194 -8.85% No change Total 9,174 9,174 Average 1,310 1,310 The ‘Option 1B’ map was featured in subsequent public consultation efforts, as outlined in the Study. The outcome was that residents did not raise concerns about the proposed revisions to Polling Districts 1, 2, and 3 boundaries, although several residents did suggest more significant changes to polling district boundaries and the size of Council. For Council’s further review, the two highlighted map sections attached to this report highlight the impact on: R e q u e s t f o r D e c i s i o n P a g e | 4  civic addresses in Simms Settlement in light of proposed revisions to the boundaries of Districts 1 & 2; and  civic addresses in Chester in light of proposed revisions to the boundaries of Districts 1 & 3. Also attached is a marked up draft copy (pending legal review) of formal polling district descriptions that capture the proposed revisions Polling Districts 1, 2, and 3. OPTION: Confirming Polling District Boundaries During the discussion of options for proposed boundary revisions on August 4, 2022, Council stressed the importance of communities of interest. Council also reserved making a decision on whether to endorse proposed revisions or maintain the current boundaries until later in the Review process when finalizing the Municipality’s application to the NSUARB. Council’s discussion underscored the need to weigh the impact of addressing variances in relative parity in voting power with the impact on other factors NSUARB asks municipalities to consider, such as communities of interest. As stated, the core reason for the proposed boundary revisions was to address the relative parity of voting power in Polling District 2, which, as of June 3, 2022, is 13.21% above the district average. The first step of the proposed revisions to District 2 boundaries was to move the boundary line between District 2 and District 1, which results in the boundary now running through the middle of Simms Settlement in order to attain the reduction in electors needed to meet NSUARB’s target variance in relative parity of voting power of +/-10% If Council opts not to endorse this proposed boundary shift due to reasons of maintaining a community of interest, then the related boundary shift between Districts 1 & 3 is no longer necessary since that secondary adjustment was made to accommodate the shift of electors from District 2 to District 1. It should also be noted that the other two options Council reviewed for possible minimal boundary revisions raised similar community of interest concerns. Both ‘Option 1B’ and ‘Option 1C’ separated the closely neighbouring communities of Birchy Head and The Lodge with the altered boundary line, which Council quickly identified as an issue. So, given that:  the relative parity of voting power of 13.21% in District 2 is only slightly greater than NSUARB’s target variance of +10%;  that proposed revisions to District 2 produces an impact on communities of interest that outweighs the impact of a relative parity in voting power; and  that population trends in the Municipality have remained relatively unchanged for almost two decades A clear and logical rationale for confirming current polling district boundaries in the application to the NSUARB is a viable option. R e q u e s t f o r D e c i s i o n P a g e | 5 Next Steps 1. Complete the MODC 2022 Boundary Review Study following Council’s direction, adding Council’s Resolution and Minutes of the December 8, 2022 meeting to the Study. 2. File the MODC 2022 Boundary Review Study and completed ‘Form C: Councillors and Boundaries Polling District’ with NSUARB. 3. Upon receipt of the application, NSUARB will contact the Municipality to schedule a public hearing. 4. A notice of hearing with be prepared by the Clerk of NSUARB for local promotion. 5. NSUARB issues a written decision within 60 days following the hearing. OPTIONS Council may make one of the following Resolutions, depending on its decision on the options presented: 1. Make a Resolution authorizing an application to NSUARB to ALTER municipal boundaries as follows: WHEREAS the current number of Polling Districts and Councillors has been operating satisfactorily since being created in 1994, and there having been no major changes in Municipality’s population or population distribution since that time to warrant a change in the number of Polling Districts and Councillors; AND WHEREAS the existing Polling District Boundaries were confirmed by the Nova Scotia Utility and Review Board in 2008 and reaffirmed in 2014; AND WHEREAS there is a need to alter the current boundaries of Polling Districts 1, 2 and 3 to ensure the relative parity of voting power meets the NSUARB target variance of +/- 10% from the average number of electors per polling district; AND WHEREAS the proposed Polling District Boundaries do not have any negative impact on communities of interest within the Municipality; AND WHEREAS the Municipality has completed a study that fulfils the requirements of Section 368 (4) and Sections 369 (1) and (2) of the Municipal Government Act concerning the 2022 Municipal Boundary Review process; BE IT THEREFORE RESOLVED that Council submit an application to the Nova Scotia Utility and Review Board to: 1. Confirm the number of Councillors at seven (7); 2. Confirm the number of polling districts at seven (7); and 3. Alter the boundaries of Polling Districts 1, 2, and 3. R e q u e s t f o r D e c i s i o n P a g e | 6 2. Make a Resolution authorizing an application to NSUARB to CONFIRM municipal boundaries as follows: WHEREAS the current number of Polling Districts and Councillors has been operating satisfactorily since being created in 1994, and there having been no major changes in Municipality’s population or population distribution since that time to warrant a change in the number of Polling Districts and Councillors; AND WHEREAS the existing Polling District Boundaries were confirmed by the Nova Scotia Utility and Review Board in 2008 and reaffirmed in 2014; AND WHEREAS the relative parity of voting power in Polling District 2 is only marginally greater than the NSUARB target variance of +/- 10% from the average number of electors per polling district; AND WHEREAS the existing Polling District Boundaries do not have any negative impact on communities of interest within the Municipality; AND WHEREAS the Municipality has completed a study that fulfils the requirements of Section 368 (4) and Sections 369 (1) and (2) of the Municipal Government Act concerning the 2022 Municipal Boundary Review process; BE IT THEREFORE RESOLVED that Council submit an application to the Nova Scotia Utility and Review Board to: 1. Confirm the number of Councillors at seven (7); and 2. Confirm the number and boundaries of polling districts at seven (7). IMPLICATIONS By-Law/Policy None Financial/budgetary None Environmental Not applicable Strategic Priorities The Municipal Governance and Electoral Boundary Review will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Governance & Engagement 1. Ensure municipal service delivery is efficient and effective, communicated and accessible. 2. Ensure municipal bylaw and policy frameworks reflect current and changing needs. R e q u e s t f o r D e c i s i o n P a g e | 7 Work Program Implications The Municipal Governance and Electoral Boundary Review will be completed by the Strategic Initiatives Coordinator and the Deputy CAO, and Muncipal Clerk, with input and support from the GIS Specialist and Communications Officer & Outreach Coordinator. Has Legal review been completed? ___ Yes _ _ No X N/A COMMUNICATIONS (INTERNAL/EXTERNAL) The NSUARB public hearing to be scheduled following receipt of the Municipality’s application will require external communication. The remaining steps to the 2022 Municipal Governance and Electoral Boundary Review will be documented on the Voices & Choices Boundary Review Project page. ATTACHMENTS 1. Marked-up copy of polling district descriptions 2. Map of Proposed Revisions to District Boundaries 3. Boundary Review Map Detail Districts 1 and 2 4. Boundary Review Map Detail Districts 1 and 3 MARKED UP POLLING DISTRICTS DESCRIPTIONS What follows are the existing descriptions of the Municipality of the District of Chester’s seven (7) polling districts as originally approved by the Nova Scotia Utilities and Review Board on January 7, 2008. These district descriptions were reaffirmed by NSUARB following the Municipality’s 2014 Municipal Governance & Boundary Review application. Proposed revisions to the boundaries of Polling Districts 1, 2, and 3, as proposed by the Municipality’s 2022 Municipal Governance & Boundary Review application, are identified by original text struck-out and any new text in red. District No. 1 Blandford – East River One Councillor Comprising Aspotogan, Bayswater, Northwest Cove, Blandford, Upper Blandford, Deep Cove, Schnare' s Cove, East River Point, East River, Otter Point, Squid Cove, Goat Lake, Scotch Cove, and part of East Chester, described as follows: BEGINNING in the waters of Mahone Bay at a point midway between Snake Island and Saddle Island; THENCE northwesterly in a straight line to the intersection of Highway 3 and Chester Shore Road; a point on the shore which is on the boundary of the Chester Village Planning Area as defined by the Chester Village Area Secondary Planning Strategy; THENCE northwesterly to the intersection of Old Trunk 3 and Birch Street; in a straight line following the boundary of the Chester Village Planning Area to the junction of the brook which flows out of Lily Pond with the Spectacle Lake Mill Brook which flows out of Spectacle Lake; THENCE northwesterly to outflow of Spectacle Lake; THENCE northeasterly following the boundary of District 7 to Indian Run at its inlet into Timber Lake; THENCE southwesterly along the westerly boundary of District No. 2 to the outflow of Noonan Lake; Aspotogan Triangulation Station on Aspotogan Mountain ( Deep Cove Mountain); THENCE southwesterly to the Aspotogan Triangulation Station on Aspotogan Mountain (Deep Cove Mountain); THENCE easterly in a straight line to Atkinson’s Brook on Route 329, which point is approximately 1 kilometre (3500 feet or 0.7 miles) north of Tilleys Cove Brook; and continuing to the shore; THENCE following the shore of St. Margaret' s Bay and Mahone Bay to the boundary of the Chester Village Planning Area at the place of beginning; AND including all islands in St. Margaret' s Bay and Mahone Bay that lie within the projections of these boundary lines and in particular, the following islands: Saddle Islands (Bayswater), Gravel Island, Black Island, Snake Island, Horse Island, and Graves Island. District No. 2 Mill Cove – Hubbards One Councillor Comprising Fox Point, Simms Settlement, Dauphinee Mill Lake, part of Hubbards, Mill Cove, CFS Mill Cove, Birchy Head, and The Lodge, described as follows: BEGINNING at the Aspotogan Triangulation Station; THENCE northerly along the easterly boundary of District No. 1 to the outflow of Noonan Lake; northwest in a straight line to the southwest corner of the Simms Settlement Catholic Cemetery (St. Anthony - St. Augustine Cemetery); THENCE northerly following the western boundary of the Simms Settlement Catholic Cemetery to the Public Highway ( Route 3), which point is approximately 410 metres ( 1300 feet) east of the Mersey Road Connector (# 982); THENCE northwesterly in a straight line to the inlet of Timber Lake at Indian Run; THENCE easterly along the southeast side of Timber Lake to the Halifax Regional Municipality Boundary County Line; THENCE easterly and southerly along the Halifax Regional Municipality Boundary County Line; and the shore of St. Margaret’s Bay to the boundary of District # 1 near Atkinson’s Brook; until it intersects the shore of St. Margaret’s Bay; THENCE southwesterly along the shore of St. Margaret’s Bay to the boundary of District # 1 near Atkinson’s Brook, which point is approximately 1 kilometre (3500 feet or 0.7 miles) north of Tilleys Cove Brook; THENCE southwest westerly in a straight line to the Aspotogan Triangulation Station at the place of beginning. District No. 3 Chester – East Chester One Councillor Comprising the Village of Chester, Chester Commons, and the westerly part of East Chester, described as follows: BEGINNING at a point at high water mark, at what is known as Frost Fish Brook in Halfmoon Cove, and following the boundary of the Village of Chester, as follows; THENCE following the different courses of said Brook to the northern line of the Canadian National Railway lands; THENCE along the northern line of the Canadian National Railway lands to the base line of the Old Windsor Road lots; THENCE along said base line until it comes to the south line of Howard Webber' s property; THENCE easterly along the south line of said Webber’s property at the Haddon Hill Road (Highway 668); THENCE in a straight line following the boundary of the Village of Chester to the southeastern shore of Stanford Lake, the foregoing courses being shown on a plan of survey by S. Edgar March dated December 26, 1939; THENCE northeasterly following the boundary of District 7 to the boundary of District 1 at the outflow of on Spectacle Lake Mill Brook near Spectacle Lake; THENCE southeasterly to the intersection of Old Trunk 3 and Birch Street; THENCE southeasterly in a straight line to the intersection of Highway 3 and Chester Shore Road; THENCE southeasterly following the boundary of District 1 to a point midway between Saddle Island and Snake Island; THENCE southerly, westerly and northwesterly through the waters of Mahone Bay to the place of beginning, passing to the south of Lynch Island and Quaker Island, passing between Big Fish Island and Little Gooseberry Island, and passing between Little Fish Island and Big Gooseberry Island AND INCLUDING Saddle Island, Mountain Island and Mark Island. 6 5 4 7 3 1 2 Cross Island Big Ta ncookIsland EasternPoints Nort hw estCove Frax vil l e Chest erIslands Lake Ram sa y Canaan Aspot ogan Ma rt insPoint Chest er G ra nt Baysw at er Mi l l Cove East Ri verPoint Lit tl eTancookIsland EastIronboun dIsland Chest er Bas in Blan dfor d Deep Cove Alde rsvi l le Chest er Clea rland Harr is ton Heckm ansIsland Fran eyCorner SecondPeninsula East Che ste r Indi an Poi nt Newburn e Stone hurs tNorth West er nShore Go ld Ri ver Park dale New Ros s Fox Poi nt Seff ernv il l e Wi ndsor Ro ad East Ri ver Sim m sSettlement Fran eyCorner Stone hurs tSouth HermansIsland Ma ders Co ve The Lodge Bir chyHead Beech Hi ll Ma rt ins River Fort ie s Wal den Ma ple wood Hubbar ds Go ld Ri ver 21 Beech Hi ll NewRoss 20 New Rus sel l Levi ll e Pennal 19 Mi l l Road Sherw o od Robin sonsCornerMarriottsCoveMartinsRiver Oa kland Rev.:Da te :De scrip tion : 0 Pr opose d cou ncil distr icts cha n ge s MU NICIPALITY O F THEDISTRICT O F CHE STER Cou ncil R ed istr ictingEffecting D istricts 1, 2 , 3 ® Leg end Prop os ed Poll ing Di st ric t Bound ariesCurrent Pol li ng Dis tri ct B ou ndari esCommunity Boun dariesAffected AreasWaterRoads 5 0 52.5 Kilo met re s Sou rces:Digi tal Base Map Data fr om Serv ice Nova S co ti a andMunicipal Relations Pr epar ed b y th e Mun icip ality o f the D is tr ict of Ch ester Co ord inate System/Da tu m: UTM NAD 8 3 CSRSZONE 20 N Map Di sclaimer :Info rmatio n s ho wn on th ese d raw in gs is co mpi led f ro mnumerous s ou rces a nd may n ot b e co mplete o raccurate. Th e Mu nicipa lity of the Di str ict o f Ches ter isnot r esp onsi bl e f or a ny er ror s, omis s ion s o r d efi ci enciesin th ese d rawi ng s. Actual Map Size: w 1 1" x h 17 " 22/0 8/24 Dig ita l Folde r s a n d File Na me : N /A Fr om Da te : 2 2/08 /24To Da t e: YY /MM/DDDate P rin te d: 22 /0 8/26 St at us: Co nce pt ua lProject I D: N/AClassification #: N/A Repre sentatio n o f M OD C w ithi n Nova S coti aScale: 1:10,000,000 5,00 0 0 5,00 02,50 0 Met re s Sca le : 1:16 0,00 0 Chester Islands Chester East Che ste r Robin sonsCorner Mi l l Cove East Ri ver Sim m sSettlement Ins et 1 Ins et 2 Ins et 2Inset 1 £¤329 £¤329 £¤329 £¤3 £¤3 £¤3£¤103 £¤103 £¤103 £¤103 £¤12 £¤12 £¤12 Propo sed Pol li ng Dis tr ic t Bounda ri es Adjus tm ent s Desc ri pti on £¤3 £¤103£¤3 £¤3 O l d T r u n k 3 Chester Shore Rd Birch St £¤3 Noon an Lake out flow £¤3 £¤103 Meisners Forest Retreat Rd Simms Ave Langille Estates Dr Bond Dr Look -O ff Dr Glen wood Dr Th e c urren t num be r of elec tors in Pol li ng Di stri ct 2 i s1,48 3, w hic h i s 13.21% above t he poll i ng di stri ct averageof 1,310 el ectors for t he seven (7) d ist ri ct s i n t heMunicipality of Ches ter. N SUA RB di rec ts a ta rg et vari anceof +/- 10% from t he pol li ng di stri ct ave rage , so t heproposed c hang es t o t he bound aries of Poll in g Di st ric ts1, 2, and 3 are as fol low s: - The first adj ustm en t m ove s t he bound ary betw een Di st ri ct 1 and 2 east al ong Hi ghw ay 3 , fol low i ng nat ural feat ures. - Thi s a djus ted bound ary li ne st ret ches from t he outfl ow of Tim ber Lake to O ffic ers Cam p Lake, t hen sout hea st t o t he outfl ow of Noonan Lake , the n S outh t o an un set poi nt t hat is part of t he current Pol li ng Di st ri ct boun dary li ne. (See i nset 2 .) - Thi s a djus tm ent red uces Pol li ng Dis tri ct 2 by 63 el ect ors , res ult in g a t otal of 14 20 elec tors (dow n from 14 83), w hi ch bri ngs Di stri ct 2 t o +8 .40 % of t he Pol li ng Di st ri ct av erag e of 1,3 10 elec tors. - Thi s fi rst a djus tm ent in creases th e n um ber of el ectors in Di st ric t 1 to 1,4 82, w hi ch is over +10% from t he poll i ng di stri ct average, so a sec on d a djus tm ent is re quired. - The second a djust m ent moves t he bou ndary bet w een Di st ri ct 1 and 3 northe ast . - Thi s a djus ted bound ary li ne st ret ches from t he outfl ow from Spec tac le Lak e as t he st arti ng poi nt , t hen sout heast t o t he i nterse ct ion of O l d Trunk 3 and Bi rc h St ree t, t hen sout hea st to t he i nt ersect i on of Hi ghw ay 3 and Ch ester Shore Road, t hen sout heast t o an u nset poin t i n the ocea n whe re t he ori gi nal c ou nci l di st ri ct bounda ry i s loc ated. (See In set 1.) - Thi s a djus tm ent red uces Pol li ng Dis tri ct 1 by 77 el ect ors , res ult in g a t otal of 1,405 el ect ors or +7.25 % of the Pol li ng Di stri ct average . - Thi s a djus tm ent also m eans t hat Di st ric t 3 gai ns 77 vot ers , res ult i ng in 1,283 el ect ors or -2.06% of t he Pol li ng Di stri ct average. Mi l l Cove East Ri ver Sim m sSettlement 20 65 970 115 14 73 1078 37 80 58 1012 104341 1014 1116 1182 988103119997 1266 1163 1036 1088 1185 981 132 1166 45 36 1260 1015 1059 1066 114 977 46 969 11421214 131 1167 113 1034 1094 992 45 63 1050 22 1008 29 1210 1197 150 1002 1200 1049 27 51 133 MeisnersFore s t R e t r e a t Rd Highway 103 S i m m s A v e H i g h w a y 3 Noonan LakeLane LangilleEstatesDr Rev.:Da te :De scrip tion : 0 Pr opose d cou ncil distr icts cha n ge s MU NICIPALITY O F THEDISTRICT O F CHE STER Cou ncil R ed istr ictingDistrict 1 an d 2 Effe cted P rope rties ® Leg end Affect ed AreasCommunity Boun dariesCurrent Pol li ng Dis tri ct B ou ndari esPropertiesProposed Poll ing Di st ric t Bound ariesWaterRoadsRoadsCivics 0.25 0 0.250.12 5 Kilo met re s Sou rces:Digi tal Base Map Data fr om Serv ice Nova S co ti a andMunicipal Relations Pr epar ed b y th e Mun icip ality o f the D is tr ict of Ch ester Co ord inate System/Da tu m: UTM NAD 8 3 CSRSZONE 20 N Map Di sclaimer :Info rmatio n s ho wn on th ese d raw in gs is co mpi led f ro mnumerous s ou rces a nd may n ot b e co mplete o raccurate. Th e Mu nicipa lity of the Di str ict o f Ches ter isnot r esp onsi bl e f or a ny er ror s, omis s ion s o r d efi ci enciesin th ese d rawi ng s. Actual Map Size: w 1 1" x h 17 " 22/1 1/29 Dig ita l Folde r s a n d File Na me : N /A Fr om Da te : 2 2/11 /29To Da t e: YY /MM/DDDate P rin te d: 22 /1 2/01 St at us: Co nce pt ua lProject I D: N/AClassification #: N/A Repre sentatio n o f M OD C w ithi n Nova S coti aScale: 1:10,000,000 Sca le : 1:8,50 0 Propo sed Pol li ng Dis tr ic t Bounda ri es Adjus tm ent s Desc ri pti on Th e c urren t num be r of elec tors in Pol li ng Di stri ct 2 i s1,48 3, w hic h i s 13.21% above t he poll i ng di stri ct averageof 1,310 el ectors for t he seven (7) d ist ri ct s i n t heMunicipality of Ches ter. N SUA RB di rec ts a ta rg et vari anceof +/- 10% from t he pol li ng di stri ct ave rage , so t heproposed c hang es t o t he bound aries of Poll in g Di st ric ts1, 2, and 3 are as fol low s: - The first adj ustm en t m ove s t he bound ary betw een Di st ri ct 1 and 2 east al ong Hi ghw ay 3 , fol low i ng nat ural feat ures. - Thi s a djus ted bound ary li ne st ret ches from t he outfl ow of Tim ber Lake to O ffic ers Cam p Lake, t hen sout hea st t o t he outfl ow of Noonan Lake , the n S outh t o an un set poi nt t hat is part of t he current Pol li ng Di st ri ct boun dary li ne. (See i nset 2 .) - Thi s a djus tm ent red uces Pol li ng Dis tri ct 2 by 63 el ect ors , res ult in g a t otal of 14 20 elec tors (dow n from 14 83), w hi ch bri ngs Di stri ct 2 t o +8 .40 % of t he Pol li ng Di st ri ct av erag e of 1,3 10 elec tors. - Thi s fi rst a djus tm ent in creases th e n um ber of el ectors in Di st ric t 1 to 1,4 82, w hi ch is over +10% from t he poll i ng di stri ct average, so a sec on d a djus tm ent is re quired. - The second a djust m ent moves t he bou ndary bet w een Di st ri ct 1 and 3 northe ast . - Thi s a djus ted bound ary li ne st ret ches from t he outfl ow from Spec tac le Lak e as t he st arti ng poi nt , t hen sout heast t o t he i nterse ct ion of O l d Trunk 3 and Bi rc h St ree t, t hen sout hea st to t he i nt ersect i on of Hi ghw ay 3 and Ch ester Shore Road, t hen sout heast t o an u nset poin t i n the ocea n whe re t he ori gi nal c ou nci l di st ri ct bounda ry i s loc ated. (See In set 1.) - Thi s a djus tm ent red uces Pol li ng Dis tri ct 1 by 77 el ect ors , res ult in g a t otal of 1,405 el ect ors or +7.25 % of the Pol li ng Di stri ct average . - Thi s a djus tm ent also m eans t hat Di st ric t 3 gai ns 77 vot ers , res ult i ng in 1,283 el ect ors or -2.06% of t he Pol li ng Di stri ct average. Currently District 1Boundary Line Cur rent ly Di st ri ct 2Boundary Li ne Pr oposed New Distr ict 1Boundary Line Pr oposed NewDistrict 2Boundary Li ne Chest er East Che ste r Robin sonsCorner 41 11 43 280 20 62 23 86 3695 127 300 30 396 57 142 26 27 362 267 100 7 358 59 76 72 193 32 3493 143 143 28 299 27 11 62 353 187 3457 11 37 13 124 65 32 80 120 8 178 3661 3527 209 30 40 3 91 85 49 188 15 3577 34 73 292 313 351 32 211 136 3509 211 44 36 272 20 15 340047 2211 3 12 305 246 37 84 18 289 285 79 3489 147 191 160 131 57 34 40 25 21 340 46 317 218 45 5 6 12 21 87 87 84 19 17 3639 3417 5301 17 10 24130 89 207 26 23 3700 146 345 166 40 12 154 29 266 18 265 151 38 11 3699 37 139 143 108 3694 3515 347 20 269 365 79 46 55 6 139 227 44 157 31 103 24 136 283 248 41 286 25 47 30 265 23 180 36 70 311 314 39 23 153 3360 83 395 190 30 3398 270 53 84 1 73 154 3350 3687 80 31 6 281 44 157 11 11 12 222 38 169 104 19 12 19 39 269 6 270 43 33 82 96 132 16 39 45 60 273 153 16 96 20 72 20 179 199 35 18 134 201 43 119 3366 60 22 33 243 3419 157 86 45 315 48 120 189 182 38 140 152 IslandViewRd StoneyBrookRd Highw a y 3 Pine St C h e s t er ShoreRd B i r c h S t Maplewood Dr Pot Hole Lane Pine St Exten O l d T r u n k 3 Island View Lane Beech St Hammond Lane CedarSt Chester Downs Rd C hester D o w ns R d He i s l e r D r Rolling H ill Nauss Dr Evans Lane Maple St G l e n w ood Dr FinneyDr C h esterCom monsRd B o n d D r StevensRd Look-Off Dr S o p h i e s L a n e GreenHollow Rd S t a n f o r d L a k e R d Rev.:Da te :De scrip tion : 0 Pr opose d cou ncil distr icts cha n ge s MU NICIPALITY O F THEDISTRICT O F CHE STER Cou ncil R ed istr ictingDistrict 1 an d 3 Effe cted P rope rties ® Leg end Affect ed AreasCommunity Boun dariesCurrent Pol li ng Dis tri ct B ou ndari esPropertiesProposed Poll ing Di st ric t Bound ariesWaterRoadsRoadsCivics 0.2 0 0.20.1 Kilo met re s Sou rces:Digi tal Base Map Data fr om Serv ice Nova S co ti a andMunicipal Relations Pr epar ed b y th e Mun icip ality o f the D is tr ict of Ch ester Co ord inate System/Da tu m: UTM NAD 8 3 CSRSZONE 20 N Map Di sclaimer :Info rmatio n s ho wn on th ese d raw in gs is co mpi led f ro mnumerous s ou rces a nd may n ot b e co mplete o raccurate. Th e Mu nicipa lity of the Di str ict o f Ches ter isnot r esp onsi bl e f or a ny er ror s, omis s ion s o r d efi ci enciesin th ese d rawi ng s. Actual Map Size: w 1 1" x h 17 " 22/1 1/29 Dig ita l Folde r s a n d File Na me : N /A Fr om Da te : 2 2/11 /29To Da t e: YY /MM/DDDate P rin te d: 22 /1 1/29 St at us: Co nce pt ua lProject I D: N/AClassification #: N/A Repre sentatio n o f M OD C w ithi n Nova S coti aScale: 1:10,000,000 Sca le : 1:6,50 0 Propo sed Pol li ng Dis tr ic t Bounda ri es Adjus tm ent s Desc ri pti on Th e c urren t num be r of elec tors in Pol li ng Di stri ct 2 i s1,48 3, w hic h i s 13.21% above t he poll i ng di stri ct averageof 1,310 el ectors for t he seven (7) d ist ri ct s i n t heMunicipality of Ches ter. N SUA RB di rec ts a ta rg et vari anceof +/- 10% from t he pol li ng di stri ct ave rage , so t heproposed c hang es t o t he bound aries of Poll in g Di st ric ts1, 2, and 3 are as fol low s: - The first adj ustm en t m ove s t he bound ary betw een Di st ri ct 1 and 2 east al ong Hi ghw ay 3 , fol low i ng nat ural feat ures. - Thi s a djus ted bound ary li ne st ret ches from t he outfl ow of Tim ber Lake to O ffic ers Cam p Lake, t hen sout hea st t o t he outfl ow of Noonan Lake , the n S outh t o an un set poi nt t hat is part of t he current Pol li ng Di st ri ct boun dary li ne. (See i nset 2 .) - Thi s a djus tm ent red uces Pol li ng Dis tri ct 2 by 63 el ect ors , res ult in g a t otal of 14 20 elec tors (dow n from 14 83), w hi ch bri ngs Di stri ct 2 t o +8 .40 % of t he Pol li ng Di st ri ct av erag e of 1,3 10 elec tors. - Thi s fi rst a djus tm ent in creases th e n um ber of el ectors in Di st ric t 1 to 1,4 82, w hi ch is over +10% from t he poll i ng di stri ct average, so a sec on d a djus tm ent is re quired. - The second a djust m ent moves t he bou ndary bet w een Di st ri ct 1 and 3 northe ast . - Thi s a djus ted bound ary li ne st ret ches from t he outfl ow from Spec tac le Lak e as t he st arti ng poi nt , t hen sout heast t o t he i nterse ct ion of O l d Trunk 3 and Bi rc h St ree t, t hen sout hea st to t he i nt ersect i on of Hi ghw ay 3 and Ch ester Shore Road, t hen sout heast t o an u nset poin t i n the ocea n whe re t he ori gi nal c ou nci l di st ri ct bounda ry i s loc ated. (See In set 1.) - Thi s a djus tm ent red uces Pol li ng Dis tri ct 1 by 77 el ect ors , res ult in g a t otal of 1,405 el ect ors or +7.25 % of the Pol li ng Di stri ct average . - Thi s a djus tm ent also m eans t hat Di st ric t 3 gai ns 77 vot ers , res ult i ng in 1,283 el ect ors or -2.06% of t he Pol li ng Di stri ct average. Cur rent ly District 1Boundary Line Cur rent lyDistrict 3BoundaryLine Cur rent ly District 7Boundary Line Pr oposed New Distr ict3Boundary Li ne Pr oposed New Distr ict 1Boundary Li ne Ghost Gear Update - November 2022 prepared by Mike Ernst for Titan Maritime In early 2022 Titan Maritime in Mahone Bay contacted South Shore MPs, MLAs, municipalities and local conservation groups regarding the Federal Ghost Gear Fund that was terminating on March 31, 2022. ( Formally known as the Sustainable Fisheries Solutions and Retrieval Support Contribution Programme - SFSRSCP ) Titan’s objectives were: 1.Follow up with all interested parties about the Fund and projects completed on the South Shore. 2.Highlight problems that Ghost Gear poses to the fishing industry and environment. 3.Gather local information on the implications of Ghost Gear. 4.Request letters of support for the Fund’s continuance for 2022-23. Update on recent developments •First, our thanks to those at all government levels who met with us, and also to Mahone Islands Conservation Association and Region 6 Waste Management Committee, your feedback and letters of support were appreciated. •Your interest confirms there is a need to clean up this source of marine pollution. •In Budget 2022 the Government of Canada allocated $10 million to renew the Ghost Gear Fund for one year. This is for all three coasts of Canada. •DFO has yet to announce 2023 funded projects, but monies will be allocated again in 2024-25. •DFO has just awarded us a contract for cleaning up Ghost Gear debris resulting from hurricane Fiona. Follow this link for more information- https://www.canada.ca/en/fisheries-oceans/news/ 2022/11/government-of-canada-announces-funding-to-clean-up-hurricane-fiona-ocean-litter-to-make- waters-safer-healthier-and-return-fishing-equipment-to-harv.html •Titan Maritime will continue to advocate for the Fund’s continuance on a long term basis, and pursue other avenues to deal with this marine pollution source. •A report is included on a visit to the Ocean Legacy Foundation’s recycling depot in Richmond, BC. This centre could be a template for recycling Ghost Gear in Nova Scotia. •The article below is from The Gibsons Way, published by the Town of Gibsons ,on BC’s Sunshine Coast. Could a similar initiative be taken by Nova Scotia’s coastal communities to raise public awareness around Ghost Gear ? Thanks for your interest, Michael Ernst for Titan Maritime. The Town of Gibsons is one of 10 governing bodies that has officially declared June 7, 2022 to June 8, 2023, "The Year of the Salish Sea" (YoSS). "YoSS" is a youth-led effort that aims to bring together local First Nations, municipalities, organizations, and individuals in the Salish Sea ecosystem region to strengthen existing efforts working towards a healthy Salish Sea. At its heart is a belief in collective action and love for the Salish Sea ecosystem. One easy way to contribute to the health of the Salish Seas is by reporting marine debris sightings. When you are out on the water in the Átl’ḵa7tsem/Howe Sound, look for marine debris, such as electronics, propane tanks, chemicals, bulky plastics, scrap metals, large appliances, batteries, mattresses, fabrics, tires, or books, and report your sighting to the Marine Stewardship Initiative (MSI) via this Google Form. Reported sightings helps MSI collect geographic information on marine debris and to identify areas in need of clean-up activities. Site Visit to the Ocean Legacy Foundation 3300 Chatham Street # 61 Richmond, B,C, V7E 3K1 by Michael Ernst for Titan Maritime, Monday July 18, 2022 Section of the OLF Centre Mural My thanks to Chloe Dubois OLF’s Co Founder and President for her time and the information provided. When the Ocean Legacy Foundation started in 2013 their initial work was beach clean ups, but In 2016 they started diverting and processing collected material. In 2021 they moved to their present facility in Richmond. The Foundation has Ghost Gear collection depots at Powell River, Uclulet and Cumberland with plans to add more sites. There are also six collection teams working at coastal locations. In one of the site’s processing areas there was an enthusiastic team removing tires from an inner core of polystyrene. These were previously buffers on wharves and boats, but the polystyrene was degrading and causing an environmental risk to marine species. In the yard were neat piles of high density plastic, polystyrene, polypropylene lines awaiting processing, along with bags of shredded material. Markets are being developed for processed material and one promising area is its inclusion in the manufacture of outdoor recreation and sporting goods. This Ocean Legacy Foundation runs the first Ghost Gear recycling facility in Canada. This year they celebrated diverting a million pounds of plastic debris from landfill. ‘For reference, that’s the weight of about 17 adult humpback whales!’ (August, 2022 OLF Newsletter) Recycling is a labour intensive and challenging business. Supporting organizations like the Ocean Legacy Foundation could be an efficient and cost effective manner all levels of government can use to tackle problems created by Ghost Gear. Michael Ernst, M. Ed. REQUEST FOR DECISION Prepared By: Tim Topping, CPA, CA, Director of Finance Date November 22, 2022 Reviewed By: Dan McDougall, CAO Date November 28, 2022 Authorized By: Date CURRENT SITUATION A property owner has submitted a request in writing for a reduction in taxes as their property was destroyed by fire. The property is 89 North Lower Grant Road, Chester Basin, AAN 03337057. Section 69A of the Municipal Government Act provides that Council may, by policy, provide for a reduction in taxes payable, to the extent that council considers appropriate, and reimburse any overpayment because of the reduction. Under policy P-23, upon request from the Treasurer, the Director of Assessment shall value the property to provide the current assessment value to be used to calculate the amount of taxes to write off. RECOMMENDATION That Council approve a reduction in taxes payable for assessment account number 03337057 in the amount of $1,647.68. This tax reduction will be written off to allowance for uncollectible taxes 01-00-000-451100. BACKGROUND As required by policy a written request was received from Craig Gilbert, to adjust the assessed value of the property to reflect the damage caused by a forest fire on May 22, 2020. Under policy P-23, upon receipt of the written request, The Director of Finance/Treasurer requested Property Valuation Services Corporation (PVSC) to conduct an inspection of the property and provide a revised opinion as to its value. A letter was received from PVSC with a revised opinion of value of $10,000 (attached) versus the assessed value of $73,900 ($70,600 in 2021, and $70,400 in 2020). DISCUSSION Since the fire occurred on May 22, 2020, the recommended reduction is from three tax years (312 days in 2020/21, and all of 2021/22 and 2022/23. Taxation year Previous Taxable Assessed Value Adjusted Taxable Assessed Value Reduction in Taxable Assessed Value Combined Tax Rate Days of Year to apply Reduction Reduction Amount 2020/21 $70,400 $10,000 $60,400 $0.9355/$100 312 $482.99 2021/22 $70,600 $10,000 $60,600 $0.9355/$100 365 $566.91 2022/23 $73,900 $10,000 $63,900 $0.9355/$100 365 $597.78 TOTAL Reduction $1,647.68 REPORT TO: Municipal Council SUBMITTED BY: Finance Department DATE: December 8, 2022 SUBJECT: Reduction of Taxes under policy P-23 ORIGIN: Tax-payer request 2 Request For Decisioecision IMPLICATIONS Policy – in compliance with policy P-23. Financial/Budgetary – Reduction of the allowance may increase uncollectible taxes expense for the year Environmental – n/a Strategic Plan – n/a Work Program Implications -n/a OPTIONS 1. Approve the recommended tax reduction of $1,647.68. 2. Approve the reduction to the extent that Council considers appropriate REFERENCES Municipal Government Act section 69A Policy P-23 COMMUNICATIONS (INTERNAL/EXTERNAL) Internal – n/a External- the property owner 15 Arlington Place, Suite 6 Tel 1.902.893.5800 Truro NS 1.800.380.7775 B2N 0G9 Fax 1.902.893.6101 1.888.339.4555 www.pvsc.ca October 17, 2022 MUNICIPALITY OF CHESTER 151 King Street Chester, NS B0J 1J0 Re: AAN 03337057- Fire Damaged Property: 89 North Lower Grant Rd, Chester Basin. Attn: Angela Schnare- Revenue Administrator Financial & Administrative Services Our records indicate the above referenced property – 89 North Lower Grant Rd, was physically damaged by a forest fire on May 22, 2020. The Municipal Government Act (MGA) 1998, c. 18, s.1 provides at s. 69A that a municipal council may, by policy, provide for reduction or re-imbursement of taxes payable in cases of property destroyed or damaged by fire. This section of the MGA sets out that Property Valuation Services Corporation (PVSC) provide a new opinion of value reflecting the damage or destruction upon request of the Clerk, to support such a policy. Further to your request respecting the above referenced property, please find below a revised opinion of value reflecting damage or destruction for taxation purposes pursuant to the municipality’s policy in this regard. Pursuant to the legislation, the revised value below will not be reflected on the current year assessment roll. Assessed Value Class Revised opinion of Value Reflecting Damage or Destruction (use for tax purposes) Class $73,900 $11,200 01 Residential 27 Resource Exempt $10,000 $11,200 01 Residential 27 Resource Exempt $73,900 $11,200 (2021) 01 Residential 27 Resource Exempt $10,000 $11,200 01 Residential 27 Resource Exempt $73,900 $11,200 (2020) 01 Residential 27 Resource Exempt $10,000 $11,200 01 Residential 27 Resource Exempt If you have any questions or require anything further, please contact me at 1-800-380-7775 Sincerely, Rod Tremblay, CRA, P.App, B.Etol Ass istan t Director, Roll and Data Maintenance Property Valuation Services Corporation 238A Brownlow Ave, Suite 200, Park Place II Dartmouth NS, B3B 2B4 Fax. 902-720-7873 | 1-800-380-7775 | rodtremblay@pvsc.ca www.pvsc.ca REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: DEPARTMENT: Community Development & Recreation Dept. SUBJECT: New Road Name Assignment ORIGIN: New Private Road Name Request Date: 2022-11-16 Prepared by: Sylvia Dixon, Development & Planning Technician Date: 2022-11-30 Reviewed by: Chad Haughn, Director of CDRD Date: 2022-12-01 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION It is recommended that the Municipal Council approve the proposed private road names of Homburg Lane and Alexander Parkway. CURRENT SITUATION Two private right of ways accessed off of Sherwood Rd in the community of Sherwood (map attached) that will provide access for a development of three or more addressable structures requires a name. The landowners have proposed the road names of Homburg Lane and Alexander Parkway. BACKGROUND When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the Nova Scotia Civic Address Users Guide states that this point of access must be named. According to Municipal Policy P-44, the road name is suggested following a majority agreement (66%) from the landowners that are served by the shared right-of-way. In this instance, the property owner has proposed the following road names: Homburg Lane and Alexander Parkway for the two private right of ways. The proposed names were suggested by a majority of the property owners, representing 100% of the properties. DISCUSSION Homburg Lane and Alexander Parkway would be unique road names in the Municipality of Chester and Nova Scotia. It is of note that the proposed new road name is similar to the following: - Homestead Rd, Bayswater, Municipality of the District of Chester, Lunenburg County - Alexander Ave, Fox Point, Municipality of the District of Chester, Lunenburg County - Alexander Dr, Martins Point, Municipality of the District of Chester, Lunenburg County - Alex Lane, Western Shore, Municipality of the District of Chester, Lunenburg County Comments received for Homburg Lane and Alexander Parkway: - District 7 Councillor Sharon Church: no objection with the proposed name - Municipal Public Works – Fred Whynot: no objection to the proposed name - Chester Area Fire Dept.: no objection with the proposed name R e q u e s t f o r D e c i s i o n P a g e | 2 OPTIONS 1. Municipal Council can approve the road name Homburg Lane and Alexander Parkway. 2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council’s choosing. IMPLICATIONS By-Law/Policy Policy P-44 – New Road Names and Road Name Changes. Financial/budgetary A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations Department. Environmental N/A Strategic Priorities N/A Work Program Implications N/A Has Legal review been completed? N/A COMMUNICATIONS (INTERNAL/EXTERNAL) N/A ATTACHMENTS 1. Petition Received 2. Location Map 2nd. Page 13 NEW PRIVATE ROAD NAME PETITION - Three (3) road na a choices (Maximu 16 Characters %etter including spaces and road suffix): 3rd. Signature of affected Lando ers: Name: Richburg nagement Inc. Signature(s): NEW PRIVATE ROAD NAME PETITION #2 Three (3) road name choices (Maximum 16 Characters/]Letters including spaces and road suffix): 1st 2nd 3rd A Signature of affected landowners: Name: Richburg LP Management r c. Signature(s): '99]F MBS:VFC'.1k*AT 19 "r•'OF CHESTER 470 522 482 480 520 518 514 448516 500 484 Sherwood Rd Rev.:Date:Description: 0 MUNICIPALITY OF THEDISTRICT OF CHESTER From Date: N /ATo Da te : N/ADate Printed: 22/11/10 ® Legend Civic Address New Private Road Name (1) New Private Road Name (2) Road Driveway/Trail Building Footprint Affected Property Property Boundary 75 0 7537.5 Metres 22/11/10 Digital Folders Entry ID:1273604 Status: Ex istsProject ID: N/AClassification #: N/A Representation of Municipality of Chester within Nova ScotiaScale: 1:12 ,500 ,0 00 Scale: 1:3,500 New Private Road Names Proposed: Homburg Lane and Alexander Parkway New Private Road Naming Sources:Digital Base Map Data from Service N ova Scotia andMunicipal Relations Prepared by the Municipality of the District of Chester Coordinate System/Datum: UTM NAD83 CSRS ZONE20N Map Disclaim er:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any erro rs, omissions ordeficiencies in these drawings. Date printed do es notreflect date ofdata. Actual Map Size: w 11" x h 8.5" Community:SherwoodPID:60146511, 60705043, 60705027, 60705035,60622545, 60705019AAN:06239722, 10753767, 09752536,10753775, 02542986, 10753759Fire Dept:Chester Area Fire Dept.Description:New private road name requirement New Private RoadName (1) Proposed:Homburg Lane New Private RoadName (2) Proposed:Alexander Parkway REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: DEPARTMENT: Community Development & Recreation Dept. SUBJECT: New Road Name Assignment ORIGIN: New Private Road Name Request Date: 2022-11-16 Prepared by: Sylvia Dixon, Development & Planning Technician Date: 2022-11-30 Reviewed by: Chad Haughn, Director of CDRD Date: 2022-12-01 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION It is recommended that the Municipal Council approve the proposed private road name of Old Linden Lane. CURRENT SITUATION A private right-of-way accessed off of Marriotts Cove Rd W in Marriotts Cove (map attached) that will provide access for a future development of three or more addressable structures requires a name. The landowners have proposed the road name of Old Linden Lane. BACKGROUND When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the Nova Scotia Civic Address Users Guide states that this point of access must be named. According to Municipal Policy P-44, the road name is suggested following a majority agreement (66%) from the landowners that are served by the shared right-of-way. In this instance, the property owner has proposed the following road names: Old Linden Lane (1st choice), Birch Point Lane (2nd choice), and Sandy Cove Road (3rd choice). The proposed names were suggested by a majority of the property owners, representing 100% of the properties. DISCUSSION Old Linden Lane would be a unique road name in the Municipality of Chester and Nova Scotia. The closest sounding road names are the following: - Linden Ave, Bridgewater, Town of Bridgewater, Lunenburg County - Linden Ave, Lunenburg, Town of Lunenburg, Lunenburg County - Linden Lane, Halifax, Halifax Regional Municipality, Halifax County - Old Bridge Rd, Beech Hill, Municipality of the District of Chester, Lunenburg County - Old Fleet Rd, East River Point, Municipality of the District of Chester, Lunenburg County - Old Post Rd, East Chester, Municipality of the District of Chester, Lunenburg County - Old School Rd, Bayswater, Municipality of the District of Chester, Lunenburg County - Old Trunk 3, East Chester, Municipality of the District of Chester, Lunenburg County Comments received for Old Linden Lane: - District 7 Councillor Sharon Church: no objection with the proposed name R e q u e s t f o r D e c i s i o n P a g e | 2 - Municipal Public Works –: no objection to the proposed name - Chester Area Fire Dept.: no objection with the proposed name OPTIONS 1. Municipal Council can approve the road name Old Linden Lane. 2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council’s choosing. IMPLICATIONS By-Law/Policy Policy P-44 – New Road Names and Road Name Changes. Financial/budgetary A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations Department. Environmental N/A Strategic Priorities N/A Work Program Implications N/A Has Legal review been completed? N/A COMMUNICATIONS (INTERNAL/EXTERNAL) N/A ATTACHMENTS 1. Petition Received 2. Location Map 276 98 85 256 206 306 278 301 96 280 245 304 M a r r i o t t s C ove Rd W BoggsLane Rev.:Date:Description: 0 MUNICIPALITY OF THEDISTRICT OF CHESTER From Date: N /ATo Da te : N/ADate Printed: 22/11/09 ® Legend ^_New Civic Addresses Civic Address Road Driveway/Trail Building Footprint Waterbody Affected Property Property Boundary 60 0 6030 Metres 22/11/09 Digital Folders Entry ID:1273604 Status: Ex istsProject ID: N/AClassification #: N/A Representation of Municipality of Chester within Nova ScotiaScale: 1:12 ,500 ,0 00 Scale: 1:3,000 New Private Road Name Proposed:Old Linden Lane New Private Road Naming Sources:Digital Base Map Data from Service N ova Scotia andMunicipal Relations Prepared by the Municipality of the District of Chester Coordinate System/Datum: UTM NAD83 CSRS ZONE20N Map Disclaim er:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any erro rs, omissions ordeficiencies in these drawings. Date printed do es notreflect date ofdata. Actual Map Size: w 11" x h 8.5" ) Community:Marriotts CovePID:60695038, 60139102,60139110, 60139128AAN:10921988, 08182949,02306514, 02306522Fire Dept:Chester Area Fire Dept.Description:New private roadname requirement New Private RoadName Proposed:Old Linden Lane Municipality of Chester Draft Capital Budget 2023/24 Council December 8, 2022 1 Trail Bridge Repairs Background:In September 2021, Design Point Engineering Services completed a Level II visual inspection of 11 trail bridges and provided a report that included a summary of the bridge conditions and recommendations for inspections, maintenance and repairs. The capital recommendations have been included in the 10-year capital investment plan. For 2023-24 there are seven recommendations: Estimated Cost: $132,000 Source of Funds: Gas Tax Timing:Tender in Q1, Construction in Q2/3 Back to Council?:Yes, prior to awarding tender 2 Objective: Provide safe trail infrastructure for the public through a comprehensive plan for trail bridge inspections and maintenance. Project Budget 1 Barkhouse Brook – repoint $5,000 2 Middle River – repoint $7,500 3 King Street – concrete & timber repair $25,000 4 Goat Lake#2 – repoint joints $3,000 5 Barry’s Brook #1 – repoint joints $4,000 6 Barry’s Brook #2 – repoint joints and rail ties & steel work $28,500 7 East River – repoint joints and rail ties & steel work $59,000 TOTAL TRAIL BRIDGES 2023/24 BUDGET $132,000 Background:Improve active transportation infrastructure through construction of sidewalks and trails. Objectives: •Improve the walkability of neighbourhoods •Create a safe space for pedestrians and an Active Transportation (AT) friendly community •Build a healthy, active community Timing: Varying. See following slides. Back to Council?:Yes, prior to awarding tender 3 Sidewalks and Connector Trails Source of Funds (ICIP)Contribution Projected Costs to end of 2022/23 Estimated Costs for 2023/24 Federal Gov’t $1,294,103 (40%) $29,999 $1,264,103 Provincial Gov’t $1,078,377 (33.3%) $24,975 $1,053,402 MODC (Operating Reserve)$862,779 (26.7%) $20,025 $842,754 TOTALS:$3,235,259 $74,999 $3,160,260 Highway 329 to Trail: 60 metres This short sidewalk extension will connect the existing sidewalk to the Rum Runners Trail Head and will create a safer crossing of HWY 329. Budget: $94,224 ($25,158 MODC contribution) Timing: Design nearing completion. Construction tendering to occur in Q4 of 2022/23. Construction planned for Q1/2 of 2023/24. Highway 3 to Croft Road: 265 metres Connect existing sidewalks in Chester Basin and will provide a triangle of sidewalks in the core of the community. Budget: $266,411 ($71,132 MODC contribution) Timing: Design nearing completion. Construction tendering to occur in Q4 of 2022/23. Construction planned for Q1/2 of 2023/24. 4 Sidewalks and Connector Trails(continued) Chester (Our Health Centre) to Pig Loop: 160 metres This project fills in the gap between the existing sidewalk and Pig Loop Rd creating better access to this busy section of HWY 3. Budget: $167,931 ($44,838 MOC contribution) Timing: Design nearing completion. Construction tendering to occur in Q4 of 2022/23. Construction planned for Q1/2 of 2023/24. Duke St to Victoria St: 660 metres The current sidewalk ends at Duke St. This project extends the sidewalk east to Victoria Rd. Budget: $625,617 ($167,040 MOC contribution) Timing: Design nearing completion. Construction tendering to occur in Q4 of 2022/23. Construction planned for Q1/2 of 2023/24. Middle River (Haughn Property) Connector Trail : 700 metres This new trail will serve as a connector for all users from the Rum Runners Trail to HWY 3 through the Municipal property. Budget: $34,416 ($9,189 MOC contribution) Timing: Trail routing completed in 2022/23. Construction Q1/2 2023/24. 5 Sidewalks and Connector Trails(continued) Hubbards – Hwy 3 to Sailing Club: 1,200 metres This sidewalk is on Hwy 329 starting at the Hwy 3 intersection and going to the Hubbards Sailing Club. This will create a safe walking space for the community including the Sailing Club, Day Care, Aspotogan Heritage Trust and the Pharmasave. Budget: $1,090,551 ($291,177 MOC contribution) Timing: Design in-house Q4 2022/23. Tender in Q1 2023/24. Construction Q2/3 2023/24. Hubbards – Fox Point Front Rd: 1,000 metres This section of sidewalk will connect the project noted above (Hwy 3 to the Sailing Club) and the existing sidewalk on Hwy 3 and will create a connecting loop of sidewalks in a busy section of Hubbards. Budget: $881,110 ($235,256 MOC contribution) Timing: Design in-house Q4 2022/23. Tender in Q1 2023/24. Construction Q2/3 2023/24. 6 Sidewalks and Connector Trails(continued) 7 Sidewalks and Connector Trails Breakdown Sidewalk/Connector Trail Location Length (m) Budget Projected Cost to end of 2022/23 MODC Contribution for 2022/23 Estimated Cost for 2023/24 MODC Contribution for 2023/24 Hubbards -Highway 329 to Trail 60 $98,154 $3,930 $1,049 $94,224 $25,158 Chester Basin -Highway 3 to Croft Rd.265 $283,769 $17,358 $4,635 $266,411 $71,132 Chester -Our Health Centre to Pig Loop Rd.160 $178,411 $10,480 $2,798 $167,931 $44,838 Chester -Duke St. to Victoria St.660 $668,848 $43,231 $11,543 $625,617 $167,040 Middle River -Haughn Property Connector Trail 700 $34,416 $0 $0 $34,416 $9,189 Hubbards -Highway 3 to Sailing Club 1,200 $1,090,551 $0 $0 $1,090,551 $291,177 Hubbards -Fox Point Front Rd. 1,000 $881,110 $0 $0 $881,110 $235,256 TOTALS 4,065 $3,235,259 $74,999 $20,025 $3,160,260 $843,790 Background:The Municipality owns a small parcel of land adjacent to the East River, between HWY 3 and the Rum Runners Trail. Recreation & Parks staff have built a short semi-rustic trail and have conducted several guided hikes on this property over the past few years. In order to connect the property to the rail trail a small bridge over Barry’s Brook needs to be built. Objective: To provide a connection from the Rum Runners Trail to the Municipal property by installing a footbridge. The bridge allows trail users to explore of the riverbank area and fits into the larger trail connectivity for the area including to the north side of the Rum Runners Trail where hikers will be able to visit a small waterfall. Estimated Cost: TBC ($25,000 was the estimated cost in 2020) Source of Funds: $16,000 Grant & $9,000 Gas Tax Timing:Construction Planned for August 2023 Back to Council?:No 8 East River Foot Bridge Background:Based on an engineering report, the decision was made to close the Gold River Trail Bridge in September 2021. After some preliminary research and discussion with Council, direction was given forstaff to pursue options to replace the existing bridge. Objectives: •Reinstate the trail connection over the Gold River so that all trail users have a river crossing. •Work with various partners to successfully re-establish the full connection of the Rum Runners Trail through the Municipality. Timing:Design underway. Construction tendering in Q4 2022/23. Construction in Q2/3 2023/24. Back to Council:Options for location and appearance nearing end of design phase. 9 Gold River Bridge Replacement Source of Funds (ICIP)Contribution Projected Costs to end of 2022/23 Estimated Costs for 2023/24 Federal Gov’t $740,887 (40%) $56,292 $684,595 Provincial Gov’t $617,344 (33.3%) $46,863 $569,925 MODC (Operating Reserve)$493,986 (26.7%) $37,575 $456,967 TOTALS:$1,852,217 $140,730 $1,711,487 Background:One method to improve the safety of pedestrians crossing the road is by adding safety treatments to improve crossings. The addition of flashing lights (RRFBs) at crossings will make drivers more aware of pedestrian activity. Objectives: •Improve road crossings for pedestrians •Create an AT friendly community •Support active, healthy lifestyles 10 Rapid Rectangular Flashing Beacons (RRFBs) Source of Funds (ICIP)Contribution Projected Costs to end of 2022/23 Estimated Costs for 2023/24 Federal Gov’t $93,499 (40%) $0 $93,499 Provincial Gov’t $77,911 (33.3%) $0 $77,911 MODC (Operating Reserve)$62,339 (26.7%) $0 $62,339 TOTALS:$233,749 $0 $233,749* *Pending approval from NSDPW Timing:Construction in Q1 2023/24 Back to Council:RFD regarding construction 11 RRFBs Breakdown Location Budget* MODC Contribution for 2023/24* Hubbards – Hwy 3 at Hubbards Sailing Club $28,358 $7,563 Chester – Hwy 3 at Walker Rd trail crossing $28,358 $7,563 East River – Hwy 3 at East River trail crossing $29,735 $7,930 Western Shore – Hwy 3 at Lawrence Hatt Rd $29,735 $7,930 Chester Basin – Hwy 3 at Hwy 12 $29,735 $7,930 Chester –Old Trunk 3 trail crossing (east) $28,358 $7,563 Chester –Old Trunk 3 trail crossing (west) $28,358 $7,563 Chester – Hwy 3 at Pig Loop $31,112 $8,297 TOTALS: $233,749 $62,339 *Pending approval from NSDPW Background:Continued implementation of the “Plan For Our Open Spaces”. Construction began in 22/23 and will be completed in 23/24. Objectives: •Create exceptional open spaces that people will love and want to explore. •Protect and value the natural landscape while providing outdoor recreation opportunities. •Develop our campus of 5 gem properties. Estimated Cost: $99,000 Source of Funds: Operating Reserve Timing:Completion Scheduled for 2023/24 Back to Council?:No 12 Open Spaces Implementation 1. East River •ATV and bicycle parking, picnic area, wayfinding signage and trail construction. •Budget: $22,000 2. Castle Rock •Only the addition of park amenities remains for 2023-24. •Budget: $2,000 3. Gold River •Similar to Castle Rock, the only outstanding work is the installation of a few park amenities. •Budget: $1,000 Estimated Cost: $99,000 Source of Funds: Operating Reserve Timing:Completion Scheduled for 2023/24 Back to Council?:No 13 Open Spaces Implementation 4. Haughn Property •The mainline trail has but routed but construction will take place in 2023-34 along with installation of signage and amenities. •Budget: $36,000 5. Moland Point •Construct parking area, trail construction, signage, amenities and all accessibility features. •Budget: $38,000 Estimated Cost: $99,000 Source of Funds: Operating Reserve Timing:Completion Scheduled for 2023/24 Back to Council?:No 14 Open Spaces Implementation Background:The Kaizer Meadow Landfill is operating aging heavy equipment that requires ongoing maintenance and repairs. Council has approved a landfill equipment replacement policy (P-107) with general rules to identify replacement decisions based on the hours and/or usage (high/low). The budgeted replacements for each year in the 5-year capital plan are based on the long-term plan for equipment needs. Objective: To maintain dependable and adequate heavy equipment to maintain the landfill site. Estimated Cost: $975,000 Source of Funds:Borrowing Timing: Tenders in Q4 22/23, Delivery in Q1/2 23/24 Back to Council: Long range planning document, established under Policy P-107 15 Heavy Equipment – Kaizer Meadow Landfill Equipment Cost Skid Steer $110,000 Front Loader $450,000 ¾-Ton Truck $85,000 Dump Truck $250,000 Background:An assessment of the Kaizer Meadow Landfill leachate treatment systems identified limiting factors for the system now and in future. Newer cells have higher strength and require additional capacity for treatment. In addition, there is leachate currently being stored in the landfill cells and volume reduction is needed. Proposed upgrades were broken into phasing and Phase 1 was approved to be completed in 20/21. Phase 2 is to be completed in 23/24 Objective: Maintain compliance and due diligence as per NSE permits and regulations. Phase 2: The addition of a second equalization lagoon and aeration equipment to increase treatment capacity by ensuring adequate retention time of the leachate before dispersal. Estimated Cost: $2,000,000 Source of Funds: Borrowing Timing: Tender in Q1 23/24, Construction in Q2/3 23/24 Back to Council: For award following tender 16 Leachate Treatment Plant (phase 2) – Kaizer Meadow Landfill Background: The Municipality provides green carts for organics collection to all residents of MODC. The increase in budget is due to demand of repairs and replacements required. The expectation for 23/24 is to purchase 200 additional carts Objective: To provide residents of the Municipality a means to sort organics and provide collection service at the curb Estimated Cost: $30,000 Source of Funds: Solid Waste Area Rate Timing: Ongoing, underway Back to Council: No 17 Green Carts Background:The current wastewater collection infrastructure is over 40 years old and requires repairs. Annually, various section on sewer lines are cleaned and videoed as preventative maintenance. In addition, manholes have been inspected and repairs documented. Over the years maintenance holes have been undergoing repairs at the surface to prevent infiltration (groundwater entering the system through defects in sewer) and to bring to grade to provide accessibility for cleaning and any issues that may occur. An asset management plan is underway in which we will identify potential failures, infiltration etc. this will assist with budgeting long-term to maintain the collection system. Objectives: - Prevent infiltration into the system which reduces capacity and increases costs. - Prevent the release of untreated wastewater into the environment. - Prevent and possibly reduce sources of inflow through improper connections. Estimated Cost: $53,000 Source of Funds: EDU Timing: 23/24 Back to Council: No 18 Maintenance Hole Repairs and Infiltration Reduction Background:The Municipality owns and operates six (6) Wastewater Treatment Plants of various sizes in the following communities: Chester Basin, Chester, Mill Cove, New Ross, Otter Point and Western Shore. Mechanical upgrades will ensure continued operation and maximize the lifespan of the pump stations Objective: The pump replacement ensures pumps are kept up to date, properly maintained and are able to ensure the system is working as designed. Estimated Cost: $32,000 Source of Funds: EDU Timing: 23/24 Back to Council: No 19 Pump Replacement Allowance Background:The MOC approved a development agreement between the MOC and Aspotogan Ridge Golf Village Inc. The Municipality agrees to extend the service lines of the Mill Cove Wastewater System from the current location to the edge of the Developers property on Parkwood Drive to service Phase q of the development The design and engineering drawings for this wastewater sewer extension are complete. Objective: To provide wastewater service to Aspotogan Ridge upon confirmation of construction of the proposed development, as noted above. Estimated Cost: $52,000 (carried forward from previous years) Source of Funds: $26,000 Gas Tax & $26,000 EDU Timing: 23/24 Back to Council: For award following tender 20 Mill Cove Wastewater Extension Background:The Mill Cove Wastewater treatment plant will require additional capacity for the additional proposed development in the area. The exact timing unknown presently but appears to be imminent. Design in 2023/24 with the potential to construct thereafter, Budget may require adjustment. Further investigation as to any possibility on site to expand following this last biofilter addition. I&I investigations are an important part of the capacity for this plant as per design scope. Objective: To provide capacity to serve the growth within the area for up to an additional 35-50 units to be confirmed Estimated Cost: $325,000 Source of Funds: $162,500 Gas Tax, $162,500 Borrowing Timing: 23/24 Back to Council: RFD - Scope to be approved before tendering Mill Cove – Addition of Biofilter Unit Background:Infrastructure and Operations maintains a fleet of trucks that are maintained by a vehicle maintenance service contract. Objective: The truck will be used by the Public Works staff to perform ongoing maintenance and operations activities on various Municipal owned properties. Estimated Cost: $165,000 Source of Funds: Borrowing Timing: Tender in Q4 22/23, Delivery in Q1 23/24 Back to Council: RFD to approve tender 22 Fleet Management Equipment Cost Department 1 ton truck w/Crane $150,000 Sewers Trailer - dump $15,000 Municipal Property Background: The Municipality of Chester owns and operates Wild Rose Park in Western Shore. The property includes two buildings, a storage shed as well as a public washroom. The public washroom building is old, in poor condition and needs significant renovation. This project is expected to be 50% completed in 22/23, with the remaining work and budget to be carried forward into 23/24 Objective: •Continue to provide a washroom facility for park users and the public at large. •Improve the overall condition of the washroom so that it is user friendly. •Construct so the washroom facility is fully accessible. Estimated Cost: $50,000 Source of Funds: Enabling Accessibility Grant Timing:Q2 23/24 Back to Council?:No. 23 Wild Rose Park Washroom Renovation Background:One method of improving AT and Vehicular safety is public education through speed radar units. Objectives: •Safer roads through public education Estimated Cost: $70,000 Source of Funds: Gas Tax Timing: Q1 23/24 Back to Council: No 24 Speed Radar Units (1 per district) Background:The local Legion requested that the MODC repair the concrete bases for the two cannons at Parade Square. During a site inspection, work was also identified for the Cenotaph (repointing). Objectives: •Renewal of infrastructure/assets. Estimated Cost: $25,000 Source of Funds: Operating Timing: Q2 23/24 Back to Council: No 25 Parade Square Monument and Cannon Background:Trail surface conditions are assessed annually to identify priorities & timing. Objectives: •Smooth & consistent trail surface that accommodates all trail uses. Activities include grading, pothole repair, ditching, etc. •Support active, health lifestyles. •Attract visitors to the Municipality/Province to experience trail network.Estimated Cost: $27,000 Source of Funds: Operating Timing: Q2 23/24 Back to Council: No 26 Trail Surface Upgrades Municipality of the District of Chester Capital Budget - 2023/24 Department Project Name Project Cost Reserve Grants Grants Funding Operations Fund from Type Federal Provincial Reserves or Area Rate Borrowing TRAIL BRIDGE REPAIRS B01 Barkhouse Brook - repoint only 5,000 Gas Tax - - 5,000 - - B02 Middle River - repoint only 7,500 Gas Tax - - 7,500 - - B04 King Street - concrete repair & timber repair 25,000 Gas Tax - - 25,000 - - B05 Goat Lake #2 - repoint joints 3,000 Gas Tax - - 3,000 - - B07 Barry's Brook #2 - repoint joints & rail ties and steel work 28,500 Gas Tax - - 28,500 - - B08 Barry's Brook #1 - repoint joints 4,000 Gas Tax - - 4,000 - - B09 East River - repoint joints & rail ties and steel work 59,000 Gas Tax - - 59,000 - - East River trail foot bridge 25,000 Private Grant/Gas Tax - 16,000 9,000 - - SIDEWALKS and CONNECTOR TRAILS 3. Hubbards-Hwy 329 to trail (60m)94,224 Operating 37,689 31,377 25,158 - - 4. Chester Basin-Hwy 3 to Croft Road (265m)266,411 Operating 106,564 88,715 71,132 - - 5. Chester-Our Health Centre to Pig Loop (160m)167,931 Operating 67,172 55,921 44,838 - - 6. Chester-Duke St. to Victoria St. (660m)625,617 Operating 250,247 208,330 167,040 - - 14. Middle River - Haughn Property - Accessible Connector Trail**34,416 Operating 13,766 11,461 9,189 - - 9. Hubbards-Hwy 3 to Hubbards Sailing Club (1200m)1,090,551 Operating 436,221 363,153 291,177 - - 10. Hubbards-Fox Point Front Rd. (1000m)881,110 Operating 352,444 293,410 235,256 - - BRIDGES 16. Gold River - Gold River Trail Bridge Repair 1,711,487 Operating 684,595 569,925 456,967 - - RAPID RECTANGULAR FLASHING BEACONS (RRFB’s) 17. Hubbards-Hwy 329 at Hubbards Sailing Club 28,358 Operating 11,343 9,452 7,563 - - 18. Chester-Hwy 3 at Walker Cut Rd trail cross 28,358 Operating 11,343 9,452 7,563 - - 19. East River-Hwy 3 at East River trail cross 29,735 Operating 11,894 9,911 7,930 - - 24. Western Shore-Hwy 3 at Lawrence Hatt Rd.29,735 Operating 11,894 9,911 7,930 - - 26. Chester Basin-Hwy 3 at Hwy 12 29,735 Operating 11,894 9,911 7,930 - - 20. Chester-at Old Trunk 3 trail cross (east)28,358 Operating 11,343 9,452 7,563 - - 21. Chester-at Old Trunk 3 trail cross (west)28,358 Operating 11,343 9,452 7,563 - - 22. Chester-Hwy 3 at Pig Loop 31,112 Operating 12,445 10,370 8,297 - - OPEN SPACES IMPLEMENTATION 99,000 Operating - - 99,000 - - Heavy equipment skid steer 110,000 - - - - 110,000 Leachate treatment plant upgrade (phase 2)2,000,000 - - - - 2,000,000 Front Loader 450,000 - - - - 450,000 3/4 Ton Truck 165,000 - - - - 165,000 Dump Truck 250,000 - - - - 250,000 Green carts 200 30,000 - - - 30,000 - Mantenance hole Repairs & Infiltration Reduction 53,000 - - - 53,000 - Pump Replacements - Allowance 32,000 - - - 32,000 - Wastewater collection extension 52,000 Gas Tax - - 26,000 26,000 - Mill Cove – Addition of Biofilter Unit 325,000 Gas Tax - - 162,500 - 162,500 Vehicle Replacements - 1-Ton w/Crane and Dump Trailer 165,000 - - - - 165,000 Wild Rose Park washroom renovation 50,000 50,000 - - - - Speed Radar Units (1 per district)70,000 Gas Tax - - 70,000 - - Parade square monument and cannon 25,000 - - - 25,000 - Trail Surface Upgrades 27,000 - - - 27,000 - Total Projects & Funding Contributions 9,165,496 2,092,197 1,716,203 1,861,596 193,000 3,302,500 Universal Sewer Projects Municipal Property Solid Waste Community Development & Recreation 2023-24 Capital Budget (5-year) - First Presentation - DRAFT.xlsx 23-24 Capital Budget 1 Municipality of the District of Chester Capital Budget - 2024/25 Department Project Name Project Cost Reserve Grants Grants Funding Operations Fund from Type Federal Provincial Reserves or Area Rate Borrowing TRAIL BRIDGE REPAIRS B07 Barry's Brook #2 - clean, sandblast & repaint 75,000 Gas Tax - - 75,000 - - B09 East River - clean, sandblast & repaint 275,000 Gas Tax - - 275,000 - - SIDEWALKS and CONNECTOR TRAILS 7. Chester-Victoria St. to trail (35m)59,952 Operating 23,981 19,982 15,989 - - 8. Chester-Trail to Shore Mall (580m)534,751 Operating 213,900 178,233 142,618 - - 13. New Ross-Forties Rd. to Fairgrounds (900m)848,003 Operating 339,201 282,639 226,163 - - RAPID RECTANGULAR FLASHING BEACONS (RRFB’s) 23. Martins River-Hwy 3 at trail cross 28,358 Operating 11,343 9,452 7,563 - - 25. New Ross-Hwy 12 at Forties Rd.31,112 Operating 12,445 10,370 8,297 - - 27. New Ross-Hwy 12 at school connector 28,358 Operating 11,343 9,452 7,563 - - VMWARE Infrastructure 69,000 IT Equipment - - 69,000 - - Ortho Photography 110,000 Gas Tax - - 110,000 - - Hardware Replacement 103,000 IT Equipment - - 103,000 - - Equipment - 1 ton truck (Chester only)107,000 - - - - 107,000 Green carts 200 30,000 - - - 30,000 - Mantenance hole Repairs & Infiltration Reduction 55,000 - - - - 55,000 - Pump Replacements - Allowance 33,000 - - - 33,000 - Truck Replacement - 3/4 tonne 85,000 - - - 85,000 - Trail Surface Upgrades 28,000 - - - 28,000 - Total Projects & Funding Contributions 2,500,534 612,213 510,128 1,040,193 231,000 107,000 Municipality of the District of Chester Capital Budget - 2025/26 Department Project Name Project Cost Reserve Grants Grants Funding Operations Fund from Type Federal Provincial Reserves or Area Rate Borrowing TRAIL BRIDGE REPAIRS B03 Cooks Branch/Halfway River - All work 110,000 Gas Tax - - 110,000 - - B06 Goat Lake #1 - Replace Abuttment Walls 15,000 Gas Tax - - 15,000 - - PAVED SHOULDERS 2. Hwy 3 - Vaughn Rd to Martins River (4.4km)556,961 Operating 222,784 185,635 148,542 - - SIDEWALKS and CONNECTOR TRAILS 11. Western Shore-George Rd to Vaughn Rd. (240m)232,403 Operating 92,961 77,460 61,982 - - 12. Chester-Pig Loop Rd (1300m)1,298,986 Operating 519,594 432,952 346,440 - - BRIDGES 15. Chester-Highway 3 Multi-use trail bridge construction 1,303,625 Operating 521,450 434,498 347,677 - - Heavy equipment 316 excavator 251,000 - - - - 251,000 3/4 Ton Truck 88,000 - - - - 88,000 Green carts 200 31,200 - - - 31,200 - Mantenance hole Repairs & Infiltration Reduction 55,000 - - - 55,000 - Pump Replacements - Allowance 35,000 - - - 35,000 - Truck Replacement - 3/4 tonne 85,000 - - - 85,000 - ATV replacement 30,000 - - - 30,000 - Trail Surface Upgrades 29,000 - - - 29,000 - Total Projects & Funding Contributions 4,121,175 1,356,789 1,130,545 1,029,641 265,200 339,000 Municipality of the District of Chester Capital Budget - 2026/27 Department Project Name Project Cost Reserve Grants Grants Funding Operations Fund from Type Federal Provincial Reserves or Area Rate Borrowing TRAIL BRIDGE REPAIRS B01 Barkhouse Brook - replace rail ties & steel work 25,000 Gas Tax - - 25,000 - - B02 Middle River - replace rail ties & steel work 50,000 Gas Tax - - 50,000 - - B08 Barry's Brook #1 - new superstructure 150,000 Gas Tax - - 150,000 - - B10 Little East River - all work 280,000 Gas Tax - - 280,000 - - Equipment - 3/4 tonne truck 90,000 - - - - 90,000 Green carts 200 31,200 - - - 31,200 - Equipment - side-by-side 22,000 - - - - 22,000 Mantenance hole Repairs & Infiltration Reduction 56,000 - - - 56,000 - Pump Replacements - Allowance 36,000 - - - 36,000 - Truck Replacement - 3/4 tonne 85,000 - - - 85,000 - Trail Surface Upgrades 29,000 - - - 29,000 - Total Projects & Funding Contributions 854,200 - - 505,000 237,200 112,000 Municipality of the District of Chester Capital Budget - 2027/28 Department Project Name Project Cost Reserve Grants Grants Funding Operations Fund from Type Federal Provincial Reserves or Area Rate Borrowing Solid Waste Green carts 200 32,000 - - - 32,000 - Mantenance hole Repairs & Infiltration Reduction 56,000 - - - 56,000 - Pump Replacements - Allowance 36,000 - - - 36,000 - Total Projects & Funding Contributions 124,000 - - - 124,000 - Solid Waste Universal Sewer Projects: Municipal Property: Universal Sewer Projects: Municipal Property Community Development & Recreation Solid Waste Universal Sewer Projects: Municipal Property: Community Development & Recreation Community Development & Recreation Infomration Service Solid Waste Universal Sewer Projects 2023-24 Capital Budget (5-year) - First Presentation - DRAFT.xlsx 23-24 Capital Budget 1