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MUNICIPAL COUNCIL
AGENDA
Thursday, December 15, 2022
Livestreamed via YouTube at
www.youtube.com/modcvideo
Office Location: 151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (15 minutes – 8:45 a.m. to 9:00 a.m.)
4. MINUTES OF PREVIOUS MEETING
4.1 Council – December 8, 2022.
5. PROCLAMATIONS
6. COMMITTEE REPORTS
6.1 Committee of the Whole – December 15, 2022 – Warden Webber.
7. PUBLIC PRESENTATIONS
8. BY-LAWS AND POLICIES
9. MATTERS ARISING
10. CORRESPONDENCE
11. NEW BUSINESS
Page 2 of 2
12. IN CAMERA
12.1 Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease, and security of
municipal property – Chester.
13. ADJOURNMENT
575
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COUNCIL MEETING
Livestreamed via YouTube www.youtube.com/modcvideo
from 151 King Street, Chester, Nova Scotia
On Thursday, December 8, 2022
MEETING CALLED TO ORDER
Warden Webber called the meeting to order at 8:47 a.m.
Present: District 1 – Councillor A. Veinotte District 2 – Deputy Warden F. Shatford
District 3 – Councillor D Wells District 4 – Warden A. Webber
District 5 – Councillor A. Assaff District 6 – Councillor T. Connors
District 7 – Councillor S. Church (late arrival)
Staff: Dan McDougall, CAO
Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk
Jennifer Webber, Communications & Outreach Coordinator
Emily Lennox, Executive Assistant
Matthew Blair, Director of Infrastructure & Operations
Chad Haughn, Director of Community Development & Recreation
Leigh Besanger, Wastewater Project Engineer
Dan Pittman, Records Manager
Ben Swinamer, Heavy Equipment Operator/Site Manager
Christine Collicutt, Manager of Finance
Cosette Howlett, ProKids Coordinator/Administrative Assistant
Debbie Harnish, Administrative Assistant
Solicitor: Samuel Lamey, Municipal Solicitor
Public: There were no members of the public present.
APPROVAL OF AGENDA/ORDER OF BUSINESS
Council (continued) December 8, 2022 576
Additions:
Councillor Connors – New Ross Family Resource Centre.
Councillor Church – Church Memorial Park Report.
Warden Webber – In Camera sessions of Council.
2022-514 MOVED by Councillor Assaff, SECONDED by Councillor Church the agenda
and order of business for the December 8, 2022, Council meeting be
approved as amended. ALL IN FAVOUR. MOTION CARRIED.
Council recognized the following employees for their years of service:
10 Years – John (Dan) Pittman.
15 Years - Benjamin Swinamer, Nick Zinck, and Christine Collicutt.
20 Years – Deborah Stevens and Tammy Hamm.
30 Years - Jennifer Webber.
40 Years - Cosette Howlett.
Council congratulated the employees on their years of service. Staff in Chambers for the
presentations left the meeting room.
PUBLIC INPUT
Input from Carol Nauss regarding Chester Municipal Heritage Society future endeavours
was read by the CAO.
MINUTES OF PREVIOUS MEETINGS
4.1 Council – November 24, 2022.
2022-515 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the
minutes of the November 24, 2022 Council Meeting be approved as circulated.
ALL IN FAVOUR. MOTION CARRIED.
PROCLAMATIONS
There were no proclamations for consideration of Council.
Council (continued) December 8, 2022 577
COMMITTEE REPORTS
6.1 Committee of the Whole – December 1, 2022 – Warden Webber.
Deputy Warden Shatford requested that recommendation 2022-506 from the Committee of
the Whole be considered separately.
2022-516 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that
Council approve the following recommendation from the December 1, 2022
Committee of the Whole meeting:
2022-507 – “… give notice of intention to adopt and recommend to Council to
conduct First Notice of an Asset Management Policy.”
2022-508 – “… approve a District Grant (District 2) to Hubbards Area Lions Club
in the amount of $300.00.”
2022-509 – “…appoint the Forest Heights Student Government Council as a
Committee of Council.”
ALL IN FAVOUR. MOTION APPROVED.
Deputy Warden Shatford noted that he would like to have the Chester Art Centre in to
outline their projects and budget. There are other similar organizations that may require
funding. He understood it was part of Council’s mandate and suggested that staff develop
criteria for use in funding the Arts. He also questioned whether $25,000 was the amount
requested.
Following discussion, it was agreed to have the Chester Art Centre in to provide a
presentation and delay the approval of motion 2022-506 – “… add the Chester Arts Centre
to the annual budgeted grants in the amount of $25,000 beginning in the fiscal year
2023/24” until following the presentation.
It was noted there could be other ways to support the Arts Community and the Art Centre
has been in and have explained their plans and have shown their outreach into every
district.
Council (continued) December 8, 2022 578
Deputy Warden Shatford suggested a budget for the sector may be a good idea and
suggested staff do some work on a budget; there are other like-minded organizations
within the Municipality.
It was noted that there was no formal letter of request, however, they did refer to it in their
presentation. There may be a broader way Council deals with the Art Community.
Staff will reach out to the Chester Art Centre to have them in to provide a presentation.
6.2 Recreation & Parks Committee – November 21, 2022 – Councillor Veinotte.
Councillor Veinotte reviewed the recommendation, and it was noted that a document was
provided on the desks of Councillors this morning.
Councillors Assaff and Connors noted that there was a motion of support at Equity,
Diversity, and Inclusion meeting along with discussion. It was agreed the request was
necessary and timely.
2022-517 MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that Council
approve the following recommendation from the November 21, 2022 meeting
of the Recreation & Parks Committee:
2022-512 – “… that the Municipality of Chester become a signatory to the Anti-
Racism Charter in Recreation.
ALL IN FAVOUR. MOTION CARRIED.
6.3 Church Memorial Park – Councillor Church.
Councillor Church provided an update on the hiring of a refrigerator and rink operator, the
difficulty in finding employees, ice rentals, lost days due to power outages, Zamboni issues,
and that the Board has hired an expert to do an inspection on the beams. There was some
discussion as well on the possibility of applying for a revitalization grant and whether it was
better to do remediation or construct a new facility.
The Board is hoping the report will provide more accurate information on the lifetime of the
facility and if the revitalization will extend the years of life of the building.
Council (continued) December 8, 2022 579
The Board is doing a good job and, as they have done previously, they will require a
professional to raise funds if it is determined a new facility is required.
PUBLIC PRESENTATIONS
There were no public presentations.
BY-LAWS/POLICIES
8.1 POLICY - First Notice – Adoption of an Asset Management Policy.
2022-518 MOVED by Councillor Wells, SECONDED by Councillor Assaff that Council
conduct First Notice to adopt an Asset Management Policy. ALL IN FAVOUR.
MOTION CARRIED.
8.2 POLICY – Second/Final Notice – Amendment to Policy P-33 - Terms of Reference for
Registration of Fire and Emergency Service Providers.
2022-519 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that
Council conduct Second and Final Notice to amend Policy P-33 Terms of
Reference for Registration of Fire and Emergency Service Providers. ALL IN
FAVOUR. MOTION CARRIED.
8.3 BY-LAW - Request for Direction prepared November 29, 2022 – Community
Development & Recreation – Uniform Signage Program (Uniform Signage By-Law No.
152).
Present was Chad Haughn, Director of Community Development & Recreation who outlined
the results of the pilot project for uniform signage at Exit 6 and what they have learned
through the process. The next step is to determine if Council wishes to continue the
program to other exits and/or areas.
Following the discussion, it was agreed that Exits 7, 8, and 9 would be included in the next
phase and that the by-law would require an amendment. It was also agreed that staff will
contact all affected businesses to ensure they are aware of the program. It was noted that
engagement had already been initiated.
Council (continued) December 8, 2022 580
2022-520 MOVED by Councillor Wells, SECONDED by Deputy Warden Shatford that staff
be directed to prepare a program with timeline and budget considerations along
with amendments to the Uniform Signage By-Law to incorporate Exits 7, 8, and
9 in the Uniform Signage Program as well as the incorporation of other areas
that could be included as well. ALL IN FAVOUR. MOTION CARRIED.
MATTERS ARISING
9.1 Request for Decision prepared November 17, 2022 – Infrastructure & Operations –
Cleaning of Municipal Sewers and Pumping Stations (3-Year Service Agreement).
Leigh Besanger, Wastewater Project Engineer was present to review the results of Request
for Quotes for MODC-T-2022-026 Cleaning and CCTV Inspection the Cleaning of Municipal
Sewers. He noted that there has been a 60% increase in pricing since the last cleaning was
done. It was clarified that this work is different from ongoing pumping when pump stations
need support.
2022-521 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that
Council award the Request for Quote for MODC-T-2022-026 Cleaning and CCTV
Inspection the Cleaning of Municipal Sewers to Loomer’s Pumping Service
Limited for an estimated 3-year cost of $73,617.39 plus HST, which is the sum
of:
$26,792.03 in year 1 of the service agreement,
$24,547.02 in year 2, and
$22,278.34 in year 3.
ALL IN FAVOUR. MOTION CARRIED.
9.2 Request for Decision prepared November 24, 2022 – Corporate & Strategic
Management – MGA Sections 368(4) and 369; 2021-24 Strategic Priorities - Boundary
Review.
Jonathan Meakin, Strategic Initiatives Coordinator was present to review the Request for
Decision and to outline the options for Council following their direction at the August 4,
2022 meeting.
Discussion was held on the two options provided:
1. Make a Resolution authorizing an application to NSUARB to ALTER municipal
boundaries for Districts 1, 2, and 3; and
Council (continued) December 8, 2022 581
2. Make a Resolution authorizing an application to NSUARB to CONFIRM municipal
boundaries as they currently stand.
It was noted that if the boundaries were recommended to remain the same, the Board
could consider that or request that the application be submitted again or be revised. It is
normally suggested to have a back-up option as well.
Councillor Veinotte commented that his concern is essentially cutting Simms Settlement in
half, and he believes that it is a community that has its own identity and didn’t wish to see it
divided. He suggested that the NS Utility & Review Board (Board) be requested to keep the
boundary as it is so as to not impact the community of interest.
The Solicitor indicated that the Board will be looking at future projections and the report
shows that there is a potential change in that area. Councillor Veinotte agreed but felt it
may make more sense at a later date.
Councillor Wells agreed that looking forward is difficult and at this time there isn’t much
change other than a split community. There are districts that are below the average and
some that are not. This is just playing with the numbers and doesn’t do anything for the
municipality right now.
The Strategic Initiatives Coordinator noted that the justification for the proposed changes is
that district 2 is currently above the threshold. The case for remaining the same is that the
population, although a slight increase in eligible voters, has remained the same for almost
two decades. By the time of the next review the districts may have increased. He did note
that the population is stagnant and there is a community of interest to consider. He
referred to a case in 2004 in Halifax Regional Municipality where there was concern about
parity but what played the trump card was the concern around the community of interest.
In the decision it was noted that parity was important, but community of interest was more
important at that time.
2022-522 MOVED by Deputy Warden Shatford, SECONDED by Councillor Veinotte the
following resolution be approved with regard to the 2022 Boundary Review for
the Municipality of the District of Chester:
WHEREAS the current number of Polling Districts and Councillors has been
operating satisfactorily since being created in 1994, and there having been no
major changes in Municipality’s population or population distribution since
Council (continued) December 8, 2022 582
that time to warrant a change in the number of Polling Districts and
Councillors;
AND WHEREAS the existing Polling District Boundaries were confirmed by the
Nova Scotia Utility and Review Board in 2008 and reaffirmed in 2014;
AND WHEREAS the relative parity of voting power in Polling District 2 is only
marginally greater than the NSUARB target variance of +/- 10% from the
average number of electors per polling district;
AND WHEREAS the existing Polling District Boundaries do not have any
negative impact on communities of interest within the Municipality;
AND WHEREAS the Municipality has completed a study that fulfils the
requirements of Section 368 (4) and Sections 369 (1) and (2) of the Municipal
Government Act concerning the 2022 Municipal Boundary Review process;
BE IT THEREFORE RESOLVED that Council submit an application to the Nova
Scotia Utility and Review Board to:
1. Confirm the number of Councillors at seven (7); and
2. Confirm the number and boundaries of polling districts at seven (7).
ALL IN FAVOUR. MOTION CARRIED.
9.3 Request for Decision prepared November 28, 2022 – Community Development &
Recreation – Development Agreement Application (Bonny Lea Farm).
Present was Emily Statton, Planner, who reviewed the request from Bonny Lea Farm. The
application was submitted by Dean Dumaresq on behalf of Bonny Lea Farm, a non-profit
organization. The proposed expansion & development is for a 4-bedroom small option
structure and 2 identified future development sites on the 68-acre campus lot (PID
60141835) at 5 Collicutt Road, Chester. they have also requested that the Development
Agreement fee be waived as they are a non-profit organization. If Council approves, a
Public Information Meeting will be held in the new year.
2022-523 MOVED by Councillor Church, SECONDED by Councillor Assaff that Council
direct staff to prepare a draft Development Agreement for Bonny Lea Farm for a
4-bedroom small option structure and 2 identified future development sites on
Council (continued) December 8, 2022 583
the 68-acre campus lot (PID 60141835) at 5 Collicutt Road, waive the application
fees, and hold a Public Information Meeting on the proposal.
Councillor Veinotte did not participate in the discussion/voting.
Councillors Assaff, Connors, Church, Wells, Deputy Warden Shatford, and
Warden Webber voted in favour. MOTION CARRIED.
CORRESPONDENCE
10.1 Ghost Gear Update November 2022 prepared by Mike Ernst for Titan Maritime.
The CAO noted that this was an update and there was a request to support raising public
awareness on ghost gear.
It was agreed to have staff reach out and help promote awareness on the harm of ghost
gear, i.e., gear, traps, ropes, etc. that affect marine animals. It was noted that some fishers
will be changing their materials before the new regulations regarding gear to be used
comes into effect.
NEW BUSINESS
11.3 Federation of Canadian Municipalities – Annual Conference and Trade Show – May 25
to 28, 2023 (Toronto) – selection of attendees (discussion).
It was agreed that the Warden and three Councillors would attend the next two FCM Annual
Conferences with attendance drawn by lot.
11.2 Requests for Decision – Road Names:
a. Two Road Names – Homburg Lane and Alexander Parkway (Off of Sherwood Road).
Present was Sylvia Dixon, Development & Planning Technician, to review the road name
requests, noting that no objections have been received.
Councillor Wells asked about using personal names when naming roads following a
previous request not to use a personal name in naming a road in the New Ross area. it was
noted that most roads are named after someone, however, there may be a request not to
do so and that would be considered on a case by case basis.
Council (continued) December 8, 2022 584
2022-524 MOVED by Councillor Church, SECONDED by Councillor Assaff that the following
road names be approved, and the appropriate departments/ organizations be
updated:
Homburg Lane (Off of Sherwood Road); and
Alexander Parkway (Off of Sherwood Road)
ALL IN FAVOUR. APPROVED.
b. Road Name – Old Linden Lane (Off of Marriotts Cove Road W).
2022-525 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that the
following road name be approved, and the appropriate departments/
organizations be updated:
Old Linden Lane (Off of Marriotts Cove Road W).
ALL IN FAVOUR. APPROVED.
11.1 Request for Decision prepared November 22, 2022 – Financial & Information Services
– Request for Reduction in Taxes due to fire.
Tim Topping, Director of Financial & Information Services was present and outlined Request
for Decision regarding a request for reduction in taxes in the amount of $1,647.68 due to a
forest fire at 89 North Lower Grant Road.
2020-526 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that
Council approve a reduction in taxes payable for assessment account number
03337057 in the amount of $1,647.68. This tax reduction will be written off to
allowance for uncollectible taxes 01-00-000-451100 due to destruction by fire.
ALL IN FAVOUR. MOTION CARRIED.
11.4 Draft of 2023/24 Capital Budget for Review/Discussion.
Present was Tim Topping, Director of Financial & Information Services to review the Draft
2023/24 Capital Budget. It was noted that there were no motions required today, it is to
review what is in the budget and for Council to review prior to the workshop in January.
The Director briefly reviewed the following projects – the particulars are included in the
agenda material provided to Council and online:
Trail Bridge Repairs.
Sidewalk and Connector Trails.
Council (continued) December 8, 2022 585
o Discussion on possibility of provincial and federal governments adjusting
their portions.
East River Foot Bridge.
Gold River Bridge Replacement.
o Options will come back to Council.
Rapid Rectangular Flashing Beacons (RRFDs).
o It was noted that a request would be sent to determine if the money could
be used for other options in the community if the RRFDs were not
approved in certain areas.
Open Spaces Implementation.
Heavy Equipment – Kaizer Meadow Landfill.
Leachate Treatment Plant (Phase 2) Kaizer Meadow Landfill.
Green Carts.
Maintenance Hole Repairs and Infiltration Reduction (Sewers).
Pump Replacement Allowance.
Mill Cove Wastewater Extension.
Mill Cove – Addition of Biofilter Unit.
Fleet Management.
Wild Rose Washroom Renovation.
Speed Radar Units (1 per district).
o Staff are still waiting for approval from NS Department of Public Works.
Concern was noted with regard to other areas having the units installed
and this Municipality may not be able to locate them where it is felt they
would be useful.
Parade Square Monument and Cannon.
Trail Surface Upgrades.
11.5 New Ross Family Resource Centre – Councillor Connors.
Councillor Connors commented on the 25th anniversary of the New Ross Family Resource
Centre which had been included as part of Christmas Festival when they held an Open
House in celebration. She brought along new brochures for fellow Councillors. She
reported that the celebration was well attended, and she read a portion of the pamphlet
with regard to the organization and its goals. She referred to the budget line item matter
and referenced the day cares which are separate from the Family Resource Centre.
11.5 Camera Session – Shared Services – Warden Webber.
Council (continued) December 8, 2022 586
Warden Webber noted that recently the Shared Services project was discussed In Camera
for a reason. There have been numerous calls received by Councillors that included details
from that discussion which was not public. If the information is being provided at the staff
level or Council level, it is inappropriate and cannot happen again.
A break was held from 10:56 a.m. to 11:08 a.m.
IN CAMERA
12.1 Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease, and
security of municipal property – Chester.
12.2 Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease, and
security of municipal property – Kaizer Meadow Industrial Park.
12.3 Section 22(2)(e) of the Municipal Government Act – Contract Negotiations- Fire
Contract.
2022-527 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that
Council convene “In Camera” as follows:
Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease,
and security of municipal property – Chester.
Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease,
and security of municipal property – Kaizer Meadow Industrial Park.
Section 22(2)(e) of the Municipal Government Act – Contract Negotiations-
Fire Contract.
ALL IN FAVOUR. MOTION CARRIED.
2022-528 MOVED by Councillor Assaff, SECONDED by Councillor Veinotte that Council
waives the Right of First Refusal for the sale of the leased lands at Kaizer
Meadow Industrial Park on property being purchased by Rainbow Net &
Rigging and that it only apply to the purchase by Rainbow Net & Rigging; once
the new owner acquires the property the right of refusal would be back in force.
ALL IN FAVOUR. MOTION CARRIED.
2022-529 MOVED by Councillor Veinotte, SECONDED by Councillor Church that Council
approve the sale of leased land at 59 Rainbow Drive located in Kaizer Meadow
Industrial Park for $80,000. ALL IN FAVOUR. MOTION CARRIED.
Council (continued) December 8, 2022 587
ADJOURNMENT
2022-530 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the
meeting adjourn. (11:27 a.m.)
___________________________ ___________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
NOTE: The recorded version of this meeting is available at www.youtube.com/modcvideo.
REQUEST FOR DECISION
REPORT TO: Council
MEETING DATE: December 15, 2022
DEPARTMENT: Infrastructure and Operations
SUBJECT: Wastewater Strategy – Next Steps
ORIGIN: Municipality of the District of Chester
Wastewater Services Study
Date: December 1, 2022 Prepared by: Fred Whynot, P. Eng, Director of Public Works
Date: December 2, 2022 Reviewed by: Matthew Blair, Director of Infrastructure and Operations
Date: December 2, 2022 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
That council direct staff to proceed with the following items:
Western Shore – Prepare five-year capital plan. Inquire about future land purchase. Approach residents to
determine if they are interested in participating in a Wastewater Management District.
Chester Basin – Inquire about future land purchase. Approach developers to determine wastewater treatment
needs. Prepare an RFP for the siting and technology recommendation for a new Wastewater Treatment Plant
(WWTP). Inform Nova Scotia Department of Environment and Climate Change about new WWTP plans and
request extension. Apply for Sustainable Communities Challenge Fund.
New Ross – Prepare five-year capital plan. Inquire about future land purchase. Approach developers to
determine wastewater treatment needs. Prepare an RFP for the siting and technology recommendation for a
new WWTP and review of the capacity of the existing WWTP for New Ross Consolidated School.
Chester – Prepare five-year capital plan. Approach developers to determine wastewater treatment needs.
Otter Point - Prepare five-year capital plan. Approach developers to determine wastewater treatment needs.
Inquire about road right of way purchase. Apply for Sustainable Communities Challenge Fund.
Mill Cove - Prepare five-year capital plan. Approach developers to determine wastewater treatment needs.
Simms Settlement/Hubbards - Inquire about future land purchase. Approach developers to determine
wastewater treatment needs. Prepare an RFP for the siting and technology recommendation for a new WWTP.
CURRENT SITUATION
The Wastewater Services Study, received in March, 2022, has been reviewed by staff and recommendations
have been presented by staff to Council during a workshop for information purposes and discussion.
BACKGROUND
The Municipality of the District of Chester commissioned exp in 2021 to prepare a Wastewater Services Study
that reviewed the wastewater collection and treatment systems of six communities within the Municipality.
This study looked at present and future system constraints required to meet present, short term, and long term
population growth and expansion. Using this report as a guide, staff have made some immediate
recommendations such as the design of the Otter Point Wastewater Treatment Plant Upgrade, the Chester Lift
R e q u e s t f o r D e c i s i o n P a g e | 2
Stations and Forcemain Upgrades, and the Chester WWTP Upgrade to take advantage of current funding
streams. Other recommendations were presented by staff to Council during a workshop for information and
discussion. During this presentation, a central wastewater system for the Simms Settlement/Hubbards area to
service potential development in that community was discussed.
DISCUSSION
The following actions are presented for consideration by Council for seven areas within the Municipality for
current and future wastewater needs:
Western Shore:
1) Upgrades were identified for six lift stations. Requirements identified for the WWTP include clarifiers,
UV disinfection system and sludge handling capability. Staff to further investigate pricing for the same
and present a five year capital plan to Council.
2) Potential expansion was reviewed to an area that may have concerns with on-site septic systems and
determined that the cost to service the same by the existing WWTP and system would be prohibitive.
Staff to approach users outside of the system to determine if there is a need for a wastewater
management district and bring options back to Council.
3) Future expansion of the WWTP will eventually be required. Staff to approach nearby land owners to
determine interest in potential future land sale and bring options back to Council.
Chester Basin:
1) An upgrade was identified for the lift station. The WWTP is at capacity, does not meet effluent
regulations and has been identified as being impacted by future climate change. Instead of investing in
the current infrastructure staff will prepare an RFP for the siting of a new WWTP which will include an
appropriate technology for wastewater treatment and bring the results and options of the same back to
Council. The cost estimate for the work identified in this RFP is $25,000-30,000 + HST. As moving the
WWTP is in part due to climate change, partial funding for the same may be possible through an
application to the second round of the Sustainable Communities Challenge Fund which is expected to
be available during Q1 of 2023-2024. It would be the intention of staff to prepare the RFD and have
recommendations from the same back to Council during Q4 of 2022-2023 so that we will be ready
to apply for this second round of funding should Council approve the same. The Nova Scotia
Department of Environment and Climate Change will be kept advised of our progress and plans to
meet compliance.
2) Staff to approach nearby land owners to determine interest in potential future land sale and bring
options back to Council in Q4 of 2022-2023. The location of potential properties to be shared with the
consultants working on the RFP mentioned above.
3) Staff to approach land owners who may be interested in future development to determine wastewater
treatment needs and whether or not combined resources would be beneficial to both parties, especially
when determining the size of a new WWTP. Staff to bring options back to Council in Q4 of 2022-2023.
Interest from local developers will be shared with the consultants working on the RFP mentioned above.
4) Once the above steps have been completed, staff will present a five-year capital plan to Council.
New Ross:
R e q u e s t f o r D e c i s i o n P a g e | 3
1) An upgrade was identified for the lift station. The WWTP is near capacity, but estimated that only one
equivalent dwelling unit remains (EDU). The WWTP does meet effluent regulations (in ground disposal).
Options for a new WWTP or upgrades of the existing need consideration for future expansion. The
existing WWTP for the school may have capacity for future expansion should they have interest in
sharing a facility. Staff will prepare an RFP which will consider upgrades to the existing facility, the siting
of a new WWTP which will include an appropriate technology for wastewater treatment, assessment of
the school WWTP and bring the results and options of the same back to Council. The cost estimate for
the work identified in this RFP is $25,000-30,000 + HST. It would be the intention of staff to prepare
the RFD and have recommendations from the same back to Council during Q1 of 2023-2024.
2) Staff to approach the Province for information on the school’s existing WWTP and determine
whether they are interested in sharing their facility with future development. Results will be
presented to Council in Q4 of 2022-2023. This information will be shared with consultants working
on the RFD mentioned above.
3) Staff to approach nearby land owners to determine interest in potential future land sale and bring
options back to Council in Q4 of 2022-2023. The location of potential properties to be shared with the
consultants working on the RFP mentioned above.
4) Staff to approach land owners who may be interested in future development to determine wastewater
treatment needs and whether or not combined resources would be beneficial to both parties, especially
when determining the size of a new or upgraded WWTP. Staff to bring options back to Council in Q4 of
2022-2023. Interest from local developers will be shared with the consultants working on the RFP
mentioned above.
5) Once the above steps have been completed, staff will present a five-year capital plan to Council.
Chester:
1) Many upgrades were identified for the Chester system in the Wastewater Services report. Several of
these are already in the design stage so that they are shovel ready for future funding streams.
Remaining upgrades, which are for the remaining existing six lift stations, will be brought to Council for
consideration through a five year capital plan presentation.
2) Staff to approach land owners who may be interested in future development to determine wastewater
treatment needs and whether or not combined resources would be beneficial to both parties. Staff to
bring options back to Council in Q1 of 2023-2024. Relevant information will be shared with consultants
currently working on designs.
Otter Point:
1) An upgrade was identified for the lift station. The WWTP does not meet effluent regulations and has
been identified as being impacted by future climate change. The design of the WWTP upgrade is
currently in progress. As upgrading the WWTP is in part due to climate change, partial funding for the
same may be possible through an application to the first round of the Sustainable Communities
Challenge Fund which closes in December of this year. The current consultants are presently
preparing cost estimates for the WWTP upgrade and which percentage of the upgrades are directly
due to climate change. This information will be included in the funding application. The Nova
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Scotia Department of Environment and Climate Change will be kept advised of our progress and
plans to meet compliance.
2) The presently planned upgrade will address existing and future connections on the existing system only
due to the available size on our existing property. There are large undeveloped lots outside of the
present wastewater system. Staff to approach land owners who may be interested in future
development to determine wastewater treatment needs and whether or not combined resources would
be beneficial to both parties. Staff to bring options back to Council.
3) With the possibility of future development and expansion, staff will approach the Nova Scotia
Department of Transportation and Public Works to determine if they are willing to sell the unused
abandoned road right of way near our property which may be beneficial to future land negotiations and
future wastewater treatment. Staff to bring options back to Council.
4) Once the above steps have been completed, staff will present a five-year capital plan to Council.
Mill Cove:
1) No present deficiencies were noted for the Mill Cove wastewater treatment and collection system.
There are currently approved capital projects for the extension of our collection system and
expansion of our WWTP. However, expansion proposals from two developers that wish to connect
to our system exceed the planned WWTP expansion capacity. Staff to approach both developers to
determine their wastewater treatment needs and bring options back to Council.
2) Once the above steps have been completed, staff will present a five-year capital plan to Council.
Simms Settlement/Hubbards:
1) At present there is not a central wastewater treatment and collection system for this area. The
possibility of one was discussed by Council during the wastewater workshop, noting the potential
expansion that may occur in the area and that a central system may be beneficial and cost effective
vs several small package WWTPs. Staff will prepare an RFP, estimated in Q1 of 2023-2024, for the
siting of a new WWTP which will include an appropriate technology for wastewater treatment and bring
the results and options of the same back to Council. The cost estimate for the work identified in this
RFP is $30,000-35,000 + HST.
2) The Simms Settlement/Hubbards area is large and a new WWTP may be located quite far from an outfall
to the ocean, if that possibility is selected. Once potential WWTP locations and other land requirements
are identified by the consultant, staff will approach land owners to determine interest in potential
future land sale and bring options back to Council in Q4 of 2022-2023.
3) Land owners interested in development will be identified by the consultants completing the work
outlined in the RFP. Staff will assist the consultants during this stage where practical.
3) Once the above steps have been completed, staff will present a five-year capital plan to Council.
IMPLICATIONS
By-Law/Policy
Not Applicable
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Financial/budgetary
Proposed RFPs noted in this report have not been budgeted for in the 2022/2023 or 2023/2024 budget years,
MODC would have to fund these from reserves.
Environmental
Project will improve the Municipality’s ability to convey wastewater and expand its wastewater systems.
Strategic Priorities
The proposed work will assist the Municipality in advancing the following Priority Outcomes of the 2021-24
Strategic Priorities Framework:
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated and accessible.
1. Continue to develop an asset management system that will inform decisions about infrastructure,
development, levels of service, risk assessment, and associated financing.
Priority Outcomes: Infrastructure & Service Delivery
1. Develop and implement evidence-based plans for future infrastructure and service needs, along with
related funding models, to accommodate sustainable growth and levels of service.
2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of
existing infrastructure.
Work Program Implications
This existing wastewater treatment plant will have upgraded infrastructure to meet current operational needs and capacity
for future expansion.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
No communication needs are anticipated at this stage of the project.
ATTACHMENTS
N/A