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MUNICIPAL COUNCIL
AGENDA
Thursday, January 12, 2023
Livestreamed via YouTube at
www.youtube.com/modcvideo
Office Location: 151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
Special Presentation (Teacher Mr. Mohinder Sehmbey)
3. PUBLIC INPUT SESSION (15 minutes – 8:45 a.m. to 9:00 a.m.)
4. MINUTES OF PREVIOUS MEETING
4.1 Council – December 22, 2022.
5. PROCLAMATIONS
6. COMMITTEE REPORTS
7. PUBLIC PRESENTATIONS
8. BY-LAWS AND POLICIES
8.1 Asset Management Policy P-092 – 2nd/Final Notice to Adopt the Policy.
9. MATTERS ARISING
9.1 Request for Decision prepared December 19, 2022 – Infrastructure & Operations
Department – Community Wells and Potable Water Supply Next Steps.
9.2 Quarterly Report – Community Development & Recreation Department.
Page 2 of 2
10. CORRESPONDENCE
11. NEW BUSINESS
11.1 Request for Decision prepared December 14, 2022 – Financial & Information Services –
Reduction of Taxes as per Policy P-23 Reduction of Taxes for Buildings Destroyed or
Partially Destroyed by Fire – AAN 04826507 (Borgels Point Road, Chester Basin).
11.2 Request for Decision prepared December 12, 2022 – Community Development &
Recreation Department – New Private Road Name Request – Sperry Ridge (Chester Basin
off Lacey Mines Road).
11.3 Request for Decision prepared January 3, 2023 – Community Development & Recreation
Department - Appointment of Elaine Brunn Shaw as Development Officer.
11.4 Request for Decision prepared January 4, 2022 – Community Development & Recreation
Department – Designated Community Fund Request from Chester Minor Hockey in the
amount of $3,000.
11.5 District Council Grants:
a. District 1 - Aspotogan Arts & Crafts Association $550.
b. District 5 – Together We Can Community Care Society $1,600.
12. IN CAMERA
12.1 Section 22(2)(a) of the Municipal Government Act - Acquisition, sale, lease, and security of
municipal property – Kaizer Meadow Industrial Park.
13. ADJOURNMENT
604
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COUNCIL MEETING
Livestreamed via YouTube www.youtube.com/modcvideo
from 151 King Street, Chester, Nova Scotia
On Thursday, December 22, 2022
MEETING CALLED TO ORDER
Warden Webber called the meeting to order at 8:55 a.m.
Present: District 1 – Councillor A. Veinotte District 2 – Deputy Warden F. Shatford
District 3 – Councillor D Wells District 4 – Warden A. Webber
District 5 – Councillor A. Assaff District 6 – Councillor T. Connors
District 7 – Councillor S. Church
Staff: Dan McDougall, CAO
Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk
Emily Lennox, Executive Assistant
Jennifer Webber, Communications & Outreach Coordinator
Erin Lowe, Senior Economic Development Officer
Matthew Blair, Director of Infrastructure & Operations
Fred Whynot, Director of Public Works
Solicitor: Samuel Lamey, Municipal Solicitor
Public: There were no members of the public present.
APPROVAL OF AGENDA/ORDER OF BUSINESS
2022-545 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the
agenda and order of business for the December 22, 2022, Council meeting be
approved as amended. ALL IN FAVOUR. MOTION CARRIED.
Council (continued) December 22, 2022 605
PUBLIC INPUT
There was no public input received and no members of the pubic in the gallery.
MINUTES OF PREVIOUS MEETINGS
4.1 Council – December 8, 2022.
2022-546 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the
minutes of the December 8, 2022 Council Meeting be approved as circulated.
ALL IN FAVOUR. MOTION CARRIED.
4.2 Council – December 15, 2022.
2022-547 MOVED by Councillor Church, SECONDED by Councillor Assaff that the minutes
of the December 16, 2022 Council Meeting be approved as circulated. ALL IN
FAVOUR. MOTION CARRIED.
PROCLAMATIONS
There were no proclamations for consideration of Council.
COMMITTEE REPORTS
PUBLIC PRESENTATIONS
There were no public presentations.
BY-LAWS/POLICIES
There were no by-laws or policies for review.
MATTERS ARISING
9.1 Request for Decision prepared December 1, 2022 – Infrastructure & Operations -
Wastewater Strategy – Next Steps.
Council (continued) December 22, 2022 606
Present was Fred Whynot, Director of Public Works and Matthew Blair, Director of
Infrastructure & Operations.
The Director of Public Works noted that the information is the same as reviewed in the
previous presentation of information with the exception of the possibility of a wastewater
treatment plant in Hubbards.
A discussion was held with regard to prioritizing the projects. It was suggested by the
Director of Public Works that the Chester Basin plant be dealt with first as there is a funding
opportunity.
Further discussion on when the priorities were agreed to and if Hubbards has been
considered and where it fits in.
The CAO noted that Chester Basin was flagged as there is a funding program available due
to the location of the plant (with regard to storm surge). It is an advantage for the
Municipality to apply for the funding. The remaining projects will come back to Council.
The scope of work for Chester Basin was questioned – will it fix the local properties, or will it
extend to Gold River?
The Director of Public Works noted that the approach will be to contact developers and
landowners – we may do something that is expandable, and we need to look at land that
might be available. The system needs work, and the 50 unit size will cover what we have
now.
Councillor Veinotte expressed concern that, in terms and development pressure, the
immediate need isn’t Chester Basin – although that should have been done decades ago.
Right now, we know there will be development pressure in Hubbards. The present issue is
the five houses in Chester Basin. Hubbards makes more sense from an economic
standpoint.
Warden Webber noted that the Chester Basin system has been on the priority list for a long
time; a developer needs to have capacity met, the garage is using a portable toilet, the
apartment building cannot hook up, and the former grocery store can’t be used for
anything other than storage – all because the system is too small.
Council (continued) December 22, 2022 607
Councillor Veinotte noted that there are also places in Hubbards that need to be done and
asked where the motion was and when the priority was set. Councillor Connors noted that
a strategic planning exercise was held (Councillors Veinotte and Wells were not members of
Council at the time). It was at that time that Chester Basin was identified as a priority on the
list.
2022-548 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the
Chester Basin wastewater treatment upgrade be at the top of the priority list.
SIX IN FAVOUR. ONE OPPOSED MOTION CARRIED.
2022-549 MOVED by Councillor Connors, SECONDED by Deputy Warden Shatford Council
approve the following Wastewater Strategy – Next Steps:
Western Shore – Prepare five-year capital plan. Inquire about future land
purchase. Approach residents to determine if they are interested in participating
in a Wastewater Management District.
Chester Basin – Inquire about future land purchase. Approach developers to
determine wastewater treatment needs. Prepare an RFP for the siting and
technology recommendation for a new Wastewater Treatment Plant (WWTP).
Inform Nova Scotia Department of Environment and Climate Change about new
WWTP plans and request extension. Apply for Sustainable Communities
Challenge Fund.
New Ross – Prepare five-year capital plan. Inquire about future land purchase.
Approach developers to determine wastewater treatment needs. Prepare an RFP
for the siting and technology recommendation for a new WWTP and review of the
capacity of the existing WWTP for New Ross Consolidated School.
Chester – Prepare five-year capital plan. Approach developers to determine
wastewater treatment needs.
Otter Point - Prepare five-year capital plan. Approach developers to determine
wastewater treatment needs. Inquire about road right of way purchase. Apply for
Sustainable Communities Challenge Fund.
Mill Cove - Prepare five-year capital plan. Approach developers to determine
wastewater treatment needs.
Simms Settlement/Hubbards - Inquire about future land purchase. Approach
developers to determine wastewater treatment needs. Prepare an RFP for the
siting and technology recommendation for a new WWTP.
ALL IN FAVOUR. MOTION CARRIED.
Council (continued) December 22, 2022 608
CORRESPONDENCE
There were no items of correspondence for review.
NEW BUSINESS
There was no New Business for review.
IN CAMERA
12.1 Section 22(2)(a) of the Municipal Government Act – Acquisition, sale, lease, and
security of municipal property – Chester.
2022-550 MOVED by Councillor Church, SECONDED by Councillor Assaff the meeting
convene “In Camera” as per Section 22(2)(a) of the Municipal Government Act –
Acquisition, sale, lease, and security of municipal property – Chester. ALL IN
FAVOUR. MOTION CARRIED.
Following a brief meeting held “In Camera” the meeting reconvened with all members
present.
2022-551 MOVED by Councillor Church, SECONDED by Councillor Assaff that Council
approve the executive of a purchase and sale agreement to purchase property
on Spectacle Lake (PID 60147402) for the purchase price of $40,000. ALL IN
FAVOUR. MOTION CARRIED.
ADJOURNMENT
2022-552 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the
meeting adjourn. (9:16 a.m.)
_______________________ ________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
NOTE: The recorded version of this meeting is available at www.youtube.com/modcvideo.
Municipality of the District of Chester
Asset
Management
Policy
Policy P-092
Effective Date:
Asset Management Policy P-092 (continued)
_____________________________________________________________________________________
_____________________________________________________________________________________
Notice of Intention to Adopt – Committee of the Whole - December 1, 2022 (2022-507) Page 2 of 14
First Notice – Council – December 8, 2022 (2022-518)
Second/Final Notice – Council – January 12, 2023 (2023-XXX)
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P- 092
ASSET MANAGEMENT POLICY
1. INTRODUCTION
1.1. The Municipality of the District Chester provides a wide range of services to the
community that require the ownership and responsible operation, maintenance, and
rehabilitation of physical and natural assets.
Asset Management is an integrated approach involving all Municipality of the District
of Chester (MODC) departments to deliver value to the community via the effective
management of existing and new assets.
The intent is to maximize benefits, reduce risks and provide quality levels of service to
the community in a sustainable manner. Good asset management is fundamental to
achieving sustainable and resilient communities.
This policy outlines the fundamental asset management principles to be implemented
by the Municipality of the District of Chester and will be undertaken in the following
three stages.
MODC Asset
Management
Policy
Departmental
Asset
Management
Strategy
Departmental
Asset
Management
Plans
Asset Management Policy P-092 (continued)
_____________________________________________________________________________________
_____________________________________________________________________________________
Notice of Intention to Adopt – Committee of the Whole - December 1, 2022 (2022-507) Page 3 of 14
First Notice – Council – December 8, 2022 (2022-518)
Second/Final Notice – Council – January 12, 2023 (2023-XXX)
2. PURPOSE
2.1. The Asset Management Policy establishes a framework for a range of services for the
community that require management. The framework should consider, where
applicable, the following options during the useful life of an asset or asset category:
Design
Acquisition
Construction
Operation
Maintenance
Repair
Modification
Relocation
Reuse
Refurbishment
Replacement
Recycle
Disposal
In summary, the Asset Management Policy aims to:
2.1.1. Establish responsible governance of asset management by the MODC.
2.1.2. Demonstrate MODC’s commitment to asset management and the continuous
improvement of associated practices.
2.1.3. Define policy statements for asset management that are appropriate for the
MODC’s services, and that are reasonable and sustainable.
2.1.4. Define current asset management processes and procedures that will provide
guidance to staff while developing and reviewing departmental Asset
Management Strategies and subsequent Asset Management Plans.
2.1.5. Provide guidance to Council, aligning asset management objectives with long-
term capital plans and strategic priorities.
Asset Management Policy P-092 (continued)
_____________________________________________________________________________________
_____________________________________________________________________________________
Notice of Intention to Adopt – Committee of the Whole - December 1, 2022 (2022-507) Page 4 of 14
First Notice – Council – December 8, 2022 (2022-518)
Second/Final Notice – Council – January 12, 2023 (2023-XXX)
3. GUIDING PRINCIPLES AND VALUES
3.1. The MODC establishes asset management as an integrated approach that involves all
of the Municipality’s departments in order to deliver value to the community through
the effective management of existing and new assets.
3.2. To maximize benefits, reduce risk, and provide appropriate levels of service to the
community in a sustainable manner.
3.3. Good asset management is fundamental to achieving sustainable and resilient
communities.
3.4. The MODC is committed to balancing stakeholder expectations, risk, affordability, time
constraints; support of Council’s strategic priorities, and to explore technological and
practical advances.
4. POLICY STATEMENTS
Scope
4.1. The Asset Management Policy applies to all assets owned and/or maintained by the
MODC to deliver a range of appropriate services to residents and visitors.
4.2. Specific asset focus will be provided in the most current version of the departmental
Asset Management Plans.
4.3. The MODC recognizes the importance of natural assets and will include these in its
service inventories and asset management practices, where applicable.
4.4. Where service provision is supported by assets not owned by the MODC, the MODC
will work collaboratively with those asset owners and promote the principles outlined
in this policy. As a result, the departmental Asset Management Plans will include, where
appropriate, processes and procedures for those assets the MODC does not own.
Asset Management Policy P-092 (continued)
_____________________________________________________________________________________
_____________________________________________________________________________________
Notice of Intention to Adopt – Committee of the Whole - December 1, 2022 (2022-507) Page 5 of 14
First Notice – Council – December 8, 2022 (2022-518)
Second/Final Notice – Council – January 12, 2023 (2023-XXX)
4.5. The Asset Management Policy does not replace existing strategic priority planning,
capital planning, or budgeting processes currently and actively utilized by the MODC.
Instead, the Asset Management Policy complements, aligns with, and serves as cross-
departmental and cross-functional framework.
4.6. The implementation, review, and reporting associated with this Policy will be integrated
with the MODC’s existing reporting processes.
4.7. The progress of the departmental Asset Management Strategies and Asset
Management Plans will be reviewed periodically to ensure levels of service are achieved,
as well as legislative, regulatory and policy compliance is maintained.
Roles and Responsibilities
4.8. Council will establish responsible governance of asset management by the MODC
through:
4.8.1. Reviewing and adopting this Policy as a governance commitment to Asset
Management.
4.8.2. Incorporating this Policy into its strategic planning, risk management, and
long-term capital planning processes.
4.8.3. Approving plans and budgets associated with the Municipality’s asset
management practices.
4.8.4. Ensuring necessary capacity (including, but not limited to resources, financial
support, staff competencies, business processes, and integrated information
systems) to support of the overall asset management system.
4.8.5. Setting priorities for the MODC’s administration.
4.9. The Chief Administrative Officer (CAO) and staff will administer and implement the
operational and corporate practice of asset management through:
Asset Management Policy P-092 (continued)
_____________________________________________________________________________________
_____________________________________________________________________________________
Notice of Intention to Adopt – Committee of the Whole - December 1, 2022 (2022-507) Page 6 of 14
First Notice – Council – December 8, 2022 (2022-518)
Second/Final Notice – Council – January 12, 2023 (2023-XXX)
4.9.1. Implementing this Asset Management Policy using accepted industry guidelines
and best practices, where appropriate, and in compliance with all applicable
legislation and regulations.
4.9.2. Developing guidelines for the management, financing, and operation of current
and future assets and the delivery of services.
4.9.3. Providing Council with appropriate and timely advice regarding the departmental
Asset Management Strategy’s effectiveness.
4.9.4. Working collaboratively to develop and update the departmental Asset
Management Strategies, which will include the following components:
Plans and associated budgets for the management of the MODC’s assets.
An inventory of assets by major service and category that constitute the
current scope of the MODC’s asset management practice.
A clear process for assessing the condition, use, and performance of assets.
Service Delivery
4.10. To maintain a service delivery focus, the MODC will:
4.10.1. Comply with all relevant legislative, regulatory, and statutory requirements.
4.10.2. Strive to manage and maintain assets sustainably to meet clearly defined Levels
of Service that balance stakeholder expectations with risk, affordability, and
capacity.
4.10.3. Develop a risk-based decision-making that considers impact to stakeholders
when evaluating decisions on maintaining, enhancing or reducing Levels of
Service.
4.10.4. Ensure adherence to industry best practices to provide clear understanding
and evaluation of all options available.
4.10.5. To provide the service (or its elimination), recognizing advances in technology,
marketplace, and changing business models.
Asset Management Policy P-092 (continued)
_____________________________________________________________________________________
_____________________________________________________________________________________
Notice of Intention to Adopt – Committee of the Whole - December 1, 2022 (2022-507) Page 7 of 14
First Notice – Council – December 8, 2022 (2022-518)
Second/Final Notice – Council – January 12, 2023 (2023-XXX)
4.10.6. Comply with current best practices associated with the mitigation of MODC’s
carbon footprint to tackle climate change.
4.10.7. Consult actively, clearly, and meaningfully with stakeholders, where appropriate,
and be responsive to stakeholder input and feedback.
4.10.8. Recognize that Levels of Service can change over time and, therefore, proactively
monitor standards and service levels to ensure they continue to support
stakeholder and Council expectations and objectives, as well as legislative or
regulatory compliance.
Integrated Decision Making
4.11. To apply integrated decision making to asset management, the MODC will:
4.11.1. Include corporate, financial, business, community, environmental, social,
technical, and budgetary plans.
4.11.2. Implement a holistic approach to asset management that considers the impacts
of decisions on stakeholders, and will make informed, evidence-based decisions
using formal and consistent processes and procedures.
4.11.3. Consider assets in larger service delivery and not just as an isolated asset.
4.11.4. Take a comprehensive approach to asset management that considers the
complete lifecycle of the asset including acquisition, design, construction,
operation, maintenance, modification, rehabilitation, replacement, and disposal.
Long-Term Sustainability & Risk
4.12. To apply long-term sustainability and risk considerations to asset management, the
MODC will:
4.12.1. Strive to manage assets and deliver services that are sustainable for the
community and local environment.
Asset Management Policy P-092 (continued)
_____________________________________________________________________________________
_____________________________________________________________________________________
Notice of Intention to Adopt – Committee of the Whole - December 1, 2022 (2022-507) Page 8 of 14
First Notice – Council – December 8, 2022 (2022-518)
Second/Final Notice – Council – January 12, 2023 (2023-XXX)
4.12.2. Proactively consider anticipated challenges of the community's expectations,
legislative requirements, climate change impacts, and needs of future
generations.
4.12.3. Consider financial, social, cultural and environmental sustainability goals and risks
in decision-making processes.
4.12.4. Identify and adequately plan for required levels of operations, maintenance and
replacements associated with new infrastructure.
4.12.5. Use available resources effectively to minimize total lifecycle costs and maximize
value of assets.
4.12.6. Consider proactive resilience when making infrastructure asset investment
decisions, including, but not limited to, capital renewal and operational
maintenance.
Change & Resiliency
4.13. To evaluate change and resiliency preparations in asset management, the MODC will:
4.13.1. Consider climate change impacts and how they may directly affect levels of
service.
4.13.2. Incorporate methods and technologies to improve infrastructure resilience.
4.13.3. Consider future growth and demand requirements to ensure assets are adapted
to meet demographic changes and the needs of future generations.
Financial and Investment Decision Making
4.14. To apply financial and investment decision making to asset management, the MODC
will:
4.14.1. Make informed decisions that identify full lifecycle revenues and costs including
acquisition, design, construction, operation, maintenance, modification,
rehabilitation, replacement, and disposal.
Asset Management Policy P-092 (continued)
_____________________________________________________________________________________
_____________________________________________________________________________________
Notice of Intention to Adopt – Committee of the Whole - December 1, 2022 (2022-507) Page 9 of 14
First Notice – Council – December 8, 2022 (2022-518)
Second/Final Notice – Council – January 12, 2023 (2023-XXX)
4.14.2. Recognize that that there are constantly changing financial constraints and
challenges that surround all assets and services and that asset management
practices must be proactive and responsive to changing environments.
4.14.3. Recognize that sustainable service delivery requires long-term financial planning.
4.14.4. Embrace opportunities and challenges that arise from innovation and new
technologies.
4.14.5. Establish appropriate measures, outcomes, and targets to evaluate the
effectiveness of the investment.
Commitment to Clear & Transparent Processes
4.15. To demonstrate commitment to clear and transparent processes in asset
management, the MODC will:
4.15.1. Operate with a structure of organizational accountability and responsibility
for service delivery.
4.15.2. Embed asset management principles and practices across all departments and
service areas within the MODC.
4.15.3. Adopt a consistent and repeatable approach to the management of MODC’s
assets and associated processes that will ensure services are provided in an
efficient and effective manner.
4.15.4. Ensure transparency to stakeholders regarding service delivery and asset
performance by engaging the community and sharing information and
knowledge both internally and externally.
4.15.5. Report to Council periodically on the performance of departmental Asset
Management Strategies and Plans, particularly in terms of Levels of Service and
of Asset Management Objectives.
Procurement
Asset Management Policy P-092 (continued)
_____________________________________________________________________________________
_____________________________________________________________________________________
Notice of Intention to Adopt – Committee of the Whole - December 1, 2022 (2022-507) Page 10 of 14
First Notice – Council – December 8, 2022 (2022-518)
Second/Final Notice – Council – January 12, 2023 (2023-XXX)
4.16. The MODC will follow its Procurement Policy P-04 when acquiring assets pursuant to
this policy.
Innovation and Continual Improvement
4.17. To demonstrate commitment to innovation and continual improvement in asset
management, the MODC will:
4.17.1. Measure the effectiveness of asset management and make adjustments as
required.
4.17.2. Determine the necessary education and training requirements to recruit, train, and
retain the appropriate staff.
5. POLICY ROLES AND RESPONSIBILITIES
5.1. The following is a summary of roles and, where applicable, procedures associated with
the ongoing maintenance of this policy:
Responsible Municipal Council
Accountable CAO; Departmental Heads
Consulted All Department Directors
Informed All staff of the Municipality; stakeholders
6. DEFINITIONS
6.1. “Asset” means an item or entity that has potential or actual value to the Municipality.
Assets may be ‘physical assets’ (including land, buildings, roads, vehicles, equipment,
IT, sewer and water infrastructure); and ‘natural assets’ (including water bodies, tree
canopies, shrubs, turf and wetlands). Assets may have value that are tangible or
intangible, financial or non-financial.
6.2. Asset Management” (AM) means coordinated activities that balance costs,
opportunities, and risks against the desired performance of assets to achieve
organizational objectives over time. AM enables an organization to examine the need
for, and performance of, assets and asset systems at different levels and in conjunction
with non-asset solutions. In principle, and when integrated as part of current and active
Asset Management Policy P-092 (continued)
_____________________________________________________________________________________
_____________________________________________________________________________________
Notice of Intention to Adopt – Committee of the Whole - December 1, 2022 (2022-507) Page 11 of 14
First Notice – Council – December 8, 2022 (2022-518)
Second/Final Notice – Council – January 12, 2023 (2023-XXX)
AM practices, AM encompasses all asset types and all activities involved in an asset's
life cycle.
6.3. “Asset Management Objectives” means results achieved by providing a link between
organizational objectives, especially as they relate to levels of service, and
departmental Asset Management Plans. Asset management objectives describe, in
general terms, the activities and actions required to achieve required asset outcomes
as services provided by the Municipality. These activities and actions are described in
detail in the Municipality’s Asset Management plans.
6.4. “Asset Management Plan” (AMP) means a plan developed for the management of
assets that combines cross-functional management strategies (including
administration, operational, technical and financial) over the lifecycle of the asset in
the most cost-effective manner to deliver a specified level of service. The plan
specifies the activities, resources, and timescales required for assets in order to
achieve the Asset Management Objectives.
6.5. “Asset Management Policy” means the governance statement of an organization's
principles and approach to asset management.
6.6. “Asset Management Strategy” means a systematic approach to the acquisition,
maintenance, and disposal of all assets within the Municipality. It defines the principles
which assets contribute to the AM system via analysis, action and accountability.
6.7. “Asset Management System” means a system for asset management that encapsulates
all the components that make up the Municipality’s approach and practices for effective
asset management. An AM system should be able to accommodate the management
of assets at various organizational levels ranging from the operational level where
assets are directly managed; through the corporate level where integration across asset
groups, customer levels of service, and departments are facilitated; to the governance
level where assets and levels of service articulate visioning frameworks and long-term
capital planning.
6.8. “CAO” means the Chief Administrative Officer of the Municipality of the District of
Chester, or their designate.
Asset Management Policy P-092 (continued)
_____________________________________________________________________________________
_____________________________________________________________________________________
Notice of Intention to Adopt – Committee of the Whole - December 1, 2022 (2022-507) Page 12 of 14
First Notice – Council – December 8, 2022 (2022-518)
Second/Final Notice – Council – January 12, 2023 (2023-XXX)
6.9. “Council” means the elected officials that make up the Council of the Municipality of
the District of Chester.
6.10. “Infrastructure” means the network of physical and natural assets developed and/or
utilized by the Municipality to support its physical, social, cultural, and economic
activities and services.
6.11. “Levels of Service” means statements of service performance delivery and are
established through Council direction, the needs and wants of the community, as well
as legislative and regulatory requirements, where appropriate. Levels of Service may be
assessed using indicators such as quality, quantity, reliability, responsiveness, safety,
and cost for an activity or service area against which service performance may be
measured.
6.12. “Life Cycle Cost” means consideration of all recurring and one-time costs over the full
life-span or a specified period of an asset, including costs for the following, as
appropriate: acquisition, design, construction, operation, maintenance, modification,
rehabilitation, replacement, and disposal.
6.13. “Municipality” means the Municipality of the District of Chester.
6.14. “Resilience” means the capacity, created through proactive asset management, to
withstand disruption, absorb disturbance, act effectively in a crisis, adapt to changing
conditions including climate change, and grow over time; in short, resilience is an
expression of the Municipality’s principle of strategic business continuity.
6.15. “Stakeholders” means persons (such as residents, visitors) and organizations (such as
businesses, public sector agencies) that can affect, be affected by, or perceive
themselves affected by an activity or decision.
6.16. “Sustainability” means, in an AM context, managing assets using a balanced approach
to meet the long-term economic, social, cultural, physical, operational, and
environmental needs of the community.
7. RELATED DOCUMENTATION
Asset Management Policy P-092 (continued)
_____________________________________________________________________________________
_____________________________________________________________________________________
Notice of Intention to Adopt – Committee of the Whole - December 1, 2022 (2022-507) Page 13 of 14
First Notice – Council – December 8, 2022 (2022-518)
Second/Final Notice – Council – January 12, 2023 (2023-XXX)
7.1. The following is related legislation, regulations, by-laws, resolutions, policies, and
other documentation that support this policy.
Document Name Document Type
Municipal Government Act Legislation
Gas Tax Fund Agreement Administration
Integrated Community Sustainability Plan Administration
Procurement Policy Administration
Municipal Planning Strategy Administration
By-Laws & Policies re: roads, wastewater,
subdivisions, etc.
Legislation
Schedule of Services & Associated Assets Administration
Municipal Climate Change Action Plan Administration
Community Engagement Strategy Administration
8. REVIEW REQUIREMENTS
8.1. The CAO will lead a review of this policy as part of the annual review of the Asset
Management Plan. Any recommendations for amendments or repeal must be
authorized by Council. Amendments must be captured in the Version Log below. Note
any former policies replaced by a new or amended policy under ‘Amendment
Description’, when applicable.
Asset Management Policy P-092 (continued)
_____________________________________________________________________________________
_____________________________________________________________________________________
Notice of Intention to Adopt – Committee of the Whole - December 1, 2022 (2022-507) Page 14 of 14
First Notice – Council – December 8, 2022 (2022-518)
Second/Final Notice – Council – January 12, 2023 (2023-XXX)
Version
Number
Amendment
Description
Consulted Accountable Approval Date
2022 Policy created
and adopted
Asset
Management
Team/Committee;
Strategic
Management
Team
CAO
Annotation for Official Policy Book
Reason for Adoption
Notice of Intention to Adopt Committee of the Whole
December 1, 2022 (2022-507)
Date of First Notice at Council Council
December 8, 2022 (2022-518)
Date of Second Notice at Council Council
January 12, 2023 (2023-XXX)
Effective Date
I certify that this Policy was adopted by Council as indicated above.
_______________________________________
Pamela M. Myra, Municipal Clerk Date
2023-01-05
1
Community
Development &
Recreation
Quarterly Update
January 12, 2023
Planning
•Village Plan Review: Council Check-in Complete
Start Drafting Documents
•Exit 6 Property Rezone Completed
•Bonny Lea Farm: Development Agreement
PIM held Jan 10th
•Chester Hills: Development Agreement
•Uniform Signage Project: Direction to Expand Pilot
Atlantic Planners Institute
Award of Excellence:
Lakeside Zone
1
2
2023-01-05
2
Subdivision
Approved Subdivisions
By District
1 7
2 6
3 1
4 3
5 4
6 2
7 5
TOTAL: 28
2022/23
Year To Date
Development
Development Permits Issued
(by Work Type)Year To Date
Addition 35
Construction 109
New Use 9
Relocate 12
Renovate 5
Repair 2
TOTAL: 172
Zoning Confirmation Request
Received
By District Year To Date
1 11
2 16
3 8
4 16
5 4
6 7
7 5
TOTAL: 67
*Mahone Bay 6
3
4
2023-01-05
3
Building
Services
Building Services: Permit & Inspection Activity
Permit Classifications 2019-20 Chester 2020-21 Chester 2021-22 Chester
2022-23 Chester
(Apr 1 - Nov 30)
Building Permits Issued
Residential 219 305 315 198
Commercial 22 17 18 12
TOTAL 241 322 333 210
Total Inspections 919 982 1078 751
New Starts
Residential 71 99 107 93
Commercial 2 0 2 0
TOTAL 73 99 109 93
Demolition Permits
Residential 23 18 18 15
Commercial 0 1 1 0
TOTAL 23 19 19 15
Occupancy Permits
Residential 139 135 178 80
Commercial 20 14 14 6
TOTAL 159 149 192 86
Renewal Permits
Residential 17 53 51 16
Commercial 1 0 1 0
TOTAL 18 53 52 16
Construction Value
Residential 17,238,125$ 31,695,332$ 39,379,603.89$ 48,563,879$
Commercial 1,485,500$ 2,260,460$ 2,573,510.00$ 2,714,292$
TOTAL 18,723,625$ 33,955,792$ 41,953,113.89$ 51,278,171$
COMPLAINTS TOTAL NEW ACTIVE COMPLAINTS TOTAL NEW ACTIVE
Alarms 0 0 Alarms 0 0
Building Without a Permit 16 7 Building Without a Permit 16 26
Cvic Sign Complaint 2 0 Cvic Sign Complaint 0 0
Dangerous Complaint 7 0 Dangerous Complaint 5 5
Dog Complaints 4 1 Dog Complaints 7 8
Fowl & Domestic Animal Complaint 1 0 Fowl & Domestic Animal Complaint 3 1
General Complaint 15 0 General Complaint 11 7
General Public Works Complaint 1 1 General Public Works Complaint 1 1
General Recreation Complaint 0 0 General Recreation Complaint 0 0
Heritage Complaint 1 1 Heritage Complaint 0 1
Kennel Complaint 4 0 Kennel Complaint 0 0
Land Use Complaint 16 10 Land Use Complaint 9 26
Noise Complaint 8 1 Noise Complaint 4 3
Burning Complaint 3 0 Burning Complaint 6 3
Public Properties Complaint 0 0 Public Properties Complaint 2 0
Solid Waste Complaint 11 0 Solid Waste Complaint 24 20
Unsightly Complaint 19 6 Unsightly Complaint 12 18
Wharf Complaint 5 0 Wharf Complaint 3 2
TOTAL:113 27 TOTAL:103 121
2021-2022 Bylaw Enforcement 2022-2023 Bylaw Enforcement (Apr 1 - Dec 10)
5
6
2023-01-05
4
Fire Inspections (April 1 to December 10)
New Inspections Re-Inspections Compliance Letters Issued Liqour License Inspections
April 1 1 0 1
May 4 2 0 1
June 8 4 0 1
July 17 0 0 5
August 5 5 1 2
September 3 11 8 1
October 9 6 0 0
November 0 8 2 1
December 0 0 0 0
January 0 0 0 0
February 0 0 0 0
March 0 0 0 0
TOTALS 47 37 11 12
Animal
Control
Enforcement Action
Left Card 1
Phone Call 3
Verbal Warning 0
Signed Undertaking 4
SOT/FINE 0
Site Visit 31
None Requried 14
Type of Complaint April - September
2022/23
Found Dog 3
Barking Dog 3
Dog at large 23
Minor Dog Incident 3
Major Dog Incident 5
Domestic Animal 3
Lost Dog 5
Other 4
7
8
2023-01-05
5
Recreation & Parks Services
April 1st 2022 to December 6th 2022
Bandstand Bookings 47
Community Group Photocopy Jobs 116
Equipment Bookings 54
Programs Offered 95
Registered Program Participants 969
Total Customers in ActiveNet 7759
Wind Turbine Campsite 4
Youth Sponsorship Applications 2
Leadership Grant 3
Recreation Grants 14
Visitors at ACES 610
Visitors at FHCS 1854
Visitors at CAMS 1760 (Note: 640 visitors at market)
Visitors at CDS 775
Visitors at NR 1078 (Note: 780 visitors at market)
Picnic in the Park (10 weeks) 1750 (Averaged 175 attendees each concert)
Leadership Fund:
In Memory of Gwen Hamm
Just under $2,000 was raised to train future leaders
in fitness & recreation. Gwen was a long time
fitness instructor that passed away unexpectedly in
July.
Recreation & Parks Services
Basketball Program at CDSCouncil Meeting at FHCS
Quarterly Program
Offerings
Community Use of Schools
Craft Market at New Ross School
9
10
2023-01-05
6
Top Municipality of Chester records
April 1, 2022 to November 30, 2022:
1. Chester Connection Trail
2. Graves Island Provincial Park, Trails
3. Freewheeling Adventures
4. Forties Community Centre
5. Card Lake Park, Trails
6. Chester Tennis Club
7. New Ross Family Resource Centre / Recreation Complex
8. New Ross Lions Park
9. Aspotogan Trail
10. Chester Lido Pool
11. Graves Island Park
12. Ross Farm Museum
13. The Kayak Shack
14. Castle Rock
15. Chester District Soccer Association
Total # of Record Views:
87,813
Rum Runners Trail
Fall 2022 Maintenance: Hubbards to Chester Basin
Trail Surface Grading and Rolling
11
12
2023-01-05
7
Period Covered: April 1st – November 30th
YEAR APPLICATIONS
2022-2023 109
2021-2022 100
2020-2021 59
2019-2020 170
Cosette, Candace Bremner, Leeona Guy-Bergey, Debbie
PRO Kids Golf Tournament (Oct 22nd)
Raised $6,800
Single Anonymous Donation ($2,500)
Memorial Donations
Christmas Family
13
14
2023-01-05
8
Plan for Our Open Spaces
Gold River
Trail construction completed (Sept 2022)
Parking Lot completed (Dec 2022)
Guided Hike (Nov 2022)
Plan for Our Open Spaces
Haughn Property
Trail construction completed (July 2022)
Parking Lot completed (August 2022)
Guided Hike (Nov 2022)
15
16
2023-01-05
9
Castle Rock
Trail construction completed (Nov 2022)
17
18
REQUEST FOR DECISION
Date: December 19, 2022 Prepared by: Leigh Besanger, P. Eng.; Fred Whynot, P. Eng.
Date: December 20, 2022 Reviewed by: Matthew Blair, Director of Infrastructure & Operations
Date: December 23, 2022 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTIONS
Motion One - That Council direct staff to approach community organizations in the Municipality to determine
interest in providing community well access.
Motion Two – That Council direct staff to prepare a Request for Proposals (RFP) for a Hydrological Assessment of
the Middle River area at an estimated value of $60,000 including our portion of HST.
Motion Three – That Council continue to provide the Bottled Water Distribution program until another source(s)
is developed.
Motion Four - That Council continue to provide the Water Supply Upgrade Lending program.
CURRENT SITUATION
There is currently no potable water supply managed by the Municipality of the District of Chester. At present, in
response to residents experiencing dry wells, the Municipality has tracked dry wells, provided potable water
through a Bottled Water Distribution program, and financial assistance through a Water Supply Upgrade Lending
program for well upgrades or repairs.
A visual representation of our tracking system for 2022 is shown below:
REPORT TO: Council
MEETING DATE: January 12, 2023
DEPARTMENT: Infrastructure and Operations
SUBJECT: Community Wells & Potable Water Supply Next Steps
ORIGIN: Committee of the Whole
A breakdown of dry wells per District in 2022 is as follows:
District Number of Dry Wells % of Total Wells in Municipality
1 30 12.3
2 9 3.7
3 50 20.7
4 52 21.5
5 58 24.0
6 3 1.3
7 40 16.5
A summary of the Bottled Water Distribution Program is summarized as follows:
Bottled Water Distribution Program
Year # Reported Approx. Program
Costs Notes
2016 235 $10,000 Activated October - November
2017 2 $0 No program activated
2018 30 $1,500 Activated October only
2019 50 $7,000 Activated September - October
2020 276 $23,000 Activated September - October
2021 16 $0 No program activated
2022 242 $23,000* Activated September - October
Total: $64,500
*91% (10,398) of coupons distributed were redeemed. (4L of water/person/day/household).
A summary of the Water Supply Upgrade Lending Program is summarized as follows:
Water Supply Upgrade Lending Program
Year # of Property
Owners Avg. Loan Amount Total Loaned % of Budget
($150k) loaned
2018 6 $7,774 $46,647 31%
2019 4 $9,433 $37,731 25%
2020 5 $8,551 $42,756 28.5%
2021 6 $7,893 $47,357 32%
2022 1 $10,000 $10,000 7%
2018 to 2022: $8,730 $184,491 24.7%
DISCUSSION
Council has requested staff to investigate options that could help address water quality and quantity issues
experienced by residents. Although the current programs provided by the Municipality are beneficial, a
sustainable potable water supply is desired. Two options presented for consideration at this time, both which
require approval from the Department of Environment and Climate Change (NSECC), are Community Wells
(Considered a Registered Water Supply) and initial steps for consideration of a Municipality owned and operated
Potable Water Supply (Considered an Approved Water Supply). These options are in addition to the existing
programs in place.
Community Wells (Registered Water Supply)
Unfortunately, providing water to residents is not as straight-forward as providing access to a hose/tap at a
community facility (i.e. Municipal Buildings, Community Hall, Legion, Fire Hall, etc.).
The provision of potable and non-potable water to residents was discussed between staff and representatives of
NSECC. Essentially, provision of non-potable water to residents (regardless of source) would be ill-advised. NSE
commented that there is no known Municipality in Nova Scotia that does so. Provision of potable water to
residents would be acceptable via a dug or drilled well (which would be registered with NSECC) with an
approved testing program.
For a registered well, testing would be required before start up and every three months while operational for
bacterial, chemical, and physical quality. Every two years the water would also be tested for detailed chemical
and physical composition. The water would need to meet the Health Canada: “Guidelines for Canadian Drinking
Water Quality”.
At this time staff suggest that we approach community groups to determine which ones would be interested in
allowing their well to become registered and available as a Community Well. Staff would be responsible for
necessary paperwork and testing. Once preliminary testing results are known, we can then proceed with using
the well as a potable water source for residents if the water meets guidelines. Some work may be required on
site to allow resident access. If the source does not meet regulatory guidelines then we could not use the well
as a potable water resource and the owners would be notified of the same. In these cases, provision of a small
treatment system may be an option.
Next Steps
Approach community groups to see which ones are interested in allowing their well water to be used as a
community well. Collect initial water tests and have them analyzed (funds to come from Bottled Water
Distribution program). If acceptable, seek Council approval to begin the registered well process. Any costs
associated with this process will be presented for approval at this time. If the water is not acceptable, staff will
investigate costs associated with acceptable treatment and present the same to Council for approval. Necessary
testing and monitoring by staff going forward. It is the intention to have registered wells in place prior to July,
2023.
Potable Water Supply (Approved Water Supply)
To date, the Municipality has looked at several options regarding potable water supply. In May 2018, a potential
groundwater supply was identified in Middle River. This source has not been investigated to date. To properly
investigate the area, boreholes to determine soil layers and their properties, followed by test wells and a
hydrogeological analysis of the same would be required. The area of interest in Middle River, based on the May
2018 report, can be accessed by the Haughn Property and trail system owned and/or maintained by the
Municipality. During test well analysis, nearby wells are monitored to determine potential impacts, if any.
If the area in Middle River was determined to be a viable potable water source, production wells could be
established for the provision of the same. Wellfield development is an eligible project for PCAP funding. The
next phase could be the installation of a bulk water station that could serve residents with dry wells, either
through delivery by a registered water truck, a dispenser on site, or both. On site cisterns could also be
considered at this time, possibly financed through the water supply upgrade lending program. If the water
source was large enough, a central water supply system could be considered.
For an approved water supply, testing would be required for bacterial, chemical, physical and radiological
quality. Bacterial testing would be required four times per month for up to 5,000 residents. Every two years
(and possibly annual) the water would also be tested for detailed chemical and physical composition. The water
would need to meet the Health Canada: “Guidelines for Canadian Drinking Water Quality”.
Next Steps
Staff to prepare an RFP for a Hydrogeological Assessment of the Middle River area to determine if there is a
potential groundwater supply which could support a future potable water supply system. There is presently a
budget of $60,000 for this work, including our portion of HST. The successful proponent will also be asked to
comment on other potential groundwater sources in the Municipality for future exploration. If acceptable, staff
to present budget amounts to Council for approval for future wellfield development and potential bulk water
station in Middle River. Further work to be determined based on Council direction and approval. Necessary
testing and monitoring by staff going forward.
Bottled Water Distribution and Water Supply Lending Programs
It is recommended that these programs remain in place at least until the Community Well and Potable Water
Supply options are fully investigated.
OPTIONS
Option A – Direct staff to investigate the potential of community wells.
Option B - Direct staff to prepare and RFP with a budget of $60,000 for a Hydrological Assessment (test wells &
analysis) in the Middle River area.
Option C – Direct staff to conduct Options 1 and 2 concurrently.
Option D – Direct back to staff for further information.
IMPLICATIONS
Application By-Laws
By-Law #148 - Water Supply Upgrade Lending Program (Effective August 1, 2018)
Financial/budgetary
The proposed Hydrological Assessment ($60,000) budget will be funded from the existing Engineering Services
Budget of $60,000 which already includes a $50,000 allowance for Community Wells.
Environmental
Groundwater extraction per NSECC regulations.
Work Program Implications/Impacts
Ground disturbance in the Middle River area (on the MODC owned Haughn property and/or along the trail right-
of-way). Ongoing monitoring and testing by staff through options A, B and C.
Strategic Priorities
Community Wells and Potable Water Supply aligns with the following Priority Outcomes of the 2021-24 Strategic
Priorities Framework:
Priority Outcomes: Economic Development
1. Partner in development of infrastructure and opportunities for business development and attraction.
Priority Outcomes: Environmental Stewardship
1. Explore options for integrating green energy and sustainable technologies in municipal infrastructure
and program delivery.
2. Support environmental conservation & protection initiatives and efforts to tackle the impact of climate
change.
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated, and accessible.
Priority Outcomes: Healthy & Vibrant Communities
1. Ensure residents have access to facilities, natural assets, programs, and services that enrich the quality
of life and provide safe communities for residents and visitors alike.
Priority Outcomes: Infrastructure & Service Delivery
1. Develop and implement evidence-based plans for future infrastructure and service needs, along with
related funding models, to accommodate sustainable growth and levels of service.
2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of
existing infrastructure.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
A communication strategy will be required to reach out to community organizations with potential for
community wells (Options A and C). Nearby residents will be contacted prior to test well drilling and assessment
for monitoring of their wells (Options B and C).
REQUEST FOR DECISION
Prepared By: Tim Topping, CPA, CA, Director of
Financial and Information Services
Date December 14, 2022
Reviewed By: Dan McDougall, CAO Date December 14, 2022
Authorized By: Date
CURRENT SITUATION
In March 2022, Council approved a reduction in taxes, under policy P-23, to reflect a revised opinion of
assessed value for the 2021/22 fiscal year. Property Valuation Services Corporation (PVSC) did not update the
assessment roll in 2022 to reflect this reduced value. As a result, this property’s tax bill in the 2022/23 fiscal
year was calculated based on an inflated assessment of value. PVSC has confirmed that the reduced
assessment is properly captured in the 2023 roll.
The property owner has again submitted a request in writing for a reduction in taxes as their property was
damaged by fire. The property is 395 Borgels Point Road, Chester Basin, AAN 04826507. Section 69A of the
Municipal Government Act provides that Council may, by policy, provide for a reduction in taxes payable, to
the extent that council considers appropriate, and reimburse any overpayment because of the reduction.
Under policy P-23, upon request from the Treasurer, the Director of Assessment shall value the property to
provide the current assessment value to be used to calculate the amount of taxes to write off.
RECOMMENDATION
That Council approve a reduction in 2022/23 taxes payable for assessment account number 04826507 in the
amount of $3,169.21. This tax reduction will be written off to allowance for uncollectible taxes 01-00-000-
451100.
BACKGROUND
As required by policy a written request was received from the property owner.
Under policy P-23, upon receipt of the written request, MODC requested PVSC to conduct an inspection of
the property and provide a revised opinion as to its value. A letter was received from PVSC with a revised
opinion of value of $419,300 (attached) versus the assessed value of $1,025,900 (capped $752,200).
DISCUSSION
The tax reduction based upon the revised opinion of value is reduction in value of $332,900 times the rates
charged of $0.9520/$100 is $3,169.21. Taxes for the interim bill have been paid. The rate of $0.9520 includes
the Waste Collection & Disposal rate, the Residential rate, Streetlight rate, and the Fire Protection.
REPORT TO: Municipal Council
SUBMITTED BY: Finance Department
DATE: January 12, 2023
SUBJECT: Reduction of Taxes under policy P-23
ORIGIN: Tax-payer request
2 Request For Decisioecision
IMPLICATIONS
Policy – in compliance with policy P-23.
Financial/Budgetary – Reduction of the allowance may increase uncollectible taxes expense for the year
Environmental – n/a
Strategic Plan – n/a
Work Program Implications -n/a
OPTIONS
1. Approve the recommended tax reduction of $3,169.21.
2. Approve the reduction to the extent that Council considers appropriate
REFERENCES
Municipal Government Act section 69A
Policy P-23
COMMUNICATIONS (INTERNAL/EXTERNAL)
Internal – n/a
External- the property owner
15 Arlington Place, Suite 6 Tel 1.902.893.5800
Truro NS 1.800.380.7775
B2N 0G9 Fax 1.902.893.6101
1.888.339.4555
www.pvsc.ca
Feb 9, 2022
Municipality of Chester
151 King Street
PO Box 369
Chester, NS B0J 1J0
Canada
Re: AAN 04826507- Fire Damaged Property: 395 Borgels Point Road, Chester Basin
Attn: Angela Schnare- Revenue Administrator Financial & Administrative Services
Our records indicate the above referenced property sustained significant fire damage on Jan 16, 2022.
The Municipal Government Act (MGA) 1998, c. 18, s.1 provides at s. 69A that a municipal council may, by policy,
provide for reduction or re-imbursement of taxes payable in cases of property destroyed or damaged by fire. This
section of the MGA sets out that Property Valuation Services Corporation (PVSC) provide a new opinion of value
reflecting the damage or destruction upon request of the Clerk, to support such a policy.
Further to your request respecting the above referenced property, please find below a revised opinion of value
reflecting damage or destruction for taxation purposes pursuant to the municipality’s policy in this regard.
Pursuant to the legislation, the revised value below will not be reflected on the current year assessment roll.
If you have any questions or require anything further, please contact me at (902) 483-1382
Sincerely,
Rod Tremblay, CRA, P.App, B.Etol Assistant Director, Roll and Data Maintenance
Property Valuation Services Corporation
238A Brownlow Ave, Suite 200, Park Place II
Dartmouth NS, B3B 2B4
Fax. 902-720-7873 | 1-800-380-7775 | rodtremblay@pvsc.ca
www.pvsc.ca
2022 Assessed Value Class
Revised opinion of
Value Reflecting
Damage or Destruction
(use for tax purposes)
Class
$1,025,900
Residential $419,300 Residential
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P -23
REDUCTION OF TAXES FOR BUILDINGS DESTROYED
OR PARTIALLY DESTROYED BY FIRE, STORM
OR OTHERWISE AFTER ASSESSMENT ROLL HAS BEEN FINALIZED
1. The Municipality of the District of Chester will provide for the reduction, to the extent that Council
considers appropriate, of taxes and interest payable with respect to a property if a building situate on the
property has been destroyed or partially destroyed by fire, storm, or otherwise, and the assessment of the
property does not reflect that the building has been destroyed or partially destroyed, and provide for the
reimbursement of any overpayment resulting from the reduction
2. The property owner shall request for the reduction in writing providing the date the building was destroyed.
3. Upon a request by the Clerk[rreasurer, the Director of Assessment shall value the property to determine the
current assessment value and in turn provide the assessment value to calculate the amount of taxes to write
off. This amount will be written off to operating account 451000 Allowance for Uncollectible Taxes.
4. This Policy does not apply to any intentional destruction or demolition of property.
5. This Policy will come into effect April 1 ", 2001,
Notice Given July 30`x', 2001
Approved - August 9 "', 2001 (2001.487)
34
REQUEST FOR DECISION
REPORT TO: Municipal Council
MEETING DATE: January 12, 2023
DEPARTMENT: Community Development & Recreation Dept.
SUBJECT: New Road Name Assignment
ORIGIN: New Private Road Name Request
Date: 2022-12-12 Prepared by: Sylvia Dixon, Development & Planning Technician
Date: 2022-12-23 Reviewed by: Chad Haughn, Director of CDRD
Date: 2023-01-03 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
It is recommended that Municipal Council approve the proposed private road name Sperry Ridge.
CURRENT SITUATION
A private right-of-way accessed off of Lacey Mines Rd in Chester Basin (map attached) that will provide access
for a future development of three or more addressable structures requires a name. The landowners have
proposed the road name of Sperry Ridge.
BACKGROUND
When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the
Nova Scotia Civic Address Users Guide states that this point of access must be named. According to Municipal
Policy P-44, the road name is suggested following a majority agreement (66%) from the landowners that are
served by the shared right-of-way. In this instance, the property owners have proposed the following road
names: Sperry Ridge (1st choice), Sperry Lane (2nd choice), Sperry Ave (3rd choice). These proposed names were
suggested by a majority of the property owners, representing 100 % of the properties.
DISCUSSION
Sperry Ridge would be a unique road name in the Municipality of Chester and Nova Scotia. It is of note that the
proposed new road name is similar to the following:
- Sperry Road, West Green Harbour, Municipality of the District of Shelburne, Shelburne County
- Spence Street, Bridgewater, Town of Bridgewater, Lunenburg County
Comments received for Sperry Ridge:
- District 4 – Warden Allen Webber: no objection with the proposed name
- Municipal Public Works – Fred Whynot no objection with the proposed name
- Chester Basin Fire Dept. – Fire Chief: no objection with the proposed name
OPTIONS
1. Municipal Council can approve the road name Sperry Ridge.
R e q u e s t f o r D e c i s i o n P a g e | 2
2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council’s
choosing.
IMPLICATIONS
By-Law/Policy
Policy P-44 – New Road Names and Road Name Changes.
Financial/budgetary
A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations
Department.
Environmental
N/A
Strategic Priorities
N/A
Work Program Implications
N/A
Has Legal review been completed? N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A
ATTACHMENTS
1. Petition Received
2. Location Map
Page 13
NEW PRIVATE ROAD NAME PETITION
Three (3) road name choices (Maximum 16 Characters/Letters including
spaces and road suffix):
t S,?(7ePy, F I 1) 6-7
2.d SP&r(Zy-
3rd
Signature of affected landowners:
PID #: 60099876
Name: Chad Sperry
Signatures:
PID #: 60469582
Name: Robert Hugh- Rankin Williams
Signatures: 1 4 -
PID #: 60099926
Name: John Frederick Jones
Signatures:
L
r
Ilk
44A
T1 IE MUNICIIIAL TY OF
CHES TER
jT(OF!
DEC 12 2022
Lacey Mines Rd
AngusHiltz Rd
O
c
e
a
n
ViewDr
52
85
65
163
109
47
122
65
139
16
50
92
152
25
53
83
84
39
71
132
458
108
93
72
58
121
33
150
21
100
Rev.:Date:Description:
0
MUNICIPALITY OF THEDISTRICT OF CHESTER
From Date: N /ATo Da te : N/ADate Printed: 22/12/12
®
Legend
Road
Driveway/Trail
Building Footprint
Waterbody
Property Boundary
Affected Property
100 0 10050
Metres
22/12/12
Digital Folders Entry ID:1284039
Status: Ex istsProject ID: N/AClassification #: N/A
Representation of Municipality of Chester within Nova ScotiaScale: 1:12 ,500 ,0 00
Scale: 1:5,000
New Private Road Name Proposed:Sperry Ridge
New Private Road Naming
Sources:Digital Base Map Data from Service N ova Scotia andMunicipal Relations
Prepared by the Municipality of the District of Chester
Coordinate System/Datum: UTM NAD83 CSRS ZONE20N
Map Disclaim er:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any erro rs, omissions ordeficiencies in these drawings. Date printed do es notreflect date ofdata.
Actual Map Size: w 11" x h 8.5"
Community:Chester BasinPID:60099876, 60469582, 60099926AAN:08218870, 03660052, 08166129Fire Dept:Chester Basin Fire Dept.Description:New private road namerequirement due to future subdivision.
New Private RoadName Pro posed:Sperry Ridge
REQUEST FOR DECISION
REPORT TO: Municipal Council
MEETING DATE: January 12, 2023
DEPARTMENT: Community Development & Recreation
SUBJECT: Appointment of Elaine Brunn Shaw
ORIGIN: Appointment of New Development Officer
Date: January 3, 2023 Prepared by: Chad Haughn, Director of Community Development & Recreation
Date: January 3, 2023 Authorized by: Dan McDougall, CAO
RECOMMENDATION
It is recommended that Council appoint Elaine Brunn Shaw as Development Officer for the Municipality
of Chester.
BACKGROUND
In the Spring 2022, during budget deliberations, Council agreed to increase staff resources for
Development Services. There has been a significant increase in demand for services due in part from a
general increase in development activity and in part as a result from new Municipal Land Use
regulations that came into effect in January 2020. Development permit applications increased by
207% from 2018 to 2021 and subdivision applications increased by 87% for the same period.
Additional staff resources were required to keep up with this demand and to reduce the time for
processing applications.
DISCUSSION
After a lengthy and in-depth search for a new Development Officer, Elaine Brunn Shaw was hired in
December 2022 to work three days per week. In order for Elaine to carry out the duties associated
with the Development Officer, she must first be appointed by Council as outlined in the Municipal
Government Act. Once the appointment is completed, Elaine will be able to review and process
applications.
OPTIONS
1. Appoint Elaine Brunn Shaw as Development Officer.
2. Do not appoint Elaine Brunn Shaw as Development Officer and request additional information
from staff.
IMPLICATIONS
By-Law/Policy
Section 243(1) of the Municipal Government Act (MGA) says that “A Council shall appoint a
development officer to administer its land-use-by-law and subdivision by-law. By proceeding with the
appointment, Elaine will be authorized to carry out the duties of a Development Officer.
R e q u e s t f o r D e c i s i o n P a g e | 2
Financial/budgetary
The salary for this position was included in the approved 2022-23 budget. There will be some savings
within the overall salaries budget since the position was vacant for seven months of the fiscal year.
Environmental
NA
Strategic Priorities
The appointment of the Development Officer will assist the Municipality in advancing the following
Priority Outcomes of the 2021-24 Strategic Priorities Framework:
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated and accessible.
Work Program Implications
The work of a second Development Officer will help improve our service to local residents and business
owners.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
NA
ATTACHMENTS
NA
REQUEST FOR DECISION
REPORT TO: Municipal Council
MEETING DATE: January 12, 2023
DEPARTMENT: Community Development & Recreation
SUBJECT: Designated Community Fund
ORIGIN: Designated Community Fund Requests
Date: January 4, 2023 Prepared by: Chad Haughn, Director of Community Development & Recreation
Date: January 4, 2023 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
That Council provide a Designated Community Fund Grant to Chester Minor Hockey in the amount of $3000.00.
BACKGROUND
The Municipality of Chester has a Designated Community Fund Policy (P-77) which provides an opportunity for
individuals or businesses to donate funds to the Municipality with direction that it be deposited into a
Designated Community Fund Account for a specific group. The donor receives a charitable donation receipt for
their contribution. After a period of time, the community organization requests a Designated Community Fund
Grant from the Municipality equivalent to the funds collected.
DISCUSSION
Chester Minor Hockey has followed the policy by establishing a Designated Community Fund Account and is now
formally requesting the grant payment (see attached request). Chester Minor Hockey is planning to use the
money to help cover additional ice time for the U13 team. Department of Finance staff have confirmed that there
is $3000.00 in the Chester Minor Hockey Designated Community Fund Account.
OPTIONS
1. Approve the Designated Community Fund Grants as requested.
2. Do not approve the Designated Community Fund Grants and request additional information from staff.
IMPLICATIONS
By-Law/Policy
If Council approves the grant payment, they will have adhered to the process outlined in the Designated
Community Fund Policy (P-77).
Financial/budgetary
Payment of the grant in the amount of $3000.00 is equivalent to the amount of funds collected. Approval of this
request will have no impact on the Council budget for 2022-23.
Environmental
NA
R e q u e s t f o r D e c i s i o n P a g e | 2
Strategic Priorities
NA
Work Program Implications
NA
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
ATTACHMENTS
1. Email request for a Designated Community Fund Grant from Vanessa Stevens, President of Chester
Minor Hockey, dated November 29, 2022.
1
Pam Myra (she/her)
From:Vanessa Stevens <vanessastevens25@hotmail.com>
Sent:November 29, 2022 8:48 PM
To:Cosette Howlett; Chad Haughn
Subject:DCF Withdraw Request
Follow Up Flag:Follow up
Flag Status:Flagged
** EXTERNAL EMAIL **
Please do not open attachments or click links from an unknown or suspicious origin.
Good morning,
We are looking to withdraw the $3000 in the Designated Community Fund for our U13 team to help
cover their ice additional ice cost
We would like to keep the fund open for any additional donations that come through to help with
anymore additional costs.
Warmest regards,
Vanessa Stevens
President,
Chester MHA
Sent from my iPhone
District Grants 2022-2023
Updated January 4, 2023
Requested Approved Date Approved
Aspotogan Arts & Crafts Association: Clay Workshops 550.00$
East River Village Hall: Christmas Event & Hall operating costs 2,000.00$ 2,000.00$ November 10, 2022
Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022
Ocean Swells Community Association:Parking Lot & Garbage Box 2,500.00$ $2,500.00 September 8, 2022
Parish of Blandford: Community Gardens 200.00$ 200.00$ November 10, 2022
TOTAL FUNDS APPROVED 5,000.00$
TOTAL FUNDS REMAINING 5,000.00$
Chester Municipal Heritage Society: Caboose Project 500.00$ 500.00$ September 29, 2022
Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022
Hubbards Area Lions Club: Septic System Repairs 2,000.00$ 2,000.00$ May 12, 2022
Hubbards Area Lions Club: Breakfast with Santa 300.00$ 300.00$ December 8, 2022
Through the Years Day Care and Community Centre: Heat Pumps 4,000.00$ 2,000.00$ May 12, 2022
TOTAL FUNDS APPROVED 5,100.00$
TOTAL FUNDS REMAINING 4,900.00$
Chester Brass Band: Summer Concerts 500.00$ 500.00$ June 23, 2022
Chester Municipal Heritage Society: *Canada Day RE-purposed to Caboose 3,000.00$ 2,000.00$ May 12, 2022
Chester Playhouse: Pearle Harbour Performance 1,000.00$ 1,000.00$ September 8, 2022
Chester Playhouse: By Folk-EI Variety Show 1,000.00$ 1,000.00$ September 8, 2022
Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022
Royal Canadian Legion, Br. 44, Chester: 4 events-Canada Day, Vets Lunch, Remembrance Day & NYLevee2,000.00$ 1,000.00$ June 23, 2022
TOTAL FUNDS APPROVED 5,800.00$
TOTAL FUNDS REMAINING 4,200.00$
Aenon Baptist Church:AED Machine 1,000.00$ 1,000.00$ September 8, 2022
Chester Municipal Heritage Society: Caboose Project 1,000.00$ 1,000.00$ September 29, 2022
Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022
TOTAL FUNDS APPROVED 2,300.00$
TOTAL FUNDS REMAINING 7,700.00$
Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022
Together We Can Community Care Society: Christmas in the Park 1,600.00$
Royal Canadian Legion, Br. 144, Western Shore:Remembrance Day & Xmas 2,000.00$ 2,000.00$ September 8, 2022
Western Shore Fire Department: Garden Party 2,500.00$ 2,500.00$ June 23, 2022
Western Shore & Area Improvement Association: Hanging Baskets 3,657.00$ 3,657.00$ June 23, 2022
TOTAL FUNDS APPROVED 8,457.00$
TOTAL FUNDS REMAINING 1,543.00$
Charing Cross Garden Club: Purchase plants and management 500.00$ 500.00$ June 30, 2022
Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022
Forties Community Centre: Oktoberfest 500.00$ 500.00$ May 12, 2022
New Ross Consolidated School: Outdoor Classroom Bench & Chalkboard 2,000.00$ 2,000.00$ June 30, 2022
(RCL) New Ross Summer Evening Market: Summer Evening Market 500.00$ 500.00$ June 30, 2022
New Ross Trails Society: Fairy Walk & Little Ladybug Library 1,000.00$ 1,000.00$ May 26, 2022
New Ross Trails Society: Trail Development / Improvement 3,000.00$ 3,000.00$ November 24, 2022
Royal Canadian Legion, Br. 79, New Ross: Vet Banners, Rem. Day & other 1,000.00$ 1,000.00$ June 30, 2022
New Ross Preschool Society: Muddy Buddies & Storage Shed 1,000.00$ 1,000.00$ July 28, 2022
TOTAL FUNDS APPROVED 9,800.00$
TOTAL FUNDS REMAINING 200.00$
Canaan & District Hall: Faciltiy Maintenance & Repairs 4,000.00$ 4,000.00$ May 26, 2022
Chester Brass Band: Summer Concerts 500.00$ 500.00$ June 23, 2022
Chester Municipal Heritage Society: *Canada Day RE-purposed to Caboose 3,000.00$ 500.00$ May 12, 2022
Chester Municipal Heritage Society: Caboose Project 500.00$ 500.00$ September 29, 2022
District 7 Forest Heights Community School: Prom 2022 300.00$ 300.00$ May 12, 2022
Studio Singers: Accompanist 1,500.00$ 1,500.00$ September 29, 2022
TOTAL FUNDS APPROVED 7,300.00$
TOTAL FUNDS REMAINING 2,700.00$
Total Funds Approved 43,757.00$
District Grant Budget 2022-2023 70,000.00$
Remaining Funds 26,243.00$
District 6
District 1
District 2
District 3
District 4
District 5
MUNICIPALITY OF THE DISTRICT OF CHESTER
GRANT APPTICATION FORM
District Council Grant RequestTUS ilUr1'*et Frtu',f jy {1{:
CHESTER
Amount Requested: $SScs
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If funding is approved, who should the cheque be made payable to:
Please forward applications to the following:Director of Community Development and Recreation
"District Council Grant"
Municipality of the District of Chester
PO Box 369
Chester NS B0l U0
Email: chaughn@chester.ca
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Municipal District #
Please provide a briefdescription ofyour project or event:
Please provide a briefdescription ofhow you plan to spend any Council Grant funding received:
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fi* E Cr",#f5
Name of Organization: Together We Can Community Society
Contact Person: Gina Green
Mailing Address: Box 135 Western Shore NS B0J 3M0
Email: twccs2018@gmail.com Phone: 902-237-3149
Name Signature Date
Gina Green November 22, 2022
Amount Requested: $1,600 Municipal District #5
Please provide a brief description of your project or event:
TWCCS will be hosting Christmas at the Park in December that will consist of the tree lighting, visit
from Santa, treats, drinks and smores around a bonfire.
We will also be donating wreaths to be hung at the Wildrose Park
Please provide a brief description of how you plan to spend any Council Grant funding received:
The funds from this grant will be used to purchase the following:
• Treats/drinks/snacks $600
• Decorations $500
• Wreaths for Wildrose Park $500
If funding is approved, who should the cheque be made payable to:
• Together We Can Community Society