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Home My Public Portal AboutRegular Open Council - 09 Jan 2017 - Minutes - PdfMINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON MONDAY, JANUARY 9, 2017 IN THE COUNCIL CHAMBER Present: Councillors Doerr, Veintimilla, Schwartzenberger and Bennest Water Councillor Miller Absent: Mayor Hovanes Water Councillor Machial Staff: C. Cowan, Chief Administrative Officer D. Vaykovich, Corporate Officer A CALL TO ORDER - 7:00 PM AT 7:00 PM B ADOPTION OF AGENDA B-1 Adoption R-01/17 It was MOVED and SECONDED That the agenda be adopted as amended by removing Item J-3 and adding to the January 23, 2017 Committee of the Whole meeting. CARRIED C ADOPTION OF PRIOR MINUTES C-1 Minutes of the December 12, 2016 Regular Meeting R-02/17 It was MOVED and SECONDED That the minutes of the December 12, 2016 Regular meeting be adopted as circulated. CARRIED D BUSINESS ARISING OUT OF PRIOR MINUTES E COMMITTEE REPORTS E-1 Minutes of the December 12, 2016 Committee of the Whole Meeting R-03/17 It was MOVED and SECONDED That the minutes of the December 12, 2016 Committee of the Whole meeting be received. Page 1 of 7 Regular Open Minutes of January 9, 2017 CARRIED E-2 Verbal report from the Chairperson of the January 9, 2017 Committee of the Whole meeting F WATER MATTERS G DELEGATIONS & PETITIONS H DEVELOPMENT PERMIT/VARIANCE HEARINGS I BYLAWS I-1 Procedure Bylaw 1364 - for third reading R-04/17 It was MOVED and SECONDED That Town of Oliver Council Procedure Bylaw 1364 be read a third time as amended by removing Page 5 in its entirety and replacing Page 5 as attached to these minutes; and That adoption of Bylaw 1364 be scheduled for January 23, 2017 CARRIED J BUSINESS J-1 CPR Station Lease and Visitor Information Services Agreement R-05/17 It was MOVED and SECONDED That Council approves the CPR Station Lease Extension Agreement between the Town and the Oliver Tourism Association for the use of the CPR Station for an additional three years; and That Council approves the Visitor Information Services and Tourism Initiatives Agreement between the Town, RDOS and Oliver Tourism Association for an additional three years; and That the Town signing authorities be authorized to execute the Lease Extension Agreement and the Visitor Information Services and Tourism Initiatives Agreement. CARRIED Page 2 of 7 Regular Open Minutes of January 9, 2017 J-2 Purchasing and Sales Policy Amendments - Chief Administrative Officer summarized her report R-06/17 It was MOVED and SECONDED That Council adopt the Purchasing and Sales Policy as presented in the CAO's Staff Report dated December 20, 2016; and That Council directs staff to research and include clauses in the Purchasing and Sales Policy that promote local purchasing. CARRIED J-3 2017 Council Appointments This item moved to January 23, 2017 Committee of the Whole meeting. K CORRESPONDENCE K-1 January 9, 2017 Correspondence Report R-07/17 It was MOVED and SECONDED Correspondence dated December 21, 2016 from the Ministry of Community, Sport and Cultural Development inviting the Town of Oliver to provide feedback regarding the Ministry of Educations review of rural education processes and rural education funding. That Council direct staff to add to the Town of Oliver website to encourage the public to submit feedback to the Ministry of Education. CARRIED R-08/17 It was MOVED and SECONDED Correspondence dated December 8, 2016 from the Canadian Wildlife Service, Environment and Climate Change Canada requesting input on the draft Recovery Strategies for SARA (Species at Risk Act) listed species at risk in B.C. That Council receive and file. CARRIED Page 3 of 7 Regular Open Minutes of January 9, 2017 R-09/17 It was MOVED and SECONDED The following correspondence was addressed to Council for information only with no request for action. They would normally be received unless otherwise noted. 1. Letter dated December 13, 2016 from UBCM advising of 2017 Asset Management Planning Program - Grant Approval for project Civil Utility Framework for Risk & Criticality 2. Letter dated December 9, 2016 from Minister Terry Lake with a follow up from the UBCM meeting regarding Electronic Medical Records Strategy. 3. Correspondence in the Council reading file. That the correspondence listed above be received. CARRIED L REPORTS L-1 Oliver Fire Department Report for the Month of December 2016 R-10/17 It was MOVED and SECONDED That the Oliver Fire Department Report for the month of December 2016 be received. CARRIED L-2 Building Permit Report for the Month of December 2016 R-11/17 It was MOVED and SECONDED That the Building Permit Report for the Month of December 2016 be received. CARRIED L-3 Airport Manger's Report for the Month of December 2016 Page 4 of 7 Regular Open Minutes of January 9, 2017 R-12/17 It was MOVED and SECONDED That the Airport Manger's Report for the Month of December 2016 be received. CARRIED L-4 Oliver Fire Department Report for the Year 2016 R-13/17 It was MOVED and SECONDED That the Oliver Fire Department Report for the Year 2016 be received CARRIED L-5 Water Councillor Machial • Absent L-6 Councillor Doerr • All required meetings • Happy New Year L-7 Councillor Veintimilla • All required meetings • Happy New Year L-8 Councillor Bennest • All required meetings • Happy New Year L-9 Water Councillor Miller • All required meetings • Happy New Year L-10 Councillor Schwartzenberger • All required meetings • Happy New Year Page 5 of 7 Regular Open Minutes of January 9, 2017 L-11 Mayor Hovanes • Absent M PUBLIC QUESTION PERIOD This is an opportunity for the audience to ask questions regarding matters discussed during the current meeting. N ADJOURNMENT R-14/17 It was MOVED and SECONDED That the meeting be adjourned. CARRIED The meeting adjourned at 7:26 PM CERTIFIED AS CORRECT Mayor Corporate Officer Page 6 of 7 5 Electronic Meetings 8. (1) Provided the conditions set out in subsection 128(2) of the Community Charter are met: (a) a special Council meeting may, upon authorization of the Mayor, be conducted by means of electronic or other communication facilities; (b) a member of Council or a Committee member who is unable to attend at a Council, Committee of the Whole or Committee meeting, may, upon authorization of the Mayor, participate in the meeting by means of electronic or other communication facilities. (2) The facilities must enable the meeting’s participants to hear, or watch and hear each other. (3) Except for any part of the meeting that is closed to the public, the facilities must enable the public to hear, or watch and hear, the meeting at the specified place, and a designated municipal officer must be in attendance at the specified place. (4) The member presiding at a Special Council or Council Committee meeting must not participate electronically. Recording Devices 9. (1) Recording devices are permitted at Regular, Special and Committee meetings of Council. (2) Recording devices are not permitted at Special Closed meetings of Council or Committee meetings unless approved by an affirmative vote of a majority of the members present at the meeting. PART 3 - DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR 10. (1) Council must, on an annual basis, from amongst its members, designate Councillors to serve on a rotating basis as the member responsible for acting in the place of the Mayor when the Mayor is absent or otherwise unable to act or when the office of the Mayor is vacant. (2) Each Councillor designated under section 10(1) must fulfill the responsibilities of the Mayor in his or her absence. ITEM I - I-1 Page 7 of 7