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MUNICIPAL COUNCIL
AGENDA
Thursday, February 9, 2023 at 8:45 a.m.
Livestreamed via YouTube at
www.youtube.com/modcvideo
Office Location: 151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (15 minutes – 8:45 a.m. to 9:00 a.m.)
4. MINUTES OF PREVIOUS MEETING
4.1 Council – January 19, 2023.
5. PROCLAMATIONS
5.1 African Heritage Month – February 2023.
6. COMMITTEE REPORTS
7. PUBLIC PRESENTATIONS
7.1 Sue Leblanc and Trudi Curley, Chester Art Centre (9:00 a.m.)
7.2 Pat Christiansen, Chester – email dated January 31, 2023 regarding dangerous and
unsightly freezers being used for waste collection (9:30 a.m.)
8. BY-LAWS AND POLICIES
8.1 1st Notice – Municipality of the District of Chester Fire Advisory Committee: Terms of
Reference Policy P-112.
Page 2 of 3
9. MATTERS ARISING
9.1 Addressing Housing Challenges in Rural Nova Scotia: Identifying new roles and policy
approaches for the Municipality of the District of Chester (John Gamey).
9.2 Request for Decision prepared January 16, 2023 – Corporate & Strategic Services – Year
End 2022 Safety Report and 2023 Work Plan.
9.3 Strategic Priorities Chart Update. (Material to follow)
a. Quarterly Report Chart.
9.4 Federation of Canadian Municipalities Conferences 2023 and 2024.
9.5 Request for Decision prepared January 3, 2023 – Infrastructure & Operations – Fleet 5-
Year Plan Budget Amendment.
9.6 Request for Decision prepared January 30, 2023 – Infrastructure & Operations - ICIP Active
Transportation Update.
9.7 Request for Decision prepared February 2, 2023 – Infrastructure & Operations – Gold River
Bridge – Site Selection & Bridge Design Award.
9.8 Request for Decision prepared February 2, 2023 – Financial & Information Services –
2023/24 Capital Budget.
10. CORRESPONDENCE
10.1 Email dated January 23, 2023 from Trudy Flynn, Chair of Fibromyalgia Association of
Canada requesting that the Municipality light up the Municipal Building in recognition of
Canadians living with Fibromyalgia (May 12-13).
11. NEW BUSINESS
11.1 Request for Decision prepared January 23, 2023 – Community Development & Recreation
Department - Private Street Maintenance Petition - Sandy Lane, Fox Point.
11.2 Request for Decision prepared January 26, 2023 – Community Development & Recreation
– New Road Name Assignment.
11.3 March 2023 Meeting Calendar – consideration to adjust Council/Cow Meeting schedule.
12. IN CAMERA
12.1 Section 22(a)(?) of the Municipal Government Act – Personnel.
13. ADJOURNMENT
Page 3 of 3
APPOINTMENTS
9:00 a.m. Sue Leblanc and Trudi Curley, Chester Art Centre.
9:30 a.m. Pat Christiansen, Chester.
13
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COUNCIL MEETING
Livestreamed via YouTube www.youtube.com/modcvideo
from 151 King Street, Chester, Nova Scotia
On Thursday, January 19, 2023
MEETING CALLED TO ORDER
Warden Webber called the meeting to order at 8:51 a.m.
Present: District 1 – Councillor A. Veinotte District 2 – Deputy Warden F. Shatford
District 3 – Councillor D Wells District 4 – Warden A. Webber
District 5 – Councillor A. Assaff District 6 – Councillor T. Connors
District 7 – Councillor S. Church
Staff: Dan McDougall, CAO
Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk
Jennifer Webber, Communications & Outreach Coordinator
Emily Lennox, Executive Assistant
Matthew Blair, Director of Infrastructure & Operations
Chad Haughn, Director of Community Development & Recreation
Fred Whynot, Director of Solid Waste
Leigh Besanger, Wastewater Project Engineer
Tammie Bezanson, Engineering Technologist
Solicitor: Samuel Lamey, Municipal Solicitor
Public: There was one member of the public in the gallery.
APPROVAL OF AGENDA/ORDER OF BUSINESS
2023-018 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the agenda
and order of business for the January 19, 2023, Council meeting be approved as
circulated. ALL IN FAVOUR. MOTION CARRIED.
Council (continued) January 19, 2023 14
PUBLIC INPUT
There was no public input.
MINUTES OF PREVIOUS MEETINGS
4.1 Council – January 12, 2023.
2023-019 MOVED by Councillor Assaff, SECONDED by Councillor Church that the minutes of
the January 12, 2023 Council Meeting be approved as circulated. ALL IN FAVOUR.
MOTION CARRIED.
PROCLAMATIONS
There were no proclamations for consideration.
COMMITTEE REPORTS
6.1 Mayors and Wardens of Lunenburg County – Warden Webber (appointment to Lunenburg
County Accessibility Advisory Committee).
Warden Webber reported on the discussion at the Mayors and Wardens Meeting held
yesterday, recommending appointing Jeane Fay for a term of three years.
2023-020 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Council
appoint Jeane Fay for a term of three years to the Lunenburg County Accessibility
Advisory Committee . ALL IN FAVOUR. MOTION CARRIED.
6.2 December 2022 Lunenburg County Seniors’ Safety Program Monthly Report - Councillor
Connors.
Councillor Connors noted that the group meets on the fourth Wednesday of the month and
indicated that she would ask questions to the Board if there are any from Council.
6.3 Recreation & Parks Committee – January 16, 2023 – Councillor Veinotte.
Council (continued) January 19, 2023 15
2023-021 MOVED by Councillor Veinotte, SECONDED by Councillor Wells that the following
recommendations from the January 16, 2023 Recreation & Parks Committee
meeting:
2023-015 – “… give Stephanie Atherton of East Chester $1000.00 for her
participation in the Canadian Under 18 Nationals in Timmins, Ontario (Curling) from
February 3 to 12, 2023.”
2023-016 – “… give Stephanie Atherton of East Chester $500.00 for her participation
in the Canadian Under 21 Nationals in Rouyn-Noranda, Quebec (Curling) from March
25 to April 2, 2023.
MOTION CARRIED.
PUBLIC PRESENTATIONS
There were no public presentations.
BY-LAWS/POLICIES
There were no By-Laws or Policies for consideration.
MATTERS ARISING
9.1 Information Report prepared January 9, 2023 – Corporate & Strategic Management
Department – 2022 Year End Fire Department Call Report.
Present was Bruce Blackwood, Fire Services Coordinator who reviewed the 2022 Year End Fire
Department Call Report on the seven departments outlining the highlights within the report.
It was noted that the majority of calls are not fire related and that 47% are fire related and there
are some departments that take all medical calls and others that only respond to critical medical
calls.
2023-022 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that Council
accept the 2022 Year End Fire Department Call Report prepared January 9, 2023 and
as presented by the Fire Services Coordinator. ALL IN FAVOUR. MOTION CARRIED.
Council (continued) January 19, 2023 16
9.2 Request for Direction prepared January 4, 2023 – Corporate & Strategic Management –
Fire Advisory Committee Structure.
Present was Bruce Blackwood, Fire Services Coordinator who reviewed the Request for Direction
prepared January 4, 2023 regarding the Fire Advisory Committee Structure.
A discussion was held with regard to the comments received from the Commissions and
Departments, i.e., voting members, majority vote, members required in attendance, voting
abstentions which mean a no vote (as per the Council Policy), etc.
2023-023 MOVED by Deputy Warden Shatford, SECONDED by Councillor Connors that Council
approve the following be applied to the Fire Advisory Committee Terms of
Reference:
Both the Fire Commission Chairperson and Fire Chief shall be voting members of
the Committee;
A 2/3 quorum is required for meetings; and
50%+1 is the majority vote.
ALL IN FAVOUR. MOTION CARRIED.
9.3 Request for Decision prepared January 5, 2023 – Infrastructure & Operations regarding
Otter Point Wastewater Treatment Plant Upgrades.
Councillor Veinotte declared a conflict of interest and left the meeting table.
Fred Whynot, Director of Public Works, and Leigh Besanger, Wastewater Project Engineer, were
present to review the Request for Decision prepared January 5, 2023 – Otter Point Wastewater
Treatment Plant Upgrades.
The Wastewater Project Engineer outlined the age of the system and the number of current
connections, noting that the upgrade will provide an additional 63 units in the area. He also
outlined the two motions within the material and the options provided.
Discussion was held with regard to funding sources, difference in cost of solar versus diesel
powered back-up, and potential development. Phase 1 will allow 16 additional units
immediately and phase 2, if completed, will accommodate the remaining 47 connections. Staff
will talk with ABLE Engineering and proceed with both solar and diesel designs.
Council (continued) January 19, 2023 17
2023-024 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council
approve Option 1 as follows from the Request for Decision prepared January 5, 2023
– Otter Point Wastewater Treatment Plant Upgrades:
Council approve ABLE Engineering Services Ltd. to proceed with detailed design
and tendering of the Otter Point Wastewater Treatment Plant Upgrades; and
Council approve the use of solar back-up power for the Otter Point Wastewater
Treatment Plant Upgrades, instead of a diesel or propane powered generator,
should funding be available.
ALL IN FAVOUR. MOTION CARRIED.
Councillor Veinotte returned to the Council table.
CORRESPONDENCE
There were no items of correspondence for review.
NEW BUSINESS
11.1 Request for Decision prepared January 9, 2023 – Solid Waste/Infrastructure & Operations
– Region 6 Solid Waste Management 2023/24 Budget.
Matthew Blair, Director of Infrastructure & Operations was present to review the Request for
Decision prepared January 9, 2023 Region 6 Solid Waste Management 2023/24 Budget.
2023-025 MOVED by Councillor Assaff, SECONDED by Councillor Church that Council approve
support of the Region 6 Inter-Municipal Committee Solid Waste Management
Budget for 2023/24 or the amount of $14,208.09. ALL IN FAVOUR. MOTION
CARRIED.
11.2 Request for Direction prepared January 10, 2023 – Community Development & Recreation
– Highway 3 Repaving from Western Shore to Martins River Bridge (5 Year Capital Budget).
Gord Tate, Active Living Coordinator was present to review the Request for Direction prepared
January 10, 2023 – Highway 3 Repaving (5 Year Capital Budget). He noted that he was advised
in early January that the project has been moved up to the upcoming fiscal year and the NS
Department of Public Works requires a cost sharing agreement for the addition of paved
shoulders on Highway 3 from Western Shore to Martins River Bridge.
Council (continued) January 19, 2023 18
It was noted that in the workshop following the meeting there will be more detailed discussion
on ICIP funding and projects that are on the ICIP funding list, i.e., alternative sources of funds
and cost pressures.
2023-026 MOVED by Councillor Assaff, SECONDED by Councillor Wells that Council approve
the entering into a cost sharing agreement with the NS Department of Public Works
for the addition of paved shoulders on Highway 3 from Western Shore to Martins
River Bridge in the 2023/24 fiscal year. ALL IN FAVOUR. MOTION CARRIED.
A short break was held.
Council returned to the meeting room.
IN CAMERA
There were no In Camera items.
ADJOURNMENT
2023-027 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church Shatford the
meeting adjourn. (10:00 a.m.)
_________________________ _________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
NOTE: The recorded version of this meeting is available at www.youtube.com/modcvideo.
PROCLAMATION
African Heritage Month
February 2023
WHEREAS; February is recognized internationally as African Heritage
Month, a time to recognize and salute the many contributions and
ongoing achievements of people of African Descent all over the world
and here in the Municipality of the District of Chester in the Province of
Nova Scotia, we celebrate a time of greater understanding; and
WHEREAS we are in the 9th year of the International Decade for
People of African Descent; and
WHEREAS this year’s theme, ‘Seas of Struggle – African Peoples from
Shore to Shore’, Nova Scotians”, recognizes the longstanding history
of people of African Descent in the development of Canada. This theme
examines the effects of slavery and sea faring of African Nova
Scotians.
THEREFORE, BE IT PROCLAIMED that the month of February 2023 be
declared as African Heritage Month and encourage residents,
businesses, and community groups to take the opportunity to reflect
on the story of Nova Scotia’s vibrant African Nova Scotian Community.
Allen Webber, Warden Date
February 1, 2023
Dear Chester Municipal Council Members,
The Chester Art Centre has been consistently striving to serve the Municipality through offering
free and by donation creative experiences year-round as well as collaborating and partnering with
other organizations in our area. We need consistent operating funding to ensure we have the
capacity to continue to offer these opportunities to both residents and tourists. You have chosen
arts and culture as a priority and we are actively supporting local artists and have an impact on
attracting both new residents and visitors to the area.
Our dedicated staff and volunteers have worked hard to build this beautiful venue and are
continuing to grow.
Please help us build resilience in our organization by providing us with a budgeted grant.
Sincerely,
Sue LeBlanc
Executive Director
60 Queen St., PO Box 654, Chester, NS B0J 1J0 902-275-5789 chesterartcentre.ca
Programming Attendance October 2021/ September 2022
Exhibits & Events
Title Artist Event /Artist Talk
Attendance
Exhibit Attendance Virtual
Geometrics Susan Lilley 38 68
Colin Chen Auction Fundraiser for QEII 50 92 255
The Colour of Nova
Scotia
Will Cousins 28 64 8
Festive Minis 2021 69 paintings
Chester Village
Christmas
Art Market, Art Kits,
Cookie Painting
200
Journey Through Colour Vaughn Renzo, Sharron
Isnor, Alan Kent, Sidney
Lang
35 54 43
Omnipresent Jacquie Potvin Boucher 19 50 184
Lobster Still Life @
Tanner’s
Audrey Nicoll 8
Market Ufuk Gueray 15 50 66
Every Chain Letitia Fraser 28 100 391
Happen + Stance Louise Lemoine, Rachel
Hawkes Cameron
130 46 51
Haven Sara Harley 40 82 301
Explorations II FHCS students 18 42 65
Book Launch Jan Fancy Hull 20
AIR 2022 Elise Campbell, Curtis
Botham
32 56 85
World Wide Knit in Public 12
Shoreham Golf Tourn Paint by number 150
You Don’t Know Jack Jack Gray 148
Threading Peace Together 80 68 29
Kids Art Day Exhibit Tour & Art Activity 42
Medicine Walk Shawn Feener 21
Mi’kmaq Arts & Culture
Days
1124 200 29
PIP Fun Day Paper Beads 26
Art of Storytelling Rico Rodriguez 28
Daydreaming Leonard Paul 25 232 38
There is No One Story of
Black Girlhood
Rebecca Fisk 25 105 245
2342 1309 1790 5441
Classes/Workshops
Title Number of Workshops Attendance
Fall 2021 11 93
Winter 2022 13 99
Spring 2022 11 77
Summer 2022 19 179
Food Bank Art Kits 10 300
Open Studio/Drop In 26 130
54 878 878
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VISITORS & PARTICIPANTS ENJOYED THE CAC'S OFFERINGS IN 2021/22
a' —Open year-round for both programming and exhibits
Monthly exhibit openings, artist talks & the exhibit itself are free to the public
Adult programming launched quarterly with 8 to 14 different workshops
Free 2-day Chester Creates Art Festival for all ages every summer
30 Art kits made for the Lighthouse Food Bank monthly
1'
Creative Seniors program in New Ross, Blandford & Chester - Winter, Spring & Fall
Children's after -school classes, summer camps and Sunday Discover Art Days
1 Annual Forest Heights Art Exhibition -Explorations III
i
Artist in Residence Program (5th year)
Employ 3 full-time year-round staff and 2 summer students and continuing to grow
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Exhibition of Works by FNCS Art Students oU
Solo Exhibition by Jo Napier Feb 2-26 Explorations III Apr 27-May 7 Group Exhibition by the MTC Jun 24-Jul 16 Solo Exhibition by Bill Marshall
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Solo Exhibition by Ethan Neville Mar t-26 Solo Exhibition by Marla Benton May 11-Jun 4 Solo Exhibition by Ian McKinnon Jul 20-Aug 6 Solo Exhibition by GerryWright Oct
5 - 29 Nov2-
19 Solo
Exhibition by Terri Whetstone Mar30-Apr23 InbalNewman &ReneeBrazeau Jun8-18 Solo Exhibition by Michael Greer Sept ?- Oct 1 Group Community Exhibition Dec 7-17
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Pam Myra (she/her)
From:Eric Christiansen <ericchristiansen1944@gmail.com>
Sent:January 31, 2023 10:45 AM
To:Pam Myra (she/her)
Subject:Feb. 9th meeting
** EXTERNAL EMAIL **
Please do not open attachments or click links from an unknown or suspicious origin.
Regarding dangerous and unsightly freezers along side of roads being used for garbage.
Fire Advisory Committee Terms of Reference P-112 (continued) Page 1 of 7
________________________________________________________________________________________________________
Notice of Intention to Adopt – Council – January 19, 2023 (2023-023)
First Notice – Council – February 9, 2023
Second/Final Notice – Council – February 23, 2023
Effective Date –
Municipality of the District of Chester
Fire Advisory
Committee Terms
of Reference P-112
Policy
Approval Date:
Effective Date:
Fire Advisory Committee Terms of Reference P-112 (continued) Page 2 of 7
________________________________________________________________________________________________________
Notice of Intention to Adopt – Council – January 19, 2023 (2023-023)
First Notice – Council – February 9, 2023
Second/Final Notice – Council – February 23, 2023
Effective Date –
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P-112
FIRE ADVISORY COMMITTEE TERMS OF REFERENCE
Section 1: General
The Municipality of the District of Chester (MOC) Fire Advisory Committee (FAC)
is a Committee of Council of the Municipality of Chester, appointed by Council,
to review, advise and recommend upon issues pertaining to the development and
maintenance of cost-effective fire and emergency response services meeting the
needs of the citizens of the Municipality.
As a Committee of Council, it is generally governed by the Municipal Government
Act and Municipal Policy on Committees of Council and their Duties and shall
operate in accordance with Policy P-109 Council and Committee Procedural
Policy unless otherwise specified in these Terms of Reference.
Section 2: General Duties and Responsibilities
The General Duties and Responsibilities of the FAC shall consist of, but not be
limited to, the following:
1. To encourage the development and maintenance of a modern, efficient and
effective fire and emergency response service that serves and meets the
needs of the Municipality of the District of Chester.
2. To provide an open forum to develop a cooperative and cost-effective
approach utilizing a competent volunteer force of first responders to meet
the needs of the Municipality for the ongoing protection from fire and other
emergencies.
3. To advise, report and make recommendations to Municipal Council on:
a. municipal, provincial and/or federal legislation that could impact the
fire and emergency response services
b. strategic priorities to support and maintain effective fire and
emergency services
Fire Advisory Committee Terms of Reference P-112 (continued) Page 3 of 7
________________________________________________________________________________________________________
Notice of Intention to Adopt – Council – January 19, 2023 (2023-023)
First Notice – Council – February 9, 2023
Second/Final Notice – Council – February 23, 2023
Effective Date –
c. fire services policy and programs, best practices, standards consistent
with good risk management principles and effectively mitigate risk
within the communities
d. fire service issues referred by MOC Council
Section 3: Committee Membership
1. The Membership shall be a total of 16 Members consisting of:
1 Commissioner from each of the 6 Fire Commissions as voting members
1 Representative from the Chester Fire Advisory Committee as a voting
member.
1 Fire Chief from each of the 7 Fire Departments as voting members.
2 Municipal Councillors as non-voting members.
2. The 6 Fire Commissions and the representative from the Chester Fire Advisory
Committee and the Fire Chiefs from the 7 Fire Departments are, hereafter, in this
document, referred to as Voting Members.
3. Each Fire District will appoint (1) representative of the Voting Members from the
respective Chairpersons of the 6 Fire Commissions and the Chester Fire Advisory
Committee and (1) representative from the 7 Fire Chiefs and in each case provide
their appointed alternates.
4. The representatives for Council will be appointed by Council.
5. The membership appointments will be presented to Council for approval. If any
member wishes to resign from the FAC, this resignation shall be presented to
Council in writing and shall not take effect until it is accepted by Council.
6. The Fire Services Coordinator and support staff will be available to the Committee
as required.
Section 4: Chairperson and Vice-Chairperson
It shall be the general duty of the Chairperson to open, preside over and adjourn the
Committee meetings.
Fire Advisory Committee Terms of Reference P-112 (continued) Page 4 of 7
________________________________________________________________________________________________________
Notice of Intention to Adopt – Council – January 19, 2023 (2023-023)
First Notice – Council – February 9, 2023
Second/Final Notice – Council – February 23, 2023
Effective Date –
The Chairperson and vice Chairperson are to be nominated from the Voting Members
and duly elected by the Voting Members at the first meeting of the Committee. The
Chairperson and the vice Chairperson cannot be from the same Fire District. In the event
of more than one nomination for each position, the selection will be made by secret
ballot.
These positions are elected for a one-year term. Incumbents may re-offer for each
position.
In the event of a tie vote for two nominees for the positions being voted upon and
where the Committee has voted up to three times to break the tie, the nominees will be
elected by “Lot”, one name being drawn by the Municipal Clerk or a designated alternate
member of staff.
If the position of Chairperson becomes vacant, the vice Chairperson will take on
responsibility until the Committee can fill the vacancy.
Section 5: Motions and Voting
1. Where applicable a voting member should provide a notice of motion on complex
issues for discussion at the next scheduled Committee meeting. Such a notice of
motion is entered into the minutes and included in the agenda for the following
meeting.
2. The appointed Alternate will vote only in the absence of the appointed Voting
Member.
3. The Chairperson will vote on all matters. The Chairperson’s vote is counted as the
Fire District vote that is represented in this position.
4. The Vice-Chairperson will vote in the absence of the Chairperson. The Vice-
Chairperson’s vote is counted as the Fire District vote that is represented in this
position. The Chairperson’s vote, in this case, will revert to the Voting Member or
Alternate of the Chairperson’s district.
5. Proxy votes are not accepted.
6. Every Voting Member (or Alternate), who is in attendance, shall vote on motions.
Abstention is deemed as a negative vote.
Fire Advisory Committee Terms of Reference P-112 (continued) Page 5 of 7
________________________________________________________________________________________________________
Notice of Intention to Adopt – Council – January 19, 2023 (2023-023)
First Notice – Council – February 9, 2023
Second/Final Notice – Council – February 23, 2023
Effective Date –
7. Council members, and support staff are not entitled to vote.
8. All motions shall be decided by a majority (50% + 1) of votes. In the event of a tie,
the motion voted on shall be deemed to be determined in the negative.
9. The Chairperson shall call for any vote required and declare the result.
10. Where necessary, motions carried by the Committee must be approved by Council
before implementation.
Section 6: Meeting Schedule
1. The FAC shall meet bi-monthly at a date and time agreed to by the Committee.
2. All meetings will be held in the Council Chambers at the Municipal Offices in
Chester, or at a location agreed to by the Committee from time to time.
Section 7: Meeting Agendas and General Proceedings
1. A quorum will represent two thirds (2/3) of the Voting Members of the Committee.
No business may be conducted if quorum is not achieved.
2. Members of the public or fire service who wish to attend and listen to proceedings
are welcome however can address the Committee only upon unanimous approval
of the Committee.
3. The Chairperson may call special meetings at such a time and place as may be
required.
4. For matters permitted by legislation, the Committee may enter in camera
proceedings.
Section 8: Meeting Minutes and Agendas
1. Support staff from the Municipality will compile and distribute the draft minutes of
each meeting in a timely manner, generally within one week of the date of the
Fire Advisory Committee Terms of Reference P-112 (continued) Page 6 of 7
________________________________________________________________________________________________________
Notice of Intention to Adopt – Council – January 19, 2023 (2023-023)
First Notice – Council – February 9, 2023
Second/Final Notice – Council – February 23, 2023
Effective Date –
meeting.
2. Minutes will be approved at the next scheduled meeting, be printed and entered
into the Minute Book and shall be deemed to be the original minutes of the
meeting.
3. Agendas will be distributed to the Membership in a timely manner, generally two
weeks prior to the next scheduled meeting.
Section 9: Remuneration
1. Members are remunerated by Council at the current rate ($/km) for the fuel
expense incurred to and from the scheduled meetings.
Section 10: Reporting to Council
1. The FAC will provide Council a written summary of activities annually and interim
reports as may be requested by Council.
Fire Advisory Committee Terms of Reference P-112 (continued) Page 7 of 7
________________________________________________________________________________________________________
Notice of Intention to Adopt – Council – January 19, 2023 (2023-023)
First Notice – Council – February 9, 2023
Second/Final Notice – Council – February 23, 2023
Effective Date –
Annotation for Official Policy Book
Reason for Adoption
Establish a Committee to review, advise and
recommend upon issues pertaining to the
development and maintenance of cost-effective
fire and emergency response services meeting
the needs of the citizens of the Municipality.
Notice of Intention to Adopt Council January 19, 2023 (2023-023)
Date of First Notice at Council Council February 9, 2023
Date of Second Notice at Council Council February 23, 2023
Effective Date
I certify that this Policy was adopted by Council as indicated above.
_______________________________________
Pamela M. Myra, Municipal Clerk Date
Addressing Housing Challenges in Rural Nova Scotia:
Identifying new roles and policy approaches
for the Municipality of the District of Chester
By: John Gamey
Presentation for Council & Municipal Staff
Thursday February 9, 2023
Agenda
Project Background1
Research Goals & Objectives2
Methodology3
Findings4
Recommendations5
Considerations6
1 of 14
Project Background
The opportunity
The challenges
Mutual interest with co-op employer
in exploring affordable housing policy
frameworks for the municipality
• Issue #2: Lack of policies and tools in place to
address emerging challenges
• Issue #3: Municipality’s role in housing was
unclear
• Issue #1: Housing crisis impacts were reaching
the South Shore
2 of 14
Provide the MODC with a series of policies and tools it can utilize in its
planning strategies and land use by-laws that aim to ensure affordable
housing is attainable for all households in the municipality
Project Goal
Assess the state of housing in
Nova Scotia, the South Shore,
and the MODC
Objective #1
Identify the potential role(s) the
MODC can adpot to go beyond its
current pursuit of the protection
and development of affordable
housing stock
Objective #2
Identify policies and regulatory
approaches best suited for
the MODC’s current context
to support the protection and
development of affordable
housing stock
Objective #3
3 of 14
Methodology
Literature review
Semi-structured interviews Policy identification & analysis
Housing data review
• Defining affordable housing
• Governmental roles
• Origins of Nova Scotia’s housing crisis
• Local challenges needing to be addressed
• Council’s interest in expanding its role in housing
• Specific policies and tools councillors were interested in adopting
• Can be used by Nova Scotian municipalities to support the
protection and development of affordable housing stock
• Are suitable for implementation in the MODC
• Highlight the extent to which homeowner and rental markets
have been impacted regionally and locally
• Quantify local housing challenges in the MODC
Academic/grey literature, planning documents, media
articles reviewed to inform:
Interviews conducted on an individual basis will all
seven MODC councillors to identify:
Data from Nova Scotia Association of Realtors, CMHC, Census,
Housing Nova Scotia, Rentals.ca, AirDNA reviewed to:
Identify a set of policies and tools that:
4 of 14
Findings: Housing Market
• Costs for homeowners and renters have risen at an
unprecedented pace since the onset of the pandemic
• Rental households are particularly vulnerable in the South
Shore and the MODC (e.g., low vacancy rates, prices rising,
spike in rural homelessness)
• Single-detached homes dominate the MODC’s housing stock
• Non-market housing supply is very low in the MODC
• Short-term rental market continues to grow, reaches peaks
during summer months
5 of 14
Findings: Interviews with Councillors
Among a majority of councillors there was interest in taking on an
expanded role in solving local housing challenges
Local challenges
• Rising home, land, and construction costs
• Non-profit organizations seemingly inactive
• Lack of housing options (rental in particular) for
seniors, working class
• Ineffective zoning
• Stigmas around ‘affordable housing’
• Prevalence of short-term rentals
Possible approaches/solutions
• Implementing/furthering the use of land use
by-law tools (e.g. more density, secondary suites,
inclusionary zoning, short-term rental regulations)
• Fiscal support for non-profit developers
• Proactive infrastructure expansion
• Improved communications and outreach
initiatives
• Educational initiative destigmatizing ‘affordable
housing’
6 of 14
Findings: Policy Toolkit
organized into a ‘policy toolkit’
• Broad planning approaches
• Planning policy and by-law approaches
• Fiscal approaches
Fiscal Approaches section of the policy toolkit
avenues for municipalities to
play a role in in housing:3
policies and tools to support the
protection and development of
affordable housing stock23
7 of 14
Recommendations
1. Secondary suite policy
2. Fiscal support strategy
3. Outreach and communications strategy
1. Councillor(s) expressed interest in adoptiong the approach
2. Approach would address a local housing concern +
reasonable pathway to implementation
Criteria
Recommended approaches
8 of 14
Recommendation 1: Secondary Suite Policy
• Amend MLUB and VLUB to include a definition for
secondary suites
• Amend MPS and VSPS to include policy statements
listing secondary suites as an encouraged land use
• Allow secondary suites in all zones
Recommended actions:
• “Excellent first stage solution for communities
wanting to encourage affordable housing”
• Likely to increase rental stock
• Supports aging-in-place
Rationale
9 of 14
Recommendation 2: Fiscal Support Strategy
• Develop a fiscal support strategy to fund affordable
housing initiatives
• Funding stream separate from the Major Capital
Project Grant
• Use other tools like tax exemptions/reductions,
below market land leases/sales for non-profits
Recommended actions:
• Several councilors expressed interest in continuing
to play a fiscally supportive role
• Could increase non-profit development activity
• Could benefit low-income renters
Rationale
10 of 14
Recommendation 3: Outreach and Comms Strategy
• Strategy that focuses on attracting private and non-
profit developers
• Strategy that combats stigmas associated with the
term “affordable housing”
• Connect with community organizations to discuss
managing public pushback to new development
Recommended actions:
• Widely accepted that an obstacle to any form of
new development is public pushback
• Perception that Chester is not excited about new
development
Rationale
11 of 14
Considerations
1. Councillor(s) expressed interest in adoptiong the approach
2. Approach would address a local housing concern
but further deliberation and/or data is needed before
implementation can be considered
Criteria
1. Inclusionary Zoning and Density Bonusing
2. Short-term Rental Regulations
Approaches for consideration
12 of 14
Consideration 1: Inclusionary Zoning & Density Bonusing
• Would require developers to provide affordable
units in new multi-unit developments
• Could allow developers to increase density in
exchange for the provision of affordable units
Utility
• Ensuring units remain affordable over the long-term
• Better understanding of affordable units needed
before appropriate percentages can be set
Challenges
13 of 14
Consideration 2: Short-term Rental Regulations
• Limit number of STR units in the community
• Require STR operators to rent out of their primary
residence
• Raise funds for housing/other initiatives through
taxes/marketing levies
Utility
• Need for better, clearer data on STRs
• Lack of provincial guidance, local models to emulate
• Enforcement of any regulations put in place
Challenges
14 of 14
Thank you!
Questions/comments?
REQUEST FOR D ECISI ON
Prepared By: Bruce Blackwood Date January 16, 2023
Reviewed By: Tara Maguire Date January 16, 2023
Authorized By: Dan McDougall Date January 16, 2023
CURRENT SITUATION
This 2022 year-end report provides a summary of our overall health and safety performance and the workplan
for 2023. Budget estimates are included.
RECOMMENDATION
Develop and implement the 2023 Safety Work Plan and Safety Budget in support of continuous improvement to
the MOC Health and Safety Program.
BACKGROUND
In accordance with its Safety Policy, MOC continues to hold health and safety a priority in the workplace.
Working closely with its Joint Occupational Health and Safety Committee, MOC continues to implement an
annual Safety Work Plan with a focus on continuous improvements to its Health and Safety Program.
D ISCUSSION
Section 1: Incident Review 2022
In accordance with Section 10 of the OHS Program, staff continues to report health and safety hazards, near
misses and incidents. Investigations are completed and corrective actions are implemented as required.
Incidents Reported by Major Category
Incidents 2016 2017 2018 2019 2020 2021 2022
Minor Incidents 13 8 7 19 8 11 5
Incidents involving some injury 1 0 1 0 0 2 3
Lost time Incidents 0 1 1 0 4 0 0
Near Miss Incidents 3 4 1 4 0 1 3
Hazardous Conditions 3 0 1 1 1 0 0
Ergonomic 0 0 0 0 0 0 0
Total Employee Incidents 20 13 11 15 13 14 11
Non-employee Incidents 2 6 7 12 11 20 6
Total Incidents Reported 22 19 18 27 24 34 17
REPORT TO: Council
SUBMITTED BY: Corporate and Strategic Services
DATE: January 16, 2023
SUBJECT: Year End 2022 Safety Report and 2023
Work Plan
ORIGIN: MODC OHS Program
2 Request For D ecision
Eleven (11) employee related incidents and six (6) non-employee incidents were recorded in 2022. Of the 11
employee incidents no serious injuries were recorded. Most importantly there were no lost time incidents
recorded in 2022 compared to 4 LTIs in 2020.
As of January 2023 to date workplace hours since the last lost time incident have exceeded our 200,000 hours
milestone.
Incidents Reported by Type
There were 3 incidents involving members of the public. There were no injuries involved in these incidents, only
minor property damage.
• 1 incident involved minor property damage resulting from routine Public Works field activities
• 2 incidents involved minor property to MOC facilities by members of the public using the landfill site
There were no further reports of any trips or falls at the walkway leading to the Chester Yacht Club at Parade
Square. Traction strips and warning signage have been installed. Discussions continue with Public Works
concerning a long-term solution to eliminate this slip/fall hazard.
It is to be noted that due ongoing corrective action (chains, curbs, and signage) at the public drop off bins at the
Kaizer Meadow site, we are seeing a reduction in the number of incidents in this area. Due to the continuing risk
of injury, it is recommended that the public drop area facility and procedures continue to be reviewed.
There were 2 incidents involving contractors without any injuries reported. There was property damage to the
contractor’s vehicles and equipment. These two incidents were referred to the contractor for their internal
investigation and corrective action.
Incidents 2016 2017 2018 2019 2020 2021 2022
Major cuts, skeletal breakages, tissue damage 1 0 0 0 1 0 0
Back injuries and muscle sprains, strains 0 0 0 2 2 0 0
Slips trips and falls 7 4 2 0 1 2 0
Incidents involving equipment/machinery 1 1 1 2 1 3 1
Minor cuts, bruises, sprains, first aid 3 2 4 0 4 2 3
Incidents involving MOC vehicles 1 1 2 4 2 3 5
Hazardous conditions/concerns/near misses 4 4 1 4 2 3 0
Environmental/health conditions/concerns 3 0 0 1 0 2 0
Fire and fire related incidents 0 1 5 6 1 9 3
Incidents involving members of the public 1 2 3 5 7 6 3
Incidents involving contractors 1 4 0 2 3 4 2
Ergonomic conditions/work methods/PPE 0 0 0 1 0 0 0
Total Incidents Reported 22 19 18 27 24 34 17
3 Request For D ecision
Incidents involving MODC vehicles and equipment remained low due to continued improvements in operator
awareness and training. There were no major traffic accidents reported with municipal vehicles. Vehicle/driving
safety continues to be a subject of regular department toolbox talks.
There was a significant decrease in the number of fire and fire related incidents at the landfill with only 3 incidents
being recorded in 2022. Two (2) incidents involved minor fires on the landfill face resulting from combustion of
unknown substances contained in the compacted waste stream. Unfortunately, the old compactor had an engine
fire and was severely damaged. All fires were extinguished by the Kaizer Meadow staff and did not require the fire
Departments. Causes of landfill fires are difficult to determine precisely however most can be attributed to
improper materials, flares, fireworks and batteries being placed in the waste materials. Public education
continues. Our waste partners have been advised to pay closer attention to their sorting. Recommendations on
further fire prevention measures and emergency response improvements continue.
Section 2: Investigations and Recommendations Review 2022
Under Section 11, the Department Head is responsible for ensuring the investigations are completed, corrective
action outlined and implemented as appropriate. The JOHSC continues to offer its support in completing the
investigations and implementation of corrective actions.
Seventeen (17) incident investigations were initiated in 2022. Thirteen (13) investigations have been completed,
leaving four (4) and the corresponding recommendations pending.
From the 2022 investigations completed to date there were 16 recommendations made and completed. There
are regular follow ups with management team on the outstanding items.
Incidents/Investigations/Recommendations 2016 2017 2018 2019 2020 2021 2022
Incidents Reported 22 19 18 27 24 34 17
Investigations Completed 22 19 18 27 24 33 13
Investigations Outstanding 0 0 0 0 0 1 4
Recommendations Submitted * 34 27 34 45 41 43 16
Recommendations Completed 34 27 34 45 30 31 13
Recommendations under review * 0 0 0 0 11 12 3
*Does not include recommendations possible from outstanding investigations
Although progress is being made there is still need for improvement in the incident investigation programs and
follow up on the resulting recommendations. There are several recommendations from 2020 and 2021 that have
yet to be implemented.
4 Request For D ecision
To ensure timely corrective action can be implemented, it is important that these outstanding investigations be
completed as soon as possible. Department Heads need to ensure that the investigations are completed within
the designated 30 days. Work continues making program improvements in this area and administrative loads
should be reduced with the implementation of an integrated software system.
Section 3: Workplace inspections
Section 12 of the OHS Program established a systematic approach of scheduled workplace inspections to identify
hazards, sub-standard conditions/practices and risks and to implement the appropriate and effective corrective
action. Worked continued of corrective actions from 2021. We did fall behind in 202 2 as new staff had to
become familiar with the inspection process. Corrective actions are in progress on the hazards identified during
the previous site inspections.
Section 4: Worker’s Compensation Review 2022
Our current Safety Program is designed to help prevent workplace injury and have a positive impact on MOC’s
WCB experience rating. We have moved steadily from a rate demerit position in 2016 to rate merit position
through 2022. The 2023 rate continues in a merit position compared to the municipal sector’s base rate.
WCB MODC Assessment Rate Historical Trend
Year Industry Base Rate Min/Max Range MODC Rate Cost Ratio Merit/Demerit
2016 $ 1.99 $ 1.40 - $ 3.18 $ 2.66 244. 9 % Higher 33.6 % Demerit
2017 $ 2.01 $ 1.41 - $ 3.21 $ 2.12 37.6 % Higher 5.5 % Demerit
2018 $ 2.04 $ 1.43 - $ 3.26 $ 2.04 1.54 % Lower 0.5 % Merit
2019 $ 2.07 $ 1.45 - $ 3.31 $ 1.77 48.8 % Lower 14.7 % Merit (- $0.30)
2020 $ 2.12 $ 1.49 -$ 3.39 $ 1.65 74.3 % Lower 22.3 % Merit (- $0.47)
2021 $ 2.43 $ 1.71- $ 3.88 $ 1.99 61.59% Lower 18.49 % Merit) (- $0.44)
2022 $ 2.93 $ 2.06 - $ 4.68 $ 2.61 37.35 % Lower 11.21 % Merit ( -0.32)
2023 $ 3.24 $ 2.27 - $ 5.18 $ 2.47 80.17 % Lower 24.07 % Merit ( -0.77)
$0.00
$1.00
$2.00
$3.00
$4.00
2016 2017 2018 2019 2020 2021 2022 2023
WCB Rates, $ per $ 100 of assessable payroll
Industry Rate MOC Rate
5 Request For D ecision
The cost experience ratio for NS Municipalities increased significantly resulting in the Basic Industry Rate for our
municipal category increasing this year from of $ 2.93 to $ 3.24 per $100 assessable payroll.
Fortunately, we currently maintain an experience rating significantly below the Basic Rate for Municipal units.
This rate is 80.17 % lower than the industry average and we continue to enjoy a 24.07 % merit position. This
merit position dropped our rate by $ 0.77 to $ 2.47 per $100 assessable payroll. The estimated savings due to
this merit position for 2023 is approximately $ 4500. Savings from that compared to the basic rate for other
Municipalities would be more than $ 24,000 (using the 2021 payroll base).
There were no major claims in 2022. There were several WCB claims in 2020 totaling just over $ 6500 which are
still counted in the rate calculations. As rates are calculated using 3 years of claim experience it is important that
we minimize any claim that may result from a workplace injury by facilitating a quick and safe return to work.
Section 5: Joint Occupational Health and Safety Committee
The Safety Committee continues to meet each month to review overall safety performance and program
development. All incidents, investigations and the status on corrective actions are reviewed. The Committee
provides ongoing training and support to the departments specific to their safety requirements.
Some significant highlights of the 2022 Workplan included:
1. Completion of the Construction Safety audit and receipt of 2023 Certification.
2. Implementation of Employee Safety Orientation program.
3. Development and implementation of the Ergonomic program in conjunction with WCB.
4. Review and program adjustments according to the revised First Aid Regulations
5. Coordination of Confined Space training for Public Works and Kaizer Meadow staff.
6. Implementation of the Working Alone security cell phone application for appropriate staff.
7. Implementation of the winter safety campaign with a focus on prevention of slips, trips and falls and
driving and holiday home safety.
8. Implementation of the summer safety campaign with a focus on prevention of UV exposure and sun
stroke. (Sun Safety Canada)
9. Continuation of development of integrated safety software.
10. Expansion of the Safety Resource Center (AMANS) for staff use.
11. JOHSC recognized all staff for achieving over 140,000 work hours without serious injury or lost time.
JOHSC members continue to contribute to overall safety program development with implementation of the 2023
Safety Workplan.
6 Request For D ecision
Section 6: Nova Scotia Construction Safety Certificate of Recognition program
The Municipality completed its internal audit (Year 4) with a score of 97 % from Construction Safety Nova Scotia
and received a Certificate of Recognition and Letter of Good Standing for 2023. Areas of continuous improvement
are under review and will be addressed in the 2023 workplan.
Section 7: Department of Labor, Skills and Immigration
We continue to enjoy a favorable and cooperative working relationship with the Department of Labor. There
were no compliance issues raised and comments on our overall OHS program continue to be positive.
Section 8: Safety Program Work Plan Update
The 2023 Work Plan is focused on continuous improvement of our existing program with an emphasis on the
key areas of hazard assessment, safe work practices, employee training and communication to address
opportunities for improvement outlined in recent audits.
Refresher training for Management on the Safety Program and current regulatory environment is planned for
2023. JOHSC also is planning development of training to help manage mental health in the workplace.
The 2023 Work plan includes the licensing and implementation of integrated health and safety software to
address the increasing administrative load required to maintain regulatory compliance and audit
requirements. (continuation of 2022 budgeted item)
Update of the MOC Emergency response plan will be completed in 2023 (delays as some areas must be
coordinated with Accessibility recommendations e.g. signage, alarms etc.)
I MPLICATIONS
Policy
Section 2 OHS Policy
Financial/Budgetary
Work Plan covered in current OHS Budget.
Environmental
N/A.
Strategic Plan
Maintain a high level of fiscal responsibility;
Continually improve public satisfaction with municipal services;
Work Program Implications
Requires ongoing resources from Safety Coordinator, JOHSC, Directors and staff.
7 Request For D ecision
OPTIONS
1. Accept the Year End 2022 Health and Safety Report and direct staff to continue development of the
2023 Safety Workplan and associated operating budget in support of the continuing development and
implementation of the MOC Health and Safety Program.
2. Direct staff to revise the 2023 Safety Budget and 2023 Workplan.
ATTACHMENTS
Safety Workplan 2023 summary
COMMUNICATIONS (INTERNAL/EXTERNAL)
Internal to staff on program implementation. External with regulatory agencies, suppliers and associations.
He
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1
REQUEST FOR DECISION
REPORT TO: Committee of the Whole
MEETING DATE: February 9, 2023
DEPARTMENT: Infrastructure & Operations
SUBJECT: Fleet 5yr Plan Budget Amendment
ORIGIN: Asset Management
Date: January 3, 2023 Prepared by: Tammie Bezanson, CET
Date: January 23, 2023 Reviewed by: Matthew Blair, Director of Infrastructure &Operations
Date: February 1, 2023 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
That council except this amendment to the 5-year budget plan for the municipal fleet.
CURRENT SITUATION
With consideration of the proposed upgrades to our wastewater systems, the current five-year fleet plan was
reviewed with operations staff. It was determined that the current sewer maintenance vehicle, a ¾ tonne truck
with crane (operational lift of 722lbs), has insufficient power and reach for pulling the pumps out of the lift station
chambers. Public Works is proposing to upgrade the current proposed ¾ tonne truck purchase to a 1-tonne truck
with a larger crane that will have a minimum reach of 2.8m (9ft) and up to 900kg (2,000lb) lift capacity.
During the past year, operations staff noted that it would be a benefit to increase our trailer capacity by purchasing
a second dump trailer. This would allow removal of brush and other waste from two different areas or more
waste from a single area. A good example of this is trail maintenance operations which has received very positive
comments from the public this year.
BACKGROUND
The proposed capital plan for fleet for 2023-24 is as follows:
Item Cost Estimate
Truck replacement 1 ton with crane $150,000 (truck $95,000, Crane $55,000)
Dump Trailer $15,000
TOTAL $165,000
DISCUSSION
The current ¾ tonne truck (2017) can be reallocated to the property maintenance side, and trade-in the remaining
½ tonne (2015) truck on the purchase of the 1 tonne truck. This will ensure no increase to the current fleet
numbers at this time.
The new dump trailer would be an increase of our trailer assets.
R e q u e s t f o r D e c i s i o n P a g e | 2
OPTIONS
Option A – Approve the request for the Fleet Capital 2023-24.
Option B – Direct staff to return with additional information.
IMPLICATIONS
By-Law/Policy
Not Applicable
Financial/budgetary
This project has not been approved in the 2023-2024 Capital Budget. Borrowing is the intended funding source.
Environmental
Not Applicable
Strategic Priorities
This change will provide an increase in efficiency for staff and will lower the need to hire outside help for lift
station maintenance. The current crane does not have a long enough horizontal reach for some of the liftstations,
to pull the pumps up out of the chamber.
Priority Outcomes: Governance & Engagement
Ensure municipal service delivery is efficient and effective, communicated, and accessible.
Priority Outcomes: Infrastructure & Service Delivery
Create efficiencies through innovative service delivery, and proactive maintenance and operations of
existing infrastructure.
Work Program Implications
1. Having a 1 tonne truck with crane will increase our ability to maintain our current and planned lift
station pumps.
2. A second dump trailer will increase our maintenance program efficiency.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A
ATTACHMENTS
N/A
REQUEST FOR DECISION
REPORT TO: Council
MEETING DATE: February 9, 2023
DEPARTMENT: Infrastructure & Operations
SUBJECT: ICIP Active Transportation Update
ORIGIN: Modal Shift & New Connections 2020-2027
Date: January 30, 2023 Prepared by: Tammie Bezanson, Fred Whynot, Gord Tate, Leigh Besanger
Date: January 31, 2023 Reviewed by: Matthew Blair, Director of Infrastructure & Operations
Date: February 2, 2023 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
That council approve the phased recommendations provided within.
CURRENT SITUATION
The Department of Infrastructure and Operations recently received cost estimates for 5 projects included in the
initially approved ICIP Modal Shift and New Connections group of projects (ICIP). These cost estimates, which
include four sidewalk sections and the Gold River Bridge, are significantly higher than previous, original estimates.
These cost estimates were used to project potential budgets for other sidewalk sections and the proposed AT
bridge over Highway #3. Other information was verbally received from the Province for other projects, Rapid
Rectangular Flashing Beacons (RRFBs), regarding the unlikelihood of their approval. With this information in mind
a workshop was held with Council on January 19, 2023 to briefly discuss the projects as a whole to determine a
proposed path forward for future debate.
BACKGROUND
The Modal Shift and New Connections 2020-2027 group of projects were approved by Council on September 3,
2020 for submission for ICIP funding.
On April 14, 2022 council approved the ICIP funding agreement with the provincial and federal government:
Motion: 2022-154 ENTER INTO ICIP FUNDING AGREEMENT WITH PROVINCIAL AND FEDERAL
GOVERNMENTS MOVED by Councillor Wells, SECONDED by Councillor Assaff that Council authorize the
Warden and the Clerk to enter into an infrastructure funding agreement with the Provincial and Federal
Governments. ALL IN FAVOUR. MOTION CARRIED.
R e q u e s t f o r D e c i s i o n P a g e | 2
DISCUSSION
The original projects and budgets were reviewed with Council at the workshop along with new cost estimates
and status updates. A summary of the initial discussion as follows:
Project Initial
Budget
Revised
Budget
Status
RRFBs (11) $321,580 $321,580 Unlikely to be approved.
Paved Shoulders Hwy 3 (2)
Chester Basin to Western Shore $762,881 $762,881 Substantially Complete.
Vaughan Rd to Martins River $556,961 $556,961 Moved to 2023-2024.
Active Transportation (15)
Connector Trail: Haughn
Property, Middle River
$34,416 In progress.
$34,416 +
2023 – 2024 construction but can be moved
to another funding stream.
Sidewalk: Highway 329 to AT
Trail, Hubbards (60 m)
$98,154 $140,332 Ready to proceed with design and tender.
Sidewalk: Highway 3 to Croft
Road, Chester Basin (265-350 m)
$283,769 $743,723 Ready to proceed with design and tender.
Design extended from Croft Rd. to AT Trail.
Sidewalk: Our Health Centre to
Pig Loop, Chester (160 m)
$178,411 $433,513 Ready to proceed with design and tender.
Sidewalk: Duke Street to Valley
Road, Chester (486 m)
$492,515 $863,625 Ready to proceed with design and tender.
Sidewalk: Valley Road to Victoria
Street, Chester (174 m)
$176,322 $417,352 On hold, ROW issues and to see what design
alternatives may be for Hwy 3 crossing,
Sidewalk: Victoria Street to AT
Trail, Chester (35 m)
$59,852 $83,953 On hold, ROW issues and to see what design
alternatives may be for Hwy 3 crossing,
Sidewalk: AT Trail to Shore Mall,
Chester (580 m)
$534,751 $1,391,229 On hold, ROW issues and to see what design
alternatives may be for Hwy 3 crossing,
Sidewalk: Highway 3 to Sailing
Club, Hubbards (1200 m)
$1,090,551 $2,878,404 Discussed ending at Fox Point Front Road.
(1000 m). Ready to proceed with design.
Sidewalk: Fox Point Front Road,
Hubbards (1000 m)
$881,111 $2,398,670 Discussed not building last 100 m within
HRM. Ready to proceed with design.
Sidewalk: George Rd to Vaughan
Rd, Western Shore (240 m)
$232,402 $575,681 Ready to proceed with design.
Sidewalk: Pig Loop Road, Chester
(1300 m)
$1,298,986 $3,118,271 On hold until further discussion on traffic
study options.
Sidewalk: Forties Road to
Fairgrounds, New Ross (900 m)
$848,803 $2,158,803 Discussed ending sidewalk at Fire Hall. (450
m). Ready to proceed with design.
Bridge: Gold River Bridge, Gold
River/Middle River
$2,029,092 $3,565,000 Ready to proceed with design and tender.
Bridge: Former Train Bridge
Location, Highway 3 Chester
$1,303,625 $2,607,250 Explore design alternatives.
TOTAL $11,184,182 $23,051.644
R e q u e s t f o r D e c i s i o n P a g e | 3
Key points of the workshop discussions were:
a) Rapid Rectangular Flashing Beacons: Removal from ICIP funding of RRFBs, as Provincial approvals are unlikely.
Should any be approved in the future, these can be funded from other streams of revenue e.g. operations
Gas Tax. $321,580 to be reallocated to other projects in the original ICIP funding agreement.
b) Paved Shoulders: First phase is substantially complete, and funding is not expected to exceed the budget of
$762,881. The second phase has been rescheduled for 2023-2024. The second phase could be moved by
Council to be funded by Gas Tax, enabling $556,961 to be reallocated to other projects in the original ICIP
funding agreement.
c) Connector Trail: Haughn Property. Discussion to remove this project and funded via the Gas Tax. $34,416 to
be reallocated to other projects in the original ICIP funding agreement.
d) Active Transportation: Sidewalks: Highway 329 to AT Trail, Hubbards (60 m), Highway 3 to Croft Road, Chester
Basin (265-350 m), Our Health Centre to Pig Loop, Chester (160 m), Duke Street to Valley Road, Chester (486
m). These projects are nearly design complete and waiting for design approvals. The section in Chester Basin
was extended to the AT Trail, an extension of 85 m. Should Council wish to proceed with these projects they
could be tendered in February with final award approval brought back to Council when bids are received.
Project to remain part of ICIP with a $1,128,344 increase in budget.
e) Active Transportation: Sidewalks: Valley Road to Victoria Street, Chester (174 m), Victoria Street to AT Trail,
Chester (35 m), AT Trail to Shore Mall, Chester (580 m), Bridge: Former Train Bridge Location, Highway 3
Chester. The new proposed budget of $2,607,250 for the bridge at the former crossing at Highway #3, Chester
was felt to be too high to proceed with at this time. Further discussion on exploring other design options
with the Province to allow safer AT crossings instead of a bridge in this area was felt to be a better course of
action. The design of this crossing which will affect other proposed linked sidewalk sections, combined with
the new knowledge of road right-of-way issues, should postpone designs of the same at this time. $2,607,250
to be reallocated within ICIP funding, providing available budget for other projects.
f) Active Transportation: Sidewalks: Highway 3 to Sailing Club, Hubbards (1200 m), Fox Point Front Road,
Hubbards (1000 m). Generally, the discussion focused on ending the sidewalks at the Fox Point Front Road
and Highway #329 intersection and not completing the section on Fox Point Road within HRM. This would
reduce the proposed sidewalks sections to lengths of 1000m and 900 m respectively. New budgets would
then be $2,398,578 and $2,158,720 respectively. The project is to remain part of ICIP with a $2,368,160
increase in budget.
g) Active Transportation: Sidewalk: George Rd to Vaughan Rd, Western Shore (240 m). Ready to proceed with
design. New budget is $575,681, an increase of $343,279. Project to remain part of ICIP.
R e q u e s t f o r D e c i s i o n P a g e | 4
h) Active Transportation: Sidewalk: Pig Loop Road, Chester (1300 m). A recent traffic study looked at options
for traffic flow on Pig Loop. Any approved option would affect the sidewalk design and therefore the design
should be put on hold until the traffic study is discussed further by Council. New budget is $3,118,271, an
increase of $1,819,285.
i) Active Transportation: Sidewalk: Forties Road to Fairgrounds, New Ross (900 m). There was discussion on
the length of this proposed section of sidewalk, with a suggestion that the sidewalk design include the section
along Highway 12 between the Forties Road to the Fire Hall. This would decrease the length of sidewalk from
900 m to 450 m. Ready to proceed with design. New budget is $1,079,360, an increase of $230,557.
j) Active Transportation: Bridge: Gold River Bridge, Gold River/Middle River. The previous budget for this bridge
under the ICIP application was $2,029,092. The new budget is $3,565,000, an increase of $1,535,908. Further
details on this project are discussed under a separate Request for Decision. For the purpose of this Request
for Decision the original budget will stay the same with the funding shortfall covered by wind turbine fund to
allow additional ICIP funding for other projects.
A summary of the above comments is as follows:
Project Name Original
Budget
(2020)
Revised
Budget
(2022)
Future
Project
Estimated
Budget
(2022)
Comments
RRFBs (11) $321,580 $321,580
Paved Shoulders Hwy 3 (2)
Chester Basin to Western
Shore
$762,881 $762,881 Substantially complete. Project to
remain in ICIP
Vaughan Rd to Western Shore $556,961 $556,961 Move to 2023/24. Funded via Gas Tax
Active Transportation (15)
Connector Trail: Haughn
Property, Middle River
$34,416 $34,416 Funded via Gas Tax
Sidewalk: Highway 329 to AT
Trail, Hubbards (60 m)
$98,154 $140,332 Ready to proceed with final design
and tender.
Sidewalk: Highway 3 to Croft
Road, Chester Basin (350 m)
$283,769 $743,723 Ready to proceed with final design
and tender.
Sidewalk: Our Health Centre to
Pig Loop, Chester (160 m)
$178,411 $433,513 Ready to proceed with final design
and tender.
Sidewalk: Duke Street to Valley
Road, Chester (486 m)
$492,515 $863,625 Ready to proceed with final design
and tender.
Sidewalk: Valley Road to
Victoria Street, Chester (174 m)
$176,322 $417,352 On hold. Reschedule to future date.
Sidewalk: Victoria Street to AT
Trail, Chester (35 m)
$59,852 $83,953 On hold. Reschedule to future date.
R e q u e s t f o r D e c i s i o n P a g e | 5
Sidewalk: AT Trail to Shore
Mall, Chester (580 m)
$534,751 $1,391,229 On hold. Reschedule to future date.
Sidewalk: Highway 3 to Sailing
Club, Hubbards (1,000 m)
$1,090,551 $2,398,578 Discussed ending at Fox Point Front
Road. (1,000 m). Length reduced by
200m. Ready to proceed with design.
Sidewalk: Fox Point Front Road,
Hubbards (900 m)
$881,111 $2,158,720 Discussed not building last 100 m
within HRM. Ready to proceed with
design.
Sidewalk: George Rd to
Vaughan Rd, Western Shore
(240 m)
$232,402 $574,681 Ready to proceed with design.
Sidewalk: Pig Loop Road,
Chester (1300 m)
$1,298,986 $3,118,271 On hold. Reschedule to future date.
Sidewalk: Forties Road to Fire
Hall, New Ross (450 m)
$848,803 $1,079,360 Ready to proceed with design.
Bridge: Gold River Bridge, Gold
River/Middle River
$2,029,092 $3,565,000 Ready to proceed with design and
tender. The $1,535,908 budget
shortfall to be funded via the wind
turbine fund.
Bridge: Former Train Bridge
Location, Highway 3 Chester
$1,303,625 $2,607,250 On hold. Reschedule to future date.
Explore design alternatives.
TOTAL $11,184,182 $12,720,413 $8,531,012
Remaining Budget ($1,536,231)
The revised total estimated costs for all original ICIP (2022 prices) totals $21,251,425, up from $11,184,182.
The ICIP budget is depleted due to the Chester Basin to Western shore paved shoulder project being completed
at a cost of $762,881. This leaves $10,421,301 remaining in the ICIP fund.
Public works is making the following phased recommendations:
Phase 1 – Proceed with the final design and tender of Active Transportation:
Sidewalks: Highway 329 to AT Trail, Hubbards 60m $140,332
Highway 3 to Croft Road, Chester Basin 350m $743,723
Our Health Centre to Pig Loop, Chester 160m $433,513
Duke Street to Valley Road, Chester 486m $863,625
Bridge: Gold River Bridge, Gold River/Middle River $3,565,000
Estimated construction costs for the above: $5,746,193
Construction in 2023-2024 subject to tender approval by Council.
R e q u e s t f o r D e c i s i o n P a g e | 6
Phase 2 – Proceed with design of Active Transportation:
Sidewalks: Highway 3 to Fox Point Rd, Hubbards 1,000m $2,398,578
Fox Point Front Road, Hubbards 900m $2,158,720
George Rd to Vaughan Rd, Western Shore 240m $574,681
Forties Road to Fire Hall, New Ross 450m $1,079,360
Estimated construction costs for the above: $6,211,339.
Design in 2023-2024 with construction in 2024-2025, subject to Council approval.
Phase 3 – Alternative funding for remaining deferred ICIP projects:
Public works is proposing the removal of the following projects from the ICIP list:
Rapid Rectangular Flashing Beacons $321,580 Operations
Connector Trail: Haugh Property $34,416 Gas Tax
Paved Shoulders: Vaughan Rd to Martins River $556,961 Gast Tax
Estimated construction costs for the above: $912,957
These projects to be funded via the Gas Tax.
Phase 4 - Proceed with design stage with residual ICIP funding (if available) or alternative funding streams to be
determined:
Sidewalk: Valley Road to Victoria Street, Chester 174m $417,352
Sidewalk: Victoria Street to AT Trail, Chester 35m $83,953
Sidewalk: AT Trail to Shore Mall, Chester 580m $1,391,229
Sidewalk: Pig Loop Road, Chester 1300m $3,118,271
Bridge: Former Train Bridge Location, Highway 3 Chester $2,607,250
Estimated construction costs for the above: $7,618,055
OPTIONS
Option A – Direct Staff to continue with the stated phased recommendations.
Option B – Direct Staff to return with further information or options.
IMPLICATIONS
By-Law/Policy
Not Applicable
R e q u e s t f o r D e c i s i o n P a g e | 7
Financial/budgetary
Revised budgets for projects under current consideration to remain under the ICIP application with funding
shortfall for the Gold River Bridge funded by other revenue.
Environmental
Final approvals required by the Department of Environment and Climate Change.
Strategic Priorities
The design and future construction will assist the Municipality in advancing the following Priority Outcomes of
the 2021-24 Strategic Priorities Framework:
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated, and accessible.
Priority Outcomes: Healthy & Vibrant Communities
1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of
life and provide safe communities for residents and visitors alike.
2. Develop an accessibility, diversity, and equity lens for municipal plans and services, and support partners
in advancing accessible and inclusive communities.
Priority Outcomes: Infrastructure & Service Delivery
1. Create efficiencies through innovative service delivery, and proactive maintenance and operations of
existing infrastructure.
2. Plan for and create infrastructure that improves the connectivity of roads, multi-use trails, natural
assets, and facilities as part of an active transportation network.
Work Program Implications
Funding of the projects removed from the ICIP project will require additional administration to apply for other
funding streams.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
Continued communication with funding partners and organizations as directed under the ICIP agreement
ATTACHMENTS
None
REQUEST FOR DECISION
REPORT TO: Council
MEETING DATE: February 9, 2023
DEPARTMENT: Infrastructure & Operations
SUBJECT: Gold River Bridge - Site selection & Bridge
Design Award
ORIGIN: Modal Shift & New Connections 2020-2027
Date: February 2, 2023 Prepared by: Tammie Bezanson, CET
Date: February 2, 2023 Reviewed by: Matthew Blair, Director of Infrastructure & Operations
Date: February 2, 2023 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
That council approve the continued design of the new Gold River Bridge, indicated as Option 1C, in the attached
report from DesignPoint Engineering & Surveying Ltd.
CURRENT SITUATION
The Department of Infrastructure and Operations received the initial design report (attached) from DesignPoint
Engineering & Surveying Ltd. on December 23, 2022. Highlights of this report were discussed at a workshop
regarding updated information on our current ICIP projects, the Gold River Bridge being one of many, on January
19, 2023.
BACKGROUND
The Modal Shift and New Connections 2020-2027 group of projects were approved by Council on September 3,
2020 for submission for ICIP funding.
On April 14, 2022 council approved the ICIP funding agreement with the provincial and federal government:
Motion: 2022-154 ENTER INTO ICIP FUNDING AGREEMENT WITH PROVINCIAL AND FEDERAL
GOVERNMENTS MOVED by Councillor Wells, SECONDED by Councillor Assaff that Council authorize the
Warden and the Clerk to enter into an infrastructure funding agreement with the Provincial and Federal
Governments. ALL IN FAVOUR. MOTION CARRIED.
Discussed during the council meeting was the report from ABLE Engineering that proposed the following repair
and construction options for the bridge. Please note the repair costings are exterior inspection only. The interior
of the piers could not be accessed to verify if they are sufficient to remain or will require further repairs. All pricing
is subject to supply chain situations and are most likely to change.
R e q u e s t f o r D e c i s i o n P a g e | 2
Option Cost (M) Service Life
Extension (yrs)
Pros Cons
RE
P
A
I
R
Make all necessary
repairs to existing trail
bridge
$3.1
25
Existing trail
corridor is used
so no new
alignment
necessary.
Heritage value
retained.
Closure continues
until repairs can be
made, although wise
phasing may allow
the bridge to re-open
while work proceeds.
NE
W
C
O
N
S
T
R
C
U
T
I
O
N
At existing site (using
existing piers)
$4.1*
35
Existing trail
corridor is used
so no new
alignment
necessary.
Some heritage
value may be
retained.
Most heritage value
lost.
At a new site
$2.0-$3.5**
35+
May or may
not fit in the
current trail
corridor
May require a new
corridor to be
established
Decommission and
removal
$1 n/a
* This cost could be decreased if only portions of the bridge are refurbished, and the configuration is modified.
**This represents a range of prices provided in both the ABLE report, and a trail bridge construction company who reviewed the site and
offered their opinion of costs.
This RFD covers the proposed design and location of the new bridge only. The tender for construction will follow
in 2023, subject to Council approval.
Submitted to ICIP was the following original budget breakdown for the Gold River Bridge Replacement Project:
Federal Provincial Municipal TOTAL
Original Estimate $811,637 $669,600 $547,855 $2,029,092
R e q u e s t f o r D e c i s i o n P a g e | 3
DISCUSSION
DesignPoint Engineering & Surveying Ltd. was given direction to investigate a new location for bridge and design
of the same between Hwy 3 and Hwy 103. Only two locations were found to be reasonable, beside the existing
bridge (1) and Old Bridge Road (2), the former Gold River crossing. Three designs for bridge structures were
proposed;
A – Steel Box Girder
A box girder for this site would likely also be craned into place, although temporary works would be more
limited to establish crane pads near the base of the embankments. The primary advantage to the box girder
(over the other superstructure options) at this site is that the bridge may be able to be integral, which would
eliminate bearing maintenance over the service life of the bridge. Howe ever, feasibility with need to be
confirmed during detailed design as sufficient pile length is needed in order to make the bridge integral. If
bedrock is shallow, it may not be economical to core or install rock anchors to achieve this pile length. It is
also noted that the aesthetic of a concrete deck bridge is relatively modern and may not suit the heritage of
the trail.
B – Steel Fabricated Bowstring Arch
A steel prefabricated modified bowstring is likely the most feasible superstructure option for this site. A crane
assisted launch would be possible from the embankments without significant temporary works, which would
also minimize in-water work. The bowstring arch is also known for is also known for being aesthetically
pleasing and used on several similar trail projects nearby.
C – Steel Fabricated Truss (including overhead members)
A steel prefabricated through truss may also be used at this location for aesthetics, although a truss is not
required for a bridge of this span. Launching could also be completed at this location using temporary nosing
although there is less room at either end of the bridge to accommodate splicing of sections and launching
(due to both road curvature and private properties). The successful contractor would likely have to discuss
easements with either NSP and/or the owner of 386 Croft Road to facilitate construction.
Above figures do not include contingency.
R e q u e s t f o r D e c i s i o n P a g e | 4
Proposed options with pros and cons are identified by location and design below. Eg. A steel box girder bridge at
Old Bridge Road would be identified as 2A.
Option 1B is located beside the current bridge and installation of the Steel Box Girder requires extensive access
roads and structures to get the cranes to the river level and would require a center span support in the river. This
work is estimated at $4.195M.
Option 1C is again beside the existing bridge. With the Steel Prefabricated Through Truss style bridge, it can span
longer distances eliminating the need for a centre pier and can be launched using temporary nosing, without the
need for crane assistance. This work is estimated at $3.769M.
Option 2B is at the Old Bridge Road crossing. The Steel Fabricated modified bowstring Arch bridge crossing would
require a crane assisted launch and also require abutments close to the water. Easements or property purchases
will be required to re-route the crossing from and back to the rail trail. This bridge work is estimated at $4,007M,
building of the re-routed trail and any land purchases or easements will an expense over this amount.
It is recommended for safety and liability that the old bridge be demolished. This will be an estimated $1M project
over and above the construction of the new bridge.
A summary of the costs is illustrated in the table below:
ITEM 1B 1C 2B
Mobilization &
Demobilization
$305,093 $238,374 $253,388
Environmental
Protection
$25,000 $25,000 $25,000
Temporary Works $300,000 $0 $0
Earthworks $73,810 $75,340 $55,875
Bridge Structure $2,602,120 $2,233,400 $1,603,000
Trail $50,000 $50,000 $850,000
Contingency $839,006 $655,539 $696,816
TOTALS $4,195,029 $3,769,289 $4,006,690
Next to Old Bridge YES YES NO
New Trail NO NO YES
First Nations
Archeology
MODERATE MODERATE UNKNOWN
(CONFIDENTIAL)
Staff have reviewed the report and accept the consultant’s recommendation of Option 1C.
The above suggested budget amounts reflect current construction estimates for similar work. The recommended
option is 1C which is $3,769,289, a breakdown of funding options of contributions is shown below:
R e q u e s t f o r D e c i s i o n P a g e | 5
Funding Options
Option 1 - New Budget: $3,769,289 if funded fully under ICIP Agreement ICIP Budget Increase
Federal (40%): $1,507,716 $696,079
Provincial (33%): $1,243,865 $574,265
Municipal (27%): $1,017,708 $469,853
Total: $3,769,289 $1,740,197
Option 2 - New Budget: $3,769,289 with ICIP Agreement the same Reserve – Wind Revenue
Federal (40%): $755,345 $755,345
Provincial (33%): $623,159 $623,159
Municipal (27%): $509,858 $509,858 + $1,880,927
Total: $1,888,362 $3,769,289
The following table summarizes the options suggested for funding source due to increased costs:
Federal Provincial Municipal Wind Reserve TOTAL
Option 1 $1,507,176 $1,243,865 $1,017,708 $0 $3,769,289
Option 2 $755,345 $623,159 $509,858 $1,880,927 $3,769,289
* NOTE: $140,730 already spent on design fees.
Option 1 would increase the Municipality’s contribution by $469,853 and take an additional $1,740,197 from the
current ICIP budget.
Option 2 would keep the original contributions the same as the original application but an additional funding of
$1,880,927 from Reserves – Wind Revenue. This option would allow more funding for other ICIP projects
previously listed under the original ICIP application.
Staff are proposing to leave the funding of the new bridge in the ICIP program and funding any overage that MODC
is to cover from the operation reserve – wind revenue. A final recommendation on funding can wait until tender
documents are received.
OPTIONS
Option A – Direct Staff to direct DesignPoint Engineering & Surveying Ltd. to design a steel prefabricated truss at
location Option 1C for $3,769,289.
Option B – Direct Staff to not continue with the project.
R e q u e s t f o r D e c i s i o n P a g e | 6
IMPLICATIONS
By-Law/Policy
Not Applicable
Financial/budgetary
This project has been approved in the 2022-2023 Capital Budget, Moved by Councilor Veinotte, Seconded by
Councilor Conners in the April 14, 2022 Council meeting. Future funding sources to be determined.
Environmental
Design/installation of the new bridge will need to be approved by the Department of Environment and Climate
Change.
Strategic Priorities
The design and future construction will assist the Municipality in advancing the following Priority Outcomes of
the 2021-24 Strategic Priorities Framework:
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated, and accessible.
Priority Outcomes: Healthy & Vibrant Communities
1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of
life and provide safe communities for residents and visitors alike.
2. Develop an accessibility, diversity, and equity lens for municipal plans and services, and support partners
in advancing accessible and inclusive communities.
Priority Outcomes: Infrastructure & Service Delivery
1. Create efficiencies through innovative service delivery, and proactive maintenance and operations of
existing infrastructure.
2. Plan for and create infrastructure that improves the connectivity of roads, multi-use trails, natural
assets, and facilities as part of an active transportation network.
Work Program Implications
Replacement of the Gold River Bridge will restore an existing gap in our trail system.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
If the design impacts properties outside the existing trail corridor, communications will be initiated to the
property owners. Communications will also need to continue throughout the process with Acadia First Nation.
ATTACHMENTS
Gold River Bridge Replacement Design Brief by Designpoint Engineering & Surveying Ltd, Dated January 25, 2023
REQUEST FOR DECISION
REPORT TO: Council
MEETING DATE: February 9, 2023
DEPARTMENT: Financial and Information Services
SUBJECT: 2023/24 Capital Budget
ORIGIN:
Date: February 2, 2023 Prepared by: Tim Topping, CPA, CA, Director of Financial and Information Services
RECOMMENDED MOTION
That Council approve the portion of the 2023/24 Capital Budget presented in Attachment 1.
CURRENT SITUATION
Administration would like to have a portion of the 2023/24 capital budget to be approved ahead of the final
operating and capital budget presentation (March 2023), primarily so that procurement activities can begin
before the end of the 2022/23 fiscal year.
BACKGROUND
The items included in this portion of the capital budget were presented initially to Council on December 8, 2022.
Since the Dec 8 presentation some items have been removed from this presentation due to ongoing discussions
and further decisions that need to be made (Sidewalks & Connector Trails, Rapid Rectangular Flashing Beacons,
and Leachate treatment plant upgrades), and one item has been modified to reflect a more up-to-date estimate
of costs (Gold River Trail Bridge).
DISCUSSION
By approving this portion of the capital budget now, Council will enable more timely procurement of the capital
items required to deliver the services provided by the Municipality and will provide greater certainty of
upcoming work for staff, to ensure that planning and scheduling can be done as effectively and efficiently as
possible.
An update to Attachment 1 will be prepared and brought back to Council, capturing any additional capital
approvals (i.e. ICIP Active Transportation items) within the next two weeks
OPTIONS
Option 1 (recommended): approve the capital items and funding sources noted in Attachment 1
Option 2: Defer some or all of the items for further discussion.
IMPLICATIONS
By-Law/Policy
N/A
Financial/budgetary
Items approved today will establish a significant portion of the 2023/24 capital budget
R e q u e s t f o r D e c i s i o n P a g e | 2
Environmental
N/A
Strategic Priorities
Priority Outcomes: Economic Development
1. Partner in the development of infrastructure and opportunities for business development and
attraction.
2. Promote and grow the Municipality’s economic sectors.
3. Position the Municipality as Nova Scotia’s south shore community of choice for residents, businesses,
and organizations, and as an international tourism destination.
Priority Outcomes: Environmental Stewardship
1. Seek opportunities for innovation and leadership in waste management.
2. Explore options for integrating green energy and sustainable technologies in municipal infrastructure
and program delivery.
3. Support environmental conservation & protection initiatives and efforts to tackle the impact of climate
change.
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated and accessible.
2. Ensure municipal bylaw and policy frameworks reflect current and changing needs.
3. Continue to develop an asset management system that will inform decisions about infrastructure,
development, levels of service, risk assessment, and associated financing.
Priority Outcomes: Healthy & Vibrant Communities
1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of
life and provide safe communities for residents and visitors alike.
2. Develop an accessibility, diversity, and equity lens for municipal plans and services, and support partners
in advancing accessible and inclusive communities.
3. Determine a municipal role in terms of protecting and increasing a broad range of housing stock to meet
community needs.
Priority Outcomes: Infrastructure & Service Delivery
1. Develop and implement evidence-based plans for future infrastructure and service needs, along with
related funding models, to accommodate sustainable growth and levels of service.
2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of
existing infrastructure.
3. Plan for and create infrastructure that improves the connectivity of roads, multi-use trails, natural
assets, and facilities as part of an active transportation network.
Work Program Implications
N/A
ATTACHMENTS
Attachment 1: Summary table of 2023/24 Capital Budget items, and funding sources
Municipality of Chester
Draft Capital Budget
2023/24
Council
February 9, 2023
1
Trail Bridge Repairs
Background:In September 2021, Design
Point Engineering Services completed a
Level II visual inspection of 11 trail bridges
and provided a report that included a
summary of the bridge conditions and
recommendations for inspections,
maintenance and repairs. The capital
recommendations have been included in
the 10-year capital investment plan. For
2023-24 there are seven
recommendations:
Estimated Cost: $132,000
Source of Funds: Gas Tax
Timing:Tender in Q1, Construction
in Q2/3
Back to Council?:Yes, prior to
awarding tender
2
Objective: Provide safe trail infrastructure for the public through a
comprehensive plan for trail bridge inspections and maintenance.
Project Budget
1 Barkhouse Brook – repoint $5,000
2 Middle River – repoint $7,500
3 King Street – concrete & timber repair $25,000
4 Goat Lake#2 – repoint joints $3,000
5 Barry’s Brook #1 – repoint joints $4,000
6 Barry’s Brook #2 – repoint joints and rail ties & steel work $28,500
7 East River – repoint joints and rail ties & steel work $59,000
TOTAL TRAIL BRIDGES 2023/24 BUDGET $132,000
Background:The Municipality owns a small parcel of land adjacent to the East
River, between HWY 3 and the Rum Runners Trail. Recreation & Parks staff have
built a short semi-rustic trail and have conducted several guided hikes on this
property over the past few years. In order to connect the property to the rail
trail a small bridge over Barry’s Brook needs to be built.
Objective: To provide a connection from the Rum Runners Trail to the Municipal
property by installing a footbridge. The bridge allows trail users to explore of the
riverbank area and fits into the larger trail connectivity for the area including to
the north side of the Rum Runners Trail where hikers will be able to visit a small
waterfall.
Estimated Cost: TBC
($25,000 was the estimated cost in 2020)
Source of Funds: $16,000 Grant & $9,000 Gas Tax
Timing:Construction Planned for August 2023
Back to Council?:No
3
East River Foot Bridge
Background:Based on an engineering report, the decision was made to close the Gold River Trail Bridge in September 2021. After some preliminary research and discussion with Council, direction was given forstaff to pursue options to replace the existing bridge.
Objectives:
•Reinstate the trail connection over the Gold River so that all trail users have a river crossing.
•Work with various partners to successfully re-establish the full connection of the Rum Runners Trail through the Municipality.
Timing:Design underway. Construction tendering in
Q4 2022/23. Construction in Q2/3 2023/24.
Back to Council:Options for location and appearance
nearing end of design phase.
4
Gold River Bridge Replacement
Source of Funds
(ICIP)2022/23 Budget Projected Costs to
end of 2022/23
Estimated Costs
for 2023/24
Federal Gov’t $811,637 (40%) $56,292 $755,345
Provincial Gov’t $669,600 (33%) $46,441 $623,159
MODC
(Operating Reserve)$547,855 (27%) $37,997 $509,858
MODC
(Wind Energy Reserve-Oper.)$0 $0 $1,880,927
TOTALS:$2,029,092 $140,730 $3,769,289
Background:Continued implementation of the
“Plan For Our Open Spaces”. Construction
began in 22/23 and will be completed in 23/24.
Objectives:
•Create exceptional open spaces that people
will love and want to explore.
•Protect and value the natural landscape while
providing outdoor recreation opportunities.
•Develop our campus of 5 gem properties.
Estimated Cost: $99,000
Source of Funds: Operating
Reserve
Timing:Completion Scheduled for
2023/24
Back to Council?:No
5
Open Spaces Implementation
1. East River
•ATV and bicycle parking, picnic area, wayfinding signage and trail
construction.
•Budget: $22,000
2. Castle Rock
•Only the addition of park amenities remains for 2023-24.
•Budget: $2,000
3. Gold River
•Similar to Castle Rock, the only outstanding work is the installation of a few
park amenities.
•Budget: $1,000
Estimated Cost: $99,000
Source of Funds: Operating
Reserve
Timing:Completion Scheduled for
2023/24
Back to Council?:No
6
Open Spaces Implementation
4. Haughn Property
•The mainline trail has but routed but construction will take place in 2023-34
along with installation of signage and amenities.
•Budget: $36,000
5. Moland Point
•Construct parking area, trail construction, signage, amenities and all
accessibility features.
•Budget: $38,000
Estimated Cost: $99,000
Source of Funds: Operating
Reserve
Timing:Completion Scheduled for
2023/24
Back to Council?:No
7
Open Spaces Implementation
Background:The Kaizer Meadow Landfill is operating aging heavy equipment that
requires ongoing maintenance and repairs.
Council has approved a landfill equipment replacement policy (P-107) with general
rules to identify replacement decisions based on the hours and/or usage (high/low).
The budgeted replacements for each year in the 5-year capital plan are based on the
long-term plan for equipment needs.
Objective: To maintain dependable and adequate heavy equipment to maintain
the landfill site.
Estimated Cost: $975,000
Source of Funds:Borrowing
Timing: Tenders in Q4 22/23,
Delivery in Q1/2 23/24
Back to Council: Long range
planning document, established
under Policy P-107
8
Heavy Equipment – Kaizer Meadow Landfill
Equipment Cost
Skid Steer $110,000
Front Loader $450,000
¾-Ton Truck $85,000
Dump Truck $250,000
Background: The Municipality provides green carts for organics collection to all residents of MODC. The
increase in budget is due to demand of repairs and replacements required. The expectation for 23/24
is to purchase 200 additional carts
Objective: To provide residents of the Municipality a means to sort organics and provide collection
service at the curb
Estimated Cost: $30,000
Source of Funds: Solid Waste Area Rate
Timing: Ongoing, underway
Back to Council: No
9
Green Carts
Background:The current wastewater collection infrastructure is over 40 years old and requires
repairs. Annually, various section on sewer lines are cleaned and videoed as preventative
maintenance. In addition, manholes have been inspected and repairs documented. Over the
years maintenance holes have been undergoing repairs at the surface to prevent infiltration
(groundwater entering the system through defects in sewer) and to bring to grade to provide
accessibility for cleaning and any issues that may occur.
An asset management plan is underway in which we will identify potential failures, infiltration
etc. this will assist with budgeting long-term to maintain the collection system.
Objectives:
- Prevent infiltration into the system which reduces capacity and increases costs.
- Prevent the release of untreated wastewater into the environment.
- Prevent and possibly reduce sources of inflow through improper connections.
Estimated Cost: $53,000
Source of Funds: EDU
Timing: 23/24
Back to Council: No
10
Maintenance Hole Repairs and Infiltration Reduction
Background:The Municipality owns and operates
six (6) Wastewater Treatment Plants of various
sizes in the following communities: Chester Basin,
Chester, Mill Cove, New Ross, Otter Point and
Western Shore.
Mechanical upgrades will ensure continued
operation and maximize the lifespan of the pump
stations
Objective: The pump replacement ensures pumps
are kept up to date, properly maintained and are
able to ensure the system is working as designed.
Estimated Cost: $32,000
Source of Funds: EDU
Timing: 23/24
Back to Council: No
11
Pump Replacement Allowance
Background:The MOC approved a development agreement
between the MOC and Aspotogan Ridge Golf Village Inc. The
Municipality agrees to extend the service lines of the Mill Cove
Wastewater System from the current location to the edge of the
Developers property on Parkwood Drive to service Phase q of the
development
The design and engineering drawings for this wastewater sewer
extension are complete.
Objective: To provide wastewater service to Aspotogan Ridge
upon confirmation of construction of the proposed development,
as noted above.
Estimated Cost: $52,000 (carried
forward from previous years)
Source of Funds: $26,000 Gas Tax &
$26,000 EDU
Timing: 23/24
Back to Council: For award following
tender
12
Mill Cove Wastewater Extension
Background:The Mill Cove Wastewater treatment
plant will require additional capacity for the
additional proposed development in the area. The
exact timing unknown presently but appears to be
imminent. Design in 2023/24 with the potential to
construct thereafter, Budget may require
adjustment. Further investigation as to any
possibility on site to expand following this last
biofilter addition. I&I investigations are an important
part of the capacity for this plant as per design
scope.
Objective: To provide capacity to serve the growth
within the area for up to an additional 35-50 units to
be confirmed
Estimated Cost: $325,000
Source of Funds: $162,500 Gas Tax,
$162,500 Borrowing
Timing: 23/24
Back to Council: RFD - Scope to be
approved before tendering
Mill Cove – Addition of Biofilter Unit
Background:Infrastructure and Operations maintains a fleet of trucks that
are maintained by a vehicle maintenance service contract.
Objective: The truck will be used by the Public Works staff to perform
ongoing maintenance and operations activities on various Municipal owned
properties.
Estimated Cost: $165,000
Source of Funds: Borrowing
Timing: Tender in Q4 22/23,
Delivery in Q1 23/24
Back to Council: RFD to approve
tender
14
Fleet Management
Equipment Cost Department
1 ton truck w/Crane $150,000 Sewers
Trailer - dump $15,000 Municipal Property
Background:
The Municipality of Chester owns and operates Wild Rose Park in Western Shore. The
property includes two buildings, a storage shed as well as a public washroom. The public
washroom building is old, in poor condition and needs significant renovation. This project is
expected to be 50% completed in 22/23, with the remaining work and budget to be carried
forward into 23/24
Objective:
•Continue to provide a washroom facility for park users and the public at large.
•Improve the overall condition of the washroom so that it is user friendly.
•Construct so the washroom facility is fully accessible.
Estimated Cost: $50,000
Source of Funds: Enabling Accessibility Grant
Timing:Q2 23/24
Back to Council?:No.
15
Wild Rose Park Washroom Renovation
Background:One method of improving AT and Vehicular safety is public education
through speed radar units.
Objectives:
•Safer roads through public education
Estimated Cost: $70,000
Source of Funds: Gas Tax
Timing: Q1 23/24
Back to Council: No
16
Speed Radar Units (1 per district)
Background:The local Legion requested that the MODC
repair the concrete bases for the two cannons at Parade
Square. During a site inspection, work was also identified
for the Cenotaph (repointing).
Objectives:
•Renewal of infrastructure/assets.
Estimated Cost: $25,000
Source of Funds: Operating
Timing: Q2 23/24
Back to Council: No
17
Parade Square Monument and Cannon
Background:Trail surface conditions are assessed annually to
identify priorities & timing.
Objectives:
•Smooth & consistent trail surface that accommodates all
trail uses. Activities include grading, pothole repair,
ditching, etc.
•Support active, health lifestyles.
•Attract visitors to the Municipality/Province to experience
trail network.Estimated Cost: $27,000
Source of Funds: Operating
Timing: Q2 23/24
Back to Council: No
18
Trail Surface Upgrades
Municipality of the District of Chester
Capital Budget - 2023/24
Department Project Name Project Cost Reserve Grants Grants Funding Operations Fund from
Type Federal Provincial Reserves or Area Rate Borrowing
TRAIL BRIDGE REPAIRS
B01 Barkhouse Brook - repoint only 5,000 Gas Tax - - 5,000 - -
B02 Middle River - repoint only 7,500 Gas Tax - - 7,500 - -
B04 King Street - concrete repair & timber repair 25,000 Gas Tax - - 25,000 - -
B05 Goat Lake #2 - repoint joints 3,000 Gas Tax - - 3,000 - -
B07 Barry's Brook #2 - repoint joints & rail ties and steel work 28,500 Gas Tax - - 28,500 - -
B08 Barry's Brook #1 - repoint joints 4,000 Gas Tax - - 4,000 - -
B09 East River - repoint joints & rail ties and steel work 59,000 Gas Tax - - 59,000 - -
East River trail foot bridge 25,000 Private Grant/Gas Tax - 16,000 9,000 - -
BRIDGES
16. Gold River - Gold River Trail Bridge Repair 3,769,289 Operating/Wind Energy 755,345 623,159 2,390,785 - -
OPEN SPACES IMPLEMENTATION 99,000 Operating - - 99,000 - -
Heavy equipment skid steer 110,000 - - - - 110,000
Front Loader 450,000 - - - - 450,000
3/4 Ton Truck 85,000 - - - - 85,000
Dump Truck 250,000 - - - - 250,000
Green carts 200 30,000 - - - 30,000 -
Mantenance hole Repairs & Infiltration Reduction 53,000 - - - 53,000 -
Pump Replacements - Allowance 32,000 - - - 32,000 -
Wastewater collection extension 52,000 Gas Tax - - 26,000 26,000 -
Mill Cove – Addition of Biofilter Unit 325,000 Gas Tax - - 162,500 - 162,500
Vehicle Replacements - 1-Ton w/Crane and Dump Trailer 165,000 - - - - 165,000
Wild Rose Park washroom renovation 50,000 50,000 - - - -
Speed Radar Units (1 per district)70,000 Gas Tax - - 70,000 - -
Parade square monument and cannon 25,000 - - - 25,000 -
Trail Surface Upgrades 27,000 - - - 27,000 -
Total Projects & Funding Contributions 5,749,289 805,345 639,159 2,889,285 193,000 1,222,500
Community Development & Recreation
Solid Waste
Universal Sewer Projects
Municipal Property
1
Pam Myra (she/her)
From:Jennifer Webber
Sent:February 1, 2023 9:22 AM
To:Tara Maguire; Pam Myra (she/her)
Subject:FW: Light up Chester Municipal Building Purple for May 12 Fibromyalgia Awareness
Day.
For next week’s agenda…
JENNIFER WEBBER
Communications Officer & Outreach Coordinator
Office: 902-275-4107
Cell: 902-277-1169
Consider the environment. Do you really need to print this email?
From: FAC-Administration <admin@fibrocanada.ca>
Sent: January 23, 2023 9:16 PM
To: Communications <communications@chester.ca>
Subject: Light up Chester Municipal Building Purple for May 12 Fibromyalgia Awareness Day.
** EXTERNAL EMAIL **
Please do not open attachments or click links from an unknown or suspicious origin.
Good Morning
My name is Trudy Flynn and I am the Chair of Fibromyalgia Association Canada (FAC).
May 12, 2023 is the 31st anniversary of Fibromyalgia Awareness Day as recognized by the World
Health Organization (WHO). I am contacting you to ask if you would light up the Chester Municipal
2
Building in purple, in recognition of the 2-4% of Canadians living with fibromyalgia. That is over 1 1/2
million Canadians who have been diagnosed with fibromyalgia. There are still many more Canadians
waiting to be diagnosed or who are not counted in these numbers because they have another
primary condition, such as cancer, cardiac issues, etc.
If you are able to light up the Chester Municipal Building to raise awareness of fibromyalgia, would
you please provide lighting from dusk on May 12th until dawn on May 13th?
Please see below on how to connect with us through FAC's social media, as we will be promoting all
the buildings and landmarks that light up for fibromyalgia. Last year FAC had over 100 buildings and
landmarks across Canada light up in purple to promote fibromyalgia awareness.
Thank you for helping FAC raise awareness of fibromyalgia.
Trudy Flynn
Chair
Fibromyalgia Association Canada
Website: https://fibrocanada.ca
Facebook: FibroCanada2021
Twitter: @fibrocanada
Instagram: FibroCanadaFAC
Pinterest: @FibromyalgiaAssociationCanada
LinkedIn: Fibromyalgia Association Canada (FAC)
REQUEST FOR DECISION
REPORT TO: Municipal Council
MEETING DATE: February 9, 2023
DEPARTMENT: Community Development & Recreation Dept.
SUBJECT: Private Street Maintenance Petition
ORIGIN: Sandy Lane Homeowners Association
Date: January 23, 2023 Prepared by: Sylvia Dixon, Development & Planning Technician
Date: January 25, 2023 Reviewed by: Chad Haughn, Director of CD&RD & Tim Topping, Director of Finance
Date: January 25, 2023 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
It is recommended that the Municipal Council accept the Sandy Lane petition package for private street
maintenance and direct finance staff to implement a special tax for the affected accounts to take effect in the
upcoming fiscal year.
CURRENT SITUATION
The Sandy Lane Homeowners Association requests that the Municipality collect street improvement and
maintenance fees on behalf of their association. The Sandy Lane Homeowners Association is registered with the
Nova Scotia Registry of Joint Stock Companies under the Societies Act (Registry ID 4365099). The association has
submitted supporting documentation found in the attachment of this report.
Following is a list of affected properties:
BACKGROUND
Rayna Preston, a member of the Sandy Lane Homeowners Association, has requested that the Municipality
collect street improvement and maintenance fees on behalf of their association. These fees will be used to
provide for annual street maintenance such as plowing, sanding, grading. Rayna Preston has submitted an
annual maintenance budget for 2023/24 of $4702.15 for six properties to be calculated by the “Per Lot” method
as described in the Private Street Improvement & Maintenance By-Law. A petition has been circulated to
determine if support exists to implement this fee, collected by the Municipality of Chester as a special tax, to
cover annual maintenance costs required for the street. Based on the signed and returned petition, sufficient
support has been received to proceed. As per the Private Street Improvement & Maintenance By-law, 67% of
property owners, who also represent 67% of the land in the affected area (see attached map) must provide
positive responses to the petition. There are six (6) eligible property owners within the affected area. Six (6)
positive responses have been received, which represents 100% of the total properties. Staff are satisfied that
PID AAN OWNER_NAME CIVIC STREET ST_TYPE COMMUNITY
60704178 10730716 K. E. Brown & W. J. Brown 23 Sandy Lane Fox Point
60704657 10743303 R. L. Preston & D. G. Preston 41 Sandy Lane Fox Point
60704665 10743291 C. S. Nelson & C. B. Nelson 55 Sandy Lane Fox Point
60704673 10743281 J. M. Peters & B. M. Peters 63 Sandy Lane Fox Point
60704681 10743273 J. D. Penney & H. L. Penney 75 Sandy Lane Fox Point
60081742 03902595 T. Johns & L. J. Johns 86 Sandy Lane Fox Point
R e q u e s t f o r D e c i s i o n P a g e | 2
Proposed Sandy Lane HOA Budget 2022-2023
Item Budgeted Cost
Registry Joint Stocks Annual Registration Fee 33.15
Annual Bank Account Fees 24
Annual Property Tax for Road 50
Annual Road Liability Insurance 600
Plowing (7 @ $250/plow)1750
Sanding (2 full road sanding @$160 & 5 hill sands @$65) 645
Grading and Gravel (Load of gravel for smoothing pot holes) 400
Street Lighting (@$15/light x 4 lights/mo)720
Subtotal 4222.15
Total # of Households sharing in cost is 6 703.6916667
the required support has been proven by the signed petition and that these owners represent the required
percentage of land within the affected area.
DISCUSSION
The criteria required within the Private Street Improvement & Maintenance By-law #72 submitted by the Sandy
Lane Homeowners Association can be found in the attachments for review and consideration by Council. At this
time, staff recommend that Council accept the signed petitions and direct Finance Staff to implement the street
maintenance fee requested by the Sandy Lane Homeowners Association.
OPTIONS
1. Municipal Council can approve the request and accept the petition package for private street
maintenance and direct finance staff to implement a special tax for the affected accounts.
2. Municipal Council can decide not to approve the request. Collection of fees to maintain the private
street will remain solely with the private landowners.
3. Municipal Council can defer making a decision and require additional criteria or information.
IMPLICATIONS
By-Law/Policy
Private Street Improvement and Maintenance By -Law No. 72.
Financial/budgetary
As noted in the section 4 of the Private Street Improvement & Maintenance By-law #72, the total amount of the
special tax levied by the Municipality under this By-Law shall not exceed the cost of the street improvements
and/or maintenance plus interest and an administration charge of five percent (5%).
R e q u e s t f o r D e c i s i o n P a g e | 3
Proposed Sandy Lane HOA Budget 2023-2024
Item Budgeted Cost
Registry Joint Stocks Annual Registration Fee 33.15
Annual Bank Account Fees 24
Annual Property Tax for Road 50
Annual Road Liability Insurance 600
Plowing (7 @ $250/plow)1750
Sanding (2 full road sanding @$160 & 5 hill sands @$65) 645
Grading and Gravel (Load of gravel for smoothing pot holes) 400
Street Lighting (@$25/light x 4 lights/mo)1200
Subtotal 4702.15
Total # of Households sharing in cost is 6 783.6916667
Environmental
N/A
Strategic Priorities
The private road maintenance area rate fees will assist the Municipality in advancing the following Priority
Outcomes of the 2021-24 Strategic Priorities Framework:
Priority Outcomes: Infrastructure & Service Delivery
1. Develop and implement evidence-based plans for future infrastructure and service needs, along with related
funding models, to accommodate sustainable growth and levels of service.
2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing
infrastructure.
Work Program Implications
N/A
Has Legal review been completed? ___ Yes _ x_ No __N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A.
ATTACHMENTS
1. Form A and petition signed by property owners
2. Location map
3. Sandy Lane Homeowners Association Certificate of Incorporation with Registry of Joint Stock Companies
(Registry ID 4365099)
4. Sandy Lane Homeowners Association AGM meeting minutes
5. Private Street Improvement & Maintenance By-law #72
Private Street 1
Maintenance By -Law #72 (continued) Paee 7 of 9
APPENDIX "A"
FORM "A"
PETITION FOR STREET IMPROVEMENT & MAINTENANCE
To the Municipal Council of the Municipality of the District of Chester.
The undersigned, are sixty-seven percent of the owners at Sand,!, Lane. in the Municipality. 1)
owning sixty-seven percent ofthe real property fronting on the street or portion of the street the
Municipality of the District of Chester, as hereinafter described
2) owning sixty-seven percent of the real property which includes more than fifty percent of the real
property fronting on a street situate in the subdivision in the Municipality of the District of Chester
hereinafter described:
C - i) as the street(s) or portion thereof known as Sari a (le,
ii) in the area situated at 6, as own on the attached plan.
Each of the owners, whose signature ax 6 I n+ 5
ppears below, respectively propose tliat the Municipal Council accept this
as a petition in compliance with section 3 of the Private Street Improvement and Maintenance By -Law.
The improvements and/or maintenance is required for the following approved purpose:
The nature of the improvement required is:
The nature of the maintenance required is:
i
e' T
Each of the owners, whose signature appears be w, pray th)altey be levied forc a port//ZAion of the the
street improvement and/or maintenance or both as indicated above on: i)
a per foot of frontage basis ii)
a per lot basis iii)
a per owner basis iv)
an area rate based on assessment. The
name of the responsible 4 rson or association representing the owners is: , i
u La i')P f iD (Ylf 0kt) 0'f f3 SS0CG 6(, 7b,Yn NAMES
AND SIGNATURES OF PROPERTY OWNERS: 91rol
f, in
respect of NAME
SIGNATURE rT
First
Reading - March 26, 2009 (2009-142) Second
Reading - April 30, 2009 (2009-177) Effective
Date - May 12, 2009
Names and Signatures of Property Owners on Sandy Lane, Fox Point, NS
Petition for the Collection of Area Rate for Private Road Maintenance
23 Sandy Lane - BJ & Kate Brown
X I
41 Sandy Lane - Rayna and Donald Preston
X
55 Sandy Lane - Carrie and Craig Nelson
x %&"
63 Sandy Lane - Jaime and Brad Peters
75
Sa4A.
ndv Lane - Heather and Jared Penny
x
86 Sandy Lane - Tom and Lacey Johns
r
I.n'
X
Date: jtn • I is
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T n 4(-;,)3
ZoZ
Date:
o....n__l25
Date: $
A
Date: Jan 19, 2023
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2738
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Rev.:Date:Description:
0
MUNICIPALITY OF THEDISTRICT OF CHESTER
From Date: N /ATo Da te : N/ADate Printed: 22/10/20
®
Legend
^_New Civic Address
Civic Address
Private Driveway Requiring Name
Road
Driveway/Trail
Building Footprint
Property Boundary
Waterbody
Affected Property
80 0 8040
Metres
22/10/20
Digital Folders Entry ID:1247898
Status: Ex istsProject ID: N/AClassification #: N/A
Representation of Municipality of Chester within Nova ScotiaScale: 1:12 ,500 ,0 00
Scale: 1:4,000
New Private Road Name Requirement
New Private Road Naming
Sources:Digital Base Map Data from Service N ova Scotia andMunicipal Relations
Prepared by the Municipality of the District of Chester
Coordinate System/Datum: UTM NAD83 CSRS ZONE20N
Map Disclaim er:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any erro rs, omissions ordeficiencies in these drawings. Date printed do es notreflect date ofdata.
Actual Map Size: w 11" x h 8.5"
)
Community:SeffernvillePID:60134756, 60134764, 60134772, 60531191AAN:05928001, 06337686, 10415705, 04214633Fire Dept:New Ross Fire Dept.Description:New private road name requirement.
New Private Road NameRequirement
October 13, 2021
Registrar of Joint Stock Companies Date of Incorporation
Registry ID Name of Society
4365099 SANDY LANE HOMEOWNERS ASSOCIATION
I hereby certify that SANDY LANE HOMEOWNERS ASSOCIATION was incorporated
under the Societies Act and that the liability of the members is limited.
Certificate of Incorporation
Societies Act
Electronically signed by:
Office of the Registrar of Joint Stock Companies
Date:20 October 2021 12:36 ADT
Location:Nova Scotia, Canada
Contact:rjsc@novascotia.ca
2021-2022 Sandy Lane HOA AGM Minutes
June 12, 2022 @ 11:00 am
Attendees: Kate/BJ (23), Rayna/Donnie (41), Carrie (55), Jaime/Brad (63), Heather/Jared (75), Lacey/Tom (86)
Regrets: None. All owners present.
Call to Order - 11:15am
Outline meeting format
Validation of quorum of owners - all houses represented
Review of HOA Director’s Report
Report on HOA’s activities submitted for review. Completed business this year included:
Established the HOA
Developed private road budget
Initial road ownership conversation
Explored liability insurance once/if ownership is taken over by the HOA.
Put up road signage
Opened society bank account
Ordered new street light installations
Discussed ATV trail access and security
Review of roles on the HOA and re-elections
President (Rayna)
VP (Jaime)
Treasurer/Secretary (Kate)
Nominations
President, VP and Secretary reoffered. No other nominees. All approved to re-elect.
Jaime nominated Lacey as Treasurer.
All approved.
Discussion of unfinished business and how to proceed:
Road Ownership
Lawyers for Red Bank and HOA are in process to complete this. Plan to sit down with Red Bank to discuss options.
Liability insurance on road
We will need Johnny to provide proof of operational insurance
HOA voted unanimously to proceed and petition for the Municipality of Chester to collect a private road area rate on
a per lot basis for maintenance of Sandy Lane.
Additional road signage (Private Lane - Use at own risk along Sandy Lane)
Treasurer's Report
Reports submitted for review
2021-2022 Income Statement approved and signed by treasurer.
2022-2023 Budget Approved unanimously.
New Business/Items from Owners for Discussion
Ditch drainage is not working correctly between civic 55 and 75. The slope is not correct for the grade. May be
corrected when new driveway is installed at civic address 75. No actions
are required at this time, but may be required in the future.
Adjournment
Motion to adjourn
First - Donald Preston
Second - Kate Brown
All approved
Meeting adjourned at 11:55am
Municipality of the District of Chester
Private Street
Improvement and
Maintenance By -Law
By -Law No. 72
Effective Date: September 14, 2022
Private Street Improvement and Maintenance By -Law #72 (continued) Page 2 of 12
MUNICIPALITY OF THE DISTRICT OF CHESTER
PRIVATE STREET IMPROVEMENT AND MAINTENANCE BY-LAW
BY-LAW # 72
This By -Law shall be known as the "PRIVATE STREET IMPROVEMENT AND MAINTENANCE BY-LAW"
In this By -Law, unless the context otherwise indicates:
2.1. "Cost" means the amount of money paid or payable in respect of the street "improvement
and/or maintenance."
2.2. "Improvement" means laying out, opening, constructing, upgrading, and improving.
2.3. "Maintenance" means repairing and maintaining.
2.4. "Municipality" means the Municipality of the District of Chester.
2.5. "Owner" includes part owner, joint owner, tenant -in -common orjoint tenant of the whole
or part of any real property fronting on a street or situate within an affected area and also
includes any trustee, executor guardian, agent or other person having the care or control of
such real property in the case of absence or disability of the person having the title thereto
provided that for the purpose of calculating the percentage of owners in Section 3(1) real
property with more than one owner shall be counted as having one owner. An Owner is
entitled to one vote for each individual property parcel they own within the Defined Area.
In the case where an individual property has more than one Owner, all Owners must agree
on the single response. If all Owners are not in agreement, it will be deemed that the
Owner's response is negative.
2.6. "Special Tax" means a tax in respect of the street improvement and/or maintenance based
on a per lot basis, a frontage basis, per owner or an area rate based on $100.00 of
assessment, as requested in the petition.
2.7. "Street" means any private street, roadway, highway or travelled way, or portion thereof,
situate in the Municipality but does not include any unopened or undeveloped street unless
specifically included in the Plan attached to Form "A" of the Petition of the owners.
2.8. "Association" means a body corporate incorporated under the Societies Act which
represents the owners within the affected area.
Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218)
First Reading— Council — May 26, 2022 (2022-227)
Second Reading — Council — September 8, 2022 (2022-352)
Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin)
Private Street Improvement and Maintenance By -Law #72 (continued) Page 3 of 12
3.
2.9. "Affected Area" means that area within which the owner shall be liable for the special tax
levied pursuant to this By -Law, and which is shown on the Plan attached to Form "A" of the
Petition of the owners and shall include any subdivision shown therein.
2.10. "Interest" means that rate of interest charged to the Municipality from time to time on the
money borrowed for the improvements which the Municipality shall be entitled to recover
from the owners as part of the special tax.
2.11. "Approved purpose" means those purposes for which a Municipality is authorized to
expend money pursuant to the Municipal Government Act.
2.12. "Applicant" means the Association referenced in section 2.8 and which has the right itself,
or on behalf of the Owners, to maintain the Street.
2.13. "Dwelling" means a residential unit as identified by the Property Valuation Services
Corporation filed roll.
3.1 Where sixty-seven (67%) of the owners of real property owning at least sixty-seven (67 %)
of the real property within an affected area petition in person or by agent the Municipality
for an improvement and/or maintenance of a street, for an approved purpose which may
be within or outside the affected area or both, the Municipality may make such
improvements, and/or provide for such maintenance if it determines that such
improvement and/or maintenance carries out an approved purpose and if so shall be
entitled to recover all of the cost of such improvements or maintenance by levying a special
tax upon the owners of real property within the affected area as provided by in this bylaw
and such tax shall be recoverable from each owner by the Municipality by a per foot of lot
frontage basis, or by a per lot basis or by a per owner basis or by an area rate of so much
per $100.00 of assessed value of real property within the affected area as requested in the
petition which is generally to be in the form as shown on Form "A" attached. The owner of
a lot which fronts on more than one street within the affected area, shall pay based on only
one (1) boundary of their property, that being the longest boundary that fronts on a street
and only this boundary will be considered when calculating the total frontage within the
affected area and in calculating the percentage of frontage that the owner owns.
a) In the case of recovery of the cost of the street improvement by area rate,
based on so much per $100.00 of assessed value of the real property, in the
affected area as shown in the petition in Form "A", such area rate shall be
struck by Municipal Council from year to year for a period not to exceed ten
Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218)
First Reading— Council — May 26, 2022 (2022-227)
Second Reading — Council — September 8, 2022 (2022-352)
Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin)
Private Street Improvement and Maintenance By -Law #72 (continued) Page 4 of 12
10) years and shall cover all the projected costs including interest, to the
Municipality for that year for such street improvement.
b) In the case of recovery of the cost of the street maintenance by area rate,
based on so much per $100.00 of assessed value of the real property, in the
affected area as shown in the petition in Form "A", such area rate shall be
struck by Municipal Council from year to year for the year for which
maintenance is sought as provided for herein.
3.2 In the case of recovery of the cost of the street improvement and/or maintenance on a per
lot basis and unless otherwise proved defined in this By-law, lot shall mean each individual
developed lot, approved building lot or lot capable of being approved in its existing
condition for development purposes and any land not capable of being developed, shall not
be considered a lot for the purpose of this By -Law until such time as it is.
3.3 In the case of recovery of the cost of street improvement and/or maintenance on a per
owner basis, multiple owners of the same real property shall be considered as one owner.
For this paragraph, an owner of real property shall be defined as an owner of an area of
land that forms one contiguous parcel of land upon which no more than one dwelling unit is
constructed and contains at least one lot as defined in paragraph 3(2). If an owner has
more than one parcel of land within the affected area separated by intervening property
owners, then that owner shall be assessed individually for each separate parcel of land
provided that each parcel has at least one lot as defined in paragraph 3(2). Further, if any
parcel of land has more than one dwelling unit constructed upon it, then that owner shall
be assessed individually for each dwelling unit.
3.4 Every petition for a street improvement and/or maintenance shall be in Form "A" of this By -
Law, or similar thereto, and shall clearly state the locality in which the improvement and/or
maintenance is requested, the approved purpose for which the maintenance and/or
improvement requested and together with the following information shall be presented for
approval to the Council of the Municipality.
a) A Plan showing the streets outlined in red, which the Petitioners are desirous of
having improved and or maintained and within the affected area, the names of the
owners, length and width of the roadways and the frontage of each owner if the
method of levying this special tax is on a frontage basis.
b) In the case of a street improvement an estimate of the cost of the desired
improvement along with the names of the persons or Association who shall be
responsible for having the improvement carried out.
Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218)
First Reading — Council — May 26, 2022 (2022-227)
Second Reading — Council — September 8, 2022 (2022-352)
Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin)
Private Street Improvement and Maintenance By -Law #72 (continued) Page 5 of 12
c) In the case of a street maintenance an estimated yearly maintenance budget along
with the name of the Association which shall be responsible on a yearly basis for
preparing and submitting for approval to the Municipality, a budget for that year's
street maintenance. The budget as submitted shall be verified by the Executive of
the Association as having been passed by a majority of the members of the
Association in attendance at a duly called meeting for that purpose at which a
quorum was present.
3.5 In the event of a dispute between an owner and the Municipality as to any measurements
or area of real property referred to in this By -Law, the owner shall be responsible to retain
at their expense a surveyor in good standing of the Association of Nova Scotia Land
Surveyors who shall certify as to the measurements or area or real property to the Council
for the Municipality of the District of Chester.
3.6 That notice of the petition for street improvement and/or maintenance shall be sent by
registered mail to each owner within the affected area who has not signed the petition
including the owner of the street, if known, at the address shown on the assessment rolls
and proof of the sending of this notice shall accompany every petition presented to the
Municipality but it shall not be necessary to prove actual receipt of notice.
4 The total amount of the special tax levied by the Municipality under this By -Law shall not exceed
the cost of the street improvements and/or maintenance to the Municipality plus interest and an
administration charge of five percent (5%).
5.1 The special tax levied under this By -Law is a lien on the whole of the property of each
owner for that owner's share of the capital improvement and/or maintenance with the
same effect as rates and taxes under the Assessment Act and each owner shall be liable for
a portion of the total cost of the street improvement and/or maintenance and an
administration charge equal to:
a) In the case of property fronting on a street the ratio that the lot frontage of each
owner bears to the total frontage in the affected area.
b) Within the affected area equal to the ratio that each lot bears to the total number of
such properties situate in the affected area or
c) An area rate of so much per $100.00 of assessed value of the property within the
affected area as shown in the petition on Form "A",
Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218)
First Reading — Council — May 26, 2022 (2022-227)
Second Reading — Council — September 8, 2022 (2022-352)
Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin)
Private Street Improvement and Maintenance By -Law #72 (continued) Page 6 of 12
5.3
7.
d) In the case of a per owner basis, an equal amount assessed to each owner of a parcel
of land as defined in paragraph 3.3 within the affected area as requested in the
petition.
5.2 Notwithstanding the provisions of this By -Law, the Municipality may, upon request, exempt
from assessment any owners within an affected area whose property abuts and has access
to a public highway or do not use or have access to the street upon which improvements
and/or maintenance are being sought but subject to the provision that the Municipality
may later assess those exempted owners if it appears to it that they are then using the
improved streets.
a) In the case of a street improvement, the special tax levied pursuant to this By -Law,
shall cover a period not exceeding ten (10) years and should cover all projected costs
including interest to the Municipality for each year for such street improvement.
b) In the case of street maintenance, special tax levied pursuant to this By -Law shall
cover the amount approved by the Municipality pursuant to the budget submitted to
the Municipality including all costs together with interest to the Municipality for that
year for the street maintenance.
5.4 Notwithstanding paragraph 5.3 an owner subject to this special tax levied with respect to a
street improvement, may elect to pay their share of the capital cost in a lump sum as
calculated pursuant to this By -Law, and upon payment thereof that property shall bear no
further responsibility for the balance of the cost of the street improvement.
The special tax levied under this By -Law is collectible in the same manner as rates and taxes under
the Assessment Act and by the same proceedings as are rates and taxes under the Assessment
Act.
7.1 Regarding a street improvement, the lien provided for in this By -Law shall become effective
on the date on which the Clerk of the Municipality signs and files at the Municipal Office, a
Certificate stating the total costs of the street improvement and the amount of the special
tax to be levied on each owner.
7.2 With regard to street maintenance, the lien provided for in this By -Law shall become
effective on the date on which the Clerk of the Municipality signs and files with the
Municipality a Certificate with a statement that the affected area is subject to an annual
Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218)
First Reading — Council — May 26, 2022 (2022-227)
Second Reading — Council — September 8, 2022 (2022-352)
Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin)
Private Street Improvement and Maintenance By -Law #72 (continued) Page 7 of 12
10.
special tax for street maintenance in an amount set annually by Municipal Council as
provided for in this By -Law and shall remain effective from year to year until terminated
pursuant to this By -Law.
The Clerk of the Municipality shall keep a separate record of all monies due for the improvement
and/or maintenance of streets, which records shall contain:
8.1 The names of the owner of a property liable for the special tax and the name of the
improvement and/or maintenance with respect to which the taxes arose.
8.2 The amount of frontage each owner or the number of properties as the case may require.
8.3 The amount of the special tax levied on each owner with particulars of the amounts due or
owing.
The Clerk of the Municipality shall notify the owner of each property within the affected area
upon the filing of the Certificate referred to in Section 7. Attached to such notice shall be a copy
of the Certificate.
10.1 The amount payable in respect to the special tax for street improvement by each owner of
real property within an affected area may be paid in equal annual instalments together with
interest over a period not exceeding ten (10) years.
10.2 Each instalment and each succeeding instalment in respect of the tax imposed by this By -
Law shall be due on the same date as the Municipality, by resolution, requires a payment of
rates and taxes and in the event of default of payment of any instalment the whole balance
with interest becomes due and payable.
10.3 The tax imposed by this By -Law shall bear interest at the rate imposed by Municipal Council
by resolution for overdue taxes as an additional charge for non-payment of rates and taxes.
10.4 The amount payable in respect of the tax by each owner of real property within the
affected area, may at the option of that owner be paid in one lump sum on or before the
31st day in the fiscal year in which the cost has been incurred or at any other time over the
ten (10) year period.
11. The special tax imposed pursuant to this By -Law for a street improvement and/or maintenance
may be terminated at any time by the Association filing with the Municipality a certified copy of a
Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218)
First Reading — Council — May 26, 2022 (2022-227)
Second Reading — Council — September 8, 2022 (2022-352)
Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin)
Private Street Improvement and Maintenance By -Law #72 (continued) Page 8 of 12
Special Resolution of the Association passed at a duly constituted meeting at which a quorum was
present called for that purpose requesting the Municipality to do so or by the Municipality at its
own discretion, if there has been non-compliance by the Association with the provisions of this
By -Law. In either case, upon the Clerk filing a Certificate with the Municipality that all monies
payable pursuant to this special tax have been collected, then this By -Law shall thenceforth have
no further force or effect within the affected area.
Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218)
First Reading — Council — May 26, 2022 (2022-227)
Second Reading — Council — September 8, 2022 (2022-352)
Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin)
Private Street Improvement and Maintenance By -Law #72 (continued) Page 9 of 12
APPENDIX "A"
FORM "A"
PETITION FOR STREET IMPROVEMENT & MAINTENANCE
To the Municipal Council of the Municipality of the District of Chester:
The undersigned are sixty-seven percent of the owners at in the
Municipality.
1) Owning sixty-seven percent of the real property fronting on the street or portion of the street the
Municipality of the District of Chester, as hereinafter described
2) Owning sixty-seven percent of the real property which includes more than fifty percent of the real
property fronting on a street situate in the subdivision in the Municipality of the District of
Chester hereinafter described:
i. as the street(s) or portion thereof known as
ii. in the area situated at as shown on the attached plan.
Each of the owners, whose signature appears below, respectively propose that the Municipal Council
accept this as a petition in compliance with section 3 of the Private Street Improvement and
Maintenance By -Law.
The improvements and/or maintenance is required for the following approved purpose:
The nature of the improvement required is:
The nature of the maintenance required is:
Each of the owners, whose signature appears below, pray that they be levied for a portion of the tax in
respect of the street improvement and/or maintenance or both as indicated above on:
i. a per foot of frontage basis
ii. a per lot basis
iii. a per owner basis
iv. an area rate based on assessment.
The name of the responsible person or association representing the owners is:
Name and Contact Information
Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218)
First Reading — Council — May 26, 2022 (2022-227)
Second Reading — Council — September 8, 2022 (2022-352)
Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin)
Private Street Improvement and Maintenance By -Law #72 (continued) Page 10 of 12
NAMES AND SIGNATURES OF PROPERTY OWNERS:
NAME SIGNATURE
Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218)
First Reading — Council — May 26, 2022 (2022-227)
Second Reading — Council — September 8, 2022 (2022-352)
Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin)
Private Street Improvement and Maintenance By -Law #72 (continued) Page 11 of 12
Annotation for Official By -Law Book
May 19, 2022 - Committee of the Whole
Notice of Intention to Amend
2022-218)
Date of First Reading May 26, 2022 - Council
2022-227)
Date of advertisement of Notice of Intent to August 24, 2022
Consider LighthouseNOW Progress Bulletin
September 8, 2022 — Council
Date of Second Reading
2022-352)
September 14, 2022
Date of advertisement of passage of By -Law
LighthouseNOW Progress Bulletin
Date of mailing to Minister a certified copy of By-
Law
October 27, 2022
Effective Date September 14, 2022
1 certify that the Private Street Improvement and Maintenance By -Law #72 was amended by
Council and published as indicated above
October 27, 2022
Pamela M. Myra, unicipal Clerk Date
Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218)
First Reading— Council — May 26, 2022 (2022-227)
Second Reading — Council — September 8, 2022 (2022-352)
Effective Date — September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin)
Private Street Improvement and Maintenance By -Law #72 (continued) Page 12 of 12
MUNICIPALITY OF THE DISTRICT OF CHESTER
4..-,.. NOTICE
CHESTEI2
BY-LAW AMENDMENT
PRIVATE STREET IMPROVEMENT & MAINTENANCE BY-LAW NO. 72
Take Notice that Chester Municipal Council conducted Second/Final Reading for
consideration of an amendment the following By -Law on September 8, 2022, as
follows:
By -Law Amendment to By -Law
Private Street The amendment will reduce the administration fee from 10%
Improvement & to 5%, clarify the definitions of "owner" and "applicant" to
Maintenance improve clarity and reduce ambiguity, update references to
By -Law No. 72 the Municipal Government Act, update wording to be gender
neutral, add a definition for "dwelling", and correct grammar
and punctuation.
I, Pamela M. Myra, Municipal Clerk of the Municipality
of the District of Chester do hereby certify that the
above is a true copy of an advertisement duly
advertised in the Lighthouse NOW Progress Bulletin
edition on September 14, 2022.
Given under the hand of the Municipal Clerk and under
the corporate seal of the said Municipality this 27th day
of October, 2022.
Pamela M. Myra
Municipal Clerk
Notice of Intention to Amend —Committee of the WholetN[ay.19',*2022 (2022-218)
First Reading —Council —May 26, 2022 (2022-227)
Second Reading —Council —September 8, 2022 (2022-352)
Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin)
REQUEST FOR DECISION
REPORT TO: Municipal Council
MEETING DATE: February 9, 2023
DEPARTMENT: Community Development & Recreation Dept.
SUBJECT: New Road Name Assignment
ORIGIN: Privately Maintained ROW w/ Rd Name Requirement
Date: 2023-01-26 Prepared by: Sylvia Dixon, Development & Planning Technician
Date: 2023-01-31 Reviewed by: Chad Haughn, Director of CD&R
Date: 2023-02-01 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
It is recommended that Municipal Council approve one of the proposed road names.
CURRENT SITUATION
A privately maintained right-of-way accessed off of Highway 12 in Seffernville (map attached) that will provide
access to three or more addressable structures requires a name. The landowners have proposed several road
names.
BACKGROUND
When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the
Nova Scotia Civic Address Users Guide states that this point of access must be named. According to Municipal
Policy P-44, the road name is suggested following a majority agreement (66%) from the landowners that are
served by the shared right-of-way. In this instance late in 2022, the property owners proposed the following
road names: Bella Lane, Jacob Drive, Bumpy Path Road, Sadie Lane, Cheyanne Drive, Otis Drive, Seffern Loop,
Barnells Road, and Sleepy Pig Hollow. The proposed names of Bella Lane, Jacob Drive, and Bumpy Path Road
were suggested by one of the four of the property owners, representing 25% of the properties. The proposed
names of Sadie Lane, Cheyanne Drive, and Otis Drive were suggested by one of the four of the property owners,
representing 25% of the properties. The proposed names of Seffern Loop, Barnells Road, and Sleepy Pig Hollow
were suggested by one of the four of the property owners, representing 25% of the properties. Of the four
affected properties, one property owner has not responded. Municipal Council did not approve any of the
proposed new private road names at the Municipal Council Meeting held on Thursday, Nov 10, 2022. The
Municipal Council instead asked that the affected property owners resubmit three road names that are not
family names, that do not contain “Seffern” due to the nearby road of Seffern Lake Rd, and that are suitable
length for road signage.
One of the four property owners (representing 25% of the properties) has resubmitted three proposed road
names: Bumpy Path Road, Rocky Creek Drive, Tiny Little Path. One of the four property owners (representing
25% of the properties) has resubmitted three proposed road names: Old #12 Road, Hardwood Lane, Popular
Drive. Two of the four property owners have not resubmitted additional road names.
DISCUSSION
Of the suggested road names for the requested resubmission, Bumpy Path Road, Rocky Creek Drive, Tiny Little
Path, and Old #12 Road would be unique road names in the Municipality of Chester and Nova Scotia. While
R e q u e s t f o r D e c i s i o n P a g e | 2
Hardwood Lane and Poplar Drive are existing road names Hubbards and Mill Cove. It is of note that the
proposed new road names are similar to the following:
- Bumpy Lane, Lake Echo, Halifax Regional Municipality, Halifax County
- Rocky Lane, Blandford, Municipality of the District of Chester, Lunenburg County
- Rocky Rd, Marriotts Cove, Municipality of the District of Chester, Lunenburg County
- Rocky Run, Marriotts Cove, Municipality of the District of Chester, Lunenburg County
- Rocky Dr, Stonehurst South, Municipality of the District of Lunenburg, Lunenburg County
- Rocky Rd, Walden, Municipality of the District of Lunenburg, Lunenburg County
- Rocky Lake Rd, Beech Hill, Municipality of the District of Chester, Lunenburg County
- Rocky Shore Rd, Fox Point, Municipality of the District of Chester, Lunenburg County
- Tiny Parrish Rd, Chipmans Corner, Municipality of the County of Kings, Kings County
- Highway 12, Seffernville, Municipality of the District of Chester, Lunenburg County
- Hardwood Lane, Hubbards, Municipality of the District of Chester, Lunenburg County
- Poplar Drive, Mill Cove, Municipality of the District of Chester, Lunenburg County
Comments received for proposed road names:
- District 6 Councillor – Tina Connors: Preference for Tiny Little Lane or Bumpy Path Road
- Municipal Public Works – Fred Whynot: Preference for Bumpy Path Road or Tiny Little Lane based on
comparison with existing road names in the Municipality
- New Ross Fire Dept. – Fire Chief Lyle Russell: Comments “I have no issues with the proposed names with
the exception of Popular Drive. The community has a number of Poplar Drive/Roads now and I believe
the Popular would be too similar to those.”
OPTIONS
1. Municipal Council can approve one of the suggested road names.
2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council’s
choosing.
IMPLICATIONS
By-Law/Policy
Policy P-44 – New Road Names and Road Name Changes.
Financial/budgetary
A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations
Department.
Environmental
N/A
Strategic Priorities
N/A
R e q u e s t f o r D e c i s i o n P a g e | 3
Work Program Implications
N/A
Has Legal review been completed? N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A
ATTACHMENTS
1. Petitions Received
2. Location Map
2736
2738
2787
2860
2754
H
i
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y
1
2
Rev.:Date:Description:
0
MUNICIPALITY OF THEDISTRICT OF CHESTER
From Date: N /ATo Da te : N/ADate Printed: 22/10/20
®
Legend
^_New Civic Address
Civic Address
Private Driveway Requiring Name
Road
Driveway/Trail
Building Footprint
Property Boundary
Waterbody
Affected Property
80 0 8040
Metres
22/10/20
Digital Folders Entry ID:1247898
Status: Ex istsProject ID: N/AClassification #: N/A
Representation of Municipality of Chester within Nova ScotiaScale: 1:12 ,500 ,0 00
Scale: 1:4,000
New Private Road Name Requirement
New Private Road Naming
Sources:Digital Base Map Data from Service N ova Scotia andMunicipal Relations
Prepared by the Municipality of the District of Chester
Coordinate System/Datum: UTM NAD83 CSRS ZONE20N
Map Disclaim er:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any erro rs, omissions ordeficiencies in these drawings. Date printed do es notreflect date ofdata.
Actual Map Size: w 11" x h 8.5"
)
Community:SeffernvillePID:60134756, 60134764, 60134772, 60531191AAN:05928001, 06337686, 10415705, 04214633Fire Dept:New Ross Fire Dept.Description:New private road name requirement.
New Private Road NameRequirement
RECEIVED
JAN-6All
Page 12
NEW PRIVATE ROAD NAME PETITION
Three (3) road name choices (Maximum 16 Characters/Letters including
spaces and road suffix):
1st ,J,c
2nd--Sr'K
3rd
Signature of affected landowners:
PID #: 60134772
Names: Adam Arenburg
Signatures:
PID #: 60531191
Names: Joseph Bernard Duffney
Signatures:
PID #: 60134764
Names: Michael David Reyno
Signatures:
PID #: 60134756
Names: Otis Lenihan
Signatures:
THEMUNicjj,, '1YOF
CHESTER
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