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HomeMy Public PortalAbout2023-02-09_Council_Website Agenda Package_Updated 2023-02-08.pdf Page 1 of 3 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday, February 9, 2023 at 8:45 a.m. Livestreamed via YouTube at www.youtube.com/modcvideo Office Location: 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER 2. APPROVAL OF AGENDA/ORDER OF BUSINESS 3. PUBLIC INPUT SESSION (15 minutes – 8:45 a.m. to 9:00 a.m.) 4. MINUTES OF PREVIOUS MEETING 4.1 Council – January 19, 2023. 5. PROCLAMATIONS 5.1 African Heritage Month – February 2023. 6. COMMITTEE REPORTS 7. PUBLIC PRESENTATIONS 7.1 Sue Leblanc and Trudi Curley, Chester Art Centre (9:00 a.m.) 7.2 Pat Christiansen, Chester – email dated January 31, 2023 regarding dangerous and unsightly freezers being used for waste collection (9:30 a.m.) 8. BY-LAWS AND POLICIES 8.1 1st Notice – Municipality of the District of Chester Fire Advisory Committee: Terms of Reference Policy P-112. Page 2 of 3 9. MATTERS ARISING 9.1 Addressing Housing Challenges in Rural Nova Scotia: Identifying new roles and policy approaches for the Municipality of the District of Chester (John Gamey). 9.2 Request for Decision prepared January 16, 2023 – Corporate & Strategic Services – Year End 2022 Safety Report and 2023 Work Plan. 9.3 Strategic Priorities Chart Update. (Material to follow) a. Quarterly Report Chart. 9.4 Federation of Canadian Municipalities Conferences 2023 and 2024. 9.5 Request for Decision prepared January 3, 2023 – Infrastructure & Operations – Fleet 5- Year Plan Budget Amendment. 9.6 Request for Decision prepared January 30, 2023 – Infrastructure & Operations - ICIP Active Transportation Update. 9.7 Request for Decision prepared February 2, 2023 – Infrastructure & Operations – Gold River Bridge – Site Selection & Bridge Design Award. 9.8 Request for Decision prepared February 2, 2023 – Financial & Information Services – 2023/24 Capital Budget. 10. CORRESPONDENCE 10.1 Email dated January 23, 2023 from Trudy Flynn, Chair of Fibromyalgia Association of Canada requesting that the Municipality light up the Municipal Building in recognition of Canadians living with Fibromyalgia (May 12-13). 11. NEW BUSINESS 11.1 Request for Decision prepared January 23, 2023 – Community Development & Recreation Department - Private Street Maintenance Petition - Sandy Lane, Fox Point. 11.2 Request for Decision prepared January 26, 2023 – Community Development & Recreation – New Road Name Assignment. 11.3 March 2023 Meeting Calendar – consideration to adjust Council/Cow Meeting schedule. 12. IN CAMERA 12.1 Section 22(a)(?) of the Municipal Government Act – Personnel. 13. ADJOURNMENT Page 3 of 3 APPOINTMENTS 9:00 a.m. Sue Leblanc and Trudi Curley, Chester Art Centre. 9:30 a.m. Pat Christiansen, Chester. 13 MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of COUNCIL MEETING Livestreamed via YouTube www.youtube.com/modcvideo from 151 King Street, Chester, Nova Scotia On Thursday, January 19, 2023 MEETING CALLED TO ORDER Warden Webber called the meeting to order at 8:51 a.m. Present: District 1 – Councillor A. Veinotte District 2 – Deputy Warden F. Shatford District 3 – Councillor D Wells District 4 – Warden A. Webber District 5 – Councillor A. Assaff District 6 – Councillor T. Connors District 7 – Councillor S. Church Staff: Dan McDougall, CAO Tara Maguire, Deputy CAO Pamela Myra, Municipal Clerk Jennifer Webber, Communications & Outreach Coordinator Emily Lennox, Executive Assistant Matthew Blair, Director of Infrastructure & Operations Chad Haughn, Director of Community Development & Recreation Fred Whynot, Director of Solid Waste Leigh Besanger, Wastewater Project Engineer Tammie Bezanson, Engineering Technologist Solicitor: Samuel Lamey, Municipal Solicitor Public: There was one member of the public in the gallery. APPROVAL OF AGENDA/ORDER OF BUSINESS 2023-018 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the agenda and order of business for the January 19, 2023, Council meeting be approved as circulated. ALL IN FAVOUR. MOTION CARRIED. Council (continued) January 19, 2023 14 PUBLIC INPUT There was no public input. MINUTES OF PREVIOUS MEETINGS 4.1 Council – January 12, 2023. 2023-019 MOVED by Councillor Assaff, SECONDED by Councillor Church that the minutes of the January 12, 2023 Council Meeting be approved as circulated. ALL IN FAVOUR. MOTION CARRIED. PROCLAMATIONS There were no proclamations for consideration. COMMITTEE REPORTS 6.1 Mayors and Wardens of Lunenburg County – Warden Webber (appointment to Lunenburg County Accessibility Advisory Committee). Warden Webber reported on the discussion at the Mayors and Wardens Meeting held yesterday, recommending appointing Jeane Fay for a term of three years. 2023-020 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Council appoint Jeane Fay for a term of three years to the Lunenburg County Accessibility Advisory Committee . ALL IN FAVOUR. MOTION CARRIED. 6.2 December 2022 Lunenburg County Seniors’ Safety Program Monthly Report - Councillor Connors. Councillor Connors noted that the group meets on the fourth Wednesday of the month and indicated that she would ask questions to the Board if there are any from Council. 6.3 Recreation & Parks Committee – January 16, 2023 – Councillor Veinotte. Council (continued) January 19, 2023 15 2023-021 MOVED by Councillor Veinotte, SECONDED by Councillor Wells that the following recommendations from the January 16, 2023 Recreation & Parks Committee meeting: 2023-015 – “… give Stephanie Atherton of East Chester $1000.00 for her participation in the Canadian Under 18 Nationals in Timmins, Ontario (Curling) from February 3 to 12, 2023.” 2023-016 – “… give Stephanie Atherton of East Chester $500.00 for her participation in the Canadian Under 21 Nationals in Rouyn-Noranda, Quebec (Curling) from March 25 to April 2, 2023. MOTION CARRIED. PUBLIC PRESENTATIONS There were no public presentations. BY-LAWS/POLICIES There were no By-Laws or Policies for consideration. MATTERS ARISING 9.1 Information Report prepared January 9, 2023 – Corporate & Strategic Management Department – 2022 Year End Fire Department Call Report. Present was Bruce Blackwood, Fire Services Coordinator who reviewed the 2022 Year End Fire Department Call Report on the seven departments outlining the highlights within the report. It was noted that the majority of calls are not fire related and that 47% are fire related and there are some departments that take all medical calls and others that only respond to critical medical calls. 2023-022 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that Council accept the 2022 Year End Fire Department Call Report prepared January 9, 2023 and as presented by the Fire Services Coordinator. ALL IN FAVOUR. MOTION CARRIED. Council (continued) January 19, 2023 16 9.2 Request for Direction prepared January 4, 2023 – Corporate & Strategic Management – Fire Advisory Committee Structure. Present was Bruce Blackwood, Fire Services Coordinator who reviewed the Request for Direction prepared January 4, 2023 regarding the Fire Advisory Committee Structure. A discussion was held with regard to the comments received from the Commissions and Departments, i.e., voting members, majority vote, members required in attendance, voting abstentions which mean a no vote (as per the Council Policy), etc. 2023-023 MOVED by Deputy Warden Shatford, SECONDED by Councillor Connors that Council approve the following be applied to the Fire Advisory Committee Terms of Reference:  Both the Fire Commission Chairperson and Fire Chief shall be voting members of the Committee;  A 2/3 quorum is required for meetings; and  50%+1 is the majority vote. ALL IN FAVOUR. MOTION CARRIED. 9.3 Request for Decision prepared January 5, 2023 – Infrastructure & Operations regarding Otter Point Wastewater Treatment Plant Upgrades. Councillor Veinotte declared a conflict of interest and left the meeting table. Fred Whynot, Director of Public Works, and Leigh Besanger, Wastewater Project Engineer, were present to review the Request for Decision prepared January 5, 2023 – Otter Point Wastewater Treatment Plant Upgrades. The Wastewater Project Engineer outlined the age of the system and the number of current connections, noting that the upgrade will provide an additional 63 units in the area. He also outlined the two motions within the material and the options provided. Discussion was held with regard to funding sources, difference in cost of solar versus diesel powered back-up, and potential development. Phase 1 will allow 16 additional units immediately and phase 2, if completed, will accommodate the remaining 47 connections. Staff will talk with ABLE Engineering and proceed with both solar and diesel designs. Council (continued) January 19, 2023 17 2023-024 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council approve Option 1 as follows from the Request for Decision prepared January 5, 2023 – Otter Point Wastewater Treatment Plant Upgrades:  Council approve ABLE Engineering Services Ltd. to proceed with detailed design and tendering of the Otter Point Wastewater Treatment Plant Upgrades; and  Council approve the use of solar back-up power for the Otter Point Wastewater Treatment Plant Upgrades, instead of a diesel or propane powered generator, should funding be available. ALL IN FAVOUR. MOTION CARRIED. Councillor Veinotte returned to the Council table. CORRESPONDENCE There were no items of correspondence for review. NEW BUSINESS 11.1 Request for Decision prepared January 9, 2023 – Solid Waste/Infrastructure & Operations – Region 6 Solid Waste Management 2023/24 Budget. Matthew Blair, Director of Infrastructure & Operations was present to review the Request for Decision prepared January 9, 2023 Region 6 Solid Waste Management 2023/24 Budget. 2023-025 MOVED by Councillor Assaff, SECONDED by Councillor Church that Council approve support of the Region 6 Inter-Municipal Committee Solid Waste Management Budget for 2023/24 or the amount of $14,208.09. ALL IN FAVOUR. MOTION CARRIED. 11.2 Request for Direction prepared January 10, 2023 – Community Development & Recreation – Highway 3 Repaving from Western Shore to Martins River Bridge (5 Year Capital Budget). Gord Tate, Active Living Coordinator was present to review the Request for Direction prepared January 10, 2023 – Highway 3 Repaving (5 Year Capital Budget). He noted that he was advised in early January that the project has been moved up to the upcoming fiscal year and the NS Department of Public Works requires a cost sharing agreement for the addition of paved shoulders on Highway 3 from Western Shore to Martins River Bridge. Council (continued) January 19, 2023 18 It was noted that in the workshop following the meeting there will be more detailed discussion on ICIP funding and projects that are on the ICIP funding list, i.e., alternative sources of funds and cost pressures. 2023-026 MOVED by Councillor Assaff, SECONDED by Councillor Wells that Council approve the entering into a cost sharing agreement with the NS Department of Public Works for the addition of paved shoulders on Highway 3 from Western Shore to Martins River Bridge in the 2023/24 fiscal year. ALL IN FAVOUR. MOTION CARRIED. A short break was held. Council returned to the meeting room. IN CAMERA There were no In Camera items. ADJOURNMENT 2023-027 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church Shatford the meeting adjourn. (10:00 a.m.) _________________________ _________________________ Allen Webber Pamela Myra Warden Municipal Clerk NOTE: The recorded version of this meeting is available at www.youtube.com/modcvideo. PROCLAMATION African Heritage Month February 2023 WHEREAS; February is recognized internationally as African Heritage Month, a time to recognize and salute the many contributions and ongoing achievements of people of African Descent all over the world and here in the Municipality of the District of Chester in the Province of Nova Scotia, we celebrate a time of greater understanding; and WHEREAS we are in the 9th year of the International Decade for People of African Descent; and WHEREAS this year’s theme, ‘Seas of Struggle – African Peoples from Shore to Shore’, Nova Scotians”, recognizes the longstanding history of people of African Descent in the development of Canada. This theme examines the effects of slavery and sea faring of African Nova Scotians. THEREFORE, BE IT PROCLAIMED that the month of February 2023 be declared as African Heritage Month and encourage residents, businesses, and community groups to take the opportunity to reflect on the story of Nova Scotia’s vibrant African Nova Scotian Community. Allen Webber, Warden Date February 1, 2023 Dear Chester Municipal Council Members, The Chester Art Centre has been consistently striving to serve the Municipality through offering free and by donation creative experiences year-round as well as collaborating and partnering with other organizations in our area. We need consistent operating funding to ensure we have the capacity to continue to offer these opportunities to both residents and tourists. You have chosen arts and culture as a priority and we are actively supporting local artists and have an impact on attracting both new residents and visitors to the area. Our dedicated staff and volunteers have worked hard to build this beautiful venue and are continuing to grow. Please help us build resilience in our organization by providing us with a budgeted grant. Sincerely, Sue LeBlanc Executive Director 60 Queen St., PO Box 654, Chester, NS B0J 1J0 902-275-5789 chesterartcentre.ca Programming Attendance October 2021/ September 2022 Exhibits & Events Title Artist Event /Artist Talk Attendance Exhibit Attendance Virtual Geometrics Susan Lilley 38 68 Colin Chen Auction Fundraiser for QEII 50 92 255 The Colour of Nova Scotia Will Cousins 28 64 8 Festive Minis 2021 69 paintings Chester Village Christmas Art Market, Art Kits, Cookie Painting 200 Journey Through Colour Vaughn Renzo, Sharron Isnor, Alan Kent, Sidney Lang 35 54 43 Omnipresent Jacquie Potvin Boucher 19 50 184 Lobster Still Life @ Tanner’s Audrey Nicoll 8 Market Ufuk Gueray 15 50 66 Every Chain Letitia Fraser 28 100 391 Happen + Stance Louise Lemoine, Rachel Hawkes Cameron 130 46 51 Haven Sara Harley 40 82 301 Explorations II FHCS students 18 42 65 Book Launch Jan Fancy Hull 20 AIR 2022 Elise Campbell, Curtis Botham 32 56 85 World Wide Knit in Public 12 Shoreham Golf Tourn Paint by number 150 You Don’t Know Jack Jack Gray 148 Threading Peace Together 80 68 29 Kids Art Day Exhibit Tour & Art Activity 42 Medicine Walk Shawn Feener 21 Mi’kmaq Arts & Culture Days 1124 200 29 PIP Fun Day Paper Beads 26 Art of Storytelling Rico Rodriguez 28 Daydreaming Leonard Paul 25 232 38 There is No One Story of Black Girlhood Rebecca Fisk 25 105 245 2342 1309 1790 5441 Classes/Workshops Title Number of Workshops Attendance Fall 2021 11 93 Winter 2022 13 99 Spring 2022 11 77 Summer 2022 19 179 Food Bank Art Kits 10 300 Open Studio/Drop In 26 130 54 878 878 6319 1 VISITORS & PARTICIPANTS ENJOYED THE CAC'S OFFERINGS IN 2021/22 a' —Open year-round for both programming and exhibits Monthly exhibit openings, artist talks & the exhibit itself are free to the public Adult programming launched quarterly with 8 to 14 different workshops Free 2-day Chester Creates Art Festival for all ages every summer 30 Art kits made for the Lighthouse Food Bank monthly 1' Creative Seniors program in New Ross, Blandford & Chester - Winter, Spring & Fall Children's after -school classes, summer camps and Sunday Discover Art Days 1 Annual Forest Heights Art Exhibition -Explorations III i Artist in Residence Program (5th year) Employ 3 full-time year-round staff and 2 summer students and continuing to grow IN- x i ' ENY z .rr •r+,-4u max- E Exhibition of Works by FNCS Art Students oU Solo Exhibition by Jo Napier Feb 2-26 Explorations III Apr 27-May 7 Group Exhibition by the MTC Jun 24-Jul 16 Solo Exhibition by Bill Marshall 1 Solo Exhibition by Ethan Neville Mar t-26 Solo Exhibition by Marla Benton May 11-Jun 4 Solo Exhibition by Ian McKinnon Jul 20-Aug 6 Solo Exhibition by GerryWright Oct 5 - 29 Nov2- 19 Solo Exhibition by Terri Whetstone Mar30-Apr23 InbalNewman &ReneeBrazeau Jun8-18 Solo Exhibition by Michael Greer Sept ?- Oct 1 Group Community Exhibition Dec 7-17 44 a e y 4 F 0 - alp71 r r L 3a',. t Wj??a l ya 'i.+ a, h^4 h•„ i ^?',"' tY. .' , :'i ' p — _ ry N E 4' , `++,^ y.... sus„ s •'} "" i`.i:. ' c Y SA:.Y' - '-`' ARE THE HEART OF OUR CENTRE - FROM EXHIBIT GALLERY ATTENDANT TO BOARD MEMBER CAC ANNEX - OUR CREATIVE SPACE 0- VILLAGE LOCATION MUNICIPAL REACH WE ARE YOUR COMMUNITY ART CENTRE, WELCOMING EVERYONE TO GET CREATIVE! I 1 h M N 4 al i(% m n i; i" 4 rY_ Y t f 11 _ f ! T 1 Pam Myra (she/her) From:Eric Christiansen <ericchristiansen1944@gmail.com> Sent:January 31, 2023 10:45 AM To:Pam Myra (she/her) Subject:Feb. 9th meeting ** EXTERNAL EMAIL ** Please do not open attachments or click links from an unknown or suspicious origin. Regarding dangerous and unsightly freezers along side of roads being used for garbage. Fire Advisory Committee Terms of Reference P-112 (continued) Page 1 of 7 ________________________________________________________________________________________________________ Notice of Intention to Adopt – Council – January 19, 2023 (2023-023) First Notice – Council – February 9, 2023 Second/Final Notice – Council – February 23, 2023 Effective Date – Municipality of the District of Chester Fire Advisory Committee Terms of Reference P-112 Policy Approval Date: Effective Date: Fire Advisory Committee Terms of Reference P-112 (continued) Page 2 of 7 ________________________________________________________________________________________________________ Notice of Intention to Adopt – Council – January 19, 2023 (2023-023) First Notice – Council – February 9, 2023 Second/Final Notice – Council – February 23, 2023 Effective Date – MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY P-112 FIRE ADVISORY COMMITTEE TERMS OF REFERENCE Section 1: General The Municipality of the District of Chester (MOC) Fire Advisory Committee (FAC) is a Committee of Council of the Municipality of Chester, appointed by Council, to review, advise and recommend upon issues pertaining to the development and maintenance of cost-effective fire and emergency response services meeting the needs of the citizens of the Municipality. As a Committee of Council, it is generally governed by the Municipal Government Act and Municipal Policy on Committees of Council and their Duties and shall operate in accordance with Policy P-109 Council and Committee Procedural Policy unless otherwise specified in these Terms of Reference. Section 2: General Duties and Responsibilities The General Duties and Responsibilities of the FAC shall consist of, but not be limited to, the following: 1. To encourage the development and maintenance of a modern, efficient and effective fire and emergency response service that serves and meets the needs of the Municipality of the District of Chester. 2. To provide an open forum to develop a cooperative and cost-effective approach utilizing a competent volunteer force of first responders to meet the needs of the Municipality for the ongoing protection from fire and other emergencies. 3. To advise, report and make recommendations to Municipal Council on: a. municipal, provincial and/or federal legislation that could impact the fire and emergency response services b. strategic priorities to support and maintain effective fire and emergency services Fire Advisory Committee Terms of Reference P-112 (continued) Page 3 of 7 ________________________________________________________________________________________________________ Notice of Intention to Adopt – Council – January 19, 2023 (2023-023) First Notice – Council – February 9, 2023 Second/Final Notice – Council – February 23, 2023 Effective Date – c. fire services policy and programs, best practices, standards consistent with good risk management principles and effectively mitigate risk within the communities d. fire service issues referred by MOC Council Section 3: Committee Membership 1. The Membership shall be a total of 16 Members consisting of:  1 Commissioner from each of the 6 Fire Commissions as voting members  1 Representative from the Chester Fire Advisory Committee as a voting member.  1 Fire Chief from each of the 7 Fire Departments as voting members.  2 Municipal Councillors as non-voting members. 2. The 6 Fire Commissions and the representative from the Chester Fire Advisory Committee and the Fire Chiefs from the 7 Fire Departments are, hereafter, in this document, referred to as Voting Members. 3. Each Fire District will appoint (1) representative of the Voting Members from the respective Chairpersons of the 6 Fire Commissions and the Chester Fire Advisory Committee and (1) representative from the 7 Fire Chiefs and in each case provide their appointed alternates. 4. The representatives for Council will be appointed by Council. 5. The membership appointments will be presented to Council for approval. If any member wishes to resign from the FAC, this resignation shall be presented to Council in writing and shall not take effect until it is accepted by Council. 6. The Fire Services Coordinator and support staff will be available to the Committee as required. Section 4: Chairperson and Vice-Chairperson It shall be the general duty of the Chairperson to open, preside over and adjourn the Committee meetings. Fire Advisory Committee Terms of Reference P-112 (continued) Page 4 of 7 ________________________________________________________________________________________________________ Notice of Intention to Adopt – Council – January 19, 2023 (2023-023) First Notice – Council – February 9, 2023 Second/Final Notice – Council – February 23, 2023 Effective Date – The Chairperson and vice Chairperson are to be nominated from the Voting Members and duly elected by the Voting Members at the first meeting of the Committee. The Chairperson and the vice Chairperson cannot be from the same Fire District. In the event of more than one nomination for each position, the selection will be made by secret ballot. These positions are elected for a one-year term. Incumbents may re-offer for each position. In the event of a tie vote for two nominees for the positions being voted upon and where the Committee has voted up to three times to break the tie, the nominees will be elected by “Lot”, one name being drawn by the Municipal Clerk or a designated alternate member of staff. If the position of Chairperson becomes vacant, the vice Chairperson will take on responsibility until the Committee can fill the vacancy. Section 5: Motions and Voting 1. Where applicable a voting member should provide a notice of motion on complex issues for discussion at the next scheduled Committee meeting. Such a notice of motion is entered into the minutes and included in the agenda for the following meeting. 2. The appointed Alternate will vote only in the absence of the appointed Voting Member. 3. The Chairperson will vote on all matters. The Chairperson’s vote is counted as the Fire District vote that is represented in this position. 4. The Vice-Chairperson will vote in the absence of the Chairperson. The Vice- Chairperson’s vote is counted as the Fire District vote that is represented in this position. The Chairperson’s vote, in this case, will revert to the Voting Member or Alternate of the Chairperson’s district. 5. Proxy votes are not accepted. 6. Every Voting Member (or Alternate), who is in attendance, shall vote on motions. Abstention is deemed as a negative vote. Fire Advisory Committee Terms of Reference P-112 (continued) Page 5 of 7 ________________________________________________________________________________________________________ Notice of Intention to Adopt – Council – January 19, 2023 (2023-023) First Notice – Council – February 9, 2023 Second/Final Notice – Council – February 23, 2023 Effective Date – 7. Council members, and support staff are not entitled to vote. 8. All motions shall be decided by a majority (50% + 1) of votes. In the event of a tie, the motion voted on shall be deemed to be determined in the negative. 9. The Chairperson shall call for any vote required and declare the result. 10. Where necessary, motions carried by the Committee must be approved by Council before implementation. Section 6: Meeting Schedule 1. The FAC shall meet bi-monthly at a date and time agreed to by the Committee. 2. All meetings will be held in the Council Chambers at the Municipal Offices in Chester, or at a location agreed to by the Committee from time to time. Section 7: Meeting Agendas and General Proceedings 1. A quorum will represent two thirds (2/3) of the Voting Members of the Committee. No business may be conducted if quorum is not achieved. 2. Members of the public or fire service who wish to attend and listen to proceedings are welcome however can address the Committee only upon unanimous approval of the Committee. 3. The Chairperson may call special meetings at such a time and place as may be required. 4. For matters permitted by legislation, the Committee may enter in camera proceedings. Section 8: Meeting Minutes and Agendas 1. Support staff from the Municipality will compile and distribute the draft minutes of each meeting in a timely manner, generally within one week of the date of the Fire Advisory Committee Terms of Reference P-112 (continued) Page 6 of 7 ________________________________________________________________________________________________________ Notice of Intention to Adopt – Council – January 19, 2023 (2023-023) First Notice – Council – February 9, 2023 Second/Final Notice – Council – February 23, 2023 Effective Date – meeting. 2. Minutes will be approved at the next scheduled meeting, be printed and entered into the Minute Book and shall be deemed to be the original minutes of the meeting. 3. Agendas will be distributed to the Membership in a timely manner, generally two weeks prior to the next scheduled meeting. Section 9: Remuneration 1. Members are remunerated by Council at the current rate ($/km) for the fuel expense incurred to and from the scheduled meetings. Section 10: Reporting to Council 1. The FAC will provide Council a written summary of activities annually and interim reports as may be requested by Council. Fire Advisory Committee Terms of Reference P-112 (continued) Page 7 of 7 ________________________________________________________________________________________________________ Notice of Intention to Adopt – Council – January 19, 2023 (2023-023) First Notice – Council – February 9, 2023 Second/Final Notice – Council – February 23, 2023 Effective Date – Annotation for Official Policy Book Reason for Adoption Establish a Committee to review, advise and recommend upon issues pertaining to the development and maintenance of cost-effective fire and emergency response services meeting the needs of the citizens of the Municipality. Notice of Intention to Adopt Council January 19, 2023 (2023-023) Date of First Notice at Council Council February 9, 2023 Date of Second Notice at Council Council February 23, 2023 Effective Date I certify that this Policy was adopted by Council as indicated above. _______________________________________ Pamela M. Myra, Municipal Clerk Date Addressing Housing Challenges in Rural Nova Scotia: Identifying new roles and policy approaches for the Municipality of the District of Chester By: John Gamey Presentation for Council & Municipal Staff Thursday February 9, 2023 Agenda Project Background1 Research Goals & Objectives2 Methodology3 Findings4 Recommendations5 Considerations6 1 of 14 Project Background The opportunity The challenges Mutual interest with co-op employer in exploring affordable housing policy frameworks for the municipality • Issue #2: Lack of policies and tools in place to address emerging challenges • Issue #3: Municipality’s role in housing was unclear • Issue #1: Housing crisis impacts were reaching the South Shore 2 of 14 Provide the MODC with a series of policies and tools it can utilize in its planning strategies and land use by-laws that aim to ensure affordable housing is attainable for all households in the municipality Project Goal Assess the state of housing in Nova Scotia, the South Shore, and the MODC Objective #1 Identify the potential role(s) the MODC can adpot to go beyond its current pursuit of the protection and development of affordable housing stock Objective #2 Identify policies and regulatory approaches best suited for the MODC’s current context to support the protection and development of affordable housing stock Objective #3 3 of 14 Methodology Literature review Semi-structured interviews Policy identification & analysis Housing data review • Defining affordable housing • Governmental roles • Origins of Nova Scotia’s housing crisis • Local challenges needing to be addressed • Council’s interest in expanding its role in housing • Specific policies and tools councillors were interested in adopting • Can be used by Nova Scotian municipalities to support the protection and development of affordable housing stock • Are suitable for implementation in the MODC • Highlight the extent to which homeowner and rental markets have been impacted regionally and locally • Quantify local housing challenges in the MODC Academic/grey literature, planning documents, media articles reviewed to inform: Interviews conducted on an individual basis will all seven MODC councillors to identify: Data from Nova Scotia Association of Realtors, CMHC, Census, Housing Nova Scotia, Rentals.ca, AirDNA reviewed to: Identify a set of policies and tools that: 4 of 14 Findings: Housing Market • Costs for homeowners and renters have risen at an unprecedented pace since the onset of the pandemic • Rental households are particularly vulnerable in the South Shore and the MODC (e.g., low vacancy rates, prices rising, spike in rural homelessness) • Single-detached homes dominate the MODC’s housing stock • Non-market housing supply is very low in the MODC • Short-term rental market continues to grow, reaches peaks during summer months 5 of 14 Findings: Interviews with Councillors Among a majority of councillors there was interest in taking on an expanded role in solving local housing challenges Local challenges • Rising home, land, and construction costs • Non-profit organizations seemingly inactive • Lack of housing options (rental in particular) for seniors, working class • Ineffective zoning • Stigmas around ‘affordable housing’ • Prevalence of short-term rentals Possible approaches/solutions • Implementing/furthering the use of land use by-law tools (e.g. more density, secondary suites, inclusionary zoning, short-term rental regulations) • Fiscal support for non-profit developers • Proactive infrastructure expansion • Improved communications and outreach initiatives • Educational initiative destigmatizing ‘affordable housing’ 6 of 14 Findings: Policy Toolkit organized into a ‘policy toolkit’ • Broad planning approaches • Planning policy and by-law approaches • Fiscal approaches Fiscal Approaches section of the policy toolkit avenues for municipalities to play a role in in housing:3 policies and tools to support the protection and development of affordable housing stock23 7 of 14 Recommendations 1. Secondary suite policy 2. Fiscal support strategy 3. Outreach and communications strategy 1. Councillor(s) expressed interest in adoptiong the approach 2. Approach would address a local housing concern + reasonable pathway to implementation Criteria Recommended approaches 8 of 14 Recommendation 1: Secondary Suite Policy • Amend MLUB and VLUB to include a definition for secondary suites • Amend MPS and VSPS to include policy statements listing secondary suites as an encouraged land use • Allow secondary suites in all zones Recommended actions: • “Excellent first stage solution for communities wanting to encourage affordable housing” • Likely to increase rental stock • Supports aging-in-place Rationale 9 of 14 Recommendation 2: Fiscal Support Strategy • Develop a fiscal support strategy to fund affordable housing initiatives • Funding stream separate from the Major Capital Project Grant • Use other tools like tax exemptions/reductions, below market land leases/sales for non-profits Recommended actions: • Several councilors expressed interest in continuing to play a fiscally supportive role • Could increase non-profit development activity • Could benefit low-income renters Rationale 10 of 14 Recommendation 3: Outreach and Comms Strategy • Strategy that focuses on attracting private and non- profit developers • Strategy that combats stigmas associated with the term “affordable housing” • Connect with community organizations to discuss managing public pushback to new development Recommended actions: • Widely accepted that an obstacle to any form of new development is public pushback • Perception that Chester is not excited about new development Rationale 11 of 14 Considerations 1. Councillor(s) expressed interest in adoptiong the approach 2. Approach would address a local housing concern but further deliberation and/or data is needed before implementation can be considered Criteria 1. Inclusionary Zoning and Density Bonusing 2. Short-term Rental Regulations Approaches for consideration 12 of 14 Consideration 1: Inclusionary Zoning & Density Bonusing • Would require developers to provide affordable units in new multi-unit developments • Could allow developers to increase density in exchange for the provision of affordable units Utility • Ensuring units remain affordable over the long-term • Better understanding of affordable units needed before appropriate percentages can be set Challenges 13 of 14 Consideration 2: Short-term Rental Regulations • Limit number of STR units in the community • Require STR operators to rent out of their primary residence • Raise funds for housing/other initiatives through taxes/marketing levies Utility • Need for better, clearer data on STRs • Lack of provincial guidance, local models to emulate • Enforcement of any regulations put in place Challenges 14 of 14 Thank you! Questions/comments? REQUEST FOR D ECISI ON Prepared By: Bruce Blackwood Date January 16, 2023 Reviewed By: Tara Maguire Date January 16, 2023 Authorized By: Dan McDougall Date January 16, 2023 CURRENT SITUATION This 2022 year-end report provides a summary of our overall health and safety performance and the workplan for 2023. Budget estimates are included. RECOMMENDATION Develop and implement the 2023 Safety Work Plan and Safety Budget in support of continuous improvement to the MOC Health and Safety Program. BACKGROUND In accordance with its Safety Policy, MOC continues to hold health and safety a priority in the workplace. Working closely with its Joint Occupational Health and Safety Committee, MOC continues to implement an annual Safety Work Plan with a focus on continuous improvements to its Health and Safety Program. D ISCUSSION Section 1: Incident Review 2022 In accordance with Section 10 of the OHS Program, staff continues to report health and safety hazards, near misses and incidents. Investigations are completed and corrective actions are implemented as required. Incidents Reported by Major Category Incidents 2016 2017 2018 2019 2020 2021 2022 Minor Incidents 13 8 7 19 8 11 5 Incidents involving some injury 1 0 1 0 0 2 3 Lost time Incidents 0 1 1 0 4 0 0 Near Miss Incidents 3 4 1 4 0 1 3 Hazardous Conditions 3 0 1 1 1 0 0 Ergonomic 0 0 0 0 0 0 0 Total Employee Incidents 20 13 11 15 13 14 11 Non-employee Incidents 2 6 7 12 11 20 6 Total Incidents Reported 22 19 18 27 24 34 17 REPORT TO: Council SUBMITTED BY: Corporate and Strategic Services DATE: January 16, 2023 SUBJECT: Year End 2022 Safety Report and 2023 Work Plan ORIGIN: MODC OHS Program 2 Request For D ecision Eleven (11) employee related incidents and six (6) non-employee incidents were recorded in 2022. Of the 11 employee incidents no serious injuries were recorded. Most importantly there were no lost time incidents recorded in 2022 compared to 4 LTIs in 2020. As of January 2023 to date workplace hours since the last lost time incident have exceeded our 200,000 hours milestone. Incidents Reported by Type There were 3 incidents involving members of the public. There were no injuries involved in these incidents, only minor property damage. • 1 incident involved minor property damage resulting from routine Public Works field activities • 2 incidents involved minor property to MOC facilities by members of the public using the landfill site There were no further reports of any trips or falls at the walkway leading to the Chester Yacht Club at Parade Square. Traction strips and warning signage have been installed. Discussions continue with Public Works concerning a long-term solution to eliminate this slip/fall hazard. It is to be noted that due ongoing corrective action (chains, curbs, and signage) at the public drop off bins at the Kaizer Meadow site, we are seeing a reduction in the number of incidents in this area. Due to the continuing risk of injury, it is recommended that the public drop area facility and procedures continue to be reviewed. There were 2 incidents involving contractors without any injuries reported. There was property damage to the contractor’s vehicles and equipment. These two incidents were referred to the contractor for their internal investigation and corrective action. Incidents 2016 2017 2018 2019 2020 2021 2022 Major cuts, skeletal breakages, tissue damage 1 0 0 0 1 0 0 Back injuries and muscle sprains, strains 0 0 0 2 2 0 0 Slips trips and falls 7 4 2 0 1 2 0 Incidents involving equipment/machinery 1 1 1 2 1 3 1 Minor cuts, bruises, sprains, first aid 3 2 4 0 4 2 3 Incidents involving MOC vehicles 1 1 2 4 2 3 5 Hazardous conditions/concerns/near misses 4 4 1 4 2 3 0 Environmental/health conditions/concerns 3 0 0 1 0 2 0 Fire and fire related incidents 0 1 5 6 1 9 3 Incidents involving members of the public 1 2 3 5 7 6 3 Incidents involving contractors 1 4 0 2 3 4 2 Ergonomic conditions/work methods/PPE 0 0 0 1 0 0 0 Total Incidents Reported 22 19 18 27 24 34 17 3 Request For D ecision Incidents involving MODC vehicles and equipment remained low due to continued improvements in operator awareness and training. There were no major traffic accidents reported with municipal vehicles. Vehicle/driving safety continues to be a subject of regular department toolbox talks. There was a significant decrease in the number of fire and fire related incidents at the landfill with only 3 incidents being recorded in 2022. Two (2) incidents involved minor fires on the landfill face resulting from combustion of unknown substances contained in the compacted waste stream. Unfortunately, the old compactor had an engine fire and was severely damaged. All fires were extinguished by the Kaizer Meadow staff and did not require the fire Departments. Causes of landfill fires are difficult to determine precisely however most can be attributed to improper materials, flares, fireworks and batteries being placed in the waste materials. Public education continues. Our waste partners have been advised to pay closer attention to their sorting. Recommendations on further fire prevention measures and emergency response improvements continue. Section 2: Investigations and Recommendations Review 2022 Under Section 11, the Department Head is responsible for ensuring the investigations are completed, corrective action outlined and implemented as appropriate. The JOHSC continues to offer its support in completing the investigations and implementation of corrective actions. Seventeen (17) incident investigations were initiated in 2022. Thirteen (13) investigations have been completed, leaving four (4) and the corresponding recommendations pending. From the 2022 investigations completed to date there were 16 recommendations made and completed. There are regular follow ups with management team on the outstanding items. Incidents/Investigations/Recommendations 2016 2017 2018 2019 2020 2021 2022 Incidents Reported 22 19 18 27 24 34 17 Investigations Completed 22 19 18 27 24 33 13 Investigations Outstanding 0 0 0 0 0 1 4 Recommendations Submitted * 34 27 34 45 41 43 16 Recommendations Completed 34 27 34 45 30 31 13 Recommendations under review * 0 0 0 0 11 12 3 *Does not include recommendations possible from outstanding investigations Although progress is being made there is still need for improvement in the incident investigation programs and follow up on the resulting recommendations. There are several recommendations from 2020 and 2021 that have yet to be implemented. 4 Request For D ecision To ensure timely corrective action can be implemented, it is important that these outstanding investigations be completed as soon as possible. Department Heads need to ensure that the investigations are completed within the designated 30 days. Work continues making program improvements in this area and administrative loads should be reduced with the implementation of an integrated software system. Section 3: Workplace inspections Section 12 of the OHS Program established a systematic approach of scheduled workplace inspections to identify hazards, sub-standard conditions/practices and risks and to implement the appropriate and effective corrective action. Worked continued of corrective actions from 2021. We did fall behind in 202 2 as new staff had to become familiar with the inspection process. Corrective actions are in progress on the hazards identified during the previous site inspections. Section 4: Worker’s Compensation Review 2022 Our current Safety Program is designed to help prevent workplace injury and have a positive impact on MOC’s WCB experience rating. We have moved steadily from a rate demerit position in 2016 to rate merit position through 2022. The 2023 rate continues in a merit position compared to the municipal sector’s base rate. WCB MODC Assessment Rate Historical Trend Year Industry Base Rate Min/Max Range MODC Rate Cost Ratio Merit/Demerit 2016 $ 1.99 $ 1.40 - $ 3.18 $ 2.66 244. 9 % Higher 33.6 % Demerit 2017 $ 2.01 $ 1.41 - $ 3.21 $ 2.12 37.6 % Higher 5.5 % Demerit 2018 $ 2.04 $ 1.43 - $ 3.26 $ 2.04 1.54 % Lower 0.5 % Merit 2019 $ 2.07 $ 1.45 - $ 3.31 $ 1.77 48.8 % Lower 14.7 % Merit (- $0.30) 2020 $ 2.12 $ 1.49 -$ 3.39 $ 1.65 74.3 % Lower 22.3 % Merit (- $0.47) 2021 $ 2.43 $ 1.71- $ 3.88 $ 1.99 61.59% Lower 18.49 % Merit) (- $0.44) 2022 $ 2.93 $ 2.06 - $ 4.68 $ 2.61 37.35 % Lower 11.21 % Merit ( -0.32) 2023 $ 3.24 $ 2.27 - $ 5.18 $ 2.47 80.17 % Lower 24.07 % Merit ( -0.77) $0.00 $1.00 $2.00 $3.00 $4.00 2016 2017 2018 2019 2020 2021 2022 2023 WCB Rates, $ per $ 100 of assessable payroll Industry Rate MOC Rate 5 Request For D ecision The cost experience ratio for NS Municipalities increased significantly resulting in the Basic Industry Rate for our municipal category increasing this year from of $ 2.93 to $ 3.24 per $100 assessable payroll. Fortunately, we currently maintain an experience rating significantly below the Basic Rate for Municipal units. This rate is 80.17 % lower than the industry average and we continue to enjoy a 24.07 % merit position. This merit position dropped our rate by $ 0.77 to $ 2.47 per $100 assessable payroll. The estimated savings due to this merit position for 2023 is approximately $ 4500. Savings from that compared to the basic rate for other Municipalities would be more than $ 24,000 (using the 2021 payroll base). There were no major claims in 2022. There were several WCB claims in 2020 totaling just over $ 6500 which are still counted in the rate calculations. As rates are calculated using 3 years of claim experience it is important that we minimize any claim that may result from a workplace injury by facilitating a quick and safe return to work. Section 5: Joint Occupational Health and Safety Committee The Safety Committee continues to meet each month to review overall safety performance and program development. All incidents, investigations and the status on corrective actions are reviewed. The Committee provides ongoing training and support to the departments specific to their safety requirements. Some significant highlights of the 2022 Workplan included: 1. Completion of the Construction Safety audit and receipt of 2023 Certification. 2. Implementation of Employee Safety Orientation program. 3. Development and implementation of the Ergonomic program in conjunction with WCB. 4. Review and program adjustments according to the revised First Aid Regulations 5. Coordination of Confined Space training for Public Works and Kaizer Meadow staff. 6. Implementation of the Working Alone security cell phone application for appropriate staff. 7. Implementation of the winter safety campaign with a focus on prevention of slips, trips and falls and driving and holiday home safety. 8. Implementation of the summer safety campaign with a focus on prevention of UV exposure and sun stroke. (Sun Safety Canada) 9. Continuation of development of integrated safety software. 10. Expansion of the Safety Resource Center (AMANS) for staff use. 11. JOHSC recognized all staff for achieving over 140,000 work hours without serious injury or lost time. JOHSC members continue to contribute to overall safety program development with implementation of the 2023 Safety Workplan. 6 Request For D ecision Section 6: Nova Scotia Construction Safety Certificate of Recognition program The Municipality completed its internal audit (Year 4) with a score of 97 % from Construction Safety Nova Scotia and received a Certificate of Recognition and Letter of Good Standing for 2023. Areas of continuous improvement are under review and will be addressed in the 2023 workplan. Section 7: Department of Labor, Skills and Immigration We continue to enjoy a favorable and cooperative working relationship with the Department of Labor. There were no compliance issues raised and comments on our overall OHS program continue to be positive. Section 8: Safety Program Work Plan Update The 2023 Work Plan is focused on continuous improvement of our existing program with an emphasis on the key areas of hazard assessment, safe work practices, employee training and communication to address opportunities for improvement outlined in recent audits. Refresher training for Management on the Safety Program and current regulatory environment is planned for 2023. JOHSC also is planning development of training to help manage mental health in the workplace. The 2023 Work plan includes the licensing and implementation of integrated health and safety software to address the increasing administrative load required to maintain regulatory compliance and audit requirements. (continuation of 2022 budgeted item) Update of the MOC Emergency response plan will be completed in 2023 (delays as some areas must be coordinated with Accessibility recommendations e.g. signage, alarms etc.) I MPLICATIONS Policy Section 2 OHS Policy Financial/Budgetary Work Plan covered in current OHS Budget. Environmental N/A. Strategic Plan Maintain a high level of fiscal responsibility; Continually improve public satisfaction with municipal services; Work Program Implications Requires ongoing resources from Safety Coordinator, JOHSC, Directors and staff. 7 Request For D ecision OPTIONS 1. Accept the Year End 2022 Health and Safety Report and direct staff to continue development of the 2023 Safety Workplan and associated operating budget in support of the continuing development and implementation of the MOC Health and Safety Program. 2. Direct staff to revise the 2023 Safety Budget and 2023 Workplan. ATTACHMENTS Safety Workplan 2023 summary COMMUNICATIONS (INTERNAL/EXTERNAL) Internal to staff on program implementation. External with regulatory agencies, suppliers and associations. He a lth and Saf et y Pr o g ram Wor k Plan 2023 Progr am Section Area Section Summ ary Sc he d u le 2023 Summ ary Major De liverab l e s Ex t erna l Re s o urc es Estima t ed cost s Q1 Q2 Q3 Q4 Secti on 1 : Re g ul ator y Estab lishe d . An nu a l tr ainin g req u ir eme nts for Man a geme nt. Int., OE A $ 5 K Secti on 2: Hea lth and Safety Poli cy Estab lishe d . Ann u a l rev iew. Staff Comm unic ation and Me tri cs Inte r n al Secti on 3: Hea lth and Safety Committee Estab lishe d. Inte grate d soft ware syste m . Inte r n al Secti on 4: Haza rd Ass e s s m ent and Con tr o l Estab lishe d . CHA An nu a l re vi ew and con tractor pr ogram Int., CSNS Secti on 5: Safe Work Pr actice s and Pr o cedures Estab lishe d . Imp l eme ntatio n of cr itical SWPs linked to CHA Inte r n al Secti on 6: General Rul es and Re sponsibilities Estab lishe d : En h a n c e me n t o f E m p l oy e e Or i e n t a t i o n P r o g r a m Inte r n al Secti on 7: Person n el Protective Equi p me nt Estab lishe d . Fina lize PP E Sp e ci fication s, Inspe ction / M a inte na n ce Inte r n al Secti on 8: Pr eventa t ive Ma in te nance Estab lishe d . Preven tativ e Ma inte na n ce records manageme nt in place Inte r n al Secti on 9: Tr ainin g and Comm un ications Estab lishe d . SWPs, Back t o work progr am, Ma n a g i n g S t r e s s , E r g o n o m i c s OH S C, WCB $ 5 K Secti on 10: In cident Re porting Estab lishe d . Fina lize cl osed loo p tr acking and in t e g r a t e d s o f t w a r e Inte r n al $ 2 0 K Secti on 11: In cident In vesti ga tions Estab lishe d . Fina lize cl osed loo p tr acking and in t e g r a t e d s o f t w a r e Inte r n al Secti on 12: Workplace In spections Estab lishe d . Fina lize cl osed loo p tr acking and in t e g r a t e d s o f t w a r e Inte r n al Secti on 13 : St atisti cs and Re cor d s Estab lishe d . Upd a te on Lead ing ind i cators, Staff recognition pr ogr am. Inte r n al $ 1 0 K Secti on 14 : Em erge ncy P reparedn ess / R esponse Estab lishe d . An nu a l rev iew, A c c e s s i b i l i t y up d a te an d training. Inte r n al Secti on 15 : WHMIS Estab lishe d . Comp l e t e Inv e n tory and s ecure SDS as re q u ir ed . Inte r n al Secti on 16 : Ergonom i cs Es t a b l i s h e d . Im p l e m e n t p r o g r a m f o r no n -of f i c e s i t e s a n d s t a f f Inte r n al, WCB $ 5 K Re vi ew and De velop me nt Imp l eme ntation and Process Inte gration Ex t erna l Resou rc es OH S , WCB, Con st ruction Ass oc iation Nova Sc otia, Safety Servi ces, othe r OHS Consultan t (OHSC) Inte r n al Re s o urc es Safety Coo rdina tor (SC), Hea lth and Safety Committ ee (JOH SC) , MODC De partmen ts He ad s (DH ) , De pa rtmen t Em ployees (DE) 1 REQUEST FOR DECISION REPORT TO: Committee of the Whole MEETING DATE: February 9, 2023 DEPARTMENT: Infrastructure & Operations SUBJECT: Fleet 5yr Plan Budget Amendment ORIGIN: Asset Management Date: January 3, 2023 Prepared by: Tammie Bezanson, CET Date: January 23, 2023 Reviewed by: Matthew Blair, Director of Infrastructure &Operations Date: February 1, 2023 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION That council except this amendment to the 5-year budget plan for the municipal fleet. CURRENT SITUATION With consideration of the proposed upgrades to our wastewater systems, the current five-year fleet plan was reviewed with operations staff. It was determined that the current sewer maintenance vehicle, a ¾ tonne truck with crane (operational lift of 722lbs), has insufficient power and reach for pulling the pumps out of the lift station chambers. Public Works is proposing to upgrade the current proposed ¾ tonne truck purchase to a 1-tonne truck with a larger crane that will have a minimum reach of 2.8m (9ft) and up to 900kg (2,000lb) lift capacity. During the past year, operations staff noted that it would be a benefit to increase our trailer capacity by purchasing a second dump trailer. This would allow removal of brush and other waste from two different areas or more waste from a single area. A good example of this is trail maintenance operations which has received very positive comments from the public this year. BACKGROUND The proposed capital plan for fleet for 2023-24 is as follows: Item Cost Estimate Truck replacement 1 ton with crane $150,000 (truck $95,000, Crane $55,000) Dump Trailer $15,000 TOTAL $165,000 DISCUSSION The current ¾ tonne truck (2017) can be reallocated to the property maintenance side, and trade-in the remaining ½ tonne (2015) truck on the purchase of the 1 tonne truck. This will ensure no increase to the current fleet numbers at this time. The new dump trailer would be an increase of our trailer assets. R e q u e s t f o r D e c i s i o n P a g e | 2 OPTIONS Option A – Approve the request for the Fleet Capital 2023-24. Option B – Direct staff to return with additional information. IMPLICATIONS By-Law/Policy Not Applicable Financial/budgetary This project has not been approved in the 2023-2024 Capital Budget. Borrowing is the intended funding source. Environmental Not Applicable Strategic Priorities This change will provide an increase in efficiency for staff and will lower the need to hire outside help for lift station maintenance. The current crane does not have a long enough horizontal reach for some of the liftstations, to pull the pumps up out of the chamber. Priority Outcomes: Governance & Engagement Ensure municipal service delivery is efficient and effective, communicated, and accessible. Priority Outcomes: Infrastructure & Service Delivery Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. Work Program Implications 1. Having a 1 tonne truck with crane will increase our ability to maintain our current and planned lift station pumps. 2. A second dump trailer will increase our maintenance program efficiency. Has Legal review been completed? ___ Yes _ _ No _X_ N/A COMMUNICATIONS (INTERNAL/EXTERNAL) N/A ATTACHMENTS N/A REQUEST FOR DECISION REPORT TO: Council MEETING DATE: February 9, 2023 DEPARTMENT: Infrastructure & Operations SUBJECT: ICIP Active Transportation Update ORIGIN: Modal Shift & New Connections 2020-2027 Date: January 30, 2023 Prepared by: Tammie Bezanson, Fred Whynot, Gord Tate, Leigh Besanger Date: January 31, 2023 Reviewed by: Matthew Blair, Director of Infrastructure & Operations Date: February 2, 2023 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION That council approve the phased recommendations provided within. CURRENT SITUATION The Department of Infrastructure and Operations recently received cost estimates for 5 projects included in the initially approved ICIP Modal Shift and New Connections group of projects (ICIP). These cost estimates, which include four sidewalk sections and the Gold River Bridge, are significantly higher than previous, original estimates. These cost estimates were used to project potential budgets for other sidewalk sections and the proposed AT bridge over Highway #3. Other information was verbally received from the Province for other projects, Rapid Rectangular Flashing Beacons (RRFBs), regarding the unlikelihood of their approval. With this information in mind a workshop was held with Council on January 19, 2023 to briefly discuss the projects as a whole to determine a proposed path forward for future debate. BACKGROUND The Modal Shift and New Connections 2020-2027 group of projects were approved by Council on September 3, 2020 for submission for ICIP funding. On April 14, 2022 council approved the ICIP funding agreement with the provincial and federal government: Motion: 2022-154 ENTER INTO ICIP FUNDING AGREEMENT WITH PROVINCIAL AND FEDERAL GOVERNMENTS MOVED by Councillor Wells, SECONDED by Councillor Assaff that Council authorize the Warden and the Clerk to enter into an infrastructure funding agreement with the Provincial and Federal Governments. ALL IN FAVOUR. MOTION CARRIED. R e q u e s t f o r D e c i s i o n P a g e | 2 DISCUSSION The original projects and budgets were reviewed with Council at the workshop along with new cost estimates and status updates. A summary of the initial discussion as follows: Project Initial Budget Revised Budget Status RRFBs (11) $321,580 $321,580 Unlikely to be approved. Paved Shoulders Hwy 3 (2) Chester Basin to Western Shore $762,881 $762,881 Substantially Complete. Vaughan Rd to Martins River $556,961 $556,961 Moved to 2023-2024. Active Transportation (15) Connector Trail: Haughn Property, Middle River $34,416 In progress. $34,416 + 2023 – 2024 construction but can be moved to another funding stream. Sidewalk: Highway 329 to AT Trail, Hubbards (60 m) $98,154 $140,332 Ready to proceed with design and tender. Sidewalk: Highway 3 to Croft Road, Chester Basin (265-350 m) $283,769 $743,723 Ready to proceed with design and tender. Design extended from Croft Rd. to AT Trail. Sidewalk: Our Health Centre to Pig Loop, Chester (160 m) $178,411 $433,513 Ready to proceed with design and tender. Sidewalk: Duke Street to Valley Road, Chester (486 m) $492,515 $863,625 Ready to proceed with design and tender. Sidewalk: Valley Road to Victoria Street, Chester (174 m) $176,322 $417,352 On hold, ROW issues and to see what design alternatives may be for Hwy 3 crossing, Sidewalk: Victoria Street to AT Trail, Chester (35 m) $59,852 $83,953 On hold, ROW issues and to see what design alternatives may be for Hwy 3 crossing, Sidewalk: AT Trail to Shore Mall, Chester (580 m) $534,751 $1,391,229 On hold, ROW issues and to see what design alternatives may be for Hwy 3 crossing, Sidewalk: Highway 3 to Sailing Club, Hubbards (1200 m) $1,090,551 $2,878,404 Discussed ending at Fox Point Front Road. (1000 m). Ready to proceed with design. Sidewalk: Fox Point Front Road, Hubbards (1000 m) $881,111 $2,398,670 Discussed not building last 100 m within HRM. Ready to proceed with design. Sidewalk: George Rd to Vaughan Rd, Western Shore (240 m) $232,402 $575,681 Ready to proceed with design. Sidewalk: Pig Loop Road, Chester (1300 m) $1,298,986 $3,118,271 On hold until further discussion on traffic study options. Sidewalk: Forties Road to Fairgrounds, New Ross (900 m) $848,803 $2,158,803 Discussed ending sidewalk at Fire Hall. (450 m). Ready to proceed with design. Bridge: Gold River Bridge, Gold River/Middle River $2,029,092 $3,565,000 Ready to proceed with design and tender. Bridge: Former Train Bridge Location, Highway 3 Chester $1,303,625 $2,607,250 Explore design alternatives. TOTAL $11,184,182 $23,051.644 R e q u e s t f o r D e c i s i o n P a g e | 3 Key points of the workshop discussions were: a) Rapid Rectangular Flashing Beacons: Removal from ICIP funding of RRFBs, as Provincial approvals are unlikely. Should any be approved in the future, these can be funded from other streams of revenue e.g. operations Gas Tax. $321,580 to be reallocated to other projects in the original ICIP funding agreement. b) Paved Shoulders: First phase is substantially complete, and funding is not expected to exceed the budget of $762,881. The second phase has been rescheduled for 2023-2024. The second phase could be moved by Council to be funded by Gas Tax, enabling $556,961 to be reallocated to other projects in the original ICIP funding agreement. c) Connector Trail: Haughn Property. Discussion to remove this project and funded via the Gas Tax. $34,416 to be reallocated to other projects in the original ICIP funding agreement. d) Active Transportation: Sidewalks: Highway 329 to AT Trail, Hubbards (60 m), Highway 3 to Croft Road, Chester Basin (265-350 m), Our Health Centre to Pig Loop, Chester (160 m), Duke Street to Valley Road, Chester (486 m). These projects are nearly design complete and waiting for design approvals. The section in Chester Basin was extended to the AT Trail, an extension of 85 m. Should Council wish to proceed with these projects they could be tendered in February with final award approval brought back to Council when bids are received. Project to remain part of ICIP with a $1,128,344 increase in budget. e) Active Transportation: Sidewalks: Valley Road to Victoria Street, Chester (174 m), Victoria Street to AT Trail, Chester (35 m), AT Trail to Shore Mall, Chester (580 m), Bridge: Former Train Bridge Location, Highway 3 Chester. The new proposed budget of $2,607,250 for the bridge at the former crossing at Highway #3, Chester was felt to be too high to proceed with at this time. Further discussion on exploring other design options with the Province to allow safer AT crossings instead of a bridge in this area was felt to be a better course of action. The design of this crossing which will affect other proposed linked sidewalk sections, combined with the new knowledge of road right-of-way issues, should postpone designs of the same at this time. $2,607,250 to be reallocated within ICIP funding, providing available budget for other projects. f) Active Transportation: Sidewalks: Highway 3 to Sailing Club, Hubbards (1200 m), Fox Point Front Road, Hubbards (1000 m). Generally, the discussion focused on ending the sidewalks at the Fox Point Front Road and Highway #329 intersection and not completing the section on Fox Point Road within HRM. This would reduce the proposed sidewalks sections to lengths of 1000m and 900 m respectively. New budgets would then be $2,398,578 and $2,158,720 respectively. The project is to remain part of ICIP with a $2,368,160 increase in budget. g) Active Transportation: Sidewalk: George Rd to Vaughan Rd, Western Shore (240 m). Ready to proceed with design. New budget is $575,681, an increase of $343,279. Project to remain part of ICIP. R e q u e s t f o r D e c i s i o n P a g e | 4 h) Active Transportation: Sidewalk: Pig Loop Road, Chester (1300 m). A recent traffic study looked at options for traffic flow on Pig Loop. Any approved option would affect the sidewalk design and therefore the design should be put on hold until the traffic study is discussed further by Council. New budget is $3,118,271, an increase of $1,819,285. i) Active Transportation: Sidewalk: Forties Road to Fairgrounds, New Ross (900 m). There was discussion on the length of this proposed section of sidewalk, with a suggestion that the sidewalk design include the section along Highway 12 between the Forties Road to the Fire Hall. This would decrease the length of sidewalk from 900 m to 450 m. Ready to proceed with design. New budget is $1,079,360, an increase of $230,557. j) Active Transportation: Bridge: Gold River Bridge, Gold River/Middle River. The previous budget for this bridge under the ICIP application was $2,029,092. The new budget is $3,565,000, an increase of $1,535,908. Further details on this project are discussed under a separate Request for Decision. For the purpose of this Request for Decision the original budget will stay the same with the funding shortfall covered by wind turbine fund to allow additional ICIP funding for other projects. A summary of the above comments is as follows: Project Name Original Budget (2020) Revised Budget (2022) Future Project Estimated Budget (2022) Comments RRFBs (11) $321,580 $321,580 Paved Shoulders Hwy 3 (2) Chester Basin to Western Shore $762,881 $762,881 Substantially complete. Project to remain in ICIP Vaughan Rd to Western Shore $556,961 $556,961 Move to 2023/24. Funded via Gas Tax Active Transportation (15) Connector Trail: Haughn Property, Middle River $34,416 $34,416 Funded via Gas Tax Sidewalk: Highway 329 to AT Trail, Hubbards (60 m) $98,154 $140,332 Ready to proceed with final design and tender. Sidewalk: Highway 3 to Croft Road, Chester Basin (350 m) $283,769 $743,723 Ready to proceed with final design and tender. Sidewalk: Our Health Centre to Pig Loop, Chester (160 m) $178,411 $433,513 Ready to proceed with final design and tender. Sidewalk: Duke Street to Valley Road, Chester (486 m) $492,515 $863,625 Ready to proceed with final design and tender. Sidewalk: Valley Road to Victoria Street, Chester (174 m) $176,322 $417,352 On hold. Reschedule to future date. Sidewalk: Victoria Street to AT Trail, Chester (35 m) $59,852 $83,953 On hold. Reschedule to future date. R e q u e s t f o r D e c i s i o n P a g e | 5 Sidewalk: AT Trail to Shore Mall, Chester (580 m) $534,751 $1,391,229 On hold. Reschedule to future date. Sidewalk: Highway 3 to Sailing Club, Hubbards (1,000 m) $1,090,551 $2,398,578 Discussed ending at Fox Point Front Road. (1,000 m). Length reduced by 200m. Ready to proceed with design. Sidewalk: Fox Point Front Road, Hubbards (900 m) $881,111 $2,158,720 Discussed not building last 100 m within HRM. Ready to proceed with design. Sidewalk: George Rd to Vaughan Rd, Western Shore (240 m) $232,402 $574,681 Ready to proceed with design. Sidewalk: Pig Loop Road, Chester (1300 m) $1,298,986 $3,118,271 On hold. Reschedule to future date. Sidewalk: Forties Road to Fire Hall, New Ross (450 m) $848,803 $1,079,360 Ready to proceed with design. Bridge: Gold River Bridge, Gold River/Middle River $2,029,092 $3,565,000 Ready to proceed with design and tender. The $1,535,908 budget shortfall to be funded via the wind turbine fund. Bridge: Former Train Bridge Location, Highway 3 Chester $1,303,625 $2,607,250 On hold. Reschedule to future date. Explore design alternatives. TOTAL $11,184,182 $12,720,413 $8,531,012 Remaining Budget ($1,536,231) The revised total estimated costs for all original ICIP (2022 prices) totals $21,251,425, up from $11,184,182. The ICIP budget is depleted due to the Chester Basin to Western shore paved shoulder project being completed at a cost of $762,881. This leaves $10,421,301 remaining in the ICIP fund. Public works is making the following phased recommendations: Phase 1 – Proceed with the final design and tender of Active Transportation: Sidewalks: Highway 329 to AT Trail, Hubbards 60m $140,332 Highway 3 to Croft Road, Chester Basin 350m $743,723 Our Health Centre to Pig Loop, Chester 160m $433,513 Duke Street to Valley Road, Chester 486m $863,625 Bridge: Gold River Bridge, Gold River/Middle River $3,565,000 Estimated construction costs for the above: $5,746,193 Construction in 2023-2024 subject to tender approval by Council. R e q u e s t f o r D e c i s i o n P a g e | 6 Phase 2 – Proceed with design of Active Transportation: Sidewalks: Highway 3 to Fox Point Rd, Hubbards 1,000m $2,398,578 Fox Point Front Road, Hubbards 900m $2,158,720 George Rd to Vaughan Rd, Western Shore 240m $574,681 Forties Road to Fire Hall, New Ross 450m $1,079,360 Estimated construction costs for the above: $6,211,339. Design in 2023-2024 with construction in 2024-2025, subject to Council approval. Phase 3 – Alternative funding for remaining deferred ICIP projects: Public works is proposing the removal of the following projects from the ICIP list:  Rapid Rectangular Flashing Beacons $321,580 Operations  Connector Trail: Haugh Property $34,416 Gas Tax  Paved Shoulders: Vaughan Rd to Martins River $556,961 Gast Tax Estimated construction costs for the above: $912,957 These projects to be funded via the Gas Tax. Phase 4 - Proceed with design stage with residual ICIP funding (if available) or alternative funding streams to be determined:  Sidewalk: Valley Road to Victoria Street, Chester 174m $417,352  Sidewalk: Victoria Street to AT Trail, Chester 35m $83,953  Sidewalk: AT Trail to Shore Mall, Chester 580m $1,391,229  Sidewalk: Pig Loop Road, Chester 1300m $3,118,271  Bridge: Former Train Bridge Location, Highway 3 Chester $2,607,250 Estimated construction costs for the above: $7,618,055 OPTIONS Option A – Direct Staff to continue with the stated phased recommendations. Option B – Direct Staff to return with further information or options. IMPLICATIONS By-Law/Policy Not Applicable R e q u e s t f o r D e c i s i o n P a g e | 7 Financial/budgetary Revised budgets for projects under current consideration to remain under the ICIP application with funding shortfall for the Gold River Bridge funded by other revenue. Environmental Final approvals required by the Department of Environment and Climate Change. Strategic Priorities The design and future construction will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Governance & Engagement 1. Ensure municipal service delivery is efficient and effective, communicated, and accessible. Priority Outcomes: Healthy & Vibrant Communities 1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of life and provide safe communities for residents and visitors alike. 2. Develop an accessibility, diversity, and equity lens for municipal plans and services, and support partners in advancing accessible and inclusive communities. Priority Outcomes: Infrastructure & Service Delivery 1. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. 2. Plan for and create infrastructure that improves the connectivity of roads, multi-use trails, natural assets, and facilities as part of an active transportation network. Work Program Implications Funding of the projects removed from the ICIP project will require additional administration to apply for other funding streams. Has Legal review been completed? ___ Yes _ _ No _X_ N/A COMMUNICATIONS (INTERNAL/EXTERNAL) Continued communication with funding partners and organizations as directed under the ICIP agreement ATTACHMENTS None REQUEST FOR DECISION REPORT TO: Council MEETING DATE: February 9, 2023 DEPARTMENT: Infrastructure & Operations SUBJECT: Gold River Bridge - Site selection & Bridge Design Award ORIGIN: Modal Shift & New Connections 2020-2027 Date: February 2, 2023 Prepared by: Tammie Bezanson, CET Date: February 2, 2023 Reviewed by: Matthew Blair, Director of Infrastructure & Operations Date: February 2, 2023 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION That council approve the continued design of the new Gold River Bridge, indicated as Option 1C, in the attached report from DesignPoint Engineering & Surveying Ltd. CURRENT SITUATION The Department of Infrastructure and Operations received the initial design report (attached) from DesignPoint Engineering & Surveying Ltd. on December 23, 2022. Highlights of this report were discussed at a workshop regarding updated information on our current ICIP projects, the Gold River Bridge being one of many, on January 19, 2023. BACKGROUND The Modal Shift and New Connections 2020-2027 group of projects were approved by Council on September 3, 2020 for submission for ICIP funding. On April 14, 2022 council approved the ICIP funding agreement with the provincial and federal government: Motion: 2022-154 ENTER INTO ICIP FUNDING AGREEMENT WITH PROVINCIAL AND FEDERAL GOVERNMENTS MOVED by Councillor Wells, SECONDED by Councillor Assaff that Council authorize the Warden and the Clerk to enter into an infrastructure funding agreement with the Provincial and Federal Governments. ALL IN FAVOUR. MOTION CARRIED. Discussed during the council meeting was the report from ABLE Engineering that proposed the following repair and construction options for the bridge. Please note the repair costings are exterior inspection only. The interior of the piers could not be accessed to verify if they are sufficient to remain or will require further repairs. All pricing is subject to supply chain situations and are most likely to change. R e q u e s t f o r D e c i s i o n P a g e | 2 Option Cost (M) Service Life Extension (yrs) Pros Cons RE P A I R Make all necessary repairs to existing trail bridge $3.1 25 Existing trail corridor is used so no new alignment necessary. Heritage value retained. Closure continues until repairs can be made, although wise phasing may allow the bridge to re-open while work proceeds. NE W C O N S T R C U T I O N At existing site (using existing piers) $4.1* 35 Existing trail corridor is used so no new alignment necessary. Some heritage value may be retained. Most heritage value lost. At a new site $2.0-$3.5** 35+ May or may not fit in the current trail corridor May require a new corridor to be established Decommission and removal $1 n/a * This cost could be decreased if only portions of the bridge are refurbished, and the configuration is modified. **This represents a range of prices provided in both the ABLE report, and a trail bridge construction company who reviewed the site and offered their opinion of costs. This RFD covers the proposed design and location of the new bridge only. The tender for construction will follow in 2023, subject to Council approval. Submitted to ICIP was the following original budget breakdown for the Gold River Bridge Replacement Project: Federal Provincial Municipal TOTAL Original Estimate $811,637 $669,600 $547,855 $2,029,092 R e q u e s t f o r D e c i s i o n P a g e | 3 DISCUSSION DesignPoint Engineering & Surveying Ltd. was given direction to investigate a new location for bridge and design of the same between Hwy 3 and Hwy 103. Only two locations were found to be reasonable, beside the existing bridge (1) and Old Bridge Road (2), the former Gold River crossing. Three designs for bridge structures were proposed;  A – Steel Box Girder A box girder for this site would likely also be craned into place, although temporary works would be more limited to establish crane pads near the base of the embankments. The primary advantage to the box girder (over the other superstructure options) at this site is that the bridge may be able to be integral, which would eliminate bearing maintenance over the service life of the bridge. Howe ever, feasibility with need to be confirmed during detailed design as sufficient pile length is needed in order to make the bridge integral. If bedrock is shallow, it may not be economical to core or install rock anchors to achieve this pile length. It is also noted that the aesthetic of a concrete deck bridge is relatively modern and may not suit the heritage of the trail.  B – Steel Fabricated Bowstring Arch A steel prefabricated modified bowstring is likely the most feasible superstructure option for this site. A crane assisted launch would be possible from the embankments without significant temporary works, which would also minimize in-water work. The bowstring arch is also known for is also known for being aesthetically pleasing and used on several similar trail projects nearby.  C – Steel Fabricated Truss (including overhead members) A steel prefabricated through truss may also be used at this location for aesthetics, although a truss is not required for a bridge of this span. Launching could also be completed at this location using temporary nosing although there is less room at either end of the bridge to accommodate splicing of sections and launching (due to both road curvature and private properties). The successful contractor would likely have to discuss easements with either NSP and/or the owner of 386 Croft Road to facilitate construction. Above figures do not include contingency. R e q u e s t f o r D e c i s i o n P a g e | 4 Proposed options with pros and cons are identified by location and design below. Eg. A steel box girder bridge at Old Bridge Road would be identified as 2A. Option 1B is located beside the current bridge and installation of the Steel Box Girder requires extensive access roads and structures to get the cranes to the river level and would require a center span support in the river. This work is estimated at $4.195M. Option 1C is again beside the existing bridge. With the Steel Prefabricated Through Truss style bridge, it can span longer distances eliminating the need for a centre pier and can be launched using temporary nosing, without the need for crane assistance. This work is estimated at $3.769M. Option 2B is at the Old Bridge Road crossing. The Steel Fabricated modified bowstring Arch bridge crossing would require a crane assisted launch and also require abutments close to the water. Easements or property purchases will be required to re-route the crossing from and back to the rail trail. This bridge work is estimated at $4,007M, building of the re-routed trail and any land purchases or easements will an expense over this amount. It is recommended for safety and liability that the old bridge be demolished. This will be an estimated $1M project over and above the construction of the new bridge. A summary of the costs is illustrated in the table below: ITEM 1B 1C 2B Mobilization & Demobilization $305,093 $238,374 $253,388 Environmental Protection $25,000 $25,000 $25,000 Temporary Works $300,000 $0 $0 Earthworks $73,810 $75,340 $55,875 Bridge Structure $2,602,120 $2,233,400 $1,603,000 Trail $50,000 $50,000 $850,000 Contingency $839,006 $655,539 $696,816 TOTALS $4,195,029 $3,769,289 $4,006,690 Next to Old Bridge YES YES NO New Trail NO NO YES First Nations Archeology MODERATE MODERATE UNKNOWN (CONFIDENTIAL) Staff have reviewed the report and accept the consultant’s recommendation of Option 1C. The above suggested budget amounts reflect current construction estimates for similar work. The recommended option is 1C which is $3,769,289, a breakdown of funding options of contributions is shown below: R e q u e s t f o r D e c i s i o n P a g e | 5 Funding Options Option 1 - New Budget: $3,769,289 if funded fully under ICIP Agreement ICIP Budget Increase Federal (40%): $1,507,716 $696,079 Provincial (33%): $1,243,865 $574,265 Municipal (27%): $1,017,708 $469,853 Total: $3,769,289 $1,740,197 Option 2 - New Budget: $3,769,289 with ICIP Agreement the same Reserve – Wind Revenue Federal (40%): $755,345 $755,345 Provincial (33%): $623,159 $623,159 Municipal (27%): $509,858 $509,858 + $1,880,927 Total: $1,888,362 $3,769,289 The following table summarizes the options suggested for funding source due to increased costs: Federal Provincial Municipal Wind Reserve TOTAL Option 1 $1,507,176 $1,243,865 $1,017,708 $0 $3,769,289 Option 2 $755,345 $623,159 $509,858 $1,880,927 $3,769,289 * NOTE: $140,730 already spent on design fees. Option 1 would increase the Municipality’s contribution by $469,853 and take an additional $1,740,197 from the current ICIP budget. Option 2 would keep the original contributions the same as the original application but an additional funding of $1,880,927 from Reserves – Wind Revenue. This option would allow more funding for other ICIP projects previously listed under the original ICIP application. Staff are proposing to leave the funding of the new bridge in the ICIP program and funding any overage that MODC is to cover from the operation reserve – wind revenue. A final recommendation on funding can wait until tender documents are received. OPTIONS Option A – Direct Staff to direct DesignPoint Engineering & Surveying Ltd. to design a steel prefabricated truss at location Option 1C for $3,769,289. Option B – Direct Staff to not continue with the project. R e q u e s t f o r D e c i s i o n P a g e | 6 IMPLICATIONS By-Law/Policy Not Applicable Financial/budgetary This project has been approved in the 2022-2023 Capital Budget, Moved by Councilor Veinotte, Seconded by Councilor Conners in the April 14, 2022 Council meeting. Future funding sources to be determined. Environmental Design/installation of the new bridge will need to be approved by the Department of Environment and Climate Change. Strategic Priorities The design and future construction will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Governance & Engagement 1. Ensure municipal service delivery is efficient and effective, communicated, and accessible. Priority Outcomes: Healthy & Vibrant Communities 1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of life and provide safe communities for residents and visitors alike. 2. Develop an accessibility, diversity, and equity lens for municipal plans and services, and support partners in advancing accessible and inclusive communities. Priority Outcomes: Infrastructure & Service Delivery 1. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. 2. Plan for and create infrastructure that improves the connectivity of roads, multi-use trails, natural assets, and facilities as part of an active transportation network. Work Program Implications Replacement of the Gold River Bridge will restore an existing gap in our trail system. Has Legal review been completed? ___ Yes _ _ No _X_ N/A COMMUNICATIONS (INTERNAL/EXTERNAL) If the design impacts properties outside the existing trail corridor, communications will be initiated to the property owners. Communications will also need to continue throughout the process with Acadia First Nation. ATTACHMENTS Gold River Bridge Replacement Design Brief by Designpoint Engineering & Surveying Ltd, Dated January 25, 2023 REQUEST FOR DECISION REPORT TO: Council MEETING DATE: February 9, 2023 DEPARTMENT: Financial and Information Services SUBJECT: 2023/24 Capital Budget ORIGIN: Date: February 2, 2023 Prepared by: Tim Topping, CPA, CA, Director of Financial and Information Services RECOMMENDED MOTION That Council approve the portion of the 2023/24 Capital Budget presented in Attachment 1. CURRENT SITUATION Administration would like to have a portion of the 2023/24 capital budget to be approved ahead of the final operating and capital budget presentation (March 2023), primarily so that procurement activities can begin before the end of the 2022/23 fiscal year. BACKGROUND The items included in this portion of the capital budget were presented initially to Council on December 8, 2022. Since the Dec 8 presentation some items have been removed from this presentation due to ongoing discussions and further decisions that need to be made (Sidewalks & Connector Trails, Rapid Rectangular Flashing Beacons, and Leachate treatment plant upgrades), and one item has been modified to reflect a more up-to-date estimate of costs (Gold River Trail Bridge). DISCUSSION By approving this portion of the capital budget now, Council will enable more timely procurement of the capital items required to deliver the services provided by the Municipality and will provide greater certainty of upcoming work for staff, to ensure that planning and scheduling can be done as effectively and efficiently as possible. An update to Attachment 1 will be prepared and brought back to Council, capturing any additional capital approvals (i.e. ICIP Active Transportation items) within the next two weeks OPTIONS Option 1 (recommended): approve the capital items and funding sources noted in Attachment 1 Option 2: Defer some or all of the items for further discussion. IMPLICATIONS By-Law/Policy N/A Financial/budgetary Items approved today will establish a significant portion of the 2023/24 capital budget R e q u e s t f o r D e c i s i o n P a g e | 2 Environmental N/A Strategic Priorities Priority Outcomes: Economic Development 1. Partner in the development of infrastructure and opportunities for business development and attraction. 2. Promote and grow the Municipality’s economic sectors. 3. Position the Municipality as Nova Scotia’s south shore community of choice for residents, businesses, and organizations, and as an international tourism destination. Priority Outcomes: Environmental Stewardship 1. Seek opportunities for innovation and leadership in waste management. 2. Explore options for integrating green energy and sustainable technologies in municipal infrastructure and program delivery. 3. Support environmental conservation & protection initiatives and efforts to tackle the impact of climate change. Priority Outcomes: Governance & Engagement 1. Ensure municipal service delivery is efficient and effective, communicated and accessible. 2. Ensure municipal bylaw and policy frameworks reflect current and changing needs. 3. Continue to develop an asset management system that will inform decisions about infrastructure, development, levels of service, risk assessment, and associated financing. Priority Outcomes: Healthy & Vibrant Communities 1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of life and provide safe communities for residents and visitors alike. 2. Develop an accessibility, diversity, and equity lens for municipal plans and services, and support partners in advancing accessible and inclusive communities. 3. Determine a municipal role in terms of protecting and increasing a broad range of housing stock to meet community needs. Priority Outcomes: Infrastructure & Service Delivery 1. Develop and implement evidence-based plans for future infrastructure and service needs, along with related funding models, to accommodate sustainable growth and levels of service. 2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. 3. Plan for and create infrastructure that improves the connectivity of roads, multi-use trails, natural assets, and facilities as part of an active transportation network. Work Program Implications N/A ATTACHMENTS Attachment 1: Summary table of 2023/24 Capital Budget items, and funding sources Municipality of Chester Draft Capital Budget 2023/24 Council February 9, 2023 1 Trail Bridge Repairs Background:In September 2021, Design Point Engineering Services completed a Level II visual inspection of 11 trail bridges and provided a report that included a summary of the bridge conditions and recommendations for inspections, maintenance and repairs. The capital recommendations have been included in the 10-year capital investment plan. For 2023-24 there are seven recommendations: Estimated Cost: $132,000 Source of Funds: Gas Tax Timing:Tender in Q1, Construction in Q2/3 Back to Council?:Yes, prior to awarding tender 2 Objective: Provide safe trail infrastructure for the public through a comprehensive plan for trail bridge inspections and maintenance. Project Budget 1 Barkhouse Brook – repoint $5,000 2 Middle River – repoint $7,500 3 King Street – concrete & timber repair $25,000 4 Goat Lake#2 – repoint joints $3,000 5 Barry’s Brook #1 – repoint joints $4,000 6 Barry’s Brook #2 – repoint joints and rail ties & steel work $28,500 7 East River – repoint joints and rail ties & steel work $59,000 TOTAL TRAIL BRIDGES 2023/24 BUDGET $132,000 Background:The Municipality owns a small parcel of land adjacent to the East River, between HWY 3 and the Rum Runners Trail. Recreation & Parks staff have built a short semi-rustic trail and have conducted several guided hikes on this property over the past few years. In order to connect the property to the rail trail a small bridge over Barry’s Brook needs to be built. Objective: To provide a connection from the Rum Runners Trail to the Municipal property by installing a footbridge. The bridge allows trail users to explore of the riverbank area and fits into the larger trail connectivity for the area including to the north side of the Rum Runners Trail where hikers will be able to visit a small waterfall. Estimated Cost: TBC ($25,000 was the estimated cost in 2020) Source of Funds: $16,000 Grant & $9,000 Gas Tax Timing:Construction Planned for August 2023 Back to Council?:No 3 East River Foot Bridge Background:Based on an engineering report, the decision was made to close the Gold River Trail Bridge in September 2021. After some preliminary research and discussion with Council, direction was given forstaff to pursue options to replace the existing bridge. Objectives: •Reinstate the trail connection over the Gold River so that all trail users have a river crossing. •Work with various partners to successfully re-establish the full connection of the Rum Runners Trail through the Municipality. Timing:Design underway. Construction tendering in Q4 2022/23. Construction in Q2/3 2023/24. Back to Council:Options for location and appearance nearing end of design phase. 4 Gold River Bridge Replacement Source of Funds (ICIP)2022/23 Budget Projected Costs to end of 2022/23 Estimated Costs for 2023/24 Federal Gov’t $811,637 (40%) $56,292 $755,345 Provincial Gov’t $669,600 (33%) $46,441 $623,159 MODC (Operating Reserve)$547,855 (27%) $37,997 $509,858 MODC (Wind Energy Reserve-Oper.)$0 $0 $1,880,927 TOTALS:$2,029,092 $140,730 $3,769,289 Background:Continued implementation of the “Plan For Our Open Spaces”. Construction began in 22/23 and will be completed in 23/24. Objectives: •Create exceptional open spaces that people will love and want to explore. •Protect and value the natural landscape while providing outdoor recreation opportunities. •Develop our campus of 5 gem properties. Estimated Cost: $99,000 Source of Funds: Operating Reserve Timing:Completion Scheduled for 2023/24 Back to Council?:No 5 Open Spaces Implementation 1. East River •ATV and bicycle parking, picnic area, wayfinding signage and trail construction. •Budget: $22,000 2. Castle Rock •Only the addition of park amenities remains for 2023-24. •Budget: $2,000 3. Gold River •Similar to Castle Rock, the only outstanding work is the installation of a few park amenities. •Budget: $1,000 Estimated Cost: $99,000 Source of Funds: Operating Reserve Timing:Completion Scheduled for 2023/24 Back to Council?:No 6 Open Spaces Implementation 4. Haughn Property •The mainline trail has but routed but construction will take place in 2023-34 along with installation of signage and amenities. •Budget: $36,000 5. Moland Point •Construct parking area, trail construction, signage, amenities and all accessibility features. •Budget: $38,000 Estimated Cost: $99,000 Source of Funds: Operating Reserve Timing:Completion Scheduled for 2023/24 Back to Council?:No 7 Open Spaces Implementation Background:The Kaizer Meadow Landfill is operating aging heavy equipment that requires ongoing maintenance and repairs. Council has approved a landfill equipment replacement policy (P-107) with general rules to identify replacement decisions based on the hours and/or usage (high/low). The budgeted replacements for each year in the 5-year capital plan are based on the long-term plan for equipment needs. Objective: To maintain dependable and adequate heavy equipment to maintain the landfill site. Estimated Cost: $975,000 Source of Funds:Borrowing Timing: Tenders in Q4 22/23, Delivery in Q1/2 23/24 Back to Council: Long range planning document, established under Policy P-107 8 Heavy Equipment – Kaizer Meadow Landfill Equipment Cost Skid Steer $110,000 Front Loader $450,000 ¾-Ton Truck $85,000 Dump Truck $250,000 Background: The Municipality provides green carts for organics collection to all residents of MODC. The increase in budget is due to demand of repairs and replacements required. The expectation for 23/24 is to purchase 200 additional carts Objective: To provide residents of the Municipality a means to sort organics and provide collection service at the curb Estimated Cost: $30,000 Source of Funds: Solid Waste Area Rate Timing: Ongoing, underway Back to Council: No 9 Green Carts Background:The current wastewater collection infrastructure is over 40 years old and requires repairs. Annually, various section on sewer lines are cleaned and videoed as preventative maintenance. In addition, manholes have been inspected and repairs documented. Over the years maintenance holes have been undergoing repairs at the surface to prevent infiltration (groundwater entering the system through defects in sewer) and to bring to grade to provide accessibility for cleaning and any issues that may occur. An asset management plan is underway in which we will identify potential failures, infiltration etc. this will assist with budgeting long-term to maintain the collection system. Objectives: - Prevent infiltration into the system which reduces capacity and increases costs. - Prevent the release of untreated wastewater into the environment. - Prevent and possibly reduce sources of inflow through improper connections. Estimated Cost: $53,000 Source of Funds: EDU Timing: 23/24 Back to Council: No 10 Maintenance Hole Repairs and Infiltration Reduction Background:The Municipality owns and operates six (6) Wastewater Treatment Plants of various sizes in the following communities: Chester Basin, Chester, Mill Cove, New Ross, Otter Point and Western Shore. Mechanical upgrades will ensure continued operation and maximize the lifespan of the pump stations Objective: The pump replacement ensures pumps are kept up to date, properly maintained and are able to ensure the system is working as designed. Estimated Cost: $32,000 Source of Funds: EDU Timing: 23/24 Back to Council: No 11 Pump Replacement Allowance Background:The MOC approved a development agreement between the MOC and Aspotogan Ridge Golf Village Inc. The Municipality agrees to extend the service lines of the Mill Cove Wastewater System from the current location to the edge of the Developers property on Parkwood Drive to service Phase q of the development The design and engineering drawings for this wastewater sewer extension are complete. Objective: To provide wastewater service to Aspotogan Ridge upon confirmation of construction of the proposed development, as noted above. Estimated Cost: $52,000 (carried forward from previous years) Source of Funds: $26,000 Gas Tax & $26,000 EDU Timing: 23/24 Back to Council: For award following tender 12 Mill Cove Wastewater Extension Background:The Mill Cove Wastewater treatment plant will require additional capacity for the additional proposed development in the area. The exact timing unknown presently but appears to be imminent. Design in 2023/24 with the potential to construct thereafter, Budget may require adjustment. Further investigation as to any possibility on site to expand following this last biofilter addition. I&I investigations are an important part of the capacity for this plant as per design scope. Objective: To provide capacity to serve the growth within the area for up to an additional 35-50 units to be confirmed Estimated Cost: $325,000 Source of Funds: $162,500 Gas Tax, $162,500 Borrowing Timing: 23/24 Back to Council: RFD - Scope to be approved before tendering Mill Cove – Addition of Biofilter Unit Background:Infrastructure and Operations maintains a fleet of trucks that are maintained by a vehicle maintenance service contract. Objective: The truck will be used by the Public Works staff to perform ongoing maintenance and operations activities on various Municipal owned properties. Estimated Cost: $165,000 Source of Funds: Borrowing Timing: Tender in Q4 22/23, Delivery in Q1 23/24 Back to Council: RFD to approve tender 14 Fleet Management Equipment Cost Department 1 ton truck w/Crane $150,000 Sewers Trailer - dump $15,000 Municipal Property Background: The Municipality of Chester owns and operates Wild Rose Park in Western Shore. The property includes two buildings, a storage shed as well as a public washroom. The public washroom building is old, in poor condition and needs significant renovation. This project is expected to be 50% completed in 22/23, with the remaining work and budget to be carried forward into 23/24 Objective: •Continue to provide a washroom facility for park users and the public at large. •Improve the overall condition of the washroom so that it is user friendly. •Construct so the washroom facility is fully accessible. Estimated Cost: $50,000 Source of Funds: Enabling Accessibility Grant Timing:Q2 23/24 Back to Council?:No. 15 Wild Rose Park Washroom Renovation Background:One method of improving AT and Vehicular safety is public education through speed radar units. Objectives: •Safer roads through public education Estimated Cost: $70,000 Source of Funds: Gas Tax Timing: Q1 23/24 Back to Council: No 16 Speed Radar Units (1 per district) Background:The local Legion requested that the MODC repair the concrete bases for the two cannons at Parade Square. During a site inspection, work was also identified for the Cenotaph (repointing). Objectives: •Renewal of infrastructure/assets. Estimated Cost: $25,000 Source of Funds: Operating Timing: Q2 23/24 Back to Council: No 17 Parade Square Monument and Cannon Background:Trail surface conditions are assessed annually to identify priorities & timing. Objectives: •Smooth & consistent trail surface that accommodates all trail uses. Activities include grading, pothole repair, ditching, etc. •Support active, health lifestyles. •Attract visitors to the Municipality/Province to experience trail network.Estimated Cost: $27,000 Source of Funds: Operating Timing: Q2 23/24 Back to Council: No 18 Trail Surface Upgrades Municipality of the District of Chester Capital Budget - 2023/24 Department Project Name Project Cost Reserve Grants Grants Funding Operations Fund from Type Federal Provincial Reserves or Area Rate Borrowing TRAIL BRIDGE REPAIRS B01 Barkhouse Brook - repoint only 5,000 Gas Tax - - 5,000 - - B02 Middle River - repoint only 7,500 Gas Tax - - 7,500 - - B04 King Street - concrete repair & timber repair 25,000 Gas Tax - - 25,000 - - B05 Goat Lake #2 - repoint joints 3,000 Gas Tax - - 3,000 - - B07 Barry's Brook #2 - repoint joints & rail ties and steel work 28,500 Gas Tax - - 28,500 - - B08 Barry's Brook #1 - repoint joints 4,000 Gas Tax - - 4,000 - - B09 East River - repoint joints & rail ties and steel work 59,000 Gas Tax - - 59,000 - - East River trail foot bridge 25,000 Private Grant/Gas Tax - 16,000 9,000 - - BRIDGES 16. Gold River - Gold River Trail Bridge Repair 3,769,289 Operating/Wind Energy 755,345 623,159 2,390,785 - - OPEN SPACES IMPLEMENTATION 99,000 Operating - - 99,000 - - Heavy equipment skid steer 110,000 - - - - 110,000 Front Loader 450,000 - - - - 450,000 3/4 Ton Truck 85,000 - - - - 85,000 Dump Truck 250,000 - - - - 250,000 Green carts 200 30,000 - - - 30,000 - Mantenance hole Repairs & Infiltration Reduction 53,000 - - - 53,000 - Pump Replacements - Allowance 32,000 - - - 32,000 - Wastewater collection extension 52,000 Gas Tax - - 26,000 26,000 - Mill Cove – Addition of Biofilter Unit 325,000 Gas Tax - - 162,500 - 162,500 Vehicle Replacements - 1-Ton w/Crane and Dump Trailer 165,000 - - - - 165,000 Wild Rose Park washroom renovation 50,000 50,000 - - - - Speed Radar Units (1 per district)70,000 Gas Tax - - 70,000 - - Parade square monument and cannon 25,000 - - - 25,000 - Trail Surface Upgrades 27,000 - - - 27,000 - Total Projects & Funding Contributions 5,749,289 805,345 639,159 2,889,285 193,000 1,222,500 Community Development & Recreation Solid Waste Universal Sewer Projects Municipal Property 1 Pam Myra (she/her) From:Jennifer Webber Sent:February 1, 2023 9:22 AM To:Tara Maguire; Pam Myra (she/her) Subject:FW: Light up Chester Municipal Building Purple for May 12 Fibromyalgia Awareness Day. For next week’s agenda… JENNIFER WEBBER Communications Officer & Outreach Coordinator Office: 902-275-4107 Cell: 902-277-1169 Consider the environment. Do you really need to print this email? From: FAC-Administration <admin@fibrocanada.ca> Sent: January 23, 2023 9:16 PM To: Communications <communications@chester.ca> Subject: Light up Chester Municipal Building Purple for May 12 Fibromyalgia Awareness Day. ** EXTERNAL EMAIL ** Please do not open attachments or click links from an unknown or suspicious origin. Good Morning My name is Trudy Flynn and I am the Chair of Fibromyalgia Association Canada (FAC). May 12, 2023 is the 31st anniversary of Fibromyalgia Awareness Day as recognized by the World Health Organization (WHO). I am contacting you to ask if you would light up the Chester Municipal 2 Building in purple, in recognition of the 2-4% of Canadians living with fibromyalgia. That is over 1 1/2 million Canadians who have been diagnosed with fibromyalgia. There are still many more Canadians waiting to be diagnosed or who are not counted in these numbers because they have another primary condition, such as cancer, cardiac issues, etc. If you are able to light up the Chester Municipal Building to raise awareness of fibromyalgia, would you please provide lighting from dusk on May 12th until dawn on May 13th? Please see below on how to connect with us through FAC's social media, as we will be promoting all the buildings and landmarks that light up for fibromyalgia. Last year FAC had over 100 buildings and landmarks across Canada light up in purple to promote fibromyalgia awareness. Thank you for helping FAC raise awareness of fibromyalgia. Trudy Flynn Chair Fibromyalgia Association Canada Website: https://fibrocanada.ca Facebook: FibroCanada2021 Twitter: @fibrocanada Instagram: FibroCanadaFAC Pinterest: @FibromyalgiaAssociationCanada LinkedIn: Fibromyalgia Association Canada (FAC) REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: February 9, 2023 DEPARTMENT: Community Development & Recreation Dept. SUBJECT: Private Street Maintenance Petition ORIGIN: Sandy Lane Homeowners Association Date: January 23, 2023 Prepared by: Sylvia Dixon, Development & Planning Technician Date: January 25, 2023 Reviewed by: Chad Haughn, Director of CD&RD & Tim Topping, Director of Finance Date: January 25, 2023 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION It is recommended that the Municipal Council accept the Sandy Lane petition package for private street maintenance and direct finance staff to implement a special tax for the affected accounts to take effect in the upcoming fiscal year. CURRENT SITUATION The Sandy Lane Homeowners Association requests that the Municipality collect street improvement and maintenance fees on behalf of their association. The Sandy Lane Homeowners Association is registered with the Nova Scotia Registry of Joint Stock Companies under the Societies Act (Registry ID 4365099). The association has submitted supporting documentation found in the attachment of this report. Following is a list of affected properties: BACKGROUND Rayna Preston, a member of the Sandy Lane Homeowners Association, has requested that the Municipality collect street improvement and maintenance fees on behalf of their association. These fees will be used to provide for annual street maintenance such as plowing, sanding, grading. Rayna Preston has submitted an annual maintenance budget for 2023/24 of $4702.15 for six properties to be calculated by the “Per Lot” method as described in the Private Street Improvement & Maintenance By-Law. A petition has been circulated to determine if support exists to implement this fee, collected by the Municipality of Chester as a special tax, to cover annual maintenance costs required for the street. Based on the signed and returned petition, sufficient support has been received to proceed. As per the Private Street Improvement & Maintenance By-law, 67% of property owners, who also represent 67% of the land in the affected area (see attached map) must provide positive responses to the petition. There are six (6) eligible property owners within the affected area. Six (6) positive responses have been received, which represents 100% of the total properties. Staff are satisfied that PID AAN OWNER_NAME CIVIC STREET ST_TYPE COMMUNITY 60704178 10730716 K. E. Brown & W. J. Brown 23 Sandy Lane Fox Point 60704657 10743303 R. L. Preston & D. G. Preston 41 Sandy Lane Fox Point 60704665 10743291 C. S. Nelson & C. B. Nelson 55 Sandy Lane Fox Point 60704673 10743281 J. M. Peters & B. M. Peters 63 Sandy Lane Fox Point 60704681 10743273 J. D. Penney & H. L. Penney 75 Sandy Lane Fox Point 60081742 03902595 T. Johns & L. J. Johns 86 Sandy Lane Fox Point R e q u e s t f o r D e c i s i o n P a g e | 2 Proposed Sandy Lane HOA Budget 2022-2023 Item Budgeted Cost Registry Joint Stocks Annual Registration Fee 33.15 Annual Bank Account Fees 24 Annual Property Tax for Road 50 Annual Road Liability Insurance 600 Plowing (7 @ $250/plow)1750 Sanding (2 full road sanding @$160 & 5 hill sands @$65) 645 Grading and Gravel (Load of gravel for smoothing pot holes) 400 Street Lighting (@$15/light x 4 lights/mo)720 Subtotal 4222.15 Total # of Households sharing in cost is 6 703.6916667 the required support has been proven by the signed petition and that these owners represent the required percentage of land within the affected area. DISCUSSION The criteria required within the Private Street Improvement & Maintenance By-law #72 submitted by the Sandy Lane Homeowners Association can be found in the attachments for review and consideration by Council. At this time, staff recommend that Council accept the signed petitions and direct Finance Staff to implement the street maintenance fee requested by the Sandy Lane Homeowners Association. OPTIONS 1. Municipal Council can approve the request and accept the petition package for private street maintenance and direct finance staff to implement a special tax for the affected accounts. 2. Municipal Council can decide not to approve the request. Collection of fees to maintain the private street will remain solely with the private landowners. 3. Municipal Council can defer making a decision and require additional criteria or information. IMPLICATIONS By-Law/Policy Private Street Improvement and Maintenance By -Law No. 72. Financial/budgetary As noted in the section 4 of the Private Street Improvement & Maintenance By-law #72, the total amount of the special tax levied by the Municipality under this By-Law shall not exceed the cost of the street improvements and/or maintenance plus interest and an administration charge of five percent (5%). R e q u e s t f o r D e c i s i o n P a g e | 3 Proposed Sandy Lane HOA Budget 2023-2024 Item Budgeted Cost Registry Joint Stocks Annual Registration Fee 33.15 Annual Bank Account Fees 24 Annual Property Tax for Road 50 Annual Road Liability Insurance 600 Plowing (7 @ $250/plow)1750 Sanding (2 full road sanding @$160 & 5 hill sands @$65) 645 Grading and Gravel (Load of gravel for smoothing pot holes) 400 Street Lighting (@$25/light x 4 lights/mo)1200 Subtotal 4702.15 Total # of Households sharing in cost is 6 783.6916667 Environmental N/A Strategic Priorities The private road maintenance area rate fees will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Infrastructure & Service Delivery 1. Develop and implement evidence-based plans for future infrastructure and service needs, along with related funding models, to accommodate sustainable growth and levels of service. 2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. Work Program Implications N/A Has Legal review been completed? ___ Yes _ x_ No __N/A COMMUNICATIONS (INTERNAL/EXTERNAL) N/A. ATTACHMENTS 1. Form A and petition signed by property owners 2. Location map 3. Sandy Lane Homeowners Association Certificate of Incorporation with Registry of Joint Stock Companies (Registry ID 4365099) 4. Sandy Lane Homeowners Association AGM meeting minutes 5. Private Street Improvement & Maintenance By-law #72 Private Street 1 Maintenance By -Law #72 (continued) Paee 7 of 9 APPENDIX "A" FORM "A" PETITION FOR STREET IMPROVEMENT & MAINTENANCE To the Municipal Council of the Municipality of the District of Chester. The undersigned, are sixty-seven percent of the owners at Sand,!, Lane. in the Municipality. 1) owning sixty-seven percent ofthe real property fronting on the street or portion of the street the Municipality of the District of Chester, as hereinafter described 2) owning sixty-seven percent of the real property which includes more than fifty percent of the real property fronting on a street situate in the subdivision in the Municipality of the District of Chester hereinafter described: C - i) as the street(s) or portion thereof known as Sari a (le, ii) in the area situated at 6, as own on the attached plan. Each of the owners, whose signature ax 6 I n+ 5 ppears below, respectively propose tliat the Municipal Council accept this as a petition in compliance with section 3 of the Private Street Improvement and Maintenance By -Law. The improvements and/or maintenance is required for the following approved purpose: The nature of the improvement required is: The nature of the maintenance required is: i e' T Each of the owners, whose signature appears be w, pray th)altey be levied forc a port//ZAion of the the street improvement and/or maintenance or both as indicated above on: i) a per foot of frontage basis ii) a per lot basis iii) a per owner basis iv) an area rate based on assessment. The name of the responsible 4 rson or association representing the owners is: , i u La i')P f iD (Ylf 0kt) 0'f f3 SS0CG 6(, 7b,Yn NAMES AND SIGNATURES OF PROPERTY OWNERS: 91rol f, in respect of NAME SIGNATURE rT First Reading - March 26, 2009 (2009-142) Second Reading - April 30, 2009 (2009-177) Effective Date - May 12, 2009 Names and Signatures of Property Owners on Sandy Lane, Fox Point, NS Petition for the Collection of Area Rate for Private Road Maintenance 23 Sandy Lane - BJ & Kate Brown X I 41 Sandy Lane - Rayna and Donald Preston X 55 Sandy Lane - Carrie and Craig Nelson x %&" 63 Sandy Lane - Jaime and Brad Peters 75 Sa4A. ndv Lane - Heather and Jared Penny x 86 Sandy Lane - Tom and Lacey Johns r I.n' X Date: jtn • I is o,,. T n 4(-;,)3 ZoZ Date: o....n__l25 Date: $ A Date: Jan 19, 2023 2736 2738 2787 2860 2754 H i g h w a y 1 2 Rev.:Date:Description: 0 MUNICIPALITY OF THEDISTRICT OF CHESTER From Date: N /ATo Da te : N/ADate Printed: 22/10/20 ® Legend ^_New Civic Address Civic Address Private Driveway Requiring Name Road Driveway/Trail Building Footprint Property Boundary Waterbody Affected Property 80 0 8040 Metres 22/10/20 Digital Folders Entry ID:1247898 Status: Ex istsProject ID: N/AClassification #: N/A Representation of Municipality of Chester within Nova ScotiaScale: 1:12 ,500 ,0 00 Scale: 1:4,000 New Private Road Name Requirement New Private Road Naming Sources:Digital Base Map Data from Service N ova Scotia andMunicipal Relations Prepared by the Municipality of the District of Chester Coordinate System/Datum: UTM NAD83 CSRS ZONE20N Map Disclaim er:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any erro rs, omissions ordeficiencies in these drawings. Date printed do es notreflect date ofdata. Actual Map Size: w 11" x h 8.5" ) Community:SeffernvillePID:60134756, 60134764, 60134772, 60531191AAN:05928001, 06337686, 10415705, 04214633Fire Dept:New Ross Fire Dept.Description:New private road name requirement. New Private Road NameRequirement October 13, 2021 Registrar of Joint Stock Companies Date of Incorporation Registry ID Name of Society 4365099 SANDY LANE HOMEOWNERS ASSOCIATION I hereby certify that SANDY LANE HOMEOWNERS ASSOCIATION was incorporated under the Societies Act and that the liability of the members is limited. Certificate of Incorporation Societies Act Electronically signed by: Office of the Registrar of Joint Stock Companies Date:20 October 2021 12:36 ADT Location:Nova Scotia, Canada Contact:rjsc@novascotia.ca 2021-2022 Sandy Lane HOA AGM Minutes June 12, 2022 @ 11:00 am Attendees: Kate/BJ (23), Rayna/Donnie (41), Carrie (55), Jaime/Brad (63), Heather/Jared (75), Lacey/Tom (86) Regrets: None. All owners present. Call to Order - 11:15am Outline meeting format Validation of quorum of owners - all houses represented Review of HOA Director’s Report Report on HOA’s activities submitted for review. Completed business this year included: Established the HOA Developed private road budget Initial road ownership conversation Explored liability insurance once/if ownership is taken over by the HOA. Put up road signage Opened society bank account Ordered new street light installations Discussed ATV trail access and security Review of roles on the HOA and re-elections President (Rayna) VP (Jaime) Treasurer/Secretary (Kate) Nominations President, VP and Secretary reoffered. No other nominees. All approved to re-elect. Jaime nominated Lacey as Treasurer. All approved. Discussion of unfinished business and how to proceed: Road Ownership Lawyers for Red Bank and HOA are in process to complete this. Plan to sit down with Red Bank to discuss options. Liability insurance on road We will need Johnny to provide proof of operational insurance HOA voted unanimously to proceed and petition for the Municipality of Chester to collect a private road area rate on a per lot basis for maintenance of Sandy Lane. Additional road signage (Private Lane - Use at own risk along Sandy Lane) Treasurer's Report Reports submitted for review 2021-2022 Income Statement approved and signed by treasurer. 2022-2023 Budget Approved unanimously. New Business/Items from Owners for Discussion Ditch drainage is not working correctly between civic 55 and 75. The slope is not correct for the grade. May be corrected when new driveway is installed at civic address 75. No actions are required at this time, but may be required in the future. Adjournment Motion to adjourn First - Donald Preston Second - Kate Brown All approved Meeting adjourned at 11:55am Municipality of the District of Chester Private Street Improvement and Maintenance By -Law By -Law No. 72 Effective Date: September 14, 2022 Private Street Improvement and Maintenance By -Law #72 (continued) Page 2 of 12 MUNICIPALITY OF THE DISTRICT OF CHESTER PRIVATE STREET IMPROVEMENT AND MAINTENANCE BY-LAW BY-LAW # 72 This By -Law shall be known as the "PRIVATE STREET IMPROVEMENT AND MAINTENANCE BY-LAW" In this By -Law, unless the context otherwise indicates: 2.1. "Cost" means the amount of money paid or payable in respect of the street "improvement and/or maintenance." 2.2. "Improvement" means laying out, opening, constructing, upgrading, and improving. 2.3. "Maintenance" means repairing and maintaining. 2.4. "Municipality" means the Municipality of the District of Chester. 2.5. "Owner" includes part owner, joint owner, tenant -in -common orjoint tenant of the whole or part of any real property fronting on a street or situate within an affected area and also includes any trustee, executor guardian, agent or other person having the care or control of such real property in the case of absence or disability of the person having the title thereto provided that for the purpose of calculating the percentage of owners in Section 3(1) real property with more than one owner shall be counted as having one owner. An Owner is entitled to one vote for each individual property parcel they own within the Defined Area. In the case where an individual property has more than one Owner, all Owners must agree on the single response. If all Owners are not in agreement, it will be deemed that the Owner's response is negative. 2.6. "Special Tax" means a tax in respect of the street improvement and/or maintenance based on a per lot basis, a frontage basis, per owner or an area rate based on $100.00 of assessment, as requested in the petition. 2.7. "Street" means any private street, roadway, highway or travelled way, or portion thereof, situate in the Municipality but does not include any unopened or undeveloped street unless specifically included in the Plan attached to Form "A" of the Petition of the owners. 2.8. "Association" means a body corporate incorporated under the Societies Act which represents the owners within the affected area. Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218) First Reading— Council — May 26, 2022 (2022-227) Second Reading — Council — September 8, 2022 (2022-352) Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin) Private Street Improvement and Maintenance By -Law #72 (continued) Page 3 of 12 3. 2.9. "Affected Area" means that area within which the owner shall be liable for the special tax levied pursuant to this By -Law, and which is shown on the Plan attached to Form "A" of the Petition of the owners and shall include any subdivision shown therein. 2.10. "Interest" means that rate of interest charged to the Municipality from time to time on the money borrowed for the improvements which the Municipality shall be entitled to recover from the owners as part of the special tax. 2.11. "Approved purpose" means those purposes for which a Municipality is authorized to expend money pursuant to the Municipal Government Act. 2.12. "Applicant" means the Association referenced in section 2.8 and which has the right itself, or on behalf of the Owners, to maintain the Street. 2.13. "Dwelling" means a residential unit as identified by the Property Valuation Services Corporation filed roll. 3.1 Where sixty-seven (67%) of the owners of real property owning at least sixty-seven (67 %) of the real property within an affected area petition in person or by agent the Municipality for an improvement and/or maintenance of a street, for an approved purpose which may be within or outside the affected area or both, the Municipality may make such improvements, and/or provide for such maintenance if it determines that such improvement and/or maintenance carries out an approved purpose and if so shall be entitled to recover all of the cost of such improvements or maintenance by levying a special tax upon the owners of real property within the affected area as provided by in this bylaw and such tax shall be recoverable from each owner by the Municipality by a per foot of lot frontage basis, or by a per lot basis or by a per owner basis or by an area rate of so much per $100.00 of assessed value of real property within the affected area as requested in the petition which is generally to be in the form as shown on Form "A" attached. The owner of a lot which fronts on more than one street within the affected area, shall pay based on only one (1) boundary of their property, that being the longest boundary that fronts on a street and only this boundary will be considered when calculating the total frontage within the affected area and in calculating the percentage of frontage that the owner owns. a) In the case of recovery of the cost of the street improvement by area rate, based on so much per $100.00 of assessed value of the real property, in the affected area as shown in the petition in Form "A", such area rate shall be struck by Municipal Council from year to year for a period not to exceed ten Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218) First Reading— Council — May 26, 2022 (2022-227) Second Reading — Council — September 8, 2022 (2022-352) Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin) Private Street Improvement and Maintenance By -Law #72 (continued) Page 4 of 12 10) years and shall cover all the projected costs including interest, to the Municipality for that year for such street improvement. b) In the case of recovery of the cost of the street maintenance by area rate, based on so much per $100.00 of assessed value of the real property, in the affected area as shown in the petition in Form "A", such area rate shall be struck by Municipal Council from year to year for the year for which maintenance is sought as provided for herein. 3.2 In the case of recovery of the cost of the street improvement and/or maintenance on a per lot basis and unless otherwise proved defined in this By-law, lot shall mean each individual developed lot, approved building lot or lot capable of being approved in its existing condition for development purposes and any land not capable of being developed, shall not be considered a lot for the purpose of this By -Law until such time as it is. 3.3 In the case of recovery of the cost of street improvement and/or maintenance on a per owner basis, multiple owners of the same real property shall be considered as one owner. For this paragraph, an owner of real property shall be defined as an owner of an area of land that forms one contiguous parcel of land upon which no more than one dwelling unit is constructed and contains at least one lot as defined in paragraph 3(2). If an owner has more than one parcel of land within the affected area separated by intervening property owners, then that owner shall be assessed individually for each separate parcel of land provided that each parcel has at least one lot as defined in paragraph 3(2). Further, if any parcel of land has more than one dwelling unit constructed upon it, then that owner shall be assessed individually for each dwelling unit. 3.4 Every petition for a street improvement and/or maintenance shall be in Form "A" of this By - Law, or similar thereto, and shall clearly state the locality in which the improvement and/or maintenance is requested, the approved purpose for which the maintenance and/or improvement requested and together with the following information shall be presented for approval to the Council of the Municipality. a) A Plan showing the streets outlined in red, which the Petitioners are desirous of having improved and or maintained and within the affected area, the names of the owners, length and width of the roadways and the frontage of each owner if the method of levying this special tax is on a frontage basis. b) In the case of a street improvement an estimate of the cost of the desired improvement along with the names of the persons or Association who shall be responsible for having the improvement carried out. Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218) First Reading — Council — May 26, 2022 (2022-227) Second Reading — Council — September 8, 2022 (2022-352) Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin) Private Street Improvement and Maintenance By -Law #72 (continued) Page 5 of 12 c) In the case of a street maintenance an estimated yearly maintenance budget along with the name of the Association which shall be responsible on a yearly basis for preparing and submitting for approval to the Municipality, a budget for that year's street maintenance. The budget as submitted shall be verified by the Executive of the Association as having been passed by a majority of the members of the Association in attendance at a duly called meeting for that purpose at which a quorum was present. 3.5 In the event of a dispute between an owner and the Municipality as to any measurements or area of real property referred to in this By -Law, the owner shall be responsible to retain at their expense a surveyor in good standing of the Association of Nova Scotia Land Surveyors who shall certify as to the measurements or area or real property to the Council for the Municipality of the District of Chester. 3.6 That notice of the petition for street improvement and/or maintenance shall be sent by registered mail to each owner within the affected area who has not signed the petition including the owner of the street, if known, at the address shown on the assessment rolls and proof of the sending of this notice shall accompany every petition presented to the Municipality but it shall not be necessary to prove actual receipt of notice. 4 The total amount of the special tax levied by the Municipality under this By -Law shall not exceed the cost of the street improvements and/or maintenance to the Municipality plus interest and an administration charge of five percent (5%). 5.1 The special tax levied under this By -Law is a lien on the whole of the property of each owner for that owner's share of the capital improvement and/or maintenance with the same effect as rates and taxes under the Assessment Act and each owner shall be liable for a portion of the total cost of the street improvement and/or maintenance and an administration charge equal to: a) In the case of property fronting on a street the ratio that the lot frontage of each owner bears to the total frontage in the affected area. b) Within the affected area equal to the ratio that each lot bears to the total number of such properties situate in the affected area or c) An area rate of so much per $100.00 of assessed value of the property within the affected area as shown in the petition on Form "A", Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218) First Reading — Council — May 26, 2022 (2022-227) Second Reading — Council — September 8, 2022 (2022-352) Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin) Private Street Improvement and Maintenance By -Law #72 (continued) Page 6 of 12 5.3 7. d) In the case of a per owner basis, an equal amount assessed to each owner of a parcel of land as defined in paragraph 3.3 within the affected area as requested in the petition. 5.2 Notwithstanding the provisions of this By -Law, the Municipality may, upon request, exempt from assessment any owners within an affected area whose property abuts and has access to a public highway or do not use or have access to the street upon which improvements and/or maintenance are being sought but subject to the provision that the Municipality may later assess those exempted owners if it appears to it that they are then using the improved streets. a) In the case of a street improvement, the special tax levied pursuant to this By -Law, shall cover a period not exceeding ten (10) years and should cover all projected costs including interest to the Municipality for each year for such street improvement. b) In the case of street maintenance, special tax levied pursuant to this By -Law shall cover the amount approved by the Municipality pursuant to the budget submitted to the Municipality including all costs together with interest to the Municipality for that year for the street maintenance. 5.4 Notwithstanding paragraph 5.3 an owner subject to this special tax levied with respect to a street improvement, may elect to pay their share of the capital cost in a lump sum as calculated pursuant to this By -Law, and upon payment thereof that property shall bear no further responsibility for the balance of the cost of the street improvement. The special tax levied under this By -Law is collectible in the same manner as rates and taxes under the Assessment Act and by the same proceedings as are rates and taxes under the Assessment Act. 7.1 Regarding a street improvement, the lien provided for in this By -Law shall become effective on the date on which the Clerk of the Municipality signs and files at the Municipal Office, a Certificate stating the total costs of the street improvement and the amount of the special tax to be levied on each owner. 7.2 With regard to street maintenance, the lien provided for in this By -Law shall become effective on the date on which the Clerk of the Municipality signs and files with the Municipality a Certificate with a statement that the affected area is subject to an annual Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218) First Reading — Council — May 26, 2022 (2022-227) Second Reading — Council — September 8, 2022 (2022-352) Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin) Private Street Improvement and Maintenance By -Law #72 (continued) Page 7 of 12 10. special tax for street maintenance in an amount set annually by Municipal Council as provided for in this By -Law and shall remain effective from year to year until terminated pursuant to this By -Law. The Clerk of the Municipality shall keep a separate record of all monies due for the improvement and/or maintenance of streets, which records shall contain: 8.1 The names of the owner of a property liable for the special tax and the name of the improvement and/or maintenance with respect to which the taxes arose. 8.2 The amount of frontage each owner or the number of properties as the case may require. 8.3 The amount of the special tax levied on each owner with particulars of the amounts due or owing. The Clerk of the Municipality shall notify the owner of each property within the affected area upon the filing of the Certificate referred to in Section 7. Attached to such notice shall be a copy of the Certificate. 10.1 The amount payable in respect to the special tax for street improvement by each owner of real property within an affected area may be paid in equal annual instalments together with interest over a period not exceeding ten (10) years. 10.2 Each instalment and each succeeding instalment in respect of the tax imposed by this By - Law shall be due on the same date as the Municipality, by resolution, requires a payment of rates and taxes and in the event of default of payment of any instalment the whole balance with interest becomes due and payable. 10.3 The tax imposed by this By -Law shall bear interest at the rate imposed by Municipal Council by resolution for overdue taxes as an additional charge for non-payment of rates and taxes. 10.4 The amount payable in respect of the tax by each owner of real property within the affected area, may at the option of that owner be paid in one lump sum on or before the 31st day in the fiscal year in which the cost has been incurred or at any other time over the ten (10) year period. 11. The special tax imposed pursuant to this By -Law for a street improvement and/or maintenance may be terminated at any time by the Association filing with the Municipality a certified copy of a Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218) First Reading — Council — May 26, 2022 (2022-227) Second Reading — Council — September 8, 2022 (2022-352) Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin) Private Street Improvement and Maintenance By -Law #72 (continued) Page 8 of 12 Special Resolution of the Association passed at a duly constituted meeting at which a quorum was present called for that purpose requesting the Municipality to do so or by the Municipality at its own discretion, if there has been non-compliance by the Association with the provisions of this By -Law. In either case, upon the Clerk filing a Certificate with the Municipality that all monies payable pursuant to this special tax have been collected, then this By -Law shall thenceforth have no further force or effect within the affected area. Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218) First Reading — Council — May 26, 2022 (2022-227) Second Reading — Council — September 8, 2022 (2022-352) Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin) Private Street Improvement and Maintenance By -Law #72 (continued) Page 9 of 12 APPENDIX "A" FORM "A" PETITION FOR STREET IMPROVEMENT & MAINTENANCE To the Municipal Council of the Municipality of the District of Chester: The undersigned are sixty-seven percent of the owners at in the Municipality. 1) Owning sixty-seven percent of the real property fronting on the street or portion of the street the Municipality of the District of Chester, as hereinafter described 2) Owning sixty-seven percent of the real property which includes more than fifty percent of the real property fronting on a street situate in the subdivision in the Municipality of the District of Chester hereinafter described: i. as the street(s) or portion thereof known as ii. in the area situated at as shown on the attached plan. Each of the owners, whose signature appears below, respectively propose that the Municipal Council accept this as a petition in compliance with section 3 of the Private Street Improvement and Maintenance By -Law. The improvements and/or maintenance is required for the following approved purpose: The nature of the improvement required is: The nature of the maintenance required is: Each of the owners, whose signature appears below, pray that they be levied for a portion of the tax in respect of the street improvement and/or maintenance or both as indicated above on: i. a per foot of frontage basis ii. a per lot basis iii. a per owner basis iv. an area rate based on assessment. The name of the responsible person or association representing the owners is: Name and Contact Information Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218) First Reading — Council — May 26, 2022 (2022-227) Second Reading — Council — September 8, 2022 (2022-352) Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin) Private Street Improvement and Maintenance By -Law #72 (continued) Page 10 of 12 NAMES AND SIGNATURES OF PROPERTY OWNERS: NAME SIGNATURE Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218) First Reading — Council — May 26, 2022 (2022-227) Second Reading — Council — September 8, 2022 (2022-352) Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin) Private Street Improvement and Maintenance By -Law #72 (continued) Page 11 of 12 Annotation for Official By -Law Book May 19, 2022 - Committee of the Whole Notice of Intention to Amend 2022-218) Date of First Reading May 26, 2022 - Council 2022-227) Date of advertisement of Notice of Intent to August 24, 2022 Consider LighthouseNOW Progress Bulletin September 8, 2022 — Council Date of Second Reading 2022-352) September 14, 2022 Date of advertisement of passage of By -Law LighthouseNOW Progress Bulletin Date of mailing to Minister a certified copy of By- Law October 27, 2022 Effective Date September 14, 2022 1 certify that the Private Street Improvement and Maintenance By -Law #72 was amended by Council and published as indicated above October 27, 2022 Pamela M. Myra, unicipal Clerk Date Notice of Intention to Amend — Committee of the Whole — May 19, 2022 (2022-218) First Reading— Council — May 26, 2022 (2022-227) Second Reading — Council — September 8, 2022 (2022-352) Effective Date — September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin) Private Street Improvement and Maintenance By -Law #72 (continued) Page 12 of 12 MUNICIPALITY OF THE DISTRICT OF CHESTER 4..-,.. NOTICE CHESTEI2 BY-LAW AMENDMENT PRIVATE STREET IMPROVEMENT & MAINTENANCE BY-LAW NO. 72 Take Notice that Chester Municipal Council conducted Second/Final Reading for consideration of an amendment the following By -Law on September 8, 2022, as follows: By -Law Amendment to By -Law Private Street The amendment will reduce the administration fee from 10% Improvement & to 5%, clarify the definitions of "owner" and "applicant" to Maintenance improve clarity and reduce ambiguity, update references to By -Law No. 72 the Municipal Government Act, update wording to be gender neutral, add a definition for "dwelling", and correct grammar and punctuation. I, Pamela M. Myra, Municipal Clerk of the Municipality of the District of Chester do hereby certify that the above is a true copy of an advertisement duly advertised in the Lighthouse NOW Progress Bulletin edition on September 14, 2022. Given under the hand of the Municipal Clerk and under the corporate seal of the said Municipality this 27th day of October, 2022. Pamela M. Myra Municipal Clerk Notice of Intention to Amend —Committee of the WholetN[ay.19',*2022 (2022-218) First Reading —Council —May 26, 2022 (2022-227) Second Reading —Council —September 8, 2022 (2022-352) Effective Date —September 14, 2022 (Date of publication in Lighthouse NOW Progress Bulletin) REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: February 9, 2023 DEPARTMENT: Community Development & Recreation Dept. SUBJECT: New Road Name Assignment ORIGIN: Privately Maintained ROW w/ Rd Name Requirement Date: 2023-01-26 Prepared by: Sylvia Dixon, Development & Planning Technician Date: 2023-01-31 Reviewed by: Chad Haughn, Director of CD&R Date: 2023-02-01 Authorized by: Dan McDougall, CAO RECOMMENDED MOTION It is recommended that Municipal Council approve one of the proposed road names. CURRENT SITUATION A privately maintained right-of-way accessed off of Highway 12 in Seffernville (map attached) that will provide access to three or more addressable structures requires a name. The landowners have proposed several road names. BACKGROUND When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the Nova Scotia Civic Address Users Guide states that this point of access must be named. According to Municipal Policy P-44, the road name is suggested following a majority agreement (66%) from the landowners that are served by the shared right-of-way. In this instance late in 2022, the property owners proposed the following road names: Bella Lane, Jacob Drive, Bumpy Path Road, Sadie Lane, Cheyanne Drive, Otis Drive, Seffern Loop, Barnells Road, and Sleepy Pig Hollow. The proposed names of Bella Lane, Jacob Drive, and Bumpy Path Road were suggested by one of the four of the property owners, representing 25% of the properties. The proposed names of Sadie Lane, Cheyanne Drive, and Otis Drive were suggested by one of the four of the property owners, representing 25% of the properties. The proposed names of Seffern Loop, Barnells Road, and Sleepy Pig Hollow were suggested by one of the four of the property owners, representing 25% of the properties. Of the four affected properties, one property owner has not responded. Municipal Council did not approve any of the proposed new private road names at the Municipal Council Meeting held on Thursday, Nov 10, 2022. The Municipal Council instead asked that the affected property owners resubmit three road names that are not family names, that do not contain “Seffern” due to the nearby road of Seffern Lake Rd, and that are suitable length for road signage. One of the four property owners (representing 25% of the properties) has resubmitted three proposed road names: Bumpy Path Road, Rocky Creek Drive, Tiny Little Path. One of the four property owners (representing 25% of the properties) has resubmitted three proposed road names: Old #12 Road, Hardwood Lane, Popular Drive. Two of the four property owners have not resubmitted additional road names. DISCUSSION Of the suggested road names for the requested resubmission, Bumpy Path Road, Rocky Creek Drive, Tiny Little Path, and Old #12 Road would be unique road names in the Municipality of Chester and Nova Scotia. While R e q u e s t f o r D e c i s i o n P a g e | 2 Hardwood Lane and Poplar Drive are existing road names Hubbards and Mill Cove. It is of note that the proposed new road names are similar to the following: - Bumpy Lane, Lake Echo, Halifax Regional Municipality, Halifax County - Rocky Lane, Blandford, Municipality of the District of Chester, Lunenburg County - Rocky Rd, Marriotts Cove, Municipality of the District of Chester, Lunenburg County - Rocky Run, Marriotts Cove, Municipality of the District of Chester, Lunenburg County - Rocky Dr, Stonehurst South, Municipality of the District of Lunenburg, Lunenburg County - Rocky Rd, Walden, Municipality of the District of Lunenburg, Lunenburg County - Rocky Lake Rd, Beech Hill, Municipality of the District of Chester, Lunenburg County - Rocky Shore Rd, Fox Point, Municipality of the District of Chester, Lunenburg County - Tiny Parrish Rd, Chipmans Corner, Municipality of the County of Kings, Kings County - Highway 12, Seffernville, Municipality of the District of Chester, Lunenburg County - Hardwood Lane, Hubbards, Municipality of the District of Chester, Lunenburg County - Poplar Drive, Mill Cove, Municipality of the District of Chester, Lunenburg County Comments received for proposed road names: - District 6 Councillor – Tina Connors: Preference for Tiny Little Lane or Bumpy Path Road - Municipal Public Works – Fred Whynot: Preference for Bumpy Path Road or Tiny Little Lane based on comparison with existing road names in the Municipality - New Ross Fire Dept. – Fire Chief Lyle Russell: Comments “I have no issues with the proposed names with the exception of Popular Drive. The community has a number of Poplar Drive/Roads now and I believe the Popular would be too similar to those.” OPTIONS 1. Municipal Council can approve one of the suggested road names. 2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council’s choosing. IMPLICATIONS By-Law/Policy Policy P-44 – New Road Names and Road Name Changes. Financial/budgetary A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations Department. Environmental N/A Strategic Priorities N/A R e q u e s t f o r D e c i s i o n P a g e | 3 Work Program Implications N/A Has Legal review been completed? N/A COMMUNICATIONS (INTERNAL/EXTERNAL) N/A ATTACHMENTS 1. Petitions Received 2. Location Map 2736 2738 2787 2860 2754 H i g h w a y 1 2 Rev.:Date:Description: 0 MUNICIPALITY OF THEDISTRICT OF CHESTER From Date: N /ATo Da te : N/ADate Printed: 22/10/20 ® Legend ^_New Civic Address Civic Address Private Driveway Requiring Name Road Driveway/Trail Building Footprint Property Boundary Waterbody Affected Property 80 0 8040 Metres 22/10/20 Digital Folders Entry ID:1247898 Status: Ex istsProject ID: N/AClassification #: N/A Representation of Municipality of Chester within Nova ScotiaScale: 1:12 ,500 ,0 00 Scale: 1:4,000 New Private Road Name Requirement New Private Road Naming Sources:Digital Base Map Data from Service N ova Scotia andMunicipal Relations Prepared by the Municipality of the District of Chester Coordinate System/Datum: UTM NAD83 CSRS ZONE20N Map Disclaim er:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any erro rs, omissions ordeficiencies in these drawings. Date printed do es notreflect date ofdata. Actual Map Size: w 11" x h 8.5" ) Community:SeffernvillePID:60134756, 60134764, 60134772, 60531191AAN:05928001, 06337686, 10415705, 04214633Fire Dept:New Ross Fire Dept.Description:New private road name requirement. New Private Road NameRequirement RECEIVED JAN-6All Page 12 NEW PRIVATE ROAD NAME PETITION Three (3) road name choices (Maximum 16 Characters/Letters including spaces and road suffix): 1st ,J,c 2nd--Sr'K 3rd Signature of affected landowners: PID #: 60134772 Names: Adam Arenburg Signatures: PID #: 60531191 Names: Joseph Bernard Duffney Signatures: PID #: 60134764 Names: Michael David Reyno Signatures: PID #: 60134756 Names: Otis Lenihan Signatures: THEMUNicjj,, '1YOF CHESTER Sunday Monday Tuesday Wednesday Thursday Friday Saturday MARCH 2023 1 2 8:45 COW 3 4 5 6 7 8 9 8:45 COUNCIL 10 11 12 13 14 15 16 8:45 COW 17 18 19 20 21 22 23 8:45 COUNCIL 24 25 26 27 28 29 30 31 Winter 2023 Agenda Planning CDD & Rec CSM FIN & IT IAO Ja n u a r y C.O.W • • • • Community Wells- options report Council • • Fire Advisory Committee – Draft Policy and Feedback from Fire Service • • Workshop • • • • Other • • • • Fe b r u a r y C.O.W • Aspotogan Wharf Update (in camera) • • Regional EDI (Mayors and wardens) • MOC Growth Plan – consultant report and next steps • • • Traffic Study Report • ICIP recap • Landfill Long Range Planning Scenarios • Mill Cove Fire Protection • Radar Signs update Council • Capital Grants (Small & Major Projects) • Water Quality Monitoring Proposal • Floodplain Mapping Update • PACE Policy • Wastewater development charges Strategic Priority list and workplan draft • Year end safety report • Lending Program (wells and septic) Request for Direction • Capital Budget • KM reserve fund • Q3 Financials • One-ton truck purchase Workshop • • • • Other • • • • M a r c h C.O.W • Housing toolkit • Events Levy options • Salary & Benefits Review – receive report & direction to staff • Strategic Priority list and workplan to finalize • Personnel Policy discussion • • • New Building Location Options Council • Trail Bridge Inspections • • Operating Budget • Workshop • • • • Other • • Boundary Review Hearing • • Future Priorities – Confirm & Schedule Strategic • Dust/Demolitions - report on what other units do to control • Public Moorings Initiative (M.I.C.A.) - report on what a program would entail • Wild Rose trail – options report • • • • Traffic Study Implementation Plan • Unopened provincial roads – background report & options to acquire • Radar Signs Update • Operational • • Parade Square Phase 2 options • • Council Direction • Lighting in Chester Village • Short term rental regulatory options • Tancook Ferry Future use options • Other/Emerging •