HomeMy Public PortalAbout2023-03-16_COW_Website Agenda Package.pdfPage 1 of 1 (Cover Pages)
COMM ITTEE OF THE WHOLE
AGENDA
Thursday, March 16 2023
Livestreamed via YouTube at
www.youtube.com/modcvideo
151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (15 minutes)
4. MINUTES OF PREVIOUS MEETING
4.1 March 2, 2023.
4.2 March 9, 2023.
5. PUBLIC PRESENTATIONS/APPOINTMENTS
6. MATTERS ARISING
6.1 Request for Decision prepared March 10, 2023 - Infrastructure & Operations - Unopened Roads/
Trails Acquisition.
6.2 Request for Decision prepared February 28, 2023 - Community Development & Recreation -
Capital Grant Applications Review.
7. CORRESPONDENCE
8. BY-LAWS AND POLICIES
9. NEW BUSINESS
9.1 Request for Decision prepared March 10, 2023 - Regional CAOs - Regional Equity, Diversity, and
Inclusion Shared Position.
9.2 Request for Decision prepared March 10, 2023 - Corporate & Strategic Management - Cost of
Living Considerations - Salary for 2023/24. (Information to follow next week)
10. IN CAMERA
10.1 In Camera as per Section 22(2)(a) of the Municipal Government Act - Acquisition, sale, lease, and
security of municipal property - Fox Point.
11. ADJOURNMENT
65
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COMMITTEE OF THE WHOLE
Council Chambers 151 King Street, Chester, NS
Livestreamed at www.youtube.com/modcvideo
On Thursday, March 2, 2023 at 8:45 a.m.
CALLED TO ORDER
Warden Webber called the meeting to order at 8:50 a.m.
Present: District 1 – Councillor Andre Veinotte District 7 – Councillor Sharon Church
District 3 – Councillor Derek Wells District 4 – Warden Allen Webber
District 5 – Councillor Abdella Assaff District 6 – Councillor Tina Connors
Staff: Dan McDougall, CAO
Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk
Emily Lennox, Executive Secretary
Matthew Blair, Director of Infrastructure & Operations
Tim Topping, Director of Financial & Information Services
Chad Haughn, Director of Community Development & Recreation
Garth Sturtevant, Senior Planner
Emily Statton, Planner
Public: There were four members of the public in the gallery.
Regrets: District 2 – Deputy Warden Floyd Shatford
Solicitor Samuel Lamey
APPROVAL OF AGENDA AND ORDER OF BUSINESS
Remove: Item 9.1 Budget Staff Presentation (moved to a special COW meeting after Council
next week).
Remove: Item 10.2 - In Camera Personnel.
Add: Councillor Wells - District Council Grant.
Committee of the Whole (continued) March 2, 2023 66
2023-072 MOVED by Councillor Church, SECONDED by Councillor Assaff the March 2, 2023
Agenda and Order of Business for the Committee of the Whole be approved as
amended. ALL IN FAVOUR. MOTION CARRIED.
PUBLIC INPUT SESSION (15 minutes)
Randy Bremner, 120 Chester Downs Road was present with three other residents from Chester
Downs Road.
Mr. Bremner read a petition as follows: “We the residents of Chester Downs Road are unhappy
with the condition of our road. We would like to see it repaired and paved. We have not had
any upgrades to our road in a very long time. We ask for Council’s help in this matter.“
Mr. Bremner noted that he recently followed a bus on the road and the bus rocked badly due to
the condition of the road. He is concerned a child could be injured. They are asking for
Council’s help. This has been ongoing for some time. They have spoken to Councillor Veinotte,
but the road is not even on the list to have any work done.
Warden Webber asked if they have spoken with the Province, and Mr. Bremner indicated that
the province said it is up to Council.
Councillor Veinotte commented that the beautiful thing about being online is that all people
have the opportunity to go back and review the video. If the residents look at that video, they
will see how tenacious the discussion was around Chester Downs Road - he did everything he
could get it on the list. Last year a metric was used which tried to take the politics out of
choosing roads for repair - they have to be prioritized to send to the Province because they fund
the roads. Staff did that. When the matter comes up again, they will probably agree there is a
flaw in the system. He does not get any complaints about roads other than Chester Downs
Road.
It was agreed to accept the petition and convey the request of the residents to the NS
Department of Public Works.
MINUTES OF PREVIOUS MEETING
4.1 Committee of the Whole – February 16, 2023 – Warden Webber.
Committee of the Whole (continued) March 2, 2023 67
2023-073 MOVED by Councillor Church, SECONDED by Councillor Assaff that the minutes of
Committee of the Whole of February 16, 2023 be approved as circulated. ALL IN
FAVOUR. MOTION CARRIED.
PUBLIC PRESENTATIONS/APPOINTMENTS
There were no public presentations or appointments.
MATTERS ARISING
6.1 Request for Decision prepared February 15, 2023 - Community Development &
Recreation - Bonny Lea Farm Development Agreement.
Emily Statton, Planner was present to review the material in the Request for Decision prepared
February 15, 2023 - Bonny Lea Farm Development Agreement.
2023-074 MOVED by Councillor Wells, SECONDED by Councillor Assaff that the Committee of
the Whole recommend to Council to enter into a Development Agreement with
Bonny Lea Farm (South Shore Community Service Association) to facilitate the
development of a 313 square metre structure and two identified future development
sites, and further, schedule a date for the public hearing.
DISCUSSION:
Councillor Church asked about the comment regarding the fire pond and the Planner
indicated that the Fire Chief did a site visit and identified a fire pond that just needs
some basic work to be done.
ALL IN FAVOUR. MOTION CARRIED.
2023-075 MOVED by Councillor Church, SECONDED by Councillor Wells that the Committee of
the Whole recommend to Council that a Public Hearing be held on Thursday, March
23, 2023 beginning at 8:45 a.m. to consider the matter to enter into a Development
Agreement with Bonny Lea Farm (South Shore Community Service Association) to
facilitate the development of a 313 square metre structure and two identified future
development sites. ALL IN FAVOUR. MOTION CARRIED.
CORRESPONDENCE
7.1 Bayswater Beach videos sent to Councillor Veinotte.
Committee of the Whole (continued) March 2, 2023 68
Councillor Veinotte provided some background to the videos shown which were received from a
resident who has been monitoring the beach conditions for many years. There has been debate
on what the black liquid is that is coming out of the sand and whether it is related to a nearby
aquaculture operation. No one is clear on the cause. Right now, the beach smells pretty bad -
with the black liquid running out of the sand. There is a group of people who are concerned
about the beach; it is an important feature of the community. He requested a letter be written
to the province again to ask them to investigate as per the request of the residents. The
residents understand it is not a municipal jurisdiction, they are requesting support.
2023-076 MOVED by Councillor Veinotte, SECONDED by Councillor Wells that the Committee
of the Whole recommend to Council that the Municipality correspond with the
appropriate departments in the Provincial Government (Agriculture and
Aquaculture), as well as the MLA, requesting they investigate the black liquid that is
running out of the sand at Bayswater Beach. ALL IN FAVOUR. MOTION CARRIED.
BY-LAWS AND POLICIES
There were no by-laws or policies for consideration.
NEW BUSINESS
9.1 Budget - Staff Presentation.
This has been referred to March 9, 2023.
9.2 District Council Grant - Councillor Wells.
It was noted that the request from Chester Minor Soccer will be provided at the next Council
meeting. There may be other Councillors that would like to participate through their District
Grant fund.
Councillor Veinotte commented on District Council Grants and how the Councillors would like to
allocate those funds. He wouldn’t encourage groups to just apply to that stream but ensure
they can get funding from another stream. He likes to work with the organizations.
IN CAMERA
Committee of the Whole (continued) March 2, 2023 69
10.1 In Camera as per Section 22(2)(a) of the Municipal Government Act - Acquisition, sale,
lease, and security of municipal property - Aspotogan.
10.2 In Camera as per Section 22(2)(c) of the Municipal Government Act - Personnel.
Item 10.2 was removed from the agenda.
2023-077 MOVED by Councillor Church, SECONDED by Councillor Assaff the meeting
convene “In Camera” as per Section 22(2)(a) of the Municipal Government Act -
Acquisition, sale, lease, and security of municipal property - Aspotogan. ALL IN
FAVOUR. MOTION CARRIED.
The meeting reconvened in regular session following a brief In Camera session with all members
present.
ADJOURNMENT
2023-078 MOVED by Councillor Church, SECONDED by Councillor Veinotte, the meeting
adjourn. ALL IN FAVOUR. MOTION CARRIED. (9:51 a.m.)
___________________________ ___________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
NOTE: The recorded version of this meeting is available at www.youtube.com/modcvideo.
83
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COMMITTEE OF THE WHOLE MEETING
Livestreamed via YouTube www.youtube.com/modcvideo
from 151 King Street, Chester, Nova Scotia
On Thursday, March 9, 2023
MEETING CALLED TO ORDER
Warden Webber called the meeting to order at 10:58 a.m. noting that it was a one-item meeting
- 2023/24 Budget.
Present: District 1 – Councillor A. Veinotte District 2 – Deputy Warden F. Shatford
District 3 – Councillor D Wells District 4 – Warden A. Webber
District 5 – Councillor A. Assaff District 6 – Councillor T. Connors
District 7 – Councillor S. Church
Staff: Dan McDougall, CAO
Tara Maguire, Deputy CAO
Pamela Myra, Municipal Clerk
Emily Lennox, Executive Assistant
Tim Topping, Director of Financial & Information Services
Chad Haughn, Director of Community Development & Recreation
Matthew Blair, Director of Infrastructure & Operations
Cliff Gall, Director of Information Services
Erin Lowe, Senior Economic Development Officer
Solicitor: Samuel Lamey, Municipal Solicitor
Public: There were no members of the public in the gallery
Tim Topping, Director of Financial & Information Services reviewed the material provided in two
documents:
Presentation - Municipality of Chester - 2023-24 Draft Budget - Committee of the Whole
- March 9, 2023
Municipality of the District of Chester - Operating and Capital Budget - 2023-24
Special Committee of the Whole (continued) March 9, 2023 84
The Director indicated that there were some revisions made from information distributed to
Councillors last week. +
The Budget document includes rates, summary of budget, and each department/program area.
In previous years this information would have been included in the presentation itself.
The Director reviewed the following material in the Presentation Document:
Page 3 - Revenue from property taxes, services provided to other governments, other
property taxes and grants in lieu, area rates, solid waste collection, deed transfer tax, sale
of services, sewer charges, transfers from reserve, transfers from other levels of
government, and other revenue from own sources.
Page 4 - Expenditures that are non-discretionary (36% of budget are School Board,
RCMP, remittance of taxes on behalf of others (FD), and other provincial transfers),
salaries and benefits, transfers to reserves, operating expenses, contracts for municipal
services, capital purchases, administration expenses, grants to organizations, tax
exemptions and rebates, funding of future liabilities, and other.
Page 5 - Budget Highlights - Property assessments.
Page 6 - Budget Highlights - Methods of assessments.
Page 7 - Budget Highlights - Assessment Values:
o Residential Properties - total is now $1,901,999,500 - a 12.3% increase. Value of
the average property is $198,746, up 2% from prior year. The maximum cap is
7.7% or less (last year was 5.4%).
o Commercial properties $112,761,900 up 15.3%.
o Resource Properties - PVSC cap doesn’t apply to commercial or resource
properties.
Page 8 - Budget Highlights - Revenue (based on rates that are unchanged .705 cents for
residential and resource, and $1.53 commercial).
o Residential: Total revenue $13.4 Million (12.3% increase). Average tax bill $1,409.
o Commercial: average tax bill $4,270 up 15.3%.
o Resource average bill is $160, up 10.3%.
Page 9 - Impact of Capped Assessment Values. If there were no CAP, the rate would be
.5826/100 of assessed value.
Councillor Connors asked if 80% of properties had the CAP applied; the Director has not
reviewed each one, but the majority are capped. If there were discussions on removing the CAP,
we may hear from 80% of the homeowners.
Councillor Wells noted that all CAPs are not equal.
Councillor Veinotte indicated that he did not like the CAP.
Special Committee of the Whole (continued) March 9, 2023 85
Page 10 Budget Highlights - REVENUE:
o Deed Transfer Tax $2,200,000.
o Landfill Fees $3,186,000 - due to sharing agreement.
o Solid Waste Area Rate $2,454,492 up due to increase in assessed values.
o Gas Tax $590,662.
o Sewer Charges EDU - $1,094,382, an increase of 2% to $691.20.
o Wind Energy Revenue is $1,452,950.
Councillor Veinotte commented that he was surprised at the low amount there is for Gas Tax. It
was noted that gas tax can only be used for capital expenditures such as recreation facilities,
water, J Class Roads, treatment plants. If it is not used for an eligible cost it must be set aside
for future use. Some municipalities decide to save it for a few years.
Page 11 - Expenditures:
Salary, wage, and benefits $6,097,199. New is a 3% allowance for vacancies. The
Cost of Living change - the 12 month average of all items - this year is 7.5%.
Page 12 - Expenditures:
o School board contribution is single largest expense - based on uniform assessment
value - it is up 8.8% over the previous year to $5,774,586. Assessment values are
lagging by a year. Likely to see more than a ½ million increase again next year.
o RCMP - at this time we don’t know what the exact increase will be so an estimate of
the percentage was used. Large increase last year - excluded from historical analysis.
Used average of four years.
o Insurance premiums - the CPI was used as an estimated increase.
o Transfers to Reserve - $3,740,668:
General Operating Reserve
Infrastructure Development
Wind Energy
Gas Tax
IT Equipment
Parkland
Landfill Equipment
Sewer
Page 13 - Expenditures - Grants:
o Budgeted Grants $139,690
o Operating Grants $33,00
o District Grants $70,000
o Recreation $25,000
o Youth Sponsorship $4,000
o Leadership $4,000
o Economic Development Sponsorship $6,000
Special Committee of the Whole (continued) March 9, 2023 86
o Small capital $25,000
o Major capital $225,000
Corporate & Strategic Management Department - Deputy CAO, Tara Maguire outlined the
information provided for the Corporate and Strategic Management Department which includes
a Revenue of $2,817,420 and Expenses of $13,718,754 for a net cost of $10,901,334.
Community Development & Recreation Department - Chad Haughn, Director of Community
Development & Recreation was present to review the information included for his department
which shows a Revenue of $338,244 and Expenses of $2,506,406 for a net cost of $2,168,163.
It was noted that the majority of capital projects have been approved and a few approved for
2022/23 were not completed. The Uniform Signage was reviewed and it was noted that the
signs were heavier and higher than anticipated. New posts have been purchased.
Infrastructure and Operations Department - Matthew Blair, Director of Infrastructure &
Operations was present to review the information included for his department which shows a
Revenue of $8,007,007 and Expenses of $8,599,857 for a net cost of $592,850.
Councillor Assaff asked if there was anything allocated in the budget for walkways at Wild Rose
Park and it was indicated that staff are aware of the issue.
Deputy Warden Shatford asked if the permanent speed bumps for Mill /Cove Park were in the
budget.
Page 24 included Capital Projects approved on February 9, 2023.
Councillor Veinotte indicated that he was interested in getting into the financial model of the
landfill and the Director indicated that staff will be bringing information forward in April at a
Committee of the Whole Meeting.
Financial & Information Services Department - Tim Topping, Director of Financial & Information
Services outlined the information for his department which shows a Revenue of $20,260,661 and
Expenses of $6,135,541 with a net revenue of $14,125,121.
He outlined information on Page 27 which outlines Council Chambers audio and visual upgrades
at an estimated cost of $115,000. Page 28 included GIS equipment upgrade information at an
estimated cost of $35,000.
Warden Webber left the meeting room and Deputy Warden Shatford assumed role of
Chairperson.
Special Committee of the Whole (continued) March 9, 2023 87
Page 29 - Transfers from Reserve and Prior Years Surplus:
Transfers from Operating Reserves - $190,000.
Transfers from Wind Energy Reserve - $400,000.
Warden Webber returned to the meeting room and resumed role of Chairperson.
Page 30 - Transfers to Reserves:
o Operating Reserve - $807,433.
o Infrastructure Development Fund - $1,100,000.
o Gas Tax Reserve - $590,662.
o IT Equipment Reserve - $34,150.
o Parkland Reserve - $8,000.
o Wind Energy Reserve - $996,695.
o Landfill Capital Reserve - $200,000.
o Sewer Reserve - $3,728.
Page 31 - Debt And Debt Servicing Charges.
Page 32 - Reserves - 2023-24 Budgeted Changes.
Page 33 - Reserves - Projected Year End Balances for the Next 5 Years.
It was noted that the Gas Tax has a new name Canadian Community Building Fund. The
restrictions around use remain the same.
Councillor Connors asked for clarification on the FHCS amount which is an account set up when
the school became a community school to be used for a capital project.
Page 34 - Area Rate Budget Statement - Solid Waste.
Page 35 - Area Rate (EDU) Budget Statement - Sewers. Includes a 2% increase of EDU to
$691.20 ($3,728 to reserves).
Page 36 - Streetlights Budget.
Page 37 - Mill Cove Hydrants. The rate is remaining flat and does not cover the costs, however
the gap is closing. A brief discussion on funding deficits was held.
Page 38 - Rates summary:
o Residential $0.705
Special Committee of the Whole (continued) March 9, 2023 88
o Commercial $1.53
o Solid Waste $0.1205.
o Sewer EDU Fee $691.20.
o Area Rate - Mill Cove Hydrant $0.28.
o Area Rates (streetlights) outlined on page 36.
o Area Fire Rates - to be determined.
Page 39 - Parking Lot Items - Potential Expenditures:
o MICA Moorings.
o Haughn Property.
o Parade Square Beautification.
o Unopened /Roads.
o Arts & Culture Funding Strategy.
o Church Memorial Park.
o Office Renovations - Security.
Page 40
o Surplus - $462,774.
As time was running short, it was agreed to hold a Special Budget meeting next week.
A break was held from 12:27 p.m. to 12:32 p.m.
IN CAMERA
2023-096 MOVED by Councillor Assaff, SECONDED by Councillor Church that the meeting
convene “In Camera” as per Section 22(2)(e) of the Municipal Government Act -
Contract Negotiations - Landfill. ALL IN FAVOUR. MOTION CARRIED.
ADJOURNMENT
2023-097 MOVED by Councillor Assaff, SECONDED by Councillor Church the meeting adjourn.
ALL IN FAVOUR. MOTION CARRIED. (12:50 p.m.)
_________________________ __________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
REQUEST FOR DECISION
REPORT TO: Council
MEETING DATE: March 16, 2023
DEPARTMENT: Infrastructure & Operations
SUBJECT: Unopened Roads/Trails Acquisition
ORIGIN: Council
Date: March 10, 2023 Prepared by: Fred Whynot, Director of Public Works
Date: March 10, 2023 Reviewed by: Matthew Blair, Director of Infrastructure & Operations
Date: March 10, 2023 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
That council direct the Public Works department to initiate discussions with Nova Scotia Department of Public
Works (NSDPW) and/or Nova Scotia Real Property Services (NSRPS) in order to establish the process and/or costs
associated with the acquisition of desirable ‘unopened roads’ and trails throughout the municipality.
CURRENT SITUATION
In response to increased public interest in expanded recreation and active transportation opportunities, Council
has expressed a desire to ensure public access to land and shoreline is maintained. Whilst the unopened roads
are publicly accessible, some locations have reverted to natural vegetation and/or appear to be privately owned
land.
BACKGROUND
There are approximately 60 ‘unopened roads’ throughout the municipality. These are defined as lands owned by
NSDPW, which do not currently have road infrastructure on them. Most are clustered in and around the village of
Chester, however others do exist throughout the municipality.
DISCUSSION
The Department of Public Works wishes to open discussions with NSDPW and/or NSRPS to understand the process
necessary to ultimately gain legal ownership of the unopened roads.
In line with the desire to acquire ‘unopened roads’ to maintain public access, Public Works also wish to understand
the process of acquiring the full length of the trail system running through the municipality. The rationale for this
is to gain full ownership of assets that MoDC already maintains on behalf of the Province, open up land for the
purpose of future potential development and provide alternative emergency access routes when required.
OPTIONS
Option A – Direct the Public Works Department to engage with the Province with the goal of understanding the
processes required to acquire ‘unopened roads’ and trails throughout MoDC.
Option B – Direct back to staff for further information.
R e q u e s t f o r D e c i s i o n P a g e | 2
IMPLICATIONS
By-Law/Policy
N/A
Financial/budgetary
The discussion with the Province will determine the associated costs. These findinsg will be brought back to
Council once known.
Strategic Priorities
The approval of this request for direction will assist the Municipality in advancing the following Priority
Outcomes of the 2021-24 Strategic Priorities Framework:
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated and accessible.
Infrastructure& Service Delivery
1. Develop & implement evidence-based plans for future infrastructure & service needs, along with related
funding models, to accommodate sustainable growth & levels of service.
2. Create efficiencies through innovative service delivery, & proactive maintenance & operations of
existing infrastructure.
3. Plan for & create infrastructure that improves the connectivity of roads, multi-use trails, natural assets
and facilities as part of an active transportation network.
Work Program Implications
Will the subject of this report have an impact on staff’s work programs? Are additional resources needed or will the action
delay or change any timelines of the departmental work program?
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A
ATTACHMENTS
None
REQUEST FOR DECISION
REPORT TO: Municipal Council
MEETING DATE: March 9, 2023
DEPARTMENT: Community Development & Recreation
SUBJECT: Capital Grant Applications Review
ORIGIN: Municipal Grant Program
Date: February 28, 2023 Prepared by: Chad Haughn, Director of Community Development & Recreation
Date: March 2, 2023 Authorized by: Dan McDougall, CAO
RECOMMENDED MOTION
It is recommended that Council review the Small Capital and Major Capital grant applications and determine the
level of financial support for each project.
CURRENT SITUATION
The deadline for groups to submit Small Capital and Major Capital grant applications was January 31, 2023.
Once Council has made a final decision on the grant amounts approved for each project, the total amount will
be included in the 2023-24 operating budget and initial payments of 75% to approved groups will be issued after
April 1st.
Two Small Capital applications were submitted prior to the deadline. One application was from the Hubbards
Sailing Club, however, since that organization operates on a member-based system, they were notified that they
are an ineligible applicant.
Small Capital Grant Applications
Organization Project Funding Requested
Total Project
Budget
New Ross Fire Department
(Rink Committee)
New storage shed for the outdoor
rink kit and equipment. $8,640 $9,520
Ineligible Small Capital Application
Hubbards Sailing Club Purchase new 49er boats. $10,000 $20,000
Note The maximum amount of Wind Reserve: 1/3 Community Development to be used annually for
Small Capital Grants is $25,000.
R e q u e s t f o r D e c i s i o n P a g e | 2
Major Capital Grant Applications
Organization Project Funding Requested
Total Project
Budget
Chester Municipal
Heritage Society
Renovation of freight shed and
construction of platform and
accessible ramp.
$99,753 $144,753
Lighthouse Foodbank Walk-in fridge, walk-in freezer and
generator $53,707 $76,725
Through The Years Early
Learning Centre New Playground Construction $20,000 $120,075
TOTAL $173,460 $341,553
Notes 1. The maximum amount of Wind Reserve: 1/3 Community Development to be used annually for
Major Capital Grants is $250,000
2. The Chester Municipal Heritage Society made some budget adjustments after the
presentation to Council on February 23, 2023.
DISCUSSION
Other than the Hubbards Sailing Club, all of the groups that submitted applications meet the basic eligibility
guidelines for the Small Capital and Major Capital grants and have “Active” status with Nova Scotia Registry of
Joint Stocks.
OPTIONS
1. Approve all grant applications in full.
2. Approve an alternate funding amount for each application as determined by Council.
3. Request additional information.
IMPLICATIONS
By-Law/Policy
Council is able to provide grants to groups as outlined in the Municipal Government Act. Further to this, the
MOC Small Capital and Major Capital Grant Guidelines are used to determine eligible groups, projects and
funding details.
Financial/budgetary
Wind Revenue: 1/3 Community Based Projects
If all applications are approved in full, the funding required includes $8,640 in small capital and $173,460 in
major capital for a total of $182,100.
R e q u e s t f o r D e c i s i o n P a g e | 3
There are unpaid major capital grants commitments from previous years:
1. 2022-23: Bonny Lea Farm (Final Payment of 25%) $ 25,000
2. 2022-23: Chester Art Centre (Final Payment 25% of Year 1 Funding) $ 12,500
3. 2023-24: Chester Art Centre (Year 2 Funding) $ 50,000
4. 2020-21: Together We Can Community Society (Outstanding Final Payment of 25%) $ 22,000
5. 2021-22: Ross Farm (Outstanding Final Payment of 25%) $ 25,000
6. 2022-23: Chester Theatre Council (Outstanding Final Payment of 25%) $ 25,000
TOTAL $159,500
Note – The outstanding final payments mentioned above will be paid once the group completes their
project and submits a final report.
Department of Finance staff estimated that the funds available in the Wind Revenue: 1/3 Community
Development at March 31, 2023, with the above mentioned commitments considered, is $1,372,479. If Council
decided to fund all 2023-24 Small Capital and Major Capital Grant requests in full and considering all previous
year commitments (total of all is $341,600) there would be $1,030,879 remaining in the Wind Revenue: 1/3
Community Development reserve.
Environmental
NA
Strategic Priorities
Providing capital grants to community groups will assist the Municipality in advancing the following Priority
Outcomes of the 2021-24 Strategic Priorities Framework:
Priority Outcomes: Economic Development
1. Promote and grow the Municipality’s economic sectors.
2. Position the Municipality as Nova Scotia’s south shore community of choice for residents, businesses,
and organizations, and as an international tourism destination.
Priority Outcomes: Healthy & Vibrant Communities
1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of
life and provide safe communities for residents and visitors alike.
2. Develop an accessibility, diversity, and equity lens for municipal plans and services, and support partners
in advancing accessible and inclusive communities.
Work Program Implications
There will be no significant impact on work program related to issuing of grant payments and letters.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
Under the Municipal government Act, grant approvals are required to be published. At minimum, a listing of
approved grants will be advertised in Municipal Insight.
R e q u e s t f o r D e c i s i o n P a g e | 4
ATTACHMENTS
Copies of each Small Capital and Major Capital Grant Applications:
1. New Ross Fire Department (Rink Committee)
2. Chester Municipal Heritage Society
3. Lighthouse Foodbank
4. Through the Years Early Learning Centre
MUNICIPALITY OF THE DISTRICT OF CHESTER
~ Capital Grant Application Form ~
Deadline to Apply: January 31st
Name of Organization
Contact Person
Position with Organization
Organization Mailing Address
Incorporation Number with Registry of Joint Stocks
Phone:
Email: Date:
Which grant are you applying for: SMALL Capital Grant MAJOR Capital Grant
Signature of Signing Officer and position with Organization:
Name (printed) Position Endorsement (check box)
I declare I am a member of the
organization and have authority to
submit this application.
Application Notes: Feel free to attach additional supporting documents if the space provided is not sufficient.
2. Which of the following best describes your project?
New Construction Large Capital Equipment
Renovation Small Capital Equipment
Other (list):
1. Describe the purpose or objective(s) of your organization (i.e. mission statement).
End Date:
or Google 'Municipality of Chester Strategic Priorities'.
Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and
paste it in your browser): https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r-0001f4a08362
3. Please provide a detailed description of your project.
4. What is the estimated project timeline?
Start Date:
5. Please describe the positive effects your project will have on the community and how it supports the
6. Who will benefit from your project and how?
MAJOR CAPITAL GRANT APPLICATIONS – Council will fund up to a maximum of 70% of the total
project budget. Groups must secure the remaining 30% from other sources and a minimum of 10%
must be cash.
Please attach a copy of your most recent annual financial statement.
7. How did you determine the need for this project?
8. How much funding are you requesting? $_______________________
(Maximum Funding: Small Capital $10,000 and Major Capital $100,000)
9. Budget
SMALL CAPITAL GRANT APPLICATIONS – You must demonstrate fundraising efforts and your revenue
should include a list of financial contributions from all sources.
Please attach a project budget showing all revenue and expenses.
9. Describe your financial readiness for the project. Are all funding partners and in-kind contributions confirmed?
10. If you are applying for a construction or renovation project, please indicate whether you own the facility or
have a long-term lease?
Municipality of the District of Chester Phone (902) 275-3490
186 Central Street, PO Box 369
Chester NS B0J 1J0
address should we send it to if different from Page 1?
b) If the above doesn’t work for you, please complete the form, save it, then manually attach it to an email
to recreation@chester.ca. Don’t forget to attach any supporting documents before pressing ‘send’.
11. Is there additional information that may support your grant application?
12. If you have previously received any grants from the Municipality, have you submitted the Final Report?
Yes No If No, please submit your Final Report as soon as possible.
13. If your funding request is approved, who should the grant cheque be made payable to and what mailing
a) Click “Submit" button below. Your email program should automatically open and create an email to
recreation@chester.ca. At that time, you will be able to attach supporting documents (i.e. budgets,
financial statements, additional documents, etc.) and compose a message if you choose to. Once
complete, be sure to press ‘send’. This form works best with Adobe Acrobat on desktop and mobile
devices.
HOW TO SUBMIT THIS GRANT APPLICATION ELECTRONICALLY
Please submit a hard copy to the address below or, electronically (see directions below):
Recreation & Park Services Email recreation@chester.ca
c) OR, you can print the form, fill it out, and mail or hand deliver it to the address above.
CHESTER
MUNICIPALITY OF THE DISTRICT OF CHESTER
Capital Grant Application Form "
Deadline to Apply: January 31
Name af Orgamiation JC Mic #ts sty
la
Position with Organization [-· I
Organization Mailing Address [ii<a 5rs ii I
]1uss I
P h one ]902-275-382% I Cell ]2-273347 I
t maul ]-esfr r I ]+» 22s I .
Which grant are you applying for:
asttior
5MALL Capital Grant □
noremnent lets tf
eie1an oorbt et the
4geition ant tow utteit to
%it hi a4lb
woR coat @rrt [X
□
of
Application Notes. Feel free to attach additional supporting documents if the space provided is not sufficient.
of statement].
af
New ntr ion
Renovation
2023-01-17_16-55-15
tango Capital qupme nt
Small Capital Equipment
□ □
3J. Please pruvie a uetailed of your project.
4 What is the estimated project timeline
[ Sl411 o .. ., LI �--=---------=---=='---�(-"_d_0d1�:
4 pl%e des vibe the porsit i lets or pro4et on th torrmurif d hew d spent% th
(to Pnonines document the
It .lerfiche ca/Portal/DorView.asp id=1236847&eo=+-000 144a08362
6. Who will benefit trurn your project and haw'
Page 2 0r4
2023-01-17_16-59-30
7. few did uetetmine reed
• udget
rvemue
MAJOR CAPITAL GRANT APPLICATIONS - will fund up to a maururn of 70% af the total
Groups «run rmaiming sources and nmmum 1(%
must be cash
• Please attach a copy of your most rraent annual financial statement.
Deribe your Are all ners and in-kind contributions confirmed?
dart&anfai tut nqqdzntahataa:aaifgmatnertunigat ta
Wnacstmarvnfuind ta2xaapagaxtanitatataganir
zsafmscrat Tata,c atccandandoFry14 22dtpaadwasafudi
act aunt Ar 22}
1n tfou are applying for a construction ar rent+onprosert,plase indicate whether you own the faehity or
have a long-term lease?
Wasmazttywta2)a ads awnmazdgottrey Wat,oadt
pat aifrta2at cf Raaaa zutnatadzsxfratar at and
2023-01-17_17-01-10 Page 3 of 4
8 ova
I.h there auditiunal information that ray your
/l/ached
12 If vouhave previously received any grants from the Municipality. have you submitted the Final Report
part a a poble
tf be
it if from age
Caw Mu #tasty
Ca S 2! 1/0
below
Recreation & rk Serice
8NM 140
e [9021 275-31490
a)Chick "Submit"buttan belw.Your email program should automatically o
ea
ments,aid«onal documents,et )and compose a me«sag f you choose to. (nee
br urr to press 'end'. Ihi farm war brt wth Adobe Acrobat on destop and mote
device
Submit
pleae save it, it
to recreation chester.cs. Don't fonget to attach any upporting dorument before pressing 'end'
¢] DR, can pnnt the farm,flt at out, and mal or hand drhr t to the address abow
Pue 4of 4
2023-01-17_17-02-29
MEMORANDUM OE ASSOCIATION OF
CHESTER MUNICIPAL HERITAGE SOCIETY
The name of the Society is the Chester Municipal Heritage Society.
2. The objectives of the Society are:
of the Municipality of Chester, as reflected in its architecture, the picturesque landscapes and
seascapes;
(b) To encourage and sponsor the restoration of the landmarks, historic edifices, and architectural
adornments of the Municipality of Chester;
age research as to the origins and background of individuals,fami
(f) To co-operate fully with other Historical or Heritage Societies t
promotion may be achieved in concert and not conflict with
the exist
a nizations;
(i)To acquire,rent,buy,sell,dispose of,erect,ma
tiques,tapes,records,
microfilms,and any other item of work rel
(j)
Society;
(k)To buy,own,hold,lease,mortgage,sell and convey suc
ivities of the Society are to be carried on within either the Village or the Municipality of
Chester;
•
to
the
ctives.
PROVIDED further,that if for any reason the operations of the Society are terminated or wound up,or
s,and
ai d to some other charitable organization in Canada,having
objectives similar to those of the Society.
Chester Municipal Heritage Society
ll g C.g la j m ,l
o w d t rot g
lg fo l p lg 2 ,
wl l .C o l l
o l .
W i 1 Gg C
jg i w fal d
ii ff fo li D f w l Ll
P.O roj w o x w
g o zo wl g m
fo o,g ,pk ll,
l 'ro .
-lk ill ,fr l.
g m
C A ,C Pl v a al
H fo gl rom g m
Vl g Ng H
d mm.W C D E fo m i
fr l I j cil
fi li
pro gy m .
W wb Fbk pii N
l d l .
O folg pg li C
m py.
'
Hired ,ue
1 i l M
11.Raised fu a li
12.Hold a aua y b cii
13.Conuct f rt il
14.Provide tou ci y ill
Ot :
1. Cooperate wt t D H J p g
ci z
2 Ke p n touch wt h lca l g rn o o w
3. Provide n
4. Conduct u i g b , s , ,
ci t
The Chester Heritage Society
Welcomes Spring With A
Carol 902-275-3826 or Jayne 902-228-2628.,
? ' • 7 s
Prime Rib Me um, served with Re <ted Potat Mixed Veg abl
rav Ho adish. Followed bv Choe ite C dillac Cheesec,k
n dy h mCon r
Saturday March 16th, 202
Tale way Meal, $40.00 per Person
Pick p at the Royal Canadian Legion, Chester. NS
From 4PM 6PM
Advance Ticket Purchase Required
CHESTER MUNICIPAL HERITAGE SOCIETY
COMMUNITY
D SALE
CHESTER TRAIN STATION
20 SMITH ROAD, CHESTER
SAT. AUG. €
(aIn date: SUN. AUG. D
9.30 4A.11. - 2 .M.
Several large furniture Iteme for salel
a'y . 4. C le Pr dih, J. JraL
♦ ---
Donatlone drop oFF. 902-215-841%6 or 215-382¢
bg 2 pm. Frida Aug 4
ORGANIZATIONS/ GROUP6 UELCOME TO
COME 6ALE UITH LS: +2O/TABLE
Info. 02-215-3826 or LORDLYHOUSE@Gr1AIL.COM
·CAHADA DAY. JULY ,
GARDEN PARTY
FOX POINT: LION'S CLUB
FREE FULL BREAKFAST 8-11AM
-"Cruisers Band" -- FREE from 3to 6 PM
- canteen & bar open
43 Lion's Club Rd., Fox Point from 8 to 11
AM
NEW ROSS: NEW ROSS LEGION HALL
- 4PM Opening Ceremony (Bar open)
Live Music:
4:30-5 PM -- Tyler Knockwood-Corbin
5:30 -6:15 PM-- Aaron Warren
6:30 - 9:30 pm --"The Upbeats"
Fireworks 10:PM train date lutv w4
CHESTER ell Canadian
Hentago
Patoine
canadien -
I
•
ADMISSION
MUSIC
&
Jubileg «
. ,g
5ashing flip
°'
lf._
» {4
¢ rMunicipal Heritage Society
presenrte;
FASHION SHOWS
&
Courtesy of the
& 30p .m.
4
•o f'. ; ilee_JI!gg
«pi, Sunday, Jul
- - V
°
LORDLY HOUSE
MUSEUM
133
.,
•· ,
I ;,-
NOV. 25 - 27, 2022
part of the Chester Village
Christmas Celebration
4 . 4.8, -6pm.
t
l
DECORATED
for CHRISTMAS
Slow :Tell"our ChristmasStor9.
-Dress/attire o the "lapper 'era optional
- Cookies G' warm cider served!
Presented bu: "CHESTER MLNICIPAL HERITAGE SOCIETY"
Chester Municipal Heritage Society
Board Members 2023
Board Chair Carol Nauss
Secretary Vicki Levy
Treasurer James Isaacs
Directors:
Fran Underwood
Jayne Campbell
Eleanor Publicover
Eleanor Hirtle
Larry Ryan
James Corkum
Sally Dawson
Danny Hennigar
Accessions -- Cynthia Lamson and Nancy Hatch
Phase II-- 2023- 2024
y
9.A a mall v tf
.
10.
3000 6000
',
133
.,
I • . ' . ' ' '
!
'
• • ...
'
z ·
fed - . - di
1
' .
-•
Q2) Describe the project that would be funded by this grant, in detail
including how the project will make the existing place of business
accessible or compliment current accessible features.
6000
We act as a tourist information centre for the municipality as part of the Municipal
we will be better able to advertise the village and its businesses.
LOCATION:
The Chester Train Station is located at 20 Smith Road on Route #3 (North Street). It is
by
rin g Forman Hawboldt who developed the make and
ak fi g E rn l
Th s o g a H a c a a i
D . N R . ci L H
M um Cott , L y il , ll il
13 .
How this project will be sustainable
Th roj c w ll b u g s ci H S
fr m b , ,
F i c g y s
munici ty s ll g y
ou -S i 2 S s q i tt
b o cl ili ll
x l.
uli
j n .By d
q roj
Q3) How will your project enhance the use and access of your
business?
Thi pr j x i cl
ill b k ,
ilro n a i Station 20 shop
buyer wil h -.j
ev i,H
fo l l bu n s. W L H M
visir s he mu u k i ic
i h il k g
l g ro .
What are the potential benefits of these enhancements for persons
with disabilities or other community organizations representing
persons with disabilities?
•
is our it will
Island and the building itself which is structurally unchanged from its 1905 use. We are in close
proximity to Bonny Lea Farm which works with persons who have disabilities and Shoreham
Village Seniors Complex. Thi s museum will provide another venue for them to access. A chance
in some cases to relive their experiences with train travel and a way to share with the Heritage
Society and others.
Q4) Describe accessible features not listed above and give other
relevant information.
c rn f .W i fa
c g i p
.
3. page 2 Description of the project
u as projct,t
cs f ms n ab fo sr bag par ro o e
sat suls n y ab f png pg o ume
y .
Te remnr f jc il b rog gas n cong ys ,
we mey s vb rto .T w a sp $34,000.00 o a e
cbse mved l il b w ns by untrs .
.
Chsr,p li a u
h toca l pa,o ,,v c.,
projcs,.T rojc g
a .C e k y c e
s a e a ppv q.H y
ll c pp .
Chester Caboose Project
and shared tourism infrastructure. Train enthusiasts from across North America are aware of
our addition (this from a well connected train enthusiast) and we think it is impe r ati ve this
Caboose is brought back to its original grandness soon. We have the only remaining train
station in the entire municipality of Chester, and, the only train car. What a great tourism
attraction.
it.
Estimate for Caboose repairs
$15,000 without HST
Unknown cost estimates at this point until outside work completed:
st
Total cost
1,000
2, 760
$ 21,160.00
From: Marc Chaisson
Sent: Monday, January 30, 2023 7:28 PM
To: Danny Hennigar
Subject: Re: Caboose paint job
As per are meeting at the CN caboose, as discussed for
sandblasting an paint whilst protecting of property an building
we will require 15,000+GST. Including all materials, labour an
clean up supplied by us.
Thank you, for considering us.
Budget for Rail Museum Display Project
Item contractor quote confirmed donated
Structural
Engineering plans
BMR (structural
engineer)
2875.00 (HST included)-
yes
Electricity for
shed
Gates Electric 3673.87 (HST included) yes
Patio and path,
deck, road way
edge
Elaine Collicutt
and Sons
49,000.00 (HST included) yes
Accessible Parking
signs (3)
Printer’s Corner 103.50 (HST included) yes
Caboose upgrade
Exterior
Trident Marine
+Volunteers
15,000.00 yes
Caboose upgrade
Interior
6150.00
Shirting for the
freight shed
Elaine Collicutt
and Sons
7500.00 yes
Ramps for
accessibility
Elaine Collicutt
and Sons
31,500.00
yes
Administration
10% for project
11, 580.30
Contingency 15%
for project
17,370.35(for unknown
costs re caboose -see
budget)
Total cost 144,753.02
Haughan Trust 10,000.00 no
Village of Chester 5,000.00 no
Provincial
Business
Accessibility grant
and Facilities
grant
30,000.00 no Application
planned for
2024-25
cannot apply
until 2024
Total Funds
CMHS sources
45,000.00
Council Ask 99,753.02
Estimate
ADDRESS ESTIMATE#
DATE
DESCRIPTION
a Lb
Ty Lab
QTY RATE TAX AMOUNT
1
1
00
1,924.76
NS 150.00
NS 1,924.76
Estimate for UBO AL 3,194.76
Complete wiring of building H ()@ %479.21
All armoured cable O L
8 plugs $3,673.97
64' led lights
1 outside light
2 outside plugs
AX SUMMARY
RATE TAX NET
()@ %479.21 3,194.76
Acep t Ap a
T l
w
'
8 <\rt)
«
' ° " l
( I
-- ·;i,
' I
$
l
9 - c- ;
- < L
"T » <S • , > .J
�- -
'c¢ ? I --
-- -
i c?
I c Ly
€ ---
I
I
�
I
T
+.
cllstle
building centres
Chester Building Supplies Ltd.
... Building Our Community
3797 Hwy 3,P.O. Box 387
Chester, Nova Scotia
B0J 1J0
Quote
DATE 26, 2023
NUMBER 0001616407
Phone: (902) 275-5512
Cash Customer
Fax: (902) 275-5892 www.castlecbs.com
902-275-2055
NUMBER PRICE PRICE
w6616T CA Treated 6 x 6 16' Tanatone EA 8 109.97000 879.76
w21016T CA Treated 2 x 10 x 16' Tanatone EA 24 62.00000 1,488.00
w2812T CA Treated 2 x8 x 12 1anatone EA 55 34.99000 1,924.45
wD416T CA Treated Decking 4" x 16' Tanatone EA 230 11.99000 2,757.70
w21216T CA Treated 2 x 12 16' Tanatone EA 85.98000 171.96
W448T CA Treated 4 x 4 x8' Tanatone EA 13 19.99000 259.87
W2416T EA 22.29000 445.80
CA Treated Decking 6" x 8' Tanatone EA 30 11.99000 359 70
w2616T CA Treated 2x 6x 16' Tanatone EA 32.99000 230.93
WL4gpPT CA EA 16
28
. -
EA 6
T16N26OF ND Arnall 16ga finish EA 10
Deck Screw 8LBS/Box)EA 10 7.00000 70.00
0SB82 Deck Screw Brown #8 x2"(25L,8$/80x)EA 10 7.00000 70.00
281ZJH Hanger 2 x8-G185 Triple Zinc Exterior Treated EA 80 1.99000 159.20
N10LB Nalls Joist Hanger N101 1/2" ALB EA 10 4.69000 46.90
11,104.91
1,665.74
er 10094 3380 RT O $12,770.65
cllstle
building centres
Chester Building Supplies Ltd.
... Building Our Community
3797 1Hwy 3,P.O. Box 387
Chester, Nova Scotia'
BOJ IJO
Quote
DATE January 26, 2023
NUMBER 0001616405
CUSTOMER NO. 1
Phone: (902) 275-5512 Fax: (902) 275-5892 www.castlecbs.com
PRICE PRICE
$2616 Spruce 2 x6x 16 D4S KD Premium EA 10 20.69000 206.90
w21016T CA Treated 2 x 10x 16' Tanatone EA 68 62.00000 4,216.00
w2816T CA Treated 2x 8 x 16 Tanatone EA 105 45.99000 4,828.95
W21216T CA Treated 2 x 12 16' Tanatone EA 6 85.98000 515.88
WD416T CA Treated Decking 4" x 16' Tanatone EA 325 11.99000 3,896.75
w6612T CA Treated 6 x6 x 12' Tanatone EA 6 79.99000 479.94
w2416T CA Treated 2 x 4 16 Tanatone EA 20 22.29000 445.80
w2616T CA Treated 2 x6 x 16' Tanatone EA 4 32.99000 131.96
WL48PPT Lattice EA ' EA 30
. - NIC
EA 20
EA 5 7.00000
T10N2Or ND Arnall EA 2 66.98
EA 10 97.99000 79.90
16,746.00
"THE FINE PRINT":We have calculated the estimate quantit
d for 30 days.0 RT $19,257.90
cllstle
building centres
Chester Building Supplies Ltd.
... Building Our Community
3797 Hwv 3,P.O. Box 387
Chester, Nova Scotia
B0.J 1J0
Quote
DATE January 26, 2023
NUMBER 0001616409
CUSTOMER NO. 1
Phone: (902) 275-5512
BILL TO:
Cash Customer
Fax; (902) 275-5892 www.castlecbs.com
902-275-2055
W168T CA Treated 1x6x8' Boards Tanatone EA 60 9.59000 675.40
w2416T CA Treated 2 x 4 x 16' Tanatone EA 30 22.29000 668.70
w2616T CA Treated 2x6 x 16' Tanatone EA 13 32.99000 428.87
. N/C
0314GR Airail 30-34 D Head Gal. Ring Shank 3 1/4" EA 1 97.99000 97.99
05882 Deck Screw Brown #8 x 2" (25LBS/Box) EA 20 7.00000 140.00
8923666 Gate Kit Heavy Duty (Nuvo lron) EA 1 54 94000 54.94
NET AMOUNT 1,965.90
"THE FINE PRINT": We have calculated the estimate quantities to the best 294.89
ted are valid for 30 days.HS Number 10094 3380 R OL $2,260.79
Quote for Handicap Parking signs:
Good Morning Carol,
Price on 3 would be $30 tx each ($90tx) on a 3mil alupanel.
Let me know if we should proceed.
Cheers
Sam
NOT :Te e is a minimum $3 print fil f fo fil r va al U/s Dv,
CD/DVD,a/SI .W k t y s fil pi arrvig all u ti fi p
schedule
Forwarded by BMR (Structural) Engineering
Architectural drawings - $0
Structural engineering and drawings: BMR Engineering Ltd =$2,500.
Best regards
Syd Dumaresqu
1 vi /tt'Eh tee
P.0. BOX 280 10173 27
' CHESTER NS BOJ 1 JO
275-3548 1ST CLASS MAIL
800A10100_8092135_001 E » 10175 08357
CHESTER MUNICIPAL HERITAGE SOC
133 CENTRAL STREET
PO BOX
CHESTER NS
BOJ 1J0
EN 5
TO
0CT
M n
' ! !
i ; ' i !
' ' ' ' ' • i j ,
7 2i39 • ' :
349]17 ; CHQ 5857 23202 18000 ' '
69;01 ' 10o3CHQ58567324756488
• 68687
' : ' i ' ! !
; ' ' ' ! ' I ! '
' ' '
• ' !
' ! !
i ' • ' ! ' ' ; ' : i !
i i i ' ' i NSFER ;
WITHDRAWAL 227\98 I ' l ; Municipality of ' i Chester (MODC ; i ' ' ' INTERAC E-T ' ; ' ' ' i ' ;
i i
t i
i ' i
• i I ' t
i i ! i ' ' i ' : '
' i i
TOTAL AMOUNT -DEBITS N0.OF TOTAL AMOUNT -CREDITS NO.OF MORE ITEM - DEBITS CREDITS ENCLOSURES ON PAGE
11 4,533.35 6 5,008.49 23 2
GST REGISTRATION NO. R105 195598 8 Registered trademark of The Bank of Nova Scotia
P.0. BOX 280
CHESTER NS B0.J 1J0
275-3548
10173 27
BOJ 1JO
ACCOUNT NUMBER
10173 00828 13
DESCIP THON
STATEMENT OF
BUSINESS ACCOUNT PAGE
2
65230\21
!
! ;
65202l13
i '
65160/63
i ,
BALANCE
NO. OF MORE ITEMS
ENCLOSURES ON PAGE
TO
0CT 31 2022
1007
i ;
1�5
' j
i
1004
i
DATE
py
l
I
l ' '
! ' ; ,
FROM
SEP 29 2022
DEPOSITS/CREDITS
TOTAL AMOUNT. CREDITS
I
ls» ,
; ; ;
;
37;50
i
8j5o
42;50
127\50
! ;
; ,
155155
NO. OF
CREDITS
WIDAWAtS/DEBITS
TO1AL AMOUNT - DEBITS NU. O
DEBITS
BALANCE FORWARD
SCN B ILL PAYMENT
59502621
DEPOSIT
ROSE D WILSON
INTERAC E-TRANSFER
CHQ 5841 7226041247
Jean Smith
WITHDRAWAL
INTERAC E-TRANSFER
Lorna Oickle
INTERAC E-TRANSFER
Nancy Hussey
HDRAWAL
Geraldine Pauley
INTERAC E-TRANSFER
T
Samantha Grayney
INTERAC E-TRANSFER
IT W
Linda Rafuse
INTERAC E-TRANSFER
IT
Eleanor Hirtle
WITHDRAWAL
Trevor Myra
RGE
SCOTIACONNECT
MISC PAYMENT
SQUARE, INC.
SQUARE CANADA I
CHQ
24 5,656.91 8 6,143.96 23 3
GST REGISTRATION NO. R105195598 f Nova Scotia
P.0. BOX 280 10173 27
275-3548 1ST CLASS MAIL
PO BOX 628
CHESTER NS
80.) 1J0
ACCOUNT NUMBER
10173 00828 13
3
To STATEMENT OF
BUSINESS ACCOUNT
DESCRIPTION WITHDRAWALS/DEBITS DEPOSITS/CREDITS BALANCE A t,
BALANCE FORWARD ! 1007 65242\12 MISC PAYMENT i 32142 l ! ! SQUARE, INC. j SQUARE CANADA I • i MISC PAYMENT i •
SQUARE, INC. • ! SQUARE CANADA I !
• CHQ 5872 7226295645 43/35 !
• CHQ 5867 7324789583 69;00 65404162 CHQ 5862 7226405203 225,67 1012 65178195
550 00 64628\95 Carol Nauss • INTERAC E-TRANSFER I • • ! MISC PAYMENT
! SQUARE, INC. • • SQUARE CANADA I • SD SETTLEMENT 86250 i 1014 • SD# 52636 FCN 0001
! ! ; l ; ! MISC PAYMENT • 16577 • SQUARE, INC. t !
;
;
i ! SQUARE,INC.t
SQUARE CANADA ' ' i ; ! CHQ E • i CHQ I i CH Er • ! • i CHQ i CHQ i CHQ •
CHQ
• CHQ i CHQ
i CHO 163 19550/00
1omCHQ5865722676796740.80 41631.88CHQ5868732482753979%48 1018 4155240 WITHDRAWAL 7150 ' ! ! Linda MacKenzie 1019 41544j90 INTERAC E-TRANSFER i : i ; i i • t ! ! ' • ' ...
NO. OF .
42 30,278.70 13 7,068.53 23 4
EGISTR ATION NO,R105195598 9 Registered trademark of The Bank of Nova Scotia
ii
P.0. BOX 280
275-3548
10173 27
CENTRAL STREET
PO BOX 628
B0.J 1J0
ACCOUNT NUMB[
STATEMENT OF FROM 1o
0CT
PAGE
4
DESCRIPTION
Patty Winfield
Carol Nauss
Lorna Oickle
Kerry Mosher
Elaine Collicutt & Sons
C E-TRANSFER
I
Heather Bond
INTERAC E-TRANSFER
Carol Nauss
INTERAC E-TRANSFER
W
Samantha (Phoenix)
Hamill
INTERAC E-
Carol Nauss
Lois Meisner
29796240
29796242
WIHAwALS/DEB
i
25/50
!
!
94]30
; ;
83/30 ;
'
21850
die»
t :
1480
j
;
201\40
!
'
%ls»
i ' ' 17.85
j
t
170,75
i
j
46]35 • ' i
i
DEPOTS/CREDITS DATE
A t
1019
j
I ; ,
' i
BALANCE
41544,90
i
!
j
• ' ;
• t
t ;
l
NO. OF
DEBITS
55
TOTAL AMOUNT • DEBITS
31,268.46
NO. OF
CREDITS
13
TOTAL AMOUNT CREDITS
7,068.53
NO. OF MORE ITEMS
ENCLOSURES ON PAGE
23 5
GST REGISTRATION NO. R105195598 d ademark of The Bank of Nova Scotia
P.0. BOX 280
CHESTER NS B0J 1J0 10173 27
275-3548 1ST CLASS MAIL
CHESTER MUNICIPAL HERITAGE SOC
133 CENTRAL STREET
PO BOX 628
CHESTER NS
B0J 1J0
ACCOUNT NUMBER
10173 00828 13
5
TO
BUSINESS ACCOUNT
DESCRIPTION DEPOSITS/CREDITS DATE BALANCE M D
BALANCE FORWARD t j 40555;14 ; SCN BILL PAYMENT 124\04 • 40431?10 •
r I
NOVA SCOTIA POWER ' i ' 29796244 • i • • ' CHQ 5878 2320354890 1020 MISC PAYMENT ; 1021 • SQUARE, INC. f I ;
! SQUARE CANADA I • ! • • • : MISC PAYMENT 113i16 i : SQUARE, INC. • ;
j • SQUARE CANADA I l MISC PAYMENT 1024 40528588
! : • • SQUARE CANADA I • is i CH 5880 5325242907 3118 40525/70
MISC PAYMENT ! 1026 49275/70
• ! ! CG22-23R2, 70% : i ! ! ; MENTAL HEALTH ; • MISC PAYMENT • 49466;14 : ; SQUARE, INC. ; • i
• SQUARE CANADA I , • ' !
1 l ; ; . • ! • I ' ! 60053 001 i I ) DEPOSIT ' j i ' ' ' t l ; ' 1
• ' 1 ! i I 1 1 ' i 1031 2\86
! I l
! : I
$0.00 ! l i i ODI OWING ' I
! i ' i ' ;
I £ I • ' i ! 1 ' t I ' ' i ' ' ! ' l ; ;
I • • ! t ! ' •
URES ON PAGE
59 32,579.87 21 22,687.66 23 6
GST REGISTRATION NO.R105195598 8 Registered trademark of The Bank of Nova Scotia
P.0. BOX 280
CHESTER NS B0J 1J0 10173 27
275-3548 1ST CLASS MAIL
CHESTER MUNICIPAL HERITAGE SOC
133 CENTRAL STREET
PO BOX 628
CHESTER NS
80.J 1J0
ACCOUNT NUMBER
10173 00828 13
TO
0CT 31 2022
STATEMENT OF
SERVICE CHARGE
DESCRIPTION WIDAWAUS/DEBIT
FROM
SEP 29 2022
DEPOSITS/CREDITS DATE
A r BALANCE
PAGE
6
I t
5/00
5/00
%lo
i
I
2%23
2i75
10,46
' CHARGE;
i ;
10,00
34i50
16\25
l 36525
} 6i25
;-4 370o
; 66,25 } i
•
5.00
• 5.00 i
• i
i
I ' ' l
t
l
j
1
i '
j
l �:�� I
1.2s
12s,
1.25 I
RATE
2sl
2.so [
PER $1000 [
2.50 ;
PER $100 ' i
t
VOLUME!
1
8l
23l 13 29i
si -26
;
i
•
11!
$4,185]
$89,05
i
i
!
I
+rhh, NO. OF TOTAL AMOUNT - CREDITS NO. OF MORE ITEM
CREDITS_ ENCLOSURES ON PAGE
TOTAL AMOUNT - DEBITS NU. O
DEBITS
STATEMENT PREPARATION
DEPOSIT ADJUSTMENTS
TOTAL SERVICE CHARGES
1TEM
TRANSACTION FEES
DEPOSIT
CHEQUES
OTHER CREDITS
OTHER DEBITS
BILL PAYMENTS
FREE ITEM ALLOWANCE
SUB TOTAL
DEPOSIT CONTENTS
ITEMS DEPOSITED
CASH DEPOSITED
COIN DEPOSITED
23
GST REGISTRATION NO. R105195598 Registered trademark of The Bank of Nova Scotia
Understand your sales
deeper
to how you grow your
it
VIEW SALES REPORTS »
$2,986.25
$5, 40.10
nthly Sales
A day at your business.
AVG. DAILY SALES
$209.04
AVG. SALES BY HOUR
AVG. DAILY TRANSACTIONS
5
12AM 3 6 9 12PM 3 6 9
YOUR RECORD DAY
Friday, Jul 29
TOTAL SALES
$974.50
TownSuite ,.
MUNICIPAL SOFTWARE
PROPERTY INFORMATION
PID: 60634912
AAN 00643793
Owner Name: NS NATURAL RESOURCES
Address. 20 Smith Rd, Chester
+° • I , • a
l l A«eke d - - �- " ", I
20 .
•
«« e • g •
I
• I • 3966
4 i
\
- ---
\ --
$ sos
3925
[ii
�7 ; • 'I ?
if r'
This data is provided'as is' and any warranty of any kind The Town of ANY[OWN does not represent
the the of the
that the be The the and tho of the of the a.is assumed bw the user
300 ft
1:2290
!!} t: t] [tt .' l
'i l,t.1 t
dll ill ; t i
0
f 4% !, " zf r
g I" ! -
I I t -, ' - • i • t M ' j t ! p I ! 1,:, i :'. } ',ij ;
j}ii .y t.{#lj { rT..i. iii it ?
ti ill'iii /ii] j;ti]ti#{ . ·t! i, i jjjl} f: nil}iii{iiii%
g I uy it;i
I''! i! Li • I
I
h I
I
4 I 2E l • r
~ ;
�
I
i' ik;;
i !i , i. ;
j ii;
; !f ; II; gy ; hs iv
Sent at: 2022-10-261:58:07 PM
Application received to Purchase Crown Lands on Behalf of
the Chester Municipal Heritage
lordly house@gmail.com>
Hll Ms.Nass:
lam the Land Administration Officer assigned to your file.
ng t g ral r fo r s ro l:
When the department receives a request to purchase,
p
d n c a s l l
-making process.Pleaseallow several months for the completion ofthese reports..
Un the Mi'kmaq-Nova Scotia
v o l i s l
d archaeologist to conduct,an archaeological
survey and subsurfac
Offer, all
n s v y i :
tion
•the cost of hiring a Nova Scotia land surveyor to survey the la
it
le.
As stated above,the request for CLIMC research as well as the IRM r
ig t i
ntact me at any time,should you have additional questions or concerns.
Regards,
at: AM
FW: Train Station Chester
Mail
Robert J
Danny Hennigar
Cy,Jason E
RE: ti
H
Plea cosid ti -ai p i v fo i p p
attach -i J y 16,2023.Please u y ll l ip p i is,ny,v
obtain d prior o any rnc co s ti P ll pro tiv p j e i p
d ring i o sti . e e u a p v w p l t .
I have cc'd Jason y ll. H f t.
Anythi g u e e i pl .
Rob Paddock
Area Manager Lunenburg
Department of Natural Resources and Renewables
902-223-4142
Sent: January 23, 2023 4:16 PM
To: Paddock, Robert J <Robert.Paddock@novascotia.ca>
Subject: Train Station Chester
ng on links /Faites preuve de prudence si vous ouvrez une pi~ce
jointe ou cliquez sur un lien
(Virus-free.www.avast.com
O z
�
J ;: -
F
@%
�
wp _ ' -
d
' -> ' )I4f
d
' ,, .
I •• I l I
G
° 6 ch du,y 2k
% i
N .
e'
5
8
(
3°
.£ e
I
'
L
0 �
l
0 •
-
6
.
tmm
'-- I
z !
' 0 9
u
i ¥
? 'l
�
I
U tf
i I,
0
a I i #
" z
z l
� 3
.
t ' 8 ;... L
0
-
3 % • I • $ !' � f [
' ' D • h m • ° l l l ; • l • •
1 l • ' r 8 •
.. '�
,
\
\
\
\
\
\
\
\
\
\
\
\
\
\
\
\
+.6
\
C
0
ii: • %
• 0 - 0 z
i 9 a
\
\
\
\ /
✓
----- O 1, 8i
[ l;
8 \ ±
\ pa s \
!;---, \ 8 0-C to \ c < �
+ \
\
d \ 08 c \ 0 a:
0
\ % ..
\ 0 0 - 0
\ z - 0 t! .e,
0 " a • \ c
.9 - 0 - ' \ 0
C
\ 6 ±
" 0 \ - • 0
6 \
\
'
k '; s ! \ 'l j j ip }. $i • {l tit #l; j ; ti; } ; t? ti a» t 't ii jj { jj lo s F g's » ; ! I ti! ill t.{l ! j� r8, 8 , i 8
5 it is # s t a4jj[ ##i {lfjj C - « '{t {{ it il iji 341{ 1[ jl} 3113 4344f l: 3i is 2ls± l3 a.
\
J: .h 8
I •
I }
I 2
I
4
% .,,. .,, ..
s'
3 re 4,
$4 •
«w9
' I
'
l
I j�
I
I
I
I
I
I
I
I
I
I
I
I
I
6¢ I
I 8 I
I • I
3 b I g
5j
39 I %
?il
I
z!
I � '
=
I '
I 3
"
I I
I I
I
I
I
I
I
I I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I °
I I «wt' --- ------ ________ J '
0
%
U c
c
3
r
the municipality,needs to develop itself as a destination area featuring its
ioicl pa,i,y,i ,
projc,g i roj sg o
ra C o p k c e
alo y roi q Hp s m
wll pa
•
It would enhance the visitor's experience if important sites were identified, such
d
Bl Hs W rn O
t x p y y fo Fl,
F,Fl Q Jlly ,d
ff f
,f fo f b
H
S l t
x
ds i pp
y W b ll
u s y ff b
experience.
O p I py ll,"O f
"it vas a I
a aa fll d If
a cl
fi
t
., ...
4 e. l
s: f the Tracks r)\hcr �ch; o\ /\twcll oh by.
Municipality of the District of Chester
Capital Grant Application Form
Application for Walk-in Cooler/Walk-in Freezer/Emergency Power Generator
Name of Organization: Lighthouse Food Bank Society
Contact Person: Wendy Sheppard
Position with Organization: Board Chair, Coordinator
Organization Mailing Address: PO Box 179 Chester, NS B0J 1J0
Incorporation Number with Registry of Joint Stocks: 1809200
Cell number: 902-430-3962
Email: sheppardjw@hotmail.com
1. Describe the purpose or objective(s) of your organization (i.e. mission statement).
In 1986 a local municipal councillor established the Lighthouse Food Bank Society as a
short term response to ensure food security for people in the 39 communities (plus
Tancook Islands) in the Municipality of Chester. Since then the Food Bank has evolved
into a permanent and essential program in the municipality and is guided by the
following mission statement:
To help alleviate hunger in the Municipality of Chester (including the Tancook
Islands) by providing food and household items to persons who are having
difficulty making ends meet.
Research has demonstrated that people who are food secure are likely to experience
improved mental and physical health outcomes in addition to better social integration
and decreased barriers to employment, education and literacy.
2. Which of the following best describes your project?
Large Capital Equipment
Renovation
3. Please provide a detailed description of your project.
The project consists of:
•Purchase and installation of one walk in cooler and one walk in freezer (each 7x9 feet
in size).
•Purchase and installation of one backup emergency power generator for both the
cooler and freezer.
•Minor renovation of the Food Bank’s physical space to allow for placement of the
above equipment.
4. What is the estimated project timeline?
March 2023 to September 2023.
5. Please describe the positive effects your project will have on the community and how it
supports the Municipal Strategic Priorities Framework.
Page of 1 5
The receipt of funds from the municipal capital grant will allow the Lighthouse Food
Bank to purchase much needed equipment, while preserving existing and future funds
for the purchase of food and household supplies.
By freeing up space to incorporate a new walk in cooler and freezer, there will be
increased capacity for food storage and modified distribution that is responsive to client
needs in a safe, timely and efficient manner.
The project supports municipal strategic priorities in the following ways:
Economic Development
A well equipped Food Bank supports residents to remain in the community during a
time of need so that they are able to participate in, and contribute to, the local economy
through work, residency and recreation.
Environmental Stewardship
A walk in cooler, freezer and emergency power generator will enable the Food Bank to
operate in the most energy efficient manner possible while minimizing food waste.
Governance and Engagement
A well functioning Food Bank reflects the Municipality’s commitment to provide
accessible and efficient services when needed.
Healthy and Vibrant Communities
A well equipped Food Bank is responsive to the diverse needs of individuals and
families and helps to improve quality of life by supporting improved health, learning and
work opportunities in an equitable, accessible manner.
Although many factors have an influence on health and well being, the Food Bank
directly addresses several determinants of Health that positively impact individual and
population health in the Municipality of Chester.
Infrastructure and Service Delivery
An efficiently run Food Bank allows for better coordination with other community
service providers (e.g. Community Wheels, churches, arts centre, Dr. JMT Finney Fund,
grocery stores) and integration with the municipality service infrastructure (e.g.
community schools). Please see further details under Questions 6 and 7.
6. Who will benefit from your project and how?
Over the past few years, and especially in the last six months, there has been an
significant increase in the overall number and frequency of visits to the Food Bank of
both individuals and families from the 39 communities across the municipality. This
increase is directly connected to the challenges of the global pandemic, along with the
more recent rise in inflation and the continued increase in food prices.
Page of 2 5
The increases for each client grouping from 2021 to 2022 is as follows:
Lighthouse Food Bank clients
The individuals and families who access the Food Bank will benefit in the following
ways:
•Availability of consistently fresher food.
•Better access to more food options as food inventory can be maintained for a longer
period of time in a frozen format.
•Shorter wait time for a food order to be processed. People currently stand outside the
Food Bank or wait in cars for a prolonged period of time, typically for an hour or more,
while their order is prepared. This is a barrier for access to the Food Bank.
Lighthouse Food Bank volunteers
There are currently 30 volunteers who carry out a variety of tasks to support the
operation of the Food bank. Benefits for them include:
•Ability to better manage food inventory storage.
•Walk-ins will allow more prompt access to items without digging through the 11
fridges and freezers located throughout the Food Bank.
•Ability to accept donations and/or purchase of required food is less likely to be limited
by the existing decentralized cooler and freezer capacity.
•Opportunity for better food packaging with more physical room (e.g. a second
packing station, more dry goods storage). Allows for a better work environment and
the ability to retain volunteers.
•Will free up physical space for a private office that will allow for a more client centred
approach when volunteers are engaging in confidential discussions with individuals.
Community partners
The Food Bank works with a diverse group of community partners to ensure food
security for individuals and families in the municipality. This project will support:
•Improved capacity for accepting food from Feed Nova Scotia, grocery stores, small
local business providers, and other community partners (e.g. local farmers, hunters).
•Improved efficiency of service and coordination for those accessing the Food Bank
who are experiencing barriers with their health and/or transportation. This includes
coordination with Community Wheels, the Tancook ferry schedule and individuals who
volunteer to pick up food orders for others.
7. How did you determine the need for this project?
While the Lighthouse Food Bank functions well to meet the needs of the community
(and has community support through generous donations and coordination with local
government and organizations, e.g. schools, grocery stores, Feed Nova Scotia), the
following challenges have been identified:
By Grouping 2021 2022 Percent Increase
Families 767 1147 50%
Adults 1259 2046 63%
Children 817 1073 31%
New Families/
Households
24 52 117%
Page of 3 5
•There is a significant increase in numbers and frequency of repeat visits for those
accessing the Food Bank which increases the amount of food that requires storage.
•Need better access to frozen and refrigerated food instead of keeping food in 7
freezers and 4 fridges located throughout the physical space of the Food Bank.
•Current coolers and freezers are often filled to capacity and volunteers are not always
able to accept food due to limited space.
•The coolers and freezers currently in use at the Food Bank have been donated over
the years, and are of undetermined age and are not energy efficient.
•Need to ensure public health standards continue to be met through better protection
of food safety (e.g. monitoring of temperature control). Improved monitoring of
temperature control can be achieved by having less, but more efficient, equipment.
•Grocery stores are donating more food to the Lighthouse Food Bank in frozen format.
This is happening, in part, due to the new partnership between Food Bank Canada
and Loblaws to divert food to food banks instead of discarding products. We need to
ensure that these donations are not wasted.
•Need to free up existing physical space for volunteers so that food orders will be able
to be packed in a timely and more client focused manner. Currently, the number of
volunteers who pack food orders is limited due to space constraints. If the many
fridges and freezers were replaced by one walk in cooler and one walk in freezer, it
would free up space, allowing 2 teams of packers.
Other food banks in Nova Scotia are utilizing walk in fridges and freezers to improve
safety of food storage and increase the efficiency of food order packing. For example,
the Bridgewater Food Bank installed a walk in freezer and cooler approximately 3 years
ago and have indicated the following improvements:
•Improved time efficiency for volunteers by freeing up space and allowing for better
work flow.
•More accessible and responsive to clients. Once a food order is placed it takes
approximately 15 minutes to fill orders as compared to an hour or more at our Food
Bank.
•Increased ability to bulk purchase.
•Improved energy efficiency of equipment. The walk in freezer is able to maintain
freezing for a longer period of time.
8. How much funding are you requesting?
70% of total cost: $53,707.50
9a. Budget
Attach a project budget showing all revenue and expenses. See Appendix 2.
Attach a copy of the most recent, annual financial statement. See Appendix 3.
9b. Describe your financial readiness for the project. Are all funding partners and in-kind
contributions confirmed?
The Lighthouse Food Bank will utilize existing bank funds to cover the remaining 30%
of the project costs.
10. If you are applying for a construction or renovation project please indicate whether you
own or have a long term lease.
Page of 4 5
An annual tenant lease is in place along with permission from the landlord to carry out
the project. The Food Bank has tenant insurance in place.
11. Is there additional information that may support your grant application.
Appendix 1: Impact of Lighthouse Food Bank
Appendix 2: Lighthouse Food Bank Project Budget and Timeline
Appendix 3: Lighthouse Food Bank Annual Audited Financial Statement
12. Any previous grants from the Municipality? No
13. If the funding request is approved who should the grant cheque be made payable to
and what mailing address?
Lighthouse Food Bank
PO Box 179
Chester, NS B0J 1J0
Page of 5 5
CHESTER LIGHTHOUSE FOOD
BANK
101 Valley Road
Chester, NS
B0J 1J0
902.275.5304
When did the Lighthouse Food Bank open?
In 1986 a local municipal councillor established the food bank as a short-term
response to food insecurity for people in the 39 communities (plus Tancook Island) in
the Municipality of Chester. We are still in operation.
What is “food insecurity”?
Food insecurity exists when a household does not have physical and economic
access to sufficient, safe, and nutritious food to meet their dietary needs and food
preferences for an active and healthy life.
Why does food insecurity exist?
A variety of complex factors contribute to food insecurity; however, it is primarily
related to family income.
What are the impacts of food insecurity on individuals and our community?
People who are food insecure are more likely to experience poorer mental and
physical health, social isolation, and face barriers to employment, recreation,
education, and literacy.
What are the impacts of poor nutrition on children and youth?
Healthy eating in childhood and adolescence is necessary for proper growth and
development and to prevent various health conditions, such as high blood pressure,
heart disease, type 2 diabetes, cancer, iron deficiency and dental problems, to
name a few.
Healthy nutrition is associated with improved cognitive function (especially
memory), higher academic performance, reduce absenteeism in school, and
improved mood and self-regulation.
Is there really a need for a food bank in the Municipality of Chester?
•Approximately 11% of Canadians are living in food insecure households.
Page of January 202314
•Approximately 17% of Nova Scotians are living in food insecure households.
•African Nova Scotian, First Nations and people of colour are approximately three
times more likely to struggle with food insecurity than white households.
•Nova Scotia has the third-highest provincial poverty rate in Canada, and the
highest in Atlantic Canada.
•27.8%: child poverty rate in Nova Scotia in year 2000.
•27.5%: child poverty rate in Chester Basin in year 2018.
•26.8%: child poverty rate in East Chester in year 2018.
•42.1%: child poverty rate in New Ross in year 2018.
•Between 1989 and 2020, child poverty rates decreased in every province and
territory except Nova Scotia.
•The child poverty rate for children under six is 28.5%, close to one in three
children.
•The Lighthouse Foodbank has an active list of 30 volunteers that contribute
hundreds of hours monthly.
•The busiest months are December, November, March, August, and June.
•Dollar amount of food directly purchased:
2021 = $43 000
2022 = $76 000
Increase of $33 000 over a 12-month period.
Are more people using the Lighthouse Food Bank than a few years ago?
Yes. There has been a significant increase in use and frequency.
Does the Food Bank do anything else other than give out food?
•We provide school-aged children and youth with school supplies and backpacks.
By Grouping 2021 2022 Percent Increase
Families 767 1147 50%
Adults 1259 2046 63%
Children 817 1073 31%
New Families/
Households
24 52 117%
Page of January 202324
•We provide personal essentials such as toothpaste, toothbrushes, deodorant,
menstrual products, and diapers.
•We create meal kits and preparation advice.
•We give out some clothing, particularly in the cold, winter months.
•Sources of protein are often the most expensive foods to buy. The Lighthouse
foodbank distributes wild game donated by hunters.
•Food recovery – a few local food establishments donate prepared and
unprepared surplus food. This reduces food waste.
•To help keep our communities safe, we distribute COVID – 19 rapid tests, masks,
and hand sanitizer.
•We are partnered with SchoolsPlus and Forest Heights Community School to
provide food and personal essentials to students and their families.
•We partner with Chester Farmer’s Market so clients can access fresh produce.
•Transportation can be a barrier to service. We regularly deliver to individuals and
work with Community Wheels to provide service to our clients.
•We are committed to providing service to unique dietary, religious or cultural
requirements.
•Whenever possible, we are committed to buying local, and supporting and
encouraging supplier diversity. Last fiscal, we locally purchased $76 000 worth of
goods.
•Through our Christmas Registry this past holiday, we provided 117 households -
with food, personal essentials, and gifts for children. This number is growing
yearly.
•We provide advocacy and support for some clients seeking employment or in
need of other social or community supports.
•We give out art kits to children and youth provided by the Chester Art Centre.
Do you ever hear from individuals who access the Lighthouse Food Bank?
“…. I just wanted to tell you what a great job you folks working in food banks do.
Several years ago, I had to use one and it got me through a rough spot. I couldn’t
have done it without the food bank. So, thank you for what you do!”
Adult via telephone call.
Page of January 202334
“Like you see on TV. Best Christmas ever!”
Young child of single parent receiving gift box.
“I am so excited! This is the last time I will need to come to the food bank. I graduate
Community College and I will have a job. No need to come anymore!”
Young person waiting to have order filled.
Page of January 202344
Appendix 2
Lighthouse Food Bank
Project Budget and Timeline
Week 1 assumption: Monday, March 07, 2023
Week 12 assumption: Friday, June 02, 2023
PROJECT BUDGET
Building Permit / Inspections $500.00
Walk-in Cooler & Freezer (ea. 7’x9’)
(Supply and Install)
$52,325.00
Emergency Power (14kw propane gen.)
(Supply and Install)
$16,900.00
Project Contingency (10%)$7,000.00
TOTAL $76,725.00
DISBURSEMENT
Municipality of Chester Contribution
(70%)
$53,707.50
Lighthouse Foodbank
(30% cash)
$23,017.50
PROJECT SCHEDULE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Contractor Request &
Response
Equipment Procurement
Walk-in Cooler & Freezer
Equipment Procurement
Emergency Generator
Installation
Walk-in Cooler & Freezer
Installation
Emergency Generator
Inspection / Deficiencies &
Clean-up
Ledger Dep Book
Deposits Bk Stmt Food
Lighthouse Food Bank
2021
Worksheet for Review (Audit)
Telephone
10.00 $ 2,268,70
605.00 2,265.39
615.00 10.00 2,766.78 $ 116.92
2,389.12 $ 1,168.59
753.86 $ 248.06 120.48
3,152.98 $ 10.00 $ 234.75
2,121.92 ` 1,174.78
10,00 $ 285,09
2,131.92 $ 2,316.00 $ 603.09 $ 116.67
10.00 882.25
$ 870.00 1,030.53 $ 116.63
$ 2,326.00 5 1000 $ 416.62
3,844.00 $ 2,018.86
10.00 $ 446.94 $ 116.63
$ 880.00 1,777.05 $ 781.40
10.00 606.19
3,854.00 $ 914.00 2,191.86 $ 117.14
10.00 $ 2,360.06
$ 2,326.00 $ 704.75 $ 123.55
$ 2,142.00 322.59
1,787.05 10.00 807.63
3,163.25 $ 265.38
10.00 $ 443.89
1,958.00 1,978.96 $ 1.1:6.77
924.00 6,818.00 5 127.04
10.00 $ 1,617.06
6,399.07 $ 1,020.44 $ 116.99
$ 4,478.00 $ 34,266.10 1,343.18
254.67
35.64
2,687.47
Membership Office
Due
75.00
Supplies Insurance
$ 200.00
$ 101.43
$ 100.90
9.05
33.07
Page 1
Bank SC
6.24
9.58
6.85
$ 109.04
35,37
14.38
9.77
6.83
7.48
317.03 116,86
77.46
73.25 $ 242,29
2,366.40
$ 8,786.00
734,6:5 $ 117.32
398.43
32.45
1,061.76
87.84
11.50
18.38 $ 7.40
$ 49.44
7
Ledger Dep Book
Deposits Bk Stmt Food
$ 40,675.17
2,553.35
93.82
78.00
779.91
1,702.67
$ 72,783.37 72,783,37 $ 43,884.70
Open bal
Donations
Expenses
Closing bai
74,085.48
72,783.37
48,930.43
$ 97,938.42
Completed April 4, 2022
Cathy Haase
Lighthouse Food Bank
2021
Worksheet for Review (Audit}
Membership Office
Telephone Dues Supplies Insurance
128.59
,445,55 106.15
701.21
Page 2
ank SC
29.27
671.00 $ 121.82 $ 48,930.43
MUNICIPALITY OF THE DISTRICT OF CHESTER
~ Capital Grant Application Form ~
Deadline to Apply: January 31st
Name of Organization
Contact Person
Position with Organization
Organization Mailing Address
Incorporation Number with Registry of Joint Stocks
Phone:
Email: Date:
Which grant are you applying for: SMALL Capital Grant MAJOR Capital Grant
Signature of Signing Officer and position with Organization:
Name (printed) Position Endorsement (check box)
I declare I am a member of the
organization and have authority to
submit this application.
Application Notes: Feel free to attach additional supporting documents if the space provided is not sufficient.
2. Which of the following best describes your project?
New Construction Large Capital Equipment
Renovation Small Capital Equipment
Other (list):
1. Describe the purpose or objective(s) of your organization (i.e. mission statement).
End Date:
or Google 'Municipality of Chester Strategic Priorities'.
Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and
paste it in your browser): https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r-0001f4a08362
3. Please provide a detailed description of your project.
4. What is the estimated project timeline?
Start Date:
5. Please describe the positive effects your project will have on the community and how it supports the
6. Who will benefit from your project and how?
MAJOR CAPITAL GRANT APPLICATIONS – Council will fund up to a maximum of 70% of the total
project budget. Groups must secure the remaining 30% from other sources and a minimum of 10%
must be cash.
Please attach a copy of your most recent annual financial statement.
7. How did you determine the need for this project?
8. How much funding are you requesting? $_______________________
(Maximum Funding: Small Capital $10,000 and Major Capital $100,000)
9. Budget
SMALL CAPITAL GRANT APPLICATIONS – You must demonstrate fundraising efforts and your revenue
should include a list of financial contributions from all sources.
Please attach a project budget showing all revenue and expenses.
9. Describe your financial readiness for the project. Are all funding partners and in-kind contributions confirmed?
10. If you are applying for a construction or renovation project, please indicate whether you own the facility or
have a long-term lease?
Municipality of the District of Chester Phone (902) 275-3490
186 Central Street, PO Box 369
Chester NS B0J 1J0
address should we send it to if different from Page 1?
b) If the above doesn’t work for you, please complete the form, save it, then manually attach it to an email
to recreation@chester.ca. Don’t forget to attach any supporting documents before pressing ‘send’.
11. Is there additional information that may support your grant application?
12. If you have previously received any grants from the Municipality, have you submitted the Final Report?
Yes No If No, please submit your Final Report as soon as possible.
13. If your funding request is approved, who should the grant cheque be made payable to and what mailing
a) Click “Submit" button below. Your email program should automatically open and create an email to
recreation@chester.ca. At that time, you will be able to attach supporting documents (i.e. budgets,
financial statements, additional documents, etc.) and compose a message if you choose to. Once
complete, be sure to press ‘send’. This form works best with Adobe Acrobat on desktop and mobile
devices.
HOW TO SUBMIT THIS GRANT APPLICATION ELECTRONICALLY
Please submit a hard copy to the address below or, electronically (see directions below):
Recreation & Park Services Email recreation@chester.ca
c) OR, you can print the form, fill it out, and mail or hand deliver it to the address above.
MUNICIPALITY OF THE DISTRICT OF CHESTER
~ Capital Grant Application Form ~
Deadline to Apply: January 31st
Name of Organization
Contact Person
Position with Organization
Organization Mailing Address
Incorporation Number with Registry of Joint Stocks
Phone:
Email: Date:
Which grant are you applying for: SMALL Capital Grant MAJOR Capital Grant
Signature of Signing Officer and position with Organization:
Name (printed) Position Endorsement (check box)
I declare I am a member of the
organization and have authority to
submit this application.
Application Notes: Feel free to attach additional supporting documents if the space provided is not sufficient.
2. Which of the following best describes your project?
New Construction Large Capital Equipment
Renovation Small Capital Equipment
Other (list):
1. Describe the purpose or objective(s) of your organization (i.e. mission statement).
End Date:
or Google 'Municipality of Chester Strategic Priorities'.
Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and
paste it in your browser): https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r-0001f4a08362
3. Please provide a detailed description of your project.
4. What is the estimated project timeline?
Start Date:
5. Please describe the positive effects your project will have on the community and how it supports the
6. Who will benefit from your project and how?
MAJOR CAPITAL GRANT APPLICATIONS – Council will fund up to a maximum of 70% of the total
project budget. Groups must secure the remaining 30% from other sources and a minimum of 10%
must be cash.
Please attach a copy of your most recent annual financial statement.
7. How did you determine the need for this project?
8. How much funding are you requesting? $_______________________
(Maximum Funding: Small Capital $10,000 and Major Capital $100,000)
9. Budget
SMALL CAPITAL GRANT APPLICATIONS – You must demonstrate fundraising efforts and your revenue
should include a list of financial contributions from all sources.
Please attach a project budget showing all revenue and expenses.
9. Describe your financial readiness for the project. Are all funding partners and in-kind contributions confirmed?
10. If you are applying for a construction or renovation project, please indicate whether you own the facility or
have a long-term lease?
Municipality of the District of Chester Phone (902) 275-3490
186 Central Street, PO Box 369
Chester NS B0J 1J0
address should we send it to if different from Page 1?
b) If the above doesn’t work for you, please complete the form, save it, then manually attach it to an email
to recreation@chester.ca. Don’t forget to attach any supporting documents before pressing ‘send’.
11. Is there additional information that may support your grant application?
12. If you have previously received any grants from the Municipality, have you submitted the Final Report?
Yes No If No, please submit your Final Report as soon as possible.
13. If your funding request is approved, who should the grant cheque be made payable to and what mailing
a) Click “Submit" button below. Your email program should automatically open and create an email to
recreation@chester.ca. At that time, you will be able to attach supporting documents (i.e. budgets,
financial statements, additional documents, etc.) and compose a message if you choose to. Once
complete, be sure to press ‘send’. This form works best with Adobe Acrobat on desktop and mobile
devices.
HOW TO SUBMIT THIS GRANT APPLICATION ELECTRONICALLY
Please submit a hard copy to the address below or, electronically (see directions below):
Recreation & Park Services Email recreation@chester.ca
c) OR, you can print the form, fill it out, and mail or hand deliver it to the address above.
Through the Years Early Learning Centre www.throughtheyears.ca
“To nurture curious minds and kind hearts by providing quality care and education.”
20 Pte. Richard Green Lane Hubbards, Nova Scotia, B0J 1T0 Phone: 1-902-857-1777 Fax: 1-902-857-1776
New Playground Project Budget
Revenue Sources - Confirmed
Dept. of Education & Early Childhood Development $33,990
J.D Shatford Memorial Trust $13,078
Through the Years’ contribution $13,007
Revenue Sources – Pending
Communities, Culture, Toursim & Heritage $20,000
Aspotogan Heritage Trust $20,000
Municipality of Chester $20,000
Total Revenue from all sources $120,075
Total Expenses - Cobequid Consulting $120,075
Page 1
Throu• h The Years ay Care Com uni Centre
alance heet As at 08/31/2022
ASSET
Current Assets
Cash to be deposited 0.00
iTunes 0.00
Playdate Float 0.00
Sleepover Float 0,00
Petty Cash 779,10
Petty Cash - Superheroes United 287.00
Savings Account 30,101-56
Chequing Bank Account 134,608 74
John Chandler 0,00
Hold Back - John Chandler 0,00
Building Fund Account 0.00
Credit Union Account 2,00
Bulk Supplies (don't use) 0.00
Mountain Equipment Co -Op Sh... 5.00
Scotiabank GIC 2,830.13
Total Cash
Investments
Accounts Receivable -4,672.87
Allowance for Doubtful Accounts 0,00
Payroll Advances 0,00
HST refundable 6,595.47
Total Receivable
Prepaid Expenses
Total Current Assets
Capital Assets
Equipment
Accum. Amort. - Equipment
Net - Equipment
Computer Equipment
Accum, Amort. -Computer Equi.,,,
Net - Computer Equipment
Leasehold Improvements
Classroom Equipment
Accum. Amort. -Classroom Equi.
Net - Classroom Equipment
Playground Equipment
Accum. Amort. -Playground Equ..
Net - Playground Equipment
Building
Accum. Amort. -Building
0.00
0.00
4,602.07
-746.80
50, 265.62
-47,863.14
10, 036.89
-10,036.89
1,153, 754.61
-344,738.09
168,613,53
0.00
1,922.60
2,118.08
172,654 21
0.00
3,855.27
0.00
2,402.48
0.00
Net - Building 809,016 52
Land 0.00
Total Capital Assets 815,274.27
Other Non -Current Assets
Computer Software 0.00
Goodwill 0,00
Incorporation Cost 0,00
Total Other Non -Current Assets 0,00
TOTAL ASSET 987,928.48
LIABILITY
Current Liabilities
United Way Grant
Accessibility Grant
Misc Grants
Printed On: 11/15/2022
3,512.32
0.00
3,832.51
Page 2
T rou h The Years a dare o rung entre
Nance e t sat
Municipality of Chester Grant
Al -IT Community Grant
Accounts Payable
Scholastic Book Orders / Misc
Prepaid Revenue - QIG, PSF, IS.
Deferred Revenue - Misc
Deferred Revenue - New Building
Corporate Taxes payable
Vacation payable
El Payable
CPP Payable
Federal Income Tax Payable
0.00
0.00
0.00
0 00
0.00
7,392.01
0.00
14,518.50
71, 966.98
477,297.63
0.00
0.00
Total Receiver General 0.00
CPP Underpayment 2007 0.00
El Underpayment 2007 0.00
WCB Payable 0 00
Child Care Fees 223.16
Staff Purchases -29.50
Tuition Repayment 0.00
X Vac Pay 0.00
Garnish Payable 0.00
SunLife Insurance 0.00
Medical Insurance 928.28
Manulife 0.00
United Way Payroll Deduction 25.00
Accrued Vacation 5,664.38
Staff Bonus Payable 0.00
First Aid Repayment 0.00
Professional Development Repa.. 0.00
Total Current Liabilities 585,331.27
Long Term Liabilities
Credit Union Loan
Mortgage Payable
Loans from Owners
Total Long Term Liabilities
0.00
142,108.13
0.00
142,108.13
TOTAL LIABILITY 727,439.40
EQUITY
Owners Equity
Owners Contribution
Owners Withdrawals
Retained Earnings - Previous Year
Current Earnings
Total Owners Equity
TOTAL EQUITY
LIABILITIES AND EQUITY
Printed On: 11/15/2022
0.00
0.00
237,787.84
22,701.24
260,489.08
260,489.08
987,928.48
Page 1
Throw h The Years ay Care #: Co uni Centre
Inco e
REVENUE
to ent 09/01/2021 to 0
CHILD CARE FEES REVENUE
Parent Child Care Fees
Child Care Fee Subsidy Prov of N.S.
ELCC Fees
AHT Subsidy
Women Unlimited Child Care Subsidy
2022
394,794 72
92, 389.84
122,620.25
10,746 06
000
Net Child Care Fees Revenue 620,550 87
GRANT REVENUE
QIG / PSF Grant Prov of NS 130,066 00
Misc. Prov of NS 0.00
ENH Grant Prov of NS 0.00
WSF Grant Prov of NS 0 00
ISG (Inclusion Support) 39,150 00
II Grant (Infant Incent) Prov of NS 8,336.00
United Way Grant 687.68
Municipality of Chester Grant 7,066.71
Summer Student Grant Prov of NS 4,140.50
Summer Student Federal 6,886.00
Miscellaneous Grant 18,543 86
Jordan's Principle 17,711.20
Net Grant Revenue 232,587.95
ROOM RENTAL REVENUE
Motivators 0.00
40+ Exercise 0.00
Miscellaneous Room Rental 0.00
Net Room Rental Revenue 0 00
PROGRAM REVENUE
Card Games (use 4410) 0 00
Recreation 0.00
Miscellaneous Program Revenue 0.00
Net Program Revenue 0;00
FUNDRAISING REVENUE
Monthly 50/50 Draw 0.00
Card Games 0.00
Trunk & Treat 940.00
Staff Initiatives 0.00
Parent Cafe 634.25
Wreaths / Art Show 0.00
Quilt Tickets 0.00
Fun Fair 0.00
Duck Derby 6,585.00
Prize Draw Tickets 762.00
Playdate / Golf Tournament 2,345.88
Sleepover 0.00
Breakfasts / Suppers 0.00
Dance 692.00
Christmas Stocking / Basket 0.00
Mabel's Labels 0,00
Haddock Fundraiser 0.00
Total Fundraising Revenue 11 959.13
NEW BUILDING REVENUE
Building Grant Revenue 27,241.12
Miscellaneous 0.00
Total New Building Revenue 27,241.12
OTHER REVENUE
Printed On: 11/15/2022
L_CL C.
Page 2
Through The Years Day Care & Communi Centre
Income Statement 09/01/2021 to 08/31/2022
Donations 1,470 18
Rebates 1,916.55
Interest Income 266 73
Miscellaneous Other Revenue 1,969.26
Net Other Revenue 5,622.72
TOTAL REVENUE 897,961.79
EXPENSE
Payroll Expenses
Hourly wages
Wages - QIG / PSF Grant
Wages - ENH Grant
Wages - WSF Grant
Wages - ISG Grant
Wages - Additional ISG Expense
Wages - OTECEG
El Expense
CPP Expense
Payroll Processing Fees
Total Payroll Expense
448, 731.10
91,039 55
0.00
0.00
39,150 00
22,24823
5,000.00
13,773 66
30,933.89
1,991.55
652,867.98
General & Administrative Expenses
Accounting & Legal 0 00
Advertising & Promotions 1,201.70
Accounts Receivable Commissions 172.12
Bad Debts -78.40
Business Fees & Licenses 31.15
Classroom Supplies 10,750.53
Classroom Equipment 1,794.47
Groceries 51,833.57
Milk 3,651.39
Cleaning Supplies 5,610.13
Cleaner Contract 32,307,45
Kitchen Equipment/Supplies 492.88
Building Equipment I Supplies 0.00
New Building Expenses 0,00
Credit Union Loan Payment 0.00
Amortization Expense 30,543.95
Mortgage Interest 1,739 27
Centre Insurance 4,543.28
Officers & Directors Insurance 55125
ManuLife Insurance 0.00
Great West Life Insurance 0.00
Interest & Bank Charges 849.90
Credit Union Loan Interest 0 00
Donations 0.00
Office Supplies 2,702.12
Child Care App - HiMama 1,543.62
Property Taxes 1,967.78
Staff Initiatives Expenses 0 00
Fundraising Expenses 3,458.43
Fundraising Campaign Expenses 0.00
Miscellaneous Expenses 417,03
Miscellaneous Grant Expenses 1,538 73
Miscellaneous Grant - Court Space 10,968.23
Program Expense 0 00
Inclusive Materials Expense 0.00
Professional Development 1,260.17
Inclusive Professional Development 12.00
First Aid / Vulnerable Sector Check 881 37
Photocopy Lease 853.32
Photocopy Usage 565.14
Printed On: 11/15/2022
Page 3
T rou T e Ye rs * ay re
Inc, tk; nt 1. / 11 1 1 o 1 U 1
Repair & Maintenance
Snow Removal
Garbage Removal
Casual Labour
Alarm Monitoring
Telephone
Travel
Propane
Heat
Electricity
Memberships
Staff Gifts
Staff Purchases
Water Testing
Classroom Entertainment
Total General & Admin. Expenses
TOTAL EXPENSE
NET INCOME
Printed On: 11/16/2022
uni
entre
14,756.88
1,160.35
1,848.45
2,958.41
245.10
2,202.59
533.78
10, 572.29
0.00
12, 792.46
0.00
2,227.94
0.00
906.74
25.00
222,392.57
875,260.55
22,701.24
.� 5
REQUEST FOR DECISION
CURRENT SITUATION
The Mayors and Wardens and the CAOs have been working with a consultant to explore a
potential regional initiative to address racism and discrimination. At the January 2023 meeting of
the mayors and warden’s direction was given to the CAOs to provide a terms of reference for a
regional Anti-Racism and Anti-Discrimination Committee and to provide a model and budget
for hiring a regional coordinator to lead this work. Currently some, but not all, municipal units
have active committees to address racism, discrimination, and/or equity, diversity and inclusion.
RECOMMENDATION
It is recommended that Council approve the terms of reference for a regional committee as
presented and authorize staff to begin the recruitment process for a two year term shared
position with the other five municipal units based on the funding formula and budget
presented. Further, it is recommended that Direction be given to the CAOs to develop a
memorandum of understanding to be presented to each municipality for approval.
BACKGROUND
Municipalities across the south shore have experienced a number of racist and discriminatory
incidents. Some communities have moved ahead with work to address this but it is recognized
that a regional approach would be beneficial and provide diverse representation and
perspectives, and allow us to share our experiences and knowledge. Municipal governments, as
well as other levels of government in Canada, along with local and national organizations, share
responsibility and have an important role to play in combating racism and discrimination and
fostering equality and respect for all citizens.
Currently a regional approach and shared position is being employed for Accessibility work. The
position is hosted by the District of Chester, and the term of the position is a twenty-month
term position.
DISCUSSION
The role of the Lunenburg County Anti-Racism & Anti-Discrimination Advisory Committee (ARADAC)
would be to advise the respective administrations and elected bodies of the Town of Lunenburg,
Municipality of the District of Lunenburg, Municipality of Chester, Town of Bridgewater and the Town of
REPORT TO: Regional CAOs
SUBMITTED BY: Tara Maguire, Deputy CAO, Chester
SUBJECT: Regional EDI Shared Position
ORIGIN: Mayors and Wardens
2 Request for Decision
Mahone Bay to advance, strengthen, support, and unify the five municipal units in adopting and
implementing Anti-Racism and Anti-Discrimination initiatives throughout the Region. The ARADAC would
work with partners and communities to help lead and support anti-racism and anti-discrimination
initiatives and promote equity, diversity and inclusion initiatives. They would work to identify and address
systemic racism and inequity in government policy, legislation, programs and services. The work of the
committee would be supported by a shared position between the five municipal units . Currently
the work that is being done in each municipal unit is supported by staff in each unit but there is
no one person identified to champion the work.
It is proposed that MOC host the shared position and funding for the position would be based
on uniform assessment. Initially, the position would be for a twenty four month period. Staff will
prepare an MOU for a three-year term, although the position would be proposed for a two-year
term. The three-year term recognizes that the approval of the position and hiring process will
take a few months. A two-year MOU would not allow enough time for a two-year term position.
MOC would develop a budget for the next two fiscal years, taking the Regional work into
account. Recommendations for future budgets would be made to the CAOs of the participating
units who would then bring the recommendations forward to their respective councils.
The funding formula and budget for 2023-24 is based on 23-24 uniform assessment as follows:
Annual Budget
Staff Member
Salary $85,000
Benefits (CPP, WCB, EI, vacation) $15,300
Mileage $2,500
Training/PD certification $2,000
Admin & Overhead $10,480
Total $115,280
Regional Support
Meeting pay $2,640
6 members, $55 per meeting, 8 meetings
Room Rental etc. $500
Mileage $1,200
6 members, Estimated $20 per meeting/event, 10 meetings
Committee Training & facilitation $5,000
Training for Staff & Council $10,000
Total $19,340
Total $134,620
3 Request for Decision
23-24 Uniform
Assessment % 23-24 Total
Contribution
Town of Mahone Bay $145,777,562 2.52% $3,390
Town of Lunenburg $298,368,092 5.15% $6,939
Town of Bridgewater $715,142,664 12.35% $16,632
Municipality of the District of Chester $1,741,116,861 30.08% $40,493
Municipality of the District of Lunenburg $2,887,963,821 49.89% $67,165
TOTAL $5,788,369,000 100.00% $134,620
OPTIONS
1. Approve the terms of the MOU as presented and authorize staff to begin the recruitment
process for a two-year term shared position with the other five municipal units based on
the funding formula presented and direct staff to prepare an MOU for Council approval .
2. Do not approve the MOU and provide direction to staff.
ATTACHMENTS
Terms of Reference
The Lunenburg County Anti-Racism & Anti-Discrimination
Committee
Municipality of Chester
Municipality of the District of Lunenburg
Town of Lunenburg
Town of Bridgewater
Town of Mahone Bay
Section 1 - Purpose
The Lunenburg County Anti-Racism & Anti-Discrimination Advisory Committee (ARADAC) is established to advise
the respective administrations and elected bodies of the Town of Lunenburg, Municipality of the District of
Lunenburg, Municipality of Chester, Town of Bridgewater and Town of Mahone Bay to advance, strengthen,
support, and unify the five municipal units in adopting and implementing Anti-Racism and Anti-Discrimination
initiatives throughout the Region.
The ARADAC works with partners and communities to help lead and support anti-racism and anti-discrimination
initiatives and promote equity, diversity and inclusion initiatives. They would work to identify and address
systemic racism and inequity in government policy, legislation, programs and services.
Section 2 - Authority
The ARADAC shall be appointed by each Council upon recommendation of Mayors and Wardens by application
process via the Regional Coordinator and advise the Councils, the Coordinator and Chief Administrative Officers
(CAOs) for each respective organization.
The ARADAC is an advisory body and is an opportunity to provide valuable perspectives and recommendations
for consideration of each respective Council. The ARADRC is supported by a Regional Coordinator who will
directly report to the CAO of the host unit and will also be responsible to the CAOs of each of the five (5)
Councils when working for each municipal unit.
ARADAC may submit proposed amendments or updates to the Terms of Reference to the Regional Coordinator
for consideration by the five (5) Councils.
The ARADAC may be dissolved by way of resolution of majority of participating Councils.
Section 3 - Responsibilities
The ARADAC is responsible to:
Provide ongoing advice, education, information and recommendations to the five Municipal Councils
and staff on internal and external projects, initiatives, or policy via the Regional Coordinator.
Develop and recommend to municipalities a regional action plan which will provide regional-level
guidance and coordinated approaches and strategies on actions to be taken by the municipalities.
Support the Regional Coordinator for Anti-Racism and Anti-Discrimination initiatives.
Develop and propose an annual budget to the Regional Coordinator, to be reviewed and proposed to
the five (5) Municipal Councils for consideration.
Provide advice, when requested, on projects and policies undertaken by municipalities including
municipal plans, development, human resource policies and other projects.
Remain apprised and connected to new municipal, provincial and federal directives, regulations and
initiatives that impact or intersect with Anti-Racism and Anti-Discrimination or funding opportunities.
Collaborate with the Lunenburg County Accessibility Advisory Committee and Regional Accessibility
Coordinator.
Liaise with community members through regular engagement, maintain transparency, and provide a
framework and platform for reporting back to the community.
Collaborate and build relationships with community members and organizations that address Anti-
Racism and Anti-Discrimination through events, programming, training and other forms of support.
The Regional Coordinator may speak on behalf of the ARADAC and provide updates to respective
councils. During the first year of the initiative, the Committee shall report to Councils once per quarter
and thereafter, at least twice per year.
Municipalities are responsible to:
Recruit and retain a Regional Coordinator.
Adopt a cost-sharing model to assign budgetary commitments to each participating organization based
on proposed budget from the Regional Coordinator.
Identify and prioritize requests and recommendations and provide timelines for implementation, where
applicable.
Support and invest in the work of the ARADAC through staff and political participation.
Consider and potentially implement recommendations from the ARADAC.
Contribute ongoing budget and resources to the work of the ARADRC, as described in these Terms of
Reference.
Upon annual budget approval via municipalities, each CAO will work with the Regional Coordinator to
identify projects that will need to be reviewed or require input from the ARADRC.
Section 4 - Membership
The ARADAC should reflect the diversity of the region, where possible, having first voice and diverse
representation from youth, elders, Indigenous Mi’kmaq, African Nova Scotian, members of 2SLGBTQ+
community as well as Immigrants and Newcomers and others on the ARADRC.
With an emphasis on accessibility, it must include authentic strategic engagement – through public channels and
known networks physically and digitally, via media, emails, engagements and social media and displayed on
municipal websites.
The appointment process will consist of an intake document/questionnaire, to assess for alignment with the
work.
The ARADAC will consist of up to fifteen (15) voting members.
Five (5) Political Representation through appointment of one councillor from each municipality or
community. Council/Commission appointments shall be for two- (2) year terms.
Councils shall appoint each of six (6) community representatives’ members, with a priority on members
who live, work or are connected to the region. The appointments shall be made as follows:
o Two (2) members to a three- (3) year term;
o Two (2) members to a two-(2) year term; and
o Two members to a one- (1) year term.
Once a member has completed their term, all new terms will be for three (3) years. If a community
member vacates the Committee for any reason at any time before that member’s term would normally
expire, the Councils shall promptly appoint a new member to the Committee to hold office for the
unexpired term.
If a Council/Commission member vacates the Committee for any reason at any time before that
Council/Commission member’s term would normally expire, the Council/Commission that the member
represents shall promptly appoint a new member for the remainder of the term.
The Committee will be supported by the Regional Equity, Diversity, and Inclusion Coordinator (the job
description says Diversity, Equity, and Inclusion, so we should be consistent) and the Regional Staff
Accessibility Coordinator and (Non-Voting)
Two positions (voting) will also be designated for representation from Acadia and Sipekne'katik First
Nation, and an invitation shall be extended to each Nation to appoint a member.
Applications will be received by the Regional Coordinator. The Regional Coordinator may request and hold
interviews, after which they submit recommendations for committee members to Mayors and Wardens, or their
designate, for Council consideration and appointment.
Membership to conduct annual check-in and review of status, capacity and intent to continue into the following
year. This is to ensure there is enough lead time to recruit and promote for the seat to be filled.
ARADAC Chair
The Committee will be chaired by one municipal councillor from one of the municipalities. Vice Chairs will be
appointed through vote of the ARADAC at the inaugural meeting. The Chair will facilitate the meetings with
support from the Regional Coordinator, who will organize logistics, take minutes and support agenda
development.
Membership Changes
Members may resign at any time by giving written notice to the ARADRC Chair and the Regional
Coordinator.
Missing three consecutive meetings a year without prior discussion and approval from the ARADRC
Chair is deemed equivalent to a resignation.
Membership may be terminated by the ARADAC Chair for violating the terms of reference, if
recommended by the Committee.
Meetings will be held at a frequency that is necessary to conduct the business of the ARADAC
(approximately once per month) until such time as the ARADAC is dissolved. A meeting schedule will be
discussed by the Committee at the first meeting and subsequent meetings will be confirmed at each
meeting. Advance notice will be provided as soon as possible. In addition to regular meetings, additional
means of communication, such as email or phone calls will be necessary to conduct the business of the
Committee.
Section 5 Committee Procedures
Committee meetings will be called by the Chair, as required, to fulfill the duties outlined.
Subject to Section 22 of the Municipal Government Act, meetings of the committee are open to the
public and advertised no less than one week in advance.
A majority of the appointed voting members of the Committee constitutes a quorum.
Subject to the principles set out in the Municipal Conflict of Interest Act, all committee members
present, including the person presiding shall vote on a question.
The Committee may receive presentations from the public upon the approval of the Chair.
The Committee may establish Working Groups to explore specific issues related to their workplan
and/or other responsibilities. Members of a Working Group may consist of additional members of the
community. A member of the ARADAC shall chair Working Groups. The Committee will be supported by
municipal staff and consulting resources as required.
Membership Remuneration
Recognizing that this is a first voice, lived experience committee membership, Members will be
compensated, in accordance with the approved budgeted amount.
Policy Review
These Terms of Reference will be reviewed by each of the five (5) Councils and the Commissions at least
every four years from the effective/amended date.