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HomeMy Public PortalAbout2023-04-20_COW_Website Agenda Package.pdfPage 1 of 1 (Cover Pages) COMMITTEE OF THE WHOLE AGENDA Thursday, April 20 2023 Livestreamed via YouTube at www.youtube.com/modcvideo 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER 2. APPROVAL OF AGENDA/ORDER OF BUSINESS 3. PUBLIC INPUT SESSION (15 minutes) 4. MINUTES OF PREVIOUS MEETING 4.1 April 6, 2023 - Committee of the Whole. 5. PUBLIC PRESENTATIONS/APPOINTMENTS 5.1 Presentation of Volunteer Awards. 6. MATTERS ARISING 6.1 Quarter 4 Quarterly Report - Infrastructure & Operations. 6.2 Request for Decision prepared April 14, 2023 - Infrastructure & Operations - Potable Water Supply Next Steps. (Material to follow next week) 7. CORRESPONDENCE 8. BY-LAWS AND POLICIES 9. NEW BUSINESS 9.1 Information Report prepared April 14, 2023 - Financial & Information Services - Sustainable Services Growth Fund. 10. IN CAMERA 10.1 In Camera as per Section 22(2)(e) of the Municipal Government Act – Contract Negotiations - Kaizer Meadow. 10.2 In Camera as per Section 22(2)(e) of the Municipal Government Act - Contract Negotiations - Village Commission (Fire). 10.3 In Camera as per Section 22(2)(e) of the Municipal Government Act - Contract Negotiations - Planning Services (Town of Mahone Bay). 11. ADJOURNMENT 129 MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of COMMITTEE OF THE WHOLE Council Chambers 151 King Street, Chester, NS Livestreamed at www.youtube.com/modcvideo On Thursday, April 6, 2023 at 8:45 a.m. CALLED TO ORDER Warden Webber called the meeting to order at 8:57 a.m. Present: District 1 – Councillor Andre Veinotte District 2 – Deputy Warden Floyd Shatford District 3 – Councillor Derek Wells District 4 – Warden Allen Webber District 5 – Councillor Abdella Assaff District 6 – Councillor Tina Connors District 7 – Councillor Sharon Church Staff: Tara Maguire, Deputy CAO Pamela Myra, Municipal Clerk Jennifer Webber, Communications & Outreach Officer (Via Zoom) Emily Lennox, Executive Secretary Matthew Blair, Director of Infrastructure & Operations Chad Haughn, Director of Community Development & Recreation Solicitor: Samuel Lamey Public: There was one member of the public in the gallery. APPROVAL OF AGENDA AND ORDER OF BUSINESS Addition: Grants 2023-138 MOVED by Councillor Church, SECONDED by Councillor Assaff the March 16, 2023 Agenda and Order of Business for the Committee of the Whole be approved as amended. ALL IN FAVOUR. MOTION CARRIED. Committee of the Whole (continued) April 6, 2023 130 PUBLIC INPUT SESSION (15 minutes) There was no public input. MINUTES OF PREVIOUS MEETING 4.1 Committee of the Whole – March 16, 2023 – Warden Webber. 2023-139 MOVED by Councillor Assaff, SECONDED by Councillor Church that the minutes of Committee of the Whole meeting of March 6, 2023 be approved as circulated. ALL IN FAVOUR. MOTION CARRIED. 4.2 Committee of the Whole - Budget – March 16, 2023 – Warden Webber. 2023-140 MOVED by Councillor Church, SECONDED by Councillor Assaff Shatford that the minutes of Committee of the Whole - Budget meeting of March 16, 2023 be approved as circulated. ALL IN FAVOUR. MOTION CARRIED. PUBLIC PRESENTATIONS/APPOINTMENTS There were no public presentations. MATTERS ARISING 6.1 Request for Decision prepared March 29, 2023 - Community Development & Recreation - Public Moorings - Request from Mahone Island Conservation Association. The Director of Community Development & Recreation indicated that this was a follow-up report on the request from Mahone Islands Conservation Association presented in September of 2022. The report provided more information as requested in order for Council to determine if they wish to move forward with the project. The estimate is $1,700 for each (purchase and installation) of the moorings and approximately $100 per year per mooring for maintenance. The suggestion was for six moorings to be installed near Chester (2 at Birch Island, 2 at Squid Island, and 2 at Clay Island). 2023-141 MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that Council approve participation in the public mooring project and the cost associated with the installation of six public moorings in the waters near Chester (two at Birch Island, two at Squid Island, and two at Clay Island). ALL IN FAVOUR. MOTION CARRIED. Committee of the Whole (continued) April 6, 2023 131 6.2 Information Report prepared March 1, 2023 - Corporate & Strategic Management - South Shore Tourism Cooperative Confirmation (SSTC) Formula Update. Olivia Corkum, Community Economic Development Officer indicated that she contacted SSTC to confirm the formula and, at that time they, re-evaluated which resulted in a new amount of $3,138.60 for this Municipality, less than was previously indicated. Council had previously approved the request, with confirmation of the formula. There were no issues and it was noted that staff will proceed with membership. 6.3 Grant Considerations (follow-up): a. Request from Chester Municipal Heritage Society - Major Capital Grant $77,766. Chad Haughn, Director of Community Development & Recreation indicated this was a follow- up from Mrs. Nauss’ presentations. There was a lengthy discussion regarding:  Cost of the project;  Funding formula;  Percentage of the total cost of the project;  Concern regarding future requests to fund the project;  Direct impact on tourism and heritage;  Applications for other funds ($10,000 was confirmed from the Haughn Trust);  The with of taxpayers;  Concern that artifacts could be removed as they are owned by someone else;  Lack of discussion regarding long-term projects;  Recent denial of an application for a roof but then consideration of money for a train museum;  Concern about the actual real total cost;  Suggestion of $40,000; and  Disappointment at the way the project is being proposed to be funded - after the fact. 2023-142 MOVED by Councillor Wells, SECONDED by Councillor Church that a Major Capital Grant in the amount of $40,000 be awarded to Chester Municipal Heritage Society (Train Station). FOUR IN FAVOUR, TWO OPPOSED. MOTION CARRIED. b. Chester Art Centre - Budgeted Grant $25,000. Chad Haughn, Director of Community Development & Recreation indicated this was also a follow-up from previous discussions. Committee of the Whole (continued) April 6, 2023 132 It was confirmed that any organization receiving a budgeted grant is also eligible for a capital grant. Councillor Veinotte indicated that this organization has demonstrated their value to the community and their outreach. He also noted that there is an exhibition right now “Asked and Answered” by a local artist. 2023-143 MOVED by Councillor Veinotte, SECONDED by Councillor Wells that Council approve an annual Budgeted Grant for the Chester Art Centre in the amount of $25,000. ALL IN FAVOUR. MOTION CARRIED. The Director noted that the Chester Playhouse is also interested. In the guidelines Council talked about discussion at budget deliberations. He asked at what time would Council accept requests. Warden Webber noted that organizations would not be eligible until the next fiscal year when budget deliberations are taking place. NEW BUSINESS 9.1 Grants - Councillor Veinotte. Councillor Veinotte indicated that there has been a lot of discussion about restructuring the grant criteria to better serve the community. He feels that Council has inadvertently made a problem for those who own and maintain infrastructure. There had always been a way to help with maintenance-type programs such as parking lot resurfacing, upgrading of washrooms, etc. They had a way to participate in these projects. We may have made a problem for ourselves. If District 1 Community Centre needs to resurface their parking lot, now he doesn’t know where to send them. The criteria for major capital grants doesn’t allow roofing to be considered as it doesn’t fit the criteria. There previously had been a grant to be accessed that allowed up to $10,000. Some time ago, District 1 Community Centre wanted to upgrade washrooms at an estimate of $9,000. They are well-managed and had $77,000 in the bank. The comment was that they have money in the bank and Council only gave a small portion of their ask. Then they asked for a grant for a roof estimated at $150,000 - They were then told, sorry, you don’t qualify. We have penalized them both ways - they can’t get help from us. He did not think this was the intent. Committee of the Whole (continued) April 6, 2023 133 They didn’t fit the Major Capital Grant criteria as a roof does not promote growth or new programs. A lengthy discussion took place regarding the grants with the suggestion that there be different categories. It was also noted that those owning facilities are struggling for a number of reasons - prices are up and participation is down. It was also thought it was time to consider looking at membership-based organizations. The test to apply is “are they doing something that aligns with our mandate”? There are some faith-based facilities that also open up their facilities for other reasons all the time. It was also suggested that our community schools may be considered, however, they are not community organizations. It was also noted that FHCS received funding for their atrium from Council. The Director wads directed to review the capital projects and criteria as well as member-based organizations and provide a report to Council. The Director noted that Major and Capital Grants come from 1/3 of the Wind Revenue; currently, with the $10,000 limit we may have to increase the amount of the budget. CORRESPONDENCE There were no items of Correspondence. BY-LAWS AND POLICIES There were no by-laws or policies for consideration. IN CAMERA 10.1 In Camera as per Section 22(2)(e) of the Municipal Government Act - Contract Negotiations - Village Commission of Chester. 2023-144 MOVED by Councillor Church, SECONDED by Councillor Assaff the meeting convene “In Camera” as per Section 22(2)(e) of the Municipal Government Act - Contract Negotiations - Village Commission of Chester. ALL IN FAVOUR. MOTION CARRIED. Following a brief meeting held “In Camera” the meeting reconvened. Committee of the Whole (continued) April 6, 2023 134 ADJOURNMENT 2023-145 MOVED by Councillor Assaff, SECONDED by Councillor Church, the meeting adjourn. ALL IN FAVOUR. MOTION CARRIED. (9:58 a.m.) ___________________________ ___________________________ Allen Webber Pamela Myra Warden Municipal Clerk NOTE: The recorded version of this meeting is available at www.youtube.com/modcvideo. Carolyn J Conrad (posthumously) Nominated by: Chester Municipal Heritage Society (CMHS) Carolyn Jean Conrad joined the Chester Municipal Heritage Society in April of 2015 and became a Board Member in 2016. She served in that capacity until her passing in November of 2022. Carolyn was very active at CMHS and looked after the rentals for Lordly Park and also took over the Afternoon Teas that were held several times during the Summer. She took great pride in this making sure everything was perfect for a high tea, even to packing up her own good China to make sure we had tea plates, cups and proper stands for the sweets. She participated in Christmas Craft Shows at Lordly House and was a founding member of the knitting group. From this small group came the thought of starting a craft shop to show off the local crafts, not just at Christmas, but all year. She jumped in with both feet and became the creator, designer and manager of Station 20 Craft Shoppe. Carolyn spent every weekend volunteering at the shop and was notorious for switching things around every week or two so everyone had a chance to have their work displayed at the forefront of the shop. When COVID hit she was our go to person for lists, signs and whatever was needed. Through the creation of Station 20 life was brought back to our Train Station. Her love of the province and municipality made her a great ambassador for tourists who dropped into the shop to visit her homemade tourist centre. She created a truly unique place for vendors to sell their wares. Her belief and excitement for the crafters was contagious and made you believe in yourself. She was so excited about the caboose project, as her ancestors rode the line often to their place in Chester, and was able to make a contribution to the planning and donated the crushed stone for the railbed before her passing. Wilson Fitt Nominated by: Our Health Centre (OHC) Wilson Fitt has been a steady, kind, and reassuring presence at OHC since the day construction started. He was the volunteer project manager for two years overseeing all aspects of the build until its completion in December 2016. He ensured that the project was on time, on budget and built to the highest standard possible! After the doors officially opened to the public Wilson volunteered to chair the OHC Building Committee which is comprised of Wilson and 2 other volunteers. Since 2016 he has helped to troubleshoot a myriad of issues, big and small, always with calmness and a sense of humor. He is very well respected amongst all the tradespeople, architects, and suppliers. He makes himself available no matter what time of day or night and always provides a way to solve a problem without any judgement or unreasonable expectation. He gives clear directions and provides back-up to ensure the issue of the day is resolved. OHC is on a solid foundation thanks to Wilson Fitt! Wilson's impact and legacy will be felt for years to come because citizens of all ages from this community and beyond will benefit from the programs and services provided by Our Health Centre and the Chester Playhouse. His keen eye and dedication to both these projects has ensured their endurance into the future and their place in the fabric of this Municipality. He is the type of guy that would rather see this award go to someone else, but we feel very strongly that this award needs to go to him this year. We are very grateful to Wilson for his time, his professional talents and his kindness. Blair Hodgman Nominated by: Starfish Reunites Blair was on the original Starfish committee bringing Syrian Refugees to Chester. She completed all the sue- s ci Y 1 c 1 legal applications from her law office in Chester and does it all pro bono. Seven years later, she continues her effects by working to bringing the Alouch family's oldest daughter and her family to Chester. She has a big heart and will do anything in her power to help including arranging transportation for English classes and medical appointments. Most lunch hours, Blair may be found walking her miniature poodles Aster, Daffodil & Orchid through the streets of our Village. Chester is a better place because of all the newcomers who reside here, and Blair has played a leading role in getting them here. She continues to support over 25 individuals, helping them with legal documents and citizenship applications. Karen MacKenzie-Stepner ROPE VICAL VOLUNTEER REPRESENTTT Nominated by: Catherine Clute Karen has always been a person who is very active in her professional and personal life to help those in need of assistance. She credits her parents for instilling a strong sense of providing voluntary service where one can, and her family who like to joke, "where is she off to now!"At home in Chester, Karen volunteers with: St. Augustine's Church Guild, as Co -Chairperson for the last 5 years. She organizes and coordinates fundraising and outreach events. She oversees the participation of the Church in the Christmas Families program as well as the coordination of support to individuals in need in the Lunenburg area. Karen is a member of the Church's Maintenance Committee and the Prayer shawl knitting group. Karen reads at Church and prepares the weekly announcements. Karen has been an active member of the Bridgewater Red Cross Personal Disaster team since 2011 where she assists families in the first 72 hours following a disaster. She serves as the Member at Large of the Chandler's Cove Condominium Board for the third year as well as several ad hoc working groups. She has been a member of the Chester Basin, New Ross and Chester Lions Club since 2019 where she enjoys serving as the Club's Secretary. She is involved in the monthly activities of the Club as well as selling apples in September and Christmas trees in December. Karen recently volunteered her time to help establish a Comfort Centre at the Chester Basin Fire Station. She will be involved in responding when the Centre opens in times of need. She enjoys teaching in many capacities; she is currently providing tutoring to the children of the local Syrian family in English, Science & Math. She previously worked with their parents teaching English. Karen also had volunteered to assist the other 3 Syrian families with learning English over the last 6 years. Karen also provides teaching assistance to the Grade 4 students at the Chester District Elementary School and has done this for the last 5 years. Karen currently works with new immigrants to Nova Scotia who are Deaf and have no/limited English skills. Karen teaches them both English and Sign Language. In addition to her job, Karen provides additional support to help the newcomers learn about Canadian culture and about the city they have moved to. Karen has also taken part in handling the Red Cross phones during National Emergencies, such as the most recent hurricanes, and the Fort McMurray Wildfires. This work has led to her being asked to join the Lunenburg Disaster Planning committee. Karen, also volunteers Internationally, she is a frequent traveler to Central and South America. Her purpose is to represent Team Canada Healing Hands. For this NGO, Karen serves on the Board of Directors, as well as the Director of Communications. When not involved in policy meetings, she has been traveling yearly to Haiti, Belize, Peru and Guatemala. She is preparing for next mission to Guatemala in March and Panama in May. Her main task is to prepare curriculum and to "Teach the Teachers". This program is complicated as she not only needs to prepare the curriculum in Spanish, but also needs to learn the indigenous sign language. Karen had brought her talents and skills to other nonprofits in the past, such as Signs of Fun (three annual teaching trips to six school programs for Deaf students in Lima, Peru) with the United Deaf International Services at a camp for deaf persons displaced by the political situation in Haiti and with the West Tennessee Haiti Medical Partnership delivering medical services to Deaf individuals at St. Vincent's Centre for Handicapped Children. Karen is a passionate educator and nonstop volunteer. She finds it extremely rewarding to meet people in a variety of settings and with multiple viewpoints and abilities. She has always had a sense of the importance of communication. Her volunteer work in developing countries and at home allows her the opportunity to help individuals to better communicate with others. In the end, she knows she is making a lasting impression in everything she does and proves one person can make a difference. David Semel Nominated by: Chester Playhouse David Semel has been a volunteer with the Chester Playhouse for more than 10 years. During this time, he has been involved with our Front of House production team. The primary roles of a volunteer which David has assisted in at the Chester Playhouse and with our Playhouse Without Walls events include ticket taker greeter, usher, bartender, COVID-19 screener, Proof of Vaccination checker. David also has played an important role helping out at our Special Events and Fundraisers year-round; specifically, our Family Fun Day events, Youth activities, Galapalooza and The Playhouse Party. David is the first volunteer to sign up for our events, eager to help, the last to leave and never/rarely complains. He is a fine example of a dedicated, reliable, personable volunteer and is a wonderful ambassador for the Arts and the Chester Playhouse. He is dependable and is willing and keen to do whatever is required to ensure a positive experience for our patrons attending our Playhouse events and functions. David has stepped up to help, going above and beyond to assist our Mobile Playhouse present events in, and for, the community. We are so thankful to have him on our team! Bruce Sinnis Nominated by: Aenon Baptist Church Bruce is married to Anne, has 3 sons and 2 grandchildren. He is well respected at Aenon and an excellent neighbor. Bruce has been an important long-time volunteer at Aenon Baptist Church, Chester Basin in various capacities. Bruce is a teller for Sunday Services; Assistant Treasurer; a very important member of the audio-visual team putting together the volunteer roster for live - streaming of services at Aenon. Prior to Covid, Aenon presented a Community Fun Day for the enjoyment of all who chose to attend and was always well received. Bruce's hardwork and effort, resulted in great attendance, in fact, overwhelming. Bruce is active on the Building & Grounds Committee, volunteers for Fellowship gatherings and related events at the Church. He has completed unpaid tasks for seniors as requested. As a member of Lakeview Cemetery Committee he is presently preparing a policy for the cemetery operations. Any events or responsibility for which Bruce volunteers sees him arriving always early for some, to make sure all in "in order". He is always a willing supporter of Fundraisers for ALS, Breast Cancer and Church related activities held at CAMS. Bruce completes much needed repairs at the Church as they are documented and within his expertise. He is a very competent carpenter. He has a background in financial planning and certainly an asset in the finances at Aenon. FAMILY: Angela, Rob & Hunter McNamara Nominated by: New Ross Wrist Rollers The New Ross Wrist Rollers arm wrestling club in New Ross would like to nominate the McNamara family. There would not be a club without the many efforts these three have dedicated to helping us set up and run practices and establish our club with the NS Arm Wrestling Association. They travel down from their home in Timberlea every second Sunday to run our practices, bringing and setting up their tables, training and coaching us. They do this time and time again, donating their time, costs and expertise just to see our club grow and prosper! They have provided support above and beyond to every member of the club and have championed on our behalf to raise awareness of our club and promote it through social media and advertising. They have financially supported our members' efforts at tournaments and have always gone above and beyond to support the growth of our club. They do so always with positive and encouraging spirits. Angela and Rob have immense knowledge of the sport and have encouraged the youth in our Community and continue to do so. Hunter is always ready to help anyone strengthen their skills. Also at our local fair, year after year, they volunteer their time to help set up and run the local tournament that has become a community wide draw every single year! These three have been such an inspiration to us and the best cheering squad ever! 2023-04-14 1 Infrastructure & Operations Quarter 4 Report Solid Waste 1 2 2023-04-14 2 Landfill Collection Update NOVA SCOTIA’S TREASURE ANNUAL TOTALTONNAGE Q4TONNAGE Q3TONNAGE Q2TONNAGE Q1MATERIAL 62,757.3714,346.3916,028.9515,803.4016,578.63RESIDUAL WASTE (A) 9,522.981,481.022,585.792,840.992,615.18SEPTIC WASTE (B) 1,107.86155.89295.53307.59348.85WOOD (C) 1,280.85152.93540.82473.53113.57ASPHALT (D) 1,918.16378.70463.40543.68532.38ORGANICS (E) 727.95196.69181.04184.83165.39RECYCLABLES, CARDBOARD & PAPER (F) 7,356.581,376.171,838.972,050.032,091.41MIXED C&D WASTE (G) Solid Waste – Stats Solid Waste – 5 Year Volumes AVERAGE%TOTAL2022-232021-222020-212019-202018-19 53,784.5473.48%268,922.6962,757.3757,866.2449,894.2548,532.9249,871.91Residual WasteA 11,024.2715.06%55,121.369,522.9811,684.3912,473.9610,723.7110,716.32Septic WasteB 1,088.531.49%5,442.641,107.861,238.281,340.07851.98904.45WoodC 1,267.491.73%6,337.471,280.851,050.701,046.651,485.051,474.22AsphaltD 1,720.222.35%8,601.111,918.161,941.991,699.221,525.211,516.53OrganicsE 884.521.21%4,422.60727.95745.19879.55860.491,209.42Recyclables, Cardboard & PaperF 3,429.954.69%17,149.757,356.583,854.832,510.282,098.411,329.65Mixed Construction & Demolition WasteG 73,199.52100%365,997.6284,671.7578,381.6269,843.9866,077.7767,022.50ANNUAL TOTALS 108%112%106%99% 3 4 2023-04-14 3 Solid Waste – Wastewater Leachate Treatment- Phase 2 design was approved by council. Consultant (CBCL) has commenced work. Anticipated design by end of May ’23. Tender for construction work anticipated to be June ’23. Solid Waste – Buildings & Structures Leachate Pump - Pump out of service New pumps ordered - $93k ea. C&D Site - Prepped and ready for new season in anticipation of new regulations. 5 6 2023-04-14 4 Solid Waste – Buildings & Structures Cell 3B - Construction work due to commence on 17th April – weather dependent. Completion date estimated to be July ’23. Otter Lake (HRM) has been advised the landfill cannot accept any more waste until Cell 3B is operational. Solid Waste – Cell 3B Construction 7 8 2023-04-14 5 Solid Waste – Buildings & Structures Fencing - Investigating viability of mobile steel fencing at landfill face to contain litter. Investigating viability of installing telephone poles with netting on property boundary to reduce litter encroachment onto neighbouring land. EVC Tower - 1 of 2 EVC towers inoperable. Pricing new tower replacement. Solid Waste – Vehicles & Equipment ½ Tonne Truck - Delivered in March Loader - New loader ordered - $442k Trade-in value $105k from CAT Awaiting delivery date. 9 10 2023-04-14 6 Solid Waste – Operations Staff - 2x skilled labourer vacancies have been filled One internal applicant One external applicant Currently at full landfill staff complement Metals - Recycled metals realized $98,521.65 Total amount: 285.57MT ($345/MT) Public Works 11 12 2023-04-14 7 cs for Public Works April 14, 2023 NOVA SCOTIA’S TREASURE Annual TotalQ4Q3Q2Q1 Activity 111415Sewer Permits Issued 13435224136Sewer Callouts (S. Business) 30003EDU Increase 183834Utility Locates 00000Berthage Permits Issued 10001Berthage Enforcement Events 61313398154228Compost Carts Delivered 00000Dead Marine Life Collections 100136Events Requiring Public Sort Station 00000Public Sorting Station Abuse Incidents 4707319Bandstand Bookings 17760583524Maintenance Work Orders 172627Road Name Signs Installed 31002Streetlight Requests 66000Sidewalk Snow Removal Events 110623Mobile Radar Unit Deployments 72131Compliments Public Works – Stats Public Works – Roads Active Transportation - First Nations responded. No issues. (Sidewalks) NS Power relocate power poles in May. Tender for construction closes in June 13 14 2023-04-14 8 Public Works – Roads Rapid Rectangular - Awaiting written NSDPW confirmation Flashing Beacons for approved location(s). Speed Radar Signs - Awaiting written conformation of approved sign location(s). J-Class Roads - Notification not yet received from NSDPW. Public Works – Roads Snow & Ice Control- Six significant snow events during which staff and contractors were mobilized. Salt/sanding done as required. Deficiencies being reviewed prior to final payment. 15 16 2023-04-14 9 Public Works – Wastewater Lift Stations & - Initial stages of design process. Forcemains Construction in 2023. Chester Wastewater - Construction tender anticipated in Treatment Plant summer 2023. Pending council approval. Public Works – Wastewater Otter Point Wastewater - Final design anticipated in spring. Treatment Plant Construction in 2023, pending council approval. Sustainable Communities fund- awaiting result of funding application 17 18 2023-04-14 10 Public Works – Wastewater Western Shore - Capital plan to be presented to council Wastewater Treatment Q1 in 2023/24. Plant Upgrade Previous ABLE designs still applicable. Reuse the UV system from Chester Village WWTP. Public Works – Wastewater Mill Cove Fire - Site visits to each site to discuss options. Protection Depending on discussions with the school & two businesses will determine next steps. 19 20 2023-04-14 11 Public Works – Wastewater Wastewater Study - Chester Basin site selection and technology RFP closes in May. Next steps – presentation of work schedule and pre-design estimates to council in June 2023/24. Public Works – Buildings & Structures Gold River Bridge - Geotechnical work & archeological investigations underway. Anticipated construction 2024 - TBC Station Bridge - Alternative options being investigated with NSDPW. 21 22 2023-04-14 12 Public Works – Buildings & Structures Wild Rose - Work continues. Accessible Anticipated opening to public in spring 2023 Washrooms Harbour View - Purchase of lot adjacent to Chester Lane wastewater treatment plant. Public Works – Buildings & Structures Building Security - Security specialist conducted walk-through. Awaiting quotes for recommendations. Wharves - Finger wharves have been installed. Boat Pump - Out of order since last summer. Quote of $27k; lead time 8-12 weeks. 23 24 2023-04-14 13 Public Works – Vehicles & Equipment ¾ Ton Truck - Delivered in March 2023 1 Ton Truck & - Specifying crane requirements with supplier Crane Zero Turn Mower - Delivery in April 2023 Public Works – Administration Community Wells - Next steps to advise partners such fire halls, community associations, legions etc. Awaiting test well construction estimate. Asset Management - Staff training by ESRI undertaken. Field testing underway in April. 25 26 2023-04-14 14 Public Works – Administration Staff - Wastewater Engineer resigned. Recruitment underway for replacement. 2x field staff made internal moves. Recruitment underway for replacements. Public works staff member attended the Maritime Provinces Water & Wastewater Assoc. (MPWWA) workshop in PEI. Public Works – Completed Projects •Manhole Repairs •Manhole infiltration reduction now in maintenance mode •Lift station panels & generators •Henneberry Lake watercourse •Accessibility audit transitioned into new building options 27 28 2023-04-14 15 Active Projects Q4Q3Q2Q1 SCHEDULEDCAPITAL SCHEDULEDCAPITAL SCHEDULEDCAPITAL SCHEDULEDCAPITAL 45454549ROADS 67511511513WASTEWATER 35373738BUILDINGS & STRUCTURES 32303033VEHICLES & EQUIPMENT 8392122143OPEN SPACES 43435353SOLID WASTE 611611613615ADMINISTRATION 3436343938414054 70737994TOTALS 29 INFORMATION REPORT REPORT TO: Committee of the Whole MEETING DATE: April 20, 2023 DEPARTMENT: Financial and Information Services SUBJECT: Sustainable Services Growth Fund ORIGIN: Provincial Grant Funding Date: April 14, 2023 Prepared by: Tim Topping, CPA CA, Director of Financial and Information Services Date: April 14, 2023 Reviewed by: Tara Maguire, CAO Date: Authorized by: CURRENT SITUATION The Province of Nova Scotia has provided a new one-time transfer to Municipalities intended to support capital infrastructure needs, called the Sustainable Services Growth Fund (“SSGF”). This information report is being provided to provide Council with the details of what we currently know about this new funding. Further details will be provided as they become known. BACKGROUND On March 31, 2023, we received a grant of $672,021 from the Province, as our share of the SSGF. This amount has been transferred into our General Operating Reserve, to be held (with interest) until used for qualifying expenditures. DISCUSSION The SSGF can be used on infrastructure projects which renew, create services, or increase capacity for housing development, seniors and long-term care, accessibility, and active transportation. Some examples of eligible projects include expansion or renewal of wastewater treatment systems, solid waste management infrastructure, trails and sidewalks, and accessibility retrofits to municipal buildings. The SSGF can be used as Municipal contributions towards cost shared projects, so long as those projects meet the eligibility criteria of SSGF. Some expenditures are not eligible for funding from the SSGF, such as expenditures incurred before April 1, 2023; cost of leasing of equipment, overhead costs, salaries and benefits, operating or administrative costs; purchase of land; legal fees; and routine repair, maintenance, and operating costs. We will be required to report on our remaining SSGF funds 2-3 times per year, as well as a final report within 60 days of completion of the program. These reports will include reconciliation of the remaining balance (including interest earned), allocations to future projects, and project outcomes, however, we do not require approval from the Province to proceed with a project under SSGF funding, as long as it meets the requirements. Any amount not spent by March 31, 2025 must be returned to the Province, with any applicable interest earned. ATTACHMENTS None Consider the environment. Do you really need to print this email? From: Sue Taylor -Foley Subject: Re: Waterfront Nauss Point Date: April 13, 2023 at 1:08:11 AM ADT To: Derek Wells <dwells chester.ca> EXTERNAL EMAIL** Please do not open attachments or click links from an unknown or suspicious origin. Derek Things have continued to deteriorate at the waterfront on Nauss Point Road. The owners of the Airbnb have now basically cleared all the wild roses off the property at the waterfront and today erected a sign in an attempt to legitimize their claim to rights over property that is not theirs. As you know, an adjacent property owner, Mr. Fisher had also been using the property this past winter to store items instead of using his own property. Mrs. Cross, the owner of the Airbnb removed some of those items and put them back on Mr. Fisher's land thereby creating a final clearing of a path from the road to the water. The destruction of property and now a fixing signage to a property they do not own are brazen acts. What are legitimate landowners to do in the face of these actions? How can the municipality assist in addressing this issue? Thank you for any assistance you can provide. Sue Taylor -Foley On Mar 21, 2023, at 9:21 PM, Derek Wells <dwells@chester.ca> wrote: Sue, I will follow up. Derek Derek Wells District #3 Council Municipality of Chester PO Box 369 151 King Street, Chester, NS, BOJ 1J0 Office: 902-277-2263 General Inquiries: 9 02-2 75- 3 554 Web: www.chester.ca Consider the environment. Do you really need to print this email? t; ir. a C.: :.. i ..a; £., I`I'd JM 'KcU iii1 r a, id ., ii ", rj.,.i s d .`' 0 i ti `,`a i ,,; o r' i r ., ; ? : t., i ,C) rl tt:,r; , h i . .:; : S i i i z.-1..: 3 h b" e l i r ..:, d r4acoie nt You S.Io'uh notdis e i . ate- disc ibute or c .}f h.S ' afl. ser'der, I'"€€ii ise; Y , y, i.i it dr do'u ha've ;e oi,e"( Uni this C ( l is iTl i — m.. r cai.0 ' x2 iw, t..aSiiM ("a' i; , i .'< o" ' r or ;`re ,is i'i >. € ;.:i:1 i 0'("U J 3,:, i Vl r=..i. pt d o'orr . tom . .,.. 3. >. T'"ail .,. i '...ki 1 i t,.3 T:, r e, df ,., lit'' i. :lti;rits r rh i:S .' iC 1 ,:'l is >..,i 1, red plot. e reauosl <. .F,,<.; On Mar 21, 2023, at 10:12 AM, Sue Taylor -Foley EXTERNAL EMAIL ** Please do not open attachments or click links from an unknown or suspicious origin. Hi Derek Happy first day of Spring I have not heard back from my original inquiry on this issue. I am wondering how the municipality can assist with the situation at the waterfront on our road? As you know we have a few issues with the unknown owner property. Mrs Cross, the owner of the Airbnb next door to me still seems to feel it is a public right away and has started to clean out the rose bushes on this property. I can understand that it is to her advantage to be able to advertise waterfront access and to not have the cost of taxes for that benefit. She is limited in her destruction of the property because Mr Fisher of the adjoining property is using it for storage instead of using his own property. Attached please find a recent picture of the property in question. How can the municipality assist in this situation? Thank you Sue Taylor -Foley INFORMATION REPORT REPORT TO: Committee of the Whole MEETING DATE: April 20, 2023 DEPARTMENT: Corporate & Strategic Management SUBJECT: Regional Anti-Racism Committee feedback ORIGIN: Council Meeting [date/motion] Date: April 13, 2023 Prepared by: Jennifer Webber, Communications Officer Date: Reviewed by: Date: April 18, 2023 Authorized by: Tara Maguire, CAO CURRENT SITUATION Council requested feedback from the Equity, Diversity, and Inclusion (EDI) Advisory Committee on a proposed Regional Anti-Racism Committee, involving all five municipal units in Lunenburg County. At their last meeting, the EDI Committee was provided with the draft Terms of Reference, draft budget, and context. Feedback was collected at the meeting as well as via email over the subsequent week. It is summarized below. BACKGROUND Council was asked to consider supporting a regional committee that addresses discrimination in Luneburg County, both in essence and financially. All five municipal units will be represented, and the model includes the creation of a coordinator position, very similar to the Accessibility Coordinator position. Before making a formal decision, Council referred the matter to its EDI Advisory Committee for their perspective. FEEDBACK Through in-meeting conversation and subsequent emails, we received input from most of the voting members. Most voting members were in favour of establishing a Regional Committee for Lunenburg County if their concerns could be resolved. Specific comments about concerns and positives are as follows: IN FAVOUR  If modelled after the Regional Accessibility Committee, the Anti-Racism Committee could be successful.  Any action towards eliminating racism is positive.  A regional committee would not be redundant as we can work together.  A regional committee provides more opportunities to engage with marginalized communities and expand the diversity and number of voices.  A regional coordinator can access connections that our local committee may not have and coordinate work among municipal units and bring resources back to our committee that we may not otherwise have.  In favour of "partnering" with others in surrounding areas to further awareness and to raise the volume of the voices of those that believe in equality, diversity, and inclusion.  The opportunity presented by a regional anti-racism, anti-discrimination committee to create a region where all people feel safe, respected and welcome as equal citizens is worth $40,493, MOC's 23-24 total I n f o r m a t i o n R e p o r t P a g e | 2 contribution toward the $134,620 annual budget. It seems a small price to pay for the possible benefits for both MOC and Lunenburg County. AGAINST  Does not want the work that our existing EDI Committee is doing to get lost.  It is difficult to justify spending money on this initiative as our own committee is making headway.  A regional committee would be redundant. QUESTIONS/CONCERNS  There could be an opportunity to grow this committee (EDI for MOC). What added value will this regional committee bring to this work in addition to what we are doing now?  Will municipal units have a local committee feeding into a regional committee as well?  Concerned that there might be little to no communication between the two committees. In favour if both committees have fluid communication and all initiatives align.  Would like to include in the section “Municipalities are responsible to:” that units have a local EDI Committee so that a regional committee would be strengthened. OTHER COMMENTS  People being added to the regional committee of First Nations and Acadian Communities is great but needs to be filtered to this level as well.  Agree to regional model and if we don’t like it after the term is over, don’t renew.  Local knowledge of Regional Coordinator will be important.  Learn from best practices of the municipalities that have EDI committee in place; make sure to liaise with those EDI committees already established to keep lines of communication open; develop a system to share resources and reporting back and forth.  Establish stand-alone website; monthly or quarterly newsletter; social media identity.  Develop a safe space for people to report and share their experiences.  ARADAC meeting should rotate throughout the region.  Find ways to share positive stories. STAFF FEEDBACK:  We can request that our regional rep sit on our local committee.  It is strategic to suggest the regional coordinator be based out of the Chester office. Accessing their knowledge easily would be beneficial and would allow a dedicated resource who has experience, expertise, and established contacts in this important work.  As the regional plan emerges, one of the requirements will be to develop individual work plans for each unit. Some municipalities may establish a local committee or an internal resource in response.  Having a dedicated coordinator would be an asset to our EDI Committee and to staff.