HomeMy Public PortalAboutRegular Open Council - 10 Jun 2013 - PdfTOWN OF OLIVER
REGULAR OPEN COUNCIL
MONDAY, JUNE 10, 2013 AT 7:00 PM
Council Chambers
AGENDA
Page
A. CALL TO ORDER
B.
ADOPTION OF AGENDA
C.
ADOPTION OF PRIOR MINUTES
5 - 9 1. Minutes of the May 27, 2013 Regular meeting
D.
BUSINESS ARISING OUT OF PRIOR MINUTES
E.
COMMITTEE REPORTS
11 - 13 1. Minutes of the May 27, 2013 Committee of the Whole meeting
2. Verbal Report from the Chairpeson of the June 10, 2013 Committee of the
Whole meeting
F.
WATER MATTERS
15 - 16 1. Flume 3 Rehabilitation Project - Recommendation of Award
- Engineer's report attached
G.
DELEGATIONS & PETITIONS
1. Oliver Ambassadors
- report on activities
- presentation of new candidates
17 2. Presentation by Stephanie Salsnek, Oliver Community Arts Council
Re: Michael Burgess in Concert
H.
DEVELOPMENT PERMIT/VARIANCE HEARINGS
19 - 29 1. Development Permit with Variances 2013-02
Owner: Mike Shybunka
Address: 429 Hillcrest Avenue
- Planner's report attached
I.
BYLAWS
Regular Open Council of June 10, 2013
31 - 36 1. Municipal Ticketing Amendment Bylaw 1289.01 and Bylaw Notice
Enforcement Amendment Bylaw 1321.01
- Corporate Officer's report attached
J.
BUSINESS
37 - 41 1. Routine Release of Closed Resolutions
- Corporate Officer's report attached
43 - 53 2. Redundant Policies
- Corporate Officer's report attached
K.
CORRESPONDENCE
55 - 57 1. Correspondence Report
- Corporate Officer's report attached
L.
REPORTS
59 - 60 1. Building Permit Report for the month of May 2013
- report attached
61 2. Oliver Fire Department Report for the month of May 2013
- report attached
3. Councillor Bennest
4. Water Councillor Miller
5. Water Councillor Machial
6. Councillor Larson
7. Councillor Doerr
8. Councillor Mattes
9. Mayor Hovanes
M.
UPCOMING MEETINGS
1. June 24, 2013 - 4:00 pm - Committee of the Whole Meeting
June 24, 2013 - 7:00 pm - Regular Meeting
July 8, 2013 - 4:00 pm - Committee of the Whole Meeting
July 8, 2013 - 7:00 pm - Regular Meeting
July 22, 2013 - 4:00 pm - Committee of the Whole Meeting
July 22, 2013 - 7:00 pm - Regular Meeting
N.
PUBLIC QUESTION PERIOD
This is an opportunity for the audience to ask questions regarding matters
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Regular Open Council of June 10, 2013
discussed during the current meeting.
O.
ADJOURNMENT
1. Adjournment
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MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF OLIVER
HELD ON MONDAY, MAY 27, 2013 IN THE COUNCIL CHAMBER
Present: Mayor Hovanes
Councillors Larson, Doerr, Bennest, and Mattes
Water Councillors Miller and Machial
Staff: C. Cowan, Corporate Officer
L. Schultz, Deputy Corporate Officer
A CALL TO ORDER
Mayor Hovanes called the meeting to order at 7:00 pm
B ADOPTION OF AGENDA
R-143/13 It was MOVED and SECONDED
That the agenda be adopted as circulated.
CARRIED
C ADOPTION OF PRIOR MINUTES
C-1 Minutes of May 13, 2013 Regular meeting
R-144/13 It was MOVED and SECONDED
That the minutes of the May 13, 2013 Regular meeting be adopted as circulated.
CARRIED
C-2 Minutes of Special Open meeting of May 14, 2013
R-145/13 It was MOVED and SECONDED
That the minutes of the Special Open meeting of May 14, 2013 be adopted as
circulated.
CARRIED
D BUSINESS ARISING OUT OF PRIOR MINUTES
None
ITEM C. - 1.
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Regular Open Minutes of May 27, 2013
E COMMITTEE REPORTS
E-1 Minutes of the May 13, 2013 Committee of the Whole meeting
R-146/13 It was MOVED and SECONDED
That the minutes of the May 13, 2013 Committee of the Whole meeting be
received.
CARRIED
E-2 Verbal Report from the Chairperson of the May 27, 2013 Committee of the
Whole meeting.
Councillor Doerr gave a verbal report on the Committee of the Whole meeting
held earlier in the day.
F WATER MATTERS
F-1 Water Summary report for the month of April 2013
R-147/13 It was MOVED and SECONDED
That the Water Summary report for the month of April 2013 be received as
presented.
CARRIED
G DELEGATIONS & PETITIONS
G-1 PowerPoint Presentation by Barb Haynes, General Manager of Challenge
Penticton
Ms. Haynes provided a PowerPoint presentation on the upcoming Challenge Penticton
and asked for continued support of this event.
H BUSINESS
H-1 Request from Councillor Larson to discontinue remuneration
R-148/13 It was MOVED and SECONDED
That Councillor Larson continues to sit on Council without remuneration until a
resignation is received and that the money be used towards the cost of a by-
election.
CARRIED
ITEM C. - 1.
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Regular Open Minutes of May 27, 2013
H-2 Hollow Street Area Road and Utility Upgrades Award of Contract
R-149/13 It was MOVED and SECONDED
That Council award the Hollow Street Area Road and Utility Upgrades tender to
VVI Construction Ltd. in the amount of $1,015,896 (inclusive of GST); and
That approximate cost savings noted in TRUE Consulting’s letter dated May 21,
2013 in the amount of $31,500 (inclusive of GST) be addressed as change orders
upon awarding the project; and
That the current estimated budget deficit for the Hollow Street Area Road and
Utility Upgrades project of $102,500 be funded by transfers from the following
reserves:
o Water Capital Reserve $45,100
o Road Capital Reserve $32,800
o Sewer Equipment Reserve $24,600; and
That a costing audit be undertaken at the end of the project to determine actual
cost for each utility fund and/or reserve and have those costs attributed to those
appropriate reserves.
CARRIED
Opposed – Miller / Machial
Water Councillor Miller left the meeting at 7:42 pm
I CORRESPONDENCE
I-1 Correspondence Report
R-150/13
a) Letter dated May 6, 2013 from G. Litke, A/Mayor, City of Penticton re:
Valley Wide Joint Purchase initiative for Fire Department Apparatus and
Equipment.
It was MOVED and SECONDED
That Council postpones consideration of the City of Penticton’s suggestion for a
Valley Wide Joint Purchase initiative for Fire Department Apparatus and
Equipment until the June 10th Regular meeting to allow the Fire Chief to provide
comment.
CARRIED
ITEM C. - 1.
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Regular Open Minutes of May 27, 2013
R-151/13
a) Correspondence in the Council Reading File
It was MOVED and SECONDED
That the Council Reading File Correspondence be received.
CARRIED
J REPORTS
J-1 Councillor Mattes
• ORL Board Meeting
• Air Cadet Sale
• Canadian Tire Jumpstart
• Fundraiser for Chloe at Rustico Winery
• Lions Purina Dog Walk
J-2 Councillor Bennest
• Lions Purina Dog Walk
• Sears First Anniversary
• Canadian Tire Jumpstart
• Air Cadets
• Pool Opening
J-3 Water Councillor Miller
• No report
J-4 Water Councillor Machial
• Regular scheduled meetings
J-5 Councillor Larson
• Fundraiser for Chloe at Rustico Winery
J-6 Councillor Doerr
• Air Cadet Sale
• Fundraiser for Chloe at Rustico Winery
J-7 Mayor Hovanes
• Coffee with the Mayor
• RDOS
• Meeting with citizen re: mailboxes
• Air Cadet Annual Ceremony Review
• Fundraiser for Chloe at Rustico Winery
• Walk for Guide Dogs
ITEM C. - 1.
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Regular Open Minutes of May 27, 2013
K UPCOMING MEETINGS
May 31 - June 4 - 2013 - FCM Conference (Vancouver)
June 10, 2013 - 4:00 pm - Committee of the Whole Meeting
June 10, 2013 - 7:00 pm - Regular Meeting
June 24, 2013 - 4:00 pm - Committee of the Whole Meeting
June 24, 2013 - 7:00 pm - Regular Meeting
L PUBLIC QUESTION PERIOD
An opportunity was provided for the audience to ask questions regarding matters
discussed during the meeting.
The Corporate Officer gave an update on the compliance of street numbering tickets.
M ADJOURNMENT
R-152/13 It was MOVED and SECONDED
That the meeting be adjourned.
CARRIED
The meeting was adjourned at 7:55 pm
CERTIFIED AS CORRECT
Mayor Deputy Corporate Officer
ITEM C. - 1.
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MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE COUNCIL OF THE
TOWN OF OLIVER HELD ON MONDAY, MAY 27, 2013 IN THE COUNCIL CHAMBERS
Present: Chairperson Doerr
Mayor Hovanes
Councillors Larson, Bennest, and Mattes
Water Councillors Miller and Machial
Staff: C. Cowan, Corporate Officer
S. Goodsell, Director of Operations
L. Schultz, Deputy Corporate Officer
A CALL TO ORDER
Councillor Doerr called the meeting to order at 4:00 pm
B ADOPTION OF AGENDA
CW-65/13 It was MOVED and SECONDED
That the agenda be adopted as amended by adding:
• E-6 – Okanagan River Restoration Initiative (Phase II)
CARRIED
C ADOPTION OF COMMITTEE MINUTES
C-1 Minutes of the May 13, 2013 Committee of the Whole meeting
CW-66/13 It was MOVED and SECONDED
That the minutes of the May 13, 2013 Committee of the Whole meeting be
adopted as circulated.
CARRIED
D BUSINESS ARISING OUT OF PRIOR MINUTES
E BUSINESS
E-1 Hollow Street Area Road & Utility Upgrades Award of Contract
The Director of Operations summarized the Chief Financial Officer’s report and
reviewed the project funding allocation with Council.
Water Councillor Miller entered the meeting at 4:07 pm
ITEM E. - 1.
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Committee of the Whole meeting minutes of May 27, 2013
E-2
Concrete Ramp at Council Chambers 6173 Kootenay Street
The Director of Operations summarized his report.
CW-67/13 It was MOVED and SECONDED
That Council direct staff to proceed with Option 2 as outlined in the Director of
Operations report dated May 22, 2013 with the addition of a single automated
door at the main entrance of the Council Chambers; and that funds be transferred
from the hike and bike capital account to cover the additional costs.
CARRIED
E-3 Reallocation of Capital Spending
CW-68/13 It was MOVED and SECONDED
That the remainder of the $38,000 from the Hike & Bike trail project be left in
the appropriate capital reserve with a notation to identify it as funds not to be
spent without Council approval.
CARRIED
E-4 Discussion on Proclamation Policy
A discussion ensued on proclamations. Council will continue to follow the
current policy of not doing proclamations.
E-5 Open for Business Award Application
A discussion ensued and Council provided staff with additional information to
be included in the application.
E-6 Okanagan River Restoration Initiative
The Director of Operations summarized his e-mail and Council requested that
the Director of Operations contact the paving contractor to determine if the Hike
and Bike paving project should be delayed due to the Okanagan River
Restoration Initiative (ORRI) project.
F PUBLIC QUESTION PERIOD
An opportunity was provided for the audience to ask questions regarding
matters discussed during the meeting.
ITEM E. - 1.
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Committee of the Whole meeting minutes of May 27, 2013
G ADJOURNMENT
CW-69/13 It was MOVED and SECONDED
That the meeting be adjourned.
CARRIED
The meeting adjourned at 5:15 pm.
CERTIFIED AS CORRECT
Chairperson Deputy Corporate Officer
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