The URL can be used to link to this page

Home My Public Portal AboutRegular Open Council - 12 Nov 2013 - Agenda - PdfTOWN OF OLIVER REGULAR OPEN COUNCIL TUESDAY, NOVEMBER 12, 2013 AT 7:00 PM Council Chambers AGENDA Page A. CALL TO ORDER B. ADOPTION OF AGENDA 1. Adoption C. ADOPTION OF PRIOR MINUTES 3 - 8 1. Minutes of the October 28, 2013 Regular meeting D. BUSINESS ARISING OUT OF PRIOR MINUTES E. COMMITTEE REPORTS 9 - 11 1. Minutes of the October 28, 2013 Committee of the Whole meeting 2. Verbal report from the Chairperson of the November 12, 2013 Committee of the Whole meeting F. WATER MATTERS 13 - 18 1. Reclaimed Water Upgrading & Effluent Infiltration Basin Recommendation of Award - Engineers report attached G. DELEGATIONS & PETITIONS H. DEVELOPMENT PERMIT/VARIANCE HEARINGS I. BYLAWS J. BUSINESS 1. Discussion on location for Christmas Light-Up - Councillor Doerr K. CORRESPONDENCE 19 - 27 1. Correspondence Report Regular Open Council of November 12, 2013 - Corporate Officer's report attached L. REPORTS 29 1. Oliver Fire Department Report for the month of October 2013 - report attached 31 2. Building Permit Report for the month of October 2013 - report attached 3. Councillor Bennest 4. Water Councillor Miller 5. Water Councillor Machial 6. Councillor Schwartzenberger 7. Councillor Doerr 8. Councillor Mattes 9. Mayor Hovanes M. UPCOMING MEETINGS 1. Monday, November 18, 2013 4:00 pm - Budget Meeting ( water & sewer - capital & operating) Tuesday, November 19, 2013 4:00 pm - Continuation of Budget Meeting - if required Monday, November 25, 2013 4:00 pm - Committee of the Whole Meeting Monday, November 25, 2013 7:00 pm - Regular Meeting Thursday, November 28, 2013 4:00 pm - Budget Meeting (water & sewer - capital & operating and tax rates bylaws) N. PUBLIC QUESTION PERIOD This is an opportunity for the audience to ask questions regarding matters discussed during the current meeting. O. ADJOURNMENT 1. Adjournment Page 2 of 31 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON MONDAY, OCTOBER 28, 2013 IN THE COUNCIL CHAMBER Present: Mayor Hovanes Councillors Doerr, Bennest, Mattes and Schwartzenberger Water Councillors Miller and Machial Staff: T. Szalay, Municipal Manager C. Cowan, Corporate Officer A CALL TO ORDER Mayor Hovanes called the meeting to order at 7:00 pm B ADOPTION OF AGENDA B-1 Adoption R-268/13 It was MOVED and SECONDED That the agenda be adopted as amended by adding: • Grant in Aid - 232 Bighorn Squadron R.C.A.C. (J-2) • Centennial Campsite Operation Request For Proposals (J-3) • Letter of Support – Potential Fairview Gold Mine Project (K-2) CARRIED C ADOPTION OF PRIOR MINUTES C-1 Minutes of the October 15, 2013 Regular meeting R-269/13 It was MOVED and SECONDED That the minutes of October 15, 2013 Regular meeting be adopted as circulated. CARRIED D BUSINESS ARISING OUT OF PRIOR MINUTES None ITEM C. - 1. Page 3 of 31 Regular Open Minutes of October 28, 2013 E COMMITTEE REPORTS E-1 Minutes of October 15, 2013 Committee of the Whole meeting R-270/13 It was MOVED and SECONDED That the minutes of the October 15, 2013 Committee of the Whole meeting be received. CARRIED E-2 Verbal report from the Chairperson of the October 28, 2013 Committee of the Whole meeting Councillor Mattes gave a report on the items discussed at the Committee of the Whole meeting held earlier in the day. F WATER MATTERS F-1 Buchanan Well Drilling - Award of Tender - The Municipal Manager summarized the Engineer's report R-271/13 It was MOVED and SECONDED That Council awards the Buchanan Road Domestic Well and Irrigation Well Contract 1: Well Drilling to Robbins Drilling & Pump Ltd. per their tender dated October 10, 2013 in the amount of $107,668.68. CARRIED G DELEGATIONS & PETITIONS Jim Stewart and Shelly Bolingbroke of the Oliver Legion addressed Council and presented poppies to Council and Staff. G-1 Presentation by Heather Pinske re: Sensible BC Ms. Pinske addressed Council requesting their personal support with respect to Sensible B.C. that is a petition to have B.C.’s cannabis industry regulated in a similar manner to wine and beer. ITEM C. - 1. Page 4 of 31 Regular Open Minutes of October 28, 2013 H DEVELOPMENT PERMIT/VARIANCE HEARINGS None I BYLAWS I-1 Municipal Ticketing Amendment Bylaw 1289.02 and Bylaw Notice Enforcement Amendment Bylaw 1321.02 R-272/13 It was MOVED and SECONDED That Municipal Ticketing Amendment Bylaw 1289.02; and Bylaw Notice Enforcement Amendment Bylaw 1321.02 be adopted. CARRIED J BUSINESS J-1 Proposed Lease for 10 Bay Hanger - The Municipal Manager summarized his report. R-273/13 It was MOVED and SECONDED That council authorize the signing officers of the Town to execute a lease agreement for Victor Allan Seder to construct a 10-bay hangar on the Oliver Airport, generally in the form attached to the Municipal Manager’s report of October 23, 2013. CARRIED Late Item J-2 232 Bighorn Squadron R.C.A.C. Grant in Aid Request R-274/13 It was MOVED and SECONDED That Council approve up to $3,500 Grant in Aid funding to the Civilian Sponsoring Committee for 232 Bighorn Squadron R.C.A.C. This funding must be used to cover the cost of connecting their current building to the Town of Oliver’s sanitary sewer system, which is being extended along Cessna Street, and is subject to contract terms with the Town of Oliver. CARRIED ITEM C. - 1. Page 5 of 31 Regular Open Minutes of October 28, 2013 Late Item J-3 Centennial Campsite Operation Request For Proposals R-275/13 It was MOVED and SECONDED That the Request For Proposals package for lease of the Centennial RV Park and Campsite be sent to the three parties that submitted expressions of interest earlier this year; and That the Request for Proposals be for operation of the Centennial RV Park and Campsite yearly from April 1 – October 31 for a five season term expiring October 31, 2018, with a one year cancellation clause. CARRIED K CORRESPONDENCE K-1 Correspondence in the Council Reading File R-276/13 It was MOVED and SECONDED That the correspondence in the Council Reading file be received. CARRIED Late Item K-2 Letter of support request for Fairview Gold Mine project R-277/13 It was MOVED and SECONDED That Council request staff to invite Mr. Jensen to an upcoming meeting to discuss the Fairview Gold Mine project and that MLA Larson and the Regional District of Okanagan-Similkameen receive a copy of the invitation. CARRIED L REPORTS L-1 Councillor Mattes • Regional Library Board Meeting • Parks and Recreation Meeting • Bob Grant’s Retirement Party L-2 Councillor Bennest • Bob Grant’s Retirement Party • Rotary Club Scotch Tasting ITEM C. - 1. Page 6 of 31 Regular Open Minutes of October 28, 2013 L-3 Water Councillor Miller • Meetings Today L-4 Water Councillor Machial • Meetings today L-5 Councillor Schwartzenberger • Caregivers Dinner • Basketball Game at SOSS • Daycare Open House • Rotary Club Scotch Tasting • Community Garden Fall Clean Up L-6 Councillor Doerr • Christmas Light-up meeting • Rotary Club Scotch Tasting L-7 Mayor Hovanes • SOGH Meeting with Dr. Entwistle and Dr. Calum • RDOS Meeting • Frank Venables Theatre Tour • Steve Brown – Race Director for the Challenge Race • Fairview Gold Mine Meeting with MLA Larson and David Jensen M UPCOMING MEETINGS Tuesday, November 12, 2013 4:00 pm - Committee of the Whole Meeting Tuesday, November 12, 2013 7:00 pm - Regular Meeting Monday, November 18, 2013 4:00 pm - Budget Meeting (water & sewer - capital & operating) Tuesday, November 19, 2013 4:00 pm - Continuation of Budget Meeting - if required Monday, November 25, 2013 4:00 pm - Committee of the Whole Meeting Monday, November 25, 2013 7:00 pm - Regular Meeting N PUBLIC QUESTION PERIOD An opportunity was provided for the audience to ask questions regarding matters discussed during the meeting. ITEM C. - 1. Page 7 of 31 Regular Open Minutes of October 28, 2013 O ADJOURNMENT R-278/13 It was MOVED and SECONDED That the meeting be adjourned. CARRIED The meeting was adjourned at 7:31pm CERTIFIED AS CORRECT Mayor Corporate Officer ITEM C. - 1. Page 8 of 31 MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON MONDAY, OCTOBER 28, 2013 IN THE COUNCIL CHAMBERS Present: Chairperson Mattes Mayor Hovanes Councillors Doerr, Bennest and Schwartzenberger Water Councillors Miller and Machial Staff: T. Szalay, Municipal Manager C. Cowan, Corporate Officer D. Svetlichny, Chief Financial Officer A CALL TO ORDER Councillor Mattes, Chair, called the meeting to order at 4:05 pm B ADOPTION OF AGENDA CW-106/13 It was MOVED and SECONDED That the agenda be adopted as amended by: • Remove Buchanan Water Well Drilling Award of Tender discussion (E-1) • Adding Discussion of a council review of Airport Strategic Plan (G-3) • Adding Possible council-only retreat after Bandai Visit is complete and prior to full budget discussions (G-4) • Adding Fairview Gold Mine discussion (G-5) CARRIED C ADOPTION OF COMMITTEE MINUTES C-1 Minutes of the October 15, 2013 Committee of the Whole meeting CW-107/13 It was MOVED and SECONDED That the minutes of the October 15, 2013 Committee of the Whole meeting be adopted as circulated. CARRIED D BUSINESS ARISING OUT OF PRIOR MINUTES None E WATER MATTERS None ITEM E. - 1. Page 9 of 31 Committee of the Whole meeting minutes of October 28, 2013 F BYLAWS None G BUSINESS G-1 Quarterly Financial Report - Third Quarter 2013 The Chief Financial Officer summarized his report. CW-108/13 It was MOVED and SECONDED That council receive the quarterly financial report for the third quarter of 2013. CARRIED G-2 Grant-in-Aid Application - The Chief Financial Officer summarized his report CW-109/13 It was MOVED and SECONDED That at the Regular Council meeting being held later tonight, Council approve up to $3,500 Grant in Aid funding to the Civilian Sponsoring Committee for 232 Bighorn Squadron R.C.A.C. This funding must be used to cover the cost of connecting their current building to the Town of Oliver’s sanitary sewer system, which is being extended along Cessna Street, and is subject to contract terms with the Town of Oliver. CARRIED G-3 Discussion of Airport Strategic Plan Councillor Doerr suggested that council review the Airport Strategic Plan and establish Council’s priorities for the next 5 to 10 years to provide the Airport Advisory Committee with direction. G-4 Possible council- only retreat after Bandai visit and prior to full budget discussions Councillor Bennest suggested that with the addition of Councillor Schwartzenberger and as this is the last year of Council’s term, that a retreat be arranged. Chair Mattes requested that Council’s current priority list be sent to Council. Mayor Hovanes will coordinate the retreat with Council. ITEM E. - 1. Page 10 of 31 Committee of the Whole meeting minutes of October 28, 2013 G-5 Fairview Gold Mine discussion Mayor Hovanes provided Council with background on the request for support from David Jensen for the Fairview Gold Mine project. H PUBLIC QUESTION PERIOD An opportunity was provided for the audience to ask questions regarding matters discussed during the meeting. Ms. Schultz will be requested to forward the Bandi Agenda to Lyonel at the Oliver Chronicle. I ADJOURNMENT CW-110/13 It was MOVED and SECONDED That the meeting be adjourned. CARRIED The meeting was adjourned at 4:46 pm CERTIFIED AS CORRECT Chairperson Corporate Officer ITEM E. - 1. Page 11 of 31 Page 12 of 31 ITEM F. - 1. Page 13 of 31 ITEM F. - 1. Page 14 of 31 ITEM F. - 1. Page 15 of 31 ITEM F. - 1. Page 16 of 31 ITEM F. - 1. Page 17 of 31 ITEM F. - 1. Page 18 of 31 ITEM K. - 1. Page 19 of 31 ITEM K. - 1. Page 20 of 31 ITEM K. - 1. Page 21 of 31 ITEM K. - 1. Page 22 of 31 ITEM K. - 1. Page 23 of 31 ITEM K. - 1. Page 24 of 31 ITEM K. - 1. Page 25 of 31 ITEM K. - 1. Page 26 of 31 ITEM K. - 1. Page 27 of 31 Page 28 of 31 ITEM L. - 1. Page 29 of 31 Page 30 of 31 ITEM L. - 2. Page 31 of 31