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Home My Public Portal AboutRegular Open Council - 27 May 2013 - PdfTOWN OF OLIVER REGULAR OPEN COUNCIL MONDAY, MAY 27, 2013 AT 7:00 PM Council Chambers AGENDA Page A. CALL TO ORDER B. ADOPTION OF AGENDA 1. Adoption C. ADOPTION OF PRIOR MINUTES 3 - 9 1. Minutes of May 13, 2013 Regular meeting 11 - 12 2. Minutes of Special Open meeting of May 14, 2013 D. BUSINESS ARISING OUT OF PRIOR MINUTES E. COMMITTEE REPORTS 13 - 16 1. Minutes of the May 13, 2013 Committee of the Whole meeting 2. Verbal Report from the Chairperson of the May 27, 2013 Committee of the Whole meeting. F. WATER MATTERS 17 - 22 1. Water Summary report for the month of April 2013 - Engineering Technologist's report attached G. DELEGATIONS & PETITIONS 1. PowerPoint Presentation by Barb Haynes, General Manager of Challenge Penticton H. BUSINESS 1. Request from Councillor Larson to discontinue remuneration - Resolution required 23 - 26 2. Hollow Street Area Road and Utility Upgrades Award of Contract - Chief Financial Officer's report attached I. CORRESPONDENCE Regular Open Council of May 27, 2013 27 - 30 1. Correspondence Report - Corporate Officer's report attached J. REPORTS 1. Councillor Mattes 2. Councillor Bennest 3. Water Councillor Miller 4. Water Councillor Machial 5. Councillor Larson 6. Councillor Doerr 7. Mayor Hovanes K. UPCOMING MEETINGS 1. May 31 - June 4 - 2013 - FCM Conference (Vancouver) June 10, 2013 - 4:00 pm - Committee of the Whole Meeting June 10, 2013 - 7:00 pm - Regular Meeting June 24, 2013 - 4:00 pm - Committee of the Whole Meeting June 24, 2013 - 7:00 pm - Regular Meeting L. PUBLIC QUESTION PERIOD This is an opportunity for the audience to ask questions regarding matters discussed during the current meeting. M. ADJOURNMENT 1. Adjournment Page 2 of 30 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON MONDAY, MAY 13, 2013 IN THE COUNCIL CHAMBER Present: Mayor Hovanes Councillors Doerr, Bennest, and Mattes Water Councillors Miller and Machial Staff: D. Svetlichny, Acting Municipal Manager C. Cowan, Corporate Officer A CALL TO ORDER Mayor Hovanes called the meeting to order at 7:00 pm B ADOPTION OF AGENDA B-1 Adoption R-124/13 It was MOVED and SECONDED That the agenda be adopted as circulated. CARRIED C ADOPTION OF PRIOR MINUTES C-1 Minutes of April 22, 2013 Regular meeting R-125/13 It was MOVED and SECONDED That the minutes of the April 22, 2013 Regular meeting be adopted as circulated. CARRIED D BUSINESS ARISING OUT OF PRIOR MINUTES None E COMMITTEE REPORTS E-1 Minutes of the April 22, 2013 Committee of the Whole meeting. R-126/13 It was MOVED and SECONDED That the minutes of the April 22, 2013 Committee of the Whole meeting be received. CARRIED ITEM C. - 1. Page 3 of 30 Regular Open Minutes of May 13, 2013 E-2 Verbal Report from the Chairperson of the May 13, 2013 Committee of the Whole meeting. Councillor Mattes provided an overview of the items discussed at the Committee of the Whole meeting held earlier in the day. F WATER MATTERS F-1 2013 - 2014 Water Capital Projects Loan Authorization Bylaw 1340 R-127/13 It was MOVED and SECONDED That 2013 - 2014 Water Capital Projects Loan Authorization Bylaw 1340 be adopted. CARRIED F-2 2013 - 2014 Water Capital Projects Temporary Borrowing Bylaw 1341 R-128/13 It was MOVED and SECONDED That 2013 - 2014 Water Capital Projects Temporary Borrowing Bylaw 1341 be adopted. CARRIED F-3 Crown Land Tenure - Licence of Occupation Buchanan Road Well R-129/13 It was MOVED and SECONDED That Council authorize the Town of Oliver signing authorities to execute the Licence of Occupation for a 30 year term to allow for a replacement well for irrigation and domestic use of ground water for the community purposes on Part of parcel 3 (Plan A1432) of Lot 718, DL 2450s SDYD, Plan 2280 located at west end Buchanan Road. CARRIED Water Councillor Miller vacated Council Chambers at 7:05 pm ITEM C. - 1. Page 4 of 30 Regular Open Minutes of May 13, 2013 G DELEGATIONS & PETITIONS G-1 Presentation by Joanne Bray and Christine Coughtree Re: Lion's Foundation of Canada - Purina Walk For Dog Guides Ms. Bray and Ms. Coughtree addressed Council on the benefits that Dog Guides provide to those people in need of a service dog. The Lion’s Foundation of Canada Purina Walk For Dog Guides is a fun, one- hour walk that takes place in more than 250 communities across the country in support of Canadian with disabilities. The money raised goes towards the costs associated with raising and training a service dog, which is approximately $20,000. Another initiative that was highlighted by the presenters was the adopt a puppy program , by contributing $200, you can help offset part of a puppy's regular veterinary expenses for its first year. In return, you or the person of your choice will receive a certificate that announces the symbolic adoption of a Dog Guide and is personalized with the recipient's name The presenters invited Council and the public to come to Lions Park in Oliver on May 26 at 11:45 am registration walk starts at 12:15 pm to participate in this year’s Walk for Dog Guides. H DEVELOPMENT PERMIT/VARIANCE HEARINGS H-1 Development Permit 2013-01 Owner: Ellcar Ventures Ltd. R-130/13 It was MOVED and SECONDED That Council approve Development Permit No. 2013-01, and the amendment of Development Permit No. 2008-04. CARRIED I BYLAWS I-1 Records Management Bylaw 1342 R-131/13 It was MOVED and SECONDED That Records Management Bylaw 1342 be adopted. CARRIED ITEM C. - 1. Page 5 of 30 Regular Open Minutes of May 13, 2013 I-2 2013 Tax Rates Bylaw 1339 R-132/13 It was MOVED and SECONDED That third reading of 2013 Tax Rates Bylaw 1339 be rescinded and re-read a third time as amended. CARRIED J BUSINESS J-1 Downtown Parking Time Limits The report advised council of the outcome from the downtown parking survey and as a result the limit for the 1-hour downtown parking was being increased to 2 hours. J-2 Eastside Hike and Bike Greenway Formalization Paving Project Award of Tender - The A/Municipal Manager summarized the Director of Operations report R-133/13 It was MOVED and SECONDED That Council award the Eastside Hike and Bike Greenway Formalization paving project contract to MacKinley-Clark Paving Ltd. in the amount of $69,277.25. CARRIED K CORRESPONDENCE K-1 Correspondence Report R-134/13 a) Letter dated April 15, 2013 from J. Smith, President, StopSmartMeters.ca Society re: Support for a Citizens’ Initiative Petition for Democratic Process on the BC Hydro Smart Metering Program. It was MOVED and SECONDED That Council receive and file the letter dated April 15, 2013 from J. Smith, President, StopSmartMeters.ca Society re: Support for a Citizens’ Initiative Petition for Democratic Process on the BC Hydro Smart Metering Program. CARRIED ITEM C. - 1. Page 6 of 30 Regular Open Minutes of May 13, 2013 R-135/13 b) E-mail from A. Atamanenko, M.P. re Canada Post Dealership Outlets. It was MOVED and SECONDED That Council forward a letter to Mr. Chopra, President of Canada Post outlining the concerns of Council and requesting that they consult with the local governments prior to making any changes to the Canada Post’s operation in Oliver. CARRIED R-136/13 a) Correspondence in the Council Reading File It was MOVED and SECONDED That the Council Reading File Correspondence be received. CARRIED L REPORTS L-1 Building Permit report for the month of April 2013 R-137/13 It was MOVED and SECONDED That the Building report for the month of April 2013 be received as presented. CARRIED L-2 Oliver Fire Department Report for the month of April 2013 R-138/13 It was MOVED and SECONDED That the Fire Department report for the month of April 2013 be received as presented. CARRIED L-3 Councillor Doerr • Airport Advisory Committee Meeting • Royal LePage Yard Sale L-4 Councillor Mattes • Airport Advisory Committee Meeting • Economic Development Conference RDOS • Hike for Hospice at Lions Park ITEM C. - 1. Page 7 of 30 Regular Open Minutes of May 13, 2013 L-5 Councillor Bennest • Royal LePage Yard Sale • Hike for Hospice • Elks Breakfast L-6 Water Councillor Miller • No report L-7 Water Councillor Machial • Afternoon meetings L-8 Mayor Hovanes • Hosted Ms. Dion’s grade 3 class • SILGA • Veteran’s Dinner • Pig-Out at Culvert Farms • Hike for Hospice • Veterans Candle Light Tribute • Met with Portuguese Club President and staff • Okanagan Similkameen Healthy Living Coalition Forum • Met with Mayor Wells • CBC Interview • Royal LePage Yard Sale Mayor Hovanes disclosed the following resolution (C-57/13) from the Closed Meeting of May 13, 2013: “That council review and approve the general content of the draft Request for Qualifications, attached to the Municipal Manager’s report dated May 7, 2013 as Appendix 1; and That September 30, 2013 at 4:30 pm be established as the deadline for receiving proposals and the RFQ be advertised and circulated as follows: (1) BC Bid website; (2) Opportunities BC web site (part of the Provincial Nominee Program); (3) Town web site; (4) Direct email to potential hotel developers; and (5) Other channels as determined by Council and staff.” ITEM C. - 1. Page 8 of 30 Regular Open Minutes of May 13, 2013 M UPCOMING MEETINGS May 15, 2013 – 8:30 am Special Open Meeting (Mayor’s Office) May 27, 2013 - 4:00 pm - Committee of the Whole Meeting May 27, 2013 - 7:00 pm - Regular Meeting May 31 - June 4 - 2013 - FCM Conference (Vancouver) June 10, 2013 - 4:00 pm - Committee of the Whole Meeting June 10, 2013 - 7:00 pm - Regular Meeting N PUBLIC QUESTION PERIOD An opportunity was provided for the audience to ask questions regarding matters discussed during the meeting. O ADJOURNMENT R-139/13 It was MOVED and SECONDED That the meeting be adjourned. CARRIED The meeting was adjourned at 7:48 pm CERTIFIED AS CORRECT Mayor Corporate Officer ITEM C. - 1. Page 9 of 30 Page 10 of 30 MINUTES OF THE SPECIAL OPEN MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON TUESDAY, MAY 14, 2013 IN THE COUNCIL CHAMBER Present: Mayor Hovanes Councillors Doerr, Bennest and Mattes Staff: D. Svetlichny, A/Municipal Manager C. Cowan, Corporate Officer A CALL TO ORDER A-1 Call to Order Mayor Hovanes called the meeting to order at 7:04 pm R139/123 It was MOVED and SECONDED That the 24 hour notice requirement for a special open council meeting be waived pursuant to Section 127 (4) of the Community Charter. CARRIED B ADOPTION OF AGENDA B-1 Adoption R140/123 It was MOVED and SECONDED That the agenda be adopted as circulated. CARRIED C BYLAWS C-1 2013 Tax Rates Bylaw 1339 R141/123 It was MOVED and SECONDED That 2013 Tax Rates Bylaw be adopted. CARRIED D ADJOURNMENT R142/123 It was MOVED and SECONDED That the meeting be adjourned. ITEM C. - 2. Page 11 of 30 Special Open Minutes of May 14, 2013 CARRIED The meeting was adjourned at 7:05 pm. CERTIFIED AS CORRECT Mayor Corporate Officer ITEM C. - 2. Page 12 of 30 MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON MONDAY, MAY 13, 2013 IN THE COUNCIL CHAMBERS Present: Chairperson Mattes Mayor Hovanes Councillors Doerr (4:05 pm) and Bennest Water Councillors Miller and Machial (4:04 pm) Staff: D. Svetlichny, Acting Municipal Manager S. Goodsell, Director of Operations C. Cowan, Corporate Officer A CALL TO ORDER Councillor Mattes called the meeting to order at 4:00 pm. B ADOPTION OF AGENDA CW-59/13 It was MOVED and SECONDED That the agenda be adopted as amended by adding the following: Item G-4 House Numbering Enforcement Item G-5 Council Chamber outside ramp. CARRIED C ADOPTION OF COMMITTEE MINUTES C-1 Minute of the April 22, 2013 Committee of the Whole meeting CW-60/13 It was MOVED and SECONDED That the minutes of the April 22, 2013 Committee of the Whole meeting be adopted as circulated. CARRIED D BUSINESS ARISING OUT OF PRIOR MINUTES None E DELEGATIONS & PETITIONS E-1 Presentation by Brian Harris, Wildlife Biologist, Ministry of Forest, Land and Natural Resources Re: deer in Oliver ITEM E. - 1. Page 13 of 30 Committee of the Whole meeting minutes of May 13, 2013 Mr. Harris provided an overview of the management options available for controlling the deer population within the Town boundaries. The four options are: Conflict reduction – primarily actions by the landowner Population reduction – primarily actions by Government – costs are high Fertility Control – Drugs not currently licenced for operational use in Canada Administrative options: • Status quo – do nothing • Monitoring – coordinated deer counts in urban areas • Public education – pamphlets, posters, public events • Amended municipal bylaws - ban ungulate feeding, regulate land use or type of landscaping plants, regulate weapon use and hunting Some municipalities have created a Deer Management Committee to undertake some of the administrative options – Mr. Harris advised that if a DMC was formed between Council and members of the Community he would be available to assist them. A member of the audience was provided an opportunity to ask if Council was going to move forward with undertaking control of the deer population within the Town. Council advised that a decision was unable to be made during this meeting as the information had just been presented. F WATER MATTERS None G BUSINESS G-1 Pedestrian Signal Locators - The A/Municipal Manager summarized the Municipal Manager’s report. CW-61/13 It was MOVED and SECONDED That the audible pedestrian button locator devices at the intersections of Main Street/Fairview Road and Main Street/Road 1 be removed. CARRIED G-2 Eastside Hike and Bike Greenway Formalization Paving Project Award of Tender Mr. Goodsell summarized his report and answered any questions that Council had with respect to the award of the contract. Mr. Svetlichny advised that the Town has the ability to apply for a scope change to allow for grant funding to be used for additional work along the trail. ITEM E. - 1. Page 14 of 30 Committee of the Whole meeting minutes of May 13, 2013 G-3 Development Permit 2013-01 - for discussion Owner: Ellcar Ventures Ltd. Mr. Garrish reviewed the application and report with Council and addressed any questions that they had regarding the proposal. The applicant addressed Council to clarify the proposed design and that it would be a phased in development. Late Item G-5 House Numbering Enforcement Councillor Mattes vacated the Council Chamber at 5:23 pm due to a conflict of interest with respect to the House Numbering Enforcement. CW-62/13 It was MOVED and SECONDED That Council increase the compliance agreement reduction of the House Number Enforcement Tickets to 80%. CARRIED Late Item G-4 Council Chamber Outdoor Ramp Upgrade Mr. Goodsell provided an update to Council with respect to the work required to upgrade the outdoor ramp and advised that we were not successful in obtaining a grant to cover some of the costs to upgrade the ramp and door for the building that houses the council chambers. CW-63/13 It was MOVED and SECONDED That Council request staff to provide a report on the work that is able to be undertaken to upgrade the ramp and door at the Council Chambers with the monies that are currently budgeted. CARRIED H PUBLIC QUESTION PERIOD An opportunity was provided for the audience to ask questions regarding matters discussed during the meeting. ITEM E. - 1. Page 15 of 30 Committee of the Whole meeting minutes of May 13, 2013 I ADJOURNMENT CW-64/13 It was MOVED and SECONDED That the meeting be adjourned. CARRIED The meeting was adjourned at 5:23pm CERTIFIED AS CORRECT Chairperson Corporate Officer ITEM E. - 1. Page 16 of 30 ITEM F. - 1. Page 17 of 30 ITEM F. - 1. Page 18 of 30 ITEM F. - 1. Page 19 of 30 ITEM F. - 1. Page 20 of 30 ITEM F. - 1. Page 21 of 30 ITEM F. - 1. Page 22 of 30 ITEM H. - 2. Page 23 of 30 ITEM H. - 2. Page 24 of 30 ITEM H. - 2. Page 25 of 30 ITEM H. - 2. Page 26 of 30 ITEM I. - 1. Page 27 of 30 ITEM I. - 1. Page 28 of 30 ITEM I. - 1. 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