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Home My Public Portal AboutRegular Open Council - 10 Jun 2013 - Minutes - PdfMINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON MONDAY, JUNE 10, 2013 IN THE COUNCIL CHAMBER Present: Mayor Hovanes Councillors Doerr, Bennest, and Mattes Water Councillors Miller and Machial Regrets: Councillor Larson Staff: D. Svetlichny, Chief Financial Officer C. Cowan, Corporate Officer A CALL TO ORDER Mayor Hovanes called the meeting to order at 7:00 pm B ADOPTION OF AGENDA R-153/13 It was MOVED and SECONDED That the agenda be adopted as amended by adding:  Item D-1 Valley Wide Joint Purchase initiative for Fire Department Apparatus and Equipment update. CARRIED C ADOPTION OF PRIOR MINUTES C-1 Minutes of the May 27, 2013 Regular meeting R-154/13 It was MOVED and SECONDED That the minutes of the May 27, 2013 Regular meeting be adopted as circulated. CARRIED D BUSINESS ARISING OUT OF PRIOR MINUTES Late Item D-1 Valley Wide Joint Purchase initiative for Fire Department Apparatus and Equipment update Mr. Svetlichny provided an update to Council with respect to the conversation he had with the Fire Chief regarding the City of Penticton’s request. Page 1 of 6 Regular Open Minutes of June 10, 2013 Fire Chief Skaros will attend the June 24, 2013 Committee of the Whole meeting to address the request of the City of Penticton. E COMMITTEE REPORTS E-1 Minutes of the May 27, 2013 Committee of the Whole meeting R-155/13 It was MOVED and SECONDED That the minutes of the May 27, 2013 Committee of the Whole meeting be received. CARRIED E-2 Verbal Report from the Chairperson of the June 10, 2013 Committee of the Whole meeting Councillor Bennest gave a verbal report on the Committee of the Whole meeting held earlier in the day. F WATER MATTERS F-1 Flume 3 Rehabilitation Project - Recommendation of Award R-156/13 It was MOVED and SECONDED That Council awards the Flume 3 Rehabilitation Project Contract to Greyback Construction per their Tender of $240,395.40. CARRIED Water Councillor Miller vacated Council Chambers at 7:06 pm G DELEGATIONS & PETITIONS G-1 Oliver Ambassadors The Ambassadors gave an update to Council on activities and the new candidates were introduced, being:  Jasleen Sra, Cheryce Martine, Kelsey Launier, Rannan Chernoff, Caleb Gagnier and Jonathan Rothe G-2 Presentation by Stephanie Salsnek, Oliver Community Arts Council Ms. Salsnek provided an overview of Oliver Community Arts Council. Informed Council of the upcoming concerts in the park, being:  July 4 – Penticton Concert Band  July 11 – William Leggot  July 18 – The Cha-Cha-Laca Love Machine Page 2 of 6 Regular Open Minutes of June 10, 2013  July 25 – Cindy Doucette & Mikie Spillett  August 3 – Canadian Tenor Michael Burgess  August 8 – Nankama Drum & Dance with Bobby Bovenzi  August 15 – Guys with Guitars (Jeremy Cook & Brian Highly)  August 22 – Jazz Out West H DEVELOPMENT PERMIT/VARIANCE HEARINGS H-1 Development Permit with Variances 2013-02 Owner: Mike Shybunka Address: 429 Hillcrest Avenue R-157/13 It was MOVED and SECONDED THAT Council approve Development Permit No. 2013-02 with variances in order to vary Section 28.7.2 by reducing the rear yard setback for an accessory building or structure from 6.0 metres to 0.6, as measured to the outermost projection, and Section 28.7.3 by reducing the interior side yard setback for an accessory building or structure from 3.0 metres to 0.6 metres, as measured to the outermost projection in the Service Commercial (CS1) Zone, under the Town of Oliver’s Zoning Bylaw 1330. CARRIED I BYLAWS I-1 Municipal Ticketing Amendment Bylaw 1289.01 and Bylaw Notice Enforcement Amendment Bylaw 1321.01 The Corporate Officer summarized her report R-158/13 It was MOVED and SECONDED That Municipal Ticketing Amendment Bylaw 1289.01 and Bylaw Notice Enforcement Amendment Bylaw 1321.01 be read a first, second and third time; and That adoption of Municipal Ticketing Amendment Bylaw 1289.01 and Bylaw Notice Enforcement Amendment Bylaw 1321.01 be scheduled for the regular meeting of Council to be held on June 24, 2013. CARRIED J BUSINESS J-1 Routine Release of Closed Resolutions The Corporate Officer summarized her report. Page 3 of 6 Regular Open Minutes of June 10, 2013 J-2 Redundant Policies The Corporate Officer summarized her report. R-159/13 It was MOVED and SECONDED That Council rescind the Sales of Surplus Assets Policy; and That Council rescinds the Document Retention Policy. CARRIED K CORRESPONDENCE K-1 Correspondence Report R-160/13 a) Letter dated June 5, 2013 from Helen Overnes, Oliver resident, re: Fairview and Similkameen Traffic Lights. It was MOVED and SECONDED That Council forward Ms. Overnes concerns onto the Director of Operations to be included in any future rebuild of the intersection. CARRIED R-161/13 a) Correspondence in the Council Reading File It was MOVED and SECONDED That the Council Reading File Correspondence be received CARRIED L REPORTS L-1 Building Permit Report for the month of May 2013 R-162/13 It was MOVED and SECONDED That the Building Permit report for the month of May 2013 be received CARRIED Page 4 of 6 Regular Open Minutes of June 10, 2013 L-2 Oliver Fire Department Report for the month of May 2013 R-163/13 It was MOVED and SECONDED That the Oliver Fire Department report for the month of May 2013 be received. CARRIED L-3 Councillor Bennest  Attended all scheduled meetings  FCM Conference in Vancouver L-4 Water Councillor Miller  No report L-5 Water Councillor Machial  Kabaddi Tournament  Meetings this afternoon L-7 Councillor Doerr  Kabaddi Tournament  Half Ironman Race  Re-opening of Museum  AAC meeting L-8 Councillor Mattes  CIBC Hotdog Day  AAC Meeting  Grand Opening of the Painted Chair  Re-opening of Museum L-9 Mayor Hovanes  Oliver Elementary School Marathon Challenge  Met with President of Food Bank  FCM in Vancouver  Youth Ambassador Interviews  AAC Meeting  RDOS Meeting  Announcement of the Premiers Executive Council  Re-opening of Museum Page 5 of 6 Regular Open Minutes of June 10, 2013 M UPCOMING MEETINGS June 24, 2013 - 4:00 pm - Committee of the Whole Meeting June 24, 2013 - 7:00 pm - Regular Meeting July 8, 2013 - 4:00 pm - Committee of the Whole Meeting July 8, 2013 - 7:00 pm - Regular Meeting July 22, 2013 - 4:00 pm - Committee of the Whole Meeting July 22, 2013 - 7:00 pm - Regular Meeting N PUBLIC QUESTION PERIOD An opportunity was provided for the audience to ask questions regarding matters discussed during the meeting. O ADJOURNMENT R-164/13 It was MOVED and SECONDED That the meeting be adjourned. CARRIED The meeting was adjourned at 7:56 pm CERTIFIED AS CORRECT Mayor Corporate Officer Page 6 of 6