HomeMy Public PortalAboutRegular Open Council - 11 Mar 2013 - PdfMINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF OLIVER
HELD ON MONDAY, MARCH 11, 2013 IN THE COUNCIL CHAMBER
Present: Mayor Hovanes
Councillors Doerr, Bennest, and Mattes
Water Councillors Miller and Machial
Regrets: Councillor Larson
Staff: T. Szalay, Municipal Manager
L. Schultz, Deputy Corporate Officer
A CALL TO ORDER
Mayor Hovanes called the meeting to order at 7:00 pm
B ADOPTION OF AGENDA
B-1 Adoption of Agenda
R-60/13 It was MOVED and SECONDED
That the agenda be adopted as amended by adding :
Irrigation Turn on Date (F-1)
CARRIED
C ADOPTION OF PRIOR MINUTES
C-1 Minutes of the February 25, 2013 Regular meeting
R-61/13 It was MOVED and SECONDED
That the minutes of the February 25, 2013 regular meeting be adopted as
circulated.
CARRIED
C-2 Minutes of the February 25, 2013 Public Hearing
R-62/13 It was MOVED and SECONDED
That the minutes of the February 25, 2013 Public Hearing be adopted as
circulated
CARRIED
D BUSINESS ARISING OUT OF PRIOR MINUTES
None
Page 1 of 7
Regular Open Minutes of March 11, 2013
E COMMITTEE REPORTS
E-1 Minutes of February 25, 2013 Committee of the Whole meeting
R-63/13 It was MOVED and SECONDED
That the minutes of the February 25, 2013 Committee of the Whole meeting be
received.
CARRIED
E-2 Verbal Report from the Chairperson of the March 11, 2013 Committee of the
Whole meeting.
Councillor Bennest provided a verbal report on the items discussed during the
Committee of the Whole meeting earlier in the day.
F WATER MATTERS
F-1 Irrigation Turn on Dates
R-64/13 It was MOVED and SECONDED
That the canal diversion start date be April 2nd , 2013; and
That Irrigation season startup date be set for April 11th, 2013.
CARRIED
G BYLAWS
G-1 Zoning Amendment Bylaw 1330.05
The Municipal Manager gave a brief overview of Bylaw 1330.05
R-65/13 It was MOVED and SECONDED
That the Public Hearing report be received; and
That Bylaw 1330.05 be adopted.
CARRIED
Page 2 of 7
Regular Open Minutes of March 11, 2013
G-2
5 Year Financial Plan Bylaw 1337
R-66/13 It was MOVED and SECONDED
That Council rescind third reading of “5 Year Financial Plan Bylaw 1337” read
on February 12, 2013; and
That Council re-read “5 Year Financial Plan Bylaw 1337” a third time as
amended due to the addition of Lakeside Drive improvements capital project
which is to be fully funded by reserves.
CARRIED
H BUSINESS
Councillor Doerr left the Council Chambers at 7:09 pm declaring a conflict of interest.
H-1 Lakeside Drive Improvements
The Municipal Manager summarized his report.
R-67/13 It was MOVED and SECONDED
That the 2013 budget be amended by transferring the following allocations to
pay for Lakeside Drive Improvements:
• Land Sale Reserve Fund: $47,500
• Sewer Capital Reserve Fund $13,500
• Road Capital Fund $102,000; and
That the Lakeside Drive Improvement Contract be awarded to the low bidder,
Mike Johnson Excavating Ltd. for the bid price of $132,839 plus contingency
and HST.
CARRIED
H-2
Sidewalk Frontage of Lots 2 & 3 Plan 4128 Lakeside Drive
R-68/13 It was MOVED and SECONDED
That the Town of Oliver award the Sidewalk Frontage of Lots 2 and 3 Plan 4128
Lakeside Drive tender to Mike Johnson Excavating per their tender of
$157,739.68
CARRIED
Page 3 of 7
Regular Open Minutes of March 11, 2013
H-3 Tuc-El-Nuit Area Manhole Rehabilitation
R-69/13 The Municipal Manager summarized his report.
- Have invoiced Vincor for 40% of this tender.
It was MOVED and SECONDED
That the Town of Oliver award the Tuc-El-Nuit Area Manhole Rehabilitation
project to Mike Johnson Excavating per their tender of $109,200.00
CARRIED
Councillor Doerr re-entered the Council Chambers at 7:14 pm
H-4 Appointments to the Board of Variance
R-70/13 It was MOVED and SECONDED
THAT Council appoints Dave Corbeil, Jim Cavin and Marg Chadsey to the
Board of Variance.
CARRIED
H-5 Casa Rio Phased Strata Development - Election not to Proceed with Phase 4
The Municipal Manager summarized his report
R-71/13 It was MOVED and SECONDED
That staff be instructed to file a cancellation notice in respect DP 2004-11 on the
title of the undeveloped portion of the Casa Rio Development at 921 Spillway
Road, legally described as:
- Lot A, District Lot 2450s, Similkameen Division Yale District, Plan
KAP79215, Except Strata Plan KAS3036 (Phases 1, 2 And 3); and
That the Registered Owner of Remainder Lot A, above, be so advised.
CARRIED
I CORRESPONDENCE
I-1 Correspondence Report
a) Letter dated February 18, 2013 from Alex Atamanenko, MP for BC Southern
Interior regarding recent Canada Post decision to review all post offices across
the country in an effort to move towards a “new smaller retail model”.
Page 4 of 7
Regular Open Minutes of March 11, 2013
R-72/13 It was MOVED and SECONDED
That Council receive and file the letter received from Alex Atamanenko
regarding recent Canada Post decision.
CARRIED
R-73/13
b) E-mail received March 6, 2013 from Royal Canadian Legion re: Town of
Oliver Veterans Support Ad.
It was MOVED and SECONDED
That Council authorize the expenditure of $450.00 for renewing the ¼ Page
Support/Remembrance Ad in the Military Service Recognition Book.
CARRIED
R-74/13 c) Strategic Community Investment Fund Plan and Progress Reports sent to the
Ministry of Community, Sport & Cultural Development.
d) Correspondence in the Council Reading File
It was MOVED and SECONDED
That the Strategic Community Investment Fund Plan and Progress reports and
the correspondence in the Council Reading File be received.
CARRIED
J REPORTS
J-1 Building Permit Report for the month of February 2013
R-75/13 It was MOVED and SECONDED
That the Building Permit report for the month of February 2013 be received.
CARRIED
J-2 Oliver Fire Department report for the month of February 2013
R-76/13 It was MOVED and SECONDED
That the Oliver Fire Department report for the month of February 2013 be
received.
CARRIED
Page 5 of 7
Regular Open Minutes of March 11, 2013
J-3 Councillor Mattes
George Bowering at library
J-4 Councillor Bennest
Today’s meetings
J-5 Water Councillor Miller
George Bowering at library
Today's meetings
J-6 Water Councillor Machial
Today's meeting
J-7 Councillor Doerr
AAC meeting
J-8 Mayor Hovanes
Met with land owner
Met with 2 business people
Water Twinning Press release
K UPCOMING MEETINGS
K-1 Monday March 25, 2013 - 4:00 pm - Committee of the Whole Meeting
Monday March 25, 2013 - 7:00 pm - Regular Meeting
Monday April 8, 2013 - 4:00 pm - Committee of the Whole Meeting
Monday April 8, 2013 - 7:00 pm - Regular Meeting
Monday April 22, 2013 - 4:00 pm - Committee of the Whole Meeting
Monday April 22, 2013 - 7:00 pm - Regular Meeting
L PUBLIC QUESTION PERIOD
An opportunity was provided for the audience to ask questions regarding matters
discussed during the current meeting.
Ruth Desaultes - B Building Casa Rio
M ADJOURNMENT
R-77/13 It was MOVED and SECONDED
That the meeting be adjourned.
CARRIED
The meeting was adjourned at 7:40 pm
Page 6 of 7
Regular Open Minutes of March 11, 2013
CERTIFIED AS CORRECT
Mayor Deputy Corporate Officer
Page 7 of 7