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Home My Public Portal AboutRegular Open Council - 13 May 2013 - PdfMINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON MONDAY, MAY 13, 2013 IN THE COUNCIL CHAMBER Present: Mayor Hovanes Councillors Doerr, Bennest, and Mattes Water Councillors Miller and Machial Staff: D. Svetlichny, Acting Municipal Manager C. Cowan, Corporate Officer A CALL TO ORDER Mayor Hovanes called the meeting to order at 7:00 pm B ADOPTION OF AGENDA R-124/13 It was MOVED and SECONDED That the agenda be adopted as circulated. CARRIED C ADOPTION OF PRIOR MINUTES C-1 Minutes of April 22, 2013 Regular meeting R-125/13 It was MOVED and SECONDED That the minutes of the April 22, 2013 Regular meeting be adopted as circulated. CARRIED D BUSINESS ARISING OUT OF PRIOR MINUTES None E COMMITTEE REPORTS E-1 Minutes of the April 22, 2013 Committee of the Whole meeting. R-126/13 It was MOVED and SECONDED That the minutes of the April 22, 2013 Committee of the Whole meeting be received. CARRIED Page 1 of 7 Regular Open Minutes of May 13, 2013 E-2 Verbal Report from the Chairperson of the May 13, 2013 Committee of the Whole meeting. Councillor Mattes provided an overview of the items discussed at the Committee of the Whole meeting held earlier in the day. F WATER MATTERS F-1 2013 - 2014 Water Capital Projects Loan Authorization Bylaw 1340 R-127/13 It was MOVED and SECONDED That 2013 - 2014 Water Capital Projects Loan Authorization Bylaw 1340 be adopted. CARRIED F-2 2013 - 2014 Water Capital Projects Temporary Borrowing Bylaw 1341 R-128/13 It was MOVED and SECONDED That 2013 - 2014 Water Capital Projects Temporary Borrowing Bylaw 1341 be adopted. CARRIED F-3 Crown Land Tenure - Licence of Occupation Buchanan Road Well R-129/13 It was MOVED and SECONDED That Council authorize the Town of Oliver signing authorities to execute the Licence of Occupation for a 30 year term to allow for a replacement well for irrigation and domestic use of ground water for the community purposes on Part of parcel 3 (Plan A1432) of Lot 718, DL 2450s SDYD, Plan 2280 located at west end Buchanan Road. CARRIED Water Councillor Miller vacated Council Chambers at 7:05 pm Page 2 of 7 Regular Open Minutes of May 13, 2013 G DELEGATIONS & PETITIONS G-1 Presentation by Joanne Bray and Christine Coughtree Re: Lion's Foundation of Canada - Purina Walk For Dog Guides Ms. Bray and Ms. Coughtree addressed Council on the benefits that Dog Guides provide to those people in need of a service dog. The Lion’s Foundation of Canada Purina Walk For Dog Guides is a fun, one- hour walk that takes place in more than 250 communities across the country in support of Canadian with disabilities. The money raised goes towards the costs associated with raising and training a service dog, which is approximately $20,000. Another initiative that was highlighted by the presenters was the adopt a puppy program , by contributing $200, you can help offset part of a puppy's regular veterinary expenses for its first year. In return, you or the person of your choice will receive a certificate that announces the symbolic adoption of a Dog Guide and is personalized with the recipient's name The presenters invited Council and the public to come to Lions Park in Oliver on May 26 at 11:45 am registration walk starts at 12:15 pm to participate in this year’s Walk for Dog Guides. H DEVELOPMENT PERMIT/VARIANCE HEARINGS H-1 Development Permit 2013-01 Owner: Ellcar Ventures Ltd. R-130/13 It was MOVED and SECONDED That Council approve Development Permit No. 2013-01, and the amendment of Development Permit No. 2008-04. CARRIED I BYLAWS I-1 Records Management Bylaw 1342 R-131/13 It was MOVED and SECONDED That Records Management Bylaw 1342 be adopted. CARRIED Page 3 of 7 Regular Open Minutes of May 13, 2013 I-2 2013 Tax Rates Bylaw 1339 R-132/13 It was MOVED and SECONDED That third reading of 2013 Tax Rates Bylaw 1339 be rescinded and re-read a third time as amended. CARRIED J BUSINESS J-1 Downtown Parking Time Limits The report advised council of the outcome from the downtown parking survey and as a result the limit for the 1-hour downtown parking was being increased to 2 hours. J-2 Eastside Hike and Bike Greenway Formalization Paving Project Award of Tender - The A/Municipal Manager summarized the Director of Operations report R-133/13 It was MOVED and SECONDED That Council award the Eastside Hike and Bike Greenway Formalization paving project contract to MacKinley-Clark Paving Ltd. in the amount of $69,277.25. CARRIED K CORRESPONDENCE K-1 Correspondence Report R-134/13 a) Letter dated April 15, 2013 from J. Smith, President, StopSmartMeters.ca Society re: Support for a Citizens’ Initiative Petition for Democratic Process on the BC Hydro Smart Metering Program. It was MOVED and SECONDED That Council receive and file the letter dated April 15, 2013 from J. Smith, President, StopSmartMeters.ca Society re: Support for a Citizens’ Initiative Petition for Democratic Process on the BC Hydro Smart Metering Program. CARRIED Page 4 of 7 Regular Open Minutes of May 13, 2013 R-135/13 b) E-mail from A. Atamanenko, M.P. re Canada Post Dealership Outlets. It was MOVED and SECONDED That Council forward a letter to Mr. Chopra, President of Canada Post outlining the concerns of Council and requesting that they consult with the local governments prior to making any changes to the Canada Post’s operation in Oliver. CARRIED R-136/13 a) Correspondence in the Council Reading File It was MOVED and SECONDED That the Council Reading File Correspondence be received. CARRIED L REPORTS L-1 Building Permit report for the month of April 2013 R-137/13 It was MOVED and SECONDED That the Building report for the month of April 2013 be received as presented. CARRIED L-2 Oliver Fire Department Report for the month of April 2013 R-138/13 It was MOVED and SECONDED That the Fire Department report for the month of April 2013 be received as presented. CARRIED L-3 Councillor Doerr  Airport Advisory Committee Meeting  Royal LePage Yard Sale L-4 Councillor Mattes  Airport Advisory Committee Meeting  Economic Development Conference RDOS  Hike for Hospice at Lions Park Page 5 of 7 Regular Open Minutes of May 13, 2013 L-5 Councillor Bennest  Royal LePage Yard Sale  Hike for Hospice  Elks Breakfast L-6 Water Councillor Miller  No report L-7 Water Councillor Machial  Afternoon meetings L-8 Mayor Hovanes  Hosted Ms. Dion’s grade 3 class  SILGA  Veteran’s Dinner  Pig-Out at Culvert Farms  Hike for Hospice  Veterans Candle Light Tribute  Met with Portuguese Club President and staff  Okanagan Similkameen Healthy Living Coalition Forum  Met with Mayor Wells  CBC Interview  Royal LePage Yard Sale Mayor Hovanes disclosed the following resolution (C-57/13) from the Closed Meeting of May 13, 2013: “That council review and approve the general content of the draft Request for Qualifications, attached to the Municipal Manager’s report dated May 7, 2013 as Appendix 1; and That September 30, 2013 at 4:30 pm be established as the deadline for receiving proposals and the RFQ be advertised and circulated as follows: (1) BC Bid website; (2) Opportunities BC web site (part of the Provincial Nominee Program); (3) Town web site; (4) Direct email to potential hotel developers; and (5) Other channels as determined by Council and staff.” Page 6 of 7 Regular Open Minutes of May 13, 2013 M UPCOMING MEETINGS May 15, 2013 – 8:30 am Special Open Meeting (Mayor’s Office) May 27, 2013 - 4:00 pm - Committee of the Whole Meeting May 27, 2013 - 7:00 pm - Regular Meeting May 31 - June 4 - 2013 - FCM Conference (Vancouver) June 10, 2013 - 4:00 pm - Committee of the Whole Meeting June 10, 2013 - 7:00 pm - Regular Meeting N PUBLIC QUESTION PERIOD An opportunity was provided for the audience to ask questions regarding matters discussed during the meeting. O ADJOURNMENT R-139/13 It was MOVED and SECONDED That the meeting be adjourned. CARRIED The meeting was adjourned at 7:48 pm CERTIFIED AS CORRECT Mayor Corporate Officer Page 7 of 7