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Home My Public Portal AboutRegular Open Council - 24 Jun 2013 - Minutes - PdfMINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON MONDAY, JUNE 24, 2013 IN THE COUNCIL CHAMBER Present: Mayor Hovanes Councillors Doerr, Bennest, and Mattes Water Councillors Miller and Machial Regrets: Councillor Larson Staff: T. Szalay, Municipal Manager L. Schultz, Deputy Corporate Officer A CALL TO ORDER Mayor Hovanes called the meeting to order at 7:00 pm B ADOPTION OF AGENDA R-165/13 It was MOVED and SECONDED That the agenda be adopted as circulated. CARRIED C ADOPTION OF PRIOR MINUTES C-1 Minutes of the June 10, 2013 Regular meeting R-166/13 It was MOVED and SECONDED That the minutes of the June 10, 2013 regular meeting be adopted as circulated. CARRIED D BUSINESS ARISING OUT OF PRIOR MINUTES None E COMMITTEE REPORTS E-1 Minutes of the June 10, 2013 Committee of the Whole meeting R-167/13 It was MOVED and SECONDED That the minutes of the June 10, 2013 Committee of the Whole meeting be received. CARRIED Page 1 of 7 Regular Open Minutes of June 24, 2013 E-2 Verbal report from the Chairperson of the June 24, 2013 Committee of the Whole meeting Councillor Mattes gave a verbal report on the Committee of the Whole meeting earlier in the day F WATER MATTERS None G DEVELOPMENT PERMIT/VARIANCE HEARINGS None H BYLAWS H-1 Municipal Ticketing Amendment Bylaw 1289.01 and Bylaw Notice Enforcement Amendment Bylaw 1321.01 R-168/13 It was MOVED and SECONDED That Municipal Ticketing Amendment Bylaw 1289.01 and Bylaw Notice Enforcement Amendment Bylaw 1321.01 be adopted. CARRIED H-2 Cemetery Amendment Bylaw 1315.01 R-169/13 It was MOVED and SECONDED That Cemetery Amendment Bylaw 1315.01 be read a first, second and third time. CARRIED H-3 Official Community Plan Amendment Bylaw 1343 R-170/13 It was MOVED and SECONDED That Official Community Plan Amendment Bylaw 1343, be read a first and second time and proceed to a public hearing; and That Council considers the process, as outlined at Section 5.0 of this report to be appropriate consultation for the purpose of Section 879 of the Local Government Act; and Page 2 of 7 Regular Open Minutes of June 24, 2013 That in accordance with Section 882 of the Local Government Act, Council has considered Official Community Plan Amendment Bylaw 1343, in conjunction with its Financial and applicable Waste Management Plans; and That the holding of the public hearing be scheduled; and That staff gives notice of the public hearing in accordance with the requirement of the Local Government Act. CARRIED I BUSINESS I-1 R-171/13 Presentation of the 2012 Annual Report It was MOVED and SECONDED That the 2012 Annual Report be received. CARRIED I-2 Award of Janitorial Contract R-172/13 It was MOVED and SECONDED That Evergreen Building Maintenance Inc. be awarded the Janitorial Contract for the Community Services Building, Council Chambers and Washroom, Finance Building and the Town Office Building from July 1, 2013 to June 30, 2016 in the amount of $980.00 per month plus GST; and That an hourly rate of $18.50 plus GST be included in the contract for extra work over and above the required contract work; and That the signing officers be authorized to execute the Evergreen Building Maintenance Inc. contract. CARRIED I-3 Rescind Bylaw Enforcement Appointment R-173/13 It was MOVED and SECONDED That Council rescinds the appointment of Marie-Eve Roberge as a Bylaw Enforcement Officer pursuant to Section 36 of the Police Act and Community Charter for enforcement of the Town of Oliver Bylaws. CARRIED Page 3 of 7 Regular Open Minutes of June 24, 2013 I-4 Canada Post Subdivision Servicing R-174/13 It was MOVED and SECONDED That the upcoming update to the Development Servicing Bylaw include provisions to refer new development applications to Canada Post for approval in the same manner as applications are currently referred to other outside service providers; and That the May 27, 2013 letter from the Canadian Home Builders’ Association (contained in the correspondence report) be received. CARRIED J CORRESPONDENCE J-1 Correspondence Report R-175/13 Letter dated June 5, 2013 from Marija and Mirko Zelembaba re: Centennial RV Park Operating Agreement It was MOVED and SECONDED That the letter from the Zelembaba’s regarding renewing the Centennial RV Park Operating agreement be received and filed; and That the letter be brought back to the next Committee of the Whole meeting for a more in depth discussion. CARRIED R-176/13 Letter dated May 27, 2013 from Canadian Home Builders’ Association South Okanagan re: Canada Post Community Mailbox Fee. This letter is more fully addressed in a separate report dealing with “Canada Post Subdivision Servicing” under Item I-4. It was MOVED and SECONDED That the letter from the Canadian Home Builders’ Association South Okanagan re: Canada Post Community Mailbox Fee be received and filed. CARRIED Page 4 of 7 Regular Open Minutes of June 24, 2013 R-177/13 E-mail dated June 18, 2013 from C. Roth, Editor/Sales, Indo-Okanagan Times re: Congratulatory Ad It was MOVED and SECONDED That staff reply to the writer of the e-mail advising the town is not interested in advertising at this time; and Receive and file the e-mail. CARRIED R-178/13 Letter dated June 18, 2013 from R. Shulhan, President, Oliver Senior Center Society re: Request for letter of support for New Horizon Fund application It was MOVED and SECONDED That Council provides a letter in support of the Oliver Senior Center Society’s New Horizon Fund Grant Application for the Roof Air Conditioners/Heat Unit Replacement. CARRIED R-179/13 Letter dated June 11, 2013 from L. Manoni, Director, Presidential and Corporate Affairs, Canada Post re: Canada Post’s operations in Oliver. Correspondence in the Council Reading File It was MOVED and SECONDED That the letter dated June 11, 2013 re Canada Post’s operations in Oliver and the Council Reading File Correspondence be received. CARRIED K REPORTS K-1 Water Councillor Miller  No Report K-2 Water Councillor Machial  Regularly scheduled meetings  Freedom of the Municipality Reception – Bill Barisoff K-3 Councillor Larson  No report Page 5 of 7 Regular Open Minutes of June 24, 2013 K-4 Councillor Doerr  Park Place meeting facilitated by Beth Garrish  Freedom of the Municipality Reception – Bill Barisoff  OIB Extension Announcement  Fundraiser for Park Place – July 6th at Inkameep K-5 Councillor Mattes  Okanagan Regional Library Personnel Committee Meeting in Kelowna  Long time recognition dinner – Library staff  Parks and Recreation Board meeting  Friends of the Library  Parks and Recreation Annual Dinner  Freedom of the Municipality Reception – Bill Barisoff K-6 Councillor Bennest  Freedom of the Municipality Reception – Bill Barisoff  RDOS Aboriginal Protocol Agreement Signing  OIB Enhancements Announcement to Golf Course  Park Place - Donations being accepted at Credit Unions and Churches K-7 Mayor Hovanes  SD53 Meeting - Auditorium update  RDOS Aboriginal Protocol Agreement Signing  OIB Golf Course Enhancement Announcement  OOSAR Fundraiser  Park Place meeting  Fundraiser - Lloyd Rissling  Bill Barisoff - Freedom of the Municipality  Sister City meeting L UPCOMING MEETINGS July 8, 2013 - 4:00 pm - Committee of the Whole Meeting July 8, 2013 - 6:00 - 7:00 pm - Public Open House (Bylaw 1343) - Council Chambers July 8, 2013 - 7:00pm - Public Hearing - Council Chambers July 8, 2013 - following Public Hearing - Regular Meeting July 22, 2013 - 4:00 pm - Committee of the Whole Meeting July 22, 2013 - 7:00 pm - Regular Meeting August 12, 2013 Meetings Cancelled August 26, 2013 - 4:00 pm - Committee of the Whole Meeting August 26, 2013 - 7:00 pm - Regular Meeting Page 6 of 7 Regular Open Minutes of June 24, 2013 M PUBLIC QUESTION PERIOD An opportunity was provided for the audience to ask questions regarding matters discussed during the meeting. N ADJOURNMENT R-179/13 It was MOVED and SECONDED That the meeting be adjourned. CARRIED The meeting was adjourned at 7:45 pm CERTIFIED AS CORRECT Mayor Deputy Corporate Officer Page 7 of 7