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Home My Public Portal AboutRegular Open Council - 26 Aug 2013 - Minutes - PdfMINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON MONDAY, AUGUST 26, 2013 IN THE COUNCIL CHAMBER Present: Mayor Hovanes Councillors Doerr, Bennest, and Mattes Water Councillors Miller and Machial Staff: T. Szalay, Municipal Manager C. Cowan Corporate Officer D. Svetlichny, Chief Financial Officer A CALL TO ORDER Mayor Hovanes called the meeting to order at 7:00 pm B ADOPTION OF AGENDA B-1 Adoption R-210/13 It was MOVED and SECONDED That the agenda be adopted as circulated. CARRIED C ADOPTION OF PRIOR MINUTES C-1 Minutes of July 22, 2013 Regular Council meeting R-211/13 It was MOVED and SECONDED That the minutes of the July 22, 2013 Regular Council meeting be adopted as circulated. CARRIED D BUSINESS ARISING OUT OF PRIOR MINUTES None E COMMITTEE REPORTS E-1 Minutes of the July 22, 2013 Committee of the Whole meeting R-212/13 It was MOVED and SECONDED That the minutes of the July 22, 2013 Committee of the Whole meeting be received. CARRIED Page 1 of 9 Regular Open Minutes of August 26, 2013 E-2 Verbal Report from the Chairperson of the August 26, 2013 Committee of the Whole meeting Council Mattes provided a verbal update on the items discussed during the Committee of the Whole meeting held earlier in the day. F WATER MATTERS F-1 Agricultural Irrigation Charges Amendment Bylaw 1344 Re: Assessment of Farm Irrigation for Billing Purposes R-213/13 It was MOVED and SECONDED That third reading of Agricultural Irrigation Charges Amendment Bylaw 1344 as read on July 8, 2013, be rescinded; and That Agricultural Irrigation Charges Amendment Bylaw 1344 be amended as attached to the municipal manager’s report dated August 1, 2013; and That Agricultural Irrigation Charges Amendment Bylaw 1344 be read a third time as amended. CARRIED F-2 Water Quality Summary Report for June 2013 R-214/13 It was MOVED and SECONDED That the Water Quality Summary report for the month of June 2013 be received. CARRIED F-3 Water Quality Summary Report for July 2013 R-215/13 It was MOVED and SECONDED That the Water Quality Summary report for the month of July 2013 be received. CARRIED Water Councillor Miller vacated Council Chambers at 7:06 pm Page 2 of 9 Regular Open Minutes of August 26, 2013 G DELEGATIONS & PETITIONS G-1 The British Columbia Fruit Growers' Association PowerPoint Presentation by Jeet Dukhia, President Delegation was not in attendance. G-2 South Okanagan Energy Diet, on behalf of FortisBC PowerPoint presentation by Peter Robinson The South Okanagan & Similkameen Energy Diet will promote energy efficiency and conservation to homeowners in the South Okanagan & Similkameen FortisBC service area. The promotion is meant to overcome first barriers to homeowners making energy efficiency improvements. The project is aimed to overcome the identified barriers to reducing energy use amongst homeowners; and to help customers mitigate high energy (electricity and natural gas) bills. The program will launch in September and people will have to have their upgrades completed by March 31, 2014. Water Councillor Machial vacated Council Chambers at 7:30 pm H DEVELOPMENT PERMIT/VARIANCE HEARINGS H-1 Development Variance Permit Application 6613 Drive (Green Acres Mobile Home Park) - The Municipal Manager summarized the Planning Consultant’s report R-216/13 It was MOVED and SECONDED THAT Council approve Development Variance Permit 2013-02. CARRIED I BYLAWS None Page 3 of 9 Regular Open Minutes of August 26, 2013 J BUSINESS J-1 Strategic Planning - Priority Update - The Municipal Manager summarized his report R-217/13 It was MOVED and SECONDED That council direct staff, as a top priority, to continue work on completing the In- Progress items listed in Table 1; and That council direct staff to begin work on upcoming corporate priorities listed in Table 2 on a priority basis as time permits; and That council retain the projects listed in Table 3 for future consideration; and That council set January 27, 2014 (regular council meeting date, but start at 2:00) for the next progress update and reassessment of corporate priorities. CARRIED J-2 Building Violation - The Municipal Manager summarized the Building Inspector's report R-218/13 It was MOVED and SECONDED That Council authorize staff to file a Bylaw Contravention Notice on title for Lot A, District Lot 2450s, Plan KAP91879, SDYD, PID 028-515-226 with the Land Title and Survey Authority of British Columbia, pursuant to Section 57 (1) (a) (i) (B) of the Community Charter; and That the Notice state that a resolution relating to the land has been passed for the contravention of the Provincial Building Regulation due to the outstanding structural issue identified by an engineer’s report to the building contractor. CARRIED The Contractor addressed Council and questioned why there was such a delay in closing of the retaining wall file. The Property Owners addressed Council and requested clarification for process for removal of the Notice on Title. Page 4 of 9 Regular Open Minutes of August 26, 2013 J-3 Airport Terminal Building / South Okanagan Flying Club Clubhouse Cost Sharing - The Municipal Manager summarized his report R-219/13 It was MOVED and SECONDED That staff be authorized to enter into a three-year agreement with the South Okanagan Flying Club to provide terminal facilities at the Oliver Airport under the following: (1) Town pays for building insurance as in the past; (2) SOFC pays for all other utilities including water parcel tax and user fees, garbage collection and all transferred outside utility services; (3) Town pays SOFC a flat rate of $210.25 per month ($2,523 per year) as a fee for service; (4) SOFC continues to pay all other expenses and provide in-kind labour at the same level as in past years; (5) SOFC provide an annual cost summary CARRIED J-4 Acceptance of Multi-Material Recycle Collection Incentives - The Municipal Manager summarized his report R-220/13 It was MOVED and SECONDED That Council accept the incentives offered by Multi-Materials BC for collection of recyclables in the Town of Oliver, including top-ups for education and administration. CARRIED R-221/13 It was MOVED and SECONDED That Council authorize the RDOS to receive the MMBC top-up incentives offered for recycling depots to service both the Town of Oliver and Area C. CARRIED J-5 Award of the Town Office Sprinkler System Project - The Chief Financial Officer summarized the Director of Operations report R-222/13 It was MOVED and SECONDED THAT Council Increase the 2013 Town Office Fire Alarm/Sprinkler budget by $16,736.00 from the Water, Sewer and General reserve funds on the following Page 5 of 9 Regular Open Minutes of August 26, 2013 basis:  Water Reserve 33%  Sewer Reserve 15%  General Reserve 52%; and That Council award the Town Office Fire Alarm/Sprinkler project to Total Mechanical Ltd. in the amount of $54,150.00 plus GST. CARRIED J-6 Bylaw Enforcement Officer Appointment R-223/13 It was MOVED and SECONDED That Council appoint the following as a Bylaw Enforcement Officer pursuant to Section 36 of the Police Act and Community Charter for enforcement of the Town of Oliver Bylaws: • Emerald Lutz CARRIED K CORRESPONDENCE K-1 Correspondence Report a) Letter received July 12, 2013 from D. Hinchliffe, Station Manager/News Director, Global News requesting declaration of Mike Roberts Week – September 1 – 7, 2013. R-224/13 It was MOVED and SECONDED That Council declare September 1 – 7, 2013 as Mike Roberts Week and that the Mayor forward a letter of congratulate Mike Roberts on his retirement and thank him for his years of service to the communities of the Okanagan. DEFEATED Opposed: Mayor Hovanes, Council Bennest R-225/13 It was MOVED and SECONDED That the Mayor forward a letter of congratulation to Mike Roberts on his retirement and thank him for his years of service to the communities of the Okanagan. CARRIED Page 6 of 9 Regular Open Minutes of August 26, 2013 R-226/13 b) E-mail dated August 12, 2013 from M. Newton, MIABC re: MIABC Voting Delegate. It was MOVED and SECONDED That Council resolve to rescind the appointment of Linda Larson as Alternate #2 and appoint Mayor Hovanes as Alternate #2 for MIABC. CARRIED R-227/13 c) Letter dated August 15, 2013 from J. Perrino, Chair, OSRHD re: Reaffirming Support for Penticton Patient Care Tower. It was MOVED and SECONDED That Council resolve to reaffirm the Town of Oliver’s support for the “Building Patient Care in the South Okanagan-Similkameen” Project. CARRIED R-228/13 d) E-mail dated August 21, 2013 from A. Slater, SILGA re: Minister meetings at UBCM Convention. It was MOVED and SECONDED That Council receive and file the email from A. Slater, SILGA re: Minister meetings at UBCM Convention. CARRIED R-229/13 a) Correspondence in the Council Reading File It was MOVED and SECONDED That the Council Reading File Correspondence be received. CARRIED L REPORTS L-1 Oliver Fire Department Report for the Month of July 2013 R-230/13 It was MOVED and SECONDED That the Oliver Fire Department Report for the month of July be received as circulated. CARRIED Page 7 of 9 Regular Open Minutes of August 26, 2013 L-2 Building Permit Report for the Month of July 2013 R-231/13 It was MOVED and SECONDED That the Building Report for the month of July 2013 be received as circulated. CARRIED L-3 Councillor Bennest • Youth Ambassador Crowning • Breakfast Airport Fly In L-4 Water Councillor Miller • No Report L-5 Water Councillor Machial • No Report L-6 Councillor Doerr • Airport Advisory Committee Meeting • Closed Meeting • Breakfast Airport Fly In • Romancing the Desert • Culmina Opening • Youth Ambassador Crowning • Michael Burgess • Challenge Volunteer • Chamber BBQ • Women’s Institute Picnic L-7 Councillor Mattes • Airport Advisory Committee Meeting • Parks & Rec Board Meeting L-8 Mayor Hovanes • RDOS Meeting • Chamber BBQ • Closed Meeting • Youth Ambassador Page 8 of 9 Regular Open Minutes of August 26, 2013 R-232/13 It was MOVED and SECONDED That the Town of Oliver forward a letter to the RDOS expressing the Town’s disappointment in the decision to finance the maintenance of the Penticton Channel Walkway. CARRIED M UPCOMING MEETINGS September 9, 2013 4:00 pm - Committee of the Whole Meeting September 9, 2013 7:00 pm - Regular Meeting September 16 - 20, 2013 - UBCM Convention September 23, 2013 4:00 pm - Committee of the Whole Meeting September 23, 2013 7:00 pm - Regular Meeting N PUBLIC QUESTION PERIOD An opportunity was provided for the audience to ask questions regarding matters discussed during the meeting. O ADJOURNMENT R-233/13 It was MOVED and SECONDED That the meeting be adjourned. CARRIED The meeting was adjourned at 8:54 pm CERTIFIED AS CORRECT Mayor Corporate Officer Page 9 of 9