HomeMy Public PortalAboutRegular Open Council - 27 May 2013 - PdfMINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF OLIVER
HELD ON MONDAY, MAY 27, 2013 IN THE COUNCIL CHAMBER
Present: Mayor Hovanes
Councillors Larson, Doerr, Bennest, and Mattes
Water Councillors Miller and Machial
Staff: C. Cowan, Corporate Officer
L. Schultz, Deputy Corporate Officer
A CALL TO ORDER
Mayor Hovanes called the meeting to order at 7:00 pm
B ADOPTION OF AGENDA
R-143/13 It was MOVED and SECONDED
That the agenda be adopted as circulated.
CARRIED
C ADOPTION OF PRIOR MINUTES
C-1 Minutes of May 13, 2013 Regular meeting
R-144/13 It was MOVED and SECONDED
That the minutes of the May 13, 2013 Regular meeting be adopted as circulated.
CARRIED
C-2 Minutes of Special Open meeting of May 14, 2013
R-145/13 It was MOVED and SECONDED
That the minutes of the Special Open meeting of May 14, 2013 be adopted as
circulated.
CARRIED
D BUSINESS ARISING OUT OF PRIOR MINUTES
None
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Regular Open Minutes of May 27, 2013
E COMMITTEE REPORTS
E-1 Minutes of the May 13, 2013 Committee of the Whole meeting
R-146/13 It was MOVED and SECONDED
That the minutes of the May 13, 2013 Committee of the Whole meeting be
received.
CARRIED
E-2 Verbal Report from the Chairperson of the May 27, 2013 Committee of the
Whole meeting.
Councillor Doerr gave a verbal report on the Committee of the Whole meeting
held earlier in the day.
F WATER MATTERS
F-1 Water Summary report for the month of April 2013
R-147/13 It was MOVED and SECONDED
That the Water Summary report for the month of April 2013 be received as
presented.
CARRIED
G DELEGATIONS & PETITIONS
G-1 PowerPoint Presentation by Barb Haynes, General Manager of Challenge
Penticton
Ms. Haynes provided a PowerPoint presentation on the upcoming Challenge Penticton
and asked for continued support of this event.
H BUSINESS
H-1 Request from Councillor Larson to discontinue remuneration
R-148/13 It was MOVED and SECONDED
That Councillor Larson continues to sit on Council without remuneration until a
resignation is received and that the money be used towards the cost of a by-
election.
CARRIED
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Regular Open Minutes of May 27, 2013
H-2 Hollow Street Area Road and Utility Upgrades Award of Contract
R-149/13 It was MOVED and SECONDED
That Council award the Hollow Street Area Road and Utility Upgrades tender to
VVI Construction Ltd. in the amount of $1,015,896 (inclusive of GST); and
That approximate cost savings noted in TRUE Consulting’s letter dated May 21,
2013 in the amount of $31,500 (inclusive of GST) be addressed as change orders
upon awarding the project; and
That the current estimated budget deficit for the Hollow Street Area Road and
Utility Upgrades project of $102,500 be funded by transfers from the following
reserves:
o Water Capital Reserve $45,100
o Road Capital Reserve $32,800
o Sewer Equipment Reserve $24,600; and
That a costing audit be undertaken at the end of the project to determine actual
cost for each utility fund and/or reserve and have those costs attributed to those
appropriate reserves.
CARRIED
Opposed – Miller / Machial
Water Councillor Miller left the meeting at 7:42 pm
I CORRESPONDENCE
I-1 Correspondence Report
R-150/13
a) Letter dated May 6, 2013 from G. Litke, A/Mayor, City of Penticton re:
Valley Wide Joint Purchase initiative for Fire Department Apparatus and
Equipment.
It was MOVED and SECONDED
That Council postpones consideration of the City of Penticton’s suggestion for a
Valley Wide Joint Purchase initiative for Fire Department Apparatus and
Equipment until the June 10th Regular meeting to allow the Fire Chief to provide
comment.
CARRIED
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Regular Open Minutes of May 27, 2013
R-151/13
a) Correspondence in the Council Reading File
It was MOVED and SECONDED
That the Council Reading File Correspondence be received.
CARRIED
J REPORTS
J-1 Councillor Mattes
ORL Board Meeting
Air Cadet Sale
Canadian Tire Jumpstart
Fundraiser for Chloe at Rustico Winery
Lions Purina Dog Walk
J-2 Councillor Bennest
Lions Purina Dog Walk
Sears First Anniversary
Canadian Tire Jumpstart
Air Cadets
Pool Opening
J-3 Water Councillor Miller
No report
J-4 Water Councillor Machial
Regular scheduled meetings
J-5 Councillor Larson
Fundraiser for Chloe at Rustico Winery
J-6 Councillor Doerr
Air Cadet Sale
Fundraiser for Chloe at Rustico Winery
J-7 Mayor Hovanes
Coffee with the Mayor
RDOS
Meeting with citizen re: mailboxes
Air Cadet Annual Ceremony Review
Fundraiser for Chloe at Rustico Winery
Walk for Guide Dogs
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Regular Open Minutes of May 27, 2013
K UPCOMING MEETINGS
May 31 - June 4 - 2013 - FCM Conference (Vancouver)
June 10, 2013 - 4:00 pm - Committee of the Whole Meeting
June 10, 2013 - 7:00 pm - Regular Meeting
June 24, 2013 - 4:00 pm - Committee of the Whole Meeting
June 24, 2013 - 7:00 pm - Regular Meeting
L PUBLIC QUESTION PERIOD
An opportunity was provided for the audience to ask questions regarding matters
discussed during the meeting.
The Corporate Officer gave an update on the compliance of street numbering tickets.
M ADJOURNMENT
R-152/13 It was MOVED and SECONDED
That the meeting be adjourned.
CARRIED
The meeting was adjourned at 7:55 pm
CERTIFIED AS CORRECT
Mayor Deputy Corporate Officer
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