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Home My Public Portal About2023-05-18_Council Website Agenda Package_Updated May 16, 2023.pdf Page 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday, May 18, 2023 Livestreamed via YouTube at www.youtube.com/modcvideo Office Location: 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER 2. APPROVAL OF AGENDA/ORDER OF BUSINESS 3. PUBLIC INPUT SESSION (15 minutes – 8:45 a.m. to 9:00 a.m.) 4. MINUTES OF PREVIOUS MEETING 4.1 Council – May 11, 2023. 5. PROCLAMATIONS 6. COMMITTEE REPORTS 6.1 Building Code & Unsightly Premises Committee: a. Request for Decision prepared May 11, 2023 - Community Development & Recreation - Unsightly Property Order to Remedy. b. Request for Decision prepared May 11, 2023 - Community Development & Recreation - Unsightly Property Order to Demolish and/or Rectify. 7. PUBLIC PRESENTATIONS 7.1 8. BY-LAWS AND POLICIES Page 2 of 2 9. MATTERS ARISING 9.1 Request for Direction prepared May 5, 2023 - Community Development and Recreation - Grants Review. 9.2 Request for Decision prepared May 11, 2023 - Infrastructure & Operations - Chester Basin Wastewater Treatment Plant Site Location RFP MODC-T-2023-02 - Chester Basin WWTP: Site Selection, Technology, and Probable Costs. 10. CORRESPONDENCE 10.1 Correspondence from NS Department of Public Works (Highway Engineering & Construction - Capital Program) regarding three-year cost share agreement for subdivision streets. 11. NEW BUSINESS 11.1 Request for Decision prepared May 3, 2023 - Community Development & Recreation - New Private Road Name Request - Northern Hill Road (off Highway 329, Blandford). 11.2 Request for Decision prepared May 8, 2023 - Community Development & Recreation - Operating Grants Review 11.3 District Council Grants: a. District 3 - $2,000 - Chester Playhouse Society. b. District 5 - $2,500 - Royal Canadian Legion. 12. IN CAMERA 12.1 Section 22(2)(e) of the Municipal Government Act - Contract Negotiations (Town of Mahone Bay). 13. ADJOURNMENT APPOINTMENT 9:15 a.m. Chester Playhouse Society - Sara Filbee (Chair), Susan Crocker (Vice Chair), Andrew Chandler (Executive Director). 205 MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of COUNCIL MEETING Livestreamed via YouTube www.youtube.com/modcvideo from 151 King Street, Chester, Nova Scotia On Thursday, May 11, 2023 MEETING CALLED TO ORDER Warden Webber called the meeting to order at 8:50 a.m. Present: District 1 – Councillor A. Veinotte District 2 – Deputy Warden F. Shatford District 3 – Councillor D. Wells District 4 – Warden A. Webber District 5 – Councillor A. Assaff District 6 – Councillor T. Connors District 7 – Councillor S. Church Staff: Tara Maguire, CAO Pamela Myra, Municipal Clerk Jennifer Webber, Communications & Outreach Coordinator (Via Zoom) Emily Lennox, Executive Assistant Chad Haughn, Director of Community Development & Recreation Fred Whynot, Director of Public Works Tammie Bezanson, CET Solicitor: Samuel Lamey, Municipal Solicitor Public: There were eight members of the public in the gallery. APPROVAL OF AGENDA/ORDER OF BUSINESS Additions:  10.1 Letter from Church Memorial Park.  In Camera Items - Contract Negotiations and Personnel. Council (continued) May 11, 2023 206 2023-244 MOVED by Councillor Assaff, SECONDED by Councillor Church the agenda and order of business for the May 11, 2023, Council meeting be approved as amended. ALL IN FAVOUR. MOTION CARRIED. PUBLIC INPUT Anthony Rogers of Chester (Stanford Lake Road) indicated that Halyard Developments was here to provide an update. He noted that Councillor Veinotte has recused himself as he is involved, through his business, in the development. He wanted to point out that Councillor Veinotte should remove himself from the room and Council agreed that is the procedure when there is a conflict. MINUTES OF PREVIOUS MEETINGS 4.1 Council – April 27, 2023. 2023-245 MOVED by Councillor Church, SECONDED by Councillor Assaff that the minutes of the April 27, 2023 Council Meeting be approved as amended. ALL IN FAVOUR. MOTION CARRIED. PROCLAMATIONS 5.1 Request to proclaim May 17, 2023 as International Day Against Homophobia and Transphobia. 2023-246 MOVED by Councillor Assaff, SECONDED by Councillor Connors that Council proclaim May 17, 2023 as International Day Against Homophobia and Transphobia in the Municipality of the District of Chester in the usual manner. ALL IN FAVOUR. MOTION CARRIED. 5.2 Accessibility Awareness Proclamation (refer to item 6.1). 2023-247 MOVED by Councillor Church, SECONDED by Councillor Connors that Council proclaim Access Awareness Week May 28 to June 3, 2023 in the Municipality of the District of Chester in the usual manner. ALL FAVOUR. MOTION CARRIED. Council (continued) May 11, 2023 207 COMMITTEE REPORTS 6.1 Equity, Diversity, & Inclusion - April 25, 2023 - Councillor Connors. a. Accessibility Awareness Week Proclamation recommendation from the Committee. Councillor Connors noted that the policy allows for the Equity, Diversity, & Inclusion Committee to bring forward recommendations. She and Councillor Assaff will report back to the Committee that Council has proclaimed Accessibility Awareness Week. PUBLIC PRESENTATIONS 7.1 Aaron Ewer, Halyard Developments regarding Wastewater update - Chester Hills. Councillor Veinotte declared conflict of interest and left the room. Present was Aaron Ewer and Andy Knowles of Halyard Developments who indicated that they wished to have a discussion with Council on the proposed fee for sewer connection. Members of Council and the Developers discussed various options and concerns with regard to the proposed amount of the fees, density, infrastructure funding and costs, on-site and municipal sewer connection, cost of the sewer expansion and not passing on those costs to other residents, subdivision and bare land condos, what is as of right development and what might require a development agreement, wells, and time frame. It was agreed to have staff prepare information for further review and discussion. Mr. Ewer and Mr. Knowles left the meeting. Councillor Church noted that a person in the galley, Heather MacIntosh, wished to speak regarding the Halyard Development. Council agreed. Heather MacIntosh, 80 Stanford Lake Road noted that she is one of several community members who are concerned about the scope of the project, noting that she heard two changes during the presentation with the developers today. She felt the project was moving away from the Municipal Planning Strategy (MPS) and asked if it was permitted under the MPS in terms of density. Council (continued) May 11, 2023 208 She also had a question about the well downstream and the water table; what would be the impact on the people who use same aquafer. She has seen different plans and heard different sales pitches, and different numbers of units. It doesn’t feel great to the people who live there and don’t know what is happening. The CAO noted that a bare land condo requires a development agreement, however, if the developer were to break up the lots it would be an as of right development. Warden Webber noted that it would depend on their final version. Councillor Veinotte returned to the meeting room. BY-LAWS AND POLICIES POLICY: 8.1 Second Notice - Adoption of Policy P-111 Property Assessed Clean Energy (PACE) Program Policy. 2023-248 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that Council conduct Second and Final Notice to Adopt Policy P-111 Property Assessed Clean Energy (PACE) Program Policy. ALL IN FAVOUR. MOTION CARRIED. MATTERS ARISING There were no matters arising for discussion. CORRESPONDENCE 10.1 Letter from Church Memorial Park requesting the Municipality pay for and lead a feasibility study to determine if it makes finance sense to continue to upgrade the existing facility or to plan for a new facility. Councillor Church indicated that the Church Memorial Park Trustees have been approached by an interested group of individuals who want to fundraise for a new arena and need information on whether to keep and repair the current facility or move in a new direction. They would like to determine what the community needs and wants. Council (continued) May 11, 2023 209 Discussion was held regarding the need for a feasibility study, however, Council felt that it was not the Municipality that should entirely fund or lead the study, however, Council would consider working with Church Memorial Park. A new rink is not a strategic priority of Council. It was estimated that a feasibility study would cost anywhere between $50,000 and $100,000. It was agreed to have a representative from the Board come to Council to discuss the matter. NEW BUSINESS 11.1 Request for Decision prepared April 27, 2023 - Financial & Information Services - Banking Resolutions. The CAO reviewed the Request for Decision regarding banking resolution for a credit limit of $600,000 if needed as well as a Certificate of Account Authorities from the Bank of Montreal to allow the replacement of corporate credit cards with P-Cards, which operate like a credit card but provide more control. 2023-249 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Council approve the authorization of the TPS Certificate of Account Authorities for the Bank of Montreal (to allow for P-Cards) as well as the Borrowing Resolution for Scotiabank to continue with a $600,000 line of credit with Scotiabank. 11.2 Request for Decision prepared May 1, 2023 - Corporate & Strategic Management - Municipal Welcome Signs. Present were Erin Lowe, Senior Economic Development Officer and Tammie Bezanson, CET to review the Request for Decision for the welcome signs to be placed at the entrances of the Municipality of Chester. The sign includes “Welcome” in English, French, and Mi’kmaq. It was also noted that since the size of the signs has been reduced, the overall cost has decreased significantly. 2023-250 MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that Council approve signage locations, size, design and budget not to exceed $4,000 + HST for the production and installation of six municipal “Welcome” signs (in the English, French, and Mi’kmaq languages) to be placed at entrances to the Municipality. SIX IN FAVOUR, ONE OPPOSED. MOTION CARRIED. Council (continued) May 11, 2023 210 11.3 Request for Decision prepared April 21, 2023 - Community Development & Recreation - Private Street Maintenance Petition from Deep Cove Property Owners’ Association. Sylvia Dixon, Development and Planning Technician was present to review Request for Decision prepared April 21, 2023 regarding the request for Private Street Maintenance Petition from Deep Cove Property Owners’ Association. She outlined the results of the petition. 2023-251 MOVED by Councillor Connors, SECONDED by Councillor Assaff that Council accept the Deep Cove Property Owners’ Association petition package for private street improvement and maintenance, and direct finance staff to implement a special tax for the affected accounts to take effect in the 2023/2024 fiscal year. ALL IN FAVOUR. MOTION CARRIED. Warden Webber asked who would advise Canada Post with regard to Borgalds/Borgels Point Road. The Development & Planning Technician indicated that the province would advise once the road name is approved, however, she will send the information to Canada Post. A break was held from 9:44 a.m. to 10:00 a.m. 11.4 Chester Commons Sidewalk - Councillor Wells. Councillor Wells indicated that he has received a petition for sidewalks on the Commons Road that was initiated by residents in the area. he has also spoken with a lot of people about their safety concerns over the last two years. He would like to start the process and suggested the sidewalk could be installed in stages. It was also noted that the road crosses over into District 1 from District 3. Councillor Wells indicated that he knew it would not be in this year’s budget but is hoping there could be something in next year's budget. Councillor Veinotte (District 1) agreed, noting that he grew up on that road and was aware of the safety concerns for walkers and cyclists. It was agreed to request staff to conduct a preliminary assessment. IN CAMERA 12.1 Section 22(2)(e) of the Municipal Government Act - Contract Negotiations - South Shore Historic Preservation Society. 12.2 Section 22(2)(c) of the Municipal Government Act - Personnel Matters. Council (continued) May 11, 2023 211 2023-252 MOVED by Councillor Assaff, SECONDED by Councillor Church that the meeting convene In Camera as per Section 22(2)(e) Contract Negotiations and Section 22(2)(c) Personnel. Following a brief “In Camera” session, the meeting reconvened with all members present. 2023-253 MOVED by Councillor Assaff SECONDED by Deputy Warden Shatford that the meeting adjourn. ALL IN FAVOUR. MOTION CARRIED. (10:12 a.m.) _________________________ _________________________ Allen Webber Pamela Myra Warden Municipal Clerk This meeting can be viewed at www.youtube.com/modcvideo REQUEST FOR DECISION REPORT TO: Council MEETING DATE: May 18, 2023 DEPARTMENT: Community Development & Recreation SUBJECT: Order to Remedy ORIGIN: Unsightly Property: CM-US2021-013 Date: May 11, 2023 Prepared by: Brendan Mosher, Bylaw Enforcement Officer Date: May 11, 2023 Reviewed by: Chad Haughn, Director of Community Development & Recreation Date: May 11, 2023 Authorized by: Tara Maguire, Deputy CAO RECCOMENDED MOTION The Building Code & Unsightly Premises Committee recommend the following motion to Council: Motion by Deputy Walden Floyd Shatford, 2nd by Councillor Tina Connors that Council approve staff to work with legal Counsel on the issuance of a Summary Offense Ticket to the property owners of 11 Valley Road, Chester, (PID# 60091188) based on section 344 and section 348(4) of the Municipal Government Act for failing to abide by the Order previously served along with a Long Form Information so that the Municipality can also seek to have the property cleaned up pursuant to section 505(4). CURRENT SITUATION File number CM-US2022-013, property located at 11 Valley Road, Chester, (PID# 60091188) is before Council as it is an ongoing case file with an unsightly premises concern. The unsightly concern is regarding the property owner’s household items and debris building up around the property and which the property owners have failed to take any action despite multiple warnings and orders issued. BACKGROUND May 17th, 2022 – Initial complaint was received regarding this property and Brendan Mosher and Senior Development Officer, Heather Archibald conducted a site visit as the property owner also has some long outstanding land-use violations. During the site visit it was determined the property is in an unsightly premises condition. After review of the history of this property I had a discussion with the gentlemen on the property and I outlined that this property was already given assistance (2019) to bring the property back into compliance with the condition it would not come back into an unsightly state. I informed him we will only be giving one warning to clean up the property but will take time into consideration for his personal health/ mobility. August 12th, 2022 – B. Mosher, Bylaw Enforcement Officer conducted a re-inspection and determined no progress has been done to the property. Where the verbal conversation did not accomplish anything to the property B. Mosher issued a thirty (30) day final warning letter. January 12th, 2023 - Legal advice was obtained on next steps if the property is not in compliance after the final warning letter. It was decided that while working in conjunction with Development to continue sending letters and issue a long form ticket after another letter and wait for the Land-Use violation to be resolved. R e q u e s t f o r D e c i s i o n P a g e | 2 April 5th, 2023 - Final thirty (30) day letter issued. After the thirty (30) day final compliance letter, there was no efforts of clean-up being conducted. April 5th, 2023 - In the April 5th, 2023 meeting it was recommended to council to issue a twenty-one (21) day order to comply. The committee made the motion to approve the recommendation and issue the order. May 2023 - A twenty-one (21) day order to remedy was issued following this motion from the committee. A site re-inspection was conducted on May 1st , 2023 with no noted progress made. May 11th, 2023 - Brendan Mosher presented the Building Code & Unsightly Premises Committee with options. There was a motion made to recommend to council that the property owner be charged contrary to section 344 and section 348(4) for failing to abide by the Order previously served along with a Long Form Information so that we can also seek the remedy that the property be cleaned up pursuant to section 505(4). IMPLICATIONS By-Law/Policy The following bylaws and Acts are outlined for this report: Municipal Government Act: MGA Section 344 – “Every property in a municipality shall be maintained so as not to be dangerous or unsightly.” MGA Section 346 (1) – “Where a property is dangerous or unsightly, the council may order the owner to remedy the condition by removal, demolition or repair, specifying in the order what is required to be done.” MGA Section 348 (4) – “After the order is served, any person who permits or cause a dangerous or unsightly condition, continues to permit or cause a dangerous or unsightly condition or who fails to comply with the terms of the order is liable, on summary conviction, to a penalty of not less than one hundred dollars and not more than five thousand dollars, and in default of payment to imprisonment for not more than three months.” MGA Section 505 (4) – “In addition to a fine imposed for contravening a provision of this Act, a regulation or a by-law of a municipality made pursuant to this act, a judge may order the person to comply with the provisions, order, regulation, or by-law under which the person was convicted, within the time specified in the order. Dangerous or Unsightly Premises Policy P-80 The Dangerous & Unsightly Committee determines when a property is considered dangerous or unsightly and through the Bylaw Enforcement Officer attempts to bring violations into compliance. Financial/budgetary If the property owner does not follow through with the issued order the Municipality of Chester will complete the assigned order through the Heavy Equipment Contract and any expenses accumulated will be assigned to the property owner’s taxes. Has Legal review been completed? Yes ATTACHMENTS  May 17th, 2023 Site Visit Photos R e q u e s t f o r D e c i s i o n P a g e | 3 R e q u e s t f o r D e c i s i o n P a g e | 4 R e q u e s t f o r D e c i s i o n P a g e | 5 R e q u e s t f o r D e c i s i o n P a g e | 6 R e q u e s t f o r D e c i s i o n P a g e | 7 R e q u e s t f o r D e c i s i o n P a g e | 8 R e q u e s t f o r D e c i s i o n P a g e | 9 R e q u e s t f o r D e c i s i o n P a g e | 10 R e q u e s t f o r D e c i s i o n P a g e | 11 R e q u e s t f o r D e c i s i o n P a g e | 12 REQUEST FOR DECISION REPORT TO: Council MEETING DATE: May 18, 2023 DEPARTMENT: Community Development & Recreation SUBJECT: Order to demolish and/or Rectify ORIGIN: CM-LU2022-007/ CM-LU2019-003/ CM-LU2019-002 Date: May 10, 2023 Prepared by: Brendan Mosher, Bylaw Enforcement Officer Date: May 11, 2023 Reviewed by: Chad Haughn, Director of Community Development & Recreation Date: May 11, 2023 Authorized by: Tara Maguire, Deputy CAO RECOMMENDATION It is recommended that Council approve staff to work with legal Counsel on an Order to Comply for the property owners of 11 Valley Road, Chester (PID# 60091188) and if the property owners fail to comply with the order, the Municipality of Chester will complete the assigned order through the Heavy Equipment Contract and any expenses accumulated will be assigned to the property owner’s taxes. The order will also include a Municipal Building Inspector visit to the site to gather GPS data on the structure to confirm that the structure is not over the property line. CURRENT SITUATION This report is in front of Council since the property at 11 Valley Road, Chester (PID# 60091188) has three land- use violations which are as follows: 1. Installation of a large vinyl tent. 2. An addition built onto a shed. 3. Construction of a homemade vehicle maintenance hoist/ramp. The property owners have not obtained the correct development permits for the three items listed above. BACKGROUND May 17th, 2022, Brendan Mosher, Bylaw Enforcement Officer & Heather Archibald, Senior Development Officer conducted a site visit and spoke with the property owner in the doorway of the home, who then directed us to the back yard to speak with her partner who also lives on the property. Heather Archibald, Senior Development Officer explained that the addition that was built onto the shed structure, the installation of the vinyl tent, and the construction of a homemade vehicle maintenance hist/ramp was done without the proper development permits. The options presented included the removal of all three structures listed or apply for the correct development permits. Heather Archibald, Senior Development Officer outlined the process and said that they could use one application to deal with all three land-use violations. Brendan Mosher, Bylaw Enforcement Officer outlined that he would send a letter along with the application to the property owner within the next week and they would have thirty (30) days to apply for the permit or remove the structures. The property owner agreed to this. Brendan Mosher, Bylaw Enforcement Officer returned to the office and issued a thirty (30) day request to comply letter along with the development application. R e q u e s t f o r D e c i s i o n P a g e | 2 August 12th, 2022, to date there has been no application submitted to the development office. The addition to the structure, the vinyl tent, and the homemade vehicle maintenance hoist/ramp has also not been removed from the property. Brendan Mosher, Bylaw Enforcement Officer issued an additional thirty (30) day request to comply along with another development application. October 10th, 2022, to date there has been no application submitted to the development office. The addition to the structure has also not been removed. Brendan Mosher, Bylaw Enforcement Officer, Heather Archibald, Senior Development Officer, Chad Haughn, Director of Community Development & Recreation, and Tammy Hamm, Administrative Coordinator met and obtained legal advice. It was agreed that we issue a final request to comply letter and then proceed to council for next steps. January 17th, 2023, to date there has been no application submitted to the development office. The addition to the structure, the vinyl tent, and the homemade vehicle maintenance hoist/ramp has also not been removed from the property. Brendan Mosher, Bylaw Enforcement Officer issued a final thirty (30) day request to comply along with another development application. April 6th, 2023, to date there has been no application submitted to the development office and the three structures remain in place. IMPLICATIONS By-Law/Policy Chester Area Land Use By-law Section 2.3 - Development Permit Required: The owner of a property shall not undertake, or cause or permit to be undertaken, any development thereon unless a development permit has been issued therefore by the Development Officer and the permit is in force. Section 2.5 - Application Required: Every developer wishing to obtain a development permit shall submit an application for such development permit to the Development Officer in the form prescribed from time to time by council. Section 2.16 - Violations: In the event of any alleged contravention of the provisions of this Land Use By-law, the Municipality of the District of Chester may take action as outlined in Sections 505, 506 and 508 of the Municipal Government Act, as amended from time to time. Section 16.16 - Definition of Development: DEVELOPMENT includes the erection, construction, alteration, placement, location, replacement or relocation of, or addition to, a structure and a change or alteration in the use made of land or structures. Financial/budgetary If the property owner does not follow through with the issued order the Municipality of Chester will complete the assigned order through the Heavy Equipment Contract and any expenses accumulated will be assigned to the property owner’s taxes. We will also have one of our Building Inspectors go out and GPS the structure to confirm that the structure is not over the property line. Has Legal review been completed? Yes ATTACHMENTS N/A Chester Playhouse Rebuilding Project Update to the Municipality of Chester May 18, 2023 Sara Filbee, Susan Crocker, Andrew Chandler 1 2 CHESTER PLAYHOUSE The Municipality of Chester’s Playhouse 2023 May June July Aug Sept Construction Commissioning Official Opening CHESTER PLAYHOUSE Completion Schedule 3 CHESTER PLAYHOUSE Re -Opening Celebration! 1:00pm Site opens: music, artist market and more 1:30pm Parade from Legion to 22 Pleasant Street Ribbon cutting and speeches 2:00pm Concert Begins 5:00pm End of Event •A grand re-opening and community celebration •A big thank you to the entire community for supporting the journey •A strong message that this is the community’s Playhouse Starting at 8:00 PM Performers include Sarah Prosper, Old Man Luedecke, Lennie Gallant and more! •The first performance in the Playhouse, with a diverse mix of artists and genres to showcase the new theatre; •First come, first served ticket policy, with prices kept low to ensure broad community participation; •And this is just the beginning! Chester Playhouse Re-opening Celebration EXPENSES REVENUES Artist Fees $ 12,500 Production 5,300 Project Costs 4,700 PR and Promo 10,000 ASL 1,000 Admin 500 Contingency 4,700 TOTAL $38,000 Revenue 150@$25 $3,750 Public Support: •Arts NS 9,000 •MODC –Op.3,000 •MODC –District 2,000 •Village Comm.5,000 Sponsorships 5,000 TOTAL $27,750 Gap -CPH Contribution $10,250 Re -Opening Celebration! CHESTER PLAYHOUSE Our request of you: •Plan to join us on August 26th. Be in attendance as we acknowledge your financial and moral support …from the beginning! •Please support the reopening celebration through available grant programs. •Bring everyone! Use your social media and other networks to help us make everyone feel welcome. •Continue to champion the Playhouse –as a place of culture and entertainment, a contributor to community strength, and an economic driver. REQUEST FOR DIRECTION REPORT TO: Municipal Council MEETING DATE: May 18, 2023 DEPARTMENT: Community Development & Recreation SUBJECT: Grants Review ORIGIN: Council Request Date: May 5, 2023 Prepared by: Chad Haughn, Director of Community Development & Recreation Date: May 9, 2023 Authorized by: Tara Maguire, CAO CURRENT SITUATION At the April 6, 2023 Committee of the Whole meeting, it was requested that parts the Municipal Grants Program be reviewed. Specifically, it was suggested that the Small Capital Grant be looked at as well as the eligibility restrictions on private member clubs. BACKGROUND Over the 2022-23 fiscal year, Council conducted an in-depth review of the various grants that are offered through the Municipality. Numerous changes were made in an attempt to create a grants program that appropriately supports the various needs of local not-for-profit community organizations. The changes agreed to by Council were implemented by staff including the update of grant guidelines and application forms. The changes were then promoted to the community. DISCUSSION Major Capital Grant At the April 6th meeting, Council indicated that there is a gap in the capital grants. Although Council suggested that the Major Capital Grant Program does not require changes, it is important to remember that the Major Capital Grant has a minimum funding of $10,000 and a maximum funding of $100,000 and the project must be new construction, or must enhance the services offered. The annual budget is set at a maximum of $250,000 with funds coming from 1/3 Wind Reserve. Small Capital Grant The newly created small capital grant is targeted at smaller scale projects with a maximum funding of $10,000. The annual budget is set at a maximum of $25,000 with funds coming from 1/3 Wind Reserve (guidelines attached). One problematic area raised with the small capital grants is the ineligibility of maintenance and repair projects. Groups with projects such as roof or siding replacements are not eligible. A second area of concern is the maximum funding of $10,000 is perhaps too restrictive. If Council chooses to adjust the maximum funding, the Major Capital minimum funding should be considered as well so groups have clear direction on which grant is most suitable for their project. Any changes to the grant program could be made to the grant guidelines and implemented in the 2024-25 fiscal year. R e q u e s t f o r D i r e c t i o n P a g e | 2 Attached to this report is a list of facilities in the Municipality that are owned and operated by not-for-profit organizations. This list provides some background information related to the organizations that may have facility capital projects and who may seek capital grant support at some point in the future. Private Member Clubs In the current grants program, private member clubs are not eligible to receive capital funding. More recently, Council has relaxed the eligibility criteria to private member organizations (i.e. Legions) and they are now eligible to apply for grant funding to support events and activities that are open to the public. The restrictions on private member organizations have been a topic of conversation on several occasions in the past, with the primary concern focused on public funds being used to support a group where the benefit is only for members. Member based organizations normally have specific benefits that are reserved for those with paid membership. Some would argue that private member clubs should not be penalized because they use a funding model that collects annual fees from participants. Membership fees are collected in order to raise funds to support the operations of the organization. Other groups may have a slightly different model and may charge a participation or registration fee, but those groups are eligible for Municipal grants. A few local examples of private member-based organizations include the Chester Tennis Club, the Captain Kidd Rod & Gun Club, the Hubbards Sailing Club. OPTIONS 1. Consider changes to the project eligibility of the Small Capital Grant program. 2. Consider increase to the Small Capital Grant budget. 3. Determine if eligibility changes should be made for private member clubs. IMPLICATIONS By-Law/Policy NA Financial/budgetary If Council chooses to expand eligibility criteria or the maximum budget allocations, consideration will need to be given to the impact on the grants budget. Environmental NA Strategic Priorities Changes to the Municipal grant program will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Economic Development 1. Promote and grow the Municipality’s economic sectors. 2. Position the Municipality as Nova Scotia’s south shore community of choice for residents, businesses, and organizations, and as an international tourism destination. R e q u e s t f o r D i r e c t i o n P a g e | 3 Priority Outcomes: Governance & Engagement 1. Ensure municipal service delivery is efficient and effective, communicated and accessible. 2. Ensure municipal bylaw and policy frameworks reflect current and changing needs. Priority Outcomes: Healthy & Vibrant Communities 1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of life and provide safe communities for residents and visitors alike. Work Program Implications Has Legal review been completed? ___ Yes _X _ No __ N/A COMMUNICATIONS (INTERNAL/EXTERNAL) If Council chooses to make changes to the grant program, those changes will be communicated to the public. ATTACHMENTS 1. Community Facilities Listing 2. Small Capital Grant Guidelines Not-For-Profit Community Facilities Updated April 2023 Captain Kidd Rodd & Gun Club Chester Curling Club Chester Tennis Club Church Memorial Park (Rink) New Ross Farmers Association (Fair Grounds) Sherbrooke Lake Camp Canaan & District Hall Chester Brass Band Hall District No 1 Community Centre East Chester Recreation Association East River Village Hall Forties Community Centre Hubbards Barn Hubbards Area Lions Club Ocean Swells Community Centre Western Shore & Area Improvement Association Chester & Area Family Resource Centre New Ross Family Resource Centre Through the Years Early Learning Centre Chester Yacht Club Hubbards Sailing Club Royal Canadian Legion, Br. 44, Chester Royal Canadian Legion, Br. 88, Chester Basin Royal Canadian Legion, Br. 79, New Ross Royal Canadian Legion, Br. 144, Western Shore Aspotogan Heritage Trust Bonny Lea Farm Chester Art Centre Chester Municipal Heritage Society (Lordly House & Train Station) Chester Playhouse Integrity Haven Equine Rescue Centre Our Health Centre Clarke Lodge, Chester Norwood Lodge, New Ross Churches Fire Halls Parks & Trails Others Not Listed Masonic Lodges Recreation Facilities Community Halls Resource Centres Yacht Clubs Legions Other Community Facilities Page 1 of 2 MUNICIPALITY OF THE DISTRICT OF CHESTER ~ SMALL CAPITAL GRANT ~ GUIDELINES The purpose of the Small Capital Grant is to provide financial assistance to community organizations to enhance their ability to operate a quality community facility or to better serve members of the public. This funding opportunity is intended to support minor capital projects, such as, improvements to facilities or purchase of equipment that will expand the capacity of the organization. Eligible Applicants  You must be a non-profit organization, or otherwise comply with the requirements of the Municipal Government Act for eligibility for a grant or contribution by a Municipality (Section 65(AU).  Your primary purpose must be to operate, sponsor or encourage programs, activities, or facilities within the Municipality of the District of Chester.  Council may make eligibility exceptions on occasion when deemed appropriate. Ineligible Applicants  Churches / faith-based organizations.  Private member-based organizations, whose primary focus is to serve its members. Eligible Projects  Projects must be capital in nature.  Regular operating costs, maintenance costs or general repair work is not eligible.  Only expenses incurred after an application is submitted are eligible to be included in the project.  It is always advisable to consult with the Recreation & Parks Services prior to submitting an application to ensure your project is eligible for this particular grant. Funding  The maximum funding request is $10,000 per application.  Council looks favorably at applications that include funding from other sources (i.e. grants from other levels of government, in-kind contributions and fundraising efforts).  Council will review all applications and determine the funding level for each project. Page 2 of 2 Application Procedure  Applications must be submitted by January 31st.  Organizations must complete the Small Capital Grant Application form.  You may attach a separate document if there is insufficient space on the form for your response to each question.  The application form must be completed in full and have appropriate signatures.  If organizations have questions about the application form or would like to receive assistance to complete the form, please contact Recreation & Parks Services at 902-275-3490 or by email at recreation@chester.ca.  After a project is complete, organizations are required to complete and submit a Final Report Form to indicate how the funds were spent. Evaluation Applicants will be reviewed and evaluated based on the following:  Grant criteria have been met.  Demonstrated positive community impact.  The organization has shown a financial need for grant funding.  Alignment with the Municipality’s strategic priorities. Grant Recognition The Municipality of Chester encourages appropriate recognition as a funding partner of approved projects. Note: The amount of grant funding available is limited. Council reserves the right to approve funding amounts lower than requested. Council also reserves the right to reject any grant application, regardless of whether the criteria have been met. REQUEST FOR DECISION REPORT TO: Council MEETING DATE: May 18, 2023 DEPARTMENT: Infrastructure & Operations SUBJECT: Chester Basin WWTP Site Location RFP ORIGIN: Strategic Priorities – Wastewater Strategy MOTIONS 2022-548 & 2022-549 Date: May 15, 2023 Prepared by: Jonathan Meakin, Strategic Initiatives Coordinator Date: May 15 2023 Reviewed by: Fred Whynot, Director, Public Works Date: May 15, 2023 Authorized by: Tara Maguire, CAO RECOMMENDED MOTION That Council approve the award of the work outlined in the RFP Chester Basin WWTP: Site Selection, Technology, and Probable Costs to CBCL as the successful bidder. CURRENT SITUATION Council discussed a number of recommendations from the Wastewater Service Study (2022) during its December 22, 2022 meeting. Two Motions resulted from that discussion: Motion 2022-549 approved a series of next steps for each wastewater system, and Motion 2022-548 prioritized action for critical upgrades to the Chester Basin wastewater system. Staff issued an RFP, MODC-T-2023-02 – Chester Basin WWTP: Site Selection, Technology, and Probable Costs via the eProcurement platform Bids & Tenders on April 25, 2023 with a deadline for submissions on May 10, 2023 at 3:00pm. BACKGROUND The current Chester Basin Wastewater Treatment Plant (WWTP) is currently at capacity, uses chlorine for disinfection (with no de-chlorination), and treats wastewater from eight (8) equivalent dwelling units (EDUs). In addition, the increased frequency and intensity of storm events, storm surges, and coastal flooding causes tidal inundation in the chlorination chamber, which results in improperly treated effluent. As an asset at the end of its useful life and located at a site vulnerable to the impacts of climate change, the Chester Basin WWTP faces heightened risk of failure and service disruption. With these factors in mind, plus the desire to accommodate future development, the Municipality invited proposals from consultants to:  investigate locations for a future plant;  evaluate technology options available for a small, expandable package type WWTP; and  provide probable costs for the same, including costs of a collection and transmission system to deliver wastewater to the new plant location options. R e q u e s t f o r D i r e c t i o n P a g e | 2 The scope of work also called for a review of the existing plant and collection system to determine what can be reused as well as costs for decommissioning the existing plant and unused infrastructure. It is likely that only the current gravity system and outfall will be acceptable for future uses as well as some of the existing lift station infrastructure. In addition to informing a capital plan for a new Chester Basin wastewater system, cost estimates provided by the completion of this work will support an application to the Disaster Mitigation and Adaptation Fund (DMAF). DMAF is a federal grant program that invests in public infrastructure to mitigate the potential economic, environmental, and social impacts of climate change, and to strengthen community resilience to disasters triggered by natural hazards and extreme weather events. Due to the elevation of the existing WWTP infrastructure, sea level rise will eventually overwhelm the WWTP, so relocation costs for a new system will be eligible for consideration under DMAF. The DMAF program considers infrastructure projects that have a minimum of $1M in eligible expenditures. The work for MODC-T-2023-02 – Chester Basin WWTP: Site Selection, Technology, and Probable Costs must be completed by June 30, 2023. Applications to the Disaster Mitigation and Adaptation Fund (DMAF) are due by July 19, 2023. DISCUSSION Four (4) proposals were received for the RFP MODC-T-2023-02 – Chester Basin WWTP: Site Selection, Technology, and Probable Costs. The Department of Infrastructure & Operations evaluated the proposals based on: Experience and Qualifications (25%)  Overview of the company  Knowledge, skills and experience in sanitary sewage systems  Knowledge, skills and experience in wastewater system design Description of projects the proponent has previously delivered and/or is currently delivering Methodology and Schedule (20%)  Description of how the proponent will provide the deliverables  Schedule for the performance of the proponent's services on this project Proposed Project Team (20%)  Roles and responsibilities of the proponent and any of its agents, employees and sub-contractors References (15%)  References from relevant and related projects Cost (20%) R e q u e s t f o r D i r e c t i o n P a g e | 3 The four (4) submissions received the following evaluation scores: Rank Company Score /100 1 CBCL 92.5 2 Company 2 79 3 Company 3 67.75 4 Company 4 50.75 Highlights of the CBCL submission included:  Demonstrated experience in wastewater infrastructure design and operational process design and support, including on-staff NSECC certified operators;  Clear methodology and deliverables for all RFP components;  Demonstrated familiarity with a full-range of possible technological solutions as well as clear evaluation processes of those solutions;  Demonstrated site assessment criteria informing system design, climate adaption planning, and climate vulnerability projections;  Experience producing similar wastewater system analysis reports for DMAF and ICIP submissions;  Project team expertise devoted to climate risk impacts, in addition to engineering and project management expertise; and  A detailed implementation plan that identifies potential risks and proactive solutions to methodology & timeline. OPTIONS 1. Direct staff to award the contract to CBCL at a cost of $29,780 + HST. 2. Direct staff to return with additional information, as directed. IMPLICATIONS By-Law/Policy Not applicable. Financial/budgetary The amount allocated or the MODC-T-2023-02 – Chester Basin WWTP: Site Selection, Technology, and Probable Costs was identified in the December 15, 2022 Request for Decision and approved in the resulting Motion 2022- 549. The cost for this project will have an impact on the year-end Sewer Reserve transfer. Environmental The current Chester Basin WWTP does not meet regulatory requirements for quality of effluent and the site is vulnerable site vulnerable to the impacts of climate change, notably the increased frequency and intensity of storm events and resulting coastal flood risk. Strategic Priorities The Chester Basin WWTP renewal project will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: R e q u e s t f o r D i r e c t i o n P a g e | 4 Priority Outcomes: Environmental Stewardship 3. Support environmental conservation & protection initiatives and efforts to tackle the impact of climate change. Priority Outcomes: Governance & Engagement 1. Ensure municipal service delivery is efficient and effective, communicated and accessible. Priority Outcomes: Healthy & Vibrant Communities 1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of life and provide safe communities for residents and visitors alike. Priority Outcomes: Infrastructure & Service Delivery 1. Develop and implement evidence-based plans for future infrastructure and service needs, along with related funding models, to accommodate sustainable growth and levels of service. 2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. Work Program Implications Completion of the Chester Basin WWTP: Site Selection, Technology, and Probable Costs contract will enable Department of Infrastructure & Operations staff to submit a viable application to the Disaster Mitigation and Adaptation Fund federal grant program and then undertake the contracting of detailed design and construction. Has Legal review been completed? __ Yes _ _ No _X N/A COMMUNICATIONS (INTERNAL/EXTERNAL) No communications or community engagement needs are anticipated at this stage. ATTACHMENTS Mr. Dan McDougall Chief Administrative Officer Municipality of the District of Chester 151 King Street PO Box 369 Chester, NS B0J 1J0 Dear Mr. McDougall: RE: THREE YEAR COST SHARE AGREEMENT FOR SUBDIVISION STREETS The current three-year agreement for the paving of subdivision streets expires March 31, 2024. Attached is an electronic copy of the new three-year agreement to be entered into with the Minister of Public Works to continue this program. The document will cover the terms of the agreement but will not list any specific subdivision roads that are to be paved. For each of the three years covered by the agreement, the Municipality will be asked to submit a prioritized list of roads for the next fiscal year. The Minister will return a letter advising of the approved roads for that fiscal year. Once the Municipality agrees to the approved list, it will become part of the agreement. Please complete and affix the Municipal Seal on the Resolution of Council authorizing the Warden and a designate to sign the agreement, then have the Warden and the designate sign the agreement, have witnessed, and affix the Municipal Seal. Please return all documents to me electronically on or before July 31, 2023. The Department requests that the Municipality return the attached agreement, whether you currently intend to submit subdivision roads for the program. Signing the outline agreement in no way commits the Municipality to the cost-sharing of the paving of any subdivision roads unless an approved list is accepted in any fiscal year of the agreement. However, not having a signed agreement on file will prevent the Municipality from requesting any subdivision paving under this program for the next three fiscal years. Yours truly, Laura Cunningham Laura Cunningham Capital Program Administration Officer Johnston Building, 4th Floor 1672 Granville Street PO Box 186 Halifax, Nova Scotia B3J 2N2 Bus: 902-424-0897 Fax: 902-424-0571 E-mail: laura.cunningham@novascotia.ca Department of Public Works Highway Engineering and Construction – Capital Programs COST SHARING AGREEMENT ON THE PAVING OF SUBDIVISION (J-CLASS) STREETS PAGE 1 OF 2 COST SHARING AGREEMENT NO. 2023-006 THIS COST SHARING AGREEMENT ON THE PAVING OF SUBDIVISION (J-CLASS) STREETS (this “Agreement”) is effective as of the ______ day of ______________________, 2023 (the “Effective Date”). BETWEEN: HIS MAJESTY THE KING IN RIGHT OF THE PROVINCE OF NOVA SCOTIA, as represented by the Minister of Public Works (the “Province”) -and- MUNICIPALITY OF THE DISTRICT OF CHESTER, a municipal corporation incorporated pursuant to the Municipal Government Act., S.N.S. 1998, c. 18 (the “Municipality”) Contents 1. Definitions ...................................................................................................................................................................... 3 2. Term of Agreement. ....................................................................................................................................................... 3 3. Designation and Acceptance of Streets ......................................................................................................................... 3 4. Payment of Construction Costs ...................................................................................................................................... 4 5. Additional Works ............................................................................................................................................................ 4 6. Work May be Subcontracted .......................................................................................................................................... 4 7. Costs Over Estimate ...................................................................................................................................................... 4 8. Cost Overruns ................................................................................................................................................................ 5 9. Appropriation of Future Funds ....................................................................................................................................... 5 10. Permits and Approvals ................................................................................................................................................... 5 11. Indemnification by the Municipality ................................................................................................................................ 5 12. Release from Liability ..................................................................................................................................................... 5 COST SHARING AGREEMENT ON THE PAVING OF SUBDIVISION (J-CLASS) STREETS PAGE 2 OF 3 13. Disclaimer of Consequential or Indirect Damages ......................................................................................................... 5 14. Disclaimer of Warranties ................................................................................................................................................ 6 15. Confidentiality ................................................................................................................................................................ 6 16. Force Majeure ................................................................................................................................................................ 6 17. Interpretation .................................................................................................................................................................. 6 18. Governing Laws ............................................................................................................................................................. 7 19. Entire Agreement ........................................................................................................................................................... 7 20. Amendments .................................................................................................................................................................. 7 21. Waiver ............................................................................................................................................................................ 7 22. Severability .................................................................................................................................................................... 7 23. Further Assurances ........................................................................................................................................................ 7 24. Counterparts; Electronic Execution ................................................................................................................................ 7 25. Notices ........................................................................................................................................................................... 7 Signature Page .............................................................................................................................................................. 9 BACKGROUND: 1. Section 308 of the Municipal Government Act, S.N.S. 1998, c. 18 (the “Act”), provides that all streets in a municipality are vested absolutely in the municipality. Section 307 of the Act provides that this does not include streets that are vested in His Majesty in Right of the Province. 2. The parties agree that it is in the best interests of the public to cooperate with each other on the construction, improvement, alteration, repair, cleaning and clearing of Village and Subdivision Streets (as hereinafter defined). 3. By Order in Council dated May 12, 1988, the Province’s Executive Council approved a paving and cost-sharing program for these Village and Subdivision Streets. 4. The 1996 Provincial-Municipal Service Exchange Agreement (the “Service Exchange Agreement”) specifies that cost-sharing on Village and Subdivision Streets is to be apportioned between the Province and the participating municipalities on a uniform 50-50% basis. 5. This Agreement outlines the parties’ joint understandings, commitments, and terms and conditions associated with the paving and cost-sharing of Village and Subdivision Streets, all in accordance with the Service Exchange Agreement, the Public Highways Act, R.S.N.S. 1989, c. 371 and the Municipal Government Act, S.N.S. 1998, c. 18. AGREEMENT: In consideration of the mutual covenants and agreements in this Agreement, the receipt and sufficiency of which are acknowledged by the parties, and subject to the terms and conditions of this Agreement, the parties, intending to be bound, agree as follows: COST SHARING AGREEMENT ON THE PAVING OF SUBDIVISION (J-CLASS) STREETS PAGE 3 OF 4 1. Definitions. In this Agreement, unless something in the subject matter or context is inconsistent therewith, the following terms have the meanings set forth below: (a) “Additional Work” has the meaning given to it under Section 5 (Additional Works). (b) “Agreement” means this Agreement. (c) “Business Day” means any day other than a Saturday, Sunday or a holiday as defined in the Interpretation Act, R.S.N.S. 1989, c. 235. (d) “Confidential Information” has the meaning given to it in Section 15 (Confidentiality). (e) “Cost Estimate” has the meaning given to it in Subsection 3.3. (f) “Fiscal Year” means the 12-month period beginning on April 1 and ending on March 31. (g) “Force Majeure Event” has the meaning given to it in Section 16 (Force Majeure). (h) “Notice of Acceptance” has the meaning given to it in Subsection 3.4. (i) “Paving” means: (i) the work of grading, gravelling, culvert repair and required upgrading of Village and Subdivision Streets to meet industry-standard specifications; (ii) paving, repaving, or double chip sealing of Village and Subdivision Streets; and (iii) pre- engineering, design, on-site engineering supervision and inspection, and incidental services that are required from the edge of the roadway to the limit of the right of way. For greater certainty, “Paving” does not include feasibility studies, construction, reconstruction, relocation, repairs, or adjustments of sidewalks, water lines, fire hydrants, sanitary sewers, sanitary sewer manholes, catch basins, water valves, utility poles, street lighting or similar work on infrastructure that accompanies a Village and Subdivision Street. (j) “Village and Subdivision Street(s)” means streets located in the Municipality that are: (i) constructed prior to April 1, 1995; and (ii) under the administration and control of the Province. 2. Term of Agreement. This Agreement shall be effective from the Effective Date to the earlier of: (i) the date on which the Service Exchange Agreement expires or is terminated; or (ii) March 31, 2027. This Agreement applies to Fiscal Years 2024-25, 2025-26 and 2026-27. 3. Designation and Acceptance of Streets. 3.1 In order to have the Paving of one or more Village and Subdivision Streets cost-shared under this Agreement for a Fiscal Year, the Municipality must first provide the Province with advance notice of its intention to participate in the Province’s Paving program. This notice must be provided to the Province on or before October 31 of each year (commencing in the year prior to the first Fiscal Year to which this Agreement applies). COST SHARING AGREEMENT ON THE PAVING OF SUBDIVISION (J-CLASS) STREETS PAGE 4 OF 5 3.2 If the Municipality provides notice to the Province in accordance with Subsection 3.1, then the Municipality shall, at the same time, submit a list of the Village and Subdivision Streets it proposes be considered by the Province for Paving (the “Road Submission List”). 3.3 After receiving the Road Submission List, the Province shall review the Road Submission List and notify the Municipality of: (i) the Village and Subdivision Streets that the Province accepts for Paving; and (ii) the anticipated costs for such Paving (the “Cost Estimate”). 3.4 After receiving the Cost Estimate (but in no event later than twenty 20 Business Days from the date of its receipt), the Municipality shall notify the Province whether it accepts the Province’s list of approved Village and Subdivision Streets and the related Cost Estimate for Paving such streets (the “Notice of Acceptance”). 3.5 If the Municipality does not provide a notice to the Province under Subsection 3.1 or a Notice of Acceptance under Subsection 3.4 by the specified times, the Municipality will be deemed to have elected not to participate in the Province’s paving and cost-sharing program for the Fiscal Year in question. 3.6 After receipt of the Municipality’s Notice of Acceptance, the Province shall perform the Paving and any Additional Work that may be required for the identified Village and Subdivision Streets. As between the parties, the Province shall be responsible for all construction oversight and management of work required for Paving and any Additional Works. 4. Payment of Construction Costs. The Municipality shall pay: (i) fifty percent (50%) of the costs related to Paving performed by the Province, plus applicable taxes; and (ii) one hundred percent (100%) of the costs related to any Additional Work performed by the Province, plus applicable taxes. These payments must be made within sixty (60) days of the Municipality’s receipt of the Province’s applicable invoice(s). 5. Additional Works. If the Paving of a Village and Subdivision Street requires that the Province adjust manholes, catch basins, or water valves, then the Province shall perform such adjustments as part of the subject street’s Paving (“Additional Work”). Additional Work will be performed at the Municipality’s full cost, in accordance with Section 4 (Payment of Construction Costs). The Municipality will be invoiced by the Province at the standard unit price for the required Additional Work, and the Municipality shall pay the Province promptly (and in no event later than sixty (60) days) after its receipt of any such invoice. 6. Work May be Subcontracted. The Province may conduct a competitive tendering process for the selection of one or more contractors capable of completing the Paving and any Additional Work contemplated by this Agreement, in accordance with the Province’s Procurement Policy. 7. Costs Over Estimate. Where the Province conducts a tendering process pursuant to Section 6 (Work May be Subcontracted), then if the total approved tender price exceeds the Province’s Cost Estimate by more than ten percent (10%), then the Province shall, before awarding a contract for Paving and any Additional Work, and subject to any confidentiality requirements outlined in its tender document and the proponent’s bid submission, provide the Municipality with the details of COST SHARING AGREEMENT ON THE PAVING OF SUBDIVISION (J-CLASS) STREETS PAGE 5 OF 6 the successful bid, including all details pertaining to the proponent’s pricing submission. The Municipality shall, within ten (10) Business Days of receipt of such bid details, provide the Province with written acknowledgment of its consent to the Province awarding the tender, which consent will not be unreasonably withheld. If the Municipality reasonably withholds its consent to the award of the tender, then the subject Paving or Additional Work will not proceed. 8. Cost Overruns. Subject to Section 7 (Costs Over Estimate), the Municipality shall pay for any cost overruns associated with the Paving of the Village and Subdivision Streets or any Additional Work. Cost overruns (if any) will be reflected on the Province’s invoice(s) to the Municipality. 9. Appropriation of Future Funds. Notwithstanding anything else contained in this Agreement, in the event this Agreement extends into a Fiscal Year subsequent to its execution, continuation of this Agreement is conditional upon an appropriation of sufficient monies under the Finance Act (Nova Scotia) to enable the Province to make the payments committed to the Municipality. In the event that sufficient monies are not available as a result of: (i) non-appropriation for the Fiscal Year in which payment becomes due; and (ii) the payment being neither charged nor chargeable to an appropriation for a previous Fiscal Year, the Province may terminate this Agreement, without any further liability, cost or penalty whatsoever, upon giving thirty (30) days’ notice to the Municipality. Termination will become effective on the date of the beginning of the first Fiscal Year for which funds have not been appropriated. 10. Permits and Approvals. The Municipality shall obtain all material permits, approvals, authorizations and consents that may be required in order for the Province to perform its duties and obligations under this Agreement. The Municipality acknowledges and agrees that the Province shall not be obligated to perform any Paving or any other duty until such permits, approvals, authorizations and consents are obtained. For greater certainty, this includes any leases to or licences over land that may be required to perform Paving of the Village and Subdivision Streets. 11. Indemnification by the Municipality. The Municipality agrees to indemnify and save harmless the Province and its officers, employees and agents from all liabilities, fines, suits, claims, demands and actions, of any kind and nature for which the Province or its officers, employees or agents shall or may become liable or suffer by reason of any breach, violation or non-performance by the Municipality of any covenant, term or provision hereof or by reason of any death or injury of any person or any damage or destruction of any property resulting from any act, neglect or default on the part of the Municipality or any of its servants, employees, agents, invitees or licensees whatsoever. 12. Release from Liability. The Municipality hereby releases the Province from any claim that may arise from construction delays or cost overruns in relation to the Paving of Village and Subdivision Streets. 13. Disclaimer of Consequential or Indirect Damages. Neither party will be liable to the other for any special, incidental, punitive, indirect or consequential damages arising out of or in connection with this Agreement, including lost revenue or lost profits, even if foreseeable or if a party has been advised of the possibility of such damages, and regardless of the basis on which a party is entitled to claim (including fundamental breach, negligence, misrepresentation, or other contract COST SHARING AGREEMENT ON THE PAVING OF SUBDIVISION (J-CLASS) STREETS PAGE 6 OF 7 or tort claim). 14. Construction Warranty. The Province shall obtain a contractual warranty under its contract with the contractor(s) for the Work. This warranty will be in accordance with the requirements under the Standard Specification – Highway Construction and Maintenance. The Province makes no other warranties whatsoever with respect to the Work, express or implied, including warranties of merchantability and warranties of fitness. The Municipality acknowledges that all such warranties are disclaimed by the Province. 15. Confidentiality. The Municipality acknowledges and agrees that all Confidential Information will be received in the strictest confidence and will be held and used only in accordance with and subject to the terms of this Agreement. The Municipality shall retain such information in confidence and shall treat such information with a degree of care no less than the degree of care that the Municipality employs for the protection of its own information of a similar nature. “Confidential Information” means any and all information identified as confidential or marked as confidential Information by the Province or is clearly recognizable as confidential information to a prudent person with no special knowledge of the Province’s business, that has or will come into the possession or knowledge of the Municipality, or to which the Municipality has access in connection with or as a result of this Agreement. “Confidential Information” does not include information that is: (a) publicly available when it is received by or becomes known to the Municipality; (b) is already known to the Municipality at the time of its disclosure to the Municipality and is not known by the Municipality to be the subject of an obligation of confidence of any kind; (c) independently developed or obtained by the Municipality; or (d) received by the Municipality in good faith without an obligation of confidence of any kind from a third party who the Municipality had reason to believe was lawfully in possession of such information free of any obligation of confidence of any kind. 16. Force Majeure. No party is responsible for a failure to fulfil its obligations under this Agreement or for delay in doing so if such failure or delay is due to a Force Majeure Event. If either party is prevented from or delayed in performing any of its obligations under this Agreement because of a Force Majeure Event, then the party claiming the Force Majeure Event shall promptly notify the other party which outlines the particulars of the Force Majeure Event including details of the nature of the event, its expected duration and the obligations under this Agreement that will be affected by the Force Majeure Event. A “Force Majeure Event” means the occurrence of one or more of the following events or any other event that is beyond the reasonable control of a party, and that interferes with, delays or prevents performance of the obligations of a party under the Agreement, provided that the nonperforming party is without fault in causing or failing to prevent such occurrence: (a) catastrophic weather conditions or other elements of nature or acts of God; (b) acts of war (declared or undeclared), acts of terrorism, insurrection, riots, civil disorders, rebellion or sabotage; and (c) other events which the parties expressly agree in writing as constituting a “Force Majeure Event”. 17. Interpretation. In this Agreement, unless something in the subject matter or context is inconsistent therewith, words importing the singular number include the plural and vice versa; words importing a gender include the masculine, feminine and neutral genders; and words importing persons include individuals, partnerships, companies, associations, trusts, government agencies and any other form of organization or entity whatsoever. COST SHARING AGREEMENT ON THE PAVING OF SUBDIVISION (J-CLASS) STREETS PAGE 7 OF 8 18. Governing Laws. This Agreement will be governed by and construed in accordance with the laws of the Province of Nova Scotia. 19. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto with regard to the subject matter hereof and supersedes all prior agreements, understandings, representations or warranties, negotiations and discussions, whether oral or written, among the parties hereto with respect thereto, entered into prior to the date hereof, which are hereby terminated. 20. Amendments. No amendment of this Agreement will be binding unless in writing and signed by all the parties hereto. 21. Waiver. No waiver by any party hereto of any breach of any of the provisions of this Agreement will take effect or be binding upon such party unless in writing and signed by such party. Unless otherwise provided therein, such waiver will not limit or affect the rights of such party with respect to any other breach. 22. Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be illegal, invalid or unenforceable, such provision will be deemed to be severed from this Agreement and the remaining provisions will nevertheless remain in full force and effect. 23. Further Assurances. The parties agree to execute and deliver all such further documents and instruments and do, or cause to be done, all such acts and things as either party may reasonably consider necessary to evidence the intent and meaning of this Agreement. 24. Counterparts; Electronic Execution. This Agreement may be executed in several counterparts, each of which will be an original and all of which will constitute one and the same instrument. The parties agree that signatures transmitted, received and reproduced via electronic transmission, email or electronic signatures will be treated for all purposes of this Agreement as original signatures and will be deemed valid, binding and enforceable by and against all parties. 25. Notices. All notices, demands or other communications to be given in connection with this Agreement will be in writing and will be given by personal delivery, registered mail or by electronic means of communication addressed to the recipient as follows: (a) to the Municipality at Mr. Dan McDougall Chief Administrative Officer Municipality of the District of Chester 151 King Street PO Box 369 Chester, NS B0J 1J0 Tel (902) 275-3554 Email: dmcdougall@chester.ca COST SHARING AGREEMENT ON THE PAVING OF SUBDIVISION (J-CLASS) STREETS PAGE 8 OF 9 (b) to the Province at Laura Cunningham Capital Program Administration Officer Johnston Building, 1672 Granville St. P.O. Box 186 Halifax, NS B3J 2N2 Tel: (902) 424-0897 Email: laura.cunningham@novascotia.ca (c) or, to such other address, individual or electronic communication number as may be designated by notice given by either party to the other in accordance herewith. Any demand, notice or other communication given by personal delivery will be conclusively deemed to be given on the day of actual delivery thereof and, if given by registered mail, on the fifth (5th) Business Day following the deposit thereof in the mail and if given by electronic communication, on the day of transmittal thereof if given during normal business hours of the recipient and on the Business Day during which such normal business hours next occur if not given during such hours on any day. If the party giving any demand, notice or other communication knows or ought reasonable to know of any difficulties with the postal system which might affect the delivery of mail, any such demand, notice or communication will not be mailed but will be given by personal delivery or by electronic communication. [signature page follows] COST SHARING AGREEMENT ON THE PAVING OF SUBDIVISION (J-CLASS) STREETS PAGE 9 OF 9 Provincial Seal Municipal Seal IN WITNESS WHEREOF the Province has hereunto subscribed its hand and affixed its seal and the Municipality has set and affixed its corporate seal authenticated by the signatures of the Warden and the witness hereunto duly authorized. SIGNED, SEALED and DELIVERED in the presence of: His Majesty the King in Right of the Province of Nova Scotia, as represented by the Minister of Public Works _____________________________ _______________________________ Witness Kim Masland, Minister of Public Works _______________________________ Date (Day-Month-Year) Municipality of the District of Chester _____________________________ ______________________________ Witness Allen Webber, Warden _____________________________ ______________________________ Witness Resolution of Council Designate Resolution of Council Cost Share Agreement No. 2023-006 The following Resolution was passed at a meeting of the Council of the Municipality of the District of Chester on the ______ day of ________________ A.D., 2023. Moved by: _________________________________ Seconded by: _________________________________ “That the Warden and _____________________________________be authorized to sign Cost Share Agreement No. 2023-006” Motion Carried. I certify that the above Resolution was passed at the duly called meeting of the Municipality of the District of Chester Council on ________________________ A.D., 2023. _______________________________ Signature _______________________________ Name (Print) _______________________________ Title Municipal Seal O 0 x 6 ,50 CA4,/ 15 , vLa up -; i 972t l [/ V 326 G`' REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: May 11, 2023 DEPARTMENT: Community Development & Recreation Dept. SUBJECT: New Road Name Assignment ORIGIN: New Private Road Name Request Date: 2023-05-03 Prepared by: Sylvia Dixon, Development & Planning Technician Date: 2023-05-08 Reviewed by: Chad Haughn, Director of CDRD Date: 2023-05-09 Authorized by: Tara Maguire, CAO RECOMMENDED MOTION It is recommended that Municipal Council approve the proposed private road name of Northern Hill Road. CURRENT SITUATION A private right-of-way accessed off of Highway 329 in the community of Bayswater (map attached) that will provide access for the future development of three or more addressable structures requires a name. The landowners have proposed the road names of Northern Hill Rd, Walters Way, Walters Rd, RCAF Rd, Air Crash Road, The Brown Road, Wild Row Way, Warm Winds Way, Bays Way Lane, Forest Glen Rd, Wood Lane Rd. BACKGROUND When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the Nova Scotia Civic Address Users Guide states that this point of access must be named. According to Municipal Policy P-44, the road name is suggested following a majority agreement (66%) from the landowners that are served by the shared right-of-way. In this instance, five of the thirteen properties, representing five of the eleven owner groups, have proposed Northern Hill Rd as their first choice. This represents 38.5% of the affected properties and 45.5% of the owner groups. Additionally, four of the thirteen properties, representing two of the eleven owner groups, have proposed Walters Way as their first choice. This represents 30.8% of the affected properties or 18.2% of the owner groups. Also, one of the thirteen properties, representing one of the eleven owner groups, have proposed Wild Row Way as their first choice. This represents 7.7% of the affected properties or 9.1% of the owner groups. Three property owners have not responded with a road name. PID AAN Owner Proposed Road Names Current Civic Address 60070026 01516116 Elizabeth Publicover-Fleet 60070224 01497375 Beverley & Gordon McDonald Walters Way, Air Crash Rd, The Brown Rd 60070232 05541832 Beverley & Gordon McDonald Walters Way, Air Crash Rd, The Brown Rd 4332 Highway 329 60070364 04187512 Kirk Hector & Wendy Chase Northern Hill Rd 4244 Highway 329 60070380 01497367 Maurice & Shawna Supple Wild Row Way, Warm Winds Way, Bays Way Ln 60070398 03965848 Lyle William Brown 4242 Highway 329 60070414 03837203 Tyrill Walter Publicover Walters Way, Walters Rd, RCAF Rd 60726502 11010611 Tyrill Walter Publicover Walters Way, Walters Rd, RCAF Rd 60070687 08195234 Wayne & Carolyn Cleveland Northern Hill Rd, Forest Glen Rd, Wood Lane Rd 60070976 04170598 Glenda Reid & Marion Reid Northern Hill Rd 4110 Highway 329 60438058 05435048 Robert Boutilier Northern Hill Rd 60444759 09188282 Leigh Vardy & Lori Peddle 4228 Highway 329 60445210 00418242 Susan Boutilier Northern Hill Rd R e q u e s t f o r D e c i s i o n P a g e | 2 DISCUSSION Both Northern Hill Rd and Walters Way would be unique road names in the Municipality of Chester and unique within Nova Scotia. It is of note that the proposed new road names are similar to the following: - Northern Head Rd, Portuguese Cove, Halifax Regional Municipality, Halifax County - North Lower Grant Rd, Chester Basin, Municipality of the District of Chester, Lunenburg County - North Middle River Rd, Windsor Road, Municipality of the District of Chester, Lunenburg County - Walters Island Water Access, Cross Island, Municipality of the District of Lunenburg, Lunenburg County - Walters Street, Dartmouth, Halifax Regional Municipality, Halifax County - Walters Lane, Grand Lake Road, Cape Breton Regional Municipality, Cape Breton County - Walters Lane, Stoney Island, Municipality of the District of Barrington, Shelburne County Comments received for proposed road names: - District 1 – Councillor Andre Veinotte: preference for Northern Hill Road - Municipal Public Works – Fred Whynot: preference for Northern Hill Road - Blandford Fire Dept. – Fire Chief Mike Schnare: No objections to the proposed new private road names, and a preference for Walters Way. Fire Chief Mike Schnare comments, “I would like the name to be Walters Way.” OPTIONS 1. Municipal Council can approve the one of the proposed road names. 2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council’s choosing. IMPLICATIONS By-Law/Policy Policy P-44 – New Road Names and Road Name Changes. Financial/budgetary A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations Department. Environmental N/A Strategic Priorities N/A Work Program Implications N/A Has Legal review been completed? N/A COMMUNICATIONS (INTERNAL/EXTERNAL) N/A R e q u e s t f o r D e c i s i o n P a g e | 3 ATTACHMENTS 1. Petitions Received 2. Location Map Page 13 NEW PRIVATE ROAD NAME PETITION Three (3) road name choices (Maximum 16 Characters/Letters including spaces and road suffix): 1st 211d I 1 i ff" 3rd e 5 Signature of affected landowners:. PID #: 60444759 Name: Leigh. A Vardy & L Peddle Signature(s): PID #: 60070364 Name: Kirk D Hector & Wendy L Chase Signature(s): PID #: 60070398 Name: Lyle William Brown. Signature(s): P1D #: 60070687 Name: Wayne C & Carolyn 0 Cleveland Signature(s): PID #: 60070380 Name: Maurice M & Shawna L Supple Signature(s): "1'7113 i\IUN IC+1 A.1..I 1'Y OF CHESTER Page 04 PID #: 60445210 Name: Susan A Boutili Signature(s): MD #: 60070224, 60070232 Name: Beveey I(. & Gordo C McDonald Signature(s PID #: 60070976 Name: Glenda J Reid & Marion M Reid Signature(s): PID #: 60070026 Name: Elizabeth J Publicover-Fleet Signature(s): PID #: 60726502, 60070414 Name: Tyrill Walter Publicover Signature(s): PID #: 60438058 Name: Robert Bouti Signature(s): TIIh;MUh8CYVo. CHESTER NEW PRIVATE ROAD NAME PETITION •l'iwee (3) road name choices (Maximum 16 Character spaces and road suffix): 3 Signature of affected landowners: PID #: 60444759 Name: Leigh A Vardy & L Peddle Signature(s): PID #: 60070364 Name: Kirk D He o:' &Wendy s L Cha Signature(s): (Jj PID #: 60070398 Name: Lyle William Brown Signature(s): PID #: 60070687 Name: Wayne C & Carolyn 0 Cleveland Signature(s): PID #: 60070380 Name: Maurice M & Shawna L Supple Signature(s): 7111 An.,M11pA4A I Y 4W CHESTER ding I' ge 3 Page )3 NEW PRIVATE ROAD NAME PETITION Three (3) road name choices (Maximum 16 Characters/Letters including spaces and road suffix): 1st 2nd 3rd Signature of affected landowne PID #: 60444759 Name: Leigh A Vardy & L Peddle Signature(s): PID #: 60070364 Name: Kirk D Hector & Signature(s): PID #: 60070398 Name: Lyle William Bro Signature(s): endy L Chase PID #: 60070687 Name: Wayne C & Carolyn 0 Cleveland. Signature(s): PID #: 60070380 Name: Maurice M & Shawna L Supple Signature(s): ue TIiE MUNICIPALITY QF CHESTER Page 14 PID #: 60445210 Name: Susan A Boutilier Signature(s): PID #: 60070224, 60070232 Name: Beverley K & Gordon C McDonald. Signature(s): PID #: 60070976 Name: Glenda J Reid & Marion M Reid Signature(s): PID #: 60070026 Name: Elizabeth. J Publicover-FI Signature(s): PID #: 60726502, 60070414 Name: Tyrill Walter Publicover Signature(s): PID #: 60438058 Name: Robert Bout Signature(s):. TI11. AtLNt wo.,. [ CHEST -R. Page 13 NEW PRIVATE ROAD NAME PETITION Three (3) road name choices (Maximum 16 Characters/Letters including spaces and road suffix): 1st 2nd 3rd Signature of affected landowners: R0 PID #: 60444759 Name: Leigh A Vardy & L Peddle Signature(s): PID #: 60070364 Name: Kirk D Hector & Wendy L Chase Signature(s): PID #: 60070398 Name: Lyle William. Brown. Signature(s): PID #: 60070687 Name: Wayne C & Carolyn 0 Cleveland Signature(s):. PID #: 60070380 Name: Maurice M & Shawna L Supple Signature(s): ME MUNICIPALITY 01r CHESTER Page 14 PID #: 60445210 Name: Susan A Boutilier Signature(s): PID #: 60070224, 60070232 Name: Beverley 1< & Gordon C McDonald Signature(s): PID #: 60070976 Name: Glenda J Reid & Marion M Reid Signature(s): PID #: 60070026 Name: Elizabeth Publicover-Fleet Signature(s): PID #: 60726502, 60070414 Name: Trill Walter Publicover Signature(s): PID #: 60438058 Name: Robert Boutilier Signature(s): 111 I'; ntU N IC.I PA I=E'1'Y OF CHESTER Sylvia Dixon From: Tyrill Publicover Sent: April 5, 2023 10:47 AM To: Sylvia Dixon Subject: Fwd: Follow Up Flag: Flag Status: Follow up Completed ** EXTERNAL EMAIL ** Please do not open attachments or click links from an unknown or suspicious origin. -------- Forwarded message -- From: Tyrill Publicoverl Date: Wed, Apr 5, 2023 a Subject: To: Concerning the name for the road from HWY 329 Bayswater NS to the lot of Tyrill Publicover. Around 1984 my father Walter Publicover who owned the lot then went to the landowners bordering this road for help. The road at this time was just a walking path. He asked if they would help in hiring a machine to put a road in. No one was interested. So my father hired a machine and paid for it alone. The road goes back to the end of the lot, He then spent countless days moving rocks to make it passable to drive on. Once the road was there, then of course. every landowner wanted to use it. In Oct 1976 a RCAF Tracker aircraft crashed on his lot some distance back. Two pilots were killed. The Armed Forces took over the land and road to remove the plane. Once they were done they came to my father who was a World War 2 Vet ( Airforce ) and wanted to pay him and he asked if they could fix the road as it was before the crash happened. They did. My father then put in a headstone with the pilots names on it and then sectioned it off, not to be disturbed. This land was my fathers pride and joy. He cut firewood and logs until he was in his 80's. I understand every landowner has a say in naming the road but this is why I have chosen my names. Walter's Way Walter's Rd (In memory of my dad ) RCAF Rd (In memory of the pilots who died there ) NEW PRIVATE ROAD NAME PETITION Three (3) road name choices (Maximum 16 Characters/Letters including spaces and road suffix): 1st 2nd 3rd Signature of affected landowners: PID #: 60444759 Name: Leigh A Vardy & L Peddle Signature(s): PID #: 60070364 Name: Kirk D Hector & Wendy L Chase Signature(s): PID #: 60070398 Name: Lyle William Brown Signature(s): PID #: 60070687 Name: Wayne C & Carolyn 0 Cleveland Signature(s): PID #: 60070380 Name: Maurice M & Shavkrna L Supple Signature(s): u iii atUNOCITAUIYOF CHESTER Page 14 PID #: 60445210 Name: Susan A Boutil Signature(s): PID #: 60070224, 60070232 Name: Beverley K & Gordon C McDonald Signature(s): PID #: 60070976 Name: Glenda J Reid & Marion M Reid Signature(s): PID #: 60070026 Name: Elizabeth J Publicover-Fleet Signature(s): PID #: 60726502, 60070414 Name: Tyrill Walter Publicover Signature(s): PID #: 60438058 Name: Robert Boutilier Signature(s): YOiE i1UUN[COO.' LITY OF CHESTER Page 13 NEW PRIVATE ROAD NAME PETITION Three (3) road name choices (Maximum 1.6 Characters,/Letters including spaces and road suffix): 1st ''� �7 .. 0- t 2nd 3rd L - Signature of affected la do rs: PID #: 60444759 Name: Leigh A Vardy & l., Peddle Signature(s): PID #: 60070364 Name: Kirk D Hector & Wendy L Chase Signature(s): PID #: 60070398 Name: Lyle William. Brown Signature(s): PID #: 60070687 Name: Wayne C & Carolyn 0 Cleve la Id Signature(s): PID #: 60070380 Name: Maurice M & Sha. Signature(s): L Supple THE.NIUN1flrAL CV CHESTER Page 14 PID #: 60445210 Name: Susan A Boutilier Signature(s): AID #: 60070224, 6©07©232 Name: Beverley IC & Gordon C McDonald Signature(s): PID #: 60070976 Name: Glenda J Reid & Marion M Reid Signature(s): PID #: 60070026 Name: Elizabeth J Publicover-Fleet Signature(s): PID #: 60726502, 60070414 Name: Tyril➢ Walter Publicover Signature(s): PID #: 60438058 Name: Robert Boutilier Signature(s): .oLGnlU TCIPMAI VCW CHESTER Page 13 NEW PRIVATE ROAD NAME PETITION Three (3) road name choices (Maximum 16 Characters/Letters including spaces and road suffix): 1St J /o f'1 2nd 3rd Sig a of affected landowners: PID it: 60444759 Name: Leigh A Vardy & L Peddle Signature(s): PID #: 60070364 Name: Kirk D Hector & Wendy L Chase Signature(s): PID #: 60070398 Name: Lyle William Brown Signature(s): PID #: 60070687 Name: Wayne C & Carolyn 0 Cleveland. Signature(s): PID #: 60070380 Name: Maurice M & Shawna L Supple Signature(s): If If 3 MI NICIEM I] Y OF CHESTER. Page 04 PID #: 60445210 Name: Susan A.Boutilier Signature(s): P1D #: 60070224, 60070232 Name: Beverley K & Gordon C McDonald Signature(s): PID #: 60070976 Name: Glenda J Reid & Marion M Reid Signature(s): PID #: 60070026 Name: Elizabeth J Publicover-Fleet Signature(s): LID #: 60726502, 60070414 Name: Tyrill Walter Publicover Signature(s): PID 4: 60438058 Name: Robert Boutilier Signature(s): CHESTER iillllllllllllllo0umii., Pri) Ilk 60444759 Nar'no: WO A WirdStsfititure t*Peddk4' MR " 00445210 NILI1 Susan 00# 9Rna@m , PI!) Ott 6KtR 24/ t„r « flv r &km7h0r{ IIL : bOp" ^_ 4332 4242 4288 4251 4241 4228 4243 4244 4298 4287 Highway329 Rev.:Date:Description: 0 MUNICIPALITY OF THEDISTRICT OF CHESTER From Date: N /ATo Da te : N/ADate Printed: 23/05/02 ® Legend ^_New Civic Address Civic Address New Private Road Name Road Driveway/Trail Building Footprint Property Boundary Affected Property 60 0 6030 Metres 23/05/02 Digital Folders Entry ID:1329412 Status: Ex istsProject ID: N/AClassification #: N/A Representation of Municipality of Chester within Nova ScotiaScale: 1:12 ,500 ,0 00 Scale: 1:3,000 New Private Road NameRequirement New Private Road Naming Sources:Digital Base Map Data from Service N ova Scotia andMunicipal Relations Prepared by the Municipality of the District of Chester Coordinate System/Datum: UTM NAD83 CSRS ZONE20N Map Disclaim er:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any erro rs, omissions ordeficiencies in these drawings. Date printed do es notreflect date ofdata. Actual Map Size: w 11" x h 8.5" Community:BayswaterPID:60070026, 60070224, 60070232, 60070364,60070380, 60070398, 60070414, 60070687, 60070976,60438058, 60444759, 60445210, 60726502Fire Dept:Blandford Fire Dept.Description:New private road name required for accessto future development with three or morecivic addresses. New Private RoadName Proposed REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE : May 18, 2023 DEPARTMENT: Community Development & Recreation SUBJECT: Operating Grants Review ORIGIN: Grant Program Date: May 8, 2023 Prepared by: Chad Haughn, Director of CD&R Date: Authorized by: Tara Maguire, CAO RECOMMENDATION It is recommended that Council review the Operating Grant applications that have been submitted by groups and make funding decisions on how the annual budget will be distributed. CURRENT SITUATION The Operating Grant deadline for the 2023-2024 fiscal year was April 30, 2023. Applications have been received and reviewed to ensure groups have met the basic criteria. The next step is for Council to review the submissions and make decisions on how the grants budget will be allocated. This is the first intake of the new Operating Grants category since Council made changes to the grant program. The former Council Grant and Tourism Grant were replaced with the new Operating Grant. Since a new Small Capital Grant was created, capital projects are not eligible under the Operating Grant. DISCUSSION There were 18 applications submitted by the deadline, however, four applications were later withdrawn by the groups as the project was either not eligible or are a better fit with other Municipal grants. The withdrawn applications were from the Aspotogan Fitness Centre, Aspotogan Recreation Association, Chester Seaside Farmers Market and the East Chester Recreation Association. The final number of applications for Council to review is 14 which total $38,000 in requested funding. In the table below, there are two additional grants listed, Christmas Daddies & United Way of Lunenburg County. These groups did not submit formal applications. In the past number of years, $1,200 has been approved for United Way and has been used to match Municipal employee donations. Council has also traditionally provided a $100 annual donation to Christmas Daddies. This brings the grand total of requested funds to $39,300. The budget set by Council for the Operating Grant is $33,000. Following is a summary table of the Operating Grants: R e q u e s t f o r D e c i s i o n P a g e | 2 Note – The 2022-2023 approved column above only includes the amount of funds approved in the former Council and Tourism grants categories. IMPLICATIONS By-Law/Policy NA Financial/budgetary Council previously approved the 2023-24 grants budget including $33,000 for Operating Grants. Environmental NA Strategic Priorities The approval of grants will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Healthy & Vibrant Communities Operating Grants 2023 - 2024 Updated May 8, 2023 2022 - 2023 2023 - 2024 2023 - 2024 Approved Request Approved A - ESSENTIAL SERVICES OPERATING B - REGIONAL SERVICES OPERATING Christmas Daddies 100.00$ 100.00$ OPERATING Pride Lunenburg Society N/A 1,000.00$ OPERATING Society of Saint Vincent de Paul 1,000.00 2,000.00$ OPERATING United Way of Lun Co (Match employees)1,200.00$ 1,200.00$ C - LOCAL NON-PROFIT OPERATING Bonny Lea Farm (SSCSA)N/A 3,000.00$ OPERATING Chester Brass Band 1,000.00$ 2,000.00$ OPERATING Chester Off Road Racing N/A 3,000.00$ OPERATING Chester Merchants 3,000.00$ 3,000.00$ OPERATING Chester Playhouse N/A 3,000.00$ OPERATING Chester Yacht Club 4,000.00$ 3,000.00$ OPERATING Martins Point Pop-Up Market Society N/A 3,000.00$ OPERATING New Ross Farmers Association 1,500.00$ 3,000.00$ OPERATING New Ross Regional Development Society 1,000.00$ 3,000.00$ OPERATING New Ross Trails Society N/A 3,000.00$ D - COMMUNITY HALLS OPERATING Ocean Swells Community Association N/A 3,000.00$ OPERATING Royal Canadian Legion, Br. 79, New Ross 1,000.00$ 3,000.00$ E - PROVINCIAL / NATIONAL OPERATING REQUESTED APPROVED 39,300.00$ -$ 33,000.00$ 33,000.00$ Operating Grants Budget Remaining Funds R e q u e s t f o r D e c i s i o n P a g e | 3 1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of life and provide safe communities for residents and visitors alike. Work Program Implications No new impact on staff work program. Staff will issue grants cheques as approved by Council. Has Legal review been completed? ___ Yes _ _ No _X_ N/A COMMUNICATIONS All groups that submitted a grant application will receive official correspondence that outlines the decision of Council. The Municipal Government Act requires that municipalities disclose to the public a list of grant recipients. Staff annually advertise a list of all approved grants in an issue of the Municipal Insight Newsletter. ATTACHMENTS The following Operating Grant Applications are attached: 1. Pride Lunenburg County 2. Society of Saint Vincent de Paul 3. Bonny Lea Farm 4. Chester Brass Band 5. Chester Off Road Racing 6. Chester Merchants 7. Chester Playhouse 8. Chester Yacht Club 9. Martins Point Pop-up Market Society 10. New Ross Farmers Association 11. New Ross Regional Development Society 12. New Ross Trails Society 13. Ocean Swells Community Centre 14. Royal Canadian Legion Br 79, New Ross Operating Grants 2023 - 2024 Updated May 8, 2023 2022 - 2023 2023 - 2024 2023 - 2024 Approved Request Approved A - ESSENTIAL SERVICES OPERATING B - REGIONAL SERVICES OPERATING Christmas Daddies 100.00$ 100.00$ OPERATING Pride Lunenburg Society N/A 1,000.00$ OPERATING Society of Saint Vincent de Paul 1,000.00 2,000.00$ OPERATING United Way of Lun Co (Match employees)1,200.00$ 1,200.00$ C - LOCAL NON-PROFIT OPERATING Bonny Lea Farm (SSCSA)N/A 3,000.00$ OPERATING Chester Brass Band 1,000.00$ 2,000.00$ OPERATING Chester Off Road Racing N/A 3,000.00$ OPERATING Chester Merchants 3,000.00$ 3,000.00$ OPERATING Chester Playhouse N/A 3,000.00$ OPERATING Chester Yacht Club 4,000.00$ 3,000.00$ OPERATING Martins Point Pop-Up Market Society N/A 3,000.00$ OPERATING New Ross Farmers Association 1,500.00$ 3,000.00$ OPERATING New Ross Regional Development Society 1,000.00$ 3,000.00$ OPERATING New Ross Trails Society N/A 3,000.00$ D - COMMUNITY HALLS OPERATING Ocean Swells Community Association N/A 3,000.00$ OPERATING Royal Canadian Legion, Br. 79, New Ross 1,000.00$ 3,000.00$ E - PROVINCIAL / NATIONAL OPERATING REQUESTED APPROVED 39,300.00$ -$ 33,000.00$ 33,000.00$ Operating Grants Budget Remaining Funds Date Approved MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 30 Name of Organization Contact Person Position with Organization Organization Mailing Address 1tin h. pc' C Cu ir) e cmc I, (corn Registry of Joint Stocks Incorporation number (if applicable): 33 l 5�Li en Phone: Cell: Email: Date: A -19r i 95 /23 Signature of Signing Officer and the Na :n:—rsement osition with Organization: Position declare I am a member of the organization and have authority to submit this application. Note: Feel free to attach additional supporting documents if the space provided is not sufficient. ORGANIZATION AND / OR EVENT INFORMATION: 1) Purpose or objective(s) of your organization. (i.e. mission statement) e L_unenhu -tv,LA . C Tur, -Cu( 11-4z asLG r ke5. Wr Coen. or '► curt' crlc! c-e..iC. .( 'ic cnk LA SoCte rS cx no-\ -tX- ix-Z,r,{ ncrki-eAlci cAc), ,ccxe._ c u 4-cr �� Q �cl. C ©rnmun� A' C amnnunv ; ncfA v"id l. ©-t ue ' `11 cSe S cry ct Cocyvn.ikPU -}c, bu%16ti Or\ 1 INCiuSi v@ StSvA4\ S1'Ac NS W* �G Cc / (-eSeecleci etccrCltlts5 6C ERxvc\ ont_rvitAtuf\, oc\b' e k fress l on Cn Gee Page 1 of 3 2) Please provide an outline of the project. (Ae cce C,ume.n\ t cx\ cl; 1 'C S\ an` -k "-tx e c( e is � i ti L. -kb S1ncx-e -tr-Z,sY' .SuA cj+t) - ► 5+ti .._C 6 e aut \-1 w 11 be r ()s\e 0 --1-hc-t*Q\ ck,.-1 Iv Ncrooucc\ Co. , An el w,rt` c4 ` �� c Of C St�r ( 1.644 �t C\ P \ S1-1(\ W;clo .V)o3 St C•LL. , CA(\C.l nC-S Rc‘ % W6 -h C BeA 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser.) https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r-0001f4a08362 or Google 'Municipality of Chester Strategic Priorities'. c,bs2 b c i c�C � c1 CIUj1 kr tue rti 5 i-(3 rn c-tc z�-k +c) c11©lam pc \ w i \ r\ -W e LCD eTQi rcrnrnun, +t bee cSeeA W2crcll Vc\; der( c l orvi. 5' q S 3prr e .1u (vre - :r I) fe ca.�i ►�+; c� tl 4) How do you plan to spend the Operating grant funds? The rr.1.3 u p ci ct ice w .1\ b -e tSe d1/4 kD GC 1 © U � c ire CGS/6 CAS 5 0 C5 c kCCS i,� � nth n ()s-10' n�\s . h� re fc� � wce ( � �ZaM C�-r me4 \y-ea C c i-5, & k2P le 5, r Rep e -1 c Page 2 of 3 5) How much funding are you requesting? (Maximum funding limit is $3000) $ 6) Budget: • Please attach a project budget showing all revenue and expenses. • Council looks favorably at applications that include funding from other sources (i.e. grants from other levels of government, in -kind contributions and fundraising efforts). 7) Is there any additional information that you wish to provide that may support your grant application? Please attach letters of support, etc. if you have any. <� hc\re ('ectev-eel g ICXy3 Cce k -G-n HC;DL. 8) If you have previously received any grants from the Municipality, have you submitted the Final Report? Yes No V If No, please submit your Final Report as soon as possible. 9) Who should the cheque be made payable to and what address should we send it to if different from Page 1? FQ;a,a_ Luc\w.n e Coa Sic -hue, i-x-cjj7 We5iciy � LTh 6o You can email a pdf version of your application to: recreation(Wchester.ca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS BOJ 1J0 If you have any questions, please do not hesitate to call Recreation & Parks Services at 902-275-3490. Page 3 of 3 C �c 1y c.: cr_c\C ' 0( Soc' c\ 5\ c ,S\(SS CUI cc k Cosk S 5© 50 cl vnc 4e c Sci 0c ec Lk( cuc-ci bwc,vz.,(3o-.2% e\c.� 03 to bZ Q `) C.,he S _A- c -o\ Cb c.Se ca Cyr 11200 tc.5\ c.r VAn — .6Q e ce,ock_- 35 © 11 5o Pc'► co CxnEcj- (.\Y ��rt i cSLa cm c,,se5 ciThoo (\ 5Y* — De e -(-05 - 4 (00 COSTS 200 Zb© IA, re Cc.xrwc.;c}rs f I SCc \C-)M.R. ►le Op t,k sopc..coe X 20/-kcy.ets $(laoo p s,b‘.e C� e ccic-cA-cor\s - 15o \ Cp cJ r' c)c {; \ANA. - aso \-e--ms—t.- 1,51 S oc.U. 6.c<-r\K — $135© ecao,pr . A rex\t-c_\ — I (1)v 60o ( 9,150 Q\ree - 9,o© Qoss tJcx\ s ze - 15 •x 2S) t<c - tl 3-7 SO s \n5uc-ca( Q\ree4-. Name of Organization Contact Person Position with Organization Organization Mailing Address MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 30 Society of Saint Vincent de Paul Saint Joseph Conference Patricia Mount Chairperson, Ways and Means Committee 123 Pleasant Street, Bridgewater, NS B4V 1N3 Registry of Joint Stocks Incorporation number (if applicable): CRA Charitable #: 132410671RR0258 Phone: 902 543 0966 Email: Cell: Date: Signature of Signing Officer and their position with Organization: Name: Patricia Mount Endorsement (check box) I declare I am a member of the organization and have authority to submit this application .XX Position: Chairperson, Ways and Means Committee Past president Note: Feel free to attach additional supporting documents if the space provided is not sufficient. ORGANIZATION AND / OR EVENT INFORMATION: 1) Purpose or objective(s) of your organization. (i.e. mission statement) The Society of Saint Vincent de Paul, Saint Joseph Conference (SSVP) is a lay Catholic international organization whose mission is: Mission Statement To live the Gospel message by serving Christ in the poor with love, respect, justice and joy. Organization The Society of Saint Vincent de Paul, Saint Joseph Conference has been providing assistance to the needy for 35 years and is well known and respected locally. The SSVP, Saint Joseph Conference has the sole right to decide its works, its priorities and the way the work is undertaken. It has the sole right to manage and distribute its funds and assets. Objectives The Society of Saint Vincent de Paul is committed to serving the poor, the needy and the marginalized with love, dignity and respect. The primary goal and purpose of the Society, its members, volunteers and benefactors is : To serve all persons in need, making no distinctions of creed, ethnic or social background, health, gender or political opinion. The objective of the SSVP Helping Neighbours -in -Need program is to provide assistance and to minister to all men, women and children who, either as individuals or as families, are encountering difficulties in their lives. 2) Please provide an outline of the project. The SSVP Helping Neighbours -in -Need program provides assistance to any individual or family who are in need of immediate assistance to meet their basic needs. Volunteers are available year-round to answer calls for assistance to pay for overdue power bills, rent in arrears, oil tank fill ups, fire wood, emergency food, prescriptions, eyewear, dental work, gas, bus fare, property taxes, new beds. The furniture program also provides free gently used household furnishings. The SSVP Saint Joseph Conference has developed a fair and efficient process that enables volunteers to interact to determine the genuine need of individuals and families requesting assistance and also to offer options to encourage self-sufficiency. Resources are distributed to as many individuals and families as possible, quickly and effectively. 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser.) h al.laserfiche.ca Portal DocVie a x?id-236847 repo=r-©©Q1f4a©8362 or Google 'Municipality of Chester Strategic Priorities'. The MODC is a healthy, vibrant community, accessible and inclusive, working to improve the quality of life of its residents. Benefit to Residents This program directly benefits low-income residents of the Municipality of the District of Chester (MODC) who have been affected by hard times, the housing crisis and the steadily increasing "cost of living". This includes children, youth, adults, seniors and the disabled. INDIVIDUALS ASSISTED IN 2022 MUNICIPALITY OF THE DISTRICT OF CHESTER ADULTS CHILDREN SENIORS TOTAL INDIVIDUALS ASSISTED 46 31 4 81 Over the past seven years 338 residents of MODC have received assistance through the Helping Neighbours -in -Need program. Benefits to the Community There are long term benefits to the entire community when low-income residents lead healthy and independent lives. The costs incurred by SSVP on power, heating, food and medical needs contribute to improve the quality of life for residents. The program assists seniors on fixed incomes to stay in their own homes and community. Following is an outline of a call received from a resident living in their own home. A senior lady from the MODC area called to see if SSVP could assist with ail for the furnace. This was the first time she had called for assistance. She had never sought help before and was so upset that she started to cry on the phone. Her spouse had passed away a while back. She had spent $500.00 (all she could afford) on furnace oil in December and now the oil had run out. The volunteer told her that the Society of Saint Vincent de Paul was here to help her. The oil was delivered within 24 hours. Three days later, she contacted SSVP again to tell us how much she appreciated what the Society had done for her. The volunteer advised her to apply for the HARP and HEAT grants and to contact her MLA's office for assistance in completing the applications. Economic Benefits MODC is made up of thriving communities in the South Shore region. The merchants, businesses and landlords benefit from the financial assistance SSVP provides to our neighbours to pay for rent, groceries, power and fuel. We sometimes fail to recognize the impact low and fixed income residents bring to the local economy. They are the staff of the franchises, restaurants and shops that are the industries vital to the economic wellbeing of the communities. The Helping Neighbours -in -Need program helped people remain employed and assisted in maintaining them as functioning contributors to the local economy. Building Community The SSVP Helping Neighbours -in -Need volunteers collaborate with: Local organization and church groups; Saint Augustine Women's Guild, Chester Basin/New Ross/Chester Lions Club Local agencies; South Shore Open Doors Association, School Plus outreach and the Seniors Safety Program of Lunenburg County. The collaboration of these agencies and organizations can make a greater difference, as we work together to improve the quality of life of the residents of the MODC communities, 4) How do you plan to spend the Operating grant funds? Funds received from MODC will be used in the delivery of the SSVP Helping Neighbours -in -Need program to assist the vulnerable of MODC, who have been adversely affected by hard times. The housing crisis and inflation continue to affect the cost of rent, groceries, heating oil, power, new beds and medical prescriptions, which are all basic needs. 5) How much funding are you requesting? (Maximum funding limit is $3000) $2,000 6) Budget: • Please attach a project budget showing all revenue and expenses. Refer to attached 2023 SSVP budget Council looks favorably at applications that include funding from other sources (i.e. grants from other levels of government, in -kind contributions and fundraising efforts). Funding of the SSVP Helping Neighbours -in -Need program is provided by: The parishioners of Saint Josephs, Saint Norberts, Saint Augustines (Chester) Community organizations; United Way of Lunenburg who has supported the HNIN program for over 25 years, SSVP Halifax Particular Council, Rotary Club, Municipal Governments; MODL, MODC, Town of Bridgewater, Town of Mahone Bay, Town of Lunenburg Other faith communities Private donors, Please refer to the SSVP, Saint Joseph Conference Statement of Receipts and Disbursements for the year ended December 31, 2022, 7) Is there any additional information that you wish to provide that may support your grant application? Please attach letters of support, etc. if you have any. Letters of support: Danielle Barkhouse, Mla Chester -St. Margaret's St. Augustine Church Women's Guild Chester Basin -New Ross -Chester Lions Club 8) If you have previously received any grants from the Municipality, have you submitted the Final Report? Yes X Submitted; March 27, 2023. 9) Who should the cheque be made payable to and what address should we send it to if different from Page 1? The Society of Saint Vincent de Paul Please submit a hard copy to the address below or electronically (see directions below): Recreation & Parks Services Email: recreation@chester.ca Municipality of the District of Chester Phone: (902) 275-3490 186 Central Street, PO Box 369 Chester NS BOJ 110 Directions on how to submit this Grant Application electronically: a) Click "Submit" button below. Your email program should automatically open and create an email to recreation@chester.ca. At that time, you will be able to attach supporting documents (i.e. budgets, financial statements, additional documents, etc.) and compose a message if you choose to. Once complete, be sure to press 'send'. This form works best with Adobe Acrobat on desktop and mobile devices. b) If the above 'Submit' button doesn't work for you, please complete the form, save it, then manually attach it to an email to recreation@chester.ca. Don't forget to attach any supporting documents before pressing 'send'. c) OR, you can print the form, fill it out, and mail or hand deliver it to the address above. SOCIETY OF SAINT VINCENT DE PAUL SAINT JOSEPH CONFERENCE 123 PLEASANT STREET BRIDGEWATER, NOVA SCOTIA B4V 1N3 902 527 6431 Municipality of the District of Chester P© Box 369, 186 Central Street Chester, NS BOJ 1J0 recreation anchester.ca Attention: Mr. Chad Haugh Director of Community Development and Recreation April 15, 2023 The Society of Saint Vincent de Paul. Saint Joseph Conference's Helping Neighbours -in -Need program has experienced a very challenging year. The number of requests for assistance has increased. The cost of assisting with payments of overdue rent, power, heating fuel, gas (all basic needs) has been a challenge. The SSVP volunteers have been the key to the success of the Helping Neighbours -in -Need program. Thank you to the Council of the Municipality of the District of Chester for considering the SSVP, Saint Joseph Conference's 2023 application for funding. Attached are the following completed documents: Completed signed application Statement of Receipts and Disbursements for the Year ended December 31, 2022. - Budget for the year ended December 31, 2023 - Belliveau Veinotte Inc. CPA Compilation Engagement Report, for the Society of Saint Vincent de Paul, year ended December 31, 2022 - Reference letters from: Danielle Barkhouse, MLA Chester -St. Margaret's Catherine Clute, St. Augustine Church Women's Guild Len Stevens, Chester Basin -New Ross -Chester Lions Club Sincerely, Patricia Mount, Chairperson, Ways and Means Committee Cc: Robert Boudreau, Barry C. Smith, Barbara Proux, Patricia Smith, Cynthia Clark, Kay Buckler SOCIETY OF SAINT VINCENT DE PAUL - ST JOSEPH CONFERENCE STATEMENT OF RECEIPTS AND DISBURSMENTS FOR THE YEAR ENDED DECEMBER 31, 2022 RECEIPTS 2022 2021 Regular donors 31,251 $ 30,483 Other donors 2,785 4,150 St Augustine members 3,249 3,780 Monthly meetings 586 299 Other Charities 7,294 7,548 United Way 22,500 12,000 Halifax Particular Council 15,000 Municipal grants 7,275 3,650 100 Bluenosers who Care 3,050 Fund raising 131 354 TOTAL RECEIPTS 90,071 65,314 DISBURSEMENTS Direct Charitable activities Rent (including lodging) 19,881 15,442 Electricity, power 19,725 8,978 Heating fuel 15,866 11,232 Medical 10,802 4,709 Food 7,108 3,139 Furniture, beds 6,239 9,701 Furniture storage 1,200 1,200 Household related 2,750 3,184 Transportation 2,401 790 Vehicle related 1,798 ' 1,960 Twinning partner 1,500 1,600 Telepnone, internet 1,150 1,350 Other 770 1,010 91,190 64,295 Administrative expenses Bank service charges Office, postage Telephone TOTAL DISBURSEMENTS NET LOSS BANK BALANCE, beginning of year BANK, CASH, end of year 135 572 564 1,271 60 479 559 1,098 92,461 65,393 (2,390) 1,178 8,788 (79 31,257 ,178 RECEIPTS TOTAL RECEIPTS DISBURSEMENTS Direct Charitable activities Rent Electricity, power Heating fuel Medical Food Furniture, beds Furniture storage Household related Transportation Vehicle related Twinning partner Other SOCIETY OF SAINT VINCENT DE PAUL - ST JOSEPH CONFERENCE BUDGET FOR THE YEAR ENDED DECEMBER 31, 2023 2023 Actual Y/E BUDGET Dec 31, 2022 Regular donors $ 32,000 $ 31,251 Other donors 2,640 2,916 St Augustine members 3,600 3,249 Monthly meetings 720 586 Other Charities 4,750 7,294 United Way 17,500 22,500 Halifax Particular Council 5,000 15,000 Municipal grants 7,300 7,275 90,071 73,510 20,000 19,881 20,000 19,725 15,000 15,866 10,900 10,802 7,000 7,108 6,400 6,239 1,200 1,200 2,000 2,750 1,500 2,401 400 1,798 1,000 1,500 3,300 1,920 88,700 91,190 Administrative expenses Bank service charges 120 135 Office, postage 140 572 Telephone 600 564 TOTAL DISBURSEMENTS NET INCOME (LOSS) BANK BALANCE, beginning of year BANK BALANCE, end of year 860 1,271 89,560 92,461 (16,050): $ (2,390) 28,788 31,178 12,738 $ 28,788 Financial Information Year Ended December 3, 2022 e veau e _ e c. CHARTERED PROFESSIONAL ACCOUNTANTS ber of The AC Group of Independent Accounting Fir Belliveau Veinotte Inc. CHARTERED PROFESSIONAL ACCOUNTANTS Member of The AC Group of Independent Accounting Firms 11 Dominion St Bridgewater NS B4V 2J6 Canada Tel: 902-543-4278 Fax: 902-543-1818 bridgewater@bvca.ca www.bvca.ca COMPILATION ENGAGEMENT REPORT To the Members of Society of St Vincent de Paul On the basis of information provided by management, we have compiled the statement of financial position of Society of St Vincent de Paul as at December 31, 2022, and the statements of revenues and expenditures and changes in net assets for the year then ended, which describes the basis of accounting applied in the preparation of the compiled financial information ("financial information"). Management is responsible for the accompanying financial information, including the accuracy and completeness of the underlying information used to compile it and the selection of the basis of accounting. We performed this engagement in accordance with Canadian Standard on Related Services (CSRS) 4200, Compilation Engagements, which requires us to comply with relevant ethical requirements. Our responsibility is to assist management in the preparation of the financial information. We did not perform an audit engagement or a review engagement, nor were we required to perform procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we do not express an audit opinion or a review conclusion, or provide any form of assurance on the financial information. Readers are cautioned that the financial information may not be appropriate for their purposes. Bridgewater, Nova Scotia January 31, 2023 CHARTERED PROFESSIONAL ACCOUNTANTS Halifax Chester Bridgewater Liverpool Shelburne Barrington Passage SOCIETY OF ST VINCENT DE PAUL Statement of Financial Position December 31, 2022 Page 2 2022 2021 ASSETS Current Cash $ 28,788 $ 31,178 NET ASSETS General fund NET ASSETS ON BEHALF OF THE BOARD $ 28,788 $ 31,178 $ 28,788 $ 31,178 Director Director See accompanying notes to financial information Belliveau Veinotte Inc. CHARTERED PROFESSIONAL ACCOUNTANTS SOCIETY OF ST VINCENT DE PAUL Statement of Revenues and Expenditures Year Ended December 31, 2022 Page 3 2022 2021 REVENUE 100 Bluenosers $ - $ 3,050 Fundraising 131 354 Halifax Particular Council 15,000 Monthly meetings 586 299 Municipality of Chester 1,000 1,000 Municipality of the District of Lunenburg 1,950 1,650 Other charities 9,677 7,548 Other donors 401 4,150 Regular donors 31,251 30,483 Saint Augustine Members 3,249 3,780 Town of Bridgewater' 1,525 Town of Lunenburg 1,800 1,000 Town of Mahone Bay 1,000 United Way of Lunenburg 22,500 12,000 90,070 65,314 EXPENDITURES Auto and travel - clients 4,198 2,750 Food 7,108 3,139 Heating fuel 15,866 11,232 Interest and bank charges 134 60 Medical expenses 10,802 4,709 Office 572 1,038 Other donations 1,500 1,600 Other expenses 9,760 13,895 Rental 21,081 16,642 Telephone 1,714 1,350 Utilities 19,725 8,978 92,460 65,393 DEFICIENCY OF REVENUE OVER EXPENDITURES See accompanying notes to financial information (2,390) $ (79) Belliveau Veinotte Inc. CHARTERED PROFESSIONAL ACCOUNTANTS SOCIETY OF ST VINCENT DE PAUL Statement of Changes in Net Assets Year Ended December 31, 2022 NET ASSETS « BEGINNING OF YEAR Deficiency of revenue over expenditures for the year NET ASSETS - END OF YEAR ee accompanying notes to financial information 2022 2021 Belliveau Veinotte Inc. CHARTERED PROFESSIONAL ACCOUNTANTS SOCIETY OF ST VINCENT DE PAUL Notes to Financial Statements Year Ended December 31, 2022 Page 5 BASIS OF ACCOUNTING The basis of accounting applied in the preparation of the statement of financial position of Society of St Vincent de Paul as at December 31, 2022, and the statements of revenues and expenditures and changes in net assets for the year then ended is the historical cost basis and reflects cash transactions, Belliveau Veinotte Inca CHARTERED PROFESSIONAL ACCOUNTANTS To Whom It May Concern: I am writing today in support of St Vincent de Paul. I have known. years, although they have been around since 1853 and at one point.. reached out to them. They were quick to not only respond, but mos s ©rgara i7ation for over 25 a young single mother nportantly, to help. As most of you know, I was very vocal at the Council table when I was a Councillor about this group in regards to supporting their organization. As an MLA, Jam just as vocal. I have asked St Vincent de Paul for their help on behalf of our constituents, and they are always there for me, and for our taxpayers who are in need. This organization is more than a financial helping hand; they are a beacon for those who feel the world is cold, and heartless. People reach out when they feel that there is no one to help, and no one to turn to. They give hope to some who are in need, and they are there even when they're not in need. When an individual isn't eligible for a government grant, nor fit in a certain category for the needed help, this group steps up. I recommend that you help St Vincent de Paul and our community by supporting their proposal.. Yours Truly, Danielle Barkhou MLA Chester- St. Margaret 1-833-275-2501 barkhousetrdaCgmail.com St Aue3ustine Church Women's Guild G/© P 0 Box 12.1 Chester, NS 130.1 IJO\ April 11, 2023 Chester Municipal Office 151 King Street P© Box 369 Chester, NS BOJ 1J0 Re: The Society of St. Vincent de Paul St Joseph's Conference Grant Proposal To the Grant Selection Committee: Our Women's Guild would like to again offer a letter of support for the 2023 grant application from The Society of St Vincent de Paul. The Society provides support for families within Lunenburg County including the Municipality of Chester and surrounding areas. The Society provides support to families in need regardless of whether or not they have a faith affiliation. The Society is open to assisting all families in need. Their organizational structure allows them to respond to requests quickly and also allows for them to work with other organizations to best address the needs of the families. Our Women's Guild, for the last several years, has agreed to support them in the delivery of assistance to residents in our area. We have worked together to find support for several families and/or to make connections with other local organizations that may be able to help. We would like to add our support to their grant proposal. We feel confident that any monetary support that you can provide to them will be used wisely to assist families within our area. Thank you Karen MacKenzie-Stepner Co -President Catherine Clute Co -President 11 April 2023 a n-NewRoss-4.t stet* Lions Cl u b ova Scotia - Canada Letter of Support for the Society of St Vincent de Paul 2023 Grant Application to the Municipality of Chester Dear Grants Committee: The Chester Basin New Ross Chester (CBNRC) Lions Club is pleased to write a letter of support for the Society of St Vincent de Paul's 2023 grant application to the Municipality of Chester. The CBNRC Lions Club, as a local service club, is acutely aware of the difficulties that some individuals and families in our local area experience with meeting their monthly expenses, especially during the winter months. We are also aware that since the beginning of the Covid pandemic in 2020, many additional families have struggled and this need has continued albeit to a lesser degree in 2023, Through our contact with the Society, we know that they provide assistance with power bills, rent in arrears, empty oil tank, emergency food, eyewear, prescriptions, dental work, medical needs and bus fare. Our CBNRC Lions Club, over the last few years, has worked closely with the Society assisting needy families in our service area. We believe that the Society is important because it is one of the many organizations in our area that collaborate together to address requests for assistance. Groups that work together in assisting families in need are a huge benefit to our local community. Please consider this letter of support and give the Society's grant application your full consideration, If you have any questions l can answer, feel free to contact me at. Thank,y Leh Stevens President, CBNRC Lions Club P© Box 127, Chester, NS BOJ 1J0 Page 1 of 3 MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 30 Name of Organization Contact Person Position with Organization Organization Mailing Address Registry of Joint Stocks Incorporation number (if applicable): Phone: Cell: Email: Date: Signature of Signing Officer and their position with Organization: Name Position Endorsement (check box) I declare I am a member of the organization and have authority to submit this application. ORGANIZATION AND / OR EVENT INFORMATION: 1) Purpose or objective(s) of your organization. (i.e. mission statement) Note: Feel free to attach additional supporting documents if the space provided is not sufficient. Page 2 of 3 2) Please provide an outline of the project. 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser.) https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r -0001f4a08362 or Google ‘Municipality of Chester Strategic Priorities’. 4) How do you plan to spend the Operating grant funds? Page 3 of 3 5) How much funding are you requesting? (Maximum funding limit is $3000) $ 6) Budget: • Please attach a project budget showing all revenue and expenses. • Council looks favorably at applications that include funding from other sources (i.e. grants from other levels of government, in-kind contributions and fundraising efforts). 7) Is there any additional information that you wish to provide that may support your grant application? Please attach letters of support, etc. if you have any. 8) If you have previously received any grants from the Municipality, have you submitted the Final Report? Yes No If No, please submit your Final Report as soon as possible. 9) Who should the cheque be made payable to and what address should we send it to if different from Page 1? You can email a pdf version of your application to: recreation@chester.ca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS B0J 1J0 If you have any questions, please do not hesitate to call Recreation & Parks Services at 902-275-3490. DRAFT/PRELIMINARY BUDGET - Bonny Lea Farm Legacy Book (based on estimated project costs) Expenditures Graphic Design & Printing (200 copies) $ 6000.00 Writing & Editing In kind contribution Public Relations & Marketing $ 500.00 Total $ 6500.00 Revenue Grants $ 3000.00 In-Kind donations In kind contribution Bonny Lea Farm – Fundraising & Sales $ 3500.00 Total $ 6500.00 MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 30 Name of Organization Chester Off Road Racing Contact Person Makayla Uhlman Position with Organization Vice President Organization Mailing Address 120 Old Fleet Rd, East River Point NS B0J 1T0 Registry of Joint Stocks Incorporation number (if applicable): 4411700 Phone:Cell: Email: Please CC: chesteroffroadracing@gmail.com Date: April 27, 2023 Signature of Signing Officer and their position with Organization: Name (printed) ___Makayla Uhlman________ Position ____Vice President ___________ Endorsement (check box) I declare I am a member of the organization and have authority to submit this application. ORGANIZATION AND / OR EVENT INFORMATION: 1) Purpose or objective(s) of your organization. (i.e., mission statement) Chester Off Road Racing is a volunteer driven, nonprofit club with the Maritime Off Road Racing Association. We are an organized group of individuals from the Municipality of Chester and surrounding areas who are passionate about growing the future of the off-road racing sport and bringing a successful annual event to our community. This sport brings communities together from all over the Maritimes. Our mission is to welcome people of all ages to come to our event to participate or be a spectator. We believe in good sportsmanship, safe participation, and teaching youth, as well as adults about the importance and benefits to being a part of an inclusive and welcoming community group. Page 1 of 3 2) Please provide an outline of the project. On June 24 and 25, 2023 Chester Off Road Racing will be hosting our second annual two-day event in Chester Grant. Day one of our event features drag racing, kiddy rides, and a burnout competition while day two will feature a day full of competitive slalom racing. Our event is a part of the Valley Tire Off Road Racing Points Series where participants who are registered with the organization to be scored for points will have the opportunity to earn points towards their overall score for the season from attending each of the events that take place across the Maritimes. Each club hosts their own weekend event in their specific community. We ensure the safety of all participants and spectators by obtaining the appropriate insurance, hiring safety technicians to ensure we are following vehicle safety protocols and we also make a donation to a local volunteer fire department to have them attend our event and serve as medical first aid responders on site for the entirety of the event. We have a canteen and washrooms accessible on site for racers and spectators. We are also excited to announce that we will be hosting the annual banquet this year for Maritime Off Road Racing at the Oak Island Resort. This additional event will take place in November and provides an opportunity to celebrate the achievements of those who participate in this sport throughout the season. 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework We are a small club with a big impact. We have approximately 20 volunteers who assist with the planning, organizing and putting on this special event. This event brings people together from all over the Maritimes, benefiting local businesses because visitors from away require overnight accommodation, food, fuel, and more. This supports the Municipal Strategic Priorities Framework by… Our goal is to create connections and the feeling of belonging. We bring community together for a fun event for all ages. At the racetrack, we have a wheelchair accessible ramp which leads to specific seating to be inclusive for all walks of life. It is important to us to accommodate anyone in the community who would like to attend. 4) How do you plan to spend the Operating grant funds? We would like to spend the Operating grant funds towards the safety component of our operation costs. These funds would help our club to cover the expenses for insurance, safety technicians, medical first aid. Page 2 of 3 5) How much funding are you requesting? (Maximum funding limit is $3000) __________We would like to request $3000__________________________________________ 6) Budget: • Please attach a project budget showing all revenue and expenses. • Council looks favorably at applications that include funding from other sources (i.e. grants from other levels of government, in-kind contributions and fundraising efforts). Revenue - Sponsors (amount TBD) - Bingo Bowling Fundraiser $1000 - RegistraFon fees $TBD - Gate Entry Fees $TBD In Kind Donations - Venue from Forest Hill Logging and Kyle MilleI Logging - Portable washrooms from Ricky Schnare - Volunteers Expenses - Insurance $1500 - Safety Techs $400 - Medical First Aid (Volunteer Fire Department Donation) $1000 - Announcer $350 - Rental of Drag Tree Lights $600 - Prize money $TBD - Other supplies $TBD 7) Is there any additional information that you wish to provide that may support your grant application? Please attach letters of support, etc. if you have any. _______________________________________________________________________________________ 8) If you have previously received any grants from the Municipality, have you submitted the Final Report? Yes No - We have not previously received any grants If No, please submit your Final Report as soon as possible. 9) Who should the cheque be made payable to? ____Chester Off Road Racing_________________________________________________________________ Please forward applications to the following: ATTN: Recreation & Parks Services Municipality of the District of Chester PO Box 369 Chester NS B0J 1J0 Email: recreation@chester.ca Page 3 of 3 4111 ,441..%V14111\1 9, III CI 1 Name of Organization Contact Person. Position with Organization Organization Mailing Address. MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 30 Registry of Joint Stocks Incorporation number (if applicable): Phone: Email: Cell: Date: Signature a.fing Ofl•Acer and their position with Organization: Name Position Endorsen nt (check box) I declare I am a member of the organization and have authority to submit this application. Note: Feel free to attach additional supporting documents tf the space provided is not sufficient. ORGANIZATION AND / OR EVENT INFORMATION: 1) Purpose or objective(s) of your organization. (i.e. mission statement) Page 1 of 3 2) bless provide an outline of the project. Please describe the positive effects your project will have on the community and how i supports the Municipal Strategic Priorities Framework (to view the priorities document click the attached link or copy and paste it in your browser.) baps: c)rt i.l serfi he.c Port V oeVie . ld ,2 6847&repa=r-0004408 6 role 'Municipality of Chester Strategic Priorities'. 4) How do you plan to spend the Operating grant funds Page 2 of 5) How much fundin are you requesting? {Maximum funding limit I 3000) Budget: Please attach a project budget showing all revenue and expenses. Council looks favorably at applications that include funding from other sources i.e. grants from other levels of government, in -kind contributions and fundraising efforts). Is there any additional information that you wish to provide that may support your grant application? Please attach letters of support, etc„ if you have any. 8) If you have pr viously received any grants from the Municipality,have you submitted the Final Report? Yes If No, please submit your Final Report as soon as possible, 9) Who should the cheque be made payable to and what address should e send it to if d Page 1? You can entail a pdf version of your application to: rcra theste. OR rrt l a hard copy to. Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS 80.1 1.10 eren rorn If you have any questions, please do not hesitate to call Recreation & Parks Services at 902-275-3490. Page 1.Purpose or objective of organization To raise awareness of businesses in the area from Graves Island to Robinson's Corner, To accomp;ish this by pooling our expertise and financial resources for advertising and the development of marketing initiatives. To come up with innovative ways to accomplish this goal by coordinating with or initiating festivals and events to attract customers to the area... To communicate with government for improvement/changes to amenities and service that affect our businesses i.e. washrooms, parking, sidewalks, snow clearance. To coordinate with other organizations in the village so we can promote or participate in their activities and encourage visitor participation. 2. Outline of project The purpose of our marketing project is to put more emphasis on digital marketing of our local merchants and give up to date information about local events happening in the community. This will facilitate bringing tourists and visitors to our community serving to help our businesses prosper which will provide employment for our local residents and a market for our local artists and artisans. In order for our community to flourish, we need to be able to provide activities that will bring visitors here to take advantage of the shopping, sports venues and restaurants. Providing availability to up to date accommodation information i.e. availability and ease of booking encourages spending more time enjoying our beautiful community. In this digital age, we feel it is important to be current keep with technology and also to reduce the amount of paper that is generated for one-time use. With state of the art digital photography readily available, it is easy to portray the beauty of our community to tourists searching for a travel destination. 3.Describe positive effects project will have on community and how it will support Mun Strategic Priorities Framework a. Economic Development by promoting our local businesses b. Governance and Engagement by fostering community building and engagement c. Infrastructure and Service Delivery by supporting essential services and infrastructure 4. Ho w do you plan to spend the Operating grant funds The funds will be spent on integrating online marketing and management. Our marketing strategy for community events like the Christmas Festival will include printing costs, radio advertising, additional event signage and updating our digital assets i.e. integrating social platforms, OR codes etc. 6 Budget Radio Advertising Cove FM Print Advertising The Chronicle Herald Additional signage 3 @ $500.00 Updating Digital Assets Total Overall Christmas Festival Budget 2022 Expenses 2022 Revenue 2022 Event sponsorship - Businesses Individuall donations hunicipalit•:y Grant Total $ 00.91 1,000.00 1,500.00 1,200.00 $4,200:00 $4,000.00" 1,►00.00 3,0 0.00 $8,500.00 Village of Chester April 24, 2023 Jill Mattinson Chester Merchants' Group www.chestermerchants.ca Re: Chester Village Christmas Village of Chester 27 Pleasant Street, Pa Box 620, Chester NS B©J 1.10 Telephone 902-275-4482 www. villageofches terns. ca The Chester Merchants' Group has requested a letter from the Village of Chester Commission in support of the Merchants' Group application for a grant for their annual Village Christmas Festival. We are pleased to endorse this annual event for many reasons: it brings the entire municipal community together on the last weekend of November; encourages folks to travel to the Village from beyond our municipal borders; provides community engagement with the Chester Volunteer Fire Department; supports not -for-profit groups such as the Lighthouse Food Bank and Pro Kids; and brings out the `volunteer' in many of us . . . all at a festive time of year! With the financial support of the Municipality of the District of Chester, and others, the only thing left to provide for is ... SNOW! Happy holidays, Nancy Hatc Chair On behalf of the Village of Chester Commission 011) m SINt;uW' it CHESTER PLAYHOUSE tics rr9 Cxr awe Sara Filbee Susan Crocker tai t," 8 htAkr Mary Jane Andrews a�mTCtta�..a'EPa Tom Boyne boa ti ism h Aleiris Milligan Carol Dodds Caroline March Catherine Read Emily Mosher Frank V. Meftger Lir Crocker Kathy McNab Kirk MacCulloch Kirby Putnam Matthew Ross Andrew Chandler aatron Sir Christopher Ondaatye Aptil 27, 2023 To whom it may concern, I am wrd ng to express my strong support of the Chester Merchants Association's application for support for the Chester Village Christmas, The Chester Village Christmas is a beloved community event, in which we are delighted to take part. Through a weekend of activities. families from near and far are invited to the heart of Chester to Kick off the holiday season. This benefits all local businesses - artisans, local shops, restaurants, and other tourism -and -hospitality -focussed businesses. The Chester Playhouse is no exception. We intend this year to host our popular 'By Folk -El Spectacular, a community variety show, inviting local emerging artists to perform for their friends and neighbours in a holiday-themed concert performance. Last year, we also led an outdoor roving Carol sing, which proved fain and popular. The Chester Village Christmas is a massive endeavour, but with proven benefit for the quality of life of the community, and to local businesses. This matches several of the Municipally's Strategic Prio irities, specifically in the realm of Economic Development. and Health & Vibrant Communities. Your support will allow us to continuo to host this community festival, and create a happier, more connected community as we head towards the holiday season. I encourage you to support this application. Thank you for your consideration, Andrew Chandler (he,/him) Executive Director, Chester Playhous e: andrewt chesterplayhouse,ca 902,981.6349, 22 Pleasant Street. PO Box 243 Caseate, lil°,aa Scot a BUJ 1,i0 28(04/2023 4 Gmail - In support of Chester Village Christmas Ill`s suppo't o Chester Village Christ as 2 messages The Village Emporium <villageemporium@yahoa.ca Reply -To: The Village Emporium <villageemporium@yahao.ca To: Chester Merchants <che termer hantsr roupt;' grnail. om> To Whom it May Concern, Chester Merchants he rchant grou gm .com n, Apr 24, 2023 at 19.:10 AM As the owner of a gift shop in the downtown T portion of the village I am fully in support of the Chester Village Christmas Festival. Our sales always top the list that weekend and it is great for community involvement in this section of the village. I am also in support of the street being closed if needed for festival events. There are few events to bring us together like this before Christmas. It should be kept and expanded! Regards, Angela Kitching The Village Emporium PO Box 539 11 Pleasant St Chester, Nova Scotia BOJ 130 902 275 4773 gyp: vfllar�o rt�ttt tt Itt w.cott The Village Emporium <villageemporium@yahora.ca> Reply -To: The Village Emporium <vil lageemporiu m@yahoo. ca> To: Chester Merchantscchesterrnerchantsgroup gmail:com Angela Kitching The Village Emporium 11 Pleasant St PO Box 539 Chester Nova Scotia BOJ 1J0 902 275 4773 [Quoted text hidden] Fri, Apr 28 2023 at 11:57 AM say an �a r�nr� r _ a r An Name of Organization Contact Person Position with Organization Organization Mailing Address MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 30 Chester Playhouse Andrew Chandler Executive Director PQ Box 293 Chester NS BOJ 1J0 Registry of Joint Stocks Incorporation number (if applicable): 1 596499 Phone: 9022753933 Cell: Email: andrew@chesterplayhouse.ca'' Date: April 24, 2023 Signature of Signing Officer and their position with Organization: Name Position Endorsement (check box) I declare I am a member of the organization and have authority to submit this application. Note: Feel free to attach additional supporting documents if the space provided is not sufficient. ORGANIZATION AND / OR EVENT INFORMATION: 1) Purpose or objective(s) of your organization. (i.e. mission statement) Our mission is to offer and promote cultural experiences which engage our community, and to operate a welcoming, accessible, arts facility. Our mandate is to `Source, present, and promote live theatre, a range of music performances, film, and other cultural experiences, and educational and participatory opportunities for youth and adults. *Mentor and train aspiring arts professionals. *Collaborate with community partners. *Engage the citizens of Chester Municipality and area, as well as others who seek shared cultural experiences. *Sustainably equip, operate, and maintain the Chester Playhouse as a facility that integrates technology and leverages its potential. Page 1 01'3 2) Please provide an outline of the project. On August 26th, we will celebrate the re -opening of the fully rebuilt Chester Playhouse, with a ribbon cutting and free outdoor festival -style afternoon community variety concert, and an indoor, affordably -priced concert. Both events will feature a diverse mix of local, emerging and established performers, including Old Man Luedecke, Dark & Stormy, Jah'Mila, Jody Upshaw, Rebecca Thomas, Sarah Prosper and Lennie Gallant. The afternoon event (rain date Aug 27), will also include free tours of the new building, a bouncy castle for youth, specials and unique offerings from local businesses, opportunities for local artists to showcase their wares, and more. We intend this event as a thank you to the community who have supported us through these past several years, as well as an introduction to the "NEW" Chester Playhouse. 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser.) https://portai.lasprfiche. a/Pcsrtal/OocView.aspx?ic1= 23 6847& po- r fl i:) 4a08362 or Google 'Municipality of Chester Strategic Priorities'. This project supports several tenets of the Municipal Strategic Priorities Framework. Specifically, in terms of Economic Development, this partnership will help in the development of infrastructure and opportunities for business development and attraction, by supporting the launch of the new Playhouse, which promises to be a draw from across the municipality, and beyond. The Playhouse, as a community and cultural hub located in the heart of the village, promotes and boosts several of the Municipality's economic sectors, chiefly tourism and hospitality. In doing so, seizing this opportunity to celebrate the relaunch of a modern, professionally equipped accessible arts facility, this support helps position the Playhouse as a jewel in the performing arts sector, and helps position the municipality as Nova Scotia's south shore community of choice for residents, businesses and organizations, and as an international tourism destination. Further, the celebration of the spirit that has sustained the Playhouse, as well as its continued operations contribute to developing Healthy & Vibrant communities - ensuring access to facilities that enrich a quality of life. Finally, we will showcase new accessibility and environmental features, supporting these strategies, as well. 4) How do you plan to spend the Operating grant funds? This grant will directly support the fees to engage and support local, emerging and professional artists, several of whom live within the municipality. Supporting these operating costs will allow all residents and supporters to join us for the afternoon ribbon cutting and celebration for free, while inviting them to discover the new, rebuilt Playhouse Theatre, and join the evening concert for an afforable ticket price. We will engage necessary tech support workers and rental equipment to ensure a successful, comfortable work day, and provide additional supports, including ASL interpretation, free sunscreen, free water bottles, etc. Page 2 of 3 5) How much funding are you requesting? (Maximum funding limit is $3000) $ 6) Budget: 3000 • Please attach a project budget showing all revenue and expenses. Council looks favorably at applications that include funding from other sources (i.e. grants from other levels of government, in -kind contributions and fundraising efforts). 7) Is there any additional information that you wish to provide that may support your grant application? Please attach letters of support, etc. if you have any. 8) If you have previously received any grants from the Municipality, have you submitted the Final Report? No If No, please submit your Final Report as soon as possible. 9) Who should the cheque be made payable to and what address should we send it to if different from Page 1? Chester Playhouse Society, PO Box 293, Chester NS, BOJ 1J0 You can email a pdf version of your application to: recreation hester.a OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS BOJ 1J0 If you have any questions, please do not hesitate to call Recreation & Parks Services at 902-275-3490. Page 3 of 3 CHESTER PLAYHOUSE - RE -OPENING CELEBRATION - DETAILED BUDGET EXPENSES BUDGET Artist Fees Afternoon Performance Jah'Milla Morgan Toney Dark & Stormy Luca Haase Other performers Evening Performance Sarah Prosper Old Man Luedecke Jody Upshaw Lennie Gallant Rebecca Thomas SUBTOTAL Production Fees Technical Director Sound technicians ($250/day) Additional technicians Front of House Manager Front of House Assistant Managers Flatbed Truck Rental (stage) Tech Gear Rental Misc Rentals Mileage SUBTOTAL Project costs Accommodations Portapotties Bouncy Castle, snow cone, face paint Event Insurance SUBTOTAL Promotion and Publicity Publicity SUBTOTAL Reggae Musician Indigenous Fiddler Local Oldies Band Juggler Indigenous Dancer Local Folk Artist Emerging BIPOC R&B Singer Folk Musician Indigenous Poet 1@ $30/hr 3 @ $250/day 4 @ $25/hr $26.10/hr 2 @ $19/hr $0.68 / km 21 hours 11 hours 12 hours 12 hours 100km x 4 3 x$150, 10 x$205 (quote) $3,000.00 $1,500.00 $1,500.00 $300.00 $1,000.00 $500.00 $2,500.00 $1,500.00 $3,500.00 $500.00 $15,800.00 $630.00 $750.00 $1,100.00 $313.20 $444.00 $1,000.00 $500.00 $250.00 $272.00 $5,259.20 $2,500.00 $300.00 $1,714.67 $200.00 $4,714.67 $10,000.00 $10,000.00 Other expenses Administration and Printing ASL Interpretation Contingency SUBTOTAL $500.00 $1,000 00 $4,000.00 $5,500.00 TOTAL EXPENSES $41,273.87 REVENUES Applicants Contribution Chester Playhouse Contribution Ticket revenue (evening) Public Revenue Federal Grants (Other) Arts Nova Scotia - Grant Revenue Municipality of the District of Chester Municipality of the District of Chester Earned Revenue Corporate Sponsorship SUBTOTAL TOTAL REVENUES $20 150 Tickets sold (Pending) (Pending) Operating Grant District Grant $9,273.87 $3,000.00 $3,000.00 $9,000.00 $3,000.00 $2,000.00 $3,000.00 $32,273.87 $41,273.87 BALANCE $0.00 1 IIL M~',!11< 1l~W l"Y 01 CHESTER Name of Organization Contact Person Position with Organization Organization Mailing Address MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 30 CHESTER YACHT CLUB/CHESTER RACE WEEK KIM JOHNSON MANAGER PO BOX 290, CHESTER, NS B0J 1J0 Registry of Joint Stocks Incorporation number (if applicable): N/A CYC incorporated by NS Legislature 1926-03-02 Phone: 902-275-37 4 7 Cell: Email: cycmanager@chesteryachtclub.ca Date: APRIL 27, 2023 Signature of Signing Officer and their position with Organization: Name IKIM JOHNSON I Position !MANAGER Endorsement (check box) I dedare I am a member of the organization and have authority to submit this application . 0 Note: Feel free to attach additional supporting documents if the space provided is not sufficient. ORGANIZATION AND/ OR EVENT INFORMATION: 1) Purpose or objective(s) of your organization. (i.e. mission statement) Chester Yacht Club (CYC) sailing club is a non-profit organization in the Village of Chester with excellent access to the best sailing in Canada. CYC is host to Canada's largest keelboat regatta, Chester Race Week. Chester Race Week's objective is to provide a wortd-class sailing regatta for keelboat racing, continue to be the largest major keelboat regatta in Canada, and to provide a successful & well-run event with a high-level of community involvement. Chester Race Week is a volunteer-driven, community-based event working towards making race week a significant tourism draw for Chester & Municipality of Chester with our sailing race schedule, offering hourty boat tours for the public to go out to see the racing and public-friendly shoreside activities. Our on-land 4-days of activities will include daily live music each afternoon and post-race evening, food trucks, local vendors, daily giveaways, daily prize and award presentations, sponsor booths, and family activities. www.chesterraceweek.com Paget of3 2) Please provide an outline of the project. Chester Race Week (CRW) is the most significant sporting community event in the region. CRW event lasts for 4 days & attracts participating yachts crews from across Canada and internationally. This year we are expecting over 125 boats to participate in the various classes on several race courses in Mahone Bay. In addition to the races our event features many sailing related workshops & demonstrations, as well as participation by local artisans, merchants, & food providers. There are also exceptionally well-attended social activities, particularly the evening live musical events. 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser.) https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r-0001f4a08362 or Google 'Municipality of Chester Strategic Priorities'. Chester Race Week brings attention to our wonderful community of Chester and the Municipality of Chester. Chester Race Week helps position the Municipality as Nova Scotia's south shore community of choice for residents, businesses, and organizations, and as an international tourism destination. CRW is a strong tourism attraction and a key contributor to the South Shore seasonal economy. The social benefits of Chester Race Week include building community spirit & creating increased pride in our community, in our local sailing heritage & in Nova Scotia sailboat racing. Municipality of Chester has a dose association with the sea & sailing, & this event is an important component of that key aspect of our community culture. Bluenose II will be attending CRW opening ceremonies, fire the cannon to start our event which brings tourists to the Chester area. NS Heritage Schooner Rescue Assn & Mahone Bay Islands Conservation Assn will attend our event to share their mission & vision of environmental stewardship. 4) How do you plan to spend the Operating grant funds? Chester Race Week organizing committee is planning to have a 'CRW Local Market Day', a 'CRW Mobile Food Truck Day' & a 'CRW Family Day' which will be part of Chester Race Week event. We have received MOC Group Vendor Permit for the Parade Square area for set up. The grant funds will go towards: * advertising of each day; media, print & social media * hire a Parade Square manager to set up & break down each day, to recruit local volunteers to help * hire face painters, purchase kites, & other kid's activities for 'Family Day' * hire musician to offer live music each afternoon from the Chester Gazebo Page 2 of3 5) How much funding are you requesting? (Maximum funding limit is $3000) s ... 13_0_0_0 _____ __. 6) Budget: • Please attach a project budget showing all revenue and expenses. • Council looks favorably at applications that include funding from other sources (i.e. grants from other levels of government, in-kind contributions and fundraising efforts). 7) Is there any additional information that you wish to provide that may support your grant application? Please attach letters of support, etc. if you have any . 8) If you have previously received any grants from the Municipality, have you submitted the Final Report? YesD No[Z] If No, please submit your Final Report as soon as possible. 9) Who should the cheque be made payable to and what address should we send it to if different from Page 1? CHESTER YACHT CLUB PO BOX290 CHESTER, NS BOJ 1 JO You can email a pdf version of your application to: recreation@chester .ca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS BOJ 1JO If you have any questions, please do not hesitate to call Recreation & Parks Services at 902-275-3490. Page 3 of3 CHESTER RACE WEBC ZOZ3 Euent Budget Income Expenses Amount Amount Municipality Administration Provincial $0.0C General administration $1,500.0( Federal $0.0( General insurance $1,800.00 Grants $0.0C Travel and accommodation $3,500.0( Cash Sponsorships: Staff salaries and fees $18,500.00 Helly Hansen $10,000.0( !Engel & Volkers $5,000.0( Other admin (MARKET manager) $1,000.0( Sail Nova Scotia $500.0( TROPHIES $4,800.0C Labatts & Blue Lobster $4,000.0( Subtotal administration $31,100.00 Event costs Yacht Registrations $38,000.0( Development/bid costs $0.0( Merchandise $7,000.0( Rights fee $0.0( Food and Beverage $46,000.0( Market -Family $250.0( Mooring Rentals $900.0( Venue/Facility $0.0( Cover Charge -Bracelets $12,000.0C Security $9,000.0( TOTAL INCOME $123,400.0( Health and safety (permits) $0.0( Fuel Costs for Race Officials $4,500.00 Ceremonies $1,000.0( Entertainment $20,000.0( Hospitality $14,000.0( Cost of merchandising $2,500.0( Travel, accommodation and services $4,500.0( Communications (radio, etc.) $950.0( Sanitation/Environmental $3,500.00 Boat Rentals $3,500.0C Subtotal event costs $65,950.00 Page 2 CRW Euent Budget OtESI&' RACE IWEEIC Z023 Expenses Marketing and promotion expenses Advertising $2,500.0 ( Design fees and print production $4,000.0 ( Direct mail/distribution/display $600.0 ( Internet and digital media $800.0 ( Media relations and PR $4,000 .0C Sponsorship servicing $3,500.0 C Market research $0.0 ( Other marketing and promotions $500 .0( Subtotal marketing and $17,900.00 promotion expenses Legacy Planning/research $0.0 ( Program development $0.0( Survey Post Chester Race Week $400.0C Total Expenses $113,350.00 Add contingency (5 % of total expenses) $5,667.50 Total expenses+ contingency $119,017 .50 Surplus/deficit $4,382.50 Helly Hansen Chester Race Week 2023, August 16 to 19, hosted by Chester Yacht Club in the seaside village of Chester, Nova Scotia, has developed into one of the largest sailing regattas of keelboat racing yachts in Canada! Great Sailing! Great Competition! Great Fun! Chester Race Week provides a racing schedule to challenge the most competitive sailors, and is recognized as a vibrant, fun, friendly and well-run event. We are expecting a great turn-out in 2023 as the sailors can't wait to get back to racing in Chester! Sailing World says "as Chester Race Week grows ... one thing does not change: The regatta is addictive! Nobody sails just one. Some have been hooked for decades and all have plans for the next one." Always fabulous sailing in Chester! Racing Schedule: Tuesday, Aug. 15, 2023 Skippers & Sponsors Cocktail Social at Chester Yacht Club • 1900-2000 We will Welcome all to the Village of Chester, introducing our Sponsors & give details of our regatta event. Wednesday, Aug. 16 -Saturday, Aug. 19, 2023 • 1200 First Signal PHRF -NS Inshore Racing • 1200 First Signal PHRF -NS Distance Rac i ng • 1200 First Signal One Design Classes • 1300 First Signal Bluenose Class • 1215 First Signal Classic Classes On the last day of racing no warning signal will be made after 1500. www.chesterraceweek.com 902-275-3747 Village of Chester, Lunenburg County, Nova Scotia Welcome to our seaside Village of Chester! -~+--. .... ,_, :-,,. -- <'D'i '-' Come for Chester Race Week and Enjoy our Village of Chester -we invite you to shop, play, dine and stay local to your heart's content! Come SEA for yourself! www.chestermerchants.ca Title Sponsor cm ALIVE SINCE/ 1877 Gold Sponsors Boat i\i§ Silver Sponsors _!i_ .ALEXANDER KEITH'S FINE BEERS Platinum Sponsor G o sli n~s ENGEL&VOLKERS" MAH ~NE -MARINE -a,.,_~ S'...a.. Page 1 of 3 MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 30 Name of Organization Contact Person Position with Organization Organization Mailing Address Registry of Joint Stocks Incorporation number (if applicable): Phone: Cell: Email: Date: Signature of Signing Officer and their position with Organization: Name Position Endorsement (check box) I declare I am a member of the organization and have authority to submit this application. ORGANIZATION AND / OR EVENT INFORMATION: 1)Purpose or objective(s) of your organization. (i.e. mission statement) Note: Feel free to attach additional supporting documents if the space provided is not sufficient. Page 2 of 3 2) Please provide an outline of the project. 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser.) https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r -0001f4a08362 or Google ‘Municipality of Chester Strategic Priorities’. 4) How do you plan to spend the Operating grant funds? Page 3 of 3 5) How much funding are you requesting? (Maximum funding limit is $3000) $ 6) Budget: • Please attach a project budget showing all revenue and expenses. • Council looks favorably at applications that include funding from other sources (i.e. grants from other levels of government, in-kind contributions and fundraising efforts). 7) Is there any additional information that you wish to provide that may support your grant application? Please attach letters of support, etc. if you have any. 8) If you have previously received any grants from the Municipality, have you submitted the Final Report? Yes No If No, please submit your Final Report as soon as possible. 9) Who should the cheque be made payable to and what address should we send it to if different from Page 1? You can email a pdf version of your application to: recreation@chester.ca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS B0J 1J0 If you have any questions, please do not hesitate to call Recreation & Parks Services at 902-275-3490. MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 3 Submitted by: Martins Point Pop-up Market Society Page of 1 6 Operating Grant Application | Martins Point Pop-up Market Society Martins Point Pop-up Market Society Supporting Document 1. Purpose or Objective Our mission is to create community events highlighting and supporting local small businesses. We are not a farmers' market. We are a small business market focused on promoting and supporting the sustainability of entrepreneurship within the Municipality of Chester. We do this by creating a series of well-promoted and attended market-style events for small businesses to sell and promote their products. Participation priority goes to South Shore-based vendors producing high-quality hand-made products. Our vendors are curated to avoid similar product overlaps at our events, ensuring each business has the maximum opportunity for success. At the same time, it creates a more diverse and changing shopping experience for visitors that brings customers back. 2) Project Outline Our network of vendors represents more than 150 small businesses and makers. Each event hosts 30-40 vendors at a time. Attendance is between 200 and 2000+ shoppers per event. Traditionally, our markets have been held monthly in Martins Point between May and December. Each event is open to the public for 4 hours. Vendors set up one hour before our start time and require at least 30 mins after the event for teardown. As an outdoor market, the weather is always a factor in our plans; we have rain dates when possible with our venue. Regardless, our marketing expenses are non- refundable should we have to cancel an event. 2023 will be the third season for MPPM. We plan to host six events this year in Martins Point. We have been asked, by various organizations/events, to bring our market to surrounding areas: Chester Race Week, Western Shore Fire Department Garden Party Fundraiser, and Together We Can Park. If resources allow, two more events will be added to our market schedule. The attached document: MPPMS-2022-Statistics.pdf, outlines our 2022 market attendance and performance statistics. Numerical data is collected during and concluding each event to allow us to monitor our success. Page of 2 6 Operating Grant Application | Martins Point Pop-up Market Society 3. Economic and Community Impacts Visitor Attraction: In 2022 our markets brought close to 6500 counted visitors and shoppers to the Municipality of Chester. Our customers make a point to tell us when they travel from outside the local area. That we are aware of, our Christmas markets bring shoppers from Yarmouth, Annapolis Valley, Halifax, and Truro. An operating grant will help cover our operational costs allowing us to allocate more funds to our advertising budget—ultimately bringing more visitors to our events. Social media advertising has been the number one driver for attendance conversion. When running paid ads, our Facebook and Instagram accounts accumulate new followers daily and higher levels of engagement with our content (comments, likes, shares). We also receive increased direct messages about the event location, vendor products in our ads, how to contact vendors in advance to place custom orders, what restaurants are in the area, and if there are nearby accommodations. We have no shortage of exceptional vendors and a long waitlist of hopeful new vendors wanting to participate. Our vendor community uses Instagram as their primary marketing tool. It is where their customer base already spends their free time, making social media the most poised audience for us to target with our advertising budget. Community & Economic Impact: In 2022 our markets generated over 140K in sales. Our pop-up markets have become more than an event—they are a destination. Each month we try to add something new to our events: a food truck, a coffee station, tables and seating to encourage visitors to stay longer. In turn, each month we saw a growing number of repeat customers. It is an event that people have started to plan for each month. Our 2022 markets collectively attracted 6468 recorded visitors (we know there were more that bypassed our counters) and generated over 140K in total sales. That money went directly into the hands of local small business owners supporting families, putting food on the table, paying for educations, and growing their business to allow them to create jobs in our community. The most common feedback we receive via direct customer feedback; and Google and Facebook reviews are: •we have friendliest vendors/business owners •the diversity and uniqueness of the product offering is exceptional •the events are extremely organized •it's THE market to go to on the South Shore Page of 3 6 Operating Grant Application | Martins Point Pop-up Market Society Beyond our market events: We know the economic spinoff goes beyond our vendors: •Seaside Shanty Restaurant reached out to say thank you for hosting the Christmas markets because they experienced their busiest nights on record since re-opening •The Island View Canteen also experienced increased sales during our events and had to turn customers away •Far Far Away Cottages received nightly bookings from out-of-town guests that wanted to spend the night in the area to shop and not drive home These are just several examples we know about and can conﬁrm their validity. If our society received an operational grant, the funds would directly support the 150+ businesses in our network. Beyond that, it would support local businesses in the hospitality industry, gas stations, the local ﬁre department and increase awareness and usage of our local parks. Looking to the future: We believe the Martins Point Pop-up Market Society has the potential to become an even larger destination. Our ﬁve-year plan is to acquire property in Martins Point to build permanent infrastructure to operate our markets year-round. The long-term vision for a permanent home is to become a sustainable ecosystem. It would have retail space for a cafe, a tap room, permanent vendors, and a market hall for events. The structure would be available for community events, weddings, and music concerts that could leverage our resident food and beverage tenants. These components would be working in unison to ﬁnancially support one another while bringing people to the Municipality of Chester. Contributing to a more vibrant community, a richer quality of life, and infusing money into our immediate economy. The attached document: MPPMS-2022-Statistics.pdf, outlines our 2022 market attendance and performance statistics. Numerical data is collected during and concluding each event to allow us to monitor and measure our success. Page of 4 6 Operating Grant Application | Martins Point Pop-up Market Society 4. Spending of grant funds: The operating grant would help cover the hard costs associated with hosting each event as outlined below in our budget. This would allow our vendor fees and donations to continue covering marketing expenses and increase our marketing budget. 6. 2023 Spending Budget: We have six events currently scheduled for 2023. Projected Revenue: Vendor fees collected per event: $300-$400 ($1800 - $2400 per season) Donations from Nor’easter Apparel: TBD Summer Student Grant: TBD Costs Per event: $110 Portable toilet emptying $75 Event Insurance $50 Signage $100 Utilities and improvements: electrical utilities (vendors requiring power) and lighting during night markets, improved seating areas $450 Administrative hours $500 Social media advertising ____________________________ $1285 Subtotal Fundraising: In 2023 we applied for a Canada Summer Jobs grant to hire a market manager. To date, Nor’easter Apparel has donated the remaining funds to cover operating expenses. They also donate their paid employees to staff each event, including the administrative hours to organize events and regularly communicate with market vendors. Vendors pay a $10 fee per event. These fees have primarily helped cover the cost of marketing expenses. Vendor fees are kept low to maximize proﬁts for our vendors. An operating grant will allow us to continue this practice. Page of 5 6 Operating Grant Application | Martins Point Pop-up Market Society Martins Point Pop-up Market Society Board of Directors STEPHANIE TANNER Director Effective From 07-Dec-2022 COLLEEN GREGORY Director Effective From 07-Dec-2022 JOANNE HILTZ Director Effective From 07-Dec-2022 JASON HILTZ Officer (President) & Recognized Agent Effective From 07-Dec-2022 HANNAH SWINAMER Officer (Vice-president) Effective From 07-Dec-2022 JANA PATTON Officer (Secretary) Effective From 07-Dec-2022 PAM STEVENSON Officer (Treasurer) Effective From 07-Dec-2022 Page of 6 6 Operating Grant Application | Martins Point Pop-up Market Society Martins Point Pop-up Market Society 2022 Season Statistics Canceled Canceled Canceled Canceled Canceled Page 1 of 3 MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 30 Name of Organization Contact Person Position with Organization Organization Mailing Address Registry of Joint Stocks Incorporation number (if applicable): Phone: Cell: Email: Date: Signature of Signing Officer and their position with Organization: Name Position Endorsement (check box) I declare I am a member of the organization and have authority to submit this application. ORGANIZATION AND / OR EVENT INFORMATION: 1) Purpose or objective(s) of your organization. (i.e. mission statement) Note: Feel free to attach additional supporting documents if the space provided is not sufficient. Page 2 of 3 2) Please provide an outline of the project. 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser.) https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r -0001f4a08362 or Google ‘Municipality of Chester Strategic Priorities’. 4) How do you plan to spend the Operating grant funds? Page 3 of 3 5) How much funding are you requesting? (Maximum funding limit is $3000) $ 6) Budget: • Please attach a project budget showing all revenue and expenses. • Council looks favorably at applications that include funding from other sources (i.e. grants from other levels of government, in-kind contributions and fundraising efforts). 7) Is there any additional information that you wish to provide that may support your grant application? Please attach letters of support, etc. if you have any. 8) If you have previously received any grants from the Municipality, have you submitted the Final Report? Yes No If No, please submit your Final Report as soon as possible. 9) Who should the cheque be made payable to and what address should we send it to if different from Page 1? You can email a pdf version of your application to: recreation@chester.ca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS B0J 1J0 If you have any questions, please do not hesitate to call Recreation & Parks Services at 902-275-3490. MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 30 Name of Organization New Ross Regional Development Society Contact Person Judy O'Leary Position with Organization Chair, Christmas Festival Organization Mailing Address PO Box 23, 7 Forties Rd, New Ross BOJ2M0 Registry of Joint Stocks Incorporat on number (if applicable): 2357137 Phone: Cell: Email: Date: April 18, 2023 Signature of Signing Officer and their position with Organization: Position President, New Ross Regional Development Society Endorsement "ck box) I declare I am a member of the organization and have authority to submit this application. Note: Feel free to attach additional supporting documents if the space provided is not sufficient. ORGANIZATION AND / OR EVENT INFORMATION: 1) Purpose or objective(s) of your organization. (i.e. mission statement) Our commitment as the community of New Ross will be to engage the skills and talents of community members to develop solutions to the challenges we face. We will work together to identify and encourage innovative ideas to improve the social, cultural, environmental and economic conditions in which we live while respecting and preserving our heritage. Page 1 of3 2) Please provide an outline of the project. See attached letter 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser.) htil?s' c ry+al lasertic emcL“ ortaV oc Ji v.aspx Google 'Municipality of Chester Strategic Priorities'. Fr 3.,'a i or This project supports the Municipality's strategic goal of Economic Developement. Each year, with the exception of Covid, the New Ross Christmas Festival has drawn in excess of 2,000 visitors to the events in New Ross during the first weekend of December. This increased traffic beneifts all the local businesses in our area and hopes to encourage them to stay longer, by visaing Ross Farm, attending craft festivals, and having the whole family, come in and harvest their beloved Christmas Tree. This festival had become such a source of commuity pride and a festival that visitors return to year after year. 4) How do you plan to spend the Operating grant funds? Should we be succesful in being granted these funds for our 30th anniversary celebration, these funds will allow us to grow the festival footprint to include the fair grounds, hire the East Coast Carrolers, increase our advertising, and present our new festival mascot, Twig the elf. Page 2 of 3 5) How much funding are you requesting? (Maximum funding limit is $3000) $ 6) Budget: 3,000 • Please attach a project budget showing all revenue and expenses. • Council looks favorably at applications that include funding from other sources (i.e. grants from other levels of government, in -kind contributions and fundraising efforts). 7) Is there any additional information that you wish to provide that may support your grant application? Please attach letters of support, etc. if you have any. see attached letter of support from the Forties Community Centre 8) If you have previously received any grants from the Municipality, have you submitted the Final Report? Yes No If No, please submit your Final Report as soon as possible. 9) Who should the cheque be made payable to and what address should we send it to if different from Page 1? New Ross Regional Development Society. Send to same address as on page 1 You can email a pdf version of your application to: recreate n ches Jca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS BOJ 1J0 If you have any questions, please do not hesitate to call Recreation & Parks Services at 902-275-3490. Page 3 of 3 New Ross Regional Development Society 30th Annual New Ross Christmas Festival The Municipality of the District of Chester P.O. Box 369 Chester NS BOJ 1J0 Dear Warden Webber and Council Members. 7 Forties Rd 1'O Box 23 New Ross, Nova Scotia BOJ 2M0 902-689-2825 April 18, 2023 On behalf of the New Ross Christmas Festival, we would like to thank you for your generous financial support in the past. Your support through the Tourism Grant has been a valuable addition to our Festival. We ask that you show continued support for this project again this year via the Operating Grant. Our 30th New Ross Christmas Festival will be held from Friday, December 1 to Sunday, December 3, 2023. As this is our 30th Anniversary for the Christmas Festival, we are so excited to have more activities planned and thus we are requesting $3000.00 this year. Mission Statement of New Ross Regional Development Society: Our commitment as the community of New Ross will be to engage the skills and talents of community members to develop solutions to the challenges we face. We will work together to identify and encourage innovative ideas to improve the social, cultural, environmental, and economic conditions in which we live while respecting and preserving our heritage. Through the demanding work of the many volunteers over the years, the New Ross Regional Development Society has created a festival that shares our down-home country Christmas heritage, while promoting our number one industry of Christmas Tree production. We feature the Christmas Tree itself at our busy U -Picks as well as our local Christmas Tree in the center of the village. At the Ross Farm Museum on Saturday, we hope to be able to display photos of the industry throughout the years as well as short clips on current tree practices in our local tree yards. 2023 will be the year of the 10th National Christmas Tree Day in December. Marty Murphy has organized this display — a local Christmas Tree grower. Our Festival we hope to feature all the usual activities that families have come to expect and associate with our Festival as well as two hundred carolers displayed throughout the community, a project initiated by our local artist, Linda Hiltz. We aim to refurbish these to ensure this project continues as Linda has decided to retire. We also need to supply portable toilets for our many visitors. We were granted access to one in 2022 and it was well received. In the 2 years prior to last year, we had to cut back on the Festival activities, and many have been missed. Our many local pat trier groups and individuals are willing to help make our Christmas Festival as big or bigger a success than it was in 2022. NEW ROSS - HOME OF THE FESTIVE HOLIDAY CAROLLERS With pleasant weather, the generous hours donated by our volunteers, we want to see our community work at capacity on Festival weekend. We want to continue with the remarkably successful. Craft Fairs, more Community meals, additional entertainment (the East Coast Carolers) and extend the festival activities up to Fair Grounds, allowing for more participants and visitors to engage fully in our community. New for this year will be a special visitor. A couple of years ago, The Christmas Tree Council of Nova Scotia had a promotional video created, and the main character is an elf named Twig. We have decided to incorporate this character into our festival this year, and for future years. For a sneak peak at our new favorite little guy, you can see him here: Btue_Button Nova Scotia. We plan to utilize him in teaser Facebook ads this summer and fall, leading up to festival time. He will also make appearances at some of the festival events. This little elf captured the attention and imagination of our entire team and he will be a great addition to the New Ross Christmas Festival. The New Ross Regional Development Society appreciates the Municipality's ongoing support for this Festival. Thank you for considering our request. Sincerely, Judy O'Leary hair, New Ross Chris 902-483-9963 as Festival NEW ROSS — HOME OF THE FESTIVE HOLIDAY CAROLLERS Sheet 1 2023 New Ross Christmas Festival Budget Anticipated Revenue Earned revenue - Craft Fair Donations Sales - Merch and raffle tickets Value $1,200.001 $190.001, $700.00'' Grants - Federal $2,765.00 application in process Grants - MODC $3,000.00application in process TOTAL $7,855,00; Planned Expenses Performers and expenses Volunteer Support Venues - includes Tree lighting, decorations, sanitation rentals Promotion - signage, website, ads, brochures, carrolers, Welcome post supplies, posters Mascot - Twig and associated accessories Liability Insurance Other Administration TOTAL EXPENSES Deficit In Kind contributions estimate $2,150.00 $500.00 $1,200.00' $2,000.001 $1,000.00;, $410.00 $1,400.00 $8,660.00 Page 1 Forties Community Centre 1787 Forties Road, New Ross, Nova Scotia BOJ 2M0 newross.ca Registered Charity # 13716 4265 R0001 Contact : Marsha Yeaton 1836 Forties Road, New ROSS, N.S. BOJ 2M0 fort iesce( Ph.902-6 9-2612 April 21, 2023 To Whom It May Concern, I am happy to provide this letter of support for the NRRDS — New Ross Christmas Festival. This festival brings tens of thousands of dollars to New Ross and has a history of success. Our organization is in a better position to get through the winter because of our participation in this festival. The benefits derived from this festival are not restricted to the non-profit community. All organizations such as area Churches, The Ross Farm Museum, local businesses, Christmas tree growers and even the stay -at home Mom who wants to make a few dollars, all benefit from this New Ross Christmas Festival. This festival celebrates all things great about our community. Behind the scenes is a hard-working group of individuals, a willingness to work to -gather and support for and pride of our community. Those attending get good value for their money and enjoy a relaxed atmosphere with many functions to choose from. This festival is one to be proud of and celebrated. We ask that you consider their request favourably. Should, you require any further information, please do not hesitate to contact me. Yours truly, /P%ars%a 1 '/eata r Marsha Yeaton Director Page 1 of 3 MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 30 Name of Organization Contact Person Position with Organization Organization Mailing Address Registry of Joint Stocks Incorporation number (if applicable): Phone: Cell: Email: Date: Signature of Signing Officer and their position with Organization: Name Position Endorsement (check box) I declare I am a member of the organization and have authority to submit this application. ORGANIZATION AND / OR EVENT INFORMATION: 1) Purpose or objective(s) of your organization. (i.e. mission statement) Note: Feel free to attach additional supporting documents if the space provided is not sufficient. Page 2 of 3 2) Please provide an outline of the project. 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser.) https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r -0001f4a08362 or Google ‘Municipality of Chester Strategic Priorities’. 4) How do you plan to spend the Operating grant funds? Page 3 of 3 5) How much funding are you requesting? (Maximum funding limit is $3000) $ 6) Budget: • Please attach a project budget showing all revenue and expenses. • Council looks favorably at applications that include funding from other sources (i.e. grants from other levels of government, in-kind contributions and fundraising efforts). 7) Is there any additional information that you wish to provide that may support your grant application? Please attach letters of support, etc. if you have any. 8) If you have previously received any grants from the Municipality, have you submitted the Final Report? Yes No If No, please submit your Final Report as soon as possible. 9) Who should the cheque be made payable to and what address should we send it to if different from Page 1? You can email a pdf version of your application to: recreation@chester.ca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS B0J 1J0 If you have any questions, please do not hesitate to call Recreation & Parks Services at 902-275-3490. Page 1 of 3 MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 30 Name of Organization Contact Person Position with Organization Organization Mailing Address Registry of Joint Stocks Incorporation number (if applicable): Phone: Cell: Email: Date: Signature of Signing Officer and their position with Organization: Name Position Endorsement (check box) I declare I am a member of the organization and have authority to submit this application. ORGANIZATION AND / OR EVENT INFORMATION: 1) Purpose or objective(s) of your organization. (i.e. mission statement) Note: Feel free to attach additional supporting documents if the space provided is not sufficient. Page 2 of 3 2) Please provide an outline of the project. 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser.) https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r -0001f4a08362 or Google ‘Municipality of Chester Strategic Priorities’. 4) How do you plan to spend the Operating grant funds? Page 3 of 3 5) How much funding are you requesting? (Maximum funding limit is $3000) $ 6) Budget: • Please attach a project budget showing all revenue and expenses. • Council looks favorably at applications that include funding from other sources (i.e. grants from other levels of government, in-kind contributions and fundraising efforts). 7) Is there any additional information that you wish to provide that may support your grant application? Please attach letters of support, etc. if you have any. 8) If you have previously received any grants from the Municipality, have you submitted the Final Report? Yes No If No, please submit your Final Report as soon as possible. 9) Who should the cheque be made payable to and what address should we send it to if different from Page 1? You can email a pdf version of your application to: recreation@chester.ca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS B0J 1J0 If you have any questions, please do not hesitate to call Recreation & Parks Services at 902-275-3490. Ocean Swells Community Centre Minutes of Annual General Meeting August 19 2022 Chair – Lawson Miller (228-2146) Secretary/Vice-Chair – Phil Lamont (228-2326) Treasurer – Laura Dunsworth (228-2713) Directors: Doris Murphy (228-2327), Jan Shilletto (228-2059),Thelma Clark (228-2291) Marilyn Miller (228-2146), Maxine Finck (228-2086), Ken Miller (204-1000), John Fitzpatrick (233-3232), Peter Kennedy (237-7091), Sally Langille (483-1786) recording secretary Present: Laura Dunsworth, Jan Shilletto, Christine Dunsworth, Lawson Miller, Marilyn Miller, John Fitzpatrick, Philip Lamont, Doris Murphy, Peter Kennedy, Bev Bennett, Andre Veinotte, Sally Langille CALL TO ORDER @ 10am by Chair Lawson Miller APPROVE AGENDA Moved by Sally, Seconded by Laura Carried APPROVE MINUTES (July 9, 2021) Moved by Jan, Seconded by Sally Carried APPROVE MINUTES (April 1, 2022) Moved by Phil, Seconded by Lawson Carried GUEST – COUNCILLOR ANDRE VEINOTTE We spoke to Andre of some of our concerns - we will probably need money to have our water system improved to meet NS Environment water standards for public buildings. We are waiting for more test results – we may need some sort of treatment system. Andre told us about two grants that are available – A District Grant (up to $2500. available) – Phil will apply for this now. A Council Grant (up to $10,000 available) – Phil will apply for this in October. Lawson and Phil expressed the Board's appreciation to Andre for coming and letting us know of these opportunities. Page 1 of 3 Ocean Swells Community Centre Minutes of Annual General Meeting August 19 2022 Chair – Lawson Miller (228-2146) Secretary/Vice-Chair – Phil Lamont (228-2326) Treasurer – Laura Dunsworth (228-2713) Directors: Doris Murphy (228-2327), Jan Shilletto (228-2059),Thelma Clark (228-2291) Marilyn Miller (228-2146), Maxine Finck (228-2086), Ken Miller (204-1000), John Fitzpatrick (233-3232), Peter Kennedy (237-7091), Sally Langille (483-1786) recording secretary Present: Laura Dunsworth, Jan Shilletto, Christine Dunsworth, Lawson Miller, Marilyn Miller, John Fitzpatrick, Philip Lamont, Doris Murphy, Peter Kennedy, Bev Bennett, Andre Veinotte, Sally Langille CALL TO ORDER @ 10am by Chair Lawson Miller APPROVE AGENDA Moved by Sally, Seconded by Laura Carried APPROVE MINUTES (July 9, 2021) Moved by Jan, Seconded by Sally Carried APPROVE MINUTES (April 1, 2022) Moved by Phil, Seconded by Lawson Carried GUEST – COUNCILLOR ANDRE VEINOTTE We spoke to Andre of some of our concerns - we will probably need money to have our water system improved to meet NS Environment water standards for public buildings. We are waiting for more test results – we may need some sort of treatment system. Andre told us about two grants that are available – A District Grant (up to $2500. available) – Phil will apply for this now. A Council Grant (up to $10,000 available) – Phil will apply for this in October. Lawson and Phil expressed the Board's appreciation to Andre for coming and letting us know of these opportunities. Page 1 of 3 TREASURER’S REPORT – See attached Laura met with the bank last September. She closed the Capital reserve account and moved the funds to our current account. They were paying no meaningful interest and adding service charges She also set up on-line banking. Our balance today (August 19, 2022) is $6,694.53. Laura moved that the 2021/2022 Financial Report be approved. Lawson seconded. Carried - A big thank you to Laura for all her hard work on this. RENTAL RATE REVIEW After some discussion, it was decided that the rental rates shall be as follows: $100 per day or part of, including commercial ventures (they will be encouraged to also make a donation to OS). $50 for active community members of Ocean Swells . In addition to the rental fee, all renters will be required to pay a $50 cleaning fee deposit. This will be refunded if they clean the hall themselves. Sally will make the appropriate changes to the Rental Agreement. Lawson moved that these changes be approved. Peter seconded.Carried FUND RAISING EVENTS – DINNERS Discussion - we need more volunteers to help with the dinners. Many of our long-standing volunteers are finding it more difficult to do the work. We want to hold a Ham and Sauerkraut Supper on Nov.5. Peter has kindly offered to organize. As usual, members will be called upon to cook hams, peel potatoes, etc. Thanks to Peter for his offer and expertise. It was also suggested that we consider having a different kind of dinner perhaps over the winter months. MAINTENANCE The lockable filler cap on the oil tank is broken. John moved we replace it with a simple cap, no lock, to reduce the possibility of thieves cutting the copper supply line and requiring expensive oil spill cleanup. Laura seconded.Carried. (Phil will see to it. Thank you Phil.) ELECTION OF OFFICERS It was noted that both Thelma and Maxine have resigned from the board. Everyone else agreed to remain on the Board. Vice-Chair called for nominations Laura nominated Christine Dunsworth and Bev Bennett. Lawson nominated Jill Nette, Rick Hartlen and Ben Miller. Phil moved acceptance of the slate. Lawson seconded. Carried Page 2 of 3 TREASURER’S REPORT – See attached Laura met with the bank last September. She closed the Capital reserve account and moved the funds to our current account. They were paying no meaningful interest and adding service charges She also set up on-line banking. Our balance today (August 19, 2022) is $6,694.53. Laura moved that the 2021/2022 Financial Report be approved. Lawson seconded. Carried - A big thank you to Laura for all her hard work on this. RENTAL RATE REVIEW After some discussion, it was decided that the rental rates shall be as follows: $100 per day or part of, including commercial ventures (they will be encouraged to also make a donation to OS). $50 for active community members of Ocean Swells . In addition to the rental fee, all renters will be required to pay a $50 cleaning fee deposit. This will be refunded if they clean the hall themselves. Sally will make the appropriate changes to the Rental Agreement. Lawson moved that these changes be approved. Peter seconded.Carried FUND RAISING EVENTS – DINNERS Discussion - we need more volunteers to help with the dinners. Many of our long-standing volunteers are finding it more difficult to do the work. We want to hold a Ham and Sauerkraut Supper on Nov.5. Peter has kindly offered to organize. As usual, members will be called upon to cook hams, peel potatoes, etc. Thanks to Peter for his offer and expertise. It was also suggested that we consider having a different kind of dinner perhaps over the winter months. MAINTENANCE The lockable filler cap on the oil tank is broken. John moved we replace it with a simple cap, no lock, to reduce the possibility of thieves cutting the copper supply line and requiring expensive oil spill cleanup. Laura seconded.Carried. (Phil will see to it. Thank you Phil.) ELECTION OF OFFICERS It was noted that both Thelma and Maxine have resigned from the board. Everyone else agreed to remain on the Board. Vice-Chair called for nominations Laura nominated Christine Dunsworth and Bev Bennett. Lawson nominated Jill Nette, Rick Hartlen and Ben Miller. Phil moved acceptance of the slate. Lawson seconded. Carried Page 2 of 3 ANY OTHER BUSINESS Water: Phil talked about the water issues at Ocean Swells. He mentioned we recently set up an account at the lab which is making things easier for Ken Miller to deliver samples and Lab Request Orders. A coliform test done in July came back clean. However, in the May physical properties test, excessive levels of copper and lead were detected. Culligan’s Water QualityExpert suggested taking the test sample directly from the well as our copper pipes may be contributing to this due to lack of use of the hall and the water supply. We’re still waiting for copper and lead results from the test taken August 8. We received notice Aug. 9 that coliform was not present in this sample. Phil is keeping in touch with the Dept. of the Environment concerning this. Thank you Phil and Ken. Thank you: Phil was asked send a letter to Maxine thanking her for all her years on the board and for contributing so much to Ocean Swells. Meeting times: Phil will send a survey to determine when members and directors prefer to meet (Daytime? Evening? Weekends) in the future. DATE OF NEXT MEETING To be determined as necessary. ADJOURN Jan moved the meeting be adjourned at 11:45. Page 3 of 3 ANY OTHER BUSINESS Water: Phil talked about the water issues at Ocean Swells. He mentioned we recently set up an account at the lab which is making things easier for Ken Miller to deliver samples and Lab Request Orders. A coliform test done in July came back clean. However, in the May physical properties test, excessive levels of copper and lead were detected. Culligan’s Water QualityExpert suggested taking the test sample directly from the well as our copper pipes may be contributing to this due to lack of use of the hall and the water supply. We’re still waiting for copper and lead results from the test taken August 8. We received notice Aug. 9 that coliform was not present in this sample. Phil is keeping in touch with the Dept. of the Environment concerning this. Thank you Phil and Ken. Thank you: Phil was asked send a letter to Maxine thanking her for all her years on the board and for contributing so much to Ocean Swells. Meeting times: Phil will send a survey to determine when members and directors prefer to meet (Daytime? Evening? Weekends) in the future. DATE OF NEXT MEETING To be determined as necessary. ADJOURN Jan moved the meeting be adjourned at 11:45. Page 3 of 3 Ocean Swells Community Association Northwest Cove, Nova Scotia Annual Financial Report 2022-08-18 15:36:45 INCOME 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 Rental & Fundraising June1-May 31 June1-May 31 June1-May 31 June1-May 31 June1-May 31 June1-May 31 June1-May 31 June1-May 31 June1-May 31 Rental Income 7,276.00 3,987.00 4470.50 4245.00 1,768.50 1,787.50 695.00 770.00 795.00 Card Games, incl. Specials 2,059.50 1,748.50 2165.20 2302.50 2,138.50 1,746.00 937.50 Special Event: Yard Sale (Spring)average Special Event: Ham & Sauerkraut (Fall)1,572.50 2,167.50 2228.00 1801.20 2,424.00 2,262.50 2,520.00 $2,252 Special Event: Pancake Supper (Feb)1,064.50 660.35 780.00 1178.00 764.80 946.95 830.00 $930 Special Event: Art Exhibition (August)177.68 4182.11 3,766.00 2,511.00 1,427.75 Special Event: Coffee House (August) Special Event: Stan Carew 400.00 Misc. sales Donations 72.00 188.75 26.65 Other- COVID insurance rebate 797.00 Transfer from Reserve Fund A/c 6344.70 2000.00 3,500.00 3,700.00 12934.29*12934.29 GST Rebate,Garbage Con. Rebate Donation: Suncor 750.00 750.00 750.00 1000.00 1,000.00 930.00 1,700.00 Donation: ScotiaBank Heart & Stroke 2,273.00 2,262.00 2319.00 1801.20 2,424.00 Aspotogan Heritage Trust 1,290.29 1,500.00 Chester Municipality 1,000.00 2,000.00 1000.00 4500.00 1,425.00 TOTAL REVENUE 17,463.47 13,975.35 20057.40 23082.01 18,474.55 13,953.95 7,340.25 $4,718.65 $795.00 EXPENSES NS Power 1,309.86 1,468.91 1279.89 1299.79 1,329.26 1,619.04 1,321.98 1,545.39 1,307.09 Rogers cell phone 57.50 115.00 Heating Oil 2,226.90 1,488.18 1156.89 1204.23 1,624.67 1,667.56 1,524.37 572.06 2,290.03 Insurance 3,242.75 3,323.13 3418.23 3583.02 3,724.38 3,754.00 3,983.00 4,037.00 4,163.00 Transfer to Reserve Account 7,600.00 4,600.00 600.00 600.00 600.00 600.00 600.00 Property Tax 236.21 222.18 221.22 211.03 114.14 232.21 228.21 222.69 206.91 Administration 86.87 153.40 138.74 178.59 401.23 122.19 12.44 31.15 33.40 Repairs & Maintenance 2,313.59 1,812.80 6037.43 4391.96 10,209.05 1,196.83 212.00 640.74 2,416.19 Kitchen Supplies & Hardware 448.79 413.46 320.70 511.13 105.78 501.51 Fundraising (H & S, Pancake)438.58 1,209.59 1227.37 1265.75 1,223.32 1,090.91 949.80 Defibulator 140.00 Other- cleaning 644.49 532.50 720.00 835.00 720.00 660.00 662.78 75.00 Art exhibition (August)4633.40 3,864.36 2,570.50 1,524.57 SOCAN 342.68 212.83 Advertising 150.00 100.00 295.32 120.00 30.00 90.00 Total Standard Expenses:18,755.54 15,439.15 15555.79 18713.90 24,258.87 14,347.58 11,049.15 $7,139.03 $10,491.62 Other Expenses Total Other Expenses: TOTAL EXPENSES:18,755.54 15,439.15 15555.79 18713.90 26,699.49 14,347.58 11049.15 7,139.03 10,491.62 Surplus or Loss:4501.61 4368.11 -8224.94 -393.63 -3708.90 -$2,420.38 -$9,696.62 Financial Year End Summary Balance Current Account 2,603.98 1,170.18 5327.09 10339.20 1,361.70 1,043.06 3357.05 850.57 5,406.79 Reserve Capital Account 22,006.05 26,643.64 21249.03 19854.04 16,948.17 13,849.19 11445.84 11,789.17 CASH ON HAND:24,610.03 27,813.82 26576.12 30193.24 18,309.87 14,892.25 14802.89 $12,639.74 $5,406.79 ACCTS. RECEIV. ACCTS. PAYABLE 30.00 NET CASH ON HAND:24,610.03 27,813.82 26576.12 30193.24 18,309.87 14,862.25 $14,802.89 $12,639.74 $5,406.79 Signed:Laura Dunsworth, Treasurer LIST OF OFFICERS AND DIRECTORS OCEAN SWELLS COMMUNITY ASSOCIATION Fiscal 2022 – 2023 Chair Lawson Miller Vice-Chair/Secretary Phil Lamont Treasurer Laura Dunsworth Directors Doris Murphy Jan Shilletto Marilyn Miller Ken Miller Ben Miller John Fitzpatrick Peter Kennedy Christine Dunsworth Bev Bennett Rick Hartlen Jill Hartlen Sally Langille – recording secretary Tin MW ItAUI V Or CHESTER Name of Organization Contact Person Position with Organization Organization Mailing Address MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING GRANT APPLICATION Deadline to Apply: April 30 Royal Canadian Janet Walker egion Branch 79 Secretary/ Ways & Means Chair 64 Forties Road, New Ross,N.S., BOJ 2M0 Registry of Joint Stocks Incorporation number (if applicable): Phone: 902-689-2650 Email: ' Cell: Date: April 12 2023 Signature of Si ning ?fficer and their position with Organization: Nam Position Endorse .,,Ant (thee. •ox } declare I am a member of the organization and have authority to submit this application. Note: Feel free to attach additional supporting documents if the space provided is not sufficient. ORGANIZATION AND / OR EVENT INFORMATION: 1) Purpose or objective(s) of your organization. (i.e. mission statement) Royal Canadian Legions Our mission is to serve Veterans, including serving military and RCMP members and their families, to promote Remembrance, and to serve our communities and our country. Page 1 of 3 2) Please provide an outline of the project. Canada Day 2023 We organize a family friendly and community oriented celebration of the greatest country in the world. We serve food, provide games and prises for our youth, offer free live local music shows and a fireworks display to culminate this day of family fun. Remembrance Day 2023 This yearly event offers support and reconitigion of our serving veterans and their families.This event reconizes the veterans currently serving and honour and remember all who fallen in service of our country. We offer the act of Remembrance Service, including quest speakers, free food and refreshments for all who attend.We honour our community veterans through our banner program and with the laying of wreaths and crosses during the service. 3) Please describe the positive effects your project will have on the community and how supports the Municipal Strategic Priorities Framework (to view the Priorities documen attached link or copy and paste it in your browser.) https://aortal.laserfiche.ca/P©rtal/DocView.aspx?id=1236547&repo =1 Googie 'Municipality of Chester Strategic Priorities'. click the 0001f4a08362 or Canada. Day This event continues to grow yearly. Many local residents and increasingly, people from outside New Ross, drop by for the celebration. This brings sales oppportunity for our local businesses and show cases our area as the friendly community place to live for all who attend. It promotes community spirit of National, Provincial and municipal pride. Remembrance Day The Act of Remembrance during this day provides the honour our veterans deserve and displayed in a community setting. Again, when people attend our community at this event they support our businesses with spin off purchases. Also we hear many comments from our guests that they are very impressed with our community spirit and we believe many have settled here as a result of this event and other community based events and activities. 4) How do you plan to spend the Operating grant funds? Canada Day We spend our money on food, entertainment, prizes, and fireworks. We fundraise and use our own operating money as required. Remembrance Day We spend money on food, refreshments, and entertainment. This event is a big event requiring great efforts selling, canvassing community and businesses to grow our Poppy Fund which is used ,as outlined in our National Policy Manual, for the benefit of our veterans and their familes. Page 2 of 3 5) How much funding are you requesting? (Maximum funding limit is $3000) $ 6) Budget: 3000.00 • Please attach a project budget showing all revenue and expenses. • Council looks favorably at applications that include funding from other sources (I.e. grants from other levels of government, in -kind contributions and fundraising efforts). 7) Is there any additional information that you wish to provide that may support your grant application? Please attach letters of support, etc. if you have any. see attached 8) If you have previously received any grants from the Municipality, have you submitted the Final Report? Yes No If No, please submit your Final Report as soon as possible, 9) Who should the cheque be made payable to and what address should we send it to if different from Page 1? You can email a pdf version of your application to: recreation@chester.ca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, P© Box 369 Chester NS BUJ 1.10 If you have any questions, please do not hesitate to call Recreation & Parks Services at 902-275-3490. Page 3 of 3 Budget Canada Day 2023 Income Source Canadian Heritage Fund $1900.00 Legion Contribution $1260.00 Volunteer Labour (legion) $250.00 Donations (community) $500.00 Food sales $250.00 MODC* $1800..00* Total $5960.00 Expenses Item Fireworks $3600.00 BBQUE (hot dogs, hamburgers, water pop) $250.00 Entertainment $1250.00 Hired Labour (fireworks donation) $250.00 Cake, cutlery, plates, napkins, decorations $300.00 Games and prizes $100.00 Liquor License $65.00 Staff (Bartender) $145.00 Total $5960.00 Budget Remembrance Day 2023 Income Source Volunteer Labour (legion) MODC* Total Expenses item Veteran costs (gifts, meals, drinks) Entertainment (music) Supplies (napkins, plates, decorations ) Staff (bartender) $200.00 $1200.00* $1400.00 $750.00 $300.00 $200.00 $150.00 Total $1400.00 111 Canadian Patrimoine Heritage canadien Janet Walke Ways & Means Chair ROYAL CANADIAN 64 Forties'Road Post Office Box 39 New Ross, Nova Scoti BOJ 2Mil Title: Celebrate C Dear Janet Walker:. On behalf of the Minister of Canadian Heritage, it is my pleasure to inform you that your application for funding has been approved. A grant in the amount of $1,920 will be awarded to help your organization carry out its activities, under the Celebration and Commemoration Program, Celebrate. Canada Component. This funding will be allocated over one government fiscal year 2023-2024 and will be subject to certain terms and conditions, the appropriation of funds by tiament, and the budget levels of the Pro One of our program representatives may contact you in the near future to review and conditions and answer any questions you may have related to this funding. In closing, l would like to take this opportunity to. your organization the greatest success in your endeavours you and the Members of David R. Burton. Regional Director General Canadian Heritage New Ross Regional Development Society P 0 Box 23, 7 Forties Rd New Ross NS BOJ 2M0 April 17, 2023 To Whom It May Concern: Re: New Ross Legion MODC Grant Application The New Ross Regional Development Society is a non-profit organization that works to promote tourism and economic development in our rural community to ensure its sustainability in the future. Our commitment to the community of New Ross is to engage the skills and talents of community members to develop solutions to the challenges we face. In 2014 we developed a Strategic Development Plan for New Ross and Area. Last year we updated this plan and our four goals are as follows: . Improve economic development in New Ross 2. Increase visitors to New Ross 3. Improve community infrastructure 4. Improve and expand partnerships The New Ross Legion is a very active group of community minded volunteers who are always ready and willing to provide the community with lots of things to do. They continue to host walk-in COVID vaccine and testing clinics. They are hosting Monday morning coffee socials, as well as having take- out and/or eat -in dinners and Friday Night Live events, to name a few. They continue to provide meeting space to the NRRDS, New Ross Regional Development Society which we very much appreciate. At this time we are writing to lend our support to the New Ross Legion Grant application for funding to help with their Canada Day and Remembrance Day Celebrations. The Legion puts on a wonderful Canada Day celebration for the whole community to enjoy and their Remembrance Day Celebrations are second to none. We are more than happy to support these very worthwhile projects and look forward to celebrating with them. We thank you in advance for your consideration. Yours truly, Jeanette Reeves, Secretary For Scott Hamlin, President New Ross Regional Development Society jer 1No "king District Grants 2023-2024 Updated May 9, 2023 Requested Approved Date Approved FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 TOTAL FUNDS APPROVED 300.00$ TOTAL FUNDS REMAINING 9,700.00$ FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 TOTAL FUNDS APPROVED 300.00$ TOTAL FUNDS REMAINING 9,700.00$ Chester Playhouse Society: Reopening Celebrations 2,000.00$ FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 TOTAL FUNDS APPROVED 300.00$ TOTAL FUNDS REMAINING 9,700.00$ FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 TOTAL FUNDS APPROVED 300.00$ TOTAL FUNDS REMAINING 9,700.00$ FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 Royal Canadian Legion, Western Shore: 4 special events 2,500.00$ TOTAL FUNDS APPROVED 300.00$ TOTAL FUNDS REMAINING 9,700.00$ Forties Community Centre: Oktoberfest 500.00$ 500.00$ Apirl 13, 2023 FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 TOTAL FUNDS APPROVED 800.00$ TOTAL FUNDS REMAINING 9,200.00$ FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 District 7 TOTAL FUNDS APPROVED 300.00$ TOTAL FUNDS REMAINING 9,700.00$ Total Funds Approved 2,600.00$ District Grant Budget 2023-2024 70,000.00$ Remaining Funds 67,400.00$ District 6 District 1 District 2 District 3 District 4 District 5 Page 1 of 2 MUNICIPALITY OF THE DISTRICT OF CHESTER ~ DISTRICT GRANT APPLICATION ~ Deadline to Apply: No deadline Name of Organization Contact Person Position with Organization Organization Mailing Address Phone: Cell: Email: Date: Signature of Signing Officer and position with Organization: Name: Position: Endorsement (check box) I declare I am a member of the organization and have authority to submit this application. AMOUNT REQUESTED: $ MUNICIPAL DISTRICT # 1) Please provide a brief description of your project or event. Note: Feel free to attach additional supporting documents if the space provided is not sufficient. Page 2 of 2 2) How do you plan on spending your District grant funds? 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser .) https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r -0001f4a08362 or Google ‘Municipality of Chester Strategic Priorities’. Yes No If No, please submit your Final Report as soon as possible. _______________________________________________________________________________________ 5) Who should the cheque be made payable to and what address should we send it to if different from Page 1? Please email a pdf version of your application to : recreation@chester.ca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS B0J 1J0 *If you have any questions, please call us at 902-275-3490. 4) If you have previously received any grants from the Municipality, have you submitted the Final Report? Page 1 of 2 MUNICIPALITY OF THE DISTRICT OF CHESTER ~ DISTRICT GRANT APPLICATION ~ Deadline to Apply: No deadline Name of Organization Contact Person Position with Organization Organization Mailing Address Phone: Cell: Email: Date: Signature of Signing Officer and position with Organization: Name: Position: Endorsement (check box) I declare I am a member of the organization and have authority to submit this application. AMOUNT REQUESTED: $ MUNICIPAL DISTRICT # 1) Please provide a brief description of your project or event. Note: Feel free to attach additional supporting documents if the space provided is not sufficient. Page 2 of 2 2) How do you plan on spending your District grant funds? 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser .) https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r -0001f4a08362 or Google ‘Municipality of Chester Strategic Priorities’. Yes No If No, please submit your Final Report as soon as possible. _______________________________________________________________________________________ 5) Who should the cheque be made payable to and what address should we send it to if different from Page 1? Please email a pdf version of your application to : recreation@chester.ca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS B0J 1J0 *If you have any questions, please call us at 902-275-3490. 4) If you have previously received any grants from the Municipality, have you submitted the Final Report?