HomeMy Public PortalAbout2023-06-22_COW_Website Agenda Package.pdfPage 1 of 2 (Cover Pages)
C O M M I T T E E O F T H E W H O L E
A G E N D A
Thursday, June 22, 2023
Livestreamed via YouTube at
www.youtube.com/modcvideo from
151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (15 minutes)
4. MINUTES OF PREVIOUS MEETING
4.1 June 1, 2023 - Committee of the Whole Minutes.
5. PUBLIC PRESENTATIONS/APPOINTMENTS
6. PROCLAMATOINS
6.1 Proclamation thanking Fire Services for their contribution to the NS Wildfires. – Warden Webber.
7. MATTERS ARISING
7.1 Property Maintenance Update – Infrastructure and Operations.
8. CORRESPONDENCE
9. BY-LAWS AND POLICIES
10. NEW BUSINESS
10.1 Information Report prepared May 29, 2023 - Community Development & Recreation - Village Plan
Review: Proposed Engagement Schedule.
a. Proposed Final Engagement Schedule.
10.2 Information Report prepared June 12, 2023 - Corporate & Strategic Management - Economic
Development Sponsorships Update.
a. Correspondence.
10.3 Request for Decision prepared June 15, 2023- Infrastructure and Operations - Uniform Business
Signage Next Steps – Revised Budget.
Page 2 of 2 (Cover Pages)
10.4 Request for Decision prepared June 13, 2023- Infrastructure and Operations – Addition of Public
Sewer – Western Shore.
a. Request from Developer.
b. Map.
11. IN CAMERA
12. ADJOURNMENT
229
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COMMITTEE OF THE WHOLE MEETING
Held at Forest Heights Community School
from 847 Highway 12, Chester Grant, Nova Scotia
On Thursday, June 1, 2023
MEETING CALLED TO ORDER
Warden Webber called the meeting to order at 9:05 a.m.
It was noted that there would be no livestream, however, the recording would be posted on
YouTube following the meeting.
Present: District 1 – Councillor A. Veinotte District 2 – Deputy Warden F. Shatford
District 3 – Councillor D. Wells District 4 – Warden A. Webber
District 5 – Councillor A. Assaff District 6 – Councillor T. Connors
District 7 – Councillor S. Church
Staff: Tara Maguire, CAO
Erin Lowe, Deputy CAO
Pamela Myra, Municipal Clerk
Jennifer Webber, Communications & Outreach Coordinator (Via Zoom)
Emily Lennox, Executive Assistant
Chad Haughn, Director of Community Development & Recreation
Fred Whynot, Director of Public Works
Garth Sturtevant, Senior Planner
Gordon Tate, Active Living Coordinator
Jody Conrad,
2 rec staff
Solicitor: Samuel Lamey, Municipal Solicitor
Student Council: Ceilidh Hayes, President Katie Antle, Vice President
Charlie McInnes, Secretary Hannah Swinamer, Activities Director
Camden Coolen, Spirit Director Jensen Brophy, Sports Rep
Committee of the Whole (continued) June 1, 2023 230
Ben Dolimount, Treasurer
Makayla Coolen, Co-Fundraising Director
EmmaRae Connors, Co-Communications Director
Angel Webb, Co-Communications Director
Public: There were a number of students in the public gallery.
Warden Webber welcomed Student Council and Municipal Council and Staff introduced
themselves.
APPROVAL OF AGENDA/ORDER OF BUSINESS
Additions:
In Camera - Section 22(2)(e) of the Municipal Government Act - Contract Negotiations
(Village Commission of Chester).
2023-269 MOVED by Councillor Assaff, SECONDED by Councillor Church the agenda and
order of business for the June 1, 2023, Committee of the Whole meeting be
approved as amended. ALL IN FAVOUR. MOTION CARRIED.
PUBLIC INPUT
There was no public input.
MINUTES OF PREVIOUS MEETINGS
4.1 April 20, 2023 - Committee of the Whole Minutes.
2023-270 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the
minutes of the April 20, 2023 Council Meeting be approved as circulated. ALL IN
FAVOUR. MOTION CARRIED.
PROCLAMATIONS
There were no proclamations for consideration.
Committee of the Whole (continued) June 1, 2023 231
PUBLIC PRESENTATIONS
There were no public presentations.
MATTERS ARISING
6.1 Request for Decision prepared April 27, 2023 - Infrastructure & Operations -
Administrative Building Upgrade Feasibility Analysis.
Fred Whynot, Director of Public Works was present to review the Request for Decision prepared
April 27, 2023 - Administrative Building Upgrade Feasibility Analysis.
A lengthy discussion was held regarding information needed to plan, preferred option to have
options on-site, whether to also have information on a different structure off-site, public works
building located elsewhere (a consideration of the Municipality receives J Class roads from the
province), lack of detailed discussion regarding partnering with a non-profit. At the time, the
majority wished to pursue the on-site option and not engage in the other options.
Councillor Connors indicated that she wanted it on record that at the April 6, 2023 workshop
she was not in favour of looking simply at this option but felt we should, at the very least,
explore options that include other partners.
Deputy Warden Shatford was not sure he was ready to make final decision and asked if we are
looking at upgrading the existing building and updating it for the codes as he didn’t feel that
made a lot of sense.
Warden Webber indicated this was the direction staff was given.
Councillor Veinotte suggested that the accessibility requirement is new and didn’t feel it applied
to existing buildings. If our intent is to cost out to retrofit the building, he would like to have a
discussion. If it is a capacity issue the new addition would require new access requirements. He
suggested clarification on that. he also noted a public garage was discussed - with the
unknown of J Class Roads. he suggested adding an additional $10,000 to include a public works
building as well.
Councillor Veinotte commented on the item about adding green technology to any buildings
we do. We currently generate 2 mw of power (green energy). If we are going to consider those
options, the costs should be broken out as we already generate green energy.
2023-271 MOVED by Councillor Church, SECONDED by Councillor Assaff that the Committee
of the Whole recommend to Council to approve a budget of $30,000 to continue the
preparation of a Feasibility Analysis which will include a Class C cost estimate for a
Committee of the Whole (continued) June 1, 2023 232
municipal building upgrade at our current location as well as an off-site public
works building.
DISCUSSION:
Councillor Connors indicated that she wanted to make it clear she is not one to stop
or slow anything down. Council at the time of the original consideration was aware of
the need for additional space and accessibility issues. That was in 2010 - why would
we not wait just a bit more. She is in favour of going back to the reference of being
eligible for federal support funding for certain pieces - considering the breakdown of
35 cent dollars or 90+ cent dollars. There are also other reasons than money. She is
concerned there is only one option being considered. She feels strongly about this,
knowing a group will be coming to Council about the idea of a feasibility study on a
new recreation complex. Looking at other uses is also a consideration. She will not
be supporting the motion.
Councillor Assaff was in favour of exploring the retrofitting of the current building.
Councillor Wells recalled that part of the discussion we had was about off-site storage
and the costs - he assumed that would be part of the discussion as well.
FIVE IN FAVOUR. 2 OPPOSED. MOTION CARRIED.
6.2 CSM Quarterly Report Q4
Erin Lowe reviewed the 4th Quarter Quarterly Report for the Corporate and Strategic
Management Department, commenting on:
Accessibility.
Fire Services.
REMO.
Health and Safety.
Communications.
Investment Attraction.
Growth Plan.
Business Supports - Projects.
Other Economic development updates.
6.3 Request for Direction prepared May 26, 2023 - Community Development & Recreation -
Open Space Plan and Washroom Facilities Update.
Chad Haughn, Director of Recreation & Community Development, and Gordon Tate, Active
Living Coordinator were present to review the Request for Direction prepared May 26, 2023 -
Open Space Plan and Washroom Facilities Update.
The Director commented on the impact of wildfires on this Municipality noting that everyone is
aware of the ban on woods travel. Yesterday staff posted signs on all trail systems and adjacent
properties noting they are closed. Some remain open but those within wooded areas are
Committee of the Whole (continued) June 1, 2023 233
closed. Staff is working with the Communications Officer to circulate the message. As well the
annual Cut’n’Run has been postponed until October 1st.
Councillor Wells asked if we were monitoring the closure of the trails and the Director noted
that would fall to the province - RCMP or Department of Natural Resources & Renewables.
The Active Living Coordinator went on to review the following open spaces and what has been
done, what is to be done, as well as comments on the various locations:
Gold River Property.
Haughn Estate Property.
Castle Rock Property.
East River Property.
Moland Point.
With regard to the Haughn Property, staff recommended that we ‘right-size’ the build scale of
the mainline trail to better fit with the peaceful aesthetic of the property that we’ve created on
the new trails recently constructed, manage increasing costs, and that we do not permit
motorized traffic on the trail to respect the concerns raised by neighbours. Also, allowing OHV
access is less imperative now that the Countway Mosher home is not envisioned as a gathering
place as it once was.
2023-272 MOVED by Councillor Church, SECONDED by Councillor Assaff that the Committee
of the Whole recommend to Council to ‘right-size’ the build scale of the mainline
trail on the Haughn Property to better fit with the peaceful aesthetic of the property
created on the new trails recently constructed, manage increasing costs, and that we
do not permit motorized traffic on the trail to respect the concerns raised by
neighbours. ALL IN FAVOUR. MOTION CARRIED.
Port-a-potties and Enviro Toilets were also reviewed, and it was noted that there were three
submissions received, however, none were felt to be acceptable where they would need to be
located and to be accessible as well. Staff have concluded that the option of vault toilets would
be the best solution.
Councillor Veinotte noted that the biggest concern that most people have with a vault privy is
they are disgusting (smelly). A big part of that is there is a stack to vent, but the smell also
vents inside through the toilet itself. He asked if it would be possible to look into augmenting
the structure to have a solar fan on the stack, so it is always venting outside as well as solar
powered lights.
The Active Living Coordinator noted that the best vault toilets he has visited have bigger vent
pipes and also noted that lights and a fan could be installed.
Committee of the Whole (continued) June 1, 2023 234
Councillor Connors asked about the long term plan in terms of the totality of the list of
locations we had talked about on March 3, 2022. She noted that there is extra gas tax funds and
wants to make sure we have not veered from the list.
The Director indicated that the idea is to start with the three locations reviewed in the report
and determine the lessons learned, and then determine what other locations would be
appropriate for a vault toilet installation or other enviro-toilet option. In the meantime, port-a-
potties are the solution.
2023-273 MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that the Committee
of the Whole recommend to Council to accept the recommendation to not pursue
enviro-toilets and to utilize vault toilets instead at the three locations (Gold River
near the new parking lot and trail head on Beech Hill Road, East River Trail Parking
Lot centrally located within the lot serving Castle Rock hikers, and Moland Point
located in the parking lot which has not yet been constructed) and to include
enhancements such as solar power for lighting and a fan system to remove odours
from the toilet. ALL IN FAVOUR. MOTION CARRIED.
A break was held from 10:40 a.m. to 10:55 a.m.
CORRESPONDENCE
7.1 Information from Joint Regional Transportation Agency regarding a multi-jurisdictional
transportation system.
2023-274 MOVED by Councillor Wells, SECONDED by Deputy Warden Shatford that the
Committee of the Whole recommend to Council to appoint the CAO as the
Municipality’s representative on the Joint Regional Transportation Agency and
appoint the Deputy CAO as the alternate. ALL IN FAVOUR. MOTION CARRIED.
7.2 Draft letter from Ecology Action Centre to Minister Halman regarding Coastal Protection
Act.
Warden Webber noted that the Ecology Action Centre is frustrated with the time it is taking the
province to come up with regulations.
Councillor Wells asked about the wording in paragraph 3 and asked if there was an issue with
creating our own by-law. The Senior Planner indicated that Municipalities don’t have
regulations for the coastline. If there were provincial regulations, then there would be no
differences between different municipalities.
Committee of the Whole (continued) June 1, 2023 235
The CAO indicated that one of the discussions at the provincial level is the need to have
consistent regulations across the province that don’t pit one municipality against another.
Councillor Veinotte felt the regulation of shoreline development is the responsibility of the
province as they possess scientific resources to make appropriate regulations. The regulations
underway had geology and other factors that contributed and went into a mathematical model
and decisions were made on a case by case basis. He felt we should avoid regulating because
there are locations that are sensitive to development or others like the Aspotogan Peninsula
where shoreline erosion isn’t as much of an issue. We don’t possess knowledge or resources to
do it. He asked what the reason for the delay was as they were nearing completion and then it
just evaporated with no plan to restart.
Warden Webber noted that they are asking for letters of support to be sent to the province.
It was agreed that staff would prepare a draft letter including reasons from this Municipality and
ask about the delay encouraging them to continue with the regulations.
NEW BUSINESS
9.1 Zoe Valle Library request for grounds maintenance.
Councillor Wells indicated that the person who currently mows it under the agreement has had.
surgery and asked if the Public Works Department could add it to their maintenance list. The
Director of Public Works indicated that he could have staff do it when they can.
Councillor Veinotte noted he would like to have a broader discussion regarding the contract as
well as other properties that our Public Works Department is providing maintenance for.
Staff was directed to compile a list of properties for which the Municipality does
maintenance/mowing.
2023-275 MOVED by Councillor Wells, SECONDED by Deputy Warden Shatford that the
Committee of the Whole recommend to Council to direct the Public Works
Department to mow the lawn of the Zoe Valle Library while the caretaker is unable
to do so. FIVE IN FAVOUR. TWO OPPOSED. MOTION CARRIED.
9.2 By-Law/Waste Inspector Position. (Material to follow)
Present was Chad Haughn, Director of Community Development and Recreation who, along with
Committee of the Whole (continued) June 1, 2023 236
the CAO, reviewed the request for Council to approve the realignment of the positions to create
a new By-Law Enforcement Officer/Waste Inspector Position and outlined what the duties of the
position would be. A question was asked regarding the salary band and the CAO noted that
each position is evaluated using the job evaluation tool which assigns points for the functions
and that is what determines the salary band.
2023-276 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that the
Committee of the Whole recommend to Council to direct staff to realign the
positions as outlined in the Request for Decision prepared April 5, 2023 - By-Law
Enforcement Officer/Waste Inspector Position to create a By-Law Enforcement
Officer/Waste Inspector Position.
DISCUSSION:
Councillor Church noted that they require a person at Kaizer Meadow as they currently
use Heavy Equipment staff to do the job.
Councillor Veinotte asked about the waste that comes through the collection contract
or curbside and the CAO noted that there will be 1-2 days spent on waste inspection -
that could be curbside, or loads being delivered to the landfill. He asked if it would be
possible to utilize the contract and have the waste collector do the inspections. The
CAO indicated that issuing tickets would require someone other than the collector.
It was noted that that there is a 60% position, and this request is to take 40% from the
Fire Inspector to add to this position.
The salary band level was questioned, and the CAO indicated it is a coordinator
position and this will be easier understood when the salary review is reviewed, and the
levels will be renamed. The Fire Inspector is doing by-law until the position is filled.
FOUR IN FAVOUR. THREE OPPOSED. MOTION CARRIED.
9.3 Wildfires Update.
Warden Webber noted that correspondence was forwarded to the Municipalities of Barrington
and Shelburne offering assistance in any we could.
A brief discussion was held regarding the strain on our firefighters and the expenses volunteers
are undertaking for attending fires in other areas as well as firefighting in the Acadia First Nation
areas. Concern was expressed that volunteers may not be able to be paid for helping with the
wildfires. It was also noted that the province relies on local volunteers to be first on-site for
forest fires, but the local volunteers are trained for structure fires. It was also noted that some
businesses do continue to pay employees while they are attending fires.
Committee of the Whole (continued) June 1, 2023 237
It was noted that the Hubbards Fire Department has been on 24 hour call and supplying the
Tantallon area wildfires with crews, equipment, and food. New Ross has sent a truck to
Hubbards to maintain coverage there as well.
It was agreed that thanks will be provided to the firefighters and fire departments.
Councillor Connors commented on Councillor Church’s comment that there was something in
lace previously on reimbursement to fire departments and she will be checking in with her
department to ask how the last few days have gone and to get clarification on the Beech Hill fire
on Sunday.
Councillor Assaff noted that the residents in Beech Hill were not on the list of people to receive
$500 for being evacuated and he would be contacting the local MLA.
The CAO noted that our Fire Services Coordinator is working with REMO and all of Lunenburg
County fire departments to ensure we have coverage here on a county-wide level while
providing assistance to Barrington and Shelburne.
Warden Webber indicated that there was an In Camera meeting that would be held following
this meeting.
IN CAMERA
10.1 Section 22(2)(e) of the Municipal Government Act - Contract Negotiations - Village of
Chester.
10.2 Section 22(2)(c) of the Municipal Government Act - Personnel Matters.
2023-277 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford the meeting
adjourn. ALL IN FAVOUR. MOTION CARRIED. 11:36 a.m.
_________________________ _________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
This meeting may be viewed at www.youtube.com/modcvideo
PROCLAMATION
Exemplary Service from our Volunteer Fire Departments
WHEREAS our Volunteer Fire Departments in Blandford, Chester, Chester Basin,
Hubbards, Martins River, New Ross and Western Shore provide fire and emergency
services to our Municipality and through mutual aid to surrounding areas; and
WHEREAS the Municipality of Chester;
• recognizes fire is a serious public safety concern;
• commits to the safety and security of all citizens;
• reminds everyone to be responsive to public education measures and take action
to increase their safety from fire and earnestly work to eliminate fire hazards; and
• supports the members of our Volunteer Fire Service for their continuing efforts in
fire prevention and suppression across our Municipality and to our mutual aid
partners and communities;
THEREFORE, the Municipality of Chester hereby proclaims and recognizes the care and
dedication of our volunteer fire firefighters in Blandford, Chester, Chester Basin,
Hubbards, Martins River, New Ross and Western Shore. Our volunteers respond
immediately and without question to answer all calls for assistance. After successfully
fighting the Beech Hill wildfire and continuing to respond to local emergencies, our Fire
Departments stepped up and provided much-needed assistance and resources to the
emergency crews involved in the wildfires in Shelburne and HRM. The Municipality thanks
all our firefighters and their families for the incredible service and sacrifice they provided
during this recent urgent time of need. We also thank our local businesses who donated
supplies as well as employers who support our firefighters with time off to respond.
Allen Webber, Warden Date
Dear Chester Municipality Council,
We are a very proud group of GrA students at
Chester District School that meet every Wednesday
to celebrate inclusion and diversity.
We learned that a few years ago the decision was
made to raise the Pride flag at the municipal office
and that this may have been a hard decision to make.
We wanted to share that we are so proud and grateful
for this big step towards Pride and equality. The Pride
flag makes others feel welcome and included in our
community of Chester. Everyone deserves to feel
loved and to feel safe.
Thank you for your support and courage. Please
know that your commitment to inclusion is seen and
appreciated.
Sincerely,
CDS Inclusion Club
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INFORMATION REPORT
REPORT TO: COW
MEETING DATE: June 22, 2023
DEPARTMENT: Community Development & Recreation
SUBJECT: Village Review: Proposed Engagement Schedule
ORIGIN:
Date: May 29 2023 Prepared by: Garth Sturtevant, Senior Planner
Date: Reviewed by: [staff, title]
Date: Authorized by: [staff, title]
CURRENT SITUATION
Following three years of research, public engagement, meetings and discussion, staff have now completed the
first draft of the new Village Secondary Planning Strategy and Land Use By-law. This report and attached
calendar propose a series of public meetings to allow the public to review the draft documents. Staff will be
taking notes, collecting written comments, and speaking with members of the public, to gather feedback and
any suggested changes to present to Council before the drafts are finalized.
Although the content of the draft documents is based on the ideas of Council, Committee and community
members, this final round of public engagement will allow review of the complete documents while providing
Council with valuable input on any proposed changes and their potential impacts.
BACKGROUND
The Village Plan Review began in 2020, immediately following the conclusion of the Municipal Planning Strategy
and Land Use By-law review. Work to date has included numerous meetings with the Village Planning Advisory
Committee meeting, Council check-ins, a variety of public events, Built Form and Character Study (FBM
Architects), resident survey and project website (voicesandchoices.ca/villagereview).
DISCUSSION/UPDATES
As specified on the attached calendar, the proposed meeting schedule includes three public sessions. Each
session will be approximately 1.5 hours in length and will consist of a presentation overview by staff to describe
the new planning documents and highlight potential points of interest. Staff will then take questions and
comments from members of the public. Finally, staff will remain if members of the public wish to discuss or ask
questions in an informal setting.
The engagement period was intentionally scheduled to span several weeks, with sessions during daytime hours,
evening hours and a Saturday in the hopes of providing ample opportunity for all who wish to attend. Written
comment sheets will also be provided and collected at each of the three sessions.
In addition to the in-person events, copies of the draft documents will be posted to the project website
(voicesandchoices.ca/villagereview). Comments or questions can be posted to the site and will be included with
all others collected.
Staff are also available for members of the public to call, drop-in or setup a time to meet and discuss anything
related to the new planning documents.
R e q u e s t f o r D e c i s i o n P a g e | 2
Following the planned engagement events, staff will collate all of the comments, suggestions and questions and
compile a “What We Heard” report for Council.
ATTACHMENTS
Appendix A – Village Review: Proposed Final Engagement Schedule
For more information visit: voicesandchoices.ca/villagereview or phone 902-275-2599
Village Review: July 2023
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1
2 3 4 5 6 7 8
Draft Documents
Presented to
Council
9 10 11 12 13 14 15
Draft Documents
Presented to VPAC
16 17 18 19 20 21 22
Presentation and
Q&A Session
10:30 am
23 24 25 26 27 28 29
Presentation and
Q&A Session
2:30 pm
30 31 Aug 1 2 Aug 3 4 5
Presentation and
Q&A Session
6:30 pm
EVENTS
SCHEDULE
Draft SPS & LUB @ Council – July 6th
Staff will present an overview and
highlights from the draft Secondary
Planning strategy and Land Use By-
law. The documents will also be
publicly available beginning on this
date
Draft SPS & LUB @ VPAC – July 11th
Staff will present an overview and
highlights from the draft SPS and LUB
and take questions and comments
from Village Planning Advisory
Committee members.
Public Meetings – 3 sessions
Staff will present a summary of the new
SPS and LUB. A formal Q&A will follow,
and staff will remain available for one-
on-one discussions. All sessions will be
held at St. Stephens Community Centre
(54 Regent Street) Chester).
INFORMATION REPORT
REPORT TO: Committee of the Whole
MEETING DATE: June 22, 2023
DEPARTMENT: Corporate & Strategic Management
SUBJECT: Economic Development Sponsorships Update
ORIGIN: Sponsorship Policy, P-87
Date: June 12, 2023 Prepared by: Erin Lowe, Deputy CAO
Date: Reviewed by:
Date: Authorized by: Tara Maguire, Chief Administrative Officer
CURRENT SITUATION
For the 2023-24 fiscal year, Council has an Economic Development Sponsorship fund to sponsor events,
advertising opportunities, or other initiatives that provide financial or public relations value to the municipality
that are designed to help achieve Council priorities and generate local economic development benefit in one or
more of the following areas:
• Supporting business growth and employment.
• Increasing visitor attraction.
• Promoting the municipality to residents and visitors.
BACKGROUND
This Sponsorship is a form of marketing in which organizations pay to be associated with certain events or other
advertising opportunities. Additionally, sponsorship provides community relations benefits by increasing
visibility and recognition as a good community partner.
Organizations are recognized as good community citizens when they support initiatives that assist groups that
benefit or improve the quality of life and/or programing in their community.
Sponsor opportunities are evaluated by the following criteria:
• Relevance to the community.
• The Municipal logo must be displayed on some marketing of the event.
• The audience should be significant in size or targeted.
DISCUSSION/UPDATES
The following sponsorships were issued by the Senior Economic Development Officer as of May 23, 2023:
Budget 2023-24 $6,000.00
Recent Sponsorships
Golf 4 Charity $100.00
Our Health Centre Foundation Legacy Golf Tournament* $1,000.00
Balance $4,900.00
*This comes with one golfer spot
R e q u e s t f o r D e c i s i o n P a g e | 2
ATTACHMENTS
Letter from OHC Foundation
From:Susan Newhook
To:Erin Lowe (she/her)
Subject:Re: OHC LEGACY GOLF TOURNAMENT IN HONOUR OF DON MUNROE
Date:May 19, 2023 4:32:22 PM
Attachments:PastedGraphic-2.tiff
** EXTERNAL EMAIL **
Please do not open attachments or click links from an unknown or suspicious origin.
Hi Erin,
It’s $1000
One golfer spot included. The website link is below.
https://birdeasepro.com/OHCgolf2023
Sure hope the Municipality is in a position to support the OHC for this great cause.
Call me with any queries you have.
Have a great look weekend!
Sue
On May 19, 2023, at 4:20 PM, Erin Lowe (she/her) <elowe@chester.ca> wrote:
Hi Sue!
Apologies for the delay. How much are the hole sponsorships? I clicked on the link and
it doesn’t seem to show up for me.
Thank you,
Erin Lowe (she/her)
Deputy CAO
Corporate & Strategic Management
151 King Street, Chester, NS, B0J 1J0
Office: 902-275-4138
General Inquiries:902-275-3554
Cell: 902-277-1174
Web: www.chester.ca
Consider the environment. Do you really need to print this email?
This message contains confidential information and is intended only for the intended
recipients in communication with the Municipality of Chester. If you are not an intended
recipient you should not disseminate, distribute or copy this e-mail. Please notify the
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transmission. If verification is required please request a hard-copy version.
From: Susan Newhook <hooksyhz@gmail.com>
Sent: Wednesday, May 10, 2023 11:28 AM
To: Erin Lowe (she/her) <elowe@chester.ca>
Subject: OHC LEGACY GOLF TOURNAMENT IN HONOUR OF DON MUNROE
** EXTERNAL EMAIL **
Please do not open attachments or click links from an unknown or suspicious origin.
Good morning Erin,
The OHC Foundation Board of Directors has asked me to forward information about
the upcoming OHC Legacy Golf Tournament in Honour of Don Munroe.
We are hopeful the Municipality of Chester will consider a Hole Sponsorship and/or a
donation toward Our Health Centre.
And, of course, if anyone is interested in participating as a golfer that would be
fantastic! The event will take place Thursday, July 27th at the Chester Golf Club.
If you have any queries about the tournament, please contact me at 902 223 5052 or
hooksyhz@gmail.com
We would be most grateful for your local support.
Kind regards,
Sue
<image001.png>
<image002.png>
OHC Foundation Legacy Golf Tournament in Honour of Don
Munroe
The objective of Our Health Centre, (OHC), Chester, is to improve the health and well-
being of every person in the community we serve. This is what our first OHC
Foundation Golf Tournament is all about. We invite you to join us, at the beautiful
Chester Golf Club, on July 27th 2023 for what we hope will be a great fundraiser for the
OHC.
No matter whether you play golf or not, there are many ways to contribute to the
success of the OHC Foundation Legacy Golf Tournament in Honour of Don Munroe. We
welcome all levels of golf participants for this fun day with a 1:00 PM shotgun, four-
person scramble followed by dinner and socializing with new and old friends.
<image003.jpg>
Don Munroe 1937-2019
Chester Golf Club President 1995-1996
OHC Association 2013-2018
OHC Foundation 2018-2019
Don practiced the magic of kindness every day of his life and was the most
supportive mentor and cheerleader Our Health Centre could have asked for!
He served as Chair of the Board of both the OHC Association and the OHC
Foundation during his years of commitment to fostering the health of our
community. He had a passion for the game of golf and the Chester Golf Club.
Please join us for a round to honour his legacy. He would be delighted!
Sponsorship, available at a variety of levels, is also a key element of our fundraising
efforts and is a great way to showcase your business and support of the OHC. Please
contact tournament co-ordinator, Sue Newhook at hooksyhz@gmail.com if you have
any questions about sponsorship opportunities or click HERE to review sponsorship and
golfer registration information.
Keep us in mind when thinking about gifting! Perhaps a golf participant spot at the
tournament, a cart sponsorship, or a donation in support of the OHC will be the perfect
gift for a loved one or friend. Tax receipts are offered for sponsorships.
Spaces will be limited so click HERE to register or contact organizer Sue Newhook with
any questions you may have.
As a registered charitable organization, we rely on the generosity of individuals,
businesses, and associations to be able to provide our community with the many
medical and wellness services offered by OHC. Your ongoing support will help us to
continue to reach our goals.
To learn more about OHC visit our website at ourhealthcentre.ca
REQUEST FOR DECISION
Date: June 15, 2023 Prepared by: Fred Whynot, P. Eng., Director of Public Works
Date: June 15, 2023 Reviewed by: Chad Haughn, Director of Community Development & Recreation
Date: June 15, 2023 Authorized by: Tara Maguire, CAO
RECOMMENDED MOTION
That the Committee of the Whole recommend to Council to increase the Uniform Business Signage budget for
2023-24 from $24,000 to $70,000 and for staff to prepare public tender documents for installation of the same.
CURRENT SITUATION
Last year, as part of the uniform signage pilot program, six uniform business signs were placed in the community
of Hubbards. The original sign support posts are 2” x 2” telespar posts with a decorative covering but were
found to be too lightweight for the business signage and a sturdier design was needed.
At the time the 2023-24 capital budget was being prepared, the enhanced signposts were budgeted at $4,500
each for a total of $27,000. The plan was to use 10” aluminum posts to support the signs. Since that time, the
suggestion from Nova Scotia Department of Public Works (NSDPW) is that a more appropriate solution is to use
pressure-treated timber posts.
Staff approached several companies for pricing, using a standard specification from the NSDPW which basically
consists of large pressure-treated timber posts for signage stability. One company submitted a bid for the
supply and placement of the pressure-treated posts and the transfer and placement of signage.
DISCUSSION
For the six signs, the price received was $65,195.16
including our portion of HST, an average price of
$10,865.86 per sign. If Council chooses the
recommended option, staff would tender the project.
The recommended proposal will come back to Council
for awarding of the tender prior to the project
proceeding. If tender prices exceed the budget council
would have the option not to award the tender. This
price range requires both a public tender and an
increase in budget. Eligible businesses pay a $150.00
registration fee for the signage program and they each
pay an annual fee of $40.00. Each sign holds a
maximum of 4 business panels.
REPORT TO: Municipal Committee of the Whole
MEETING DATE: June 22, 2023
DEPARTMENT: Public Works
SUBJECT: Uniform Business Signage Next Steps – Revised Budget
ORIGIN: Uniform Signage Pilot Program
OPTIONS
Option A – Recommend to Council that the project budget be increased to $70,000 and that staff go out to
public tender for installation of the same.
Option B – Remove the existing signage and refund businesses who paid into the program.
Option C – Request additional information and provide direction to staff.
IMPLICATIONS
Financial/budgetary
The funds for the budgeted $24,000 is from the general operating reserve. Council could opt to fund the
additional $56,000 funds from the general operating reserve. However, since these signs serve an economic
development purpose, it may be more appropriate to use a portion of the wind reserve instead.
Environmental
None.
Work Program Implications/Impacts
2023-24 installations will be delayed, however future programs will benefit from lessons learned.
Strategic Priorities
Uniform Business Signage aligns with the following Priority Outcomes of the 2021-24 Strategic Priorities
Framework:
Priority Outcomes: Economic Development
1. Partner in development of infrastructure and opportunities for business development and attraction.
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated, and accessible.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
Staff will continue to communicate with the business community and residents involved with this project.
REQUEST FOR DECISION
Date: June 13, 2023 Prepared by: Fred Whynot, P. Eng., Director of Public Works
Date: June 13, 2023 Reviewed by: Erin Lowe, Deputy CAO
Date: Authorized by: Tara Maguire, CAO
RECOMMENDED MOTION
That the Committee of the Whole recommend to Council to allow the construction of a public sewer in Western
Shore to allow development of 50-100 Equivalent Dwelling Units.
CURRENT SITUATION
Staff have received a request from an engineering consultant to allow the addition of a public sewer to service a
proposed residential development. The development is projected to service between 50 and 100 equivalent
dwelling units. Before the land for the development is purchased, the engineering consultant, on behalf of the
developer, has requested Council approval for a future public sewer to service this development.
DISCUSSION
As per our Municipal Sewers Bylaw #34, “A public sewer shall be built only upon the order of the Council.”, and
that “The Council shall not make such an order until it has received a report thereon from the Municipal
Engineer”.
Although some maintenance work is required at the Western Shore wastewater treatment plant, the increased
flow from the proposed development can be received and treated as they bring dwelling units online. Their
proposed sewer consists of approximately 115 m of wastewater main and three manholes which will become
part of our wastewater system once supplied and placed at the developer’s expense. Once proposed plans are
finalized, they will be reviewed by staff to ensure that they meet our specifications. This proposed extension
appears to be a good addition to our wastewater system.
IMPLICATIONS
Financial/budgetary
Future operational budget costs as part of general maintenance.
Environmental
System to meet NSDECC and MODC standards.
Work Program Implications/Impacts
General flushing and maintenance as part of operations.
REPORT TO: Municipal Committee of the Whole
MEETING DATE: June 22, 2023
DEPARTMENT: Public Works
SUBJECT: Addition of Public Sewer – Western Shore
ORIGIN: Municipal Sewers By-law #34
Strategic Priorities
The new wastewater system extension aligns with the following Priority Outcomes of the 2021-24 Strategic
Priorities Framework:
Priority Outcomes: Economic Development
1. Partner in development of infrastructure and opportunities for business development and attraction.
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated, and accessible.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
Staff communication during review of development plans as necessary.
ATTACHMENTS
1. Written request from engineer (on behalf of developer).
2. Sketch of proposed wastewater system extension.
1
Erin Lowe (she/her)
Subject:23-197 Western Shore Property - PID 60695046
Attachments:23-197-WW 1 JUN 2023.pdf
From: Andrew Forsythe <Andrew.Forsythe@designpoint.ca>
Sent: Sunday, June 4, 2023 9:13 AM
To: Fred Whynot, P.Eng <fwhynot@chester.ca>
Cc: Glenn Woodford <Glenn.Woodford@designpoint.ca>; Alicia Crossland <alicia.crossland@designpoint.ca>
Subject: 23‐197 Western Shore Property ‐ PID 60695046
** EXTERNAL EMAIL **
Please do not open attachments or click links from an unknown or suspicious origin.
Hi Fred,
Further to our conversation on Thursday, we are working on a submission to the Municipality for this property in
Western Shore. The planned use is either townhouses or a multi‐unit building, and we anticipate between 50‐100
residential units. Based on our previous discussions, we understand that a connection to the existing wastewater sewer
system located in Highway 3 will be acceptable for this development. Attached is a sketch showing the site and a typical
wastewater pipe connection layout.
As discussed, the agreement for the land closing is planned for early to mid‐July. Would you be able to provide
confirmation that this site can be connected to the existing wastewater system? Ideally, we would like to have this
confirmation by the end of June, if possible.
Thanks,
Andrew
Andrew Forsythe, P.Eng. | Senior Engineer|Principal
DesignPoint Engineering & Surveying Ltd.
90 Western Parkway, Suite 500
Bedford, Nova Scotia, B4B 2J3
O: 902.832.5597 x.103 C: 902.414.9190
E: andrew.forsythe@designpoint.ca
W: www.designpoint.ca
Any attachments including AutoCAD/Autodesk files or information outside of the scope of this project are provided for convenience and
information purposes only, DesignPoint does not guarantee the accuracy or completeness of this information. Use of these files by third parties is
at the risk of the user. Any third parties making use of or relying upon this data, is responsible for confirming its accuracy and completeness.
DesignPoint Engineering and Surveying Limited is not responsible for edited or reproduced versions of this data.
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PREPARED BYPREPARED FOR PROJECT
WASTEWATER
SYSTEM EXTENSION
GOOSE CREEK
AT OAK ISLAND
WESTERN SHORE, NOVA SCOTIA
NOTES:
Filename
Drawing No.
JUNE 1 2023
DateScale
Drawn Engineer
Project No.
23-197
23-197-WW.dwg OF 1designpoint.ca902.832.5597
D
engineering surveying solutions
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PRELIMINARY
1 JUN 2023
1.PROPERTY LINES SUBJECT TO SURVEY.
2.CONTOURS BASED ON LIDAR MAPPING..
CONNECT TO
EXISTING SYSTEM
PROPOSED
SYSTEM
EXTENSION
EXISTING SYSTEM
TO TREATMENT
FACILITY
PROPOSED
RESIDENTIAL
DEVELOPMENT
PID 60695046
6.9+/- ACRES