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MUNICIPAL COUNCIL
AGENDA
Thursday, June 29, 2023
Livestreamed via YouTube at
www.youtube.com/modcvideo
Office Location: 151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (15 minutes – 8:45 a.m. to 9:00 a.m.)
4. MINUTES OF PREVIOUS MEETING
4.1 Council – June 8, 2023.
5. PROCLAMATIONS (None)
6. COMMITTEE REPORTS
6.1 Committee of the Whole Recommendations - June 22, 2023 - Warden Webber.
6.2 Nominating Committee - June 22, 2023 - Councillor Assaff.
7. PUBLIC PRESENTATIONS
7.1 Syd Dumaresq regarding Shoreham Village Right-of-Way (9:00 a.m.).
7.2 Bill Church, Tommy Graves, and Amanda Gwynne-Timothy - Church Memorial Park (9:15
am).
7.3 Judy O’Leary, Chair - New Ross Christmas Festival (9:30 a.m.).
8. BY-LAWS AND POLICIES (None)
9. MATTERS ARISING
Page 2 of 2 (Agenda Pages)
9.1 Request for Decision prepared June 13, 2023 - Infrastructure & Operations - Potable
Water Supply Next Steps – Revised Budget.
9.2 Request for Decision prepared June 12, 2023 - Infrastructure & Operations - Resolutions
for Provincial Capital Assistance Program Grant (Test Wellfield Development) and
Municipal Innovation Program MIP Grants (Regional Anti-Racism and Diversity
Coordinator).
9.3 Request for Decision prepared June 21, 2023 - Corporate & Strategic Management - Dry
Well Response Planning 2023.
9.4 Proposed motion regarding Western Shore Sewer Area Expansion for potential
development (referred from Committee of the Whole on June 22, 2023).
10. CORRESPONDENCE (None)
11. NEW BUSINESS
11.1 Request for Decision prepared June 6, 2023 - Community Development & Recreation -
Public Open Space Land Offer for Subdivision - Langille Estates Drive (CM-S2022-011).
11.2 Council District Grant Requests:
a. District 5 - Royal Canadian Legion Branch 144 - $660.
b. District 5 - Together We Can Community Society - $660.
c. District 5 - Western Shore & Area Improvement Association - $2,420.
d. District 5 - Western Shore & District Fire Department - $2,420.
e. District 6 - Charing Cross Garden Club - $500.
f. District 6 - New Ross Community Care Centre: Community Engagement - $2,000.
g. District 6 - Royal Canadian Legion Branch 79 - $1,000.
11.3 Designated Community Fund request from the Chester District Swim Program
12. IN CAMERA
12.1 Section 22(2)(e) of the Municipal Government Act - Contract Negotiations - Village
Commission.
13. ADJOURNMENT
APPOINTMENTS
9:00 a.m. Sydney Dumaresq, Shoreham Village Right-of-Way.
9:15 a.m. Bill Church, Church Memorial Park.
9:30 a.m. Judy O’Leary, Chair, New Ross Christmas Festival.
239
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COUNCIL MEETING
Livestreamed via YouTube www.youtube.com/modcvideo
from 151 King Street, Chester, Nova Scotia
On Thursday, June 8, 2023
MEETING CALLED TO ORDER
Warden Webber called the meeting to order at 8:48 a.m.
Present: District 1 – Councillor Andre Veinotte District 2 – Deputy Warden Floyd Shatford
District 3 – Councillor Derek Wells District 4 – Warden Allen Webber
District 5 – Councillor Abdella Assaff District 6 – Councillor Tina Connors
District 7 - Councillor Sharon Church
Staff: Tara Maguire, CAO
Erin Lowe, Deputy CAO
Pamela Myra, Municipal Clerk
Jennifer Webber, Communications & Outreach Coordinator (Via Zoom)
Emily Lennox, Executive Assistant
Chad Haughn, Director of Community Development & Recreation
Fred Whynot, Director of Public Works
Garth Sturtevant, Senior Planner
Emily Statton, Planner
Tammie Bezanson, CET
Christa Rafuse, Director of Solid Waste
Solicitor: Samuel Lamey, Municipal Solicitor
Public: There were two members of the public in the gallery.
APPROVAL OF AGENDA/ORDER OF BUSINESS
Add - Fire Departments - Deputy Warden Shatford.
Council (continued) June 8, 2023 240
2023-278 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the agenda
and order of business for the June 8, 2023, Council meeting be approved as
circulated. ALL IN FAVOUR. MOTION CARRIED.
PUBLIC INPUT
Councillor Connors introduced David Murdoch and Lisa Bennet from the Lunenburg County
Seniors’ Safety Program.
Mr. Murdoch indicated that Ms. Bennet started in October taking over from the previous
coordinator and he wanted to introduce her and thank Council for their support. Ms. Bennet
briefly outlined what they continue to do for seniors in the region. She also noted that there
will be a Senior Safety Academy held from October 12 to November 6, 2023 and will provide
information on fall prevention, legal issues, fraud prevention, home visits and they will also
outline preventative work done up front.
Councillor Connors noted that she provides the monthly reports to Council.
Mr. Murdoch noted that he became involved with this because Councillor Connors heard he
might be interested in senior safety. He noted that if there was anyone interested in the
program that they could contact him.
MINUTES OF PREVIOUS MEETINGS
4.1 Council – May 18, 2023.
2023-279 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the
minutes of the May 18, 2023 Council Meeting be approved as amended. ALL IN
FAVOUR. MOTION CARRIED.
PROCLAMATIONS
There were no proclamations for consideration.
COMMITTEE REPORTS
Council (continued) June 8, 2023 241
6.1 Committee of the Whole Recommendations - June 1, 2023 - Warden Webber.
Councillor Connors asked that motions 2023-271 and 2023-275 be dealt with separately.
2023-280 MOVED by Councillor Church, SECONDED by Councillor Assaff that Council approve
the following recommendations from the June 1, 2023 Committee of the Whole
meeting:
2023-272 - “… ‘right-size’ the build scale of the mainline trail on the Haughn
Property to better fit with the peaceful aesthetic of the property created on the new
trails recently constructed, manage increasing costs, and that we do not permit
motorized traffic on the trail to respect the concerns raised by neighbours.”
2023-273 - “… not pursue enviro-toilets and to utilize vault toilets instead at the
three locations (Gold River near the new parking lot and trail head on Beech Hill
Road, East River Trail Parking Lot centrally located within the lot serving Castle Rock
hikers, and Moland Point located in the parking lot which has not yet been
constructed) and to include enhancements such as solar power for lighting and a fan
system to help remove odours from the toilet.”
2023-274 - “… appoint the CAO as the Municipality’s representative on the Joint
Regional Transportation Agency and appoint the Deputy CAO as the alternate.”
2023-276 - “… direct staff to realign the positions as outlined in the Request for
Decision prepared April 5, 2023 - By-Law Enforcement Officer/Waste Inspector
Position to create a By-Law Enforcement Officer/Waste Inspector Position.”
ALL IN FAVOUR. MOTION CARRIED.
2023-281 MOVED by Councillor Church, SECONDED by Councillor Wells that recommendation
number 2023-271 from the June 1, 2023 Committee of the Whole Meeting be
approved as follows:
2023-271 - “… approve a budget of $30,000 to continue the preparation of a
Feasibility Analysis which will include a Class C cost estimate for a municipal building
upgrade at our current location as well as an off-site public works building.”
FIVE IN FAVOUR. TWO OPPOSED. MOTION CARRIED.
Council (continued) June 8, 2023 242
2023-282 MOVED by Councillor Wells, SECONDED by Deputy Warden Shatford that
recommendation number 223-275 from the June 1, 2023 Committee of the Whole
be approved as follows:
2023-275 - “… mow the lawn of the Zoe Valle Library while the caretaker is unable to
do so.”
FIVE IN FAVOUR. TWO OPPOSED. MOTION CARRIED.
6.2 April 2023 Lunenburg County Seniors’ Safety Program - Councillor Connors.
6.2 May 2023 Lunenburg County Seniors’ Safety Program - Councillor Connors.
Councillor Connors commented on these previously in the meeting.
PUBLIC PRESENTATIONS
There were no public presentations.
BY-LAWS AND POLICIES
There were no by-laws or policies for consideration.
MATTERS ARISING
9.1 Planning Matters Report prepared April 4, 2023 – Community Development & Recreation
– Land Use By-Law Amendment – Request to rezone Sawler Lake to Lakeside Zone.
Garth Sturtevant, Senior Planner was present to review the Report prepared April 4, 2023 – Land
Use By-Law Amendment – Request to rezone Sawler Lake to Lakeside Zone.
It was noted that a request was received from Larex Management Ltd. (item 10.2) to defer the
request to rezone Sawler Lake to the Lakeside Zone.
A discussion took place regarding the property and the location, and it was noted that the
property in question is partially in the Municipality of the District of Chester as well as Halifax
Regional Municipality.
Council (continued) June 8, 2023 243
2023-283 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council
grant the request of Larex Management Ltd. to defer the request to rezone Sawler
Lake to Lakeside Zone to allow for discussions with the developer and staff.
DISCUSSION:
Councillor Wells asked if the deferral was for the first hearing and the Senior Planner
noted that the report was written prior to the letter being received.
The CAO noted that Option 2 - not proceed - would be direction to staff to advise the
applicant the request was denied.
Councillor Assaff noted he was in favour of the recommendation from staff not to
proceed.
SIX IN FAVOUR. ONE OPPOSED. MOTION CARRIED.
9.2 Draft letter to Minister Halman regarding Coastal Protection Act.
The CAO reviewed the letter Council had asked on June 1, 2023 to be drafted.
2023-284 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Council
direct staff to prepare the correspondence to Minister Halman regarding the Coastal
Protection Act, with a copy to Ecology Action Centre. ALL IN FAVOUR. MOTION
CARRIED.
CORRESPONDENCE
10.1 Correspondence dated May 15, 2023 from Municipal Affairs and Housing to Brenda
Chisholm-Beaton, President of the NS Federation of Municipalities - 12 month notice
letter.
The 12 month notice letter was received as information.
10.2 Correspondence dated June 5, 2023 from Larex Management Ltd. requesting Council
postpone the Sawler Lake Residential Lakeside Zone Rezone Request.
This matter was dealt with earlier in the meeting.
NEW BUSINESS
Council (continued) June 8, 2023 244
11.1 Request for Decision prepared April 19, 2023 – Infrastructure and Operations - Landfill
‘Mobile Workshop’ & Sand-Spreader.
Present were Christa Rafuse, Director of Solid Waste, and Tammie Bezanson, CET to review the
Request for Decision prepared April 19, 2023 - Landfill ‘Mobile Workshop’ & Sand-Spreader. It
was noted that the proceeds from the scrap metal will be used towards the purchase.
2023-285 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that Council
approve the purchase of an enclosed cargo trailer and sand-spreader for Kaizer
Meadow Landfill. ALL IN FAVOUR. MOTION CARRIED.
Fred Christa and Tammie left the meeting.
11.2 Request for Decision prepared November 2, 2023 (Updated May 24, 2023) - Community
Development & Recreation - Municipal Land Use By-Law and Village Land Use By-Law
Amendments.
Emily Statton, Planner, was present to review the Request for Decision prepared November 2,
2023 (Updated May 24, 2023) - Municipal Land Use By-Law and Village Land Use By-Law
Amendments.
The Planner noted that over the past couple of years staff have identified amendments that
would improve both clarity and administration of both the Municipal Land Use By-Law and the
Village Land Use By-Law. She outlined the various recommendations as outlined in the Request
for Decision.
There was discussion regarding the “campground” aspect of the amendments.
Councillor Assaff noted that there is a location in his district that has 10-15 trailers close to the
ocean and Bluenose Coastal Action as well as the NS Department of Environment have been
involved. Staff will determine if there is anything there within our jurisdiction,
Some comments were:
Permit campgrounds by Development Agreement.
Lakefront overlay.
Tourist home “will not function as a dwelling unit”.
Tracking tourist homes.
Council (continued) June 8, 2023 245
It was agreed to separate out tourist house and campgrounds and approve the remainder of the
amendments.
2023-286 MOVED by Councillor Wells, SECONDED by Councillor Assaff that Council Give
Notice of First Reading to the amended list of housekeeping amendments, with the
exception of section a and f (noted below) to the Municipal Land Use By-law and
Village Land Use By-Law and schedule a hearing for July 6, 2023:
Municipal Land Use By-Law
a) MLUB Section 2.0 – revise definition of ‘Tourist Home’ and rename to ‘Short-Term
Rentals’, add a line to general provisions of the use of short-term rentals;
REMOVED
b) MLUB Section 3.2– revise wording to address the adoption of revised maps;
c) MLUB Section 4.1.3– add language explaining that certain By-laws are exempt
from LUB provisions, including but not limited to: Uniform Signage By-Law
#152 & Outdoor Dining By-Law #153;
d) MLUB Section 4.18.1 – use single unit dwelling setbacks as the standard for
private storage;
e) MLUB Section 4.28.1 – (1) clarify that any development on a lot subject to
Lakefront Overlay requires a development permit, and (2) revise lot coverage
language;
f) MLUB Section 6.4.1 – (1) list campgrounds and RV parks as permitted uses in the SR-
2 zone (2), limit camp sites/RVs to 10, and (3) impose 10m setbacks equal to those
found in the Hamlet Zone; REMOVED
g) MLUB Section 6.4.1 revise setbacks for 3-11 dwelling units on a lot from 1.5m
to 3m and Tourism Accommodations setbacks from 7m to 7.5m to match MU
Zone requirements;
h) MLUB Section 6.5.1 – revise language for larger campgrounds and RV parks to
“21 or more sites”;
i) MLUB Section 9.4.3 - add Waterfront Parks not owned by the Municipality by
Development Agreement to list of Permitted Uses and Developments.
Village Land Use By-Law
j) VLUB Section 3.4 – revise wording to address the adoption of revised maps;
k) VLUB Section 4.5 – add language explaining that certain By-laws are exempt
from LUB provisions, including but not limited to: Mobile Vending & Outdoor
Dining
ALL IN FAVOUR. MOTION CARRIED.
Council (continued) June 8, 2023 246
11.3 Summer Council Meeting Schedule for July and August.
2023-287 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Council
approve the following schedule for Council and Committee of the meetings in July
and August:
July 6, 2023 - Committee of the Whole Meeting.
July 6, 2023 - Workshop - Planning.
July 13, 2023 - Council Meeting.
July 20, 2023 - Committee of the Whole Meeting.
July 27, 2023 - Council Meeting.
August 3, 2023 - Council Meeting.
August 10, 2023 - Cancelled.
August 24, 2023 - Cancelled.
August 31, 2023 - Cancelled.
ALL IN FAVOUR. MOTION CARRIED.
11.4 District Council Grant Requests:
a. District 2 - Hubbards & Area Business Association - $1,000.
2023-288 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council
approve a District 2 Council Grant to Hubbards & Area Business Association for
$1,000. ALL IN FAVOUR. MOTION CARRIED.
b. District 3 - Chester Playhouse Society - $2,000 (deferred from May 18, 2023 Council Meeting).
The Director of Community Development & Recreation noted that the Chester Playhouse
wanted Council to know they did not receive the $10,000 grant from the Province.
Councillor Wells asked if any other Councillors would like to commit any of their Council District
Grant funds toward the Chester Playhouse but, at this time, there were no Councillors ready to
commit funding.
2023-289 MOVED by Councillor Wells, SECONDED by Councillor Church that Council approve a
District 3 Council Grant and a District 7 Council Grant in the amount of $1,000 each
to Chester Playhouse Society for a total of $2,000. ALL IN FAVOUR. MOTION
CARRIED.
A break was held from 9:52 a.m. to 10:11 a.m.
Council (continued) June 8, 2023 247
Present was Bruce Blackwood, Fire Services Coordinator, Fred Whynot, Director of Public Works,
and Chad Haughn, Director of Community Development and Recreation.
11.5 Request for Decision prepared May 23, 2023 - Corporate & Strategic Management - Fire
Advisory Committee Membership Approval.
Councillor Assaff thanked Bruce Blackwood, Fire Coordinator, for the work done during the
recent wildfires.
Present was Bruce Blackwood, Fire Services Coordinator to review the Request for Decision
prepared May 23, 2023 - Fire Advisory Committee Membership Approval.
It was noted that Councillor Connors and Deputy Warden Shatford were appointed to the
Committee in April.
2023-290 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that in
accordance with Policy P-112 Fire Advisory Committee Terms of Reference, Council
approve the initial list of Fire Advisory Committee membership as submitted by the
Municipality of the District of Chester’s Fire Service Organizations and provided in
the Request for Decision prepared May 23, 2023. ALL IN FAVOUR. MOTION
CARRIED.
The intent is to have a meeting before the end of June.
Deputy Warden Shatford noted that his department asked if there was any protocol where
REMO would do a check-in to see if any departments needed anything and the Fire Services
Coordinator noted that REMO was in contact with the Chief and the Deputy Chief attended the
meeting held at the Chester Fire Hall.
It was agreed that there should be some recognition for the Fire Departments, their families, and
employers for the work done during the wildfires that recently took place.
2023-291 MOVED by Councillor Wells, SECONDED by Councillor Assaff that staff prepare a
proclamation thanking the fire departments and fire fighters for their exemplary
work during the wildfires that took place in Tantallon and Shelburne/Yarmouth
areas and also recognize their families and employers for their support. ALL IN
FAVOUR. MOTION CARRIED.
Council (continued) June 8, 2023 248
The Fire Services Coordinator left the meeting room.
11.6 Request for Direction prepared May 31, 2023 - Community Development and Recreation -
Front Harbour Property (Owner Unknown).
Chad Haughn, Director of Community Development & Recreation was present to review the
Request for Direction prepared May 31, 2023 - Front Harbour Property (Owner Unknown).
During a lengthy discussion, it was agreed that at this time there was nothing the Municipality
could do other than wait for the property to be in arrears and go to Tax Sale. The issue is with
the neighbours and is a civil dispute. The property is not used by the general public. The
concern was that it is piece of waterfront that someone has taken over unilaterally. However, it
is not an issue for the public good as there are only a few people affected.
The Solicitor commented that at this point there is no municipal involvement unless a decision is
made by Council to change that, and expropriation would be the obvious tool which involves
public money.
There was no decision made.
11.7 Request for Direction prepared May 31, 2023 - Community Development and Recreation -
Building Official Vacancy.
Chad Haughn, Director of Community Development & Recreation previously reported to
Council that staff was having issues finding a certified building official. He provided an outline
of the NS Building Officials Association Professional Studies program. We have been
advertising since January with no success in hiring a certified building official.
2023-292 MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that staff be
authorized to use a recruitment firm to seek out a Building Official and if after a
period of time, now Building Official is hired, then adjust the recruitment to
advertise for another Building Official Trainee.
DISCUSSION:
Discussion was held regarding offering the position in-house or going outside of the
province. It will take time if a candidate from outside of Nova Scotia is hired as they
would have to pass the Nova Scotia qualifications.
Also discussed was the differentiation in salaries between a Level 1 or Level 2 Building
Official. Staff will address this issue.
Council (continued) June 8, 2023 249
ALL IN FAVOUR. MOTION CARRIED
11.8 Request for Decision prepared May 30, 2023 - Infrastructure & Operations - Award Active
Transportation Sidewalk Construction (Phase 1).
Fred Whynot, Director of Public Works, was present to review the Request for Decision prepared
May 30, 2023 - Award of Active Transportation Sidewalk Construction (Phase 1) Tender MODC-
T-2023-004. He noted that the price came in over what was expected, which is what other
jurisdictions are seeing as well.
2023-293 MOVED by Councillor Veinotte, SECONDED by Councillor Wells that Council award
Tender MODC-T-2023-004 Active Transportation Sidewalk Construction for four
sidewalks which are part of the Modal Shift and New Connections group of projects
to Dexter Construction Company Limited in the amount of $2,904,469.39. ALL IN
FAVOUR. MOTION CARRIED.
11.9 Request for Decision prepared June 1, 2023 - Corporate & Strategic Management - RFP
for Chester Fire Station (Chester Fire Services Committee).
Erin scope of work prepared and reviewed by the Chester Fire Services Committee. to proceed
would need to be approved by Council and Village Commission.
2023-294 MOVED by Councillor Church, SECONDED by Councillor Veinotte that, subject to the
approval of the Chester Village Commission, Council approve the Request for
Proposals document for the scope of work for Conceptual Design and Project
Management Services for the Chester Fire Station, and direct staff to initiate
procurement. ALL IN FAVOUR. MOTION CARRIED.
11.10 Fire Truck Purchase - Deputy Warden Shatford.
Deputy Warden Shatford asked if the Municipality supplied funding or does the Fire department
go to the bank for funding. The CAO noted that the Municipality can guarantee a loan but is
not able to loan money to a Fire Department for the purchase of a truck.
A break was held from 10:48 a.m. to 11:01 a.m.
Council (continued) June 8, 2023 250
IN CAMERA
12.1 Section 22(2)(c) of the Municipal Government Act - Personnel (Salary and Benefits Report).
12.2 Section 22(2)(g) of the Municipal Government Act - Legal Advice (Fox Point Beach).
2023-295 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the meeting
convene “In Camera” as per Section 22(2)(c) Personnel and Section 22(2)(g) Legal
Advice of the Municipal Government Act. ALL IN FAVOUR. MOTION CARRIED.
Following a brief “In Camera” session, the meeting reconvened with all members present.
2023-296 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the
meeting adjourn. ALL IN FAVOUR. MOTION CARRIED. (11:47 a.m.)
_________________________ _________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
This meeting may be viewed at www.youtube.com/modcvideo
MOTIONS REQUIRING APPROVAL OF COUNCIL FROM
JUNE 22, 2023 COMMITTEE OF THE WHOLE MEETING
2023-299 APPROVAL OF AGENDA/ORDER OF BUSINESS
2023-300 APPROVAL OF JUNE 1, 2023 MINUTES
2023-301 DONATION TO RED CROSS (WILDFIRES IN NS)
MOVED by Deputy Warden Shatford, SECONDED by Councillor Connors that the Committee of
the Whole recommend to Council to donate $5,000 to the Red Cross to assist residents
affected by the Nova Scotia Wildfires. ALL IN FAVOUR. MOTION CARRIED.
2023-302 APPROVAL OF PROCLAMATION FOR FIREFIGHTERS
MOVED by Councillor Church, SECONDED by Councillor Assaff the proclamation as read by
Warden Webber recognizing the exemplary service from our Volunteer Fire Departments
during the Wildfires in 2023 in Beech Hill, Halifax, and Shelburne. The proclamation also
recognizes the families and employers of the Fire Departments for their support. ALL IN
FAVOUR.
2023-303 UNIFORM BUSINESS SIGNAGE PROGRAM (EXIT 6) TENDER
MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the Committee of
the Whole recommend to Council to direct staff to have staff prepare public tender documents
for installation of the Uniform Business Signage Program at Exit 6, subject to the discussions
held regarding options for the posts of the signage. ALL IN FAVOUR. MOTION CARRIED.
2023-304 ADJOURNMENT
MOTIONS REQUIRING APPROVAL OF COUNCIL
FROM JUNE 22, 2023 NOMINATING COMMITTEE MEETING
2023-305 APPROVAL OF JUNE 22, 2023 AGENDA/ORDER OF BUSINESS
2023-306 APPROVAL OF APRIL 20, 2023 MINUTES
2023-307 COMMITTEE APPOINTMENTS / READVERTISE FOR VACANCIES
MOVED by Warden Webber, SECONDED by Councillor Wells that the Nominating Committee
recommend to Council that the following be appointed to the Committees as noted below and
that staff be directed to readvertise for any remaining vacancies on Committees:
COMMITTEE TERM APPLICANT
Audit Committee 2 Years Heather McLeod
Equity, Diversity & Inclusion Committee 3 Years Charlie McInnes
Lorraine Burch
David Broome
Heritage Advisory Committee 1 Year Tim Harris
Carol Nauss
Landfill Citizens Monitoring Committee 2 Years Robert Mitchell
Herb Fraser
Brad Armstrong
RCMP Advisory Committee 2 Years Arthur Vardjas
Bev Armstrong
Terri DeMont
Recreation & Parks Committee 3 Years District 3 - Brad Armstrong
Sherbrooke Lake Park Advisory
Committee
3 Years Hugh Harper
ALL IN FAVOUR. MOTION CARRIED.
2023-308 ADJOURNMENT
MOTIONS FROM JUNE 27, 2023 MEETING OF RECREATION & PARKS COMMITTEE
REQUIRING APPROVAL OF COUNCIL
2023-311 $800 TO AINSLEY BURGESS - SCHOLARSHIP EVENT HAPPENING IN CALGARY
MOVED by Patricia Bates, SECONDED by Sharon Church, that the Recreation Committee recommend to
Council that we give Ainsley Burgess of Fox Point $800.00 for her participation in the SDTA North
American James L. Mckenzie & Elspeth Strathern Highland Scholarship Event happening in Calgary,
Alberta September 29, 2023. MOTION CARRIED.
2023-312 $500 TO LAUREN BOON - ATLANTIC CANADA RUBY CHAPMIONSHIP
MOVED by Suzanne Brown, SECONDED by Kevin Marczak, that the Recreation Committee recommend to
Council that we give Lauren Boon of New Ross $500 for her participation in the Atlantic Canada Rugby
Championship happening at the Graves Oakley Field in Halifax from July 6 to 9, 2023.
2023-313 ADJOURNMENT
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Results better than anticipated.
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REQUEST FOR DECISION
Date: June 13, 2023 Prepared by: Fred Whynot, P. Eng., Director of Public Works
Date: June 13, 2023 Reviewed by: Erin Lowe, Deputy CAO
Date: June 23, 2023 Authorized by: Tara Maguire, CAO
RECOMMENDED MOTIONS
Motion 1 - That Council increase the project budget for a Hydrological Assessment of the Middle River area to an
estimated value of $85,000 plus our portion of HST ($88,643.10).
Motion 2 – That Council award the Hydrological Assessment to ABLE Engineering Services Inc. and the well
construction and placement, under ABLE’s project management, to a “Certified Wells and Groundwater Drillers”
company, registered with the Nova Scotia Department of Environment and Climate Change (NSDECC).
Motion 3 – That Council continue to provide the Bottled Water Distribution program until another viable service
is developed.
CURRENT SITUATION
Since direction was received by Council in January 2023, staff have sent out 26 letters to community groups to
determine interest in providing community well access and obtained a quote for a Hydrological Assessment of
the Middle River area.
BACKGROUND
At the January 12, 2023 Council meeting, Council approved the following motion:
MOVED by Councillor Wells, SECONDED by Councillor Connors that the following be approved:
• That Council direct staff to approach community organizations in the Municipality to determine
interest in providing community well access.
• That Council direct staff to prepare a Request for Proposals (RFP) for a Hydrological Assessment of
the Middle River area at an estimated value of $60,000 including our portion of HST.
• That Council continue to provide the Bottled Water Distribution program until another source(s) is
developed.
• That Council continue to provide the Water Supply Upgrade Lending program.
ALL IN FAVOUR. MOTION CARRIED.
DISCUSSION
To date, although there has been some interest from community groups willing to help with provision of water,
those interested lack the resources or infrastructure to provide a viable community well option. At present staff
REPORT TO: Council
MEETING DATE: June 29, 2023
DEPARTMENT: Infrastructure and Operations
SUBJECT: Potable Water Supply Next Steps – Revised Budget
ORIGIN: Motion 2023-004 from January 12 Council 2023
is discussing a community well source with one group which has potential. Further details will be provided at a
future date should this be a viable source or if other opportunities arise. Currently, we recommend that Council
continue with the Bottled Water Distribution Program.
Upon request, as they are on other standing offers with the Province of Nova Scotia which the Municipality of
the District of Chester can access, ABLE Engineering Services Inc has submitted a quote for a Hydrological
Assessment for approximately $8,000. For the physical drilling of the test wells, to date, they requested quotes
from three local well drilling companies. Unfortunately, all three quotes are over $50,000 and as per our policy
we will require a public tender to source this portion of the project. Companies will be required to be listed on
NSDECC’s registered list of “Certified Wells and Groundwater Drillers”. Although the final estimate is not known,
we know that the lowest acceptable price from the quote process was estimated at $66,000, including our
portion of HST. Future availability is uncertain, so additional money has been included for a total budget of
$88,643.10. The original approved budget was $60,000.
IMPLICATIONS
Financial/budgetary
The funding of the new budget to be $10,000 from the operating 2023/24 budget and $78,643.10 from General
Operating Reserve.
Environmental
Groundwater extraction per NSECC regulations. The resulting project outcome will be an important step
addressing climate resilience and sustainable service delivery.
Work Program Implications/Impacts
Ground disturbance in the Middle River area (on the MODC owned Haughn property and/or along the
trail/highway 3 right-of-way and one on private property). Potential ongoing monitoring and testing by staff
should a water supply be feasible.
Strategic Priorities
Potable Water Supply aligns with the following Priority Outcomes of the 2021-24 Strategic Priorities Framework:
Priority Outcomes: Economic Development
1. Partner in development of infrastructure and opportunities for business development and attraction.
Priority Outcomes: Environmental Stewardship
1. Explore options for integrating green energy and sustainable technologies in municipal infrastructure
and program delivery.
2. Support environmental conservation & protection initiatives and efforts to tackle the impact of climate
change.
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated, and accessible.
Priority Outcomes: Healthy & Vibrant Communities
1. Ensure residents have access to facilities, natural assets, programs, and services that enrich the quality
of life and provide safe communities for residents and visitors alike.
Priority Outcomes: Infrastructure & Service Delivery
1. Develop and implement evidence-based plans for future infrastructure and service needs, along with
related funding models, to accommodate sustainable growth and levels of service.
2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of
existing infrastructure.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
Nearby residents will be contacted prior to test well drilling and assessment for monitoring of their wells.
REQUEST FOR DECISION
REPORT TO: Council
MEETING DATE: June 29, 2023
DEPARTMENT: Infrastructure & Operations &
Corporate & Strategic Management
SUBJECT: Resolutions for PCAP & MIP Grants
ORIGIN: Strategic Priorities; Motions 2023-004 &
2023-182
Date: June 12, 2023 Prepared by: Jonathan Meakin, Manager, Sustainability & Asset Management
Date: June 14, 2023 Reviewed by: Fred Whynot, Director of Public Works
Erin Lowe, Deputy CAO
Date: June 23, 2023 Authorized by: Tara Maguire, CAO
RECOMMENDED MOTION
That Council approve the following Resolutions in support of the Municipality’s applications to:
1. 2023-24 Provincial Capital Assistance Program (PCAP):
BE IT RESOLVED THAT the Municipality of the District of Chester submit the project titled Test
Well Drilling and Analysis for Potential Well Field Development for funding to the 2023-24
Provincial Capital Assistance Program (PCAP); and
BE IT FURTHER RESOLVED THAT Council supports the project and commits to provide its share
of at least 50% ($42,500 + net HST) of the estimated $85,000 + net HST total eligible project
cost.
2. 2023-24 Municipal Innovation Program (MIP):
BE IT RESOLVED THAT the Municipality of the District of Chester submit the project titled
Regional Anti-Racism and Diversity Coordinator for funding to the 2023-24 Municipal
Innovation Program (MIP); and
BE IT FURTHER RESOLVED THAT Council supports the project and commits to provide its share
of at least 25% ($26,200) of the estimated $104,800 total eligible project cost.
CURRENT SITUATION
Staff have submitted applications to the Department of Municipal Affairs & Housing (DMAH) Provincial
Capital Assistance Program (PCAP) and the Municipal Innovation Program (MIP). A Resolution of
Council is required as part of a complete application for these grant programs. The timeframe between
program announcement and deadline for applications resulted in a short turnaround time, but staff
were able to go ahead and submit applications for relevant projects given Council’s previous direction
in Motions referenced below and because the submission of Council Resolutions is permissible after
the application deadline.
R e q u e s t f o r D e c i s i o n P a g e | 2
BACKGROUND
On May 9, 2023, the DMAH announced that the deadline for their suite of annual grant programs
would be June 7, 2023. DMAH held an information session on changes to the grant programs on May
25, 2023.
Provincial Capital Assistance Program (PCAP)
The PCAP helps municipalities invest in high priority infrastructure projects, especially projects that
eliminate actual or potential environmental and health problems and that address critical capacity
issues. The program will fund up to 50% of eligible project costs, subject to program budget
availability. Projects eligible for PCAP must focus on water, wastewater, stormwater, and solid waste
management, and may include well field exploration and development and research studies related to
eligible project categories.
Municipal Innovation Program (MIP)
The MIP supports innovative approaches to regional municipal services, improvements to municipal
capacities, and promotion of effective intermunicipal relations to support regional economic
development, regional planning, and intermunicipal collaboration. The program will fund up to 75% of
eligible project costs, subject to program budget availability. Projects eligible for the MIP include those
with outcomes that improve municipal capacity to respond to municipal and regional priorities and
support for employment costs for a shared term position that will build capacity within participating
municipalities to achieve project outcomes.
DISCUSSION
As noted, staff submitted applications to the PCAP and the MIP in support of projects Council have
already directed in the following Motions:
MOTION 2023-004
MOVED by Councillor Wells, SECONDED by Councillor Connors that the following be approved:
That Council direct staff to approach community organizations in the Municipality to determine
interest in providing community well access.
That Council direct staff to prepare a Request for Proposals (RFP) for a Hydrological
Assessment of the Middle River area at an estimated value of $60,000 including our portion
of HST.
That Council continue to provide the Bottled Water Distribution program until another
source(s) is developed.
That Council continue to provide the Water Supply Upgrade Lending program.
ALL IN FAVOUR. MOTION CARRIED.
NOTES:
Staff reached out to 26 community groups for interest in providing community well access.
R e q u e s t f o r D e c i s i o n P a g e | 3
The estimate for the test wells drilling and analysis has increased to cost to $85,000 + net HST,
and that revised estimate informed the Municipality’s PCAP funding request.
Staff will be bringing forward an options report for possible revisions to the Water Supply
Upgrade Lending program and the development of a similar on-site septic program.
MOTION 2023-182
MOVED by Councillor Connors, SECONDED by Councillor Church that the Committee of the Whole
recommend to Council to take part of the 2-year pilot Regional (Lunenburg County) Anti-Racism
Committee Pilot and host the Regional Coordinator following final approval of the Memorandum of
Understanding (MOU) with financing to be based on Uniform Assessment and that the MOU include a
clause that each participating municipal unit establish their own local Equity, Diversity, and Inclusion
Committee.
FIVE IN FAVOUR. TWO OPPOSED. MOTION CARRIED
PROJECT SUBMITTED TO PCAP
Project Title: Test Well Drilling and Analysis for Potential Well Field Development
Project Summary: Based on potential site location maps in the 2018 report Preliminary
Groundwater Supply Assessment, Village of Chester Central Water System: Needs Assessment
and Options Analysis, this project will place three test wells, provide a 72 hour pump test
analysis and chemistry analysis for the three wells and other hydrogeological tests to determine
the potential groundwater quality and yield in the Middle River area. This project will result in
analysis of test data, as well as recommendations and cost estimates for future water
infrastructure projects based on that test data.
Project Costs: $85,000 + net HST, of which PCAP would fund a maximum of 50%
Project Timeline: September 4 to December 1, 2023
PROJECT SUBMITTED TO MIP
Project Title: Anti-Racism & Diversity Coordinator
Project Summary: As lead applicant for all five municipal units in Lunenburg County, the
Municipality of the District of Chester seeks a Municipal Innovation Program grant to support
the hiring of an Anti-Racism & Diversity Coordinator, a shared position for all five municipalities.
Earlier this year, the five municipal partners formed a regional Anti-Racism and Anti-
Discrimination Committee (ARADAC) and adopted a Terms of Reference to that effect. The next
step is to recruit the Anti-Racism & Diversity Coordinator who, with the support and resources
of the ARADAC, will lead efforts to advance, strengthen, support, and unify the Lunenburg
County municipalities in adopting and implementing anti-racism and anti-discrimination
initiatives throughout the region.
Project Costs: $104,800, of which MIP would fund a maximum of 75%
Project Timeline: September 4, 2023 to August 30, 2024
R e q u e s t f o r D e c i s i o n P a g e | 4
The DMAH annual grant programs usually support projects that will be complete within the current
fiscal year, in this case complete by March 31, 2024. However, the Anti-Racism & Diversity Coordinator
project as submitted to the MIP is for the first 12 months of the initial two-year term position.
Allowances for a project term beyond the current fiscal year is eligible for consideration as
demonstrated by the Community Works Program grant support for the Accessibility Coordinator
position that had a similar timeframe for its first 12-month period.
OPTIONS
Option 1 – Approve and adopt the Resolutions as drafted to complete the Municipality’s
applications to the 2023-24 Provincial Capital Assistance Program for the Test Well Drilling and
Analysis for Potential Well Field Development project and to the 2023-24 Municipal Innovation
Program for the Anti-Racism & Diversity Coordinator project as included in the Recommended
Motions section of this Request for Decision.
Option 2 – Do not approve and adopt the Resolutions, which will result in incomplete and
ineligible applications to the 2023-24 Provincial Capital Assistance Program and the 2023-24
Municipal Innovation Program.
IMPLICATIONS
By-Law/Policy
N/A
Financial/budgetary
Both the PCAP and MIP projects are budgeted items. However, the revised budget for the PCAP project is
currently before Council, and the budgetary approval for the MIP project is for MOC’s portion of the total
project costs as will be defined in the Memorandum of Understanding for the regional position.
Environmental
The PCAP project will be an important step addressing climate resilience and sustainable service delivery.
Strategic Priorities
The PCAP & MIP grant submissions will assist the Municipality in advancing the following Priority Outcomes of
the 2021-24 Strategic Priorities Framework:
Priority Outcomes: Environmental Stewardship
2. Explore options for integrating green energy and sustainable technologies in municipal infrastructure and
program delivery.
3. Support environmental conservation & protection initiatives and efforts to tackle the impact of climate
change.
Priority Outcomes: Healthy & Vibrant Communities
1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of life
and provide safe communities for residents and visitors alike.
2. Develop an accessibility, diversity, and equity lens for municipal plans and services, and support partners in
advancing accessible and inclusive communities.
R e q u e s t f o r D e c i s i o n P a g e | 5
Priority Outcomes: Infrastructure & Service Delivery
1. Develop and implement evidence-based plans for future infrastructure and service needs, along with related
funding models, to accommodate sustainable growth and levels of service.
Work Program Implications
If successful, the PCAP and MIP project grant submissions will help fund work programs completed by staff in the
Department of Infrastructure & Operations and the Department of Corporate & Strategic Management respectively.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A
ATTACHMENTS
N/A
REQUEST FOR D ECISION
Prepared By: Bruce Blackwood Date June 21, 2023
Reviewed By: Erin Lowe, Deputy CAO Date June 22, 2023
Authorized By: Tara Maguire, CAO Date June 29, 2023
CURRENT SITUATION
Following a few recent inquiries from the public concerning the status of our potable water distribution
program for 2023, the staff has reviewed the latest Emergency Management Organization (EMO)
Precipitation Forecast of June 20, 2023.
The EMO Precipitation Forecast of June 20, 2023 indicates above average precipitation in the months of
May and June to date.
Water levels in sample wells have remained steady over the last weeks and river levels remain mostly
higher than average. The height of water in the nearest monitored well in Martins River is currently at
75% (6.04 metres)
Longer range computer models now extend to early August. These models also indicate a continuation
of above average precipitation during this period. We could expect a few significant rainfall events
interrupted by longer dry periods and above average temperatures.
REPORT TO: Council
SUBMITTED BY: Bruce Blackwood, Corporate and
Strategic Services
DATE: June 29, 2023
SUBJECT: Dry Wells: Response Planning 2023
ORIGIN: Corporate and Strategic Services
Real-Time Shallow Aquifer Monitoring Network June 20, 2023
2 Request For D ecision
Based on the current Precipitation Forecast it is not anticipated that we would be experiencing significant
or extended dry conditions in our area prior to August. Staff continues to monitor the Provincial
Precipitation forecasts and wants to be prepared and able to address any public inquiries concerning
our dry well monitoring and potable water distribution programs should they arise.
Although work continues on the development of a sustainable community wells program, if so required
this year we would plan to supply bottled water to the public (residential only) using the existing water
distribution network of suppliers in Chester, Chester Basin, Hubbards and New Ross. It is anticipated that
this program could be activated within two weeks of a decision to begin a water distribution program.
As in past years, EMO would be requested to contact the Department of Lands and Forest to verify if the
showers and potable water supply would be available on Graves Island. To date, as there is no severe
drought conditions, there is no indication that the Province is yet considering a supply of bottled drinking
water to Municipalities. Any shortage of bottled water as a result of the recent wildfires would be
expected to recover within the next months.
RECOMMENDATION
Based on the current water levels and the June 20, 2023 Precipitation Forecast, it is recommended that
the MOC continue to monitor the Provincial Precipitation forecasts for the month of July. If these
forecasts begin to indicate drier and hotter weather through August and September, it is recommended
that the dry well monitoring begin in early August. Furthermore, it is recommended that Council approve
Data from June 20, 2023 Provincial Precipitation Forecast.
3 Request For D ecision
implementation of the bottled water distribution program at a trigger point of 30 dry wells reported in
the dry well monitoring program and allocate a budget of not to exceed $ 25,000 from reserves.
BACKGROUND
• During the severe water shortage of 2016, we had reports of over 235 dry wells in the Municipality
and administered a major water distribution program at a cost of over $10 K.
• In 2017 there were only 2 reported and we did not run the program.
• In 2018 we activated the coupon system in September as we had reports of 30 dry wells. Cost
was approximately $1.5 K.
• In 2019 we had reports of over 50 dry wells and activated the program in early September. Costs
were approximately $7 K.
• In 2020 we had reports of over 276 dry wells and activated the program in early September. Costs
were approximately $ 23 K when the program ended in early November.
• In 2021 we had reports of only 13 dry wells and did not activate the distribution program.
• In 2022 we had 242 reports of dry wells and activated the program in late August. Costs were
approximately $ 23 K when the program ended in October.
I MPLICATIONS
Policy
N/A
Financial/Budgetary
Funding of the water distribution program has not been budgeted. Funding will need to be from
reserves.
Environmental
N/A.
Strategic Plan
Maintain a high level of fiscal responsibility;
Continually improve public satisfaction with municipal services;
Work Program Implications
Requires ongoing resources from staff to implement water coupon system. Due to recent staffing
changes there will be some training and time allocations required to administer the program.
OPTIONS
1. Council direct staff to continue monitor the Provincial Precipitation forecasts for the month of
July. If these forecasts begin to indicate drier and hotter weather through August and September,
Council direct staff to begin the dry well monitoring in early August. Furthermore, Council
approve implementation of the bottled water distribution program at a trigger point of 30 dry
4 Request For D ecision
wells reported in the dry well monitoring program and allocate a budget not to exceed $ 25,000
from reserves.
2. Council direct staff to continue to monitor the Provincial Precipitation forecast and come back
to Council for approval prior to the implementation of the dry well monitoring program and
potable water distribution program if required.
3. Council direct staff to cease monitoring of the Provincial Precipitation forecast and not conduct
dry well monitoring or the potable water distribution program for 2023.
ATTACHMENTS
N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
Internal to staff on program implementation. External to public and distribution network.
Proposed Mo on regarding Western Shore Sewer
MOVED by ______________, SECONDED by ____________ that Council approve the expansion
of the Western Shore Sewer Service Area to include the property iden fied as PID 60695046.
REQUEST FOR DECISION
Date: June 13, 2023 Prepared by: Fred Whynot, P. Eng., Director of Public Works
Date: June 13, 2023 Reviewed by: Erin Lowe, Deputy CAO
Date: Authorized by: Tara Maguire, CAO
RECOMMENDED MOTION
That the Committee of the Whole recommend to Council to allow the construction of a public sewer in Western
Shore to allow development of 50-100 Equivalent Dwelling Units.
CURRENT SITUATION
Staff have received a request from an engineering consultant to allow the addition of a public sewer to service a
proposed residential development. The development is projected to service between 50 and 100 equivalent
dwelling units. Before the land for the development is purchased, the engineering consultant, on behalf of the
developer, has requested Council approval for a future public sewer to service this development.
DISCUSSION
As per our Municipal Sewers Bylaw #34, “A public sewer shall be built only upon the order of the Council.”, and
that “The Council shall not make such an order until it has received a report thereon from the Municipal
Engineer”.
Although some maintenance work is required at the Western Shore wastewater treatment plant, the increased
flow from the proposed development can be received and treated as they bring dwelling units online. Their
proposed sewer consists of approximately 115 m of wastewater main and three manholes which will become
part of our wastewater system once supplied and placed at the developer’s expense. Once proposed plans are
finalized, they will be reviewed by staff to ensure that they meet our specifications. This proposed extension
appears to be a good addition to our wastewater system.
IMPLICATIONS
Financial/budgetary
Future operational budget costs as part of general maintenance.
Environmental
System to meet NSDECC and MODC standards.
Work Program Implications/Impacts
General flushing and maintenance as part of operations.
REPORT TO: Municipal Committee of the Whole
MEETING DATE: June 22, 2023
DEPARTMENT: Public Works
SUBJECT: Addition of Public Sewer – Western Shore
ORIGIN: Municipal Sewers By-law #34
Strategic Priorities
The new wastewater system extension aligns with the following Priority Outcomes of the 2021-24 Strategic
Priorities Framework:
Priority Outcomes: Economic Development
1. Partner in development of infrastructure and opportunities for business development and attraction.
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated, and accessible.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
Staff communication during review of development plans as necessary.
ATTACHMENTS
1. Written request from engineer (on behalf of developer).
2. Sketch of proposed wastewater system extension.
1
Erin Lowe (she/her)
Subject:23-197 Western Shore Property - PID 60695046
Attachments:23-197-WW 1 JUN 2023.pdf
From: Andrew Forsythe <Andrew.Forsythe@designpoint.ca>
Sent: Sunday, June 4, 2023 9:13 AM
To: Fred Whynot, P.Eng <fwhynot@chester.ca>
Cc: Glenn Woodford <Glenn.Woodford@designpoint.ca>; Alicia Crossland <alicia.crossland@designpoint.ca>
Subject: 23‐197 Western Shore Property ‐ PID 60695046
** EXTERNAL EMAIL **
Please do not open attachments or click links from an unknown or suspicious origin.
Hi Fred,
Further to our conversation on Thursday, we are working on a submission to the Municipality for this property in
Western Shore. The planned use is either townhouses or a multi‐unit building, and we anticipate between 50‐100
residential units. Based on our previous discussions, we understand that a connection to the existing wastewater sewer
system located in Highway 3 will be acceptable for this development. Attached is a sketch showing the site and a typical
wastewater pipe connection layout.
As discussed, the agreement for the land closing is planned for early to mid‐July. Would you be able to provide
confirmation that this site can be connected to the existing wastewater system? Ideally, we would like to have this
confirmation by the end of June, if possible.
Thanks,
Andrew
Andrew Forsythe, P.Eng. | Senior Engineer|Principal
DesignPoint Engineering & Surveying Ltd.
90 Western Parkway, Suite 500
Bedford, Nova Scotia, B4B 2J3
O: 902.832.5597 x.103 C: 902.414.9190
E: andrew.forsythe@designpoint.ca
W: www.designpoint.ca
Any attachments including AutoCAD/Autodesk files or information outside of the scope of this project are provided for convenience and
information purposes only, DesignPoint does not guarantee the accuracy or completeness of this information. Use of these files by third parties is
at the risk of the user. Any third parties making use of or relying upon this data, is responsible for confirming its accuracy and completeness.
DesignPoint Engineering and Surveying Limited is not responsible for edited or reproduced versions of this data.
12
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GOOSE CREEK
AT OAK ISLAND
WESTERN SHORE, NOVA SCOTIA
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JUNE 1 2023
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PRELIMINARY
1 JUN 2023
1.PROPERTY LINES SUBJECT TO SURVEY.
2.CONTOURS BASED ON LIDAR MAPPING..
CONNECT TO
EXISTING SYSTEM
PROPOSED
SYSTEM
EXTENSION
EXISTING SYSTEM
TO TREATMENT
FACILITY
PROPOSED
RESIDENTIAL
DEVELOPMENT
PID 60695046
6.9+/- ACRES
REQUEST FOR DECISION
REPORT TO: Municipal Council
MEETING DATE: June 29, 2023
DEPARTMENT: Community Development & Recreation
SUBJECT: Public Open Space Land Offer for Subdivi sion
ORIGIN: Subdivision Bylaw & File# CM-S2022-011
Date: June 6, 2023 Prepared by: Heather Archibald, Senior Development Officer
Date: June 7, 2023 Reviewed by: Chad Haughn, Director of Community Development & Recreation
Date: June 22, 2023 Authorized by: Tara Maguire, CAO
RECOMMENDED MOTION
That Council move to accept the proposed land as public open space payment provided the Municipal Solicitor
confirms a suitable deed package including registry fees, registry forms, executable deed and associated
easements across all private roads to the lot are provided for municipal and public access.
CURRENT SITUATION
The owner of lands along Langille Estates Dr, Simms Settlement is proposing to transfer Lot P1 to the
Municipality as payment for the 5% Public Open Space land as part of their subdivision that will create 10 new
lots from PID 60086972.
BACKGROUND
The Municipal Subdivision By-law requires subdividers to provide 5% of the area of land in a final plan of
subdivision or equivalent cash in lieu to the Municipality for trails, parks, playgrounds and similar public
purposed.
DISCUSSION
Where a subdivision involves lands with frontage on a watercourse or water body, the land offered for public
open space shall include land suitable for public access to the watercourse or water body.
This subdivision abuts onto Noonan Lake. The proposed public open space land includes frontage on the lake, is
large enough for a potential on-site septic system and is adjacent and nearby ~2000 acres of Crown Land which
includes about 4000 m along the Little East River. Across the lake is the Aspotogan Trail. This lot has potential to
further develop connections within our trail network and expand the stock of municipal recreational and park
lands.
The road leading to the proposed land is a series of private gravel roads (Langille Estates Dr and Noonan Lake Ln)
with a minimum right-of-way of 20 m. The lot itself has an existing driveway into the lot, a man-made pond, 72
m of frontage on the private road, 7291.2 m2 (1.8 acres) in area and over 41 m (134.5 ft) of frontage on Noonan
Lake.
The minimum area of land required to satisfy the public open space lands for this subdivision is 1.01 acres. If
accepted the additional area of land can be held for future public open space land offerings from the subdivider
if needed.
R e q u e s t f o r D e c i s i o n P a g e | 2
The dwelling and shed shown on the plan of subdivision have since been demolished and removed. The open
well has since been filled in.
Lands being considered for acceptance as Public Open Space land dedication must pass an evaluation as per the
Municipal Subdivision By-law taking into consideration slope of the land, percentage of land area covered with
non-usable area such as swamp, flood plain, wetlands or subject to damage from storm drainage as well as
location, links to other recreation lands, and whether there is waterfrontage. The minimum score for acceptance
is 2 on the evaluation.
Last year the Director of Community Development & Recreation, the Active Living Coordinator and the Senior
Development Officer visited the site for evaluation and the land was found to meet the criteria for acceptance
with an overall score of 3.
Based on the current wording of the Municipal Subdivision By-law lands proposed for public open space which
meet the evaluation criteria are to be accepted. Staff find that this proposed lot meets all requirements for
acceptance under the Municipal Subdivision By-law.
Public Open Space Evaluation
Section Characteristic Assigned value Score
1. Grades
Over 50% of lot area with 0-8%
slopes +1 1
Over 25% of lot area with over 8-
12% slopes 0 0
Over 25% of lot area with over
12%+ slopes -1 0
Minimum Score 0 +1
2. Soil & Water
Over 25% of lot area with swamp
or bog -1 0
Over 25% of lot area flood plain -1 0
Over 25% of lot area wetland -1 0
Subject to damage by storm
drainage -1 0
Minimum Score 0 0
3. Location
Central to subdivision or under
supervision of neighbour +1 1
linked to other recreation trails +1 0
coastal, lake, river, or perennial
stream waterfrontage +1 1
Minimum Score +2 +2
4. Overall Minimum Score +2 +3
R e q u e s t f o r D e c i s i o n P a g e | 3
OPTIONS
1. That Council move to accept the proposed land as public open space payment provided the Municipal
Solicitor confirms a suitable deed package including registry fees, registry forms, executable deed and
associated easements across all private roads to the lot are provided for municipal and public access.
2. That Council move to request additional information from staff regarding the proposed public open
space lands meeting the criteria for acceptance under the Municipal Subdivision By-law
IMPLICATIONS
By-Law/Policy
Subdivision By-law regarding Public Open Space
Financial/budgetary
As part of our park and municipal land system, acceptance of the land is not expected to have any financial
impact. If developed further into a more groomed and designed park, upkeep by staff and financial budgeting of
costs will be needed. Such impacts would be determined as part of future design decisions for the land.
Environmental
No negative environmental impact is expected.
Strategic Priorities
The Public Open Space Land Offer will assist the Municipality in advancing the following Priority Outcomes of the
2021-24 Strategic Priorities Framework:
Priority Outcomes: Economic Development
1. Position the Municipality as Nova Scotia’s south shore community of choice for residents, businesses,
and organizations, and as an international tourism destination.
Priority Outcomes: Environmental Stewardship
1. Support environmental conservation & protection initiatives and efforts to tackle the impact of climate
change.
Priority Outcomes: Governance & Engagement
1. Ensure municipal service delivery is efficient and effective, communicated, and accessible.
2. Ensure municipal bylaw and policy frameworks reflect current and changing needs.
Priority Outcomes: Healthy & Vibrant Communities
1. Ensure residents have access to facilities, natural assets, programs, and services that enrich a quality of
life and provide safe communities for residents and visitors alike.
Priority Outcomes: Infrastructure & Service Delivery
1. Plan for and create infrastructure that improves the connectivity of roads, multi-use trails, natural
assets, and facilities as part of an active transportation network.
R e q u e s t f o r D e c i s i o n P a g e | 4
Work Program Implications
Acceptance of the land will have minimal, if any, impact on work implications or staff time. Should the land be
developed into a more designed area of land as part of our parks and open space lands then potential time
impacts for existing staff may occur but would be considered as part of any future planning for the site.
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A
ATTACHMENTS
Schedule A - Subdivision Plan
Schedule B - Proposed Public Open Space Lot
Schedule C - Images of Proposed Public Open Space Land
Schedule A- Subdivision Plan
Schedule B – Proposed Public Open Space Lot
Schedule C – Images of Proposed Public Open Space Lot
Figure 1 - Noonan Lake
Figure 2- Man Made Pond
Schedule C – Images of Proposed Public Open Space P a g e | 8
Figure 3 - Lot Area
Figure 4 - Lot Area and Driveway
Schedule C – Images of Proposed Public Open Space P a g e | 9
Figure 5 - Road to Lot
District Grants 2023-2024
Updated June 22, 2023
Requested Approved Date Approved
FHCS Prom Committee 300.00$ 300.00$ April 27, 2023
TOTAL FUNDS APPROVED 300.00$
TOTAL FUNDS REMAINING 9,700.00$
FHCS Prom Committee 300.00$ 300.00$ April 27, 2023
Hubbards & Area Business Association: Community Garden 1,000.00$ 1,000.00$ June 8, 2023
TOTAL FUNDS APPROVED 1,300.00$
TOTAL FUNDS REMAINING 8,700.00$
Chester Playhouse Society: Reopening Celebrations 2,000.00$ 1,000.00$ June 8, 2023
FHCS Prom Committee 300.00$ 300.00$ April 27, 2023
TOTAL FUNDS APPROVED 1,300.00$
TOTAL FUNDS REMAINING 8,700.00$
FHCS Prom Committee 300.00$ 300.00$ April 27, 2023
TOTAL FUNDS APPROVED 300.00$
TOTAL FUNDS REMAINING 9,700.00$
FHCS Prom Committee 300.00$ 300.00$ April 27, 2023
Royal Canadian Legion, Western Shore: 4 special events 2,500.00$ 1,850.00$ May 18, 2023
Royal Canadian Legion, Western Shore: Flower Pots at Wild Rose Park 660.00$
Together We Can Community Society: Flower Pots & Wreaths at Wild Rose Park 660.00$
Western Shore & Area Improvement Association: Flower Pots at WRP 2,420.00$
Western Shore & District Fire Dept.: Flower Pots, Wreaths & Garden Party 2,420.00$
TOTAL FUNDS APPROVED 2,150.00$
TOTAL FUNDS REMAINING 7,850.00$
Charing Cross Garden Club: 70th Anniversary &Flower Show 500.00$
Forties Community Centre: Oktoberfest 500.00$ 500.00$ Apirl 13, 2023
FHCS Prom Committee 300.00$ 300.00$ April 27, 2023
New Ross Community Care Centre: Community Engaagement Initiatives 2,000.00$
Royal Canadian Legion, Br. 79, New Ross: Canada Day & Remembranc Day 1,000.00$
TOTAL FUNDS APPROVED 800.00$
TOTAL FUNDS REMAINING 9,200.00$
Chester Playhouse Society: Reopening Celebrations 2,000.00$ 1,000.00$ June 8, 2023
FHCS Prom Committee 300.00$ 300.00$ April 27, 2023
District 7
TOTAL FUNDS APPROVED 1,300.00$
TOTAL FUNDS REMAINING 8,700.00$
Total Funds Approved 7,450.00$
District Grant Budget 2023-2024 70,000.00$
Remaining Funds 62,550.00$
District 6
District 1
District 2
District 3
District 4
District 5
I ,komeirwry
c ESIT.
Name f CJt° ani
Coy t.ac.t P r can„
lialng Address:
Name
Amount Reque,te
Please provide a
n
rove d„ who
d the cheque he lade payable to:
UNICIPALIY OF "i",} i 1ST I CSIE ER
T APo;LI I
District ou it Grant
cription of your project or event..
ription of l you plan tca Jaen'
Please f l rd applications fin the following:
i i al [hair'
cil Grant funding received.:
a
Director of Com unity Development and 16
'District Counei
Municipality of t District cat Chu,
PO Box 369
Chester NSW 1.10
l a°pail: C tptf1l'h h` t
MUNICIPALITY OF THE DISTRICT OF CHESTER
GRANT APPLICATION FORM
District Council Grant Request
Name of Organization: Together We Can Community Society
Contact Person: Gina Green
Mailing Address: Box 135 Western Shore NS BOJ 3M0
Email: twccs2018@gmail.com
Phone:
Name
Gina Green
Signature
e
Date
June 21, 2023
Amount Requested: $660 Municipal District #5
Please provide a brief description of your project or event:
Shared cost between WSDFD & WSAIA for purchase of flower baskets and wreaths for Wildrose Park
Please provide a brief description of how you plan to spend any Council Grant funding received:
The funds from this grant will be used to purchase the following:
• Hanging baskets for Wildrose Park $330
• Wreaths for Wildrose Park $330
If funding is approved, who should the cheque be made payable to:
• Together We Can Community Society
Please forward applications to the following: Director of Community Development and Recreation
"District Council Grant
Municipality of the District of Chester
PO Box 369
Chester NS BOJ '1 J(}
Email: qua ,4 ,112, ieSter..ca
i I I I' '.I ''1- 11541.11 V 1.11'
CI TESTER
Name of Organization:
failing Address:
B
Name
Amount Requested:
MUNICIPALITY OF THE DISTRICT OF CHESTER
GRANT APPLICATION FORM
District Council Grant Request
Please provide a brief description of your project or event:
Phone:
➢ate
Municipal District #
Please provide a brief description of hoi
you plan to spend any Council Grant
ding received:
nding is approved, who should the cheque be made payable
Please fo
rd applications to the following: Director of Recreation & Parks
"District Council Grant"
Municipality of the District of Chester
PO Box 369
Chester, NS BO' 110
Or cha
i wI, Mt2.Nti. }VA} 4 P 4 0}
CHEST 14:R
Name of Organization
Contact Person
Position with Organization
Organization Mailing Address
MUNICIPALITY OF THE DISTRICT OF CHESTER
DISTRICT GRANT APPLICATION
Deadline to Apply: No deadline
Cell:
Phone:
Email:
Date
A\
Signature of Signing Officer and position with Organization:
Name: Position:
Endorsement {check box) I declare I am a ember of the organization and have authority to submit this application
Nate: Feel,, ee to attach additional supporting documents if the space provided is not sufficient.
AMOUNT REQUESTED: $
Please provide a brief description of your project or event.
PAILLIAL g4 ij e/ii / /9EZ: j
t 0
f/
Page
oft
MUNICIPAL. DISTRICT It
2) How do you plan on spending your District grant funds?
Please describe the positive effects your project will have on the community and how it
supports the Municipal Strategic Priorities Framework (to view the Priorities document click
the attached link or copy and paste it in your browser.)
https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847a
Google `Municipality of Chester Strategic Priorities'.
owa L we
If you have p
Yes
epo=i
000 f4a08362 c
i`ously received any grants from the Municipality, have you submitted the Final Report?
No If No, please submit your Final Report as soon as possible.
Who should the cheque be made payable to and what address should we send it to if different
from Page 1?
Please email a pdf version of your application to: recreation chester.ca
OR mail a hard copy to:
Recreation & Parks Services
Municipality of the District of Chester
186 Central Street, PO Box 369
Chester NS BOJ 1JO
you have any questions, please call us at 902®275-3490.
Page 2 cif 2
Nst, :w Ci"Pt±"rti
CHEST
MUNICIPALITY OF THE DISTRICT OF CHESTER
- DISTRICT GRANT APPLICATION '"
Deadline to Apply: No deadline
Name of organization
Charing Cross Garden Club
Contact Person
Marie Meister
Position with Organization
V. Pres.
Organization Mailing Address
Phone:
Email:
4445 H'wy 12, New Ross BO ,J 2M0
Cell:
Date: June 16, 2023
Signature of Signing Officer and position with Organization:
Name:
Position: V. Pres..
Endorsement (check box) I declare I am a member of the organization and have authority to submit this application.
Note: Feel free to attach additional supporting documents if the space provided is not sufficient.
AMOUNT RECIUESTED: $ 500,00
MUNICIPAL DISTRICT # 6
Please provide a brief description of your project or event.
Following a couple of years of not having meetings or doing our usual activites we are
working to get our club going again. A few new people have joined our group. Our aim
is to try to stimulate some interest in the Flower Show which is part of the New Ross
Fair. Also we have some anniversaries of our club this year....1) 70 years Anniversary of
our club, 2) 25 years of beautifying our village with our Hanging Baskets.
Page
2) How do you plan on spending your District grant funds?
Some of the funds will be toward hosting our 70th Anniversary. Guests including
present & former members of the Garden club will be invited to an afternoon tea.
A work shop is being planned to gain some interest in making arrangements for the
Flower Show.
We will use some of the funds to buy supplies for these events.
Please describe the positive effects your project will have on the community and how it
supports the Municipal Strategic Priorities Framework (to view the Priorities document click
the attached link or copy and paste it in your browser.)
https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r-0001f4a08362 or
Google 'Municipality of Chester Strategic Priorities'.
Many people in our area, now including new residents to our community have
expressed gratitude to our group for the work being done around our village.
Somtimes we do not realize how much we are appreciated until it is thought that we
will not be able to continue with our efforts.
If you have previously received any grants from the Municipality, have you submitted the Final Report?
Yes No If No, please submit your Final Report as soon as possible.
Who should the cheque be made payable to and what address should we send it to if different
from Page 1?
Cheque made out to "Charing Cross Garden Club"
Address on Page 1
Please email a pdf version of your application to: recreation@chester.ca
OR mail a hard copy to:
Recreation & Parks Services
Municipality of the District of Chester
186 Central Street, PO Box 369
Chester NS BOJ 1JO
*If you have any questions, please call us at 902-275 3490..
Page 2 of 2
CFI ES - TER
R
MUNICIPALITY OF THE DISTRICT OF CHESTER
DISTRICT GRANT APPLICATION
Deadline to Apply: No deadline
Name of Organization
Contact Person
New Ross Community Care Centre
Teresa Workman
Position with Organization
Communications Lead
Organization Mailing Address
5491 HIGHWAY 12, NEW ROSS, NOVA SCOTIA, BO
2
0
Phone:
Email:
Cell:
Date:
unne 21, 2023
Signature of Signing Officer and position with Organization:
Name:
Position:
Endorsement (check box) I declare I am a member of the organization and have authority to submit this application.
Note: Feel free to attach additional supporting documents if the space provided is not sufficient.
AMOUNT REQUESTED:
2,000
Please provide a brief description of your project or event.
MUNICIPAL DISTRI
6
New Ross has identified the issue of its aging seniors and families moving to larger centres for appropriate
housing and services as a problem, and has assembled a Board to create fair and sustainable housing for
their community members through the New Ross Community Care Centre (NRCCC). The project is
progressing, and we have reached the stage where community engagement is vital. This grant will be used
to support community engagement initiatives, including development of a promotional video that focuses on
the need for affordable housing, creation of other content materials to engage potential funders, meeting
expenses for stakeholders such as funders, government and community, development of information
packets, advertising in print and social media formats, and other communications initiatives that may arise.
Pagc 1 of 2
How do you plan on spending your District grant funds?
This grant will be used to support community engagement initiatives, including
development of a promotional video that focuses on the need for affordable housing,
creation of other content materials to engage potential funders, meeting expenses for
stakeholders such as funders, government and community, development of information
packets, advertising in print and social media formats, and other communications
initiatives that may arise.
Please describe the positive effects your project will have on the community and how it
supports the Municipal Strategic Priorities Framework (to view the Priorities document click
the attached link or copy and paste it in your browser.)
https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r-0001f4a08362 or
Google 'Municipality of Chester Strategic Priorities'..
The NRCCC project will have positive effect on at least three of the Municipal Strategic
Priorities, including: Economic Development (employers need employees who are
available, have shorter commutes and do not have to worry about having a health safe,
comfortable home for their families) Healthy and Vibrant Communities (housing is a
social determinant of helath), Infrastructure and Service Delivery (potential exists for
partnerships on septic system development, and the site is connected by a public trail
system, and conveniently centered between a school, community resource ctr,
banking, retail district, restaurants, churches, etc)
if you have previously received any grants from the Municipality, have you submitted the Final Report?
Yes
No ✓ If No, please submit your Final Report as soon as possible.
Who should the cheque be made payable to and what address should we send it to if different
from Page 1?
New Ross Community Care Centre Society
5491 HIGHWAY 12, NEW ROSS, NOVA SCOTIA, BOJ 2M0
Please a ail a pdf version of your application to: recreation chester.ca
OR mail a hard copy to:
Recreation & Parks Services
Municipality of the District of Chester
186 Central Street, PO Box 369
Chester NS BOJ 1J0
*If you have any questions, please call us at 902-2753490.
Pagc 2 of 2
CT" Ep FR
MUNICIPALITY OF THE DISTRICT OF CHESTER
DISTRICT GRANT APPLICATION
Deadline to Apply: No deadline
Name of Organization
Contact Person
Royal Canadian Legion Branch 79
Jennie Graves
Position with Organization
1st Vice
Organization Mailing Address
64 Forties Road New Ross NS BOJ 2M0
Phone: 902-689-2650
Email: rc179@bellaliant.com
Cell:
Date: June 2
2023
Signature of Signing Officer and position with Organization:
N
e: Jennie Graves
Position: 1st Vice
Endorsement (check box) I declare I am a member of the organization and have authority to submit this application.
Note: Feel free to attach additional supporting documents if the space provided is not sufficient.
AMOUNT REQUESTED: $ 1000.00
MUNICIPAL DISTRICT 6
Please provide a brief description of your project or event.
Grant would help with Canada Day and Remembrance Day expenses
Pagc 1 of 2
How do you plan on spending your District grant funds?
Event food at both, and fireworks at Canada Day
Please describe the positive effects your project will have on the community and how it
supports the Municipal Strategic Priorities Framework (to view the Priorities document click
the attached link or copy and paste it in your browser.)
https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r-0001f4a08362 or
Google 'Municipality of Chester Strategic Priorities'..
These events draw our members and the public together to celebrate our great
community and country.
If you have previously received any grants from the Municipality, have you submitted the Final Report?
Yes
No If No, please submit your Final Report as soon as possible.
Who should the cheque be made payable to and what address should we send it to if different
from Page 1?
Please a ail a pdf version of your application to: recreation chester.ca
OR mail a hard copy to:
Recreation & Parks Services
Municipality of the District of Chester
186 Central Street, PO Box 369
Chester NS BOJ 1J0
*If you have any questions, please call us at 902-2753490.
Pagc 2 of 2
REQUEST FOR DECISION
REPORT TO: Municipal Council
MEETING DATE: June 29, 2023
DEPARTMENT: Community Development & Recreation
SUBJECT: Designated Community Fund
ORIGIN: Designated Community Fund Requests
Date: June 20, 2023 Prepared by: Chad Haughn, Director of Community Development & Recreation
Date: June 23, 2023 Authorized by: Tara Maguire, CAO
RECOMMENDED MOTION
That Council provide a Designated Community Fund Grant to Chester District Swim Program in the amount of
$5000.00.
BACKGROUND
The Municipality of Chester has a Designated Community Fund Policy (P-77) which provides an opportunity for
individuals or businesses to donate funds to the Municipality with direction that it be deposited into a
Designated Community Fund Account for a specific group. The donor receives a charitable donation receipt for
their contribution. After a period of time, the community organization requests a Designated Community Fund
Grant from the Municipality equivalent to the funds collected.
DISCUSSION
The Chester District Swim Program Association has followed the policy by establishing a Designated Community
Fund Account and is now formally requesting the grant payment (see attached request). The Chester District
Swim Program is planning to use the money toward equipment purchase, supplies and operation of the swim
program. Department of Finance staff have confirmed that there is $5000.00 in the Chester District Swim Program
Designated Community Fund Account.
OPTIONS
1. Approve the Designated Community Fund Grants as requested.
2. Do not approve the Designated Community Fund Grants and request additional information from staff.
IMPLICATIONS
By-Law/Policy
If Council approves the grant payment, they will have adhered to the process outlined in the Designated
Community Fund Policy (P-77).
Financial/budgetary
Payment of the grant in the amount of $5000.00 is equivalent to the amount of funds collected. Approval of this
request will have no impact on the Council budget for 2023-24.
R e q u e s t f o r D e c i s i o n P a g e | 2
Environmental
NA
Strategic Priorities
NA
Work Program Implications
NA
Has Legal review been completed? ___ Yes _ _ No _X_ N/A
ATTACHMENTS
1. Letter from Darcy Stevens, Chair of Chester District Swim Program Association, dated June 19, 2023
requesting a Designated Community Fund Grant.
Chester District Swimming Program Association
PO Box 147
Chester, NS BOJ 1J0
(902) 275-2429
Email: darcylstevens@a gmaii.com
June 19, 2023
Municipality of the Dist
151 King Street
PQ Box 369
Chester, NS
BOJ 1JO
c
of Chester
Dear Council Members:
Designated Community Fund Account
We are writing to request that a grant be issued from the Designated Community Fund Account to the
Chester District Swimming Program Association in the amount of $5,000.
These funds will be used to purchase lifeguard chairs and support the operation of the swim program.
A timely response would be appreciated.
If further information is required, please advise.
Yours truly,
Darcy Stevens, Chairperson
P,
Elizabeth Heisler, board member