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HomeMy Public PortalAbout2023-09-14_Council_Website Agenda Package.pdf Page 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday, September 14, 2023 (following Public Hearing) Livestreamed via YouTube at www.youtube.com/modcvideo Office Location: 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER 2. APPROVAL OF AGENDA/ORDER OF BUSINESS 3. PUBLIC INPUT SESSION (15 minutes – 8:45 a.m. to 9:00 a.m.) 4. MINUTES OF PREVIOUS MEETING 4.1 Council – August 3, 2023. 5. PROCLAMATIONS 5.1 Letter dated July 2023 from Fetal Alcohol Spectrum Disorder (Newfound and Labrador and Atlantic Canada) requesting proclamation be approved for FASD Day. 6. COMMITTEE REPORTS 6.1 Committee of the Whole - September 7, 2023 - Warden Webber. a. Update - REMO Budget funds remaining with REMO to be placed in a reserve for emergency spending. b. Final copy of letter to Municipal Affairs regarding Municipal Service Exchange for approval. 6.2 Lunenburg County Seniors’ Safety Program August 2023 Report - Councillor Connors. 7. PUBLIC PRESENTATIONS 7.1 9:45 a.m. Bear Lake Wind Farm - Oscar Ubina. 7.2 10:00 a.m. Shaw Island Owner’s Association - Reginald Goodday (present for any questions or clarification). a. Request for Decision prepared August 25, 2023 - Community Development & Recreation/ Finance - Private Street Maintenance Petition (Shaw Island Owner’s Association). Page 2 of 2 (Agenda Pages) 8. BY-LAWS AND POLICIES 8.1 Tax Exemption Policy P-25 - Second/Final Notice to adjust the income level by 4.1% and scale of exemption amounts by 6.4%. 8.2 Request for Decision prepared September 6, 2023 - Corporate and Strategic Management - Draft Policy P-114 Expense Reimbursement for Comfort Centres within MODC. 9. MATTERS ARISING 9.1 Anti-Racism and Diversity Coordinator - Inter-Municipal Regional Anti-Racism and Diversity Agreement. 10. CORRESPONDENCE 10.1 Letter dated August 28, 2023 from Turning the Tide regarding support for integrated youth sites in Western Health Zone. 11. NEW BUSINESS 11.1 Council District Grant Requests: a. District 1 - Parish of Blandford (Community Garden Box and Soil) - $200. b. District 3 - Chester Seaside Artisans and Farmers Market - Tents and Tables $2,000. c. District 4 - Royal Canadian Legion Branch 88 - Operating Costs due to flood $1,000. d. District 6 - Royal Canadian Legion Branch 79 - Roof Project $2,000. 11.2 Request for Decision prepared August 14, 2023 - Community Development & Recreation - New Road Name Assignment - Chester Grant. 11.3 Request for Decision prepared July 31, 2023 - Community Development & Recreation - New Road Name Assignment - Latimer Lane, Chester Basin. 11.4 Request for Decision prepared August 3, 2023 - Infrastructure & Operations (Solid Waste) - Additional Green Carts. 11.5 Village of Chester WWTP Upgrade Options. 12. IN CAMERA 13. ADJOURNMENT APPOINTMENTS 8:45 a.m. Public Hearing 9:45 a.m. Oscar Urbina (item 7.1) 10:00 a.m. Reginald Goodday (item 7.2) 333 MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of COUNCIL MEETING Livestreamed via YouTube www.youtube.com/modcvideo from 151 King Street, Chester, Nova Scotia On Thursday, August 3, 2023 MEETING CALLED TO ORDER Warden Webber called the meeting to order at 8:46 a.m. Present: District 1 – Councillor Andre Veinotte District 2 – Deputy Warden Floyd Shatford District 3 – Councillor Derek Wells District 4 – Warden Allen Webber District 5 – Councillor Abdella Assaff District 6 – Councillor Tina Connors District 7 - Councillor Sharon Church Staff: Tara Maguire, CAO Erin Lowe, Deputy CAO Pamela Myra, Municipal Clerk Emily Lennox, Executive Secretary Fred Whynot, Director of Public Works Jonathan Meakin, Manager of Sustainability and Asset Management Gord Tate, Active Living Coordinator Solicitor: Samuel Lamey, Municipal Solicitor Public: There were two members of the public in the gallery. APPROVAL OF AGENDA/ORDER OF BUSINESS Addition/Change:  Remove item 12.1 from In Camera. 2023-370 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the agenda and order of business for the August 3, 2023, Council meeting be approved as amended. ALL IN FAVOUR. MOTION CARRIED. Council (continued) August 3, 2023 334 PUBLIC INPUT Peter McCurdy, Nauss Point Road, was present and noted his concern at the rumours he has heard regarding increasing capacity at the Chester Wastewater Treatment Plant to provide services to the Stanford Lake Road development. He also voiced concern that the information was not made public. Warden Webber indicated that the Municipality has been discussing the project for some time and has applied for funding to extend the sewer line. Fred Whynot, Director of Public Works noted that for the funding of the expansion of the plant, and extending it to Stanford Lake, engineering consultants are recommending different technology which includes a closed facility which will be quieter with a reduction of odor. They are reviewing the recommendation and will bring it back to Council. Councillor Veinotte noted that the developer hasn’t yet made formal application. From a housing standpoint we have to create infrastructure. He understood the plant was near Mr. McCurdy’s house, but the technology has improved a lot and he would expect an improvement in the treatment plant’s performance and environmental controls. Councillor Connors noted that residents have the ability to sign up for notifications from the Municipality if they wish to be notified of Council meetings and projects. Peter Haslett, Nauss Point indicated that he had spoken with the Director of Public Works and was told the plant would be enclosed. It is the footprint he is concerned about - the facility is quite contained and there is currently a buffer to the north-east side; he would not want to see the footprint creep toward Nauss Point Road. He also asked if there was a review on the number of trucks using Nauss Point Road. He voiced concerns about the ocean health. He understood the facility meets the minimum requirements for today but if we are projecting for 25 years down the road - piping into 3’ of water on the Front Harbour may be an issue. There is a lobster holding tank in the vicinity, and swimmers and kayakers touch the water. Chemicals are not being addressed and he is hoping they stay within the solids. He wondered if the pipe could be moved to a different location. The Director of Public Works noted that the Municipality is below the limits set by NS Department of Environment. Council (continued) August 3, 2023 335 Councillor Wells asked for clarification on the levels of effluent and the Director of Public Works noted that there are three levels - primary, secondary, and tertiary - we are secondary, and most others are primary. Secondary is better than primary. Councillor Veinotte noted that we don’t have overflow events that other municipalities have during storms. It was noted that the treated water is tested annually for the Province and quarterly for the Federal Government. Mr. Haslett noted that the Municipality’s use of UV lighting was better than using chlorine and pumping that into the ocean. He also felt the increase in use by the proposed development is going to be a concern and asked if residents should be warned about any potential dangers. He also asked if it was appropriate for the location of the pipe in a busy harbour that isn’t deep. MINUTES OF PREVIOUS MEETINGS 4.1 Council – July 27, 2023. 2023-371 MOVED by Councillor Church SECONDED by Councillor Assaff that the minutes of the July 27, 2023, Council Meeting be approved as circulated. ALL IN FAVOUR. MOTION CARRIED. 4.2 Public Hearing - July 6, 2023 (previously approved, however, a typo was found. Minutes to be re-approved with the correction in the motion. 2023-372 MOVED by Councillor Church, SECONDED by Councillor Assaff that the minutes of the July 6, 2023, Public Hearing be approved as corrected. ALL IN FAVOUR. MOTION CARRIED. 4.3 Council Special Meeting - July 18, 2023. 2023-373 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that the minutes of the July 18, 2023, Council Meeting be approved as circulated. ALL IN FAVOUR. MOTION CARRIED. PROCLAMATIONS There were no proclamations for consideration. Council (continued) August 3, 2023 336 COMMITTEE REPORTS 6.1 Nominating Committee - July 31, 2023 - Councillor Assaff. 2023-374 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that the following motion from the July 31, 2023 Nominating Committee meeting be approved: 2023-368 - “… appoint Jared Stevens as the Municipality of the District of Chester’s representative on the Fences Arbitration Committee ALL IN FAVOUR. MOTION CARRIED. PUBLIC PRESENTATIONS There were no public presentations. BY-LAWS AND POLICIES 8.1 Second Notice - Amendment to Flag Raising Policy P-102. 2023-375 MOVED by Councillor Church, SECONDED by Councillor Assaff that Council conduct Second/Final Notice for an amendment to the Flag Raising Policy P-102 to include flying the Norwegian Flag and the Pan African Flag in the policy. ALL IN FAVOUR. MOTION CARRIED. MATTERS ARISING 9.1 Request for Decision prepared July 21, 2023 - Infrastructure & Operations (Public Works) - Former Highway 3 Right-of-Way Acquisition (Otter Point). Fred Whynot, Director of Public Works was present to review the information in the Request for Decision prepared July 21, 2023 - Former Highway 3 Right-of-Way Acquisition (Otter Point) noting it was in the best interests of the Municipality to obtain the property to expand the serviced area in the future. 2023-376 MOVED by Councillor Wells, SECONDED by Deputy Warden Shatford that Council direct staff to proceed with the required legal survey, subject to legal review of the agreement, authorize execution of the agreement signatures for the purchase of the former Highway #3 Right-of-Way in Otter Point, estimated at $15,000 including our Council (continued) August 3, 2023 337 portion of HST, to be funded from General Reserves. ALL IN FAVOUR. MOTION CARRIED. 9.2 Request for Decision prepared July 24, 2023 - Infrastructure & Operations (Public Works) - Facilities Study Award for Tender. This was removed from agenda as it was within Procurement Policy levels and did not require approval of Council. CORRESPONDENCE There were no items of correspondence for consideration. NEW BUSINESS 11.1 Request for Decision prepared July 27, 2023 - Corporate & Strategic Management - Housing Accelerator Fund. Jonathan Meakin, Manager, Sustainability and Asset Management was present to review the Request for Decision prepared July 27, 2023 regarding the Housing Accelerator Fund (HAF) which is provided through Canada Mortgage and Housing Corporation (CMHC) and provides $4 Billion in funding municipalities. The Housing Accelerator Fund (HAF) provides incentive funding to local authorities for local initiatives that will achieve one or more of the following broad objectives:  Create more housing supply at an accelerated pace and enhance certainty in the approvals and building process.  Support the development of complete communities that are walkable and consist of appropriate residential density and a diverse mix of land uses that provide access to a wide variety of amenities and services through public and active transportation.  Support the development of affordable, inclusive, equitable, and diverse communities that encourage clear pathways to achieving greater socio-economic inclusion largely achieved through the equitable provision of housing across the entire housing spectrum.  Support the development of low-carbon and climate-resilient communities. He outlined the application requirements as well as the HAF Action Plan which forms the basis of the application and must set out a housing supply growth target as well as specific initiatives to meet that growth target. The Municipality of the District of Chester falls in the category of Council (continued) August 3, 2023 338 “large/urban stream” as our population is greater than $10,000. He also reviewed the draft overview of summaries of the Municipality’s HAF Action Plan Initiatives. There was discussion held regarding the risk of not meeting the goals, specifications, red tape versus lack of serviced land and cost barriers, estimated housing needs, inclusion of projects already underway or being developed, how the funding can be used, municipal projects only or non-profit projects inclusion, and flexibility of the program. 2023-377 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that Council approve Option 1 as outlined in the Request for Decision prepared July 27, 2023 - Housing Accelerator Fund by approving the Municipality of the District of Chester’s submission of an application to the Canada Mortgage and Housing Corporation’s Housing Accelerator Fund (HAF) program, which includes the Action Plan initiatives summarized in this Request for Decision along with all additional required documentation. Should the Municipality’s HAF application be successful, staff would bring the HAF draft Contribution Agreement and detailed Action Plan approved by CMHC to Council for review before signing. ALL IN FAVOUR. MOTION CARRIED. Break was held from 9:39 a.m. to 9:53 a.m. 11.2 Request for Decision prepared July 24, 2023 - Financial & Information Services - Temporary Borrowing Resolutions for Fall 2023 Debenture Issuance. 2023-378 MOVED by Councillor Wells, SECONDED by Deputy Warden Shatford that Council approve the Temporary Borrowing Resolution in the amount of $6,743,385 for Landfill Equipment Capital Projects (Cell 3B Design& Construction, Front Loader, Skid Steer) and Public Works (Dump Trailer) and approve the Refinance Debenture #28-A-1 in the amount of $110,902. ALL IN FAVOUR. MOTION APPROVED. 11.3 Request for Decision prepared July 24, 2023 - Community Development & Recreation - New Road Name Assignment - The Cove Loop, Fox Point. Present was Sylvia Dixon, Development & Planning Technician, to answer questions regarding the Request for Decision prepared July 24, 2023 - New Road Name Assignment - The Cove Loop, Fox Point. Council (continued) August 3, 2023 339 2023-379 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council approve the new private road name of “The Cove Loop” (off of Highway 329, Fox Point in District 2). ALL IN FAVOUR. MOTION CARRIED. 11.4 Bear Lake Wind Power Project - July 2023 Newsletter. This was included as information for Councillors. 11.5 Email request from Councillor Assaff regarding financial assistance for the Together We Can Society to repair damage from recent flooding. Councillor Assaff was speaking to the Together We Can Society and they have sustained quite a bit of damage on the walkway to get to the upper field. It is understood that they are responsible for the maintenance, but repairs from the recent flood event will use their entire budget. It was noted that the Municipality owns the property, and it was asked if it was eligible for the funding for flood repairs. It was suggested that the quote received by the group be provided to the Municipality and have staff also get quotes on the work as the Municipality would be required to hire/pay the contractor in order for the repair to be included in the funding available. The Municipality would be required to follow its Procurement Policy. If needed, there could be a Special Council meeting to move repairs forward. 11.6 District Grant Requests: a. Church Memorial Park - District 3 - $1,000. 2023-380 MOVED by Councillor Wells, SECONDED by Deputy Warden Shatford that a Council District 3 Grant in the amount of $1,000 to be awarded to Church Memorial Park (Fundraiser/beer garden/dance). ALL IN FAVOUR. MOTION APPROVED. b. Bonny Lea Farm - District 7 - $500. 2023-381 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that Council approve a District 7 Council Grant in the amount of $500 to be awarded to Bonny Lea Farm (50th Anniversary Celebrations). ALL IN FAVOUR. MOTION CARRIED. Council (continued) August 3, 2023 340 11.7 Memo from NS Department of Public Works dated August 1, 2023 regarding Agreement 2023-003 - Trunk 3 Widening - Estimated Project Cost Increase. Present was Gord Tate, Active Transportation Coordinator, to review the Memo from NS Department of Public Works dated August 1, 2023 regarding Agreement 2023-003 - Trunk 3 Widening - Estimated Project Cost Increase. He noted that the original quote received in May was $543,050 for the 4.2 km of shoulder paving. 2023-382 MOVED by Councillor Assaff, SECONDED by Councillor Connors that Council approve the Estimated Project Cost Increase for Construction Agreement 2023-003 - Trunk 3 Widening (Westen Shore to Martins River Bridge) for a total amount of $905,050 plus tax. DISCUSSION:  Councillor Wells asked where the additional funding would come from and it was noted that it could come from Reserves, Gas Tax, or Sustainable Services Growth Fund and will be determined when the Director of Financial & Information Services returns from vacation.  The overage will not affect any projects in this budget year. ALL IN FAVOUR MOTION CARRIED. IN CAMERA There were no “In Camera” items for discussion. ADJOURNMENT 2023-383 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the meeting adjourn. ALL IN FAVOUR. MOTION CARRIED. (10:07 a.m.) _________________________ _________________________ Allen Webber Pamela Myra Warden Municipal Clerk NOTE: The minutes are a record of decisions made at meetings. For more details on discussions, a recording of the minutes can be viewed at www.youtube.com/modcvideo. 30 Bartle Place • Grand Falls-Windsor • NL • A2A 2J7 contact@fasdnl.ca 709-704-4244 www.fasdnl.ca @fasdNL To whom it may concern: July 2023 fasdNL is a pan-provincial organization working to educate, provide supports and resources, and raise awareness about fetal alcohol spectrum disorder (FASD) in Newfoundland and Labrador and Atlantic Canada. fasdNL is currently leading a three-year FASD prevention, awareness, training, and collaborative action project in the four Atlantic provinces. FASD is a diagnostic term used to describe impacts on the brain and body of individuals prenatally exposed to alcohol. FASD is a lifelong disability. Individuals with FASD will experience some degree of challenges in their daily living, and need support with motor skills, physical health, learning, memory, attention, communication, emotional regulation, and social skills to reach their full potential. Each individual with FASD is unique and has areas of both strengths and challenges. September 9th marks international FASD day. This day is recognized around the world and is intended to build awareness about the condition and surrounding stigma within communities, organizations and governments. As part of our FASD initiatives across Atlantic Canada, we are asking communities, municipalities and cities to proclaim the month of September, 2023 to be FASD Awareness Month. We ask you to join us as we put ‘FASD on the Map’. Visit our website or social page to learn more about this initiative. We encourage you to learn more about our organization and activities and get involved by visiting http://www.fasdnl.ca/2023awareness.html or visiting us on Facebook, Twitter, and Instagram: @fasdnl. Katharine Dunbar Winsor Executive Director, fasdNL 30 Bartle Place • Grand Falls-Windsor • NL • A2A 2J7 contact@fasdnl.ca 709-704-4244 www.fasdnl.ca @fasdNL Proclamation Fetal Alcohol Spectrum Disorder (FASD) Awareness Month September 2023 WHEREAS: Fetal Alcohol Spectrum Disorder (FASD) is a diagnostic term used to describe impacts on the brain and body of individuals prenatally exposed to alcohol. FASD is a lifelong disability. Individuals with FASD will experience some degree of challenges in their daily living, and need support with motor skills, physical health, learning, memory, attention, communication, emotional regulation, and social skills to reach their full potential. Each individual with FASD is unique and has areas of both strengths and challenges. WHEREAS: fasdNL is a pan-provincial organization that educates, provides supports and resources, and raises awareness about fetal alcohol spectrum disorder (FASD) in Newfoundland and Labrador and Atlantic Canada; and WHEREAS: fasdNL is leading a three-year FASD prevention, awareness, training, and collaborative action project in the four Atlantic provinces; and WHEREAS: FASD Awareness month is devoted to raising awareness of fetal alcohol spectrum disorder (FASD) to improve prevention of FASD and diagnosis and support for individuals with FASD and broad public awareness helps to put FASD the ‘map’; and THEREFORE: I, Warden Allen Webber do hereby proclaim the month of September, 2023 to be FASD Awareness Month in the Municipality of the District of Chester. Signed at Chester, Nova Scotia on this 14th day of September, 2023. ___________________________ Warden Allen Webber MOTIONS FOR APPROVAL OF COUNCIL FROM SEPTEMBER 7, 2023 COMMITTEE OF THE WHOLE MEETING 2023-385 APPROVAL OF AGENDA/ORDER OF BUSINESS 2023-386 APPROVAL OF JUNE 22, 2023 MINUTES OF COMMITTEE OF THE WHOLE 2023-387 MUNICIPAL LAND USE BY-LAW AMENDMENTS TO ADD ‘SMALL OPTIONS HOMES’ PROVISIONS. MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the Committee of the Whole recommend to Council to direct staff to review and prepare amendments to the Municipal Land Use By-Law to add ‘small options homes’ provisions. ALL IN FAVOUR. MOTION CARRIED. 2023-388 APPROVAL OF BUSINESS RETENTION AND EXPANSION (BR+E) ACTION PLAN WITH THE ADDITION OF WATER MOVED by Councillor Connors, SECONDED by Councillor Assaff that the Committee of the Whole recommend to Council to approve the Business Retention and Expansion (BR+E) Action plan with the addition of “water” under the Long Term Action Plan items. ALL IN FAVOUR. MOTION CARRIED. 2023-389 REMO BUDGET EXCESS TO REMAIN WITH REMO FOR EMERGENCY FUNDING MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the Committee of the whole recommend to Council to approve the request of the Regional Emergency Management Organization (REMO) Advisory Committee “that the REMO Advisory Committee recommend to the partner Councils that at the end of each fiscal year, any unspent REMO funds remain with REMO, to be placed in a reserve for emergency funding. SIX IN FAVOUR. ONE OPPOSED. MOTION CARRIED. 2023-390 MEETING CHANGES MOVED by Councillor Assaff, SECONDED by Councillor Church that the Committee of the Whole recommend to Council to cancel the following meetings due to conflicting events/meetings. If required an emergency meeting can be scheduled: • September 21 - Committee of the Whole • October 19 - Committee of the Whole. • November 9 - Council. • December 21 - Committee of the Whole. ALL IN FAVOUR. MOTION CARRIED. 2023-391 ADJOURNMENT 1 Pam Myra (she/her) From:Angela Henhoeffer Sent:September 7, 2023 3:33 PM To:Pam Myra (she/her) Cc:Erin Lowe (she/her) Subject:RE: REMO Budget Request ** EXTERNAL EMAIL ** Please do not open attachments or click links from an unknown or suspicious origin. Hi Pam, I just asked the MODL DoF, she said the total last year was $4,500 of which Chester’s portion that was returned as about $2,600. Let me know if any other questions arise. Cheers, Angela Angela Henhoeffer, CEM, ABCP Lunenburg County Emergency Management Coordinator 10 Allée Champlain Drive, Cookville, NS B4V 9E4 f THE MUNICIPALITY OF CHESTER Office of the Warden September 8, 2023 The Municipality of Chester 151 King St, PO BOX369 Chester,NS BO)110 The Honourable John Lohr, Minister Phone: (902) 275-3554 FaX: (902) 275-4771 Nova Scotia Municipal Affairs and Housing www.chester.ca PO Box 216 0 /ChesterMunicipality Halifax NS B3J 2M4 Q @chestermun Dear Minister Lohr: RE: FEEDBACK ON MEMORANDUM OF UNDERSTANDING/SERVICE EXCHANGE The Municipality of Chester would like to express its concerns and strong opposition to the current proposal for local roads, which was presented as part of the consultation sessions on the Memorandum of Understanding (MOU)between the Province and municipalities. The current proposal provides three 'options' for local roads in rural areas. These options, while presented as optional, are anything but. For local Councillors, this would create the public expectation that the Municipality should partner on paving projects and take ownership of a road without having the public's full understanding of tremendous financial impacts this would have on rural municipalities. Roads are a critical part of the infrastructure in rural communities, in areas that are both rural and more developed. In most cases, by requiring municipalities to take over the local roads and once we agree to partner in paving projects, the burden shifts from the Province to the municipality with no corresponding offset provided in the remainder of the MOU. For years, municipalities have expressed concern that maintenance of the local roads is underfunded. Data is not provided to municipalities on the current condition of each of these roads, nor is an overall plan that outlines the Province's capital investment strategy or maintenance plan for each of these roads. The current condition of the roads remains unknown as does the schedule for repaving. If municipalities are not interested in maintaining the status quo at the current underfunded provincial standards, we will be forced to partner on the repair and then own the roads indefinitely. Road maintenance requires specialized knowledge and equipment. NOVA SCOTIA'S TREASURE Page 12 Rural municipalities lack the necessary expertise to effectively carry out tasks, such as repairing major infrastructure, addressing complex drainage issues and managing large- scale road improvement projects. With this proposal, the Province will add to the already challenged labour availability affecting the construction industry in the Province due to municipal public works departments needing to be built out in addition to the already established provincial public works department. This would have a monumental impact on our municipal public works departments and, again, comes with no offset funding arrangement to accommodate these labour and rising construction costs. Presenting the current proposal as optional is misleading. The majority of our residents will surely not understand the full implications when their one road will be cost -shared and transferred to the municipality. This opens the floodgates to all other local roads and goes far beyond our role in a J-class road program. We believe that a more fair and flexible arrangement is needed. Additional funding should be put into the current J-class road program. In a more fair and properly funded system, this program could potentially be expanded to include all local roads, but this would require the Province to also look at areas where such costs would be offset. We believe that a collaborative approach, where the Province and municipalities work together to address road maintenance challenges, would be more effective in achieving our shared goal of safe and well -maintained road networks. We respectfully urge you to reconsider the proposed downloading of road maintenance responsibilities and instead focus on enhancing the J-Class program through increased cooperation, funding, and support. The Municipality of Chester Council is committed to the wellbeing of our residents and the sustainable development of our community. We believe that by working together, we can ensure the continued safety and efficiency of our road infrastructure. Thank you for considering our perspective. We look forward to the opportunity to engage in further discussions on this matter. Sincerely, Allen Webber Warden THE MUNICIPAIdTY OP CHESTER Page 13 cc Paul LaFleche, Deputy Minister, Deputy Minister, NS Municipal Affairs and Housing Andrew Atherton, Executive Director, NS Municipal Affairs and Housing Nova Scotia Mayors and Wardens NSFM MLA D. Barkhouse THE MUNICIPALITY OF CHESTER Lunenburg County Seniors’ Safety Program Monthly Report – August 2023 prepared: September 05, 2023 The LCSSP is a free confidential community-based non-profit service that works collaboratively with BPS, RCMP, and many community partners to help address the safety concerns of older adults (55 years of age+), residing in Lunenburg County. Service is provided through awareness campaigns, advocacy, community outreach projects, educational programs, community presentations and one to one service. LCSSP response to extreme heat and humidity - there has been an identified need for fans for seniors to cool and move air for those who are immune compromised. LCSSP reached out to the United Way and quickly collaborated with SSODA and Energize Bridgewater to address this concern. Together, we are purchasing and distributing fans to those in need. United Way is assisting with the acquisition of the fans. E.B has taken on administration needs along with some distribution/storage/identifying individuals in need. SSODA and LCSSP are identifying need and distributing fans. Three key components of this project are low income, health risk and confidentiality. (for LCSSP – seniors) LCSSP has distributed 7 fans to seniors in need. LCSSP updates/trends: • Work continues with the research and development of Seniors’ Mental Wellness toolkit including local resources to connect with. The toolkit will include a brochure, presentation/workshop (digital and hard copy) and a quick reference card for local contact numbers. A workable template has been developed. • Dates for Seniors’ Safety Academy Oct 12 -Nov 16/2023 at the OHC in Chester. Presenters have confirmed their availability, topic and timeslots. Poster is now being shared in September. Space is limited so registration is required. • Presentations August 8th to the Town of Lunenburg with LCSSP Chair David Murdoch. Thank you, David. • Collaborative Home Visits in August with Continuing Care Coordinator, BPS and RCMP. • Collaborative client specific meetings with Adult Protection, Seniors Community Health Team, Soul’s Harbour, Western Housing Authority, SSRH/NSHA, MLA’s offices and SSODA. Lunenburg County Seniors’ Safety Program Monthly Report – August 2023 prepared: September 05, 2023 Referrals: There have been multiple referrals for the same client. New Referrals: 14 Re Referrals: 4 Home/site Visits: 26 Active clients: 61 Closed files: 22 New Referrals Service Area in Municipal Units (#’s have been rounded either up/down) % MODC 14% MODL 36% Mahone Bay 7% Lunenburg 7% Bridgewater 36% Referral Source: Community Partner 21% Self/Family 43 % RCMP 21% BSP 15% Areas of concern: Seniors’ Mental Health/Addictions, Safe Housing, Fraud/Scams, Community resources/connections, Health Care (no primary care physician). LCSSP Client Emergency Contingency Fund (CECF): The CECF continues to serve the community in partnership with other organizations to help mitigate risk for seniors experiencing financial hardship. The August 31, 2023 float count balance is: $2,846.66. $30 for replacement ID and $5 for transportation). ‘Thank you to all Lunenburg County Seniors’ Safety Program supporters. We couldn’t do what we do without you.’ SENIORS' SAFETY ACADEMY AT OUR HEALTH CENTRE IN CHESTER, NS FREE EVERY THURSDAY 1 to 3:30 p.m OCTOBER NOVEMBER 2 TO 16 Learn from experts, including RCMP, Legal Aid lawyers, and the Alzheimer Society! TOPICS WILL INCLUDE ... >► FRAUD & SCAM PREVENTION >► ALZHEIMER'S AND DEMENTIA WILLS & POWER OF ATTORNEY > EMERGENCY PREPAREDNESS > SENIORS' MENTAL HEALTH ... AND MORE! SPOTS ARE LIMITED AND REGISTRATION IS REQUIRED You can register by contacting the Lunenburg County Seniors' Safety Program office by e -mailing Lisa.bennett@bridgewaterpolice.ca or phone us at 902-543-3567. LOCATION Our Health Centre, 3769 Highway 3, Chester, NS (2nd Floor) THE SENIORS' SAFETY ACADEMY IS MADE POSSIBLE BY all AO OUR 111 111 ■ HEALTH VD CENTRE Healthier People — Healthier Communities Lunenburg County SENIORS' Safety Program WJU'SNEWIKNAQ WIND STRENGTH ar Far P Team Introduction Project Overview Work Done to Date Community & Stakeholder Engagement Community enefits Next Steps WJU'SNEWIKNAQ WIND STRENGTH Mewthetoi'i WELCOMING THE WORLD EVERWIND U E L WJU'SNEWIKNAQ WIND STRENGTH WJU'SNEWIKNAQ WIND STRENGTH Mewthertou WELCOMING THE WORLD EVER W N C3 L S strum CONSULTING WJU'SNEWIKNAQ WIND STRENGTH Wi !! Strength is a company formed by Membertou, a Mi'kmac C mmunity, in order to develop, own and operate renewable energy assets. Membertou is the maj.rity owner of the Bear Lake Wind Farm. Membertou is an urban and progressive Mi'kmag community located on Unama'ki Cape Bret n Island. With a strer ng focus n community growth threr ugh economic deveI r pment, the spirit of Membertou is criven by its close-knit and vi 3rant pe ple. EWE was foundec in 2022 and in cu wrently developing a multi -phases, ulti--billion dolla green ammonia pr rducmtion, with the first phase expected to be operational la:e 2025. EWE is a minority equity partner in Bear Lake Wind Farm. RES has peen engages as Pry ject. R -S is the w+ rId's largest indepen V'''''ent renewably energy company. At the forefront of the industry for over 40 years, RES has delivered more than 23GW ►f renewable energy projects across the globe including onshore and offsh.r re wind, solar, energy storage and transmission and distribution. Strum Consulting is a Nova Sctia based environmental consultancy company with a professionally skilled team that focuses :n a multitude of devel pment-re ated projects across Atlantic Canada. Strum has extensive experience in envir nmental surveys and environmental assessments (EAs) as w Il as permitting at the federal, provincial and municipal levels. WJU'SNEWIKNAQ WIND S TR EN G TH e ca n Mewi(eton WELCOMING THE WORLD EVERWIND WJU'SNEWIKNAQ WIND STRENGTH WJU'SNEWIKNAQ •" WIND STRENGTH Project Overview —Project Description WJU'SNEWIKNAQ WIND STRENGTH West Hants. Halifax & Chester - Nova Scotia Private & Crownland (Majority Private Land) 14-18 W IGs deaending on model chosen Up to 89 MW 138 kV NSPI ansmission line, System Impact Study Completed. Nova Sc.I.is Power Incorporated (NSPI) with trans services to arii+,vio€ power to EWE Phase 1 Green Hydrogen and Ammonia Facility s ion Q1 2024/ As soon as possible Q3 024 Q4 2025 Renewable Energy Systems Canada Cons ruction (RESCC Mewthetoi'i WELCOMING THE WORLD EVERWIND n iron e flt. i u e s Vaughan WAkf, vrtbs Aft tut WJU'SNEWIKNAQ WIND STRENGTH nd Power Project WJU'SNEWIKNAQ saq wrc..Me apocSr. • KlibtatS Ueleklr. (Nato) {ae7, wy st x Aug 2023 1:70 000 K 'Aral L c Ay*!r.nr * * * 23.9 9IS strum t;'` C1 L r ,., Environmental Surveys evelopment Area Ru 'll ri 25 S 10kni WJU'SNEWIKNAQ WIND STRENGTH Bear Lake Wind Power Proje r tito wJ1J"S KNAir rf.74,4 1117,',,,;!6 IV! V, vw h�1;113'fi Prcl A,rb L.1 L r,14 , 7 i R vev t I: 16:1,00003 X 4"1eIIae.e . s'£ ■ ■ r irc 23-9177 WJU'SNEWIKNAQ WIND STRENGTH ind measurement campaign ongoing. To be complemented by the installation of an additional Met Tower. Initial Design has commenced following the initial engagement and Open House. Meetings with Chester Development Manager to discuss and initiate Development Agreement Discussions. Meetings with other municipalities also JU'SNEWIKNAQ IND STRENGTH ated. Mewtheton WELCOMING THE WORLD EVEPWIND nit Sta e oI.erEnae ent Stakeholder and Community Engagement Initiated an includes government, stakeholder groups and comma Ongoin nity. g. Councilors, MLAs and MPs for the area have been contacted and meetings have been held with most. WJU'SNEWIKNAQ WIND STRENGTH This Over 311 stakeholder groups at the federal, provincial and municipal level have been contacted and one-on-one meetings are ongoing. JU'SNEWIKNAQ WIND STRENGTH Mewtheton WELCOMING THE WORLD EVERWIND Communi Stakeholder Engagement Initial Open House took place on August 23, 2023. Open House was 3 hours at the South West Hants Fire Hall. First Open House consisted of an introduction to the Project and the Project area and to answer questions from the community. Feedback from the community is being considered for Project Design. Over 50 people attended the Open House. WJU'SNEWIKNAQ WIND STRENGTH Mewthetoi't WELCOMING THE WORLD EVERWIND WJU'SNEWIKNAQ WIND STRENGTH nit :enef S Local tax revenues throughout the lire of the project WJU'SNEWIKNAQ WIND STRENGTH Committee for the Maximization of Local and First Nation Benefits Contracting opportunities for First Nations &community businesses & contractors Employment Opportunities Construction and operations jobs and support services during construction and throughout the life of the project Increased local spending on goods and services d operational phases. Electricity subsidy fund —Homeowners wit subsidy Community vibrancy fund uring the project's development, construction and hin proxi ty of the project will be eligible to receive a yearly Will support community organizations near projects Bursary fund —Will support local community members to train in the renewable energy industry WJU'SNEWIKNAQ WIND STRENGTH Mewthetoi'i WELCOMING THE WORLD EVERWIND F U L Second Open House —19 September 2023 Met Tower Installation —September 2023 Finaliz g Project Design —September/October 2023 Initiation of Developme t Agreement Process— September 2023 EA Registration —October 2023 WJU'SNEWIKNAQ WIND STRENGTH MewiLieton WELCOMING THE WORLD EVEPWIND F i. E L S WJU'SNEWIKNAQ WIND STRENGTH WJU'SNEWIKNAQ WIND STRENGTH REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: September 14, 2023 DEPARTMENT: CD&R/Finance SUBJECT: Private Street Maintenance Petition ORIGIN: Shaw Island Owner's Association Date: August 25, 2023 Prepared by: Sylvia Dixon, Development & Planning Technician Date: September 11, 2023 Reviewed by: Tim Topping, Director of Finance Date: September 11, 2023 Authorized by: Tara Maguire, CAO RECOMMENDED MOTION It is recommended that the Municipal Council accept the Shaw Island Owner's Association petition package for private street improvement and direct finance staff to implement a special tax for the affected accounts to take effect in the upcoming fiscal year. CURRENT SITUATION The Shaw Island Owner's Association requests that the Municipality collect street improvement fees on behalf of their association. The Shaw Island Owner's Association is registered with the Nova Scotia Registry of Joint Stock Companies under the Societies Act (Registry ID 1288556). The association has submitted supporting documentation found in the attachment of this report. BACKGROUND Reginald Goodday, a member of the Shaw Island Owner's Association, has requested that the Municipality collect street improvement fees on behalf of their association. These fees will be used to improve the causeway as well as for a road improvement intended for access for fire service vehicles. Reginald Goodday has submitted an improvement budget for 2023/24 of $505,275 for 54 properties to be calculated by the “Per Owner” method as described in the Private Street Improvement & Maintenance By-Law. A petition has been circulated to determine if support exists to implement this fee, collected by the Municipality of Chester as a special tax, to cover the improvement. Based on the signed and returned petitions, sufficient support has been received to proceed. As per the Private Street Improvement & Maintenance By-law, 67% of property owners, who also represent 67% of the land in the affected area (see attached map) must provide positive responses to the petition. There are fifty-four (54) properties within the affected area. Forty-eight (48) properties have had positive responses, which represents 88.9% of the total affected properties. These properties represent 88.1% of the affected area. It is worth mentioning, that the method of calculating the number of owners for billing purposes is different from the method of calculating the number of owners for voting purposes. Staff are satisfied that the required support has been proven by the signed petitions and that these owners represent the required percentage of land within the affected area. A summary spreadsheet of the affected properties can be found below. Please note, votes indicated by “Yes*”, have submitted signed petitions by the estate representative on behalf of the property owner listed with the Nova Scotia Land Registration Office. R e q u e s t f o r D e c i s i o n P a g e | 2 PID AAN Property Owner(s) Signed Petition 60137429 00051985 Bruce Churchill Allen & Blair Hodgman No 60397213 09187669 Bruce Churchill Allen & Blair Hodgman No 60137486 01112295 Charles W Bishop Yes 60397155 01112295 Charles W Bishop Yes 60137353 00724009 Edward B & Eleanor A Chase Yes 60396157 08217823 Edward B & Eleanor A Chase Yes 60137411 01365789 Charles Edward Allen Eaves Yes 60137437 04235681 Clyde Harold Evans & Lynne Ann Evans Yes 60137395 04236114 Carla Marie Forbes & John Alexander Forbes III Yes 60396223 00347949 Christine Marie Goodday & Reginald Hugh Bayard Goodday Yes 60137528 00347949 Christine Marie Goodday & Reginald Hugh Bayard Goodday Yes 60397320 00347949 Christine Marie Goodday & Reginald Hugh Bayard Goodday Yes 60137361 00188948 Charles Thomas Gyles & Katherine Horwood Gyles Yes 60137312 04705963 Anna Elizabeth Healy & Robert Fraser Healy Yes 60137544 03778193 Anna Hounsell & Nicholas Hounsell Yes 60397296 09679561 Uriel Maxine Jodrey, Rep. Yes* 60397288 09679588 Uriel Maxine Jodrey, Rep. Yes* 60137387 02281422 Uriel Maxine Jodrey, Rep. Yes* 60397262 09187642 Uriel Maxine Jodrey, Rep. Yes* 60397270 09187650 Uriel Maxine Jodrey, Rep. Yes* 60396181 09187626 Uriel Maxine Jodrey & Allan Keeping, Tru. Yes* 60137379 02224437 Uriel Maxine Jodrey & Allan Keeping, Tru. Yes* 60397312 09187588 Lloyd Robert & Jean Minne Shaw Yes 60396090 09187618 Daniel C T Macintosh & Linda B Macintosh Yes 60137338 08188106 Daniel C T Macintosh & Linda B Macintosh Yes 60137320 01071726 Daniel C T Macintosh & Linda B Macintosh Yes 60137536 04783417 Landon Nelson Mallery & Laurie Mallery Yes 60137346 00106186 Margaret Romkey, Alter Ego Trust No 60397247 08217815 Margaret Romkey, Alter Ego Trust No 60397163 03099792 K Donald Mcalpine No 60137494 03099792 K Donald Mcalpine No 60137403 03126803 Peter Justin Mcdonough, Rep. Yes 60137254 08154600 Travis Lachlan Mcdonough & Peter Justin Mcdonough Yes 60137478 03311074 Michael Lewis Morris Yes 60397171 09679634 Michael Lewis Morris Yes 60137304 03725472 Lois Ann Niven & Paul Robert Niven Yes 60137262 01365088 Elihu Pugsley Rees & Wendy Rees Yes 60395993 09679642 Elihu Pugsley Rees & Wendy Rees Yes 60137247 09187693 Elihu Pugsley Rees & Wendy Rees Yes 60396009 09679626 Elihu Pugsley Rees & Wendy Rees Yes 60396017 09187707 Elihu Pugsley Rees & Wendy Rees Yes 60395985 01365061 Elihu Pugsley Rees & Wendy Rees Yes 60396025 09187715 Elihu Pugsley Rees & Wendy Rees Yes 60137502 00984043 Allan Cameron Shaw, Leslie Anne Shaw & Shaw Joint Partner Trust (2016) Yes 60137510 09179232 Allan Cameron Shaw, Leslie Anne Shaw & Shaw Joint Partner Trust (2016) Yes 60396033 09187596 Lisa Gabrielle Shaw Yes 60137452 04236246 Ralph Shaw & Jean Vera Shaw Yes* 60137445 04236459 Ralph Shaw & Jean Vera Shaw Yes* 60137270 01847074 Sarah Naomi Shaw Yes 60396066 00724874 Donna & Victor Stanhope, Tru. Yes 60137296 08225966 Victor James Stanhope, Tru. Yes 60396041 02774194 Louis Wolfson Yes 60137288 02774194 Louis Wolfson Yes 60697802 02774194 Louis Wolfson Yes R e q u e s t f o r D e c i s i o n P a g e | 3 DISCUSSION The criteria required within the Private Street Improvement & Maintenance By-law #72 submitted by the Shaw Island Owner's Association can be found in the attachments for review and consideration by Council. At this time, staff recommend that Council accept the signed petitions and direct Finance Staff to implement the street maintenance fee requested by the Shaw Island Owner's Association. OPTIONS 1. Municipal Council can approve the request and accept the petition package for private street maintenance and direct finance staff to implement a special tax for the affected accounts. 2. Municipal Council can decide not to approve the request. Collection of fees to maintain the private street will remain solely with the private landowners. 3. Municipal Council can defer making a decision and require additional criteria or information. IMPLICATIONS By-Law/Policy Private Street Improvement and Maintenance By -Law No. 72. Financial/budgetary As noted in the section 4 of the Private Street Improvement & Maintenance By-law #72, the total amount of the special tax levied by the Municipality under this By-Law shall not exceed the cost of the street improvements and/or maintenance plus interest and an administration charge of five percent (5%). Reginald Goodday has submitted an improvement budget for 2023/24 of $505,275 for 54 properties to be calculated by the “Per Owner” method as described in the Private Street Improvement & Maintenance By-Law. A copy of the budget can be found below. It is of note that the financing term was not specified within the Association’s budget and corresponding meeting minutes, however, Mr. Goodday has subsequently indicated that a financing term of 10 years is preferred by the members of the association, which is the maximum allowed, as stated in section 5.3 (a) of the Bylaw. R e q u e s t f o r D e c i s i o n P a g e | 4 Environmental N/A Strategic Priorities The private road maintenance area rate fees will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Infrastructure & Service Delivery 1. Develop and implement evidence-based plans for future infrastructure and service needs, along with related funding models, to accommodate sustainable growth and levels of service. 2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. Work Program Implications N/A Has Legal review been completed? ___ Yes _ x_ No __N/A COMMUNICATIONS (INTERNAL/EXTERNAL) N/A. ATTACHMENTS 1. Location map 2. Shaw Island Owner's Association Certificate of Incorporation with Registry of Joint Stock Companies (Registry ID 1288556) 3. Shaw Island Owner's Association annual general meeting minutes and budget meeting minutes 4. Form A and petitions signed by property owners 5. Private Street Improvement & Maintenance By-law #72 Municipality of the District of Chester Tax Exemption Policy Policy P-25 Amended - Effective Date: Fiscal Year 2022/20232023/2024 Tax Exemption Policy (continued) 2 _______________________________________________________________________________________________________________ First Notice – Council Second Notice – Council Effective Date – September MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY P-25 TAX EXEMPTION POLICY WHEREAS Section 69 of the Municipal Government Act permits a Municipality to grant a tax exemption for low income earners; THEREFORE, BE IT RESOLVED that Council of the Municipality of the District of Chester adopts the following policy respecting property tax exemptions. 1.0 In this Policy, 1.1 INCOME means a person’s total income (total income before deductions) from all sources for the calendar year preceding the fiscal year of the Municipality of the District of Chester, excluding any allowances paid pursuant to the War Veterans Allowance Act (Canada) or Pension paid pursuant to the Pension Act (Canada) and includes: i) The income of all assessed owners, their spouse(s), including common law spouses who occupy the property as their principal residence; ii) The income from members of the same family residing in the same household, who contribute to the household expenses; and iii) Those who hold an interest in the property and contribute to the household expenses. 1.2 Owner and those who an interest in the property includes: i) The person assessed for the property; ii) A person who holds title including a part owner, joint owner, tenant in common, or joint tenant of the property; and ii) A person with a life interest in the property; and iv) A person with a matrimonial interest. Not included are those with a leasehold interest and those with an interest under an agreement of purchase and sale. 1.3 Principal Residence is the ordinary place of residence for greater part of the year of an owner as well as an owner in a hospital or nursing care facility, unless that person has not slept at the property for a period of two (2) years or more, or unless the property has been rented to paying tenants, in either of which events, the property shall be deemed to cease being the owner’s ordinary place of residence. Tax Exemption Policy (continued) 3 _______________________________________________________________________________________________________________ First Notice – Council Second Notice – Council Effective Date – September 1.4 SAME FAMILY in section 1.1(ii) is defined as including, but not limited to, children and stepchildren connected to at least one of the legally married or common-law couples included in section 1.1(i). 2.0 The Director of Finance of the Municipality shall grant an exemption as follows: i) For owners with an Income Level of $16,41917,092 or less the tax exemption shall be the lessor of $813 865 or the tax on the general tax rate and the waste collection and disposal area rate only; ii) For owners with an Income Level of $16,41917,092 to $27,55828,688 the tax exemption shall be the lessor of $813 865 less the bracket’s change in the exemption amount $487518) prorated for the income above $16,41917,092 divided by the bracket’s income size* or the tax on the general tax rate and the waste collection and disposal area rate only. * i.e. $813 865 - (((income - $16,41917,092) / ($27,55828,688 - $16,41917,092)) x ($813 865 - $326347)) iii) For owners with an Income Level of $27,55828,688 to $29,59030,803 the tax exemption shall be the lessor of $326 347 less the bracket’s change in the exemption amount $326347) prorated for the income above $27,55828,688 divided by the bracket’s income size^ or the tax on the general tax rate and the waste collection and disposal area rate only. ^ i.e. $326 347 - (((income - $27,55828,688) / ($29,59030,803 - $27,55828,688)) x $326347) 3.0 A person or persons applying for an exemption must: i) Make an affidavit: a) Regarding his/her income from all sources in the calendar year preceding the Municipal taxation year for which the exemption is sought. Satisfactory verification of income must be presented to substantiate the exemption. Exemption form attached as Schedule "A”. b) Verify that any person who either holds an interest in the property or are family members residing in the same household, whose income is not included in household income pursuant to clause 1.1 (ii), does not contribute to paying household expenses. c) Provide satisfactory verification of income to substantiate the exemption. Satisfactory evidence includes a CRA notice assessment, GST/HST credit notice, and copy of tax return prepared by a third-party tax preparer. Tax Exemption Policy (continued) 4 _______________________________________________________________________________________________________________ First Notice – Council Second Notice – Council Effective Date – September iii) Apply for the exemption each year prior to March 31st of the Municipal taxation year. 4.0 The exemption shall only apply to a property where at least one of the assessed owners occupies it as his/her principal residence. 5.0 Prior to an exemption being granted, all outstanding debts to the Municipality, which are not a lien on the property, shall be paid in full. This would include any fees such as building permit fees, landfill tipping fees, recreation fees, etc. 6.0 Residents who would otherwise have qualified for an exemption, but who have missed the deadline for application, may submit a written request for appeal to the CAO, for special approval. This appeal process will be available until June 30th. After June 30th, any further appeals must be submitted through Council. 7.0 Annually tax exemption income levels and the exemption amounts will be adjusted as follows: i) Annually, the income levels, below which an exemption for taxation is granted, will be adjusted by either the seasonally adjusted year-over-year percent change in average weekly earnings for Nova Scotia or to the extent that council considers appropriate. ii) Annually, the scale of exemption amounts granted will be adjusted by either the combined change in the PVSC CAP rate and the change in residential tax bill for the general tax rate and waste collection and disposal area rate or to the extent that council considers appropriate. Tax Exemption Policy (continued) 5 _______________________________________________________________________________________________________________ First Notice – Council Second Notice – Council Effective Date – September SCHEDULE A MUNICIPALITY OF THE DISTRICT OF CHESTER – PROPERTY TAX EXEMPTION AFFIDAVIT YEAR DISTRICT ACCOUNT EXEMPTION AMOUNT NUMBER 2022/232 023/24 I/We, ____________________ & ____________________, property owners of ____________________ in the County of Lunenburg, Province of Nova Scotia, and is our principal residence, make oath and say as follows: 1. That the total income before deductions of all assessed owners, their spouses (including Common Law Spouses) who occupy the property as their principal residence, family members residing in the same household, who contribute to household expenses and those who hold an interest in the property and contribute to household expenses, was as follows during the calendar year 20212022. Any Allowance paid pursuant to the War Veterans Allowance Act (Canada) or pension paid pursuant to the Pension Act (Canada) is not to be included in a person’s total income for this purpose. ___ Combined Income was $16,41917,092 or less; OR ___ Combined Income was between $16,42017,093 and $27,55828,688; OR ___ Combined Income was between $27,55928,689 and $29,59030,803 AND 2. ___ Verification Provided of combined income of $______________. Check one of the following: ___ Notice of Assessment, _____ GST/HST Credit Notice, _____Copy of tax return. 3. Would you like to be contacted directly when Policy P-25 is amended for the following fiscal year? Yes___ No___ How would you prefer to be contacted? (phone/mail/email): __________________________________ __________________________________________________________________________________________________ NOTE: - THIS IS A LEGAL SWORN AFFIDAVIT AND THE APPLICANTS SIGNATURE(S) ENDORSED BELOW ARE VERIFICATION THAT THE INFORMATION PROVIDED IS TRUE IN ALL RESPECTS. THE AMOUNT OF EXEMPTION GRANTED WILL BE DETERMINED AFTER THE FINAL TAX BILL IS PRODUCED AND WILL BE LIMITED TO THE GENERAL RESIDENTIAL TAX AND WASTE COLLECTION AND DISPOSAL AREA RATE PORTION OF THE OVERALL TAX BILL (I.E. DOES NOT INCLUDE OTHER AREA RATES). Sworn to at ______________ in the County of Lunenburg, Nova Scotia on the ____ day of ________, 20___. ______________________________________ ______________________________________ Staff Signature ______________________________________ Tax Exemption Policy (continued) 6 _______________________________________________________________________________________________________________ First Notice – Council Second Notice – Council Effective Date – September ______________________________________ ______________________________________ A Commissioner of the Supreme Court of Signature of Applicant(s) Nova Scotia or a Municipal Councilor Tax Exemption Policy (continued) 7 _______________________________________________________________________________________________________________ First Notice – Council Second Notice – Council Effective Date – September Annotation for Official Policy Book Date of First Notice at Council September 8, 2022 2022-353 Date of Second Notice at Council September 29, 2022 2022-381 Effective Date September 29, 2022 I certify that this Policy was adopted by Council as indicated above. _______________________________________ October 12, 2022 Pamela M. Myra, Municipal Clerk Date REQUEST FOR DECISION Prepared By: Bruce Blackwood Date September 6, 2023 Reviewed By: Erin Lowe, Deputy CAO Date September 8, 2023 Authorized By: Tara Maquire, CAO Date September 8, 2023 CURRENT SITUATION The Lunenburg County REMO Advisory Council approved the Lunenburg County REMO Comfort Centre Policy on January 18, 2021. The document provides information to community organizations concerning the requirements for establishing and operating a comfort centre. The policy contains a Memorandum of Understanding (MOU) providing details on roles and responsibilities of REMO and the community organization. Currently the MOC has signed Memorandums of Understanding (MOU) to serve as a registered REMO Comfort Centre with the community organizations in the table below. Organization Serving Hubbards Lions Club Hubbards and area (District 2) Chester United Baptist Church Chester Village and area (District 3) Chester Basin Fire Department (Community Comfort Centre) Chester Basin and area (District 4) Western Shore Fire Department Western Shore and area (District 5) The MOC continues to work with other organizations who have historically opened as comfort centres and continue to offer such services as the need arises. These organizations as of date have not signed a Memorandum of Understanding (MOU) with REMO and do not fall under the current REMO Policy. Organization Serving Western Shore Improvement Association Western Shore and area (District 5) New Ross Volunteer Fire Department New Ross and area (District 6) Blandford Community Centre Blandford and Area (District 1) Currently the MOC has comfort centres (REMO or other) in all Districts excluding District 7. Work continues to determine the need and identify a suitable facility and volunteers in this District. There may also be a need to identify another location within District 6 to assist in serving the areas more remote from the New Ross Fire Department. REPORT TO: Council SUBMITTED BY: Bruce Blackwood, Corporate and Strategic Management DATE: September 14, 2023 SUBJECT: Expense Reimbursement for Comfort Centres within MOC ORIGIN: Corporate and Strategic Management 2 Request For Decision The REMO risk analysis (2022) for Lunenburg County reveals the highest risks in our area are weather related incidents (hurricanes, tropical storms, snowstorms, drought, heat and cold waves) with secondary hazards associated with power outages, wind damage, road closures, flooding, and public isolation. Current forecasts on the possible impacts of global warming suggest that weather related events are likely to occur with increasing frequency and severity. Despite ongoing education on the international standard for 72 hour emergency preparedness, there are circumstances that may require a comfort centre to open in advance of 72 hours, e.g. temperature extremes during power outages requiring emergency warming or cooling. During Hurricane Fiona, there were extended power outages with MOC. We had comfort centres open in Hubbards and Blandford for several days. We monitored the other areas and were prepared to open additional facilities if required. The comfort centres that did open during this emergency incurred unexpected operating costs during the time they were open and fulfilling critical community needs. In the case of the Hubbards Lions Club expenses of just under $1000 were incurred for the days that they remained open. As Fiona was very destructive, the Emergency Management Organization (EMO) opened its Disaster Funding Assistance (DFA) program and organizations were directed to apply for assistance through this process. The DFA is typically available only for major, widespread and costly emergency events. In addition, the DFA typically covers uninsured property losses, making it difficult to get reimbursed for extraordinary operating costs incurred by a community comfort centre. We assisted the Hubbards Lions Club in making an application to recover the operating costs through the DFA. The application process is complicated, and it became evident that the recovery of these operating costs (rather than uninsured capital losses) through the DFA would not likely be forthcoming. The Lions Club subsequently absorbed these costs in their limited operating funds. Our comfort centres provide a valuable service to our communities and are all volunteer based. As not for profit organizations they have limited operating funds to serve the community. Currently, the REMO Policy does not provide any comfort centre operating funds. The MOC does not fund their comfort centres nor does it have any expense reimbursement program covering direct expenses during an emergency. In addition we do not track comfort centre costs that may be eligible for DFA funding if consolidated at a Municipal level. A backup generator of sufficient capacity is essential to operate a comfort centre. Neither Lunenburg County REMO nor the MOC currently offer any capital funding grants for the installation/replacement of facility generators. The Municipality of the District of Lunenburg continues to offer a limited annual generator grant of up to $10,000 for eligible organizations with funding is split between all applicants. 3 Request For Decision Following Fiona, the Province launched a Generator Program covering 75 % of the costs up to $50,000 for the installation of backup generators at eligible organizations. Two of our comfort centres, namely, the Chester Baptist Church and the Western Shore Fire Department were successful in obtaining this funding. The Blandford Community Centre and the New Ross Fire Department were already equipped with emergency generators. It is not known if this specific program will be repeated in the future however as these grants were administered under The Department of Communities Culture, Tourism and Heritage, it is likely that grant applications for generators could be accepted for review under their general Facilities Improvement Program. Future needs for facility generators for comfort centres within MOC are likely to be low and the need for a specific MOC emergency generator capital funding program is not critical currently. RECOMMENDATION 1. Continue with the current REMO Comfort Centre Policy and provide, specific to the MOC, an expense reimbursement policy for registered REMO Comfort Centers. In accordance with this policy, allocate $ 10,000 annually to support the comfort centres within MOC. Defer the establishment of an MOC Generator capital grant program due to anticipated low demand and possible alternative funding routes from the Province. BACKGROUND The REMO Advisory Council approved the Lunenburg REMO Comfort Centre Policy on January 18, 2021. The document provides information to community organizations on the requirements for establishing and operating a comfort centre. The policy contains a Memorandum of Understanding (MOU) providing details on roles and responsibilities of REMO and the community organization. As defined in the REMO Comfort Centre Policy, a comfort centre is a facility used for residents who are sheltering in place in their homes but do not have full services such as electricity, heat and water. The comfort centre provides the community with a location to warm up/cool down, use washroom facilities, receive light refreshments, charge electronic devices and get updates on the state of the emergency. An Emergency Shelter is a facility opened at the request of the REMO in a large-scale emergency. A shelter is operated by the Canadian Red Cross, under the direction of Department of Community Services. The policy recommends that comfort centres open after 72 hours following loss of services however leaves the decision to open in advance if so determined by the comfort centre organization. REMO, if they see a need, may request that a comfort centre, if capable, open in advance of the 72 hours guideline. The community organization is responsible for staffing, supplies, and the care and upkeep of the comfort centre during the hours of operation during an emergency. The organization is also responsible for maintaining the facility in a state of readiness i.e., generator maintenance, potable water testing, septic systems, etc. 4 Request For Decision If the registered comfort centre is opened, REMO is responsible for communication with the Province and local media for advertising of the hours of operation. IMPLICATIONS Policy REMO Comfort Center Policy (2021) Financial/Budgetary Currently costs associated with Comfort centres are not provided for in the 2023/24 REMO operating budget. Provisions would need to be made allocating funds from reserves. The procedure limits annual reimbursement to $ 2000 per comfort centre. Although dependent on the number and severity of the emergency requiring comfort centres to open, the annual budget should not exceed $ 10,000. Environmental N/A Strategic Plan Maintain a high level of fiscal responsibility; Continually improve public satisfaction with municipal services. Work Program Implications Requires ongoing resources from Fire Services and REMO staff. OPTIONS 1. Continue with the current REMO Comfort Centre Policy and add in, specific to the MOC, an expense reimbursement policy for registered REMO Comfort Centers. Defer the establishment of a MOC Generator capital grant program due to anticipated low demand and possible alternative funding routes. 2. Continue with the current REMO Comfort Centre Policy. Do not provide an expense reimbursement policy and refer all future claims to the Disaster Financial Assistance (DFA) program if available through the Province. Do not provide a generator capital grant program and refer inquiries to alternate funding sources as may be available. 3. Direct staff to explore other possible amendments to the current REMO Comfort Centre Policy to better meet the needs of the local communities. ATTACHMENTS 1st draft of MOC Comfort Centre Expense Reimbursement Policy COMMUNICATIONS (INTERNAL/EXTERNAL) Internal to staff on program implementation and external to comfort centers and other community organizations. DRAFT Opera ng Expense Reimbursement Policy for MOC Comfort Centres Sec on 1 PURPOSE To provide reimbursement of eligible opera ng expenses incurred during local emergencies by Lunenburg County REMO registered comfort centres within the Municipality of Chester. Sec on 2 DEFINITIONS Memorandum of Understanding (MOU) means the form contained within the REMO Comfort Centre Policy dated January 2021 Organiza on means the community group registered as a Comfort Centre with Lunenburg REMO. Section 3 ELIGIBILITY REQUIREMENTS FOR OPERATING FUNDS To be eligible for the reimbursement of opera ng funds the Organiza on must: 1. Executed and demonstrated compliance with the Lunenburg County REMO Memorandum of Understanding (MOU) 2. Provided evidence of its ongoing ability to meet the requirement of the MOU Section 4 ELEIGIBLE EXPENSES Expenses must be directly related to the operation of the comfort centre during its hours of operation during the local emergency including: 1. basic food and beverage supplies as may be used during hours of operation during an emergency as outlined in the Remo Comfort Center Policy 2. sanitation and other supplies 3. fuel consumption directly correlated to the actual hours of operation of the comfort centre Eligible expenses do not include: 1. Labor or service contracting costs incurred during the hours of operation of the comfort centre 2. Expenses claimed under a Disaster Assistance Fund a dministered by the Province of Nova Scotia. Section 5 REIMBURSEMENT 1. Funding claims will be accepted from April 1 and March 31 of any one fiscal year. 2. Funding claims must be submitted to the MOC within two weeks following the date of the closure of the emergency incident and Comfort Centre operation. 3. All claims must be accompanied by evidence of the actual hours of operation and an estimate of the number of community members served during this period. 4. All claims are to be itemized and accompanied by detailed receipts. 5. The MOC upon review all claims submitted and will issue reimbursement cheques according to the expenses approved for each specific emergency for which the Comfort Centre was open. 6. Itemized claims shall not exceed a total of $ 2000 within any one year. Claims totaling more than this will not be reimbursed nor carried forward to the following year. -1- AN INTER-MUNICIPAL REGIONAL ANTI-RACISM AND DIVERSITY AGREEMENT THIS AGREEMENT is made in five copies this on (DATE)______________________. AMONG: The Municipality of the District of Lunenburg, a municipal body corporate pursuant to the Municipal Government Act; -and- The Municipality of the District of Chester, a municipal body corporate pursuant to the Municipal Government Act; - and - The Town of Bridgewater, a municipal body corporate pursuant to the Municipal Government Act; -and- The Town of Mahone Bay, a municipal body corporate pursuant to the Municipal Government Act. -and- The Town of Lunenburg, a municipal body corporate pursuant to the Municipal Government Act. WHEREAS the parties wish to jointly support and advance anti-racism and anti-discrimination initiatives and promote equity, diversity and inclusion initiatives to identify and address systemic racism and inequity in government policy, legislation, programs and services in Lunenburg County. NOW THEREFORE witness in consideration of the mutual promises and covenants contained herein the parties hereto agree as follows: General 1. The Purpose of this inter-municipal services agreement, hereafter called (Agreement) is to provide for coordinated Anti-Racism and Diversity services referred to in this Agreement as the (region). Host Municipality 2. The Municipality of the District of Chester is hereafter called the Host Municipality, and as such, will provide office space and support. 3. The Host Municipality will be responsible for all administrative functions including financial, record keeping, minute taking and reporting on behalf of the Lunenburg County Anti-Racism & Anti- -2- Discrimination Advisory Committee. 4. The Host Municipality will include the Anti-Racism and Diversity Coordinator, assets, and activities on their Municipality’s liability insurance policy. Anti-Racism & Anti-Discrimination Committee 5. A Lunenburg County Anti-Racism & Anti-Discrimination Advisory Committee (ARADAC) has been established and Terms of Reference agreed upon by all parties. 6. As per the TOR: a. The Lunenburg County Anti-Racism & Anti-Discrimination Advisory Committee (ARADAC) is established to advise the respective administrations and elected bodies of the Town of Lunenburg, Municipality of the District of Lunenburg, Municipality of Chester, Town of Bridgewater and Town of Mahone Bay to advance, strengthen, support, and unify the five municipal units in adopting and implementing Anti-Racism and Anti-Discrimination initiatives throughout the Region. b. The ARADAC works with partners and communities to help lead and support anti-racism and anti-discrimination initiatives and promote equity, diversity and inclusion initiatives. They would work to identify and address systemic racism and inequity in government policy, legislation, programs and services. c. The Committee has the following responsibilities: i. Provide ongoing advice, education, information and recommendations to the five Municipal Councils and staff on internal and external projects, initiatives, or policy via the Anti-Racism and Diversity Coordinator. ii. Develop and recommend to municipalities a regional action plan which will provide regional-level guidance and coordinated approaches and strategies on actions to be taken by the municipalities. iii. Support the Regional Coordinator for Anti-Racism and Anti-Discrimination initiatives. iv. Develop and propose an annual budget to the Anti-Racism and Diversity Coordinator, to be reviewed and proposed to the five (5) Municipal Councils for consideration. v. Provide advice, when requested, on projects and policies undertaken by municipalities including municipal plans, development, human resource policies and other projects. vi. Remain apprised and connected to new municipal, provincial and federal directives, regulations and initiatives that impact or intersect with Anti-Racism and Anti-Discrimination or funding opportunities. vii. Collaborate with the Lunenburg County Accessibility Advisory Committee and Regional Accessibility Coordinator. viii. Liaise with community members through regular engagement, maintain transparency, and provide a framework and platform for reporting back to the community. ix. Collaborate and build relationships with community members and organizations that address Anti-Racism and Anti-Discrimination through events, programming, -3- training and other forms of support. Anti-Racism and Diversity Coordinator 1. All parties agree that an Anti-Racism and Diversity Coordinator shall be hired for a term ending March 31, 2026. 2. All parties agree that the Anti-Racism and Diversity Coordinator shall be a contractor of the Municipality of the District of Chester and shall serve as the coordinator and administrative support for the Lunenburg County Anti-Racism & Anti-Discrimination Advisory Committee (ARADAC) and shall provide support for the development of local anti-racism and diversity plans to each Municipal Unit based on additional hours purchased by each unit. 3. The Anti-Racism and Diversity Coordinator will provide anti-racism and diversity expertise and inform municipal administrators of their professional responsibilities to ensure inclusive practices at each municipal unit. 4. The Anti-Racism and Diversity Coordinator may speak on behalf of the ARADAC and provide updates to respective councils. During the first year of the initiative, the Committee shall report to Councils once per quarter and thereafter, at least twice per year. 5. Not less than quarterly, the Anti-Racism and Diversity Coordinator shall meet with the CAO, or designate, of each municipal unit to assess overall service delivery in the preceding quarter and to plan for the anticipated needs of the upcoming quarter. 6. The Host Municipality is empowered to acquire or contract for the use of equipment, facilities, and personnel necessary or advisable to carry out the responsibilities assigned to the Anti- Racism and Diversity Coordinator by this Agreement. 7. Should the position of the Anti-Racism and Diversity Coordinator become vacant, it will be the responsibility of the CAO of the Municipality of the District of Chester to fill the vacancy in accordance with the hiring policies of the Municipality of the District of Chester. The selection committee shall be determined by the CAOs of the participating municipalities. 8. The parties shall share the cost of operations of the Anti-Racism and Diversity Coordinator based on an annual budget. a. The cost sharing formula will be based on the Uniform Assessment of the previous year and will be adjusted annually. For 2023-24 budget year the following formula applies: 22-23 Uniform Assessment % Town of Mahone Bay $145,777,562 2.52% Town of Lunenburg $298,368,092 5.15% Town of Bridgewater $715,142,664 12.35% Municipality of the District of Chester $1,741,116,861 30.08% -4- Municipality of the District of Lunenburg $2,887,963,821 49.89% TOTAL $5,788,369,000 100.00% b. The CAOs of the participating units shall recommend to the parties of this Agreement an Operating and Capital Budget by February 1 of the fiscal year prior to the fiscal year of the recommended budget. The approving parties must represent more than half of the approved budget. c. Actual dollar contribution of the Municipalities shall be based on the annual budget of the Anti-Racism and Diversity Coordinator and Lunenburg County Anti-Racism and Anti- Discrimination Committee. d. The Host Municipality will invoice the other contributing Municipality(s) for their portion of the actual costs that are additional to their annual contribution. Actual expenditures will be reviewed yearly and surplus funds, if any, will be credited against the participating units’ following year’s contribution, based on the cost sharing formula referenced to in this section herein. e. In the event Anti-Racism and Diversity Coordinator requires additional money for capital or operating purposes, any such increase shall require the approval of all parties to the agreement. 9. The fiscal year of the Anti-Racism and Diversity Coordinator shall be from April 1 to March 31 of the following year. Termination of Agreement 10. This Agreement has effect commencing August 1, 2023, and ending April 1, 2026. 11. By motion of each Council, the term of the agreement may be extended by mutual agreement. Indemnification 12. Each party shall indemnify its representatives from any liability that may arise as a result of that member. Dispute Resolution 13. If any disagreement arises among the parties as to the proper interpretation of this agreement that cannot be resolved, the parties shall submit the area of disagreement to an arbitrator as provided by the Arbitration Act. 14. The parties acknowledge and agree that all headings are inserted for convenience only and do not form part of the agreement. 15. This Agreement is governed by the laws of Nova Scotia. -5- IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by the hands of their duly authorized officers and the affixing of their respective seals the day and year first above written (15) Dated this ____ day of __________, _________ A.D. Signed, sealed and delivered in the presence of; Per: _______________________ Municipality of the District of Lunenburg ____________________________ Per ________________________________ Witness Carolyn Bolivar-Getson, Mayor Per: ________________________________ , Deputy Mayor Per: _______________________ Municipality of the District of Chester ____________________________ Per ________________________________ Witness Allen Webber, Warden Per: ________________________________ Floyd Shatford, Deputy Warden Per: _______________________ The Town of Bridgewater ____________________________ Per ________________________________ Witness David Mitchell, Mayor Per: ________________________________ Francis Kangata, Deputy Mayor Per: _______________________ The Town of Mahone Bay ____________________________ Per ________________________________ Witness David Devenne, Mayor Per: ________________________________ , Deputy Mayor Per: _______________________ The Town of Lunenburg -6- ____________________________ Per ________________________________ Witness , Mayor Per: ________________________________ , Deputy Mayor An initiative of inspiringcommunities.ca Warden Allen Webber awebber@chester.ca August 28, 2023 BY EMAIL RE: Support for Integrated Youth Sites in Western Health Zone To Warden Webber and Council; A consistent challenge facing youth in rural areas of Nova Scotia is being able to access services. Barriers can include physical access as most communities outside the HRM lack public transportation. But barriers can also be created in the confusion about which programs are for whom and for how long. Additionally, many of the service providers function in silos and competition, separate from one another and often unaware of what is being offered by other organizations. An Integrated Youth Site (IYS) is meant to help overcome some of those barriers to youth/family access by designing and implementing solutions custom made for the region and population being served. There is a lot of flexibility in the program to allow for innovative approaches to ensuring services reach those who need them. There are going to be two IYS sites per NS Health Zone. At the moment, many youth service organizations across the province are developing coalitions and defining visions for IYS hubs. In the Western Zone, these organizations are hoping to develop the two sites in close partnerships, to increase the likelihood of a successful proposal and a robust youth serving system. Recognizing that stable, effective, and accessible services for youth, and their caregivers, serve an important part of your constituencies, we formally request that you assign a municipal contact for our developing coalitions. We may seek a support letter and insights into potential locations in your municipal unit. We look forward to hearing back from you, please see below for contact information. Sincerely, Erika Rolston Project Lead, Turning the Tide An Inspiring Communities Initiative On behalf of the developing coalitions in the Western Health Zone of Nova Scotia 87 Warwick Street, Digby, NS B0V1A0 erolston@inspiringcommunities.ca VID-19: Latest Updates (/COVID-19) FR /fr/ a/info ation- ou -Ies- tients) Notice: Driveva Crosu re (r/arivewaay-uosure) a 1.902.470.8888 1.888.470.5888 Emergency: 911 Telecare: 811 Poison: 1-800-565-8161 (I) Your Visit (/your-visit/getting-here-and-around) + Children's Health (/childrens-health) Women's & Newborn Health (/women -and -newborns-+ Mental Health & Addictions (/mental -health) health) Research (/research) Primary Health (/primary -health) r Integrate - For greater impact! Home 0 Overview Of Integrated Youth Services - Nova Scotia 1) What is Integrated Youth Services? Integrated Youth Services (IYS) a safe place for youth to get support for mental health issues, addictions, and other needs. IYS makes services easy to access: • No appointment is required. Youth can walk into an IYS site and ask for help; someone will meet with them that day. • There are no fees. • Several community organizations offer services at each IYS site. No need to travel to get to different services! • Most IYS sites are open evenings and/or weekends. Other key features of IYS: • IYS sites are located in communities, close to where many youn 1plavge/information-pour-les-patients) • IYS sites provide services and support early on. This ensures that situations don't get worse. • IYS sites offer a range of programs and activities that meet youth & family needs. Examples include social groups, peer support groups, and life skills programs. • Youth and their caregivers are included in all aspects of IYS. One example is giving input into the design of a new IYS space. • IYS serves youth from age 12 to age 25. This gives youth time to transition to adult services. IYS helps youth be healthy— and stay healthy! 2) What's the goal of IYS-NS? The goal of IYS is to connect youth and their caregivers with the right services, at the right time, close to home. "I can say it changed my life completely." "Je peux dire que ca changer ma vie completement." Alexandra (ACCESS Open Minds client, New Brunswick) 3) What does "integrated services" mean? It means different organizations offer services in the same location. Everyone works together to make the services accessible and responsive. 4) What happens at an Integrated Youth Services site? An IYS site is a `one -stop shop.' Youth and their families can access a range of services and supports. The services are tailored to youth needs. Some IYS sites also offer virtual services. In Nova Scotia, IYS sites will provide: • support for addiction and mental health issues; • support related to employment, training, and education; • youth and family peer support programs; • recreational and life skills programs; • other services based on local needs and priorities. 5) Who will lead IYS in Nova Scotia? a Across Canada, each province has an IYS backbone organization. The backbone organization provides guidance and support for IYS sites in that province. In Nova Scotia, IWK Health is the backbone organization. The IWK will guide and support the following: • Planning and operating IYS sites in Nova Scotia. FR (/fr/page/information-pour-les-patients) Q • Helping all sites stay true to the IYS vision and principles. This will ensure high -quality services that meet youth and family needs. • Partnering with government departments, community organizations, and other stakeholders. • Doing research and evaluation on IYS-NS services. 6) What will IYS look like in Nova Scotia? Key components will be: Services that are supportive, respectful, and culturally safe: • At IYS, all youth and families will feel welcome, safe, and supported. Collaboration and community partnerships: • A local IYS network will operate each site. Each IYS network will be made up of four or more agencies. • Each IYS network will name a Lead Agency. The Lead Agency will employ the core IYS staff members and manage the IYS site. • The other members of the network will be called Partner Agencies. Partner Agencies will be involved in several ways. For example, each Partner Agency will assign one or more staff to provide services at the IYS site. • All these service providers will integrate their services. This will make it quicker and easier for youth to access services. Co -designing services with youth and caregivers: • At each IYS site, two advisory committees will give input on services, programs, and policies. • The two committees will be the Youth Advisory Committee and the Family/Caregiver Advisory Committee. • There will also be two province -wide committees, one for youth and one for caregivers. These will get up and running first, before any of the site -based committees. To receive more information on these committees, click here (https://res earch-survey.nshealth.ca/surveys/?s=WT34F7HC9CA8F84C). Quality, evidence -based services: • IYS sites keep track of the services offered and how effective they are. • This information helps staff know what's working well, and what needs to change. • The research and evaluation carried out in Nova Scotia will be part of the IYS Pan -Canadian Learning Health System. 7) How many IYS sites will there be in Nova Scotia? The Nova Scotia government has committed to funding eight IYS sites across the province. The plan is to have two per health zone (Western, Central, Northern & Eastern). All sites will be selected and announced in 2023. Two IYS sites will be opened in Year 1 (2023-24 fiscal year). We expect that two new IYS-NS sites will open each year, from 2024 to 2027. By 2027, it is hoped that all 8 sites will be up and running! 8) How will local networks be selected to operate the IYS-NS sites? -WVK Health is currently finalizing the procurement process to select her for updates! titP)AiOl ,`gia8ReA P-fgpaffilftlilc a When the process is finalized, we will email the details to over 400 non-profit organizations across the province. We also encourage interested community organizations to eys/?s T34F7 8F 4 ). 9) How will IYS-NS be funded? e ster ere (htt s://research-survey.nshealth.ca/sury • The Nova Scotia government will fund IYS sites across the province. • IYS Nova Scotia will also be supported by charitable foundations and other partners. 10) For more information about Integrated Youth Services: See the June 15, 2023 announcement from the Nova Scotia government here (https://novascotia.ca/news/release/?id =20230615001) • Watch this 3 (https://www.youtube.com/watch?v=c3d30eZ2AVc)-minute video (https://www.youtube.com/watch?v =c3d30eZ2AVc) about IYS across Canada • Contact us at: IYS@iwk.nshealth.ca • Click here to: Sign up to receive updates (https://research-survey.nshealth.ca/surveys/?s=WT3 4F7HC9CA8F84C) Information Sessions for Community -Based Organizations - July 2023 (https://www.iwk.nshealth.ca/iys/information-sessions) Apply to join our Provincial Youth Advisory Committee (iys/youth-com ee) Apply to join our Provincial Caregiver Advisory Committee (iys/caregiver-corn Did you know? ee - Coming Soon IYS is a national and international movement. It started in Australia, and today there are IYS programs in several countries, including: Australia: Headspace (https://headspace.org.au/) New Zealand: Youth One -Stop Shops (YOSS) (https://www.healthnavigator.org.nz/healthy-living/y/youth-one-stop- shops/) Ireland: Jigsaw (https://jigsaw.ie/) Canada: British Columbia: Foundry (https://foundrybc.ca/) Alberta: Kickstand (https://mykickstand.ca/) Manitoba: Huddle (https://huddlemanitoba.ca/) Ontario: English - Y -WHO (Youth Wellness Hubs Ontario) (https://youthhubs.ca/en/) Francais - Carrefour bien-etre pour les jeunes (https://youthhubs.ca/fr/sites/) Quebec: Aire Ouverte (https://www.quebec.ca/sante/trouver-une-ressource/afire-ouverte) Pan -Canadian: ACCESS Open Minds (https://accessop nninds.ca/fr/who-we-are/) l 'eit5pAgeiinformsaltiori pour IestpatienctsJ peek From 2013 to 2020, 17 ACCESS Open Minds sites were funded across Canada. These sites were studied extensively, to identify effective practices, challenges, and solutions. The !earnings from ACCESS Open Minds are informing the IYS movement today. I need help right now (/mental-health/youth/mental-health-and-addictions-emergency-or-crisis) HeIp-ul Websites (/mental-health/youth/helpful-website-children-and-youth) HRM & NS Resources (/mental-health/youth/community-organizations-hrm-and-other-districts) WS si s mwail4 be easy f youth and their fa sill welcoming aFfd comfortable, Pt ta u3e uth. Weltness •t+,ub 1 Chathdrn-Kent, Ontatiol » Having a baby: Pre -birth information (/women-and-newborns-health/having-baby-pre-birth-information) IWK Foundation (http://iwkfoundation.org) » Auxiliary of the IWK (/page/auxiliary-iwk) » Trauma Informed Care (http://yourexperiencesmatter.com) » For Staff (/page/staff) » Release of Information Authorization Form (https://www.iwk.nshealth.ca/sites/default/files/release-of-information.pdf?1) » SickKids - About Kids Health (http://www.aboutkidshealth.ca) District Grants 2023-2024 Updated Sept. 1, 2023 Requested Approved Date Approved District 1 Community Centre: Parking Lot Repairs 3,000.00$ 3,000.00$ July 13, 2023 FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 Parish of Blandford: Community Garden Box & Soil 200.00$ TOTAL FUNDS APPROVED 3,300.00$ TOTAL FUNDS REMAINING 6,700.00$ FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 Hubbards & Area Business Association: Community Garden 1,000.00$ 1,000.00$ June 8, 2023 TOTAL FUNDS APPROVED 1,300.00$ TOTAL FUNDS REMAINING 8,700.00$ Chester Seaside Artisans & Farmers Market: Tents & Tables 2,000.00$ Chester Playhouse Society: Reopening Celebrations 2,000.00$ 1,000.00$ June 8, 2023 Church Memorial Park: Beer Garden 1,000.00$ 1,000.00$ August 3, 2023 FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 TOTAL FUNDS APPROVED 2,300.00$ TOTAL FUNDS REMAINING 7,700.00$ FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 Royal Canadian Legion, Br. 88, Chester Basin: Operating Costs due to flood 1,000.00$ TOTAL FUNDS APPROVED 300.00$ TOTAL FUNDS REMAINING 9,700.00$ FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 Royal Canadian Legion, Western Shore: 4 special events 2,500.00$ 1,850.00$ May 18, 2023 Royal Canadian Legion, Western Shore: Flower Pots at Wild Rose Park 660.00$ 660.00$ June 29, 2023 Together We Can Community Society: Flower Pots & Wreaths at Wild Rose Park 660.00$ 660.00$ June 29, 2023 Western Shore & Area Improvement Association: Flower Pots at WRP 2,420.00$ 2,420.00$ June 29, 2023 Western Shore & District Fire Dept.: Flower Pots, Wreaths & Garden Party 2,420.00$ 2,420.00$ June 29, 2023 TOTAL FUNDS APPROVED 8,310.00$ TOTAL FUNDS REMAINING 1,690.00$ Charing Cross Garden Club: 70th Anniversary &Flower Show 500.00$ 500.00$ June 29, 2023 Forties Community Centre: Oktoberfest 500.00$ 500.00$ Apirl 13, 2023 FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 New Ross Community Care Centre: Community Engaagement Initiatives 2,000.00$ 2,000.00$ June 29, 2023 Royal Canadian Legion, Br. 79, New Ross: Canada Day & Remembranc Day 1,000.00$ 1,000.00$ June 29, 2023 Royal Canadian Legion, Br. 79, New Ross: Roof Project 2,000.00$ TOTAL FUNDS APPROVED 4,300.00$ TOTAL FUNDS REMAINING 5,700.00$ Bonny Lea Farm: 50th Anniversary BBQ at PIP 500.00 500.00 45,141.00 Chester Playhouse Society: Reopening Celebrations 2,000.00$ 1,000.00$ June 8, 2023 FHCS Prom Committee 300.00$ 300.00$ April 27, 2023 District 7 TOTAL FUNDS APPROVED 1,800.00$ TOTAL FUNDS REMAINING 8,200.00$ Total Funds Approved 21,610.00$ District Grant Budget 2023-2024 70,000.00$ Remaining Funds 48,390.00$ District 6 District 1 District 2 District 3 District 4 District 5 Page 1 of 2 MUNICIPALITY OF THE DISTRICT OF CHESTER ~ DISTRICT GRANT APPLICATION ~ Deadline to Apply: No deadline Name of Organization Contact Person Position with Organization Organization Mailing Address Phone: Cell: Email: Date: Signature of Signing Officer and position with Organization: Name: Position: Endorsement (check box) I declare I am a member of the organization and have authority to submit this application. AMOUNT REQUESTED: $ MUNICIPAL DISTRICT # 1) Please provide a brief description of your project or event. Note: Feel free to attach additional supporting documents if the space provided is not sufficient. Page 2 of 2 2) How do you plan on spending your District grant funds? 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser .) https://portal.laserfiche.ca/Portal/DocView.aspx?id=1236847&repo=r -0001f4a08362 or Google ‘Municipality of Chester Strategic Priorities’. Yes No If No, please submit your Final Report as soon as possible. _______________________________________________________________________________________ 5) Who should the cheque be made payable to and what address should we send it to if different from Page 1? Please email a pdf version of your application to : recreation@chester.ca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS B0J 1J0 *If you have any questions, please call us at 902-275-3490. 4) If you have previously received any grants from the Municipality, have you submitted the Final Report? Name of Organization Contact Person Position with Organization MUNICIPALITY OF THE DISTRICT OF CHESTER DISTRICT GRANT APPLICATION Deadline to Apply: No deadline V Cell: Organization Mailing Address Phone: Email: Date: Signature of Signing Officer and position with Organization: Position: frr's/r '&1 Name: Endorsement (check box) i declare I am a member of the organization and have authority to submit this application. AMOUNT REQUESTED: $ MUNICIPAL DISTRICT # j Please provide a brief description of your project or event. OLfir /4 a vka2 J rtre tI, 0 \9 t, 19 E twos (co I fo -e crcyk due Cl ar4Ot' CO -n. > .t (Ai, diet go( ve) X 0, AM ors cz,r)d9 ()v r G Page 1 of 2 2) How do you plan on spending your District grant funds? k7e w(FiAkeil m CA, C CIAANt Yore od Iaov C*1'1 e b ye) 7 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser.) https://portal.laserfiche.ca/Portal/D©cView.aspx?id=1236847&repo-r-0001f4a08362 or Googie'Muniicipality of Chester Strategic Priorities'. i1. 1-+-- Ann 4) If you have previously received any grants from the Municipa a Gi t y, have you submitted the Final Report? Yes No If No, please submit your Final Report as soon as possible. N//3 Who should the cheque be made payable to and what address should we send it to if different from Page 1? v Please email a pdf version of your application to: recreation@che OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, P© Box 369 Chester NS BOJ 1J0 e ca *If you have any questions, please call us at 902.275-3490. c+c- Page 2 of 2 eeeL w a l l I, ,4:k!AfCC I I','e I-fiP5' iSl CHETER AUla1r4l19- 1111MCI 0:1:801F.3:Z[Q-9610la:1141M. Deadline to Apply: No deadline Name of Organization Chester Basin Legion Contact Person anette Gray Position with Organization Treasurer Organization Mailing Address Box 31, Chester Basin BOJ 1 KO Phone: 902-902- danette.Aug 49 2023 Signature of Signing Officer and position with Organization: Name: ® anette Gray Position: Treasurer Endorsement ( check box) I declare I am a member of the organization and have authority to submit this application. F&/] Note: Feel free to attach additional supporting documents if the space provided is not sufficient. AMOUNT REQUESTED: $ 1000.00 MUNICIPAL DISTRICT # 4 1) Please provide a brief description of your project or event. Recovery from storm damage prevented us from being open to allow normal fund-raising activities to cover costs of operations (eg insurance and power) Page 1 of 2 2) How do you plan on spending your District grant funds? assist with operations costs for this non-profit organization 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser.) https://porta1.lase rfiche.ca/Portal/DocView.aspx?id=1236847&repo=r-0001f4a08362 or Google'Municipality of Chester Strategic Priorities'. the legion is instrumental in providing services for the community with respect to community hall facilities, catering activities for events, catastrophies etc, various personal and comfort center services for veterans, seniors and community members, hence, fitting the Municipality's Healthy and Vibrant Communities Priority. 4) If you have previously received any grants from the Municipality, have you submitted the Final Report? Yes No If No, please submit your Final Report as soon as possible. 5) Who should the cheque be made payable to and what address should we send it to if different from Page 1? Chester Basin Legion Please email a pdf version of your application to: recreation @chester.ca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS BOJ 110 *If you have any questions, please call us at 902-275-3490. Page 2 of 2 f Ef.y4atv`aat. Name of Organization Contact Person Position with Organization Organization Mailing Address Phone: Email: MUNICIPALITY OF THE DISTRICT OF CHESTER DISTRICT GRANT APPLICATION ^' Deadline to Apply: No deadline Cell: Date: Signature of Signing Officer and position with Organization: Name: Endorsement (check box) I declare I am a member of the organ Position: eve authority to submit this application. Note: Feel free to attach additional supporting documents if the space provided is not sufficient. AMOUNT REQUESTED: $ 1) Please provide a brief description of your project or event. ,n e ce a f MUNICIPAL DISTRICT # c) C,c r 2) How do you plan on spending your District grant funds? 3) Please describe the positive effects your project will have on the community and how it supports the Municipal Strategic Priorities Framework (to view the Priorities document click the attached link or copy and paste it in your browser.) baps://portal.las ns Google'Municipality o a s°t° i/DocVie°,�v.a Chester Strategic Prio es 7 tgpo=r�0001'f4a0 3362„ or 4) If you have previo y received any grants fro te Municip y, have you , bmitted t' n F nnal epo No If No, please submit your Final Report as soon as possible, 5) Who should the cheque be made payable to and what address should we send it to if different from Page 1? Please email a pdf version of your application to: rec Ba tt n hes er,ca OR mail a hard copy to: Recreation & Parks Services Municipality of the District of Chester 186 Central Street, PO Box 369 Chester NS BOJ 1J0 *If you have any questions, please call us at 902-275-349©. )12 REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: September, 2023 DEPARTMENT: Community Development & Recreation Dept. SUBJECT: New Road Name Assignment ORIGIN: New Private Road Name Request Date: 2023-08-14 Prepared by: Sylvia Dixon, Development & Planning Technician Date: 2023-08-22 Reviewed by: Chad Haughn, Director of CDRD Date: 2023-09-08 Authorized by: Tara Maguire, CAO RECOMMENDED MOTION It is recommended that Municipal Council approve one of the proposed private road names. CURRENT SITUATION A private right-of-way accessed off of Holters Lane in the community of Chester Grant (map attached) that will provide access for the future development of three or more addressable structures requires a name. The landowners have proposed the road names of Hodge Podge Lane, Firefly Lane, Peeper Lane, Applemarais Lane, and Riverside Cove, Lakeview Haven Lane, Lily Pad Lane. BACKGROUND When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the Nova Scotia Civic Address Users Guide states that this point of access must be named. According to Municipal Policy P-44, the road name is suggested following a majority agreement (66%) from the landowners that are served by the shared right-of-way. In this instance, three of the five properties, have proposed Riverside Cove as their first choice. This represents 60% of the affected properties. Additionally, one of the five properties, has proposed Hodge Podge Lane as their first choice. This represents 20% of the affected properties. One property owner has not responded with a road name. PID AAN Owner Proposed Road Names Current Civic Address 60102696 00709336 Niki D. Burgess & Alana J. Mattinson-Harris Riverside Cove, Lakeview Haven Lane, Lily Pad Lane 41 Holters Lane, Chester Grant 60102712 00466409 Leslie G. Appleby & Grant Thornton Limited Hodge Podge Lane, Firefly Lane, Peeper Lane, Applemarais Lane 43 Holters Lane, Chester Grant 60478427 09316388 Amanda J. Connors & Ryan A. Norton-Orr Riverside Cove, Lakeview Haven Lane, Lily Pad Lane 60478443 09178112 Maryann J. Millett & Paul S. Millett 60494176 09316396 Dion Joseph March & Tammy March Riverside Cove, Lakeview Haven, Lilypad Lane DISCUSSION Both Riverside Cove and Hodge Podge Lane would be unique road names in the Municipality of Chester and unique, although similar to existing road names, within Nova Scotia. It is of note that the proposed new road names are similar to the following: - Hodge Podge Dr, Hebbville, Municipality of the District of Lunenburg, Lunenburg County R e q u e s t f o r D e c i s i o n P a g e | 2 - Firefly Lane, Darlings Lake, Municipality of the District of Yarmouth, Yarmouth County - Firefly Terr, Shearwater, Halifax Regional Municipality, Halifax County - Peepers Way, Fall River, Halifax Regional Municipality, Halifax County - Appleby Lane, Martins River, Municipality of the District of Lunenburg, Lunenburg County - Appletree Dr, Windsor Road, Municipality of the District of Chester, Lunenburg County - Riverside Dr, Lower New Cornwall, Municipality of the District of Lunenburg, Lunenburg County - Riverside Heights Rd, Conquerall Bank, Municipality of the District of Lunenburg, Lunenburg County - Lakeview Cres, Chester Grant, Municipality of the District of Chester, Lunenburg County - Lilypad Rd, Chester Grant, Municipality of the District of Chester, Lunenburg County Comments received for proposed road names: - District 4 – Warden Allen Webber: preference for Riverside Cove - Municipal Public Works – Fred Whynot: preference for Riverside Cove - Chester Basin Fire Dept. – Fire Chief: No objections to the proposed new private road names. OPTIONS 1. Municipal Council can approve the one of the proposed road names. 2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council’s choosing. IMPLICATIONS By-Law/Policy Policy P-44 – New Road Names and Road Name Changes. Financial/budgetary A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations Department. Environmental N/A Strategic Priorities N/A Work Program Implications N/A Has Legal review been completed? N/A COMMUNICATIONS (INTERNAL/EXTERNAL) N/A ATTACHMENTS 1. Petitions Received R e q u e s t f o r D e c i s i o n P a g e | 3 Petition from Leslie Appleby received 2023-07-14. R e q u e s t f o r D e c i s i o n P a g e | 4 Petition from Dion March received 2023-07-21. R e q u e s t f o r D e c i s i o n P a g e | 5 Petition from Niki Burgess & Alana Mattinson-Harris, Leslie Appleby, Amanda Connors & Ryan Norton-Orr, received 2023-07-29. R e q u e s t f o r D e c i s i o n P a g e | 6 Petition from Leslie Appleby received 2023-07-31. 2. Location Map ^_ 81 5274 61 57112 116 57 5853 23 73 45 43 5747 41 L a k e v i e w Cres H olters L a n e H e n n i g a r L a k e D r Rev.:Date:Description: 0 MUNICIPALITY OF THEDISTRICT OF CHESTER From Date: N/ATo Date: N/ADate Printed: 23/07/31 ® Legend ^_New Civic Address Civic Address Road Driveway/Trail Building Footprint Property Boundary Waterbody 50 0 5025 Metres 23/07/31 Digital Folders Entry ID:1383543 Status: ExistsProject ID: N/AClassification #: N/A Representation of Municipality of Chester within Nova ScotiaScale: 1:12,500,000 Scale: 1:2,500 New Private Road NameRequirement New Private Road Naming Sources:Digital Base Map Data from Service Nova Scotia andMunicipal Relations Prepared by the Municipality of the District of Chester Coordinate System/Datum: UTM NAD83 CSRS ZONE20N Map Disclaimer:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any errors, omissions ordeficiencies in these drawings. Date printed does notreflect date ofdata. Actual Map Size: w 11" x h 8.5" ) Community:Chester GrantPID:60102696, 60102712, 60478427,60478443, 60494176AAN:00709336, 00466409, 09316388,09178112, 09316396Fire Dept:Chester Basin Fire Dept.Description:New private road namerequired for access to future developmentwith three or more civic addresses.New Private RoadName Required REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: September 14, 2023 DEPARTMENT: Community Development & Recreation Dept. SUBJECT: New Road Name Assignment ORIGIN: New Private Road Name Request Date: 2023-07-31 Prepared by: Sylvia Dixon, Development & Planning Technician Date: 2023-07-31 Reviewed by: Chad Haughn, Director of CDRD Date: Authorized by: Tara Maguire, CAO RECOMMENDED MOTION It is recommended that the Municipal Council approve the proposed private road name of Latimer Lane. CURRENT SITUATION A private right-of-way accessed off of Arthur Hatt Rd in the community of Chester Basin (map attached) that will provide access for the future development of three or more addressable structures requires a name. The landowners have proposed the road names of Latimer Lane. BACKGROUND When there are three or more addressable structures using an unnamed shared right-of-way/driveway, the Nova Scotia Civic Address Users Guide states that this point of access must be named. According to Municipal Policy P-44, the road name is suggested following a majority agreement (66%) from the landowners that are served by the shared right-of-way. In this instance, the one property owner has proposed Latimer Lane as their first choice, Latimer Road as their second choice, and Latimer Way as their third choice. PID AAN Owner Proposed Road Names Current Civic Address 60729514 11053866 Charlene L Macdonnell Latimer Lane, Latimer Road, Latimer Way 60729506 00907332 Charlene L Macdonnell Latimer Lane, Latimer Road, Latimer Way 67 Arthur Hatt Rd 60729498 11053858 Charlene L Macdonnell Latimer Lane, Latimer Road, Latimer Way 81 Arthur Hatt Rd 60097615 11053841 Charlene L Macdonnell Latimer Lane, Latimer Road, Latimer Way DISCUSSION The proposed new road names would be unique road names in the Municipality of Chester and unique within Nova Scotia. It is of note that the proposed new road names are only slightly similar to the following: - Latitude Run, Halifax, Halifax Regional Municipality, Halifax County Comments received for proposed road names: - District 4 – Warden Allen Webber: no objections to the proposed road names - Municipal Public Works – Fred Whynot: no objections to Latimer Lane - Chester Basin Fire Dept. – Fire Chief: No objections to the proposed new private road names R e q u e s t f o r D e c i s i o n P a g e | 2 OPTIONS 1. Municipal Council can approve the one of the proposed road names. 2. Municipal Council can decide not to approve the name and direct staff to assign a name of Council’s choosing. IMPLICATIONS By-Law/Policy Policy P-44 – New Road Names and Road Name Changes. Financial/budgetary A new road sign (with accessory materials) will be purchased and posted by the Infrastructure & Operations Department. Environmental N/A Strategic Priorities N/A Work Program Implications N/A Has Legal review been completed? N/A COMMUNICATIONS (INTERNAL/EXTERNAL) N/A ATTACHMENTS 1. Petitions Received 2. Location Map 24 15 2432 40 4826 48 53 81 92 95 67 88 10 Highway 3 A r t h u r H a t t R d S w a l l o w P o i n t R d Demille Rd BackmanRd Rev.:Date:Description: 0 MUNICIPALITY OF THEDISTRICT OF CHESTER From Date: N/ATo Date: N/ADate Printed: 23/07/31 ® Legend Civic Address Road Driveway/Trail Building Footprint Affected Property Property Boundary * 40 0 4020 Metres 23/07/24 Digital Folders Entry ID:1391171 Status: ExistsProject ID: N/AClassification #: N/A Representation of Municipality of Chester within Nova ScotiaScale: 1:12,500,000 Scale: 1:2,000 New Private Road NameRequirement New Private Road Naming Sources:Digital Base Map Data from Service Nova Scotia andMunicipal Relations Prepared by the Municipality of the District of Chester Coordinate System/Datum: UTM NAD83 CSRS ZONE20N Map Disclaimer:Information shown on these drawings is compiledfrom numerous sources and may not be complete oraccurate. The Municipality of the District of Chester isnot responsible for any errors, omissions ordeficiencies in these drawings. Date printed does notreflect date ofdata. Actual Map Size: w 11" x h 8.5" Community:Chester BasinPID:60729514, 60729506, 60729498, 60097615AAN:11053866, 00907332, 11053858, 11053841Fire Dept:Chester Basin Fire Dept.Description:New private road name required foraccess to future development with three or morecivic addresses.Subdivision Reference No.: CM-S2023-017 (lots 23-2, 23-3, 23-4, 23-A and remainder lot 23-1) New Private RoadName Proposed:Latimer Lane * Property boundaries shown in location mapdo not yet reflect the lots created withsubdivision #CM-S2023-017 REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: September 14, 2023 DEPARTMENT: Solid Waste, IAO SUBJECT: Additional Green Carts ORIGIN: Kaizer Meadow Landfill Date: August 3,2023 Prepared by: Christa Rafuse, P.Eng., Director of SW Date: September 5,2023 Reviewed by: Matthew Blair, Director of IAO Date: September 8,2023 Authorized by: Tara Maguire, CAO RECOMMENDED MOTION It is recommended that Council approve the purchase of seven hundred fifty (750) additional green carts (plus parts/lids) that may take six (6) months delivery. The cost would be approximately $85,000 plus HST (incl freight). CURRENT SITUATION The approved 2023-24 Capital Budget included $30,000, including HST for the purchase of residential green carts used for organics collection. In addition, to the $35,000 carried over from the 2022-23 Capital budget. This year’s budget has been depleted and slightly over budget. Due to the continued demands for new carts and/or repairs, the purchase of carts continues to grow as the existing carts are reaching their 20-to-25-year lifespan. BACKGROUND The additional request for a bulk order of carts is due to the unknown manufacturing and delivery timelines. The last order had to be made in bulk to make timely, partial orders have been proven to not be timely and more expensive. Keeping a sufficient supply of carts and parts in stock will provide timely service to the public. DISCUSSION Up until November 2020, we had been ordering one hundred (100) large carts per year. Plus, one hundred (100) mini-bins and 40 L carts bi-annually. By 2021 we increased to two hundred (200) carts and by Fall were depleted. An order of five hundred (500) carts followed. We have been steadily seeing an increase in cart requests and have been peaking the last few years and steady. Our attempt to order partial loads of carts was not feasible nor the manufacturers preference for delivery and it delayed shipments. To get the order faster we increased to a full load (savings per cart and faster delivery. We recently received a bulk order of seven hundred fifty (750) carts. We started last fiscal year, taking over eight months to receive. We were backlogged on delivery, over two hundred (200) carts. To prevent future inconvenience to residents we recommend ordering another full load now so we are well ahead and will keep stored at the Kaizer Meadow site. OPTIONS Option A – Approve the purchase of approximately seven hundred fifty (750) green carts. Option B – Instruct staff to return with more information. R e q u e s t f o r D e c i s i o n P a g e | 2 Option C – Direct staff to add to the 24-25 budget for discussion and consideration. IMPLICATIONS By-Law/Policy P-04 Alternative Procurement Financial/budgetary The capital budget for 2023/24 (including carryover over from 2022/24) has been used. The purchase of an additional 750 carts would be approximately $85,000 from operating reserves. We anticipate the bulk order will carry over into the next fiscal year 2024/25. Strategic Priorities This purchase supports the operations of the leachate management process, as per our environmental permit. Priority Outcomes: Governance & Engagement 1. Ensure municipal service delivery is efficient and effective, communicated, and accessible. Priority Outcomes: Infrastructure & Service Delivery 1. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. Environmental Stewardship 1. Seek opportunities for innovation and leadership in waste management. Work Program Implications Increased staff time administering and delivering green carts. Are additional resources needed or will the action delay or change any timelines of the departmental work program? No additional resources are needed but a delay may result in operational downtime and additional costs to mitigate under emergency conditions. Has Legal review been completed? ___ Yes _ _ No _X_ N/A COMMUNICATIONS (INTERNAL/EXTERNAL) N/A ATTACHMENTS None