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MUNICIPAL COUNCIL
AGENDA
Thursday, September 28, 2023
Livestreamed via YouTube at
www.youtube.com/modcvideo
Office Location: 151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (15 minutes – 8:45 a.m. to 9:00 a.m.)
4. MINUTES OF PREVIOUS MEETING
4.1 Council – September 14, 2023.
5. PROCLAMATIONS
6. COMMITTEE REPORTS
6.1 Committee of the Whole - September 7, 2023 - Warden Webber.
6.2 Recreation & Parks Committee - September 18, 2023 - Councillor Church
6.3 Equity, Diversity, & Inclusion Committee - August 29, 2023 - Councillors Connors and
Assaff
7. PUBLIC PRESENTATIONS
7.1 9:00 a.m. - Church Memorial Park - Feasibility Study Update (Amanda Gwynne-Timothy
and Tom Graves).
7.2 9:30 a.m. - Extended Producer Responsibility Regulations Presentation (Christa Rafuse,
Director of Solid Waste, and Christine McClare, Regional Coordinator, Region 6 Solid
Waste Management.
8. BY-LAWS AND POLICIES
8.1 Second Notice Draft Policy P-114 Expense Reimbursement for Comfort Centres within
MODC.
Page 2 of 2 (Agenda Pages)
9. MATTERS ARISING
9.1 Request for Decision prepared Septembre 11, 2023 - Infrastructure & Operations - J-Class
Road Evaluation Matrix. (Material to follow)
9.2 Request for Decision prepared September 20, 2023 - Financial & Information Services -
Pre-Approval of Debenture Issuance.
10. CORRESPONDENCE
10.1 Online request from Virginia Hannam dated September 10, 2023 regarding Fox Point
Beach issues.
10.2 Correspondence dated August 14, 2023 from NS Office of the Fire Marshall regarding
Amendments to the Nova Scotia Building Code Regulations (along with Questions &
Answers - 2020 NS Building Code Regulations Adoption).
10.3 Correspondence dated September 7, 2023 from Nancy Murray regarding the Village of
Chester Secondary Planning Strategy.
11. NEW BUSINESS
11.1 Request for Direction prepared September 14, 2023 - Community Development &
Recreation - Development Agreement Application - Twin Rivers Park Limited (Highway 3,
East River).
11.2 Request for Decision prepared September 21, 2023 - Community Development &
Recreation - Appointment of By-Law Officer and Fire Inspector.
12. IN CAMERA
13. ADJOURNMENT
APPOINTMENTS
9:00 a.m. Church Memorial Park - Feasibility Study Update (Amanda Gwynne-Timothy and
Tom Graves).
9:30 a.m. Christa Rafuse, Director of Solid Waste, and Christine McClare, Region 6 Coordinator
- Extended Producer Responsibility Regulations
359
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of
COUNCIL MEETING
Livestreamed via YouTube www.youtube.com/modcvideo
from 151 King Street, Chester, Nova Scotia
On Thursday, September 14, 2023
MEETING CALLED TO ORDER
Warden Webber called the meeting to order at 8:51 a.m.
Warden Webber indicated that the application for the Public Hearing has been withdrawn
because they were not satisfied with the 20 m and wanted to leave the option open to come
back at some time in the future with a larger setback.
Present: District 1 – Councillor Andre Veinotte District 2 – Deputy Warden Floyd Shatford
District 3 – Councillor Derek Wells District 4 – Warden Allen Webber
District 5 – Councillor Abdella Assaff District 6 – Councillor Tina Connors
District 7 - Councillor Sharon Church
Staff: Tara Maguire, CAO
Erin Lowe, Deputy CAO
Pamela Myra, Municipal Clerk
Emily Lennox, Executive Secretary
Chad Haughn, Director of Community Development & Recreation
Christa Rafuse, Director of Solid Waste
Garth Sturtevant, Senior Planner
Fred Whynot, Director of Public Works
Jonathan Meakin, Manager of Sustainability and Asset Management
Gord Tate, Active Living Coordinator
Tim Topping, Director of Financial & Information Services
Solicitor: Samuel Lamey, Municipal Solicitor
Public: There were five members of the public in the gallery.
Council (continued) September 14, 2023 360
APPROVAL OF AGENDA/ORDER OF BUSINESS
Addition/Change:
11.6 Plan Review Update - Senior Planner
2023-396 MOVED by Councillor Church, SECONDED by Councillor Assaff the agenda and
order of business for the September 14, 2023, Council meeting be approved as
amended. ALL IN FAVOUR. MOTION CARRIED.
PUBLIC INPUT
There was no public input.
MINUTES OF PREVIOUS MEETINGS
4.1 Council – August 3, 2023.
2023-397 MOVED by Councillor Assaff, SECONDED by Councillor Church that the minutes of
the August 3, 2023, Council Meeting be approved as circulated. ALL IN FAVOUR.
MOTION CARRIED.
PROCLAMATIONS
5.1 Letter dated July 2023 from Fetal Alcohol Spectrum Disorder (Newfound and Labrador and
Atlantic Canada) requesting proclamation be approved for FASD Day.
2023-398 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that Council
approve the proclamation of Fetal Alcohol Spectrum Disorder (Newfound and
Labrador and Atlantic Canada) requesting proclamation be approved for FASD Day.
ALL IN FAVOUR. MOTION CARRIED.
COMMITTEE REPORTS
6.1 Committee of the Whole - September 7, 2023 - Warden Webber.
a. Update - REMO Budget funds remaining with REMO to be placed in a reserve for emergency
spending.
b. Final copy of letter to Municipal Affairs regarding Municipal Service Exchange for approval.
Council (continued) September 14, 2023 361
Councillor Wells noted that it was his intent to add water to “medium term” in motion number
2023-388.
2023-399 MOVED by Councillor Veinotte, SECONDED by Councillor Wells that Council approve
the following motions from the September 7, 2023 meeting of the Committee of the
Whole with the amendment to 2023-388 changing the word “Long” to “Medium”:
2023-387 - “… direct staff to review and prepare amendments to the Municipal
Land Use By-Law to add ‘small options homes’ provisions.”
2023-388 - “… approve the Business Retention and Expansion (BR+E) Action plan
with the addition of “water” under the Long Medium Term Action Plan items.”
2023-389 - “… approve the request of the Regional Emergency Management
Organization (REMO) Advisory Committee “that the REMO Advisory Committee
recommend to the partner Councils that at the end of each fiscal year, any unspent
REMO funds remain with REMO, to be placed in a reserve for emergency funding.”
2023-390 - “… cancel the following meetings due to conflicting events/meetings.
If required, an emergency meeting can be scheduled:
• September 21 - Committee of the Whole
• October 19 - Committee of the Whole.
• November 9 - Council.
• December 21 - Committee of the Whole.
ALL IN FAVOUR. MOTION CARRIED.
2023-400 MOVED by Councillor Connors, SECONDED by Councillor Assaff that Council approve
the letter regarding Council’s concerns on the Memorandum of Understanding/
Service Exchange with the Province be sent to the NS Department of Municipal
Affairs. ALL IN FAVOUR. MOTION CARRIED.
6.2 Lunenburg County Seniors’ Safety Program August 2023 Report - Councillor Connors.
Councillor Connors briefly reviewed the information and encouraged Councillors to share with
their residents.
Council (continued) September 14, 2023 362
BY-LAWS AND POLICIES
8.1 Tax Exemption Policy P-25 - Second/Final Notice to adjust the income level by 4.1% and
scale of exemption amounts by 6.4%.
Present was Tim Topping, Director of Financial & Information Services, to review the information
if there were any questions.
2023-401 MOVED by Councillor Assaff, SECONDED by Councillor Connors that Council conduct
Second and Final Notice to amend the Tax Exemption Policy P-25 to adjust the
income level by 4.1% and the scale of exemption amounts by 6.4%. ALL IN FAVOUR.
MOTION CARRIED.
8.2 Request for Decision prepared September 6, 2023 - Corporate and Strategic Management
- Draft Policy P-114 Expense Reimbursement for Comfort Centres within MODC.
Present was Bruce Blackwood, Fire Services Coordinator to review the Request for Decision
prepared September 6, 2023 regarding Draft Policy P-114 Expense Reimbursement for Comfort
Centres within MODC. He reviewed the current situation and the organizations that have
Memorandums of Understanding with the Municipality - Hubbards Lions Club, Chester United
Baptist Church, Chester Basin Fire Department, and Western Shore Fire Department. Continue
to work with other organizations that have historically been open as comfort centres but have
not signed MOUs - New Ross Volunteer Fire Department, Blandford Fire Department, Western
Shore Improvement Association has joined the Western shore Fire Department.
The difficulty is with extended fire outages and that is when comfort centres come into play.
Some open before 72 hours and that is their choice. During Fiona there was a very destructive
impact and for example the Hubbards Lions Club was open for four days. The issue is expenses
for opening comfort centres - we have no mechanism to support them in their community
efforts. The provincial program is for uninsured capital losses. The claim was not able to
proceed so the Lions Club had to absorb the costs.
The disaster assistance program is 3.5 million before they will consider so the chances of using
that will be very low. looking to put forward a policy where the municipality can support the
comfort centres rather than a grant process suggesting an expense reimbursement policy to
support them with expenses incurred that may come about, i.e., cost of water, tea/coffee, food -
basic supplies only.
Council (continued) September 14, 2023 363
He is suggesting this be separate from the grant policy with a budget of $10,000 with a limit of
$2,000 annually per comfort centre. This is not budgeted for this current fiscal year, so would
ask it to come from reserves.
There was a discussion by Councillor on comfort centres, when they open, sheltering in place,
who runs/operates comfort centres, contacting REMO or local Councillors, how to confirm the
number of residents assisted, compiling expense reports, possible locations for centres, and
requirements of comfort centres.
2023-402 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council
conduct first notice of the adoption of Draft Policy P-114 Expense Reimbursement
for Comfort Centres within the Municipality of the District of Chester.
DISCUSSION
Councillor Assaff felt other organizations opening comfort centres should also be able
to apply for reimbursement. Councillors Veinotte and Connors agreed.
Councillor Wells asked why the two organizations that are not registered - New Ross
FD and Blandford Community Centre - are not registered. Is there a reason why? The
Fire Services Coordinator noted that Blandford meets the requirement and feels they
will be moving forward. New Ross meets the requirement but does not wish to
register. Councillor Wells would like to see the MOU.
Deputy Warden Shatford noted that if a location is registered, they would have to
notify REMO when they open, but those not registered have no rules or guidelines.
Councillor Wells asked why New Ross wouldn’t join and Councillor Connors
responded that they are independent and have done it in the community already.
Councillor Veinotte commented that the only barrier he sees is that they may open
and not communicate it to REMO. Add that to the reimbursement policy.
Councillor Wells asked if we could give it First Notice and then make amendments.
The Fire Services Coordinator noted it would be hard for staff to control registered
and non-registered groups. Councillor Church noted it may be an incentive to
register and the Fire Services Coordinator noted it would give the Municipality the
ability to help them in their community service.
Councillor Connors asked for a recorded vote.
FOUR IN FAVOUR (Councillor Wells, Councillor Church, Deputy Warden Shatford,
and Warden Webber). THREE OPPOSED (Councillor Connors, Councillor Veinotte,
and Councillor Assaff). MOTION APPROVED.
A break was held from 9:35 a.m. to 9:49 a.m.
Council (continued) September 14, 2023 364
PUBLIC PRESENTATIONS
7.2 10:00 a.m. Shaw Island Owner’s Association - Reginald Goodday (present for any
questions or clarification).
a. Request for Decision prepared August 25, 2023 - Community Development & Recreation/
Finance - Private Street Maintenance Petition (Shaw Island Owner’s Association).
Present was Tim Topping, Director of Financial & Information Services to review the Request for
Decision prepared August 25, 2023 regarding Private Street Maintenance Petition (Shaw Island
Owner’s Association).
The residents wish to make the one-time improvement to deal with impacts of climate change.
Have provided the information required and of the 54 copies and response was 89% in favour,
well in excess of the 67% required. If approved today, the Association would have the work
done and the Municipality would collect funds to pay for the project over ten years. They have
selected by owner method of calculating costs which is allowed. Staff are recommending that
Council accept the petition.
2023-403 MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that Council
approve the request of Shaw Island Owner’s Association for Private Street
Maintenance as outlined in the Request for Decision prepared August 25, 2023 -
Private Street Maintenance Petition (Shaw Island Owner’s Association) to be repaid
over ten years and direct staff to implement a special tax for the affected accounts
to take effect in the upcoming fiscal year. ALL IN FAVOUR. MOTION CARRIED.
MATTERS ARISING
9.1 Anti-Racism and Diversity Coordinator - Inter-Municipal Regional Anti-Racism and
Diversity Agreement.
The Deputy CAO reviewed the Inter-Municipal Regional Anti-Racism and Diversity Agreement,
noting that all that was needed was to bring back a Memorandum of Understanding for the
remaining units in Lunenburg County to review and approve.
This Council had indicated that they would like the remaining units to have their own local
committee, however, none of those other units wish to do so. That does not preclude this
municipality from having its own.
Council (continued) September 14, 2023 365
There was discussion by Council on the matter with comments made on not establishing local
committees, funding, providing additional resource(s), meeting with local EDI committees,
liaison between the two committees, requirement or not for a regional committee, shared staff
position, similar to the current Accessibility Coordinator position, stepping away from the
committee, the EDI Committee was in favour, and additional resource for staff and the
committee.
2023-404 MOVED by Councillor Church, SECONDED by Councillor Connors that Council
approve executing the Inter-Municipal Regional Anti-Racism and Diversity
Agreement with the other units within Lunenburg County to provide for coordinated
Anti-Racism and Diversity services as outlined in the agreement and that the
Municipality of the District of Chester will host the position providing office space
and support. FIVE IN FAVOUR. TWO OPPOSED. MOTION CARRIED.
7.1 9:45 a.m. Bear Lake Wind Farm - Oscar Ubina.
Present was Oscar Ubina, representing the Bear Lake Wind Farm.
Mr. Ubina reviewed the PowerPoint presentation provided which included information regarding
the team, project overview, work done to date, community and stakeholder engagement,
community benefits, and next steps. There will likely be one or two turbines located within the
Municipality of the District of Chester, however, that has not yet been finalized.
Warden Webber thanked Mr. Ubina for his presentation.
CORRESPONDENCE
10.1 Letter dated August 28, 2023 from Turning the Tide regarding support for integrated
youth sites in Western Health Zone.
The CAO outlined the information from Turning the Tide, and it was agreed to ask the
organization to make a presentation to Council.
NEW BUSINESS
11.1 Council District Grant Requests:
a. District 1 - Parish of Blandford (Community Garden Box and Soil) - $200.
Council (continued) September 14, 2023 366
2023-405 MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that Council
approve the Council District 1 Grant for Parish of Blandford (Community Garden Box
and Soil) in the amount of $200. ALL IN FAVOUR. MOTION CARRIED.
b. District 3 - Chester Seaside Artisans and Farmers Market - Tents and Tables $2,000.
Councillor Wells indicated that he and Councillor Church discussed the Chester Seaside Artisans
and Farmers Market request and have agreed to each provide $500.
2023-406 MOVED by Councillor Wells, SECONDED by Councillor Church that Council approve
the Grant Request from Chester Seaside Artisans and Farmers Market - Tents and
Tables in the amount of $500 each from Districts 3 and 7. ALL IN FAVOUR. MOTION
CARRIED.
c. District 4 - Royal Canadian Legion Branch 88 - Operating Costs due to flood $1,000.
2023-407 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Council
approve the Council District 4 Grant for the Royal Canadian Legion Branch 88 -
Operating Costs due to flood in the amount of $1,000. ALL IN FAVOUR. MOTION
CARRIED.
d. District 6 - Royal Canadian Legion Branch 79 - Roof Project $2,000.
2023-408 MOVED by Councillor Church, SECONDED by Councillor Assaff that Council approve
the Council District 6 Grant for the Royal Canadian Legion Branch 79 - Roof Project
in the amount of $2,000. ALL IN FAVOUR. MOTION CARRIED.
11.2 Request for Decision prepared August 14, 2023 - Community Development & Recreation -
New Road Name Assignment - Chester Grant.
Chad Haughn, Director of Community Development & Recreation was present to review the
Request for Decision prepared August 14, 2023 regarding a New Road Name Assignment in
Chester Grant.
2023-409 MOVED by Councillor Assaff, SECONDED by Councillor Church that Council approve
the new road name of Holters Lane in Chester Grant and that staff be directed to
advise residents as well as the proper departments/organizations. ALL IN FAVOUR.
MOTION CARRIED.
Council (continued) September 14, 2023 367
11.3 Request for Decision prepared July 31, 2023 - Community Development & Recreation -
New Road Name Assignment - Latimer Lane, Chester Basin.
2023-410 MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that Council
approve the new road name of Latimer Lane, Chester Basin and that staff be directed
to advise residents as well as the proper departments/organizations. ALL IN
FAVOUR. MOTION CARRIED.
11.4 Request for Decision prepared August 3, 2023 - Infrastructure & Operations (Solid Waste)
- Additional Green Carts.
Present was Christa Rafuse, Director of Solid Waste, to review the Request for Decision prepared
August 3, 2023 regarding the purchase of Additional Green Carts.
2023-411 MOVED by Councillor Wells, SECONDED by Councillor Veinotte that Council approve
the purchase of 750 additional green carts (plus parts/lids) at a cost of
approximately $85,000.
DISCUSSION:
Councillor Church asked if any thought had been given to purchasing bearproof carts
and the Director of Solid Waste indicated that there are none available that would
work, however, staff will keep looking.
Deputy Warden Shatford noted that the lighter green bins were not very sturdy, and
the Director of Solid Waste indicated that the new carts are sturdier.
Councillor Wells noted the report was good.
ALL IN FAVOUR. MOTION CARRIED.
11.5 Village of Chester WWTP Upgrade Options.
This matter was deferred.
11.6 Village Plan Review - Next Steps.
Present was Garth Sturtevant, Senior Planner who indicated to Council that the steps approved
by Council for the review are up to date. Council approved an engagement plan in July and an
additional meeting was added due to the flooding. Following the public engagement, staff was
to compile a “what we heard” report for Council to consider any changes for the next draft.
However, the Village Planning Advisory Committee asked that the report go to the Committee
prior to Council.
Council (continued) September 14, 2023 368
Council agreed that the report would be provided to Council and if it was determined any
further input from the Village Planning Advisory Committee was required, it could be asked at
that time.
There has been some informal correspondence, but Council felt the information needed to be
included in one report. Council may want to spend more time but needs the discussion to take
place and then decide how to proceed.
IN CAMERA
There were no “In Camera” items for discussion.
ADJOURNMENT
2023-412 MOVED by Councillor Assaff, SECONDED by Councillor Church that the meeting
adjourn. ALL IN FAVOUR. MOTION CARRIED. (10:41 a.m.)
_________________________ _________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
NOTE:
The minutes are a record of decisions made at meetings. For more details on discussions,
a recording of the minutes can be viewed at: www.youtube.com/modcvideo.
MOTIONS FOR APPROVAL OF COUNCIL FROM
SEPTEMBER 7, 2023 COMMITTEE OF THE WHOLE MEETING
2023-385 APPROVAL OF AGENDA/ORDER OF BUSINESS
2023-386 APPROVAL OF JUNE 22, 2023 MINUTES OF COMMITTEE OF THE WHOLE
2023-387 MUNICIPAL LAND USE BY-LAW AMENDMENTS TO ADD ‘SMALL OPTIONS HOMES’
PROVISIONS.
MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the Committee of the Whole
recommend to Council to direct staff to review and prepare amendments to the Municipal Land Use By-Law
to add ‘small options homes’ provisions.
ALL IN FAVOUR. MOTION CARRIED.
2023-388 APPROVAL OF BUSINESS RETENTION AND EXPANSION (BR+E) ACTION PLAN WITH THE
ADDITION OF WATER
MOVED by Councillor Connors, SECONDED by Councillor Assaff that the Committee of the Whole
recommend to Council to approve the Business Retention and Expansion (BR+E) Action plan with the
addition of “water” under the Long Term Action Plan items. ALL IN FAVOUR. MOTION CARRIED.
2023-389 REMO BUDGET EXCESS TO REMAIN WITH REMO FOR EMERGENCY FUNDING
MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the Committee of the whole
recommend to Council to approve the request of the Regional Emergency Management Organization (REMO)
Advisory Committee “that the REMO Advisory Committee recommend to the partner Councils that at the end
of each fiscal year, any unspent REMO funds remain with REMO, to be placed in a reserve for emergency
funding. SIX IN FAVOUR. ONE OPPOSED. MOTION CARRIED.
2023-390 MEETING CHANGES
MOVED by Councillor Assaff, SECONDED by Councillor Church that the Committee of the Whole recommend
to Council to cancel the following meetings due to conflicting events/meetings. If required an emergency
meeting can be scheduled:
• September 21 - Committee of the Whole
• October 19 - Committee of the Whole.
• November 9 - Council.
• December 21 - Committee of the Whole.
ALL IN FAVOUR. MOTION CARRIED.
2023-391 ADJOURNMENT
MOTION FROM SEPTEMBER 18, 2023 RECREATION & PARKS COMMITTEE
FOR APPROVAL OF COUNCIL
2023-416 APPROVAL OF JUNE 19, 2023 MINUTES
2023-417 $1,000 IN TOTAL FOR PARTICIPATION IN SPECIAL OLYMPICS
MOVED by Kevin Marczak, SECONDED by Suzanne Brown, that the Recreation Committee
recommend to Council that we give Sean Giffin & Jason Rafuse of Chester Basin, $1000.00 (in
total) for their participation in the Special Olympics National Curling Games happening in
Calgary, Alberta from February 27 to March 2, 2024. MOTION CARRIED.
2023-418 ADJOURNMENT
MOTION FOR APPROVAL OF COUNCIL FROM
AUGUST 29, 2023 EQUITY, DIVERSITY, AND INCLUSION COMMITTEE MEETING
2023-392 APPROVAL OF AGENDA AND ORDER OF BUSINESS
2023-393 APPROVAL OF JUNE 27, 2023 MINUTES
2023-394 LETTER OF CONGRATULATIONS
MOVED by Carol Millett, SECONDED by David Broome that the Equity, Diversity, & Inclusion
Committee recommend to Council to write a letter jointly with the Committee acknowledging
and congratulating the name change from Acadia First Nation to Wasoqopa’q First Nation. ALL
IN FAVOUR. MOTION CARRIED.
2023-395 ADJOURNMENT
Church Memorial Park
Feasibility Study: Scope of Work
The main question Church Memorial Park Board of Directors would like to answer:
Should the existing Church Memorial Park facility be renovated, or should a new facility be built
to replace the old?
A Request For Proposals (RFP) will be issued by CMP in order to secure a qualified and
experienced consultant to undertake the work required for the feasibility study. The feasibility
study has two main elements 1. Determine if a renovation to the existing facility is a viable
option and 2. If a new replacement facility were to be built, what are the main preliminary
considerations.
Below is an outline of the scope of work to be included in the RFP:
1. RENOVATION
The proponent will undertake a review of the existing facility and determine if the structure is
suitable for renovation to modernize it, make it more user friendly and ensure it meets the
current and future needs and expectations of facility users. It is expected that this review will
include:
Engineer Reports
- Examine previously completed CMP engineer reports on facility condition and assessment
as well as reports related to the recently completed repairs to the roof system.
Reports :
1. Wood Research & Development, Inspection & Condition Assessment Report, June
2023
2. Stantec, Structural Assessment, November 2022
Renovation Elements
- Examine the following renovation elements: previously identified structural repairs including
the roof system, overall facility accessibility (including the ice surfaces), improved change
rooms (gender neutral), building energy efficiency, improved spectator seating in rink,
improved temperature for spectator area of rink, player bench improvements in rink,
improvements to outer façade, improvements to the outdated look of the interior of entire
building, including the curling rink. Modernization of tools and equipment for curling and
skating rink.
- Lifespan analysis of main facility operational equipment.
Facility Enhancements
- Through community consultation, explore facility enhancements.
- Determine if any opportunity exists for physical expansion of the facility (i.e. add any other
components such as Pickleball) and outline the limitations of the existing building.
1
Cost Estimate
- Estimate of capital costs associated with renovation.
- Provide possible sources of funding.
- Estimate of operating costs.
2. NEW BUILDING
Provide new building options including, but not limited to, the following factors:
Location
- Review the current CMP land and determine if a new facility can be built on the property
while the existing building remains intact and open.
- If the current property does not have sufficient space to keep the old facility open while a
new facility is built, examine alternatives such as demolition or a new location.
Facility Components
- Through community consultation, determine the main components of a new facility i.e.
build to accommodate the uses in the current facility (rink, curling club and community
space) or determine if there is a need to change.
- Determine optimal sizing for a new building and parking.
- Provide conceptual design plans.
Cost Estimate
- Estimate of capital costs.
- Provide possible sources of funding.
- Estimate of operating costs.
In addition to the items outlined above, the proponent must also include:
Review of Current Facility Use
Based on information and data provided by CMP, consider the number of current facility users
and current demands on the facility as well as possible future demands.
Community Stakeholder Engagement
To make a recommendation on an appropriate facility for the community (renovation or new
build), a community engagement process must be completed to understand current and future
needs of the facility.
Community engagement will include but limited to, an online community survey, a minimum of
two (2) community meetings and stakeholder interviews. Stakeholders include curling club
(facility tenant), facility rental groups, minor sport groups that use the facility, Municipal Council
and Wasoqopa’q (Acadia) First Nations: Gold River Reserve.
2
Community Demographics
Complete an analysis of community demographics to provide an understanding of population
dynamics, changes and trends.
Consideration For Facility Tenant and Other Direct Property Users
CMP has a lease with the Curling Club for the use of the curling section of the facility. Special
attention should be given to the opinions and needs of that organization.
CMP has legal agreements with three different organizations that co-locate on the property:
Chester Tennis Club, Chester & Area Family Resource Centre and the Chester Brass Band.
Special attention should be provided to the needs and operation of these organizations.
3
INFORMATION REPORT
REPORT TO: Municipal Council or COW
MEETING DATE: September 28, 2023
DEPARTMENT: Solid Waste
SUBJECT: EPR Program – Information Report
ORIGIN: Provincial Legislation
Date: September 15, 2023 Prepared by: Christa Rafuse, P.Eng.
Date: September 22, 2023 Reviewed by: Tara Maguire, CAO
Date: September 22, 2023 Authorized by: Tara Maguire, CAO
CURRENT SITUATION
Provincial legislation introduced a new regulation under the Environment Act effective August 1, 2023. The
regulation supports the responsibility and costs of managing specific waste/recyclables from municipalities to
producers. Referred to as Extended Producer Responsibility (EPR) for Printed Paper and Packaging (PPP). In
addition, the Packaging, Paper Products and Packaging-Like Products (PPP) Material Management Standard is
also in effect.
The option to participate allows us an opportunity to significantly reduce our costs related to collection,
transportation, and processing of blue bag materials. The data required is comprehensive and represents a fair
bit of effort on our part.
BACKGROUND
In 2019 a proposal for EPR was submitted to NS Environment as it was an area of priority for municipalities,
which benefits both the economy and the environment. In Canada, many provinces have already implemented
which is said to represent 82% of the Canadian population.
DISCUSSION/UPDATES
EPR for PPP is the provincial legislation to shift both the responsibility and the cost of recycling programs away
from the taxpayer to the producer.
The costs producers will be responsible for include costs for collection, administration, education of recycling as
well as processing of the materials produced. There have recently been online overviews offered to elected
officials via NSFM and the Regional Solid Waste Chairs (Sept 20/27th). The sessions were to assist officials in
understanding the implications of these regulations within their Municipality.
Circular Materials will act as the Producer Responsibility Organization (PRO), supporting our producers in
meeting the regulatory targets.
By January 1, 2024: Municipalities will be required to register with the administrator Divert NS (RRFB) and
submit household and service level information. The potential data required includes:
1. Household data (number of households, addresses, maps (define whether on private/non-
private road)
2. Collection costs (annual costs and collection contract details)
3. Service Level data (materials collected, frequency of collection, day of week, quantities
collected)
R e q u e s t f o r D e c i s i o n P a g e | 2
ICI are not included under this program and the producers will not pay for any collection or processing of their
materials.
By October 1, 2024: Producers/PRO will be required to consult with Municipalities and submit a program plan.
After a plan is approved, they will establish contracts with service providers. Municipalities interested in
continuing services will negotiate contracts.
Note: Becoming a service provider is a choice, not a requirement. Although it will be a reduction in costs, it does
not guarantee that costs are fully covered. PRO may wish to contract out local education, curbside collection etc.
By December 1, 2025: EPR implementation and program underway.
This report summarizes the basic information and understanding as of the date prepared. Council may have
questions and additional information may be available on the day it’s presented.
ATTACHMENTS
Please see the attached materials: Circular Materials Presentation and NSFM Presentation.
EPR FOR PPP REGULATIONS:
IMPLICATIONS FOR
MUNICIPALITIES
September, 2023
PRESENTATION OBJECTIVE
1.Provide a brief background on EPR for PPP
2.Share a high-level regulation overview
3.Provide some insight into implications for municipalities
EPR for PPP Regulations September 2023
AGENDA
1.Background on EPR for PPP
2.Consultation
3.Regulation Overview
4.Implications for Municipalities
EPR FOR PPP RECAP
•EPR for Packaging, Paper Products, and Packaging-like
products (PPP) regulates industry responsibility for both the
operational and financial management of certain recyclable
materials.
•Ideally this incentivizes industry to create easily recyclable
packaging because producers become responsible for
recycling costs.
•In Nova Scotia, EPR for PPP will include materials commonly
found in the blue bag system.
EPR FOR PPP RECAP
•NSFM & partners submitted a proposal regarding EPR for PPP to
the provincial government in 2019.
•In December 2021, as part of the Environmental Goals and
Climate Change Reduction Act, the provincial government
committed Extended Producer Responsibly to include Paper,
Packaging, and Packaging-Like Products.
•EPR for PPP regulations were announced August 2, 2023.
•Savings from new operational arrangements are estimated
between $20-25 million annually for NS municipalities.
•Provincial staff worked with stakeholders to design EPR for PPP regulations, timelines, and exemptions.
•Municipal consultation took place through direct outreach to municipalities and through the Solid Waste-Resource Management Regional Chairs Committee.
•The Municipal-Provincial Priorities Working group (a subcommittee of Regional Chairs) has been identifying next steps from an operational/data collection perspective.
CONSULTATION & COLLABORATION
PROGRAM PLAYERS
Producers •Regulated to develop and manage a program
•Permitted to appoint a PRO
Producer Responsibility
Organization (PRO)
•Appointed by producers to develop and operate the program
(e.g., servicing blue bags)
•Collects fees from producers
•May contract municipalities for collection/processing, and
education services
•Provides information and education programs related to PPP
Provincial Government •Obligates producers, sets targets
The Administrator -
Divert NS
•Manages registration and data collection for producers and
municipalities
•Oversees registration and compliance with regulation targets
•Completes annual reporting to province
Municipalities and Regions •Registers with Divert NS and provides current collection data
•Can be contracted by industry to continue collection,
processing, and/or education
DATES AND DEADLINES
August 1, 2023 –EPR for PPP Regulations are approved.
January 1, 2024 –Last date for municipalities and Producers to register with Divert NS
and provide information in the form and manner specified (details forthcoming).
January 1, 2024 -Producers must select a Producer Responsibility Organization (PRO) to
consult with stakeholders, including municipalities.
October 1, 2024 –PRO must consult with every municipality in the Province and submit
a readiness report to Divert NS.
December 1, 2025 –Full EPR for PPP implementation.
A PRO must consult with every municipality in the Province and submit a readiness report to Divert NS containing the following information:
•A description of the consultation with municipalities and how the feedback was addressed;
•A description of the actions planned to ensure that collection, material management, reporting/record-keeping, and promotion and education services meet the standards outlined in the regulations.
READINESS REPORT
•In conjunction with the readiness report process, the PRO
may begin engaging with municipalities to contract them
for services (collection, processing, etc.).
•Regulations must be fully implemented by Dec 1, 2025.
•Divert NS will monitor the PRO and any other producers to
ensure compliance with regulations.
REGULATION OVERVIEW
PRODUCER DETERMINATION
Q. How will a business determine if it meets the ‘Producer’ threshold?
•Exemptions include businesses and organizations whose gross annual
revenue in the Province is less than 1 million or who supply less than 1
tonne of designated material in the Province in the year.
•Businesses and organizations will be responsible for establishing
designated material tracking and record keeping measures that
demonstrate whether they meet exemption criteria, in accordance with
the requirements provided by Divert NS.
PRODUCER DETERMINATION
Q. Can municipalities and other orders of government be deemed a Producer?
•Orders of government are exempt if they meet the current exemption criteria
outlined in the regulations.
•Most relevant to municipalities is likely the tracking and recording of designated
materials that are issued (e.g., tax bills, recreational pamphlets, Council bulletins).
•Municipalities should consider information sharing in terms of best practices for
collecting and recording this information.
•If a municipality is deemed a Producer, they will likely have to pay a nominal fee.
OPT-OUT, OPT-IN
Prior to January 1, 2024, Councils should consider the current costs associated with the collection,
transportation, and processing of designated materials when deciding whether to opt in or out of
EPR for PPP.
Municipalities can:
1.Opt-out of EPR for PPP and continue to service the blue bag program at cost.
2.Opt-in to EPR and cease to provide any services related to the blue bag program (unless
contracted by the PRO to provide collection, processing, and/or education services).
OPT -OUT
•Municipalities have a ‘first right of refusal’ and can continue to collect and manage blue bag
materials without being a part of the program.
•Opting out of EPR means a municipality will continue to manage all blue bag collection services
for residents and businesses (if applicable), at cost.
•If a municipality chooses to opt out and collect and manage their blue bag materials
independently, they can assist obligated producers by sharing their collection data with a
Producer Responsibility Organization so that these designated materials are accounted for.
OPT -IN
•Unless contracted by a PRO to provide services, opting in to EPR means a municipality will
not provide any servicing for blue bag material including collection or processing.
•The Producer Responsibility Organization (PRO) will take full ownership of service after
the readiness report is approved.
•Note:While apartment buildings, condos, some senior residences, schools and seasonal
trailer parks are included in EPR -regulations do not apply to some
Industrial/Commercial/Institutional (ICI) industries. Those municipalities currently
providing service to these sectors will have to determine how the new regulations impact
that service.
CONTRACT TO BE
A SERVICE PROVIDER
•If a municipality opts in to EPR, the Producer Responsibility Organization (PRO) may wish to
engage that municipality as a service provider (e.g., collection or processing).
•Municipalities will enter into contract negotiations with the PRO regarding the nature of the
service provided and the renumeration paid by the PRO to provide it.
•Those municipalities with existing recycling facilities will have to decide whether to leverage
that facility for services to a PRO or otherwise re-purpose it if they do not continue to collect
blue bag materials.
CONTRACT NEGOTIATIONS
•While contracts may be on 1:1 basis, municipalities can consider a regional
approach to negotiations including retaining legal and Subject Matter Experts
(SME) to advise during the process.
•The PRO will decide through their own procurement process who will provide
processing services. Municipalities that own MRF’s can respond to an
RFP/Tender.
DELIVERY OF
EDUCATION SERVICES
Currently, the seven Solid Waste Regional Committees, with support from Divert NS,
deliver waste education and outreach services to municipalities and communities.
While Producers will now be responsible for providing information and education
programs related to PPP, they will be focused on education and awareness related to
running their program.
Municipalities may negotiate with the PRO to promote more community specific details
like collection days, etc.
Municipalities may still wish to engage in their own waste-reduction education services
related to other materials and targeting broad community stakeholders.
NEXT STEPS
•As part of registering in January 2024, municipalities will be asked to provide
operational data relating to their blue bag service.
•Staff should be working to collect data and have been provided with some initial
information.
•The Municipal-Provincial Priorities group, an operational sub-committee of Regional
Chairs, has been working with Divert NS to ascertain the necessary data required.
•Additional data collection information will be forthcoming from Divert NS/Priorities.
REGIONAL CONTACTS
Region REGIONAL STAFF ELECTED CHAIR
1 Roschell Clark rmclarke@cbrm.ns.ca Cyril MacDonald camacdonald@cbrm.ns.ca
1 Nicole Latimer Nicole.Latimer@invernesscounty.
ca
Cyril MacDonald camacdonald@cbrm.ns.ca
2a Tanya Williams tanya@erswm.ca Donnie MacDonald dfmacdonald@antigonishcounty.ns.ca
2b)Deborah Searle Deborah.Searle@pcssa.ca Robert Parker Robert.parker@munpict.ca
3 Phil Redden Predden@colchester.ca Jennifer Houghtaling jhoughtaling@cumberlandcounty.ns.ca
3 Andrea Trask
Brenda Rioux
atrask@easthants.ca
brioux@amherst.ca
Jennifer Houghtaling jhoughtaling@cumberlandcounty.ns.ca
4 Shannon Betts bettss@halifax.ca Tony Mancini Tony.mancini@halifax.ca
5 Andrew Garrett andrewg@vwrm.com Peter Muttart Mayor.muttart@countyofkings.ca
6 Christine McClare Christine.McClare@Region6SWM.
ca
Wayne Thorburne Wayne.thorburne@bridgewater.ca
7 Amy Hillyard amy@wastecheck.ca Linda Gregory lgregory@digbymun.ca
NS Solid-Waste
Resource
Regional Chairs
September 15, 2023
Circular MaterialsCircular Materials
Introduction
NS Solid-Waste Resource Regional Chairs 2
Jeff MacCallum
Managing Director, Atlantic
Circular MaterialsCircular Materials
Nova Scotia
NS Solid-Waste Resource Regional Chairs 3
Circular Materials
New EPR Regulation
•Extended Producer Responsibility for Packaging, Paper Products and Packaging-
Like Products Regulations released in August.
•Circular Materials will act as a producer responsibility organization, supporting our
producers in meeting the regulatory targets.
•January 1, 2024: Producers required to register with the Administrator.
•Administrator appointed for the program is Divert NS (Resource Recovery Fund
Board Inc.).
•October 1, 2024: Required to consult with every municipality and submit a
readiness report.
•December 1, 2025: EPR implementation.
NS Solid-Waste Resource Regional Chairs 4
Circular MaterialsCIRCULAR MATERIALS
Next Steps
•CMA will facilitate the registration
of producers as directed by Divert
NS
•CMA will begin to prepare for
consultation
•Municipalities to gather the
information requested
•CMA will begin to set up meetings
for the consultation
NS Solid-Waste Resource Regional Chairs 5
Circular Materials
Data Requested
NS Solid-Waste Resource Regional Chairs 6
Collection program
Questions
Materials collected
Number of streams
Materials in each stream
Collection frequency (weekly, biweekly)
Collection days per collection period
Quantity of material collected per year –
residential only –through curbside program
(Break out by stream and by material if possible)
Estimated contamination rate from each stream
Variances in collection for Facilities (e.g., front
end bins for Old Corrugated Containers (OCC))
Services -stops
Questions
Curbside
All counts below matched to individual
collection
contracts; if not possible by the contract
Number of single-family HHS (and equivalent –
as per local bylaw)
Facilities
Number of facilities
(apartments/condominium/townhouse complex)
served by one central recyclables collection
location
Number of schools served on residential
collection routes
Number of seniors residences served on
residential collection routes
Depots
Number of municipal depots
Circular Materials
Data Requested
NS Solid-Waste Resource Regional Chairs 7
Collection cost
Questions
Cost per year by municipality (where available)
Total cost per year by municipality (where available) by:
Curbside:
Facilities:
Depots:
Does the municipality perform its own collection (i.e.own trucks & employees)?
If NO, then please answer the following where applicable.
Curbside Collection Contract Term (MM/YY to MM/YY):
Facility Collection Contract Term (MM/YY to MM/YY):
Depot Collection Contract Term (MM/YY to MM/YY):
Circular Materials
Data requested
PWG 8
Post-collection (MRF)
Questions
Processing Facility Name and Location:
Tonnes processed (2022):
Processing cost per tonne:
Does the municipality operate its own MRF?
If no, what is the Processing Contract Term (MM/YY
to MM/YY):
Other costs/information
Please provide any additional information and/or
costs which do not fall into any of the above
categories
Promotion and education
Questions
Who is responsible for/pays for P&E in each
municipality?
Do you receive any funding from other sources for
P&E and if so how much?
What form(s) of P&E do you provide to your
residents? Can you provide examples of each?
Does the municipality do any special educational
materials/promotions for specific materials? If so,
which materials?
What is the cost for P&E in the municipality?
Who is responsible for/pays for P&E in each
municipality?
circularmaterials.ca
info@circularmaterials.ca
Questions?
FIRST NOTICE - SEPTEMBER 14, 2023
SECOND NOTICE - SEPTEMBER 28, 2023 FOR APPROVAL.
Municipality of the District of Chester
Operating Expense
Reimbursement for
MODC Comfort Centres
Policy P-114
Effective Date:
Policy P-114 - Operating Expense Reimbursement Policy for MODC Comfort Centres (continued)
First Notice – Council – September 14, 2023 (2023-402)
Second Notice – Council – September 28, 2023
Effective Date: September 28, 2023 Page | 2
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P-114 OPERATING EXPENSE REIMBURSEMENT POLICY FOR
MUNICIPALITY OF THE DISTRICT OF CHESTER COMFORT CENTRES
SECTION 1 PURPOSE
To provide reimbursement of eligible operating expenses incurred during local emergencies by
Lunenburg County REMO registered comfort centres within the Municipality of Chester (MOC).
SECTION 2 DEFINITIONS
2.1 Memorandum of Understanding (MOU) means the form contained within the REMO
Comfort Centre Policy dated January 2021.
2.2 Organization means the community group registered as a Comfort Centre with Lunenburg
REMO.
SECTION 3 ELIGIBILITY REQUIREMENTS FOR OPERATING FUNDS
To be eligible for the reimbursement of operating funds the Organization must:
3.1 Execute and demonstrate compliance with the Lunenburg County REMO Memorandum of
Understanding (MOU).
3.2 Provide evidence of its ongoing ability to meet the requirements of the MOU.
SECTION 4 ELIGIBLE EXPENSES
Expenses must be directly related to the operation of the comfort centre during its hours of
operation during the local emergency including:
4.1 Basic food and beverage supplies used during hours of operation during an emergency as
outlined in the REMO Comfort Center Policy.
4.2 Sanitation and other supplies.
4.3 Fuel consumption directly correlated to the actual hours of operation of the comfort
centre.
Eligible expenses do not include:
Policy P-114 - Operating Expense Reimbursement Policy for MODC Comfort Centres (continued)
First Notice – Council – September 14, 2023 (2023-402)
Second Notice – Council – September 28, 2023
Effective Date: September 28, 2023 Page | 3
4.4 Labor or service contracting costs incurred during the hours of operation of the comfort
centre.
4.5 Expenses claimed under a Disaster Assistance Fund administered by the Province of Nova
Scotia.
SECTION 5 REIMBURSEMENT
5.1 Funding claims will be accepted from April 1 and March 31 of any one fiscal year.
5.2 Funding claims must be submitted to the MOC within two weeks following the date of the
closure of the emergency incident and Comfort Centre operation.
5.3 All claims must be accompanied by evidence of the actual hours of operation and an
estimate of the number of community members served during this period.
5.4 All claims are to be itemized and accompanied by detailed receipts.
5.5 The MOC upon review of all claims submitted will issue reimbursement cheques according
to the expenses approved for each specific emergency for which the Comfort Centre was
open.
5.6 Itemized claims shall not exceed a total of $2,000 within any one year. Claims totaling
more than this will not be reimbursed nor carried forward to the following year.
Policy P-114 - Operating Expense Reimbursement Policy for MODC Comfort Centres (continued)
First Notice – Council – September 14, 2023 (2023-402)
Second Notice – Council – September 28, 2023
Effective Date: September 28, 2023 Page | 4
ADOPTION/AMENDMENT INFORMATION
Date Reason for Adoption/Amendment
2023 Adoption: To allow reimbursement for operating expenses incurred
by registered Comfort Centres within the Municipality of the District
of Chester.
Annotation for Official Policy Book
Reason for Adoption To allow reimbursement for operating expenses
incurred by registered Comfort Centres within the
Municipality of the District of Chester.
Notice of Intention to Adopt Council September 14, 2023
Date of First Notice at Council September 14, 2023 (2023-402)
Date of Second Notice at Council September 28, 2023
Effective Date
I certify that this Policy was adopted by Council as indicated above.
_______________________________________
Pamela M. Myra, Municipal Clerk Date
REQUEST FOR DECISION
Prepared By: Tim Topping, CPA, CA, Director of
Finance & Information Services
Date September 20, 2023
Reviewed By: Date
Authorized By: Tara Maguire, CAO Date September 22, 2023
CURRENT SITUATION
There are two items requiring financing through the upcoming Fall 2023 debenture issuance by the Province.
One is to refinance the balloon payment for the remaining 2 years of an initial 17-year borrowing term,
initially taken out in 2008 to fund the costs of a landfill building and leachate system, and the other is to
finance the purchase of a dump trailer that was completed in summer 2023, as part of the approved 2023-
2024 capital budget. For the Municipality to borrow, a Resolution for Pre-Approval of Debenture Issuance
Subject to Interest Rate must be approved by Council.
RECOMMENDATION
That Council approves the attached pre-approval for Capital budget projects noted below.
BACKGROUND
A Temporary Borrowing Resolution (“TBR”) in the amount of $6,743,385 was approved by Council on August
3, 2023 for four capital purchases, where the final payments were anticipated to have been completed by
September 1, however 3 of these projects have not yet been completed and will be financed at the Spring
2024 debenture issuance. The capital project requiring financing in the Fall 2023 issuance and its related
capital budget amounts is as follows:
Project Debenture
term
Timing of
Debenture
Budget
Year
Budget Total
Expenditures
Borrowing
Estimate for
the TBR
Public Works – Dump Trailer 5 years Fall 2023 2023-24 $15,000 $15,359 $15,000*
* Debenture amount limited to budgeted amount (excess $359 will be paid from Sewer EDU fees)
Additionally, a 2-year debenture in the amount of $110,902 will be issued to fund the final 2 years of the 17-
year financing term for landfill building and leachate system upgrades completed in 2008.
Ministerial approval certificates for both items have been received already.
REPORT TO: Municipal Council
SUBMITTED BY: Finance Department
DATE: September 28, 2023
SUBJECT: Pre-Approval of Debenture Issuance
ORIGIN:
2 Request For Decisioecision
IMPLICATIONS
Policy – n/a.
Financial/Budgetary – Borrowing agrees with approved capital budgets
Environmental – n/a
Strategic Plan – n/a
Work Program Implications -n/a
OPTIONS
1. Approve the attached resolution for pre-approval of debenture issuance subject to interest rate
2. Revise the approved capital funding source for the above project
REFERENCES
The approved capital budget is for 2023-2024.
ATTACHMENTS
Resolution for Pre-Approval of Debenture Issuance Subject to Interest Rate
COMMUNICATIONS (INTERNAL/EXTERNAL)
Internal – n/a
External- Forward approved pre-approval to Municipal Advisor immediately following Council’s approval,
along with the signed ministerial certificates, and a commitment letter from the CAO.
Name of Unit: _______Municipality of the District of Chester_____________________________________
Resolution for Pre-Approval of Debenture Issuance Subject to Interest Rate
WHEREAS clause 66 (1) of the Municipal Government Act (the “Act”) provides that a
municipality may borrow to carry out an authority to expend funds for capital purposes conferred by the
Act or another Act of the Legislature;
AND WHEREAS clause 91(1)(a) of the Act provides that where a municipality is authorized to
borrow money, subject to the approval of the Minister of Municipal Affairs and Housing (the “Minister”),
that the sum shall be borrowed by the issue and sale of debentures, in one sum or by installments, as
determined by the council;
AND WHEREAS clause 91(1)(b) of the Municipal Government Act authorizes the council to
determine the amount and term of, and the rate of interest, on each debenture, when the interest on a
debenture is to be paid, and where the principal and interest on a debenture are to be paid;
AND WHEREAS clause 91(2) of the Municipal Government Act states, that in accordance with
the Finance Act, the mayor or warden and clerk or the person designated by the council, by policy, shall
sell and deliver the debentures on behalf of the municipality at the price, in the sums and in the manner
deemed proper;
AND WHEREAS the resolution of council to borrow for was approved by the municipal council
on___August 3, 2023_________________.
(council’s TBR approval date)
BE IT THEREFORE RESOLVED
THAT under the authority of Section 91 of the Municipal Government Act, the
Municipality of the District of Chester
(Name of Unit)
borrow by the issue and sale of debentures a sum or sums not exceeding $_6,743,385 , for a period not
to exceed ___10_____ years, subject to the approval of the Minister;
THAT the sum be borrowed by the issue and sale of debentures of the
Municipality of the District of Chester
(Name of Unit)
in the amount that the mayor or warden and clerk or the person designated by the council deems
proper, provided the average interest rate of the debenture does not exceed the rate of 6.5%;
THAT the debenture be arranged with the Province of Nova Scotia with interest to be paid
semi-annually and principal payments made annually;
THAT this resolution remains in force for a period not exceeding twelve months from the
passing of this resolution.
THIS IS TO CERTIFY that the foregoing is a true copy of a resolution duly
passed at a meeting of the Council of the
Municipality of the District of Chester
(Name of Unit)
held on the 28 day of September 2023
GIVEN under the hands of the Mayor/Warden and the Clerk of the
Municipality of the District of Chester
(Name of Unit)
this 28 day of September 20 23
Mayor/Warden
Clerk
For Province use only:
TBR #:
Minister
signed:
Case Summary Case # 406385
Fox Point beach
CATEGORY
Other
FOLLOW UP DATE / TIME
2023-09-19
ASSIGNED TO
Jennifer Webber (Communications Officer)
Pam Myra (Municipal Clerk)
STATUS Open
PRIORITY 2
OPENED DATE 2023-09-10
LAST MODIFIED 2023-09-13 12:10:04 PM
ADT
DUE DATE 2023-09-19
SOURCE Web Form
LOCATION DESCRIPTION
LOCATION DESCRIPTION
Beach
There is no location to display
NOTES
Contact Information
Pfvai A.0 I),arlic
WebForm Details / Details du formulaire web
I have lived here for 70 years and have been going to Fox Point beach for at least 60 of those years. Lately I have
been totally unable to secure parking at the beach many days, especially on the weekends. Most of the parking is
taken by divers from torpedo rays . They take all the picnic tables, strew their gear all over the grass and all the
benches. This beach is increasingly popular with people who can't get a space on the Halifax county beaches. People
park on both sides of the road, up the hills, and at the nearby Anglican cemetery. I served on the beach committee for
several years, and we were advised the municipality owns a large tract of land just up the hill from the beach. Why
can't this land have the trees removed and some groundwork done to provide safe parking ? This situation is
becoming dangerous. It is discouraging to go to your usual beach and then have to return home. Today I had to try to
negotiate my way up blind hills past the usual annoying hordes of cyclists only to discover I could not get parking.
Waiting to hear your reply!
2023-09-13 12:14:49 PM ADT
Page 1 of 2
Nova Scotia Office of the Fire Marshal
Department of Municipal Affairs
250 Baker Dr, Entrance C, Suite 210
Dartmouth, NS, B2W 61-4
PO Box 231, Halifax Central
Halifax, NS, B3J 2M4
902 - 424 - 5721 1 fax: 902 - 424 - 3239
RENEWED
AUG 181011
August 14, 2023
Municipal Clerks
RE: Amendments to the Nova Scotia Building Code Regulations
Further to my letter of 14 August 2023, please find enclosed three (3) copies of the Schedules forming
part of the formal notice of amendments.
Revisions to the regulations are expected on or about January 1, 2025 (Schedule A), January 1, 2026
Schedule B and January 1, 2028 (Schedule Q. This will advance the minimum Tier in both the NECB and
Section 9.36. of the Building Code.
The proposed changes are also available at: https://novascotia.ca/building-code-regulations-public-
notice
Written comments on the proposed amendments to the regulations are welcome and should be
forwarded on or before September 29, 2023 to:
Joe Rogers
Building Code Coordinator
Office of the Fire Marshal
P.O. Box 231
Halifax Central
Halifax, Nova Scotia 133J 21VI4
If there are any questions arise, I will address them and can be reached at (902) 424-5721 or
4oe.rogers@novascotia.ca.
Sincerely,
Joe Rogers
Building Code Coordinator
DRAFT VERSION
For Notification Only - Public Notice Review
as required by Building Code Act
Schedule "A"
Amendment to the Nova Scotia Building Code Regulations
made by the Minister of Municipal Affairs and Housing under Section 4
of Chapter 46 of the Revised Statutes of Nova Scotia, 1989,
the Building Code Act
Section 88 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made by
order of the Minister of Municipal Affairs and Housing dated xx, 2023, is repealed and the
following Section substituted:
Sentence 9.36.1.3.(1) (Compliance and Application) replaced
88 Sentence 9.36.1.3.(1) (Part 9 of Division B) of the National Building Code is repealed
and replaced with the following:
1) Except as provided in Sentences (2) and (4), buildings shall comply with one of
the following:
a) RESERVED,
b) RESERVED,
c) the tiered performance requirements based on the climatic data for where
the building is located for at least Tier 2 in Subsection 9.36.7.,
d) the tiered prescriptive requirements for climatic Zone 6 for at least Tier 2
in Subsection 9.36.8., or
e) the NECB.
See Note NS-9.36.1.3.(1), NSBCR)
Schedule "A": Page 1 of 1
DRAFT VERSION
For Notification Only - Public Notice Review
as required by Building Code Act
Schedule "B"
Amendment to the Nova Scotia Building Code Regulations
made by the Minister of Municipal Affairs and Housing under Section 4 of
Chapter 46 of the Revised Statutes of Nova Scotia, 1989,
the Building Code
Section 88 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023,
made by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is
repealed and the following Section substituted:
Sentence 9.36.1.3.(1) (Compliance and Application) replaced
88 Sentence 9.36.1.3.(1) (Part 9 of Division B) of the National Building Code is
repealed and replaced with the following:
1) Except as provided in Sentences (2) to (6), buildings shall comply with
one of the following:
a) RESERVED,
b) RESERVED,
c) the tiered performance requirements based on the climatic data for
where the building is located for at least Tier 3 in Subsection
9.36.7.,
d) the tiered prescriptive requirements for climatic Zone 6 for at least
Tier 3 in Subsection 9.36.8., or
e) at least Tier 2 of the NECB.
See Note NS-9.36.1.3.(1), NSBCR)
2 Section 94 of Part 3 of the regulations is repealed and the following heading and Section
substituted:
Schedule "B": Page 1 of 2
Amendments to Part 1 (General) of Division B) of the National Energy Code
Sentence 1.1.2.1.(1) (Prescriptive, Trade-off or Performance Compliance) replaced
94 Sentence 1.1.2.1.(1) (Part 1 of Division B) of the National Energy Code, is
repealed and replaced with one of the following:
1) Buildings shall comply with
a) RESERVED,
b) RESERVED, or
c) the tiered performance requirements for at least Tier 2 as stated in
Part 10.
Schedule "B": Page 2 of 2
DRAFT VERSION
For Notification Only - Public Notice Review
as required by Building Code Act
Schedule "C"
Amendment to the Nova Scotia Building Code Regulations
made by the Minister of Municipal Affairs and Housing under Section 4
of Chapter 46 of the Revised Statutes of Nova Scotia, 1989,
the Building Code Act
Section 94 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made
by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is amended by
further modifying Clause 1.1.2.1.(1)(c) (Part 1 of Division B) of the National Energy Code, by
striking out "Tier 2" and substituting "Tier 3".
Schedule "C": Page 1 of 1
DRAFT VERSION
For Notification Only - Public Notice Review
as required by Building Code Act
Schedule "A"
Amendment to the Nova Scotia Building Code Regulations
made by the Minister of Municipal Affairs and Housing under Section 4
of Chapter 46 of the Revised Statutes of Nova Scotia, 1989,
the Building Code Act
Section 88 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made by
order of the Minister of Municipal Affairs and Housing dated xx, 2023, is repealed and the
following Section substituted:
Sentence 9.36.1.3.(1) (Compliance and Application) replaced
88 Sentence 9.36.1.3.(1) (Part 9 of Division B) of the National Building Code is repealed
and replaced with the following:
1) Except as provided in Sentences (2) and (4), buildings shall comply with one of
the following:
a) RESERVED,
b) RESERVED,
c) the tiered performance requirements based on the climatic data for where
the building is located for at least Tier 2 in Subsection 9.36.7.,
d) the tiered prescriptive requirements for climatic Zone 6 for at least Tier 2
in Subsection 9.36.8., or
e) the NECB.
See Note NS-9.36.1.3.(1), NSBCR)
Schedule "A": Page 1 of 1
DRAFT VERSION
For Notification Only - Public Notice Review
as required by Building Code Act
Schedule "B"
Amendment to the Nova Scotia Building Code Regulations
made by the Minister of Municipal Affairs and Housing under Section 4 of
Chapter 46 of the Revised Statutes of Nova Scotia,1989,
the Building Code
Section 88 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023,
made by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is
repealed and the following Section substituted:
Sentence 9.36.1.3.(1) (Compliance and Application) replaced
88 Sentence 9.36.1.3.(1) (Part 9 of Division B) of the National Building Code is
repealed and replaced with the following:
1) Except as provided in Sentences (2) to (6), buildings shall comply with
one of the following:
a) RESERVED,
b) RESERVED,
c) the tiered performance requirements based on the climatic data for
where the building is located for at least Tier 3 in Subsection
9.36.7.,
d) the tiered prescriptive requirements for climatic Zone 6 for at least
Tier 3 in Subsection 9.36.8., or
e) at least Tier 2 of the NECB.
See Note NS-9.36.1.3.(1), NSBCR)
2 Section 94 of Part 3 of the regulations is repealed and the following heading and Section
substituted:
Schedule "B": Page 1 of 2
Amendments to Part 1 (General) of Division B) of the National Energy Code
Sentence 1.1.2.1.(1) (Prescriptive, Trade-off or Performance Compliance) replaced
94 Sentence 1.1.2.1.(1) (Part 1 of Division B) of the National Energy Code, is
repealed and replaced with one of the following:
1) Buildings shall comply with
a) RESERVED,
b) RESERVED, or
c) the tiered performance requirements for at least Tier 2 as stated in
Part 10.
Schedule "B": Page 2 of 2
DRAFT VERSION
For Notification Only - Public Notice Review
as required by Building Code Act
Schedule "C"
Amendment to the Nova Scotia Building Code Regulations
made by the Minister of Municipal Affairs and Housing under Section 4
of Chapter 46 of the Revised Statutes of Nova Scotia, 1989,
the Building Code Act
Section 94 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made
by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is amended by
further modifying Clause 1.1.2.1.(1)(c) (Part 1 of Division B) of the National Energy Code, by
striking out "Tier 2" and substituting "Tier 3".
Schedule "C": Page 1 of 1
DRAFT VERSION
For Notification Only - Public Notice Review
as required by Building Code Act
Schedule "A"
Amendment to the Nova Scotia Building Code Regulations
made by the Minister of Municipal Affairs and Housing under Section 4
of Chapter 46 of the Revised Statutes of Nova Scotia, 1989,
the Building Code Act
Section 88 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made by
order of the Minister of Municipal Affairs and Housing dated xx, 2023, is repealed and the
following Section substituted:
Sentence 9.36.1.3.(1) (Compliance and Application) replaced
88 Sentence 9.36.1.3.(1) (Part 9 of Division B) of the National Building Code is repealed
and replaced with the following:
1) Except as provided in Sentences (2) and (4), buildings shall comply with one of
the following:
a) RESERVED,
b) RESERVED,
c) the tiered performance requirements based on the climatic data for where
the building is located for at least Tier 2 in Subsection 9.36.7.,
d) the tiered prescriptive requirements for climatic Zone 6 for at least Tier 2
in Subsection 9.36.8., or
e) the NECB.
See Note NS-9.36.1.3.(1), NSBCR)
Schedule "A": Page 1 of 1
DRAFT VERSION
For Notification Only - Public Notice Review
as required by Building Code Act
Schedule "B"
Amendment to the Nova Scotia Building Code Regulations
made by the Minister of Municipal Affairs and Housing under Section 4 of
Chapter 46 of the Revised Statutes of Nova Scotia, 1989,
the Building Code
Section 88 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023,
made by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is
repealed and the following Section substituted:
Sentence 9.36.1.3.(1) (Compliance and Application) replaced
88 Sentence 9.36.1.3.(1) (Part 9 of Division B) of the National Building Code is
repealed and replaced with the following:
1) Except as provided in Sentences (2) to (6), buildings shall comply with
one of the following:
a) RESERVED,
b) RESERVED,
c) the tiered performance requirements based on the climatic data for
where the building is located for at least Tier 3 in Subsection
9.36.7.,
d) the tiered prescriptive requirements for climatic Zone 6 for at least
Tier 3 in Subsection 9.36.8., or
e) at least Tier 2 of the NECB.
See Note NS-9.36.1.3.(1), NSBCR)
2 Section 94 of Part 3 of the regulations is repealed and the following heading and Section
substituted:
Schedule "B": Page 1 of 2
Amendments to Part 1 (General) of Division B) of the National Energy Code
Sentence 1.1.2.1.(1) (Prescriptive, Trade-off or Performance Compliance) replaced
94 Sentence 1.1.2.1.(1) (Part 1 of Division B) of the National Energy Code, is
repealed and replaced with one of the following:
1) Buildings shall comply with
a) RESERVED,
b) RESERVED, or
c) the tiered performance requirements for at least Tier 2 as stated in
Part 10.
Schedule "B": Page 2 of 2
DRAFT VERSION
For Notification Only - Public Notice Review
as required by Building Code Act
Schedule "C"
Amendment to the Nova Scotia Building Code Regulations
made by the Minister of Municipal Affairs and Housing under Section 4
of Chapter 46 of the Revised Statutes of Nova Scotia, 1989,
the Building Code Act
Section 94 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made
by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is amended by
further modifying Clause 1.1.2.1.(1)(c) (Part 1 of Division B) of the National Energy Code, by
striking out "Tier 2" and substituting "Tier 3".
Schedule "C": Page 1 of 1
Questions & Answers
2020 NS Building Code Regulations Adoption
PLEASE SEND IN WRITTEN COMMENTS BEFORE SEPTEMBER 29, 2023
MAIL: PO BOX 231, HALIFAX, NS B3J 2M4 or EMAIL: OFM@NOVASCOTIA.CA
ONLY COMMENTS SUBMITTED IN WRITING WILL BE TAKEN INTO CONSIDERATION
The Office of the Fire Marshal requests comments on the proposed adoption of the 2020 National
Codes. As part of the process of adoption, the Nova Scotia Building Code Regulations are currently being
advertised for a 45-day period. We hope the following Questions & Answers, offers some clarity.
Is there a redline version so we can compare changes to the previous Regulations?
A redline version is not available because most changes are in the National Codes. The OFM is
required under the Building Code Act to publish the Regulations as approved by the Registrar of
Regulations. They are not permitted to be altered in any way.
Why are there two Schedule A's with these Regulations?
The first "Schedule A" must be filed in order to obtain a regulation number and permit adoption of
the Regulations. The second set of Schedules (A-C) must be filed to permit the proposed
modifications going forward. This provides the roadmap industry has requested and avoids going
back out to public notice and replaces the first Schedule "A".
Is Nova Scotia accepting the 2020 National Codes as written?
Proposed changes are made to some parts of the 2020 National Codes through the Nova Scotia
Building Code Regulations "Schedule A". All changes to the National Codes are found in Part 3 of the
Regulation. If approved, the adoption of the National Codes along with the changes in "Schedule A",
form the Nova Scotia Building Code and will be in force in Nova Scotia.
Can the Code adoption be delayed?
The proposed implementation date is January 2024 at the earliest. Regulations cannot come into
force earlier than that date but there is a possibility of delaying implementation pending received
comments and stakeholder feedback.
Will there be training on the Codes?
Staff continue to engage with the sector, stakeholder, and special interest groups on code
requirements on an ongoing basis. Information sessions will be planned to support the progression
through the tiers as needed. Depending on the implementation date, training may not widely be
available prior to implementation.
Why is Nova Scotia using the 1995 Farm Code if there is a new Farm Code in the 2020 National
Building Code?
The Province of Nova Scotia has determined that further analysis and stakeholder engagement is
required prior to adoption of the National Building Code (NBC) 2020 and the National Fire Code
NFC) 2020 requirements for large farm buildings (Group G occupancies) and farm building
equipment. Until this is done, the requirements of the 1995 Farm Building Code are proposed to
remain in effect.
Are the Codes retroactive?
No, Codes are not retroactive. A building must meet the Code that was in force at the time of
application for a Building Permit. Any construction or condition that lawfully existed before the
effective date of the regulations is not required to conform to the regulations if the construction or
condition does not constitute an unsafe condition in the opinion of the building official.
What is the timeline for adoption of the energy tiers in Nova Scotia?
National Building Code (9.36) National Energy Code
Tier 1 Jan. 1, 2024 Jan. 1, 2024
Tier 2 Jan. 1, 2025 Jan. 1, 2026
Tier 3 Jan. 1, 2026 Jan. 1, 2028
Tier 4 TBD TBD
Tier 5 TBD
Why is Nova Scotia proposing to begin at Tier 1 and not Tier 5?
Industry has been seeking information about adoption of the 2020 National Codes for some time.
The new codes introduce a tiered system that provides the construction sector with guidance and
sets performance standards for energy efficiency which will serve as a roadmap to help to move
industry forward to net zero construction. Based on the advice of the Nova Scotia Building Advisory
Committee, a phased progression through the tiers is proposed so the sector has time to adopt and
adapt to the requirements without impacting development. Of course, builders can always have the
option to build beyond the current minimum Code requirements.
We look forward to reading your comments on the adoption of the 2020 National Codes.
PLEASE SEND IN YOUR WRITTEN COMMENTS BEFORE SEPTEMBER 29, 2023
MAIL: PO BOX 231, HALIFAX, INS B3J 2M4 or EMAIL: OFM@NOVASCOTIA.CA
ONLY COMMENTS SUBMITTED IN WRITING WILL BE TAKEN INTO CONSIDERATION
Digital Versions Are Available:
Proposed Regulations: Nova Scotia Building Code Proposed Regulations (PDF) and DraftAmendments
Schedule A to C (PDF)
National Building Code of Canada: https://publications.gc.ca/site%ng/9.897526/publication.html
National Energy Code of Canada: https://publications.gc.ca/site%ng/9.897536/publication.html
National Plumbing Code of Canada: https.11publications.gc.calsitelengl9.8975321publication.html
National Farm Code 1995: https.11nrc-publications.conada.ca/enq/view/object/?id=8d848d71-3fc2-
4e1 b-b0c1-c45d15a79a46
National Fire Code of Canada: https://publications.gc.calsitelengl9.8975481publication.html
34 Central Street 0
Chester NS 130J 1J0 7
September 7, 2023
Warden Webber and Members of Council
Municipality of the District of Chester
151 King Street
Chester NS BOJ 1J0
RE: VILLAGE OF CHESTER SECONDARY PLANNING STRATEGY
Dear Warden Webber and Councillors,
Thank you for the courtesy you extended today in hearing comments as to the draft Planning
Strategy. Clearly, there are concerns in the community. It is more important to get the planning
strategy right than to meet an administrative target of completion by December 31, 2023.
Warden Webber clarified that the next step in the process is to receive a report from municipal
staff as to comments made during the community consultations.
A significant issue is that there has been no effective community consultation. The reasons are
articulated in the letter read at today's Council meeting.
Without effective community consultation, little weight should be put on the comments
received to date, in my submission.
Perhaps Council would consider the following:
1. Re -start the process. Meaningful community consultation requires effective notification
to residents of Chester (by mail drop or other means);
2. Provide an overview document to residents which sets out:
a. what is now contained in the Chester Secondary Planning Strategy and Land Use
By -Law,
b. what is proposed in Draft #1,
c. an explanation with a side -by -side comparison (red -lined or other) with the
rationale for the changes;
3. That document should include a tie-in between Draft #1 and community resources,
including water and sewer and other environmental issues to show that consideration
has been given to these factors;
4. That document should also clarify whether Draft #1 requires adherence to "green"
standards in planning and permitting.
5. That document ought to show how the strategy supports (affordable) housing for those
living and working within the area covered by the Draft.
If citizens are engaged effectively, the final document presented to Council will reflect
consensus where possible and will outline the points of divergence for resolution by our elected
Councillors.
Yours respectfully,
Nancy I. Murray
REQUEST FOR DIRECTION
REPORT TO: Municipal Council
MEETING DATE: September 28, 2023
DEPARTMENT: Community Development & Recreation
SUBJECT: Development Agreement Application
ORIGIN:
Date: September 14, 2023 Prepared by: Paul Riley, Planner
Date: September 19, 2023 Reviewed by: Garth Sturtevant, Senior Planner & Chad Haughn, Director of Community
Development & Recreation
Date: September 22, 2023 Authorized by: Tara Maguire, CAO
RECOMMENDED MOTION/ACTION
That Council direct staff to prepare a draft Development Agreement & hold a Public Information Meeting.
CURRENT SITUATION
Planning Staff have received an application for a Development Agreement received on September 5, 2023. The
application states the proposal is to obtain compliance for existing development in the form of a 14-unit land
lease community (Hill Top Estates).
BACKGROUND
The application was submitted by Blair van Veld on behalf
of Twin Rivers Park Limited. The proposed development is
for 14 dwelling units on the 4.4-acre property (PID
60153764) on Highway 3, East River. The property is a
land lease community and has a private roadway access,
known as Cook Drive. The property is in the Mixed-Use
zone, which allows for 1-4 dwelling units on a lot by
development permit; 5-11 dwelling units on a lot by site
plan and 12 or more dwelling units on a lot are permitted
by way of Development Agreement. The total number of
units on the lot (14) requires a Development Agreement.
DISCUSSION
The cover letter submitted with the application outlines details of the proposed development and they have
indicated that plans of the existing development will be provided soon. The application describes their intention
to bring into compliance all 14 dwelling units, 8 of which are already in compliance, in the form of individual land
lease sites comprising manufactured homes and accessory structures. The development has existing on-site
water and septic systems.
If the file proceeds, the next steps are for staff to review the submitted documents against policy in the
Municipal Planning Strategy and prepare a draft development agreement.
R e q u e s t f o r D i r e c t i o n P a g e | 2
OPTIONS
1. Direct staff to prepare a draft Development Agreement & hold a Public Information Meeting.
2. Request Staff to provide more information prior to proceeding.
IMPLICATIONS
By-Law/Policy
The request is keeping within the Municipal Planning Policy regarding residential development in the Mixed-Use
zone.
Financial/budgetary
No costs anticipated, other than staff time. The applicant is to pay the application & advertising fees.
Environmental
No anticipated environmental implications at this time. These details will be evaluated during the policy analysis
in future staff report.
Strategic Priorities
The request to bring into compliance all of the 14 dwelling units will assist the Municipality in advancing the
following Priority Outcomes of the 2021-24 Strategic Priorities Framework:
Priority Outcomes: Governance & Engagement
1. Ensure municipal bylaw and policy frameworks reflect current and changing needs.
Work Program Implications
Planning staff time is the only expected impact on the work program, on top of day-to-day tasks and other current files.
Has Legal review been completed? ___ Yes _ X_ No __ N/A
COMMUNICATIONS (INTERNAL/EXTERNAL)
To follow. If direction is given to staff to proceed, the file will follow the Public Engagement Program as noted in
the Municipal Planning Strategy. This Includes Public Information Meeting, Municipal Planning Advisory
Committee Meeting, Council 1st Reading and a Public Hearing follow by Council vote and 14-day appeal period.
Notification to all property owners within 30m of the property would also be sent out in advance of the Pubic
Hearing date.
ATTACHMENTS
1. Application
2. Cover Letter
R e q u e s t f o r D i r e c t i o n P a g e | 3
R e q u e s t f o r D i r e c t i o n P a g e | 4
R e q u e s t f o r D i r e c t i o n P a g e | 5
R e q u e s t f o r D i r e c t i o n P a g e | 6
R e q u e s t f o r D i r e c t i o n P a g e | 7
REQUEST FOR DECISION
REPORT TO: Municipal Council
MEETING DATE: September 28, 2023
DEPARTMENT: Community Development & Recreation
SUBJECT: Appointment of Bylaw Officer & Fire Inspector
ORIGIN: Council Appointments
Date: September 21, 2023 Prepared by: Chad Haughn, Director of Community Development & Recreation
Date: September 22, 2023 Authorized by: Tara Maguire, CAO
RECOMMENDED MOTION
It is recommended that Council appoint Kendel Barkhouse as Administrator of Dangerous & Unsightly Properties
and that Matthew Bustelli is appointed as Fire Inspector for the Municipality of Chester.
CURRENT SITUATION
The Municipality has completed the hiring process for both the Bylaw Enforcement Officer & Waste Inspector
position as well as the Fire Inspector position. Staff acting in either of these roles are required to be appointed
by Council prior to the staff member carrying out the duties of that position for the Municipality.
BACKGROUND / DISCUSSION
The Municipality has been working to fill staff vacancies in the area of Bylaw Enforcement and Fire Inspection.
Both positions have had changes over the past year. The Bylaw Enforcement position, which includes the
administration of dangerous & unsightly properties, was expanded to include waste inspection. New staff
member Kendel Barkhouse will be responding to all new complaints that are received and he will also be
following up on existing files.
The Fire Inspector role was previously combined with Bylaw Enforcement duties. The current structure has the
fire inspector focussed solely on fire inspections. New Inspector Matthew Bustelli will be connecting with
businesses and organizations who have buildings that fall under the System of Municipal Fire Inspections.
OPTIONS
1. Appoint Kendel Barkhouse as Administrator of Dangerous & Unsightly Properties and appoint Matthew
Bustelli as Fire Inspector.
2. Do not appoint Kendel Barkhouse and Matthew Bustelli and request additional information from staff.
IMPLICATIONS
By-Law/Policy
The Administrator of Dangerous & Unsightly Properties is connected to the Municipal Dangerous & Unsightly
Policy P-80 and other municipal policies and bylaws. The Fire Inspector will be implementing the System of
Municipal Fire Inspections Policy (P-89) in accordance with the Nova Scotia Fire Safety Act and Fire Safety
Regulations.
Financial/budgetary
There are no new financial obligations associated with these appointments.
R e q u e s t f o r D e c i s i o n P a g e | 2
Environmental
NA
Strategic Priorities
Appointing an Administrator of Dangerous & Unsightly Properties and Fire Inspector will assist the Municipality
in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework:
Priority Outcomes: Governance & Engagement
Ensure municipal service delivery is efficient and effective, communicated and accessible.
Work Program Implications
Having an Administrator of Dangerous & Unsightly Properties and Fire Inspector will help ensure that the
Municipality of Chester can provide consistent service to the public.
Has Legal review been completed? ___ Yes _ X_ No __ N/A
ATTACHMENTS
NA