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HomeMy Public PortalAbout2023-09-28_Council_Website Agenda Package_Updated September 27, 2023.pdf Page 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday, September 28, 2023 Livestreamed via YouTube at www.youtube.com/modcvideo Office Location: 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER 2. APPROVAL OF AGENDA/ORDER OF BUSINESS 3. PUBLIC INPUT SESSION (15 minutes – 8:45 a.m. to 9:00 a.m.) 4. MINUTES OF PREVIOUS MEETING 4.1 Council – September 14, 2023. 5. PROCLAMATIONS 6. COMMITTEE REPORTS 6.1 Committee of the Whole - September 7, 2023 - Warden Webber. 6.2 Recreation & Parks Committee - September 18, 2023 - Councillor Church 6.3 Equity, Diversity, & Inclusion Committee - August 29, 2023 - Councillors Connors and Assaff 7. PUBLIC PRESENTATIONS 7.1 9:00 a.m. - Church Memorial Park - Feasibility Study Update (Amanda Gwynne-Timothy and Tom Graves). 7.2 9:30 a.m. - Extended Producer Responsibility Regulations Presentation (Christa Rafuse, Director of Solid Waste, and Christine McClare, Regional Coordinator, Region 6 Solid Waste Management. 8. BY-LAWS AND POLICIES 8.1 Second Notice Draft Policy P-114 Expense Reimbursement for Comfort Centres within MODC. Page 2 of 2 (Agenda Pages) 9. MATTERS ARISING 9.1 Request for Decision prepared Septembre 11, 2023 - Infrastructure & Operations - J-Class Road Evaluation Matrix. 9.2 Request for Decision prepared September 20, 2023 - Financial & Information Services - Pre-Approval of Debenture Issuance. 10. CORRESPONDENCE 10.1 Online request from Virginia Hannam dated September 10, 2023 regarding Fox Point Beach issues. 10.2 Correspondence dated August 14, 2023 from NS Office of the Fire Marshall regarding Amendments to the Nova Scotia Building Code Regulations (along with Questions & Answers - 2020 NS Building Code Regulations Adoption). 10.3 Correspondence dated September 7, 2023 from Nancy Murray regarding the Village of Chester Secondary Planning Strategy. 11. NEW BUSINESS 11.1 Request for Direction prepared September 14, 2023 - Community Development & Recreation - Development Agreement Application - Twin Rivers Park Limited (Highway 3, East River). 11.2 Request for Decision prepared September 21, 2023 - Community Development & Recreation - Appointment of By-Law Officer and Fire Inspector. 12. IN CAMERA 13. ADJOURNMENT APPOINTMENTS 9:00 a.m. Church Memorial Park - Feasibility Study Update (Amanda Gwynne-Timothy and Tom Graves). 9:30 a.m. Christa Rafuse, Director of Solid Waste, and Christine McClare, Region 6 Coordinator - Extended Producer Responsibility Regulations 359 MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of COUNCIL MEETING Livestreamed via YouTube www.youtube.com/modcvideo from 151 King Street, Chester, Nova Scotia On Thursday, September 14, 2023 MEETING CALLED TO ORDER Warden Webber called the meeting to order at 8:51 a.m. Warden Webber indicated that the application for the Public Hearing has been withdrawn because they were not satisfied with the 20 m and wanted to leave the option open to come back at some time in the future with a larger setback. Present: District 1 – Councillor Andre Veinotte District 2 – Deputy Warden Floyd Shatford District 3 – Councillor Derek Wells District 4 – Warden Allen Webber District 5 – Councillor Abdella Assaff District 6 – Councillor Tina Connors District 7 - Councillor Sharon Church Staff: Tara Maguire, CAO Erin Lowe, Deputy CAO Pamela Myra, Municipal Clerk Emily Lennox, Executive Secretary Chad Haughn, Director of Community Development & Recreation Christa Rafuse, Director of Solid Waste Garth Sturtevant, Senior Planner Fred Whynot, Director of Public Works Jonathan Meakin, Manager of Sustainability and Asset Management Gord Tate, Active Living Coordinator Tim Topping, Director of Financial & Information Services Solicitor: Samuel Lamey, Municipal Solicitor Public: There were five members of the public in the gallery. Council (continued) September 14, 2023 360 APPROVAL OF AGENDA/ORDER OF BUSINESS Addition/Change:  11.6 Plan Review Update - Senior Planner 2023-396 MOVED by Councillor Church, SECONDED by Councillor Assaff the agenda and order of business for the September 14, 2023, Council meeting be approved as amended. ALL IN FAVOUR. MOTION CARRIED. PUBLIC INPUT There was no public input. MINUTES OF PREVIOUS MEETINGS 4.1 Council – August 3, 2023. 2023-397 MOVED by Councillor Assaff, SECONDED by Councillor Church that the minutes of the August 3, 2023, Council Meeting be approved as circulated. ALL IN FAVOUR. MOTION CARRIED. PROCLAMATIONS 5.1 Letter dated July 2023 from Fetal Alcohol Spectrum Disorder (Newfound and Labrador and Atlantic Canada) requesting proclamation be approved for FASD Day. 2023-398 MOVED by Councillor Assaff, SECONDED by Deputy Warden Shatford that Council approve the proclamation of Fetal Alcohol Spectrum Disorder (Newfound and Labrador and Atlantic Canada) requesting proclamation be approved for FASD Day. ALL IN FAVOUR. MOTION CARRIED. COMMITTEE REPORTS 6.1 Committee of the Whole - September 7, 2023 - Warden Webber. a. Update - REMO Budget funds remaining with REMO to be placed in a reserve for emergency spending. b. Final copy of letter to Municipal Affairs regarding Municipal Service Exchange for approval. Council (continued) September 14, 2023 361 Councillor Wells noted that it was his intent to add water to “medium term” in motion number 2023-388. 2023-399 MOVED by Councillor Veinotte, SECONDED by Councillor Wells that Council approve the following motions from the September 7, 2023 meeting of the Committee of the Whole with the amendment to 2023-388 changing the word “Long” to “Medium”: 2023-387 - “… direct staff to review and prepare amendments to the Municipal Land Use By-Law to add ‘small options homes’ provisions.” 2023-388 - “… approve the Business Retention and Expansion (BR+E) Action plan with the addition of “water” under the Long Medium Term Action Plan items.” 2023-389 - “… approve the request of the Regional Emergency Management Organization (REMO) Advisory Committee “that the REMO Advisory Committee recommend to the partner Councils that at the end of each fiscal year, any unspent REMO funds remain with REMO, to be placed in a reserve for emergency funding.” 2023-390 - “… cancel the following meetings due to conflicting events/meetings. If required, an emergency meeting can be scheduled: • September 21 - Committee of the Whole • October 19 - Committee of the Whole. • November 9 - Council. • December 21 - Committee of the Whole. ALL IN FAVOUR. MOTION CARRIED. 2023-400 MOVED by Councillor Connors, SECONDED by Councillor Assaff that Council approve the letter regarding Council’s concerns on the Memorandum of Understanding/ Service Exchange with the Province be sent to the NS Department of Municipal Affairs. ALL IN FAVOUR. MOTION CARRIED. 6.2 Lunenburg County Seniors’ Safety Program August 2023 Report - Councillor Connors. Councillor Connors briefly reviewed the information and encouraged Councillors to share with their residents. Council (continued) September 14, 2023 362 BY-LAWS AND POLICIES 8.1 Tax Exemption Policy P-25 - Second/Final Notice to adjust the income level by 4.1% and scale of exemption amounts by 6.4%. Present was Tim Topping, Director of Financial & Information Services, to review the information if there were any questions. 2023-401 MOVED by Councillor Assaff, SECONDED by Councillor Connors that Council conduct Second and Final Notice to amend the Tax Exemption Policy P-25 to adjust the income level by 4.1% and the scale of exemption amounts by 6.4%. ALL IN FAVOUR. MOTION CARRIED. 8.2 Request for Decision prepared September 6, 2023 - Corporate and Strategic Management - Draft Policy P-114 Expense Reimbursement for Comfort Centres within MODC. Present was Bruce Blackwood, Fire Services Coordinator to review the Request for Decision prepared September 6, 2023 regarding Draft Policy P-114 Expense Reimbursement for Comfort Centres within MODC. He reviewed the current situation and the organizations that have Memorandums of Understanding with the Municipality - Hubbards Lions Club, Chester United Baptist Church, Chester Basin Fire Department, and Western Shore Fire Department. Continue to work with other organizations that have historically been open as comfort centres but have not signed MOUs - New Ross Volunteer Fire Department, Blandford Fire Department, Western Shore Improvement Association has joined the Western shore Fire Department. The difficulty is with extended fire outages and that is when comfort centres come into play. Some open before 72 hours and that is their choice. During Fiona there was a very destructive impact and for example the Hubbards Lions Club was open for four days. The issue is expenses for opening comfort centres - we have no mechanism to support them in their community efforts. The provincial program is for uninsured capital losses. The claim was not able to proceed so the Lions Club had to absorb the costs. The disaster assistance program is 3.5 million before they will consider so the chances of using that will be very low. looking to put forward a policy where the municipality can support the comfort centres rather than a grant process suggesting an expense reimbursement policy to support them with expenses incurred that may come about, i.e., cost of water, tea/coffee, food - basic supplies only. Council (continued) September 14, 2023 363 He is suggesting this be separate from the grant policy with a budget of $10,000 with a limit of $2,000 annually per comfort centre. This is not budgeted for this current fiscal year, so would ask it to come from reserves. There was a discussion by Councillor on comfort centres, when they open, sheltering in place, who runs/operates comfort centres, contacting REMO or local Councillors, how to confirm the number of residents assisted, compiling expense reports, possible locations for centres, and requirements of comfort centres. 2023-402 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that Council conduct first notice of the adoption of Draft Policy P-114 Expense Reimbursement for Comfort Centres within the Municipality of the District of Chester. DISCUSSION  Councillor Assaff felt other organizations opening comfort centres should also be able to apply for reimbursement. Councillors Veinotte and Connors agreed.  Councillor Wells asked why the two organizations that are not registered - New Ross FD and Blandford Community Centre - are not registered. Is there a reason why? The Fire Services Coordinator noted that Blandford meets the requirement and feels they will be moving forward. New Ross meets the requirement but does not wish to register. Councillor Wells would like to see the MOU.  Deputy Warden Shatford noted that if a location is registered, they would have to notify REMO when they open, but those not registered have no rules or guidelines.  Councillor Wells asked why New Ross wouldn’t join and Councillor Connors responded that they are independent and have done it in the community already.  Councillor Veinotte commented that the only barrier he sees is that they may open and not communicate it to REMO. Add that to the reimbursement policy.  Councillor Wells asked if we could give it First Notice and then make amendments. The Fire Services Coordinator noted it would be hard for staff to control registered and non-registered groups. Councillor Church noted it may be an incentive to register and the Fire Services Coordinator noted it would give the Municipality the ability to help them in their community service.  Councillor Connors asked for a recorded vote. FOUR IN FAVOUR (Councillor Wells, Councillor Church, Deputy Warden Shatford, and Warden Webber). THREE OPPOSED (Councillor Connors, Councillor Veinotte, and Councillor Assaff). MOTION APPROVED. A break was held from 9:35 a.m. to 9:49 a.m. Council (continued) September 14, 2023 364 PUBLIC PRESENTATIONS 7.2 10:00 a.m. Shaw Island Owner’s Association - Reginald Goodday (present for any questions or clarification). a. Request for Decision prepared August 25, 2023 - Community Development & Recreation/ Finance - Private Street Maintenance Petition (Shaw Island Owner’s Association). Present was Tim Topping, Director of Financial & Information Services to review the Request for Decision prepared August 25, 2023 regarding Private Street Maintenance Petition (Shaw Island Owner’s Association). The residents wish to make the one-time improvement to deal with impacts of climate change. Have provided the information required and of the 54 copies and response was 89% in favour, well in excess of the 67% required. If approved today, the Association would have the work done and the Municipality would collect funds to pay for the project over ten years. They have selected by owner method of calculating costs which is allowed. Staff are recommending that Council accept the petition. 2023-403 MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that Council approve the request of Shaw Island Owner’s Association for Private Street Maintenance as outlined in the Request for Decision prepared August 25, 2023 - Private Street Maintenance Petition (Shaw Island Owner’s Association) to be repaid over ten years and direct staff to implement a special tax for the affected accounts to take effect in the upcoming fiscal year. ALL IN FAVOUR. MOTION CARRIED. MATTERS ARISING 9.1 Anti-Racism and Diversity Coordinator - Inter-Municipal Regional Anti-Racism and Diversity Agreement. The Deputy CAO reviewed the Inter-Municipal Regional Anti-Racism and Diversity Agreement, noting that all that was needed was to bring back a Memorandum of Understanding for the remaining units in Lunenburg County to review and approve. This Council had indicated that they would like the remaining units to have their own local committee, however, none of those other units wish to do so. That does not preclude this municipality from having its own. Council (continued) September 14, 2023 365 There was discussion by Council on the matter with comments made on not establishing local committees, funding, providing additional resource(s), meeting with local EDI committees, liaison between the two committees, requirement or not for a regional committee, shared staff position, similar to the current Accessibility Coordinator position, stepping away from the committee, the EDI Committee was in favour, and additional resource for staff and the committee. 2023-404 MOVED by Councillor Church, SECONDED by Councillor Connors that Council approve executing the Inter-Municipal Regional Anti-Racism and Diversity Agreement with the other units within Lunenburg County to provide for coordinated Anti-Racism and Diversity services as outlined in the agreement and that the Municipality of the District of Chester will host the position providing office space and support. FIVE IN FAVOUR. TWO OPPOSED. MOTION CARRIED. 7.1 9:45 a.m. Bear Lake Wind Farm - Oscar Ubina. Present was Oscar Ubina, representing the Bear Lake Wind Farm. Mr. Ubina reviewed the PowerPoint presentation provided which included information regarding the team, project overview, work done to date, community and stakeholder engagement, community benefits, and next steps. There will likely be one or two turbines located within the Municipality of the District of Chester, however, that has not yet been finalized. Warden Webber thanked Mr. Ubina for his presentation. CORRESPONDENCE 10.1 Letter dated August 28, 2023 from Turning the Tide regarding support for integrated youth sites in Western Health Zone. The CAO outlined the information from Turning the Tide, and it was agreed to ask the organization to make a presentation to Council. NEW BUSINESS 11.1 Council District Grant Requests: a. District 1 - Parish of Blandford (Community Garden Box and Soil) - $200. Council (continued) September 14, 2023 366 2023-405 MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that Council approve the Council District 1 Grant for Parish of Blandford (Community Garden Box and Soil) in the amount of $200. ALL IN FAVOUR. MOTION CARRIED. b. District 3 - Chester Seaside Artisans and Farmers Market - Tents and Tables $2,000. Councillor Wells indicated that he and Councillor Church discussed the Chester Seaside Artisans and Farmers Market request and have agreed to each provide $500. 2023-406 MOVED by Councillor Wells, SECONDED by Councillor Church that Council approve the Grant Request from Chester Seaside Artisans and Farmers Market - Tents and Tables in the amount of $500 each from Districts 3 and 7. ALL IN FAVOUR. MOTION CARRIED. c. District 4 - Royal Canadian Legion Branch 88 - Operating Costs due to flood $1,000. 2023-407 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that Council approve the Council District 4 Grant for the Royal Canadian Legion Branch 88 - Operating Costs due to flood in the amount of $1,000. ALL IN FAVOUR. MOTION CARRIED. d. District 6 - Royal Canadian Legion Branch 79 - Roof Project $2,000. 2023-408 MOVED by Councillor Church, SECONDED by Councillor Assaff that Council approve the Council District 6 Grant for the Royal Canadian Legion Branch 79 - Roof Project in the amount of $2,000. ALL IN FAVOUR. MOTION CARRIED. 11.2 Request for Decision prepared August 14, 2023 - Community Development & Recreation - New Road Name Assignment - Chester Grant. Chad Haughn, Director of Community Development & Recreation was present to review the Request for Decision prepared August 14, 2023 regarding a New Road Name Assignment in Chester Grant. 2023-409 MOVED by Councillor Assaff, SECONDED by Councillor Church that Council approve the new road name of Holters Lane in Chester Grant and that staff be directed to advise residents as well as the proper departments/organizations. ALL IN FAVOUR. MOTION CARRIED. Council (continued) September 14, 2023 367 11.3 Request for Decision prepared July 31, 2023 - Community Development & Recreation - New Road Name Assignment - Latimer Lane, Chester Basin. 2023-410 MOVED by Councillor Veinotte, SECONDED by Councillor Assaff that Council approve the new road name of Latimer Lane, Chester Basin and that staff be directed to advise residents as well as the proper departments/organizations. ALL IN FAVOUR. MOTION CARRIED. 11.4 Request for Decision prepared August 3, 2023 - Infrastructure & Operations (Solid Waste) - Additional Green Carts. Present was Christa Rafuse, Director of Solid Waste, to review the Request for Decision prepared August 3, 2023 regarding the purchase of Additional Green Carts. 2023-411 MOVED by Councillor Wells, SECONDED by Councillor Veinotte that Council approve the purchase of 750 additional green carts (plus parts/lids) at a cost of approximately $85,000. DISCUSSION:  Councillor Church asked if any thought had been given to purchasing bearproof carts and the Director of Solid Waste indicated that there are none available that would work, however, staff will keep looking.  Deputy Warden Shatford noted that the lighter green bins were not very sturdy, and the Director of Solid Waste indicated that the new carts are sturdier.  Councillor Wells noted the report was good. ALL IN FAVOUR. MOTION CARRIED. 11.5 Village of Chester WWTP Upgrade Options. This matter was deferred. 11.6 Village Plan Review - Next Steps. Present was Garth Sturtevant, Senior Planner who indicated to Council that the steps approved by Council for the review are up to date. Council approved an engagement plan in July and an additional meeting was added due to the flooding. Following the public engagement, staff was to compile a “what we heard” report for Council to consider any changes for the next draft. However, the Village Planning Advisory Committee asked that the report go to the Committee prior to Council. Council (continued) September 14, 2023 368 Council agreed that the report would be provided to Council and if it was determined any further input from the Village Planning Advisory Committee was required, it could be asked at that time. There has been some informal correspondence, but Council felt the information needed to be included in one report. Council may want to spend more time but needs the discussion to take place and then decide how to proceed. IN CAMERA There were no “In Camera” items for discussion. ADJOURNMENT 2023-412 MOVED by Councillor Assaff, SECONDED by Councillor Church that the meeting adjourn. ALL IN FAVOUR. MOTION CARRIED. (10:41 a.m.) _________________________ _________________________ Allen Webber Pamela Myra Warden Municipal Clerk NOTE: The minutes are a record of decisions made at meetings. For more details on discussions, a recording of the minutes can be viewed at: www.youtube.com/modcvideo. MUNICIPALITY OF CHESTER FIRE PREVENTION WEEK 2023 WHEREAS the 2023 Fire Prevention theme is; Cooking Safety Starts With You Pay Attention to Fire Prevention ©NFPA AND WHEREAS THE MUNICIPALITY OF CHESTER;  recognizes fire is a serious public safety concern and fire losses in Canada remain unacceptably high thereby necessitating improved fire prevention measures;  commits to ensuring the safety and security of all citizens and reducing the loss of lives and property from fire through individual and community fire prevention programs;  recognizes homes are the locations where people are at greatest risk from fire and urges all residents to plan and practice a home fire escape plan;  reminds everyone to be responsive to public education measures and take action to increase their safety from fire and to earnestly work to eliminate those fire hazards that cause the loss of life and property;  supports the members of the Fire Service and other public agencies in combining their talents and efforts to ensure a successful fight against those conditions that cause fire; NOW THEREFORE, I, Allen Webber, Warden for the Municipality of Chester, this day of 2023, do hereby designate the week of October 8-14, 2023 as Fire Prevention Week throughout the Municipality, and I call upon our citizens to participate in fire prevention activities at home, work and school. I call upon all public information agencies to actively participate in an effort to provide effective fire prevention programs, which will instill in the minds of each citizen, those fire safety practices that will reduce the loss of life and property caused by fire. _________________________________ Allen Webber, Warden Municipality of the District of Chester MOTIONS FOR APPROVAL OF COUNCIL FROM SEPTEMBER 7, 2023 COMMITTEE OF THE WHOLE MEETING 2023-385 APPROVAL OF AGENDA/ORDER OF BUSINESS 2023-386 APPROVAL OF JUNE 22, 2023 MINUTES OF COMMITTEE OF THE WHOLE 2023-387 MUNICIPAL LAND USE BY-LAW AMENDMENTS TO ADD ‘SMALL OPTIONS HOMES’ PROVISIONS. MOVED by Deputy Warden Shatford, SECONDED by Councillor Church that the Committee of the Whole recommend to Council to direct staff to review and prepare amendments to the Municipal Land Use By-Law to add ‘small options homes’ provisions. ALL IN FAVOUR. MOTION CARRIED. 2023-388 APPROVAL OF BUSINESS RETENTION AND EXPANSION (BR+E) ACTION PLAN WITH THE ADDITION OF WATER MOVED by Councillor Connors, SECONDED by Councillor Assaff that the Committee of the Whole recommend to Council to approve the Business Retention and Expansion (BR+E) Action plan with the addition of “water” under the Long Term Action Plan items. ALL IN FAVOUR. MOTION CARRIED. 2023-389 REMO BUDGET EXCESS TO REMAIN WITH REMO FOR EMERGENCY FUNDING MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the Committee of the whole recommend to Council to approve the request of the Regional Emergency Management Organization (REMO) Advisory Committee “that the REMO Advisory Committee recommend to the partner Councils that at the end of each fiscal year, any unspent REMO funds remain with REMO, to be placed in a reserve for emergency funding. SIX IN FAVOUR. ONE OPPOSED. MOTION CARRIED. 2023-390 MEETING CHANGES MOVED by Councillor Assaff, SECONDED by Councillor Church that the Committee of the Whole recommend to Council to cancel the following meetings due to conflicting events/meetings. If required an emergency meeting can be scheduled: • September 21 - Committee of the Whole • October 19 - Committee of the Whole. • November 9 - Council. • December 21 - Committee of the Whole. ALL IN FAVOUR. MOTION CARRIED. 2023-391 ADJOURNMENT MOTION FROM SEPTEMBER 18, 2023 RECREATION & PARKS COMMITTEE FOR APPROVAL OF COUNCIL 2023-416 APPROVAL OF JUNE 19, 2023 MINUTES 2023-417 $1,000 IN TOTAL FOR PARTICIPATION IN SPECIAL OLYMPICS MOVED by Kevin Marczak, SECONDED by Suzanne Brown, that the Recreation Committee recommend to Council that we give Sean Giffin & Jason Rafuse of Chester Basin, $1000.00 (in total) for their participation in the Special Olympics National Curling Games happening in Calgary, Alberta from February 27 to March 2, 2024. MOTION CARRIED. 2023-418 ADJOURNMENT MOTION FOR APPROVAL OF COUNCIL FROM AUGUST 29, 2023 EQUITY, DIVERSITY, AND INCLUSION COMMITTEE MEETING 2023-392 APPROVAL OF AGENDA AND ORDER OF BUSINESS 2023-393 APPROVAL OF JUNE 27, 2023 MINUTES 2023-394 LETTER OF CONGRATULATIONS MOVED by Carol Millett, SECONDED by David Broome that the Equity, Diversity, & Inclusion Committee recommend to Council to write a letter jointly with the Committee acknowledging and congratulating the name change from Acadia First Nation to Wasoqopa’q First Nation. ALL IN FAVOUR. MOTION CARRIED. 2023-395 ADJOURNMENT Church Memorial Park Feasibility Study: Scope of Work The main question Church Memorial Park Board of Directors would like to answer: Should the existing Church Memorial Park facility be renovated, or should a new facility be built to replace the old? A Request For Proposals (RFP) will be issued by CMP in order to secure a qualified and experienced consultant to undertake the work required for the feasibility study. The feasibility study has two main elements 1. Determine if a renovation to the existing facility is a viable option and 2. If a new replacement facility were to be built, what are the main preliminary considerations. Below is an outline of the scope of work to be included in the RFP: 1. RENOVATION The proponent will undertake a review of the existing facility and determine if the structure is suitable for renovation to modernize it, make it more user friendly and ensure it meets the current and future needs and expectations of facility users. It is expected that this review will include: Engineer Reports - Examine previously completed CMP engineer reports on facility condition and assessment as well as reports related to the recently completed repairs to the roof system. Reports : 1. Wood Research & Development, Inspection & Condition Assessment Report, June 2023 2. Stantec, Structural Assessment, November 2022 Renovation Elements - Examine the following renovation elements: previously identified structural repairs including the roof system, overall facility accessibility (including the ice surfaces), improved change rooms (gender neutral), building energy efficiency, improved spectator seating in rink, improved temperature for spectator area of rink, player bench improvements in rink, improvements to outer façade, improvements to the outdated look of the interior of entire building, including the curling rink. Modernization of tools and equipment for curling and skating rink. - Lifespan analysis of main facility operational equipment. Facility Enhancements - Through community consultation, explore facility enhancements. - Determine if any opportunity exists for physical expansion of the facility (i.e. add any other components such as Pickleball) and outline the limitations of the existing building. 1 Cost Estimate - Estimate of capital costs associated with renovation. - Provide possible sources of funding. - Estimate of operating costs. 2. NEW BUILDING Provide new building options including, but not limited to, the following factors: Location - Review the current CMP land and determine if a new facility can be built on the property while the existing building remains intact and open. - If the current property does not have sufficient space to keep the old facility open while a new facility is built, examine alternatives such as demolition or a new location. Facility Components - Through community consultation, determine the main components of a new facility i.e. build to accommodate the uses in the current facility (rink, curling club and community space) or determine if there is a need to change. - Determine optimal sizing for a new building and parking. - Provide conceptual design plans. Cost Estimate - Estimate of capital costs. - Provide possible sources of funding. - Estimate of operating costs. In addition to the items outlined above, the proponent must also include: Review of Current Facility Use Based on information and data provided by CMP, consider the number of current facility users and current demands on the facility as well as possible future demands. Community Stakeholder Engagement To make a recommendation on an appropriate facility for the community (renovation or new build), a community engagement process must be completed to understand current and future needs of the facility. Community engagement will include but limited to, an online community survey, a minimum of two (2) community meetings and stakeholder interviews. Stakeholders include curling club (facility tenant), facility rental groups, minor sport groups that use the facility, Municipal Council and Wasoqopa’q (Acadia) First Nations: Gold River Reserve. 2 Community Demographics Complete an analysis of community demographics to provide an understanding of population dynamics, changes and trends. Consideration For Facility Tenant and Other Direct Property Users CMP has a lease with the Curling Club for the use of the curling section of the facility. Special attention should be given to the opinions and needs of that organization. CMP has legal agreements with three different organizations that co-locate on the property: Chester Tennis Club, Chester & Area Family Resource Centre and the Chester Brass Band. Special attention should be provided to the needs and operation of these organizations. 3 INFORMATION REPORT REPORT TO: Municipal Council or COW MEETING DATE: September 28, 2023 DEPARTMENT: Solid Waste SUBJECT: EPR Program – Information Report ORIGIN: Provincial Legislation Date: September 15, 2023 Prepared by: Christa Rafuse, P.Eng. Date: September 22, 2023 Reviewed by: Tara Maguire, CAO Date: September 22, 2023 Authorized by: Tara Maguire, CAO CURRENT SITUATION Provincial legislation introduced a new regulation under the Environment Act effective August 1, 2023. The regulation supports the responsibility and costs of managing specific waste/recyclables from municipalities to producers. Referred to as Extended Producer Responsibility (EPR) for Printed Paper and Packaging (PPP). In addition, the Packaging, Paper Products and Packaging-Like Products (PPP) Material Management Standard is also in effect. The option to participate allows us an opportunity to significantly reduce our costs related to collection, transportation, and processing of blue bag materials. The data required is comprehensive and represents a fair bit of effort on our part. BACKGROUND In 2019 a proposal for EPR was submitted to NS Environment as it was an area of priority for municipalities, which benefits both the economy and the environment. In Canada, many provinces have already implemented which is said to represent 82% of the Canadian population. DISCUSSION/UPDATES EPR for PPP is the provincial legislation to shift both the responsibility and the cost of recycling programs away from the taxpayer to the producer. The costs producers will be responsible for include costs for collection, administration, education of recycling as well as processing of the materials produced. There have recently been online overviews offered to elected officials via NSFM and the Regional Solid Waste Chairs (Sept 20/27th). The sessions were to assist officials in understanding the implications of these regulations within their Municipality. Circular Materials will act as the Producer Responsibility Organization (PRO), supporting our producers in meeting the regulatory targets. By January 1, 2024: Municipalities will be required to register with the administrator Divert NS (RRFB) and submit household and service level information. The potential data required includes: 1. Household data (number of households, addresses, maps (define whether on private/non- private road) 2. Collection costs (annual costs and collection contract details) 3. Service Level data (materials collected, frequency of collection, day of week, quantities collected) R e q u e s t f o r D e c i s i o n P a g e | 2 ICI are not included under this program and the producers will not pay for any collection or processing of their materials. By October 1, 2024: Producers/PRO will be required to consult with Municipalities and submit a program plan. After a plan is approved, they will establish contracts with service providers. Municipalities interested in continuing services will negotiate contracts. Note: Becoming a service provider is a choice, not a requirement. Although it will be a reduction in costs, it does not guarantee that costs are fully covered. PRO may wish to contract out local education, curbside collection etc. By December 1, 2025: EPR implementation and program underway. This report summarizes the basic information and understanding as of the date prepared. Council may have questions and additional information may be available on the day it’s presented. ATTACHMENTS Please see the attached materials: Circular Materials Presentation and NSFM Presentation. EPR FOR PPP REGULATIONS: IMPLICATIONS FOR MUNICIPALITIES September, 2023 PRESENTATION OBJECTIVE 1.Provide a brief background on EPR for PPP 2.Share a high-level regulation overview 3.Provide some insight into implications for municipalities EPR for PPP Regulations September 2023 AGENDA 1.Background on EPR for PPP 2.Consultation 3.Regulation Overview 4.Implications for Municipalities EPR FOR PPP RECAP •EPR for Packaging, Paper Products, and Packaging-like products (PPP) regulates industry responsibility for both the operational and financial management of certain recyclable materials. •Ideally this incentivizes industry to create easily recyclable packaging because producers become responsible for recycling costs. •In Nova Scotia, EPR for PPP will include materials commonly found in the blue bag system. EPR FOR PPP RECAP •NSFM & partners submitted a proposal regarding EPR for PPP to the provincial government in 2019. •In December 2021, as part of the Environmental Goals and Climate Change Reduction Act, the provincial government committed Extended Producer Responsibly to include Paper, Packaging, and Packaging-Like Products. •EPR for PPP regulations were announced August 2, 2023. •Savings from new operational arrangements are estimated between $20-25 million annually for NS municipalities. •Provincial staff worked with stakeholders to design EPR for PPP regulations, timelines, and exemptions. •Municipal consultation took place through direct outreach to municipalities and through the Solid Waste-Resource Management Regional Chairs Committee. •The Municipal-Provincial Priorities Working group (a subcommittee of Regional Chairs) has been identifying next steps from an operational/data collection perspective. CONSULTATION & COLLABORATION PROGRAM PLAYERS Producers •Regulated to develop and manage a program •Permitted to appoint a PRO Producer Responsibility Organization (PRO) •Appointed by producers to develop and operate the program (e.g., servicing blue bags) •Collects fees from producers •May contract municipalities for collection/processing, and education services •Provides information and education programs related to PPP Provincial Government •Obligates producers, sets targets The Administrator - Divert NS •Manages registration and data collection for producers and municipalities •Oversees registration and compliance with regulation targets •Completes annual reporting to province Municipalities and Regions •Registers with Divert NS and provides current collection data •Can be contracted by industry to continue collection, processing, and/or education DATES AND DEADLINES August 1, 2023 –EPR for PPP Regulations are approved. January 1, 2024 –Last date for municipalities and Producers to register with Divert NS and provide information in the form and manner specified (details forthcoming). January 1, 2024 -Producers must select a Producer Responsibility Organization (PRO) to consult with stakeholders, including municipalities. October 1, 2024 –PRO must consult with every municipality in the Province and submit a readiness report to Divert NS. December 1, 2025 –Full EPR for PPP implementation. A PRO must consult with every municipality in the Province and submit a readiness report to Divert NS containing the following information: •A description of the consultation with municipalities and how the feedback was addressed; •A description of the actions planned to ensure that collection, material management, reporting/record-keeping, and promotion and education services meet the standards outlined in the regulations. READINESS REPORT •In conjunction with the readiness report process, the PRO may begin engaging with municipalities to contract them for services (collection, processing, etc.). •Regulations must be fully implemented by Dec 1, 2025. •Divert NS will monitor the PRO and any other producers to ensure compliance with regulations. REGULATION OVERVIEW PRODUCER DETERMINATION Q. How will a business determine if it meets the ‘Producer’ threshold? •Exemptions include businesses and organizations whose gross annual revenue in the Province is less than 1 million or who supply less than 1 tonne of designated material in the Province in the year. •Businesses and organizations will be responsible for establishing designated material tracking and record keeping measures that demonstrate whether they meet exemption criteria, in accordance with the requirements provided by Divert NS. PRODUCER DETERMINATION Q. Can municipalities and other orders of government be deemed a Producer? •Orders of government are exempt if they meet the current exemption criteria outlined in the regulations. •Most relevant to municipalities is likely the tracking and recording of designated materials that are issued (e.g., tax bills, recreational pamphlets, Council bulletins). •Municipalities should consider information sharing in terms of best practices for collecting and recording this information. •If a municipality is deemed a Producer, they will likely have to pay a nominal fee. OPT-OUT, OPT-IN Prior to January 1, 2024, Councils should consider the current costs associated with the collection, transportation, and processing of designated materials when deciding whether to opt in or out of EPR for PPP. Municipalities can: 1.Opt-out of EPR for PPP and continue to service the blue bag program at cost. 2.Opt-in to EPR and cease to provide any services related to the blue bag program (unless contracted by the PRO to provide collection, processing, and/or education services). OPT -OUT •Municipalities have a ‘first right of refusal’ and can continue to collect and manage blue bag materials without being a part of the program. •Opting out of EPR means a municipality will continue to manage all blue bag collection services for residents and businesses (if applicable), at cost. •If a municipality chooses to opt out and collect and manage their blue bag materials independently, they can assist obligated producers by sharing their collection data with a Producer Responsibility Organization so that these designated materials are accounted for. OPT -IN •Unless contracted by a PRO to provide services, opting in to EPR means a municipality will not provide any servicing for blue bag material including collection or processing. •The Producer Responsibility Organization (PRO) will take full ownership of service after the readiness report is approved. •Note:While apartment buildings, condos, some senior residences, schools and seasonal trailer parks are included in EPR -regulations do not apply to some Industrial/Commercial/Institutional (ICI) industries. Those municipalities currently providing service to these sectors will have to determine how the new regulations impact that service. CONTRACT TO BE A SERVICE PROVIDER •If a municipality opts in to EPR, the Producer Responsibility Organization (PRO) may wish to engage that municipality as a service provider (e.g., collection or processing). •Municipalities will enter into contract negotiations with the PRO regarding the nature of the service provided and the renumeration paid by the PRO to provide it. •Those municipalities with existing recycling facilities will have to decide whether to leverage that facility for services to a PRO or otherwise re-purpose it if they do not continue to collect blue bag materials. CONTRACT NEGOTIATIONS •While contracts may be on 1:1 basis, municipalities can consider a regional approach to negotiations including retaining legal and Subject Matter Experts (SME) to advise during the process. •The PRO will decide through their own procurement process who will provide processing services. Municipalities that own MRF’s can respond to an RFP/Tender. DELIVERY OF EDUCATION SERVICES Currently, the seven Solid Waste Regional Committees, with support from Divert NS, deliver waste education and outreach services to municipalities and communities. While Producers will now be responsible for providing information and education programs related to PPP, they will be focused on education and awareness related to running their program. Municipalities may negotiate with the PRO to promote more community specific details like collection days, etc. Municipalities may still wish to engage in their own waste-reduction education services related to other materials and targeting broad community stakeholders. NEXT STEPS •As part of registering in January 2024, municipalities will be asked to provide operational data relating to their blue bag service. •Staff should be working to collect data and have been provided with some initial information. •The Municipal-Provincial Priorities group, an operational sub-committee of Regional Chairs, has been working with Divert NS to ascertain the necessary data required. •Additional data collection information will be forthcoming from Divert NS/Priorities. REGIONAL CONTACTS Region REGIONAL STAFF ELECTED CHAIR 1 Roschell Clark rmclarke@cbrm.ns.ca Cyril MacDonald camacdonald@cbrm.ns.ca 1 Nicole Latimer Nicole.Latimer@invernesscounty. ca Cyril MacDonald camacdonald@cbrm.ns.ca 2a Tanya Williams tanya@erswm.ca Donnie MacDonald dfmacdonald@antigonishcounty.ns.ca 2b)Deborah Searle Deborah.Searle@pcssa.ca Robert Parker Robert.parker@munpict.ca 3 Phil Redden Predden@colchester.ca Jennifer Houghtaling jhoughtaling@cumberlandcounty.ns.ca 3 Andrea Trask Brenda Rioux atrask@easthants.ca brioux@amherst.ca Jennifer Houghtaling jhoughtaling@cumberlandcounty.ns.ca 4 Shannon Betts bettss@halifax.ca Tony Mancini Tony.mancini@halifax.ca 5 Andrew Garrett andrewg@vwrm.com Peter Muttart Mayor.muttart@countyofkings.ca 6 Christine McClare Christine.McClare@Region6SWM. ca Wayne Thorburne Wayne.thorburne@bridgewater.ca 7 Amy Hillyard amy@wastecheck.ca Linda Gregory lgregory@digbymun.ca NS Solid-Waste Resource Regional Chairs September 15, 2023 Circular MaterialsCircular Materials Introduction NS Solid-Waste Resource Regional Chairs 2 Jeff MacCallum ​ Managing Director, Atlantic Circular MaterialsCircular Materials Nova Scotia NS Solid-Waste Resource Regional Chairs 3 Circular Materials New EPR Regulation •Extended Producer Responsibility for Packaging, Paper Products and Packaging- Like Products Regulations released in August. •Circular Materials will act as a producer responsibility organization, supporting our producers in meeting the regulatory targets. •January 1, 2024: Producers required to register with the Administrator. •Administrator appointed for the program is Divert NS (Resource Recovery Fund Board Inc.). •October 1, 2024: Required to consult with every municipality and submit a readiness report. •December 1, 2025: EPR implementation. NS Solid-Waste Resource Regional Chairs 4 Circular MaterialsCIRCULAR MATERIALS Next Steps •CMA will facilitate the registration of producers as directed by Divert NS •CMA will begin to prepare for consultation •Municipalities to gather the information requested •CMA will begin to set up meetings for the consultation NS Solid-Waste Resource Regional Chairs 5 Circular Materials Data Requested NS Solid-Waste Resource Regional Chairs 6 Collection program Questions Materials collected Number of streams Materials in each stream Collection frequency (weekly, biweekly) Collection days per collection period Quantity of material collected per year – residential only –through curbside program (Break out by stream and by material if possible) Estimated contamination rate from each stream Variances in collection for Facilities (e.g., front end bins for Old Corrugated Containers (OCC)) Services -stops Questions Curbside All counts below matched to individual collection contracts; if not possible by the contract Number of single-family HHS (and equivalent – as per local bylaw) Facilities Number of facilities (apartments/condominium/townhouse complex) served by one central recyclables collection location Number of schools served on residential collection routes Number of seniors residences served on residential collection routes Depots Number of municipal depots Circular Materials Data Requested NS Solid-Waste Resource Regional Chairs 7 Collection cost Questions Cost per year by municipality (where available) Total cost per year by municipality (where available) by: Curbside: Facilities: Depots: Does the municipality perform its own collection (i.e.own trucks & employees)? If NO, then please answer the following where applicable. Curbside Collection Contract Term (MM/YY to MM/YY): Facility Collection Contract Term (MM/YY to MM/YY): Depot Collection Contract Term (MM/YY to MM/YY): Circular Materials Data requested PWG 8 Post-collection (MRF) Questions Processing Facility Name and Location: Tonnes processed (2022): Processing cost per tonne: Does the municipality operate its own MRF? If no, what is the Processing Contract Term (MM/YY to MM/YY): Other costs/information Please provide any additional information and/or costs which do not fall into any of the above categories Promotion and education Questions Who is responsible for/pays for P&E in each municipality? Do you receive any funding from other sources for P&E and if so how much? What form(s) of P&E do you provide to your residents? Can you provide examples of each? Does the municipality do any special educational materials/promotions for specific materials? If so, which materials? What is the cost for P&E in the municipality? Who is responsible for/pays for P&E in each municipality? circularmaterials.ca info@circularmaterials.ca Questions?  FIRST NOTICE - SEPTEMBER 14, 2023  SECOND NOTICE - SEPTEMBER 28, 2023 FOR APPROVAL. Municipality of the District of Chester Operating Expense Reimbursement for MODC Comfort Centres Policy P-114 Effective Date: Policy P-114 - Operating Expense Reimbursement Policy for MODC Comfort Centres (continued) First Notice – Council – September 14, 2023 (2023-402) Second Notice – Council – September 28, 2023 Effective Date: September 28, 2023 Page | 2 MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY P-114 OPERATING EXPENSE REIMBURSEMENT POLICY FOR MUNICIPALITY OF THE DISTRICT OF CHESTER COMFORT CENTRES SECTION 1 PURPOSE To provide reimbursement of eligible operating expenses incurred during local emergencies by Lunenburg County REMO registered comfort centres within the Municipality of Chester (MOC). SECTION 2 DEFINITIONS 2.1 Memorandum of Understanding (MOU) means the form contained within the REMO Comfort Centre Policy dated January 2021. 2.2 Organization means the community group registered as a Comfort Centre with Lunenburg REMO. SECTION 3 ELIGIBILITY REQUIREMENTS FOR OPERATING FUNDS To be eligible for the reimbursement of operating funds the Organization must: 3.1 Execute and demonstrate compliance with the Lunenburg County REMO Memorandum of Understanding (MOU). 3.2 Provide evidence of its ongoing ability to meet the requirements of the MOU. SECTION 4 ELIGIBLE EXPENSES Expenses must be directly related to the operation of the comfort centre during its hours of operation during the local emergency including: 4.1 Basic food and beverage supplies used during hours of operation during an emergency as outlined in the REMO Comfort Center Policy. 4.2 Sanitation and other supplies. 4.3 Fuel consumption directly correlated to the actual hours of operation of the comfort centre. Eligible expenses do not include: Policy P-114 - Operating Expense Reimbursement Policy for MODC Comfort Centres (continued) First Notice – Council – September 14, 2023 (2023-402) Second Notice – Council – September 28, 2023 Effective Date: September 28, 2023 Page | 3 4.4 Labor or service contracting costs incurred during the hours of operation of the comfort centre. 4.5 Expenses claimed under a Disaster Assistance Fund administered by the Province of Nova Scotia. SECTION 5 REIMBURSEMENT 5.1 Funding claims will be accepted from April 1 and March 31 of any one fiscal year. 5.2 Funding claims must be submitted to the MOC within two weeks following the date of the closure of the emergency incident and Comfort Centre operation. 5.3 All claims must be accompanied by evidence of the actual hours of operation and an estimate of the number of community members served during this period. 5.4 All claims are to be itemized and accompanied by detailed receipts. 5.5 The MOC upon review of all claims submitted will issue reimbursement cheques according to the expenses approved for each specific emergency for which the Comfort Centre was open. 5.6 Itemized claims shall not exceed a total of $2,000 within any one year. Claims totaling more than this will not be reimbursed nor carried forward to the following year. Policy P-114 - Operating Expense Reimbursement Policy for MODC Comfort Centres (continued) First Notice – Council – September 14, 2023 (2023-402) Second Notice – Council – September 28, 2023 Effective Date: September 28, 2023 Page | 4 ADOPTION/AMENDMENT INFORMATION Date Reason for Adoption/Amendment 2023 Adoption: To allow reimbursement for operating expenses incurred by registered Comfort Centres within the Municipality of the District of Chester. Annotation for Official Policy Book Reason for Adoption To allow reimbursement for operating expenses incurred by registered Comfort Centres within the Municipality of the District of Chester. Notice of Intention to Adopt Council September 14, 2023 Date of First Notice at Council September 14, 2023 (2023-402) Date of Second Notice at Council September 28, 2023 Effective Date I certify that this Policy was adopted by Council as indicated above. _______________________________________ Pamela M. Myra, Municipal Clerk Date REQUEST FOR DECISION REPORT TO: Council MEETING DATE: September 28, 2023 DEPARTMENT: Infrastructure & Operations SUBJECT: J-Class Road Evaluation Matrix ORIGIN: Council Date: September 11, 2023 Prepared by: Tammie Bezanson, CET Date: September 13, 2023 Reviewed by: Fred Whynot, Director of Public Works Date: September 22 2023 Authorized by: Erin Lowe, Deputy CAO RECOMMENDED MOTION For Council discussion and direction. BACKGROUND Normally, Nova Scotia Department of Public Works (NSDPW) allocates $1.0 million in funding (province-wide) to the 50/50 J-Class paving program, also called the Aid-to-Municipality Program for upgrading chipseal and gravel roads to asphalt. This program is outside of general maintenance, including but not exclusive to, the ditching, vegetation trimming, signage, and safety measures like guardrails of all provincially owned J-Class Roads, these items are the responsibility of the province exclusively. MODC has approximately 35km of provincially owned J-class roads. This list is provided by the province and represents 2.1% of all the provincial J-Class roads. Council prioritizes and submits a list of roads from this list for resurfacing to the province for approval and scheduling. When NSDPW receives the list from all the municipalities in Nova Scotia (no later than October 31, 2023), it determines which roads can be done based on ranking and available funding. Last year’s prioritized J-Class Road paving list based on the evaluation criteria matrix approved by council in 2022 is included as Attachment #1. DISCUSSION At the September 7, 2023, COW meeting, Council requested that Staff bring back a description of the evaluation criteria matrix for review and discussion. The J-Class Road Evaluation Matrix is outlined on the following page. Request for Decision Page | 2 CAT. CRITERIA DESCRIPTION SCORING WEIGHTING CATEGORY TOTAL EC O N O M I C Street Classification* 1g 1 10% 65% 1a 2 1b 2 1c 2 1d 3 2a 4 2b 5 Business # of Parking Bays at Businesses <5 1 5% 5 - 10 2 11 - 15 3 16 - 20 4 >20 5 Road Condition** Asset Condition Rating (ACR) Excellent 1 40% Good 2 Satisfactory 3 Poor 4 Hazardous 5 Municipal Infrastructure Upgrades Scheduled Capital Infrastructure construction Work Within 2 years 5 10% SO C I A L / C U L T U R A L Community Service Church/Cemetery 1 5% 35% Library 2 Community Mailbox 3 Medical Facility 4 School 5 Other TBD School Bus Route No Bus Route 0 10% Bus Route on Abutting Road 3 Bus route on the Road 5 Access & Use Number of Units on Road <5 1 20% 5 - 10 2 11 - 15 3 16 - 20 4 >20 5 Request for Decision Page | 3 A breakdown of the Street Classification and Road Condition in the matrix is as follows: *Street Classification 1g – Local existing gravel (dead end or connector) Any gravel road 1a – Local a (access to residential units on this street only – dead end) Residential road with a cul-du-sac or no exit 1b – Local b (access to residential units on street and other streets) Residential roads within a subdivision that connect 1c – Local c (access to residential and commercial on this street only – dead end) Rural residential and commercial use 1d – Local d (access to significant residential and/or commercial on street and other streets) Urban residential and commercial use 2a – Collector minor (Secondary collector connects to arterial) Numbered highways 2b – Collector major (Primary collector connects to arterial) Numbered highways **Road Condition (surface only) Excellent: only planned operational required Good: Some surface maintenance required plus operational maintenance Satisfactory: significant maintenance, and/or repairs recommended to avoid complete failure Poor: significant renewal/rehabilitation required Hazardous: physically unsound and/or beyond rehabilitation The 2023 J-Class Road list (Attachment #2) was evaluated using the J-Class Road Evaluation Matrix along with a 2023 surface evaluation inspection. Council is invited to review the J-Class Road matrix and instruct staff to submit the approved top 10 J-Class roads as listed in Attachment #2, or provide direction to update the matrix, to be returned to Council for approval. OPTIONS Option A – Direct staff to submit continue with the matrix approved in 2022 and provide to NSDPW the top 10 roads for consideration into the J-Class Road 50/50 cost share program for the 2024 construction season. Option B – Direct staff review/adjust and return to council with a new matrix. Option C – Direct staff to not submit the list. IMPLICATIONS By-Law/Policy Not Applicable Financial/budgetary Funding allocation for the J-Class paving is from Gas Tax reserves. There are sufficient funds in the gas tax reserve to fund this work. Request for Decision Page | 4 Environmental Not Applicable Strategic Priorities 1. Maintain a high level of fiscal responsibility 2. Continually improve public satisfaction with municipal services 3. Ensure sufficient infrastructure is available to best serve our residents and businesses 4. Promote conditions conductive to fostering economic prosperity. Priority Outcomes: Governance & Engagement 1. Ensure municipal service delivery is efficient and effective, communicated, and accessible. 2. Continue to develop an asset management system that will inform decisions about infrastructure, development, levels of service, risk assessment, and associated financing. Priority Outcomes: Infrastructure & Service Delivery 1. Develop and implement evidence-based plans for future infrastructure and service needs, along with related funding models, to accommodate sustainable growth and levels of service. 2. Create efficiencies through innovative service delivery, and proactive maintenance and operations of existing infrastructure. Work Program Implications Not applicable Has Legal review been completed? ___ Yes _ _ No _X_ N/A COMMUNICATIONS (INTERNAL/EXTERNAL) No communication needs are anticipated at this stage of the project. ATTACHMENTS 1. J-CLASS ROAD LIST 2022 2. J-CLASS ROAD LIST 2023 Rank Road Name Location Description MO D C D i s t r i c t Ce n t r e L i n e L e n g t h ( m ) Nu m b e r o f B u s i n e s s e s Nu m b e r o f H o u s e s Ro a d C l a s s St r e e t C l a s s Su r f a c e T y p e Ro a d A s s e t C o n d i t i o n R a t i n g (A C R ) St r e e t C l a s s We i g h t i n g = 1 0 % Bu s i n e s s e s We i g h t i n g = 5 % Ro a d S u r f a c e S c o r e We i g h t i n g = 4 0 % Mu n i c i p a l I n f r a s t r u c t u r e Wo r k P l a n n e d We i g h t i n g = 1 0 % To t a l W e i g h t e d S c o r e = MA X 6 5 % Co m m u n i t y S e r v i c e We i g h t i n g = 5 % Sc h o o l B u s R o u t e We i g h t i n g = 1 0 % Ac c e s s a n d U s e We i g h t i n g = 2 0 % To t a l W e i g h t e d S c o r e = MA X 3 5 % To t a l W e i g h t e d S c o r e 20 2 2 E s t i m a t e d C o s t Es t $ 8 4 0 / m 20 2 2 M O D C S h a r e Ye a r o f L a s t R o a d S u r f a c i n g Up g r a d e 1 PIG LOOP RD Chester HWY 3 TO DUKE STREET 3 1335 6 44 J 2a PA 2 4 4 5 5.25 2 2.8 5 5.5 15.15 0 3 3.3 4 4.8 8.10 23.25 1,121,400.00$ 560,700.00$ 2 OLD TRUNK 3 Chester HWY 3 IN CHESTER TO HWY 3 IN EAST CHESTER (MINUS THE SECTION FROM THE TRAIL CROSSING TO CHESTER COMMONS NORTH)1 & 3 1856.3 6 45 J 2b PA 2 5 6 4 4.2 2 2.8 0 9.70 3 3.15 5 5.5 4 4.8 10.30 20.00 1,559,292.00$ 779,646.00$ 3 VALLEY ROAD Chester HWY 3 IN CHESTER SOUTHEASTERLY TO DUKE STREET 3 530 2 10 J 2b PA 1 5 6 5 5.25 1 1.4 0 10.75 0 5 5.5 1 1.2 6.70 17.45 445,200.00$ 222,600.00$ 4 QUEEN STREET Chester SOUTH STREET IN CHESTER NORTHERLY TO HWY 3 3 1080 4 70 J 1d PA 3 3 3 5 5.25 3 4.2 0 8.55 0 3 3.3 4 4.8 8.10 16.65 907,200.00$ 453,600.00$ 5 WATER STREET Chester DUKE STREET IN CHESTER SOUTHERLY TO DUKE STREET 3 570 4 12 J 1d PA 2 3 3 5 5.25 2 2.8 0 8.55 0 5 5.5 1 1.2 6.70 15.25 478,800.00$ 239,400.00$ 6 HADDEN HILL RD Chester HWY 3 IN CHESTER TO HWY 3 IN ROBINSONS CORNER 3 & 7 1429 0 34 G 2a PA 2 4 4 0 0 2 2.8 0 4.40 0 5 5.5 4 4.8 10.30 14.70 1,200,360.00$ 600,180.00$ 7 NORTH STREET Western Shore LAWRENCE HATT ROAD IN WESTERN SHORE NORTHERLY TO FRANK SWINIMER ROAD 5 1198 0 14 J 2a PA 2 4 4 0 0 2 2.8 0 4.40 0 5 5.5 4 4.8 10.30 14.70 1,006,320.00$ 503,160.00$ 8 CENTRAL STREET Chester VALLEY ROAD IN CHESTER SOUTHERLY TO SOUTH STREET 3 1030 3 38 J 1d CS 3 3 3 5 5.25 3 4.2 0 8.55 0 3 3.3 2 2.4 5.70 14.25 865,200.00$ 432,600.00$ 9 KING STREET Chester SOUTH STREET IN CHESTER NORTHERLY TO FORMER C.N.R. OVERPASS 3 1250 3 78 J 2a PA 2 4 4 5 5.25 2 2.8 0 9.65 0 0 0 3 3.6 3.60 13.25 1,050,000.00$ 525,000.00$ 10 TARGET HILL Chester OLD TRUNK 3 IN CHESTER COMMONS NORTHWESTERLY TO END OF SAND SEAL 3 340 2 22 J 1c SS 3 2 2 5 5.25 3 4.2 0 7.45 1 1.05 3 3.3 2 2.4 5.70 13.15 285,600.00$ 142,800.00$ 11 FOREST VILLAGE RD Simms Settlement HWY 3 IN SIMMS SETTLEMENT SOUTHEASTERLY TO CIVIC 81 2 800 0 38 J 1a CS 4 2 2 0 0 4 5.6 0 2.20 3 3.15 5 5.5 4 4.8 10.30 12.50 672,000.00$ 336,000.00$ 12 STEVENS ROAD East Chester HWY 3 IN EAST CHESTER NORTHERLY TO END OF SAND SEAL 1 400 1 13 J 1c SS 5 2 2 5 5.25 5 7 0 7.45 3 3.15 3 3.3 1 1.2 4.50 11.95 336,000.00$ 168,000.00$ 13 UNION STREET Chester WATER ST TO DUKE ST 3 190 1 12 J 1c CS / SS 1 2 2 5 5.25 2 2.8 0 7.45 0 3 3.3 1 1.2 4.50 11.95 159,600.00$ 79,800.00$ 14 VICTORIA STREET Chester HWY 3 IN CHESTER SOUTHERLY TO SOUTH STREET 3 1140 1 33 J 1d PA 3 3 3 0 0 3 4.2 0 3.30 0 3 3.3 4 4.8 8.10 11.40 957,600.00$ 478,800.00$ 15 CHESTER DOWNS East Chester OLD TRUNK 3 IN EAST CHESTER NORTHWESTERLY AROUND LOOP TO INTERSECTION 1 1020 0 28 J 1b SS 3 2 2 0 0 3 4.2 0 2.20 3 3.15 5 5.5 3 3.6 9.10 11.30 856,800.00$ 428,400.00$ 16 LAWRENCE HATT RD Western Shore HWY 3 TO START OF TURNING CIRCLE 5 640 0 14 J 2a PA 1 4 4 0 0 1 1.4 0 4.40 0 5 5.5 1 1.2 6.70 11.10 537,600.00$ 268,800.00$ 17 SMITH ROAD Robinsons Corner HWY 3 PARALLEL TO C.N.R. TO END OF SERVICE 3 150 1 5 Z 1g GR 3 1 1 5 5.25 3 4.2 0 6.35 0 3 3.3 1 1.2 4.50 10.85 126,000.00$ 63,000.00$ 18 SOUTH STREET Chester VICTORIA ST TO QUEEN ST 3 245 2 2 J 2a PA 2 4 4 5 5.25 2 2.8 0 9.65 0 0 0 1 1.2 1.20 10.85 205,800.00$ 102,900.00$ 19 STATION STREET Western Shore HWY 3 IN WESTERN SHORE BY FIRE HALL WESTERLY TO NORTH STREET 5 360 0 9 J 1d PA 2 3 3 0 0 2 2.8 0 3.30 0 5 5.5 1 1.2 6.70 10.00 302,400.00$ 151,200.00$ 20 GOLF COURSE ROAD Chester PIG LOOP ROAD IN CHESTER COMMONS SOUTHERLY TO END OF CHIP SEAL 3 470 1 6 J 1d PA 1 3 3 5 5.25 1 1.4 0 8.55 0 0 0 1 1.2 1.20 9.75 394,800.00$ 197,400.00$ 21 REGENT STREET Chester WATER ST TO KING ST, VICTORIA ST TO GRANITE ST, BRUNSWICK ST TO END OF SERVICE 3 440 2 12 J 1b PA 1 0 5 5.25 1 1.4 0 5.25 0 3 3.3 1 1.2 4.50 9.75 369,600.00$ 184,800.00$ 22 VAUGHN ROAD Western Shore HWY 3 IN WESTERN SHORE EASTERLY TO END OF SAND SEAL 5 470 1 11 J 1d PA 4 3 3 5 5.25 4 5.6 0 8.55 0 0 0 1 1.2 1.20 9.75 394,800.00$ 197,400.00$ 23 CHESTER COMMONS Chester OLD TRUNK 3 EASTERLY AROUND LOOP TO OLD TRUNK 3 3 920.2 0 40 J 1b SS 2 2 2 0 0 2 2.8 0 2.20 3 3.15 5 5.5 1 1.2 6.70 8.90 772,968.00$ 386,484.00$ 24 TREMONT STREET Chester DUKE ST TO CIVIC 138 3 1153 1 25 J 1c CS 3 2 2 5 5.25 3 4.2 0 7.45 0 0 0 1 1.2 1.20 8.65 968,520.00$ 484,260.00$ 25 HUBBARDS ESTATE RD Fox Point ROUTE 329 IN HUBBARDS WESTERLY TO END AT TURNING CIRCLE 2 540 0 16 J 1a PA 3 2 2 0 0 3 4.2 0 2.20 0 3 3.3 2 2.4 5.70 7.90 453,600.00$ 226,800.00$ 26 SWINIMER ROAD Western Shore HWY 3 IN WESTERN SHORE WESTERLY TO END AT C.N.R. BOUNDARY 5 330 0 19 J 1b GR 4 2 2 0 0 4 5.6 0 2.20 0 3 3.3 2 2.4 5.70 7.90 277,200.00$ 138,600.00$ 27 MAPLEWOOD DRIVE Chester HWY 3 IN CHESTER COMMONS NORTHERLY TO CHESTER COMMONS ROAD 3 220 0 7 J 1d CS 2 3 3 0 0 2 2.8 0 3.30 0 3 3.3 1 1.2 4.50 7.80 184,800.00$ 92,400.00$ 28 STANFORD LAKE Robinsons Corner HWY 3 IN ROBINSONS CORNER EASTERLY AROUND STANFORD LAKE TO OLD TRUNK 3 3 & 7 1652.5 0 21 G 1g GR 4 1 1 0 0 4 5.6 5 5.5 6.60 0 0 0 1 1.2 1.20 7.80 1,388,100.00$ 694,050.00$ 29 WALKER ROAD Chester VICTORIA STREET IN CHESTER WESTERLY TO CIVIC 83 3 1276.7 0 21 J 1b CS 4 2 2 0 0 4 5.6 0 2.20 0 0 0 4 4.8 4.80 7.00 1,072,428.00$ 536,214.00$ 30 EAST WIND DRIVE Robinsons Corner HADDEN HILL ROAD IN ROBINSONS CORNER SOUTHWESTERLY AROUND LOOP TO WEST WIND DRIVE 3 450 0 10 J 1b PA 2 2 2 0 0 2 2.8 0 2.20 0 3 3.3 1 1.2 4.50 6.70 378,000.00$ 189,000.00$ 31 MAIN STREET Chester VICTORIA ST TO DUKE ST (EXCLUDING PORTION PREVIOUSLY PAVED - VALLEY TO QUEEN 3 440 0 10 J 1b CS/SS 4 2 2 0 0 4 5.6 0 2.20 0 3 3.3 1 1.2 4.50 6.70 369,600.00$ 184,800.00$ 32 PLEASANT STREET Chester KING STREET IN CHESTER EASTERLY TO DUKE STREET 3 200 0 11 J 1b CS 2 2 2 0 0 2 2.8 0 2.20 0 3 3.3 1 1.2 4.50 6.70 168,000.00$ 84,000.00$ 33 YOUNG ROAD Western Shore HWY 3 IN WESTERN SHORE WESTERLY TO C.N.R. BOUNDARY THEN TO STATION STREET 5 400 0 12 J 1b GR 5 2 2 0 0 5 7 0 2.20 0 3 3.3 1 1.2 4.50 6.70 336,000.00$ 168,000.00$ 34 BOEHNER ROAD Western Shore HWY 3 NEAR VAUGHN RIVER IN WESTERN SHORE NORTHERLY TO END OF SERVICE 5 400 0 7 I 1g GR 4 1 1 0 0 4 5.6 0 1.10 0 3 3.3 1 1.2 4.50 5.60 336,000.00$ 168,000.00$ 35 CHARLES HILTZ Western Shore HWY 3 IN WESTERN SHORE EASTERLY TO END OF LISTED ROAD (SEE PLAN)5 210 0 4 J 1g GR 4 1 1 0 0 4 5.6 0 1.10 0 3 3.3 1 1.2 4.50 5.60 176,400.00$ 88,200.00$ 36 GEORGE DOREY Western Shore HWY 3 AT WESTERN SHORE WESTERLY TO END AT TURNING CIRCLE 5 220 0 14 J 1g GR 5 1 1 0 0 5 7 0 1.10 0 3 3.3 1 1.2 4.50 5.60 184,800.00$ 92,400.00$ 37 VALERIE AVE Chester Basin LACEY MINES ROAD IN CHESTER BASIN SOUTHEASTERLY TO END AT CUL-DE-SAC 4 160 0 5 J 1g GR 5 1 1 0 0 5 7 0 1.10 0 3 3.3 1 1.2 4.50 5.60 134,400.00$ 67,200.00$ 38 CHANDLER ROAD Chester PIG LOOP RD IN CHESTER COMMONS SOUTHERLY TO END OF SERVICE 3 480 0 10 J 1d PA 1 3 3 0 0 1 1.4 0 3.30 0 0 0 1 1.2 1.20 4.50 403,200.00$ 201,600.00$ 39 FREDA'S HILL Chester PENINSULA ROAD IN CHESTER WESTERLY TO END AT PRIVATE DRIVEWAY ON THE PENINSULA 3 180 0 7 J 1a SS 5 2 2 0 0 5 7 0 2.20 0 0 0 1 1.2 1.20 3.40 151,200.00$ 75,600.00$ 40 GRANITE STREET Chester REGENT STREET IN CHESTER NORTHERLY TO END OF SERVICE 3 230 0 12 J 1b CS 3 2 2 0 0 3 4.2 0 2.20 0 0 0 1 1.2 1.20 3.40 193,200.00$ 96,600.00$ 41 PENINSULA RD Chester SOUTH STREET IN CHESTER WEST TO CIVIC 102, START OF PENINSULA RD EXT 3 580 0 7 J 1b CS 2 2 2 0 0 2 2.8 0 2.20 0 0 0 1 1.2 1.20 3.40 487,200.00$ 243,600.00$ 42 WATER LANE Chester WATER AND DUKE STREET INTERSECTION IN CHESTER SOUTHERLY TO QUEENS STREET 3 120 0 7 J 1a PA 2 2 2 0 0 2 2.8 0 2.20 0 0 0 1 1.2 1.20 3.40 100,800.00$ 50,400.00$ J-CLASS ROAD CONDENSED LIST 43 WESTWIND DRIVE Robinsons Corner EASTWIND DRIVE IN ROBINSONS CORNER SOUTHWESTERLY TO EASTWIND DRIVE 3 200 0 5 J 1a CS 2 2 2 0 0 2 2.8 0 2.20 0 0 0 1 1.2 1.20 3.40 168,000.00$ 84,000.00$ 44 MAIN STREET EXT Chester VICTORIA ROAD IN CHESTER WESTERLY TO END AT SHORE 3 50 0 2 J 1g GR 2 1 1 0 0 2 2.8 0 1.10 0 0 0 1 1.2 1.20 2.30 42,000.00$ 21,000.00$ 45 PETERSON LANE Chester HWY 3 IN CHESTER SOUTHERLY TO DUKE STREET 3 150 0 3 J 1g GR 4 1 1 0 0 4 5.6 0 1.10 0 0 0 1 1.2 1.20 2.30 126,000.00$ 63,000.00$ 46 ZINCK ROAD Robinsons Corner HWY 3 IN ROBINSONS CORNER EASTERLY TO END OF ROAD 3 140 0 9 J 1g GR 4 1 1 0 0 4 5.6 0 1.10 0 0 0 1 1.2 1.20 2.30 117,600.00$ 58,800.00$ 47 NAUSS POINT Chester FROM PIG LOOP RD TO END OF SERVICE 3 640 1 21 J 1c PA 2 2 2 5 5.25 2 2.8 7.45 0 0 1 0.00 537,600.00$ 268,800.00$ Recent Pave 48 ADAMS ROAD Western Shore HWY 3 IN WESTERN SHORE WESTERLY TO END OF SERVICE AT C.N.R. BOUNDARY 5 150 0 6 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 126,000.00$ 63,000.00$ 2022 49 BEECH STREET East Chester MAPLE STREET IN EAST CHESTER SOUTHERLY TO PINE STREET 1 110 0 2 J 1b PA 1 2 0 0 1 1.4 0.00 0 0 1 0.00 92,400.00$ 46,200.00$ 2020 50 BIRCH STREET East Chester OLD TRUNK 3 IN EAST CHESTER SOUTHERLY TO JCT. OF MAPLE AND BEECH STREET 1 180 0 3 J 1b PA 1 2 0 0 1 1.4 0.00 3 3.15 10 1 0.00 151,200.00$ 75,600.00$ 2019 51 BRUNSWICK STREET Chester REGENT STREET IN CHESTER SOUTHERLY TO END AT UNION ST 3 170 0 0 J 1b PA 1 2 0 0 1 1.4 0.00 0 0 1 0.00 142,800.00$ 71,400.00$ 2022 52 CEDAR STREET East Chester MAPLE STREET IN EAST CHESTER SOUTHERLY TO PINE STREET 1 110 0 2 J 1b PA 1 2 0 0 1 1.4 0.00 0 0 1 0.00 92,400.00$ 46,200.00$ 2020 53 CHESTER SHORE Chester PIG LOOP ROAD IN CHESTER EASTERLY TO HWY 3 1 & 3 1280 0 5 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 1,075,200.00$ 537,600.00$ 2020 54 DUKE STREET Chester HWY 3 TO WATER STREET 3 1079 6 26 J 2b PA 1 5 0 1 1.4 5 0.00 5 5.25 15 4 0.00 906,360.00$ 453,180.00$ Recent Pave 55 FRANK SWINIMER Western Shore FROM HWY 3 IN WESTERN SHORE WESTERLY TO END AT TURNING CIRCLE 5 600 0 17 J 2a PA 1 4 0 0 1 1.4 0.00 0 15 4 0.00 504,000.00$ 252,000.00$ Recent Pave 56 MAIN STREET Chester VALLEY RD TO QUEEN ST 3 100 0 1 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 84,000.00$ 42,000.00$ 2020 57 MAPLE STREET East Chester BIRCH STREET IN EAST CHESTER TO CEDAR STREET 1 240 0 9 J 1b PA 1 2 0 0 1 1.4 0.00 0 0 1 0.00 201,600.00$ 100,800.00$ 2019 58 MYRA Western Shore HWY 3 IN WESTERN SHORE WESTERLY TO END AT C.N.R. BOUNDARY 5 170 0 6 J 1a PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 142,800.00$ 71,400.00$ 2022 59 OLD TRUNK 3 Chester TRAIL CROSSING TO ISLAND VIEW RD 1 303.4 0 14 J 2b PA 1 5 6 5 5.25 1 1.4 0 10.75 3 3.15 15 16.5 4 4.8 21.30 254,856.00$ 127,428.00$ 2022 60 PINE STREET East Chester BEECH STREET IN EAST CHESTER TO CEDAR STREET AND BRANCH TO END 1 250 0 13 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 210,000.00$ 105,000.00$ 2020 61 PLEASANT STREET Chester PRINCE STREET IN CHESTER EASTERLY TO KING STREET 3 150 5 10 J 2a PA 1 4 5 5.25 1 1.4 5.25 0 10 1 0.00 126,000.00$ 63,000.00$ 2021 62 PRINCE STREET Chester PLEASANT STREET IN CHESTER NORTHERLY TO END AT MAIN STREET 3 710 0 30 J 1b PA 1 2 0 0 1 1.4 0.00 0 0 4 0.00 596,400.00$ 298,200.00$ 2020 63 REGENT STREET Chester KING ST TO CENTRAL ST 3 100 0 3 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 84,000.00$ 42,000.00$ Recent Pave 64 REGENT STREET Chester PRINCE ST TO VICTORIA ST 3 120 0 3 J 1g PA 1 1 0 0 1 1.4 0.00 0 10 1 0.00 100,800.00$ 50,400.00$ Recent Pave 65 REGENT STREET Chester CENTRAL ST TO PRINCE ST 3 100 0 3 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 84,000.00$ 42,000.00$ 2019 66 REGENT STREET Chester GRANITE ST TO BRUNSWICK ST 3 100 0 4 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 84,000.00$ 42,000.00$ 2019 67 UNION STREET Chester DUKE ST TO KING ST 3 55 0 0 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 46,200.00$ 23,100.00$ Recent Pave 68 UNION STREET Chester KING ST TO BRUNSWICK ST 3 495 0 11 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 415,800.00$ 207,900.00$ 2021 TOTALS 34858 53 1023 29,280,804.00$ 14,640,402.00$ Total m completed 7212 21% 23,222,388.00$ 11,611,194.00$ Total m to be upgraded 27646 79% Grand Total 34858 100% Already paved with the 50/50 paving program Road was on the top 10 in 2021 Gravel Road Remaining Estimated Totals Rank Road Name Location Description MO D C D i s t r i c t Ce n t r e L i n e L e n g t h ( m ) Nu m b e r o f B u s i n e s s e s Nu m b e r o f H o u s e s Ro a d C l a s s St r e e t C l a s s Su r f a c e T y p e Ro a d A s s e t C o n d i t i o n R a t i n g (A C R ) St r e e t C l a s s We i g h t i n g = 1 0 % Bu s i n e s s e s We i g h t i n g = 5 % Ro a d S u r f a c e S c o r e We i g h t i n g = 4 0 % Mu n i c i p a l I n f r a s t r u c t u r e Wo r k P l a n n e d We i g h t i n g = 1 0 % To t a l W e i g h t e d S c o r e = MA X 6 5 % Co m m u n i t y S e r v i c e We i g h t i n g = 5 % Sc h o o l B u s R o u t e We i g h t i n g = 1 0 % Ac c e s s a n d U s e We i g h t i n g = 2 0 % To t a l W e i g h t e d S c o r e = MA X 3 5 % To t a l W e i g h t e d S c o r e 20 2 3 E s t i m a t e d C o s t Es t $ 1 , 0 9 2 / m 20 2 3 M O D C S h a r e Ye a r o f L a s t R o a d S u r f a c i n g Up g r a d e 1 PIG LOOP RD Chester HWY 3 TO DUKE STREET 3 1335 6 44 J 2a PA 2 4 4 5 5.25 2 2.8 5 5.5 15.15 0 3 3.3 4 4.8 8.10 23.25 1,457,820.00$ 728,910.00$ 2 OLD TRUNK 3 Chester HWY 3 IN CHESTER TO HWY 3 IN EAST CHESTER (MINUS THE SECTION FROM THE TRAIL CROSSING TO CHESTER COMMONS NORTH)1 & 3 1856.3 6 45 J 2b PA 2 5 6 4 4.2 2 2.8 0 9.70 3 3.15 5 5.5 4 4.8 10.30 20.00 2,027,079.60$ 1,013,539.80$ 3 VALLEY ROAD Chester HWY 3 IN CHESTER SOUTHEASTERLY TO DUKE STREET 3 530 2 10 J 2b PA 1 5 6 5 5.25 1 1.4 0 10.75 0 5 5.5 1 1.2 6.70 17.45 578,760.00$ 289,380.00$ 4 QUEEN STREET Chester SOUTH STREET IN CHESTER NORTHERLY TO HWY 3 3 1080 4 70 J 1d PA 3 3 3 5 5.25 3 4.2 0 8.55 0 3 3.3 4 4.8 8.10 16.65 1,179,360.00$ 589,680.00$ 5 WATER STREET Chester DUKE STREET IN CHESTER SOUTHERLY TO DUKE STREET 3 570 4 12 J 1d PA 2 3 3 5 5.25 2 2.8 0 8.55 0 5 5.5 1 1.2 6.70 15.25 622,440.00$ 311,220.00$ 6 HADDEN HILL RD Chester HWY 3 IN CHESTER TO HWY 3 IN ROBINSONS CORNER 3 & 7 1429 0 34 G 2a PA 2 4 4 0 0 2 2.8 0 4.40 0 5 5.5 4 4.8 10.30 14.70 1,560,468.00$ 780,234.00$ 7 NORTH STREET Western Shore LAWRENCE HATT ROAD IN WESTERN SHORE NORTHERLY TO FRANK SWINIMER ROAD 5 1198 0 14 J 2a PA 2 4 4 0 0 2 2.8 0 4.40 0 5 5.5 4 4.8 10.30 14.70 1,308,216.00$ 654,108.00$ 8 CENTRAL STREET Chester VALLEY ROAD IN CHESTER SOUTHERLY TO SOUTH STREET 3 1030 3 38 J 1d CS 3 3 3 5 5.25 3 4.2 0 8.55 0 3 3.3 2 2.4 5.70 14.25 1,124,760.00$ 562,380.00$ 9 KING STREET Chester SOUTH STREET IN CHESTER NORTHERLY TO FORMER C.N.R. OVERPASS 3 1250 3 78 J 2a PA 2 4 4 5 5.25 2 2.8 0 9.65 0 0 0 3 3.6 3.60 13.25 1,365,000.00$ 682,500.00$ 10 TARGET HILL Chester OLD TRUNK 3 IN CHESTER COMMONS NORTHWESTERLY TO END OF SAND SEAL 3 340 2 22 J 1c SS 3 2 2 5 5.25 3 4.2 0 7.45 1 1.05 3 3.3 2 2.4 5.70 13.15 371,280.00$ 185,640.00$ 11 FOREST VILLAGE RD Simms Settlement HWY 3 IN SIMMS SETTLEMENT SOUTHEASTERLY TO CIVIC 81 2 800 0 38 J 1a CS 4 2 2 0 0 4 5.6 0 2.20 3 3.15 5 5.5 4 4.8 10.30 12.50 873,600.00$ 436,800.00$ 12 STEVENS ROAD East Chester HWY 3 IN EAST CHESTER NORTHERLY TO END OF SAND SEAL 1 400 1 13 J 1c SS 5 2 2 5 5.25 5 7 0 7.45 3 3.15 3 3.3 1 1.2 4.50 11.95 436,800.00$ 218,400.00$ 13 UNION STREET Chester WATER ST TO DUKE ST 3 190 1 12 J 1c CS / SS 1 2 2 5 5.25 2 2.8 0 7.45 0 3 3.3 1 1.2 4.50 11.95 207,480.00$ 103,740.00$ 14 VICTORIA STREET Chester HWY 3 IN CHESTER SOUTHERLY TO SOUTH STREET 3 1140 1 33 J 1d PA 3 3 3 0 0 3 4.2 0 3.30 0 3 3.3 4 4.8 8.10 11.40 1,244,880.00$ 622,440.00$ 15 CHESTER DOWNS East Chester OLD TRUNK 3 IN EAST CHESTER NORTHWESTERLY AROUND LOOP TO INTERSECTION 1 1020 0 28 J 1b SS 3 2 2 0 0 4 5.6 0 2.20 3 3.15 5 5.5 3 3.6 9.10 11.30 1,113,840.00$ 556,920.00$ 16 LAWRENCE HATT RD Western Shore HWY 3 TO START OF TURNING CIRCLE 5 640 0 14 J 2a PA 1 4 4 0 0 1 1.4 0 4.40 0 5 5.5 1 1.2 6.70 11.10 698,880.00$ 349,440.00$ 17 SMITH ROAD Robinsons Corner HWY 3 PARALLEL TO C.N.R. TO END OF SERVICE 3 150 1 5 Z 1g GR 3 1 1 5 5.25 3 4.2 0 6.35 0 3 3.3 1 1.2 4.50 10.85 163,800.00$ 81,900.00$ 18 SOUTH STREET Chester VICTORIA ST TO QUEEN ST 3 245 2 2 J 2a PA 2 4 4 5 5.25 2 2.8 0 9.65 0 0 0 1 1.2 1.20 10.85 267,540.00$ 133,770.00$ 19 STATION STREET Western Shore HWY 3 IN WESTERN SHORE BY FIRE HALL WESTERLY TO NORTH STREET 5 360 0 9 J 1d PA 2 3 3 0 0 2 2.8 0 3.30 0 5 5.5 1 1.2 6.70 10.00 393,120.00$ 196,560.00$ 20 REGENT STREET Chester WATER ST TO KING ST, VICTORIA ST TO GRANITE ST, BRUNSWICK ST TO END OF SERVICE 3 440 2 12 J 1b PA 1 0 5 5.25 1 1.4 0 5.25 0 3 3.3 1 1.2 4.50 9.75 480,480.00$ 240,240.00$ 21 VAUGHAN ROAD Western Shore HWY 3 IN WESTERN SHORE EASTERLY TO END OF SAND SEAL 5 470 1 11 J 1d PA 4 3 3 5 5.25 4 5.6 0 8.55 0 0 0 1 1.2 1.20 9.75 513,240.00$ 256,620.00$ 22 GOLF COURSE ROAD Chester PIG LOOP ROAD IN CHESTER COMMONS SOUTHERLY TO END OF CHIP SEAL 3 470 1 6 J 1d PA 1 3 3 5 5.25 1 1.4 0 8.55 0 0 0 1 1.2 1.20 9.75 513,240.00$ 256,620.00$ 23 CHESTER COMMONS Chester OLD TRUNK 3 EASTERLY AROUND LOOP TO OLD TRUNK 3 3 920.2 0 40 J 1b SS 2 2 2 0 0 2 2.8 0 2.20 3 3.15 5 5.5 1 1.2 6.70 8.90 1,004,858.40$ 502,429.20$ 24 TREMONT STREET Chester DUKE ST TO CIVIC 138 3 1153 1 25 J 1c CS 3 2 2 5 5.25 3 4.2 0 7.45 0 0 0 1 1.2 1.20 8.65 1,259,076.00$ 629,538.00$ 26 SWINIMER ROAD Western Shore HWY 3 IN WESTERN SHORE WESTERLY TO END AT C.N.R. BOUNDARY 5 330 0 19 J 1b GR 4 2 2 0 0 4 5.6 0 2.20 0 3 3.3 2 2.4 5.70 7.90 360,360.00$ 180,180.00$ 25 HUBBARDS ESTATE RD Fox Point ROUTE 329 IN HUBBARDS WESTERLY TO END AT TURNING CIRCLE 2 540 0 16 J 1a PA 3 2 2 0 0 3 4.2 0 2.20 0 3 3.3 2 2.4 5.70 7.90 589,680.00$ 294,840.00$ 27 MAPLEWOOD DRIVE Chester HWY 3 IN CHESTER COMMONS NORTHERLY TO CHESTER COMMONS ROAD 3 220 0 7 J 1d CS 2 3 3 0 0 2 2.8 0 3.30 0 3 3.3 1 1.2 4.50 7.80 240,240.00$ 120,120.00$ 28 STANFORD LAKE Robinsons Corner HWY 3 IN ROBINSONS CORNER EASTERLY AROUND STANFORD LAKE TO OLD TRUNK 3 3 & 7 1652.5 0 21 G 1g GR 4 1 1 0 0 4 5.6 5 5.5 6.60 0 0 0 1 1.2 1.20 7.80 1,804,530.00$ 902,265.00$ 29 WALKER ROAD Chester VICTORIA STREET IN CHESTER WESTERLY TO CIVIC 83 3 1276.7 0 21 J 1b CS 4 2 2 0 0 4 5.6 0 2.20 0 0 0 4 4.8 4.80 7.00 1,394,156.40$ 697,078.20$ 33 YOUNG ROAD Western Shore HWY 3 IN WESTERN SHORE WESTERLY TO C.N.R. BOUNDARY THEN TO STATION STREET 5 400 0 12 J 1b GR 5 2 2 0 0 5 7 0 2.20 0 3 3.3 1 1.2 4.50 6.70 436,800.00$ 218,400.00$ 31 MAIN STREET Chester VICTORIA ST TO DUKE ST (EXCLUDING PORTION PREVIOUSLY PAVED - VALLEY TO QUEEN 3 440 0 10 J 1b CS/SS 4 2 2 0 0 4 5.6 0 2.20 0 3 3.3 1 1.2 4.50 6.70 480,480.00$ 240,240.00$ 30 EAST WIND DRIVE Robinsons Corner HADDEN HILL ROAD IN ROBINSONS CORNER SOUTHWESTERLY AROUND LOOP TO WEST WIND DRIVE 3 450 0 10 J 1b PA 2 2 2 0 0 2 2.8 0 2.20 0 3 3.3 1 1.2 4.50 6.70 491,400.00$ 245,700.00$ 32 PLEASANT STREET Chester KING STREET IN CHESTER EASTERLY TO DUKE STREET 3 200 0 11 J 1b CS 2 2 2 0 0 2 2.8 0 2.20 0 3 3.3 1 1.2 4.50 6.70 218,400.00$ 109,200.00$ 36 GEORGE DOREY Western Shore HWY 3 AT WESTERN SHORE WESTERLY TO END AT TURNING CIRCLE 5 220 0 14 J 1g GR 5 1 1 0 0 5 7 0 1.10 0 3 3.3 1 1.2 4.50 5.60 240,240.00$ 120,120.00$ 37 VALERIE AVE Chester Basin LACEY MINES ROAD IN CHESTER BASIN SOUTHEASTERLY TO END AT CUL-DE-SAC 4 160 0 5 J 1g GR 5 1 1 0 0 5 7 0 1.10 0 3 3.3 1 1.2 4.50 5.60 174,720.00$ 87,360.00$ 34 BOEHNER ROAD Western Shore HWY 3 NEAR VAUGHN RIVER IN WESTERN SHORE NORTHERLY TO END OF SERVICE 5 400 0 7 I 1g GR 4 1 1 0 0 4 5.6 0 1.10 0 3 3.3 1 1.2 4.50 5.60 436,800.00$ 218,400.00$ 35 CHARLES HILTZ Western Shore HWY 3 IN WESTERN SHORE EASTERLY TO END OF LISTED ROAD (SEE PLAN)5 210 0 4 J 1g GR 4 1 1 0 0 4 5.6 0 1.10 0 3 3.3 1 1.2 4.50 5.60 229,320.00$ 114,660.00$ 38 CHANDLER ROAD Chester PIG LOOP RD IN CHESTER COMMONS SOUTHERLY TO END OF SERVICE 3 480 0 10 J 1d PA 1 3 3 0 0 1 1.4 0 3.30 0 0 0 1 1.2 1.20 4.50 524,160.00$ 262,080.00$ 39 FREDA'S HILL Chester PENINSULA ROAD IN CHESTER WESTERLY TO END AT PRIVATE DRIVEWAY ON THE PENINSULA 3 180 0 7 J 1a SS 5 2 2 0 0 5 7 0 2.20 0 0 0 1 1.2 1.20 3.40 196,560.00$ 98,280.00$ 40 GRANITE STREET Chester REGENT STREET IN CHESTER NORTHERLY TO END OF SERVICE 3 230 0 12 J 1b CS 3 2 2 0 0 3 4.2 0 2.20 0 0 0 1 1.2 1.20 3.40 251,160.00$ 125,580.00$ J-CLASS ROAD CONDENSED LIST 41 PENINSULA RD Chester SOUTH STREET IN CHESTER WEST TO CIVIC 102, START OF PENINSULA RD EXT 3 580 0 7 J 1b CS 2 2 2 0 0 3 4.2 0 2.20 0 0 0 1 1.2 1.20 3.40 633,360.00$ 316,680.00$ 42 WATER LANE Chester WATER AND DUKE STREET INTERSECTION IN CHESTER SOUTHERLY TO QUEENS STREET 3 120 0 7 J 1a PA 2 2 2 0 0 2 2.8 0 2.20 0 0 0 1 1.2 1.20 3.40 131,040.00$ 65,520.00$ 43 WESTWIND DRIVE Robinsons Corner EASTWIND DRIVE IN ROBINSONS CORNER SOUTHWESTERLY TO EASTWIND DRIVE 3 200 0 5 J 1a CS 2 2 2 0 0 2 2.8 0 2.20 0 0 0 1 1.2 1.20 3.40 218,400.00$ 109,200.00$ 45 PETERSON LANE Chester HWY 3 IN CHESTER SOUTHERLY TO DUKE STREET 3 150 0 3 J 1g GR 4 1 1 0 0 4 5.6 0 1.10 0 0 0 1 1.2 1.20 2.30 163,800.00$ 81,900.00$ 46 ZINCK ROAD Robinsons Corner HWY 3 IN ROBINSONS CORNER EASTERLY TO END OF ROAD 3 140 0 9 J 1g GR 4 1 1 0 0 4 5.6 0 1.10 0 0 0 1 1.2 1.20 2.30 152,880.00$ 76,440.00$ 44 MAIN STREET EXT Chester VICTORIA ROAD IN CHESTER WESTERLY TO END AT SHORE 3 50 0 2 J 1g GR 2 1 1 0 0 2 2.8 0 1.10 0 0 0 1 1.2 1.20 2.30 54,600.00$ 27,300.00$ 59 OLD TRUNK 3 Chester TRAIL CROSSING TO ISLAND VIEW RD 1 303.4 0 14 J 2b PA 1 5 6 5 5.25 1 1.4 0 10.75 3 3.15 15 16.5 4 4.8 21.30 331,312.80$ 165,656.40$ 2022 47 NAUSS POINT Chester FROM PIG LOOP RD TO END OF SERVICE 3 640 1 21 J 1c PA 2 2 2 5 5.25 2 2.8 7.45 0 0 1 0.00 698,880.00$ 349,440.00$ Recent Pave 48 ADAMS ROAD Western Shore HWY 3 IN WESTERN SHORE WESTERLY TO END OF SERVICE AT C.N.R. BOUNDARY 5 150 0 6 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 163,800.00$ 81,900.00$ 2022 49 BEECH STREET East Chester MAPLE STREET IN EAST CHESTER SOUTHERLY TO PINE STREET 1 110 0 2 J 1b PA 1 2 0 0 1 1.4 0.00 0 0 1 0.00 120,120.00$ 60,060.00$ 2020 50 BIRCH STREET East Chester OLD TRUNK 3 IN EAST CHESTER SOUTHERLY TO JCT. OF MAPLE AND BEECH STREET 1 180 0 3 J 1b PA 1 2 0 0 1 1.4 0.00 3 3.15 10 1 0.00 196,560.00$ 98,280.00$ 2019 51 BRUNSWICK STREET Chester REGENT STREET IN CHESTER SOUTHERLY TO END AT UNION ST 3 170 0 0 J 1b PA 1 2 0 0 1 1.4 0.00 0 0 1 0.00 185,640.00$ 92,820.00$ 2022 52 CEDAR STREET East Chester MAPLE STREET IN EAST CHESTER SOUTHERLY TO PINE STREET 1 110 0 2 J 1b PA 1 2 0 0 1 1.4 0.00 0 0 1 0.00 120,120.00$ 60,060.00$ 2020 53 CHESTER SHORE Chester PIG LOOP ROAD IN CHESTER EASTERLY TO HWY 3 1 & 3 1280 0 5 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 1,397,760.00$ 698,880.00$ 2020 54 DUKE STREET Chester HWY 3 TO WATER STREET 3 1079 6 26 J 2b PA 1 5 0 1 1.4 5 0.00 5 5.25 15 4 0.00 1,178,268.00$ 589,134.00$ Recent Pave 55 FRANK SWINIMER Western Shore FROM HWY 3 IN WESTERN SHORE WESTERLY TO END AT TURNING CIRCLE 5 600 0 17 J 2a PA 1 4 0 0 1 1.4 0.00 0 15 4 0.00 655,200.00$ 327,600.00$ Recent Pave 56 MAIN STREET Chester VALLEY RD TO QUEEN ST 3 100 0 1 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 109,200.00$ 54,600.00$ 2020 57 MAPLE STREET East Chester BIRCH STREET IN EAST CHESTER TO CEDAR STREET 1 240 0 9 J 1b PA 1 2 0 0 1 1.4 0.00 0 0 1 0.00 262,080.00$ 131,040.00$ 2019 58 MYRA Western Shore HWY 3 IN WESTERN SHORE WESTERLY TO END AT C.N.R. BOUNDARY 5 170 0 6 J 1a PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 185,640.00$ 92,820.00$ 2022 60 PINE STREET East Chester BEECH STREET IN EAST CHESTER TO CEDAR STREET AND BRANCH TO END 1 250 0 13 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 273,000.00$ 136,500.00$ 2020 61 PLEASANT STREET Chester PRINCE STREET IN CHESTER EASTERLY TO KING STREET 3 150 5 10 J 2a PA 1 4 5 5.25 1 1.4 5.25 0 10 1 0.00 163,800.00$ 81,900.00$ 2021 62 PRINCE STREET Chester PLEASANT STREET IN CHESTER NORTHERLY TO END AT MAIN STREET 3 710 0 30 J 1b PA 1 2 0 0 1 1.4 0.00 0 0 4 0.00 775,320.00$ 387,660.00$ 2020 63 REGENT STREET Chester KING ST TO CENTRAL ST 3 100 0 3 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 109,200.00$ 54,600.00$ Recent Pave 64 REGENT STREET Chester PRINCE ST TO VICTORIA ST 3 120 0 3 J 1g PA 1 1 0 0 1 1.4 0.00 0 10 1 0.00 131,040.00$ 65,520.00$ Recent Pave 65 REGENT STREET Chester CENTRAL ST TO PRINCE ST 3 100 0 3 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 109,200.00$ 54,600.00$ 2019 66 REGENT STREET Chester GRANITE ST TO BRUNSWICK ST 3 100 0 4 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 109,200.00$ 54,600.00$ 2019 67 UNION STREET Chester DUKE ST TO KING ST 3 55 0 0 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 60,060.00$ 30,030.00$ Recent Pave 68 UNION STREET Chester KING ST TO BRUNSWICK ST 3 495 0 11 J 1b PA 1 2 0 0 1 1.4 0.00 0 10 1 0.00 540,540.00$ 270,270.00$ 2021 TOTALS 34858 53 1023 38,065,045.20$ 19,032,522.60$ Total m completed 7212 21%30,189,104.40$ 15,094,552.20$ Total m to be upgraded 27646 79% Grand Total 34858 100% Already paved with the 50/50 paving program Road was on the top 10 in 2021 Gravel Road Remaining Estimated Totals REQUEST FOR DECISION Prepared By: Tim Topping, CPA, CA, Director of Finance & Information Services Date September 20, 2023 Reviewed By: Date Authorized By: Tara Maguire, CAO Date September 22, 2023 CURRENT SITUATION There are two items requiring financing through the upcoming Fall 2023 debenture issuance by the Province. One is to refinance the balloon payment for the remaining 2 years of an initial 17-year borrowing term, initially taken out in 2008 to fund the costs of a landfill building and leachate system, and the other is to finance the purchase of a dump trailer that was completed in summer 2023, as part of the approved 2023- 2024 capital budget. For the Municipality to borrow, a Resolution for Pre-Approval of Debenture Issuance Subject to Interest Rate must be approved by Council. RECOMMENDATION That Council approves the attached pre-approval for Capital budget projects noted below. BACKGROUND A Temporary Borrowing Resolution (“TBR”) in the amount of $6,743,385 was approved by Council on August 3, 2023 for four capital purchases, where the final payments were anticipated to have been completed by September 1, however 3 of these projects have not yet been completed and will be financed at the Spring 2024 debenture issuance. The capital project requiring financing in the Fall 2023 issuance and its related capital budget amounts is as follows: Project Debenture term Timing of Debenture Budget Year Budget Total Expenditures Borrowing Estimate for the TBR Public Works – Dump Trailer 5 years Fall 2023 2023-24 $15,000 $15,359 $15,000* * Debenture amount limited to budgeted amount (excess $359 will be paid from Sewer EDU fees) Additionally, a 2-year debenture in the amount of $110,902 will be issued to fund the final 2 years of the 17- year financing term for landfill building and leachate system upgrades completed in 2008. Ministerial approval certificates for both items have been received already. REPORT TO: Municipal Council SUBMITTED BY: Finance Department DATE: September 28, 2023 SUBJECT: Pre-Approval of Debenture Issuance ORIGIN: 2 Request For Decisioecision IMPLICATIONS Policy – n/a. Financial/Budgetary – Borrowing agrees with approved capital budgets Environmental – n/a Strategic Plan – n/a Work Program Implications -n/a OPTIONS 1. Approve the attached resolution for pre-approval of debenture issuance subject to interest rate 2. Revise the approved capital funding source for the above project REFERENCES The approved capital budget is for 2023-2024. ATTACHMENTS Resolution for Pre-Approval of Debenture Issuance Subject to Interest Rate COMMUNICATIONS (INTERNAL/EXTERNAL) Internal – n/a External- Forward approved pre-approval to Municipal Advisor immediately following Council’s approval, along with the signed ministerial certificates, and a commitment letter from the CAO. Name of Unit: _______Municipality of the District of Chester_____________________________________ Resolution for Pre-Approval of Debenture Issuance Subject to Interest Rate WHEREAS clause 66 (1) of the Municipal Government Act (the “Act”) provides that a municipality may borrow to carry out an authority to expend funds for capital purposes conferred by the Act or another Act of the Legislature; AND WHEREAS clause 91(1)(a) of the Act provides that where a municipality is authorized to borrow money, subject to the approval of the Minister of Municipal Affairs and Housing (the “Minister”), that the sum shall be borrowed by the issue and sale of debentures, in one sum or by installments, as determined by the council; AND WHEREAS clause 91(1)(b) of the Municipal Government Act authorizes the council to determine the amount and term of, and the rate of interest, on each debenture, when the interest on a debenture is to be paid, and where the principal and interest on a debenture are to be paid; AND WHEREAS clause 91(2) of the Municipal Government Act states, that in accordance with the Finance Act, the mayor or warden and clerk or the person designated by the council, by policy, shall sell and deliver the debentures on behalf of the municipality at the price, in the sums and in the manner deemed proper; AND WHEREAS the resolution of council to borrow for was approved by the municipal council on___August 3, 2023_________________. (council’s TBR approval date) BE IT THEREFORE RESOLVED THAT under the authority of Section 91 of the Municipal Government Act, the Municipality of the District of Chester (Name of Unit) borrow by the issue and sale of debentures a sum or sums not exceeding $_6,743,385 , for a period not to exceed ___10_____ years, subject to the approval of the Minister; THAT the sum be borrowed by the issue and sale of debentures of the Municipality of the District of Chester (Name of Unit) in the amount that the mayor or warden and clerk or the person designated by the council deems proper, provided the average interest rate of the debenture does not exceed the rate of 6.5%; THAT the debenture be arranged with the Province of Nova Scotia with interest to be paid semi-annually and principal payments made annually; THAT this resolution remains in force for a period not exceeding twelve months from the passing of this resolution. THIS IS TO CERTIFY that the foregoing is a true copy of a resolution duly passed at a meeting of the Council of the Municipality of the District of Chester (Name of Unit) held on the 28 day of September 2023 GIVEN under the hands of the Mayor/Warden and the Clerk of the Municipality of the District of Chester (Name of Unit) this 28 day of September 20 23 Mayor/Warden Clerk For Province use only: TBR #: Minister signed: Case Summary Case # 406385 Fox Point beach CATEGORY Other FOLLOW UP DATE / TIME 2023-09-19 ASSIGNED TO Jennifer Webber (Communications Officer) Pam Myra (Municipal Clerk) STATUS Open PRIORITY 2 OPENED DATE 2023-09-10 LAST MODIFIED 2023-09-13 12:10:04 PM ADT DUE DATE 2023-09-19 SOURCE Web Form LOCATION DESCRIPTION LOCATION DESCRIPTION Beach There is no location to display NOTES Contact Information Pfvai A.0 I),arlic WebForm Details / Details du formulaire web I have lived here for 70 years and have been going to Fox Point beach for at least 60 of those years. Lately I have been totally unable to secure parking at the beach many days, especially on the weekends. Most of the parking is taken by divers from torpedo rays . They take all the picnic tables, strew their gear all over the grass and all the benches. This beach is increasingly popular with people who can't get a space on the Halifax county beaches. People park on both sides of the road, up the hills, and at the nearby Anglican cemetery. I served on the beach committee for several years, and we were advised the municipality owns a large tract of land just up the hill from the beach. Why can't this land have the trees removed and some groundwork done to provide safe parking ? This situation is becoming dangerous. It is discouraging to go to your usual beach and then have to return home. Today I had to try to negotiate my way up blind hills past the usual annoying hordes of cyclists only to discover I could not get parking. Waiting to hear your reply! 2023-09-13 12:14:49 PM ADT Page 1 of 2 Nova Scotia Office of the Fire Marshal Department of Municipal Affairs 250 Baker Dr, Entrance C, Suite 210 Dartmouth, NS, B2W 61-4 PO Box 231, Halifax Central Halifax, NS, B3J 2M4 902 - 424 - 5721 1 fax: 902 - 424 - 3239 RENEWED AUG 181011 August 14, 2023 Municipal Clerks RE: Amendments to the Nova Scotia Building Code Regulations Further to my letter of 14 August 2023, please find enclosed three (3) copies of the Schedules forming part of the formal notice of amendments. Revisions to the regulations are expected on or about January 1, 2025 (Schedule A), January 1, 2026 Schedule B and January 1, 2028 (Schedule Q. This will advance the minimum Tier in both the NECB and Section 9.36. of the Building Code. The proposed changes are also available at: https://novascotia.ca/building-code-regulations-public- notice Written comments on the proposed amendments to the regulations are welcome and should be forwarded on or before September 29, 2023 to: Joe Rogers Building Code Coordinator Office of the Fire Marshal P.O. Box 231 Halifax Central Halifax, Nova Scotia 133J 21VI4 If there are any questions arise, I will address them and can be reached at (902) 424-5721 or 4oe.rogers@novascotia.ca. Sincerely, Joe Rogers Building Code Coordinator DRAFT VERSION For Notification Only - Public Notice Review as required by Building Code Act Schedule "A" Amendment to the Nova Scotia Building Code Regulations made by the Minister of Municipal Affairs and Housing under Section 4 of Chapter 46 of the Revised Statutes of Nova Scotia, 1989, the Building Code Act Section 88 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is repealed and the following Section substituted: Sentence 9.36.1.3.(1) (Compliance and Application) replaced 88 Sentence 9.36.1.3.(1) (Part 9 of Division B) of the National Building Code is repealed and replaced with the following: 1) Except as provided in Sentences (2) and (4), buildings shall comply with one of the following: a) RESERVED, b) RESERVED, c) the tiered performance requirements based on the climatic data for where the building is located for at least Tier 2 in Subsection 9.36.7., d) the tiered prescriptive requirements for climatic Zone 6 for at least Tier 2 in Subsection 9.36.8., or e) the NECB. See Note NS-9.36.1.3.(1), NSBCR) Schedule "A": Page 1 of 1 DRAFT VERSION For Notification Only - Public Notice Review as required by Building Code Act Schedule "B" Amendment to the Nova Scotia Building Code Regulations made by the Minister of Municipal Affairs and Housing under Section 4 of Chapter 46 of the Revised Statutes of Nova Scotia, 1989, the Building Code Section 88 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is repealed and the following Section substituted: Sentence 9.36.1.3.(1) (Compliance and Application) replaced 88 Sentence 9.36.1.3.(1) (Part 9 of Division B) of the National Building Code is repealed and replaced with the following: 1) Except as provided in Sentences (2) to (6), buildings shall comply with one of the following: a) RESERVED, b) RESERVED, c) the tiered performance requirements based on the climatic data for where the building is located for at least Tier 3 in Subsection 9.36.7., d) the tiered prescriptive requirements for climatic Zone 6 for at least Tier 3 in Subsection 9.36.8., or e) at least Tier 2 of the NECB. See Note NS-9.36.1.3.(1), NSBCR) 2 Section 94 of Part 3 of the regulations is repealed and the following heading and Section substituted: Schedule "B": Page 1 of 2 Amendments to Part 1 (General) of Division B) of the National Energy Code Sentence 1.1.2.1.(1) (Prescriptive, Trade-off or Performance Compliance) replaced 94 Sentence 1.1.2.1.(1) (Part 1 of Division B) of the National Energy Code, is repealed and replaced with one of the following: 1) Buildings shall comply with a) RESERVED, b) RESERVED, or c) the tiered performance requirements for at least Tier 2 as stated in Part 10. Schedule "B": Page 2 of 2 DRAFT VERSION For Notification Only - Public Notice Review as required by Building Code Act Schedule "C" Amendment to the Nova Scotia Building Code Regulations made by the Minister of Municipal Affairs and Housing under Section 4 of Chapter 46 of the Revised Statutes of Nova Scotia, 1989, the Building Code Act Section 94 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is amended by further modifying Clause 1.1.2.1.(1)(c) (Part 1 of Division B) of the National Energy Code, by striking out "Tier 2" and substituting "Tier 3". Schedule "C": Page 1 of 1 DRAFT VERSION For Notification Only - Public Notice Review as required by Building Code Act Schedule "A" Amendment to the Nova Scotia Building Code Regulations made by the Minister of Municipal Affairs and Housing under Section 4 of Chapter 46 of the Revised Statutes of Nova Scotia, 1989, the Building Code Act Section 88 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is repealed and the following Section substituted: Sentence 9.36.1.3.(1) (Compliance and Application) replaced 88 Sentence 9.36.1.3.(1) (Part 9 of Division B) of the National Building Code is repealed and replaced with the following: 1) Except as provided in Sentences (2) and (4), buildings shall comply with one of the following: a) RESERVED, b) RESERVED, c) the tiered performance requirements based on the climatic data for where the building is located for at least Tier 2 in Subsection 9.36.7., d) the tiered prescriptive requirements for climatic Zone 6 for at least Tier 2 in Subsection 9.36.8., or e) the NECB. See Note NS-9.36.1.3.(1), NSBCR) Schedule "A": Page 1 of 1 DRAFT VERSION For Notification Only - Public Notice Review as required by Building Code Act Schedule "B" Amendment to the Nova Scotia Building Code Regulations made by the Minister of Municipal Affairs and Housing under Section 4 of Chapter 46 of the Revised Statutes of Nova Scotia,1989, the Building Code Section 88 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is repealed and the following Section substituted: Sentence 9.36.1.3.(1) (Compliance and Application) replaced 88 Sentence 9.36.1.3.(1) (Part 9 of Division B) of the National Building Code is repealed and replaced with the following: 1) Except as provided in Sentences (2) to (6), buildings shall comply with one of the following: a) RESERVED, b) RESERVED, c) the tiered performance requirements based on the climatic data for where the building is located for at least Tier 3 in Subsection 9.36.7., d) the tiered prescriptive requirements for climatic Zone 6 for at least Tier 3 in Subsection 9.36.8., or e) at least Tier 2 of the NECB. See Note NS-9.36.1.3.(1), NSBCR) 2 Section 94 of Part 3 of the regulations is repealed and the following heading and Section substituted: Schedule "B": Page 1 of 2 Amendments to Part 1 (General) of Division B) of the National Energy Code Sentence 1.1.2.1.(1) (Prescriptive, Trade-off or Performance Compliance) replaced 94 Sentence 1.1.2.1.(1) (Part 1 of Division B) of the National Energy Code, is repealed and replaced with one of the following: 1) Buildings shall comply with a) RESERVED, b) RESERVED, or c) the tiered performance requirements for at least Tier 2 as stated in Part 10. Schedule "B": Page 2 of 2 DRAFT VERSION For Notification Only - Public Notice Review as required by Building Code Act Schedule "C" Amendment to the Nova Scotia Building Code Regulations made by the Minister of Municipal Affairs and Housing under Section 4 of Chapter 46 of the Revised Statutes of Nova Scotia, 1989, the Building Code Act Section 94 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is amended by further modifying Clause 1.1.2.1.(1)(c) (Part 1 of Division B) of the National Energy Code, by striking out "Tier 2" and substituting "Tier 3". Schedule "C": Page 1 of 1 DRAFT VERSION For Notification Only - Public Notice Review as required by Building Code Act Schedule "A" Amendment to the Nova Scotia Building Code Regulations made by the Minister of Municipal Affairs and Housing under Section 4 of Chapter 46 of the Revised Statutes of Nova Scotia, 1989, the Building Code Act Section 88 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is repealed and the following Section substituted: Sentence 9.36.1.3.(1) (Compliance and Application) replaced 88 Sentence 9.36.1.3.(1) (Part 9 of Division B) of the National Building Code is repealed and replaced with the following: 1) Except as provided in Sentences (2) and (4), buildings shall comply with one of the following: a) RESERVED, b) RESERVED, c) the tiered performance requirements based on the climatic data for where the building is located for at least Tier 2 in Subsection 9.36.7., d) the tiered prescriptive requirements for climatic Zone 6 for at least Tier 2 in Subsection 9.36.8., or e) the NECB. See Note NS-9.36.1.3.(1), NSBCR) Schedule "A": Page 1 of 1 DRAFT VERSION For Notification Only - Public Notice Review as required by Building Code Act Schedule "B" Amendment to the Nova Scotia Building Code Regulations made by the Minister of Municipal Affairs and Housing under Section 4 of Chapter 46 of the Revised Statutes of Nova Scotia, 1989, the Building Code Section 88 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is repealed and the following Section substituted: Sentence 9.36.1.3.(1) (Compliance and Application) replaced 88 Sentence 9.36.1.3.(1) (Part 9 of Division B) of the National Building Code is repealed and replaced with the following: 1) Except as provided in Sentences (2) to (6), buildings shall comply with one of the following: a) RESERVED, b) RESERVED, c) the tiered performance requirements based on the climatic data for where the building is located for at least Tier 3 in Subsection 9.36.7., d) the tiered prescriptive requirements for climatic Zone 6 for at least Tier 3 in Subsection 9.36.8., or e) at least Tier 2 of the NECB. See Note NS-9.36.1.3.(1), NSBCR) 2 Section 94 of Part 3 of the regulations is repealed and the following heading and Section substituted: Schedule "B": Page 1 of 2 Amendments to Part 1 (General) of Division B) of the National Energy Code Sentence 1.1.2.1.(1) (Prescriptive, Trade-off or Performance Compliance) replaced 94 Sentence 1.1.2.1.(1) (Part 1 of Division B) of the National Energy Code, is repealed and replaced with one of the following: 1) Buildings shall comply with a) RESERVED, b) RESERVED, or c) the tiered performance requirements for at least Tier 2 as stated in Part 10. Schedule "B": Page 2 of 2 DRAFT VERSION For Notification Only - Public Notice Review as required by Building Code Act Schedule "C" Amendment to the Nova Scotia Building Code Regulations made by the Minister of Municipal Affairs and Housing under Section 4 of Chapter 46 of the Revised Statutes of Nova Scotia, 1989, the Building Code Act Section 94 of Part 3 of the Nova Scotia Building Code Regulations, N.S. Reg. xx/2023, made by order of the Minister of Municipal Affairs and Housing dated xx, 2023, is amended by further modifying Clause 1.1.2.1.(1)(c) (Part 1 of Division B) of the National Energy Code, by striking out "Tier 2" and substituting "Tier 3". Schedule "C": Page 1 of 1 Questions & Answers 2020 NS Building Code Regulations Adoption PLEASE SEND IN WRITTEN COMMENTS BEFORE SEPTEMBER 29, 2023 MAIL: PO BOX 231, HALIFAX, NS B3J 2M4 or EMAIL: OFM@NOVASCOTIA.CA ONLY COMMENTS SUBMITTED IN WRITING WILL BE TAKEN INTO CONSIDERATION The Office of the Fire Marshal requests comments on the proposed adoption of the 2020 National Codes. As part of the process of adoption, the Nova Scotia Building Code Regulations are currently being advertised for a 45-day period. We hope the following Questions & Answers, offers some clarity. Is there a redline version so we can compare changes to the previous Regulations? A redline version is not available because most changes are in the National Codes. The OFM is required under the Building Code Act to publish the Regulations as approved by the Registrar of Regulations. They are not permitted to be altered in any way. Why are there two Schedule A's with these Regulations? The first "Schedule A" must be filed in order to obtain a regulation number and permit adoption of the Regulations. The second set of Schedules (A-C) must be filed to permit the proposed modifications going forward. This provides the roadmap industry has requested and avoids going back out to public notice and replaces the first Schedule "A". Is Nova Scotia accepting the 2020 National Codes as written? Proposed changes are made to some parts of the 2020 National Codes through the Nova Scotia Building Code Regulations "Schedule A". All changes to the National Codes are found in Part 3 of the Regulation. If approved, the adoption of the National Codes along with the changes in "Schedule A", form the Nova Scotia Building Code and will be in force in Nova Scotia. Can the Code adoption be delayed? The proposed implementation date is January 2024 at the earliest. Regulations cannot come into force earlier than that date but there is a possibility of delaying implementation pending received comments and stakeholder feedback. Will there be training on the Codes? Staff continue to engage with the sector, stakeholder, and special interest groups on code requirements on an ongoing basis. Information sessions will be planned to support the progression through the tiers as needed. Depending on the implementation date, training may not widely be available prior to implementation. Why is Nova Scotia using the 1995 Farm Code if there is a new Farm Code in the 2020 National Building Code? The Province of Nova Scotia has determined that further analysis and stakeholder engagement is required prior to adoption of the National Building Code (NBC) 2020 and the National Fire Code NFC) 2020 requirements for large farm buildings (Group G occupancies) and farm building equipment. Until this is done, the requirements of the 1995 Farm Building Code are proposed to remain in effect. Are the Codes retroactive? No, Codes are not retroactive. A building must meet the Code that was in force at the time of application for a Building Permit. Any construction or condition that lawfully existed before the effective date of the regulations is not required to conform to the regulations if the construction or condition does not constitute an unsafe condition in the opinion of the building official. What is the timeline for adoption of the energy tiers in Nova Scotia? National Building Code (9.36) National Energy Code Tier 1 Jan. 1, 2024 Jan. 1, 2024 Tier 2 Jan. 1, 2025 Jan. 1, 2026 Tier 3 Jan. 1, 2026 Jan. 1, 2028 Tier 4 TBD TBD Tier 5 TBD Why is Nova Scotia proposing to begin at Tier 1 and not Tier 5? Industry has been seeking information about adoption of the 2020 National Codes for some time. The new codes introduce a tiered system that provides the construction sector with guidance and sets performance standards for energy efficiency which will serve as a roadmap to help to move industry forward to net zero construction. Based on the advice of the Nova Scotia Building Advisory Committee, a phased progression through the tiers is proposed so the sector has time to adopt and adapt to the requirements without impacting development. Of course, builders can always have the option to build beyond the current minimum Code requirements. We look forward to reading your comments on the adoption of the 2020 National Codes. PLEASE SEND IN YOUR WRITTEN COMMENTS BEFORE SEPTEMBER 29, 2023 MAIL: PO BOX 231, HALIFAX, INS B3J 2M4 or EMAIL: OFM@NOVASCOTIA.CA ONLY COMMENTS SUBMITTED IN WRITING WILL BE TAKEN INTO CONSIDERATION Digital Versions Are Available: Proposed Regulations: Nova Scotia Building Code Proposed Regulations (PDF) and DraftAmendments Schedule A to C (PDF) National Building Code of Canada: https://publications.gc.ca/site%ng/9.897526/publication.html National Energy Code of Canada: https://publications.gc.ca/site%ng/9.897536/publication.html National Plumbing Code of Canada: https.11publications.gc.calsitelengl9.8975321publication.html National Farm Code 1995: https.11nrc-publications.conada.ca/enq/view/object/?id=8d848d71-3fc2- 4e1 b-b0c1-c45d15a79a46 National Fire Code of Canada: https://publications.gc.calsitelengl9.8975481publication.html 34 Central Street 0 Chester NS 130J 1J0 7 September 7, 2023 Warden Webber and Members of Council Municipality of the District of Chester 151 King Street Chester NS BOJ 1J0 RE: VILLAGE OF CHESTER SECONDARY PLANNING STRATEGY Dear Warden Webber and Councillors, Thank you for the courtesy you extended today in hearing comments as to the draft Planning Strategy. Clearly, there are concerns in the community. It is more important to get the planning strategy right than to meet an administrative target of completion by December 31, 2023. Warden Webber clarified that the next step in the process is to receive a report from municipal staff as to comments made during the community consultations. A significant issue is that there has been no effective community consultation. The reasons are articulated in the letter read at today's Council meeting. Without effective community consultation, little weight should be put on the comments received to date, in my submission. Perhaps Council would consider the following: 1. Re -start the process. Meaningful community consultation requires effective notification to residents of Chester (by mail drop or other means); 2. Provide an overview document to residents which sets out: a. what is now contained in the Chester Secondary Planning Strategy and Land Use By -Law, b. what is proposed in Draft #1, c. an explanation with a side -by -side comparison (red -lined or other) with the rationale for the changes; 3. That document should include a tie-in between Draft #1 and community resources, including water and sewer and other environmental issues to show that consideration has been given to these factors; 4. That document should also clarify whether Draft #1 requires adherence to "green" standards in planning and permitting. 5. That document ought to show how the strategy supports (affordable) housing for those living and working within the area covered by the Draft. If citizens are engaged effectively, the final document presented to Council will reflect consensus where possible and will outline the points of divergence for resolution by our elected Councillors. Yours respectfully, Nancy I. Murray REQUEST FOR DIRECTION REPORT TO: Municipal Council MEETING DATE: September 28, 2023 DEPARTMENT: Community Development & Recreation SUBJECT: Development Agreement Application ORIGIN: Date: September 14, 2023 Prepared by: Paul Riley, Planner Date: September 19, 2023 Reviewed by: Garth Sturtevant, Senior Planner & Chad Haughn, Director of Community Development & Recreation Date: September 22, 2023 Authorized by: Tara Maguire, CAO RECOMMENDED MOTION/ACTION That Council direct staff to prepare a draft Development Agreement & hold a Public Information Meeting. CURRENT SITUATION Planning Staff have received an application for a Development Agreement received on September 5, 2023. The application states the proposal is to obtain compliance for existing development in the form of a 14-unit land lease community (Hill Top Estates). BACKGROUND The application was submitted by Blair van Veld on behalf of Twin Rivers Park Limited. The proposed development is for 14 dwelling units on the 4.4-acre property (PID 60153764) on Highway 3, East River. The property is a land lease community and has a private roadway access, known as Cook Drive. The property is in the Mixed-Use zone, which allows for 1-4 dwelling units on a lot by development permit; 5-11 dwelling units on a lot by site plan and 12 or more dwelling units on a lot are permitted by way of Development Agreement. The total number of units on the lot (14) requires a Development Agreement. DISCUSSION The cover letter submitted with the application outlines details of the proposed development and they have indicated that plans of the existing development will be provided soon. The application describes their intention to bring into compliance all 14 dwelling units, 8 of which are already in compliance, in the form of individual land lease sites comprising manufactured homes and accessory structures. The development has existing on-site water and septic systems. If the file proceeds, the next steps are for staff to review the submitted documents against policy in the Municipal Planning Strategy and prepare a draft development agreement. R e q u e s t f o r D i r e c t i o n P a g e | 2 OPTIONS 1. Direct staff to prepare a draft Development Agreement & hold a Public Information Meeting. 2. Request Staff to provide more information prior to proceeding. IMPLICATIONS By-Law/Policy The request is keeping within the Municipal Planning Policy regarding residential development in the Mixed-Use zone. Financial/budgetary No costs anticipated, other than staff time. The applicant is to pay the application & advertising fees. Environmental No anticipated environmental implications at this time. These details will be evaluated during the policy analysis in future staff report. Strategic Priorities The request to bring into compliance all of the 14 dwelling units will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Governance & Engagement 1. Ensure municipal bylaw and policy frameworks reflect current and changing needs. Work Program Implications Planning staff time is the only expected impact on the work program, on top of day-to-day tasks and other current files. Has Legal review been completed? ___ Yes _ X_ No __ N/A COMMUNICATIONS (INTERNAL/EXTERNAL) To follow. If direction is given to staff to proceed, the file will follow the Public Engagement Program as noted in the Municipal Planning Strategy. This Includes Public Information Meeting, Municipal Planning Advisory Committee Meeting, Council 1st Reading and a Public Hearing follow by Council vote and 14-day appeal period. Notification to all property owners within 30m of the property would also be sent out in advance of the Pubic Hearing date. ATTACHMENTS 1. Application 2. Cover Letter R e q u e s t f o r D i r e c t i o n P a g e | 3 R e q u e s t f o r D i r e c t i o n P a g e | 4 R e q u e s t f o r D i r e c t i o n P a g e | 5 R e q u e s t f o r D i r e c t i o n P a g e | 6 R e q u e s t f o r D i r e c t i o n P a g e | 7 REQUEST FOR DECISION REPORT TO: Municipal Council MEETING DATE: September 28, 2023 DEPARTMENT: Community Development & Recreation SUBJECT: Appointment of Bylaw Officer & Fire Inspector ORIGIN: Council Appointments Date: September 21, 2023 Prepared by: Chad Haughn, Director of Community Development & Recreation Date: September 22, 2023 Authorized by: Tara Maguire, CAO RECOMMENDED MOTION It is recommended that Council appoint Kendel Barkhouse as Administrator of Dangerous & Unsightly Properties and that Matthew Bustelli is appointed as Fire Inspector for the Municipality of Chester. CURRENT SITUATION The Municipality has completed the hiring process for both the Bylaw Enforcement Officer & Waste Inspector position as well as the Fire Inspector position. Staff acting in either of these roles are required to be appointed by Council prior to the staff member carrying out the duties of that position for the Municipality. BACKGROUND / DISCUSSION The Municipality has been working to fill staff vacancies in the area of Bylaw Enforcement and Fire Inspection. Both positions have had changes over the past year. The Bylaw Enforcement position, which includes the administration of dangerous & unsightly properties, was expanded to include waste inspection. New staff member Kendel Barkhouse will be responding to all new complaints that are received and he will also be following up on existing files. The Fire Inspector role was previously combined with Bylaw Enforcement duties. The current structure has the fire inspector focussed solely on fire inspections. New Inspector Matthew Bustelli will be connecting with businesses and organizations who have buildings that fall under the System of Municipal Fire Inspections. OPTIONS 1. Appoint Kendel Barkhouse as Administrator of Dangerous & Unsightly Properties and appoint Matthew Bustelli as Fire Inspector. 2. Do not appoint Kendel Barkhouse and Matthew Bustelli and request additional information from staff. IMPLICATIONS By-Law/Policy The Administrator of Dangerous & Unsightly Properties is connected to the Municipal Dangerous & Unsightly Policy P-80 and other municipal policies and bylaws. The Fire Inspector will be implementing the System of Municipal Fire Inspections Policy (P-89) in accordance with the Nova Scotia Fire Safety Act and Fire Safety Regulations. Financial/budgetary There are no new financial obligations associated with these appointments. R e q u e s t f o r D e c i s i o n P a g e | 2 Environmental NA Strategic Priorities Appointing an Administrator of Dangerous & Unsightly Properties and Fire Inspector will assist the Municipality in advancing the following Priority Outcomes of the 2021-24 Strategic Priorities Framework: Priority Outcomes: Governance & Engagement Ensure municipal service delivery is efficient and effective, communicated and accessible. Work Program Implications Having an Administrator of Dangerous & Unsightly Properties and Fire Inspector will help ensure that the Municipality of Chester can provide consistent service to the public. Has Legal review been completed? ___ Yes _ X_ No __ N/A ATTACHMENTS NA