HomeMy Public PortalAboutCOW A 2014-02-20MUNICIPALITY OF THE DISTRICT OF CHESTER
COMMITTEE OF THE WHOLE
Thursday, February 20, 2014 – 8:45 a.m.
AGENDA
1. MEETING CALLED TO ORDER.
2. MINUTES OF PREVIOUS MEETING:
2.1 Committee of the Whole – Thursday, February 6, 2014
3. MATTERS ARISING:
3.1 Presentation – Vermicomposting
3.2 Presentation – Management Without Borders
3.3 Update - Senior Economic Development Officer, Marianne Gates
3.4 Update – South Canoe Project, Chris Peters (Minas Basin)
4. CAO REPORT:
4.1 CAO Report (to follow)
5. CORRESPONDENCE:
5.1 Correspondence from Nova Scotia Department of Transportation and Infrastructure
Renewal dated February 6, 2014 regarding Transportation and Infrastructure Renewal
2014 Annual Temporary Count Program and Special Traffic Count Requests for Towns
and Municipalities.
6. NEW BUSINESS:
6.1 Guarantee Resolution – Western Shore & District Fire Department (Fire Truck)
7. ADJOURNMENT.
APPOINTMENTS ARRANGED
9:15 a.m. Vermicomposting – Dalhousie Students
9:45 a.m. Management without Borders – Dan Pittman,
10:05 a.m. Economic Development Update – Marianne Gates, Senior Economic Development Officer
10:25 a.m. South Canoe Update – Chris Peters, Minas Basin
In Camera following regular session under Section 22 of the MGA if required
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of Meeting of
COMMITTEE OF THE WHOLE
Held in Council Chambers at 151 King Street, Street, Chester, NS
On Thursday, February 6, 2014
The meeting was called to order by Warden Webber at 8:59 a.m.
ROLL CALL
Councillors Warden Allen Webber Councillor Sharon Church-Cornelius
Deputy Warden Floyd Shatford Councillor Tina Connors
Councillor Andre Veinotte Councillor Brad Armstrong
Staff Erin Beaudin, CAO Pamela Myra, Municipal Clerk
Steve Graham, Director of Finance Cindy Hannaford, Executive Secretary
Regrets Councillor Robert Myra Sam Lamey, Solicitor
Press Paula Levy, CKBW
There were no members of the public present in the public gallery.
Warden Webber indicated that Councillor Myra was not present this morning due to a medical
issue and asked that the discussion regarding the Universal Sewer Rate be removed from the
agenda until he is present.
It was agreed that the Committee of the Whole would meet on Monday, February 10 to discuss the
Universal Sewer Rate.
Warden Webber indicated that there was a need to go “In Camera” to discuss a personnel matter.
2014-051 MOVED by Deputy Warden Shatford, SECONDED by Councillor Armstrong the meeting
convene “In Camera” as per the Municipal Government Act Section 22 (2)(c) to
discuss a personnel matter and Section 22(2)(d) to discuss contract negotiations .
CARRIED.
Following a meeting held “In Camera” the meeting reconvened with all members present except
Councillor Myra who had previously sent regrets.
A ten-minute break was held.
MATTERS ARISING:
3.1 Presentation from Krista Harding regarding Southwest Nova Scotia Climate Data Study
Project
a) Correspondence from South Shore Opportunities dated January 7, 2014 regarding Southwest
Nova Scotia Climate Data Study Project PHASE 2.
b) Copy of presentation regarding update on Climate Data Study
APPT Present at the meeting was Krista Harding, Southwest Nova Scotia Climate Data Study Project, and
Marianne Gates, Economic Development Officer.
Ms. Harding thanked Council for their past support and provided an update via a PowerPoint
presentation that included information on:
· Background outlining the “what” of the project – Phase 1 (2011-2013)
· How the project was carried out, where, and with what partners
· Proposed 2 Phase 2014-2016 to collect data to obtain a total of five years’ worth of data
· The expected costs of Phase 2 of the project for each Municipality that will participate
· What opportunities will be available with the data collected
Committee of the Whole (Continued) 30
Thursday, February 6, 2014
The Economic Development Officer indicated that agriculture has been identified as a sector for
growth and this project can be used as a tool. There are various ways in which the data an analysis
can be utilized.
Councillor Connors commented on the succession plan and end of the product/use of ownership.
She previously put some information in the New Ross flyer about the project and spoke to
residents/farmers market about the data collection unit as well as the data. She felt this was
project fit with the Economic Development Strategy.
2014-052 MOVED by Councillor Veinotte, SECONDED by Councillor Church-Cornelius that the
Committee of the Whole recommend to Council to provide financial support for the
next 2.5 years to complete a five year collection of data up to a maximum of $3,000
per year for the Nova Scotia Climate Data Study Project. CARRIED.
Warden Webber indicated that a meeting “In Camera” was needed under Section 22(2) (c) of the
Municipal Government Act to discuss contract negotiations regarding the Operations and
Maintenance of the COMFIT Wind Tower.
2014-053 MOVED by Councillor Armstrong, SECONDED by Deputy Warden Shatford the meeting
convene “In Camera” to discuss Contract Negotiations as per Section 22(2)(c) of the
Municipal Government Act regarding Recycling Options with another Municipality
and the Operations & Maintenance Contract for the COMFIT wind tower. CARRIED.
Following a meeting held “In Camera” the meeting reconvened with all members present except
Councillor Myra who previously sent regrets.
Warden Webber indicated that previously the Municipality and Minas Basin had discussed an
Operations and Maintenance Contract for services at the Wind Tower over 20 years at an annual
cost of $11,000.00; Minas Basin has suggested in their offer dated January 17, 2014 that in this
current year at a cost of $30,000 they will put in place protocols and processes that will eliminate
the Municipality to require Minas Basin to be engaged for a 20 year period.
2014-054 MOVED by Deputy Warden Shatford, SECONDED by Councillor Armstrong that the
Committee of the Whole recommend to Council to accept the proposal of Minas Basin
dated January 17, 2014 to pay $30,000 for the first year (2014) of Operations and
Maintenance of the Municipality’s wind turbine and prepare a system so that
compliance activities can be carried out by the Municipality, eliminating an annual
cost of $11,000 over 20 years. CARRIED.
MINUTES OF PREVIOUS MEETING
2.1 Committee of the Whole – Thursday, January 23, 2014
Councillor Connors asked that comments made by her at the January 23, 2014 meeting of the
Committee of the Whole Committee be included in their entirety as follows:
· With regard to the discussion of Mayor/Warden – “Councillor Connors indicated that she
did hear from an additional 5 people since numbers were reported from districts in
December; total to date. She agreed that the number of respondents were very low, but part
of the problem, she felt, was the understating of the question.”
· With regard to the discussion of South Canoe – “Councillor Connors indicated land clearing
began earlier this week, on Tuesday Jan 21st and a company out of Scarsdale, Lunenburg Co
was awarded the contract which was to be completed by the end of March.”
2014-055 MOVED by Councillor Armstrong, SECONDED by Councillor Veinotte that the minutes
of the January 23, 2014 meeting of the Committee of the Whole be approved with the
inclusion of Councillor Connors request to have her comments included in their
entirety as follows:
· With regard to the discussion of Mayor/Warden – “Councillor Connors indicated that
she did hear from an additional 5 people since numbers were reported from districts
in December; total to date. She agreed that the number of respondents were very
low, but part of the problem, she felt, was the understating of the question.”
Committee of the Whole (Continued) 31
Thursday, February 6, 2014
· With regard to the discussion of South Canoe – “Councillor Connors indicated land
clearing began earlier this week, on Tuesday Jan 21st and a company out of Scarsdale,
Lunenburg Co was awarded the contract which was to be completed by the end of
March.”
CARRIED.
MATTERS ARISING (continued)
3.2 Universal Sewer Rate – Update from Director of Public Works
This matter was deferred to a special meeting of Committee of the Whole on Monday, February 10,
2014 at 8:30 a.m.
CAO REPORT
4.1 CAO Report dated February 6, 2014 was provided and the CAO commented briefly on some
items listed as follows:
Goal 1
· An internal workshop was held to discuss landfill operation financials and the potential
impact of changing technologies and partnerships on the operation.
Goal 2
· Signage By-Law – the Committee is waiting for direction from DOTIR before providing an
update to Council.
Goal 3
· The Universal Sewer Rate will be discussed next week (copies were requested prior to the
meeting)
· The CAO and Director of Solid Waste met with Service Nova Scotia & Municipal Relations to
discuss challenges and how regulation changes impact operations.
Goal 4
· Community groups are encouraged to nominate volunteers by the February 7 deadline.
Goal 6
· At the February 20 Committee of the Whole Meeting there will be several presentations
with an economic development theme (Vermicomposting, Management without Boarders,
Economic Development Update, and South Canoe Update).
· Staffing – Heather Archibald has accepted the position of Development Officer and Garth
Sturtevant has accepted the position of Building and Planning Assistant.
Councillor Connors asked if the New Ross Development Society was aware of the delay in the
signage group’s meeting and indicated that she would speak with the Economic Development
Officer
Councillor Connors commented on the mention of the business directory in the report and
indicated that she would speak with the Economic Development Officer about the project and the
CAO indicated that with all groups working together they are trying to avoid duplication.
CORRESPONDENCE
5.1 Letter from Mayor Don Downe regarding Winter Olympics participant Ms. Alex Duckworth.
Deputy Warden Shatford indicated that he has signed the flag on behalf of the Municipality.
2014-056 MOVED by Councillor Church-Cornelius, SECONDED by Deputy Warden Shatford that
the Committee of the Whole recommend to Council to donate $100.00 $250.00 to Ms.
Alex Duckworth’s participation in the 2014 Sochi Winter Olympics.
DISCUSSION
Committee of the Whole (Continued) 32
Thursday, February 6, 2014
Councillor Connors commented that Ms. Duckworth is the only Olympian from this region
attending the games. It was agreed to amend the motion to increase the amount to $250.00.
CARRIED.
NEW BUSINESS
6.1 Consumer Price Index – Director of Finance
The Director of Finance indicated that the Consumer Price Index was used for budgeting purposes,
wages, tipping fees, etc.
It was noted that Council has in the past approved the CPI to be used for budgeting purposes.
2014-057 MOVED by Councillor Armstrong, SECONDED by Deputy Warden Shatford that the
Committee of the Whole recommend to Council the use of the 2013 Consumer Price
Index for all items in NS at 1.2% for budgeting purposes. CARRIED.
6.2 Lunenburg County Business Awards Recognition Dinner – February 17, 2014
It was agreed that Warden Webber and Councillor Connors would attend the awards dinner.
2014-058 MOVED by Councillor Church-Cornelius, SECONDED by Deputy Warden Shatford the
meeting adjourn. CARRIED. (11:49 a.m.)
____________________________ ____________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
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