HomeMy Public PortalAboutCOW A 2014-03-06MUNICIPALITY OF THE DISTRICT OF CHESTER
COMMITTEE OF THE WHOLE
Thursday, March 6, 2014 – 8:45 a.m.
AGENDA
1. MEETING CALLED TO ORDER.
2. MINUTES OF PREVIOUS MEETING:
2.1 Committee of the Whole – February 18, 2014
2.2 Committee of the Whole – February 19, 2014
2.3 Committee of the Whole – February 20, 2014
2.4 Committee of the Whole – February 20, 2014
2.5 Correction to Committee of the Whole Minutes of January 23, 2014 – duplicate
information is included on page 12 – Municipal Office Restructuring information should
read “The current direction to renovate the former school property in Gold River is
estimated to be approximately $.36 million.”
2.6 Any other Reports
3. MATTERS ARISING:
3.1 Director of Finance – Financial Report Update
3.2 Report from Civic Address Coordinator regarding amendments to the following:
(appointment at 9:30 a.m.)
1. Policy P-44 – Civic Numbering Policies – New Road Names and Road Name
Changes.
2. Policy P-45 – Civic Numbering Policies – Assigning Civic Addresses.
3. Policy P-61 – Civic Numbering Policies – Community Boundaries and Civic
Addressing By-Law #139.
4. By-Law#139 – Chester Municipal Civic Addressing By-Law.
4. CAO REPORT:
4.1 CAO Report (to follow)
5. CORRESPONDENCE:
5.1 Appointment with Our Health Centre Representatives (9:00 a.m.) - Email’s to Council
regarding supporting the financial request from Our Health Centre as follows:
(a) Email from Bill Polk dated February 3, 2014
(b) Email from Don Horne and Trina Coxworthy dated February 11, 2014
(c) Email from Blair Armstrong dated February 14, 2014
(d) Letter from John Curry dated February 16, 2014.
(e) Email from Gail Fraser dated February 16, 2014.
(f) Email from Jim Barkhouse dated February 17, 2014.
(g) Letter from Steve Foran General Manager of Chester Building Supplies, dated
February 14, 2014.
(h) Email from Colin MacDonald, Clearwater Seafood, dated February 21, 2014.
(i) Letter from Royal Canadian Legion (Chester Basin) received February 17, 2014.
(j) Email from Linda and Dan Macintosh dated February 21, 2014.
(k) Email from Beverley McInnes dated February 20, 2014.
(l) Email from Betty Flinn dated February 21, 2014.
(m) Email from Patricia and Larry Pringle dated February 21, 2014.
(n) Email from David Connolly dated February 22, 2014.
(o) Email from Rita and Keith Johnson dated February 22, 2014.
(p) Email from Ron Gregor dated February 23, 2014.
(q) Email from Brock Vair dated February 24, 2014.
(r) Email from Peter McGuire dated February 24, 2014.
(s) Email from Blake and Holly Chandler dated February 24 2014.
(t) Email from Mary C. Holt dated February 24, 2014.
(u) Email from Richard Murray dated February 24, 2014.
(v) Email from John Cowans dated February 25, 2014.
(w) Email from Ralph and Jean Shaw dated February 25, 2014.
(x) Email from Honourable D. Merlin Nunn, QC. Dated February 25, 2014.
(y) Email from Nicki Butler dated February 25, 2014.
(z) Email from John Hunkin dated February 26, 2014.
(aa) Letter from Georg Nemeskeri, GN Thermoforming Equipment dated February 24,
2014.
(bb) Letter from New Ross Regional Development Society dated February 23, 2014.
(cc) Letter from Paul and Jill Flinn dated February 24, 2014.
(dd) Email from Joseph J. Hill dated February 26, 2014.
(ee) Letter from Richard and Barbara Oland dated February 26, 2014.
(ff) Letter from Jim and Dudley Grove received February 27, 2014.
(gg) Letter from Richard Malone dated February 27, 2014.
(hh) Letter from Kim Geldart dated February 27, 2014.
(ii) Email from Julia Creighton dated February 27, 2014.
(jj) Email from Creighton family dated February 27, 2014.
(kk) Email from Nancy Kitchen date February 27, 2014.
(ll) Email from Florence O’Brien dated February 27, 2014.
(mm) Email from Stewart W. Spahr dated February 28, 2014.
(nn) Email from David Foley and Sue Taylor-Foley dated February 28, 2014.
(oo) Email from Susan Pattillo dated February 28, 2014.
(pp) Email from Suzi Fraser dated February 28, 2014.
(qq) Email from Robert Manuel dated February 28, 2014.
6. NEW BUSINESS.
7. ADJOURNMENT.
APPOINTMENTS ARRANGED
9:00 a.m. Our Health Centre representatives (item 5.1)
9:30 a.m. Jami Fay, Civic Address Coordinator regarding amendments to Civic Numbering Policies
and Chester Municipal Civic Addressing By-Law (item 3.2)
In Camera following regular session under Section 22 of the MGA if required
MUNICIPALITY OF THE DISTRICT OF CHESTER
OPERATING BUDGET 2013/2014
Trial Balance to January 31st, 2014
(Unaudited)
2013-20142013-2014Percentage
REVENUE (Page 1 of 2)BUDGETACTUALCollected
Taxes - Assessable Property
Residential $ 8,509,708$ 8,485,433100%
Commercial 1,312,3951,322,807101%
Resource 281,031275,83198%
Non-Profit Acreage 3,1573,157100%
Forest Lands (-50,000)29,01129,093100%
Forest Lands (+50,000)9,2069,206100%
Business Occupancy 000%
$10,144,508$10,125,527100%
Area Rates:
Protective Services:
Fire Protection - Districts 1,3&7 $232,530$238,776103%
Fire Protection - Islands 9,4029,412100%
Fire Protection - Forest Land 1,6701,40184%
Fire Protection - Water Utility 23,41823,669101%
Fire Protection - Fire/Village Commissions 1,369,0631,409,374103%
$1,636,083$1,682,632103%
Transportation Services:
Streetlights $142,692$142,252100%
Private Road Maintenance 78,27078,191100%
Endeavour Avenue 35,36837,883107%
$256,330$258,326101%
Environmental Health Services:
Sewer Services:
Chester $427,676$424,71099%
Western Shore 180,155181,010100%
Chester Basin 5,0005,000100%
New Ross 25,30025,300100%
Chester Acres 14,17314,174100%
Mill Cove 39,45240,745103%
$691,756$690,939100%
Solid Waste Collection and Disposal $1,348,425$1,348,777100%
Taxes Based on Business Revenue:
Aliant Corporation $50,000$52,717105%
NS Power Corporation 20,57620,576100%
NS Power HST Rebate 50,00064,530129%
$120,576$137,823114%
Other Taxes:
Deed Transfer Tax $683,570$742,291109%
Change in Use 50000%
$684,070$742,291109%
Grants in Lieu of Taxes:
Federal Government and Agencies $56,679$53,15794%
Provincial Government and Agencies 93,51485,43391%
$150,193$138,59092%
Services Provided Other Governments/Agencies:
Solid Waste and Disposal Fees $2,624,245$2,217,36784%
Planning, Fire Insp, Bylaw, REMO Fees 68,40068,771101%
Fire Commission Insurance Premiums 64,29165,387102%
Animal Control Fees 33,00025,16376%
$2,789,936$2,376,68885%
SUBTOTAL $ 17,821,877 $ 17,501,593 98%
(Unaudited)
2013-20142013-2014Percentage
REVENUE (Page 2 of 2)BUDGETACTUALCollected
Other Revenues from Own Sources:
Administration Services $150,350$146,58397%
Transportation Services 6,7666,766100%
Building Inspection Services 12,50015,349123%
Animal Control Services 2,55079231%
Solid Waste and Disposal Services 543,530494,95091%
Planning Services 17,02014,05883%
Industrial Park Lease Fees 5,0004,62492%
Recreation & Culture Services 110,175124,461113%
$847,891$807,58395%
Unconditional Transfers:
Federal Government $1,300$3,090238%
Provincial Government 11,09511,249101%
Other Local Government/Agencies 000%
$12,395$14,339116%
Conditional Transfers:
Federal Government $631,000$296,17847%
Provincial Government 162,500158,27297%
Other Local Government/Agencies 127,750130,513102%
$921,250$584,96363%
Other:
Transfer, Prior Year's Surplus $0$00%
Transfer From Own Funds 2,833,55000%
$2,833,550$00%
SUBTOTAL $22,436,963$18,908,47884%
EXTRAORDINARY OR SPECIAL REVENUE 03,5000%
TOTAL REVENUES $ 22,436,963 $ 18,911,978 84%
(Unaudited)
2013-20142013-2014Percentage
EXPENDITURES (Page 1 of 3)BUDGETACTUALSpent
General Government Services:
Warden, Council & Committee:
Council/Committee Remuneration $ 157,068$125,39580%
Administrative Expenses 63,82655,00486%
Grants to Organizations 72,00071,35499%
Elections and Plebiscites 000%
$292,894$251,75386%
CAO/Clerk Administration:
Salaries $288,427$218,07776%
Administration Expenses 92,71581,49988%
Town Crier 1,00000%
Surveys/Appraisals 1,50000%
Communications 13,0008,64266%
Capital from Revenue Projects 07550%
$396,642$308,97378%
Finance/Tax Administration:
Salaries $299,580$240,90680%
Administration Expenses 161,018136,00784%
Auditor Services 32,00011,77937%
Property Tax Administration 242,200238,51198%
Assessment Recovery Costs 345,465345,465100%
$1,080,263$972,66890%
Information Services:
Salaries $188,760$146,81178%
Administration Expenses 203,694122,58960%
Capital from Revenue Projects 46,00017,50038%
Debt Charges 20,09220,045100%
$458,546$306,94567%
Municipal Property:
Salaries $77,300$79,185102%
Administrative Expenses 32,10542,698133%
Property Services 86,00085,01899%
Wharves, Boat Launches, etc 12,0002,51521%
Community Development/Gardens 12,50010,04280%
Capital from Revenue Projects 195,500115,62559%
$415,405$335,08381%
Public Works:
Salaries $152,980$120,80779%
Administrative Expenses 64,87058,05689%
Capital from Revenue Projects 625,000645,744103%
$842,850$824,60798%
Protective Services:
Police Services $1,590,932$1,188,98975%
Correction Services 241,421240,830100%
Legal - Prosecution Services 10,72510,725100%
By-Law Enforcement 92,49220,18722%
Animal Control 67,30049,02273%
Emergency Measures 24,75321,59687%
$2,027,623$1,531,34976%
Fire Services:
Fire Coordinator/Advisory $179,663$140,80478%
Fire/Village Commissions 1,369,0631,364,089100%
Fire Contract - Districts 1, 3 & 7 232,530235,000101%
Fire Hydrants - Water Utility 23,41800%
Fire Rescue Boat 9,4028,00085%
Capital from Revenue Projects 30,00000%
$1,844,076$1,747,89395%
SUBTOTAL $ 7,358,299 $ 6,279,271 85%
(Unaudited)
2013-20142013-2014Percentage
EXPENDITURES (Page 2 of 3)BUDGETACTUALSpent
Building/Fire Inspection:
Building Inspection Salaries $165,400$110,80467%
Building Administrative Expenses 63,17734,68155%
Fire Inspection Salaries 53,24638,74273%
Fire Administrative Expenses 20,15413,77068%
Capital from Revenue Projects 000%
$301,977$197,99766%
Transportation Services:
Roads & Streets:
Administration $27,371$11,78043%
Provincial Road Maintenance Fee 174,872179,559103%
Municipal Roads 17,5007,61844%
Private Road Maintenance 74,10074,350100%
Sidewalks/Crosswalks 107,82058,68754%
Streetlights 142,69287,70361%
Streetsigns 9,7006,34865%
Capital from Revenue Projects 129,50071,95156%
Short Term Borrowing 4,1706,708161%
Debt Charges 84,17351,10761%
$771,898$555,81172%
Sewer Services:
Chester Sewer Salaries $104,160$76,29873%
Chester Sewer Operating Expenses 141,85090,97764%
Capital from Revenue Projects 145,50052,56336%
Debt Charges 22,66123,457104%
$414,171$243,29559%
Western Shore Sewer Salaries $89,720$54,43061%
Western Shore Sewer Operating Expenses 78,48060,37177%
Capital from Revenue Projects 25,00039,825159%
Debt Charges 18,65018,54699%
$211,850$173,17282%
Chester Acres Sewer Salaries $8,390$4,39352%
Chester Acres Sewer Operating Expenses 9,8557,14372%
Capital from Revenue Projects 05,8350%
Debt Charges 5959100%
$18,304$17,43095%
New Ross Sewer Salaries $8,000$3,20840%
New Ross Sewer Operating Expenses 10,0155,85258%
Capital from Revenue Projects 60,0008,08713%
$78,015$17,14722%
Chester Basin Sewer Salaries $6,680$3,58254%
Chester Basin Sewer Operating Expenses 7,1953,73152%
Capital from Revenue Projects 01,7970%
Debt Charges 2,2672,279101%
$16,142$11,38971%
Mill Cove Sewer Salaries $10,070$11,359113%
Mill Cove Sewer Operating Expenses 25,71013,63053%
Capital from Revenue Projects 35,0003,49910%
Debt Charges 98173177%
$70,878$28,66140%
Sewer Total $809,360$491,09461%
SUBTOTAL $9,241,534 $7,524,173 81%
(Unaudited)
2013-20142013-2014Percentage
EXPENDITURES (Page 3 of 3)BUDGETACTUALSpent
Solid Waste Collection/Disposal
Waste Collection Salaries $54,909$29,40054%
Waste Collection Operating Expenses 1,203,393944,47278%
$1,258,302$973,87277%
Landfill Salaries $598,770$469,05078%
Landfill Operating Expenses 956,518602,92363%
Landfill Closure 2 Expenses 320,00000%
Landfill Capital from Revenue Projects 000%
Landfill Debt Charges 1,090,6181,085,994100%
$2,965,906$2,157,96773%
Recycling Salaries $27,931$22,49681%
Recycling Operating Expenses 26,8469,67836%
Recycling Debt Charges 000%
$54,777$32,17459%
Solid Waste Total $4,278,985$3,164,01374%
Health & Wellness $5,000$3,29266%
Occupational Health and Safety 10,1462,58926%
Regional Housing Authority 13,17800%
$28,324$5,88121%
Environmental Development Services:
Planning Salaries $368,182$312,93185%
Planning Operating Expenses 178,645109,83361%
Planning Capital from Revenue Projects 000%
$546,827$422,76477%
Lunenburg/Queens RDA $83,000$86,822105%
Tourism Development $80,000$77,40097%
Industrial Park Operating Expenses $35,262$16,22246%
Industrial Park Capital from Revenue 20,00000%
$55,262$16,22229%
Wind Power Operating Expenses $6,593$15,793240%
Wind Power Capital From Revenue 1,840,0001,184,38664%
$1,846,593$1,200,17965%
Heritage Properties $500$428%
Environmental Development Services Total $2,612,182$1,803,42969%
Recreation and Parks Services:
Recreation Salaries $350,969$304,70587%
Recreation Grants to Organizations 38,00023,04761%
Recreation Operating Expenses 324,451289,28289%
Recreation Capital from Revenue Projects 175,00094,01154%
Recreation Debt Charges 44,54944,09899%
$932,969$755,14381%
Church Memorial Park $50,000$50,000100%
Regional Library $67,128$67,128100%
Appropriation to District School Board $4,219,002$3,512,76983%
Transfer to Own Reserves, Funds, Agencies $1,006,839$00%
$5,342,969$3,629,89768%
TOTAL EXPENDITURES $ 22,436,963 $ 16,882,536 75%
SURPLUS/(DEFICIT)$0$2,029,442
MUNICIPALITY OF THE
DISTRICT OF CHESTER
MEMO
DATE: March 6, 2014
TO: Committee of the Whole
FROM: Erin Beaudin
DEPARTMENT: Office of the CAO and Municipal Clerk
SUBJECT: CAO Report
______________________________________________________________________________________________________________________
1. Maintain a high level of fiscal responsibility;
· The 2014/15 preliminary Capital Budgets have been drafted by Department Heads and will be
presented to the Audit and Budget Committee on March 13th;
· We continue to work on the LED Streetlight conversion file. We are presently waiting for NS Power
to provide a draft agreement for streetlight takeover and are also waiting for the streetlight
inventory of new and old lights;
· The Landfill Closure Reserve Analysis has been prepared and long term capital investment schedule
discussions are taking place.
2. Continually improve public satisfaction with municipal services;
· Staff continue to prepare for our ISO certification this spring. We are in the process of scheduling
our external audit.
3. Ensure sufficient infrastructure is available to best serve our residents and businesses;
· We are working on a municipal long term capital plan, with emphasis on sewers. This will be
presented as part of the budget process;
· Staff continue to refine options for universal sewer rates as directed by Council;
· The public tender for garbage collection has been issued and closes on March 7th.
4. Strengthen and support environmental, cultural, and social resources;
· Over $1000 was raised for PRO Kids at the Fo’c’sle Annual Fun Curling Night on March 1st.
Additionally, we have submitted a funding application to the Lunenburg County United Way for
PRO Kids;
· Thrive Facility Access Funding is now in place and skating passes to the Chester Rink are being
distributed to families in the Municipality of Chester. The passes are targeted towards families who
have a financial need and they are being distributed through the local Family Resource Centres and
the PRO Kids Coordinator.
· The new Active Living Directory called South Shore Connect (southshoreconnect.ca) is being
populated with local data. The Municipality of Chester was one of the first communities to be
entered with the majority of listings now complete. This will be a great resource for the community
once the site is complete.
· The LQ Volunteer Partnership has advertised for the Volunteer Navigator position. The former
Navigator, Steph Beaton, left the partnership in January to join the Navy. Filling this position will be
important over the next year with the anticipation of New Horizons for Seniors funding. The
Recreation Director continues to sit on the committee to represent the Municipality of Chester.
· The adapted recreation equipment loan program is going very well. A local family has borrowed
the hockey sledges to use outdoors on a lake and they have had a great time. The sledges were also
available at two of the February Free Skates and were used by the public as well as Forest Heights
students.
· The Blandford Walking Program had 165 visitors this Winter. The Blandford Seasiders take over
the program in March and run it for a few more weeks until the weather outside improves for
walking.
· Registration for the 2014 Cut ‘N Run has started and we are hoping for good attendance once again
this year.
5. Continually reinforce the positive image of the Municipality through leadership in public
engagement and communication;
· We have had a delay in issuing our latest newsletter but plan on having it printed and distributed
within the next week;
· We have started working on the redesign for our website, including the incorporation of
information that can be accessed under the Routine Access Policy;
· The Communications Officer appeared on CTV Morning Live
6. Promote conditions conducive to fostering economic prosperity.
· We continue to investigate opportunities for waste-to-energy projects at Kaizer Meadow;
· The Senior Economic Development Officer continues to meet with individual businesses and
community organizations. The EDO is also in the process of developing a full Business Retention
and Expansion program for the Municipality.
7. Ongoing operational updates
· Staff continue to finalize the policy and procedures for Dangerous and Unsightly Premises. The new
policy will be forwarded to Council for approval.
· We are finalizing the engineering and work plan for the Gold River Western Shore School
relocation. We will issue the RFP for the Annex Building as soon as the work plan is received and
presented to Council.
· The Public Works Supervisor position has been advertised.