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MUNICIPALITY OF THE DISTRICT OF CHESTER
CHESTER MUNICIPAL COUNCIL
Thursday, March 13, 2014 at 8:45 a.m.
AGENDA
1. MEETING CALLED TO ORDER.
2. MINUTES OF PREVIOUS MEETING:
2.1 Council – Thursday, February 27, 2014
3. MATTERS ARISING:
BY-LAWS:
3.1 1st READING – AMENDMENT –BY-LAW –By-Law #139 Civic Addressing By-Law
Amendment to upgrade reference to “Nova Scotia Civic Address Users Guide.”
POLICIES:
3.2 1st NOTICE – AMENDMENT – P-44 Civic Numbering Policies – New Road Names and
Road Name Changes.
3.3 1st NOTICE – AMENDMENT – P-45 Civic Numbering Policies – Assigning Civic Addresses
- Amendment to update the name of the user guide.
3.4 1st NOTICE – AMENDMENT – P-61 Civic Numbering Policies – Community Boundaries -
Amendment to update the name of the user guide and distribution notices.
4. COMMITTEE REPORTS:
4.1 Committee of the Whole – March 6, 2014 – Warden Webber
4.2 Health and Wellness Committee – February 18, 2014 – Deputy Warden Shatford
4.3 Fire Advisory Committee - February 19, 2014 – Councillor Veinotte
4.4 Any Other Reports
5. CORRESPONDENCE:
5.1 Letter of response from NS Department of Transportation and Infrastructure Renewal (Highways
Program) dated February 17, 2014 regarding Condition of Trunk 3, Chester.
5.2 Letter from Municipality of the District of West Hants dated February 20, 2014 regarding Notice of
Public Hearing – Proposed Subdivision By-Law Amendments – Future Streets Conceptual Plan
5.3 Letter from Municipality of the District of West Hants dated February 20, 2014 regarding Notice of
Public Hearing – Proposed Development Agreement – Scotian Windfields Inc. – Martock Ridge
Community Wind Farm.
5.4 Letter of response from NS Department of Transportation and Infrastructure Renewal dated
February 17, 2014 regarding clarification on advertising/wayfinding signage issues within the
Municipality of the District of Chester.
5.5 Letter from Nova Scotia Environment dated February 10, 2014 regarding Watercourse Alteration
Approvals – Repairs to Trail Areas.
Page 2 of 2
5. CORRESPONDENCE: (continued)
5.6 Email from Alex Duckworth dated March 3, 2014 thanking Council for their kind letter of support
and generous contribution towards her athletic expenses.
5.7 Email from Roger Purnell, Bridgewater Legion dated March 7, 2014 requesting a letter authorizing
the low flying flyby for November 11, 2014 as soon as possible.
6. NEW BUSINESS:
6.1 Presentation on community well – CAO
7. ADJOURNMENT.
APPOINTMENTS
9:00 a.m. Sgt. Paul Coughlin, Chester RCMP regarding Annual Performance Plan.
In Camera following regular session under Section 22 of the MGA if required
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of Meeting of
COUNCIL
Held in Council Chambers at 151 King Street, Street, Chester, NS
On Thursday, February 27, 2014
The meeting was called to order at 8:53 a.m.
PRESENT
Councillors Warden Allen Webber Councillor Brad Armstrong
Deputy Warden Floyd Shatford Councillor Tina Connors
Councillor Sharon Church-Cornelius Councillor Andre Veinotte
Staff Erin Beaudin, CAO Pamela Myra, Municipal Clerk
Samuel Lamey, Municipal Solicitor Cindy Hannaford, Executive Secretary
Regrets Councillor Robert Myra
Press Paula Levy, Lighthouse Publishing
There were 3 members of the public present in the gallery.
MINUTES OF PREVIOUS MEETING:
2.1 Council – Thursday, January 30, 2014
Councillor Connors noted that the Senior Economic Development Officer’s name is incorrect in the
January 30 minutes.
2014-084 MOVED by Deputy Warden Shatford, SECONDED by Councillor Armstrong the minutes
of the January 30, 2014 meeting of Council be approved as circulated with correction
of the Senior Economic Development Officer’s name as noted by Councillor Connors.
CARRIED.
2.2 Public Hearing – House Keeping Amendments – Thursday, January 30, 2014
2014-085 MOVED by Councillor Church-Cornelius, SECONDED by Councillor Myra the minutes of
the January 30, 2014 Public Hearing meeting be approved as circulated. CARRIED.
MATTERS ARISING
3.1 APPEAL – Grant of Variance: (appointment 8:45 a.m.)
a. Correspondence dated January 28, 2014 from Richard and Barbara Oland
b. Correspondence from Development Officer to adjacent owners re appeal.
Warden Webber noted that a letter was received yesterday afternoon from Mr. & Mrs. Oland
withdrawing the letter of appeal.
COMMITTEE REPORTS:
4.9 Village Planning Advisory Committee – February 12, 2014 – Councillor Armstrong
Present was the Senior Planner, Bill DeGrace, who outlined the recommendation from the
Committee.
Councillor Armstrong indicated that there was a lengthy discussion regarding the height issue
indicating that a motion had been before Council from the Committee, however, it was referred
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Council (Continued)
Thursday, February 27, 2014
_________________________________________________________________________________________________________________
back to the Committee for further review. Staff had provided three options and the Committee
chose one of those options.
Councillor Armstrong indicated that he felt the motion was not clear and Councillor Church-
Cornelius agreed with returning the motion to the Committee for further clarification. She agreed
that the intent was that the Committee did not want structures with flat roofs in order to get the
maximum height. As well, the character of the village was to be maintained.
Councillor Veinotte asked where the number of 33’ came from; it was unsure, however, this
received public input. He asked if there was a technical requirement, i.e. fire protection. He also
noted that Syd Dumaresq attended a meeting and provided information on a number of buildings
that do not confirm to the 33’ rule.
Councillor Church-Cornelius noted that the Committee felt that the height issue should to go the
next review for public input.
Councillor Armstrong commented that he spoke with the Fire Chief and they would prefer the 33’
be maintained due to fire protection.
It was agreed to request information from the Fire Department regarding a comment on height.
2014-086 MOVED by Councillor Armstrong, SECONDED by Councillor Church-Cornelius the
minutes and recommendation from the February 12, 2014 Village Planning Advisory
Committee meeting be referred back to the Village Planning Advisory Committee due
to lack of clarity in motion 2014-074 and to get clarification from Fire Services
regarding 33’ height restriction. CARRIED.
NEW BUSINESS
6.3 Memo and information regarding request for takeover of Private Road, Endeavour Avenue.
The Director of Public Works provided a memo dated February 6, 2014 and reviewed the
background and implications indicating that with the improvements complete Endeavour Avenue
meets the Municipal Specifications for the Design and Construction of Municipal Public Highways,
therefore the road is approved, and recommended for Municipal ownership. The private roadway
at East River Point known as Endeavour Avenue has been brought into both a legal and physical
state so as to meet the requirements of the Municipality to be take over as a Municipal Public Street.
2014-087 MOVED by Councillor Veinotte, SECONDED by Councillor Connors that Council of the
Municipality of the District of Chester does hereby accept, pursuant to Section 308(3)
of the Municipal Government Act, the land described in a Deed from Besim Halaf to
the Municipality of the District of Chester with associated drainage easements and
which is referred to as Endeavour Avenue located at East River Point, in the County of
Lunenburg and Province of Nova Scotia as a Municipal Public Street as provided for
under the Municipal Government Act to be effective immediately upon the adoption
of this Resolution.
DISCUSSION
Deputy Warden Shatford asked what portion was involved and the Solicitor indicated that
the road was part of the common land and there is now an executed deed from the owner to
the Municipality was for the road and drainage easements. From a legal point of view the
Municipality is accepting deed to the road and it is in a state ready to be conveyed and from
the technical point of view it meets Municipal Standards.
Councillor Church-Cornelius asked if that meant owners on that street will have an area rate
on their tax bill and it was noted that the owners on the road are already paying an amount
on their taxes to pay for the upgrades. Now that the upgrades are complete the road can be
transferred to the Municipality.
Councillor Armstrong asked if that area rate dealt with all costs associated with maintaining
the road and it was indicated that the road will be a public street owned by the Municipality
and the Municipality would then be responsible for maintenance.
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Council (Continued)
Thursday, February 27, 2014
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Councillor Connors commented on the examples provided and commented on the
information on capital costs twenty years out.
Councillor Veinotte indicated that he was not entirely in favour of taking over roads but
there is no choice – it is in the by-law and the property owners have followed the process.
Councillor Connors commented that there is a process to amend a By-Law if Council so
wishes.
The Director of Public Works indicated that staff will be reviewing the Subdivision By-Law
and Municipal Specifications during the Municipal Planning Strategy review.
Warden Webber commented that this Municipality was the first in the province to have a
Street Improvement By-Law and this By-Law provides that J Class Roads can be brought up
to standards and taken over by the Municipality; this is because the NS Department of
Transportation & Infrastructure Renewal does not accept subdivision roads any longer.
CARRIED.
MATTERS ARISING (continued)
BY-LAWS:
3.2 2nd READING – AMENDMENT - Inclusion in By-Law 74 – Tax Exemption for Charitable, Non-
Profit Organizations, Municipal Water Utilities and Licensed Day Cares from:
a) Chester Municipal Heritage Society – Schedule A
b) Chester Golf Club – Schedule C
2014-088 MOVED by Councillor Armstrong, SECONDED by Deputy Warden Shatford that Council
approve the amendments to the Tax Exemption for Charitable, Non-Profit
Organizations, Municipal Water Utilities and Licensed Day Cares By-Law No. 74 to
include Chester Municipal Heritage Society Account Number 00948845 in Schedule A
and Chester Golf Club Account Number 00729779 in Schedule C effective for the
2014/15 Fiscal Year. CARRIED. (See copy of the By-Law at the end of these Minutes)
COMMITTEE REPORTS
4.1 Committee of the Whole – February 6, 2014 – Warden Webber
2014-089 MOVED by Councillor Church-Cornelius, SECONDED by Deputy Warden Shatford the
recommendations from the February 6, 2014 meeting of Committee of the Whole be
approved as follows:
2014-051 – “… IN CAMERA
2014-052 – “… provide financial support for the next 2.5 years to complete a five year
collection of data up to a maximum of $3,000 per year for the Nova Scotia Climate
Data Study Project.
2014-053 – “… IN CAMERA
2014-054 – “… accept the proposal of Minas Basin dated January 17, 2014 to pay
$30,000 for the first year (2014) of Operations and Maintenance of the Municipality’s
wind turbine and prepare a system so that compliance activities can be carried out by
the Municipality, eliminating an annual cost of $11,000 over 20 years.
2014-055 – “… the minutes of the January 23, 2014 meeting of the Committee of the
Whole be approved with the inclusion of Councillor Connors request to have her
comments included in their entirety as follows:
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Council (Continued)
Thursday, February 27, 2014
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· With regard to the discussion of Mayor/Warden – “Councillor Connors indicated
that she did hear from an additional 5 people since numbers were reported
from districts in December; total to date. She agreed that the number of
respondents were very low, but part of the problem, she felt, was the
understating of the question.”
· With regard to the discussion of South Canoe – “Councillor Connors indicated
land clearing began earlier this week, on Tuesday Jan 21st and a company out of
Scarsdale, Lunenburg Co was awarded the contract which was to be completed
by the end of March.”
2014-056 – “… donate $100.00 $250.00 to Ms. Alex Duckworth’s participation in the
2014 Sochi Winter Olympics.
2014-057 – “… the use of the 2013 Consumer Price Index for all items in NS at 1.2%
for budgeting purposes.
CARRIED.
4.2 Committee of the Whole – February 10, 2014 – Warden Webber
2014-090 MOVED by Councillor Armstrong, SECONDED by Deputy Warden Shatford the
recommendations from the February 10, 2014 meeting of Committee of the Whole be
approved as follows:
2014-059 – “… Heather Archibald be appointed as Development Officer.
CARRIED.
4.3 Committee of the Whole – February 18, 2014 – Deputy Warden Shatford
2014-091 MOVED by Deputy Warden Shatford, SECONDED by Councillor Armstrong the
recommendations from the February 18, 2014 meeting of Committee of the Whole be
approved as follows:
2014-065 – “… the minutes of the February 10, 2014 meeting of Committee of the
Whole be approved as circulated with the amendment noted by Councillor Veinotte.
CARRIED.
Councillor Connors asked if there would be more information regarding the Universal Sewer Rate
at the next Committee of the Whole Meeting on March 6 and it was indicated that the information
will not likely be ready at that time; however, it was agreed that the public will receive notification.
Councillor Connors asked if people would be required to have appointments and it was noted that
this would be helpful, however, Council has not traditionally refused to allow people to speak.
At this time Council does not have the information that is being prepared and community members
don’t have the information.
Deputy Warden Shatford commented that he felt it would be a lengthy process and noted that those
in his community may come to a meeting when they know the information may be available and/or
a vote may take place.
Warden Webber commented that Council does want to resolve this issue but there is no particular
rush and to be fair to residents, once Council gets information where they might be comfortable in
considering options it would be advisable to give notice to the public. As well, if there is a change
there is a process to change the Sewer By-Law that requires legal notice so that process will also
take place.
4.4 Committee of the Whole (Special Meeting) – February 19, 2014 – Erin Beaudin, CAO
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Council (Continued)
Thursday, February 27, 2014
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There were no motions requiring approval
Councillor Church-Cornelius indicated that she wanted to clarify a comment she made, i.e. there are
areas closer to the Chester Fire Department and other areas closer to the Chester Basin Fire
Department – one department may not be the best fit but there could be a combination of the two –
and Mr. Backman agreed.
2014-092 MOVED by Councillor Church-Cornelius, SECONDED by Councillor Armstrong the
minutes of the February 19, 2014(Special Meeting) of Committee of the Whole be
accepted as presented. CARRIED.
4.5 Committee of the Whole (Special Meeting) – February 20, 2014 – Warden Webber
There were no motions requiring approval of Council.
2014-093 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church-Cornelius the
minutes of the February 20, 2014 (Special Meeting) of Committee of the Whole be
accepted as presented. CARRIED.
4.6 Committee of the Whole – February 20, 2014 – Warden Webber
2014-094 MOVED by Councillor Church-Cornelius, SECONDED by Councillor Armstrong the
recommendations from the February 20, 2014 meeting of Committee of the Whole be
approved as follows:
2014-069 – “… minutes of the February 6, 2014 meeting be approved as circulated.
2014-070 – “… approve the guarantee resolution for the Western Shore & District Fire
Department in the amount of $260,000.
CARRIED.
4.7 Building Code & Unsightly Premises Committee – December 11, 2013 – Deputy Warden
Shatford
2014-095 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church-Cornelius that
the recommendations from the December 11, 2013 meeting of the Building Code &
Unsightly Premises Committee be approved as follows:
2013-590 – “… a 30 day Order to remedy the unsightly condition of the property
located at 24 Lighthouse Road, Fox Point, Lunenburg County, Nova Scotia PID
60080454 be issued to Susannah Schmitt. This Order will express that tipping fees
will be waived.”
2013-591 – “…staff complete the revisions to the Policy as suggested and upon review
and consensus of the draft (via email) the Policy be recommend to Council for
approval.”
DISCUSSION
Councillor Armstrong asked about the tipping fee and it was noted that in this type of
circumstance the dumpster is provided and the property owner is expected to place the
waste in the dumpster and tipping fees are waived.
CARRIED.
4.8 Recreation and Parks Committee – February 17, 2014 – Councillor Armstrong
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Council (Continued)
Thursday, February 27, 2014
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Councillor Armstrong indicated that the Committee met and made a recommendation for the
volunteer; however, a discussion was also held regarding youth and senior volunteers and the
Committee will be determining how to recognize within the Municipality’s Volunteer Recognition
program how to celebrate a junior and senior volunteer.
2014-096 MOVED by Councillor Church-Cornelius, SECONDED by Deputy Warden Shatford the
recommendations from the February 17, 2014 meeting of Recreation and Parks
Committee be approved as follows:
2014-063 – “… Volunteer Linda Meister of New Ross, represent the Municipality of the
District of Chester at the Provincial Awards Ceremony in Halifax on Monday, April 7,
2014.
CARRIED.
CORRESPONDENCE/GRANTS
5.2 Request from Friends of Nature regarding the Nomination of Rudy Haase for the Order of
Nova Scotia.
APPT. Present at the meeting was Syd Dumaresq of Friends of Nature.
Mr. Dumaresq indicated that the Friends of Nature has nominated Rudy Haase several times but
have been turned down. They asked if the Municipality would consider making application. He is
all information from the previous nomination and is willing to assist.
Mr. Dumaresq read a letter outlining some of Mr. Haase’s accomplishments over his lifetime
commenting on:
· Protection of property
· Supporter of Symphony Nova Scotia, Nova Scotia Youth Orchestra, nova Scotia Sea School
and other non-profit organizations supporting music, youth and health
· Publisher of international and local authors
· Supporter of St. Cecelia Singers and other local groups
· Owner and operator of boat building shop preserving local craft of building wooden boats
· Conservation easement on 234 acres surrounding his home at Goat Lake
· Founded and operated the Chester Country Day School and library for school children
· Awards received – Mahone Bay Islands Conservation Association Environmentalist of the
Year, first recipient of the Ecology Action Centre annual award recognizing his lifetime
contributions to the environment and other community concerns, Nova Scotia Nature Trust
Conservation Award in 2004, Sierra Club of Canada celebrated his 50 year membership in
2004, NS Environmental Network Nickerson Lifetime Achievement Award
· Spearheaded the ban on uranium mining in Nova Scotia
2014-097 MOVED by Councillor Armstrong that Council nominate Rudy Haase for the Order of
Nova Scotia. CARRIED.
Mr. Dumaresq agreed to obtain letters of support for the nomination.
A break was held.
COMMITTEE REPORTS (continued)
4.9 Lunenburg County Seniors Advisory Board – Councillor Connors
Councillor Connors reported on the recent Lunenburg County Seniors Advisory meeting
commenting on items discussed as follows:
· Budgeting
· Sources of funding (applications)
· Future request to Council for support (grant)
· Possible full-time position
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Council (Continued)
Thursday, February 27, 2014
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· The number of visits that take place in this Municipality
4.10 Citizens Landfill Monitoring Committee – Councillor Church-Cornelius
Councillor Church-Cornelius updated Council with regard to a recent meeting commenting on:
· Updated second tower site – no decision yet regarding need
· Terms of Reference reviewed – change to come to Council
· The Director of Solid Waste is now sitting on a provincial committee – Management of
Landfills
· Tours recently held for delegates from Philippines and Cuba
· An update was received regarding the new cell going to tender
4.11 Dalhousie and Forest Heights Community School Students Tour – Warden Webber
Warden Webber indicated that following the February 20th Committee of the Whole meeting the
students were taken for a tour of the landfill and wind tower.
The CAO indicated that we are waiting for a part from Germany and until that part is installed the
turbine has been working at 1.8 Mw of capacity and not the 2 Mw expected.
The Warden noted that there is a contractual agreement with Enercon that the tower will operate
95 % of the time and it is their issue if it doesn't work. The Public should be aware that it is
Enercon’s obligation to pay the Municipality for lost revenue based on a year’s operation.
Councillor Veinotte asked if there will be a report on whether the turbine is meeting its target and
the CAO responded that a summary can be provided regularly.
CORRESPONDENCE (continued)
5.1 Letter from Municipality of the County of Kings dated February 5, 2014 regarding Notice of
Public Hearing.
This was received as information.
NEW BUSINESS (continued)
6.1 Community Notice posted throughout the Municipality regarding Halifax Regional
Municipality (HRM) considering shipping garbage to Kaizer Meadow Landfill.
Warden Webber indicated that the flyer was posted in many other communities and the only
reason it is on the table is that some people feel it was generated by the Municipality. It is unknown
where the flyers came from.
Warden Webber indicated that he spoke with CBC TV and indicated that the Municipality has not
received a request from HRM to take waste from them; however, it a request was received the
Municipality would treat it the same as any other requests and evaluate the ability to accept based
on tonnage and waste stream, determine if it can be received in an environmentally sound manner,
and if it is feasible for the Municipality to do so.
Councillor Church-Cornelius indicated that the community should also be considered and recalled
that when the landfill was constructed there was clear direction from the community that they did
not want to accept waste from HRM. She acknowledged that waste is taken from other areas and it
creates a lot of traffic on that road. There are a lot of things to consider – moral, social, and
financial. She has heard from residents with regard to the flyer circulating and they do not want to
accept waste from HRM.
Warden Webber noted that the Municipality does have reciprocal agreements with HRM and West
Hants if, for some reason, they can’t handle their waste that they bring it to us – emergency or
special circumstances - and we have the same agreement to take waste to them in certain
conditions.
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Council (Continued)
Thursday, February 27, 2014
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There was some discussion regarding calls received and the perception by the public; it was
suggested that clarification be put on the website indicating that there has been no request from
HRM.
6.2 Memo from Marianne Gates, Senior Economic Development Officer, regarding request for
support of Chamber of Commerce Event.
2014-098 MOVED by Councillor Veinotte, SECONDED by Councillor Armstrong that Council
approve the request for $200 in support of the Chamber of Commerce fundraising
event. CARRIED.
If any members of Council wish to attend they were directed to contact the Senior Economic
Development Officer.
6.3 Memo and information regarding request for takeover of Private Road, Endeavour Avenue.
This was dealt with earlier in the meeting.
6.4 Strategic Planning Committee – Erin Beaudin, CAO
The CAO indicated that staff is in the process of compiling what has been done to date regarding the
Strategic Plan and would like to have the Strategic Planning Committee appointed in order to meet
with members. The membership would rotate annually to allow all members of Council to
participate.
2014-099 MOVED by Deputy Warden Shatford, SECONDED by Councillor Veinotte that
Councillor Church-Cornelius and Councillor Armstrong be appointed to the Strategic
Planning Committee. CARRIED.
6.5 Out and About in my District – Councillor Connors
Councillor Connors gave an update on events taking place in her community commenting on:
· CBC Information Morning – David Meister was on the show this morning and talked in
general about New Ross and area – location, maple syrup time, etc. Everyone knows about
Ross Farm but may not be aware of other local events taking place. David Meister and his
wife lived in Calgary and have moved home – this is a look at young professionals coming
home and providing good information.
6.6 Private Roads – Councillor Armstrong
Councillor Armstrong asked if Council should be reviewing the policy where users of a road in a
subdivision might begin creating a reserve fund to pay for upgrades/maintenance as the roads
deteriorate.
There was some discussion regarding other similar circumstances such as plowing J Class roads
throughout the Municipality. Currently the Municipality pays for paving of J Class Roads and
Councillor Armstrong asked if only those living on the road should be paying for costs; it was
indicated that in this case they are public streets that anyone may use. This is a situation similar to
sidewalks. The question was asked whether this is counterproductive to development.
Councillor Armstrong requested more information.
6.7 Comfort Centre – Canaan Community Centre – Councillor Church-Cornelius
Councillor Church-Cornelius indicated that Canaan Community Centre has agreed to be a comfort
station.
Warden Webber asked Council’s permission to allow Jo-Ann Grant to address Council and Council
agreed.
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Council (Continued)
Thursday, February 27, 2014
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Ms. Grant indicated that on page 12 of the January 23, 2014 Committee of the Whole minutes there
is a duplication of information.
The Municipal Clerk indicated that she did have Ms. Grant’s email and the information will be
provided at the next Committee of the Whole meeting where the Committee can correct the error.
2014-100 MOVED by Councillor Church-Cornelius, SECONDED by Deputy Warden Shatford that
the meeting convene “In Camera” to discuss a personnel matter as per Section
22(2)(c) of the Municipal Government Act. CARRIED.
2014-101 MOVED by Councillor Armstrong, SECONDED by Deputy Warden Shatford that the
meeting adjourn. CARRIED.
__________________________ ___________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
DRAFT 1 – AMENDING TO UPGRADE
REFERENCE TO “NS CIVIC ADDRESS USERS
GUIDE”
Municipality of the District of Chester
Civic Addressing
By-Law
By-Law No. 139
Notice of Intention to Amend – Committee of the Whole – March 6, 2014
First Reading–Council – March 13, 2014
Second Reading – Council –
Effective Date –
MUNICIPALITY OF THE DISTRICT OF CHESTER
BY-LAW #139
CHESTER MUNICIPAL CIVIC ADDRESSING BY-LAW
1. This By-law is entitled the AChester Municipal Civic Addressing By-Law@
2. Nothing in this By-law shall be construed as authorizing non-compliance with any laws,
regulations, bylaws, lawful orders or directives pursuant to any other statute, regulation or
statutory or regulatory authority that may require the posting of civic numbering on
structures or properties or the posting of street names on private roads or which may specify
standards in respect of the posting of civic numbers or street names.
3. In this By-law:
3.1 ABuilding@ means a structure used or intended to be used to support or shelter any
use or occupancy and may include an incomplete building once the footings have been
constructed.
3.2 ACivic Addressing Coordinator@ means the Planning Technician of the Chester
Municipal Planning Department or designate unless some other person has been
appointed by the Chief Administrative Officer to administer this By-Law.
3.3 ACivic Number@ means the number assigned to a building by this By-law or by the
Civic Addressing Coordinator and by implication to the lot upon which the building is
located or will be located.
3.4 AOwner@ has the same meaning as the owner of a property in the Municipal
Government Act or successor legislation from time to time;
3.5 APrivate Road@ means any street, road, lane, bridge or other thoroughfare accessible
to motor vehicles which is not a street as defined in subsection (6) and which serves
as a principal vehicular access to three or more dwellings units or buildings;
3.6 AStreet@ means any public street, highway, road, lane, bridge, or thoroughfare
accessible to vehicular traffic owned by the Province of Nova Scotia, the Municipality
of the District of Chester or any other Municipality including a public highway;
3.7 ALot@ means the parcel of land upon which the building assigned a civic number is
located.
4. A civic number that was posted on a lot or building or that was customarily in use as a mailing
address for a lot or building or was assigned by the Municipal Address
Coordinator as of the date of the first reading of this By-law, is hereby assigned to that lot or
building until or unless that Civic Addressing Coordinator, by written notice to an owner,
otherwise directs.
5. The Civic Addressing Coordinator shall be responsible for a system of further assigning civic
numbers to buildings and shall keep or supervise the keeping of the property information
Civic Addressing By-Law #139 (continued)
Notice of Intention to Amend – Committee of the Whole – March 6, 2014
First Reading–Council – March 13, 2014
Second Reading – Council –
Effective Date –
record or system identifying all civic numbers assigned by the Municipality in accordance
with the procedures outlined in the Civic Numbering Manual Nova Scotia Civic Address
Users Guide as adopted from time to time by policy. The Civic Addressing Coordinator may
assign civic numbers for future buildings when subdivision approval of a lot is being sought
or being obtained or when a Development Permit or Building Permit is being sought or
obtained. The Civic Addressing Coordinator is not obliged to assign civic numbers to
undeveloped lots and may assign more than one civic number for use on the same lot or may
assign one civic number for use on more than one lot. A civic number shall, when being
assigned, be related to a street or private road which provides access to the building or lot
and together shall makeup the civic address.
6. The Civic Addressing Coordinator may, by written notice to an owner, change delete, suspend
or reassign civic numbers where:
a. Reasonably necessary to avoid potentially confusing numbering,
discontinuities or irregularities;
b. Necessary to assure an adequate supply of civic numbers for existing and
future development;
c. A road or a driveway becomes a private road or a private road becomes a
street;
d. A building has been removed, demolished or otherwise ceases to exist and has
not been replaced;
e. The lot upon which a building is located has been consolidated with another
lot making an adjustment necessary.
7. An owner shall not post or permit to be posted on or near a lot or building a number which is
not assigned to that building.
8. The owner of a lot on which a building is located shall keep posted on or near that lot the
assigned civic number in the following manner:
8.1 Civic numbers shall be posted in a location which is not obstructed from view when
viewed from the closest place on the traveled portion of the street or private road
upon which the lot or building is situated (or from which it has access if it differs from
the street or private road where the lot or building is situated) and from all points in
at least ten (10) metres in either direction from that place. An intervening tree trunk
or a vertical pole or post shall not alone be considered an obstruction for the purpose
of this subsection;
8.2 Civic numbers shall face toward the street or private road upon which the lot or
building is situated or from which it has access if it differs from the street or private
road where the lot or building is situated. When the civic number is not posted on the
building, then double sided signage shall be used and in which event, the civic number
shall be on both sides of the sign and posted perpendicular to the street or private
road. In all cases, the civic number as posted shall be posted for visibility from the
street or private road that forms part of the civic address for that building or lot.
Civic Addressing By-Law #139 (continued)
Notice of Intention to Amend – Committee of the Whole – March 6, 2014
First Reading–Council – March 13, 2014
Second Reading – Council –
Effective Date –
8.3 Civic numbers shall be in Arabic numerals;
8.4 The bottom of the numerals shall be a minimum of 1.0 metres above grade.
8.5 The colour of the numerals shall clearly contrast with the background upon which the
numbers are displayed;
8.6 The specified viewing distances measured from the place where the civic number is
posted to the closest edge on the traveled portion of the principal street or private
road upon which the lot or building is situate or if it differs from the street or private
road which provides access;
a) Viewing Distance of 15 metres or less; minimum numeral height of 65
millimetres;
b) Viewing Distance of between 15 and 30 metres; minimum numeral height of
100 millimetres;
c) Viewing Distance of between 30 and 34 metres; minimum numeral height of
125 millimetres;
d) Viewing Distance of between 45 and 60 metres; minimum numeral height of
150 millimetres;
e) Viewing Distance of between 60 and 75 metres; minimum numeral height of
175 millimetres; and
f) Viewing Distance of between 75 and 90 metres; minimum numeral height of
200 millimetres.
8.7 In the event that
a) A lot is not located within 90 metres of the closest edge of the traveled portion
of the street or private road upon which the building is situated or if it differs
from the street or private road which provides access;
b) The view of the civic number would be obstructed if it were posted on the lot
or;
c) For any other reason an owner does not post the civic number on the lot, the
civic number shall be posted on a gatepost, signpost or other structure
excluding a utility pole for electrical, telephone or other utility service, in a
location which conforms to Subsections (1) and (2) of this Section 8 but in
which case the civic addressing Coordinator may require an additional posting
or postings of the civic number on or near the lot or on the building such that
the building to which the civic number applies can be clearly ascertained.
9. All persons who have a legal right to use a private road to access their property and which
private road intersects a street shall take the following steps to erect and maintain a sign
identifying the private road by name:
9.1 obtain from the Civic Addressing Coordinator the name assigned to the private road
Civic Addressing By-Law #139 (continued)
Notice of Intention to Amend – Committee of the Whole – March 6, 2014
First Reading–Council – March 13, 2014
Second Reading – Council –
Effective Date –
according to the Policy of the Municipality of the District of Chester and if no name
has been assigned, request the Municipality to assign a name in accordance with that
Policy;
9.2 Apply for, and use best efforts to obtain permission to erect an identifying sign and a
signpost from any person or regulatory authority whose permission is required by
law to erect an identifying sign and a signpost;
9.3 Where permission is obtained in accordance with subsection (2), erect, maintain in
good condition, and replace as necessary, a sign and signpost at the intersection of
the private road and the street in a manner consistent with any conditions attached
to such permission and other lawful requirements, and, except to the extent of any
inconsistency with such condition or other lawful requirements, in accordance with
the following standards:
a) Letter of a private road to be 6 to 6-1/4" (152 mm to 158 mm) in height, in
CGTrade 3" font style;
b) Letters to be in black colour against a white background;
c) Bottom of the lettering to be between 2.1 metres or 2.2 metres above grade;
d) Signpost to be made of 4"x4" (or 10 cm x 10 cm) wolmanized wood and
sufficiently fastened to the ground to hold the sign rigidly in place and to
prevent turning of the sign in the wind;
e) To the extent possible, the signpost is to be located in an unobstructed line of
sight for vehicles approaching the private road from either direction along the
street and to be set back a minimum of two (2) metres from the traveled portion
of the street.
9.4 The obligations as set out in this section shall be joint and several with regard to the
persons having a legal right to use that private road to access their property
9.5 No person shall post a name on a private road or street unless that name has been as
been assigned to it according to the policy of the Municipality of the District of Chester
10. .
10.1 Upon application by an owner, the Civic Addressing Coordinator may provide written
authorization for signage for civic numbers or street names to vary from the standards
contained in the By-law, with or without conditions when:
a) compliance with the standards is not reasonably possible, having regard to the
physical features of the site or otherwise; or
b) Compliance would not as effectively meet the objectives of this By-Law as an
alternative approach.
10.2 An authorization under this section may be revoked or varied by the Civic Numbering
Coordinator. Owners shall comply with any conditions contained within
authorizations granted under this section.
11. In the event of contravention of this By-Law, in addition to any prosecution or other remedy,
the Municipality may;
Civic Addressing By-Law #139 (continued)
Notice of Intention to Amend – Committee of the Whole – March 6, 2014
First Reading–Council – March 13, 2014
Second Reading – Council –
Effective Date –
11.1 Prepare a notice in writing to an owner to undertake remedial action including but
not limited to the posting or re-posting of a civic number on a building or lot or the
erection of signage for a private road;
11.2 Service the notice upon an owner, which notice shall be deemed to have been
sufficiently served if posted on the owner=s building, lot or property;
11.3 If the remedial action has not been undertaken or completed within 14 days, the
Municipality may enter upon the private property of an owner and undertake the remedial
work, and charge and collect the costs of the work, the interest from the date of the
completion of the work until the date of payment, as a first lien on the property affected.
12. Any person who violates any provision of this By-law is guilty of an offence punishable on
summary conviction by a fine of not less than $100.00 and not more than $10,000.00 and to
imprisonment of not more than 2 months in default of payment thereof.
13. Any person who contravenes Section 8 of this By-law, and who is given notice of the contravention
may pay the Municipality, at the place specified in the notice, the sum of
$100.00 within 14 days of the date of the notice and shall thereby avoid prosecution for that
contravention.
14. The effective date of the amendment of this By-law is May 5, 2004 Insert Effective Date
DRAFT 1 WITH AMENDMENTS FOR FIRST NOTICE ON MARCH 13, 2014
Municipality of the District of Chester
Civic Numbering
Policies – New
Road Names and
Road Name
Changes
Policy P-44
Civic Numbering Policies – New Road Name and Road Name Changes (continued)
Notice of Intention to Amend – Committee of the Whole – March 6, 2014 (2014-xxx)
First Notice –Council – March 13, 2014
Second Notice – Council –
Effective Date – Page 2
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P-44
CIVIC NUMBERING POLICIES – NEW ROAD NAME AND ROAD NAME CHANGES
Creating or changing the name of a road in the Municipality of Chester under the authority of Section
313 of the Municipal Government Act shall follow this procedure:
1) Civic Address Co-ordinator follows the guidelines in the Nova Scotia Civic Address Users
Guide.
2) Civic Address Co-ordinator reviews any proposed road name or road name change with the
Councillor for the area, Fire Department, Public Works Director, and checks any proposed new
Provincial public road names with NS Department of Transportation & Public Works (DOTPW)
Area Manager to determine if they are acceptable to the Department. Road names should be
distinctive within the municipality.
3) Civic Address Co-ordinator and Public Works Public Works Director will contact all of the affected
landowners either:
a) Through the affected residents association or interested residents group. This may involve
having a signed petition from the affected landowners if it is a private road with a small
number of affected landowners; or
b) By telephone, if the number of affected landowners is small, or
c) By ordinary mail, which is particularly the preferred method where the road is public, with
large numbers of affected landowners. In these cases, an advertisement will also be put in the
paper.
Where contact is by telephone or by mail, the landowners must be given a date on which Council
will consider the matter.
4) Property owners are given two (2) weeks to respond to the petition and the matter shall
be before Council within thirty (30) days. If there are no responses the matter will be
returned to Council and Council will assign a name. If the property owners are not in
agreement with the name Council chooses, they can return with a petition.
5) When changing a road name, the Civic Address Co-ordinator makes a recommendation to Council
on the reason for the change and whether or not to proceed.
6) Council reviews the issues, the staff recommendation, and any submissions, and makes a
decision.
Civic Numbering Policies – New Road Name and Road Name Changes (continued)
Notice of Intention to Amend – Committee of the Whole – March 6, 2014 (2014-xxx)
First Notice –Council – March 13, 2014
Second Notice – Council –
Effective Date – Page 3
7) Where the road is a private road, the proposed road name should be acceptable to 66% of the
persons who own land served by the private road unless Council should decide to choose
another name that it deems appropriate in the public interest.
8) The size (length) of the signs could be determined prior to review by Council.
9) Where the road is a Provincial public road, the Clerk writes to DOTPW and requests that the
name be changed.
10) When Council has approved the name (or, in the case of Provincial Public Highways, when the
DOTPW has approved the name change) the Civic Address Coordinator circulates notice of the
road name change in writing to:
a) Affected landowners in writing;
b) To Nova Scotia Civic Address File Web Site (NSCAF);
c) Emergency Measures Organization (EMO); Now automatically updated through NSCAF
d) Emergency Health Services (EHS); Now automatically updated through NSCAF
e) the local Fire Department;
f) R.C.M.P. Chester Detachment;
g) Land Registry Office (LRO);
h) Assessment Office;
i) Tax Office;
j) Building Department;
k) Public Works Department;
l) Solid Waste Department.
DRAFT 1 – AMENDMENT TO UPDATE THE NAME OF THE USERS GUIDE – FIRST
NOTICE AT COUNCIL ON MARCH 13, 2014
Municipality of the District of Chester
Civic Numbering
Policies – Assigning
Civic Addresses
Policy P-45
Civic Numbering Policies – Assigning Civic Numbers (continued)
Notice of Intention to Amend – Committee of the Whole – March 6, 2014
First Notice –Council – March 13, 2014
Second Notice – Council –
Effective Date – Page 2
MUNICIPALITY OF THE DISTRICT OF CHESTER
CIVIC NUMBERING POLICIES
ASSIGNING CIVIC NUMBERS
POLICY P-45
In assigning civic addresses, the Municipality of the District of Chester shall follow the procedures
and guidelines published in the “Civic Address Operational Manual” “Nova Scotia Civic
Address Users Guide” by the Emergency Measures Organization.
DRAFT 1 – AMENDMENT TO UPDATE THE NAME OF THE USERS GUIDE and
DISTRIBUTION NOTICES– FIRST NOTICE AT COUNCIL ON MARCH 13, 2014
Municipality of the District of Chester
Civic Numbering
Policies –
Community
Boundaries
Policy P-61
Civic Numbering Policies – Assigning Civic Numbers (continued)
Notice of Intention to Amend – Committee of the Whole – March 6, 2014
First Notice –Council – March 13, 2014
Second Notice – Council –
Effective Date – Page 2
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P-061
CIVIC NUMBERING POLICIES - COMMUNITY BOUNDARIES
Creating or changing a Community Boundary in the Municipality of Chester under the direction of
the Emergency Measures Organization Civic Addressing Operational Manual dated May 15`, 1991 -
"The naming of rural communities and the confirmation of their boundaries are the responsibilities
of rural municipal councils" NOVA SCOTIA CIVIC ADDRESS USERS GUIDE - “Municipalities are
responsible for naming NSCAF communities and creating new NSCAF community boundaries” shall
follow this procedure:
1. To recognize that Community Boundaries are referred to as General Service Area
Boundaries in the Nova Scotia Civic Address File.
2. The Civic Address Coordinator reviews all proposed Community Boundary changes with the
Councillor(s) for the area. If the Councillor(s) for the area disagrees with a change to a
proposed Community Boundary change the proposed change will be brought before
Municipal Council.
3. In respect to the changing of Community Boundaries in the 911 System, it is the policy of
the Municipality of the District of Chester:
a. To permit the Civic Address Coordinator to make minor adjustments to community
boundaries when a road with a single access point originates in one community and
terminates in another so as to incorporate the whole road in one community
boundary, unless that boundary line is an established fixed line, and to permit
municipal staff to make minor adjustments to community boundaries affecting the
abutting properties.
b. To permit to Civic Address Coordinator to make minor adjustments to community
boundaries where the boundary follows a property line on the property mapping
which has been corrected as a result of a property survey.
c. To permit the Civic Address Coordinator to make minor adjustments to community
boundaries if a subdivision of a property results in a new lot which has access to a
road in a different community.
d. That all other changes of Community Boundaries shall be referred to Council.
Civic Numbering Policies – Assigning Civic Numbers (continued)
Notice of Intention to Amend – Committee of the Whole – March 6, 2014
First Notice –Council – March 13, 2014
Second Notice – Council –
Effective Date – Page 3
4. When referring a Community Boundary change to Council, the Civic Address Coordinator
makes a report to Council setting out the reason for supporting the change.
5. When approving a Community Boundary, Council reviews the issues, the Civic Address
Coordinator‘s recommendation, any submissions, and makes the decision whether or not to
change the boundary in question.
6. Where any Community Boundary has been changed where it intersects a Provincial Public
Highway, the Civic Address Coordinator will notify the NS Department of Transportation
and Infrastructure Renewal so the road signs can be moved and re-posted accordingly.
7. When Community Boundaries have changed the Civic Address Coordinator shall circulate
notice of the change to:
a. Municipal Council;
b. Affected landowners in writing;
c. Nova Scotia Civic Address File website (NSCAF);
d. Emergency Measures Organization (EMO); Now automatically updated through
NSCAF)
e. Emergency Health Services (EHS); Now automatically updated through NSCAF)
f. Local Fire Department;
g. Chester RCMP Chester Detachment;
h. Land Registry Office (LRO);
i. Assessment Municipal Tax Office;
j. Building Department;
k. Public Works Department;
l. Post Office.
COUNCIL – 3/13/14
MOTIONS REQUIRING APPROVAL FROM MARCH 6, 2014 C.O.W.
2014-102 APPROVAL OF FEBRUARY 19, 2014 MINUTES
MOVED by Councillor Armstrong, SECONDED by Councillor Myra the minutes of the February 19,
2014 Special Meeting of the Committee of the Whole be approved as circulated. CARRIED.
2014-103 APPROVAL OF FEBRUARY 19, 2014 MINUTES
MOVED by Councillor Armstrong, SECONDED by Councillor Myra the minutes of the February 19,
2014 Special Meeting of the Committee of the Whole be approved as circulated. CARRIED.
2014-104 APPROVAL OF FEBRUARY 19, 2014 MINUTES
MOVED by Councillor Myra, SECONDED by Councillor Armstrong the minutes of the February 20,
2014 meeting be approved as circulated. CARRIED.
2014-105 APPROVAL OF FEBRUARY 19, 2014 MINUTES
MOVED by Councillor Myra, SECONDED by Councillor Church-Cornelius the minutes of the
February 20, 2014 Special Meeting of the Committee of the Whole be approved as circulated.
CARRIED.
2014-106 CORRECTION TO JANUARY 23, 2014 MINUTES
MOVED by Councillor Armstrong, SECONDED by Councillor Church-Cornelius that the Committee of
the Whole correct minutes of the January 23, 2014 meeting by replacing duplicated information on
page 12 to read “Municipal Office Restructuring - The current direction to renovate the former
school property in Gold River is estimated to be approximately $.36 million.” CARRIED.
2014-107 AMENDMENTS TO POLICIES P-44 AND P-45
MOVED by Councillor Church-Cornelius, SECONDED by Councillor Myra that the Committee of the
Whole recommend to Council to amend the following Policies as per the recommendation of the
Civic Address Coordinator in her report of March 6, 2014 for housekeeping changes and to make
amendments to bring policies in line with current practices and regulations:
Policy P-44 – Civic Numbering Policy – New Road Name and Road Name Changes
Policy P-45 – Civic Numbering Policy – Assigning Civic Addresses
CARRIED.
2014-108 AMENDMENT TO POLICY P-61
MOVED by Councillor Church-Cornelius, SECONDED by Councillor Armstrong that the Committee of
the Whole recommend to Council to amend the Policy P-61 Civic Numbering Policy – Community
Boundary Changes to bring policies in line with current practices and regulations. CARRIED.
2014-109 AMENDMENT TO BY-LAW 139
MOVED by Councillor Church-Cornelius, SECONDED by Councillor Armstrong that the Committee of
the Whole recommend to Council to amend the By-Law #139 Civic Addressing By-Law to update
the name of the NS Civic Address Users Guide. CARRIED.
2014-110 ACCEPTANCE OF BUDGET TO ACTUAL STATEMENT AS OF JANUARY 31, 2014
MOVED by Councillor Church-Cornelius, SECONDED by Deputy Warden Shatford that the
Committee of the Whole recommend to Council to accept the Budget to Actual Statement to January
31, 2014 as presented. CARRIED.
2014-111 IN CAMERA
MOVED by Councillor Veinotte, SECONDED by Councillor Myra the meeting convene “In Camera” as
per Section 22 (2) (e) to discuss Contract Negotiations regarding recyclable blue bag material.
CARRIED.
2014-112 BLUE BAG RECYCLABLE MATERIAL CONTRACT TO SEND REYCLABLE
MATERIAL TO HRM
MOVED by Deputy Warden Shatford, SECONDED by Councillor Veinotte the Committee of the
Whole recommend to Council to enter into a one year contract with Halifax Regional Municipality
(HRM) to have HRM receive the Municipality of the District of Chester’s blue bag recyclable material
at a processing cost of Net Cost Per Tonne (current base cost is $60.00) plus an additional 15%
administration fee. CARRIED.
2014-113 ADJOURNMENT
MOVED by Councillor Myra, SECONDED by Deputy Warden Shatford the meeting adjourn. CARRIE.
(10:40 a.m.)
OF THE DISTRICT OF CHESTER
Minutes of Meeting of
COMMITTEE OF THE WHOLE
Held in Council Chambers at 151 King Street, Chester, NS
On Thursday, March 6, 2014
The meeting was called to order by Warden Webber at 8:55 a.m.
ROLL CALL
Councillors Warden Allen Webber Councillor Sharon Church-Cornelius
Councillor Tina Connors Councillor Robert Myra
Councillor Andre Veinotte Councillor Brad Armstrong
Staff Erin Beaudin, CAO Pamela Myra, Municipal Clerk
Cindy Hannaford, Executive Secretary Sam Lamey, Municipal Solicitor
Regrets Deputy Warden Floyd Shatford
Press Paula Levy, Lighthouse Publishing Bev Ware, Chronicle Herald
There were approximately 15 people in the public gallery.
MINUTES OF PREVIOUS MEETING:
2.1 Committee of the Whole – Special Meeting - February 18, 2014
2014-102 MOVED by Councillor Armstrong, SECONDED by Councillor Myra the minutes of the
February 19, 2014 Special Meeting of the Committee of the Whole be approved as
circulated. CARRIED.
2.2 Committee of the Whole – Special Meeting - February 19, 2014
2014-103 MOVED by Councillor Armstrong, SECONDED by Councillor Myra the minutes of the
February 19, 2014 Special Meeting of the Committee of the Whole be approved as
circulated. CARRIED.
2.3 Committee of the Whole – February 20, 2014
2014-104 MOVED by Councillor Myra, SECONDED by Councillor Armstrong the minutes of the
February 20, 2014 meeting be approved as circulated. CARRIED.
2.4 Committee of the Whole – Special Meeting - February 20, 2014
2014-105 MOVED by Councillor Myra, SECONDED by Councillor Church-Cornelius the minutes
of the February 20, 2014 Special Meeting of the Committee of the Whole be approved
as circulated. CARRIED.
2.5 Correction to Committee of the Whole Minutes of January 23, 2014 – duplicate information
is included on page 12 – Municipal Office Restructuring information should read “The
current direction to renovate the former school property in Gold River is estimated to be
approximately $.36 million.”
2014-106 MOVED by Councillor Armstrong, SECONDED by Councillor Church-Cornelius that the
Committee of the Whole correct minutes of the January 23, 2014 meeting by
replacing duplicated information on page 12 to read “Municipal Office Restructuring -
Committee of the Whole (Continued) 80
Thursday, March 6, 2014
The current direction to renovate the former school property in Gold River is
estimated to be approximately $.36 million.” CARRIED.
APPT Our Health Centre representatives Don and Lorraine Burch were present to provide an update to
Council on the project.
Mr. Burch and Ms. Burch provided an update to Council commenting on the following:
· The campaign team has approached all levels of government and many businesses
· They currently have $2.5 Million
· There are 70 volunteers working on the project, some of whom have donated up to
$250,000 in cash and pledges
· They are receiving a lot of pro bono work (architectural, engineering, interior design, and
legal)
· The Community Campaign will engage local clubs and organizations
· The Neighbourhood Campaign will be undertaken by Jim Barkhouse and Tom Haney
· They have events planned for the first week of May
· They will not begin construction until they are satisfied it is a viable operation
· Costs are increasing and they have requires a fresh set of costs
· The request to the Municipality is not increasing – it is 1/6 of the cost of the project
· Signage is being put in place in various locations
· Reinforce that the centre will be for the benefit of the entire Municipality as well as the
Tancook Islands and they are sure that people will come from other areas – it is not just
limed to this Municipality but it will be the prime focus
· They have in excess of 60 letters of support – each a little different from the others
· Other Municipalities have made health and wellness a priority
· The project is consistent with the Municipality’s Strategic Plan
· It is important to get the Municipality’s pledge as they have been told when a commitment
is received from Council more will donate personally
· Acknowledged there has been some negative feedback
Warden Webber commented on one email included in the package that was negative and Mr. & Mrs.
Burch addressed some of the concerns in the email as follows:
· Confirmation from new Government – they have a letter from the current Premier when he
was campaigning that he would honour the commitment of the previous government. Our
Health Centre is meeting with the government and are meeting their requirements.
· Funds – they have a bank account at the Scotiabank and when cash is received it is
deposited. Pledges are tracked on a program (Sumac) and the Board of Directors have four
signing officers, two of which must sign. They will be providing a report at the end of the
fiscal year and those statements will be public.
· Pledges – they have made application to several banking institutions and two have replied
positively; banks have a tradition of making commitments over five years and they feel the
pledges received will be honoured.
· Borrowing – they hope not to have to borrow but would consider it to move the project
along.
· Doctors from other locations – they are not asking doctors to move – it would be the choice
of the individual doctor to move their practice if they like. There were approximately 16
doctors attending the open house and they are aware that they would not commit until the
facility is built. Kim Geldart is heading the liaison with doctors and the medical school as
well as working on the operational side of things. She is very optimistic of attracting
doctors.
· The Municipality of Claire has a similar model and they are very successful
· The facility will be more than just a clinic – it will not treat only illnesses but will provide
opportunities for other health matters. South Shore Health will have a prominent role to
play.
Committee of the Whole (Continued) 81
Thursday, March 6, 2014
Councillor Armstrong asked if there was any possibility of funding from the Federal Government
and Mrs. Burch indicated that they have an open dialogue with the Federal Government to
determine if there is a way to obtain funding. South Shore Health is still on board and are very
enthusiastic.
Council agreed to allow Joy Calkin to speak.
Ms. Calkin indicated that she has been a member of the South Shore Health Board and they have
made a commitment and will sign the day the building is considered habitable; however, they can’t
move staff until the building is ready.
Mrs. Burch indicated that it has taken 9 years to get to this point and they are excited to getting
closer. The Annual General Meeting will be held in the near future and all information is public.
Warden Webber commented on the possibility of provincial or federal funding and Mrs. Burch
indicated that if funding was received it would still be a community driven initiative and owned by
the Community. They anticipate the programming will be outstanding and will enable residents to
be healthier now and down the road.
There was a question in the email identified regarding advertising on the OHC Website indicating
that Shoreham and the surrounding land was owned by OHC and Mrs. Burch indicated that the
information on the website is maintained by volunteers and at the time the information was put on
some time ago they had been approached by Shoreham to take over the building. In the meantime a
new Board has been appointed and they are reviewing the matter. OHC was prepared to take over
building some time ago but became aware there were legal issues involved (financing, mortgage,
encumbrances). Lawyers have been working with it for a considerable amount of time.
In meantime a new board for the Apartments Association recently met and Kit McCurdy received a
letter just yesterday from that Board indicating that they are evaluating previous decisions - any
commitments made prior are now on hold and they are reviewing.
The use of the Shoreham Building (blood clinic) is not pivotal to moving ahead - what is pivotal is
the requirement of a right of way to get to their property.
Councillor Connors thanked the representatives for their update and indicated that she read the
letters and their interesting points of view. She had attended the meeting in her community and
was pleased with the active dialogue. She has been receiving phone calls; there are a lot of concerns
regarding the financial health of the Municipality and the various different projects. She also
indicated that some people were concerned regarding the Municipality’s responsibility for health.
She indicated that there was some discussion regarding the large industrial wind farm and health
concerns and whether the Municipality should have health concerns on their radar when it comes
to the other side of the issue.
Council agreed to allow Gail Fraser to speak.
Ms. Fraser indicated that she was responsible for the pledges (Sumac) and at the moment there are
1,600 people who have signed up with their names and addresses – she felt that they would not
have provided the information if they were not interested in, or supportive of, the project.
Warden Webber agreed that this is a wonder project and will provide a needed service for the
Municipality. He has questioned whether the Municipality has jurisdiction or not but has moved
away from that thought – it is a great project with value to the Municipality and deserves to be
supported. He will support it; the question is how much. Council is committed to having the
discussion when they have budget deliberations. The Municipality is strong and Council intends to
maintain that strength and build on it and this project will help get us there.
Committee of the Whole (Continued) 82
Thursday, March 6, 2014
Mrs. Burch indicated that this project will touch everyone, regardless of age. She left a copy of the
presentation as well as ribbons for support of the project.
Warden Webber thanked all volunteers of the project.
A break was held.
MATTERS ARISING
3.2 Report from Civic Address Coordinator regarding amendments to the following:
1. Policy P-44 – Civic Numbering Policies – New Road Names and Road Name Changes.
2. Policy P-45 – Civic Numbering Policies – Assigning Civic Addresses.
3. Policy P-61 – Civic Numbering Policies – Community Boundaries and Civic
Addressing By-Law #139.
4. By-Law#139 – Chester Municipal Civic Addressing By-Law.
APPT. Present was Jami Fay, Civic Address Coordinator, who provided an overview of the amendments
required for the policies and by-law as follows:
The Civic Address Coordinator outlined the following amendments to be made to bring the
following policies in line with what is currently taking place:
Policy P-44 – Civic Numbering Policy – New Road Name and Road Name Changes
Policy P-45 – Civic Numbering Policy – Assigning Civic Addresses
Policy P-61 – Civic Numbering Policy – Community Boundary Changes
2014-107 MOVED by Councillor Church-Cornelius, SECONDED by Councillor Myra that the
Committee of the Whole recommend to Council to amend the following Policies as per
the recommendation of the Civic Address Coordinator in her report of March 6, 2014
for housekeeping changes and to make amendments to bring policies in line with
current practices and regulations:
· Policy P-44 – Civic Numbering Policy – New Road Name and Road Name Changes
· Policy P-45 – Civic Numbering Policy – Assigning Civic Addresses
CARRIED.
2014-108 MOVED by Councillor Church-Cornelius, SECONDED by Councillor Armstrong that the
Committee of the Whole recommend to Council to amend the Policy P-61 Civic
Numbering Policy – Community Boundary Changes to bring policies in line with
current practices and regulations. CARRIED.
The Civic Address Coordinator reviewed the required changes for By-Law Number 139
2014-109 MOVED by Councillor Church-Cornelius, SECONDED by Councillor Armstrong that the
Committee of the Whole recommend to Council to amend the By-Law #139 Civic
Addressing By-Law to update the name of the NS Civic Address Users Guide.
CARRIED.
Councillor Myra commented that many homes still do not have proper civic address numbers and
asked if there can be something put in the Newsletter to encourage people to get the numbers
installed.
Councillor Connors commented that the Municipality of the District of Lunenburg provides
information in the tax bills sent out indicating that it is a requirement to have civic address
numbers installed otherwise there is a fine.
The Civic Address Coordinator indicated that she will put together some information for the
newsletter.
3.1 Director of Finance – Financial Report Update
Committee of the Whole (Continued) 83
Thursday, March 6, 2014
The Director of Finance provided a Budget to Actual Statement to January 31, 2014 and provided
comments on the following:
Revenue:
· Other Taxes – Deed Transfer Tax – over budget – we have collected more revenue than
anticipated
· Conditional Transfers – Federal Government – this is down since we have not received the
second portion of the Gas Tax Funds
Expenditures
· Some expenditures don’t take place until closer to the end of the fiscal year
· Municipal Properties (Gold River School) – there have been operational expenditures not
previously anticipated
· By-Law Enforcement – this is down as we do not have a full-time By-Law Enforcement
Officer (it is contracted out so there are fewer expenditures)
· Sewer services – this is down as some salaries have not yet been allocated to those
accounts; this will take place closer to the end of the budget year.
· Landfill – transfers for closure costs have not yet been carried out
· Wind power operating expenses – we didn't anticipate operational expenditures this early
however, with the start in January we have expenses. We will be collecting the revenue
generated which will cover expenses.
· Transfers to Own Reserves – this is done at the end of the budget year
2014-110 MOVED by Councillor Church-Cornelius, SECONDED by Deputy Warden Shatford that
the Committee of the Whole recommend to Council to accept the Budget to Actual
Statement to January 31, 2014 as presented. CARRIED.
CAO REPORT
4.1 CAO Report
The CAO reviewed her report dated March 6, 2014 and commented on:
GOAL 1
· Draft Capital Budgets will be provided for preliminary discussion and direction on March 13
· Staff is continuing to work on the LED streetlights
GOAL 2
· Staff continue to prepare for ISO certification
GOAL 3
· Working on a municipal long term capital plan, with emphasis on sewers
· Staff continue to refine options for universal sewer rates as directed by Council
· The public tender for garbage collection has been issued and closes on March 7
GOAL 4
· Over $1000 was raised for PRO Kids at the Fo’c’sle Annual Fun Curling Night on March 1st.
Additionally, we have submitted a funding application to the Lunenburg County United Way
for PRO Kids;
· The LQ Volunteer Partnership has advertised for the Volunteer Navigator position. The
former Navigator, Steph Beaton, left the partnership in January to join the Navy.
· The Blandford Walking Program had 165 visitors this winter. The Blandford Seasiders take
over the program in March and run it for a few more weeks until the weather outside
improves for walking.
· Registration for the 2014 Cut ‘N Run has started and we are hoping for good attendance once
again this year.
GOAL 5
· We have had a delay in issuing our latest newsletter but plan on having it printed and
distributed within the next week;
· We have started working on the redesign for our website, including the incorporation of
information that can be accessed under the Routine Access Policy;
Committee of the Whole (Continued) 84
Thursday, March 6, 2014
GOAL 6
· There was an update from the Economic Development Officer at the last meeting
· There is an ad out for the Chief Water and Wastewater Operator
Councillor Armstrong indicated that he has had comments from residents regarding the money
being spent on the Gold River School building and asked if there could be some information in the
newsletter or on the website to let people know why this has been the decision of Council. People
are also concerned about selling the annex building.
Warden Webber indicated that he would prefer to have accurate information for residents and staff
is still evaluating costs associated. When the information comes back in final form before Council
we can then distribute the information; Council needs to be sure the amount set is the amount that
will be required. He has provided the cost projects provided to Council previously to the Chamber.
Councillor Connors agreed with Councillor Armstrong in providing information for people.
Councillor Church-Cornelius indicated that people have commented to her that it would be
inconvenient for them to go to Gold River for services, particularly from the Recreation & Parks
Department.
Deputy Warden Shatford indicated that he has been telling his residents that it is a financial
decision – an addition to this building would be in the neighbourhood of $1 Million.
Councillor Connors indicated that when the information comes back the money saving potential is
key for her.
Warden Webber noted that the sale of the annex building is to offset costs for the move to Gold
River. Something will be put in the newsletter.
Councillor Veinotte asked if there is any update on the exploration of waste energy and Warden
Webber indicated that he has met with people and attends things that deal with waste energy and
technology and where provincial policies are heading. Nothing has come to Council yet on any of
that information. There are discussions in Lunenburg County on how to deal with organics in the
broad sense and when there is more information it will come to Council. There are regulations that
don’t allow some technologies to take place at this time; however, that may change and allow some
of the technologies to become viable options such as turning waste into pellets or using combustion
in some way to create heat or electricity. Legislation in the province is being discussed (renewable
to retail) that, if passed, may present opportunities that currently don’t exist.
CORRESPONDENCE
5.1 Appointment with Our Health Centre Representatives (9:00 a.m.) - Email’s to Council
regarding supporting the financial request from Our Health Centre as follows:
a) Email from Bill Polk dated February 3, 2014
b) Email from Don Horne and Trina Coxworthy dated February 11, 2014
c) Email from Blair Armstrong dated February 14, 2014
d) Letter from John Curry dated February 16, 2014.
e) Email from Gail Fraser dated February 16, 2014.
f) Email from Jim Barkhouse dated February 17, 2014.
g) Letter from Steve Foran General Manager of Chester Building Supplies, dated February
14, 2014.
h) Email from Colin MacDonald, Clearwater Seafood, dated February 21, 2014.
i) Letter from Royal Canadian Legion (Chester Basin) received February 17, 2014.
j) Email from Linda and Dan Macintosh dated February 21, 2014.
k) Email from Beverley McInnes dated February 20, 2014.
l) Email from Betty Flinn dated February 21, 2014.
Committee of the Whole (Continued) 85
Thursday, March 6, 2014
m) Email from Patricia and Larry Pringle dated February 21, 2014.
n) Email from David Connolly dated February 22, 2014.
o) Email from Rita and Keith Johnson dated February 22, 2014.
p) Email from Ron Gregor dated February 23, 2014.
q) Email from Brock Vair dated February 24, 2014.
r) Email from Peter McGuire dated February 24, 2014.
s) Email from Blake and Holly Chandler dated February 24 2014.
t) Email from Mary C. Holt dated February 24, 2014.
u) Email from Richard Murray dated February 24, 2014.
v) Email from John Cowans dated February 25, 2014.
w) Email from Ralph and Jean Shaw dated February 25, 2014.
x) Email from Honourable D. Merlin Nunn, QC. Dated February 25, 2014.
y) Email from Nicki Butler dated February 25, 2014.
z) Email from John Hunkin dated February 26, 2014.
aa) Letter from Georg Nemeskeri, GN Thermoforming Equipment dated February 24, 2014.
bb) Letter from New Ross Regional Development Society dated February 23, 2014.
cc) Letter from Paul and Jill Flinn dated February 24, 2014.
dd) Email from Joseph J. Hill dated February 26, 2014.
ee) Letter from Richard and Barbara Oland dated February 26, 2014.
ff) Letter from Jim and Dudley Grove received February 27, 2014.
gg) Letter from Richard Malone dated February 27, 2014.
hh) Letter from Kim Geldart dated February 27, 2014.
ii) Email from Julia Creighton dated February 27, 2014.
jj) Email from Creighton family dated February 27, 2014.
kk) Email from Nancy Kitchen date February 27, 2014.
ll) Email from Florence O’Brien dated February 27, 2014.
mm) Email from Stewart W. Spahr dated February 28, 2014.
nn) Email from David Foley and Sue Taylor-Foley dated February 28, 2014.
oo) Email from Susan Pattillo dated February 28, 2014.
pp) Email from Suzi Fraser dated February 28, 2014.
qq) Email from Robert Manuel dated February 28, 2014.
An additional package of letters/emails was received and provided to Council from the following:
1. Email from Edward Rafuse dated February 28, 2014.
2. Email from Tim and Anne Unwin dated February 28, 2014.
3. Email from Stephen and Gillian Booth dated February 28, 2014.
4. Email from Frances and Chris Jamieson dated March 1, 2014.
5. Email from Nancy and Jim MacKay dated March 1, 2014.
6. Email from Janice Moreside, PhD dated March 1, 2014.
7. Email from Nancy Hatch dated March 2, 2014.
8. Email from Karen and Lauchlan Currie dated March 2, 2014.
9. Email from Mary Filbee dated March 2, 2014.
10. Email from Barb Wilson dated March 2, 2014.
11. Email from Patsy Brown dated March 3, 2014.
12. Email from Peter Green dated March 3, 2014.
13. Email from Doreen Valverde dated March 3, 2014.
14. Email from Jayne MacKenzie dated March 3, 2014.
15. Email from Nora M. Brown dated March 3, 2014.
16. Email from Derrick Brown dated March 3, 2014.
17. Email from Glenn Brown dated March 3, 2014.
18. Email from Chester Municipal Chamber of Commerce dated March 3, 2014.
19. Email from Jo-Ann Grant dated March 3, 2014.
20. Email from Jenna Creaser dated March 3, 2014.
21. Email from Keith Fox dated March 3, 2014.
22. Email from Daniel Baxter dated March 3, 2014.
23. Email from George Gore dated March 3, 2014.
Committee of the Whole (Continued) 86
Thursday, March 6, 2014
24. Email from Margaret Leighton dated March 3, 2014.
25. Email from Judy Wells dated March 4, 2014.
26. Letter from Myrna M. Reeves dated March 4, 2014.
27. Email from Wayne and Barbara Grigsby dated March 4, 2014.
28. Email from Trudi Curley dated March 4, 2014.
29. Email from David Archibald dated March 4, 2014.
30. Email from Roy Conrad, Western Shore and Area Improvement Association dated March
4, 2014.
31. Email from Sharon LeBlanc and Dave DeWolfe dated March 4, 2014.
32. Email from R S dated March 4, 2014.
NEW BUSINESS
6.1 Sewer Information – Deputy Warden Shatford
Deputy Warden Shatford acknowledged that the universal sewer rate is not on the agenda today,
however, he wanted to provide some information from his district regarding sewer costs for
businesses and read the following:
· Hubbards Mall – it cost $200.000 to install their system in 2013. In addition there is
approximately $11.000 per year for maintenance fees plus $5,000 to $8,000 per year in
labour costs, as well as an additional $2,000 annually for the electric bill and mowing fees –
for a total cost of approximately $20,000 annually.
· Trellis Café – It cost $30,000 to install in 2009 and an additional $20,000 in upgrades over
the last seven years. There is an additional $7,500 per year to operate, $1.500 in pumping
fees, $3.000 per year for testing water from system, and another $3.000 for maintenance.
· Through The Years Day Care – it cost $100.000 to install and approximately $2,400 annually
to maintain the system.
6.2 Birthday Day Wishes
Birthday wishes were extended to Councillor Andre Veinotte and CAO Erin Beaudin.
Warden Webber indicated that there was an “In Camera” item to discuss – negotiations regarding
recyclable blue bag material.
2014-111 MOVED by Councillor Veinotte, SECONDED by Councillor Myra the meeting convene
“In Camera” as per Section 22 (2) (e) to discuss Contract Negotiations regarding
recyclable blue bag material. CARRIED.
Following a brief “In Camera” meeting the meeting reconvened with all members present.
Warden Webber indicated that the Municipality had been in negotiations with Halifax Regional
Municipality to send our blue bag recyclable material to the Bayers Lake Facility. Currently the
Municipality is paying $130.00 per tonne for processing; sending the recyclable material to HRM
rather than the private sector business will save money. Clarification will be made regarding
whether the termination clause (12) can be 60 or 90 days rather than 30 days to allow time if there
is a termination; however, this does not affect the signing of the agreement.
2014-112 MOVED by Deputy Warden Shatford, SECONDED by Councillor Veinotte the
Committee of the Whole recommend to Council to enter into a one year contract with
Halifax Regional Municipality (HRM) to have HRM receive the Municipality of the
District of Chester’s blue bag recyclable material at a processing cost of Net Cost Per
Tonne (current base cost is $60.00) plus an additional 15% administration fee.
CARRIED.
Committee of the Whole (Continued) 87
Thursday, March 6, 2014
2014-113 MOVED by Councillor Myra, SECONDED by Deputy Warden Shatford the meeting
adjourn. CARRIE. (10:40 a.m.)
_________________________________ ____________________________________
Allen Webber Pamela Myra
Warden Municipal Clerk