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HomeMy Public PortalAboutBy-law 2023-23 Adopt Salt Management PlanCORPORATION OF THE MUNICIPALITY OF TWEED BY-LAW NO. 2023-23 Being a By -Law to Adopt a Salt Management Plan for the Municipality of Tweed, and to Repeal By-law No. 2005-48. WHEREAS Section 27 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pass by-laws in respect of highways over which the municipality has jurisdiction; AND WHEREAS the Municipality of Tweed has jurisdiction over the highways, hereinafter referred to as roads, within the boundaries of the Municipality of Tweed and provides maintenance, which includes the use of road salts, on these roads; AND WHEREAS the Council of the Corporation of the Municipality of Tweed deems it desirable to comply with the Code of Practice for Environmental Management of Road Salts through the development of a salt management plan; NOW THEREFORE the Council of the Corporation of the Municipality of Tweed enacts as follows: 1. THAT the Salt Management Plan attached hereto as Schedule 'A' to this By-law be adopted as the Salt Management Plan for the Municipality of Tweed. 2. THAT By-law No. 2005-48 is hereby repealed in its entirety. 3. THAT this By-law shall come into force and take effect immediately upon the passing thereof by the Council of the Corporation of the Municipality of Tweed. Read a first, second, and third and final time, passed, signed, and sealed in open Council this 11th day of April, 2023. L,-/Z?(z&tow, MAYOR CLERK SCHEDULE 'A' TO BY-LAW NO. 2023-23 The Corporation of the Municipality of Tweed Salt Management Plan Original Approved by Council: June 21, 2005 Revision 1: April 11, 2023 Purpose of this Document This Salt Management Plan (SMP sets out a policy and procedural framework for ensuring that the Corporation of the Municipality of Tweed continuously improves on the effective delivery of winter maintenance services and the management of road salt used in winter maintenance operations, as outlined in Environment Canada's Code of Practice for the Environmental Management of Road Salts. The SMP is meant to be dynamic to allow the municipality to evaluate and phase -in any changes, new approaches and technologies in winter maintenance activities in a fiscally sound manner. At the same time, any modifications to municipal winter maintenance activities must ensure that roadway safety is not compromised. As specified in the Code of Practice for the Environmental Management of Road Salts, the SMP is endorsed by the Corporation of the Municipality of Tweed Council Salt Management - Objective The Corporation of the Municipality of Tweed committed to improving winter maintenance operations while continuing to ensure pubic safety. The Corporation of the Municipality of Tweed will optimize the use of winter maintenance materials containing chlorides on all municipal roads while striving to minimize negative impacts to the environment. The Corporation of the Municipality of Tweed public works staff will strive to provide safe winter road conditions for vehicular and pedestrian traffic as set out in the level of service policies and within the resources established by the Corporation of the Municipality of Tweed Council. Policy Statement The Corporation of the Municipality of Tweed will provide efficient and effective winter maintenance to ensure the safety of users of the municipal road network in keeping with applicable provincial legislation and accepted standards while striving to minimize adverse impacts to the environment. These commitments will be met by: • adhering to the procedures contained within the Salt Management Plan; • reviewing and upgrading the Salt Management Plan on an annual basis to incorporate new technologies and new developments; • committing to ongoing winter maintenance staff training and education; and • monitoring on an annual basis, the present conditions of the winter maintenance program, as well as the effectiveness of the Salt Management Plan. Current Winter Maintenance Program 1.1.0 The System Maintained The major activities related to winter maintenance are: • snow plowing • salt / sand spreading • salt and sand storage • snow removal • snow storage • sidewalk plowing and de-icing The Corporation of the Municipality of Tweed is responsible for winter maintenance on: Paved roads Surface treated roads Unpaved roads Sidewalks Paths and Trails 61.20 2 lane km (centre line) 254.05 2 lane km (centre line) 507.03 2 lane km (centre line) 7 km n/a The Corporation of the Municipality of Tweed roads have been classified (Class 1, 2, 3, 4, 5 and 6) per Reg. 239/02 which is based on the posted/regulated speed and annual average daily traffic (AADT) in order that Level of Service and/or Minimum Maintenance Standards can be set for each classification of road. See LOS below. The road system is made up of the following roads. The table shows lane kilometres. Paved Surface Treated Unpaved Rural Urban Rural Urban Rural Urban Class 1 0 0 0 0 0 0 Class 2 0 1.16 0 0 0 0 Class 3 12.65 1.4 17.90 0 0 0 Class 4 11.04 1.56 136.73 0 0 0.91 Class 5 0 28.70 0 2.40 0 1.17 1.1.1 Level of Service Policy In accordance with Ontario Regulation 239/02, Municipal Act, 2001, S.O. 2001, c.25, as amended, Minimum Maintenance Standards as set out and approved by By-law 2018-21. The Code of Practice for the Environmental Management of Road Salts, under the Canadian Environmental Protection Act, 1999 recommends that the Salt Management Plan follows the Transportation Association of Canada, Syntheses of Best Practices for Road Salt Management. 1.1.2 Winter Patrol The Corporation of the Municipality of Tweed carries out winter patrol 24 hours per day / 7 days per week. In each maintenance area, a rotating one person road patrol has been established to provide road condition inspection during the winter season. This individual is responsible for mobilizing winter maintenance operators to ensure that the roads are cleared in a timely fashion while remaining in compliance with established service standards. The patrollers are familiar with local conditions in their patrol area, and prepare a condition log of road and weather conditions as well as any actions taken during the shift. The winter patrol schedule parallels the designated winter season. 1.1.3 Staffing and Hours of Work The Corporation of the Municipality of Tweed has a full time employee assigned to each vehicle used for winter operations. Each vehicle is assigned a route for sanding/salting and/or plowing. The Corporation of the Municipality of Tweed adheres to the hours of work as set out in the Highway Traffic Act, Reg.4/93. When the driver has completed his 13 hours driving time in their 15 hour on -duty time, they then are sent home for the 8 hour off -duty period before driving the next shift. There is no second shift. Staffing for Winter Maintenance Employee Job Title Unit Assigned Comments Route Ron Walters Equipment Operator 1 Combo n/a Brendan Veerman Equipment Operator 10 Combo n/a Darrell Moore Equipment Operator 40 Combo n/a Mitch Latchford Equipment Operator 20 Combo n/a Dave Vilneff Equipment Operator 60 Combo n/a Randy Holmes Equipment Operator 70 Combo n/a Trevor Prevost Public Works Supervisor 302 Day Patrol n/a Jeff Whalen Equipment Operator 301 Night Patrol n/a Jordan Newman Equipment Operator 301 Night Patrol n/a Scott Blackburn Equipment Operator 54 Sidewalk Equip Tweed Urban Centre Outside Contractors N/A Contractor equipment Tweed Urban Centre 1.1.4 Winter Materials Used Annually Material 2004/2005 **5 Year Average Solids Rock Salt (NaCI) 1,400 tonnes 1,050 tonnes Sand (sand/salt mix)* 23,800 tonnes 12,600 tonnes Liquids Salt Brine (NaCI) n/a litres n/a litres Calcuim Chloride (CaCl2) n/a litres n/a litres Magesium Chloride (MgCl2) n/a litres n/a litres Proprietary Product 1 n/a litres n/a litres Proprietary Product 2 n/a litres n/a litres Pre-treated material*** Pre-treated sand n/a tonnes n/a tonnes Pre-treated salt n/a tonnes n/a tonnes * Percentage of salt in sand/salt mix by weight 2% (industry standard 2 to 5 %) ** If you do not have 5 years experience, then provide the average for your number of years' experience. *** Percentage pre -treat material use n/a litres/tonne or n/a kg/tonne 1.1.5 Application Rates Solids Spreading Rates per 2 lane km Highway Class Salt Sand Class 1 n/a n/a Class 2 n/a Class 3 n/a 570/kg 4% mix Class 4 n/a 570/kg Premix Class 5 n/a 570/kg Premix Class 6 n/a 570/kg Premix Note: MTO Maintenance Manual MBP-703 suggests 130 to 170 kg salt for paved roads and 570 kg sand per 2 lane kilometer. Liquids — Pre- wetting Spreading Rates per 2 lane km Temperature 0 to -5C -5 to -10C -10 to -18C Frost n/a n/a n/a Light Snow n/a n/a n/a Heavy Snow n/a n/a n/a Freezing Rain n/a _ n/a n/a Note: MTO Maintenance Manual MBP-705 suggests a range of application rates in litres/21ane km Liquids — Direct Application Application Rates litres per lane km Frost and Black Ice Prevention Light Traffic/Low Volume n/a Heavy Traffic/High Volume n/a Anti Icing — Preventing or Reducing Bond to Road Surface Light Traffic/Low Volume n/a Heavy Traffic/High Volume n/a De-icing Mild temp/ light precipitation n/a Colder temp/moderate precipitation n/a 1.1.6 Equipment - Winter Maintenance Fleet An inventory of municipal equipment and contract equipment used for winter maintenance is found in Appendix 1 1.1.7 Yard Facilities The municipality has 3 patrol yards from which it operates its winter maintenance. A list of the facilities with storage and drainage used for winter maintenance is found in Appendix 2. 1.1.8 Snow Removal and Disposal Currently, municipal staff removes and hauls snow to 1 site (see accompanying table) when the resultant accumulation of piled snow impedes traffic within the business districts or residential areas of the Corporation of the Municipality of Tweed. The accumulated snow from the urban centre is stored on a vacant lot owned by the Corporation of the Municipality of Tweed and melts only on the municipal property and does not impede onto private lands. In the spring, litter and debris are collected for disposal from all snow disposal sites. 1.1.9 Weather Monitoring The Corporation of the Municipality of Tweed supplements road patrol information to determine an effective winter storm response and allocation of resources with, observations from municipal staff, communication with staff of adjacent municipalities and MTO contractors, and customized weather forecasts which are updated 4 times/day from Environment Canada. 1.2.0 Communications All winter maintenance vehicles are equipped with two way communications radios. Patrol units are equipped with cell phones. 1.2.1 Training The Corporation of the Municipality of Tweed currently provides some staff training for winter maintenance personnel; however, there is no formal on -going annual winter training program in place. Staff attends the local Road Supervisors Association meetings to discuss such issues as new equipment, material trends in winter maintenance, regulatory changes and common issues relating to winter storm management. Prior to the winter season, staff meet to discuss the strategy for winter maintenance, to go over the spreading/plow responsibilities and review the safety issues. In the spring following the winter season, staff typically meet to discuss the successes and failures of the past winter maintenance campaign and to provide input and suggestions for improvement. 1.2.2 Record Keeping The municipality retains records for the purchase of salt and sand for use in winter maintenance. Currently, no formal records are kept for application rates, plow or spreader routes or of storm events. The municipality uses a customized version of the MTO "Winter Patrol Record" for record of winter patrolling. Appendix 3 Looking to the Future The current winter maintenance policies and practices form the baseline or benchmark upon which improvements can be made to manage the use of road salt more effectively and in turn its impact on the environment. 2.1.0 Continuous Improvement Practices and Strategies The Corporation of the Municipality of Tweed has prepared a multi year work plan to improve the management of road salt and its winter maintenance policies, practices, and procedures. Appendix 4 2.1.1 Level of Services Policy Current level of service policy meets and exceeds Ontario Regulation 239/02, and sets out the condition of the road surface at the end of the storm and the timeframe within which the specified condition will be achieved. Policy will be revisited every two years for revisions if necessary. 2.1.2 Equipment Upgrading It is intended that the winter maintenance fleet (both municipally owned and contract unit) be capable of delivering appropriate levels of de-icing materials within a full range of climatic conditions. • As the spreader fleet is due for replacement within the municipality's vehicle replacement program, the new spreader units are to be equipped with pavement infrared thermometers, pre -wetting equipment and electronic ground speed controllers with capability for the addition of anti -icing and GPS for vehicle location and data transfer, as well as infrared thermometers with all spreaders upgraded by 2024. • For spreaders that are less than 5 years old including Combination Units, which are less than five (5) years old the new spreader units are to be equipped with pavement infrared thermometers, pre -wetting equipment and electronic ground speed controllers with capability for the addition of anti -icing and GPS for vehicle location and data transfer, as well as infrared thermometers with all spreaders upgraded by 2024. • As the patrol truck(s) are replaced, include infrared thermometers for pavement temperature monitoring in the specification with all patrol trucks so equipped in 2018. 2.1.3 Equipment Calibration Properly calibrated equipment is one of the keys to the effective placement of de-icer material on municipal roads. • Stipulate applications rates for all materials used for winter maintenance. • Prior to the 2023/2024 winter season and each year thereafter, all spreaders will be calibrated and, during the winter season the equipment will be checked and recalibrated once mid season and each time there has been work on the vehicle hydraulics system. • Prior to the 2023/2024 winter season and each year thereafter all routes will be benchmarked for the theoretical amount of winter materials required. • Comparisons for application rates will be developed during the winter season, for each route and each vehicle, each operator and all will be compare across the industry. 2.1.4 Equipment Washing It is intended to reduce the amount of chlorides, oil, grease and grit that is discharged back into the environment. • Winter season of/water separators is installed at (all) patrol yard(s) in order that all vehicle washing can be accomplished inside to minimize discharge directly to the environment. • During the winter season all vehicles are to be washed indoors. 2.1.5 Material Delivery and Handling In the fall season, salt and sand is delivered and stockpiled on the loading pad. Within 24 hour winter sand is mixed with salt and all material conveyed to indoor storage. • For those yards without a paved loading area, budget for and construct the loading pad in the 2010 capital budget. • Storage areas have paved loading pads. • For winter season the sand salt is mixed to prevent the mixture from freezing at a 2% ratio. • Ensure all deliveries of sand and salt are covered while in transport, on the ground, and schedule deliveries in good weather. • Ensure the loading pad is swept clean following the transfer of the material to indoor storage. • Ensure proper records are kept that include weigh ticket with truck number for each delivery, weather conditions, covering of materials, timing of transfer of material in doors, and cleaning of the loading pad following the material transfer. • In the interim — salt storage consists of a paved storage facility. 2.1.6 Record of Material Usage Good record keeping includes the retention of accurate records on the amount of material used on each route by each vehicle and for each storm event. • Implement a material tracking system, which records usage on each route, by each truck for each storm event. • Implement a record of patrols performed • Implement a record of responses made to the winter storm events 2.1.7 Weather and Pavement Temperature Forecasting All patrol vehicles will be fitted with pavement temperature sensors to assist with determining the effectiveness of de-icers. 2.1.8 Storm Response To assist patrol staff in decision making for winter maintenance, all actions and measures taken by all resources in responding to the reported road conditions will be documented. 2.1.9 Winter Patrol Winter Patrol is used to monitor road conditions and to react quickly to changing weather and road conditions. It is necessary to establish Council approved winter patrol policy that is developed in conjunction with the annual level of service policy review. • Patrol coverage 24/7 • Ensure patrollers are trained and under the supervision of the Public Works Supervisor. (") 2.2.0 Training All staff involved in winter maintenance; operators, patrollers, and supervisors need ongoing training, and need to share their skills and experience with the other municipal staff. Training should be refreshed annually before the upcoming winter season • Operators should be trained on the equipment that they are assigned to operate and allowed sufficient time to reacquaint themselves with controls and how they operate. • Operators need training on the chemicals and the use of those chemicals for de- icing and anti -icing; and when to use what chemical and when it is most effective. • Managers and Supervisors should attend workshops, such as the Snow and Ice Colloquium, to learn the latest information about new technologies and techniques being used in other jurisdictions, and their experiences with various products and materials. • All workers need training in the health and safety requirements for use of equipment and materials. 2.2.1 Technological Review Review and keep abreast of changing technology for anti -icing, pre -wetting, equipment and controls and automatic vehicle locators (le GPS). GPS and AVL is proposed for future vehicles and placement in existing fleet. 2.2.2 Environmentally Sensitive Areas Through partnership and co-operation with the area Conservation Authorities, the environmentally sensitive areas may be identified for specific needs and/or monitoring. 2.2.3 Communication Strategy Information to the public on the policies and practices of the operations in maintenance programs during the winter months through various mediums such as press, handouts, websites, etc. will be provided. 3.1.0 Monitoring and Updating An annual review of the salt management plan by management and staff will occur at the end of each winter season. As a result of this review the plan will be updated to include any changes in department policy, strategies and new techniques or equipment to be used in the upcoming winter season. 4.1.0 Performance Measures Performance measures should be used to determine whether the objectives of the salt management plan have been met. Achievement, year over year, will be measured 4'41 against the benchmark year described as "Current Winter Maintenance Program" in this salt management plan. Some of the indicators should include: Monitoring the severity of the winter season: • Total annual cm of snow accumulation • Total number of days with measurable snowfall • Total number of days with freezing rain • Total number of continuous winter event responses • Total number of spot winter event response • Total number of winter event hours Monitoring the salt used • Tonnes of salt purchased annually • % of applications where discharge rates exceeded • % of total trucks loaded in the yard where a spill occurred • Total tonnes of salt applied annually per system km Ensuring customer satisfaction • % of winter event responses that meet or exceed the level of service policy • Total number of complaints received regarding winter operations • % of complaints that resulted in a response Measuring the success of the plan % of the goals set out in the plan that were met Appendix 1 Equipment - Winter Maintenance Fleet Winter Maintenance Fleet — (Municipality of Tweed) Patrol Truck Winter Equipment New Technologies Equipment By Unit Number Winter Pick Up Tandem Single Axle Tri Axle Plow Wing Comb- ination Unit Spreader Spinner Single Dual Electronic Controller Calib- ration Pre- wet Equip Anti- icing Equip Anti- icing unit capacity _ Infrared Thermo- meters Loader Grader Sidewalk Equip Loader Weigh Bucket Stoco Yard 20 Y Y Y S Y Y 60 Y Y Y S Y Y 2 Y _ Y 70 Y Y Y S Y Y 10 Y Y Y S Y Y 4 Y 3 Y Y Y S 301 Y Y 302 Y 300 Y 35 Y Actinolite Yard 1 Y Y Y S Y Y 40 Y Y Y S Y Y 31 Y Marlbank Yard 51 - Y Quanset Tweed 54 Y Countryman Yard (All Contracted Units) 313 Y Y Y S Y Y 315 Y Y Y S Y Y 314 Y Y Y S Y Y Blower Tractor For each patrol yard, list all the equipment including hired or contracted units by unit number and indicate 'Y' for YES in the appropriate box for the equipment making up that unit. If not applicable, then leave box blank. Spinner: S = single, D = Double spinner. Anti -icing Unit Capacity: Indicate in litres. Appendix 2 Yard Facilities Winter Maintenance Facilities — (Municipality of Tweed) Site Drainage Material Storage Location Washing On -site Washing Inside Oil/Grit Separator Discharge Drainage Sand Salt Liquids Structure Type Structure Floor Paved Salt Sand Loading Door Over- hang Lighting Mechanical Ventilation Paved Loading Area Liquid Contain - ment Stoco Yard Y Y Y Y Y Y Coverall & Dome Y Y Y Y Y Actinolite Yard Y Y Y Y Y Shed/Barn Y Y Y Y Y Marthank Yard Y Dome Y Y Y Y Y Countryman Yard Y Dome Y Y Y Y Y Quanset Hut Y Snow Removal and Disposal Snow Disposal Sites -(Municipality of Tweed) Location Surface Drainage/Run Off Surroundin Land Use Paved Unpaved Controlled Uncontrolled West East North South Countryman Yard Y Y EXTRACTIVE/ FARM VACANT ROAD EXTRACTIVE/ FARM Ulty4101 fik CITY' Appendix 3 ROAD PATROL INFORMATION ,7ATE I DAY MONTH YEAR I I TIME PATROLUNG BEGAN COMPLETED ROUTE TAKEN CONDITIONS NOTED ACTION TAKEN , AT WHAT TIME? • . WEATHER AND ROAD INFORMATION TIME CHECKED TEMPERATURE °C WIND TIME CHECKED TEMPERATURE 'C WIND WEATHER CONDITIONS ROAD CONDITIONS WEATHER CONDITIONS ROAD CONDITIONS ACCIDENT INFORMATION LOCATION DETAILS (Diagram. Page._ - Additional) DID OP.P. INVESTIGATE? YES 0 NO ❑ NAME OF INVESTIGATING OFFICER DID YOU FILE AN ACCIDENT REPORT? YES 0 NO ❑ DATE FILED OTHER (Visitors. Complaints. Hired Equipment, Contract Operations) SIGNATURE SIGN YOUR NAME Appendix 4 Continuous Improvement Practices and Strategies Salt Management Plan- (Municipal ty of Tweed) Continuous Improvement Options 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Level Of Service Policy Y Y Y Y Y Y Y Y Y Y GPS and Infrared Thermometers on all Spreader Fleet Y Y Y Y Y Y Y Infrared Thermometers on all Patrol Trucks Y Y Y Y Y Y Y Y Y Y Calibrate Existing Equipment Y Y Y Y Y Y Y Y Y Y Oil/Water Separators Installed at all Patrol Yards Y Y Y Y Y Pave all Salt/Sand Loading Pad Areas Y Y Y Y Y Y Y Y Y Y Material Usage Y Y Y Y Y Y Y Y Y Document all Winter Maintenance, Actions and Measures Taken Y Y Y Y Y Y Y Y Y Y Winter Patrol Training Y Y Y Y Y Winter Maintenance Training Y Y Y Y Y Monitor Technological Advancements Y Y Y Y Y Y Y Y Y Y Identify with Quinte Conservation Authority Environmentally Sensitive Areas Requiring Specific Needs and/or Monitoring Y Y Y Y Y Y Y Y Y Y Maintain and Manage Communication Strategy for Winter Maintenance Operations Y Y Y Y Y Y Y Y Y Y Appendix 5 Definitions Anti -icing.. means the application of liquid de-icers directly to the road surface in advance of a winter event. De-icing.. means the application of solids, liquids, pre-treated material to the road surface after the on -set of the winter event. Paved Road.. is a road with an asphalt surface, concrete surface, composite pavement, or Portland cement. Pre -treat.. means the application of liquids (calcium chloride, sodium chloride, etc) to the sand pile or salt pile as the sand or salt is loaded into the storage facility. Pre -wetting.. means the application of liquids (calcium chloride, sodium chloride, etc) at the spinner of the truck just prior to application to the road surface. Surface Treated Road.. is road with bituminous surface treatment comprised of one or two applications of asphalt emulsion and stone chips over a gravel road. Unpaved Roads.. is a road with a gravel, stone or other loose traveling surface. Winter Event.. is a weather condition affecting roads such as snowfall, wind blown snow, sleet, freezing rain, frost, black ice, etc to which a winter event response is required. Winter Event Response .. is a series of winter control activities performed in response to a winter event. ➢ Continuous Winter Event Response.. is a response to a winter event with full deployment of manpower and equipment that plow/salt/sand the entire system. ➢ Spot Winter Event Response.. is a response to a winter event with only a part deployment of manpower and equipment or with full deployment to only part of the system. Winter Event Response Hours .. are the total number of person -hours per year (plowing, salting/sanding, winging back, etc.) to respond to winter events.