HomeMy Public PortalAbout2011-02-24_Area Planning Advisory Committees Policy_P-64MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P -64
AREA PLANNING ADVISORY COMMITTEES
1. This Policy applies to the Committees expressly established by this policy.
2. Council may by resolution establish an "Area Planning Advisory Committee' for a particular
area within the District of Chester, as a special Committee of Council.
3. The mandate of this Committee shall be as follows:
(a) to advise the Planning Advisory Committee on planning matters that have been
referred to it by Council, including the preparation of specific land use control
provisions for any community or group of communities identified in the resolution
establishing the Committee;
(b) the Committee may request that Council referto it for study and recommendation any
planning related matter that has come to the Committee's attention.
4. The Committee may be made up of no less than five (5) members composed as follows:
(a) One Municipal Council member from each Council District affected by the resolution
establishing the Committee;
(b) The Warden (ex officio);
(c) Three (3) members appointed by Council from the communities affected bythe
resolution establishing the Committee.
S. The following provisions shall apply to the Committee:
(a) all Area Advisory Committee members shall be appointed for a one (1) year term
except the Warden, who shall be an ex officio member during the term of office;
(b) the Chair and Vice -Chair of the Committee shall be elected bythe Committee annually;
( c) members of the Committee shall receive remuneration for attendance at all meetings
called to deal with Committee business in accordance with the rates established by
Council for Standing Committees;
(d) the Committee shall meet as frequently as necessary upon the call of the Chair to deal
with its mandate as expressed in this policy. All motions of the Committee shall be
reported to Council and the Municipal Planning Advisory Committee at the next
meeting following the Area Planning Advisory Committee meeting;
(e) the Committee may request, through the Chief Administrative Officer, assistance from
Notice of Intention to Adopt -Nominating Committee -January 20, 2011 (2011 -028)
First Notice -Council -January 28, 2011 (2011 -061)
Second Notice - Council - February 24, 2011 (2011 -128)
Effective Date - February 24, 2011
Policy P -64 Area Planning Advisory Committees (continued) Page 2 of 2
Municipal Staff in the form of advice, consultation, background research, preparation
of materials for meetings, and attendance at meetings.
(f) all Committee meetings shall be open to the public unless the Committee by majority
vote moves to a meeting in private to discuss matters related to personnel, certain
types of legal advice or other issues in accordance with Section 203 of the Municipal
Government Act.
(g) notice of Committee meetings shall be posted in a conspicuous place in the Municipal
building for five (5) days prior to the date of the meeting and notice of the meeting
shall be given either on the Municipal Website or in a local newspaper.
(h) minutes of Committee meetings shall be made available to the Public afterthe minutes
are approved by the Committee.
(i) the Chair of the Committee may request through the Chief Administrative Officer that
the Municipal Solicitor attend meetings of the Committee or otherwise advise the
Committee.
Notice of Intention to Adopt -Nominating Committee - January 20, 2011 (2011 -028)
First Notice - Council - January 28, 2011 (2011 -061)
Second Notice - Council - February 24, 2011 (2011 -128)
Effective Date - February 24, 2011