HomeMy Public PortalAbout2013-11-14_Designated Community Project Fund Policy_P-77Municipality of the District of Chester
Designated
Community Project
Fund Policy
amarim
Designated Community Project Fund Policy (continued)
MUNICIPALITY OF THE DISTRICT OF CHESTER
DESIGNATED COMMUNITY PROJECT FUND POLICY
POLICY P -77
1. Definition
1.1 "Municipality of the District of Chester' is referred to as MODC.
1.2 "Designated" Community Project Fund is referred to as DCPF.
1.3 "Donors" is referred to as any individual, corporation, organization, trust, partnership, or
any other entity that has right to provide a donation.
1.4 "Donation recipients' is referred to local community groups or community projects.
2. Title
2.1 MODC will establish and maintain a Designated Community Project Fund (DCPF) reserve
fund account in the Operating reserve section to receive donations from the public or
organizations to be dispersed to local community groups or projects as a grant.
3. Eligibility
3.1 Donors may make donations to MODC with a direction that the donation(s) be deposited to
the DCPF.
3.2 The following wording must be included in DCPF solicitations by any donation recipient:
a. (Name of Community Group) is unable to issue a charitable donation receipt under the
Income Tax Act however Municipality of the District of Chester (MODC) has established
a fund entitled the Designated Community Project Fund (DCPF) whereby MODC Council
may by resolution make a grant or contribution from this fund pursuant to Section
65(au) of the Municipal Government Act for projects located within MODC.
b. (Name of Community Group) would like to apply to MODC for a grant, equivalent to the
funds collected from the community project fundraising campaign for expenditures on a
community project, as detailed in the attachment, from the DCPF fund.
c. If donors wish to receive a charitable donation receipt, acknowledging that any grant to
the Name of Community Group) from MODC is at the discretion of Municipal Council,
then the donors should make their donation to the "Municipality of the District of
Chester" with a notation that the donation is to be deposited to the DCPF fund.
Notice of Intention to Adopt - Committee of the Whole - October 3, 2013 (2013 -463)
First Notice - Council - October 17, 2013 (2013 -479)
Second Notice - Council - November 14, 2013 (2013 -536)
Effective Date - November 14, 2013 Page 2
Designated Community Project Fund Policy (continued)
4. Deposit of Funds
4.1 The funds shall be deposited in a segregated account at MODC's financial institution in
conformance with regular banking arrangements.
5. Charitable Donation Receipts
5.1 A charitable donation receipt, where and to the extent permissible under the Income Tax
Act (Canada), will be issued to donors for donations of $25.00 or more.
6. Grants or Contributions from the DCPF
6.1 Council may by resolution:
a. Make a grant or contribution from the DCPF pursuant to Section 65 (au) of the Municipal
Government Act for projects located within MODC; or
b. Expend funds from the DCPF on any charitable, nursing, medical, athletic, educational,
environmental, culture, community, fraternal, recreational, religious, sporting, or social
facility owned by MODC.
c. Funds provided through donations will not impact on grant requests received
from the organization.
7. Application
7.1 Pursuant to clause 6, a written application to MODC for a grant must be made and include
an explanation of how the funds would be spent, the amount sought, the estimated date
when the funds would be required, and confirmation that the organization meets the
criteria of Section 65 (au) of the Municipal Government Act. A grant would be paid to the
organization at the discretion of Council.
B. Advertisement
8.1 Pursuant to Section 65(au) of the Municipal Government Act, Council shall annually publish
in a newspaper circulating in MODC a list of the organizations and the amounts received as
a grant from this Fund.
9. Records
9.1 Charitable receipts shall be under the supervision and control of the Municipal Treasurer or
designate of MODC.
Notice of Intention to Adopt - Committee of the Whole -October 3, 2013 (2013 -463)
First Notice - Council - October 17, 2013 (2013 -479)
Second Notice - Council - November 14, 2013 (2013 -536)
Effective Date - November 14, 2013 Page 3