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Home My Public Portal About2023-04-24 Council Minutes1 Sussex Minutes of Meeting of Council April 24, 2023 7:00 p.m. Present: Mayor Thorne, Deputy Mayor Wilson, Councillor Nelson, Councillor Brenan, Councillor Milner, Councillor Maguire, Councillor MacLeod Absent: Councillor Bobbitt Staff Present: Scott Hatcher, Chief Administrative Officer, Heather Moffett, Treasurer, Tara Olesen, Town Clerk. 1. Approval of Agenda Moved by: Councillor Nelson Seconded by: Councillor Brenan THAT the agenda for this regular Council meeting be approved as amended. The agenda was amended by the addition of Item 5(b) - Wendy Brooks -AEI International Student Program. Motion Carried 2. Disclosure of Conflict of Interest No members present declared a conflict of interest on any items on the agenda at this time. 3. Approval of Minutes - March 20, 2023 Moved by: Councillor MacLeod Seconded by: Councillor Milner THAT the minutes of the regular meeting of the Council of the town of Sussex, held on March 20, 2023 be approved as circulated. Motion Carried 4. Business Arising out of Committee of the Whole 5. Delegations, Petitions and Correspondence: 5.a Kings County Historical Society Moved by: Councillor Milner Seconded by: Councillor Maguire THAT the correspondence from Harry Walker, Membership Secretary of the Kings County Historical Society be received and filed. Motion Carried 2 5.b Wendy Brooks - International Student Program Wendy Brooks and Debbie Thomas were in attendance from the Atlantic Education Institute to bring awareness to the community of the services offered to international students and host families. Sussex currently hosts 19 international students and there are currently 22 countries represented by international students in southern NB. Canada is one of the most popular study destinations. Host families can choose to host students anywhere from 8 weeks to 10 months and financial support is provided to the family. Grade 11 is the most common age of students coming to the area to study. Through the program, each student brings approximately $25;000 to the community with the majority of the funds staying with the high school and a small portion staying with the district. Members of Council had an opportunity to ask questions of Wendy and Debbie. His Worship Mayor Thorne thanked them for their presentation. 6. Fire Report Moved by: Councillor Milner Seconded by: Councillor Nelson THAT the Fire Report for the month of March 2023 be received as circulated. Motion Carried The report indicated that during the month the Fire Department responded to 17 calls with 9 calls originating within the boundaries of Sussex and 8 calls outside of the boundaries of Sussex. 7. Building Inspector's Report Moved by: Councillor Brenan Seconded by: Councillor Milner THAT the Building Inspector's Report for the month of March 2023 be received as circulated. Motion Carried The report indicated that during the month, the Building Inspector issued 4 permits for New Construction totaling $908,300 and 9 permits for Renovations, Repairs and Alterations totaling of $213,001. 8. Development Officer's Report Moved by: Councillor MacLeod Seconded by: Councillor Brenan THAT the Development Officer's Report for the month of March, 2023 be received as circulated. Motion Carried The report -indicated that during the month, there were 4 Tentative Subdivision Plans and 2 Subdivision Plans submitted for approval. 3 9. Planning Advisory Committee Minutes April 12, 2023 Moved by: Councillor Milner Seconded by: Councillor Nelson THAT the minutes of the Planning Advisory Committee meeting of March 12, 2023 be received as circulated. Motion Carried 10. Unfinished Business 11. Report of Committees 11.a Community Services Committee Moved by: Councillor MacLeod Seconded by: Councillor Nelson THAT the report of the Community Services Committee Meeting 04-23 of April 18, 2023 be received as circulated. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Brenan THAT Council appoint Mr. Alan Schriver to Subforeman from the first day following ice operations (April 3, 2023) until the start of ice season shift work (September 21st, 2023), and that Mr. Darrell Butcher be re-classified to this role in the event that Mr. Schriver is unable to serve in this role as a result of vacation or illness. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Milner THAT Council adopt Policy CS -21 Special Events Policy, as presented. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Nelson THAT Council authorize the Administration to sign the special occasion permit application for the "Let the Good Times Roll" event scheduled to be held at the Nutrien Civic Centre on June 3rd, 2023. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Brenan THAT Council authorize the closure of Main Street from Church Avenue to Winter Street from 4:00pm to 10:00pm on June 8th for a Main Street Car Show by the Sussex Asphalt Angels. Motion Carried 4 Moved by: Councillor MacLeod Seconded by: Councillor Nelson THAT Council authorize the closure of Main Street from Church Avenue to Winter Street from 4:OOpm to 8:O0pm on June 24th for Diversifest by the Multicultural Association of Sussex. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Milner THAT Council authorize the Administration to sign the special occasion permit application for the "Ellen's Tour" event scheduled to be held at Leonard's Gate on June 10th, 2023. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Brenan THAT Council authorize the closure of Perry Street from October 20th to 22nd for the Mobile Eco-Depot by the Kings Regional Service Commission. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Milner THAT Council accept the quotation of $5,890.19, HST included, from Flewelling Press for a 24" x 36" brass plaque to be installed at the train station for the 8th Hussars 175th Anniversary event. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Nelson THAT Council accept the bid of $8,695.00, plus HST, per event, from FireWorks FX inc. for the 2023, 2024, and 2025 Canada Day fireworks displays, with an additional fee of $500.00 plus HST, if applicable, for postponement per event. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Nelson THAT Council accept the quotation of $7,446.25, plus HST, from Morris Music Ltd. for July 1st Canada Day celebrations. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Brenan THAT Council accept the quotation of $9,251.75, HST included, from Bounce Kingdom Party Rentals for July 1st Canada Day celebrations. Motion Carried 5 Moved by: Councillor MacLeod Seconded by: Councillor Milner THAT Council accept the quotation of $1,998.13, HST included, from Halimac Axe Throwing for July lst Canada Day celebrations. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Maguire THAT Council authorize the Mayor and Town Clerk to sign the NBAAC Flea Market agreement on behalf of the Town. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Brenan THAT Council accept the quotation of $2,126.88, HST included, from Kit and Caboodle for 100 Every Child Matters t -shirts. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Nelson THAT Council accept the quotation of $4,301.00, HST included, from Black & McDonald for brine piping repairs at the 8th Hussars Sports Centre. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Brenan THAT Council accept the quotation of $6,000.82, HST included, from Atlantic Turf Solutions for turf maintenance on Carr and Eagles fields. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Milner THAT Council authorize the approval of the 2023 Sussex Regional High School Graduation events as requested and to request that Town Administration send the approval letter as presented. Motion Carried Moved by: Councillor MacLeod Seconded by: Councillor Milner THAT Council approve that the Town sponsor a hole in the golf tournament in the amount of $300 in support of the 2023 Sussex Health Centre Foundation fund raising campaign. Motion Carried 6 11.b Economic Development and Long Range Planning Committee Moved by: Councillor Nelson Seconded by: Deputy Mayor Wilson THAT the report of the Economic Development and Long Range Planning Committee Meeting 04-23 of April 18, 2023 be received as circulated. Motion Carried 11.c Works Committee Moved by: Deputy Mayor Wilson Seconded by: Councillor Brenan THAT the report of the Works Committee Meeting 04-23 of April 17, 2023 be received as circulated. Motion Carried Moved by: Deputy Mayor Wilson Seconded by: Councillor MacLeod THAT Council award T-05-23 Street Line Painting to Four Season Sports Ltd._for a three-year contract for street line painting commencing May 2023. Motion Carried Moved by: Deputy Mayor Wilson Seconded by: Councillor Nelson THAT Council authorize the Town to enter into an agreement for a Provincial Contract for Bulk Fuels for procurement of bulk fuels between Service New Brunswick and Sussex and to authorize the Mayor and Town Clerk to execute the agreement on behalf of the Town. Motion Carried Moved by: Deputy Mayor Wilson Seconded by: Councillor Milner THAT Council authorize the expenditure of 50% of the excavation cost not to exceed a town share of $200.00 to assess a sewer blockage at 11 Meadow Crescent. Motion Carried Moved by: Deputy Mayor Wilson Seconded by: Councillor MacLeod THAT Council approve the necessary asphalt patching of the portion of the east/west road of Kirkhill Cemetery that is being plowed in winter and used by the public. Motion Carried 7 11.d Protective Services Committee Moved by: Councillor Milner Seconded by: Councillor Nelson THAT the report of the Protective Services Committee Meeting 04-23 of April 17, 2023 be received as circulated. Motion Carried Moved by: Councillor Milner Seconded by: Councillor MacLeod THAT Council accept with regret the resignation of Deputy Chief Wanamaker as Deputy Chief following 47 years of service as of May 1, 2023. Motion Carried Moved by: Councillor Milner Seconded by: Councillor Brenan THAT Council appoint Captain Matt Peddle as Deputy Chief effective May 1, 2023 Motion Carried Moved by: Councillor Milner Seconded by: Councillor Nelson THAT Council appoint Captain Scott Hoyt as Assistant Deputy Chief effective May 1, 2023. Motion Carried Moved by: Councillor Milner Seconded by: Councillor MacLeod THAT Council permit Chief Reicker to attend the upcoming New Brunswick Association of Fire Chiefs Annual Conference to be held May 27 to 28, 2023 in Fredericton, NB. Motion Carried Moved by: Councillor Milner Seconded by: Councillor Maguire THAT Council accept Option B of the proposal for Voyent Alert Systems for an all-inclusive subscription annual cost of $4,200 and the onetime fee for contact/data migration in the amount of $500 exclusive of HST. Motion Carried Moved by: Councillor Milner Seconded by: Councillor MacLeod THAT Council authorize the purchase of 4 sets of firefighter protective clothing from Safety Source, under the Canoe Procurement Firefighter PPE Program contract # 032620-L10 for a total cost of $12,320.00 exclusive of HST. Motion Carried 8 Moved by: Councillor Milner Seconded by: Councillor Nelson THAT Council authorize the purchase of 8 pairs of Unitex coveralls at a cost of $3,090.00 and 2 pairs at a cost of $855.68 per set for a total of $3,945.68 exclusive of HST and shipping FOB Sussex. Motion Carried 11.e Administration Committee Moved by: Councillor Brenan Seconded by: Deputy Mayor Wilson THAT the report of the Administration Committee Meeting 04-23 of April 20, 2023 be received as circulated. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Nelson THAT Council approve the following: WHEREAS Council has considered revising By-law #704-20, "Town of Sussex Municipal Plan By-law" and By-law #1350-21, "Town of Sussex Zoning By-law" for a portion of the property bearing P.I.D. #00265041, to permit High Density Residential ("R4") on a portion of these lands. BE IT RESOLVED THAT the Council for Sussex, directs that an appropriate by-law be prepared to adopt a revised Municipal Plan and Zoning Bylaw, that the by- law be referred to the Planning Advisory Committee for their views; that the public notice requirements of the Community Planning Act be fulfilled with. respect to the proposed bylaw by setting a Council meeting of May 11, 2023 at 6:00 pm in the Municipal Office, 524 Main Street, Sussex, N.B. as the date, time and place for the Public Presentation of Council's intent to adopt a revised Municipal Plan By-law and sets a Council meeting of June 19, 2023 at 6:30pm in the Municipal Office, 524 Main Street, Sussex, NB as the date, time and place for the Public Hearing of Consideration of Objections to the proposed by-laws. Motion Carried Moved by: Councillor Brenan Seconded by: Deputy Mayor Wilson THAT Council authorize the hosting of food truck Thursdays at Pearson's Corner Market beginning May 1st and ending October 25, 2023, involving up to 5 food trucks. Motion Carried Moved by: Councillor Brenan Seconded by: Deputy Mayor Wilson THAT Council award a scholarship in the amount of $500 to a student entering a university program in 2023 from the Rangers Trust Account. Motion Carried 9 Moved by: Councillor Brenan Seconded by: Councillor MacLeod THAT Council engage MBS Radio to initiate a 13 -week Radio Campaign for Destination Sussex at a cost of $280 per week. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Milner THAT Council begin the legislative process of enactment of By --law 151- 23, Building Bylaw of Sussex. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Maguire THAT Council begin the legislative process to enact a By-law 100623 a By-law to Regulate the Subdivision of Land in Sussex. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor MacLeod THAT Council engage DeStetcherAppraisals Ltd. to conduct an appraisal of the 36 buildings for Sussex for a cost of $10,500 plus HST Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Milner THAT Council approve the Custom Communications be engaged to complete the move of the Fire Department radio repeater and antenna from its current location and move the equipment to the Ward 2 water tower for the amount of $8,101.75 inclusive of HST. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Milner THAT Council award Tender T-07-23 to MacDonald Buick GMC for the off the lot purchase be accepted as the lowest compliant bid for both vehicles in the amount of $136,090.08 inclusive of HST contingent of Capital Borrowing Board approval. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor MacLeod THAT Council assent to the Coventry Walk Subdivision Plan Phase 3 prepared by Don -More Surveys Ltd dated September 16th, 2022 by NBLS Garrett J. Keirstead creating and laying out of the public and future streets and the setting aside of the lands for public purpose and the local government services easements as identified on the plan in accordance with Section 88 of the Community Planning Act Chapter 19, RSNB 2017 Motion Carried 10 Moved by: Councillor Brenan Seconded by: Deputy Mayor Wilson THAT Council approve that the Clerk attend the professional development related to Managing Dangerous & Unsightly premises through the Municipal Management Program that is to be held virtually on May 117th and 118th at the cost of $460.82 inclusive of HST. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Nelson THAT Council approve that Community Services Director Thorne register for the series of courses with a graduate diploma in Public Administration at Dalhousie University over the next three years and beginning in the summer of 2023 that Council approve the course fee of $2,125 for the May 1, 2023, start date. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor MacLeod THAT Council authorize the Town Treasurer to set up the third -party billing form for course fees under the Diploma in Public Administration at Dalhousie University for payment of course fees for Community Services Director Thorne. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Nelson THAT Council authorize the Town Treasurer and the Town Clerk to attend the 2023 AMANB Annual Conference for professional development to be held June 6-9, 2023, in Edmunston, N.B. in the amount of $1,094.00 plus HST and fees per person. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Nelson THAT Council authorize that Sussex Ale Works place a patio on Main Street from May 1st to October 31st, 2023 as per the terms in the signed letter from Sussex dated April 25, 2023. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Milner THAT Council approve a donation of $500 to Hospice Sussex. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Nelson THAT Council approve for payment the accounts for the month of March 2023 totaling $956,705.74. Motion Carried 11 12. New Business 12.a By-law 151-23 Building By-Iaw 12.a.1 1st Reading by Title Moved by: Deputy Mayor Wilson Seconded by: Councillor Nelson THAT Council have a lst Reading by Title of Sussex Building By-Iaw, By-Iaw #151-23. Motion Carried The Clerk then read the by-law for the 1st time by title. 12.a.2 2nd Reading by Title Moved by: Deputy Mayor Wilson Seconded by: Councillor Brenan THAT Council have a 2nd Reading by Title of Sussex Building By-law, By-Iaw #151-23. Motion Carried The Clerk then read the by-law for the 2nd time by title. 12.b By-Iaw 1006-23 A By-law to Regulate the Subdivision of Land in Sussex 12.b.1 1st Reading by Title Moved by: Deputy Mayor Wilson Seconded by: Councillor Nelson THAT Council have a 1st Reading by Title ofA By-law to Regulate the Subdivision of Land in Sussex, By-Iaw #1006.23. Motion Carried The Clerk then read the by-law for the 1st time by title. 12.b.2 2nd Reading by Title Moved by: Deputy Mayor Wilson Seconded by: Councillor Nelson THAT Council have a 2nd Reading by Title ofA By-Iaw to Regulate the Subdivision of Land in Sussex, By-Iaw #1006-23. Motion Carried The Clerk then read the by-Iaw for the 2nd time by title. 12.c Village of Sussex Corner Rural Plan Amendment, By-Iaw #125-14-03 12.c.1 lst Reading by Title Moved by: Councillor Brenan Seconded by: Councillor Milner THAT Council have a 1st Reading by Title of Village of Sussex Corner Rural Plan Amendment, By-law #125-14-03. Motion Carried The Clerk then read the by-law for the 1st time by title. 12 12.c.2 2nd Reading by Title Moved by; Deputy Mayor Wilson Seconded by: Councillor Maguire THAT Council have a 2nd Reading by Title of Village of Sussex Corner Rural Plan Amendment, By-law #125-14.03. Motion Carried The Clerk then read the by-law for the 2nd time by title. 13. Open Discussion Councillor Maguire noted that he is seeing more and more pedestrian traffic in the community and spoke to the importance of our sidewalk system allowing citizens to be outside walking and directing them to the downtown core. He would like to see an investment in our older sidewalks as part of our Capital Plan going forward. Councillor Brenan encourages all Councillors and members of the community to attend the Diversafest Festival in June. He attended last year with his family and was very impressed with the showing of culture, food and entertainment. 14. Date of Next Scheduled Regular Meeting May 15, 2023 His Worship Mayor Thorne noted that the next regularly scheduled meeting of the Council will be held on May 15, 2023 15. Adjournment Moved by: Councillor Brenan Seconded by: Councillor MacLeod THAT this regular meeting of Sussex Council be adjourned. Motion Carried The meeting was adjourned at 8:40pm. MAYOR THORNE TOWN CLERK