HomeMy Public PortalAbout2014-04-14_Gold River School UpdateGRWS School UPDATE
April 2014
1
Council Approval
October 30 – Council Motion.
Motion to authorize staff to proceed with the relocation of recreation and parks and community development departments to the Gold River Western Shore school
location and to expend funds required.
2
Project Status
Staff has met with SNC during regular monthly meetings
Had 3 special project meetings
One kickoff meeting to discuss scope
Two with structural engineers to discuss options
SNC completed
both a Hazardous Building Material Survey Report and an Existing Facility Condition Report
Wanted to know exactly what we were working with
3
Hazardous Building Material Survey
This report specifically noted:
Asbestos containing materials:
some pipe insulation
floor tiles
wall panels
joint wall compound
All other tests for hazardous materials were within acceptable
guidelines.
4
Existing Facility Condition Report
SNC provided a report outlining existing condition of architectural, structural, mechanical, electrical and civil components
Report provided a detailed description of issues and estimated
costs
No prioritization
Costs were well in excess of initial budget
SNC asked to meet with Staff and structural engineers to determine prioritization
Determined some of the issues could
be phased in
5
Major Issues Identified
Structural
Concrete beam in basement beneath girls washroom
Beams in gymnasium and library – High roof framing
Lateral walls are structural – may impact design of interior (i.e. less
open concept)
Mechanical
Heating system will need to be zoned (interior office spaces will not get heated without a zoned system)
Ventilation system will need to be installed (already
Identified by staff)
Drainage & Foundation
Some damage to exterior foundation at south end of building mainly due to drainage
Issues with flooring in some classrooms heaving, roof drains
are likely the cause
Should either repair roof drains or pitch the roof – suggested pitching roof
6
Original Capital Cost Estimates
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RENOVATIONS
8
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Where are we now?
Most of the funds expended to date have come from the approved 2013 budget (Facilities and Consultants)
$32,355.70 (Condition Assessment, Hazardous Materials Assessment, Structural Assessments,
project management & engineering)
Annex - $ 5,798.98 (Hazardous Materials assessment)
SNC was given instruction to halt any outstanding work as of mid March
May be a few outstanding
invoices, but not much
Studies currently completed are part of the due diligence as new owners of the building
10
Option 1 – Continue Project As Planned
Continue to proceed with the project, phasing in the repairs into 3 years
Year 1 - $563,500
Year 2 - $46,000
Year 3 - $6,000
Full operation of all portions of the building, including
gymnasium
Addresses space issues and increase recreation programming in the community
Staff have received several calls from individuals and groups interested in using the community
space
Staff could explore other funding opportunities
RFP for Annex can be issued as soon as final details are clarified
Staff will come back to Council with a report
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Option 2 – Re-phase Project
3 Year Re-phasing With Partial Occupancy
gymnasium and second floor would be off limits until structural repairs are complete
This would mean $30,000 for repairs to beams would be done
in year 2 or later as well as offsetting any costs for paint, flooring, etc. on second floor
Or Re-phased with delayed occupancy
Building remains unoccupied for a longer period
This
would allow for cost to be spread out over multiple years
Would require the continue operation of the Annex
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Option 3 - Stop the project and list the building for sale
Studies done to date allow full disclosure regarding structural issues
Still have the issues around the playground equipment
Costs associated with moving the equipment
If building doesn’t
sell quickly we still have an issue with the roof – protecting the asset
Does not address space issues in Community Development Department
Is there a Plan B?
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Option 4 – Retain funding, place project on hold
Keep the original budget of $366,000
Application process for grant funding is underway
Put project on hold to provide opportunity to raise additional funds
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