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HomeMy Public PortalAbout2014-04-14_Gold River School UpdateGRWS School UPDATE April 2014 1 Council Approval October 30 – Council Motion. Motion to authorize staff to proceed with the relocation of recreation and parks and community development departments to the Gold River Western Shore school location and to expend funds required. 2 Project Status Staff has met with SNC during regular monthly meetings Had 3 special project meetings One kickoff meeting to discuss scope Two with structural engineers to discuss options SNC completed both a Hazardous Building Material Survey Report and an Existing Facility Condition Report Wanted to know exactly what we were working with 3 Hazardous Building Material Survey This report specifically noted: Asbestos containing materials: some pipe insulation floor tiles wall panels joint wall compound All other tests for hazardous materials were within acceptable guidelines. 4 Existing Facility Condition Report SNC provided a report outlining existing condition of architectural, structural, mechanical, electrical and civil components Report provided a detailed description of issues and estimated costs No prioritization Costs were well in excess of initial budget SNC asked to meet with Staff and structural engineers to determine prioritization Determined some of the issues could be phased in 5 Major Issues Identified Structural Concrete beam in basement beneath girls washroom Beams in gymnasium and library – High roof framing Lateral walls are structural – may impact design of interior (i.e. less open concept) Mechanical Heating system will need to be zoned (interior office spaces will not get heated without a zoned system) Ventilation system will need to be installed (already Identified by staff) Drainage & Foundation Some damage to exterior foundation at south end of building mainly due to drainage Issues with flooring in some classrooms heaving, roof drains are likely the cause Should either repair roof drains or pitch the roof – suggested pitching roof 6 Original Capital Cost Estimates 7 RENOVATIONS 8 9 Where are we now? Most of the funds expended to date have come from the approved 2013 budget (Facilities and Consultants) $32,355.70 (Condition Assessment, Hazardous Materials Assessment, Structural Assessments, project management & engineering) Annex - $ 5,798.98 (Hazardous Materials assessment) SNC was given instruction to halt any outstanding work as of mid March May be a few outstanding invoices, but not much Studies currently completed are part of the due diligence as new owners of the building 10 Option 1 – Continue Project As Planned Continue to proceed with the project, phasing in the repairs into 3 years Year 1 - $563,500 Year 2 - $46,000 Year 3 - $6,000 Full operation of all portions of the building, including gymnasium Addresses space issues and increase recreation programming in the community Staff have received several calls from individuals and groups interested in using the community space Staff could explore other funding opportunities RFP for Annex can be issued as soon as final details are clarified Staff will come back to Council with a report 11 Option 2 – Re-phase Project 3 Year Re-phasing With Partial Occupancy gymnasium and second floor would be off limits until structural repairs are complete This would mean $30,000 for repairs to beams would be done in year 2 or later as well as offsetting any costs for paint, flooring, etc. on second floor Or Re-phased with delayed occupancy Building remains unoccupied for a longer period This would allow for cost to be spread out over multiple years Would require the continue operation of the Annex 12 Option 3 - Stop the project and list the building for sale Studies done to date allow full disclosure regarding structural issues Still have the issues around the playground equipment Costs associated with moving the equipment If building doesn’t sell quickly we still have an issue with the roof – protecting the asset Does not address space issues in Community Development Department Is there a Plan B? 13 Option 4 – Retain funding, place project on hold Keep the original budget of $366,000 Application process for grant funding is underway Put project on hold to provide opportunity to raise additional funds 14