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HomeMy Public PortalAboutC A 2014-09-11Page 1 of 2 MUNICIPALITY OF THE DISTRICT OF CHESTER CHESTER MUNICIPAL COUNCIL Thursday, September 11, 2014 at 8:45 a.m. AGENDA 1. MEETING CALLED TO ORDER. 2. MINUTES OF PREVIOUS MEETING: 2.1 Council – Thursday, August 14, 2014 2.2 Public Hearing – Thursday, August 21, 2014 3. MATTERS ARISING: Policies: 3.1 2nd/ Final Notice –To Adopt P-82 –Citizens Landfill Monitoring Committee Terms of Reference. 3.2 2nd/ Final Notice – To Adopt P-83 - Volunteer Emergency Services Long Service Municipal Recognition Policy. 3.3 1st Notice – To Amend Policy P-04 – Procurement Policy – regarding consideration for local preference and low threshold value. (Refer to Second Notice) 3.4 1st Notice – To Adopt Policy P-84 Citizens Planning Advisory Committee Policy – Terms of Reference - to set criteria for the Committee to establish terms of reference for the review of the Municipal Planning Strategy, Chester Village and Area Secondary Planning Strategy, and the Subdivision By-Law. (Refer to Second Notice) 3.5 1st Notice – To Amend Policy P-39 – Chester Village Area Advisory Committee to allow for Policy P-84 mandate (Refer to Second Notice) 3.6 1st Notice – To Amend Policy P-63 – Chester Municipal Area Advisory Committee to allow for Policy P-84 mandate. (Refer to Second Notice) 3.7 Notice of Intention to Adopt - P-85 – Adoption – Water Quality Monitoring Committee (Mill Cove) – Terms of Reference. (Refer to First Notice) 4. COMMITTEE REPORTS: 4.1 Committee of the Whole – August 21, 2014 – Warden Webber 4.2 Committee of the Whole – September 4, 2014 – Warden Webber 4.3 Citizens Landfill Monitoring Committee – July 21, 2014 – Councillor Church-Cornelius 4.4 Municipal Planning Advisory Committee – July 29, 2014 – Warden Webber 4.5 RCMP Advisory Board – July 22, 2014 – Deputy Warden Shatford 4.6 Fire Advisory Committee – August 20, 2014 – Councillor Veinotte 4.7 Any other Committee Reports. 5. CORRESPONDENCE: 5.1 Presentation by Heather Mackenzie-Carey and Arden Weagle regarding regarding REMO Comfort Center Policy – a review after post tropical storm Arthur. (appointment at 9:15 a.m.) 5.2 Letter of response from NS Transportation & Infrastructure Renewal dated August 11, 2014 regarding condition of Sherwood Road. Page 2 of 2 5.3 Letter of response from NS Transportation & Infrastructure Renewal dated August 11, 2014 regarding the missing speed limit signage for the Lower Grant Road. 5.4 Letter of response from NS Transportation & Infrastructure Renewal dated August 18, 2014 regarding letter dated July 14, 2014, on behalf of Ms. Blair Hodgman requesting pedestrian signs on Duke Street at the bend in the road near the bank. 5.5 Fax from Municipality of the District of Barrington dated September 2, 2014 regarding supporting a resolution when it is brought to the floor at the UNSM Fall Conference regarding Hospital Parking Fees. 5.6 Email from Bruce Blackwood dated August 28, 2014 regarding Warden’s Proclamation - Fire Prevention 2014 “Working Smoke Alarms Saves Lives. Test Yours Monthly.” 5.7 Letter of thanks to Warden Webber dated August 26, 2014 regarding the decision of the MODC to continue to use Nova Scotia Power Inc. to provide the Municipality’s street lighting needs. 5.8 Memo from Nova Scotia Municipal Finance Corporation dated August 6, 2014 regarding 34th Annual Report which includes the financial statements for the year ended March 31, 2014. The Annual Report is available on website – www.nsmfc.ca. 5.9 Letter of offer from Public Works and Government Services Canada dated August 30, 2014 regarding Wake Up Hill (Robinson Corner) PID 60141314 along with letter from MODC dated March 11, 2013 indicating the Municipality’s acceptance with condition of the transfer for minimal costs. 5.10 Letter of thanks from Swing For Shoreham Golf Tournament dated August 29, 2014 regarding 2014/15 Council Grant. 5.11 Letter of thanks from Our Health Centre dated August 27, 2014 regarding 2014/15 Council Grant. 5.12 Letter of thanks from Canadian Cancer Society Relay For Life dated August 7, 2014 regarding Council Grant in support of the Relay For Life. 5.13 Letter from Gerald Gagnon dated September 3, 2014 regarding Our Health Centre. 6. NEW BUSINESS: 6.1 Report from Tara Maguire, Director of Community Development regarding Gold River School Building costs (appointment at 9:40 a.m.) 7. ADJOURNMENT. APPOINTMENTS 9:00a.m. David Wimberly regarding Community Gardens. 9:15 a.m. Heather MacKenzie-Carey and Arden Weagle regarding REMO Comfort Center Policy. (see item 5.1) 9:40 a.m. Tara Maguire, Director of Community Development regarding Gold River School Building costs. (see item 6.1) In Camera following regular session under Section 22 of the MGA if required RE M O C O M F O R T C E N T E R P O L I C Y A R E V I E W A F T E R P O S T T R O P I C A L S T O R M A R T H U R TH E P O L I C Y • AD V I S O R Y A P P R O V E D 2 0 0 9 • CO U N C I L L O R O R I E N T A T I O N R E V I E W D E C E M B E R 2 0 1 2 • NS - E M O S U G G E S T E D Z O N E A D O P T I O N • NE I G H B O U R H E L P I N G N E I G H B O U R P R O G R A M • CO U N C I L L O R / C O M M U N I T Y O U T R E A C H T O M I T I G A T E R E S O U R C E S N E E D • NO T E V A C U A T I O N / S H E L T E R P O L I C Y • SE T - U P B A S E D O N C O M M U N I T Y N E E D , A C T I V A T E D B Y : • CO M M U N I T Y G R O U P • CO U N C I L L O R PO S T T R O P I C A L S T O R M A R T H U R • NO J E O C O R R E O C A C T I V A T I O N • IM P A C T S W E R E U N C L E A R • RE M O R E Q U E S T E D / R E C E I V E D C O U N C I L L O R E N G A G E M E N T • 12 + C O M F O R T C E N T E R S O P E N E D • PR O V I N C I A L I N V O L V E M E N T • #’ S , W A T E R & F O O D C O N C E R N S ; R E D C R O S S / D C S ; P I C T U R E R E Q U E S T DE B R I E F I N G S N O T E D • IN F O R M A T I O N R E Q U E S T S D I S T R I B U T E D W I D E L Y • RE C E I V E D R E S P O N S E S F R O M : 4 F I R E D E P T S ; 4 F I R S T R E S P O N D E R ; 3 C O U N C I L LO R S • UN C L E A R E X P E C T A T I O N S O F C O M F O R T P O L I C Y • PO L I C Y N O T F U L L Y “ A C T I O N A B L E ” • RE M O C O M M U N I C A T I O N S ( E M A I L S ) W E R E I N C O N S I S T E N T L Y R E C EI V E D / R E A D • FI R E D E P A R T M E N T I N V O L V E M E N T U N C L E A R • FI R E S E R V I C E S Q U E S T I O N R E C E I V E D 1 6 R E S P O N S E S = 7 M I S M A T C H E S • RE Q U E S T F O R P R O V I N C I A L C L A R I T Y / G U I D A N C E O N C O M F O R T CE N T E R S NE X T S T O R M • UN C L E A R I M P A C T W I L L T R I G G E R R E O C A C T I V A T I O N • RE O C ( A E C ’ S & C A O S / A D V I S O R Y ) D E C I S I O N F O R C O U N C I L L O R I N V O L V EMENT • JE O C A C T I V A T I O N M A Y T R I G G E R R E O C • MO R E A C T I O N A B L E P O L I C Y • MA Y H A V E S O M E P R O V I N C I A L G U I D A N C E ? HO W C A N W E H E L P ? • RE M O W I L L M E E T W I T H C O M M U N I T Y G R O U P S I F R E Q U E S T E D • ID E N T I F Y S U G G E S T E D C O M F O R T C E N T E R T R I G G E R S ? • FI R E S E R V I C E S C L A R I T Y ? • SU G G E S T I O N S ? ? WH E R E A S th e 2 0 1 4 F i r e P r e v e n t i o n t h e m e i s “W o r k i n g S m o k e A l a r m s S a v e s L i v e s . T e s t Y o u r s M o n t h l y © ” AN D W H E R E A S ; · f i r e l o s s e s i n C a n a d a r e m a i n u n a c c e p t a b l y h i g h t h e re b y n e c e s s i t a t i n g i m p r o v e d f i r e p r e v e n t i o n m e a s u r e s; · t h e l o s s o f l i v e s a n d p r o p e r t y f r o m f i r e c o u l d b e si g n i f i c a n t l y r e d u c e d b y i n d i v i d u a l a n d c o m m u n i t y f ire prevention programs; · m o s t f i r e s a r e c a u s e d b y h u m a n c a r e l e s s n e s s a n d a r e b o t h p r e d i c t a b l e a n d p r e v e n t a b l e ; · t h e m e m b e r s o f t h e F i r e S e r v i c e a n d o t h e r p u b l i c a ge n c i e s i n c o m b i n i n g t h e i r t a l e n t s a n d e f f o r t s c a n ensure a successful fight ag a i n s t t h o s e c o n d i t i o n s t h a t c a u s e f i r e ; · e a c h c i t i z e n m u s t e a r n e s t l y w o r k t o e l i m i n a t e t h o s e f i r e h a z a r d s t h a t c a u s e t h e l o s s o f l i f e a n d p r o p erty; · t h e l o c a l e f f o r t s o f t h e F i r e S e r v i c e a r e s u p p o r t e d b y t h e a c t i v i t i e s o f o r g a n i z a t i o n s s u c h a s F i r e P revention Canada, the Co u n c i l o f C a n a d i a n F i r e M a r s h a l s a n d F i r e C o m m i s s i on e r s , t h e C a n a d i a n A s s o c i a t i o n o f F i r e C h i e f s , t h e Provincial Fire Ch i e f s A s s o c i a t i o n s , a n d v a r i o u s a s s o c i a t i o n s o f f i re f i g h t e r s , f i r e i n s t r u c t o r s , a n d f i r e p r e v e n t i o n o fficers. NO W T H E R E F O R E , I, A l l e n W e b b e r , W a r d e n f o r t h e M u n i c i p a l i t y o f t h e D i s t r i c t o f C h e s t e r , t h i s 1 1 th day of September 2014, do he r e b y d e s i g n a t e t h e w e e k o f O c t o b e r 5 - 1 1 , 2 0 1 4 a s Fi r e P r e v e n t i o n W e e k , a n d I c a l l u p o n o u r c i t i z e n s to participate in fire prevention ac t i v i t i e s a t h o m e , w o r k a n d s c h o o l . I c a l l u p o n a l l p u b l i c i n f o r m a t i o n a g e n c i e s t o a c t i v e l y p a r t i c i p a te in an effort to provide effective fire pr e v e n t i o n p r o g r a m s , w h i c h w i l l i n s t i l l i n t h e m i n d s o f e a c h c i t i z e n , t h o s e f i r e s a f e t y p r a c t i c e s t h a t will reduce the loss of life and pr o p e r t y c a u s e d b y f i r e . Si g n e d , Al l e n W e b b e r , W a r d e n , M u n i c i p a l i t y o f t h e D i s t r i c t of C h e s t e r WA R D E N ’ S P R O C L A M A T I O N